Brother MFC-J5945DW User's Guide

Home > Introduction to Your Brother Machine > Control Panel Overview

Control Panel Overview

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NFC (Near Field Communication) symbol

(MFC-J5945DW)

You can use card authentication by touching the IC card to the NFC symbol on the control panel.

If your Android ™ device supports the NFC feature, you can print from your device or scan documents to your device in the same way.

2. Touchscreen Liquid Crystal Display (LCD)

Access menus and options by pressing them on the touchscreen.

3. Menu Buttons

(Back)

Press to go back to the previous menu.

(Home)

Press to return to the Home screen.

(Cancel)

Press to cancel an operation.

4. Dial Pad

Press the numbers to dial telephone or fax numbers and to enter the number of copies.

5. LED Power Indicator

The LED lights up depending on the machine’s power status.

When the machine is in Sleep Mode, the LED blinks.

Power On/Off

Press to turn on the machine.

Press and hold down to turn off the machine. The touchscreen will display [Shutting Down] and will stay on for a few seconds before turning itself off. If you have connected an external telephone or TAD, it is always available.

If you turn off the machine using , it will still clean the print head periodically to maintain print quality. To prolong print head life, provide better ink efficiency, and maintain print quality, keep your machine connected to a power source at all times.

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Near-Field Communication (NFC)

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Home > Introduction to Your Brother Machine > Touchscreen LCD Overview

Touchscreen LCD Overview

You can switch Home screens by swiping left or right or pressing d or c .

From the Home screens, you can access Shortcuts, Wi ‑ Fi ® setup, Settings and Ink levels screens.

Home Screen

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This screen shows the machine’s status when the machine is idle. When displayed, it indicates that your machine is ready for the next command.

Date & Time

Displays the date and time set on the machine.

Quiet Mode

This icon appears when the [Quiet Mode] setting is set to [On] .

The Quiet Mode setting can reduce printing noise. When Quiet Mode is turned on, the print speed becomes slower.

(MFC-J5845DW in USA only)

While appears, ( Quiet Mode ) is not displayed.

[Shortcuts]

Create Shortcuts for frequently-used operations, such as sending a fax, copying, scanning, Web Connect and

Apps services.

• Three Shortcuts tabs are available with six Shortcuts on each tab.

• Press , displayed at the bottom of the screen to access the Home Screens.

Wireless Status

Each icon in the following table shows the wireless network status:

Your machine is not connected to the wireless access point/router.

Press this button to configure wireless settings. For more detailed information, see the Quick Setup Guide .

The wireless network is connected.

A three-level indicator in each of the Home screens displays the current wireless signal strength.

The wireless access point/router cannot be detected.

The wireless setting is disabled.

You can configure wireless settings by pressing the Wireless Status button.

[Settings]

Press to access the [Settings] menu.

[Ink]

Displays the approximate available ink volume. Press to access the [Ink] menu.

When an ink cartridge is near the end of its life or having a problem, an error icon is displayed on the ink color.

Modes:

Press to switch to each mode.

[Fax] / [Copy] / [Scan] / [Secure Print] (MFC-J5945DW) / [Web] / [Apps] / [USB] / [LGR Copy

Shortcuts]

Information icon

New information from Brother appears in the information bar when the notification settings such as

[Message from Brother] and [Firmware Auto Check] are set to [On] .

(Internet connection is needed, and data rates may apply.)

Press to view the details.

Warning icon

The warning icon appears when there is an error or maintenance message; press to view the details, and then press to return to the Home screen.

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Set the Ready Screen

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Reduce Printing Noise

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Use the Ledger Copy Shortcuts

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Settings Screen Overview

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Home > Introduction to Your Brother Machine > Settings Screen Overview

Settings Screen Overview

The touchscreen shows the machine's status when you press [Settings] .

Use the Settings menu to access all of your Brother machine's settings.

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1. Receive Mode

Displays the current Receive Mode.

[Maintenance]

Press to access the following menus:

• [Improve Print Quality]

• [Print Head Cleaning]

• [Remove Paper Scraps]

• [Ink Volume]

• [Ink Cartridge Model]

• [Print Setting Options]

[Wi-Fi]

Press to set up a wireless network connection.

If you are using a wireless connection, a three-level indicator signal strength.

[Date & Time]

Displays the date and time.

Press to access the [Date & Time] menu.

[Quiet Mode]

Displays the Quiet Mode setting.

Press to access the [Quiet Mode] menu.

on the screen displays the current wireless

When this menu is set to [On] , is displayed on the Home screen. (MFC-J5845DW in USA only: when

is not displayed.)

[All Settings]

Press to access a menu of all of your machine's settings.

[Fax Preview]

Displays the Fax Preview setting.

Press to access the [Fax Preview] menu.

[Tray Setting]

Press to access the [Tray Setting] menu.

Use options in the Tray setting menu to change the paper size and type.

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Touchscreen LCD Overview

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Home > Introduction to Your Brother Machine > Navigate the Touchscreen

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Distinctive Ring

Navigate the Touchscreen

Press your finger on the LCD to operate it. To display and access all the options, swipe left, right, up, down or press d c or a b on the LCD to scroll through them.

NOTE

• This product adopts the font of ARPHIC TECHNOLOGY CO., LTD.

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Home > Introduction to Your Brother Machine > Set the Ready Screen

Set the Ready Screen

You can change the Ready screen to either the [Screen 1] , [Screen 2] , [Screen 3] , [Shortcuts 1] ,

[Shortcuts 2] or [Shortcuts 3] screen.

When the machine is idle or you press , the machine will go back to the screen that you have set.

1. Press

Screen] .

[Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Home

2. Swipe up or down or press a or b to display the [Screen 1] , [Screen 2] , [Screen 3] , [Shortcuts

1] , [Shortcuts 2] , or [Shortcuts 3] option, and then press the option you want.

3. Press .

The machine will go to your new Home screen.

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Home > Introduction to Your Brother Machine > Set Default Function Screens

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Touchscreen LCD Overview

Set Default Function Screens

You can change the default screen of the Copy and Scan mode.

1. Do one of the following:

• when changing the copy screen:

Press

Screen] .

[Settings] > [All Settings]

• when changing the scan screen:

> [General Setup] > [Screen Settings] > [Copy

Press

Screen] .

[Settings] > [All Settings] > [General Setup] > [Screen Settings] > [Scan

2. Swipe up or down or press a or b to display the copy or scan options, and then press the option you want in the default screen.

3. Press .

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Home > Introduction to Your Brother Machine > Access Brother Utilities (Windows)

Access Brother Utilities (Windows)

Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer.

1. Do one of the following:

• Windows 7

Click (Start) > All Programs > Brother > Brother Utilities .

• Windows 8

Tap or click

• Windows 8.1

( Brother Utilities ) either on the Start screen or the desktop.

Move your mouse to the lower left corner of the Start screen and click (if using a touch-based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click ( Brother Utilities ).

• Windows 10

Click > Brother > Brother Utilities .

2. Select your machine.

3. Select the operation you want to use.

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Uninstall the Brother Software and Drivers (Windows)

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Home > Introduction to Your Brother Machine >

Access Brother Utilities (Windows) > Uninstall the Brother

Software and Drivers (Windows)

Uninstall the Brother Software and Drivers (Windows)

1. Do one of the following:

• Windows 7

Click (Start) > All Programs > Brother > Brother Utilities .

• Windows 8

Tap or click ( Brother Utilities ) either on the Start screen or the desktop.

• Windows 8.1

Move your mouse to the lower left corner of the Start screen and click (if using a touch-based device, swipe up from the bottom of the Start screen to bring up the Apps screen).

When the Apps screen appears, tap or click ( Brother Utilities ).

• Windows 10

Click > Brother > Brother Utilities .

2. Click the drop-down list, and then select your model name (if not already selected). Click Tools in the left navigation bar, and then click Uninstall .

Follow the instructions in the dialog box to uninstall the software and drivers.

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Access Brother Utilities (Windows)

Home > Introduction to Your Brother Machine > USB / Ethernet Port Locations on Your Brother Machine

USB / Ethernet Port Locations on Your Brother Machine

The USB and Ethernet ports are located inside the machine.

• When connecting the USB or Ethernet cable, follow the instructions in the installation process.

• To install the Full Driver & Software Package necessary for operating your machine, insert the Brother installation disc into your computer, or go to your model's Downloads page on the Brother Solutions

Center at support.brother.com

1. Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover (1) into the open position.

2. Locate the correct port (based on the cable you are using) inside the machine as shown.

Carefully guide the cable through the cable channel and out the back of the machine.

3. Gently close the scanner cover using both hands.

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Home > Paper Handling

Paper Handling

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Home > Paper Handling > Load Paper

Load Paper

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Load Paper in the Multi-purpose Tray (MP Tray)

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Unprintable Area

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Load Paper > Load Paper in Paper Tray #1 / Paper Tray #2

Load Paper in Paper Tray #1 / Paper Tray #2

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Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray #2

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Load Ledger, Legal, or A3 Size Paper in Paper Tray #1 / Paper Tray #2

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> Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray #2

Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper type and paper size.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or the paper size setting on your computer.

Doing this enables the machine to automatically feed paper from the appropriate tray if Auto Tray Select has been set in the machine or printer driver.

• You can use only plain paper in Tray #2. (MFC-J5945DW)

These instructions describe how to load paper in Tray #1.

• (MFC-J5945DW) The steps for Tray #2 are very similar.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine as shown by the arrow.

3. Remove the tray top cover (1).

4. Gently press and slide the paper width guides (1) and then the paper length guide (2) to fit the paper size.

Make sure the triangular mark (3) on the paper width guide (1) and paper length guide (2) line up with the marks for the paper you are using.

If you load Executive size paper, lift up the stopper (4).

5. Fan the stack of paper well to avoid paper jams and misfeeds.

Always make sure the paper is not curled or wrinkled.

6. Gently load paper in the paper tray with the printing surface face down .

Landscape orientation

IMPORTANT

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

To add paper before the tray is empty, remove the paper from the tray and combine it with the paper you are adding. Always fan the stack of paper well to prevent the machine from feeding multiple pages.

7. Make sure the paper length guide (1) touches the edges of the paper.

8. Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper guides touch the edges of the paper.

9. Make sure the paper is flat in the tray and below the maximum paper mark (1).

Overfilling the paper tray may cause paper jams.

10. Replace the tray top cover.

11. Slowly push the paper tray completely into the machine.

IMPORTANT

DO NOT push the paper tray into the machine forcefully or quickly. Doing this may cause paper jams or paper feed problems.

12. Pull out the paper support until it locks into place.

13. Change the paper size setting in the machine's menu, if needed.

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> Load Ledger,

Legal, or A3 Size Paper in Paper Tray #1 / Paper Tray #2

Load Ledger, Legal, or A3 Size Paper in Paper Tray #1 / Paper Tray #2

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper type and paper size.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or the paper size setting on your computer.

Doing this enables the machine to automatically feed paper from the appropriate tray if Auto Tray Select has been set in the machine or printer driver.

• Glossy photo paper will not be an option in Tray #1 when using this method.

• You can use only plain paper in Tray #2. (MFC-J5945DW)

These instructions describe how to load paper in Tray #1.

• (MFC-J5945DW) The steps for Tray #2 are very similar.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine as shown by the arrow.

3. Remove the tray top cover (1).

4. Rest the tray on a flat surface.

Push the green slider to the left and then extend the tray until it locks into place.

5. Gently press and slide the paper width guides (1) and then the paper length guide (2) to fit the paper size.

Make sure the triangular mark (3) on the paper width guide (1) and paper length guide (2) line up with the marks for the paper you are using.

6. Fan the stack of paper well to avoid paper jams and misfeeds.

Always make sure the paper is not curled or wrinkled.

7. Gently load paper in the paper tray with the printing surface face down .

Portrait orientation

IMPORTANT

Be careful not to push the paper in too far; it may lift at the back of the tray and cause paper feed problems.

8. Make sure the paper length guide (1) touches the edges of the paper.

9. Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper guides touch the edges of the paper.

10. Make sure the paper is flat in the tray and below the maximum paper mark (1).

Overfilling the paper tray may cause paper jams.

11. Replace the tray top cover.

12. Slowly push the paper tray completely into the machine.

IMPORTANT

DO NOT push the paper tray into the machine forcefully or quickly. Doing this may cause paper jams or paper feed problems.

13. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

14. Change the paper size setting in the machine's menu, if needed.

CAUTION

Position the machine so the tray will not protrude past the edge of the table or desk where someone may bump into it. The machine could fall and cause injury.

Before you collapse the paper tray, take the paper out of the tray.

Rest the tray on a flat surface.

Push the green slider to the left and then push in the front of the tray to collapse it until it locks into place.

Put the paper in the tray.

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> Load Photo Paper in Paper Tray #1

Load Photo Paper in Paper Tray #1

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper type and paper size.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or the paper size setting on your computer.

Doing this enables the machine to automatically feed paper from the appropriate tray if Auto Tray Select has been set in the machine or printer driver.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine as shown by the arrow.

3. Remove the tray top cover (1).

4. Do one of the following:

• If you load Photo L (3.5" x 5")/(9 x 13 cm) in the paper tray, lift up the Photo L stopper (1).

• If you load Photo (4" x 6")/(10 x 15 cm) in the paper tray, lift up the Photo stopper (2).

• If you load Photo 2L (5" x 7")/(13 x 18 cm) in the paper tray, lift up the Photo 2L stopper (3).

Gently press and slide the paper width guides (4) to fit the paper size.

5. Load up to 20 sheets of photo paper in the paper tray with the printing surface face down .

Loading more than 20 sheets of photo paper may cause paper jams.

6. Gently adjust the paper width guides (1) to fit the paper.

Make sure the paper guides touch the edges of the paper and the paper is flat in the tray.

7. Replace the tray top cover.

8. Slowly push the paper tray completely into the machine.

IMPORTANT

DO NOT push the paper tray into the machine forcefully or quickly. Doing this may cause paper jams or paper feed problems.

9. Pull out the paper support until it locks into place.

10. Change the paper size setting in the machine's menu, if needed.

Related Information

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Related Topics:

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> Load Envelopes in Paper Tray #1

Load Envelopes in Paper Tray #1

• If the [Check Paper] setting is set to [On] and you pull the paper tray out of the machine, a message appears on the LCD asking if you want to change the paper type and paper size.

• You can load envelopes in a variety of sizes. See Related Information : Paper Type and Size for Each

Operation .

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or the paper size setting on your computer.

Doing this enables the machine to automatically feed paper from the appropriate tray if Auto Tray Select has been set in the machine or printer driver.

• Before loading envelopes in the tray, press the corners and sides of the envelopes to make them as flat as possible.

1. If the paper support flap (1) is open, close it, and then close the paper support (2).

2. Pull the paper tray completely out of the machine as shown by the arrow.

3. Remove the tray top cover (1).

4. Load up to 10 envelopes in the paper tray with the printing surface face down . Loading more than 10 envelopes may cause paper jams.

5. Gently press and slide the paper width guides (1) and paper length guide (2) to fit the size of the envelopes.

Make sure the envelopes are flat in the tray.

IMPORTANT

If envelopes are multi-feeding, load one envelope in the paper tray at a time.

If you are using envelopes that are longer than the tray length, such as Com-10 envelopes, extend the tray as follows, and then load the envelopes.

Rest the tray on a flat surface. Push the green slider to the left and then extend the tray until it locks into place.

6. Replace the tray top cover.

7. Slowly push the paper tray completely into the machine.

IMPORTANT

DO NOT push the paper tray into the machine forcefully or quickly. Doing this may cause paper jams or paper feed problems.

8. Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

9. Change the paper size setting in the machine's menu, if needed.

Related Information

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Related Topics:

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Paper Type and Size for Each Operation

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Load Paper > Load Paper in the Multi-purpose Tray (MP Tray)

Load Paper in the Multi-purpose Tray (MP Tray)

Use the MP Tray for special print media, such as photo paper or envelopes.

• If the [Check Paper] setting is set to [On] and you set the paper in MP tray, a message appears on the

LCD asking if you want to change the paper type and paper size.

• When you load a different paper size in the tray, you must change the Paper Size setting in the machine or the paper size setting on your computer.

Doing this enables the machine to automatically feed paper from the appropriate tray if Auto Tray Select has been set in the machine or printer driver.

NOTE

• To prevent dust from entering the machine, be sure to close the MP tray if you are not using it.

1. Open the MP tray.

When you want to load paper larger than Letter or A4 size paper, pull up the paper tray using both hands until it locks into place.

2. Gently press and slide the MP tray paper guides to match the width of the paper you are using.

3. Fan the stack of paper well to avoid paper jams and misfeeds.

Always make sure the paper is not curled or wrinkled.

4. Gently load the paper in the MP tray with the printing surface face up .

• Using Letter, A4, or Executive

Landscape orientation

• Using Ledger, A3, Legal, Folio, Mexico Legal, India Legal, A5, A6, envelopes, Photo, Photo L, Photo 2L, or Index Card

Portrait orientation

When using envelopes, load the envelopes with the printing surface face up and the flap on the left as shown in the illustration.

If you are having difficulty loading paper in the MP tray, push the release lever (1) toward the back of the machine, and then load the paper.

5. Using both hands, gently adjust the MP tray paper guides to fit the paper.

• DO NOT press the paper guides too tightly against the paper. Doing this may cause the paper to fold and jam.

• Place the paper in the center of the MP tray between the paper guides. If the paper is not centered, pull it out and insert it again at the center position.

6. Do one of the following:

• When using Letter or A4 size, or smaller size paper

Pull out the paper support until it locks into place.

• When using paper larger than Letter or A4 size, or envelopes

Pull out the paper support (1) until it locks into place, and then unfold the paper support flap (2).

7. Change the paper size setting in the machine's menu, if needed.

Make sure printing has finished before you close the MP tray.

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Load Paper > Unprintable Area

Unprintable Area

The unprintable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut-sheet paper and envelopes. The machine can print in the shaded areas of cut-sheet paper only when the Borderless print feature is available and turned on.

Cut-Sheet Paper

Envelopes

Cut-Sheet

Envelopes

Top (1)

0.12 in. (3 mm)

0.47 in. (12 mm)

Left (2)

0.12 in. (3 mm)

Bottom (3)

0.12 in. (3 mm)

0.47 in. (12 mm)

Right (4)

0.12 in. (3 mm)

The Borderless print feature is not available for envelopes, 2-sided printing and some paper sizes, such as

Legal and Executive.

Related Information

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Load Paper > Paper Settings

Paper Settings

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Set a Default Tray Based on Your Task

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Change Paper Tray Priority

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Change the Paper Low Notice Setting

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Shrink Page Size of an Oversized Incoming Fax

> Change the Paper Size and Paper Type

Change the Paper Size and Paper Type

Set the Paper Size and Paper Type settings for the paper tray.

• To get the best print quality, set the machine for the type of paper you are using.

• When you change the size of the paper you load in the tray, you must change the Paper Size setting on the

LCD at the same time.

1. Press [Settings] > [Tray Setting] .

2. Press the tray option you want.

3. Press [Paper Type] .

4. Press the paper type option you want.

• Use plain paper only in Tray #2. (MFC-J5945DW)

5. Press [Paper Size] .

6. Swipe up or down or press a or b to display the paper size options, and then press the option you want.

7. Press .

The machine ejects paper with the printed surface face up onto the paper tray at the front of the machine.

When you use glossy paper, remove each sheet at once to prevent smudging or paper jams.

Related Information

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Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray #2

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> Change the Check Paper Size Setting

Change the Check Paper Size Setting

If this setting is set to [On] and you pull the paper tray out of the machine or load paper in the MP Tray, the LCD displays a message asking if you want to change the Paper Size and Paper Type settings.

The default setting is [On] .

1. Press

Paper] .

[Settings]

2. Press [On] or [Off] .

> [All Settings] > [General Setup] > [Tray Setting] > [Check

3. Press .

Related Information

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Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray #2

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> Set a Default Tray Based on Your Task

Set a Default Tray Based on Your Task

Change the default tray the machine uses for each mode.

[Auto Tray Select] sets your machine to feed paper from the most appropriate tray for the paper type and size you have set.

The machine feeds paper from the most appropriate tray using the tray priority order you have set.

Some trays are not available depending on your model.

1. Press [Settings] > [All Settings] > [General Setup] > [Tray Setting] .

• For printing in Copy mode, press [Tray Setting: Copy] > [Tray Use] .

• For printing received faxes, press [Tray Setting: Fax] > [Tray Use] .

• For printing photos, press [Tray Setting: JPEG Print (Media)] > [Tray Use] .

2. Press the tray option you want.

3. Press .

Related Information

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> Change Paper Tray Priority

Change Paper Tray Priority

Change the default tray priority the machine uses for each mode.

When [Auto Tray Select] is selected in the tray select settings, the machine will feed paper from the most appropriate tray for the paper type and size according to the tray priority setting.

1. Press [Settings] > [All Settings] > [General Setup] > [Tray Setting] .

2. Press the [Tray Setting: Copy] , [Tray Setting: Fax] , [Tray Setting: Print] , or [Tray

Setting: JPEG Print (Media)] option.

3. Press [Tray Priority] .

4. Press the option you want.

5. Press .

Related Information

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> Change the Paper Low Notice Setting

Change the Paper Low Notice Setting

Related Models : MFC-J5945DW

If the Paper Low Notice setting is set to [On] , the machine displays a message telling you that the paper tray is nearly empty.

The default setting is [On] .

In addition, you can see the icon that displays the remaining amount of paper in the Tray Select option of the

Copy mode.

1. Press

Notice] .

[Settings]

2. Press [On] or [Off] .

> [All Settings] > [General Setup] > [Tray Setting] > [Paper Low

3. Press .

Related Information

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Load Paper > Acceptable Paper and Other Print Media

Acceptable Paper and Other Print Media

The print quality can be affected by the type of paper you use in the machine.

To get the best print quality for the settings you have selected, always set the Paper Type to match the type of paper you load.

You can use plain paper, inkjet paper (coated paper), glossy paper, recycled paper and envelopes.

We recommend testing various paper types before buying large quantities.

For best results, use Brother paper.

• When you print on inkjet paper (coated paper) and glossy paper, be sure to select the correct print media in the Basic tab of the printer driver or in the Paper Type setting on the machine.

• When you print on Brother Photo paper, load one extra sheet of the same photo paper in the paper tray.

• When using photo paper, remove each sheet at once to prevent smudging or paper jams.

• Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers.

Related Information

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Handle and Use Print Media

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Recommended Print Media

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Acceptable Paper and Other Print Media > Recommended Print

Media

Recommended Print Media

For the best print quality, we recommend using the Brother paper listed in the table.

Brother paper

Paper Type

Premium Plus Glossy Photo

Ledger

Letter

4" x 6"

Plain Inkjet

Ledger

Item

BP71GLGR

BP71GLTR

BP71GP20

BP60PLGR (USA only)

Related Information

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Acceptable Paper and Other Print Media > Handle and Use Print

Media

Handle and Use Print Media

• Store paper in its original packaging and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.

• Avoid touching the shiny (coated) side of photo paper.

• Some envelope sizes require that you set margins in the application. Make sure you do a test print first before printing many envelopes.

IMPORTANT

DO NOT use the following kinds of paper:

• Damaged, curled, wrinkled, or irregularly shaped

0.08 in. (2 mm) or greater curl may cause jams to occur.

• Extremely shiny or highly textured

• Paper that cannot be arranged uniformly when stacked

• Paper made with a short grain

DO NOT use envelopes that:

• Are loosely constructed

• Have windows

• Are embossed (have raised writing on them)

• Have clasps or staples

• Are pre-printed on the inside

• Are self-adhesive

• Have double flaps

Self-adhesive Double flaps

You may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using.

Related Information

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Related Topics:

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Acceptable Paper and Other Print Media > Choose the Right Print

Media

Choose the Right Print Media

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Paper Type and Size for Each Operation

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Paper Orientation and Capacity of the Paper Trays

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Use the User Defined Paper Size Option in the Printer Driver

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Paper Weight and Thickness

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Load Letter, A4, or Executive Size Paper in Paper Tray #1 / Paper Tray #2

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Load Paper in the Multi-purpose Tray (MP Tray)

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Media > Paper Type and Size for Each Operation

Paper Type and Size for Each Operation

Paper Type Paper Size Usage

Fax Copy Direct Print

JPEG

Print

PDF

Print

Printer

Yes Yes Yes Yes Cut-Sheet

Cards

Envelopes

Ledger

Letter

Legal

Mexico Legal

India Legal

Folio

Executive

Photo

Photo L

Photo 2L

Index Card

C5 Envelope

DL Envelope

Com-10

Monarch

11 x 17 in. (279.4 x 431.8

mm)

8 1/2 x 11 in. (215.9 x 279.4

mm)

11.7 x 16.5 in. (297 x 420 mm)

Yes

8.3 x 11.7 in. (210 x 297 mm) Yes

8 1/2 x 14 in. (215.9 x 355.6

mm)

Yes

8.5 x 13.38 in. (215.9 x

339.85 mm)

Yes

8.46 x 13.58 in. (215 x 345 mm)

8 1/2 x 13 in. (215.9 x 330.2

mm)

Yes

7 1/4 x 10 1/2 in. (184.1 x

266.7 mm)

5.8 x 8.3 in. (148 x 210 mm) -

4.1 x 5.8 in. (105 x 148 mm) -

4 x 6 in. (10 x 15 cm) -

3.5 x 5 in. (9 x 13 cm) -

5 x 7 in. (13 x 18 cm)

5 x 8 in. (13 x 20 cm)

6.4 x 9 in. (162 x 229 mm)

4.3 x 8.7 in. (110 x 220 mm) -

4 1/8 x 9 1/2 in. (104.7 x

241.3 mm)

3 7/8 x 7 1/2 in. (98.4 x 190.5

mm)

1 PDF Print is available only for MFC-J5945DW.

Related Information

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Related Topics:

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Yes

Media > Paper Orientation and Capacity of the Paper Trays

Paper Orientation and Capacity of the Paper Trays

Paper Tray #1

Paper Size

Letter, Executive, A4

Ledger, A3, Legal, Mexico

Legal, India Legal, Folio,

A5, A6, Envelopes (C5,

Com-10, DL, Monarch),

Photo (4" x 6")/(10 x 15 cm), Photo L (3.5" x 5")/(9 x

13 cm), Photo 2L (5" x

7")/(13 x 18 cm), Index card

(5" x 8")/(13 x 20 cm)

Paper Tray #2

(MFC-J5945DW)

Multi-purpose tray (MP tray)

Letter, A4

Ledger, A3, Legal, Mexico

Legal, India Legal, Folio

Letter, Executive, A4

Ledger, A3, Legal, Mexico

Legal, India Legal, Folio,

A5, A6, Envelopes (C5,

Com-10, DL, Monarch),

Photo (4" x 6")/(10 x 15 cm), Photo L (3.5" x 5")/(9 x

13 cm), Photo 2L (5" x

7")/(13 x 18 cm), Index card

(5" x 8")/(13 x 20 cm)

Paper Types

Plain Paper, Recycled

Paper

Inkjet Paper

Glossy Paper, Photo

Index Card

Envelopes

Plain Paper, Recycled

Paper

Plain Paper, Recycled

Paper

Inkjet Paper

Glossy Paper, Photo

Index Card

Envelopes

No. of sheets

250

20 (Up to Letter/A4)

250

100

20 (Up to Letter/A4)

5 (Over Letter/A4)

20 (Up to Letter/A4)

5 (Over Letter/A4)

20 (Up to Letter/A4)

5 (Over Letter/A4)

When using plain paper 20 lb (80 g/m²)

We recommend using MP tray for glossy paper.

Related Information

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Media > Use the User Defined Paper Size Option in the Printer Driver

Use the User Defined Paper Size Option in the Printer Driver

User Defined Size

• Width: 3.5 in. - 11.69 in. (88.9 mm - 297.0 mm)

• Height: 5.0 in. - 17.0 in. (127.0 mm - 431.8 mm)

Paper Orientation

Portrait

• The user defined paper size option is available only for MP tray.

Related Information

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Media > Paper Weight and Thickness

Paper Weight and Thickness

Paper Type

Cut-Sheet

Weight

17 to 32 lb (64 to 120 g/m²)

Thickness

3 to 6 mil (0.08 to 0.15 mm) Plain Paper, Recycled

Paper

Inkjet Paper

Glossy Paper 1 2

17 to 53 lb (64 to 200 g/m²)

Up to 58 lb (Up to 220 g/m²)

3 to 10 mil (0.08 to 0.25 mm)

Up to 10 mil (Up to 0.25 mm)

Cards Photo Card

1 2 3

Up to 53 lb (Up to 200 g/m²)

Envelopes

Index Card Up to 32 lb (Up to 120 g/m²)

20 to 25 lb (80 to 95 g/m²)

BP71 69 lb (260 g/m²) paper is specially designed for Brother inkjet machines.

Up to 12 mil (Up to 0.3 mm) for MP Tray

Up to 58 lb (Up to 220 g/m²) for MP Tray

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Home > Paper Handling > Load Documents

Up to 10 mil (Up to 0.25 mm)

Up to 6 mil (Up to 0.15 mm)

Up to 20 mil (Up to 0.52 mm)

Load Documents

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Load Documents in the Automatic Document Feeder (ADF)

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Load Documents on the Scanner Glass

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Unscannable Area

Load Documents > Load Documents in the Automatic Document Feeder (ADF)

Load Documents in the Automatic Document Feeder (ADF)

The ADF can hold multiple pages and feeds each sheet individually.

Use paper that is within the sizes and weights shown in the table. Always fan the pages before placing them in the ADF.

Document Sizes and Weights

Length: 1

Width:

Paper Weight:

5.8 to 14.0 in. (148 to 355.6 mm)

4.1 to 8.5 in. (105 to 215.9 mm)

17 to 24 lb (64 to 90 g/m²)

1 Up to 35.4 in. (900 mm) when using the long paper function.

IMPORTANT

• DO NOT pull on the document while it is feeding.

• DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.

• DO NOT use cardboard, newspaper or fabric.

• Make sure documents with correction fluid or written in ink are completely dry.

(MFC-J5945DW)

Your 2-sided documents can be copied up to Letter size, and can be faxed or scanned up to Legal size using the ADF.

1. Fan the pages well.

2. Adjust the paper guides (1) to fit the document size.

3. Place your document face up in the ADF, as shown in the illustration, until you feel the document touch the feed rollers and the machine beeps.

If you loaded a small size document and cannot remove it, lift the ADF document support (1), and then remove the document.

IMPORTANT

DO NOT leave any documents on the scanner glass. If you do this, the ADF may jam.

Related Information

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Related Topics:

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Copy a Document

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Telephone and Fax Problems

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Load Documents > Load Documents on the Scanner Glass

Load Documents on the Scanner Glass

Use the scanner glass to fax, copy, or scan one page at a time.

Document Sizes Supported

Length:

Width:

Weight:

Up to 11.7 in. (297 mm)

Up to 8.5 in. (215.9 mm)

Up to 4.4 lb (2 kg)

To use the scanner glass, the ADF must be empty.

1. Lift the document cover.

2. Place the document face down in the upper left corner of the scanner glass as shown in the illustration.

3. Close the document cover.

IMPORTANT

If you are scanning a book or thick document, DO NOT slam or press on the document cover.

Related Information

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Telephone and Fax Problems

Related Topics:

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Copy a Document

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Load Documents > Unscannable Area

Unscannable Area

The unscannable area of a page depends on the settings in the application you are using. The figures below show the typical unscannable measurements.

Usage Document Size

Fax Letter

Legal

Copy

Scan

All paper sizes

1 The unscannable area is 0.04 in. (1 mm) when using the ADF.

Related Information

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Top (1)

Bottom (3)

0.12 in. (3 mm)

0.04 in. (1 mm)

Left (2)

Right (4)

0.16 in. (4 mm)

0.12 in. (3 mm) 1

0.12 in. (3 mm)

0.04 in. (1 mm)

Print

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•

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Print a Document (Windows)

> Print from Your Computer (Windows)

Print from Your Computer (Windows)

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Print a Photo (Windows)

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Cancel a Print Job (Windows)

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Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows)

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Print as a Poster (Windows)

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Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows)

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Print as a Booklet Automatically (Windows)

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Secure Print (Windows)

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Print a Color Document in Grayscale (Windows)

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Prevent Smudged Printouts and Paper Jams (Windows)

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Use a Preset Print Profile (Windows)

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Change the Default Print Settings (Windows)

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> Print a Photo (Windows)

Print a Photo (Windows)

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct media in the paper tray.

IMPORTANT

• For best results, use Brother paper.

• When you print on Brother photo paper, load one extra sheet of the same photo paper in the paper tray.

4. Click the Basic tab.

5. Click the Media Type drop-down list, and then select the type of paper you are using.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load.

6. Click the Paper Size drop-down list, and then select your paper size.

7. Select the Borderless check box, if needed.

8. For Color Mode , select the Natural or Vivid option.

9. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

10. Type the number of copies (1-999) you want in the Copies field.

11. Change other printer settings, if needed.

12. Click OK .

13. Complete your print operation.

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Related Topics:

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> Print a Document (Windows)

Print a Document (Windows)

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Make sure you have loaded the correct size paper in the paper tray.

4. Click the Basic tab.

5. Click the Media Type drop-down list, and then select the type of paper you are using.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load.

6. Click the Paper Size drop-down list, and then select your paper size.

7. For Color Mode , select the Natural or Vivid option.

8. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

9. Type the number of copies (1-999) you want in the Copies field.

10. To print multiple pages on a single sheet of paper or print one page of your document on multiple sheets, click the Multiple Page drop-down list, and then select your options.

11. Change other printer settings, if needed.

12. Click OK .

13. Complete your print operation.

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> Cancel a Print Job (Windows)

Cancel a Print Job (Windows)

If a print job was sent to the print queue and did not print, or was sent to the print queue in error, you may have to delete it to allow subsequent jobs to print.

1. Double-click the printer icon in the task tray.

2. Select the print job you want to cancel.

3. Click the Document menu.

4. Select Cancel .

5. Click Yes .

Related Information

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Monitor Machine Status from Your Computer (Windows)

Related Topics:

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> Print More Than One Page on a Single Sheet of

Paper (N in 1) (Windows)

Print More Than One Page on a Single Sheet of Paper (N in 1)

(Windows)

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Basic tab.

4. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

5. Click the Multiple Page drop-down list, and then select the 2 in 1 , 4 in 1 , 9 in 1 , or 16 in 1 option.

6. Click the Page Order drop-down list, and then select your page order.

7. Click the Border Line drop-down list, and then select your border line type.

8. Change other printer settings, if needed.

9. Click OK , and then complete your print operation.

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> Print as a Poster (Windows)

Print as a Poster (Windows)

Enlarge your print size and print the document in poster mode.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Basic tab.

4. Click the Multiple Page drop-down list, and then select the 1 in 2x2 pages or 1 in 3x3 pages option.

5. Change other printer settings, if needed.

6. Click OK .

7. Complete your print operation.

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> Print on Both Sides of the Paper Automatically

(Automatic 2-sided Printing) (Windows)

Print on Both Sides of the Paper Automatically (Automatic 2-sided

Printing) (Windows)

• Make sure the jam clear cover is closed.

• If paper is curled, straighten it and put it back in the paper tray.

• Use regular paper. DO NOT use bond paper.

• If the paper is thin, it may wrinkle.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Basic tab.

4. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

5. Click the 2-sided / Booklet drop-down list, and then select 2-sided .

6. Click the 2-sided Settings button.

7. Select one of the options from the 2 ‑ sided Type menu.

When 2-sided is selected, four types of 2-sided binding are available for each orientation:

Option for Portrait

Long Edge (Left)

Description

Long Edge (Right)

Option for Portrait

Short Edge (Top)

Description

Short Edge (Bottom)

Option for Landscape Description

Long Edge (Top)

Long Edge (Bottom)

Short Edge (Right)

Short Edge (Left)

8. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimeters.

9. Click OK to return to the printer driver window.

10. Change other printer settings, if needed.

The Borderless feature is not available when using this option.

11. Click OK again, and then complete your print operation.

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Print as a Booklet Automatically (Windows)

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> Print as a Booklet Automatically (Windows)

Print as a Booklet Automatically (Windows)

Use this option to print a document in booklet format using 2-sided printing. The document's pages will be arranged according to the correct page number and will allow you to fold at the center of the print output without having to change the order of the printed pages.

• Make sure the jam clear cover is closed.

• If paper is curled, straighten it and put it back in the paper tray.

• Use regular paper. DO NOT use bond paper.

• If the paper is thin, it may wrinkle.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Basic tab.

4. In the Orientation field, select the Portrait or Landscape option to set the orientation of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

5. Click the 2-sided / Booklet drop-down list, and then select the Booklet option.

6. Click the 2-sided Settings button.

7. Select one of the options from the 2 ‑ sided Type menu.

There are two types of 2-sided binding directions available for each orientation:

Option for Portrait Description

Left Binding

Right Binding

Option for Landscape Description

Top Binding

Bottom Binding

8. Select one of the options from the Booklet Printing Method menu.

Option

All Pages at

Once

Description

Every page will be printed in booklet format (four pages to every piece of paper, two pages per side). Fold your printout in the middle to create the booklet.

Divide into

Sets

This option prints the whole booklet in smaller individual booklet sets, allowing you to fold at the center of the smaller individual booklet sets without having to change the order of the printed pages. You can specify the number of sheets in each smaller booklet set (from

1-15). This option can be helpful when folding a printed booklet that has a large number of pages.

9. Select the Binding Offset check box if you want to specify the offset for binding in inches or millimeters.

10. Click OK to return to the printer driver window.

11. Change other printer settings, if needed.

The Borderless feature is not available when using this option.

12. Click OK .

13. Complete your print operation.

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Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows)

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> Secure Print (Windows)

Secure Print (Windows)

Related Models : MFC-J5945DW

Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on the machine's control panel.

The secure data is deleted from the machine when you turn off the machine.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Advanced tab.

4. Click the Settings button in the Secure Print field.

5. Select the Secure Print check box.

6. Type your four-digit password in the Password field.

You must set a separate password for each document.

7. Type the User Name and Job Name in the text field, if needed.

8. Click OK , to close the Secure Print Settings window.

9. Click OK .

10. Complete your print operation.

11. On the machine's control panel, swipe left or right or press d or c to display the [Secure Print] option, and then press [Secure Print] .

12. Swipe up or down or press a or b to display user names, and then press your user name.

The LCD displays the list of secured jobs for your name.

13. Swipe up or down or press a or b to display the print job, and then press it.

14. Enter your four-digit password, and then press [OK] .

15. Enter the number of copies you want.

16. Press [Start] .

The machine prints the data.

After you have printed the secured data, it will be cleared from the machine's memory.

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> Print a Color Document in Grayscale (Windows)

Print a Color Document in Grayscale (Windows)

Grayscale mode makes the print processing speed faster than color mode. If your document contains color, selecting Grayscale mode prints your document in 256 levels of grayscale.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Advanced tab.

4. For Color / Grayscale , select Grayscale .

5. Change other printer settings, if needed.

6. Click OK .

7. Complete your print operation.

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> Prevent Smudged Printouts and Paper Jams

(Windows)

Prevent Smudged Printouts and Paper Jams (Windows)

Some types of print media may need more drying time. Change the Reduce Smudge option if you have problems with smudged printouts or paper jams.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Advanced tab.

4. Click the Other Print Options button.

5. Select the Reduce Smudge option on the left side of the screen.

6. Select one of the following options:

Media Type

Plain Paper

Option

2-sided Printing or

Simplex Printing

Off

Glossy Paper Off / On

Low

High

Description

Select this mode to print at normal speed, using a normal amount of ink.

Select this mode to print at a slower speed, using a normal amount of ink.

Select this mode to print at the same speed as Low , but using less ink.

Select Off to print at normal speed, using a normal amount of ink.

Select On to print at a slower speed, using less ink.

7. Click OK to return to the printer driver window.

8. Click OK .

9. Complete your print operation.

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Change the Print Setting Options When Having Printing Problems

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> Use a Preset Print Profile (Windows)

Use a Preset Print Profile (Windows)

Print Profiles are presets designed to give you quick access to frequently-used printing configurations.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Print Profiles tab.

4. Select your profile from the print profile list.

The profile settings are shown on the left side of the printer driver window.

5. Do one of the following:

• If the settings are correct for your print job, click OK .

• To change the settings, go back to the Basic or Advanced tab, change settings, and then click OK .

To display the Print Profiles tab at the front of the window the next time you print, select the Always show

Print Profiles tab first.

check box.

Related Information

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Create or Delete Your Print Profile (Windows)

•

Related Topics:

•

> Use a Preset Print Profile (Windows) > Create or

Delete Your Print Profile (Windows)

Create or Delete Your Print Profile (Windows)

Add up to 20 new print profiles with customized settings.

1. Select the print command in your application.

2. Select Brother XXX-XXXX (where XXXX is the name of your model), and then click the printing properties or preferences button.

The printer driver window appears.

3. Click the Basic tab and the Advanced tab, and configure the print settings you want for the new Print Profile.

4. Click the Print Profiles tab.

5. Do one of the following:

To create a new print profile: a. Click Add Profile .

The Add Profile dialog box appears.

b. Type the new profile name in the Name field.

c. Click the icon you want to use to represent this profile from the icon list.

d. Click OK .

The new Print Profile name is added to the list in the Print Profiles tab.

To delete a print profile that you created: a. Click Delete Profile .

The Delete Profile dialog box appears.

b. Select the profile you want to delete.

c. Click Delete .

d. Click Yes .

e. Click Close .

Related Information

•

Use a Preset Print Profile (Windows)

> Change the Default Print Settings (Windows)

Change the Default Print Settings (Windows)

When you change an application's print settings, the changes only apply to documents printed with that application. To change print settings for all Windows applications, you must configure the printer driver properties.

1. Do one of the following:

• For Windows Server 2008

Click (Start) > Control Panel > Hardware and Sound > Printers .

• For Windows 7 and Windows Server 2008 R2

Click (Start) > Devices and Printers .

• For Windows 8

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings , and then click Control Panel . In the Hardware and Sound group, click View devices and printers .

• For Windows 10 and Windows Server 2016

Click > Windows System > Control Panel . In the Hardware and Sound group, click View devices and printers .

• For Windows Server 2012

Move your mouse to the lower right corner of your desktop. When the menu bar appears, click Settings , and then click Control Panel . In the Hardware group, click View devices and printers .

• For Windows Server 2012 R2

Click Control Panel on the Start screen. In the Hardware group, click View devices and printers .

2. Right-click the Brother XXX-XXXX icon (where XXXX is your model name), and then select Printer properties . If printer driver options appear, select your printer driver.

The printer driver dialog box appears.

3. Click the General tab, and then click the Printing Preferences...

or Preferences...

button.

The printer driver dialog box appears.

4. Select the print settings you want to use as defaults for all of your Windows programs.

5. Click OK .

6. Close the printer properties dialog box.

Related Information

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•

> Print Settings (Windows)

Print Settings (Windows)

>> Basic Tab

>> Advanced Tab

Basic Tab

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type.

Slow Drying Paper

Select this option if you use a type of plain paper on which ink dries slowly. This option may cause slight blurring of the text.

2. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the longer it will take to print the document.

3. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size.

Borderless

Select this option to print photos without borders. Because the image data is created slightly larger than the paper size you are using, this will cause some cropping of the photo edges.

You may not be able to select the Borderless option for some combinations of media type and quality, or from some applications.

4. Color Mode

Select the color mode to suit your preference.

5. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

6. Copies

Type the number of copies (1-999) that you want to print in this field.

Collate

Select this option to print sets of multi-page documents in the original page order. When this option is selected, one complete copy of your document will print, and then reprint according to the number of copies you choose. If this option is not selected, then each page will print according to the number of copies chosen before the next page of the document is printed.

Reverse Order

Select this option to print your document in reverse order. The last page of your document will be printed first.

7. Multiple Page

Select this option to print multiple pages on a single sheet of paper, or print one page of your document on multiple sheets.

Page Order

Select the page order when printing multiple pages on a single sheet of paper.

Border Line

Select the type of border to use when printing multiple pages on a single sheet of paper.

8. 2-sided / Booklet

Select this option to print on both sides of the paper, or print a document in booklet format using 2-sided printing.

2-sided Settings button

Click this button to select the type of 2-sided binding. Four types of 2-sided bindings are available for each orientation.

9. Paper Source

Select the paper source setting according to your print conditions or purpose.

Advanced Tab

1. Color / Grayscale

Select color or grayscale printing. The print speed is faster in grayscale mode than it is in color mode. If your document contains color and you select grayscale mode, your document will be printed using 256 levels of grayscale.

2. Color Enhancement (True2Life)

Select this option to use the Color Enhancement feature. This feature analyzes your image to improve its sharpness, white balance and color density. This process may take several minutes depending on the image size and your computer's specifications.

3. Ink Save Mode

Select this option to print using lighter colors and emphasize image outlines. The amount of ink that is saved varies, depending on the type of documents printed. Ink Save Mode may make your printouts look different than they appear on your screen.

The Ink Save Mode feature is supported by technology from Reallusion, Inc.

4. Scaling

Select these options to enlarge or reduce the size of the pages in your document.

Fit to Paper Size

Select this option to enlarge or reduce the document pages to fit a specified paper size. When you select this option, select the paper size you want from the drop-down list.

Free

Select this option to enlarge or reduce the document pages manually. When you select this option, type a value into the field.

5. Mirror Print

Select this option to reverse the printed image on the page horizontally from left to right.

6. Reverse Print

Select this option to rotate the printed image 180 degrees.

7. Use Watermark

Select this option to print a logo or text on your document as a watermark. Select one of the preset watermarks, add a new watermark, or use an image file you have created.

8. Header-Footer Print

Select this option to print the date, time and PC login user name on the document.

9. (MFC-J5945DW) Secure Print

This feature ensures that confidential or sensitive documents do not print until you enter a password on the machine's control panel.

10. User Authentication

This feature allows you to confirm the restrictions for each user.

11. Other Print Options button

Change Data Transfer Mode

Select the print data transfer mode to improve print quality or print speed.

Advanced Color Settings

Select the method that the machine uses to arrange dots to express halftones.

The printout color can be adjusted to achieve the closest match to what appears on your computer screen.

Reduce Smudge

Some types of print media may need more drying time. Change this option if you have problems with smudged printouts or paper jams.

Retrieve Printer's Color Data

Select this option to optimize the print quality using the machine's factory settings, which are set specifically for your Brother machine. Use this option when you have replaced the machine or changed the machine's network address.

Print Archive

Select this option to save the print data as a PDF file to your computer.

Reduce Uneven Lines

Select this option to adjust the print alignment if your printed text becomes blurred or images become faded.

Related Information

•

Related Topics:

•

•

Print a Document (Windows)

•

Print a Photo (Windows)

•

•

Print More Than One Page on a Single Sheet of Paper (N in 1) (Windows)

•

Print as a Poster (Windows)

•

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Windows)

•

Print as a Booklet Automatically (Windows)

•

Use a Preset Print Profile (Windows)

•

Change the Default Print Settings (Windows)

•

Change the Print Setting Options When Having Printing Problems

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Mac)

> Print from Your Computer (Mac)

Print from Your Computer (Mac)

•

Print a Photo (Mac)

•

Print a Document (Mac)

•

•

Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac)

•

Secure Print (Mac)

•

Print a Color Document in Grayscale (Mac)

•

Prevent Smudged Printouts and Paper Jams (Mac)

•

> Print from Your Computer (Mac) > Print a Photo (Mac)

Print a Photo (Mac)

1. Make sure you have loaded the correct media in the paper tray.

IMPORTANT

• For best results, use Brother paper.

• When you print on Brother photo paper, load one extra sheet of the same photo paper in the paper tray.

2. From an application, such as Apple Preview, click the File menu, and then select Print .

3. Select Brother XXX-XXXX (where XXXX is your model name).

4. Click the Paper Size pop-up menu, and then select your paper size.

To print photographs without margins, select a borderless paper size option.

5. Click the Orientation button that matches the way you want the photo to print.

6. Click the application pop-up menu, and then select Print Settings .

The Print Settings options appear.

7. Click the Media Type pop-up menu, and then select the media type you want to use.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load.

8. Change other printer settings, if needed.

9. Click Print .

Related Information

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Related Topics:

•

•

> Print from Your Computer (Mac) > Print a Document (Mac)

Print a Document (Mac)

1. Make sure you have loaded the correct size paper in the paper tray.

2. From an application, such as Apple TextEdit, click the File menu, and then select Print .

3. Select Brother XXX-XXXX (where XXXX is your model name).

4. Click the Paper Size pop-up menu, and then select your paper size.

5. Select the Orientation option that matches the way you want the document to print.

6. Click the application pop-up menu, and then select Print Settings .

The Print Settings options appear.

7. Click the Media Type pop-up menu, and then select the media type you want to use.

IMPORTANT

To get the best print quality for the settings you have selected, always set the Media Type option to match the type of paper you load.

8. Change other printer settings, if needed.

9. Click Print .

Related Information

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Related Topics:

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•

> Print from Your Computer (Mac) > Print on Both Sides of the Paper Automatically

(Automatic 2-sided Printing) (Mac)

Print on Both Sides of the Paper Automatically (Automatic 2-sided

Printing) (Mac)

1. From an application, such as Apple TextEdit, click the File menu, and then select Print .

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Select the Orientation option that matches the way you want the document to print.

4. Click the application pop-up menu, and then select Layout .

The Layout setting options appear.

5. In the Two-Sided section, select the Short-Edge binding or Long-Edge binding option.

6. Change other printer settings, if needed.

The Borderless feature is not available when using this option.

7. Click Print .

Related Information

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Related Topics:

•

> Print from Your Computer (Mac) > Print More Than One Page on a Single Sheet of Paper

(N in 1) (Mac)

Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac)

1. From an application, such as Apple TextEdit, click the File menu, and then select Print .

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Click the application pop-up menu, and then select Layout .

The Layout setting options appear.

4. Click the Pages per Sheet pop-up menu, and then select the number of pages to print on each sheet.

5. Select the Layout Direction option.

6. Click the Border pop-up menu, and then select your border line type.

7. Change other printer settings, if needed.

8. Click Print .

Related Information

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Related Topics:

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> Print from Your Computer (Mac) > Secure Print (Mac)

Secure Print (Mac)

Related Models : MFC-J5945DW

Use Secure Print to ensure that confidential or sensitive documents do not print until you enter a password on the machine's control panel.

The secure data is deleted from the machine when you turn off the machine.

1. From an application, such as Apple TextEdit, click the File menu, and then select Print .

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Click the application pop-up menu, and then select the Secure Print option. The Secure Print options appear.

4. Select the Secure Print check box.

5. Type your user name, job name and a four-digit password.

6. Click Print .

7. On the machine's control panel, swipe left or right or press d or c to display the [Secure Print] option, and then press [Secure Print] .

8. Swipe up or down or press a or b to display user names, and then press your user name.

The LCD displays the list of secured jobs for your name.

9. Swipe up or down or press a or b to display the print job, and then press it.

10. Enter your four-digit password, and then press [OK] .

11. Enter the number of copies you want.

12. Press [Start] .

The machine prints the data.

After you have printed the secured data, it will be cleared from the machine's memory.

Related Information

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> Print from Your Computer (Mac) > Print a Color Document in Grayscale (Mac)

Print a Color Document in Grayscale (Mac)

Grayscale mode makes the print processing speed faster than color mode. If your document contains color, selecting Grayscale mode prints your document in 256 levels of grayscale.

1. From an application, such as Apple TextEdit, click the File menu, and then select Print .

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Click the application pop-up menu, and then select Print Settings .

The Print Settings options appear.

4. Click the Color / Grayscale pop-up menu, and then select the Grayscale option.

5. Change other printer settings, if needed.

6. Click Print .

Related Information

•

> Print from Your Computer (Mac) > Prevent Smudged Printouts and Paper Jams (Mac)

Prevent Smudged Printouts and Paper Jams (Mac)

Some types of print media may need more drying time. Change the Reduce Smudge option if you have problems with smudged printouts or paper jams.

1. From an application, such as Apple TextEdit, click the File menu, and then select Print .

2. Select Brother XXX-XXXX (where XXXX is your model name).

3. Click the application pop-up menu, and then select Print Settings .

The Print Settings options appear.

4. Click the Advanced print settings list.

5. Click the Reduce Smudge menu.

6. Select one of the following options:

Media Type

Plain Paper

Option

2-sided Printing or

Simplex Printing

Off

Glossy Paper Off / On

Low

High

Description

Select this mode to print at normal speed, using a normal amount of ink.

Select this mode to print at a slower speed, using a normal amount of ink.

Select this mode to print at the same speed as Low , but using less ink.

Select Off to print at normal speed, using a normal amount of ink.

Select On to print at a slower speed, using less ink.

7. Change other printer settings, if needed.

8. Click Print .

Related Information

•

Related Topics:

•

Change the Print Setting Options When Having Printing Problems

•

> Print from Your Computer (Mac) > Print Options (Mac)

Print Options (Mac)

>> Page Setup

>> Layout

>> Paper Handling

>> Print Settings

>> Secure Print

>> Color Settings

Page Setup

1. Paper Size

Select the size of the paper you want to use. You can either choose from standard paper sizes or create a custom paper size.

2. Orientation

Select the orientation (portrait or landscape) of your printout.

If your application contains a similar setting, we recommend that you set the orientation using the application.

3. Scale

Type a value into the field to enlarge or reduce the pages in your document to fit the selected paper size.

Layout

1. Pages per Sheet

Select the number of pages to print on a single sheet of paper.

2. Layout Direction

Select the page order when printing multiple pages on a single sheet of paper.

3. Border

Select the type of border to use when printing multiple pages on a single sheet of paper.

4. Two-Sided

Select whether to print on both sides of the paper.

5. Reverse page orientation

Select this option to rotate the printed image 180 degrees.

6. Flip horizontally

Select this option to reverse the printed image on the page horizontally from left to right.

Paper Handling

1. Collate pages

2. Pages to Print

Select which pages you want to print (even pages or odd pages).

3. Page Order

Select the page order.

4. Scale to fit paper size

Select this option to enlarge or reduce the pages in your document to fit the selected paper size.

5. Destination Paper Size

Select the paper size to print on.

6. Scale down only

Select this option if you want to reduce the pages in your document when they are too large for the selected paper size. If this option is selected and the document is formatted for a paper size that is smaller than the paper size you are using, the document will be printed at its original size.

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Print Settings

1. Media Type

Select the type of media you want to use. To achieve the best print results, the machine automatically adjusts its print settings according to the selected media type.

2. Slow Drying Paper

Select this option if you use a type of plain paper on which ink dries slowly. This option may cause slight blurring of the text.

3. Print Quality

Select the print resolution you want. Because print quality and speed are related, the higher the quality, the longer it will take to print the document.

4. Color / Grayscale

5. Paper Source

Select the paper source setting according to your print conditions or purpose.

6. Advanced

Change Data Transfer Mode

Select the print data transfer mode to improve print quality or print speed.

Reduce Uneven Lines

Select this option to adjust the print alignment if your printed text becomes blurred or images become faded.

Reduce Smudge

Some types of print media may need more drying time. Change this option if you have problems with smudged printouts or paper jams.

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Other Print Options

Paper Thickness

Select the appropriate paper thickness.

Bi-Directional Printing

Select this option to increase the print speed. When this option is selected, the print head prints in both directions. When this option is cleared, the print head prints in only one direction, resulting in higher quality printouts but causing slower print speeds.

Sometimes, the movement of the print head may vary due to environmental conditions. This may be seen when you print vertical lines and they do not align. If you encounter this problem, turn off the Bi-

Directional Printing feature.

Secure Print

1. (MFC-J5945DW) Secure Print

This feature ensures that confidential or sensitive documents do not print until you enter a password on the machine's control panel.

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Color Settings

1. Color Mode

Select the color mode to suit your preference.

2. Advanced Color Settings

Click the disclosure triangle to view the Advanced Color Settings. Select the Color Enhancement check box, and then set the options using the sliders. This process may take several minutes depending on the size of the image and the specifications of your computer.

Related Information

•

Related Topics:

•

•

Print on Both Sides of the Paper Automatically (Automatic 2-sided Printing) (Mac)

•

Print a Photo (Mac)

•

Print a Document (Mac)

•

•

Print More Than One Page on a Single Sheet of Paper (N in 1) (Mac)

•

Change the Print Setting Options When Having Printing Problems

103

Compatible USB Flash Drives

> Print Data Directly from a USB Flash Drive

Print Data Directly from a USB Flash Drive

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•

Print Photos Directly from a USB Flash Drive

•

Print a PDF File Directly from a USB Flash Drive

104

> Compatible USB Flash Drives

Compatible USB Flash Drives

Your Brother machine has media drive (slot) for use with common data storage.

IMPORTANT

The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard. Other USB devices are not supported.

Compatible Media

USB Flash Drive

Compatible USB Flash Drives

USB Class

USB Mass Storage Sub Class

Transfer protocol

Format

Sector size

Encryption

1 NTFS format is not supported.

Related Information

•

Save Scanned Data to a USB Flash Drive

•

USB Mass Storage Class

SCSI or SFF-8070i

Bulk transfer Only

FAT12/FAT16/FAT32/exFAT

Max. 4096 Byte

Encrypted devices are not supported.

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Important Information about Photo Printing

> Print Photos Directly from a USB Flash Drive

Print Photos Directly from a USB Flash Drive

Even if your machine is not connected to your computer, you can print photos directly from a USB Flash memory drive, scan documents and save them directly to a USB flash drive.

•

•

Print Photos from a USB Flash Drive on the Brother Machine

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Drive > Important Information about Photo Printing

Important Information about Photo Printing

Your machine is designed to be compatible with modern digital camera image files and USB flash drives. Read the points below to avoid errors:

• The image file extension must be .JPG (other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).

• Direct photo printing must be performed separately from photo printing operations using the computer.

(Simultaneous operation is not available.)

• The machine can read up to 999 files

1 on a USB flash drive.

Be aware of the following:

• When printing an index or image, the machine will print all the valid images, even if one or more images have been corrupted. Corrupted images will not be printed.

• Your machine supports USB flash drives that have been formatted by Windows.

Related Information

•

Print Photos Directly from a USB Flash Drive

The folder inside USB flash drives is also counted.

107

Drive > Print Photos from a USB Flash Drive on the Brother Machine

Print Photos from a USB Flash Drive on the Brother Machine

•

Preview and Print Photos from a USB Flash Drive

•

Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive

•

Print Photos by Image Number

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Print Photos with Auto Cropping

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Print Borderless Photos from a USB Flash Drive

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Print the Date from Your Photo's Data

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Print Settings for Photos

108

Print Photos from a USB Flash Drive on the Brother Machine

> Preview and Print Photos from a USB

Flash Drive

Preview and Print Photos from a USB Flash Drive

Preview your photos on the LCD before you print them. Print images that are stored on a USB flash drive.

• If your photos are large files, there may be a delay before each photo is displayed.

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Select Files] .

3. Swipe left or right or press d or c to display the photo you want to print, and then press it.

To print all photos, press [Print All] , and then press [Yes] to confirm.

4. Enter the number of copies in one of the following ways:

• Press [-] or [+] on the touchscreen.

• Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK] .

• Enter the number of copies using the dial pad.

5. Press [OK] .

6. Repeat the last three steps until you have selected all the photos you want to print.

7. Press [OK] .

8. Read and confirm the displayed list of options.

9. To change the print settings, press [Print Settings] .

When finished, press [OK] .

10. Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

•

Print Settings for Photos

109

Print Photos from a USB Flash Drive on the Brother Machine

> Print a Photo Index Sheet

(Thumbnails) from a USB Flash Drive

Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive

Print a photo Index Sheet to see small preview versions of all pictures on your USB flash drive.

• The machine assigns numbers for images (such as No.1, No.2, No.3, and so on).

The machine does not recognize any other numbers or file names that your digital camera or computer has used to identify the pictures.

• Only file names that are 20 characters or less will be printed correctly on the index sheet.

• File names cannot be printed correctly if they contain non-alphanumeric characters, but nonalphanumeric characters do not affect photo print settings.

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Index Print] .

3. Press [Print Index Sheet] .

4. If you want to change the print settings, press [Print Settings] .

When finished, press [OK] .

Option Description

Paper Type Select the paper type.

Paper Size Select the paper size.

5. Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

•

Print Photos by Image Number

110

Print Photos from a USB Flash Drive on the Brother Machine

> Print Photos by Image Number

Print Photos by Image Number

Before you can print an individual image, you must print the photo Index Sheet (thumbnails) to know the image number.

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Index Print] .

3. Press [Print Photos Using Index No.] .

4. Enter the image numbers you want to print using the photo Index Sheet. After you have selected the image numbers, press [OK] .

• Enter multiple numbers at one time using a comma or a hyphen. For example, enter 1, 3, 6 to print images No.1, No.3 and No.6. Print a range of images using a hyphen. For example, enter 1-5 to print images No.1 to No.5.

• Enter up to 12 characters (including commas and hyphens) for the image numbers you want to print.

5. Enter the number of copies in one of the following ways:

• Press [-] or [+] on the touchscreen.

• Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK] .

• Enter the number of copies using the dial pad.

6. To change the print settings, press [Print Settings] .

When finished, press [OK] .

7. Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

•

Print a Photo Index Sheet (Thumbnails) from a USB Flash Drive

•

Print Settings for Photos

111

Print Photos from a USB Flash Drive on the Brother Machine

> Print Photos with Auto Cropping

Print Photos with Auto Cropping

If your photo is too long or too wide to fit the space in your layout, part of the image will be cropped.

• The factory setting is On. To print the whole image, change this setting to Off.

• If you set the [Cropping] setting to Off, set the [Borderless] setting to Off, also.

Cropping: On

Cropping: Off

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Select Files] .

3. Swipe left or right or press d or c to display each photo. When the photo you want appears, press it, and then press [OK] .

4. Press [OK] .

5. Press [Print Settings] > [Cropping] .

6. Press [On] (or [Off] ).

7. When finished, press or [OK] . Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

•

112

Print Photos from a USB Flash Drive on the Brother Machine

> Print Borderless Photos from a USB

Flash Drive

Print Borderless Photos from a USB Flash Drive

This feature expands the printable area to the edges of the paper. Printing time will be slower.

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Select Files] .

3. Swipe left or right or press d or c to display each photo. When the photo you want appears, press it, and then press [OK] .

4. Press [OK] .

5. Press [Print Settings] > [Borderless] .

6. Press [On] (or [Off] ).

7. When finished, press or [OK] . Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

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113

Print Photos from a USB Flash Drive on the Brother Machine

> Print the Date from Your Photo's Data

Print the Date from Your Photo's Data

Print the date if it is already in your photo’s information. The date will be printed on the lower-right corner. To use this setting, the photo must include the date.

1. Put a USB flash drive in the USB slot.

2. Press [JPEG Print] > [Select Files] .

3. Swipe left or right or press d or c to display each photo. When the photo you want appears, press it, and then press [OK] .

4. Press [OK] .

5. Press [Print Settings] > [Print Date] .

6. Press [On] (or [Off] ).

7. When finished, press or [OK] . Press [Start] .

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

114

Print Photos from a USB Flash Drive on the Brother Machine

> Print Settings for Photos

Print Settings for Photos

Press the [Print Settings] button to display the settings shown in the table.

Option

Print Quality

Paper Type

Paper Size

Tray Select

Print Layout

Brightness

Contrast

Cropping

Borderless

Print Date

Set New Default

Factory Reset

Description

Select the print resolution for your type of document.

When you select the Inkjet Paper option in the Paper Type setting, you can select only Fine .

Select the paper type.

Select the paper size.

Select the tray.

Select the print layout.

Adjust the brightness.

Adjust the contrast.

Increasing the contrast will make an image look sharper and more vivid.

Crop the image around the margin to fit the paper size or print size.

Turn this feature off when you want to print whole images or prevent unwanted cropping.

Expand the printable area to fit the edges of the paper.

Print the date on your photo.

Save the print settings you use most often by setting them as the defaults.

Restore any changed print settings back to the factory settings.

Related Information

•

Print Photos from a USB Flash Drive on the Brother Machine

Related Topics:

•

Preview and Print Photos from a USB Flash Drive

•

Print Photos by Image Number

115

> Print a PDF File Directly from a USB Flash

Drive

Print a PDF File Directly from a USB Flash Drive

Related Models : MFC-J5945DW

You can print a PDF file directly from a USB flash drive.

PDF files that are 2 GB or more cannot be printed.

IMPORTANT

To prevent damage to your machine, DO NOT connect any device other than a USB flash drive to the USB direct interface.

1. Put a USB flash drive in the USB slot.

2. Press [PDF Print] .

If your machine has been set to Secure Function Lock On, you may not be able to access Direct Print.

3. Swipe up or down or press a or b to display the PDF file you want to print, and then press it.

4. Enter the number of copies in one of the following ways:

• Press [-] or [+] on the touchscreen.

• Press to display the keyboard on the touchscreen, and then enter the number of copies using the touchscreen keyboard. Press [OK] .

• Enter the number of copies using the dial pad.

5. Read and confirm the displayed list of options.

6. To change the print settings, press [Print Settings] .

When finished, press [OK] .

Option Description

Print Quality Select the print resolution for your type of document.

Paper Size Select the paper size.

Tray Select Select the tray.

Multiple Page Set this option to print multiple pages on a single sheet of paper or print one page of your document on multiple sheets.

2-sided Select the type of 2-sided binding.

Collate Set this option to On to print sets of multi-page documents in the original page order.

116

Option

PDF Option

Description

Select this option to print a PDF file with the markups or stamps.

7. Press [Black Start] or [Color Start] .

IMPORTANT

DO NOT remove the USB flash drive from the USB direct interface until the machine has finished printing.

Related Information

•

117

Home > Scan

Scan

•

Scan from Your Computer (Windows)

•

•

Scan from Your Computer (Mac)

•

Configure Scan Settings Using Web Based Management

118

Home > Scan > Scan Using the Scan Button on Your Brother Machine

Scan Using the Scan Button on Your Brother Machine

•

Scan Photos and Graphics

•

Save Scanned Data to a Folder as a PDF File

•

Save Scanned Data to a USB Flash Drive

•

Scan Multiple Business Cards and Photos (Auto Crop)

•

Scan to an Editable Text File Using OCR

•

Scan to Email Attachment

•

Send Scanned Data to an Email Server

•

Scan to Network (Windows)

•

Scan to SSH FTP (SFTP)

•

•

Scan to SharePoint

•

Web Services for Scanning on Your Network (Windows 7, Windows 8 and Windows 10)

•

Change Scan Button Settings from ControlCenter4 (Windows)

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Change Scan Button Settings from Brother iPrint&Scan (Mac)

119

Scan Using the Scan Button on Your Brother Machine > Scan Photos and Graphics

Scan Photos and Graphics

Send scanned photos or graphics directly to your computer.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use either ControlCenter4 (Windows) or Brother iPrint&Scan (Mac) software.

1. Load your document.

2. Press [Scan] .

3. Swipe left or right or press d or c to display [to PC] .

The icon moves to the middle of the touchscreen and is highlighted in blue.

4. Press [to PC] .

5. Press [to Image] .

6. If the machine is connected over the network, swipe up or down or press a or b to display the computer where you want to send the data, and then press the computer name.

If the LCD prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK] .

7. Do one of the following:

• To change the settings, press [Options] or [Set at Device] .

• Press [Start] to start scanning without changing additional settings.

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

To use the [Options] or [Set at Device] setting, a computer with either ControlCenter4 (Windows) or

Brother iPrint&Scan (Mac) software installed must be connected to the machine.

8. To scan both sides of the document (for MFC-J5945DW only), press [2-sided Scan] , and then select the document type.

Option

2-sided Scan: Long

Edge

Description

Scan the document so that the pages are read by flipping them on the long edge.

120

Option Description

2-sided Scan: Short

Edge

Scan the document so that the pages are read by flipping them on the short edge.

9. Select the scan settings you want to change, and then press [OK] .

Option

Scan Type

Description

Select the scan type for your document.

Resolution Select the scan resolution for your document.

File Type Select the file format for your document.

Document Size Select your document size.

Brightness Select the brightness level.

Contrast Select the contrast level.

ADF Auto Deskew

(available only for certain models)

Correct any skewed documents when they are scanned using the ADF.

Skip Blank Page

(available only for certain models)

When On is selected, blank pages are skipped.

Remove Background Color Change the amount of background color that is removed.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

10. Press [Start] .

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

Related Information

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121

Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a Folder as

a PDF File

Save Scanned Data to a Folder as a PDF File

Scan documents and save them to a folder on your computer as PDF files.

Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use either ControlCenter4 (Windows) or Brother iPrint&Scan (Mac) software.

1. Load your document.

2. Press [Scan] .

3. Swipe left or right or press d or c to display [to PC] .

The icon moves to the middle of the touchscreen and is highlighted in blue.

4. Press [to PC] .

5. Press [to File] .

6. If the machine is connected over the network, swipe up or down or press a or b to display the computer where you want to send the data, and then press the computer name.

If the LCD prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK] .

7. Do one of the following:

• To change the settings, press [Options] or [Set at Device] .

• Press [Start] to start scanning without changing additional settings.

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

To use the [Options] or [Set at Device] setting, a computer with either ControlCenter4 (Windows) or

Brother iPrint&Scan (Mac) software installed must be connected to the machine.

8. To scan both sides of the document (for MFC-J5945DW only), press [2-sided Scan] , and then select the document type.

Option

2-sided Scan: Long

Edge

Description

Scan the document so that the pages are read by flipping them on the long edge.

122

Option Description

2-sided Scan: Short

Edge

Scan the document so that the pages are read by flipping them on the short edge.

9. Select the scan settings you want to change, and then press [OK] .

Option

Scan Type

Description

Select the scan type for your document.

Resolution Select the scan resolution for your document.

File Type Select the file format for your document.

Document Size Select your document size.

Brightness Select the brightness level.

Contrast Select the contrast level.

ADF Auto Deskew

(available only for certain models)

Correct any skewed documents when they are scanned using the ADF.

Skip Blank Page

(available only for certain models)

When On is selected, blank pages are skipped.

Remove Background Color Change the amount of background color that is removed.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

10. Press [Start] .

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

Related Information

•

123

Scan Using the Scan Button on Your Brother Machine > Save Scanned Data to a USB

Flash Drive

Save Scanned Data to a USB Flash Drive

Scan documents and save them directly to a USB flash drive without using a computer.

1. Load your document.

2. Insert a USB Flash memory drive into your machine.

The LCD automatically changes.

3. Press [Scan to Media] .

4. Do one of the following:

• To change the settings, press [Options] , and then go to the next step.

To set your own default settings: after making changes to settings, press the [Set New Default] option, and then press [Yes] .

To restore the factory settings: press [Factory Reset] , and then press [Yes] .

• Press [Start] to start scanning without changing additional settings.

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

5. To scan both sides of the document (for MFC-J5945DW only), press [2-sided Scan] , and then select the document type.

Option

2-sided Scan: Long

Edge

Description

Scan the document so that the pages are read by flipping them on the long edge.

2-sided Scan: Short

Edge

Scan the document so that the pages are read by flipping them on the short edge.

6. Select the scan settings you want to change, and then press [OK] .

Option

Scan Type

Resolution

File Type

Document Size

Description

Select the scan type for your document.

Select the scan resolution for your document.

Select the file format for your document.

Select your document size.

124

Option

Scan Long Paper (ADF)

(available only for certain models)

Description

Scan a long document using the ADF.

File Name

File Name Style

Rename the file.

Select the order in which the date, counter number, and other items appear in the file names.

Select the brightness level.

Brightness

Contrast Select the contrast level.

Auto Crop

(available only for certain models)

ADF Auto Deskew

(available only for certain models)

Scan multiple documents placed on the scanner glass to a USB flash drive. The machine will scan each document and create separate files or a single multi-page file.

Correct any skewed documents when they are scanned using the

ADF.

Skip Blank Page

(available only for certain models)

Remove Background Color

When On is selected, blank pages are skipped.

Skip Blank Page Sensitivity

(available only for certain models)

Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages.

Change the amount of background color that is removed.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

7. Press [Start] .

8. If you are using the scanner glass, set the next page and then press [Continue] . If there are no more pages to scan, press [Finish] . After you finish scanning, make sure you choose [Finish] before removing the USB flash drive from the machine.

IMPORTANT

The LCD displays a message while reading the data. DO NOT unplug the power cord or remove the USB flash drive from the machine while it is reading the data. You could lose your data or damage the USB flash drive.

Related Information

•

Compatible USB Flash Drives

•

125

Scan Using the Scan Button on Your Brother Machine >

Save Scanned Data to a USB

Flash Drive

> Compatible USB Flash Drives

Compatible USB Flash Drives

Your Brother machine has media drive (slot) for use with common data storage.

IMPORTANT

The USB direct interface supports only USB flash drives and digital cameras that use the USB mass storage standard. Other USB devices are not supported.

Compatible Media

USB Flash Drive

Compatible USB Flash Drives

USB Class

USB Mass Storage Sub Class

Transfer protocol

Format

Sector size

Encryption

1 NTFS format is not supported.

Related Information

•

Save Scanned Data to a USB Flash Drive

•

USB Mass Storage Class

SCSI or SFF-8070i

Bulk transfer Only

FAT12/FAT16/FAT32/exFAT

Max. 4096 Byte

Encrypted devices are not supported.

126

Scan Using the Scan Button on Your Brother Machine > Scan Multiple Business Cards and

Photos (Auto Crop)

Scan Multiple Business Cards and Photos (Auto Crop)

You can scan multiple documents placed on the scanner glass. The machine will scan each document and use the Auto Crop feature to create separate files or a single multi-page file.

Guidelines for Auto Crop

1 3

2 1

1. 0.4 in. (10 mm) or greater

2. 0.8 in. (20 mm) or greater (bottom)

• This setting is available only for documents that are rectangular or square.

• If your document is too long or wide, this feature will not work as described here.

• You must place the documents away from the edges of the scanner glass as shown in the illustration.

• You must place the documents at least 0.4 in. (10 mm) away from each other.

• Auto Crop adjusts the skew of the document on the scanner glass; however, if your document is skewed more than 45 degrees at less than 300 x 300 dpi or 10 degrees at 600 x 600 dpi, this feature will not work.

• The ADF must be empty to use Auto Crop.

• The Auto Crop feature is available for a maximum of 16 documents, depending on the size of the documents.

1. Load documents on the scanner glass.

• To scan documents using the Auto Crop feature, you need to put the documents on the scanner glass.

• The Auto Crop feature is supported by technology from Reallusion, Inc.

2. Insert a USB Flash memory drive into your machine.

The LCD automatically changes.

3. Press [Scan to Media] > [Options] > [Auto Crop] .

4. Press [On] .

5. Press [OK] .

6. Press [Start] .

The machine starts scanning. Follow the LCD instructions to complete the scanning job.

Related Information

•

127

Scan Using the Scan Button on Your Brother Machine > Scan to an Editable Text File Using

OCR

Scan to an Editable Text File Using OCR

Your machine can convert characters in a scanned document to text using optical character recognition (OCR) technology. You can edit this text using your preferred text-editing application.

• The Scan to OCR feature is available for certain languages.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use either ControlCenter4 (Windows) or Brother iPrint&Scan (Mac) software.

1. Load your document.

2. Press [Scan] .

3. Swipe left or right or press d or c to display [to PC] .

The icon moves to the middle of the touchscreen and is highlighted in blue.

4. Press [to PC] .

5. Press [to OCR] .

6. If the machine is connected over the network, swipe up or down or press a or b to display the computer where you want to send the data, and then press the computer name.

If the LCD prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK] .

7. Do one of the following:

• To change the settings, press [Options] , and then go to the next step.

• Press [Start] to start scanning without changing additional settings.

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

8. To scan both sides of the document (for MFC-J5945DW only), press [2-sided Scan] , and then select the document type.

Option

2-sided Scan: Long

Edge

Description

Scan the document so that the pages are read by flipping them on the long edge.

128

Option Description

2-sided Scan: Short

Edge

Scan the document so that the pages are read by flipping them on the short edge.

9. Press the [Scan Settings] option, and then press [Set at Device] .

To use the [Scan Settings] option, a computer with the ControlCenter software installed must be connected to the machine.

10. Select the scan settings you want to change, and then press [OK] .

Option

Scan Type

Description

Select the scan type for your document.

Resolution Select the scan resolution for your document.

File Type Select the file format for your document.

Document Size Select your document size.

Brightness Select the brightness level.

Contrast Select the contrast level.

ADF Auto Deskew

(available only for certain models)

Correct any skewed documents when they are scanned using the ADF.

Skip Blank Page

(available only for certain models)

When On is selected, blank pages are skipped.

Remove Background Color Change the amount of background color that is removed.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

11. Press [Start] .

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

Related Information

•

129

Scan Using the Scan Button on Your Brother Machine > Scan to Email Attachment

Scan to Email Attachment

Send a scanned document as an email attachment.

• Use the Scan button on the machine to make temporary changes to the scan settings. To make permanent changes, use either ControlCenter4 (Windows) or Brother iPrint&Scan (Mac) software.

• The Scan to Email feature does not support Webmail services. Use the Scan to Image or Scan to File feature to scan a document or a picture, and then attach the scanned file to an email message.

1. Load your document.

2. Press [Scan] .

3. Swipe left or right or press d or c to display [to PC] .

The icon moves to the middle of the touchscreen and is highlighted in blue.

4. Press [to PC] .

5. Press [to E-mail] .

6. If the machine is connected over the network, swipe up or down or press a or b to display the computer where you want to send the data, and then press the computer name.

If the LCD prompts you to enter a PIN, use the LCD to enter the four-digit PIN for the computer, and then press [OK] .

7. Do one of the following:

• To change the settings, press [Options] , and then go to the next step.

• Press [Start] to start scanning without changing additional settings.

The machine scans the document and saves it as a file attachment. It then launches your email application and opens a new, blank email message with the scanned file attached.

8. To scan both sides of the document (for MFC-J5945DW only), press [2-sided Scan] , and then select the document type.

Option

2-sided Scan: Long

Edge

Description

Scan the document so that the pages are read by flipping them on the long edge.

130

Option Description

2-sided Scan: Short

Edge

Scan the document so that the pages are read by flipping them on the short edge.

9. Press the [Scan Settings] option, and then press [Set at Device] .

To use the [Scan Settings] option, a computer with the ControlCenter software installed must be connected to the machine.

10. Select the scan settings you want to change, and then press [OK] .

Option

Scan Type

Description

Select the scan type for your document.

Resolution Select the scan resolution for your document.

File Type Select the file format for your document.

Document Size Select your document size.

Brightness Select the brightness level.

Contrast Select the contrast level.

ADF Auto Deskew

(available only for certain models)

Correct any skewed documents when they are scanned using the ADF.

Skip Blank Page

(available only for certain models)

When On is selected, blank pages are skipped.

Remove Background Color Change the amount of background color that is removed.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

11. Press [Start] .

The machine scans the document and saves it as a file attachment. It then launches your email application and opens a new, blank email message with the scanned file attached.

Related Information

•

131

Scan Using the Scan Button on Your Brother Machine > Send Scanned Data to an Email

Server

Send Scanned Data to an Email Server

Related Models : MFC-J5945DW

Send scanned data from your Brother machine directly to your email server for delivery to an email recipient without using a computer.

• To send scanned data to an email server, you must configure your machine to communicate with your network and email server. You can configure these items from the machine's control panel, Web Based

Management, or BRAdmin Professional.

1. Load your document.

2. Press [Scan] > [to E-mail Server] .

• If you have registered your email address with your user ID, the [to My E-mail] button appears when you log on to the machine using Secure Function Lock, Active Directory Authentication or LDAP

Authentication.

• To send scanned data to your email address, press [to My E-mail] . When your email address appears on the LCD, press [OK] .

• To enable this feature in Web Based Management, click the Scan tab, and then click the Scan to Email Server menu in the left navigation bar. In the Send to My E-mail field, select On .

3. Do one of the following to enter the destination email address:

• To enter the email address manually, press [Manual] , and then enter the email address using the character buttons on the LCD. When finished, press [OK] .

• If the email address is stored in the machine's address book, press [Address Book] , and then select the email address.

Press [OK] .

4. Confirm the email address, and then press [Next] .

5. Do one of the following:

• To change the settings, press [Options] , and then go to the next step.

To set your own default settings: after making changes to settings, press the [Set New Default] option, and then press [Yes] .

To restore the factory settings: press [Factory Reset] , and then press [Yes] .

• Press [Start] to start scanning without changing additional settings.

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

6. Select the scan settings you want to change, and then press [OK] .

Option Description

2-sided Scan

(available only for certain models)

Select the 2-sided scan mode.

Scan Type Select the scan type for your document.

Resolution Select the scan resolution for your document.

File Type Select the file format for your document.

132

Option

Document Size

Description

Select your document size.

Scan Long Paper (ADF)

(available only for certain models)

Scan a long document using the ADF.

Brightness Select the brightness level.

Contrast Select the contrast level.

• To save the settings as a shortcut, press [Save as Shortcut] . You will be asked if you want to make this a One Touch Shortcut. Follow the LCD instructions.

7. Press [Start] .

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

Related Information

•

133

Scan Using the Scan Button on Your Brother Machine > Scan to FTP

Scan to FTP

Scan documents directly to an FTP server when you need to share the scanned information. For added convenience, configure different profiles to save your favorite Scan to FTP destinations.

•

Set up a Scan to FTP Profile

•

Upload Scanned Data to an FTP Server

134

Scan Using the Scan Button on Your Brother Machine >

> Set up a Scan to

FTP Profile

Set up a Scan to FTP Profile

Set up a Scan to FTP Profile to scan and upload the scanned data directly to an FTP location.

We recommend Microsoft Internet Explorer 11/Microsoft Edge for Windows, and Safari 10/11 for Mac. Make sure that JavaScript and Cookies are always enabled in whichever browser you use.

1. Start your web browser.

Type "https://machine's IP address" in your browser's address bar (where "machine's IP address" is the IP address of the machine or the print server name). For example: https://192.168.1.2

If the machine prompts you for a password, type it, and then click .

2. Click the Scan tab.

3. Click the Scan to FTP/SFTP/Network/SharePoint menu in the left navigation bar.

4. Select the FTP option, and then click Submit .

5. Click the Scan to FTP/SFTP/Network/SharePoint Profile menu in the left navigation bar.

6. Select the profile you want to set up or change.

Using the following characters: ?, /, \, ", :, <, >, | or * may cause a sending error.

Option

Profile Name

Host Address

Port Number

Username

Password

Description

Type a name for this server profile (up to 15 alphanumeric characters). The machine will display this name on the LCD.

Type the Host Address (for example: ftp.example.com; up to 64 characters) or the IP address (for example: 192.23.56.189).

Change the Port Number setting used to access the FTP server.

The default for this setting is port 21. In most cases this setting does not need to be changed.

Type a user name (up to 32 characters) that has permission to write data to the FTP server.

Type the password (up to 32 characters) associated with the user name you entered in the Username field. Type the password again in the Retype password field.

135

Option

SSL/TLS

Store Directory

File Name

Quality

File Type

Document Size

Scan Long Paper (ADF)

ADF Auto Deskew

Skip Blank Page

Skip Blank Page Sensitivity

Remove Background Color

2-sided Scan (MFC-J5945DW)

Brightness

Contrast

Passive Mode

7. Click Submit .

Related Information

•

Description

Set the SSL/TLS option to scan securely using SSL/TLS communication. Change the CA Certificate setting, if needed.

Type the path (up to 60 characters) to the folder on the FTP server where you want to send your scanned data. Do not type a slash mark at the beginning of the path (for example: brother/abc).

Select a file name from the preset names provided, or from userdefined names. You can set the user-defined names and file name style in the Scan File Name menu in the left navigation bar.

Select a quality setting. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.

Select the file type you want to use for the scanned document. If you choose the User Select option, the machine will prompt users to select a setting each time they use the scan profile.

Select your document size from the list. This is necessary to make sure the scanned file is the correct size.

Select the On option to scan a document printed on long paper using the ADF.

Select Auto to set the machine to correct document skewing automatically as the pages are scanned from the ADF.

Select the On option to remove blank pages of the document from the scanning results.

Select the sensitivity level for detecting blank pages in the scanned data. The higher the sensitivity, the easier it is for the machine to detect blank pages.

Change the amount of background color that is removed.

Select Long Edge or Short Edge to scan both sides of the document, depending on the layout of your original.

Select the brightness level.

Select the contrast level.

Set the Passive Mode option to off or on depending on your FTP server and network firewall configuration. The default setting is on. In most cases this setting does not need to be changed.

136

Scan Using the Scan Button on Your Brother Machine >

> Upload Scanned

Data to an FTP Server

Upload Scanned Data to an FTP Server

1. Load your document.

2. Press [Scan] > [to FTP/SFTP] .

3. The server profiles you have set up using Web Based Management are listed. Select the profile you want. If the profile is not complete (for example, if the logon account name and password are missing, or if the quality or file type is not specified), you will be prompted to enter any missing information.

4. Press [Start] .

The machine starts scanning. If using the machine's scanner glass, follow the LCD instructions to complete the scanning job.

Related Information

•

137

Scan Using the Scan Button on Your Brother Machine > Scan to SSH FTP (SFTP)

Scan to SSH FTP (SFTP)

Scan documents directly to an SFTP server, a secure version of an FTP server. For added convenience, configure different profiles to save your favorite Scan to SFTP destinations.

•

Set up a Scan to SFTP Profile

•

Create a Client Key Pair Using Web Based Management

•

Export a Client Key Pair Using Web Based Management

•

Import a Server Public Key Using Web Based Management

•

Upload Scanned Data to an SFTP Server

138