Triumph-Adler 2507ci Copy system Owner Manual

Triumph-Adler 2507ci Copy system Owner Manual
FAX Operation Guide
Contents
Contents ....................................................................................................................................i
Preface .................................................................................................................................... vi
About the FAX Operation Guide (this Guide) .......................................................................... vi
Structure of the guide .................................................................................................... vi
Conventions Used in This Guide .................................................................................. vii
1
Legal and Safety Information .............................................. 1-1
Notice ................................................................................................................................... 1-2
Safety Conventions in This Guide .............................................................................. 1-2
About this Operation Guide ........................................................................................ 1-3
Legal Notice ............................................................................................................... 1-3
IMPORTANT SAFETY INSTRUCTIONS ................................................................... 1-3
IMPORTANTES MESURES DE SECURITE ............................................................. 1-3
CANADIAN IC REQUIREMENTS .............................................................................. 1-4
CONDITIONS DE L'IC CANADIENNE ....................................................................... 1-4
Technical regulations for terminal equipment ............................................................ 1-5
Network Compatibility Declaration ............................................................................. 1-5
Trademark Information ............................................................................................... 1-5
2
Before Using the Fax Machine ............................................. 2-1
Part Names and Functions ................................................................................................... 2-2
Machine ...................................................................................................................... 2-2
Operation Panel ......................................................................................................... 2-4
Touch Panel ............................................................................................................... 2-5
Previewing Images ..................................................................................................... 2-7
Entering Numbers .................................................................................................... 2-10
Using the Enter Key ................................................................................................. 2-11
Using the Quick No. Search Key .............................................................................. 2-11
Quick Setup Wizard ............................................................................................................ 2-12
Fax setup items ........................................................................................................ 2-12
Power Off setup items .............................................................................................. 2-13
Fax and Power Off setup procedure ........................................................................ 2-14
Setting Date and Time ........................................................................................................ 2-15
Registering Destinations in the Address Book ................................................................... 2-16
Adding a Destination (Address Book) ...................................................................... 2-16
Adding a Destination on One Touch Key ................................................................. 2-25
Quick Setup Screen ........................................................................................................... 2-28
Functions Available for Registration in the Quick Setup Screen .............................. 2-28
Changing Registration .............................................................................................. 2-29
Registering Shortcuts ......................................................................................................... 2-30
Adding Shortcuts ...................................................................................................... 2-30
Editing Shortcuts ...................................................................................................... 2-31
Deleting Shortcuts .................................................................................................... 2-31
3
Sending Faxes ...................................................................... 3-1
Basic transmission procedure .............................................................................................. 3-2
Using redial ................................................................................................................ 3-3
Checking the Send Status .......................................................................................... 3-4
Priority Override Send ................................................................................................ 3-4
Cancelling Memory Transmission (while originals are being scanned) ...................... 3-5
Cancelling Memory Transmission (during communication) ........................................ 3-5
Cancelling Transmission (Disconnection of Communication) .................................... 3-6
Methods For Entering the Destination .................................................................................. 3-7
Entering the destination fax number with the numeric keys ....................................... 3-7
Choosing from the Address Book .............................................................................. 3-9
i
Choosing from the One Touch Key .......................................................................... 3-11
Choosing from the Speed Dial ................................................................................. 3-11
Choosing from the Destination History ..................................................................... 3-12
Checking and Editing Destinations .......................................................................... 3-13
Broadcast Transmission ........................................................................................... 3-14
Login/Logout ....................................................................................................................... 3-17
Logging in when User Login Administration has been Enabled ............................... 3-17
Logging in when Job Accounting has been Enabled ............................................... 3-18
Fax transmission functions ................................................................................................. 3-19
Original Size ....................................................................................................................... 3-21
Mixed Size Originals ........................................................................................................... 3-21
2-sided/Book Original ......................................................................................................... 3-22
Original Orientation ............................................................................................................ 3-22
Sending Size ...................................................................................................................... 3-23
Long Original ...................................................................................................................... 3-23
Density ............................................................................................................................... 3-23
Original Image .................................................................................................................... 3-23
FAX TX Resolution ............................................................................................................. 3-24
Zoom .................................................................................................................................. 3-24
Centering ............................................................................................................................ 3-24
Border Erase/Full Scan ...................................................................................................... 3-25
FAX Delayed Transmission ................................................................................................ 3-26
Setting the Delayed Transmission ...................................................................................... 3-27
Changing/Deleting Delayed Transmission ............................................................... 3-27
Cancelling Delayed Transmissions (Queued) .......................................................... 3-28
Immediate transmission ........................................................................................... 3-28
Continuous Scan ................................................................................................................ 3-28
Job Finish Notice ................................................................................................................ 3-28
File Name Entry .................................................................................................................. 3-29
FAX Direct Transmission .................................................................................................... 3-29
Cancelling Direct Transmission ................................................................................ 3-29
Send and Print .................................................................................................................... 3-30
Send and Store .................................................................................................................. 3-30
FAX TX Report ................................................................................................................... 3-30
Manual Send ...................................................................................................................... 3-31
Standby Transmission ........................................................................................................ 3-32
Interrupt Send ..................................................................................................................... 3-33
Using chain dial .................................................................................................................. 3-34
Using Program ................................................................................................................... 3-36
4
Receiving Faxes ................................................................... 4-1
FAX Reception ..................................................................................................................... 4-2
Reception Method ...................................................................................................... 4-2
Set the Reception Method .......................................................................................... 4-2
Automatic Reception ............................................................................................................ 4-3
Flow of automatic reception ....................................................................................... 4-3
Canceling reception (Disconnection of communication) ............................................ 4-3
Manual Reception ................................................................................................................ 4-4
Flow of manual reception ........................................................................................... 4-4
Fax reception functions ........................................................................................................ 4-5
Media Type for Print Output ................................................................................................. 4-6
FAX Exclusive Paper Source ............................................................................................... 4-7
Multipurpose Tray ................................................................................................................. 4-7
Reduced RX Size ................................................................................................................. 4-7
Reception Date/Time ............................................................................................................ 4-8
Duplex Printing ..................................................................................................................... 4-8
2 in 1 Print ............................................................................................................................ 4-8
ii
5
Using Convenient Fax Functions ......................................... 5-1
Memory Forwarding ............................................................................................................. 5-2
Type of Forwarding Destination and Requirements for Forwarding ........................... 5-2
Forward Settings .................................................................................................................. 5-4
Forward all received documents (Use Rule for All Receptions) ................................. 5-4
Forward only received documents that match the conditions
(Use Rule for Specific RX) ........................................................................................ 5-6
Forward received documents that do not match the conditions ................................. 5-9
Cancelling Memory Forwarding ................................................................................. 5-9
Changing/Deleting Requirements for Forwarding .................................................... 5-10
Raising the Priority of Requirements for Forwarding ............................................... 5-10
Cancelling the Setting of RX/Forward Rules ............................................................ 5-10
Forwarding Detail Settings ................................................................................................. 5-11
Forwarding Time Setting .......................................................................................... 5-11
File Format Setting ................................................................................................... 5-11
File Separation ......................................................................................................... 5-12
E-mail Subject Add. Info. Setting ............................................................................. 5-12
FTP Encrypted TX Setting ....................................................................................... 5-13
Print Setting .............................................................................................................. 5-14
File Name Registration ............................................................................................. 5-15
Settings for Forwarding from Embedded Web Server RX (Forward Settings) ......... 5-16
FAX Box Function .............................................................................................................. 5-17
FAX Box ................................................................................................................... 5-17
Sub Address Communication ................................................................................... 5-17
Registering a FAX Box ............................................................................................. 5-18
Changing FAX Box ................................................................................................... 5-20
Deleting FAX Box ..................................................................................................... 5-20
Printing Originals from a FAX Box ........................................................................... 5-22
Checking Details ...................................................................................................... 5-23
Previewing Images ................................................................................................... 5-23
Deleting Originals after Printing from a FAX Box ..................................................... 5-24
Deleting Originals from a FAX Box .......................................................................... 5-24
Printing a FAX Box List ............................................................................................ 5-25
Sub Address Transmission ...................................................................................... 5-26
Sub Address Reception ........................................................................................... 5-27
Polling Communication ....................................................................................................... 5-29
Polling Transmission ................................................................................................ 5-29
Polling Reception ..................................................................................................... 5-32
Printing from a Polling Box ....................................................................................... 5-34
Checking Details ...................................................................................................... 5-35
Deleting Originals in a Polling Box ........................................................................... 5-35
FAX Memory RX Box ......................................................................................................... 5-36
How to print from the FAX Memory RX Box ............................................................. 5-36
How to delete a fax from the FAX Memory RX Box ................................................. 5-37
Encryption .......................................................................................................................... 5-38
Registering an Encryption Key ................................................................................. 5-39
Changing Registration Contents of Encryption Key ................................................. 5-39
Deleting Registration Contents of Encryption Key ................................................... 5-40
Using the Encrypted Transmission .......................................................................... 5-40
Setting the Encrypted Reception .............................................................................. 5-41
Using a Connected Telephone ........................................................................................... 5-42
FAX/TEL Auto Switch Reception ............................................................................. 5-42
FAX/Answering Machine Auto Switch Reception ..................................................... 5-44
DRD Reception (Available for some countries.) ....................................................... 5-46
Manual Send ............................................................................................................ 5-48
Manual Reception .................................................................................................... 5-49
Remote Switch Function .......................................................................................... 5-50
iii
6
Sending Faxes from PC ........................................................ 6-1
Flow of Network FAX Sending ............................................................................................. 6-2
Flow of Network FAX Receiving ........................................................................................... 6-2
Setup .................................................................................................................................... 6-3
Installing the FAX Driver ............................................................................................ 6-4
Uninstalling the FAX Driver ........................................................................................ 6-6
Basic Transmission .............................................................................................................. 6-7
Configuring the Driver Default Settings .................................................................... 6-10
Default Settings Dialog Box ..................................................................................... 6-11
Changing Transmit Settings ..................................................................................... 6-15
Using Cover Pages .................................................................................................. 6-20
Cover Page Registration (Default Settings) ............................................................. 6-26
Transmission Control ............................................................................................... 6-32
7
Managing Jobs ..................................................................... 7-1
Various Tools for Checking Transmission Results and Registration Status ......................... 7-2
Checking FAX Job History ................................................................................................... 7-3
Displaying Job Log Screen ........................................................................................ 7-3
Description of the Job Log Screen ............................................................................. 7-4
Checking Details of the Job Log ................................................................................ 7-5
Printing Administrative Reports (Result Report Setting) ...................................................... 7-7
Send Result Reports .................................................................................................. 7-7
Attach Image of NW FAX ........................................................................................... 7-8
Report for Job Canceled before Sending ................................................................... 7-8
Recipient Format ........................................................................................................ 7-8
FAX RX Result Reports ............................................................................................. 7-9
Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................... 7-10
Printing Activity Reports ........................................................................................... 7-10
Automatic Printout .................................................................................................... 7-10
Status Page ........................................................................................................................ 7-11
Reporting FAX Receipt Result by E-mail ........................................................................... 7-12
Confirmation Screen of Destinations .................................................................................. 7-13
8
Fax Settings ......................................................................... 8-1
Default fax settings ............................................................................................................... 8-2
Operation method ...................................................................................................... 8-2
System Menu Settings ............................................................................................... 8-4
Cassette/MP Tray Settings ........................................................................................ 8-5
Common Settings ....................................................................................................... 8-6
Document Box/USB Drive .......................................................................................... 8-8
FAX ............................................................................................................................ 8-8
Report ...................................................................................................................... 8-14
Adjustment/Maintenance .......................................................................................... 8-14
Transmission Restriction .................................................................................................... 8-15
Registering Permit FAX No. ..................................................................................... 8-16
Changing Permit FAX No. ........................................................................................ 8-17
Deleting Permit FAX No. .......................................................................................... 8-17
Registering Reject FAX No. ..................................................................................... 8-18
Changing Reject FAX No. ........................................................................................ 8-18
Deleting Reject FAX No. .......................................................................................... 8-19
Registering Permit ID No. ........................................................................................ 8-19
Changing Permit ID No. ........................................................................................... 8-20
Deleting Permit ID No. ............................................................................................. 8-20
Setting Send Restriction ........................................................................................... 8-21
Setting Reception Restriction ................................................................................... 8-21
Unknown Number Reception ................................................................................... 8-21
Unusable Time ................................................................................................................... 8-23
Account Management ........................................................................................................ 8-25
iv
9
Optional Equipment .............................................................. 9-1
Internet FAX Kit(A) "Internet FAX Kit" .................................................................................. 9-2
Dual FAX .............................................................................................................................. 9-3
Dual FAX Settings ...................................................................................................... 9-3
Reception Port Selection ............................................................................................ 9-3
Job Accounting Port Restrictions ............................................................................... 9-4
10
Internet Faxing (i-FAX) ....................................................... 10-1
What is i-FAX? ................................................................................................................... 10-2
i-FAX Settings .................................................................................................................... 10-5
Accessing Embedded Web Server RX .................................................................... 10-5
i-FAX Default Settings .............................................................................................. 10-6
i-FAX transmission procedure .......................................................................................... 10-10
Checking the Send Status ...................................................................................... 10-12
i-FAX Reception ............................................................................................................... 10-13
11
Troubleshooting ................................................................. 11-1
Indicators During Sending/Receiving Operation ................................................................ 11-2
Responding to an Attention Indicator Flashes .................................................................... 11-2
Precautions When Turning Power OFF ............................................................................. 11-3
Messages ........................................................................................................................... 11-4
Error Code List ................................................................................................................... 11-6
Troubleshooting ................................................................................................................ 11-10
Common inquiries ............................................................................................................ 11-13
12
Appendix ............................................................................. 12-1
Character Entry Method ..................................................................................................... 12-2
Entry Screens ........................................................................................................... 12-2
Entering Characters ................................................................................................. 12-4
Specifications ..................................................................................................................... 12-5
Menu Map .......................................................................................................................... 12-7
Received FAX Sizes and Paper Priority (Metric Model) ................................................... 12-13
Received FAX Sizes and Paper Priority (Inch Model) ...................................................... 12-17
Index ...............................................................................................................................Index-1
v
Preface
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a
simple troubleshooting action as necessary, so that you can always use the machine in good condition.
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
About the FAX Operation Guide (this Guide)
Structure of the guide
This Operation Guide contains the following chapters.
Chapter
Contents
1
Legal and Safety Information
Provides precautions regarding use of the machine and trademark information.
2
Before Using the Fax Machine
Explains the part names and the quick setup wizard.
3
Sending Faxes
Explains the general methods for sending faxes and transmission functions.
4
Receiving Faxes
Explains the general methods for receiving faxes and reception functions.
5
Using Convenient Fax
Functions
Explains convenient fax functions such as storing received faxes in boxes in
the memory, forwarding received faxes, and polling communication (a function
that allows the receiving party to call and initiate fax reception).
6
Sending Faxes from PC
Explains how to send a FAX from a PC.
7
Managing Jobs
Explains how to check the status of recently performed transmission and
reception operations in the touch panel. Also explains how to print
administrative reports showing communication results, machine settings, and
registered information.
8
Fax Settings
Explains various settings for controlling fax usage, such as restricting
transmission destinations, blocking fax reception, and setting prohibited use
times.
9
Optional Equipment
Introduces the optional Internet FAX Kit and Dual FAX and explains how to use
the machine when optional features are installed.
10
Internet Faxing (i-FAX)
Explains how to use the i-FAX function and the settings required for Internet
faxing.
* Please substitute Internet Faxing for i-FAX.
11
Troubleshooting
Explains what to do when errors are displayed or other problems occur.
12
Appendix
Explains how to enter characters, and lists the fax specifications.
vi
Conventions Used in This Guide
Adobe Reader XI is used as an example in the explanations below.
Click an item in the Table of
Contents to jump to the
corresponding page.
Click to move from the current page to the previously
displayed page. This is convenient when you want to
return to the page from which you jumped to the
current page.
IMPORTANT
Indicates operational
requirements and restrictions to
operate the machine correctly,
and avoid damage to the
machine or property.
NOTE
Indicates supplemental
explanations and reference
information for operations.
Refer to
Click the underlined text to jump
to the corresponding page.
CAUTION
Indicates that personal injury or
mechanical damage may result
from insufficient attention to or
incorrect compliance with the
related points.
NOTE
The items that appear in Adobe Reader vary depending on how it is used. If the Table of Contents or tools do not
appear, refer to Adobe Reader Help.
Certain items are indicated in this guide by the conventions described below.
Convention
Description
[Bold]
Indicates keys and buttons.
"Regular"
Indicates a message or setting.
vii
Conventions used in procedures for operating the machine
In this Operation Guide, continuous operation of the keys on the touch panel is as follows:
Actual procedure
Procedure indicated in this guide
Select the [System Menu/Counter] key.
[System Menu/Counter] key > [Common Settings] >
[Sound]

Select [
].

Select [Common Settings].

Select [Sound].
Select [Next] of "Job Accounting Settings".
"Job Accounting Settings" [Next] > "Job Accounting"
[Change]
User Login/Job Accounting
User Login Setting:
Next
Unknown User Settings:
Next
Job Accounting Setting:
Next
Close
m020168
Status

Select [Change] of "Job Accounting ".
User Login/Job Accounting - Job Accounting Setting
Job Accounting:
Change
Job Accounting Access:
Change
Job Accounting (Local):
Next
Apply Limit:
Change
Copy/Printer Count:
Change
Close
Status
m020174
viii
Size and Orientation of Originals and Paper
Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizontal and vertical orientations. To
distinguish the orientations when these sizes are used, "R" is added to sizes used in the horizontal orientation. In
addition, the following icons are used to indicate original and paper placement orientations on the touch panel.
Orientation
Vertical
orientation
Setting Position
(X=Length, Y=Width)
Icons on the touch
panel
Original
Indicated size in this
Guide*1
A4, B5, Letter .etc
Original
Original
Paper
Paper
Paper
Horizontal
orientation
(-R)
Original
A4-R, B5-R, Letter-R
.etc
Original
Original
Paper
Paper
Paper
*1 Original/paper sizes that can be used vary depending on the function and source tray. For details, refer to the
following.
Machine’s Operation Guide
ix
1
Legal and Safety
Information
Please read this information before using your machine. This chapter provides information on the following topics.
Notice ................................................................................................................................................................. 1-2
Safety Conventions in This Guide ...........................................................................................................
About this Operation Guide .....................................................................................................................
Legal Notice .............................................................................................................................................
IMPORTANT SAFETY INSTRUCTIONS .................................................................................................
IMPORTANTES MESURES DE SECURITE ...........................................................................................
CANADIAN IC REQUIREMENTS ............................................................................................................
CONDITIONS DE L'IC CANADIENNE ....................................................................................................
Technical regulations for terminal equipment ..........................................................................................
Network Compatibility Declaration ...........................................................................................................
Trademark Information .............................................................................................................................
1-1
1-2
1-3
1-3
1-3
1-3
1-4
1-4
1-5
1-5
1-5
Legal and Safety Information > Notice
Notice
Safety Conventions in This Guide
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The  symbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The
symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The  symbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.
1-2
Legal and Safety Information > Notice
About this Operation Guide
This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation
Guide before you start using the machine.
During use, refer to the Operation Guide for your machine for information regarding the sections listed below.
Environment
Precautions for Use
Loading Paper
Toner Container Replacement
Replace the Waste Toner Box
Cleaning
Solving Malfunctions
Responding to Messages
Clearing Paper Jams
Legal Notice
WE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH
LOSS IS CAUSED BY DAMAGES TO THE FAX SYSTEM, MALFUNCTIONS, MISUSE, OR EXTERNAL FACTORS
SUCH AS POWER OUTAGES; OR FOR PURELY ECONOMIC LOSSES OR LOST PROFITS RESULTING FROM
MISSED OPPORTUNITIES ATTRIBUTABLE TO MISSED CALLS OR RECORDED MESSAGES RESULTING
THEREFROM.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock and injury to persons, including the following:
CAUTION: To reduce the risk of fire, use only No.26 AWG or larger UL listed or CSA certified telecommunication line cord.
1 Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet
basement or near a swimming pool.
2 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
3 Do not use the telephone to report a gas leak in the vicinity of the leak.
4 Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may
explode. Check with local codes for possible special disposal instructions.
SAVE THESE INSTRUCTIONS
IMPORTANTES MESURES DE SECURITE
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de réduire les risques
d'incendie, de choc électrique et de blessures. En voici quelques unes:
1 Ne pas utiliser l'appareil près de l'eau, p. ex., près d'une baignoire, d'un lavabo, d'un évier de cuisine, d'un bac à
laver, dans un sous-sol humide ou près d'une piscine.
2 Eviter d'utiliser le téléphone (sauf s'il s'agit d'un appareil sans fil) pendant un orage électrique. Ceci peut présenter un
risque de choc électrique causé par la foudre.
1-3
Legal and Safety Information > Notice
3 Ne pas utiliser l'appareil téléphonique pour signaler une fuite de gaz s'il est situé près de la fuite.
4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le
feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.
CONSERVER CES INSTRUCTIONS
CANADIAN IC REQUIREMENTS
"This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."
"The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a
telephone interface. The termination on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices not exceed five."
The REN (CANADA) of this product is 0.4.
CONDITIONS DE L'IC CANADIENNE
"Le présent prodiut est conforme aux spécifications techniques applicables d’Innovation, Sciences et Développement
économique Canada."
"L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de dispositifs qui peuvent être raccordés
à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme des IES de tous les dispositifs n’excéde pas cinq."
Le IES (CANADA) pour ce produit est 0.4.
1-4
Legal and Safety Information > Notice
Technical regulations for terminal equipment
Terminal Equipment (TE);TBR 21
Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone
Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if
provided, is by means of Dual Tone Multi Frequency (DTMF) signalling.
This terminal equipment complies with:
•
TBR21
•
DE 05R00
National AN for D
•
AN 01R00
AN for P
•
DE 08R00
National AN for D
•
AN 02R01
AN for CH and N
•
DE 09R00
National AN for D
•
AN 05R01
AN for D, E, GR, P and N
•
DE 12R00
National AN for D
•
AN 06R00
AN for D, GR and P
•
DE 14R00
National AN for D
•
AN 07R01
AN for D, E, P and N
•
ES 01R01
National AN for E
•
AN 09R00
AN for D
•
GR 01R00
National AN for GR
•
AN 10R00
AN for D
•
GR 03R00
National AN for GR
•
AN 11R00
AN for P
•
GR 04R00
National AN for GR
•
AN 12R00
AN for E
•
NO 01R00
National AN for N
•
AN 16R00
General Advisory Note
•
NO 02R00
National AN for N
•
DE 03R00
National AN for D
•
P 03R00
National AN for P
•
DE 04R00
National AN for D
•
P 08R00
National AN for P
Network Compatibility Declaration
The manufacturer declares that the equipment has been designed to operate in the public switched telephone networks
(PSTN) in the following countries:
Austria
France
Liechtenstein
Slovakia
Belgium
Germany
Lithuania
Slovenia
Bulgaria
Greece
Luxembourg
Spain
Cyprus
Hungary
Malta
Sweden
Czech
Iceland
Norway
Switzerland
Denmark
Ireland
Poland
The Netherlands
Estonia
Italy
Portugal
United Kingdom
Finland
Latvia
Romania
Trademark Information
•
Microsoft, Windows, Windows Server, Internet Explorer, Excel and PowerPoint are registered trademarks or
trademarks of Microsoft Corporation in the U.S.A. and/or other countries.
•
Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems Incorporated.
•
IBM and IBM PC/AT are trademarks of International Business Machines Corporation.
1-5
Legal and Safety Information > Notice
All other company and product names in this Operation Guide are trademarks or registered trademarks of their
respective companies. The designations™ and ® are omitted in this guide.
1-6
2
Before Using the Fax
Machine
This chapter explains the following topics:
Part Names and Functions ................................................................................................................................ 2-2
Machine ................................................................................................................................................... 2-2
Operation Panel ....................................................................................................................................... 2-4
Touch Panel ............................................................................................................................................. 2-5
Previewing Images .................................................................................................................................. 2-7
Using the Enter Key ................................................................................................................................ 2-11
Using the Quick No. Search Key ............................................................................................................ 2-11
Quick Setup Wizard ......................................................................................................................................... 2-12
Fax setup items ..................................................................................................................................... 2-12
Power Off setup items ............................................................................................................................ 2-13
Fax and Power Off setup procedure ...................................................................................................... 2-14
Setting Date and Time ..................................................................................................................................... 2-15
Registering Destinations in the Address Book ................................................................................................. 2-16
Adding a Destination (Address Book) .................................................................................................... 2-16
Adding a Destination on One Touch Key ............................................................................................... 2-25
Quick Setup Screen ......................................................................................................................................... 2-28
Functions Available for Registration in the Quick Setup Screen ............................................................ 2-28
Changing Registration ........................................................................................................................... 2-29
Registering Shortcuts ....................................................................................................................................... 2-30
Adding Shortcuts .................................................................................................................................... 2-30
Editing Shortcuts .................................................................................................................................... 2-31
Deleting Shortcuts .................................................................................................................................. 2-31
2-1
Before Using the Fax Machine > Part Names and Functions
Part Names and Functions
Machine
This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when
functions other than FAX are used, refer to the following:
Machine’s Operation Guide
4
1
2
5
6
3
1
Operation panel
Perform the fax operation with this panel.
2
Power switch
Set this switch to the ON side when performing the fax or copier operation. The
touch panel lights to enable operation.
3
MP (Multipurpose) tray
Set the paper in this tray when using a type of paper other than the cassette
(e.g., when using special paper).
4
LINE connector (L2)
If you install 2 optional FAX Kits (Dual FAX option), you can use Port 2. Connect
the modular cord for the telephone line to this connector.
5
LINE connector (L1)
Connect the modular cord for the telephone line to this connector. This
connector is Port 1.
6
TEL connector (T1)
When using a commercially available telephone set, connect the modular cord
to this connector.
IMPORTANT
You cannot automatically receive a fax when the power switch is turned off.
2-2
Before Using the Fax Machine > Part Names and Functions
Document Processor (Option)
11
7
10
9
8
7
Top cover
Open this cover when the original jammed in the Document Processor.
8
Opening handle
Hold this handle when opening or closing the Document Processor.
9
Original eject table
Read originals are ejected onto this table.
10
Original table
Stack the sheet originals on this table.
11
Original width guides
Adjust these guides according to the original width.
2-3
Before Using the Fax Machine > Part Names and Functions
Operation Panel
6
1
1 [Home] (
2
3
4
5
) key: Displays the Home screen.
2 [Job Separator] (
) indicator: Lights when there is paper in the job separator tray.
3 [Data] ( ) indicator: Blinks while the machine is printing or sending/receiving, or accessing the hard disk/SSD. Also,
it lights when there is a sending job FAX using delayed transmission.
4 [Attention] (
) indicator: Lights or blinks when an error occurs and a job is stopped.
5 [Energy Saver] (
) key: Puts the machine into Sleep Mode. Recovers from Sleep if in Sleep Mode.
6 Touch Panel: Displays icons for configuring machine settings.
2-4
Before Using the Fax Machine > Part Names and Functions
Touch Panel
Using the Touch Panel
Keys for basic operation are displayed on the lower side and the right side of the touch panel.
Authentic./
Logout
Admin
Select the function.
System Menu
/Counter
9
Interrupt
Copy
Send
FAX
Custom Box
Job Box
USB Drive
FAX Box
Internet Browser
Numeric
Keypad
11
Reset
Stop
Status/
Job Cancel
Device
Information
Language
Paper
Settings
Wi-Fi Direct
㻿㼥㼟㼠㼑㼙
㻹㼑㼚㼡
1
Program
Start
8
6
5
4
08/08/2018 14:00
Status
Status/
Job Cancel
Help
7
10
Copy Function
2
Send Function
FAX Function
2
2
Accessibility
Display
3
1 [Status/Job Cancel] key: Displays the Status/Job Cancel screen.
2 Function Key: These keys enable various functions and applications, including copy and scan, to be registered.
Function Key Assignment (page 8-7)
3 [Accessibility Display] key: Switches the touch panel display on the Copy screen and the Send screen to a
magnified view.
4 [Start] key: Starts copying and scanning operations and processing for setting operations.
5 [Stop] key: Cancels or pauses the job in progress.
6 [Reset] key: Returns settings to their default states.
7 [Numeric Keypad] key: Displays numeric keys on the touch panel.
8 [Interrupt] key: Displays the Interrupt Copy screen.
9 [System Menu/Counter] key: Displays the System Menu screen.
10 [Authentication/Logout] key: Authenticates user switching, and exits the operation for the current user (i.e. log out).
11 Screen area: Displays the screen of each function.
2-5
Before Using the Fax Machine > Part Names and Functions
Home Screen
This screen is displayed by selecting the [Home] (
corresponding screen.
) key on the operation panel. Selecting an icon will display the
You can change the icons to display on the Home screen as well as its background.
Machine’s Operation Guide
5
Admin
1
2
Select the function.
3
4
Status/
Job Cancel
Copy
Send
FAX
Custom Box
Job Box
USB Drive
FAX Box
Internet Browser
Device
Information
Language
Paper
Settings
Wi-Fi Direct
System
Menu
Help
3
Program
mm0101_01
Status
* The appearance may differ from your actual screen, depending on your configuration and option
settings.
No.
Item
Description
1
Message
Displays the message depending on the status.
2
Desktop
Displays function icons including the functions registered in
program. Icons that are not displayed on the first page will
appear by changing the page.
3
Screen-switching
keys
Use these buttons to switch between desktop pages.
NOTE
You can also switch views by touching the screen and moving
the finger sideways (i.e. swiping).
Admin
Select the function.
FAX
Custom Box
Copy
Send
FAX Box
Internet Browser
Job Box
Removable
Memory
2
Status/
Job Cancel
Device
Information
Language
1
Paper
Settings
Wi-Fi Direct
2
System
Menu
Help
Program
mm0101_02
Status
4
Taskbar
Displays task icons.
5
Login User Name
Displays the logged-in user name. This is displayed when
user login administration is enabled. Selecting "Login User
Name" will display the information of the logged-in user.
2-6
Before Using the Fax Machine > Part Names and Functions
Operating the touch panel
9
1 Displays the status of the
equipment as well as necessary
operation messages.
8
1
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
2
6KRUWFXW
[GSL
1RUPDO
$
3
2ULJLQDO
=RRP
6HQG
VLGHG
3UHYLHZ
'HVWLQDWLRQ
2II
6KRUWFXW
7H[W3KRWR
&RQWLQXRXV
6FDQ
VLGHG%RRN
2ULJLQDO
4XLFN6HWXS
6KRUWFXW
'HQVLW\
)$;7;
5HVROXWLRQ
2ULJLQDO
6L]H
$
$
1RUPDO
2UJ6HQGLQJ
'DWD)RUPDW
6KRUWFXW
2ULJLQDO
,PDJH
,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
6WDWXV
IB
4
5
6
7
2 Shows an image of the document
to be sent.
3 Original : Shows the original size
when the original is
placed.
Zoom : Shows the
magnification of the
document to be sent.
Send : Shows the size of the
document to be sent.
4 Displays the Quick Setup screen.
5 Set the fax functions.
6 Remaining amount of toner.
7 Displays the time.
8 Displays registered shortcuts.
9 Displays the destinations.
Previewing Images
You can display a preview image of a scanned original on the panel to check the image to be sent.
1
Display the screen.
Prepare to send the image as described in Basic transmission procedure.
Basic transmission procedure (page 3-2)
2
Display a preview image.
1 Select [Preview].
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
$
$
2ULJLQDO
6L]H
VLGHG
3UHYLHZ
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
1RUPDO
2II
7H[W3KRWR
6KRUWFXW
VLGHG%RRN
2ULJLQDO
4XLFN6HWXS
6KRUWFXW
'HQVLW\
2UJ6HQGLQJ
'DWD)RUPDW
&RQWLQXRXV
6FDQ
,PDJH4XDOLW\
2ULJLQDO
,PDJH
$GYDQFHG
6HWXS
6KRUWFXW
3URJUDP
I
6WDWXV
2-7
Before Using the Fax Machine > Part Names and Functions
2 Select [Detail].
You can check the sending image in greater detail.
'HVWLQDWLRQ
3UHVV6WDUWNH\WRVWDUWVHQGLQJ
3UHVV>&DQFHO@WRFKDQJHVHWWLQJV
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
2ULJLQDO
6L]H
$
$
&DQFHO
VLGHG
1RUPDO
2II
7H[W3KRWR
4XLFN6HWXS
6KRUWFXW
'HQVLW\
6KRUWFXW
VLGHG%RRN
2ULJLQDO
'HWDLO
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
&RQWLQXRXV
6FDQ
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
6KRUWFXW
2ULJLQDO
,PDJH
$GYDQFHG
6HWXS
3URJUDP
)B
6WDWXV
In magnified view, you can move
the range of display.
3UHYLHZ
Zoom out.
Zoom in.
1R
6L]H
$
5HVRO
[GSL
In multiple-page
documents, you can
change pages by entering
the desired page number.
In multiple-page
documents, you can
use these buttons to
change pages.
&ORVH
VBI
6WDWXV
NOTE
The following items are displayed on the preview screen.
• Size
• Resolution
Fax transmission functions (page 3-19)
If you have placed a multiple-page original in the document processor, the machine
scans all the originals but only the first page is previewed. [Detail] can be selected to
view all preview images. Select [ ] to move through the preview images in the order
they were scanned.
You cannot change the transmission functions while the preview image is displayed.
To change any of the transmission functions, select the [Stop] key or select [Cancel].
The preview image disappears and the destination is cancelled. To see the preview
again, make the transmission function changes and select the destination.
2-8
Before Using the Fax Machine > Part Names and Functions
3 Press the [Start] key to send the fax.
Transmission begins.
NOTE
When [On] is selected in [Destination Check before Send], a destination confirmation
screen is displayed when you press the [Start] key.
Machine’s Operation Guide
To see a preview image when you are using the document processor, place the originals
in the document processor again.
A document stored in a polling box for polling transmission can be previewed in the same
way.
Polling Communication (page 5-29)
You cannot preview images in the following situations:
• When you are using Mixed Sized Originals mode
• During a direct transmission
• During polling reception
• When [On] is selected in the Long Original setting
Using the Preview Screen
When the Preview screen is displayed, you can do the following by moving the finger that is touching the touch panel.
Function
Description
Drag
With the finger touching the touch panel, slide the finger to move the position of the
displayed preview.
Pinch in
Pinch out
With two fingers touching the touch panel, widen or tighten the space between the two
fingers to zoom in and out on the view.
2-9
Before Using the Fax Machine > Part Names and Functions
Entering Numbers
NOTE
Numeric keys do not appear on the touch panel if an optional numeric keypad is installed.
When Numeric Keys are Provided on the FAX Base Screen
There are numeric keys on the fax base screen. Use these numeric keys to enter the destination number.
1 Enter numbers and symbols.
'HVWLQDWLRQ
(QWHU'HVWLQDWLRQ
DEFG#HIJFRP
2Q+RRN
'LUHFW
$$$
&KDLQ
'HWDLO
&&&
1R
(((
+++
4XLFN6HWXS
'HVW+LVWRU\
'''
***
'HVWLQDWLRQ
,,,
3 Quick No. Search key.
&KHFN
'HVWLQDWLRQV
)$;
(QWU\
'HOHWH
%%%
)))
5HFDOO
%DFNVSDFH
6SDFH
3DXVH
2 Clear entered numbers.
$GGUHVV
%RRN
$%&'
$%&
'()
*+,
-./
012
3456
789
:;<=
Using the Quick No. Search Key (page 2-11)
4 Entry by numeric keys is confirmed.
Using the Enter Key (page 2-11)
---
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
I
6WDWXV
1
2 3 4
When Numeric Keys are not Provided on the FAX Base Screen
When entering numbers, numeric keys appear on the touch panel if you select the [Numeric Keypad] key or select the
area in which the number is entered.
Example: When searching for an address number
Address Book
Dest.
No.
Address Book
Address Book
Addr Book
Type
Sort
Name
Name
Detail
0001
ABCD
abcd@efg.com
0002
TUVW
tuvw@xyz.com
0003
Group1
Member:
Dest.
Search(Name)
ABC
Group2
Member:
2
0005
Group3
Member:
4
DEF
E-mail
GHI
JKL
MNO
Folder
PQRS TUV
FAX
WXYZ
1/2
Add/Edit
Address Book
Detail
0-9
ABC
Group
i-FAX
Cancel
Status
No.
Type
Sort
Name
0001
ABCD
0002
TUVW
0003
Group1
0004
Group2
0005
Group3
Name
Detail
Search(Name)
Search(No.)
3
0004
Address Book
Addr Book
DEF
E-mail
OK
GHI
JKL
Folder
Enter four digits of address number
using # keys.
Search(No.)
1/2
(0001 - 2500)
Add/Edit
Address Book
1234
Detail
Cancel
FAX
OK
Group
i-FAX
Cancel
s02010101
Status
2-10
OK
s02010101_02
Before Using the Fax Machine > Part Names and Functions
NOTE
• Moving your finger while touching the top of the numeric keypad enables you to freely move to any key. (Drag
operation)
Address Book
Address Book
Addr Book
Dest.
No.
Type
Sort
Name
0001
ABCD
0002
TUVW
0003
Group1
0004
Group2
0005
Group3
Name
Detail
Search(Name)
ABC
DEF
GHI
Enter four digits of address number
using # keys.
Add/Edit
Address Book
1234
Detail
Cancel
JKL
Folder
E-mail
Search(No.)
1/2
(0001 - 2500)
OK
FAX
Group
i-FAX
Cancel
OK
s02010101_02
Status
Using the Enter Key
The Enter key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ].
Using the Quick No. Search Key
The Quick No. Search key performs the same action as the [No.] displayed on the touch panel. Use the Quick No.
Search keys to perform an action by simply entering a number directly using the numeric keys. For example, you can
specify the speed dial for a transmission destination or recall a stored program by its program number.
For more information on speed dialing, refer to the following:
Choosing from the Speed Dial (page 3-11)
'HVWLQDWLRQ
1R
(QWHU'HVWLQDWLRQ
DEFG#HIJFRP
2Q+RRN
'LUHFW
$$$
'HVWLQDWLRQ
6WDWXV
&KDLQ
%%%
)))
5HFDOO
%DFNVSDFH
6SDFH
3DXVH
'HWDLO
&&&
***
4XLFN6HWXS
,,,
2UJ6HQGLQJ
'DWD)RUPDW
'HVW+LVWRU\
1R
(((
'''
+++
&KHFN
'HVWLQDWLRQV
)$;
(QWU\
'HOHWH
(QWHU2QH7RXFKNH\QXPEHUXVLQJNH\V
$GGUHVV
%RRN
$%&'
$%&
'()
*+,
-./
012
3456
789
:;<=
ᨺ
--,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
&DQFHO
I
6WDWXV
2-11
2.
)
Before Using the Fax Machine > Quick Setup Wizard
Quick Setup Wizard
In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using
the fax system.
Fax setup items
Step
1.Dialing/RX
Mode
2.Local Fax
Information
3.Sound
4.Rings
Setting item
Description
Reference
Page
Dialing Mode(Port 1)*1
Dialing Mode(Port
2)*1*2
Select the dialing mode according to the line type.
8-10
8-10
Reception Mode
Select the reception mode.
8-12
Auto (DRD)*3
Select the reception pattern.
8-12
Local FAX Name(Port
1)
Local FAX Name(Port
2)*2
Register the local fax name printed on the fax on the
receiving system.
8-9
8-9
Local FAX Number(Port
1)
Local FAX Number(Port
2)*2
Enter the local fax number to be printed on the fax on
the receiving system.
8-10
8-10
Local FAX ID
Enter the local fax ID. The local fax ID can limit other
8-10
parties with which you can communicate. Enter the fourdigit local FAX ID number.
TTI
Select whether or not to print the local fax information on
the fax on the receiving system.
8-9
FAX Speaker Volume
Set the volume when selecting [On Hook].
Speaker Volume: Volume of the built-in speaker when
the line is connected by selecting [On Hook].
8-6
FAX Monitor Volume
Set the monitor volume.
Monitor Volume: Volume of the built-in speaker when the
line is connected without selecting [On Hook] such as in
memory transmission.
8-6
Job Finish Buzzer
Emit a sound when a print job is normally completed.
8-6
Rings(Normal)*4
Set number of times to let phone ring before answering
a call.
8-12
Rings(FAX/TEL)*4
Set number of times to let phone ring before taking over
from the answering machine.
8-12
Rings(TAD)*4
Set number of times to let phone ring before switching
the FAX and the phone.
8-12
2-12
Before Using the Fax Machine > Quick Setup Wizard
Step
Setting item
5.Paper Source/
Output
Paper Source Settings
Description
Specify the paper type or cassette to be used for print
output of the received fax.
Reference
Page
8-11
8-11
If selecting [Specify by Media Type], refer to the
following.
Media Type (page 8-11)
If selecting [Specify by Cassette], refer to the following.
FAX Exclusive Paper Source (page 8-11)
6.Redial
*1
*2
*3
*4
*5
Paper Output (Port 1)
Paper Output (Port 2)*2
Select paper output for the received FAX.*5
8-6
Reduced RX Size
Reduces the received FAX size before printing if the
sizeis larger than the current paper size.
8-11
Retry Times
Set the number of redials.
8-9
Inch version only.
This is displayed when the option of two fax kits has been installed.
DRD reception mode is available for some countries.
This setting does not appear in some regions.
This function may not be displayed, depending on the installed options.
NOTE
The settings can be changed in the system menu.
Default fax settings (page 8-2)
Power Off setup items
Step
Power Off Setup
Setting item
Show Power Off
Message
Description
Set the mode whether display a confirmation message
in power supply off.
NOTE
The settings can be changed in the system menu.
Show Power Off Message (page 8-7)
2-13
Reference
Page
8-7
Before Using the Fax Machine > Quick Setup Wizard
Fax and Power Off setup procedure
NOTE
If the user authentication screen appears, enter your login user name and login password and select [Login].
The factory default login user name and login password are set as shown below.
Model Name
Login User Name
Login Password
2507ci
2500
2500
3207ci
3200
3200
4007ci
4000
4000
5057i/5007ci
5000
5000
6057i/6007ci
6000
6000
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Quick Setup Wizard] > "FAX Setup" [Next]
Start the wizard. Follow the instructions on the screen to configure settings.
Control
Description
End
Exits the wizard.
Previous
Returns to the previous item.
Skip
Advances to the next item without setting the current item.
Next
Advances to the next screen.
Back
Returns to the previous screen.
When you have completed the settings, select [finish].
2-14
Before Using the Fax Machine > Setting Date and Time
Setting Date and Time
Set the local date and time at the place of installation.
When you send a fax using the transmission function, the date and time as set here will be printed in the header of the
fax. Set the date, time and time difference from GMT of the region where the machine is used.
NOTE
Be sure to set the time difference before setting the date and time.
If user login administration is enabled, you can only change the settings by logging in with administrator privileges or
as a user with privileges to configure this setting.
The factory default login user name and login password are set as shown below.
Model Name
Login User Name
Login Password
2507ci
2500
2500
3207ci
3200
3200
4007ci
4000
4000
5057i/5007ci
5000
5000
6057i/6007ci
6000
6000
1
Display the screen.
2
Configure the settings.
[System Menu/Counter] key > [Date/Timer/Energy Saver]
Select and set in the order [Time Zone] > [Date/Time] > [Date Format]
Item
Description
Time Zone
Set the time difference from GMT. Choose the nearest listed
location from the list. If you select a region that utilizes summer
time, configure settings for summer time.
Date/Time
Set the date and time for the location where you use the machine.
When the machine sends a fax, the date and time set in the
machine are recorded in the fax header.
Value: Year (2000 to 2035), Month (1 to 12), Day (1 to 31),
Hour (00 to 23), Minute (00 to 59), Second (00 to 59)
Date Format
Select the display format of year, month, and date. The year is
displayed in Western notation.
Value: Month/Day/Year, Day/Month/Year, Year/Month/Day
2-15
Before Using the Fax Machine > Registering Destinations in the Address Book
Registering Destinations in the Address Book
Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The
destinations are available for Send as E-mail, Send to Folder, and Fax Transmission.
NOTE
Registering and editing of the Address Book can also be done in Embedded Web Server RX.
Machine’s Operation Guide
Editing of the Address Book and One Touch Keys can be restricted to administrators.
Machine’s Operation Guide
Adding a Destination (Address Book)
Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a
group, enter the group name and select group members from the Address Book.
NOTE
If registering and editing of the Address Book is restricted to administrators, you can edit the Address Book by logging
in with administrator privileges.
Machine’s Operation Guide
Embedded Web Server RX User Guide
Registering a contact address
A maximum of 2,000 contact addresses can be registered. Destination name, fax number, sub address communication,
encryption, transmission start speed, and ECM can be registered for each destination.
1
2
Display the screen.
[System Menu/Counter] key > [Edit Destination] > "Address Book" [Add/Edit] > [Add] >
[Contact] > [Next]
Add the name.
1 Select "Address Number" [Change].
2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2500).
To have the number assigned automatically, enter "0000".
NOTE
Address Number is an ID for a destination. You can select any available number out of
2,000 numbers for contacts and 500 numbers for groups.
If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.
3 Select [OK].
The screen shown in step 1 reappears.
4 Select "Name" [Change].
2-16
Before Using the Fax Machine > Registering Destinations in the Address Book
5 Enter the destination name to be displayed on the Address Book and select [OK].
The screen shown in step 1 reappears.
NOTE
Up to 32 characters can be entered.
Refer to the following for details on entering characters.
Character Entry Method (page 12-2)
3
Enter the fax number.
1 Select [FAX].
2 Enter the fax number of the receiving system.
NOTE
Up to 32 digits can be entered.
Use the numeric keys to enter a number.
Key
4
Description
Pause
Selecting this key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an
external line, you can use this method to insert a pause before
resuming dialing after you dial a specific number.
Space
It is possible to enter half-width spaces in the entry of the destination
number.
This is useful when checking if the destination number has been
entered correctly.
<>
Moves the cursor.
Backspace
To correct the fax number, select [Backspace] on the touch panel,
and delete the digits one by one before reentering the fax number. To
delete the number entirely, select the [Clear] key on the numeric
keys.
Set a sub address.
To use sub address communication, a sub address and password must be registered.
1 Select "Sub Address" [Change].
2 Enter the sub address and password, and select [OK].
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-26)
2-17
Before Using the Fax Machine > Registering Destinations in the Address Book
5
Configure the transmission settings.
The transmission start speed, ECM, and encrypted key No. can be set.
"TX Start Speed", "ECM and Encryption Key No." [Change], set each item then select [OK].
Key
Encryption Key No.
Description
This is set when using encrypted transmission to send the
data.
Using the Encrypted Transmission (page 5-40)
TX Start Speed
This is set to change the transmission start speed.
Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps.
NOTE
Normally the default setting should be used.
ECM
6
ECM is a communication mode specified by the ITU-T
(International Telecommunication Union) that retransmits data
when an error occurs. Fax machines that have ECM mode
check for errors as they communicate, preventing distortion of
the image due to noise on the line and other conditions.
Check if the destination entry is correct > [Save]
The destination is added to the Address Book.
To register the registered address in a one-touch key, select [Save] > [Yes]
NOTE
Refer to the following for registering the One Touch Key.
Adding a Destination on One Touch Key (page 2-25)
2-18
Before Using the Fax Machine > Registering Destinations in the Address Book
Registering a contact address (i-FAX)
Up to 2,000 contacts can be registered. Contact name, i-FAX address, transmission mode and the conditions for the
destination machine can be registered for each contact.
NOTE
For details, refer to the following:
Internet Faxing (i-FAX) (page 10-1)
1
2
Display the screen.
[System Menu/Counter] key > [Edit Destination] > "Address Book" [Add/Edit] > [Add] >
[Contact] > [Next]
Add the name.
1 Select "Address Number" [Change].
2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2500).
To have the number assigned automatically, enter "0000".
NOTE
Address Number is an ID for a destination. You can select any available number out of
2,000 numbers for contacts and 500 numbers for groups.
If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.
3 Select [OK].
The screen shown in step 1 reappears.
4 Select "Name" [Change].
5 Enter the destination name to be displayed on the Address Book and select [OK].
The screen shown in step 1 reappears.
NOTE
Up to 32 characters can be entered.
Refer to the following for details on entering characters.
Character Entry Method (page 12-2)
3
Enter the destination i-FAX address (Email address).
1 Select [i-FAX].
2 Select "i-FAX Address" [Change].
2-19
Before Using the Fax Machine > Registering Destinations in the Address Book
3 Enter the destination i-FAX address (E-mail address) and select [OK].
To send by Direct SMTP, enter the IP address of the other machine.
NOTE
Up to 256 characters can be entered.
For details on character entry, refer to the following:
Character Entry Method (page 12-2)
4
Configure the transmission settings.
1 Select "Mode" [
] and select [Simple] or [Full].
Transmission mode
Description
Simple mode
Transmission confirmation is not sent to the destination
machine.
Full mode
Transmission confirmation is sent to the destination machine.
2 Select "Via Server" [ ] and select [On] or [Off].
When this setting is set to [Off], transmission takes place by direct SMTP (not through an
e-mail server).
When this setting is set to [On], transmission takes place by the i-FAX method (through an
e-mail server).
3 Select "Paper Size" [Change].
4 Specify the destination conditions and select [OK].
Item
Resolution
Description
Specify the resolutions that can be received by the destination
fax machine.
If you try to send an i-FAX using a prohibited resolution, it is
automatically changed to a permitted resolution and then sent.
• 200 × 100 dpi: Permitted (fixed)
• 200 × 200 dpi: Permitted (fixed)
• 200 × 400 dpi: Permitted or prohibited
• 400 × 400 dpi: Permitted or prohibited
• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, select the key for that resolution
so that it is highlighted.
To prohibit a resolution, select the key again so that it is no
longer highlighted.
Compression
Select a suitable file format for the destination fax machine.
MH, MR, MMR or JBIG
Paper Size
Display the sending paper size for the destination fax
machine.
• A4/Letter: Permitted (fixed)
• B4: Permitted or prohibited
• A3/Ledger: Permitted or prohibited
2-20
Before Using the Fax Machine > Registering Destinations in the Address Book
5
Check if the destination entry is correct > [Save]
The destination is added to the Address Book.
To register the registered address in a one-touch key, select [Save] > [Yes]
NOTE
Refer to the following for registering the One Touch Key.
Adding a Destination on One Touch Key (page 2-25)
Adding a Group
Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a
group, a maximum of 500 groups can be added in the Address Book.
NOTE
To add a group, you need individually added destinations. Register one or more individual destinations as needed
before proceeding. Up to 100 destinations for the E-mail, 500 destinations for the FAX, 100 destinations for the i-FAX,
and a total of 10 destinations for the FTP and SMB can be registered per group.
1
2
Display the screen.
[System Menu/Counter] key> [Edit Destination] > "Address Book" [Add/Edit] > [Add] >
[Group] > [Next]
Add the name.
1 Select "Address Number" [Change].
2 Use [+] / [-] or the numeric keys to enter an address number (1 to 2,500).
To have the number assigned automatically, set "0000".
NOTE
Address Number is an ID for a group. You can select any available number out of 2,000
numbers for contacts and 500 numbers for groups.
If you specify an address number that is already in use, an error message appears when
you select [Save] and the number cannot be registered. If you set "0000" as the address
number, the address is registered under the lowest available number.
3
Select [OK]. The "Add Group" screen reappears.
4 Select "Name" [Change].
5 Enter the group name displayed on the Address Book > [OK]
The "Add Group" screen reappears.
NOTE
Up to 32 characters can be entered.
Refer to the following for details on entering characters.
Character Entry Method (page 12-2)
2-21
Before Using the Fax Machine > Registering Destinations in the Address Book
3
Select the members (destinations).
1 [Member] > [Add]
2 Select destinations (contacts) to add to the group > [OK]
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
If you have more destinations to add, repeat Steps 2.
4
Check if the selected destination was added to the group > [Save]
The group is added to the Address Book.
To register the registered address in a one-touch key, select [Save] > [Yes]
NOTE
Refer to the following for registering the One Touch Key.
Adding a Destination on One Touch Key (page 2-25)
2-22
Before Using the Fax Machine > Registering Destinations in the Address Book
Editing Address Book Entries
Edit the destinations (contacts) you added to the Address Book.
1
Display the screen.
1 [System Menu/Counter] key > [Edit Destination] > "Address Book" [Add/Edit]
2 Select a destination or group to edit > [Detail]
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
2
Edit the destination.
Editing a Contact
1 Change "Name", "Address Number" and destination type and address.
Adding a Destination (Address Book) (page 2-16)
2 [Save] > [Yes]
Register the changed destination.
Add a destination to a group
1 Change "Name" and "Address Number".
Adding a Group (page 2-21)
2 [Member] > [Add]
3 After you have completed the changes, [Save] > [Yes]
Register the changed destination.
To delete any destination from the group
1 [Member] > Select the delete destination > [Delete] > [Yes]
2 After you have completed the changes, [Save] > [Yes]
Register the changed destination.
2-23
Before Using the Fax Machine > Registering Destinations in the Address Book
Deleting Address Book Entries
Delete the destinations (contacts) you added to the Address Book.
1
Display the screen.
1 [System Menu/Counter] key> [Edit Destination] > "Address Book" [Add/Edit]
2 Select a destination or group to delete > [Detail]
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
2
[Delete] > [Yes]
Delete the contact or group.
Printing Address List
You can print the list of destinations registered in the Address Book.
You can sort the list in the order of index or address numbers of the destinations.
1
Display the screen.
2
Print.
[System Menu/Counter] key > [Edit Destination] > [Print List]
[FAX List (Index)] or [FAX List (No.)] > [Yes]
The list is printed.
FAX Address List (Index)
FAX Address List (No.)
2-24
Before Using the Fax Machine > Registering Destinations in the Address Book
Adding a Destination on One Touch Key
Assign a new destination (contact or group) to an one touch key. A maximum of 1,000 destinations can be registered.
NOTE
• Refer to the following for use of One Touch Key.
Choosing from the One Touch Key (page 3-11)
• You can add One Touch keys and change their settings on Embedded Web Server RX.
Machine’s Operation Guide
• If registering and editing of the One Touch Keys is restricted to administrators, you can edit the One Touch Keys by
logging in with administrator privileges.
Machine’s Operation Guide
Embedded Web Server RX User Guide
1
Display the screen.
2
Add One Touch Keys.
[System Menu/Counter] key > [Edit Destination] > "One Touch Key" [Add/Edit]
1 Select a One Touch Key number (001 to 1000) for the destination > [Add/Edit]
Selecting [No.] or the Quick No. Search key on the numeric keypad enables direct entry of
a One Touch Key number.
NOTE
For details of Quick No. Search key, refer to the following:
Using the Quick No. Search Key (page 2-11)
Select a One Touch Key with no registered destination.
(GLW'HVWLQDWLRQ 2QH7RXFK.H\
1
$GGD2QH7RXFKNH\
$$$
%%%
1R
2
&&&
$GG(GLW
'HOHWH
'HWDLO
&ORVH
P
2 Select "Display Name" [Change].
3 Enter the One Touch Key name displayed in the send base screen > [Next]
NOTE
Up to 24 characters can be entered.
Refer to the following for details on entering characters.
Character Entry Method (page 12-2)
4 Select "Destination" [Change].
The Address Book appears.
2-25
Before Using the Fax Machine > Registering Destinations in the Address Book
5 Select a destination (contact or group) to add to the One Touch Key number > [OK]
Selecting [Detail] shows the detailed information of the selected destination.
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
6 Select [Save].
The destination will be added to the One Touch Key.
Editing One Touch Key
1
Display the screen.
1 [System Menu/Counter] key > [Edit Destination] > "One Touch Key" [Add/Edit]
2 Select a One Touch Key number (0001 to 1000) to edit. Selecting [No.] or the Quick No.
Search key on the numeric keypad enables direct entry of a One Touch Key number.
2
Changing the Registered Information.
1 Select [Add/Edit].
2 Select a new destination (contact or group). Selecting [Detail] shows the detailed
information of the selected destination.
NOTE
Destinations can be sorted or searched by destination name or address number.
Choosing from the Address Book (page 3-9)
3 [OK] > [OK] > [Save] > [Yes]
Add the destination to the One Touch Key.
Deleting the Destination to the One Touch Key
1
Display the screen.
1 [System Menu/Counter] key > [Edit Destination] > "One Touch Key" [Add/Edit]
2 Select a One Touch Key number (0001 to 1000) to edit. Selecting [No.] or the Quick No.
Search key on the numeric keypad enables direct entry of a One Touch Key number.
2
Delete the Registered Information.
Select [Delete] > [Yes]
The data registered in the One Touch Key is deleted.
2-26
Before Using the Fax Machine > Registering Destinations in the Address Book
Printing One Touch Key List
You can print the list of destinations registered in the One Touch Key List.
You can select the list for all addresses or only fax addresses of the destinations.
1
Display the screen.
2
Print.
[System Menu/Counter] key > [Edit Destination] > [Print List]
[One Touch Key List (All)] or [One Touch Key List (FAX)] > [Yes]
The list is printed.
2-27
Before Using the Fax Machine > Quick Setup Screen
Quick Setup Screen
To display the Quick Setup Screen, which shows frequently used fax send settings, select [Quick Setup] tab in the fax
base screen.
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
$
$
2ULJLQDO
6L]H
VLGHG
3UHYLHZ
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
1RUPDO
2II
7H[W3KRWR
6KRUWFXW
&RQWLQXRXV
6FDQ
VLGHG%RRN
2ULJLQDO
4XLFN6HWXS
6KRUWFXW
'HQVLW\
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
2ULJLQDO
,PDJH
$GYDQFHG
6HWXS
6KRUWFXW
3URJUDP
I
6WDWXV
NOTE
The settings that can be configured in the Quick Setup Screen are basic settings. To configure advanced settings, use
the [Org./Sending Data Format], [Image Quality], and [Advanced Setup] screens.
Functions Available for Registration in the Quick Setup
Screen
Default registrations and the functions available for registration are as follows.
Default Registration
1: Original Size
2: FAX TX Resolution
3: Density
4: 2-sided/Book Original*1
5: Continuous Scan
6: Original Image
Functions Available for Registration
Original Size
2-sided/Book Original*1
Sending Size
Original Orientation
Density
Original Image
FAX TX Resolution
Zoom
Continuous Scan
*1 This is "Book original" if the optional document processor is not installed.
2-28
Before Using the Fax Machine > Quick Setup Screen
Changing Registration
The following procedure is one example for replacing the registration of [Density] with [Zoom] in the Quick Setup
Screen for faxing.
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
2ULJLQDO
6L]H
$
$
VLGHG
3UHYLHZ
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
1RUPDO
2II
7H[W3KRWR
6KRUWFXW
2ULJLQDO
,PDJH
&RQWLQXRXV
6FDQ
VLGHG%RRN
2ULJLQDO
4XLFN6HWXS
6KRUWFXW
'HQVLW\
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
$GYDQFHG
6HWXS
6KRUWFXW
3URJUDP
I
6WDWXV
1
Display the screen.
2
Changing Registration.
[System Menu/Counter] key > [FAX] > "Quick Setup Registration" [Next] > "Zoom" [Change]
1 Select [Key 3] here as the key to set replacement location.
)$; =RRP
$GG=RRPWRWKH4XLFN6HWXSVFUHHQ
2II
.H\
.H\
.H\
.H\
.H\
.H\
&DQFHO
2.
P
6WDWXV
2 [OK] > [Yes]
[Zoom] will be Key 3 newly registered.
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
6KRUWFXW
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
$
$
2ULJLQDO
6L]H
2II
7H[W3KRWR
6KRUWFXW
=RRP
6KRUWFXW
VLGHG
VLGHG%RRN
2ULJLQDO
3UHYLHZ
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
4XLFN6HWXS
2UJ6HQGLQJ
'DWD)RUPDW
&RQWLQXRXV
6FDQ
,PDJH4XDOLW\
2ULJLQDO
,PDJH
$GYDQFHG
6HWXS
6KRUWFXW
3URJUDP
IB
6WDWXV
2-29
Before Using the Fax Machine > Registering Shortcuts
Registering Shortcuts
You can register shortcuts in the Quick Setup screen for easy access to the frequently used functions. The settings for the
selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary.
Adding Shortcuts
Shortcut registration is performed in the setup screen of each function. Shortcuts can be registered for all functions in
which [Add Shortcut] appears on the screen.
1
In each function, display the configuration screen you want to register.
2
Register the shortcuts.
1 Select the setting you want to add.
2 Select [Add Shortcut].
'HVWLQDWLRQ
'HQVLW\
/LJKWHU
2ULJLQDO
=RRP
6HQG
$
$
1RUPDO
'DUNHU
3UHYLHZ
&DQFHO
$GG6KRUWFXW
2.
VBI
6WDWXV
3 Select the keys corresponding to the shortcut number (1 to 6) to register.
NOTE
If you select a shortcut number already registered, the currently registered shortcut can
be replaced with a new one.
4 Enter the shortcut name > [Save].
'HVWLQDWLRQ
'HVWLQDWLRQ
6HQGLQJ,PDJH
'HQVLW\
6KRUWFXW
6KRUWFXW
$
2ULJLQDO
=RRP
6HQG
$
$
2ULJLQDO
6L]H
2II
7H[W3KRWR
6KRUWFXW
=RRP
6KRUWFXW
VLGHG
VLGHG%RRN
2ULJLQDO
3UHYLHZ
'HVWLQDWLRQ
[GSL
1RUPDO
)$;7;
5HVROXWLRQ
4XLFN6HWXS
2UJ6HQGLQJ
'DWD)RUPDW
&RQWLQXRXV
6FDQ
,PDJH4XDOLW\
2ULJLQDO
,PDJH
$GYDQFHG
6HWXS
6KRUWFXW
3URJUDP
IB
6WDWXV
The shortcut is registered.
2-30
Before Using the Fax Machine > Registering Shortcuts
Editing Shortcuts
1
In the setup screen of each function, select [Add Shortcut] in the bottom
of the screen.
2
Edit the shortcut
1 Select [Edit].
2 Select the shortcut key you want to edit.
3 Select "Shortcut No" [Change] or "Shortcut Name" [Change] > Change the settings >
[OK].
4 [Save] > [Yes]
Deleting Shortcuts
1
In the setup screen of each function, select [Add Shortcut] in the bottom
of the screen.
2
Delete the shortcut
1 Select [Edit].
2 Select the shortcut key you want to delete > [Delete this Shortcut] > [Yes]
2-31
3
Sending Faxes
This chapter explains the following topics:
Basic transmission procedure ....................... 3-2
Using redial .........................................
Checking the Send Status ..................
Priority Override Send ........................
Cancelling Memory Transmission
(while originals are being scanned) ....
Cancelling Memory Transmission
(during communication) ......................
Cancelling Transmission
(Disconnection of Communication) .....
Setting the Delayed Transmission .............. 3-27
3-3
3-4
3-4
Changing/Deleting Delayed
Transmission ..................................... 3-27
Cancelling Delayed Transmissions
(Queued) ........................................... 3-28
Immediate transmission .................... 3-28
3-5
3-5
Continuous Scan ......................................... 3-28
Job Finish Notice ........................................ 3-28
3-6
File Name Entry .......................................... 3-29
Methods For Entering the Destination .......... 3-7
FAX Direct Transmission ............................. 3-29
Entering the destination fax
number with the numeric keys ............ 3-7
Choosing from the Address Book ....... 3-9
Choosing from the One Touch Key .... 3-11
Choosing from the Speed Dial ........... 3-11
Choosing from the
Destination History ............................ 3-12
Checking and Editing Destinations ... 3-13
Broadcast Transmission ................... 3-14
Cancelling Direct Transmission ........ 3-29
Send and Print ............................................ 3-30
Send and Store ........................................... 3-30
FAX TX Report ............................................ 3-30
Manual Send ............................................... 3-31
Standby Transmission ................................. 3-32
Interrupt Send ............................................. 3-33
Login/Logout ............................................... 3-17
Using chain dial ........................................... 3-34
Logging in when User Login
Administration has been Enabled ..... 3-17
Logging in when Job Accounting
has been Enabled ............................. 3-18
Using Program ............................................ 3-36
Fax transmission functions ......................... 3-19
Original Size ................................................ 3-21
Mixed Size Originals ................................... 3-21
2-sided/Book Original .................................. 3-22
Original Orientation ..................................... 3-22
Sending Size ............................................... 3-23
Long Original ............................................... 3-23
Density ........................................................ 3-23
Original Image ............................................. 3-23
FAX TX Resolution ...................................... 3-24
Zoom ........................................................... 3-24
Centering .................................................... 3-24
Border Erase/Full Scan ............................... 3-25
FAX Delayed Transmission ......................... 3-26
3-1
Sending Faxes > Basic transmission procedure
Basic transmission procedure
The basic procedure for using the fax system is explained below.
1
Select [FAX] on the Home screen.
2
Place the originals.
The base screen for fax appears.
NOTE
The illustration varies between models.
For placing originals, refer to the following:
Machine’s Operation Guide
3
Select the transmission method.
There are two transmission methods: memory transmission and direct transmission.
Memory transmission: The original is scanned into memory before communication starts.
Memory transmission is selected by default.
Direct transmission: The destination is dialed and communication starts before the original is
scanned.
Select [Direct] to change the transmission method to direct transmission. The key will be
highlighted on the touch panel. If the [Direct] is selected in the highlighted state,
the transmission method will change to memory transmission.
FAX Direct Transmission (page 3-29)
4
Specifying destination.
5
Selecting the functions.
Specify the transmission destination.
Methods For Entering the Destination (page 3-7)
Select the tab, and set transmitting functions that can be used.
Fax transmission functions (page 3-19)
3-2
Sending Faxes > Basic transmission procedure
6
Send Start.
Press the [Start] key.
When scanning finishes, transmission starts.
When originals are placed in the document processor
After originals placed in the document processor are scanned and stored in the memory,
the receiving system is dialed.
When originals are placed on the glass surface
After originals placed on the glass surface are scanned and stored in the memory,
the receiving system is dialed.
NOTE
When continuous scan is set, you can continue with scanning of a next original after an
original on the glass surface has been stored in memory. Every time one page is scanned,
you perform an operation to allow continued scanning, and after all the originals have been
stored in memory, the receiving system is dialed.
Continuous Scan (page 3-28)
If there is no response from the other machine when you attempt to send, the machine will
automatically redial (auto redial). You can change the number of auto redial attempts.
Retry Times (page 8-9)
Using redial
Redial is a function allowing you to dial the last entered number once again.
Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax
to the same receiving system, select [Recall], and you can call the receiving system you dialed on the destination list.
1
Select [Recall].
2
Press the [Start] key.
The transmission will start.
NOTE
Recall information is canceled in the following conditions.
•
When you turn the power off
•
When you send a next fax (new recall information is registered)
•
When you log out
3-3
Sending Faxes > Basic transmission procedure
Checking the Send Status
1
Select the [Status/Job Cancel] key.
2
Display the send job status screen.
Select [Sending Jobs].
The list of accepted time, destination, and status are displayed for each job.
Priority Override Send
A fax job waiting to be sent can be sent by priority override.
1
Select the [Status/Job Cancel] key.
2
Select the job to be sent by priority override.
1 Select [Sending Jobs].
2 Select the fax job to be sent by priority override and select [Priority Override] > [Yes].
The selected fax job is sent by priority override and other fax jobs are moved down in the
transmission queue.
NOTE
If a fax job is in progress, the priority override fax job will be sent after the job in progress is
completed.
If a broadcast transmission job is in progress...
If a fax job to multiple destinations (broadcast transmission) is in progress, the priority override
job will be sent when transmission to the current destination is completed. When the priority
override job is completed, transmission to the remaining destinations will resume.
However, if the priority override job is a broadcast transmission, the priority override job will
not start until the current broadcast transmission job is finished.
3-4
Sending Faxes > Basic transmission procedure
Cancelling Memory Transmission (while originals are being
scanned)
1
Select the [Stop] key.
During memory transmission, to cancel scanning while originals are being scanned, select the
[Stop] key, or select [Cancel].
Scanning of originals is canceled, and the originals are ejected. When originals remain in the
document processor, take them out from the original table.
Cancelling Memory Transmission (during communication)
NOTE
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.
1
Select the [Status/Job Cancel] key.
2
Canceling Transmission.
1 Select [Sending Jobs].
2 Select the transmission job that you want to cancel and select [Cancel] > [Yes]
Cancel the transmission.
NOTE
In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.
3-5
Sending Faxes > Basic transmission procedure
Cancelling Transmission (Disconnection of Communication)
Follow this procedure to break the connection and stop communication.
NOTE
Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the
receiving party. Check with the receiving party to see if pages were accidentally sent.
When 2 optional FAX Kits (Dual FAX option) are installed, disconnect the line currently being used for communication.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
[Device/Communicate] > "FAX Port 1" or "FAX Port 2" [Line Off]
NOTE
To cancel direct transmission, delayed transmission, or polling transmission, refer to the
section for that function.
To cancel direct transmission, refer to the following:
Cancelling Direct Transmission (page 3-29)
To cancel a delayed transmission or send a fax by immediate transmission, refer to the following:
Cancelling Delayed Transmissions (Queued) (page 3-28)
To cancel polling transmission, refer to the following:
Polling Reception (page 5-32)
3-6
Sending Faxes > Methods For Entering the Destination
Methods For Entering the Destination
Entering the destination fax number with the numeric keys
The procedure for entering the destination fax number with the numeric keys is explained below.
NOTE
If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number.
Select the destination from the Address Book or the One Touch Key.
New Destination Entry(FAX) (page 8-13)
1
Select [FAX] on the Home screen.
2
Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
Key
Description
Pause
Selecting this key adds about three seconds of waiting time during
dialing. For example, when dialing the receiving system on an external
line, you can use this method to insert a pause before resuming dialing
after you dial a specific number.
Space
It is possible to enter half-width spaces in the entry of the destination
number.
This is useful when checking if the destination number has been entered
correctly.
<>
Moves the cursor.
Backspace
To correct the fax number, select [Backspace] on the touch panel, and
delete the digits one by one before reentering the fax number. To delete
the number entirely, select the [Clear] key on the numeric keys.
On Hook
Select [On Hook] to connect to the telephone line.
When the FAX number has been entered, the machine starts dialing to
the receiving system.
After selecting this key, you can dial the number of the receiving system
using the numeric keys.
Manual Send (page 3-31)
3-7
Sending Faxes > Methods For Entering the Destination
3
Select transmission settings.
Select [Detail].
Sub address communication, encrypted transmission, transmission start speed and ECM can
be set.
Key
Description
Sub Address
Set this to transmit using a Sub Address.
Sub Address Transmission (page 5-26)
TX Start Speed
This is set to change the transmission start speed. Select the speed from
33,600 bps, 14,400 bps, and 9,600 bps.
NOTE
Normally this should be used with the default setting.
4
ECM
ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs.
Fax machines that have ECM mode check for errors as they
communicate, preventing distortion of the image due to noise on the line
and other conditions.
Encrypted
Transmission
This is set when using encrypted transmission to send the data.
The fax will be deleted. (page 5-37)
Select [OK].
Entry of the destination finishes.
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
Select [FAX Entry] to enter the next fax number.
Broadcast Transmission (page 3-14)
If [Broadcast] is set to [Prohibit], it is not possible to enter multiple destinations.
Machine’s Operation Guide
In addition to a fax, you can include e-mail transmission and folder (SMB/FTP) transmission
to send as one job.
Machine’s Operation Guide
When
is displayed, you can register entered contents to the Address Book.
3-8
Sending Faxes > Methods For Entering the Destination
Choosing from the Address Book
Select a destination registered in the Address Book.
NOTE
For more information about how to register destinations in the Address Book, refer to the following:
Registering Destinations in the Address Book (page 2-16)
1
In the basic screen for sending, select [Address Book].
NOTE
For details on the External Address Book, refer to the following:
Embedded Web Server RX User Guide
2
Select the destinations.
Select the checkbox to select the desired destination from the list. The selected destinations
are indicated by a checkmark in the check box. To use an address book on the LDAP server,
select "Addr Book" [Ext Address Book].
You can change the order in which the destinations are listed by selecting [Name] or [No.]
from the "Sort".
NOTE
•
To deselect, select the checkbox again and remove the checkmark.
•
If [Broadcast] is set to [Prohibit], it is not possible to select multiple destinations. Also, it is
not possible to select a group that has multiple destinations registered.
3-9
Sending Faxes > Methods For Entering the Destination
Destination Search
Destinations registered in the Address Book can be searched. Advanced search by type or by
initial letter is also available.
Address Book
Address Book
Addr Book
Dest.
1
2
3
4
No.
Type
Sort
Name
Name
Detail
0001
ABCD
abcd@efg.com
0002
TUVW
tuvw@xyz.com
0003
Group1
Member:
3
0004
Group2
Member:
2
0005
Group3
Member:
4
Search(Name)
ABC
DEF
E-mail
GHI
JKL
MNO
Folder
PQRS TUV
WXYZ
Search(No.)
1/2
Add/Edit
Address Book
Detail
0-9
FAX
Group
i-FAX
Cancel
Keys used
OK
s02010101
Status
Search type
Subjects searched
1
Search by name
Search by registered name.
2
Search by number
Search by registered address number.
3
Advanced search
by initial letter
Advanced search by initial letter of registered
name.
4
Advanced search
by destination
Advanced search by type of registered destination
(FAX, i-FAX or Group). (i-FAX: Only when the
optional Internet FAX Kit is activated.)
You can set this function up so that destination
types are selected when the address book is
displayed. For details, refer to the following:
Machine’s Operation Guide
3
Accept the destination > [OK]
Destinations can be changed later.
Confirmation Screen of Destinations (page 7-13)
.
NOTE
To delete the destination, select the destination you want to delete and select [Delete].
You can set the default "Sort" settings.
Machine’s Operation Guide
3-10
Sending Faxes > Methods For Entering the Destination
Choosing from the One Touch Key
Select the destination using the One Touch Keys.
In the basic screen for sending, select the One Touch Keys where the destination is registered.
NOTE
If the One Touch Keys for the desired destination is hidden on the touch panel, select [ ] or [ ] to scroll and view
next or previous One Touch Keys. This procedure assumes that One Touch Keys have already been registered.
For more information on adding One Touch keys, refer to the following:
Adding a Destination on One Touch Key (page 2-25)
'HVWLQDWLRQ
(QWHU'HVWLQDWLRQ
$GGUHVV
%RRN
$%&'
DEFG#HIJFRP
%DFNVSDFH
6SDFH
3DXVH
2Q+RRN
'LUHFW
$$$
&KDLQ
'HWDLO
&&&
***
'HVWLQDWLRQ
+++
4XLFN6HWXS
'HVW+LVWRU\
1R
(((
'''
&KHFN
'HVWLQDWLRQV
)$;
(QWU\
'HOHWH
%%%
)))
5HFDOO
,,,
$%&
'()
*+,
-./
012
3456
789
:;<=
---
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
I
6WDWXV
Choosing from the Speed Dial
Access the destination by specifying the 4-digit (0001 to 1000) One Touch Key number (speed dial).
In the basic screen for sending, select [No.] or the Quick No. Search key on the numeric keypad and use the numeric
keys to enter the speed dial number in the numeric entry screen.
NOTE
If you entered the speed dial in 1 to 3-digit, select [OK].
'HVWLQDWLRQ
(QWHU'HVWLQDWLRQ
$GGUHVV
%RRN
$%&'
DEFG#HIJFRP
%DFNVSDFH
6SDFH
3DXVH
2Q+RRN
'LUHFW
$$$
&KDLQ
%%%
)))
'HVWLQDWLRQ
5HFDOO
'HWDLO
&&&
***
4XLFN6HWXS
)$;
(QWU\
'HOHWH
,,,
2UJ6HQGLQJ
'DWD)RUPDW
'HVW+LVWRU\
1R
(((
'''
+++
&KHFN
'HVWLQDWLRQV
$%&
'()
*+,
-./
012
3456
789
:;<=
--,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
I
6WDWXV
3-11
Sending Faxes > Methods For Entering the Destination
Choosing from the Destination History
If you send a document with this machine, the address will be saved in the history. You can select and address from the
Destination History.
1
In the basic screen for sending, select [Dest. History].
2
Select the destinations.
Select an address from the list displayed.
Destination History
Select a destination.
Job Type
Accept Time
All
Type
Destination
User Name
Status/Result
14:47
aaa@aaa.com
Completed
14:45
0123456789
Completed
14:40
PC01
Completed
14:28
bbb@bbb.com
Completed
14:27
aaa@aaa.com
Canceled
1/2
Detail
Cancel
OK
021601
Select [
] of "Job Type" to display only selected type of jobs.
Select [Detail] to display the detailed information of the destination.
3
Select [OK].
3-12
Sending Faxes > Methods For Entering the Destination
Checking and Editing Destinations
Check and edit a selected destination.
1
Display the screen.
Specify the destination.
Methods For Entering the Destination (page 3-7)
2
Check and edit the destination.
Select a destination and select [Detail/Edit] to check it. The entered addresses can be edited
if they have been specified.
Select a destination and select [Delete] to remove the destination from the list.
NOTE
• When selecting [On] for Entry Check for New Destination, the confirmation screen
appears. Enter the same FAX No. and sub address again, and select [OK].
Machine’s Operation Guide
• When selecting [On] for Destination Check before Send, the confirmation screen appears
after pressing the [Start] key.
Machine’s Operation Guide
3-13
Sending Faxes > Methods For Entering the Destination
Broadcast Transmission
This function allows you to send the same originals to several destinations in one operation. The machine stores
(memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the
set destination afterwards.
NOTE
When using a group for the destination, you can send originals to up to 500 destinations in one operation.
You can use this function together with sub address communication and delayed transmission.
When direct transmission has been selected, it changes to memory transmission at the time of transmission.
If [Broadcast] is set to [Prohibit], broadcast transmission is not possible.
Machine’s Operation Guide
Sending using FAX Address
1
Select [FAX] on the Home screen.
2
Specify the destination.
Enter the fax number
NOTE
If [New Destination Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax
number. Select the destination from the Address Book or the One Touch Key.
New Destination Entry(FAX) (page 8-13)
1 Enter the fax number of the receiving system.
NOTE
Up to 64 digits can be entered.
Use the numeric keys to enter a number.
2 Select [OK].
NOTE
When [On] is selected in [Entry Check for New Dest.], a confirmation screen is
displayed for the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
3 Select [FAX Entry].
Another fax number can be entered.
4 When all destinations have been entered, select [OK].
Select the destination from the Address Book
1 Select [Address Book].
3-14
Sending Faxes > Methods For Entering the Destination
2 Select the checkboxes of all destinations and select [OK].
NOTE
For details of the Address Book, refer to the following:
Choosing from the Address Book (page 3-9)
Select the destination from the One Touch Key
1 Select [One Touch Key].
2 Select all destinations and select [OK].
NOTE
For details of One Touch Key, refer to the following:
Choosing from the One Touch Key (page 3-11)
3
After selecting all the destinations, press the [Start] key.
Sending using I-FAX Address
NOTE
For more information on sending an Internet FAX (i-FAX), refer to the following:
Internet Faxing (i-FAX) (page 10-1)
1
Select [Send] on the Home screen.
2
Specify the destination.
Enter the i-FAX address
1 Select [i-FAX Address Entry].
2 Select [i-FAX Address] > Enter the i-FAX address > [OK] > [OK]
3 To continue entering a new address, select [i-FAX Address Entry] and repeat the above
procedure.
4 When all destinations have been entered, select [OK].
Select the destination from the Address Book
1 Select [Address Book].
2 Select the checkboxes of all destinations and select [OK].
NOTE
For details of the Address Book, refer to the following:
Choosing from the Address Book (page 3-9)
3-15
Sending Faxes > Methods For Entering the Destination
Select the destination from the One Touch Key
1 Select [One Touch Key].
2 Select all destinations and select [OK].
NOTE
For details of One Touch Key, refer to the following:
Choosing from the One Touch Key (page 3-11)
3
After selecting all the destinations, press the [Start] key.
3-16
Sending Faxes > Login/Logout
Login/Logout
Logging in when User Login Administration has been
Enabled
When user login administration has been enabled, you need to enter a User ID and Password to use the machine.
Normal login
1
Enter the login user name and login password to login.
1 If this screen is displayed during operations, select [Login User Name] to enter the login
user name.
1
Login
User Name
2
Login
Password
abcdef
# Keys
********
# Keys
Cancel
3
Login
lg0301
Status
Character Entry Method (page 12-2)
2 [Login Password] > Enter the login password > [OK]
NOTE
When [# Keys] is selected, it is possible to enter numbers using the numeric keys.
If [Network Authentication] is selected as the user authentication method,
authentication destinations are displayed and either [Local] or [Network] can be
selected as the authentication destination.
To authenticate by ID card, select [ID Card Login].
2
Select [Login].
Simple Login
Select the user to login.
01
02
03
A
B
C
04
05
06
07
08
09
10
11
12
No.
1/2
Keyboard
Login
lg0601
Status
If this screen is displayed during operations, select a user and log in.
NOTE
If a user password is required, an input screen will be displayed.
Machine’s Operation Guide
3-17
Sending Faxes > Login/Logout
Logout
Authentic./
Logout
System Menu
/Counter
Interrupt
To logout from the machine, select the [Authentication/Logout] key to return to the login user
name/login password entry screen.
Logging in when Job Accounting has been Enabled
When job accounting has been enabled, you need to enter an Account ID when using the machine.
Login
1 In the account ID entry screen, enter the account ID using the numeric keys and select
[Login].
NOTE
• If you entered a wrong character, select the [Clear] key and enter the account ID
again.
• If the entered account ID does not match the registered ID, a warning beep will sound
and login will fail. Enter the correct account ID.
• By selecting [Check Counter], you can refer to the number of pages printed and the
number of pages scanned.
When the screen to enter the login user name and password appears
If user login administration is enabled, the screen to enter the login user name and password
appears. Enter a login user name and password to login. If the user has already registered the
account information, the account ID entry would be skipped.
Machine’s Operation Guide
2 Proceed to complete the rest of the steps.
Logout
When the operations are complete, select the [Authentication/Logout] key to return to the
account ID entry screen.
3-18
Sending Faxes > Fax transmission functions
Fax transmission functions
To configure the settings for functions, select the tab and select the function key.
'HVWLQDWLRQ
6HQGLQJ,PDJH
2ULJLQDO
6L]H
0L[HG6L]H
2ULJLQDOV
6HQGLQJ6L]H
/RQJ
2ULJLQDO
VLGHG%RRN
2ULJLQDO
2ULJLQDO
2ULHQWDWLRQ
Function key
2ULJLQDO
=RRP
6HQG
$
$
3UHYLHZ
Tab
'HVWLQDWLRQ
4XLFN6HWXS
2UJ6HQGLQJ
'DWD)RUPDW
,PDJH4XDOLW\
$GYDQFHG
6HWXS
3URJUDP
I
6WDWXV
For details on each function, see the table below.
Tab
Org./Sending
Data Format
Configure the
settings for original
size and type.
Image Quality
Configure the
settings for density,
and quality of
copies.
Function key
Description
Reference
page
Original Size
Specify the original size to be scanned.
3-21
Mixed Size
Originals
Scan the documents of different sizes that are
set in the document processor all at once.
3-21
2-sided/Book
Original
Select the type and orientation of the binding
based on the original.
3-22
Original
Orientation
Select the orientation of the original document
top edge to scan correct direction.
3-22
Sending Size
Select size of image to be sent.
3-23
Long Original
Reads long-sized original documents using a
document processor.
3-23
Density
Adjust density.
3-23
Original Image
Select original image type for best results.
3-23
FAX TX Resolution Select fineness of images when sending FAX.
3-19
3-24
Sending Faxes > Fax transmission functions
Tab
Advanced
Setup
Configure settings
such as send and
print, delayed
transmission and
polling reception.
Function key
Description
Reference
page
Zoom
Scan originals by automatically zooming them
according to the sending size.
3-24
Centering
Centers the original image on the paper when
copying onto paper different from the original
size.
3-24
Border Erase/Full
Scan
Erases the black border that forms around the
image.
3-25
FAX Delayed
Transmission
Set a send time.
3-26
Continuous Scan
Scans a large number of originals in separate
batches and then produce as one job.
3-28
Job Finish Notice
Sends E-mail notice when a job is complete.
3-28
File Name Entry
Adds a file name.
3-29
FAX Direct
Transmission
Sends FAX directly without reading original data
into memory.
3-29
FAX Polling RX
Dial the destination and receive documents for
Polling Transmission stored in the polling box.
5-33
Send and Print
Allows you to print a copy of the document being
sent.
3-30
Send and Store
Allows you to store a copy of the document being
sent in a Custom Box.
3-30
FAX TX Report
Print a report of FAX transmission results.
3-30
3-20
Sending Faxes > Original Size
Original Size
Specify the original size to be scanned.
Select [Standard Sizes 1], [Standard Sizes 2], [Others] or [Size Entry] to select the original size.
Item
Value
Standard Sizes
1
Description
Metric models:
Have the size of original detected
automatically, or select from the
standard sizes.
Auto, A3, A4-R, A4, A5-R, A5, A6-R, B4, B5, B5-R,
B6-R, B6, Folio, 216×340 mm
Inch models:
Auto, Ledger, Letter-R, Letter, Legal, Statement-R,
Statement, 11×15", Oficio II
Standard Sizes
2
Metric models:
Ledger, Letter-R, Letter, Legal, Statement-R, Statement,
11×15", Oficio II, 8K, 16K-R, 16K
Select from standard sizes except
Standard Sizes 1.
Inch models:
A3, A4-R, A4, A5-R, A5, A6-R, B4, B5-R, B5, B6-R, B6,
Folio, 8K, 16K-R, 16K, 216×340 mm
Others
Hagaki(Cardstock), Oufuku hagaki(Return postcard),
Custom 1 to 4*1
Select from special standard sizes and
custom sizes.
Size Entry
Metric
Enter the size not included in the
standard sizes 1 and 2.*2
X: 50 to 432 mm (in 1 mm increments)
When you have selected [Size Entry],
select [+] or [-] to set the sizes of "X"
(horizontal) and "Y" (vertical). Select
[# Keys] to use the numeric keys for
entry.
Y: 50 to 297 mm (in 1 mm increments)
Inch
X: 2.00 to 17.00" (in 0.01" increments)
Y: 2.00 to 11.69" (in 0.01" increments)
*1 For instructions on how to specify the custom original size, refer to the following:
Machine’s Operation Guide
*2 The input units can be changed in System Menu. For details, refer to the following:
Machine’s Operation Guide
NOTE
Be sure to always specify the original size when using custom size originals.
Mixed Size Originals
Scan the documents of different sizes that are set in the document processor all at once. Different Width is not displayed
in inch models.
Item
Mixed Size Originals
Value
Description
Off
Same Width
Scans and sends multiple sheets of the
same width using the document processor.
Different Width
Scans and sends multiple sheets of
different width using the document
processor.
3-21
Sending Faxes > 2-sided/Book Original
NOTE
The optional document processor is necessary to use this function.
2-sided/Book Original
Select the type and orientation of the binding based on the original.
Item
1-sided
2-sided*1
Book
Value
Description
―
"2-sided/Book Original" is not set.
Binding
Binding Left/
Right, Binding Top
Select the binding orientation of originals.
Original
Orientation
Top Edge on Top,
Top Edge on Left
Select the orientation of the original document top edge to
scan correct direction. Select [Original Orientation] to
choose orientation of the originals, either [Top Edge on Top]
or [Top Edge on Left]. Then select [OK].
Binding
Binding Left,
Binding Right
Select the binding orientation of originals.
Original
Orientation
Top Edge on Top
―
*1 [2-sided] is displayed if the optional document processor is installed.
Original Orientation
To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original,
the orientation of the placed original must be set.
Select original orientation from [Top Edge on Top], [Top Edge on Left] or [Auto].
Item
Image
Top Edge on
Top
Original
Original orientation
Original
Original orientation
Top Edge on
Left
3-22
Sending Faxes > Sending Size
Sending Size
Select size of image to be sent.
Item
Standard Sizes
1
Value
Metric models: Same as Original Size, A3, A4, A5, A6,
B4, B5, B6, Folio, 216×340 mm
Inch models:
Standard Sizes
2
Select from Same as Original Size or
Standard Size.
Same as Original Size, Ledger, Letter,
Legal, Statement, 11×15", Oficio II
Metric models: Ledger, Letter, Legal, Statement, 11×15",
Oficio II, 8K, 16K
Inch models:
Others
Description
Select from standard sizes except
Standard Sizes 1.
A3, A4, A5, A6, B4, B5, B6, Folio, 8K,
16K, 216×340 mm
Hagaki(Cardstock), Oufuku hagaki(Return postcard)
Select from Hagaki(Cardstock).
Long Original
Reads long-sized original documents using a document processor.
(Value: [Off] / [On])
NOTE
Only a single side of a long original can be scanned.
Originals of up to 1,600 mm/63" long can be scanned.
The optional document processor is necessary to use this function.
Density
Adjust density.
(Value: [-4] (Lighter) to [+4] (Darker))
Original Image
Select original image type for best results.
Item
Description
Text+Photo
Best for mixed text and photo documents.
Photo
Best for photos taken with a camera.
Text
Sharply renders pencil text and fine lines. Select [Text], [Text (Fine Line)] or [Text (OCR)].
3-23
Sending Faxes > FAX TX Resolution
FAX TX Resolution
Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better
resolution also means larger file sizes and longer send times.
Item
Description
600 × 600 dpi
when sending originals with minute
characters and lines as finely as possible
Typical character size: 6 point
(example: Resolution Resolution)
400x400dpi Ultra Fine
when sending originals with minute
characters and lines more finely
Typical character size: 6 point
(example: Resolution Resolution)
200x400dpi Super Fine
when sending originals with minute
characters and lines
Typical character size: 6 point
(example: Resolution Resolution)
200 × 200 dpi Fine
when sending originals
with relatively small characters and thin
lines
Typical character size: 8 point
(example: Resolution Resolution)
200 × 100 dpi Normal
when sending originals with standard size
characters
Typical character size: 10.5 point
(example: Resolution Resolution)
NOTE
The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the image, but the fax
transmission time is longer.
Zoom
Scan originals by automatically zooming them according to the sending size.
(Value: [100%] / [Auto])
NOTE
If the original is scanned at full size, the image may be reduced if a smaller paper size is set on the receiving machine.
Centering
When you have sent/stored the original after specifying the original size and sending size, depending on these sizes, a
margin is created at the bottom, left, or right side of paper. By using the Centering function, the image is placed with a
margin equally created for all edges.
(Value: [Off] / [On])
3-24
Sending Faxes > Border Erase/Full Scan
Border Erase/Full Scan
Erases the black border that forms around the image. The following modes are available.
Item
Value
Description
Standard
Read the source document with Standard Mode. (Border Erase Width: 2 mm)
Full Scan
Scan without erasing borders around the original.
Border Erase
Sheet
Border
Metric: 0 mm to 50 mm
(in 1 mm increments)
Inch:
Border Erase
Book
Individual Border
Erase
0.00 to 2.00"
(in 0.01" increments)
Set the border erase width.*1
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys
for entry.
Back Page
Same as Front Page, Do Not
Erase
For 2-sided originals, select [Back Page]
and then select [Same as Front Page] or
[Do Not Erase].
Border
Metric: 0 mm to 50 mm
(in 1 mm increments)
Gutter
Inch:
Set the border erase width.*1
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys
for entry.
Back Page
Same as Front Page, Do Not
Erase
For 2-sided originals, select [Back Page]
and then select [Same as Front Page] or
[Do Not Erase].
Top
Metric: 0 mm to 50 mm
(in 1 mm increments)
Set the border erase width.*1
Set the value by selecting [+] or [-].
Select [# Keys] to use the numeric keys
for entry.
Bottom
Left
Inch:
0.00 to 2.00"
(in 0.01" increments)
0.00 to 2.00"
(in 0.01" increments)
Right
Back Page
Same as Front Page, Do Not
Erase
For 2-sided originals, select [Back Page]
and then select [Same as Front Page] or
[Do Not Erase].
Original
Orientation
Top Edge on Top, Top Edge on
Left
Select the orientation of the original
document top edge to scan correct
direction. Select [Original Orientation] to
choose orientation of the originals, either
[Top Edge on Top] or [Top Edge on Left].
Then select [OK].
*1 The input units can be changed in System Menu.
Machine’s Operation Guide
3-25
Sending Faxes > FAX Delayed Transmission
FAX Delayed Transmission
Set a send time. You can use delayed transmission together with the broadcast transmission function, etc.
Item
Description
Off
Does not use the delayed transmission.
On
Uses the delayed transmission.
Start Time
Set the time from between 00:00 and 23:59 in one-minute increments.
IMPORTANT
If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the
preset time. In this case, adjust the time.
Setting Date and Time (page 2-15)
NOTE
You cannot select direct transmission.
You can set up to 200 destinations for delayed transmission.
When two or more delayed transmissions are set for the same time, the communication will start in the order that the
delayed transmissions have been set. When delayed transmissions have been set in reverse order, however, sending
of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations.
You can cancel a delayed transmission any time before the specified transmission time. You can also send a delayed
transmission before the specified time.
Cancelling Delayed Transmissions (Queued) (page 3-28)
You can change destinations of a delayed transmission any time before the specified transmission time.
Changing/Deleting Delayed Transmission (page 3-27)
If you use delayed transmission when sending documents stored in the Custom Box by fax, you cannot move
documents until sending is finished.
Machine’s Operation Guide
Batch Transmission Function
When fax originals to be sent to the same destination are set to the same transmission start time with delayed
transmission, you can send up to 10 groups of originals using batch transmission. This function prevents repeated
communication to the same destination and reduces the communication cost.
NOTE
You cannot send originals as a batch transmission in the case of direct transmission.
In the case of broadcast transmission, when you have set two or more groups of originals to the same transmission
start time, and each group includes the same receiving system fax number, you cannot send the originals as a batch
transmission.
When the transmission start time has come, and there are fax originals waiting for redial to the same receiving
system, the waiting originals are also sent together as a batch transmission.
When job accounting is ON, only the originals with the same account ID set using delayed transmission are sent as a
batch transmission.
3-26
Sending Faxes > Setting the Delayed Transmission
Setting the Delayed Transmission
Changing/Deleting Delayed Transmission
You can change or delete the destinations of delayed transmission.
Use the procedure below to check a job's information.
1
Display the screen.
1 [Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]
2 Select the job you want to change or delete from the list > [Detail]
Detailed information of the selected job is displayed.
3 Select [Detail/Edit] in "Status/Destination".
2
Changing.
When adding another destination
1 Select the address to be added from the Address Book or enter the fax number using the
numeric keys.
When selecting [Address Book]
Select the destination you want to change in the list > [OK]
When entering the fax number using the numeric keys
Enter the fax number using the numeric keys > [OK]
2 Select [OK].
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
When [New Destination Entry(FAX)] is set to [Prohibit], the numeric keys cannot be
used to enter a fax number.
New Destination Entry(FAX) (page 8-13)
When changing the destination to another destination
1 Select the destination you want to change > [Detail/Edit]
You can change the selected destination.
2 Select [OK].
When deleting the destination
Select the destination you want to delete > [Delete] > [OK]
3-27
Sending Faxes > Continuous Scan
Cancelling Delayed Transmissions (Queued)
To cancel delayed transmissions that are queued, use the procedure below.
1
Display the screen.
2
Canceling a job.
[Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]
Select the job you want to cancel and select [Cancel] > [Yes].
The selected job is deleted.
Immediate transmission
To send delayed transmissions immediately rather than waiting for the specified time, use the procedure below.
1
Display the screen.
2
Immediate transmission.
[Status/Job Cancel] key > [Sending Jobs] > [Scheduled Job]
Select the job you want to send by immediate transmission, and select [Start Now] > [Yes].
The transmission will start.
Continuous Scan
Scans a large number of originals in separate batches and then produce as one job.
Originals will be scanned continuously until you select [Finish Scan].
You can set the functions that appear on the screen during scanning.
(Value: [Off] / [On])
NOTE
When scanning and sending source documents on the platen, you can always set Continuous Scan.
Always Cont Scan w/Platen (page 8-10)
Job Finish Notice
Sends E-mail notice when a job is complete. It is also available that send a notice when a job is interrupted.
Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the
machine to finish.
NOTE
PC should be configured in advance so that E-mail can be used.
Machine’s Operation Guide
E-mail can be sent to a single destination.
It is possible to attach an image to the e-mail notice.
Job Finish Notice Setting (page 8-14)
3-28
Sending Faxes > File Name Entry
File Name Entry
Adds a file name.
Additional information such as job number and date and time can also be set. You can check a job history or job status
using the file name, date and time, or job number specified here.
Select [File Name], enter the file name (up to 32 characters), and select [OK].
To add date and time, select [Date and Time]. To add job number, select [Job No.]. The added information will be
displayed in "Additional Info".
FAX Direct Transmission
The destination is dialed and communication starts before the original is scanned, allowing you to verify that each page
of the fax has been properly sent.
Setting for Direct transmission
Description
On
Starts direct transmission.
Dials the receiving system, and after the communication has started, originals
are scanned.
Off
Starts memory transmission.
After originals are scanned into memory, the communication starts.
NOTE
In direct transmission, you can designate only one destination for one transmission.
In the basic screen for sending, select [Direct]. This selects the direct transmission method and the keys on the touch
panel are highlighted.
Cancelling Direct Transmission
During direct transmission, to cancel communication during transmission, select the [Stop] key or [Cancel]. The
originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain
in the document processor, take them out.
NOTE
In some cases, transmission may take place even if the [Stop] key or [Cancel] is selected.
3-29
Sending Faxes > Send and Print
Send and Print
Prints a copy of the document being sent.
Item
Description
Off
Does not print a copy of the document being sent.
On
Prints a copy of the document being sent.
Send and Store
Stores a copy of the document being sent in a Custom Box.
Item
Description
Off
Does not store a copy of the document being sent in a Custom Box.
On
Store a copy of the document being sent in a Custom Box.
NOTE
When [On] is selected, select the Custom Box in which the copy is to be stored.
If a password entry screen for the Custom Box appears, enter the password.
You can view information on the selected Custom Box by selecting [Detail].
FAX TX Report
You can check whether FAX was transmitted properly by printing the report after transmission.
Item
Description
Off
Does not print reports.
On
Prints reports.
Error Only
Prints reports only if an error occurs.
NOTE
This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].
Send Result Reports (page 7-7)
3-30
Sending Faxes > Manual Send
Manual Send
This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has
connected to the receiving system.
NOTE
Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the
receiving system before sending originals.
Manual Send (page 5-48)
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Select [On Hook].
4
Use the numeric keys to enter the number of the receiving system.
NOTE
To cancel the operation, select [Line Off].
5
Press the [Start] key.
When you hear the fax tone, the telephone line has connected to the receiving system.
Press the [Start] key. Transmission begins.
3-31
Sending Faxes > Standby Transmission
Standby Transmission
During a communication, you can scan originals and schedule a next transmission. When the first communication is
completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do
not need to wait when a communication has prolonged due to broadcast transmission.
NOTE
Together with delayed transmission and interrupt send, up to 210 transmissions can be scheduled.
You can use the broadcast transmission function.
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Select the destination, and set transmitting functions if you want to use
any.
4
Press the [Start] key.
Scanning of the originals starts, and the next transmission is scheduled.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
5
When the communication is completed, the scheduled transmission will
begin.
3-32
Sending Faxes > Interrupt Send
Interrupt Send
During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when
the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will
first send originals for which interrupt send has been set.
NOTE
When the total number of standby transmissions and delayed transmissions has already reached 210, you cannot use
interrupt send.
1
Select [FAX] on the Home screen.
2
Load the originals to be sent using Interrupt Send.
3
Select [Direct].
For operation of direct transmission, refer to the following:
FAX Direct Transmission (page 3-29)
4
Set the destination, and press the [Start] key.
The originals are left in queue, and the transmission will start when transmission becomes
possible.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
To cancel transmission while waiting for interrupt send, select the [Stop] key or [Cancel].
Cancelling Direct Transmission (page 3-29)
5
When the interrupt send is completed, the waiting communication and
standby transmission will automatically resume.
3-33
Sending Faxes > Using chain dial
Using chain dial
Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number
created with a number common to several destinations.
By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one
that costs the least to send the fax to a remote or international destination.
NOTE
It is convenient to register chain numbers that are used frequently to the Address Book or One Touch Key.
For registration to the Address Book, refer to the following:
Adding a Destination (Address Book) (page 2-16)
For registration to One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-25)
As an example, when using ‘212’ as the chain number
1
Select the chain dial number
To use a One Touch Key, select the destination in which "212" is registered.
NOTE
To use the Address Book, select the destination in which "212" is registered as explained in
Choosing from the Address Book.
Choosing from the Address Book (page 3-9)
To enter using the numeric keys, enter "212".
2
Select [Chain].
3
Enter the fax number to be added to the chain number.
Select fax number from the Address Book
1 Select [Address Book].
Multiple destinations can be selected.
2 When [OK] is selected, "212" is automatically added to all destinations.
For the procedure for selecting a destination in the address book, refer to the following:
Choosing from the Address Book (page 3-9)
Select fax number from One Touch Key
1 Select [One Touch].
2 When [OK] is selected, "212" is automatically added.
3-34
Sending Faxes > Using chain dial
Use the numeric keys to enter a fax number
1 Enter the fax number.
2 Select [OK].
When [OK] is selected, "212" is automatically added.
NOTE
When [On] is selected in [Entry Check for New Dest.], a confirmation screen is displayed
for the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
3-35
Sending Faxes > Using Program
Using Program
A destination, transmission time, and other transmission settings can be registered as a program. After a program has
been registered, it can be opened by simply selecting it from the Program screen.
For the procedure for registering a program, refer to the following:
Machine’s Operation Guide
1
Recall the program.
1 Select [Program] in the Home screen, or the key of the registered program.
Selecting the key of the registered program will recall the program. If you selected [Program],
proceed to step 1-2.
2 Select the key for the program number you want to recall.
Select [No.] or the Quick No. Search key on the numeric keypad to enter the program
number (01 to 50) directly for recalling.
NOTE
If the program cannot be recalled, the Document Box or the form overlay specified in the
program might have been deleted. Check the Document Box.
2
Execute the program.
Place the originals > [Start] key
NOTE
[Program] can be pressed in each function to call up the program registered for the
function.
3-36
4
Receiving Faxes
This chapter explains the following topics:
FAX Reception ................................................................................................................................................... 4-2
Reception Method .................................................................................................................................... 4-2
Set the Reception Method ....................................................................................................................... 4-2
Automatic Reception .......................................................................................................................................... 4-3
Flow of automatic reception ..................................................................................................................... 4-3
Canceling reception (Disconnection of communication) .......................................................................... 4-3
Manual Reception .............................................................................................................................................. 4-4
Flow of manual reception ......................................................................................................................... 4-4
Fax reception functions ...................................................................................................................................... 4-5
Media Type for Print Output ............................................................................................................................... 4-6
FAX Exclusive Paper Source ............................................................................................................................. 4-7
Multipurpose Tray .............................................................................................................................................. 4-7
Reduced RX Size ............................................................................................................................................... 4-7
Reception Date/Time ......................................................................................................................................... 4-8
Duplex Printing ................................................................................................................................................... 4-8
2 in 1 Print .......................................................................................................................................................... 4-8
4-1
Receiving Faxes > FAX Reception
FAX Reception
When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to
automatic reception. No special operation is required when receiving faxes.
Reception Method
The methods for receiving faxes on the machine are shown below.
•
Auto (Normal)
•
Auto (FAX/TEL) (Refer to 5-42.)
•
Auto (Answering machine) (Refer to 5-44.)
•
Manual (Refer to 4-4.)
•
Auto (DRD) (Available for some countries.) (Refer to 5-46.)
Set the Reception Method
1
Display the screen.
2
Select the reception method.
[System Menu/Counter] key > [FAX] > "Reception" [Next] > "FAX" [Next] >
"RX Setting" [Change]
Select the reception method > [OK]
For Automatic Reception, select [Auto (Normal)].
4-2
Receiving Faxes > Automatic Reception
Automatic Reception
Flow of automatic reception
1
Reception Starts
When a fax comes in, the [Data] (
) indicator blinks and reception automatically begins.
.
NOTE
When a telephone (commercially available product) is connected to the machine, reception
starts after the telephone rings.
You can change the number of times the ringing tone rings.
FAX (page 8-8)
Memory Reception
When the machine cannot print a fax due to paper running out or a paper jams, it temporarily
stores originals that have been sent in the image memory. When the machine returns to the
printable state, printing starts.
The number of pages that can be stored depends on the pages. As a general guideline, about
7,000 or more A4 size pages at normal resolution can be stored.
During memory reception, FAX Reception Printing Jobs are displayed on Printing Jobs of the
Status screen. To print the received originals, supply paper or remove jammed paper.
For the Status screen, refer to the following:
Machine’s Operation Guide
2
Reception Print
Received faxes are output to the inner tray with the printed side facing down.
Canceling reception (Disconnection of communication)
When you cancel receiving by disconnecting the telephone line during communication, use the following procedure.
1
Select the [Status/Job Cancel] key.
2
Disconnection of communication.
[Device/Communicate] > "FAX Port 1" or "FAX Port 2" [Line Off]
When communication is disconnected, reception stops.
4-3
Receiving Faxes > Manual Reception
Manual Reception
This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has
connected to the sending system.
NOTE
To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode,
refer to the following:
RX Setting (page 8-12)
Connecting a telephone set (commercially available product) to this machine enables you to receive originals after
talking to the person at the sending system.
Manual Reception (page 5-49)
Flow of manual reception
1
The machine receives a call.
2
Select [FAX] on the Home screen.
3
Select [On Hook].
4
Select [Manual RX].
When the machine receives a call, it rings.
Select [On Hook] to establish the connection.
Reception will start.
4-4
Receiving Faxes > Fax reception functions
Fax reception functions
The reception method and fax printing method can be set.
What do you want to do?
Reference Page
Restrict the type of paper that can be used.
Media Type for Print Output  page
4-6
When you want to restrict the type of cassette that can be used.
FAX Exclusive Paper Source  page
4-7
You can select whether to use the MP tray paper when printing out the
received fax.
Multipurpose Tray  page 4-7
When the reception size is larger than the paper size, you can reduce the print
size.
Reduced RX Size  page 4-7
Print the date and time of reception and other information.
Reception Date/Time  page 4-8
Print received faxes on both sides of the paper.
Duplex Printing  page 4-8
Receive a two-page fax on one page.
2 in 1 Print  page 4-8
Forward received faxes to another fax machine or a computer.
Memory Forwarding  page 5-2
Store received faxes in the machine without printing them.
FAX Box Function  page 5-17
Initiate reception of a fax by controlling the receiving machine.
Polling Communication  page 5-29
Encrypt an original to send it safely.
The fax will be deleted.  page 5-37
4-5
Receiving Faxes > Media Type for Print Output
Media Type for Print Output
Specify the paper type to be used for print output of the received fax.
Supported paper
types
All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8
For more information about configuring settings, refer to the following:
Media Type (page 8-11)
NOTE
If FAX exclusive paper source is set, paper is fed from the cassette set as the FAX exclusive
paper source.
FAX Exclusive Paper Source (page 4-7)
Setting the cassette for the print output of received faxes
By specifying the media type, faxes can be received on the corresponding cassette.
1
Display the screen.
[System Menu/Counter] key > [Cassette/MP Tray Settings]
> "Cassette1-5*1" or "MP Tray Setting" [Next]
Select the cassette that you want to use for fax reception.
*1 The cassette tray displayed varies depending on the installation status of the optional paper
feeder.
2
Selecting the paper size.
1 Select "Paper Size" [Change].
2 Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
IMPORTANT
Specify the settings as follows for the cassette that you want to use for fax reception.
Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
3 Select [OK].
3
Selecting the paper type.
1 Select "Media Type" [Change].
2 Select the paper type.
3 Select [OK].
4
Set the paper type.
Configure paper settings for fax reception. When selecting the paper type, select the same
paper type as you selected in step 3.
For more information about configuring settings, refer to the following:
Media Type (page 8-11)
4-6
Receiving Faxes > FAX Exclusive Paper Source
FAX Exclusive Paper Source
Set fax exclusive paper cassettes.
Selectable paper source
Cassette 1 to 5
NOTE
Cannot select the cassettes below.
• Paper Size is set to other than Auto.
• Media Type is set to Preprinted, Prepunched, Letterhead.
For FAX related reports, paper is fed from the cassette set as the FAX exclusive paper
source.
For more information about configuring settings, refer to the following:
FAX Exclusive Paper Source (page 8-11)
Multipurpose Tray
You can select whether to use the MP tray paper when printing out the received fax.
On
Use the MP tray paper.
Off
Do not use the MP tray paper.
For more information about configuring settings, refer to the following:
Multipurpose Tray (page 8-11)
Reduced RX Size
When the reception size is larger than the paper size, you can reduce the print size.
On
Print the received data at 100% of the original size by dividing it
into several sheets of paper.
Off
Print the received data by reducing the original size according to
the paper size.
For more information about configuring settings, refer to the following:
Reduced RX Size (page 8-11)
4-7
Receiving Faxes > Reception Date/Time
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each
page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time
zone.
NOTE
When the received fax data is forwarded after retrieving it from memory, the reception date/
time is not added to the forwarded data.
When the received data is printed on divided pages, the reception date/time is printed on
the first page only. It is not printed on the pages that follow.
On
Print the reception date/time.
Off
Do not print the reception date/time.
For more information about configuring settings, refer to the following:
Reception Date/Time (page 8-11)
Duplex Printing
When received multiple pages of data are the same width, they can be printed out on both sides of paper having the
same width as the data.
On
Print on both sides.
Off
Do not print on both sides.
For more information about configuring settings, refer to the following:
Duplex Printing (page 8-11)
2 in 1 Print
When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at a time on one
Letter or A4 size sheet of paper. If you specify 2 in 1 reception and duplex printing at the same time, 2 in 1 reception is
disabled.
On
Print 2 in 1.
Off
Do not print 2 in 1.
For more information about configuring settings, refer to the following:
2 in 1 Printing (page 8-11)
4-8
5
Using Convenient Fax
Functions
This chapter explains the following topics:
Memory Forwarding ...................................... 5-2
Type of Forwarding Destination and
Requirements for Forwarding ............. 5-2
Forward Settings ........................................... 5-4
Forward all received documents
(Use Rule for All Receptions) ............. 5-4
Forward only received documents
that match the conditions (Use
Rule for Specific RX) ........................... 5-6
Forward received documents that do not
match the conditions ........................... 5-9
Cancelling Memory Forwarding .......... 5-9
Changing/Deleting Requirements for
Forwarding ........................................ 5-10
Raising the Priority of Requirements for
Forwarding ........................................ 5-10
Cancelling the Setting of
RX/Forward Rules ............................ 5-10
Forwarding Detail Settings ........................... 5-11
Forwarding Time Setting .................... 5-11
File Format Setting ............................ 5-11
File Separation .................................. 5-12
E-mail Subject Add. Info. Setting ...... 5-12
FTP Encrypted TX Setting ................ 5-13
Print Setting ...................................... 5-14
File Name Registration ..................... 5-15
Settings for Forwarding from Embedded
Web Server RX (Forward Settings) .. 5-16
FAX Box Function ....................................... 5-17
FAX Box ............................................ 5-17
Sub Address Communication ........... 5-17
Registering a FAX Box ...................... 5-18
Changing FAX Box ........................... 5-20
Deleting FAX Box .............................. 5-20
Printing Originals from a FAX
Box .................................................... 5-22
Checking Details ............................... 5-23
Previewing Images ........................... 5-23
Deleting Originals after
Printing from a FAX Box ................... 5-24
Deleting Originals from a
FAX Box ............................................ 5-24
Printing a FAX Box List ..................... 5-25
Sub Address Transmission ............... 5-26
Sub Address Reception .................... 5-27
Polling Communication ...............................
Polling Transmission .........................
Polling Reception ..............................
Printing from a Polling Box ...............
Checking Details ...............................
Deleting Originals in a Polling Box ....
FAX Memory RX Box ..................................
How to print from the FAX
Memory RX Box ................................
How to delete a fax from
the FAX Memory RX Box ..................
The fax will be deleted. ...............................
Registering an Encryption Key .........
Changing Registration Contents of
Encryption Key ..................................
Deleting Registration Contents of
Encryption Key ..................................
Using the Encrypted Transmission ...
Setting the Encrypted Reception ......
Using a Connected Telephone ....................
FAX/TEL Auto Switch Reception ......
FAX/Answering Machine Auto Switch
Reception ..........................................
DRD Reception (Available for some
countries.) .........................................
Manual Send .....................................
Manual Reception .............................
Remote Switch Function ...................
5-1
5-29
5-29
5-32
5-34
5-35
5-35
5-36
5-36
5-37
5-37
5-39
5-39
5-40
5-40
5-41
5-42
5-42
5-44
5-46
5-48
5-49
5-50
Using Convenient Fax Functions > Memory Forwarding
Memory Forwarding
When you have received a fax or i-FAX, you can forward the received image to other faxes, computers, and FAX Boxes
or specify a number of copies.
Type of Forwarding Destination and Requirements for
Forwarding
You can set forwarding destinations and requirements for forwarding.
Type of Forwarding Destination
You can forward the received fax to other fax machines or FAX Boxes, send it as an i-FAX or E-mail attachment or
transfer it to a folder (SMB or FTP).
External FAX
External FAX
Telephone line
Telephone
line
Network
External i-FAX
Network
FAX Box
E-mail transmission
External i-FAX
Folder (SMB) transmission
Folder (FTP) transmission
Requirements for Forwarding
IMPORTANT
A fax or i-FAX that meets one of the specified forwarding requirements will be forwarded to one destination. If
the fax meets multiple forwarding requirements, forwarding takes place based on the order of priority of the
requirements.
The forwarding requirements are shown in 1 to 4 below. To change the order of priority of the forwarding
requirements, refer to the following:
Raising the Priority of Requirements for Forwarding (page 5-10)
The forwarding requirements are as follows:
1 Sub address
2 Sender fax number
3 Port (when 2 optional FAX Kits (Dual FAX option) are installed)
4 Recipient’s address (i-FAX)
By using the memory forwarding function, you can perform the following communication.
5-2
Using Convenient Fax Functions > Memory Forwarding
Sub address confidential delivery
You can store the received originals in the FAX Box registered in advance without printing them, and output the originals
without anyone seeing them.
Sub address confidential delivery (page 5-27)
Sub address relay broadcast communication
Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you
can restrict relay broadcasting to a specific communication.
NOTE
When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a
number of copies when printing.
Print Setting (page 5-14)
Sub address relay broadcast communication (page 5-28)
5-3
Using Convenient Fax Functions > Forward Settings
Forward Settings
You can select whether all received documents are forwarded, or only documents that meet the conditions. The table
below lists the items to be set.
Function
Description
Reference Page
Off
Do not perform condition-based reception/forwarding. Received faxes
are printed on paper.
-
Use Rule for Specific
RX
Forward without specifying conditions. Received faxes are all handled in
the same way.
5-4
Use Rule for All RX
Forward based on set conditions.
5-6
Forward all received documents (Use Rule for All Receptions)
By applying the requirements to all receptions, you can have all faxes that you receive be printed or forwarded based on
the requirements.
To use requirements for all receptions, use the following procedure.
NOTE
To register setting by each reception requirement, refer to the following:
Forward only received documents that match the conditions (Use Rule for Specific RX) (page 5-6)
To change the entry contents, follow the same operation.
1
Display the screen.
2
Configure the Forwarding Destination.
[System Menu/Counter] key > [FAX] > "RX/Forward Rules" [Next] > [Use Rule for All RX]
1 "Forward Setting" [Next] > "Forwarding" [Change]
2 [On] or [Off] > [OK]
3 Select "Forward Destination" [Change].
4 Select the other party by selecting one of the following keys > [OK] > [OK]
NOTE
You can register multiple destinations. By setting a group as the destination, you can
specify up to 500 recipients.
Key
Description
Address Book
Select the destination registered in the Address Book or Ext
Address Book
E-mail Addr Entry
Forward originals in e-mail transmission. Enter the e-mail
address of the other party to which you will forward the
received originals.
5-4
Using Convenient Fax Functions > Forward Settings
Key
Description
Folder Path Entry
Forward originals with folder (SMB) transmission or folder
(FTP) transmission. Enter the Host Name, Path, Login User
Name, and Login Password of the other party to which you will
forward the received originals.
FAX No. Entry
Forward originals to another fax. Enter the recipient’s fax
number using the numeric keys and set the transmission
details.
i-FAX Addr Entry
Forward originals using i-FAX. Enter the Internet FAX address
of the recipient and set the conditions for the destination
machine.
NOTE
To edit a registered destination, select the destination to be edited from the list, select
[Detail/Edit] and edit the information.
To remove a registered destination, select the destination to be removed from the list and
select [Delete].
3
Configure the Forwarding Detail Settings.
1 You can change the following settings as necessary, and then select [OK].
•
File format setting
•
E-mail Subject Add. Info setting
•
FTP Encrypted TX setting
•
File Separation
Forwarding Detail Settings (page 5-11)
2 Select "Storing in FAX Box" [Change].
3 To store the originals in the FAX Box, select [On]. If you do not want to store the originals in
the FAX Box, select [Off], select [OK] and proceed to step 3-5.
NOTE
To set the FAX Box as the Forward Destination, register the FAX Box in advance.
FAX Box Function (page 5-17)
4 Select the FAX Box to be used to store the originals and select [OK].
If you set the password to FAX Box, enter the password and select [OK].
5 You can change the following settings, and then select [OK].
•
Number of Copies
•
Enable time setting
•
File name registration
Forwarding Detail Settings (page 5-11)
5-5
Using Convenient Fax Functions > Forward Settings
Forward only received documents that match the conditions
(Use Rule for Specific RX)
To register settings by each reception requirement, follow the steps below.
Up to 100 requirements can be registered.
1
Display the screen.
2
Configure the Requirements for Forwarding.
[System Menu/Counter] key > [FAX] > "RX/Forward Rules" [Next] > [Use Rule for Specific
RX]
1 [Add] > "Rule Number" [Change]
2 Select [+] or [-] or use the numeric keys to enter the requirement number (001 to 100) >
[OK]
3 Select "Rule Name" [Change].
4 Enter the requirement name > [OK]
NOTE
Up to 32 characters can be entered for the requirement name.
For details on character entry, refer to the following:
Character Entry Method (page 12-2)
5 Select "Rule" [Change].
6 To forward fax reception, select [FAX] or [i-FAX] > [Next].
7 Register the requirements > [OK]
When FAX was selected in step 6.
Requirements
Registration method
Sub Address
Select [Sub Address] and enter the sub address using the
numeric keys. You can use up to 20 digits including the
numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a
sub address.
Sender FAX Number
Select [Sender FAX Number] and enter the sender’s fax
number using the numeric keys. You can enter up to 20
characters.
Port
Select [Port] and select [Port 1] or [Port 2]. If the port is
selected, fax box forwarding will not be possible.
This setting only appears when 2 optional FAX Kits (Dual FAX
option) are installed.
When i-FAX was selected in step 6.
Requirements
i-FAX Address
Registration method
Select [i-FAX Address]. Enter the destination Internet FAX
address. You can enter up to 256 characters.
5-6
Using Convenient Fax Functions > Forward Settings
NOTE
When setting a forwarding condition by selecting a sender’s FAX number (a local FAX
information entry of the destination machine) but leaving blank to the sender’s FAX
number, you can forward a FAX that is received from a sender whose number is not
registered in the sender's FAX number entries.
When you set the sender fax number as a forwarding requirement, select the search
requirement from Search by pull-down menu.
• Same as
• Starts with
• Ends with
• Includes
3
Configure the Forwarding Destination.
1 "Forward Setting" [Next] > "Forwarding" [Change]
2 [On] or [Off] > [OK]
3 Select "Forward Destination" [Change].
4 Select the other party by selecting one of the following keys > [OK] > [OK]
Key
Description
Address Book
Select the destination registered in the Address Book or Ext
Address Book
E-mail Addr Entry
Forward originals in e-mail transmission. Enter the e-mail
address of the other party to which you will forward the
received originals.
Folder Path Entry
Forward originals with folder (SMB) transmission or folder
(FTP) transmission. Enter the Host Name, Path, Login User
Name, and Login Password of the other party to which you will
forward the received originals.
FAX No. Entry
Forward originals to another fax. Enter the recipient’s fax
number using the numeric keys and set the transmission
details.
i-FAX Addr Entry
Forward originals using i-FAX. Enter the Internet FAX address
of the recipient and set the conditions for the destination
machine.
NOTE
To edit a registered destination, select the destination to be edited from the list, select
[Detail/Edit] and edit the information.
To remove a registered destination, select the destination to be removed from the list and
select [Delete].
4
Configure the Forwarding Detail Settings.
1 You can change the following settings as necessary, and then select [OK].
•
File format
5-7
Using Convenient Fax Functions > Forward Settings
•
E-mail Subject Add. Info
•
FTP Encrypted TX
•
File Separation
Forwarding Detail Settings (page 5-11)
2 Select "Storing in FAX Box" [Change].
NOTE
If the forwarding conditions are as follows, Save to FAX Box cannot be configured.
•
If "Port" is configured.
•
Save to FAX Box cannot be configured for "Others" of a forwarding condition.
3 To store the originals in the FAX Box, select [On]. If you do not want to store the originals in
the FAX Box, select [Off], select [OK] and proceed to step 4-5.
NOTE
To set the FAX Box as the Forward Destination, register the FAX Box in advance.
FAX Box Function (page 5-17)
4 Select the FAX Box to be used to store the originals and select [OK].
If you set the password to FAX Box, enter the password and select [OK].
5 You can change the following settings, and then select [Register].
•
Number of Copies
•
Enable time setting
•
File name registration
Forwarding Detail Settings (page 5-11)
To register another forwarding settings, repeat steps 2-1 to 4-5.
6 Select the checkbox beside the forwarding settings to be enabled from the list.
The checkbox beside the forwarding setting to be enabled is checked.
NOTE
To disable the setting, select the checkbox to delete the checkmark.
7 Select [OK].
The setting is saved by each requirement.
5-8
Using Convenient Fax Functions > Forward Settings
Forward received documents that do not match the conditions
To forward received documents that do not match the conditions, follow the procedure below.
1
Follow steps 1 to 4-5 of Forward only received documents that match the
conditions (Use Rule for Specific RX).
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2
Change the Forwarding Settings.
1 [others] > [Detail]
2 Change the Forwarding Settings > [Save]
NOTE
If [others] is not selected, received faxes that do not meet the conditions will be printed.
Save to FAX Box cannot be set in [others] settings.
3
Register the Forwarding Settings.
1 Select the checkbox beside the forwarding settings to be enabled from the list.
The checkbox beside the forwarding setting to be enabled is checked.
NOTE
To disable the setting, select the checkbox to delete the checkmark.
2 Select [OK].
Cancelling Memory Forwarding
To cancel memory forwarding, break the connection and then cancel forwarding.
Cancelling Transmission (Disconnection of Communication) (page 3-6)
5-9
Using Convenient Fax Functions > Forward Settings
Changing/Deleting Requirements for Forwarding
To change or delete the requirements for forwarding, follow the steps below.
1
Display the screen.
Follow steps 1 of "Use Rule for Specific RX" on page 4-21.
Forward only received documents that match the conditions (Use Rule for Specific RX)
2
Configure the function.
1 Select the requirement name to be deleted or changed.
To delete the requirement name, go to the next step. To change the requirement name, go
to step 3.
2 Select [Delete].
When the confirmation screen is displayed, select [Yes] and go to step 5.
3 Select [Detail].
4 Refer to steps 2 to 4 of "Use Rule for Specific RX" to change the settings.
Forward only received documents that match the conditions (Use Rule for Specific RX)
5 When the deletion or change is completed, Select [OK].
Raising the Priority of Requirements for Forwarding
To raise the priority of the requirements for forwarding, follow the steps below.
1
Display the screen.
Follow steps 1 of "Use Rule for Specific RX" on page 4-21.
Forward only received documents that match the conditions (Use Rule for Specific RX)
2
Configure the function.
1 Select the requirement name to be reprioritized.
2 Select [Raise Priority].
The priority of the selected requirement is raised.
Cancelling the Setting of RX/Forward Rules
To cancel the memory forwarding, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > "RX/Forward Rules" [Next]
[Off] > [OK]
5-10
Using Convenient Fax Functions > Forwarding Detail Settings
Forwarding Detail Settings
Forwarding Time Setting
Register the start time and end time between which forwarding is enabled.
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "Schedule" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 Select "Schedule" [Change].
2
Configure the function.
1 Select [All Day] or [Preset Time]. If Preset Time is selected, enter the [Start Time] and
[End Time].
NOTE
Enter the time on the 24 hours system.
2 Select [OK].
File Format Setting
If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or
OpenXPS as the file format.
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select
[Next] of "Forward Setting".
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "File Format" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
5-11
Using Convenient Fax Functions > Forwarding Detail Settings
2 "Forward Setting" [Next] > "File Format" [Change]
2
Configure the function.
[PDF], [TIFF], [XPS] or [OpenXPS] > [OK]
NOTE
If you have selected [PDF] for file format, PDF/A settings and PDF Encryption functions are
available. Additionally, if you have started up the optional OCR Scan Activation Kit, OCR
Text Recognition and Auto Image Rotation settings are available.
Machine’s Operation Guide
File Separation
When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission, specify whether File
Separation is performed.
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select
"Forward Setting" [Next].
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "File Separation" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 "Forward Setting" [Next] > "File Separation" [Change]
2
Configure the function.
[Each Page] or [Off] > [OK]
To create one file per page, select [Each Page].
E-mail Subject Add. Info. Setting
Specify whether any information will be added to the subject of the E-mail. When adding information, you can select
either Sender Name or Sender.
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select
"Forward Setting" [Next].
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "E-mail Subject Add. Info" [Change].
5-12
Using Convenient Fax Functions > Forwarding Detail Settings
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 "Forward Setting" [Next] > "E-mail Subject Add. Info" [Change]
2
Configure the function.
[Sender Name], [Sender FAX No./Address], or [Off] > [OK]
FTP Encrypted TX Setting
Specify whether to use FTP encryption when you send data.
NOTE
To use FTP encryption, set "SSL" to [On] in the Secure Protocol settings.
Machine’s Operation Guide
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions), and select
"Forward Setting" [Next].
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "FTP Encrypted TX" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 "Forward Setting" [Next] > "FTP Encrypted TX" [Change]
2
Configure the function.
Select [On] or [Off] > [OK]
5-13
Using Convenient Fax Functions > Forwarding Detail Settings
Print Setting
You can set whether the machine should print received originals when forwarding them.
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "Print" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 Select "Print" [Change].
2
Configure the function.
[On] or [Off] > [OK]
If you selected [On], select [+]/[-] or numeric keys to set the number of copies.
5-14
Using Convenient Fax Functions > Forwarding Detail Settings
File Name Registration
You can set the file name to be created when forwarding. You can append information such as the date/time and the job
number or fax number (address for an i-FAX).
1
Display the screen.
Use Rule for All Receptions
1 Follow steps 1 of Forward all received documents (Use Rule for All Receptions).
Forward all received documents (Use Rule for All Receptions) (page 5-4)
2 Select "File Name" [Change].
Use Rule for Specific RX
1 Follow steps 1 of Forward only received documents that match the conditions (Use Rule for
Specific RX), select the rule, and select [Detail].
Forward only received documents that match the conditions (Use Rule for Specific RX)
(page 5-6)
2 Select "File Name" [Change].
2
Configure the function.
1 [File Name] > Enter the file name > [Save]
NOTE
For details on character entry, refer to the following:
Character Entry Method (page 12-2)
2 To insert additional information into the file name, select [Job No.], [Date and Time],
[Add No./Addr to Front] or [Add No./Addr to Back].
NOTE
Please note that when you have not add any additional information, file names become the
same, and, therefore, old files are overwritten when received originals are forwarded with
folder (SMB) transmission and folder (FTP) transmission.
File name sample
Example: doc00352720140826181723.pdf
doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default
setting is .pdf)
5-15
Using Convenient Fax Functions > Forwarding Detail Settings
Settings for Forwarding from Embedded Web Server RX
(Forward Settings)
You can use Embedded Web Server RX on a computer connected to the network to specify the forwarding settings on
this machine.
For information on the network settings, refer to the followings:
Machine’s Operation Guide
Accessing Embedded Web Server RX
1
Display Embedded Web Server RX.
1 Open the web browser.
2 In the Address or Location bar, enter the machine’s IP address as the URL,
e.g. 10.180.81.3/.
The web page displays basic information about the machine and Embedded Web Server
RX as well as the current status of the machine.
2
Select settings in Embedded Web Server RX.
Select a category from the navigation bar on the left to view and set values for that particular
category.
If administrator privileges have been enabled on Embedded Web Server RX, remember to
enter the correct user name and password when trying to access the relevant screens.
Embedded Web Server RX User Guide
5-16
Using Convenient Fax Functions > FAX Box Function
FAX Box Function
FAX Box
A FAX Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using the
memory forwarding function, you can store received originals in a personal FAX Box.
NOTE
If saving the received fax data in the FAX Memory RX Box, refer to the following.
FAX Memory RX Box (page 5-36)
For the method for using a FAX Box, see the next section.
•
Registering a FAX Box  page 5-18
•
Changing FAX Box  page 5-20
•
Deleting FAX Box  page 5-20
For the method for manipulating a received fax stored in a FAX Box, see the next section.
•
Printing Originals from a FAX Box  page 5-22
•
Checking Details  page 5-23
•
Deleting Originals after Printing from a FAX Box  page 5-24
•
Deleting Originals from a FAX Box  page 5-24
•
Printing a FAX Box List  page 5-25
For the method for transmitting to a FAX Box, see the next section.
•
Sub Address Transmission  page 5-26
For the method for receiving to a FAX Box, see the next section.
•
Sub Address Reception  page 5-27
Sub Address Communication
Sub address communication is communication in which data is sent and received with sub addresses and passwords
attached in conformance with the ITU-T (International Telecommunication Union) recommendations. Sub addresses
enable communication modes with third-party machines that were previously only possible between our brand
machines. These include confidential delivery (sending originals to an original delivery box set up in the receiving
system) and polling communication (reception of documents from a source machine that is controlled from the receiving
machine). Using sub address communication and the memory forwarding function on this machine also allows
advanced communication functions such as storing received originals in FAX Boxes and forwarding originals to other fax
machines.
NOTE
In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address
communication functions of the same type.
Sub address-based communication can be used together with various kind of functional communication.
When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their
entry before transmission. For details, refer to the explanations in the procedure of each communication method and
registration method.
Sub Address
With the machine, sub address and sub address passwords are called sub address.
5-17
Using Convenient Fax Functions > FAX Box Function
Sub Address
Use the numbers from 0 to 9, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address of up to 20 digits. When the
machine receives originals, the sub address is used as the forward requirement for memory forwarding.
Sub Address Password
Use the numbers from 0 to 9, alphabets, ‘ (space)’, and ‘#’ and ‘*’ characters to enter a sub address password of up to
20 digits. When the machine receives originals, a sub address password is not used.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-26)
Sub Address Reception (page 5-27)
Registering a FAX Box
Up to 100 FAX Boxes can be registered.
NOTE
If user login administration is enabled, you can only edit destinations in the Address Book by logging in with
administrator privileges.
FAX Boxes can also be registered in the system menu.
1
Display the screen.
2
Configure the function.
[FAX Box] on the Home screen > [Add/Edit Box]
1 Select [Add].
2 Enter the information and then select [OK].
The table below lists the items to be set.
Item
Description
Box No.
Enter the box number by selecting [+], [-] or number keys. The box
number can be from 0001 to 1000. A Custom Box should have a unique
number. If you enter 0000, the smallest number available will be
automatically assigned.
Owner*1
Set the owner of the box. Select the owner from the user list that
appears.
Box Name
Enter a box name consisting of up to 32 characters. Refer to the
following for details on entering characters.
Character Entry Method (page 12-2)
Box Password
User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory. Enter the same
password of up to 16 characters in both [Password] and [Confirm
Password].
Permission*1
Select whether to share the box.
Delete after
Printed
Automatically delete a document from the box once printing is complete.
To delete the document, select [On]. To retain the document, select
[Off].
5-18
Using Convenient Fax Functions > FAX Box Function
*1 Displayed when the user login administration is enabled.
3
Check the details you have entered and then select [Save].
A box is created.
5-19
Using Convenient Fax Functions > FAX Box Function
Changing FAX Box
NOTE
FAX Boxes can also be changed in the system menu.
1
Display the screen.
2
Changing
[FAX Box] on the Home screen > [Add/Edit Box]
Select the box that you want to change > [Detail/Edit]
Change the settings.
The table below lists the items to be set.
Item
Description
Box No.
Enter the box number by selecting [+], [-] or number keys. The box
number can be from 0001 to 1000. A Custom Box should have a unique
number. If you enter 0000, the smallest number available will be
automatically assigned.
Owner*1
Set the owner of the box. Select the owner from the user list that
appears.
Box Name
Enter a box name consisting of up to 32 characters. Refer to the
following for details on entering characters.
Character Entry Method (page 12-2)
Box Password
User access to the box can be restricted by specifying a password to
protect the box. Entering a password is not mandatory. Enter the same
password of up to 16 characters in both [Password] and [Confirm
Password].
Permission*1
Select whether to share the box.
Delete after
Printed
Automatically delete a document from the box once printing is complete.
To delete the document, select [On]. To retain the document, select
[Off].
*1 Displayed when the user login administration is enabled.
Deleting FAX Box
NOTE
FAX Boxes can also be deleted in the system menu.
1
Display the screen.
2
Deleting
[FAX Box] on the Home screen > [Add/Edit Box]
1 Select the box that you want to delete.
5-20
Using Convenient Fax Functions > FAX Box Function
2 [Delete] > [Yes]
The box is deleted.
5-21
Using Convenient Fax Functions > FAX Box Function
Printing Originals from a FAX Box
To print the originals that have been sent to a FAX Box, use the following operation.
1
Select [FAX Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to print > [Open]
NOTE
When the password is set to a FAX Box, you need to enter the password in the following
situations:
If user login administration is disabled
If user login administration is enabled but the FAX Box has been selected by another user
when you login with user privileges
2 Select the document you want to print.
The selected originals are check-marked.
NOTE
To cancel the selection, select the checkbox and delete the checkmark.
When [
] is selected in the fax box screen, a thumbnail of the original image appears.
To check the image of the originals, refer to the preview.
Previewing Images (page 5-23)
For information on working with lists in FAX Boxes, refer to the following:
Machine’s Operation Guide
From a FAX Box, only printing is available. Sending cannot be done.
3 Select [Print].
3
Print
1 Select whether the originals are to be deleted from the FAX Box after printing is completed.
To delete the data, select [On].
2 Select [Start Print].
The print starts.
5-22
Using Convenient Fax Functions > FAX Box Function
Checking Details
You can use the procedure below to check the details of documents forwarded to a FAX Box.
1
Select [FAX Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to check > [Open]
2 Select the document whose details you want to check > [Detail]
The details of the selected document are displayed.
Select "File Name" [Change] to rename the file.
Character Entry Method (page 12-2)
Previewing Images
You can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch panel.
1
Select [FAX Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to check > [Open]
2 Selecting the Originals > [Preview]
The preview screen appears
Using the Preview screen
3
2
3UHYLHZ
1 Zoom in.
1
2 Zoom out.
1R
5
6L]H
$
5HVRO
[GSL
&RORU
)XOO&RORU
&ORVH
EBI
6WDWXV
4
3 When you have zoomed
in, you can use these
keys to move the
displayed area.
4 In multiple-page
documents, you can use
these buttons to change
pages.
5 In multiple-page
documents, you can
change pages by
entering the desired
page number.
NOTE
The preview display can be controlled by moving your finger(s) on the touch panel.
Previewing Images (page 2-7)
5-23
Using Convenient Fax Functions > FAX Box Function
Deleting Originals after Printing from a FAX Box
To automatically delete the originals printed form the FAX Box, use the following operation.
1
Select [FAX Box] on the Home screen.
2
Selecting the Originals.
1 Select the box containing the document you want to print > [Open]
2 Select the document you want to print.
3 Select [Print].
3
Configure the function.
4
Print.
Select [On].
Select [Start Print].
The original is deleted after printing.
Deleting Originals from a FAX Box
Use the procedure below to delete an original that you have forwarded to a FAX Box.
1
Select [FAX Box] on the Home screen.
2
Deleting
1 Select the box containing the document you want to delete > [Open]
2 Select the document you want to delete > [Delete] > [Yes]
The original is deleted.
5-24
Using Convenient Fax Functions > FAX Box Function
Printing a FAX Box List
You can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX Boxes are described.
When there are originals in the FAX Boxes, the number of pages is displayed.
NOTE
The list can be printed when user login administration has been enabled and the machine is logged in with
administrator privileges.
1
Display the screen.
2
Print
[System Menu/Counter] key > [Document Box/USB Drive] > "FAX Box" [Next]
"FAX Box List" [Print] > [Yes]
The list is printed.
FAX Reception Box
5-25
Using Convenient Fax Functions > FAX Box Function
Sub Address Transmission
To specify a FAX Box when sending a fax, follow the steps below.
NOTE
To use sub address transmission, check that a sub address and password have been set in the receiving system in
advance.
Encrypted transmission cannot be used in sub address transmission.
For the setting method when the machine receives originals, refer to the following:
FAX Box Function (page 5-17)
1
Select [FAX] on the Home screen.
2
Place the originals.
3
Specifying destination.
Use the numeric keys to enter the destination fax number.
NOTE
When a sub address has been registered to the destination of the Address Book, you can
use the destination. When a sub address-registered destination in the Address Book is used
for a One Touch Key, you can also use the One Touch Key.
4
Configure the function.
1 [Detail] > "Sub Address" [Change] > [Sub Address]
2 Enter the sub address using the numeric keys, and then enter the [OK] key.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address.
3
Select [Password].
4 Enter the sub address password using the numeric keys, and then enter the [OK] key.
You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’
characters to enter a sub address password.
5 [OK] > [OK]
5
Send Start.
Check the destination and press the [Start] key.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
5-26
Using Convenient Fax Functions > FAX Box Function
Sub Address Reception
To perform sub-address reception, you must inform the sending party of the machine's sub-address and password prior
to transmission.
When sub-address reception is performed, the functions below can be used.
•
Memory Forwarding ................................................................................................................................................ 5-2
•
Sub address confidential delivery ......................................................................................................................... 5-27
•
Sub address relay broadcast communication ....................................................................................................... 5-28
•
Sub Address Bulletin Board Reception ................................................................................................................. 5-32
IMPORTANT
To use sub-address reception functions, settings must be configured. To configure the settings, refer to the
following:
Memory Forwarding (page 5-2)
Using Polling Reception with Sub Addresses (page 5-33)
Sub address confidential delivery
You can store the received originals in the FAX Box registered in advance without printing them, and output the originals
without anyone seeing them.
Setting example
1
FAX Box
registration
2
Sub Address transmission
Sub Address:1234
001
3
4
Memory forwarding
Sub Address:1234
Print
1 Register the FAX Box.
Registering a FAX Box (page 5-18)
2 Perform sub address transmission.
3 Store originals in the FAX Box with memory forwarding.
4 Print originals from the FAX Box.
Printing Originals from a FAX Box (page 5-22)
5-27
Using Convenient Fax Functions > FAX Box Function
Sub address relay broadcast communication
Received originals are forwarded to multiple fax machines. By setting a sub address as the forwarding requirement, you
can restrict relay broadcasting to a specific communication.
NOTE
When forwarding is used, you can select whether to print or not to print the received originals. Also, you can specify a
number of copies when printing.
Print Setting (page 5-14)
Setting example
3
FAX reception
Sub Address:
3333
1
Sub Address
transmission
3
2
FAX reception
Memory forwarding
Sub Address: 3333
3
FAX reception
1 Perform sub address transmission.
2 Use memory forwarding to forward received originals to multiple fax machines.
3 Each forwarding destination receives the fax.
5-28
Using Convenient Fax Functions > Polling Communication
Polling Communication
Polling communication is a communication mode in which the transmission of originals on the sending machine is
controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own
circumstances. This machine supports both polling transmission and polling reception.
IMPORTANT
Because the receiving machine dials the sending machine in polling communication, call charges are
normally borne by the recipient.
Polling Transmission
Originals to be used in polling transmissions should be stored in a Polling box. When a polling request is received from
the destination, the stored originals are sent automatically.
Once originals intended for polling transmission have been sent to the destination, they are automatically deleted.
However, if you set Delete Transmitted File to [Off], the originals are stored in the Polling box until you delete them.
You can use polling transmission with the same originals as many times as you wish.
Deleting Originals After Polling Transmission (page 5-29)
NOTE
You can store up to 10 documents for polling transmission when a sub-address is not used. When a sub-address is
used, up to 10 documents can be stored per sub-address.
You can also add to or overwrite originals up until a polling request arrives from the destination.
Overwrite Setting (page 5-29)
Deleting Originals After Polling Transmission
Originals intended for polling transmission are automatically deleted after they have been sent to the destination.
To allow polling transmission of the same original to multiple destinations, set this option to [Off].
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Document Box/USB Drive] > "Polling Box" [Change]
"Delete Transmitted File" [Change] > [On] or [Off] > [OK]
Overwrite Setting
To allow overwriting, set this option to [Permit].
Use the procedure below to overwrite the existing document if the same name is added to the new file.
If this option is set to [Prohibit], the existing document will not be overwritten if the same file name is set.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Document Box/USB Drive] > "Polling Box" [Change]
"Overwrite Setting" [Change] > [Permit] or [Prohibit] > [OK]
5-29
Using Convenient Fax Functions > Polling Communication
Using Polling Transmission
1
[FAX Box] on the Home screen > [Polling Box]
2
Place the originals.
3
Display the screen.
4
Select the type of originals, scanning density, etc., as necessary.
Select [Store File].
The table below lists the items to be set.
Function
Description
Original Image
Select image quality.
Mixed Sized Originals*1
Allows you to use the document processor to load
and store multiple originals of different sizes.
2-sided/Book Original*2
Select the type and binding of originals.
Original Orientation
To ensure that the originals are stored in the correct
orientation, this indicates the orientation of the
original document top edge. To use the following
functions, select the orientation of the originals.
• 1-sided / 2-sided Selection
• Border Erase/Full Scan
Storing Size
Selects the storage size (the size of stored originals).
Density
Adjusts the density used for scanning originals.
Original Image
Select the image quality according to the original
image type.
Scan Resolution
Chooses the level of detail used for scanning
originals.
Zoom
Automatically enlarges or reduces scanned originals
to match the storage size.
Centering
When you have scanned the original after specifying
the original size and sending size, depending on
these sizes, a margin is created at the bottom, left, or
right side of paper. By using the centering, the image
is placed with a margin equally created at each of the
page Top/Bottom and Left/Right.
Border Erase/Full Scan
Scans originals with the black frame around the
outside of the originals erased.
Continuous Scan
Allows you to divide originals that cannot be placed
in the document processor at one time into multiple
scans and then store the result as a single file. With
this function, originals continue to be scanned until
you select [Finish Scan].
Job Finish Notice
Sends a notice by an e-mail when a scanning is
complete.
5-30
Using Convenient Fax Functions > Polling Communication
Function
Description
File Name Entry
Allows you to rename the files created from scanned
originals. You can also use this function to add the
job number and/or date.
Erase Shadowed Areas
When scanning with the document processor open,
erase the extra shaded area.
Skip Blank Page
When there are blank pages in a scanned document,
this function skips the blank pages and scans only
pages that are not blank.
Long Original*1
Allows you to use the document processor to scan
overlength originals (documents that are long in the
feed direction).
Sub Address
Set a Sub-Address for the document.
*1 The optional document processor is necessary to use this function.
*2 This is "Book original" if the optional document processor is not installed.
For each of the functions, refer to the following:
Sending Faxes (page 3-1)
Machine’s Operation Guide
5
Start storing.
Press the [Start] key. The originals are scanned and stored in the Polling box.
NOTE
You can see a preview of the image to be stored by selecting [Preview].
Previewing Images (page 2-7)
Cancelling Polling Transmissions
To cancel a polling transmission, delete the polling transmission original saved in the polling
box. For information on how to delete the saved original, refer to the following:
Deleting Originals in a Polling Box (page 5-35)
5-31
Using Convenient Fax Functions > Polling Communication
Polling Reception
This function automatically triggers transmission of originals stored on the sending machine when the receiving machine
dials the sending machine’s number.
NOTE
By setting a group as the destination, you can receive originals from up to 500 contacts in a single operation. If you
specified a destination for which encrypted communication is registered, encrypted communication is disabled for
polling reception.
When 2 optional FAX Kits (Dual FAX option) are installed and a receive-only port is specified, communication is via
the other port.
To use polling reception, you must first ensure that the sending machine is set up for polling transmission.
Using sub addresses at the same time allows the communication modes described below.
Sub Address Bulletin Board Reception
If the recipient’s machine has a sub address bulletin board function, you can use sub addresses to communicate with
that machine even if it is a third-party machine. (On this machine, the sub address and sub address password.)
Sub Address:
3333
External FAX
IMPORTANT
The recipient’s machine must also be equipped with a sub address bulletin board
function. Some fax machines cannot store originals and some do not support polling
transmission. Check both the sending and receiving machines beforehand to ensure
that they each have the required functionality.
Ask the recipient for the sub address and password that are registered in the
recipient’s machine.
NOTE
For more information on sub addresses, refer to the following:
Sub Address Communication (page 5-17)
For information on how to receive files using sub address bulletin board communication,
refer to the following:
Using Polling Reception with Sub Addresses (page 5-33)
5-32
Using Convenient Fax Functions > Polling Communication
Using Polling Reception
NOTE
When the other party is using sub addresses, refer to Using Polling Reception with Sub
Addresses below.
1
Select [FAX] on the Home screen.
2
Turn on polling reception.
3
Specifying destination.
4
Press the [Start] key.
[Advanced Setup] > [FAX Polling RX] > [On] > [OK]
Methods For Entering the Destination (page 3-7)
The operations for reception begin.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
Using Polling Reception with Sub Addresses
For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the
sending machine. This communication is still possible when the other party is using a third-party machine provided it is
equipped with the same type of sub address communication function.
IMPORTANT
Check the sub address set by the sender beforehand.
1
Select [FAX] on the Home screen.
2
Turn on polling reception.
To turn on polling reception, refer to the following:
Polling Reception (page 5-32)
3
Select the destination, and entering the sub address.
For the procedure for setting a sub address, refer to the following:
Sub Address Transmission (page 5-26)
For the procedure for selecting a destination, refer to the following:
Methods For Entering the Destination (page 3-7)
NOTE
You can select destinations using a combination of numeric keys input, One Touch Key
selection and selection from the Address Book containing registered sub addresses.
5-33
Using Convenient Fax Functions > Polling Communication
4
Press the [Start] key.
The operations for reception begin.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
Printing from a Polling Box
Use this procedure to print an original stored in a Polling box.
1
[FAX Box] on the Home screen > [Polling Box]
2
Select the original.
Select the document you want to print.
The selected originals are check-marked.
NOTE
To cancel a selection, select the checkbox again so that it is no longer ticked.
To check the image of the originals, refer to the preview.
Previewing Images (page 5-23)
For information on working with lists in a Polling box, refer to the following:
Machine’s Operation Guide
3
Print.
[Print] > [Yes]
Printing starts.
5-34
Using Convenient Fax Functions > Polling Communication
Checking Details
Use this procedure to check the details of an original stored in a Polling box.
1
[FAX Box] on the Home screen > [Polling Box]
2
Select the original.
1 Select the document you want to check.
2 Select [Detail].
The details of the selected document are displayed.
Select "File Name" [Change] to rename the file.
Character Entry Method (page 12-2)
Deleting Originals in a Polling Box
Use this procedure to delete an original stored in a Polling box.
NOTE
If [Delete Transmitted File] is set to [On], originals are automatically deleted following
polling transmitted.
Deleting Originals After Polling Transmission (page 5-29)
1
[FAX Box] on the Home screen > [Polling Box]
2
To delete.
1 Select the document you want to delete and select [Delete].
2 Select [Yes].
The original is deleted.
5-35
Using Convenient Fax Functions > FAX Memory RX Box
FAX Memory RX Box
You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need.
IMPORTANT
Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes
received after that will be printed.
NOTE
To use the FAX Memory RX Box, set "FAX Memory RX" to [On].
For the procedure for setting, refer to the following.
FAX Memory RX (page 8-8)
How to print from the FAX Memory RX Box
Use the following procedure to print a fax received in the FAX Memory RX Box.
1
Select [FAX Memory RX Box] on the Home screen.
2
Select the received data.
The file is selected, a checkmark will be placed.
NOTE
To unselect, select the checkbox to remove the checkmark.
• To show thumbnails of fax images, select [
• To show a fax image list, select [
].
].
• In case of selecting [Page selection], the page can be specified.
• To show detailed information on the received faxes, select [Detail].
3
[Preview] > Check the contents of a received fax.
The preview screen are shown below.
3
2
Preview:
1 Zoom in.
1
2 Zoom out.
2015101010574501
No.
5
1/6
4
100%
Select Pages to Process
Start Print
Size
: A4
Resol.
: 300x300dpi
Color
: Full Color
Close
b0703
Status
5-36
3 When you have zoomed
in, you can use these
keys to move the
displayed area.
4 In multiple-page
documents, you can use
these buttons to change
pages.
5 In multiple-page
documents, you can
change pages by
entering the desired page
number.
Using Convenient Fax Functions > FAX Memory RX Box
4
Select [Start Print].
Printing starts.
NOTE
If you will not use preview, select the received fax you want to print > [Print].
Once the print is completed, received data in the box will be deleted automatically.
In case of selecting [Page selection] and print, unspecified pages are also deleted.
How to delete a fax from the FAX Memory RX Box
Use the following procedure to print a fax received in the FAX Memory RX Box.
1
Select [FAX Memory RX Box] on the Home screen.
2
Select the received data.
The file is selected, a checkmark will be placed.
NOTE
To unselect, select the checkbox to remove the checkmark.
• To show thumbnails of fax images, select [
• To show a fax image list, select [
].
].
• In case of selecting [Page selection], the page can be specified.
• To show detailed information on the received faxes, select [Detail].
• If you select [Preview], the preview screen of the received data is displayed.
3
Delete fax.
1 Select [Delete].
2 Select [Yes].
The fax will be deleted.
IMPORTANT
Always print faxes saved in the FAX Memory RX Box. If the box becomes full, faxes
received after that will be printed.
5-37
Using Convenient Fax Functions > Encryption
Encryption
This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third
party tries to view the originals in the middle of communication by some means, the third party is prevented from
knowing the actual contents of the originals. The originals received are reverted to the originals as they were before
transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for
sending confidential documents that are not to be opened by a third party.
IMPORTANT
In order to use encryption communication, the fax of the other party needs to be an
our-brand system with the same type of encryption functions.
In encryption communication, in order to encrypt and decrypt originals, the sending and
receiving systems must use the same 16-digit encryption key. When the encryption key differs
between the sending system and the receiving system, the encryption cannot be conducted.
Therefore, the sending system and the receiving system need to have the same encryption
key and 2-digit key No. registered in advance.
Sending system
Receiving system
Encrypt
Decrypt
Scan originals
Encryption
Output originals
Description of settings at sending and receiving systems
Sending
system
Settings
Receiving
system
Reference
page
Encryption Key No.
(A) 2 digits
(B) 2 digits
5-39
Encryption Key
(C) 16 digits
(C) 16 digits
5-39
Key No. of Address Book (or when the
number is directly dialed)
(A) 2 digits
―
5-40
Receiving system encryption box number*1
(D) 4 digits
―
5-40
Encryption Box No.*1
―
(D) 4 digits
―
Key No. in reception setting
―
(B) 2 digits
5-41
*1 When the machine receives originals, the Encryption Box is not used.
NOTE
Set the same characters for the numbers indicated by the same letter in parentheses.
For example, the same characters should be used as the encryption key (C) in both the
sending and receiving systems.
5-38
Using Convenient Fax Functions > Encryption
Registering an Encryption Key
An encryption key is required when registering the Address Book used for encryption
communication (the other party is directly entered using the numeric keys) in the sending
system and when setting encryption in the receiving system.
For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are
arranged to form 16 numbers and/or letters arbitrarily. The created encryption key is registered
with a 2-digit key No. (01 to 20).
NOTE
Up to 20 encryption keys can be registered.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > "TX/RX Common" [Next] >
"Encrypt. Key Registration" [Add/Edit]
1 Select the unregistered encryption key > [Add/Edit]
2 [Encryption Key] > Enter the 16-digit encryption key > [OK] > [OK]
NOTE
Use numbers (0 to 9) and alphabetical letters (A to F) to register the encryption key.
3 To register other encryption keys, repeat Steps 2-1 to 2-2.
3
Finish registration.
Select [Close].
Changing Registration Contents of Encryption Key
1
Display the screen.
2
Changing.
[System Menu/Counter] key > [FAX] > "TX/RX Common" [Next] >
"Encrypt. Key Registration" [Add/Edit]
1 Select the encryption key you want to change > [Add/Edit]
2 [Encryption Key] > Enter the 16-digit encryption key > [OK] > [OK] > [Yes]
3 To change other encryption keys, repeat steps 2-1 to 2-2.
3
Finish changing.
Select [Close].
5-39
Using Convenient Fax Functions > Encryption
Deleting Registration Contents of Encryption Key
1
Display the screen.
2
Deleting.
[System Menu/Counter] key > [FAX] > "TX/RX Common" [Next] >
"Encrypt. Key Registration" [Add/Edit]
1 Select the encryption key you want to delete, and select [Delete].
2 Select [Yes].
This deletes the encryption key.
3
Finish deleting.
Select [Close].
Using the Encrypted Transmission
When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted
transmission when dialing directly using the numeric keys.
NOTE
Encrypted transmission can be also used in broadcast transmission. With encryption
communication, you cannot conduct sub address transmission.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-39)
2
Select [FAX] on the Home screen.
3
Place the originals.
4
Specifying destination.
Use the numeric keys to enter the destination fax number.
NOTE
When encrypted transmission has been set to a destination in the Address Book or One
Touch Key, you can use the destination.
5
Turn on encrypted transmission.
1 [Detail] > "Encrypted Transmission" [Change] > [On]
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the recipient.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-39)
5-40
Using Convenient Fax Functions > Encryption
6
Select the encryption box.
If you need to select an encryption box, set the box.
1 [Encryption Box] > [On] > [Box No.]
2 Enter the box number (0000 to 9999) with the numeric keys.
7
Finish the encrypted transmission settings.
8
Send Start.
[OK] > [OK] > [OK]
Press the [Start] key.
The transmission will start.
NOTE
When [On] is selected in [Dest. Check before Send], a destination confirmation screen is
displayed when you press the [Start] key.
Confirmation Screen of Destinations (page 7-13)
Setting the Encrypted Reception
To conduct encryption communication operating the receiving system, follow the steps below.
1
Register the encryption key ahead of time.
Register the encryption key that you decided upon with the sender.
For the procedure for registering an encryption key, refer to the following:
Registering an Encryption Key (page 5-39)
2
Display the screen.
3
Turn on encrypted reception.
[System Menu/Counter] key > [FAX] > "Reception" [Next]
1 "Encrypted Reception" [Change] > [On]
2 Select the encryption key number that you used to register the encryption key that you
decided upon with the sender.
3 Select [OK].
The machine receives the encrypted originals from the sender of the specified encryption
key.
5-41
Using Convenient Fax Functions > Using a Connected Telephone
Using a Connected Telephone
It is possible to connect a telephone (a commercially available item) to this machine and use various functions.
FAX/TEL Auto Switch Reception
This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals
have been sent, the machine automatically receives them, and when the other party is calling from a telephone,
the machine makes a ringing tone urging the user to respond.
IMPORTANT
In order to use FAX/TEL Auto Switch Reception, it is necessary to connect a
telephone set (commercially available product) to the machine.
After the telephone has made a ringing tone for the preset number of times, the other
party is required to pay phone line charges even if the receiving system does not respond.
Flow of reception
FAX
FAX
Telephone
When the other party has
sent originals with automatic
send
When the other party has
sent originals with manual
send
When the other party is
calling from a telephone
Receives incoming call without making ringing tone.
(The other party is required to pay the phone line charge from this point.)
Makes ringing tone twice.
(Only the other party can hear the ringing tone.)
Receive originals from the
other party automatically
(FAX Automatic Reception)
Makes ringing tone. (Both the other party and the receiving
machine can hear the ringing tone.)
(If you do not lift the handset within 30 seconds, the
machine switches to fax reception.)
When you lift the handset of the connected telephone set,
you can talk to the other party.
After the end of the
conversation, you can
receive faxes by using the
Remote Switch Function.
5-42
Using Convenient Fax Functions > Using a Connected Telephone
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch Function.
Remote Switch Function (page 5-50)
Preparation:
Select [Auto (FAX/TEL)].
RX Setting (page 8-12)
1
The telephone rings.
The connected telephone set makes a ringing tone.
NOTE
You can change the number of times the ringing tone rings.
Rings(FAX/TEL) (page 8-12)
2
Answer the call.
When the call is from a telephone
1 The machine makes a ringing tone urging the user to respond. Lift the handset of the
telephone within 30 seconds.
NOTE
If you do not lift the handset within 30 seconds, the machine switches to fax reception.
2 Talk to the other party.
NOTE
At the end of the conversation, you can also receive faxes by using the Remote Switch
Function.
Remote Switch Function (page 5-50)
When the call is from a fax
The machine starts receiving fax originals.
5-43
Using Convenient Fax Functions > Using a Connected Telephone
FAX/Answering Machine Auto Switch Reception
This method is convenient when using both the answering machine and fax. When fax originals have been sent, the
machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the
connected answering machine. Therefore, when the user is absent, the other party can leave a message on the
answering machine.
IMPORTANT
When using FAX/Answering Machine Auto Switch Reception function, if a silence
continues for at least 30 seconds before one minute passes after the machine has
received a call from the other party, the machine’s silence detection function comes
into operation and the machine switches to fax reception.
NOTE
In order to use FAX/Answering Machine Auto Switch Reception, it is necessary to connect
an answering machine-equipped telephone set (commercially available product) to the
machine.
For details, such as responding to messages, refer to the Operation Guide of each
answering machine.
Set the number of rings to be made by the machine more than the number of rings to be
made by the answering machine.
Rings (TAD) (page 8-12)
Flow of reception
FAX
FAX
Telephone
When the other party has
sent originals with automatic
send
When the other party has
sent originals with manual
send
When the other party is
calling from a telephone
Receive fax originals from
the other party automatically
(FAX Automatic Reception).
The answering machine plays the message informing the
other party that the user is absent.
The answering machine records a message from the other
party.
When the other party starts
sending originals, the
machine receives the
originals being sent.
Preparation:
Select [Auto (TAD)].
RX Setting (page 8-12)
5-44
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
The connected telephone set makes ringing tone the set number of times.
NOTE
If you lift the handset while the telephone set is still making the ringing tone, the machine
enters a status the same as manual reception.
Manual Reception (page 5-49)
2
The answering machine responds.
When the call is from a telephone, but the user is absent
The answering machine plays a response message, and starts recording the other party’s
message.
NOTE
When silence continues for at least 30 seconds during recording, the machine switches to
fax reception.
When the call is from a fax
The machine starts receiving fax originals.
5-45
Using Convenient Fax Functions > Using a Connected Telephone
DRD Reception (Available for some countries.)
This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this
service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on
the same line, and you can still designate a different fax number for each of them. As each number is given a different
ring pattern, the machine is able to differentiate between incoming calls. If one of these numbers is designated for the
machine, and a desired ring pattern is designated for that number in advance, fax reception will be initiated automatically
whenever the machine detects the ring pattern distinctive to the fax.
NOTE
Using DRD Reception to receive a telephone call is only possible if a separately purchased
telephone is connected to the machine. DRD reception is only possible if you subscribe to
the Distinctive Ring Pattern service provided by your telephone company. Contact your
telephone company for further information on the Distinctive Ring Pattern service available.
Flow of reception
FAX
Telephone
If the other party has dialed
your fax number...
If the other party has dialed
your telephone number...
Telephone company
The fax machine will ring
using the predetermined
ring pattern for a fax and fax
reception will start
automatically.
(The fax will handle the call
using the Automatic FAX
Reception mode.)
The fax machine will ring
using the predetermined
ring pattern for a telephone
call. Conversation is
possible with the other party
if you answer the telephone
that is connected to this fax
machine.
Preparation:
Select [Auto (DRD)].
RX Setting (page 8-12)
5-46
Using Convenient Fax Functions > Using a Connected Telephone
1
The telephone rings.
When a call comes in, the telephone will ring.
NOTE
If you lift the handset while the telephone is still ringing, the machine will deal with the call in
the same manner as standard Manual FAX Reception.
Manual Reception (page 5-49)
2
Answer the call.
The machine will then ring using the predetermined ring pattern.
When the call is from a telephone
Lift the handset and speak with the other party. When the conversation is over, fax reception
can be initiated manually.
When the call is from a fax
Once the ringing tone stops, fax reception will start automatically.
5-47
Using Convenient Fax Functions > Using a Connected Telephone
Manual Send
When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this
method to send originals.
1
Place the originals.
2
Dial the destination.
Lift the handset, and dial the number of the receiving system.
3
Check if the telephone line has connected to the fax of the receiving
system.
If the destination is a fax machine, you will hear a long high beep sound. If a person answers,
you can talk to that person.
4
[FAX] on the Home screen > [On Hook]
5
Press the [Start] key.
6
Replace the handset.
Transmission begins.
When sending starts (when the [Processing] indicator on the operation panel starts blinking),
return the handset to its original position.
5-48
Using Convenient Fax Functions > Using a Connected Telephone
Manual Reception
Reception is possible after confirming that the telephone line has connected to the sending party.
NOTE
FAX Automatic Reception has been preset for the receiving mode of this machine. To use
Manual Reception, you need to change the receiving mode to Manual Reception. To change
to manual mode, refer to the following:
RX Setting (page 8-12)
1
The telephone rings.
2
Lift the handset.
When there is an incoming call, the telephone connected to the machine makes a ringing tone.
Lift the handset of the telephone.
3
Check if the telephone line has connected to the fax of the sending
system.
If the destination is a fax machine, you will hear soft beep sounds. If a person answers,
you can talk to that person.
4
[FAX] on the Home screen > [On Hook] > [Manual RX]
Reception will start.
NOTE
When using a telephone set that can send tone signals, use the telephone to start the
reception of originals with the remote switch function.
Remote SW Dial (page 8-12)
5
Replace the handset.
When reception starts (when the [Processing] indicator on the operation panel starts
blinking), return the handset to its original position.
5-49
Using Convenient Fax Functions > Using a Connected Telephone
Remote Switch Function
You can start fax reception by operation from the connected telephone set. This function is convenient for using this
machine and a telephone set (commercially available product) in combination installed at places distant from each other.
NOTE
In order to use remote switch, it is necessary to connect the tone signal-sending telephone
set (commercially available product) to the machine. However, even if it is a tone signalsending telephone set, this function may not be used satisfactorily depending on the type of
telephone set. For details, contact our agent or the store where you purchased this
machine.
The remote switch dial is set to 55 at the factory.
The remote switch dial number can be changed.
Remote SW Dial (page 8-12)
Using the Remote Switch Dial
To start fax reception by operation from the connected telephone set, use the following
operation.
1
The connected telephone set makes a ringing tone.
Lift the handset of the telephone.
NOTE
You can change the number of times the ringing tone rings.
Rings(Normal) (page 8-12)
2
Press the remote switch dial number (2 digits).
When you hear the fax tone from the handset, enter the two-digit remote switch dial number
using the dial button on the telephone set. The telephone line switches to the machine, and
reception starts.
5-50
6
Sending Faxes from
PC
This chapter explains the following topics:
Flow of Network FAX Sending ........................................................................................................................... 6-2
Flow of Network FAX Receiving ......................................................................................................................... 6-2
Setup .................................................................................................................................................................. 6-3
Installing the FAX Driver .......................................................................................................................... 6-4
Uninstalling the FAX Driver ...................................................................................................................... 6-6
Basic Transmission ............................................................................................................................................ 6-7
Configuring the Driver Default Settings ................................................................................................. 6-10
Default Settings Dialog Box .................................................................................................................... 6-11
Changing Transmit Settings ................................................................................................................... 6-15
Using Cover Pages ................................................................................................................................ 6-20
Cover Page Registration (Default Settings) ........................................................................................... 6-26
Transmission Control ............................................................................................................................. 6-32
6-1
Sending Faxes from PC > Flow of Network FAX Sending
The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of
faxes. Its primary features include the following.
•
PC-prepared document can be sent and received by fax without being printed out.
•
An Address Book (in the machine/PC) can be used to specify a desired destination.
•
Addition of a cover page.
•
Transmission and printing can be done simultaneously.
•
E-mail reporting of the transmission result.
•
Sub address transmission is available.
•
Operation is as simple as printing.
Flow of Network FAX Sending
Network FAX sending is performed in the following sequence.
Prepare a document using a PC networked to this machine.
▼
Forward the document data from the PC to this machine using
the same operation as for printing.
▼
The machine sends the document data to another fax machine.
▼
The other fax machine receives the data.
Flow of Network FAX Receiving
Network FAX receiving is performed in the following sequence.
Another fax machine sends a fax to this machine.
▼
The machine receives the fax.
▼
The machine sends the fax data to a networked PC using the
memory forwarding function.
▼
The PC networked to this machine receives the data.
NOTE
The memory forwarding function allows not only reception by the networked PC, but also
forwarding of the received fax by e-mail or forwarding to another fax machine.
6-2
Sending Faxes from PC > Setup
Setup
The following preparation is needed before using Network FAX.
Connection to a PC
Connect the machine and PC to the network using a network cable.
Machine’s Operation Guide
Machine Registration
Using the memory forwarding function, select the recipient PC or file format.
NOTE
You can forward the received fax to the PC or forward it as an e-mail attachment.
Memory Forwarding (page 5-2)
6-3
Sending Faxes from PC > Setup
Installing the FAX Driver
The procedure for installing the FAX Driver is explained below. (The screens in Windows 8.1 are shown.)
1
Insert the Product Library disc.
NOTE
Installation on Windows must be done by a user logged on with administrator privileges.
If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel].
If the autorun screen is displayed, click [Run Setup.exe].
If the user account management window appears, click [Yes].
2
Display the screen.
1 Click [View License Agreement] and
read the License Agreement.
2 Click [Accept].
1
2
After clicking [Accept] in the license dialog box, depending on your region, a message about
resource and energy conservation may appear. Read the message and click [OK].
After installation is successful, "Set Duplex as default" appears and is selected on the Finished
page. The driver is set to duplex mode by default.
3
Select Custom Install.
Select [Custom Install].
6-4
Sending Faxes from PC > Setup
4
Select FAX Driver.
1 Select the device to be installed.
1
2 Click [
3
].
3 Select the product to be installed.
2
4 Select [FAX Driver].
5 Click [
5
].
6 Click [Install].
4
6
NOTE
The machine cannot be detected unless it is on. If the computer fails to detect the machine,
verify that it is connected to the computer via a network cable and that it is turned on and
click
(Refresh).
If the Windows security window appears, click [Install this driver software anyway].
5
Finish the installation.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the FAX driver installation procedure.
6-5
Sending Faxes from PC > Setup
Uninstalling the FAX Driver
Perform the following procedure to delete the FAX Driver from your computer.
NOTE
Uninstallation on Windows must be done by a user logged on with administrator privileges.
1
Display the screen.
Click [Search] in charms, and enter "Uninstall Product Library" in the search box. Select
[Uninstall Product Library] in the search list.
NOTE
In Windows 7, click [Start] button on the Windows and then select [All Programs], [(name
of offer company)], and [Uninstall Product Library] to display the Uninstall Wizard.
2
Uninstall the software.
Place a check in the check box of the driver to be deleted and click [Uninstall].
1
2
3
Finish uninstalling.
If a system restart message appears, restart the computer by following the screen prompts.
This completes the software uninstallation procedure.
NOTE
The software can also be uninstalled using the Product Library.
In the Product Library screen, select to uninstall, and follow the on-screen instructions to
uninstall the software.
6-6
Sending Faxes from PC > Basic Transmission
Basic Transmission
This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an
example.
1
Create the document to be sent.
1 Use an application on your computer to create the document to be sent.
2 Set the original size and orientation.
3 Select [Print] from the File menu. The Print dialog box for the application that you are using
will appear.
2
Select settings in the Print dialog box.
3
1
2
1 Select the product name of the machine (XXX XXX NW-FAX) to be used in the printer
name list.
2 Set the print range and other settings.
NOTE
Make sure that the number of copies is set to 1. The following screen is an example.
The actual dialog box will vary depending on the application that you are using.
3 Click [Properties] to open the Properties window.
6-7
Sending Faxes from PC > Basic Transmission
3
Select settings on the FAX Setting tab.
1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK].
1
2
NOTE
The image of the screen varies between models.
For detailed information on the settings on the tab, refer to the following:
Configuring the Driver Default Settings (page 6-10)
2 You will return to the Print dialog box for the application. Click [Print]. The Transmit
Settings dialog box will appear.
4
Select settings in the Transmit Settings dialog box.
You can specify settings such as a transmission time or a sub-address in the Transmit
Settings dialog box.
For details on the settings, refer to the following:
Changing Transmit Settings (page 6-15)
5
Specify a cover page.
To include a cover page, select settings on the [Cover Page] tab.
For details on the settings, refer to the following:
Using Cover Pages (page 6-20)
6-8
Sending Faxes from PC > Basic Transmission
6
Set the destination.
1 Use the keyboard to enter the destination fax number in the [Address Setting] tab.
If you are using the optional Internet fax function, select the mode that you want to use
([FAX], [i-FAX (Via server - On)], or [i-FAX (Via server - Off)]) from "Transmission Mode",
and enter the fax number or address of the other machine.
•
Maximum number of characters that can be entered: 64 characters
•
Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be
entered as the first character)
2 Click [Add to Destination List]. The destination information will appear in the address list.
To send to multiple destinations, repeat this operation.
3 To use the Address Book, click [Select from Address Book] and select the destination.
NOTE
If [Broadcast] is set to [Prohibit], it is not possible to enter multiple destinations.
Machine’s Operation Guide
7
Click [Send]. Transmission will begin.
6-9
Sending Faxes from PC > Basic Transmission
Configuring the Driver Default Settings
Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right-click the product name of the machine you are using and select [Printing
preferences] from the drop-down menu. The Printing Preferences screen will open.
NOTE
The image of the screen varies between models.
2
Select settings.
The following settings can be specified.
Item
Description
Original Size
Select the size of the document being transmitted from the
drop-down list.
Available settings: Letter, Legal, Ledger (11 x 17), Statement,
A3, A4,A5, Folio, B4 and B5(JIS)
Orientation
Specify whether the orientation of the document is portrait or
landscape.
Available settings: Portrait, Landscape
Resolution
Select the resolution of the document to be transmitted from
the drop-down list.
Available settings: 100 x 200 dpi Normal, 200 x 200 dpi Fine,
400 x 400 dpi Ultra fine, 600 x 600 dpi
FAX TX Setting
Click [FAX TX Setting] to change the default settings for fax
transmission. The Default Settings dialog box will appear.
6-10
Sending Faxes from PC > Basic Transmission
Default Settings Dialog Box
By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the
settings each time.
The Default Settings dialog box can be accessed by the following procedure:
1
Display the screen.
1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers].
NOTE
In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].
In Windows 10, click [Start] button on the Windows, [Control Panel], [hardware and
sound], and then [Devices and Printers].
2 Right click the name of the machine to be used as the network fax and select [Printing
preferences] from the resulting drop-down menu. Click the [FAX TX Setting] button in the
[Printing Preferences] window.
2
Configure the settings.
(1) Sending Options Tab
6-11
Sending Faxes from PC > Basic Transmission
Item
Description
FAX Delayed Transmit
checkbox
Check the checkbox in order to activate the time fields to the
right of the checkbox whenever you want to set the time that
your documents will be transmitted. The desired time setting
can be entered directly with the keyboard or by clicking on the
 and  arrows.
IMPORTANT
If the time that is shown in the message display of this fax
machine does not match the current time, communications that
use the timer may not be accomplished as expected. If the
displayed time is not current, be sure to adjust it to match the
correct time.
NOTE
If you designate a time that is earlier in the day than the time that is
actually displayed in the fax machine itself, the transmission
operation will be carried out the following day at that time. Be sure to
confirm the time setting in the fax machine itself before making this
setting.
Value: 00:00-23:59
Transmit and Print
checkbox
Check the checkbox when you want to print out the
documents at the fax machine same time as you send them
by fax.
Display confirm
dialog checkbox
You can check the checkbox to display the destination
confirmation screen and check the destinations before
transmission.
(2) Cover Page Tab
Item
Attach Cover Page
checkbox
Description
Check the checkbox when you want to add a cover page to your
transmission.
NOTE
For information regarding the Cover Page registration method, refer to the following:
Cover Page Registration (Default Settings) (page 6-26)
(3) Authentication Tab
6-12
Sending Faxes from PC > Basic Transmission
Item
Description
User Login checkbox
If the fax machine is set to User Login, select either Use Specific
Login User Name or Prompt for Login User Name as desired.
Use Specific Login User Name: Enter the Login User Name and
Password. Transmission will be performed using the entered Login
User Name and Password.
Prompt for Login User Name: A screen for entering the Login User
Name and Password will be displayed when attempting a
transmission. The Login User Name and Password must be entered
each time a transmission is attempted.
Job Accounting
checkbox
If the fax machine is set to Job Accounting, select either Use
Specific Account ID or Prompt for Account ID as desired.
Use Specific Account ID: Enter the Account ID. Transmission will
be performed using the entered Account ID.
Prompt for Account ID: A screen for entering the Account ID will
be displayed when attempting a transmission. The Account ID must
be entered each time a transmission is attempted.
6-13
Sending Faxes from PC > Basic Transmission
(4) Sender Information Tab
Enter your own information into fields explained below to send a cover page with your
faxes.
Item
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is
allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is
allowed for the characters 0 to 9, #, *, -, (, ), +, and spaces.)
E-mail Address
A maximum of 256 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
NOTE
Entering the e-mail address makes it possible to receive the transmission results report
by e-mail. The fax machine must be set to transmit e-mail.
Machine’s Operation Guide
6-14
Sending Faxes from PC > Basic Transmission
Changing Transmit Settings
Transmit Settings can be changed at the time of transmission.
(1) Selecting a Destination from the Address Book
There are two types of Address Books from which you can select the party to transmit to.
They are the fax machine's Address Book and Windows Address Book.
NOTE
There are three types of Address Books from which you can select the party to transmit
to. They are the fax machine's Address Book, Windows Address Book, and the Address
Book for the Network FAX data file (.fdt).
When using the fax machine's Address Book, the party must be registered in the fax
machine's Address Book.
Registering Destinations in the Address Book (page 2-16)
1
Click the [Select from Address Book] button.
2
Select the desired Address Book.
The Address Selection dialog box opens.
To select the Address Book registered in the fax machine, select [Address Book/XXXX
(model name)] from the drop-down menu.
NOTE
To use the Windows Address Book, select [Windows Address Book].
For adding an Address Book for Network FAX data file (.fdt), select the [Refer to Address
Book], click on the [Add] button, and then select the [Address Book data file].
6-15
Sending Faxes from PC > Basic Transmission
3
Select the Destination.
The destinations registered in the Address Book are shown in the list on the left side of the
dialog box. To select an Internet fax destination or a group of destinations, select [i-FAX (Via
server - On)], [i-FAX (Via server - Off)], or [Group] from the filter's pull-down menu.
Select the desired destination and click on the [Add>] button. The selected destination will be
added to the [Destination List] (right side).
•
NOTE
The list can be sorted. Click on the list item by which you want to sort the list (Number,
Name, Fax Number).  or  are displayed next to the sorted items.
In addition, the corresponding destinations can be selected using the sorted items by
entering a search character string in the Search field.
•
When a destination is selected, the destination details are displayed in the field at the
bottom of the list. When a group is selected, the members of the group are displayed in
the field at the bottom of the list.
•
If [Broadcast] is set to [Prohibit], it is not possible to enter multiple destinations.
Machine’s Operation Guide
To delete any of the destinations from the Destination List, select that destination and then
click on the [Delete] button. To delete all of the destinations from the Destination List, click on
the [Delete All] button.
4
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-16
Sending Faxes from PC > Basic Transmission
(2) Subaddress-Based Communication
NOTE
In order to conduct sub address communication, the other party’s system also needs to be
equipped with sub address communication functions of the same type.
1
Open the Option Settings dialog box.
2
Enter the sub-address and password as it is registered in the destination
fax.
3
Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings]
dialog box.
•
Maximum number of characters that can be entered: 20 characters
•
Characters that can be entered: 0 to 9, #, *, space (a space CANNOT be entered as the
first character)
Click on the [OK] button.
The [Transmit Settings] dialog box will be displayed once again.
6-17
Sending Faxes from PC > Basic Transmission
(3) Cover Page Settings
A Cover Page can be set as the first page of a fax transmission. In addition to the standard
templates for Cover Pages, original templates can be created and used.
To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]
in the [Cover Page] tab.
NOTE
For information regarding how to use Cover Pages, refer to the following:
Using Cover Pages (page 6-20)
(4) Optional Settings
The settings that were selected in “(1) Sending Options Tab” can be changed by clicking the
[Option] tab.
For the setting procedures, refer to the following:
(1) Sending Options Tab (page 6-11)
6-18
Sending Faxes from PC > Basic Transmission
(5) Transmitting Terminal Information Data
The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the
[Sender Information] tab.
.
For the setting procedures, refer to the following:
(4) Sender Information Tab (page 6-14)
(6) Internet fax Setting
For Internet fax transmission, click on the [Internet FAX] tab and enter the Subject and the
message.
Subject: A maximum of 60 characters can be entered.
Message: A maximum of 500 characters can be entered.
NOTE
If the other machine is set to print a cover page, the subject and message are printed.
6-19
Sending Faxes from PC > Basic Transmission
Using Cover Pages
Cover Page Selection (Transmission Settings)
The Cover Page is attached to the fax and sent as the first page.
About Cover Pages
The Cover Page can be selected from a template. The Cover Page contains such destination
information and sender information as that shown below.
Sample of English template 01
1
2
3
4
5
6
7
9
8
10
No.
Item
1
Recipient Name
2
Destination Company Name
3
Destination Department Name
4
Destination Fax number or Internet Fax Address
5
Sender Name
6
Sender Company Name
7
Sender Department Name
8
Sender Fax Number
9
Sender Telephone Number
10
Message
6-20
Sending Faxes from PC > Basic Transmission
Attaching and Transmitting a Cover Page
The procedure for attaching and transmitting a Cover Page is shown below.
1
Open the Transmit Settings dialog box.
Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box.
Basic Transmission (page 6-7)
When selecting the destination from an Address Book, refer to “(1) Selecting a Destination
from the Address Book”, select the destination, and go to Step 4.
(1) Selecting a Destination from the Address Book (page 6-15)
2
Enter the fax number.
In the [Address Setting] tab, enter the destination fax number and click on the [Option
Settings] button.
NOTE
For internet fax transmission via mail server, select [i-FAX (Via server - On)] from
Transmission Mode and enter the Internet fax address.
For internet fax transmission without mail server, select [i-FAX (Via server - Off)] from
Transmission Mode and enter the Internet fax address.
1
2
Item
Description
FAX Number
A maximum of 64 characters can be entered.
Internet FAX Address
A maximum of 256 characters can be entered.
6-21
Sending Faxes from PC > Basic Transmission
3
Enter the recipient information.
When finished, click the [OK] button.
Item
Description
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
NOTE
When [Attach Cover Page] of the [Cover Page] Tab is not set, the Cover Page
Confirmation screen will be displayed.
To include a cover page, click on [Attach Cover Page] button.
4
Add the destination to the destination list.
1 Add this information to the [Destination List] by clicking on the [Add to Destination List]
button.
2 To change the recipient information of a destination that has been added to the
[Destination List], select the destination to be changed and click on the [Edit] button.
Change the recipient information and click on the [OK] button.
Item
Description
FAX Number
(Internet FAX
Address)
The fax number or the internet fax address cannot be
changed.
Company
A maximum of 32 characters can be entered.
Department
A maximum of 32 characters can be entered.
Recipient
A maximum of 32 characters can be entered.
6-22
Sending Faxes from PC > Basic Transmission
3 When the sender information is not set in the [Default Settings] dialog box, click on the
[Sender Information] tab and set the sender information.
(4) Sender Information Tab (page 6-14)
.
Item
5
Description
Company
A maximum of 64 characters can be entered.
Department
A maximum of 64 characters can be entered.
Name
A maximum of 32 characters can be entered.
Telephone Number
A maximum of 20 characters can be entered. (Entry is allowed
for the characters 0 to 9, #, *, -, +, and spaces.)
FAX Number
A maximum of 20 characters can be entered. (Entry is allowed
for the characters 0 to 9, #, *, -, +, and spaces.)
E-mail Address
A maximum of 256 characters can be entered.
Available characters:
Symbols ( !, #, $, %, &, ’, *, +, -, ., /, =, @, [, ], ^, _, `, { and })
Alphanumerics (0 – 9, A – Z and a – z)
Attach a Cover Page.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
6-23
Sending Faxes from PC > Basic Transmission
6
Select the Cover Page to be attached.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
If the Cover Page is registered in the Default Settings, then the action of selecting the Cover
Page for each transmission can be omitted.
Cover Page Registration (Default Settings) (page 6-26)
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-28)
7
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
IMPORTANT
Before transmitting the fax, be sure to use the Preview screen to check all of the
displayed information including the recipient name and company name. If there is
a large number of characters for information that is automatically entered, they
might not completely fit in the field and the characters might not print correctly.
If the characters are not displayed correctly, reduce the number of characters in
the recipient information or sender information or edit the template being used.
2 Click on the [Close] button.
6-24
Sending Faxes from PC > Basic Transmission
8
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
Item
Message
9
Description
A maximum of 1,000 characters can be entered.
Transmit.
Click on the [Send] button to begin the transmission.
6-25
Sending Faxes from PC > Basic Transmission
Cover Page Registration (Default Settings)
If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can
be omitted.
Template Selection
Select the Cover Page template to be registered in the Default Settings. The registration
method is as follows.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-11)
2
Attach a Cover Page.
3
Select the Cover Page to be attached.
Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox.
Select a Cover Page template from the [Cover Page Templates] list.
NOTE
Original Cover Page templates can be created.
Creating New Cover Page Templates (page 6-28)
6-26
Sending Faxes from PC > Basic Transmission
4
Check the contents of the Cover Page.
1 Click on the [Preview] button. A preview of the currently selected template will be
displayed.
To display a different template, use the drop-down menu at the top of the dialog box or click
on the [] or [] button. The template display magnification can also be changed within the
range of 25 to 250% from the drop-down menu.
2 Click on the [Close] button.
5
Edit the Message.
1 Click on the [Edit Message] button.
2 Enter the message to be added to the Cover Page and click on the [OK] button.
A maximum of 1,000 characters can be entered.
6
Click on the [OK] button.
6-27
Sending Faxes from PC > Basic Transmission
Sender Information Registration
Please register the sender information to be included on the Cover Page.
NOTE
For information regarding the registration method, refer to the following:
(4) Sender Information Tab (page 6-14)
Creating New Cover Page Templates
Perform the following procedure to create an original Cover Page template.
1
Open the Default Settings dialog box.
Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box.
Default Settings Dialog Box (page 6-11)
2
Edit the Cover Page templates.
1 Click on the [Cover Page] tab, place a check in the [Attach Cover Page] checkbox and
click on the [New...] button.
The [Edit Cover Page] screen will be displayed.
6-28
Sending Faxes from PC > Basic Transmission
2 Enter the characters.
From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and
enter the characters.
3 Position the field box.
From the Menu bar's [Insert] menu, select the field box to be positioned.
IMPORTANT
If there are too many characters in the entered information, such as recipient
name or company name, the information will not fit in the field box and some of
the characters could be cut off. When positioning the field box, make it large
enough and adjust the font point size so that the inserted information will fit in the
field box.
NOTE
When a fax is transmitted, the information entered in the Default Settings and
Destination Settings will automatically be entered in the fields.
The following field boxes can be used. Use them as required.
6-29
Sending Faxes from PC > Basic Transmission
Menu Item
Destination
Sender
Comment
Template Display
Inserted Information
Company
Recipient - Company
Recipient information company
name
Department
Recipient - Department
Recipient information department
name
Name
Recipient - Name
Recipient information recipient
name
Address
Recipient - Address
Recipient FAX number or Internet
Fax Address
All
Insert the four types of data above.
Company
Sender - Company
Sender information company
name
Department
Sender - Department
Sender information department
name
Name
Sender - Name
Sender information sender name
FAX
Number
Sender - FAX Number
Sender information FAX number
Telephone
Number
Sender - Telephone
Number
Sender information telephone
number
All
Insert the five types of data above.
Comment
Message entered in the Cover
Page tab
4 Position the figures, textboxes, etc., to create a Cover Page.
NOTE
For information regarding the operation method, refer to Help.
5 From the Menu bar click on [File] and then [Save As], enter the file name, and click on the
[Save] button.
6 Close the [Edit Cover Page] screen.
6-30
Sending Faxes from PC > Basic Transmission
7 The new template will be registered at the top of the list and can now be selected.
6-31
Sending Faxes from PC > Basic Transmission
Transmission Control
Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently
being processed, or to actually terminate that transmission.
Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.
1
Double-click on that icon to access the Transmission Control window
which indicates the status of all transmissions being processed.
To terminate any transmission, select that transmission and then select [Cancel] from the
Document menu.
Ending Transmission Control
Right click on the Transmission Control icon and select [Exit].
6-32
7
Managing Jobs
This chapter explains the following topics:
Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2
Checking FAX Job History ................................................................................................................................. 7-3
Displaying Job Log Screen ...................................................................................................................... 7-3
Description of the Job Log Screen ........................................................................................................... 7-4
Checking Details of the Job Log .............................................................................................................. 7-5
Printing Administrative Reports (Result Report Setting) .................................................................................... 7-7
Send Result Reports ................................................................................................................................
Attach Image of NW FAX .........................................................................................................................
Report for Job Canceled before Sending ................................................................................................
Recipient Format .....................................................................................................................................
FAX RX Result Reports ...........................................................................................................................
7-7
7-8
7-8
7-8
7-9
Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................. 7-10
Printing Activity Reports ......................................................................................................................... 7-10
Automatic Printout ................................................................................................................................. 7-10
Status Page ....................................................................................................................................................... 7-11
Reporting FAX Receipt Result by E-mail ......................................................................................................... 7-12
Confirmation Screen of Destinations ............................................................................................................... 7-13
7-1
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status
Various Tools for Checking Transmission Results
and Registration Status
Check the fax transmission results and registration status using the following tools.
Display
Location
Tool
Contents to
Check
Timing of Check
Reference
Page
FAX job history check
Touch panel
History of latest 100 send
and receipt results stored
Any time
7-3
Send result report /
Receipt result report
Report printing
Latest send or receipt
result
Automatic printout after
every sending or receiving
operation (No Print Output
or Error Only is also
optionally available.)
7-7
Activity report
Report printing
Latest 50 send or receipt
results
Any time, and automatic
printout after every 50
sending/receiving
7-10
Status page
Report printing
Registration status of Local
FAX Number, Local FAX
Name, fax line setting, etc.
Any time
7-11
Reporting of FAX
receipt result by Email
PC
Fax receipt
Fax reception is reported
by e-mail.
7-12
7-2
Managing Jobs > Checking FAX Job History
Checking FAX Job History
Display the history of the latest 100 each of send and receipt results on the display for checking.
NOTE
Even when job accounting is enabled, 100 each of send and receipt results are displayed regardless of the account
ID.
For details of the job history check, refer to the following:
Machine’s Operation Guide
Displaying Job Log Screen
1
Display the screen.
1 Select the [Status/Job Cancel] key.
2 Select [Sending Jobs] to check send result, [Printing Jobs] to check receipt result, and
[Storing Jobs] to check the results of file storage in FAX Boxes and Polling box. Then
select [Log].
2
Check
1 Select "Job Type" [
], and select "FAX" or "i-FAX".
6WDWXV
6FKHGXOHG-RE
6WDWXV
-RE7\SH
$OO
-RE1R
$OO
'HVWLQDWLRQ
/RJ
8VHU1DPH
5HVXOW
,Q3URFHVV
)$;
L)$;
(PDLO
)ROGHU
$SSOLFDWLRQ
0XOWL6HQGLQJ
'HWDLO
)$;6HUYHU
3ULQWLQJ-REV
6HQGLQJ-REV
6WRULQJ-REV
'HYLFH
&RPPXQLFDWH
3DSHU
6XSSOLHV
&ORVH
WB
6WDWXV
2 Select [Close] to exit.
7-3
Managing Jobs > Checking FAX Job History
Description of the Job Log Screen
Items shown in each job log screen and the function of each key are as follows.
Printing Job Log Screen
Display / Key
Description
Job No.
Job acceptance number
End Date
Job completed date
Type
Icon indicates job type.
Fax reception
i-FAX reception
Job Name
Job name
User Name
User name
Blank if no information is available
Result
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
"Job Type" [
]
[Detail]
Specific type of job can be indicated (Fax or i-FAX reception in this screen).
Select a job from the list and select this key to show detailed information of the job.
Checking Details of the Job Log (page 7-5)
Sending Job Log Screen
Display / Key
Description
Job No.
Job acceptance number
End Date
Job completed date
Type
Icon indicates job type.
Fax transmission
i-FAX transmission
Destination
Recipient (destination name, fax number or i-FAX address)
User Name
User name
Blank if no information is available
Result
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Waiting: Although the received signal is not confirmed yet, a job is ended.
"Job Type" [
[Detail]
]
Specific type of job can be indicated (Fax or i-FAX transmission in this screen).
Select a job from the list and select this key to show detailed information of the job.
Checking Details of the Job Log (page 7-5)
7-4
Managing Jobs > Checking FAX Job History
Storing Job Log Screen
Display / Key
Description
Job No.
Job acceptance number
End Date
Job completed date
Type
Icon indicates job type.
Storing fax reception data
Storing i-FAX reception data
Job Name
Job name
User Name
User name
Blank if no information is available
Result
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
"Job Type" [
]
Specific type of job can be indicated.
[Detail]
Select a job from the list and select this key to show detailed information of the job.
Checking Details of the Job Log (page 7-5)
NOTE
Jobs stored in a Polling box appear as scanner (
) job types.
Checking Details of the Job Log
You can check the detailed information of each job.
Displaying Details of the Job Log
1 Select the [Status/Job Cancel] key.
2 [Printing Jobs], [Sending Jobs] or [Storing Jobs] > [Log]
3 Select the job to check > [Detail].
Detailed information of the selected job is displayed.
'HWDLO-RE1R
-RE1R
5HVXOW'HVWLQDWLRQ
'HWDLO(GLW
3URFHVVLQJ
-RE7\SH
'HVWLQDWLRQ
6HQGLQJ-RE )$;
8VHU1DPH
8VHU
-RE1DPH
GRF
(QG7LPH
$FFHSWHG7LPH
&ORVH
WBI
6WDWXV
NOTE
Select [
] or [
] to check information of the next or previous page.
4 Select [Close] to exit.
7-5
Managing Jobs > Checking FAX Job History
Description of Detailed Information Screen
Item
Description
Job No.
Job acceptance number
Result (Result/
Destination)
Result is indicated.
Completed: Job ended properly.
Canceled: Job was canceled.
Error: Job ended improperly due to error.
Select [Detail] to check the result for each destination.
Job Type
Job type
Destination
The number of destinations is displayed.
User Name
User name
Blank if no information is available
Job Name
Job name
Accepted Time
Time when job was accepted
End Time
Time when job ended
Original Pages
Number of pages in the original
Color/Black &
White
Color mode used during scanning
Connected to
The Local FAX Name or Local FAX Number registered on the other party’s machine
(for fax reception and manual reception).
i-FAX sender address (in the case of i-FAX reception)
Blank if no information is available
Printed Pages
Number of printed pages
7-6
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Printing Administrative Reports (Result Report
Setting)
You can print various administrative reports to check the results of fax transmission or the status of the functional setup.
Send Result Reports
Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the
transmitted image in the send result report.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"Send Result Report" [Next] > "FAX" [Change]
1 Select [Off] (not to print), [On] (to print), [Error Only], or [Specify Each Job].
NOTE
When [Specify Each Job] is selected, it is possible to set a send result report when
transmitting.
FAX TX Report (page 3-30)
2 If you selected [On], [Error Only] or [Specify Each Job], specify whether the transmitted
image is to be attached by selecting [Off] (do not print transmitted image), [Partial Image]
(print part of the transmitted image at full size), or [Full Image] (print the entire transmitted
image at reduced size).
With transmitted image
Without transmitted image
Send Result Report
Send Result Report
Completed
Completed
7-7
Managing Jobs > Printing Administrative Reports (Result Report Setting)
Attach Image of NW FAX
Select whether the image to be attached to an Activity Report will be [Body] or [Cover Page], when using network fax.
NOTE
For the [Send Result Report] > [FAX] > select [On], [Error Only] or [Specify Each Job] and the attachment of Send
image is set at [Partial Image] or [Full Image], this setting is displayed.
Send Result Reports (page 7-7)
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"Send Result Report" [Next] > "Attach Image of NW FAX" [Change]
[Body] or [Cover Page] > [OK]
Report for Job Canceled before Sending
Print a send result report when the job is canceled before being sent.
NOTE
This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Report.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"Send Result Report" [Next] > "Canceled before Sending" [Change]
Select [Off] or [On].
Recipient Format
Select the Recipient Format for the send result report.
The name and destination that appear on the Send Result Report are taken from the information stored in the address
book.
If [Name or Destination] is selected, either the name (destination name) or the destination (FAX No. or i-FAX address)
stored in the address book is shown.
If [Name and Destination] is selected, both the name (destination name) and destination (FAX No. or i-FAX address)
are shown.
When the destination was directly entered, only the destination (FAX No.) is shown.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"Send Result Report" [Next] > "Recipient Format" [Change]
[Name or Destination] or [Name and Destination] > [OK]
7-8
Managing Jobs > Printing Administrative Reports (Result Report Setting)
FAX RX Result Reports
Each time you receive a fax, you can print a report to confirm whether the fax was received successfully.
NOTE
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
Reporting FAX Receipt Result by E-mail (page 7-12)
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"FAX RX Result Report" [Change]
Select [Off] (not to print), [On] (to print), or [Error/Storing in Box].
FAX RX Result Report
Completed
7-9
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report)
Activity Report (Outgoing FAX Report and
Incoming FAX Report)
Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50
sent or received fax data. When automatic printout is selected, a report is printed out automatically after every 50 faxes
sent or received.
Printing Activity Reports
The latest 50 sent or received fax data are printed as a report.
1
Display the screen.
2
Print
[Status/Job Cancel] key > [Device/Communicate] > [Log]
1 Select [Outgoing] to print the sent fax report, and select [Incoming] to print the received
fax report.
2 [Print Report] > [Yes]
The report is printed.
FAX TX Report
FAX RX Report
NOTE
You can select a shown fax job and select [Detail] to view detailed information of the job.
Automatic Printout
An activity report is printed out automatically after every 50 faxes sent or received.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Report] > "Admin Report Settings" [Next] >
"Outgoing FAX Report" or "Incoming FAX Report" [Change]
[Off] (not to print) or [On] (to print) > [OK]
7-10
Managing Jobs > Status Page
Status Page
A status page provides information on a number of user setups. FAX-related information includes the Local FAX
Number, Local FAX Name, fax line setting, etc. You can print it out as necessary.
1
Display the screen.
2
Print
[System Menu/Counter] key > [Report] > "Print Report" [Next]
"Status Page" [Print] > [Yes]
A status page is printed.
Status Page
7-11
Managing Jobs > Reporting FAX Receipt Result by E-mail
Reporting FAX Receipt Result by E-mail
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
NOTE
This setting is displayed when the FAX RX Result Report setting is [On] or [Error/Storing in
Box].
FAX RX Result Reports (page 7-9)
If the setting is [Error/Storing in Box], E-mail notification is provided when an error occurs
or a received fax is forwarded to FAX Box.
1
Display the screen.
2
Select the destination.
[System Menu/Counter] key > [Report] > "Result Report Setting" [Next] >
"RX Result Report Type" [Change]
Select from the address book
1 [E-mail Address Book] > [Address Book]
2 Select the destination from the Address Book and select [OK].
NOTE
For the procedure of selecting destinations from the Address Book, refer to following:
Choosing from the Address Book (page 3-9)
Enter the E-mail address
1 [E-mail Address Entry] > [E-mail Address]
2 Enter the address of the destination and select [OK].
For details on character entry, refer to the following:
Character Entry Method (page 12-2)
7-12
Managing Jobs > Confirmation Screen of Destinations
Confirmation Screen of Destinations
When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the
[Start] key.
Machine’s Operation Guide
Follow the steps below to confirm the destinations.
1
Check all destinations.
Select [ ] or [ ] to confirm every destination. Select [Detail] to display the detailed
information on the selected destination.
NOTE
Be sure to confirm every destination by displaying them on the touch panel. You cannot
select [Check] unless you have confirmed every destination.
2
Change a destination.
Delete a destination
1 To delete the destination, select the destination you want to delete.
2 [Delete] > [Yes]
The destination is deleted.
Add a destination
To add the destination, select [Cancel] and then return to the destination screen.
3
Select [Check].
4
Press the [Start] key.
When you have finished checking all destinations, select [Check].
Start sending.
7-13
8
Fax Settings
This chapter explains the following topics:
Default fax settings ............................................................................................................................................ 8-2
Operation method .................................................................................................................................... 8-2
System Menu Settings ............................................................................................................................. 8-4
Cassette/MP Tray Settings ...................................................................................................................... 8-5
Common Settings .................................................................................................................................... 8-6
Document Box/USB Drive ....................................................................................................................... 8-8
FAX .......................................................................................................................................................... 8-8
Report .................................................................................................................................................... 8-14
Adjustment/Maintenance ....................................................................................................................... 8-14
Transmission Restriction .................................................................................................................................. 8-15
Registering Permit FAX No. ...................................................................................................................
Changing Permit FAX No. ......................................................................................................................
Deleting Permit FAX No. ........................................................................................................................
Registering Reject FAX No. ...................................................................................................................
Changing Reject FAX No. ......................................................................................................................
Deleting Reject FAX No. ........................................................................................................................
Registering Permit ID No. ......................................................................................................................
Changing Permit ID No. .........................................................................................................................
Deleting Permit ID No. ...........................................................................................................................
Setting Send Restriction ........................................................................................................................
Setting Reception Restriction ................................................................................................................
Unknown Number Reception .................................................................................................................
8-16
8-17
8-17
8-18
8-18
8-19
8-19
8-20
8-20
8-21
8-21
8-21
Unusable Time ................................................................................................................................................. 8-23
Account Management ...................................................................................................................................... 8-25
8-1
Fax Settings > Default fax settings
Default fax settings
This section explains the fax settings in the system menu.
Operation method
1
Display the screen.
2
Select a function.
Select the [System Menu/Counter] key.
1 Displays the System Menu items.
System Menu
1
Quick Setup Wizard
Counter
Cassette/MP Tray Settings
Common Settings
Home
Copy
Send
Document Box/USB Drive
FAX
Printer
2
Report
1/2
3 Displays setting items
Select the key of a function to display
the setting screen.
4 Returns to the previous screen.
Close
m01010101
Status
2 Scrolls up and down when the list of
values cannot be displayed in its
entirety on a single screen.
Date/Timer/Energy Saver
Date/Time:
Change
Date Format:
Change
Time Zone:
Change
Auto Panel Reset:
Change
Auto Error Clear:
Change
Panel Reset Timer:
Change
Low Power Timer:
Change
Sleep Timer:
Change
3
1/2
Close
m02015701
Status
3
4
Configure the function.
1 Enter a setting by selecting it.
'DWH7LPHU(QHUJ\6DYHU 7LPH=RQH
2 Accepts the settings and exits.
6HWWLPH]RQH
6HOHFWWKHORFDWLRQQHDUHVW\RX
7LPH=RQH
1
,QWHUQDWLRQDO'DWH/LQH:HVW
6DPRD
8QLYHUVDO&RRUGLQDWHG7LPH
+DZDLL
$ODVND
%DMD&DOLIRUQLD
&DQFHO
2
2.
P
6WDWXV
3
8-2
3 Returns to the previous screen without
making any changes.
Fax Settings > Default fax settings
NOTE
If user login administration is enabled, you can only change the settings by logging in with administrator privileges or
as a user with privileges to configure this setting.
The factory default login user name and login password are set as shown below.
Model Name
Login User Name
Login Password
2507ci
2500
2500
3207ci
3200
3200
4007ci
4000
4000
5057i/5007ci
5000
5000
6057i/6007ci
6000
6000
If function default settings have been changed, the [Reset] key can be selected in each function screen to
immediately change the settings.
Refer to System Menu Settings on the following page and configure as needed.
8-3
Fax Settings > Default fax settings
System Menu Settings
Settings for the fax function in the system menu are shown below.
NOTE
For settings other than fax settings, refer to the following:
Machine’s Operation Guide
Item
Quick Setup Wizard
Description
Reference
Page
Configures settings for the machine in a wizard format.
—
FAX Setup
Configures fax settings in a wizard format.
2-12
Power Off Setup
Set the mode whether display a confirmation message in power
supply off.
2-13
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 4 and
multipurpose tray.
8-5
Common Settings
Configures overall machine operation.
8-6
Document Box/USB Drive
Configures settings related to the FAX Box, Polling Box and FAX
Memory RX Box.
8-8
For details on FAX Box, refer to the following:
FAX Box Function (page 5-17)
For details on Polling Box, refer to the following:
Polling Communication (page 5-29)
For details on FAX Memory RX Box, refer to the following:
FAX Memory RX Box (page 5-36)
FAX
Configures settings for fax functions.
8-8
Report
Print reports to check the machine settings and status, or set
various reports for checking the results of sending and receiving.
8-14
Edit Destination
Configures Address Book and One Touch Key settings. For
details on Address Book, refer to the following:
—
Adding a Destination (Address Book) (page 2-16)
For details on One Touch Key, refer to the following:
Adding a Destination on One Touch Key (page 2-25)
Date/Timer/Energy Saver
Set the date and time for the location where you use the
machine.
For details, refer to the following:
—
Setting Date and Time (page 2-15)
This feature sets a time period during which the machine will not
print received faxes. For details, refer to the following:
Unusable Time (page 8-23)
Adjustment/Maintenance
Adjust printing quality and conduct machine maintenance.
8-4
8-14
Fax Settings > Default fax settings
Cassette/MP Tray Settings
Select paper size and media type for Cassette 1 to 5.
Cassette1 (to 5)
[System Menu/Counter] key > [Cassette/MP Tray Settings] > [Cassette1 (to 5)]
Item
Paper Size*3
Description
Set the paper size to load in Cassette 1 (to Cassette 5)*1.
IMPORTANT: Specify the settings as follows for the cassette that you want to use
for fax reception.
Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
Set the media type to load in Cassette 1 (to Cassette 5)*1.
Media Type
Value: Plain, Rough, Vellum, Recycled, Preprinted*2, Bond, Cardstock*3, Color,
Prepunched*2, Letterhead*2, Envelope*3, Thick, High Quality or Custom 1-8
*1 The cassette tray displayed varies depending on the installation status of the optional paper feeder.
*2 Cannot be used to receive faxes. If set to FAX Exclusive Paper Source, it will not be displayed.
*3 Cannot be set for the optional Large Capacity Feeder (1,500-sheet × 2) or Side Feeder (3,000-sheet × 1).
MP Tray Setting
[System Menu/Counter] key > [Cassette/MP Tray Settings] > [MP Tray Setting]
Item
Paper Size
Description
Set the paper size for multipurpose tray.
IMPORTANT: Specify the settings as follows for the cassette that you want to use
for fax reception.
Inch models: [Auto] > [Inch]
Metric models: [Auto] > [Metric]
Media Type
Set the media type for multipurpose tray.
Value: Plain, Transparency*1, Rough, Vellum, Labels, Recycled, Preprinted*1, Bond,
Cardstock, Color, Prepunched*1, Letterhead*1, Envelope, Thick, Coated, High
Quality, Index Tab Dividers*1, Custom 1-8
*1 Cannot be used to print received faxes.
8-5
Fax Settings > Default fax settings
Common Settings
Configures overall machine operation.
Sound
[System Menu/Counter] key > [Common Settings] > [Sound]
Item
Buzzer
Description
Set options for buzzer sound during the machine operations.
Job Finish
Emit a sound when a job is normally completed.
Value: Off, On, FAX Reception Only
FAX Speaker Volume
Adjust the volume of the speaker.
Speaker Volume: Volume of the built-in speaker when the line is connected by
selecting On Hook key.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)
FAX Monitor Volume
Adjust the volume of the monitor.
Monitor Volume: Volume of the built-in speaker when the line is connected without
selecting On Hook key such as in memory transmission.
Value: [1] (Minimum), [2], [3] (Medium), [4], [5] (Maximum), [0] (Mute)
Paper Output
[System Menu/Counter] key > [Common Settings] > [Paper Output]
Item
Description
FAX Port 1
Set the output tray for printing of receiving faxes.*1
FAX Port 2*2
Value:
with optional job separator
• Inner Tray: Outputs to the Inner Tray of the machine.
• Job Separator Tray: Outputs to the Job Separator.
with optional 1,000-Sheet Finisher
• Job Separator Tray: Outputs to the Job Separator.
• Finisher Tray: Outputs to the Finisher Tray of the optional Document
Finisher.
with optional 4,000-sheet Finisher/100-sheet Staple Finisher
• Job Separator Tray: Outputs to the Job Separator.
• Tray A: Delivery to the Tray A of the optional Document Finisher.
• Tray B: Delivery to the Tray B of the optional Document Finisher.
with optional Mailbox
• Job Separator Tray: Outputs to the Job Separator.
• Tray A: Delivery to the Tray A of the optional Document Finisher.
• Tray B: Delivery to the Tray B of the optional Document Finisher.
• Tray 1 to 7: Delivery to tray 1 to 7 (tray 1 is the uppermost tray) of the optional
Mailbox.
*1 When an Inner Finisher is installed with the machine, this function is not displayed.
*2 This function is displayed when 2 optional FAX Kits (Dual FAX option) are installed.
8-6
Fax Settings > Default fax settings
Function Defaults
[System Menu/Counter] key > [Common Settings] > [Function Defaults]
Item
FAX TX Resolution
Description
Select the default scanning resolution.
Value: 600x600dpi, 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi
Fine, 200×100dpi Normal
i-FAX Subject/Body*1
Set the subject and body automatically entered (default subject and body) when
sending the scanned originals by i-FAX.
Value:
Subject: Up to 60 characters can be entered.
Body: Up to 500 characters can be entered.
Continuous Scan (FAX)
Set the continuous scan defaults.
Value: Off, On
*1 This function is displayed when the optional Internet FAX Kit is installed.
Display Status/Log
[System Menu/Counter] key > [Common Settings] > [Display Status/Log]
Item
Display FAX Log
Description
Set the display method of the Status/Log.
Value: Show All, Hide All
Function Key Assignment
[System Menu/Counter] key > [Common Settings] > [Function Key Assignment]
Item
Function Key 1
Function Key 2
Function Key 3
Description
Assign a function to each function key.
Value: None, Copy, Send, FAX Server, FAX, Custom Box, Job Box, USB Drive,
FAX Box, FAX Memory RX Box, Send to Me (E-mail), Send to Me from Box (Email), Internet Browser, ID Card Copy, Program*1, Application*2
NOTE
You can select the functions to be displayed for [All], [Application], [Program] and
[Others].
*1 The registered program will be displayed.
*2 The running application will be displayed.
Show Power Off Message
[System Menu/Counter] key > [Common Settings] > [Show Power Off Message]
Item
Show Power Off Message
Description
Set the mode whether display a confirmation message in power supply off.
Value: Off, On
8-7
Fax Settings > Default fax settings
Document Box/USB Drive
Configures settings for the FAX Memory RX Box.
FAX Memory RX Box
[System Menu/Counter] key > [Document Box/USB Drive] > [FAX Memory RX Box]
Item
FAX Memory RX
Description
Configure whether to save the received faxes one into the FAX Memory RX Box.
Value: Off, On
FAX
Settings related to the fax function can be configured.
TX/RX Common
[System Menu/Counter] key > [FAX] > [TX/RX Common]
Item
Description
Encryption Key
Registration
This is used to register an encryption key for encrypted communication.
FAX Remote Diagnosis
If a problem arises with this machine and you contact our service representative, this
feature enables our Service Center computer to access the machine over the phone
and check the machine’s status or look for problems.
NOTE: To use Remote Diagnostics, you must first sign an agreement with our
service representative and register a Predetermined ID on the machine. For more
information, contact your Service Representative or Authorized Service Center.
Value: On, Off
Remote Diagnostics
ID
The fax will be deleted. (page 5-37)
If you have turned on Remote Diagnostics, enter the predetermined ID.
Value: 0000 - 9999
8-8
Fax Settings > Default fax settings
Transmission
[System Menu/Counter] key > [FAX] > [Transmission]
Item
Basic
Description
Local FAX
Name (Port
1)
Local FAX
Name Entry
Local FAX
Name (Port
2)*1
Local FAX
Name Entry
Register the local FAX name printed in the transmit terminal identification
(TTI) area.
NOTE: If two fax kits are installed and two telephone lines are used,
TTI information can be registered for each line.
Settings specified in Local FAX Name Entry (Port 1) are applied to
Internet fax.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
TTI
The transmit terminal identification (TTI) is the information about the sending
machine (transmit terminal) that is printed by the receiving machine on the
received fax. The information includes the date and time of transmission,
number of pages sent, name and fax number. This machine enables the user
to select if the TTI is printed out on the fax on the receiving system.
Regarding the location of the information to be printed, you can select inside
or outside of the page image being sent.
Value: Off, Outside, Inside
NOTE: Normally, the Local FAX Name is printed in the transmit
terminal identification (TTI). However, when job accounting is enabled
and an Account ID is entered when a fax is sent, you can enable a
setting to have the Account Name or Local FAX Name, whichever was
selected, be printed.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
Account as Local FAX Name
Select whether or not to use account name as local FAX name.
Value: Off, On
Retry Times
The number of retry times can be changed.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
8-9
Fax Settings > Default fax settings
Item
FAX
Local FAX Number 1
Local FAX Number 2*1
Description
Register the local FAX number printed in the transmit terminal identification
(TTI) area.
If you have already registered a number, the current registered number is
displayed.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
Dialing Mode (Port 1)
(Inch version only)
Dialing Mode (Port 2)*1
(Inch version only)
Select the telephone line according to the type you are contracted with.
Please note that selecting a wrong telephone line will prevent you from
sending fax.
Value: Tone(DTMF), Pulse(10PPS)
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
Local FAX ID
Register the local FAX ID.
This item is included in the Quick Setup Wizard.
Quick Setup Wizard (page 2-12)
NOTE: The Local FAX ID is used for transmission limit purposes.
Transmission Restriction (page 8-15)
ECM TX (Port1)
ECM TX (Port2)*1
Set whether ECM TX is performed.
ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other
conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly
longer than when [Off] is selected.
TX Start Speed (Port1)
TX Start Speed (Port2)*1
Set the TX Start Speed.
When communication conditions are bad, the fax may not be transmitted
correctly. In that case, set a lower TX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
Always Cont Scan w/Platen
When scanning faxes on the platen, turn on Continuous Scan.
Value: On, Off
*1 This function is displayed when 2 optional FAX Kits (Dual FAX option) are installed.
8-10
Fax Settings > Default fax settings
Reception
[System Menu/Counter] key > [FAX] > [Reception]
Item
Basic
Media Type
Description
Specify the paper type to be used for print output of the received fax.
Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond,
Cardstock, Color, Envelope, Thick, Coated, High Quality, Custom 1-8
Media Type for Print Output (page 4-6)
NOTE
If FAX exclusive paper source is set, paper is fed from the cassette set as
the FAX exclusive paper source.
FAX Exclusive Paper Source (page 8-11)
FAX Exclusive Paper
Source
Set fax exclusive paper cassettes.
Cannot select the cassettes below.
• Paper Size is set to other than Auto.
• Media Type is set to Preprinted, Prepunched, Letterhead.
Value: Cassette 1 to 5
FAX Exclusive Paper Source (page 4-7)
NOTE
For FAX related reports, paper is fed from the cassette set as the FAX
exclusive paper source.
Multipurpose Tray
You can select whether to use the MP tray paper when printing out the
received fax.
Value: Off, On
Multipurpose Tray (page 4-7)
Reduced RX Size
When the reception size is larger than the paper size, you can reduce the
print size.
Value: Off, On
Reduced RX Size (page 4-7)
Reception Date/Time
Reception Date/Time function adds the reception date/time, sender
information and number of pages on the top of each page when the
received fax is printed out. It is useful for confirming the time of reception if
the fax is from a different time zone.
Value: Off, On
Reception Date/Time (page 4-8)
Duplex Printing
When received multiple pages of data are the same width, they can be
printed out on both sides of paper having the same width as the data.
Value: Off, On
Duplex Printing (page 4-8)
2 in 1 Printing
When you receive a multi-page Statement or A5 size original, this function
prints 2 pages of the original at a time on one Letter or A4 size sheet of
paper.
Value: Off, On
2 in 1 Print (page 4-8)
8-11
Fax Settings > Default fax settings
Item
FAX
Rings(Normal)
Description
If the reception method is fax automatic reception, the number of rings until
the machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
Rings (TAD)
If the reception method is FAX/Answering Machine Auto Switch Reception,
the number of rings until the machine answers a call can be changed as
needed.
NOTE
This setting does not appear in some regions.
Rings(FAX/TEL)
If the reception method is FAX/TEL Auto Switch Reception, the number of
rings until the machine answers a call can be changed as needed.
NOTE
This setting does not appear in some regions.
RX Setting
Select the reception mode.
Value: Auto (Normal), Auto (FAX/TEL), Auto (TAD), Manual, Auto (DRD)
If Auto (DRD) is selected, select the DRD Pattern.
Value: Pattern 1 (Normal Ring), Pattern 2 (Double Ring),
Pattern 3 (Short-Short-Long), Pattern 4 (Short-Long-Short)
DRD reception mode is available for some countries.
FAX Reception (page 4-2)
Manual Reception (page 4-4)
DRD Reception (Available for some countries.) (page 5-46)
Remote SW Dial
To start fax reception by operation from the connected telephone set, use the
following operation.
Value: 00 - 99
Remote Switch Function (page 5-50)
Reception Port*1
You can make one of the 2 phone lines a receive-only line.
Value: Off, Port 1, Port 2
Reception Port Selection (page 9-3)
ECM RX (Port1)
ECM RX (Port2)*1
Set whether ECM RX is performed.
ECM is a communication mode specified by the ITU-T (International
Telecommunication Union) that retransmits data when an error occurs. Fax
machines that have ECM mode check for errors as they communicate,
preventing distortion of the image due to noise on the line and other
conditions.
Value: On, Off
NOTE
When there is a large amount of noise on the line, communication may take slightly
longer than when [Off] is selected.
RX Start Speed (Port1)
RX Start Speed (Port2)*1
Change the RX Start Speed.
When communication conditions are bad, the fax may not be received
correctly. In that case, set a lower RX Start Speed.
Value: 9600bps, 14400bps, 33600bps
NOTE
Normally this should be used with the default setting.
8-12
Fax Settings > Default fax settings
Item
Description
Encrypted Reception
Turns on reception by encrypted communication.
Value: Off, On
If turned on, select the encryption key.
The fax will be deleted. (page 5-37)
*1 This function is displayed when 2 optional FAX Kits (Dual FAX option) are installed.
TX/RX Restriction
[System Menu/Counter] key > [FAX] > [TX/RX Restriction]
This function allows you to send or receive originals only when communication requirements are met.
Transmission Restriction (page 8-15)
RX/Forward Rules
[System Menu/Counter] key > [FAX] > [RX/Forward Rules]
When you have received a fax, you can forward the received image to other faxes and computers or specify a number of
copies.
Memory Forwarding (page 5-2)
New Destination Entry(FAX)
[System Menu/Counter] key > [FAX] > [New Destination Entry(FAX)]
Item
New Destination
Entry(FAX)*1
Description
Select whether to permit direct entry of destination. When this option is set to
[Prohibit],
you cannot enter the destination directly.
Value: Permit, Prohibit
*1 If [Prohibit] is set for new destination entry in [Send] in system menu, this option is grayed out and this option cannot
be set.
Quick Setup Registration
[System Menu/Counter] key > [FAX] > [Quick Setup Registration]
Item
Quick Setup Registration
Description
Select the functions to be registered for Quick Setup.
Six keys of the Quick Setup screen are allocated to typical functions but can be
changed as necessary.
Six items in the following options are available.
Value: Original Size, 2-sided/Book Original*1, Sending Size, Original
Orientation, Density, Original Image, FAX TX Resolution, Zoom, Continuous
Scan
*1 This is "Book original" if the optional document processor is not installed.
8-13
Fax Settings > Default fax settings
Report
Print reports to check the machine settings and status, or set various reports for checking the results of sending and
receiving.
Report Print
[System Menu/Counter] key > [Report] > [Print Report]
Item
Status Page
Description
A status page provides the current status of machine. FAX-related information
includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print
it out as necessary.
Status Page (page 7-11)
Admin Report Settings
[System Menu/Counter] key > [Report] > [Admin Report Settings]
Item
Outgoing FAX Report
Description
An activity report is printed out automatically after every 50 faxes sent.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-10)
Incoming FAX Report
An activity report is printed out automatically after every 50 faxes received.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-10)
Result Report Setting
[System Menu/Counter] key > [Report] > [Result Report Setting]
Item
Send Result Report
Description
Each time you send a fax, you can print a report to confirm whether the fax was sent
successfully.
Send Result Reports (page 7-7)
FAX RX Result Report
When a fax is received, you can be notified by receipt result report.
FAX RX Result Reports (page 7-9)
Job Finish Notice Setting
Attaches sent images to job finish notices.
Value: Do Not Attach Image, Attach Image
RX Result Report Type
Fax receipt can also be notified by e-mail instead of checking the receipt result report.
Reporting FAX Receipt Result by E-mail (page 7-12)
Adjustment/Maintenance
[System Menu/Counter] key > [Adjustment/Maintenance]
Adjust printing quality and conduct machine maintenance.
Item
Density Adjustment
FAX
Description
Adjust density.
Adjust the FAX scan density to darker or lighter. Adjustment can be made in 7 levels.
Value: -3 (Lighter), -2, -1, 0 (Normal), +1, +2, +3 (Darker)
8-14
Fax Settings > Transmission Restriction
Transmission Restriction
This function allows you to send or receive originals only when communication requirements are met. Using this function
can limit other parties with which you can communicate.
Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission
limit in advance. When the machine sends or receives originals, you do not need to perform a special operation for this
particular function, and you can operate the machine normally. When sending or receiving has actually started, the
machine correctly conducts transmission that meets communication requirements, but when the transmission does not
meet the requirements, the machine indicates an error. This mode also allows you to set a [Reject List] for Reception
Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX
Number is not registered are rejected. (You can select whether reception from a party whose local fax number is not
registered is allowed or rejected in "Unknown Number Reception".)
Unknown Number Reception (page 8-21)
NOTE
Before using transmission restriction, be sure to read the following prerequisites,
communication establishing requirements, and reception rejection requirements thoroughly,
and consult with the other parties with which you communicate.
Prerequisites
Send
Restrictions
•
Register Permitted FAX numbers or
Permitted ID numbers.*1
Communication Establishing
Requirements
•
The recipient’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
Registering Permit ID No. (page 8-19)
•
Send restriction settings are specified in
[Permit List + Address Book] in Send
Restrictions.
The recipient’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
When the number was dialed
using the Address Book or
One Touch Key, the last 4
digits of the dialed number
match the last 4 digits of the
recipient’s Local FAX Number.
(Excludes manual
transmissions.)
•
The sender’s Local FAX
Number matches a Permitted
FAX No. registered on the
machine.
Registering Permit ID No. (page 8-19)
•
Reception restriction settings are specified
in [Permit List + Address Book] in
Reception Restrictions.
The sender’s Local FAX ID
matches a Permitted ID
registered on the machine.
•
A fax number that matches the
last 4 digits of the sender’s
Local FAX Number is
registered in the Address Book
on this machine.
Registering Permit FAX No. (page 8-16)
•
Setting Send Restriction (page 8-21)
Reception
Restrictions
•
Register the Local FAX Numbers or Local
FAX IDs of other parties.
•
Register Permitted FAX numbers or
Permitted ID numbers.*2
Registering Permit FAX No. (page 8-16)
•
Setting Reception Restriction (page 8-21)
•
Register the Local FAX Numbers or Local
FAX IDs of other parties.
*1 If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the recipient,
sending is not rejected.
*2 If there is neither a Permitted FAX No. nor a Permitted ID No. registered for the sender, reception is not rejected.
8-15
Fax Settings > Transmission Restriction
Reception Rejection
Requirements
Prerequisites
Reception
Rejection
•
Register Reject FAX numbers.*1
Registering Reject FAX No. (page 8-18)
•
Reception restriction settings are specified
in [Reject List] in Reception Restrictions.
•
The sender’s Local FAX
Number is not registered.
•
The sender’s Local Fax
Number matches a Reject FAX
No. registered on the machine.
Setting Reception Restriction (page 8-21)
*1 If there are no Reject FAX numbers registered, calls are only rejected from senders whose
Local FAX Numbers (Indicates local FAX information entries, not the actual line numbers.)
are not registered.
Registering Permit FAX No.
NOTE
Up to 50 Permit FAX numbers can be registered.
1
Display the screen.
2
Add a permit fax number.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit No. List" [Add/
Edit]
1 Select [Add].
2 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered.
NOTE
Select [Pause] to insert a pause (-) between numbers.
Select [Space] to enter a space.
Use [<] or [>] to move the cursor.
Selecting [Backspace] deletes the character to the left of the cursor.
3 Select [OK].
3
To register another permit fax number, repeat Steps 2-1 to 2-3.
8-16
Fax Settings > Transmission Restriction
Changing Permit FAX No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit No. List" [Add/
Edit]
1 Select [Detail] for Permit FAX No. you want to change, and enter the new number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit FAX No. (page 8-16)
2 [OK] > [Yes]
The registration is changed.
Deleting Permit FAX No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit No. List" [Add/
Edit]
1 Select Permit FAX No. you want to delete, and select [Delete].
2 Select [Yes].
The registration is deleted.
8-17
Fax Settings > Transmission Restriction
Registering Reject FAX No.
NOTE
Up to 50 Reject FAX numbers can be registered.
1
Display the screen.
2
Add a Reject FAX No.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Reject No. List" [Add/
Edit]
1 Select [Add].
2 Use the numeric keys to enter Reject FAX No. Up to 20 digits can be entered.
NOTE
Select [Pause] to insert a pause (-) between numbers.
Select [Space] to enter a space.
Use [<] or [>] to move the cursor.
Selecting [Backspace] deletes the character to the left of the cursor.
3 Select [OK].
3
To register another Reject FAX No., repeat Steps 2-1 to 2-3.
Changing Reject FAX No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Reject No. List" [Add/
Edit]
1 Select [Detail] for Reject FAX No. you want to change.
2 Enter the new number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Reject FAX No. (page 8-18)
3 [OK] > [Yes]
The registration is changed.
8-18
Fax Settings > Transmission Restriction
Deleting Reject FAX No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Reject No. List" [Add/
Edit]
1 Select Reject FAX No. you want to delete, and select [Delete].
2 Select [Yes].
The registration is deleted.
Registering Permit ID No.
NOTE
Up to 25 Permit ID numbers can be registered.
1
Display the screen.
2
Add a Permit ID No.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit ID List" [Add/Edit]
1 Select [Add].
2 Use [+]/[-] or the numeric keys to enter Permit ID No. (0000 to 9999).
3 Select [OK].
3
To register another Permit ID No., repeat Steps 2-1 to 2-3.
8-19
Fax Settings > Transmission Restriction
Changing Permit ID No.
1
Display the screen.
2
Changing
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit ID List" [Add/Edit]
1 Select [Detail] for Permit ID No. you want to change.
2 Enter the new number.
NOTE
For the procedure for entering a number, refer to the following:
Registering Permit ID No. (page 8-19)
3 [OK] > [Yes]
The registration is changed.
Deleting Permit ID No.
1
Display the screen.
2
Deleting
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Permit ID List" [Add/Edit]
1 Select Permit ID No. you want to delete, and select [Delete].
2 Select [Yes].
The registration is deleted.
8-20
Fax Settings > Transmission Restriction
Setting Send Restriction
Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as
well as the ones registered in the Address Book. To change the sending restriction, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "TX Restriction" [Change]
To not use the sending restriction, select [Off].
To restrict the other parties to which you send originals only to the ones registered in Permit
FAX No. and Permit ID No. as well as the ones registered in the Address Book, select [Permit
List + Address Book].
Setting Reception Restriction
Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No.
and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction
so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not
registered are rejected. (You can select whether reception from a party whose local fax number is not registered is
allowed or rejected in “Unknown Number Reception”.)
Unknown Number Reception (page 8-21)
To change the reception restriction, follow the steps below.
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "RX Restriction" [Change]
To not use the reception restriction
Select [Off] > [OK]
To restrict the other parties from which you receive originals only to the ones
registered in Permit FAX No. and Permit ID No. as well as the ones registered in the
Address Book
Select [Permit List + Address Book] > [OK]
To block incoming faxes from senders registered in Reject FAX No.
Select [Reject List] > [OK]
Unknown Number Reception
Select whether to receive the fax of that the number is unknown when [Reject List] is set for Reception Restriction.
To change the reception restriction for the unknown fax number, follow the steps below.
1
Display the screen.
[System Menu/Counter] key > [FAX] > "TX/RX Restriction" [Next] > "Unknown No. Reception"
[Change]
8-21
Fax Settings > Transmission Restriction
2
Configure the function.
To receive faxes from the unknown number
Select [Permit] > [OK]
To reject faxes from the unknown number
Select [Reject] > [OK]
8-22
Fax Settings > Unusable Time
Unusable Time
This feature sets a time period during which the machine will not print received faxes.
IMPORTANT
When Unusable Time is set, in addition to fax printing, all other printing operations
are prohibited during the unusable time period, including printing of copy jobs and
printer jobs, and printing from USB Drive.
Faxes and print jobs received during the unusable time period are printed after the
unusable time period ends, or when the unusable time period is temporarily canceled.
NOTE
If user login administration is enabled, you can only change the settings by logging in with
administrator privileges or as a user with privileges to configure this setting.
The factory default login user name and login password are set as shown below.
Model Name
Login User Name
Login Password
2507ci
2500
2500
3207ci
3200
3200
4007ci
4000
4000
5057i/5007ci
5000
5000
6057i/6007ci
6000
6000
1
Display the screen.
2
Configure the function.
[System Menu/Counter] key > [Date/Timer/Energy Saver] > "Unusable Time" [Change]
Set the unusable time
Select [On] and use [+] or [-] to enter the start time and end time.
NOTE
If the same time is set as the start time and end time, you cannot use all day.
Set the cancel code
Specify the code to temporarily cancel the unusable setting during unusable time.
1 Select [Unlock code].
2 Enter Unlock Code (0000 to 9999).
3 Select [OK].
4 [OK] > [OK]
8-23
Fax Settings > Unusable Time
NOTE
To use the machine temporarily during unusable time, enter the Unlock Code and select
[Login].
8-24
Fax Settings > Account Management
Account Management
Account management is user management that specifies the users who can use the machine and job accounting that
controls the usage per account. In user accounting, up to 1,000 users can be managed using User ID and Password.
In job accounting, the status of fax use per account can be known for up to 1,000 accounts for sending of originals and
making communication reservation after entering Account ID. For each management method, refer to the following:
Machine’s Operation Guide
It will be necessary to log in if user management or department management are enabled.
For the method for logging in, refer to the following:
Login/Logout (page 3-17)
Description of User Accounting
Item
Description
Registration of User
Register user access privileges, User ID and Password.
Enable/Disable User
accounting
Enable User accounting.
NOTE
Machine’s Operation Guide
Description of Job Accounting
Item
Description
Registration of Account
Register Account Name and Account ID. Up to 8 digits can be
entered.
Enable/Disable job
accounting
Enable job accounting.
FAX send restriction
Restricts the number of fax sheets that can be sent. You can
prohibit the use of this sending function or cancel the sending
restriction.
Fax port restriction*1
Restricts the ports used.
Counting of the
number of used sheets
You can reset the counting, referring to the number of fax sheets
to be sent and the time required for sending fax by all the
accounts or by account.
Print of Accounting
Report
You can print the printed and sent page numbers that have been
counted by all the accounts.
*1 This function is displayed when 2 optional FAX Kits (Dual FAX option) are installed.
NOTE
Machine’s Operation Guide
8-25
Fax Settings > Account Management
Communication modes subject to job accounting
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC (Destinations include FAX and i-FAX destinations.)
•
i-FAX Transmission
•
Transmission from the document box
Restriction of use function
When you have enabled job accounting, you need to enter an Account ID when performing the
following operations.
•
Normal transmission
•
Delayed transmission
•
Broadcast transmission
•
Sub address transmission
•
Output from FAX Box
•
Encrypted transmission
•
Manual send when dialed from this machine to the receiving system
•
Polling reception
•
Sending Faxes from PC (Destinations include FAX and i-FAX destinations.)
•
i-FAX Transmission
•
Transmission from the document box
IMPORTANT
You can use ‘Make a call’, ‘Checking FAX Job History’ and ‘Communication Control
Report Output’ functions without entering an Account ID or Administrator No.
When job accounting has been enabled, batch transmission function works only for
communication to be performed for the same Account ID. The communication to be performed
with a different Account ID is not conducted as a batch transmission.
Normally, the Local FAX Name is printed in the transmit terminal identification (TTI). However,
when job accounting is enabled and an Account ID is entered when a fax is sent, you can
enable a setting to have the Account Name or Local FAX Name, whichever was selected, be
printed.
Account as Local FAX Name (page 8-9)
8-26
9
Optional Equipment
This chapter introduces the optional equipment available for the FAX kit.
Internet FAX Kit(A) "Internet FAX Kit" .................................................................................................................. 9-2
Dual FAX.............................................................................................................................................................. 9-3
Dual FAX Settings...................................................................................................................................... 9-3
Reception Port Selection ........................................................................................................................... 9-3
Job Accounting Port Restrictions ............................................................................................................... 9-4
9-1
Optional Equipment > Internet FAX Kit(A) "Internet FAX Kit"
Internet FAX Kit(A) "Internet FAX Kit"
You can use Internet FAX on this machine.
Internet Faxing (i-FAX) (page 10-1)
9-2
Optional Equipment > Dual FAX
Dual FAX
Installing 2 optional FAX Kits (Dual FAX option) allows you to use 2 phone lines. This reduces the time until faxes are
sent to all the recipients in tasks such as sequential broadcast transmissions to multiple recipients. Also, because you
can then send and receive simultaneously, there will be fewer occasions when you cannot receive a fax during fax
transmission.
Dual FAX Settings
Specifying the settings for the second line.
Transmission (page 8-9)
Reception Port Selection
You can make one of the 2 phone lines a receive-only line.
1
Display the screen.
2
Configure the settings.
[System Menu/Counter] key > [FAX] > "Reception" [Next] > "FAX" [Next] >
"Reception Port" [Change]
1 Select a receive-only port. If you do not want to set up a receive-only port, select [Off].
2 Select [OK].
9-3
Optional Equipment > Dual FAX
Job Accounting Port Restrictions
If job accounting is enabled, you can restrict access so that departments can only use one port.
1
Display the screen.
1 [System Menu/Counter] key > [User Login/Job Accounting]
NOTE
If the user authentication screen appears, enter your login user name and login
password and select [Login].
The factory default login user name and login password are set as shown below.
Model Name
Login User Name
Login Password
2507ci
2500
2500
3207ci
3200
3200
4007ci
4000
4000
5057i/5007ci
5000
5000
6057i/6007ci
6000
6000
2 "Job Accounting Setting" [Next] > "Job Accounting (Local)"[Next] >
"Accounting List" [Add/Edit] > [Add] > "FAX Port Restriction" [Change]
2
Configure the settings.
[Off], [Use Port 1 Only], or [Use Port 2 Only] > [OK]
For detailed information on restrictions and job accounting, refer to the following:
Machine’s Operation Guide
9-4
10
Internet Faxing (i-FAX)
This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit.
What is i-FAX? ................................................................................................................................................... 10-2
i-FAX Settings .................................................................................................................................................... 10-5
Accessing Embedded Web Server RX .................................................................................................... 10-5
i-FAX Default Settings.............................................................................................................................. 10-6
i-FAX transmission procedure .......................................................................................................................... 10-10
Checking the Send Status ..................................................................................................................... 10-12
i-FAX Reception ............................................................................................................................................... 10-13
10-1
Internet Faxing (i-FAX) > What is i-FAX?
What is i-FAX?
The i-FAX function sends and receives faxes via the Internet without using a phone line.
The main features of i-FAX are:
•
It reduces communication costs since it does not use a phone line.
•
Address books (on this machine or on a computer) can be used to specify destinations.
•
Faxes can be sent to multiple recipients simultaneously.
•
Memory forwarding can be used to forward faxes received by this machine to multiple recipients as Internet faxes.
Memory Forwarding (page 5-2)
•
E-mail notification of transmission results
•
Direct SMTP is supported, which enables direct communication (without going through a mail server) with a machine
that supports Internet fax and is connected via LAN. Real time transmission and reception are possible.
Example of sending i-FAX
Mail Server
Mail Server
E-Mail: AOFFICE@XXX.COM This machine
IP address: xxx.xxx.xxx.xxx
Internet
E-Mail: BOFFICE@XXXX.COM
Internet Fax
LAN
Direct SMTP
IP address: xxx.xxx.xxx.xxx
i-FAX Transmission Flowchart
The procedure for sending an i-FAX is shown below.
Scan the original on this machine.

Send the fax to the recipient’s E-mail address.

The mail server receives the fax.

The recipient’s fax machines download the fax from the mail server.
NOTE
When Direct SMTP is used, communication does not go through a mail server, and thus a document scanned on your
machine is sent directly to the destination Direct SMTP compliant machine.
10-2
Internet Faxing (i-FAX) > What is i-FAX?
i-FAX Reception Flowchart
The procedure for receiving an i-FAX is shown below.
Another fax machine sends a fax to this machine’s E-mail address.

The mail server receives the fax.

This machine downloads the fax from the mail server.

This machine prints the received fax.
NOTE
When Direct SMTP is used, communication does not go through a mail server, and thus your machine directly
receives and prints a document sent from another fax machine.
Notes on Using i-FAX
To use i-FAX, you must connect this machine to a computer using a network cable and specify the network settings.
i-FAX Settings on page 10-5
•
If you cannot successfully send an i-FAX to the recipient, you normally receive an E-mail error message from the
server. However, in some cases problems can arise such that you do not receive the error message. For important
faxes, you should contact the recipient to check whether the fax was successfully received.
•
Due to the low level of security in Internet communication, important documents should be faxed over a direct
telephone line.
•
Communication over the Internet may take some time due to network congestion or communication faults. Urgent
faxes should be sent over a direct telephone line.
•
Because Internet faxing sends the faxed originals as files attached to an E-mail message, you cannot communicate
directly with the recipient.
•
You cannot have a telephone conversation via the Internet.
•
The resolution, compression mode and paper sizes that you can use for transmissions are dependent on the
performance of the receiving machine. Check the specifications of the receiving machine before sending the fax. If
you do not know the specifications of the receiving machine, the recommended transmission settings are a resolution
of 200 × 200 dpi, the MH compression mode and a paper size of A4.
•
If only Direct SMTP, which does not go through a mail server, will be used, the SMTP settings / POP3 server settings
in the i-FAX settings are not necessary.
Functions not available when sending an i-FAX
The following functions are not available when sending an i-FAX. They are available when sending a normal fax.
•
Delayed transmission
•
Encrypted transmission
•
Direct transmission
•
Sub address transmission
•
Polling transmission
•
Send restriction by registering permitted FAX numbers
•
Transmission using ECM communication
•
Send restriction by registering permitted ID numbers
10-3
Internet Faxing (i-FAX) > What is i-FAX?
Functions not available when receiving an i-FAX
The following functions are not available when receiving an i-FAX. They are available when sending a normal fax.
•
Reception using a sub address
•
Polling reception
•
Encrypted reception
•
Reception restriction by registering permitted FAX
numbers
•
Reception restriction by registering permitted ID
numbers
•
Reception rejection by registering reject FAX numbers
Full Mode
This machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the other party’s
machine also supports full mode, you can use transmission confirmation when you send a fax to check that it
successfully reached the recipient’s machine.
When this machine receives an i-FAX
The machine sends reception capacity information in response to a transmission confirmation request from the sender.
Information on the resolutions, compression modes and paper sizes supported by this machine is sent to the sender.
When this machine sends an i-FAX
The machine sends a transmission confirmation to recipients who selected full mode. Transmission confirmation results
sent back by recipients are included in the sent fax report.
For more information on sent fax reports, refer to the following:
Printing Activity Reports (page 7-10)
For more information on setting the conditions for destination machines, refer to the following:
Registering a contact address (i-FAX) (page 2-19)
i-FAX transmission procedure (page 10-10)
10-4
Internet Faxing (i-FAX) > i-FAX Settings
i-FAX Settings
To send and receive Internet faxes, you must first specify the SMTP server and POP3 server settings.
Specify these settings using Embedded Web Server RX on a computer that is connected to this machine via a network.
Refer to the machine’s Operation Guide for information on the network settings.
Accessing Embedded Web Server RX
1
Display the screen.
1 Launch your Web browser.
2 In the address or location bar, enter the machine's IP address or the host name.
Examples: 10.180.81.3/ (for IP address)
MFP001 (if the host name is "MFP001")
The web page displays basic information about the machine and Embedded Web Server
RX as well as their current status.
NOTE
If the screen "There is a problem with this website's security certificate." is displayed,
configure the certificate.
Embedded Web Server RX User Guide
You can also continue the operation without configuring the certificate.
3 Enter the user name and password of the administrator, and click Login.
Setting Administrator User Name, and Password restricts general users' access to pages
other than the Start page. For security purposes, setting the Administrator password is
highly recommended. The default Administrator password is factory-set as ‘Admin’.
4 Click ‘Function Settings’ from the navigation bar on the left to view and set values for that
particular category.
5 Click ‘FAX / i-FAX’.
The Transmit Settings dialog box will appear.
Embedded Web Server RX User Guide
10-5
Internet Faxing (i-FAX) > i-FAX Settings
i-FAX Default Settings
Function Settings > FAX / i-FAX
Use this page to enable the internet faxing.
The settings available on the page are shown below.
Item
Common
Settings
Transmission
Reception
Description
Local FAX Name
Enter the local fax name.
TTI
Selects On or Off whether to send the TTI (Transmit
Terminal Identifier) information to the other party.
TTI Position
Selects the position of the TTI to be printed on the
transmitted documents.
Account as Local FAX
Name
Set to On to use the account name as the local FAX
name. The account name appears in place of the
local FAX name.
Retry Times
Specify the number of redials.
Media Type
Sets the media type for printing the received
documents.
Use MP Tray
Selects whether or not to include the MP
(multipurpose) tray for auto media selection when
printing received documents. When turned [On], the
MP tray will be included as an option for auto media
selection, and when turned [Off], only the cassettes
will be selected.
FAX Exclusive Paper
Source
Set fax exclusive paper cassettes.
Reduced RX Size
When the reception size is larger than the paper size,
you can reduce the print size.
Receive Date/Time
Selects [On] or [Off] whether to print the reception
information such as the received date, the received
time, the transmitting party's information and the
number of transmitted pages on the top of the
received documents.
Duplex Printing
Specifies whether or not to use the Duplex mode.
2in1 Printing
Enables or disables 2 in1 reception.
FAX Settings
Configure settings for FAX.
Embedded Web Server RX User Guide
10-6
Internet Faxing (i-FAX) > i-FAX Settings
Item
i-FAX Settings
Description
TX/RX
i-FAX Protocol*1, *2
Display whether an i-FAX connection is available or
not. Configure i-FAX in [i-FAX (SMTP & POP3)] on
the Protocol Settings page.
SMTP
SMTP Server Name*2
Enter the SMTP server name or SMTP server IP
address. You can enter up to 64 characters.
If you enter the server name, you must specify the IP
address of the DNS server. You can enter the DNS
server IP address in the TCP/IP settings screen.
Machine’s Operation Guide
SMTP Port Number
Set the port number used by SMTP. Normally, 25 is
used.
SMTP Server Timeout
Enter the timeout period in seconds.
Authentication Protocol
Specify whether SMTP authentication will be used or
whether [POP before SMTP] will be used.
POP before SMTP
Timeout
If you selected [POP before SMTP] in the
authentication setting, specify the timeout period in
seconds.
Connection Test
Tests to confirm that the settings on this page are
correct. When the [Test] button is clicked, this
machine tries to connect to the SMTP server.
Domain Restriction
Activate or deactivate to restrict domains. Click the
[Domain List] button to configure. Enter a domain
name that is permitted or rejected. You can also
specify the E-mail addresses.
*1 When Direct SMTP is used, this must always be set.
*2 When Internet FAX is used, this must always be set.
10-7
Internet Faxing (i-FAX) > i-FAX Settings
Item
i-FAX Settings
POP3
Description
Check Interval
Displays the interval, in minutes, for connecting to
the POP3 server to check for incoming e-mails at
specific interval. Specify the interval in the range
from 3 minutes to 60 minutes. The default is 15
minutes.
Run once now
Click [Receive] to immediately connect to the POP3
server and check for incoming E-mail.
Domain Restriction
Activate or deactivate to restrict domains. Click the
[Domain List] button to configure. Enter a domain
name that is permitted or rejected. You can also
specify the
E-mail addresses.
POP3 User Settings
―
E-mail Address*1
Enter the i-FAX address (E-mail address). You can
enter up to 64 characters.
POP3 Server
Name*1
If you enter the server name, you must specify the IP
address of the DNS server. You can enter the DNS
server IP address in the TCP/IP settings screen.
Machine’s Operation Guide
POP3 Port
Number
Sets the port number used by POP3. Normally, 110 is
used.
POP3 Server
Timeout
Enter the timeout period in seconds.
Login User
Name*1
Enter the login name for the user account. You can
enter up to 64 characters.
Login
Password*1
Enter the password for the user account. You can
enter up to 64 characters.
Use APOP
Specify whether to use APOP authentication. To use
APOP authentication, select [On] in this setting.
Connection Test
Runs a test to determine whether the settings
specified in this page are correct.
E-mail Size Limit
Enter the maximum size for E-mails that can be
received in kilobytes. You can set up to 32,767
kilobytes. If 0 is entered, the setting does not limit the
maximum size.
Cover Page
Specify whether the E-mail messages are also
printed. Select [On] to print faxes with a cover page
attached. If the E-mail message includes text, the
text is printed on the cover page.
*1 When Internet FAX is used, this must always be set.
10-8
Internet Faxing (i-FAX) > i-FAX Settings
Item
i-FAX Settings
Transmission
Reception
E-mail Send
Settings
Description
Transmission Type
Allows to choose a method of sending from [Specify
for Each Destination], [Via server - On], and [Via
server - Off (Direct SMTP)].
Direct SMTP Sender
Address*1
Displays the sender address used for E-mails sent
by Direct SMTP from this machine.
Direct SMTP Port
Number
Enter the port number used by Direct SMTP.
Normally, 25 is used.
Direct SMTP Timeout
Sets the timeout time in seconds during which this
device retries to connect to the SMTP server.
Direct SMTP Port
Number
Enter the port number used by Direct SMTP.
Normally, 25 is used.
Direct SMTP Timeout
Sets the timeout time in seconds during which this
device retries to connect to the SMTP server.
E-mail Size Limit
Enter the maximum size of E-mail that can be sent in
Kilobytes. When the value is 0, the limitation for Email size is disabled.
Sender Address*2
Displays the sender address used for E-mails sent
from this machine. Set in [E-mail Address] in POP3
User Settings.
Signature
Displays the signature to be inserted in the end of the
E-mail body. Set on the [E-mail Settings] page.
Function Default
The default settings can be changed in [Common/
Job Default Settings] page.
*1 When Direct SMTP is used, this must always be set.
*2 When Internet FAX is used, this must always be set.
After completing the settings, click [Submit] to save the settings.
10-9
Internet Faxing (i-FAX) > i-FAX transmission procedure
i-FAX transmission procedure
The basic procedure for using the fax system is explained below.
1
Select [Send] key on the Home screen.
2
Place the originals.
NOTE
The illustration varies between models.
For placing originals, refer to the following:
Machine’s Operation Guide
3
Specifying destination.
1 [i-FAX Addr Entry] > [i-FAX Address]
2 Enter the destination address > [OK]
You can enter up to 256 characters.
Character Entry Method (page 12-2)
For a Direct SMTP address, which does not go through a server, specify only the IP
address of the other machine, or specify any name using half-width alphanumeric
characters in the format "name@[IP address of other machine]".
Example: officeA@192.168.48.21
Dialing methods without using the numeric keys
Choosing from the Address Book (page 3-9)
Choosing from the One Touch Key (page 3-11)
Choosing from the Speed Dial (page 3-11)
Using redial (page 3-3)
NOTE
When On is selected in Entry Check for New Dest., a confirmation screen is displayed for
the entered FAX number. Re-enter the same FAX number and select [OK].
Machine’s Operation Guide
When [Add to Addr Book] is displayed, you can register entered contents to the Address
Book.
In addition to an i-fax, you can include FAX transmission, e-mail transmission and folder
(SMB/FTP) transmission to send as one job.
Machine’s Operation Guide
When the destination includes FAX or i-FAX, the FAX or i-FAX jobs are sent in monochrome
and the other sending jobs are sent as the same color as the scanned originals.
10-10
Internet Faxing (i-FAX) > i-FAX transmission procedure
4
Configure the detailed settings.
1 "Mode" [
] > [Simple] or [Full]
2 "Via Server" [ ] > [On] or [Off].
When this setting is set to [Off], transmission takes place by direct SMTP (not through an
e-mail server).
When this setting is set to [On], transmission takes place by the i-FAX method (through an
e-mail server).
NOTE
The settings are automatically configured based on the i-FAX transmission type that is
set in Embedded Web Server RX. When the transmission type is set to [Specify for
Each Destination], these settings can be configured.
5
Specifying the Destinations Conditions.
Select [Destination Condition].
The available settings are shown below.
Item
Resolution
Description
Specify the resolutions that can be received by the destination fax
machine.
If you try to send an i-FAX using a prohibited resolution, it is
automatically changed to a permitted resolution and then sent.
• 200 × 100 dpi: Permitted (fixed)
• 200 × 200 dpi: Permitted (fixed)
• 200 × 400 dpi: Permitted or prohibited
• 400 × 400 dpi: Permitted or prohibited
• 600 × 600 dpi: Permitted or prohibited
To permit a resolution setting, press the key for that resolution so
that it is highlighted.
To prohibit a resolution, press the key again so that it is no longer
highlighted.
Compressio
n
Select a suitable file format for the destination fax machine.
MH, MR, MMR or JBIG
Paper Size
Display the sending paper size for the destination fax machine. If
you try to send an i-FAX using a prohibited paper size, it is
automatically changed to a permitted paper size and then sent.
• A4/Letter: Permitted (fixed)
• B4: Permitted or prohibited
• A3/Ledger: Permitted or prohibited
6
Selecting the functions.
Fax transmission functions (page 3-19)
Grayed out items cannot be set.
7
Press the [Start] key.
When scanning finishes, transmission starts.
10-11
Internet Faxing (i-FAX) > i-FAX transmission procedure
Checking the Send Status
1
Select the [Status/Job Cancel] key.
2
Display the send job status screen.
Select [Sending Jobs].
The list of accepted time, destination, and status are displayed for each job.
10-12
Internet Faxing (i-FAX) > i-FAX Reception
i-FAX Reception
At set intervals, this machine connects to the mail server and automatically downloads and prints any Internet faxes
found on the server. No particular user intervention is needed when the machine receives an i-FAX.
NOTE
When Direct SMTP reception (communication without a mail server) is used, your machine connects directly to the
sending machine instead of connecting to an external mail server. Because your machine connects directly to the
other machine, reception takes place immediately without the need to execute manual reception, which is an
operation that queries the server.
You can change the following reception settings:
POP3 (page 10-8)
•
i-FAX address registration
•
Incoming E-mail check interval setting
•
Cover page (E-mail information) printing
Manual i-FAX Reception
Use this procedure to check for faxes immediately.
1
Display the screen.
[Status/Job Cancel] key > [Device/Communicate]
6WDWXV
6FDQQHU
+DUG'LVN
5HDG\
2YHUZULWLQJ
3ULQWHU
)$;0HPRU\5;%R[
5HDG\
86%'ULYH
*%*%
)RUPDW
5HPRYH
)$;3RUW
)$;3RUW
5HFHLYLQJ
/LQH2II
)$;
3ULQWLQJ-REV
5HFHLYLQJ
0DQXDO5;
/LQH2II
&RQQHF
WLYLW\
/RJ
6HQGLQJ-REV
6WRULQJ-REV
L)$;
'HYLFH
&RPPXQLFDWH
3DSHU
6XSSOLHV
&KHFN1HZ
)$;
&ORVH
W
6WDWXV
NOTE
The image of the touch panel varies between models.
2
Receive an i-FAX.
Select "i-FAX" [Check New FAX].
The machine connects to the mail server and starts downloading any Internet faxes it finds.
10-13
11
Troubleshooting
This chapter explains the following topics:
Indicators During Sending/Receiving Operation ............................................................................................... 11-2
Responding to an Attention Indicator Flashes .................................................................................................. 11-2
Precautions When Turning Power OFF ............................................................................................................ 11-3
Messages .......................................................................................................................................................... 11-4
Error Code List .................................................................................................................................................. 11-6
Troubleshooting .............................................................................................................................................. 11-10
Common inquiries ........................................................................................................................................... 11-13
11-1
Troubleshooting > Indicators During Sending/Receiving Operation
Indicators During Sending/Receiving Operation
The [Data] (
) indicator show the fax transmission status.
•
The [Data] (
) indicator blinks during fax transmission and reception.
•
The [Data] (
) indicator is lit when there is source data stored in the memory for delayed transmission.
Responding to an Attention Indicator Flashes
If the [Attention] ( ) indicator flashes, select the [Status/Job Cancel] key to check an error message. If the message
is not indicated on the touch panel when the [Status/Job Cancel] key is pressed or the attention indicator flashes, check
the following.
Symptom
Cannot send fax.
Checkpoints
Corrective Actions
Reference
Page
Is the modular cord
connected correctly?
Connect the modular cord correctly.
—
Is Permitted FAX No. or
Permitted ID No. registered
correctly?
Check Permitted FAX No. and
Permitted ID No.
8-15
Has a communication error
occurred?
Check error codes in the TX/RX
Result Report and Activity Report. If
the error code starts with "U" or "E",
perform the corresponding
procedure.
11-6
Is the destination FAX line
busy?
Send again.
—
Does the destination FAX
machine respond?
Send again.
—
Is there an error other than
above?
Contact your Service
Representative.
—
11-2
Troubleshooting > Precautions When Turning Power OFF
Precautions When Turning Power OFF
To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is
turned off.
1
Turn the power switch off.
OFF
The confirmation message for power supply off is displayed.
It takes about 3 minutes for power off.
11-3
Troubleshooting > Messages
Messages
When an error occurs, the display may show one of the messages listed below. These will help you identify and correct
the problem.
NOTE
When a transmission error occurs, a sent/receipt result report is produced.
Check the error code shown in the report and refer to the following:
Error Code List (page 11-6)
To print the sent/receipt result report, refer to the following:
Send Result Reports (page 7-7)
FAX RX Result Reports (page 7-9)
You may also check error codes using the activity report.
Activity Report (Outgoing FAX Report and Incoming FAX Report) (page 7-10)
11-4
Troubleshooting > Messages
Message
Checkpoint
Corrective Action
Reference
Page
Add paper in cassette #.
Is the indicated cassette out
of paper?
Load paper.
―
Box limit exceeded.
Is [End] displayed on the
screen?
The specified box is full, and no
further storage is available. Job is
canceled. Select [End]. Try to
perform the job again after printing or
deleting data from the box.
5-35
Cannot process this job.
―
This job is canceled because it is
restricted by User Authorization or
Job Accounting. Select [End].
―
Check the paper in the
multipurpose tray.
―
The paper size is different. Set
selected size paper and select
[Continue].
―
FAX box limit exceeded.
―
Follow the instructions on the screen and
delete documents from the FAX box to
make room for FAX reception.
To check the canceled job, select the
[Status/Job Cancel] key and then
[Printing Jobs] to check receipt result.
―
Job Accounting restriction
exceeded.
Is the acceptable printing
count restricted by Job
Accounting exceeded?
The printing count exceeded the
acceptable count restricted by Job
Accounting. Cannot print any more.
This job is canceled. Select [End].
Refer to the
machine’s
Operation
Guide.
Machine failure.
―
Internal error has occurred. Make a
note of the error code displayed on
the screen. Call service.
―
Scheduled sending jobs
exceeded.
―
The number of jobs has exceeded
the limit set for delayed transmission.
Select [End]. The job is canceled.
Wait until the delayed transmission is
executed, or cancel the delayed
transmission and then perform the
job again.
3-26
The phone receiver is off
the hook.
―
Put down the receiver.
―
11-5
Troubleshooting > Error Code List
Error Code List
When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity
Report.
NOTE
“U” or “E” will appear in the error code depending on the communication speed setting.
Error Code
Possible Cause/Action
Busy
Failed to establish connection with the recipient despite auto redialing the preset number of
times.
Send again.
CANCELED
Transmission was canceled due to an action to cancel transmission.
Reception was canceled due to an action to cancel reception.
E00300
U00300
Paper depletion occurred at the recipient machine. Check with the recipient.
E00430 - E00462
U00430 - U00462
Reception was canceled because of mismatching of communication features with the
sender machine although the line connection was established.
E00601 - E00690
U00601 - U00690
Communication was stopped due to the machine failure. Send or receive again.
E00700
U00700
Communication was stopped due to failure on the part of the sender or recipient machine.
E00800 - E00811
U00800 - U00811
Page(s) not sent correctly. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E00900 - E00910
U00900 - U00910
Page(s) not received correctly. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01000 - E01097
U01000 - U01097
Communication error occurred during transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01100 - E01196
U01100 - U01196
Communication error occurred during reception. Ask the sender to resend.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
U01400
Failed to establish communication with the sender or recipient machine because dialing
registered for a tone line system was used in a pulse line system.
E01500
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
11-6
Troubleshooting > Error Code List
Error Code
E01600
Possible Cause/Action
Communication error occurred during reception of high-speed transmission. Ask the sender
to reduce the transmission speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of RX Start Speed in System
Menu.
E01700 - E01720
Communication error occurred during high-speed transmission. Send again.
If you still have trouble, reduce TX Start Speed and send again.
NOTE
If the communication error occurs frequently, change the default setting of TX Start Speed in System
Menu.
E01721
Communication error occurred during high-speed transmission. Designated transmission
speed may not be available for the recipient machine.
Reduce the transmission start speed and send again.
E01800 -E01820
Communication error occurred during reception of high-speed transmission. Ask the sender
to reduce the transmission speed and send again or reduce the RX Start Speed in System
Menu.
E01821
Communication error occurred during reception of high-speed transmission. Designated
transmission speed may not be available for this machine. Ask the sender to reduce the
transmission speed and send again or reduce the RX Start Speed in System Menu.
E03000
U03000
During polling reception, a fax could not be received because no originals were set in the
other party’s fax machine. Check with the other party.
E03200
U03200
Sub address bulletin board reception was attempted and the other party’s machine is an our
brand model, but the specified sub address box contained no data. Check with the other
party.
E03300
U03300
An error occurred due to either 1 or 2 below.
Check with the other party.
1 The other party’s machine is an our-brand model and transmission restrictions were
found set by the other party during polling reception. Communication was interrupted
because the password was incorrect.
2 The other party’s machine is an our-brand model and transmission restrictions were
found set by the other party during sub address bulletin board reception.
Communication was interrupted because the password was incorrect.
E03400
U03400
Polling reception was interrupted because the password entered by the other party did not
match the Local FAX ID on the receiving machine. Check with the other party.
E03500
U03500
Sub address bulletin board reception was attempted and the other party’s machine is an our
brand model, but the specified sub address box was not registered on the other party’s
machine.
Check with the recipient.
E03600
U03600
The other party’s machine is an our-brand model and sub address bulletin board reception
was interrupted because the specified sub address password was incorrect. Check with the
other party.
E03700
U03700
Sub address bulletin board reception was attempted but the other party’s machine either
does not have a sub address bulletin board communication function or there were no
originals in any of the originals transfer boxes (sub address boxes).
E04000
U04000
Specified sub address box is not registered in our brand recipient machine, or the sub
address does not match.
E04100
U04100
Recipient machine is not equipped with a sub address box function, or the sub address
does not match.
11-7
Troubleshooting > Error Code List
Error Code
Possible Cause/Action
E04200
U04200
Encrypted transmission was canceled because the specified box is not registered.
E04300
U04300
Encrypted transmission was canceled because the recipient fax is not equipped with an
encrypted communication function.
E04400
U04400
Encrypted transmission was canceled because the encryption key does not match.
E04500
U04500
Encrypted reception was canceled because the encryption key does not match.
E05100
U05100
Transmission was canceled because communication requirements are not met due to the
transmission restriction set on this machine. Check with the recipient.
E05200
U05200
Reception was canceled because communication requirements are not met due to the
reception restriction set on this machine.
E05300
U05300
Reception was rejected by the recipient because communication requirements are not met
due to the reception restriction set on the recipient machine. Check with the recipient.
E14000
U14000
Reception to the Sub Address Box was stopped because there is no more free space in the
memory of this machine. Create free space by outputting the data stored in the memory, or
cancel the reception to the Sub Address Box.
E14100
U14100
Transmission to the Sub Address Box or sub address box on our-brand recipient machine
was stopped because there is no more free space in the memory of the recipient machine.
Check with the recipient.
E19000
U19000
Memory reception was stopped because there is no more free space in the memory of this
machine. Create free space by outputting the data stored in the memory, and ask the sender
to resend.
E19100
U19100
Transmission was stopped because there is no more free space in the memory of the
recipient machine. Check with the recipient.
E19300
U19300
Transmission was stopped due to a data error occurring during transmission. Send again.
1101
Failed to send i-FAX.
Check the host name of the SMTP server on the Embedded Web Server RX.
1102
Failed to send i-FAX.
Check the following on the Embedded Web Server RX.
• SMTP login user name and login password
• POP3 login user name and login password
1104
Failed to send i-FAX.
Check the i-FAX address.
NOTE
If the address is rejected by the domain, you cannot send the E-mail.
1105
Failed to send i-FAX.
Select [On] of the i-FAX settings on the Embedded Web Server RX.
1106
Failed to send i-FAX.
Check the sender address of SMTP on the Embedded Web Server RX.
11-8
Troubleshooting > Error Code List
Error Code
2101
Possible Cause/Action
Failed to send i-FAX.
Check the network and Embedded Web Server RX.
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
• POP3 server name of the POP3 user
• SMTP server name
2102
2103
Failed to send i-FAX.
Check the network and SMB settings.
• The network cable is connected.
• The hub is not operating properly.
• The server is not operating properly.
2204
Failed to send i-FAX. Check the e-mail size limit of the SMTP server on the Embedded Web
Server RX.
3101
Failed to send i-FAX.
Check the authentication methods of both the sender and the recipient.
3201
Failed to send i-FAX.
Check the authentication methods of both the sender and the recipient.
11-9
Troubleshooting > Troubleshooting
Troubleshooting
When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative.
Symptom
Cannot send document.
Checkpoint
Corrective Action
Reference
Page
Is the modular cord
connected correctly?
Connect the modular cord correctly.
―
Is Send error displayed?
Remedy the cause of error and send
again.
11-6
Is TX (transmission)
restriction activated?
Cancel the TX restriction.
8-15
Are you using an IP
telephone line?
You may be able to temporarily clear
the communication error by changing
the setting of [TX Start Speed] in
Transmission.
8-10
Cannot perform encrypted
communication.
Are the registrations correct
both at sender and recipient?
Double-check the registrations both
at sender and recipient.
5-37
Cannot use the remote
switching function.
Is a pulse line used?
Some phones may transmit tone
signals using buttons. Refer to the
operation manual of your phone set.
―
Is the remote switching
number correct?
Check the registration. (Default: 55)
8-12
Did you press the remote
switching number too
quickly?
Press the remote switching number
twice slowly.
―
No print output after
reception.
Is memory forwarding
activated?
Check the forwarding destination.
5-2
Cannot receive document.
Is the modular cord
connected correctly?
Connect the modular cord correctly.
―
Is Communication error
displayed?
Remedy the cause of error and ask
the sender to retry.
11-6
Are you using an IP
telephone line?
You may be able to temporarily clear
the communication error by changing
the setting of [RX Start Speed] in
Reception.
8-12
Is RX (reception) restriction
activated?
Cancel the RX restriction.
8-15
Cannot receive 2 in 1
reception.
Are 2 in 1 reception and
duplex reception both set?
Cancel the duplex printing.
4-8
Cannot perform memory
reception.
Is free space available in the
memory?
Receive after free space has been
created in the memory, or create free
space in the memory by printing or
deleting, etc., the source document in
the FAX Box.
―
11-10
Troubleshooting > Troubleshooting
Symptom
Reference
Page
Checkpoint
Corrective Action
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address or
sub address password
identical to the sub address
or sub address password
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use
a sub address password for
reception.
5-26
Is free space available in the
memory of the recipient fax
machine?
Check with the recipient.
―
Cannot perform memory
forwarding.
Is memory forwarding set to
[On]?
Check the memory forwarding
setting.
5-2
Cannot perform memory
forwarding using a sub
address.
Is the recipient fax machine
equipped with a sub address
transmission feature?
Sub address transmission cannot be
performed unless the recipient fax
machine has a similar sub address
transmission feature.
―
Is the entered sub address
identical to the sub address
registered in the recipient fax
machine?
If your entry is correct, check with the
recipient. This machine does not use
a sub address password for
reception.
5-2
Is the FAX Box specified
correctly?
Check the memory forwarding
setting.
5-4
Is free space available in the
memory?
Receive after free space has been
created in the memory, or create free
space in the memory by printing or
deleting, etc., the source document in
the FAX Box.
―
Cannot output from a FAX
Box.
Is the box password been
set?
Enter the correct box password.
5-17
Cannot use polling
reception.
Is polling transmission being
used correctly on the sending
machine?
Check with the sending machine.
―
Cannot use sub address
relay broadcast
communication.
Is free space available in the
memory?
Send after free space has been
created in the memory, or create free
space in the memory by printing or
deleting, etc., the source document in
the FAX Box.
―
Cannot perform sub
address transmission.
Cannot store memory
forwarding data in a FAX
Box.
11-11
Troubleshooting > Troubleshooting
Symptom
Cannot use sub address
bulletin board
communication.
Reference
Page
Checkpoint
Corrective Action
Does the other party’s fax
machine have the same sort
of sub address bulletin board
communication function?
If the other party’s fax machine does
not have the same sort of sub
address bulletin board
communication function, it cannot
receive faxes via a sub address
bulletin board. Check with the
recipient.
―
Is the entered sub address or
sub address password
correct?
If your entry is correct, check with the
recipient.
―
11-12
Troubleshooting > Common inquiries
Common inquiries
The following are the inquiries that are frequently received after this product has been purchased.
Question
Answer
1
I want to add a completion stamp when sending faxes.
This product does not have a function for completion
stamps.
2
I want to send and receive faxes in color.
Fax images are transmitted and received in black and
white.
11-13
12
Appendix
This chapter explains the following topics:
Character Entry Method ................................................................................................................................... 12-2
Entry Screens ........................................................................................................................................ 12-2
Entering Characters ............................................................................................................................... 12-4
Specifications ................................................................................................................................................... 12-5
Menu Map ........................................................................................................................................................ 12-7
Received FAX Sizes and Paper Priority (Metric Model) ................................................................................. 12-13
Received FAX Sizes and Paper Priority (Inch Model) .................................................................................... 12-17
12-1
Appendix > Character Entry Method
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below.
NOTE
Keyboard Layout
"QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Select the
[System Menu/Counter] key, [Common Settings] and then [Keyboard Layout] to choose the desired layout.
"QWERTY" layout is used here as an example. You may use another layout following the same steps.
Entry Screens
Lower-case Letter Entry Screen
11
Use the keyboard to enter.
1
Limit: 128 characters
Input: 0 characters
Backspace
!
@
Q
W
A
Upper-case
$
E
S
Z
2
#
R
D
X
C
Lower-case
Lower-case
^
T
F
3
No.
%
Y
G
V
No./Symbol
*
U
H
B
4
&
I
J
N
(
O
K
M
)
P
L
<
_
+
{
:
>
10
9
˜
}
|
"
8
?
Space
5
Cancel
OK
6
7
Display/Key
Description
1
Display
Displays entered characters.
2
[Upper-case]
Select to use upper-case letters.
3
[Lower-case]
Select to use lower-case letters.
4
[No./Symbol]
Select to enter numbers and symbols.
5
[Space]
Select to insert a space.
6
[Cancel]
Select to cancel entered characters and return to the screen
before the entry.
7
[OK]
Select to finalize entry and return to the screen before the
entry.
8
Keyboard
Select a character to enter.
9
[Backspace]
Select to delete a character to the left of the cursor.
10
Limit Display
Displays maximum number of characters.
11
Cursor Key
Select to move the cursor on the display.
12-2
Appendix > Character Entry Method
Upper-case Letter Entry Screen
Use the keyboard to enter.
Limit: 128 characters
Input: 0 characters
Backspace
!
@
Q
#
W
A
$
E
S
Z
Upper-case
R
D
X
%
T
F
C
&
Y
G
V
Lower-case
Lower-case
^
U
H
B
*
(
I
J
N
O
K
M
No./Symbol
)
_
P
L
<
{
:
>
+
˜
}
|
"
?
Space
Cancel
OK
Number/Symbol Entry Screen
Use the keyboard to enter.
Limit: 32 characters
Input: 0 characters
Backspace
1
2
3
4
5
6
7
8
9
0
!
"
#
$
%
&
’
(
)
*
+
,
-
.
/
:
;
<
=
>
?
@
[
\
]
^
_
`
{
|
}
Upper-case
˜
Lower-case
Lower-case
No./Symbol
Space
Cancel
No.
12
12
Display/Key
[ ]/[ ]
OK
Description
To enter a number or symbol not shown in the keyboard,
select the cursor key and scroll the screen to view other
numbers or symbols to enter.
12-3
Appendix > Character Entry Method
Entering Characters
Follow the steps below to enter 'List A-1' for an example.
1 Select [Upper-case].
2 Select [L]. The letter "L" is shown on the display.
Use the keyboard to enter.
Limit: 32 characters
Input: 1 characters
L
Backspace
!
@
Q
#
W
A
$
E
S
D
Z
X
Upper-case
%
R
^
T
F
C
G
V
Lower-case
Lower-case
&
Y
*
U
H
B
(
I
J
N
)
O
K
M
_
P
L
<
+
{
:
>
˜
}
|
"
?
Space
No./Symbol
Cancel
OK
3 Select [Lower-case].
4 Select [i], [s], [t] and [Space].
Use the keyboard to enter.
Limit: 32 characters
Input: 4 characters
List
Backspace
1
2
q
3
w
a
4
e
s
z
Upper-case
r
d
x
5
6
t
f
c
Lower-case
y
g
v
7
8
u
h
b
i
j
n
0
o
k
m
No./Symbol
9
p
l
,
!
[
;
.
=
`
]
\
’
/
@
_
Space
Cancel
OK
5 Select [Upper-case].
6 Select [A].
7 Select [No./Symbol].
8 Select [ ] or [ ] repeatedly to view the keyboard containing [-] and [1].
9 Select [-] and [1].
Use the keyboard to enter.
Limit: 32 characters
Input: 8 characters
List_A-1
Backspace
1
2
3
4
5
6
7
8
9
0
!
"
#
$
%
&
’
(
)
*
+
,
-
.
/
:
;
<
=
>
?
@
[
\
]
^
_
`
{
|
}
˜
Upper-case
Lower-case
Lower-case
No./Symbol
Space
Cancel
10Check that the entry is correct. Press [OK].
12-4
OK
Appendix > Specifications
Specifications
IMPORTANT
Specifications are subject to change without notice.
FAX function
Item
Description
Compatibility
G3
Communication Line
Subscriber telephone line
Transmission Time
Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart)
Transmission Speed
33600/31200/28800/26400/24000/21600/19200/16800/14400/
12000/9600/7200/4800/2400 bps
Coding Scheme
JBIG/MMR/MR/MH
Error Correction
ECM
Original Size
Max. width: 11"/297 mm, Max. length: 63"/1,600 mm
Automatic Document Feed
Max. 270 sheets (with document processor)
Resolution
Scan:
200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm)
200 × 200 dpi Fine (8 dot/mm × 7.7 line/mm)
200 × 400 dpi Super (Super Fine) (8 dot/mm × 15.4 line/mm)
400 × 400 dpi Ultra (Ultra Fine) (16 dot/mm × 15.4 line/mm)
600 × 600 dpi
Print: 600×600 dpi
Gradations
256 shades (Error diffusion)
One Touch Key
1,000 keys
Multi-Station Transmission
Max. 500 destinations (Maximum number of stations: 500,
maximum of 100 stations for i-Fax)
Substitute Memory Reception
7,000 sheets or more (when using ITU-T A4 #1)
Image Memory Capacity
170 MB
Report Output
Send result report, FAX RX result report, Activity report, Status
page
Option
Dual Port, Internet FAX Kit
12-5
Appendix > Specifications
Network FAX functions
Item
Description
Hardware
IBM PC-AT compatible computer
Interface
10BASE-T, 100BASE-TX, 1000BASE-T, 802.3a supported
Operating system
Windows 7, Windows 8.1 and Windows 10, Windows Server 2008/R2,
Windows Server 2012/R2, Windows Server 2016
Transmission Resolution
Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi),
600 × 600dpi
Document Size
Letter, Legal, Ledger (11 x 17), Statement, A3, A4,A5, Folio, B4, B5(JIS)
FAX Delayed Transmit
Based on settings in the Network FAX Driver (setting is possible to any
1 minute increment within the subsequent 24 hour period)
Transmit and Print
Fax transmission and print out at the machine is available
Broadcast Transmission
Max. 500 destinations (Maximum number of stations: 500,
maximum of 100 stations for i-Fax)
Job Accounting
Requires the input of a Login User Name and Password in the Network
FAX Driver when User Login, is turn ON in the fax machine.
Requires the input of an Account ID in the Network FAX Driver when Job
Accounting, is turned ON in the fax machine.
Cover Page
A format can be selected using the Network FAX Driver or a template can
be created.
12-6
Appendix > Menu Map
Menu Map
Destination (page 3-7)
Address Book (page 3-9)
Check Destinations (page 7-13)
On Hook (page 3-31)
FAX
Direct (page 3-29)
Chain (page 3-34)
Detail (page 3-7)
Sub Address (page 3-7)
Transmission Start
Speed (page 3-7)
ECM (page 3-7)
Encrypted Transmission
(page 3-7)
Dest. History (page 3-12)
Recall (page 3-3)
One-Touch Key (page 3-11)
Quick Setup (page 2-28)
Org./Sending Data Format
Original Size (page 3-21)
Mixed Sized Original (page 3-21)*1
2-side/Book Original (page 3-22)*2
Original Orientation (page 3-22)
Sending Size (page 3-23)
Long Original (page 3-23)*1
Image Quality
Density (page 3-23)
Original Image (page 3-23)
FAX TX Resolution (page 3-24)
Advanced Setup
Zoom (page 3-24)
Centering (page 3-24)
Border Erase/Full Scan (page 3-25)
FAX Delayed Transmission (page 3-26)
Continuous Scan (page 3-28)
Job Finish Notice (page 3-28)
File Name Entry (page 3-29)
FAX Direct Transmission (page 3-29)
FAX Polling RX (page 5-32)
Send and Print (page 3-30)
Send and Store (page 3-30)
FAX TX Report (page 3-30)
Program (page 3-36)
*1 This is displayed if the optional document processor is installed.
*2 This is "Book original" if the optional document processor is not installed.
12-7
Appendix > Menu Map
i-FAX Address Entry (page 10-10)*1
Destination
FAX Server (refer to the machine’s Operation Guide)
*1 Optional Internet FAX Kit is required.
Send
FAX Box (page 5-17)
FAX Box
FAX Server (refer to the machine’s Operation Guide)
FAX Server
FAX Memory RX Box (page 5-36)
FAX Memory RX Box
Printing Jobs (page 7-3)
Status/
Job Cancel
Status/
Job Cancel
St t
In
Status (refer to the machine’s Operation Guide)
Log (page 7-3)
Sending Jobs (page 7-3)
Status (refer to the machine’s Operation Guide)
Scheduled Job (page 3-28)
Log (page 7-3)
Storing Jobs (page 7-3)
Status (refer to the machine’s Operation Guide)
Log (page 7-3)
Device/Communicate
Scanner (refer to the machine’s Operation Guide)
Printer (refer to the machine’s Operation Guide)
Line Off (page 3-6)
Manual RX (page 4-4)
Check New FAX (i-FAX Reception) (page 10-13)*1
Log (page 7-10)
USB Drive (refer to the machine’s Operation Guide)
Connectivity (refer to the machine’s Operation Guide)
Paper/Supplies (refer to the machine’s Operation Guide)
*1 Optional Internet FAX Kit is required.
12-8
Appendix > Menu Map
System Menu
/Counter
System
Menu
Quick Setup Wizard
FAX Setup (page 2-12)
E-mail Setup (refer to the machine’s Operation Guide)
Network Setup (refer to the machine’s Operation Guide)
Energy Saver Setup (refer to the machine’s Operation Guide)
Counter (refer to the machine’s Operation Guide)
Cassette/MP Tray Settings
Cassette 1 (to 5) (page 8-5)
MP Tray Setting (page 8-5)
Common Settings
Language (refer to the machine’s Operation Guide)
Default Screen (refer to the machine’s Operation Guide)
Sound (page 8-6)
Buzzer (refer to the machine’s Operation Guide)
FAX Speaker Volume (page 8-6)
FAX Monitor Volume (page 8-6)
Keyboard Layout (refer to the machine’s Operation Guide)
Original/Paper Settings (refer to the machine’s Operation Guide)
Measurement (refer to the machine’s Operation Guide)
Error Handling (refer to the machine’s Operation Guide)
Paper Output (page 8-6)*1
FAX Port 1 (page 8-6)
FAX Port 2*2 (page 8-6)
Orientation Confirmation (refer to the machine’s Operation Guide)
Color Toner Empty Action (refer to the machine’s Operation Guide)*3
Function Defaults (page 8-7)
FAX TX Resolution (page 8-7)
i-FAX Subject/Body*4 (page 8-7)
Continuous Scan (FAX) (page 8-7)
Optional Keyboard Type (refer to the machine’s Operation Guide)
System Stamp (refer to the machine’s Operation Guide)
Manual Staple (refer to the machine’s Operation Guide)
Offset Documents by Job (refer to the machine’s Operation Guide)
Low Toner Alert (refer to the machine’s Operation Guide)
Toner Waste Full Alert (refer to the machine’s Operation Guide)
Offset One Page Documents (refer to the machine’s Operation Guide)
Display Status/Log (page 8-7)
Display FAX Log (page 8-7)
Message Banner Print (refer to the machine’s Operation Guide)
Customize Status Display (refer to the machine’s Operation Guide)
Message Board Settings (refer to the machine’s Operation Guide)
12-9
Appendix > Menu Map
Common Settings
Remote Printing (refer to the machine’s Operation Guide)
Numeric Keypad Settings (refer to the machine’s Operation Guide)
Prevent Light Reflection (refer to the machine’s Operation Guide)
Function Key Assignment (refer to the machine’s Operation Guide)
Show Power Off Massage (page 8-7)
Clear Set. after Job Started (refer to the machine’s Operation Guide)
Direct Printing from Web (refer to the machine’s Operation Guide)
Home (refer to the machine’s Operation Guide)
Copy (refer to the machine’s Operation Guide)
Send (refer to the machine’s Operation Guide)
Document Box/
USB Drive
Custom Box (refer to the machine’s Operation Guide)
FAX Box (page 5-17)
Job Box (refer to the machine’s Operation Guide)
Polling Box (page 5-29)
FAX Memory RX Box (page 5-36)
Quick Setup Registration (page 2-28)
FAX
TX/RX Common (page 8-8)
Transmission (page 8-9)
Encrypt. Key Registration (page 8-8)
FAX Remote Diagnosis (page 8-8)
Basic (page 8-9)
Local FAX Name (Port 1)
(page 8-9)
Local FAX Name (Port 2)*2
(page 8-9)
TTI (page 8-9)
Account as Local FAX Name
(page 8-9)
Retry Times (page 8-9)
FAX (page 8-10)
Local FAX Number 1 (page 810)
Local FAX Number 2*2 (page
8-10)
Dialing Mode (Port 1) (page
8-10)
Dialing Mode (Port 2)*2 (page
8-10)
Local FAX ID (page 8-10)
ECM TX (Port 1) (page 8-10)
ECM TX (Port 2)*2 (page 810)
TX Start Speed (Port 1)
(page 8-10)
TX Start Speed (Port 2)*2
(page 8-10)
Always Cont Scan w/Platen
(page 8-10)
12-10
Appendix > Menu Map
FAX
Reception (page 8-11)
Basic (page 8-11)
Media Type (page 8-11)
FAX Exclusive Paper Source
(page 8-11)
Multipurpose Tray (page 811)
Reduced RX Size (page 8-11)
Reception Date/Time
(page 8-11)
Duplex Printing (page 8-11)
2 in 1 Printing (page 8-11)
FAX (page 8-12)
Rings (Normal) (page 8-12)
Rings (TAD) (page 8-12)
Rings (FAX/TEL) (page 8-12)
RX Setting (page 8-12)
Remote SW Dial (page 8-12)
Reception Port*2 (page 8-12)
ECM RX (Port 1) (page 8-12)
ECM RX (Port 2)*2 (page 812)
RX Start Speed (Port 1)
(page 8-12)
RX Start Speed (Port 2)*2
(page 8-12)
Encryption Reception (page 8-13)
TX/RX Restriction (page 8-15)
RX/Forward Rules (page 5-2)
New Destination Entry (FAX) (page 8-13)
Quick Setup Registration (page 2-28)
Printer (refer to the machine’s Operation Guide)
12-11
Appendix > Menu Map
Report
Report Print (page 8-14)
Status Page (page 8-14)
Font List (refer to the machine’s Operation Guide)
Network Status (refer to the machine’s Operation Guide)
Service Status (refer to the machine’s Operation Guide)
Optional Network Status
(refer to the machine’s Operation Guide)
Configuration List (refer to the machine’s Operation
Guide)
Data Sanitization Report (refer to the machine’s
Operation Guide)
Admin Report Settings
(page 8-14)
Outgoing FAX Report (page 8-14)
Result Report Setting
(page 8-14)
Send Result Report (page 8-14)
Incoming FAX Report (page 8-14)
FAX RX Result Report (page 8-14)
Job Finish Notice Setting (page 8-14)
RX Result Report Type (page 8-14)
Sending Log History (refer to the machine’s Operation Guide)
Login History Settings (refer to the machine’s Operation Guide)
Device Log History Settings (refer to the machine’s Operation Guide)
Secure Comm. Error Log (refer to the machine’s Operation Guide)
System/Network (refer to the machine’s Operation Guide)
Edit Destination
Address Book (page 2-16)
One Touch Key (page 2-25)
Print List (page 2-24)
Address Book Defaults
Sort (refer to the machine’s Operation Guide)
Narrow Down (refer to the machine’s Operation Guide)
Address Book Type (refer to the machine’s Operation
Guide)
Edit Restriction
Address Book (refer to the machine’s Operation Guide)
One Touch Key (refer to the machine’s Operation
Guide)
User Login/Job Accounting (refer to the machine’s Operation Guide)
User Property (refer to the machine’s Operation Guide)
Date/Timer/Energy Saver (refer to the machine’s Operation Guide)
Adjustment/Maintenance (refer to the machine’s Operation Guide)
Internet (refer to the machine’s Operation Guide)
Application (refer to the machine’s Operation Guide)
*1
*2
*3
*4
When an Inner Finisher is installed with the machine, this function is not displayed.
This function is displayed when 2 optional FAX Kits (Dual FAX option) are installed.
This function is not displayed for 5057i/6057i.
Optional Internet FAX Kit is required.
12-12
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Received FAX Sizes and Paper Priority (Metric Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.
Reduced RX Size (page 4-7)
Received FAX Size
A5
B5
A4-R
A4
Folio
B4
A3
A4 Long
Originals*1
1
A5
B5
A4-R
A4
Folio
B4
A3
A3
A3
A3
A3
2
A5-R*5
B5-R*5
A4*5
A4-R*5
A4-R
A3
A4
A3
A3
A3
A4
3
A4-R
B4
Folio
Folio*5
A4*5
B5
A4-R*5
B4
B4
B4
A4-R*5
4
Folio
A4
A3
A3
A3
B5-R*5
Folio*5
B4
B4
B5
Folio*5
5
A4*5
A4-R*5
B4
B4*5
B4
A4,*7
B4*5,*7
A4-R
Folio
B5-R*5
B4*5
6
B5
Folio*5
A5
A4-R
A4
B4*5
A4*5
A4-R*6
A4
7
B5-R*5
A3
A5-R*5
A4*5
A4R*5,*7
A5
A4-R
A4-R*5
8
A3
B5*7
A5
A4-R*5
A5-R*5
A4*5,*6
Folio*5
9
B4
B5
B5
A4*5
B5-R*5
A5
Paper Size
Priority
A5-R*5 Folio*5,*7
Folio*5
10
B5R*5,*7
B5
11
B5-R*5
B5-R*5
Folio
B4 Long A3 Long
Long *2 Originals*3 Originals*4
Originals
A5-R*5
12
B5
13
B5-R*5
12-13
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
*1
*2
*3
*4
*5
*6
A4 Long Originals: Originals longer than A4 in the direction of the paper feed.
Folio Long Originals: Originals longer than Folio in the direction of the paper feed.
B4 Long Originals: Originals longer than B4 in the direction of the paper feed.
A3 Long Originals: Originals longer than A3 in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as the Folio size is empty.
*7 The document is printed on this paper when the length of the document received is short.
indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
12-14
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
Reduced RX Sizes
If [On] is set for Reduced RX Size, the printing paper is chosen by prioritizing to reduce the paper size and print data on
single paper.
Reduced RX Size (page 4-7)
Received FAX Size
A5
B5
A4-R
A4
Folio
B4
A3
A4 Long
*1
Originals
1
A5
B5
A4-R
A4
Folio
B4
A3
A3
A3
A3
A3
2
A5-R*5
B5-R*5
A4*5
A4-R*5
A4-R
A3
B4*6
A3
A3
A3
A4
3
A4-R
B4
Folio
Folio*5
A4*5
A4-R*6
A4-R*6
B4
B4
B4
A4-R*5
4
Folio
A4
A3
A3
A3
A4*5,*6
A4*5,*6
B4
B4
B5
Folio*5
5
A4*5
A4-R*5
B4
B4*5
B4
Folio*6
Folio*6
A4-R
Folio
B5-R*5
B4*5
6
B5
Folio*5
B5-R*6
B5*6
B5-R*6
B5-R*6
B5-R*6
A4*5
A4-R*7
A4
7
B5-R*5
A3
B5*5,*6
B5R*5,*6
B5*5,*6
B5*5,*6
B5*5,*6
A5
A4-R
A4-R*5
8
A3
A5-R*6
A5*6
A5
A5-R*5
A4*5,*6
Folio*5
9
B4
A5*5,*6
A5R*5,*6
A5-R*5
B5
A4*5
B5-R*5
A5
Paper Size
Priority
10
Folio
B4 Long A3 Long
Long
*3
*4
*2 Originals
Originals
Originals
11
A5-R*5
12
B5
13
B5-R*5
12-15
Appendix > Received FAX Sizes and Paper Priority (Metric Model)
*1
*2
*3
*4
*5
*6
*7
A4 Long Originals: Originals longer than A4 in the direction of the paper feed.
Folio Long Originals: Originals longer than Folio in the direction of the paper feed.
B4 Long Originals: Originals longer than B4 in the direction of the paper feed.
A3 Long Originals: Originals longer than A3 in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The data received is reduced to fit the paper size and then printed.
The document is printed on this paper when the length of the document received is 351 to 380.4 mm and the cassette set as the Folio size is empty.
indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
12-16
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Received FAX Sizes and Paper Priority (Inch Model)
When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically
chooses the printing paper according to the following priority.
Same Size Override
If [Off] is set for Reduced RX Size, the printing paper is chosen by prioritizing the same size override.
Reduced RX Size (page 4-7)
Received FAX Size
Statement
Letter
Letter
Legal
Ledger
Letter Long
Legal Long
Ledger Long
1
Statement*4
Letter
Letter
Legal
Ledger
Ledger
Legal
Ledger
2
Letter
Letter*4
Letter*4
Letter
Letter
Ledger
Ledger
Letter
3
Legal
Legal
Legal*4
Letter*4
Letter*4
Letter
Ledger
Letter*4
4
Letter*4
Ledger
Ledger
Ledger
Legal*4
Letter*4
Letter*5
Legal*4
5
Ledger
Statement*4
Statement*4
Letter
Paper Size
Priority
Letter
*2
Originals
6
Letter*4
Letter*4,*5
7
Statement*4
Letter*4
*3
Originals
Statement*4
8
*1
*2
*3
*4
*5
*1
Originals
Letter Long Originals: Originals longer than Letter in the direction of the paper feed.
Legal Long Originals: Originals longer than Legal in the direction of the paper feed.
Ledger Long Originals: Originals longer than Ledger in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette set as the Legal size is empty.
indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
12-17
Appendix > Received FAX Sizes and Paper Priority (Inch Model)
Reduced RX Sizes
If [On] is set for Reduced RX Size, the printing paper is chosen by prioritizing to reduce the paper size and print data on
single paper.
Reduced RX Size (page 4-7)
Received FAX Size
Statement
Letter
Letter
Legal
Ledger
Letter Long
Legal Long
Ledger Long
1
Statement*4
Letter
Letter
Legal
Ledger
Ledger
Legal
Ledger
2
Letter
Letter*4
Letter*4
Letter
Letter*6
Ledger
Ledger
Letter
3
Legal
Legal
Legal*4
Letter*4
Letter*4,*6
Letter
Ledger
Letter*4
4
Letter*4
Ledger
Ledger
Ledger
Legal*6
Letter*4
Letter*5
Legal*4
5
Ledger
Statement*4
Letter
Paper Size
Priority
Statement*6 Statement*4, Statement*4
*6
*1
Originals
*2
Originals
6
Letter*4,*5
7
Letter*4
8
Statement*4
*3
Originals
*1
*2
*3
*4
*5
Letter Long Originals: Originals longer than Letter in the direction of the paper feed.
Legal Long Originals: Originals longer than Legal in the direction of the paper feed.
Ledger Long Originals: Originals longer than Ledger in the direction of the paper feed.
Paper orientation is different from the received document. The image is printed after being rotated 90°automatically.
The document is printed on this paper when the length of the document received is 376.6 to 379.3 mm and the cassette set as the Legal size is empty.
*6 The data received is reduced to fit the paper size and then printed.
indicates print output on two sheets.
NOTE
When a paper type is selected in [Media Type], a received fax is printed using the matching paper source.
Media Type for Print Output (page 4-6)
Even if [Media Type] is selected, a received fax cannot be printed when the paper type loaded in the paper source is
not suitable for fax printouts.
12-18
Index
D
Date 2-15
Default
Continuous Scan (FAX) 8-7
FAX TX Resolution 8-7
i-FAX Subject/Body 8-7
Default fax settings 8-2
Delayed Transmission
Changing/Deleting 3-27
Immediate Transmission 3-28
Density 3-23
Destination
Search 3-10
Destination History 3-12
Direct SMTP 10-2
Direct Transmission
Cancel 3-29
Display Status/Log 8-7
Document Processor 2-3
DRD Reception 5-46
Dual FAX 9-3
Duplex Printing 4-8, 8-11
Numerics
2 in 1 Print 4-8
2 in 1 Printing 8-11
2-sided/Book Original 3-22
A
Account as Local FAX Name 8-9
Account Management 8-25
Address Book 2-16, 3-9
Adding a contact 2-16
Adding a Group 2-21
Contact 2-16
Deleting 2-24
Editing 2-23
Printing Address List 2-24
Select a Destination 3-9
B
Batch Transmission Function 3-26
Border Erase/Full Scan 3-25
Broadcast Transmission 3-14
E
C
Cancel
Cancelling Delayed Transmission 3-28
Cancelling Direct Transmission 3-29
Cancelling Memory Forwarding 5-9
Cancelling Polling Transmissions 5-31
Cancelling Transmission (Disconnection of
Communication) 3-6
Canceling reception (Disconnection of communication)
4-3
Cannot perform sub address transmission 11-11
Cannot receive document 11-10
Cannot send document 11-10
Cannot use sub address relay broadcast communication
11-11
Centering 3-24
Chain Dial 3-34
Character Entry Method 12-2
Checking Transmission Results
and Registration Status 7-2
Common inquiries 11-13
Confirmation Screen of Destinations 7-13
Continuous Scan 3-28
ECM RX 8-12
ECM TX 8-10
Edit Destination
Contact 2-16
E-mail Notice
Job Finish Notice 3-28
Reporting FAX Receipt Result 7-12
Encryption Communication 5-38
Changing Registration Contents of
Encryption Key 5-39
Deleting Registration Contents of
Encryption Key 5-40
Encryption Box No. 5-38
Encryption Key 5-39
Encryption Key No. 5-38
Registering an Encryption Key 5-39
Setting the Encrypted Reception 5-41
Using the Encrypted Transmission 5-40
Encryption RX 8-13
Enter key 2-11
Error Code List 11-6
Index-1
F
J
FAX/Answering Machine Auto Switch Reception 5-44
FAX/TEL Auto Switch Reception 5-42
FAX Automatic Reception 4-2, 8-12
FAX Box Function 5-17, 11-11
Checking 5-23
Deleting Originals after Printing
from a FAX Box 5-24
Deleting Originals from a FAX Box 5-24
FAX Box List 5-25
How to Change 5-20
How to Delete 5-20
How to Register 5-18
Previews 5-23
Printing Originals from FAX Box 5-22
FAX Delayed Transmission 3-26
Immediate Transmission 3-28
FAX Direct Transmission 3-29
Cancel 3-29
FAX Driver
Basic Transmission 6-7
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
FAX Exclusive Paper Source 4-7, 8-11
FAX Job History 7-3
Details of the Job Log 7-5
Job Log Screen 7-3
Printing Job Log 7-4
Sending Job Log 7-4
Storing Job Log 7-5
FAX Media Type 4-6
FAX Memory RX Box 5-36
FAX Remote Diagnosis 8-8
FAX TX Report 3-30
FAX TX Resolution 3-24
File Name Entry 3-29
Forward Settings 5-4
Embedded Web Server RX 5-16
Function Key Assignment 8-7
Job Accounting 8-25
Communication Form Subject to
Job Accounting 8-26
Contents 8-25
Limit 8-26
Login 3-18
H
Home Screen 2-6
I
i-FAX Transmission 10-10
Indicators 11-2
Internet Faxing 10-1
Embedded Web Server RX 10-5
Notes on Using 10-3
Reception 10-13
Internet FAX Kit 9-2
Interrupt Send 3-33
L
Local FAX ID 2-12, 8-10
Local FAX Name 2-12, 8-9
Local FAX Number 2-12, 8-10
Long Original 3-23
M
Machine (Names) 2-2
Manual Reception 4-4, 5-49
Manual Send 3-31, 5-48
Media Type for Print Output 4-6, 8-11
Memory Forwarding 5-2
Memory Reception 4-3
Memory Transmission 3-2
Menu Map 12-7
Messages 11-4
Methods For Entering the Destination 3-7
Mixed Size Originals 3-21
Multipurpose Tray 4-7, 8-11
N
Network FAX
Basic Transmission 6-7
Flow of Receiving 6-2
Flow of Sending 6-2
Installing the FAX Driver 6-4
Setup 6-3
New Destination Entry(FAX) 8-13
No Print Output 11-10
O
One Touch Key 2-25
Editing and Deleting 2-26
Printing One Touch Key List 2-27
Operation Panel 2-4
Original Image 3-23
Original Orientation 3-22
Original Size 3-21
Index-2
P
R
Paper Output 8-6
Part Names and Functions 2-2
Permit Fax No.
Change 8-17
Change/Deletion 8-17
Registration 8-16
Permit ID No.
Change 8-20
Deletion 8-20
Registration 8-19
Polling Communication 5-29
Checking 5-35
Deleting Originals in a Polling Box 5-35
Polling Reception 5-32
Polling Transmission 5-29
Printing from a Polling Box 5-34
Sub Address Bulletin Board
Communication 5-32
Precautions When Turning Power OFF 11-3
Previews
FAX Box 5-23
Printing/Sending Received Faxes by Requirements
(Memory Forwarding)
Cancel 5-10
Registering Settings by Requirement 5-6
Requirements for Forwarding 5-2
Type of Forwarding Destination 5-2
Using Requirements for All Receptions 5-4
Priority Override Send 3-4
Received FAX Sizes and Paper Priority 12-13, 12-17
Receiving Mode 4-2
Reception Date/Time 4-8, 8-11
Reception Port 8-12
Redial 3-3
Changing Retry Times 8-9
Reduced RX Size 4-7, 8-11
Reject Fax No.
Change 8-18
Deletion 8-19
Registration 8-18
Remote Switch Function 5-50, 8-12
How to Register 8-12
How to Use 5-50
Report
Activity Report 7-10
Attach Image of NW FAX 7-8
FAX Box List 5-25
FAX RX Result Reports 7-9
Printing a FAX Box List 5-25
Report for Job Canceled
before Sending 7-8
Send Result Reports 7-7
Rings
Answering Machine 8-12
FAX/TEL 8-12
Normal 8-12
TAD 8-12
RX Date/Time 4-8
RX Setting 8-12
RX Start Speed 8-12
Q
Quick No. Search key 2-11
Quick Setup Registration 8-13
Quick Setup Screen 2-28
Changing Registration 2-29
Functions Available for Registration 2-28
Quick Setup Wizard 2-12
S
Selection of Transmit
Index-3
Terminal Identification (TTI) 2-12
Selection of Transmit Terminal Identification (TTI) 8-9
Send and Print 3-30
Printing 3-30
Storing 3-30
Send and Store 3-30
Sending Size 3-23
Send Status 3-4, 10-12
Shortcuts
Adding 2-30
Editing and Deleting Shortcuts 2-31
Show Power Off Message 8-7
Sound
FAX Monitor Volume 8-6
FAX Speaker Volume 8-6
Job Finish 8-6
Sound Volume
FAX Monitor Volume 2-12
FAX Speaker Volume 2-12
Job Finish Buzzer 2-12
Specifications 12-5
Standby Transmission 3-32
Sub Address Bulletin Board Reception 5-32
Sub Address Communication 5-17
Sub Address 5-18
Sub Address Password 5-18
Sub Address Transmission 5-26
Sub Address Relay Broadcast
Communication 5-3, 5-28
Sub Address Relay Broadcast Communication 11-11
T
Telephone Line 2-12, 8-10
Time 2-15
Touch Panel 2-5
Transmission Restriction 8-15
Communication Establishing Requirements 8-15
Permit FAX No. 8-16
Permit ID No. 8-19
Prerequisites 8-15
Reception Rejection Requirements 8-16
Reception Restriction Setting 8-21
Reject FAX No. 8-18
Send Restriction Setting 8-21
Unknown Number Reception 8-21
Troubleshooting 11-10
TX Start Speed 8-10
U
Unusable Time 8-23
User Accounting 8-25
Contents 8-25
Login 3-17
Using Program 3-36
Z
Zoom 3-24
Index-4
First edition 2018.9
3RKGEEN300
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement