Copystar KM-C2630D Operation Guide

Copystar KM-C2630D Operation Guide
KM-C850/C850D
KM-C2630/C2630D
Network Scanner
Operation Guide
<Set-up Edition>
ALWAYS read this Operation Guide thoroughly before use. After reading, maintain it in good condition and
keep it together with the Operation Guide for your copier.
Trademark Information
• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of America and other
countries.
• Windows Me and Windows XP are trademarks of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC/AT are trademarks of International Business Machines Corporation of America.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
• PaperPort is a registered trademark of ScanSoft Inc. of America and other countries.
All other company and product names contained in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations ™ and ® will not be used in this Operation Guide.
All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or
mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing
from the Publisher.
Legal Restriction On Copying
• It may be prohibited to copy copyrighted material without permission of the copyright owner.
• It is prohibited under any circumstances to copy domestic or foreign currencies.
• Copying other items may be prohibited.
i
About this Operation Guide
This Operation Guide is meant to be read when the Scanner Interface Card is installed and your copier is to be used as a network
scanner. It explains set-up procedures and other related operation on the machine.
As the required set-up in order to use the copier as a scanner may differ depending upon the environment in use in the connected
computer, please read those sections related to your specific computer environment and perform the appropriate set-up
procedures explained there.
This Operation Guide should also be read and used together with the appropriate Operation Guide <Functions Edition> (On-Line
Manual) that is on the included CD-ROMs. The On-Line Manual <Functions Edition> explains how to scan, various setting
methods, and operation procedures from a computer.
Using the Operation Guide <Functions Edition> (On-Line Manual)
The CD-ROMs included with this product contain the Operation Guide <Functions Edition> (On-Line Manual) in a PDF (Portable
Document Format) file format.
The Operation Guide <Functions Edition> (On-Line Manual) explains how to use the required applications when using your copier
as a network scanner. The main content of the CD-ROMs is as follows:
•
•
•
•
Introduction of the network scanner system
Explanation of setting procedures when using an Internet Web browser
Explanation of setting procedures at the scanner
Explanation of attached utilities:
Scanner File Utility
Address Book
Address Editor
TWAIN Source
DB Assistant
Configuration tool
• Opening the On-Line Manual
Carry out the following procedures in order to open and view the On-Line Manual.
1. Insert the appropriate CD-ROM into the CD-ROM drive of your computer. The Main Menu screen for set-up will appear
automatically.
2. Click on [Documents] under the [Main Menu] in order to access the desired On-Line Manual for viewing.
* Adobe Acrobat Reader must be installed in your computer in order to access the On-Line Manual. The Adobe Acrobat Reader
software is included on the CD-ROMs contained with this product and can be installed from there directly onto your hard disk.
ii
Important:
• The use of scanned legally copyrighted materials, such as documents, musical scores, pictures, woodblock prints, maps,
drawings and photographs, for any intent other than your own personal or home use, or other such purpose, is prohibited under
the copyright law without prior permission from the legal copyright owner.
Simply scanning the following items may result in legal penalty:
• Bank notes, coins, government-issue securities, national bonds, local bonds, foreign currencies and securities, unused postage
stamps, government post cards, government stamps, and securities regulated by the liquor tax law.
Other items that you should also not scan:
• It is additionally recommended that you do not attempt to scan government-issue passports, or licenses, permits, ID cards,
securities, commuter tickets, passes, books of tickets and meal coupons issued by public organizations or private parties.
iii
Getting connected
The following procedures are required in order to use this machine as a scanner.
Connect the scanner to your computer
<Example connection>
Hub
Connecting the scanner to your
PC
computer network with a network cable
(100BASE-TX and 10BASE-T) ............... Page
2-2
Network cable
Perform the required operation at the scanner
Basic scanner settings
(register the host name and IP address, etc.) .......
Page 2-2
Registering and editing user information
(register a new user) .............................................
Page 2-3
Perform the required operation at your computer
Installing the various software (included on the
enclosed CD-ROM disk)
PC
Scanner File Utility
Saves the scanned image as a data file on your computer.
TWAIN Source
Enables you to utilize scanned images in a TWAIN-compatible
application.
Address Book
A personal address book that you can access from the scanner’s
operation panel.
Address Editor (Management Tool)
Enables you to register and edit the shared Address Book, make
network-related settings and change various default settings.
DB Assistant (Management Tool)
Enables you to register and make settings for data information
related to scanned images.
• Refer to the On-Line Manual <Functions Edition> for more
detailed information on the included software.
You’re now ready to scan!
iv
Table of contents
1. Preparations ......................................................................................................... 1-1
1-1 Names of parts ......................................................................................................................................
• Main body ............................................................................................................................................
• Operation panel ...................................................................................................................................
1-2 Accessories ...........................................................................................................................................
1-3 Utilities and other software (the main content of the included CD-ROMs) ............................................
1-4 Required items .......................................................................................................................................
1-1
1-1
1-2
1-3
1-3
1-3
2. Set-up .....................................................................................................................2-1
2-1 Setting up the scanner ...........................................................................................................................
(1) Outline and network configuration ....................................................................................................
(2) Connecting the scanner to your computer network ..........................................................................
(3) Making settings from the touch panel ...............................................................................................
2-2 Setting up the scanner software ............................................................................................................
(1) System requirements ......................................................................................................................
(2) Installing the software .......................................................................................................................
(3) Installing the utilities .........................................................................................................................
(4) Installing the TWAIN source .............................................................................................................
2-1
2-1
2-2
2-2
2-7
2-7
2-7
2-8
2-8
3. Performing the Required Operation at the Scanner ..........................................3-1
3-1 Scanning under the Scan to PC and Send E-mail functions .................................................................
(1) Before using the Scan to PC function ..............................................................................................
(2) Before using the Send E-mail function .............................................................................................
(3) How to scan under Scan to PC and Send E-mail .............................................................................
3-2 Scanning with TWAIN ............................................................................................................................
• When performing the scanning operation at the scanner ....................................................................
• When performing the scanning operation at your computer ................................................................
3-3 Setting up the Database Connection function .......................................................................................
(1) Preparations .....................................................................................................................................
(2) How to set up the Database Connection function ............................................................................
3-1
3-1
3-1
3-1
3-4
3-4
3-4
3-6
3-6
3-6
4. Troubleshooting ....................................................................................................4-1
4-1 Error messages ..................................................................................................................................... 4-1
5. Specifications ........................................................................................................5-1
5-1 Scanner specification ............................................................................................................................. 5-1
v
1. Preparations
1-1 Names of parts
• Main body
1 Original cover
Open and close this cover when setting an original on the
platen.
2 Platen
Set the original to be scanned face-down in the left-rear
portion of the platen.
3 Original size indicator lines
Be sure to align the original with these lines when setting
an original on the platen.
4 Operation panel
Perform operations here.
5 Main switch
Turn this switch ON in order to use the scanner.
6 Scanner interface connector
Use to connect the scanner to the computer network with
a 10BASE-T or 100BASE-TX cable.
* NEVER attempt to remove the Scanner Interface Card.
* The illustration above shows the KM-C850.
1-1
1. Preparations
• Operation panel
1 Default Setting/Counter key
Press this key when you want to change default settings
for the scanner as well as register new users.
2 Reset key
Press this key when you want to cancel default and scan
settings, as well as when you want to clear selected
destination folders and computers.
3 A.C.S. key
Press this key to select automatically full-color scanning
or black and white scanning.
4 Full Color key
Press this key to select full-color scanning.
5 Black&White key
Press this key to select black and white scanning.
6 Start key
Press this key when you want to start, or continue,
scanning originals.
7 Keypad
Use these keys when you want to enter a desired value
for one of the various settings.
8 Touch panel
Indicates machine status and the values for each setting,
and contains operational key. The keys which appear on
the touch panel for operation procedures are indicated in
this Operation Guide within double quotation marks and
you will be instructed to “touch” them rather than “press”
them. (Ex.: Touch the “xxx” key.)
9 Scanner key / Scanner indicator
Press this key when the optional Network Scanner Kit is
installed in your machine and you want to switch to the
Scanner Operation mode. The Scanner indicator is lit
when the machine is in the Scanner Operation mode.
• The touch panel in the Scanner Operation mode
0 “Send E-mail” key
Touch this key when you want to send scanned image
data as an attached file in an email message.
! “Scan to PC” key
Touch this key when you want to save scanned image
data as a file on your computer.
@ “TWAIN” key
When initiating the scanning operation from a TWAINcompatible application, touch this key to enter the TWAIN
mode and then set the original, and the connection from
the application will be carried out more surely.
# “Database Connection” key
Touch this key when saving image data as a file on your
computer in order to add information to that file.
$ “Edit add. book” key
Touch this key when you want to edit the shared address
book.
% “Change user Info.” key
Touch this key when you want to change user
information.
^ “History of Sending” key
Touch this key when you want to view the transmission
log for the data scanned with “Send E-mail” “Scan to PC”
and “Database Connection” functions.
1-2
1. Preparations
1-2 Accessories
Prior to using the scanner for the first time, verify that the following accessories are included with this product.
• 1 CD-ROM (Scanner Library)
• 1 CD-ROM (TWAIN-compatible application)
• Operation Guide
1-3 Utilities and other software (the main content of the included CD-ROMs)
• CD-ROM (Scanner Library)
• Scanner File Utility
• TWAIN Source
• Address Book
• Address Editor
• Configuration Tool
• DB Assistant
• Acrobat Reader
• On-Line Manual
* Refer to the On-Line Manual <Functions Edition> of this Operation Guide for information on using the included utilities and
other software.
• CD-ROM (TWAIN-compatible application)
• PaperPort
1-4 Required items
You must have on hand one of the following cables as appropriate to your computer network environment.
• 100BASE-TX cable (shielded type)
• 10BASE-T cable (shielded type)
* Be absolutely sure that the 10BASE-T or 100BASE-TX cable that you use is a shielded cable.
1-3
2. Set-up
2-1 Setting up the scanner
(1) Outline and network configuration
Example of transmission modes for data scanned using the Scan System and the required software
The software indicated in the thick-lined balloons is included with this product. Install the software that is appropriate to your
operating environment and needs.
* Image data receive through the Scan to PC and Send E-mail functions can be used as well with PaperPort.
* Refer to the On-Line Manual <Functions Edition> for information on using the included utilities and other software.
2-1
2. Set-up
(2) Connecting the scanner to your computer network
1
Turn the main switch located on the Left side of the
scanner OFF.
CAUTION:
ALWAYS turn the main switch to the scanner OFF
BEFORE connecting the network cable.
* The illustration below shows the KM-C850.
(3) Making settings from the touch panel
This section explains the default settings as well as user
registration procedures required to use the scanner.
If you use the software that is included with this product, it is
possible to perform the following settings from an Internet
Web browser, or the Address Editor software, from a
computer that is connected to the same network as the
scanner. Refer to the On-Line Manual <Functions Edition> for
more detailed information.
NOTES
• The network addresses that should be registered here will
differ depending upon your network environment. Check
with your network administrator BEFORE performing this
setting.
• If you are using a DHCP server to automatically configure
the network addresses, you will not need to change the IP
address and the Subnet Mask because DHCP server
configuration is already enabled as the factory default
setting.
2
Connect a 10BASE-T or 100BASE-TX cable to the
scanner interface connector located at the back side
of the scanner.
* NEVER attempt to remove the Scanner Interface
Card.
• Basic scanner settings
Press the Default Setting/Counter key. The Default
Setting screen will appear.
1
2
3
2-2
Turn the main switch to the scanner back ON.
Touch the “Scanner default” key. The Password Input
screen will appear.
2. Set-up
3
4
5
6
Use the numeric keys on the keypad to enter the
administrator password number.
The factory default setting for the KM-C850/C850D is
“3100”. For the KM-C2630/C2630D the default
setting is “2600”.
* It is possible for you to change the administrator
password number as desired. For more information,
refer to the Operation Guide for your copier.
Touch the “System Basic” key. The System Basic
screen will appear.
If “Unable to use scanner” appears, the touch panel
will return to the Default Setting screen. Wait for a
while (approx. 2 minutes) and then touch the “System
Basic” key again.
• Registering and editing user information
The following explains the procedure to use the scanner’s
touch panel to register and edit user information. Registration
of user information is also possible from an Internet Web
browser as well as by using the Address Editor software.
7
Perform steps 1 through 3 under “Basic scanner
settings” and then touch the “User registr.” key in the
Scanner Setting menu (shown in the screen shot in
step 4). The User Register/Delete screen will appear.
8
If you want to change previously registered user
information, use the “▲ ” and “▼ ” cursor keys to
select the name of the user that you want to edit the
information for and touch the “Change user info.” key.
If a password (see “User registration information” on
page 2-5) has been registered for that user, enter the
registered password. The Edit User Info screen will
appear.
If you want to delete a registered user, use the “▲ ”
and “▼ ” cursor keys to select the name of the user
that you want to delete and then touch the “Delete”
key.
9
Use the “▲ ” and “▼ ” cursor keys to select the setting
that you want to change and then touch the “Change
#” key. The Change Settings screen will appear.
Enter the corresponding information in accordance
with the settings, etc., that are shown on the touch
panel.
• For more information on entering characters, refer
to the Operation Guide for your copier.
Use the “▲ ” and “▼ ” cursor keys to select the setting
that you want to change and then touch the “Change
#” key. The Character Input screen will appear.
• The following explains the procedure for registering
the scanner’s host name. Refer to this basic
procedure when changing other settings.
Touch the appropriate keys on the displayed keyboard in order to enter the scanner’s host name.
Check the entered name and, once you are certain
that it is correct, touch the “End” key. The touch panel
will return to the System Basic screen.
2-3
2. Set-up
• Editing the shared Address Book
The following explains the procedure to use the scanner’s
touch panel to edit the shared Address Book.
* New addresses can also be registered in the Address Book
using this procedure.
* Registration in the shared Address Book is possible from
an Internet Web browser as well as the Address Editor
software.
the shared Address Book that you want to edit.
13 Select
The registration and edit screen for the Address Book
will appear.
the Scanner key to display the Select Scanner
10 Press
Function screen.
you want to register a new destination in the
14 IfAddress
Book, touch the “Register new dest.” key.
11
Touch the “Edit addr. book” key. The User Number
Input screen will appear.
If you want to register a new group of destinations, or
add a destination to a previously registered group,
touch the “Register new group” key.
If you are registering a new destination, go to the
next step.
If you are registering a new group of destinations,
proceed directly to step 16.
If you want to change the information for a previously
registered destination, use the “▲ ” and “▼ ” cursor
keys to select the name of the destination that you
want to edit the information for. Then touch the
“Correct dest. info” key and change the information
as desired.
If you want to delete a registered destination, use the
“▲ ” and “▼ ” cursor keys to select the name of the
destination that you want to delete and then touch the
“Delete” key.
* The sample screen below is the shared Address
Book editing screen from the Scan to PC function.
your user number and then touch the “Enter”
12 Enter
key. The Edit Address Book screen will appear.
(Refer to step 8 on page 2-3.)
* If you registered a password during user registration, enter the registered password.
* Your user number refers to the 3-digit number to the
left of your user name as it appears in the screen
when performing step 8 on page 2-3. For example,
using the sample screen under step 8 on page 2-3
as an example, the user number for “UserNameA”
would be “001”.
* If you want to change your user information, touch
the “Change user Info.” key in the Select Scanner
Function screen under step 11 and register the
information as desired.
(Refer to step 9 on page 2-3.)
2-4
registration
15 Destination
Use the “▲ ” and “▼ ” cursor keys to select the setting
that you want to register information for and then
touch the “Change #” key. The Change Setting
screen will appear.
Enter the corresponding information in accordance
with the settings, etc., that are shown on the touch
panel. Once you have finished entering the corresponding information, touch the “Complete entering”
key and the destination will be registered.
2. Set-up
registration
16 Group
Touch the “Information” tab and the names of the
registered groups will be displayed.
If you want to change a registered name, use the “▲ ”
and “▼ ” cursor keys to select the name that you want
to edit and then touch the “Change #” key.
Touch the “Destination” tab and the currently
registered members of that group will be displayed.
If you want to add a member to the group, touch the
“Add content #” key. The Add Member screen will
appear. Use the “▲ ” and “▼ ” cursor keys to select the
member that you want to add to that group and then
touch the “Add” key. Once you have finished adding
members, touch the “Complete entering” key and the
selected member(s) will be added to the group.
• User registration information
E-mail address ......................... When you use the Send E-mail function to send data by email and the person who receives it
clicks on Reply in response to that message, this is the address to which that reply will be sent. If
an error occurs during Scan to PC or Send E-mail, the error notice will be sent to the address
registered here as well.
IP address or host name .......... If you select “Save at user PC” when designating the destination under the Scan to PC function,
the scanned image data will be sent to the computer with this IP address (or host name).
Name to display ....................... This is the name that is displayed for selecting a user. Be sure to register an appropriate name
here.
User password ......................... This is the password that is entered when selecting a user. (It is not required to register a password.)
* The password can be up to 8 numbers long.
Save folder No. ........................ This is the registered number of the destination folder when “Save at user PC” is selected. Use
the Scanner File Utility to perform the appropriate settings for the folder that will be registered with
this number.
* For the procedure to select “Save at user PC”, refer to “Scanning under the Scan to PC and
Send E-mail functions” on page 3-1.
* The number of the destination folder can be up to 3 digits long (001 – 100).
* Only one destination folder can be registered in the scanner itself.
• Destination registration information
E-mail address ......................... When you use the Send E-mail function, the image data will be attached to an email message and
sent to this address.
IP address or host name .......... When you use the Scan to PC function, the image data will be sent to the computer with this IP
address (or host name).
Name to display ....................... This is the name that is displayed in the address book.
Save folder No. ........................ This is the registered number of the destination folder when you use the Scan to PC function. Use
the Scanner File Utility in the destination computer to perform the appropriate settings for the
folder that will be registered with this number.
Add dest. .................................. When registering groups, click on this button when you want to add a destination from the shared
Address Book to a selected group.
NOTE
In order for scanner users to create and use their own personal Address Book, it is necessary to install the Address Book software
in that user’s computer. Once installed, the destination information registered and the software rebooted, the personal Address
Book will be available for use.
2-5
2. Set-up
• Date/Time and Time Difference
Sets the required area information for the Send E-mail
function.
The time of day when email is sent from the scanner is
included in the header of that email message as the transmission time. Perform the following procedure in order to set
the date and time in your area, as well as the time difference
to GMT (Greenwich Mean Time).
1
2
3
4
Use the “s” and “t” cursor keys to select “Time
difference” and then touch the “Change #” key. The
Time Difference Setting screen will appear.
5
Use the “+” and “–” keys to change the setting as
desired. Touch the “Close” key to register the change
to that setting.
Press the Default Setting/Counter key. The Default
Setting screen will appear.
Ex.: Time difference
Touch the “Machine default” key. The Machine
Default screen will appear.
Use the numeric keys on the keypad to enter the
administrator password number.
The factory default setting for the KM-C850/C850D is
“3100”. For the KM-C2630/C2630D the default
setting is “2600”.
* It is possible for you to change the administrator
password number as desired. For more information,
refer to the Operation Guide for your copier.
(Washington) GMT -5:00
(London) GMT 0:00
6
Use the “▲ ” and “▼ ” cursor keys to select “Date/
Time” and then touch the “Change #” key. The Date/
Time Setting screen will appear.
7
Use the “+” and “–” keys to change the setting as
desired. Touch the “Close” key to register the change
to that setting.
* Be sure to set the time difference first and then the
date and time.
* If you change both of “Summertime” and “Date/
Time” setting, “Summertime” setting will be invalid.
2-6
2. Set-up
2-2 Setting up the scanner software
(1) System requirements
PC
IBM PC/AT or compatible
OS
Windows 95 (OSR2), Windows 98 (Second Edition),
Windows NT (Service Pack 5 or later),
Windows 2000 (Service Pack 2 or later), Windows Me or Windows XP
System environment
Recommended environment
CPU
Pentium 133 MHz or faster
RAM
64 MB or more
HDD
20 MB or more
CPU
Celeron 266 MHz or faster
RAM
64 MB or more
HDD
300 MB or more
CD-ROM drive
1 drive
Ethernet cable
10BASE-T or 100BASE-TX
(2) Installing the software
There are four main functions available with this network scanner.
Perform the following procedure in order to install into your computer the required utility that is appropriate to the application and
operating system in use in your computer.
• Scan to PC
Stores the image data of scanned originals as a file in a
desired folder on your computer. Install the Scanner File
Utility into the corresponding computer in order to use this
function.
* Registration of the save folder in your computer, as well as
registration in the scanner of the destination is required. For
information on making settings from an Internet Web
browser, as well as for each utility, refer to the On-Line
Manual <Functions Edition> of this Operation Guide.
• Send E-mail
Sends the image data of scanned originals to the desired
receiver as a file attached to an email message.
* Registration in the scanner of the corresponding SMTP
server settings is required. For information on making
settings from an Internet Web browser, as well as for each
utility, refer to the On-Line Manual <Functions Edition> of
this Operation Guide.
• TWAIN
Connects to the scanner from the TWAIN-compatible application according to the procedures of that particular application.
Install the TWAIN Source on the computer that contains the
application in order to use this function.
• Database Connection
Allows you to add information to data file for scanned
originals and saves the resulting file into a designated folder
on your computer. The method of sending the data using this
function is the same as that for the “Scan to PC” function.
* Refer to the Functions Edition (On-Line Manual) of your
Operation Guide for more detailed information on using DB
Assistant, Scanner File Utility or your Web browser
software in order to utilize the Database Connection
(adding file information to the scanned image data file)
function.
2-7
2. Set-up
(3) Installing the utilities
The following utilities are contained on the CD-ROM that is
included with this product.
* Refer to the On-Line Manual <Functions Edition> of this
Operation Guide for information on using the included
utilities.
• Scanner File Utility
• Address Book
• Address Editor (Management Tool)
• DB Assistant (Management Tool)
1
Run Windows.
Quit all other applications that may be open.
2
Insert the CD-ROM that is included with the scanner
into the CD-ROM drive of your computer.
3
The License Agreement will be displayed. If you
agree with the conditions contained therein, click on
[Accept].
If this screen does not appear after you insert the
CD-ROM, open the CD-ROM window to access its
contents and double-click on the [setup.exe] file.
4
5
2-8
(4) Installing the TWAIN source
In order to scan originals using PaperPort, TWAIN Source
must be installed PRIOR to installing the PaperPort
application.
1
Run Windows.
Quit all other applications that may be open.
2
Insert the CD-ROM that is included with the scanner
into the CD-ROM drive of your computer.
3
The License Agreement will be displayed. If you
agree with the conditions contained therein, click on
[Accept].
If this screen does not appear after you insert the
CD-ROM, open the CD-ROM window to access its
contents and double-click on the [setup.exe] file.
4
Click on [TWAIN Source] in the Main Menu.
5
The Model Select window will appear. Select the
model of the scanner that you are using.
6
When the installation window appears, follow the
instructions on screen in order to install the TWAIN
Source.
Click on [Scanner Utilities] in the Main Menu.
Click on the name of the utility that you want to
install. The installation window for that utility will
appear. Follow the instructions on screen in order to
install the selected utility.
3. Performing the Required Operation at the Scanner
3-1 Scanning under the Scan to PC and Send E-mail functions
(1) Before using the Scan to PC function
3
Be sure to perform the following settings in order to use the
Scanner File Utility.
1. Install the Scanner File Utility in the destination computer.
2. Run the Scanner File Utility and register the destination
folder for the scanned image data.
3. Register the IP address, the registration name and the
destination number of the destination computer in the
scanner.
* Be sure to enter the same number in the Save folder No.
field here as the save folder number (001 – 100) that
was registered in the Scanner File Utility.
Use the “▲ ” and “▼ ” cursor keys to select your user
name and then touch the “Enter” key.
The Scan to PC or Send E-mail screen, as appropriate, will appear. You can also enter your user
name directly using the numeric keys on the keypad.
* If the “Selec. of senders (users)” setting is turned
ON, the user that is registered under User Number
001 will be automatically selected.
Refer to the On-Line Manual <Functions Edition> for more
detailed information.
(2) Before using the Send E-mail function
* If a password was designated during registration of
your user information, the Password Input screen
will appear. After entering the appropriate password,
touch the “Enter” key. If the entered password
matches the registered one, the appropriate screen,
Scan to PC or Send E-mail, will appear.
Be sure to register the destination name and email address.
(3) How to scan under Scan to PC and Send E-mail
1
2
Press the Scanner key to display the Select Scanner
Function screen.
Touch the “Send E-mail” key or the “Scan to PC” key,
as appropriate. The Select Sender Name screen will
appear.
4
Select the destination.
If you are using the Scan to PC function, go to the
next step.
If you are using the Send E-mail function, go directly
to step 6.
5
Touch the “Save at user PC” if you want to save the
scanned data in a user’s computer.
The registered user names will be displayed in the
Destination field. proceed to step 9.
3-1
3. Performing the Required Operation at the Scanner
6
7
If you want to manually enter an email address, touch
the “Enter dest.” key. The Enter E-mail Destination
screen will appear.
the “Common book” tab or the “Private book”
10 Touch
tab, as appropriate. The destinations registered in
that Address Book will be displayed.
The following gives an example of selecting a destination from the shared Address Book.
Use the “▲ ” and “▼ ” cursor keys to select the desired
destination and then touch the “Add” key.
If you are using the Send E-mail function, select the
desired destination and then select how you want the
message to be sent to that address (“To:”, “CC:” or
“BCC:”).
will
* The number of selected destinations and
appear in the upper right corner of the list.
* If the Address Book software is not running, the
personal Address Book will not be displayed.
Type in the email address of the desired destination.
Once you have entered the address, touch the “End”
key and the Select the Kind of Receiver screen will
appear.
Screen from the Scan to PC function
8
Touch the key that corresponds how you want the
message to be sent to that address (“To:”, “CC:” or
“BCC:”).
Screen from the Send E-mail function
9
If you want to enter an email address using a
personal Address Book or the shared Address Book,
touch the “Address Book” key. The Address Book
screen will appear.
* The sample screen below is from the Scan to PC
function.
11
To select other destinations, repeat the procedure
from step 6. Once you have selected all of the
destinations that you want to send the email to, touch
the “Close” key.
* The sample screen below is from the Scan to PC
function.
the selected destinations. Use the “▲ ” and “▼ ”
12 Check
cursor keys to make sure that all of the selected
destinations are correct. If an incorrect or unnecessary destination is in the list, select it and touch the
“Delete” key.
3-2
3. Performing the Required Operation at the Scanner
• Scan settings
The Scan Settings menu is displayed in the right
portion of the touch screen. If you want to change
any settings, touch the key that corresponds to that
setting. The following gives an example of the procedure to specify the orientation of the original.
Touch the “Orig set direction” key.
The Original Set Direction screen will appear.
13
original with its top edge towards the
14 Ifrearyouofsetthethescanner,
select “Back Edge”. If you set the
original with its top edge towards the left of the
scanner, select “Left top corner”. Touch the “Close”
key to register the change to that setting or the
“Back” key if you want to cancel the operation and
return to the previous setting. The screen will return
to that shown in step 12.
* If the setting for the orientation of the original is not
appropriate to the actual orientation, scanning may
be accomplished incorrectly. Be sure to confirm the
orientation of the original when making scan
settings.
If you select “ON” under “Batch scanning” in the Scan
16 Settings
menu, a message that asks whether or not
you want to continue scanning will appear after
scanning of the original is complete.
If you DO want to continue scanning, set the next
original, change any scan settings that you want, and
then press the Start key.
Once you have finished scanning originals, touch the
“Scanning finished” key.
you select “On” under “Continuous sending” in the
17 IfScan
to PC or Send E-mail screen, once the
scanning operation is completed, the touch panel will
return to the Scan to PC or Send E-mail screen, as
appropriate, with the current settings unchanged.
To continue scanning more originals, set the next
original, change any of the scanning settings as
required, and then press the Start key.
Once you have finished scanning originals, touch the
“Cancel” key.
* If “Permit file overwrite” is selected in the
computer’s Scanner File Utility when you are using
the Scan to PC function, previous files saved to that
computer may be overwritten if a duplicate file
name is use. Be aware of this fact when
designating file names for transmission, especially
when the “Continuous sending” setting is turned
ON.
you have checked all of the settings, set the
15 Once
original and press the Start key.
Scanning of the original will begin.
* If you want to stop the scanning operation, touch
the “Cancel” key.
3-3
3. Performing the Required Operation at the Scanner
3-2 Scanning with TWAIN
The following explains the settings that need to be made in
the scanner in order to scan using the TWAIN function.
• When performing the scanning operation at the
scanner
Press the Scanner key to display the Select Scanner
Function screen.
1
2
Touch the “TWAIN” key.
The TWAIN Mode screen will appear.
3
Set the original that you want to scan.
4
Run the TWAIN Source in the corresponding
application.
The main dialogue box for the TWAIN Source will
appear.
Make any settings that you want, click on the
“Connect” button in the dialogue box and, once the
connection to the scanner is made, click on the
“Scan” button. Scanning will begin.
3-4
• When performing the scanning operation at your
computer
Run the TWAIN Source in the corresponding
application.
The main dialogue box for the TWAIN Source will
appear.
Make any settings that you want, and put a check
mark in the “Waiting Scan” checkbox.
1
2
Click on the “Connect” button in the main dialogue
box and, once the connection to the scanner is made,
click on the “Scan” button.
* Putting a check mark in the “Waiting Scan” checkbox will allow you to start the actual scanning
operation by pressing the Start key at the scanner.
3
Set the original that you want to scan in the scanner
and press the Start key. Scanning will begin.
* Scan settings can also be made on the operation
panel of the scanner. Change any settings there
that you want.
* If you enter different values in your computer and in
the scanner for the same setting, the settings made
in the scanner will take priority.
3. Performing the Required Operation at the Scanner
3-5
3. Performing the Required Operation at the Scanner
3-3 Setting up the Database Connection function
(1) Preparations
3
First, perform the following set-up procedure in order to use
the Database Connection function.
1. Install the DB Assistant into the network manager's
computer.
2. Run the DB Assistant and perform the related settings for
the Database Communication function.
3. Run the Scanner File Utility in the computer in which you
want to save the scanned image data and perform the
related settings for the Database Communication function.
* The information for the computer(s) in which you
installed the DB Assistant and the Scanner File Utility
must be registered in advance at the scanner itself or
using a Web browser.
* Refer to the Functions Edition (On-Line Manual) of your
Operation Guide for more detailed information.
The following section contains an explanation composed
mainly of setting up the PDF Keyword Assist option (which
allows you to add keywords as file information to scanned
image data files).
* If a password was designated during registration of
that destination, the Password Input screen
will appear first. After entering the appropriate
password, touch the “Enter” key. If the entered
password matches the registered one, the
“Destination of input data” screen will appear.
(2) How to set up the Database Connection function
1
Press the Scanner key. The “Scanner Mode Select”
menu will be displayed.
4
2
Use the ▲ or the ▼ cursor key to select your sender
name and then touch the “Enter” key.
The “Destination of input data” screen will be
displayed.
* You can also select the destination by entering the
corresponding user number directly using the
keypad.
* If the “Selec. of senders (users)” setting is turned
ON, the user that is registered under User Number
001 will be automatically selected.
Use the ▲ or the ▼ cursor key to select the desired
destination for the data and then touch the “Enter”
key.
Touch the “Database Connection” key. The “Select
sender name” screen will be displayed.
The following steps explain the procedure when you
are using the PDF Keyword Assist option (which
allows you to add keywords as file information to
scanned image data files).
* To verify more detailed information related to a
destination, use the s or the t cursor key to select
the desired destination and then touch the
“Information” key. The IP address and save folder
number(s) of the destination computer can be
verified.
* If you are using the Database Assist option (which
creates a csv file of the file information for scanned
image data files), and a password has been
designated in the DB Assistant software, it will be
necessary to enter the corresponding password.
3-6
3. Performing the Required Operation at the Scanner
5
In the “Folder select” screen, if you want to save the
data into the currently highlighted folder, touch the
“Enter” key. The “File Information” screen will be
displayed. In this case, go to step 7. If, however, you
want to save the data in a subfolder of the currently
highlighted folder, touch the “Change inp. Folder” key.
The contents of the currently highlighted folder will be
displayed.
7
* You can also change the name of the file by
selecting the “File Name” item.
* The keywords registered under the “Keyword”,
“Subject”, “Creator” and “Comment” items will all be
registered as keywords in the corresponding file
information.
* If you are using the Database Assist option, the
available items will differ.
* If there is a period (“.”) included in the name of the
destination folder, it is possible that the
corresponding folder name may not be displayed
properly in the “Folder select” screen.
* The destination can not be changed when you are
using the Database Assist option.
6
Use the ▲ or the ▼ cursor key to select the desired
destination folder and then touch the “Enter” key. The
“File Information” screen will be displayed.
* To move one level back up in the folder hierarchy,
touch the “Up” key.
* It is not possible to select a destination folder that
exists at a higher level than the folder which was
designated using the Scanner File Utility.
Select the item that you want to register the keyword
under and then touch the “Enter” key. The input
screen for the selected item will be displayed.
(The following steps explain the procedure when you
select the “Keyword” item.)
8
Use the ▲ or the ▼ cursor key to select the keyword
that you want to add for that item and then touch the
“Enter” key. The touch panel will return to the “File
Information” screen.
* If you want to enter a new keyword other than one
of those that was already registered using the DB
Assistant software, select the last item (“Other”),
and then touch the “Enter” key. A screen to enter
the new keyword will appear. To enter a new
keyword, touch the “Type letter” key.
3-7
3. Performing the Required Operation at the Scanner
9
An asterisk (“*”) will be displayed next to each item
that you have entered or changed the information for.
Once you have finished registering information, touch
the “Enter” key. The “Scan Settings” menu will be
displayed.
11
Once the scanning operation is complete, the
following screen will be displayed. If there are no
more originals to be scanned, touch the “Input data
complete” key.
• If you are using the PDF Keyword Assist option, the
file information that you just registered will be
added to the scanned image data file and that file
will be saved into the designated folder.
• If you are using the Database Assist option, the file
information that you just registered will be saved as
a csv file and that file will be saved together with
the scanned image data file into the designated
folder.
the original to be scanned and press the Start
10 Set
key. The scanning operation will begin.
* You can change the scan settings as desired by
simply performing the corresponding setting
procedure on the scanner's operation panel.
* If you perform the same settings both from your
computer and at the scanner itself, the specific
settings made at the scanner will take priority.
* If you want to use the Database Connection
function once again, touch the “Sel.folder input
data” key and perform the procedure from step 4 on
page 3-6.
* If you want to use the Database Connection
function once again, and at the same settings,
touch the “Same made input data” key and perform
the procedure from step 6 on page 3-7.
* If you want to use the Database Connection
function once again, and under the same option
(PDF Keyword Assist vs. Database Assist), touch
the “Input of new data” key and perform the
procedure from step 5 on page 3-7.
* If you want to change any of the file information that
you registered, touch the “Try again input data” key.
The touch panel will return to the “File Information”
screen.
3-8
4. Troubleshooting
4-1 Error messages
If one of the following message appears during scanning, perform the corresponding procedure.
Message
Procedure
Unable to use scanner.
Check to make sure that the network cable is connected securely
and properly. If this message appears immediately after turning
the scanner ON, wait for awhile (approx. 2 minutes) while the
scanner warms up.
Unable to find destination PC. Check the PC.
There is a problem at your computer. Check to make sure that the
Scanner File Utility is running and the computer is able to receive
data.
This name is already in use. Input new name again.
Register a different name.
This number is already in use. Input new number again.
Register a different number.
Registration full.
Delete any unnecessary items and try the procedure again.
E-mail size exceeds data capacity.
Reduce the number of pages being transmitted, or lower the
scanning resolution, and try to transmit again.
Destination address is not being registered.
The entered number is not appropriate. Check the correct number
and enter it again.
Unable to find SMTP server.
Contact administrator.
Check to make sure that the network cable is connected securely
and properly. If this message appears immediately after turning
the scanner ON, wait for awhile (approx. 2 minutes) while the
scanner warms up.
In any other case, check to make sure that the SMTP server is
running, or consult with your network administrator.
SMTP Authentication error.
Contact administrator.
Consult with your network administrator to verify that the Login
Account Name and password required for SMTP Authentication
are correct.
Unable to find PC of personal address list.
If the Address Book software is not running on your computer,
start it up. If it is already running, make sure that your computer is
connect properly to the network and the network cable is
connected properly to the Scanner Interface Card.
Network scanner system error.
Restart the scanner.
Communication error.
If you are using the Scan to PC function, check the status of the
destination computer and then try the operation again.
If you are using the Send E-mail function, check to make sure
that the SMTP server is running, or consult with your network
administrator.
Destination PC’s system error.
Check the status of the destination computer and then try the
operation again.
4-1
4. Troubleshooting
Message
Procedure
The file was not saved.
Check the destination PC.
If the amount of data exceeds the maximum hard disk capacity as
registered in the Scanner File Utility on the destination computer,
increase the available space on your computer’s hard disk and
then try the operation again.
If data with the same file name has been sent from more than one
scanner at a time, the data can not be saved. Wait for awhile and
then try the operation again, or change the file name.
Destination PC’s application is out of order.
Check to make sure that the Scanner File Utility is running in the
destination computer.
Destination PC is in use. Try again later.
The destination computer and the scanner are currently
communicating. Wait for a while and then try the operation again.
Destination PC’s version is different. Contact
administrator.
The versions of the Address Book do not match. Consult with
your network administrator.
PC of personal address list is in use. Try again later.
The designated Address Book and the scanner are currently
communicating. Wait for awhile and then try the operation again.
Sender (user) is not registered.
Contact administrator.
User Number 001 is not registered in the “Select sender name”
List of this scanner. First register a user under that number or turn
the “Selec. of senders (users)” setting OFF, then select another
user.
No destination address being registered.
The selected destination is not registered. Register that
destination or select another one.
Wrong password.
Enter the correct password.
Check domain name and host name.
The scanner’s domain name and host name have not been
registered properly. Check the correct domain name and host
name. (Refer to “(3) Making settings from the touch panel” on
page 2-2.)
Overflow of original pages.
Scanned documents were sent.
The number of scanned pages exceeds 999, the maximum that
can be transmitted at a time. Transmit any further pages
separately.
* When transmitting under settings such as “2-sided” or “booklet”,
there may be case where only 998 pages can be scanned and
transmitted.
Check the DB Assistant PC. Contact administrator.
The DB Assistant can not be found. Make sure that the DB
Assistant is running properly on the computer on which it is
installed.
Communication error.
An unsupported response was received from the DB Assistant.
Check the computer on which the DB Assistant is installed.
DB Assistant Server version is different. Contact
administrator.
The versions of the DB Assistant do not match. Consult with your
network administrator.
DB Assistant Server error. Contact administrator.
Communication could not be continued because an error
occurred with the DB Assistant or with the computer on which it is
installed.
DB Assistant Server is in use. Try again later.
DB Assistant is currently communicating with another scanner.
Wait for a while and then try the operation again.
4-2
5. Specifications
5-1 Scanner specification
Operating Environment .................. IBM PC/AT or compatible
OS: Windows 95 (OSR2), Windows 98 (Second Edition), Windows NT (Service Pack 5 or
later), Windows 2000 (Service Pack 2 or later), Windows Me or Windows XP
CPU: 133 MHz Pentium or faster (266 MHz Celeron recommended)
RAM: 64 MB or more recommended
Available hard disk space: 20 MB or more (300 MB or more recommended)
CD-ROM drive: One
Ethernet Port .................................. 100BASE-TX and 10BASE-T (automatic switching)
Network Protocol ............................ TCP/IP
Transfer Protocol ............................ Proprietary system (for sending image data and making settings in the utilities), SMTP (for the
Send E-mail function) and HTTP (for making settings from a Web browser)
5-1
W
2003. 8
3B380041B
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