Brother FAX-2840, FAX-2845, FAX-2940, FAX-2950, MFC-7240, MFC-7290 Quick Setup Guide
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Quick Setup Guide
Start Here
FAX-2840
Please read the Product Safety Guide first, then read this Quick Setup Guide for the correct setup and installation procedure.
To view the Quick Setup Guide in other languages, please visit http://solutions.brother.com/.
1
Unpack the machine and check the components
Documentation CD-ROM Telephone Line Cord Adapter
(Australia only)
AC Power Cord
Basic User’s Guide Quick Setup Guide Telephone Line Cord
Drum Unit and Toner Cartridge Assembly
(pre-installed)
Product Safety Guide
ADF Document Output Support
For Australia and
New Zealand:
For Hong Kong, Malaysia and Singapore:
Telephone Handset
(not available in South Africa)
For India:
Curled Handset Cord
(not available in South Africa)
The mains plug supplied with this machine is a grounded three pin plug. Make sure that the AC socket will accept the supplied grounded pin plug.
For Philippines and Thailand:
The mains plug supplied with this machine is a side grounded two pin plug. Make sure that the AC socket will accept the supplied grounded pin plug.
This machine must be grounded, If in doubt, call a qualified electrician.
To ensure safe operation the supplied plug must be inserted only into a standard electrical socket that is properly grounded through the standard electrical wiring. Non grounded equipment may cause an electrical shock hazard, and may cause excessive electrical noise radiation.
ARL/ASA/NZ/SAF/GLF Version 0
1
2
WARNING
CAUTION
WARNING indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.
CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.
WARNING
Plastic bags are used in the packing of your machine. To avoid danger of suffocation, keep these plastic bags away from babies and children. Plastic bags are not toys.
When moving the machine, grasp the side handholds firmly from the front of the machine.
Note
• Keep a minimum gap around the machine as shown in the illustration.
250 mm
100 mm
100 mm
210 mm
• The components included in the box may differ depending on your country.
• We recommend that you save the original packaging.
• If for any reason you must ship your machine, carefully repack the machine in the original packaging to avoid any damage during transit. The machine should be adequately insured with the carrier. For how to repack the machine, see
Packing and shipping the machine
in the
Advanced User’s Guide
.
• The interface cable is not a standard accessory. Buy the appropriate interface cable.
USB cable
• It is recommended to use a USB 2.0 cable (Type A/B) that is no longer than 2 metres.
• DO NOT connect the interface cable at this time. Connecting the interface cable is done during the MFL-Pro installation process.
2
Remove the packing material from the machine
IMPORTANT
DO NOT connect the AC power cord yet.
a
Remove the packing tape from the outside of the machine.
b
Open the front cover.
d
Lift the elastic band off the drum.
e
Pull the paper strip to remove the protective material as shown in the illustration.
c
Remove the Silica Pack from the inside of the machine.
f
Take out the drum unit and toner cartridge assembly.
DO NOT eat the silica gel pack. Please throw away. If ingested, seek medical attention immediately.
3
4
g
Gently shake it from side to side several times to distribute the toner evenly inside the assembly.
3
Attach the ADF
Document Output
Support
a
Unfold the ADF Document Support.
h
Put the drum unit and toner cartridge assembly back in the machine.
i
Close the front cover of the machine.
b
Open the control panel cover by lifting it toward the back.
Control Panel Cover
c
Attach the ADF Document Output Support.
5
Load paper in the paper tray
a
Pull the paper tray completely out of the machine.
d
Close the control panel cover.
4
Install the Handset
(not available in South
Africa)
a
Connect the curled handset cord to the machine and the other end to the handset.
b
While pressing the green paper-guide release lever a
, slide the paper guides to fit the paper size you are loading in the tray. Make sure that the guides are firmly in the slots.
1
5
6
Note
For Legal or Folio size paper, press the release button a in the bottom of the paper tray and then pull out the back of the paper tray.
(Legal or Folio size paper are not available in some regions.)
e
Put the paper tray firmly back in the machine.
Make sure that it is completely inserted into the machine.
c
Fan the stack of paper well to avoid paper jams and misfeeds.
f
Unfold the support flap a
to prevent paper from sliding off the face-down output tray.
d
Put paper in the tray and make sure:
The paper is below the maximum paper mark ( b b b
) a
.
Over filling the paper tray will cause paper jams.
The side to be printed on must be face down.
The paper guides gently touch the sides of the paper so it will feed correctly.
1
1
(Middle East and Africa only) For more information about recommended paper, see
Recommended paper and print media
in the
Basic User’s Guide
.
6
Connect the power cord and telephone line
IMPORTANT
DO NOT connect the interface cable yet.
a
Connect the AC power cord to the machine, and then plug it into an electrical socket.
b
Turn the machine’s power switch on.
c
Connect the telephone line cord. Connect one end of the telephone line cord to the socket on the machine marked
LINE
and the other end to a telephone wall socket.
WARNING
The machine must be grounded using an earthed plug.
Since the machine is grounded through the electrical socket, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power cord connected to your machine when you connect it to a telephone line. Similarly, you can protect yourself when you want to move your machine by disconnecting the telephone line first and then the power cord.
Note
If you are sharing one telephone line with an external telephone, connect it as shown below.
Before you connect the external telephone, remove the protective cap c
from the
EXT.
socket on the machine.
1
2
3
(Example for Australia) a
Extension telephone b
External telephone c
Protective cap
(Example for Australia)
IMPORTANT
The telephone line cord MUST be connected to the socket on the machine marked LINE.
7
8
Note
If you are sharing one telephone line with an external telephone answering machine, connect it as shown below.
Before you connect the external telephone answering machine, remove the protective cap c from the
EXT.
socket on the machine.
1
2
3
(Example for Australia) a
Extension telephone answering machine (not allowed) b
External telephone answering machine c
Protective cap
Set the receive mode to
External TAD
if you have an external answering machine.
additional details, see
Connecting an external TAD
in the
Basic User’s Guide
.
7
Set your country
This procedure may not be available, depending on the model of your machine.
In this case, proceed to the next step.
You must set your country so that the machine works correctly on local telecommunication lines in each country.
a
Check that the power is turned on by plugging in the power cord and turn the power switch on.
Press
OK
.
Set Country
Press OK Key
b
Press a
or b
to select your country (Australia,
New Zealand, South Africa, Turkey or others).
Australia
Select
a b
or OK
c
Press
OK
when the LCD shows your country.
d
The LCD prompts you to make sure of the country again.
Australia?
1.Yes 2.No
e
Do one of the following:
If the LCD shows the correct country, press
1
.
Press
2
to go back to Step
country again.
f
After the LCD shows
Accepted
, the machine will restart automatically. After the restart, the
LCD shows
Please Wait
.
8
Choose a Receive Mode
There are four possible receive modes:
Fax Only
,
Fax/Tel
,
Manual
and
External TAD
.
Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine?
Yes No
Are you using the voice message function of an external telephone answering device?
No
Do you want the machine to answer fax and telephone calls automatically?
Yes
No
Yes
Fax Only
Your machine automatically answers every call as a fax.
Fax/Tel
Your machine controls the line and automatically answers every call. If the call is not a fax, the phone will ring for you to pick up the call.
Manual
You control the phone line and must answer every call yourself.
External TAD
Your external telephone answering device (TAD) automatically answers every call. Voice messages are stored on the external TAD.
Fax messages are automatically printed.
a
Press
Menu
,
0
,
1
.
b
Press a
or b
to choose the receive mode.
Press
OK
.
c
Press
Stop/Exit
.
For more details, see
Using receive modes
in the
Basic User's Guide
.
9
Set the LCD contrast
(if needed)
If you are having difficulty reading the LCD, try changing the contrast setting.
a
Press
Menu
,
1
,
5
.
b
Press c
to increase the contrast.
—OR—
Press d
to decrease the contrast.
Press
OK
.
c
Press
Stop/Exit
.
10
Set the date and time
The machine displays the time, and if you set up the station ID the date and time will be added to each fax you send.
a
Press
Menu
,
0
,
2
,
1
.
b
Enter the last two digits of the year on the dial pad, and then press
OK
.
Date&Time
Year:2013
(e.g. Enter
1
,
3
for 2013.)
c
Enter the two digits for the month on the dial pad, and then press
OK
.
Date&Time
Month:03
(e.g. Enter
0
,
3
for March.)
d
Enter the two digits for the day on the dial pad, and then press
OK
.
Date&Time
Day:25
(e.g. Enter
2
,
5
for 25th.)
e
Enter the time in 24-hour format on the dial pad, and then press
OK
.
Date&Time
Time:15:25
(e.g. Enter
1
,
5
,
2
,
5
for 15:25.)
f
Press
Stop/Exit
.
9
10
11
Enter personal information (Station ID)
The machine displays the date and time, and if you set up the Station ID, it will add it to each fax you send.
a
Press
Menu
,
0
,
3
.
b
Enter your fax number (up to 20 digits) on the dial pad, and then press
OK
.
Station ID
Fax:
c
Enter your telephone number (up to 20 digits) on the dial pad, and then press
OK
. If your telephone number and fax number are the same, enter the same number again.
Station ID
Tel:
d
Use the dial pad to enter your name (up to
20 characters), and then press
OK
.
6
7
4
5
Press key
2
3
8
9
Station ID
Name:
Note
• See the following chart for entering your name.
• If you need to enter a character that is on the same key as the last character, press c
to move the cursor to the right.
• If you entered a character incorrectly and want to change it, press d
or c
to move the cursor to the incorrect character, press
Clear
.
M
P
G
J
One time
A
D
T
W
Two times
B
E
N
Q
H
K
U
X
Three times
C
F
O
R
I
L
V
Y
6
S
4
5
Four times
2
3
8
Z
Five times
A
D
M
7
G
J
T
9
For more details, see
Entering text
in the
Basic User’s Guide
.
e
Press
Stop/Exit
.
Note
If you make a mistake and want to start again, press
Stop/Exit
and go back to step
.
12
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the date, time, and duration of the transmission, the number of pages transmitted, and whether or not the transmission was successful. If you want to use the
Fax Transmission Report feature see
Printing reports
in the
Advanced User’s Guide
.
13
Set tone or pulse dialling mode (not available in
New Zealand)
Your machine comes set for a Tone dialling service. If you have a Pulse dialling service (rotary), you need to change the dialling mode.
a
Press
Menu
,
0
,
4
.
b
Press a
or b
to choose
Pulse
(or
Tone
).
Press
OK
.
c
Press
Stop/Exit
.
14
Set the telephone line compatibility
If you are connecting the machine to a VoIP service
(over the Internet) you need to change the compatibility setting.
Note
If you are using an analogue telephone line you can skip this step.
a
Press
Menu
,
2
,
0
,
1
.
b
Press a
or b
to choose
Basic(for VoIP)
.
Press
OK
.
c
Press
Stop/Exit
.
15
Set the telephone line type (Middle East and
Africa only)
If you are connecting the machine to a line that features a PABX (PBX) or ISDN to send and receive faxes, it is also necessary to change the phone line type accordingly by completing the following steps.
a
Press
Menu
,
0
,
6
.
b
Press a
or b
to choose
PBX
,
ISDN
or
Normal
.
Press
OK
.
Do one of the following:
If you choose
ISDN
or
Normal
, go to step
If you choose
PBX
.
c
Do one of the following:
If you want to change the current prefix number, press
1
.
If you do not want to change the current prefix number, press
2
Note
The default setting is “!”. When you press
Tel/R
or
Tel/Mute/R
and
Shift
at the same time, “!” will be displayed on the LCD.
d
Press
Clear
to delete the default setting, then enter the prefix number (up to 5 digits) on the dial pad, and then press
OK
.
Note
• You can use the numbers 0 to 9, #, l
and !.
(Press
Tel/R
or
Tel/Mute/R
and
Shift
at the same time to display “!”.)
• You cannot use ! with any other numbers or characters.
• If your telephone system requires a timed break recall, press
Tel/R
or
Tel/Mute/R
and
Shift
at the same time to enter the break.
e
Press a
or b
to choose
On
or
Always
and press
OK
.
Note
• If you choose
On
, pressing
Tel/R
or
Tel/Mute/R
and
Shift
at the same time (the screen displays
“!”) will let you access an outside line.
• If you choose
Always
, you can access an outside line without pressing
Tel/R
or
Tel/Mute/R
and
Shift
at the same time.
f
Press
Stop/Exit
.
Note
PBX and TRANSFER
The machine is initially set to
Normal
, which lets the machine connect to a standard PSTN (Public
Switched Telephone Network) line. However, many offices use a central telephone system or
Private Automatic Branch Exchange (PABX).
Your machine can be connected to most types of
PABX (PBX). The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PABX (PBX) systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when
Tel/R
is pressed or
Tel/Mute/R
and
Shift
are pressed at the same time.
16
Dial Prefix (not available in Middle East and Africa)
The dial prefix setting will automatically dial a predefined number before every fax number you dial.
For example: If your phone system requires a 9 to dial an outside number this setting will automatically dial 9 for every fax you send.
a
Press
Menu
,
0
,
6
.
(For New Zealand, press
Menu
,
0
,
5
.)
b
Enter the prefix number (up to 5 digits) on the dial pad, and then press
OK
.
Note
• You can use the numbers 0 to 9, #, l
and !.
(Press
Hook/Hold
to display “!”.)
• You cannot use ! with any other numbers or characters.
• If your telephone system requires a timed break recall (hookflash), press
Hook/Hold
to enter the break.
• (Not available in New Zealand) If the pulse dialling mode is on, # and l
are not available to use.
c
Press
Stop/Exit
.
11
12
17
Set Daylight Saving Time
(Oceania and Asia only)
You can set the machine to change for Daylight
Saving Time. If you choose On, it will reset the time forward one hour and if you choose Off, it will reset the time backward one hour.
a
Press
Menu
,
0
,
2
,
2
.
b
Press a
or b
to choose
On
or
Off
.
Press
OK
.
c
Press
1
or
2
to choose
1.Change
or
2.Exit
.
d
Press
Stop/Exit
.
18
Automatic Daylight
Savings Time (Middle
East and Africa only)
You can set the machine to change automatically for
Daylight Saving Time. It will reset itself forward one hour in the Spring and backward one hour in the
Autumn.
a
Press
Menu
,
0
,
2
,
2
.
b
Press a
or b
to choose
On
(or
Off
).
Press
OK
.
c
Press
Stop/Exit
.
Other Information
Download optional software
You can download a printer driver for free from the
Brother Solutions Center, enabling you to use your
Brother Fax machine as a printer from your computer.
Visit us at http://solutions.brother.com/.
Brother CreativeCentre
Get inspired. If you’re using Windows
®
, double-click the Brother CreativeCentre icon on your desktop to access our FREE web site with many ideas and resources for personal and professional use. This icon appears after installing MFL-Pro Suite or the optional software available from the Brother Solutions
Center.
Mac users can access Brother CreativeCentre at this web address: http://www.brother.com/creativecenter/
13
14
Consumables
Consumables
When the time comes to replace consumable items, an error will be indicated by the LCD on the control panel. For more information about the consumables for your machine, visit us at http://www.brother.com/original/ or contact your local Brother reseller.
Drum unit Toner cartridges
Standard Toner: TN-2230 (For Oceania),
TN-2260 (For Asia, Middle East and Africa)
High Yield Toner: TN-2250 (For Oceania),
TN-2280 (For Asia, Middle East and Africa)
DR-2225 (For Oceania)
DR-2255 (For Asia, Middle East and Africa)
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.
Compilation and Publication
Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
Copyright and License
©2012 Brother Industries, Ltd. All rights reserved.

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Key features
- Laser 300 x 600 DPI
- 33.6 Kbit/s
- Copy function
- Maximum standard media size: A4
- LCD TFT