Copystar CS 3051ci Guide

Fiery® Print Server
Workflow Examples
© 2009 Electronics for Imaging, Inc. The information in this publication is covered
under Legal Notices for this product.
45087253
1 September 2009
CONTENTS
3
CONTENTS
INTRODUCTION
5
Terminology and conventions
5
About this document
6
MIXED MEDIA
7
What is Mixed Media?
7
Example: Workflow with Mixed Media
7
Items required for this example
8
IMPOSITION
11
What is imposition?
11
Example: Workflow with imposition
11
Items required for this example
PPML WITH IMPOSITION
12
15
What is PPML and how do you impose it?
15
Example: PPML workflow with imposition
15
Items required for this example
VARIABLE DATA PRINTING WITH FREEFORM
What is variable data printing?
16
19
19
Variable data printing languages
19
Sending variable data jobs to the Print Server
19
What is FreeForm and how is it used with variable data print jobs?
20
Example: Variable data workflow using FreeForm
20
Items required for this example
21
CONTENTS
4
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
24
What is FreeForm 2 and how is it used with variable data print jobs?
24
What is Mixed Media and how can it be used in variable data print jobs?
25
Example: Variable data workflow with FreeForm 2 and Mixed Media
25
Items required for this example
HOT FOLDERS
26
29
What is a Hot Folder?
29
Example: Workflow with Hot Folders
29
Items required for this example
30
COMPOSE WITH PAPER CATALOG
33
What is Compose?
33
What is Paper Catalog and how is it used with Compose?
34
Example: Workflow with Compose and Paper Catalog
35
Items required for this example
INDEX
36
39
INTRODUCTION
5
INTRODUCTION
This document provides examples of complex printing scenarios and an overview of the Print
Server features used in the examples. The example workflows illustrate how you can combine
features to create jobs. Each workflow includes cross-references to help you locate more
information about performing each task.
For information about supported operating systems and system requirements, see Welcome.
Terminology and conventions
This document uses the following terminology and conventions.
Term or convention
Refers to
Copier
The copier or printer
Titles in italics
Other documents in this set
Topics for which additional information is available by starting
Help in the software
Tips and information
Important information
Important information about issues that can result in physical
harm to you or others
INTRODUCTION
About this document
This document covers the following topics:
• Mixed Media concepts and how Mixed Media is used in an example workflow
• Variable Data Printing (VDP) concepts with FreeForm and how VDP is used in an
example workflow using FreeForm
• Imposition concepts with PPML (Personalized Print Markup Language) and how
imposition is used in an example variable data printing workflow using Impose
and PPML
• Printing to a Hot Folder on the network and an example workflow using Hot Folders
• Compose and Paper Catalog concepts and how to create a job with Compose and
Paper Catalog
6
MIXED MEDIA
7
MIXED MEDIA
This chapter provides an overview of Mixed Media and an example workflow that includes
Mixed Media.
N OTE : Mixed Media is not supported for all Print Servers. To determine if Mixed Media is
supported for your particular Print Server, see Utilities.
What is Mixed Media?
The Mixed Media feature allows you to print ranges of pages on different types of media.
For example, you can use Mixed Media to specify a heavy stock for the cover, add blank pages,
insert colored media on designated pages, and specify duplex pages within a single print
job. Specify Mixed Media settings when you print a job from an application with the
printer driver. Define and modify the Mixed Media settings of jobs already sent to the Print
Server from Command WorkStation or define Mixed Media settings in the Hot Folders
application.
For more information about Mixed Media, see Utilities.
Example: Workflow with Mixed Media
A geology professor at Ocean Crest University wants to print her new course book for the fall
semester. The new course book consists of eight chapters. She wants her students to be able to
find the information they want easily and quickly. To ensure this, each chapter divider in the
book is printed on heavy media. The chapter text is printed on plain media and the front and
back covers are printed on heavy media.
The professor sends her request, along with the book file in PDF (Portable Document
Format) (Geology101.pdf ), to the university’s in-house production department.
MIXED MEDIA
8
The following diagram illustrates the components of the course book.
Back cover
printed
on heavy
media
Chapter dividers
on heavy media
Chapters
printed on
plain media
Front cover
printed on
heavy media
Completed course book
Items required for this example
• Geology101.pdf
• Print Server
• Command WorkStation with Mixed Media
• Heavy media for the front and back covers
• Heavy media for chapter dividers
• Plain media for the chapter text
MIXED MEDIA
9
Mixed Media workflow
1
3
2
4
Print Server
8
7
6
5
Print Server
Step
Task
1
The professor creates the PDF and sends the file to
the university’s in-house production department.
2
The operator in the production department downloads
the file to Command WorkStation.
For more information
Command WorkStation Help
MIXED MEDIA
10
Step
Task
For more information
3
The operator selects the job in Command WorkStation,
chooses Properties from the Actions menu, and clicks the
Media icon on the Job Properties toolbar. The operator applies
the following settings:
Utilities
a) From New Page Range in Mixed Media, the operator types
2, 32, 64, 98, 124 for the defined media pages (the pages
that divide the chapters), specifies a heavy media, indicates
which tray contains the heavy media, clicks Add Definition, and then clicks Close.
b) From New Insert in Mixed Media, the operator specifies
inserting a blank page after the last page to distinguish the
end of the print job, clicks Insert, and then clicks Close.
c) The operator specifies front and back covers that print on
front only, cover stock, and which tray contains the media,
and then clicks OK (if applicable).
d) The operator clicks the Layout icon and specifies duplex,
clicks OK, and then saves the file.
4
The operator processes and holds the job.
Command WorkStation Help
5
The operator previews the job.
Command WorkStation Help
6
The operator prints the job.
Command WorkStation Help
N OTE : The operator can also print one set as a proof
before printing multiple copies.
7
The operator retrieves the job from the copier.
8
The job is printed with a front and back cover and
dividers for each chapter.
To use Mixed Media in Command WorkStation, your downloaded file must be a non-raster
file. To remove raster information from a file in Command WorkStation, right-click the file
and select Remove Raster Data.
You can duplicate this workflow with a PostScript file instead of a PDF.
IMPOSITION
11
IMPOSITION
This chapter provides an overview of imposition and an example workflow using imposition.
N OTE : Imposition is not supported for all Print Servers. To determine if Imposition is
supported for your particular Print Server, see Utilities.
What is imposition?
Imposition is the process of arranging individual pages of a book, booklet, or brochure on a
large sheet. The pages are laid out such that when the sheet is printed, folded, and cut, the
pages are in the correct orientation and order.
The Print Server supports Impose. Impose is a server-based imposition application that allows
you to edit and assemble entire documents on the Print Server before you process the files.
For more information about imposition, see Command WorkStation Help.
Example: Workflow with imposition
The manager of Company ABC wants to make sure that she has enough business cards to
distribute when she is managing her company’s booth at the Consumer Electronics Show.
She sends a request to a local print shop to print 600 cards.
The print shop imposes her business cards on an 11 x 17 page. Since the card design
incorporates text on the back, the job must be duplexed. Company ABC’s standard
business card size is 2 x 3.25. The print shop calculates that they can impose 25 cards
on one 11 x 17 page.
IMPOSITION
12
The following graphic illustrates how the business cards are imposed.
5 columns
{
11x17 page
5 rows
2x3.25 business card
Items required for this example
• Card.pdf
• Print Server
• Command WorkStation with Impose (requires a dongle)
• 11 x 17 heavy media, such as card stock
• Paper cutter
IMPOSITION
13
Imposition workflow
1
2
8
3
7
4
5
6
Print Server
Step
Task
For more information
1
Company ABC creates the 2 x 3.25 business card, saves the
file as Card.pdf, and then sends the file to the print shop.
Printing
2
The operator at the print shop downloads the file to
Command WorkStation.
Command WorkStation Help
IMPOSITION
14
Step
Task
For more information
3
The operator selects the job in Command WorkStation,
chooses Impose from the Actions menu, and then applies
the following settings.
Utilities
a) From the Settings pane, the operator selects Gangup and
selects Repeat.
b) The Operator specifies 11 x 17, landscape, and duplex.
c) Under Layout, the operator specifies five rows and five
columns.
d) Under Scale, the operator specifies the scale at 100%.
e) The operator turns on printer’s marks and sets the offset X
and Y to 0.125 pt.
f) The operator saves the job.
4
The operator selects Card.pdf.dbp in Command WorkStation
and selects Preview.
Command WorkStation Help
5
The operator prints the job.
Command WorkStation Help
6
The operator retrieves the job from the copier.
7
The cards are printed on an 11 x 17 page.
8
The operator follows the printer’s marks and cuts
the business cards.
When you use Impose, your downloaded file must be a non-raster file. To remove raster
information from a file with Command WorkStation, right-click the file and select
Remove Raster Data.
PPML
WITH IMPOSITION
15
PPML WITH IMPOSITION
This chapter provides an overview of PPML and imposition, and an example workflow of an
imposed job using PPML.
N OTE : Imposition and PPML are not supported for all Print Servers. To determine if
Imposition is supported for your particular Print Server, see Utilities. To determine if PPML is
supported for your particular Print Server, see Printing.
What is PPML and how do you impose it?
Personal Print Markup Language (PPML) is an XML-based language for variable data
printing. PPML enables faster printing of variable data jobs by allowing a printer to store text
elements and graphic elements and reuse them as needed. PPML is a non-vendor-specific
language and is considered to be an open industry standard.
You can create the master and variable elements of a job as a PPML file in a variable data
printing application, such as Pageflex Persona, and then print the job to the Print Server.
Impose PPML as you would any other job (see page 11). Impose the PPML job on a sheet to
print the pieces in a particular order so that when the job is printed, it is cut and stacked in
the correct order.
For more information about PPML, see Variable Data Printing.
Example: PPML workflow with imposition
Dr. Jones is a veterinarian who has just moved his practice to a new neighborhood and wants
to inform his current customers, and possible new ones, of his new location, phone number,
and hospital hours. He decides to send out 30,000 5 x 8 mailer cards. The front of each card
has a picture of his dog, Max, with information about his practice, and the back of the card
has each customer’s name and address with a bar code.
Dr. Jones sends his order to a print shop along with the PDF of his mailer and the Microsoft
Excel file database, including address information about his customers and neighborhood
residents.
The print shop creates the merged master and variable document in Pageflex Persona to create
the JonesMailer.ppml file.
For more information about Pageflex Persona, see the documentation that accompanies the
application.
PPML
WITH IMPOSITION
To save time and money, four cards are printed on both sides of a single 11 x 17 page.
To expedite the mailings and reduce costly postage charges, the cards are imposed so that
after the pages are cut, the cards easily stack with the zip codes in the correct sort order.
The following diagram illustrates how the job is imposed and sorted.
Items required for this example
• Windows computer with Pageflex Persona
• JonesMailer.ppml
• Print Server
• Command WorkStation with Impose
16
PPML
WITH IMPOSITION
17
PPML workflow with imposition
1
2
6
3
5
4
Print Server
7
Step
Task
For more information
1
The operator at the print shop creates the merged master
and variable document in Pageflex Persona to create the
JonesMailer.ppml file.
For more information about Pageflex Persona, see the
documentation that accompanies the application.
2
The operator at the print shop downloads the file to
Command WorkStation.
Command WorkStation Help
3
The operator selects the job in Command WorkStation
and chooses Impose from the Actions menu.
Command WorkStation Help
a) The operator selects Gangup and Cut and Stack.
b) The operator specifies 11 x 17, landscape, and duplex.
c) Under Layout, the operator specifies two rows and two
columns.
d) Under Scale, the operator specifies the scale at 100%.
e) The operator turns on printer’s marks.
PPML
WITH IMPOSITION
Step
Task
4
The operator prints the job.
5
The operator retrieves the job from the copier.
6
The mailers are stacked and ready to cut.
7
The operator checks the Impose Control Strip to match
the set information.
18
For more information
Command WorkStation Help
Command WorkStation Help.
Check the Impose Control Strip to match the set information. This is useful if certain
pages of your job do not print correctly and you must reprint specific pages.
Print one document to verify that the master and variable information matches.
Make sure that the scale size in Impose is set to 100%, otherwise the cards do not print
with the specified 5 x 8 size and are adjusted to print to the scale value entered.
VARIABLE DATA PRINTING WITH FREEFORM
19
VARIABLE DATA PRINTING WITH FREEFORM
This chapter provides an overview of variable data printing, and an example workflow
that uses FreeForm to create a variable data job.
What is variable data printing?
Variable data printing links a copier to databases that contain the content for printed
documents. Content consists of text and images (including graphics and photographs) in
electronic form. Variable data printing is used for direct-mail advertising or other targeted
mailings. It typically combines a set of master elements that are common across copies of a
document with a set of variable elements that change from copy to copy. An example is a
brochure that greets customers by name and may include other personal information about
the customer obtained from a marketing database. Background elements, illustrations, and
text blocks that do not change across copies of the brochure comprise the master elements.
The customer name and other customer-specific information comprise the variable elements.
For more information, see Variable Data Printing.
Variable data printing languages
The Print Server may be compatible with the following variable data printing languages:
• FreeForm and FreeForm 2
• Personalized Print Markup Language (PPML)
• Creo Variable Print Specification (VPS)
N OTE : To determine what variable data printing languages are supported for your particular
Print Server, see Printing.
Sending variable data jobs to the Print Server
You can create the master and variable data in most software programs, and assign the master
and variable data from Command WorkStation, Hot Folders, or the printer driver. If you
create your master and variable data in PPML or Creo VPS format from a supported thirdparty application, such as Pageflex Persona or Atlas PrintShop Mail, you can send your
variable job directly to the Print Server through these applications. You can also download
your file using Hot Folders.
For more information about how to send variable data printing to the Print Server, see
Variable Data Printing.
VARIABLE DATA PRINTING WITH FREEFORM
20
What is FreeForm and how is it used with variable data print jobs?
FreeForm allows you to use print options to define and store master-element documents,
called FreeForm masters, on the Print Server. You can send a variable-element job to the Print
Server with instructions to combine the job with a particular FreeForm master.
For more information, see Variable Data Printing.
Example: Variable data workflow using FreeForm
Ocean Crest University wants to promote their three schools through a mailing to prospective
students. The students will be able to request information about the different campuses and
programs. Students can reply via a postage-paid business reply card integrated into the mailer.
The document is personalized with the prospective student’s name, address, and a personal
web link. The design is graphic-intensive to attract the attention of the reader. It is printed on
11 x 17 paper and folded three times, in order to qualify for the standard “letter” mail rate at
the post office.
To create this mail piece, the in-house production department decides to use the caching
capabilities of FreeForm. FreeForm allows them to store a rasterized version of the graphic
intensive layout in memory, since these elements are common to all pages (send and process
once). The variable text (address, name, and web link) is printed separately and merged with
the layout at the Print Server.
The production department creates the master document with all the common elements and
saves the file in PDF format (College_Master.pdf ). Next, they create the variable document in
Microsoft Word (College_Variable.doc) and link the variable information to their database
file (College_data.xls).
N OTE : No specialized variable printing software is used to build this job. You can use any
page layout application to create the FreeForm master and any mail merge function, such
as Microsoft Word Mail Merge, to build and print the variable data.
For more information about how to use the Mail Merge feature in Microsoft Word, see the
documentation that accompanies Microsoft Word.
VARIABLE DATA PRINTING WITH FREEFORM
21
The following diagram illustrates the components of the mailer.
Master file
Database file
Items required for this example
• College_Master.pdf
• College_Variable.doc
• College_data.xls
• Print Server
• Print Server printer driver with FreeForm
• Windows computer with Adobe Acrobat, Microsoft Word, and Microsoft Excel installed
VARIABLE DATA PRINTING WITH FREEFORM
22
Variable data printing workflow using FreeForm
1
2
Print Server
5
3
4
Print Server
6
Step
Task
1
The operator in the production department opens
College_Master.pdf in Acrobat.
2
The operator prints the file to the Print Server, specifying
11 x 17 and duplex, and choosing 1 for Create Master in
the printer driver.
For more information
Printing
VARIABLE DATA PRINTING WITH FREEFORM
Step
Task
For more information
3
The operator opens the College_Variable. doc in
Microsoft Word.
Microsoft Word documentation
23
The variable document also opens the College_data.xls file,
since the two documents are linked. If the documents are
not linked, Word prompts the operator for the location
of the Data Source File.
The operator selects Data Merge in Word.
4
The operator prints the file to the Print Server,
specifying 11 x 17 and duplex, and choosing 1 for
Use Master in the printer driver.
Printing
The master file and variable file are combined on the Print
Server.
5
The operator retrieves the job from the copier.
6
The mailer includes the combined master and variable data.
You cannot send FreeForm jobs to the Direct connection.
If Two-Way Communication is enabled in the printer driver, the printer driver detects what
masters already reside on the Print Server. Use stored FreeForm masters as often as needed
with multiple sets of variable elements. For more information about Two-Way
Communication, see the printer driver Help.
If the administrator clears the Print Server, all FreeForm masters are deleted. For more
information about administrator functions, see Configuration and Setup.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
24
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
This chapter provides an overview of how to use Mixed Media with FreeForm 2 variable data
printing jobs, and provides an example workflow that uses variable data printing and Mixed
Media.
N OTE : Mixed Media and FreeForm 2 is not supported for all Print Servers. See Utilities to
determine if Mixed Media is supported for your particular Print Server. See Printing to
determine if FreeForm 2 is supported for your particular Print Server.
What is FreeForm 2 and how is it used with variable data print jobs?
FreeForm 2 extends the functionality of FreeForm (see “Variable Data Printing with
FreeForm” on page 19). FreeForm 2 requires a third-party variable data printing application
that supports FreeForm 2 technology, such as Atlas PrintShop Mail. Using the third-party
printing application and FreeForm 2, you can create multiple page masters, allowing more
customization to your documents. You can still use any master created in another application,
and then use a third-party application that supports FreeForm 2,
such as PrintShop Mail, to combine the design and database information.
Multiple masters allow you to define more than one master file for your job, while drawing
from the same database of variable information. For example, if you own a movie rental
company, you may maintain a database of customer names, addresses, and the last five movies
the customer rented, categorized by genre. As a promotion, you want to send a coupon
booklet with a new movie rental release pictured on the front cover. You want to customize
your mailer with a movie of a similar genre as the last movie the customer rented. The variable
information, such as the customer names and addresses, is always drawn from the database.
However, the different movie images are defined by the multiple masters.
For more information about FreeForm 2, see Variable Data Printing.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
25
What is Mixed Media and how can it be used in variable data
print jobs?
The Mixed Media feature allows you to print ranges of pages on different types of media.
For more information, see “What is Mixed Media?” on page 7.
Variable data printing links a copier to databases that contain the content for printed
documents. For more information, see “Variable Data Printing with FreeForm” on page 19.
Use variable data print jobs with Mixed Media to create custom jobs, such as mailers. For
example, use the variable information to create booklet mailers that greet customers by name,
and print the booklet cover on a different medium than the body of the mailer.
The Mixed Media you specify for your job is applied for every record, relative to the record
start. For example, if Mixed Media is set to print Page 1 with cover stock, the first page of
every record is printed on cover stock.
Example: Variable data workflow with FreeForm 2 and Mixed Media
To announce its new line of children’s styles, Banana Rama is creating a promotional mailer
that targets customers by ethnicity, gender, and age. The company has compiled a database of
customers by name and attributes, such as ethnicity, gender, and age. For the promotional
mailer, Banana Rama also draws from a content database consisting of images of children of
different ages, gender, and ethnicity wearing the new Banana Rama clothes; images of
typical gadgets enjoyed by these children; and background graphics. Using a variable data
application, such as PrintShop Mail and images that match the targeted individual, Banana
Rama creates, in one print run, a mailer targeting parents of girls aged 7 to 10 years and
customized mailers targeting parents of boys in different age groups. The mailers feature
images of children in the targeted age group wearing Banana Rama clothing and playing with
their favorite toys.
Each promotional mailer includes a cover sheet with the customer’s name and a discount
coupon. The Banana Rama girls’ clothing line is more extensive, so the mailer targeting girls
includes additional pages advertising the girls’ fashions.
Since the promotional mailer may vary in length, depending on whether it is targeted toward
a boy or a girl, a blank page is added between each mailer to indicate when a new mailer starts.
The print shop that received Banana Rama’s mailer request uses Atlas PrintShop Mail to create
the master and variable document as a .psm project file. For more information about
PrintShop Mail, see the documentation that accompanies the application.
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
The following diagram illustrates the components of the mailer.
Girls template
Boys template
Letter/coupon template
Graphics
Database
Items required for this example
• Atlas PrintShop Mail
• FreeForm 2
• BananaRama.psm
• BananaRama_V.ps
• Print Server
• Command WorkStation with Mixed Media
• Cover stock
• Plain media
26
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
27
Variable data workflow with FreeForm 2 and Mixed Media
1
2
4
3
Print Server
8
7
6
5
Print Server
Step
Task
For more information
1
The print shop operator opens the BananaRama.psm file in
PrintShop Mail, specifies FreeForm 2, and then prints the file
to the Print Server.
Variable Data Printing
For more information about PrintShop Mail, see the
documentation that accompanies the application.
In the Print dialog box, the operator sends both the master
and variable data. The Print Server receives a master and
variable PostScript document.
2
The operator selects the BananaRama_V.ps file from
Command WorkStation.
3
The operator chooses Properties from the Actions menu and
clicks the Media icon on the Job Properties toolbar. The
operator applies the following settings:
a) The operator specifies a front cover, cover stock, and the
tray for the media, and then clicks OK.
b) From New Insert in Mixed Media, the operator specifies
inserting a blank page after the last page, indicates the tray
for the media, clicks Insert, and then clicks Close.
Command WorkStation Help
Utilities
VARIABLE DATA PRINTING WITH FREEFORM 2 AND MIXED MEDIA
Step
Task
For more information
4
The operator processes and holds the job.
Command WorkStation Help
5
The operator previews the job.
Command WorkStation Help
6
The operator prints the job.
Command WorkStation Help
7
The operator retrieves the job from the copier.
8
The job prints with the merged variable and master
information with a blank sheet between records.
28
HOT FOLDERS
29
HOT FOLDERS
This chapter provides an overview of Hot Folders and an example workflow using
Hot Folders.
N OTE : Hot Folders is not supported for all Print Servers. To determine if Hot Folders is
supported for your particular Print Server, see Utilities.
What is a Hot Folder?
Hot Folders is a software application that streamlines network printing tasks. A Hot Folder
is a folder to which you can assign a group of print options, along with a Print Server print
queue.
To print a document, drag and drop the file onto the Hot Folder. You can create multiple
Hot Folders, each with different settings and different Print Server connections. Depending
on the configuration of the Hot Folder, jobs are routed to a Print Server with settings that you
have configured.
Hot Folder software runs as a background utility, continuously monitoring Hot Folders
for new jobs.
For more information about Hot Folders, see Hot Folders Help.
Example: Workflow with Hot Folders
Greg works for Company ABC and wants to print 25 copies of his new business cards.
Company ABC has configured a network Hot Folder called “BusinessCards,” so that their
employees can drop their business card .pdf file directly onto the Hot Folder for printing.
Greg creates his business cards using the required company business card template, and saves
the file as GregCard.pdf. The business card template ensures that the cards are printed
optimally, using the imposition settings specified in the BusinessCards Hot Folder.
After the cards are printed, an operator in the company print shop cuts the cards and places
them in interoffice mail for the employee.
Company ABC business cards are 2 x 3.25 inches in size.
HOT FOLDERS
30
The following graphic illustrates how the business cards are imposed.
5 columns
{
11x17 page
5 rows
2x3.25 business card
Items required for this example
• GregCard.pdf
• Print Server
• Hot Folder configured on the network
• 11 x 17 heavy media, such as card stock
• Paper cutter
HOT FOLDERS
31
Imposition workflow
1
2
3
4
Print Server
7
6
5
HOT FOLDERS
Step
Task
1
The operator at Company ABC creates a Hot Folder
on the network, names it “BusinessCards,” and applies
the following Hot Folder settings.
32
For more information
Hot Folders Help
a) From Job Properties, the operator specifies 25 copies.
b) From Layout, the operator selects Impose and clicks Edit
Impose Template.
c) From the Settings pane, the operator selects Gangup and
selects Repeat.
d) The Operator specifies 11 x 17, landscape, and duplex.
e) Under Layout, the operator specifies five rows and five
columns.
f) Under Scale, the operator specifies the scale at 100%.
g) The operator turns on printer’s marks and sets the offset X
and Y to 0.125 pt., saves the template, and closes Impose.
h) The operator makes sure the template is selected and
clicks OK.
2, 3
Greg drops the file GregCard.pdf on the BusinessCards
Hot Folder.
4
The job prints.
5
The operator retrieves the job from the copier.
6
The cards are printed on an 11 x 17 page.
7
The operator follows the printer’s marks and cuts
the business cards.
Hot Folders Help
COMPOSE WITH PAPER CATALOG
33
COMPOSE WITH PAPER CATALOG
This chapter provides an overview of Compose and Paper Catalog and provides an example
workflow using both applications to create a printed piece that incorporates colored covers
and operator-specified chapter starts.
N OTE : Compose and Paper Catalog are not supported for all Print Servers. To determine
if Compose and Paper Catalog are supported for your particular Print Server, see Utilities.
What is Compose?
Compose allows you to prepare a job (spooled or held in Command WorkStation) for
printing.
For a single job, use Compose to:
• Preview a job as thumbnails and full screen previews.
• Set chapter starts and identify and apply finishing options.
• Specify different media for front and back covers, body pages, and sections.
• Insert blank sheets or other documents.
• Edit a document using Adobe Acrobat and Enfocus PitStop.
Compose is a dynamic application that displays and enables options based on the Print Server
selected for the job. For example, if a job contains mixed media settings that were set in the
printer driver or Command WorkStation, these settings appear when you view the job in
Compose.
For more information about Compose, see Command WorkStation Help.
COMPOSE WITH PAPER CATALOG
34
What is Paper Catalog and how is it used with Compose?
Paper Catalog is a system-based paper warehouse database. Paper Catalog stores the attributes
of any media stock available in a production print shop.
The Paper Catalog database resides on the Print Server and is not affected when you restart or
clear the Print Server.
Paper Catalog allows administrators to:
• Define multiple media attribute combinations and assign unique names to
each combination.
• Assign color profiles for each media.
• Select predefined media when a job is submitted.
• Specify which Paper Catalog columns are available for users.
• Centrally maintain a Paper Catalog database.
Paper Catalog allows operators to:
• Select predefined media when a job is submitted.
Once the administrator defines the Paper Catalog, the operator chooses the media for the job
from Compose. When the operator views the job with Compose thumbnails, the operator
clearly sees the settings applied for that paper catalog entry, such as the color of the media.
For more information about Paper Catalog and additional ways to access it, see Utilities and
Paper Catalog Help.
COMPOSE WITH PAPER CATALOG
35
Example: Workflow with Compose and Paper Catalog
The Company ABC Human Resources Manager has created a new benefits handbook.
The handbook is a single PDF document without blank pages between chapters.
The manager wants the front and back covers of the published piece printed on heavy
gold media and she wants each chapter to start on a right-hand page.
The Human Resources Manager sends her request, with the attached book file in PDF
format (Benefits.pdf ), to the company’s in-house production department.
The production department uses Compose to reformat the book, adding front and back
covers and designating chapter starts.
Gold is Company ABC’s signature color. All published company documentation must have
gold covers. The production department administrator has already added gold covers to the
Paper Catalog.
The following illustration shows the components of the handbook.
Back cover printed
on gold heavy media
Chapters printed
on plain media
Front cover printed
on gold heavy media
Completed handbook
COMPOSE WITH PAPER CATALOG
Items required for this example
• Benefits.pdf
• Print Server
• Command WorkStation with Compose and Paper Catalog
• Company ABC Gold cover stock for the front and back covers
• Plain media for the chapter text
The administrator first defines Company ABC Gold cover stock in the Paper Catalog
database. The administrator also assigns the media to the appropriate tray in Tray and
Paper Association. For more information, see Paper Catalog Help.
For information about the Paper Catalog database, see Command WorkStation Help.
36
COMPOSE WITH PAPER CATALOG
37
Compose workflow using Paper Catalog
1
2
3
4
8
5
7
6
Print Server
COMPOSE WITH PAPER CATALOG
38
Step
Task
For more information
1
The production department administrator defines Company
ABC gold cover stock in the Paper Catalog. She assigns the
media to the appropriate copier trays, using Paper Tray
Association.
2
The Human Resources Manager creates the PDF and sends
the file to the company’s in-house production department.
3
The operator in the production department downloads the
file to Command WorkStation.
Command WorkStation Help
4
The operator right-clicks the job, chooses Properties, specifies
that the job prints duplex and indicated that the job is stapled.
Command WorkStation Help
5
The operator selects the job in Command WorkStation,
chooses Compose from the Actions menu, chooses
Thumbnail view, and then applies the following settings:
Command WorkStation Help
Command WorkStation Help
a) The operator selects all the pages of the job, right-clicks
and chooses Assign Media, and selects letter-size media.
b) The operator right-clicks the first page of the job, chooses
Assign Media, and selects Co. ABC Cover from Choose
Paper Catalog. She repeats this for the last page of the job.
c) The operator selects the first page of the first chapter and
clicks Chapter Start. She repeats this for each chapter in
the handbook.
d) The operator clicks Reader view to display the thumbnails
as a user would see the pages when reading it as a book,
and then checks the thumbnails to make sure that the
pagination is correct.
e) The operator clicks Save.
6
The operator prints the job.
N OTE : The operator can print one set as a proof before
printing multiple copies.
7
The operator retrieves the job from the copier.
8
The job is printed with gold front and back covers, as specified
from Paper Catalog, and the first page of each chapter prints
on a right-hand page.
Command WorkStation Help
INDEX
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INDEX
C
M
Compose and Paper Catalog
components of job 36
described 33
diagram 37
procedure 38
workflow example 35
Creo Variable Print Specification (VPS) 19
master elements 19
Mixed Media
components of job 8
described 7
diagram 9
non-raster file requirement 10
procedure 9
workflow example 7
multiple master pages, defining 24
F
FreeForm
components of job 21
described 20
diagram 22
procedure 22
workflow example 20
FreeForm 2 and Mixed Media
components of job 26
defined 24
diagram 27
procedure 27
workflow example 25
H
Hot Folders
components of job 30
described 29
diagram 31
procedure 32
workflow example 29
I
Impose
described 11
non-raster file requirement 14
imposition
components of job 12
described 11
diagram 13
procedure 13
workflow example 11
P
Personal Print Markup Language
(PPML) 15, 19
PPML and imposition
components of job 16
described 15
diagram 17
procedure 17
workflow example 15
printing scenarios
business card template for company, Hot
Folders 31
business cards, imposed 13
course book printed in plain and heavy
media with chapter dividers 9
handbook with plain and heavy media 37
mailer cards, imposed and sorted 17
personalized mailer with business reply
card 22
promotional mailer using variable
demographic data 27
R
raster information, removing 10, 14
V
variable data printing
described 19
languages compatible with 19
using
FreeForm 20
FreeForm 2 and Mixed Media 24
workflow examples 20, 25