Canon iR7086, iR7095, iR7105 Operation Guide

Easy
Operation
Guide
Basic Features
CONTENTS
Preface
How the Manuals Are Divided ..................... 1
What You Can Do with This Machine .......... 3
The Control Panel ....................................... 7
Copying Function
Making a Copy ............................................. 9
What You Can Do with This Machine
(Regular Copy Basic Features
Screen) ............................................ 13
What You Can Do with This Machine
(Special Features Screen) .............. 15
Over view of Copy Features
(Introducing the Regular Copy Basic
Features Screen)............................. 27
Setting Limits for the Various Copying
Options ........................................... 29
Sending Function
Sending a Document (E-mail, I-fax, File
Ser ver) ............................................ 31
What You Can Do with This Machine
(Address Book/Send Basic
Features Screen)............................. 33
What You Can Do with This Machine
(Scan Settings Screen) ................... 35
What You Can Do with This Machine
(Send Settings Screen)................... 37
Over view of Sending Features.................. 39
Mail Box Function
Storing Originals in an Inbox ................... 43
Printing /Sending a Document Stored
in a User Inbox ................................ 45
What You Can Do with This Machine
(Scan Screen) ................................. 47
What You Can Do with This Machine
(Change Print Settings Screen) ...... 49
Mail Box Function Over view ..................... 51
Additional Functions
Additional Functions ................................ 57
Troubleshooting ............................................. 58
Store this guide next to the machine for future reference.
How the Manuals Are Divided
The manuals for this machine are divided as follows. Please read them accordingly to make full use of the machine.
Manuals included with optional equipment are included in the list below. According to the product you have bought
and the system configuration, you may not have some of these manuals.
How to Use the Machine and Function Overview
Easy Operation Guide
Basic Features
Easy Operation Guide
Read this manual to learn the basic operations of the machine, grasp a
basic knowledge of what the machine can do, or find out what kind of useful
functions it has. Keep it next to the machine for future reference.
To Suit Your Needs
Easy
Operation
Guide
Basic Features
The Control Panel
Other Useful Functions
Making a Copy
The Additional Functions Mode
Using the Send Function
How to Make the Machine More
Convenient
CONTENTS
Preface
How the Manuals Are Divided ..................... 1
What You Can Do with This Machine .......... 3
The Control Panel ....................................... 7
Using the Mail Box Function
Copying Function
Making a Copy ............................................. 9
What You Can Do with This Machine
(Regular Copy Basic Features
Screen) ............................................ 13
What You Can Do with This Machine
(Special Features Screen) .............. 15
Over view of Copy Features
(Introducing the Regular Copy Basic
Features Screen)............................. 27
Setting Limits for the Various Copying
Handling and Operating the Machine
Reference Guide
Reference Guide
Copying and Mail Box
Guide
Copying and Mail Box Guide
Read this manual to learn about the things to take care of when using the
machine, basic operations, optional equipment, machine maintenance and
paper jam removal procedures.
Before Using the Machine
System Manager Settings
Operating the Touch Panel Display
Loading Paper
Using Optional Equipment
Replacing Toner Cartridges
Additional Functions
Removing a Paper Jam
Read this manual to learn how to copy documents, use the Mail Box function, and
the various copying/scanning features.
Basic Copying Procedure
Using the Express Copy Screen
Mail Box Function
Memory Mode
Basic Mail Box Procedures
Sending and Receiving Documents in an
Inbox
Useful Copying/Mail Box Features
Changing the Settings to Suit Your Needs
Sending Guide
Sending Guide
Read this manual to learn how to send scanned documents to e-mail or I-fax
destinations, or save them on a file server.
Send Function
Sending and Receiving Documents
Basic Sending Procedures
Checking Send/Receive Status
Basic Scanning Procedures
Communications Settings
Useful Scanning Features
Registering/Editing an Address in the
Address Book
System Settings
1
How the Manuals Are Divided
Network Guide
Using the Machine in a TCP/IP
Network
Remote UI Guide
Read this manual to learn
how to access the machine
from a computer to operate
and confirm jobs, and edit
the various settings of the
machine.
Preface
Network Guide
Read this manual to learn
how to connect the machine
to a network.
Operating the Machine from a
Computer
Remote UI Guide
Using the Machine in a NetWare
Network
Confirming the Status of the
Machine
Using the Machine in a NetBIOS
Network
Copying
Function
Connecting the Machine to a
Network or Computer
Operating Jobs
Viewing Documents in a User
Inbox
Using the Machine in an AppleTalk
Network
Editing the Address Book and
Various Settings of the Machine
PS/PCL/UFR II Printer Guide
Read this manual to learn
how to edit the settings in
order to use the machine as
a printer.
Setting the Various Items in
Settings Menu
PS Driver Guide
PCL Driver Guide
UFR II Driver Guide
Mac PS Driver Guide
Mac UFR II Driver
Guide
Installing the Drivers
UFR II Driver Guide
UFR II Driver Ver. 2.10
Setting the Various Items in Utility
Menu
Read these manuals to learn
how to install the printer
drivers in computers, how
to print, and how to edit the
printer settings.
Mail Box
Function
PS/PCL/UFR II
Printer Guide
Sending
Function
Using the Machine as a Printer
How to Print
Various Printer Features
Displaying the Online Help
Related Guides
Network Quick
Start Guide
Network ScanGear User’s Guide
Read this manual to learn how to access the
machine from a web browser to install and manage
MEAP applications.
Read this manual to learn how to install and use the
driver, which enables you to use the machine as a
scanner to scan documents to your computer.
Other Useful
Features
MEAP SMS Administrator Guide
Additional
Functions
Other Guides
2
What You Can Do with This Machine
The iR7105/iR7095/iR7086 brings to you all the elements you
will ever need in a digital multitasking machine.
The iR7105/iR7095/iR7086 incorporates a rich array of input and output features
that can greatly enhance your efficiency. Equipped with features that meet the
needs of document work, the iR7105/iR7095/iR7086 represents the ultimate in
digital multitasking machines.
Send Outside the Company
Scan
Function
Original
I-Fax
Send
Function
Save Data
1
2
3
Internet
4
Copy
Function
Mail Box
Function
E-mail
4
3
2
1
LAN
Copy/Print
1
2
3
Print
Function
Remote UI
Function
4
E-mail
In-company Computers
3
File Server
Copying Function
Mail Box Function
Enables you to save costs with features such as
printing a single sided document on both sides of the
paper, or printing two pages of a document on each
sheet of paper. Also with the Collate and Booklet
modes, the Copying function is perfect for creating
materials for meetings.
Enables you to save scanned documents, documents
received by I-fax, and data sent from a computer, and
then send or print them out whenever you need.
What You Can Do with This Machine
To Enlarge/Reduce an Image to Copy to a Different
Size Paper................................................................P.13
To Staple Sets of Output Together ....................................P.13
To Interrupt a Long Copy Job to Make Priority Copies......P.14
Preface
Refer to this manual for examples of the useful
ways in which you can use your machine.
To Make a Sample Set before Copying .............................P.14
To Copy onto Irregular Sized Paper...................................P.14
To Make Two-Sided Copies ...............................................P.14
Sending Function *
To Shift the Original Image ................................................P.15
To Scan Batches of Originals ............................................P.16
To Glue the Cover and Content Pages of a Document
Together to Make a Booklet .....................................P.17
To Make a Booklet .............................................................P.18
To Add a Cover ..................................................................P.19
To Insert a Sheet Between Copies ................................... P.20
To Copy while Verifying Scanned Images ........................ P.21
To Copy Different Size Originals Together ....................... P.21
To Copy Multiple Originals onto One Sheet of Paper....... P.22
Sending
Function
* The Universal Send Kit must be activated.
To Erase the Dark Border when Copying a Book..............P.16
Copying Function
Enables you to send scanned document data and
data saved in a User Inbox by e-mail and I-fax. You
can also convert the data to the PDF/TIFF/PDF (OCR)
formats before sending.
Copying
Function
To Copy Facing Pages in a Book.......................................P.15
To Store Scanned Originals with Copy Settings............... P.22
To Make Copies with the Image Repeated....................... P.23
To Embed Hidden Text in the Background ....................... P.23
MEAP Function
To Add a Watermark to Copies ......................................... P.24
Enables you to add new functions to your machine,
and enhance the features to keep up with changes
in the business environment. Allows your machine
to evolve into a more convenient and easy to use
multitasking machine.
To Recall Commonly Used Settings ................................. P.25
To Scan Multiple Batches of Originals with Different
Copy Settings.......................................................... P.26
Mail Box
Function
To Add Page Numbers to Copies ..................................... P.24
To Register Commonly Used Destinations....................... P.33
To Recall the Last Settings ............................................... P.33
To Change the Scanned Document Size.......................... P.35
To Automatically Change the Zoom Ratio
According to a Specified Scan Size........................ P.36
To Send Fine Text and Images Clearly............................. P.36
To Send Separately Scanned Documents At Once ......... P.36
To Add the Reply Destination to a Sent Document .......... P.37
To Specify the Time to Start Sending ............................... P.38
To Send Notification of Completed Sending..................... P.38
Enables you to print on both sides of paper, output
sets of printouts, and various other useful features
when printing documents from a computer.
To Confirm a Document Before Sending .......................... P.38
To Edit a Destination from a Computer............................. P.38
Mail Box Function
* The optional Multi-PDL Printer Kit or Network Multi-PDL
Printer Unit must be avaialble for use.
Additional
Functions
To Send Documents Containing Photos Clearly .............. P.35
To Add a Name to a Document and Save It ..................... P.47
To Scan a Two-Sided Document ...................................... P.47
To Confirm/Erase Documents in a User Inbox
from Your Computer................................................ P.48
To Print a Sample Print ..................................................... P.49
To Automatically Delete Document Data after Printing .... P.50
To Print Multiple Documents Together.............................. P.50
To Output Print Documents in Sets .................................. P.50
To View Documents Stored in a User Inbox ..................... P.50
4
Other Useful
Features
Print Function *
Sending Function
To Specify a File Format and Send a Document.............. P.34
What You Can Do with This Machine
The iR7105/iR7095/iR7086 can be connected to a vast array of
optional equipment to suit your printing needs.
By attaching optional equipment to the iR7105/iR7095/iR7086, you can construct a
print-on-demand system that provides high-speed processing of various tasks. For
information on the functions which the various items of optional equipment enable
you to use, see the instruction manuals for the optional equipment.
Finisher
Booklet Trimmer
Booklet Trimmer-C1 *
Enables you to trim the edge of saddle
stitched copies for neat output.
Paper
Folding
Unit
Perfect Binder
Paper Folding Unit-D1
This function automatically folds A3-size paper
into A4 size.
Originals
Trim
Copies
5
Finisher-V1/ Saddle Finisher-V2
Preface
Enables you to set finishing options for prints, such as stapling and hole punching. Attaching the optional
Document Insertion Unit-C1 enables you to add a preprinted cover and saddle stitch to the prints.
* The Hole Punch mode can
be used only if the optional
Punch Unit-U1/W1/X1 is
attached.
Copying
Function
* Only the Saddle Finisher-V2
can perform saddle
stitching.
* Optional equipment have separate instruction manuals.
Sending
Function
Paper Deck-W1/ Paper Deck-X1
Paper Deck
Perfect Binder-A1 *
High Capacity Stacker-A1 *
Enables you to glue together the cover and
content pages of a document. If you attach the
optional Document Insertion Unit-C1, you can
also add preprinted covers to the booklet.
Content pages
REP
Enables you to sort and stack output when
printing a large volume of documents, without
speeding down the printing process. You can
also output sample prints and priority prints to
the sample tray, enabling you to work efficiently
without having to stop the printing process.
Other Useful
Features
Main Unit
High
Capacity
Stacker
Additional
Functions
Mail Box
Function
If you attach the Paper Deck to the machine, you
have one additional source of paper which can be
used for printing jobs.
Up to 3,500 sheets of paper (80 g/m ) can be
loaded into the paper deck.
Front Cover
ORT
Perfect Binding
REP
ORT
1
Glued
You can attach the
handle (included with the
stacker) to the internal
stacker tray to use it as
a trolley. This enables
you to easily transport
the output.
6
The Control Panel
The control panel consists of a touch panel display, for setting the various functions, and physical keys, such as the
Start key, Stop key, and the Control Panel Power Switch. The following is an explanation of the keys used in this
manual. For more information, see Chapter 1, “Before You Start Using This Machine,” in the Reference Guide.
To Confirm or Edit the Job Status
If the Processing/Data Indicator or Error Indicator flashes or
lights, the status of the device is displayed on the System
Monitor screen.
If the Processing/Data Indicator lights green
Example) The paper drawer that is supplying paper, or the output tray that
paper is being output to is displayed.
System Monitor Screen
Press [System Monitor] to display the
screen on the left, enabling you to confirm
the job status and cancel print jobs. You can
also see the status of the machine, such as
the amount of remaining paper.
7
If the Error Indicator lights or flashes red
Example) The output tray that is full is displayed.
The Control Panel
Additional Functions key
Press to display explanations of modes or functions on the
touch panel display.
Press to specify additional functions.
Preface
Help Key
Copying
Function
Numeric Keys
Counter Check Key
Press to enter numeric values.
Press to display the copy and print count totals on the
touch panel display.
Clear Key
Energy Saver key
Press to clear entered values and characters.
Press to set or cancel the Energy Saver mode.
Stop Key
Press to turn the control panel ON or OFF.
Sending
Function
Press to stop a job in progress, such as a scan job
or copy job.
Control Panel Power Switch
Start Key
Mail Box
Function
To Switch Functions
Use these keys to switch functions
Press to start an operation.
Reset Key
Additional
Functions
Press to restore the standard settings of the machine.
ID (Log In/Out) Key
Press the keys on the upper part of the
touch panel display to switch functions.
Press after entering your ID and password when
Department ID Management is set.
Other Useful
Features
If the Touch Panel Display Is Turned Off
If nothing is displayed on the touch panel display even when
the main power switch is ON, follow the procedures below:
1 When
maintains a steady
green light:
Press
( ).
is not lit:
Press the control panel
power switch ( ).
A
2 When
B
Ex. Send Basic Features screen
8
Copying Function
Making a Copy
The following is an explanation of the basic procedure for copying a document. For more detailed procedures, see
the references to other guides.
Preparations
Place Your Originals
Placed in the feeder
Regular Copy Basic Features screen
Press [Copy] to switch to the Copy function.
If the following screen is displayed, enter the [Dept.
ID] and [Password]
the touch panel.
press
(Log In/Out) on
Placed on the platen glass
Place your originals.
If you have placed your originals on the platen
glass, close the feeder after placing your originals.
If necessary, set copy modes on the Regular/
Express Copy Basic Features screen.
For more information on the copy modes you can
set on the Regular Copy Basic Features screen,
see p. 11 and p. 12.
To set the various copy modes, press [Special
Features].
For more information on the copy modes you can
set on the Special Features screen, see p. 27 to p.
28.
If Department ID Management or MEAP
authentication is set, it is necessary to enter an
ID and password. (If an optional card reader is
attached, insert a control card.)
For more information, see Chapter 1, “Before
You Start Using The Machine,” in the Reference
Guide.
9
You can also place paper in the stack bypass to
copy. (For more information, see “Making Prints
Using the Stack Bypass,” in the Reference Guide.)
Making a Copy
Start Copying
Copying
Function
Preface
Specify the Number of Copy Sets
enter the correct values.
The number of copy sets you specify is displayed
on the right side of the Regular Copy Basic
Features screen.
Sending
Function
.
When copying is complete, remove your originals.
If the following screen is displayed, follow the
once for
instructions on the screen and press
each original. When scanning of the originals is
complete, press [Done].
Mail Box
Function
If you make a mistake when entering values, press
Press
If Department ID Management is set, press
In/Out).
Additional
Functions
Enter the desired number of copy sets (1 to
9,999) with the numeric keys.
(Log
To cancel, interrupt, continue copying, or confirm prints
Press
.
To interrupt copying
Press [Interrupt].
See “Interrupt Mode,” in the Copying and Mail Box
Guide.
To Confirm Prints
during Copying
Other Useful
Features
To cancel copying
Press [Proof Print].
Select [All Pages] or
[1 Page (Random)].
Press [Start Print].
To make another copy while printing
Press [Done].
Place the next original.
Press
.
10
Copying Function
Operating the Express Copy Basic Features
Screen
This machine includes an Express Copy function. The Express Copy function is useful for advanced users, as it
allows you to set the various copying modes with fewer steps than the Regular Copy function. It also enables you
to quickly set the Special Features of the machine.
Express Copy Basic Features Screen
Copy Ratio
You can set the machine to adjust the copy ratio
automatically, or you can specify the copy ratio
manually.
Copy Exposure
You can adjust the copy exposure.
Original Type Selection
You can select the original type that is the best match
for the quality of your originals.
You can set the Special Features of the machine.
Scan Originals
Book/Page Edit/Shift
Process/Layout
You can make various settings for the
scanning originals.
You can process original images and
change the layout of the originals.
• 2-Page Separation
You can make booklets, add page
numbers, and set finishing modes for
scanned images.
• Job Build
• Front Cover/Back Cover
• Form Composition
• Different Size Originals
• Paper Insertion
• Secure Watermark
• Scan Image Check
• Perfect Binding
• Image Repeat
• Long Strip Original
• Saddle Stitch Booklet
• Frame Erase
• Page Numbering
• Transparency Interleaving
• Copy Set Numbering
• Nega/Posi
• Watermark
• Mirror Image
• Print Date
• Shift
• Margin
• Tab Paper Creation
11
• Image Combination
Operating the Express Copy Basic Features Screen
Switching between the Copy and Express Copy Basic Features Screen
Copying
Function
Preface
You can press
[Copy] or [Express
Copy], located on
the top of the Basic
Features screen,
to switch between
the Copy Basic
Features screen
and the Express
Copy Basic
Features Screen.
Paper Selection
You can set the machine to select the paper size.
2-Sided Copying (see p. 14)
This mode enables you to make two-sided copies from one-sided or two-sided originals, or make onesided copies from two-sided originals.
Collating Copies
Sending
Function
The Finishing modes can be selected to collate copies in various ways, either by pages or copy sets.
Face Up/Face Down
Press to specify whether to output paper face up or face down.
Standard Key Settings (see p. 25)
You can register copy modes that you have specified as Standard Keys. This key is a shortcut key to
Standard Key Settings.
Interrupt Mode (see p. 14)
This mode enables you to interrupt a reserved or current job to make priority copies.
Mail Box
Function
Sample Set (see p. 14)
Image Adjustment
Others
This mode enables you to adjust the
sharpness.
You can set other Special Features of the
machine.
• Sharpness
• Job Block Combination
Other Useful
Features
Additional
Functions
This mode enables you to check the copy result before making multiple copies.
• Store In User Inbox
• Job Done Notice
• Select Device to Output
12
Copying Function
What You Can Do with This Machine
(Regular Copy Basic Features Screen)
The following is an explanation of the features often
used when copying a document. For more detailed
procedures, see the references to other guides.
To use other convenient functions (Special Features),
press [Special Features] to access the Special
Features screen.
Regular Copy Basic Features screen
* The numbers in the illustrations refer to operation steps.
To Enlarge/Reduce an Image to Copy to a
Different Size Paper
This feature is useful when enlarging or reducing an
original of one standard paper size to another, such
as enlarging an A4 original to A3 size, or reducing
an A3 original to A4 size. Simply select the desired
paper size from the displayed keys to automatically
set the optimal zoom ratio.
Copying and Mail Box Guide
Chapter 3
Original
Copy
1
1
2
Copying and Mail Box Guide
Chapter 3
To Staple Sets of Output Together
Select the Staple mode to collate copies as in
the diagram on the right. Collated copies are
stapled in the position you set. This is useful for
distributing materials copied for a meeting, etc.
Original
3 copies
set
1
Copy 1
1
2
Copy 2
1
Copy 3
1
3
4
1
3
2
4
5
*The Staple mode can only be set if an optional finisher is attached.
13
After you set the stapling position, it
is important to place your originals
with the correct orientation. For
information on the relationship
between original orientation, paper
orientation, and stapling position,
see Chapter 9, “Appendix,” in the
Reference Guide.
What You Can Do with This Machine (Regular Copy Basic Features Screen)
To Interrupt a Long Copy Job to Make Priority
Copies
Copying and Mail Box Guide
Chapter 1
Preface
This mode enables you to interrupt the current job or reserved job to make priority copies.
Of course, after you finish making your priority copy, the paused print job automatically
resumes. This mode is useful if you need to make an urgent copy during a long copy job.
Copying and Mail Box Guide
Chapter 1
To Make a Sample Set before Copying
Copying
Function
[Sample Set] is displayed when you set to make multiple copies in the Collate, Offset
Collate, Staple, Cover/Sheet Insertion, or Booklet mode. Before making multiple copies,
you can check the copy result by using the Sample Set mode.
Copying and Mail Box Guide
Chapter 1
To Copy onto Irregular Sized Paper
Mail Box
Function
Sending
Function
To copy onto non-standard size paper, simply set the type (such as Plain, Heavy) of the paper, and load it into
the stack bypass.
2
1
4
3
Additional
Functions
5
Copying and Mail Box Guide
Chapter 3
When copying many single sided originals, printing on both the front and
back sides of paper can halve paper costs.
Original
In the screen on the left, if you
press [Option] you can select to
make the front and back sides of the
copies have the same top-bottom
orientation. This makes it easier
to see when stapling copies like a
calendar.
Other Useful
Features
To Make Two-Sided Copies
Copy
1
2
3
For more information on Special Features, see p. 15 to p. 28.
14
Copying Function
What You Can Do with This Machine
(Special Features Screen)
The following is an explanation of the features
often used when copying a document. For more
detailed procedures, see the references to other
guides.
The Special Features screen is divided into two
screens. Press [ ]/[ ] on the lower left of the
screen to switch the screens.
Special Features screen (1/3)
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 4
To Copy Facing Pages in a Book
It is not necessary to reset originals when copying facing pages from a book or bound original,
if you use this mode to copy the facing pages onto two separate sheets of papers.
Original
1
Copy
1
Copying and Mail Box Guide
Chapter 4
To Shift the Original Image
If you set a zoom ratio smaller than the original, or select a paper size larger
than the original, you can set the position to print the output image. This is
useful when you want to leave a space blank for writing down notes.
You can also press [No. Key Entry] to set the shift direction for the front and
back sides of the copy separately.
1
Copy with the
Original Image
Shifted to the Center
2
Copy with the
Original Image
Shifted to a Corner
Original
3
To Shift the Original Image on the Front and Back Sides of Two-Sided Copies
You can shift the image on the front and back sides of prints to a location entered using the numeric keys.
The values for the back side can also be
automatically set by selecting [Same as Front
Side] or [Opposite to Front Side].
Example: To move the original image to the left
[Opposite to Front Side] is set.
Press [No.Key Entry] in
step 1 . Press [Settings].
Example: To move the original image in a
diagonal direction
15
Front side
Right: 50 mm
Top: 100 mm
Back side
Left: 50 mm
Top: 100 mm
What You Can Do with This Machine (Special Features Screen)
To Erase the Dark Border when Copying a Book
Copying and Mail Box Guide
Chapter 4
Preface
This enables you to erase the dark border, as well as center and contour lines that appear if you are copying
facing pages in a book or bound original onto a single sheet of paper.
With Frame
Erase
2
Original
4
Copying
Function
1
Copy
Copy
3
Without
Frame Erase
5
Original
Mail Box
Function
Copy
Additional
Functions
This enables you to scan originals when there are
too many to be placed at once, by dividing them into
multiple batches. Copies can be made after all of
the originals have been scanned. This is also useful
when using both the feeder and platen glass to scan
originals.
Sending
Function
Copying and Mail Box Guide
Chapter 4
To Scan Batches of Originals
Other Useful
Features
After placing the next
original, press .
To Scan a Large Volume of Originals
It is possible to set up to 100
sheets in the feeder at one time,
but when the number of originals
exceeds 100, you will have to
use the Job Build function. You
can divide your originals into
separate batches, and copy
them as one document.
Original
Copy
16
Copying Function
What You Can Do with This Machine (Special Features Screen)
Special Features screen (1/3)
* The numbers in the illustrations refer to operation steps.
To Glue the Cover and Content Pages of a
Document Together to Make a Booklet
Copying and Mail Box Guide
Chapter 4
You can glue together the cover and content pages when making a booklet.
Original
Copy
Front Cover
If 3-way trimming
is set
Front Cover
1
Back Cover
3-Way
Trim
Content Pages
1
2
Content Pages
(Two sided)
1
1
2
1
2
3
4
3
4
Glued
1
1
2
3
4
* The optional Perfect Binder-A1 is required to use the Perfect Binding mode.
You can also feed cover paper from the optional Document Insertion
Unit-C1.
* The optional Document Insertion Unit-C1 is required.
3
If you want to trim the edges, select [Vertical Trim] or [3-Way Trim]. If
you do not want to trim the edges, select [Do Not Trim].
4
17
Press [Adjust] if you want to shift the printed image or adjust the
trimming angle.
Press [Insert Sheets] if you want to insert chapter pages or sheet
insertions.
What You Can Do with This Machine (Special Features Screen)
Copying and Mail Box Guide
Chapter 4
To Make a Booklet
Original
Copy
7
2
8
5
2
1
1
6
5
7
4
8
3
6
3
8
4
3
Copying
Function
1
Preface
This mode enables you to copy multiple originals in such a way that the
copies are made into a booklet. This is useful for arranging materials for
distribution in an easily viewable format.
6
When the Saddle Finisher-V2 is attached
1
5
Sending
Function
3
2
6
4
To Attach a Booklet Cover
Mail Box
Function
You can add a heavy paper as a cover and staple the cover and main document together.
Select whether to copy on
the cover page.
Select the paper
source for the cover.
Additional
Functions
Select [Add Cover] during
press [Next].
step 3
1
3
8
6
You cannot copy onto paper that is set in the sheet inserter.
To Compensate for Misalignment
Other Useful
Features
This mode enables you to compensate for the misalignment of the inner and outer pages of a booklet that
occurs for each paper type.
Trimmed
Select [Creep
Correction] during
step 5 .
When trimmed
the outer margin
of the pages are
adjusted to be
the same.
The position of the images are
adjusted so that the margins of the
outer pages are wider and the margins
of the inner pages are narrower.
18
Copying Function
What You Can Do with This Machine (Special Features Screen)
Special Features screen (1/3)
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 4
To Add a Cover
This enables you to set the machine to automatically add front and back covers, sheet insertions, chapter
pages, or tab paper using a different type of paper from that used for the main documents.
Original
Copy
Printed Front Cover
1
2
6
3
5
7
4
You can select a
different type of
paper.
19
If you are also adding
a back cover, repeat
the same steps as the
front cover.
Select whether or not
to copy on the cover.
What You Can Do with This Machine (Special Features Screen)
Copying and Mail Box Guide
Chapter 4
To Insert a Sheet Between Copies
Copy
Copying
Function
Original
Preface
This enables you to divide your copy sets into different sections with a blank sheet. You can also use different
paper and paper sources.
Sending
Function
1
4
2
3
7
6
5
Mail Box
Function
You can select the insertion destination.
To Insert Tab Paper
Original
Copy
DEF
DEF
Additional
Functions
ABC
ABC
You can also insert tab paper to divide your
copy sets. Tab paper will always be copied
on. This is a convenient way to divide your
copies.
GHI
GHI
Select [Tab Paper]
during step 1 .
You can set the copy shift width of the image that will be printed on the
tab paper. For more information, see Chapter 4, “Special Copying and
Mail Box Features,” in the Copying and Mail Box Guide.
ABC
ABC
For more information on how to register tab paper
in a paper drawer, see Chapter 4, “Customizing
Settings,” in the Reference Guide. For more
information on how to load tab paper in a paper
drawer, see Chapter 7, “Routine Maintenance,” in
the Reference Guide.
Other Useful
Features
Tab paper
Area Shifted Out
20
Copying Function
What You Can Do with This Machine (Special Features Screen)
Special Features screen (1/3)
Special Features screen (2/3)
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 4
To Copy while Verifying Scanned Images
This mode enables you to confirm scanned images page by page while copying
them when you scan originals in succession on the platen glass. This is useful to
prevent copying errors resulting from scanning errors when making a large
amount of copies.
REPORT
REPORT
2
3
1
Rescan
1
2
3
2
To Copy Different Size Originals Together
Copying and Mail Box Guide
Chapter 4
This mode enables you to copy a mix of different size originals in the feeder
together, depending on the mix of sizes.
A3 Original
A4 Original
Direction to load
the paper
21
What You Can Do with This Machine (Special Features Screen)
To Copy Multiple Originals onto One Sheet of
Paper
Preface
Copy
Original
or
1
2
3
4
2 On 1
(two pages on one sheet of paper)
1
Copying
Function
This mode enables you to reduce
multiple originals or two-sided
originals to fit onto one sheet of
paper. This is useful for arranging
a variety of originals on one sheet
of paper for easy viewing and for
saving paper and space when
storing printouts.
Copying and Mail Box Guide
Chapter 4
Copy
1
2
3
3
4
1
2
3
4
Sending
Function
4 On 1
(four pages on one sheet of paper)
5
3
2
4
Mail Box
Function
1
6
Copying and Mail Box Guide
Chapter 4
Additional
Functions
To Store Scanned Originals with Copy Settings
This mode enables you to store scanned originals in a User Inbox from the
Regular Copy Basic Features screen.
Other Useful
Features
You can name the document.
1
You can make copies of the scanned originals
while storing them in the User Inbox.
2
22
Copying Function
What You Can Do with This Machine (Special Features Screen)
Special Features screen (2/3)
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 4
To Make Copies with the Image Repeated
As shown in the illustration, you can copy one A4 original twice onto an A3 paper.
When you cut the copy in half, you will have 2 sheets of the original A4 copy. You
can also copy small originals, such as tickets and coupons, repeatedly onto one
sheet.
A3 Copy
1
A4 Original
2
A4x2 copy after cut in half
3
To Embed Hidden Text in the Background
Copying and Mail Box Guide
Chapter 4
You can embed text such as “CONFIDENTIAL,” the date and time, or a
department name. The embedded text appears when the copies are copied.
* The embedded hidden text may not appear as specified even if the copy with the Secure
Watermark mode applied is copied, depending on the copy machine.
1
* The Secure Watermark mode is available only if the optional Secure Watermark is activated.
Original
2
3
23
Copy A
(Secure Watermark
Is Selected)
Copy B
(Copy of Copy A)
What You Can Do with This Machine (Special Features Screen)
Copying and Mail Box Guide
Chapter 4
To Add Page Numbers to Copies
Preface
This enables you to
add page numbers to
copies you print.
1
Copying
Function
You can change the orientation of the page
numbers.
5
2
4
Sending
Function
7
3
8
6
It is possible to add chapter
numbers in front of the page
numbers, in the form of “1-1,”
and “2-1.” Chapter numbers are
automatically counted after each
additional sheet, chapter page, and
Select [Numbered Chapters] in
tab paper is inserted.
step 2 .
Mail Box
Function
To Include Chapter Numbers
Set the starting number for the
page and chapter.
Additional
Functions
Copying and Mail Box Guide
Chapter 4
To Add a Watermark to Copies
This enables you to print a preset or user defined watermark on your copies.
Original
Copy
CONFIDENTIAL
1
Other Useful
Features
If you select
[Transparent] as
the print type, you
can adjust the halftone density of the
watermark.
4
6
2
3
5
7
24
Copying Function
What You Can Do with This Machine (Special Features Screen)
Special Features screen (2/3)
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 5
To Recall Commonly Used Settings
Commonly used combinations of modes can
be stored in Mode Memory to be recalled
with the touch of a button. You can also use
Mode Memory in combination with Standard
Key 1 and 2 for extra convenience.
To recall stored settings, display the
screen you used to store them, select
the key in which the settings are
press [OK].
stored
2
1
1
3
2
To Recall Mode Memory Settings from the Basic Features Screen
You can store frequently used settings as a Standard Key on the Regular
Copy Basic Features screen, allowing you to recall a combination of
settings in one step. You can store up to two Standard Keys. For more
information, see Chapter 8, “Customizing Settings,” in the Copying and
Mail Box Guide.
After storing frequently used settings in Mode Memory, register Mode Memory as a Standard Key.
1
2
4
3
7
25
6
5
What You Can Do with This Machine (Special Features Screen)
To Scan Multiple Batches of Originals with
Different Copy Settings
Copying and Mail Box Guide
Chapter 4
Preface
The Job Block Combination mode enables you to scan multiple batches of
originals with different copy settings and print them as one document. You
can add a cover to the output to easily group it together as one document.
Example: Set the Staple (Double) and Cover Sheet Insertion modes for all
the batches of originals.
2
Original
Batch
Copy
Copying
Function
1
REPORT
Specify the settings for
the combined document.
1st batch : Shift
REPORT
2nd batch : 1 to 2 Sided
1
1
1
Sending
Function
1st batch
2nd batch
3rd batch
4th batch
3
Specify the settings for
each batch of originals.
1
2
3
4
1
2
3
4
Mail Box
Function
3rd batch : 2 Sided Original
1
2
3
4
The originals can be
scanned using either the
feeder or the platen glass.
Additional
Functions
4th batch : 4 in 1
You can also make a
sample print of a selected
batch of originals or the
combined document.
4
Other Useful
Features
7
You can erase unnecessary
batch or page, or preview
images.
5
6
8
Press [Next Block] to return 3 to scan
another batch of originals. When you
have finished scanning all of your
originals, press [Conf./Combine All
Blocks].
If you want to add a cover/sheet insertions to the
combined document, press [Cover/Sheet Insertion].
Select the batches of originals in the order in which
you want to combine them
press [Start Print].
26
Copying Function
Overview of Copying Features
(Introducing the Regular Copy Basic Features Screen)
Use the Regular Copy Basic Features screen and the Special Features screen to set the various copy modes.
There are three Special Features screen, “1/3,” “2/3” and “3/3”. If the optional Perfect Binder-A1 is attached, [Long
Strip Original] is displayed on Special Features Screen 3/3.
Copying and Mail Box Guide
Chapters 1 and 3
Regular Copy Basic Features Screen
1
1:1
Press to make copies in the same size as your original.
6
2
Copy Ratio
Press to reduce or enlarge the copy size.
1
7
2
3
8
9
4
3
Press to select or cancel the Collate, Group, or Staple mode.
4
2-Sided
Press to make two-sided copies.
10
5
Finishing
Copying and Mail Box Guide
Chapter 4
Special Features screen (1/3)
1
2-Page Separation
Press to copy facing pages of an opened book onto separate copy
sheets.
1
8
2
9
3
10
4
11
5
12
6
13
2
Cover/Sheet Insertion
Press to add covers, sheet insertions, or chapter pages between
specified pages.
3
Booklet
Press to make copies of several originals to form a booklet. If
the saddle stitch option is attached, the booklet can also be
automatically stapled. The Perfect Binding mode enables you to
glue the cover and content pages of a document together.
7
Copying and Mail Box Guide
Chapters 4 and 5
Special Features screen (2/3)
1
Image Creation
Press to rearrange the images of originals for the effect that you
want.
1
7
2
2
3
8
4
9
5
10
6
11
Tab Paper Creation
Press to print onto tabs of tab paper.
3
Form Composition
Press to superimpose an image stored in memory onto the original
image for copying.
4
Secure Watermark
Press to embed hidden text in the background of copies.
27
Overview of Copying Features (Introducing the Regular Copy Basic Features Screen)
Copying and Mail Box Guide
Chapter 4
Special Features screen (3/3)
Long Strip Original
5
Interrupt
9
Select Output Device
10
Press to select the printing destination for remote and cascade
copying.
Special Features
Press to select a Special Features mode.
Copying
Function
7
Original Type Selection
Press to change the original type when the originals include
photos, etc.
Press to interrupt a copy job to make priority copies.
6
Preface
If the optional Perfect Binder-A1 is attached, you can copy long strip originals.
Paper Select
Press to select the paper size/type and the paper source.
8
Adjust Contrast
9
Press to insert a sheet between each transparency when copying
transparencies.
Different Size Originals
Press to make copies feeding different size originals together in
one group, by placing them in the feeder.
6
8
11
12
13
Shift
Mode Memory
Recall
9
10
Store In User Inbox
Press to store scanned originals in a User Inbox from the Regular
Copy Basic Features screen.
Sharpness
Press to sharpen or soften the image of the original in the copy.
8
Pg/Copy Set Numbering
Press to include page and copy set numbering on copies.
Press to recall previously set copy modes.
7
Scan Image Check
Press to confirm scanned images page by page while copying
then when you scan originals in succession on the platen glass.
Press to store or recall copy modes.
6
Frame Erase
Press to eliminate dark border areas and lines that appear around
original images or shadows from binding holes.
Press to shift the position of the original image on the copy sheet.
5
Job Done Notice
Press to have the machine notify the user through e-mail when the
copy job is done.
Special Features Screen Switch
Press to switch between Special Features 1/2 and Special
Features 2/2.
Margin
Press to create margins along the sides of a copy sheet.
Job Build
Press to divide the originals into several parts, scan them, and
then print them all together.
7
10
Mail Box
Function
5
Image Combination
Press to automatically reduce two, four, or eight originals to fit onto
a one-sided or two-sided copy sheet.
Additional
Functions
Transparency Interleaving
Other Useful
Features
4
Sending
Function
Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
Watermark/Print Date
11
Job Block Combination
Press to scan multiple batches of originals with different copy
settings and print them as one document.
Press to include the watermark and date on copies.
28
Copying Function
Setting Limits for the Various Copying Options
This section explains the setting limits when you specify settings for the various copying options. For more
information about each option, see the references in this guide. For more details on specifying these settings, see
the references in the Copying and Mail Box Guide.
Limit Value
Item
Remarks
Finishing
See p. 13, Copying and Mail Box Guide Chapter 3
Maximum Stapling Capacity
Double Staple Space Adjustment
A4: 100 sheets
Paper weight: 64 to 80 g/m
A3, A4R: 50 sheets
Paper weight: 64 to 80 g/m
70 mm to 150 mm
Specify in 1 mm increments
Paper Select
Possible Size of Paper when Using the
Stack Bypass
See p. 14, Copying and Mail Box Guide Chapter 1
100 mm x 148 mm to 297 mm x 432 mm
Booklet (Perfect Binding, Saddle Stitch Booklet)
Position of image on content pages
See p. 17 and p. 18, Copying and Mail Box Guide Chapter 4
-5.0 mm to +5.0 mm
Specify in 0.1 mm increments
-10.0 mm to +10.0 mm
Specify in 0.1 mm increments
Position of image on covers
-5.0 mm to +5.0 mm
Specify in 0.1 mm increments
Trimming position
-5.0 mm to +5.0 mm
Specify in 0.1 mm increments
Trimming angle
Maximum Number of Sheets that can be
Saddle Stitched
20 sheets
Adjusting the Saddle Stitch Position
-2.0 mm to +2.0 mm
Specify in 0.25 mm increments
Trim Width Settings
2.0 mm to 20.0 mm
Specify in 0.1 mm increments
Creep (Displacement) Correction
Auto
Manual
0.00 mm to 2.00 mm
0.00 mm to 10.00 mm
Margin
Specify in 0.05 mm increments
Specify in 0.05 mm increments
See Copying and Mail Box Guide Chapter 4
Margin Width (Left Margin, Right Margin)
-50 mm to +50 mm
Specify in 1 mm increments
Margin Width (Top Margin, Bottom Margin)
-50 mm to +50 mm
Specify in 1 mm increments
Frame Erase
Original Frame Erase Width
Book Frame Erase Width
See p. 16, Copying and Mail Box Guide Chapter 4
1 mm to 50 mm
Center: 1 mm to 50 mm
Specify in 1 mm increments
Specify in 1 mm increments
Sides: 0 mm to 50 mm
Binding Erase Width
1 mm to 20 mm
Image Repeat
Number of Times an Image can Repeat
Amount of Space between Repeated
Images
Specify in 1 mm increments
See p. 23, Copying and Mail Box Guide Chapter 4
20 times both vertically and horizontally
1.0 mm to 50.0 mm
Specify in 0.1 mm increments
*1 For more information on the procedures for changing and specifying these settings, see Chapter 4, “Customizing Settings,” in the
Reference Guide.
*2 The optional Perfect Binder-A1 is required.
*3 The Booklet Trimmer-C1 must be attached.
29
Setting Limits for the Various Copying Options
Limit Value
Maximum Number of Sheet Insertions,
Chapter Pages, and Tab Paper
100 sheets total
Image Shift Width when Copying on Tabs
of Tab Paper
0 mm to 25 mm
Mode Memory
See p. 25, Copying and Mail Box Guide Chapter 5
9
Secure Watermark
Size of Text
See p. 23, Copying and Mail Box Guide Chapter 4
Sending
Function
Maximum Combinations of Copy Modes
Specify in 1 mm increments
36.0 point, 54.0 point, and 72.0 point
Latent String Density
Specify in 1 increments
0 to 64
Specify in 4 increments
0 to 36
Specify in 1 increments
Page/Copy Set Numbering
Position of Page/Copy Set Numbers
See p. 24, Copying and Mail Box Guide Chapter 4
Top left, center top, top right, bottom left,
center bottom, and bottom right
Also adjustable -8 mm to +8 mm both
vertically and horizontally
Page Number Print Size
10.5 point, 12.0 point, 14.0 point
Copy Set Number Size
12.0 pt., 24.0 pt., and 36.0 pt.
Watermark/Print Date
Position of Watermark/Date
Specify in 1 mm increments
Additional
Functions
Standard Values Settings
-7 to +7
Mail Box
Function
Character/Background Contrast
Adjustment
Relative Contrast Value
Preface
See p. 19 and p. 20, Copying and Mail Box Guide Chapter 4
Copying
Function
Cover/Sheet Insertion
Remarks
See p. 24, Copying and Mail Box Guide Chapter 4
Top left, center top, top right, bottom left,
center bottom, and bottom right
Also adjustable -8 mm to +8 mm both
vertically and horizontally
Watermark Print Size
36.0 point, 54.0 point, and 72.0 point
Date Print Size
10.5 point, 12.0 point, and 14.0 point
Specify in 1 mm increments
*4 When Copy Set Numbering Options in System Settings (from Additional Functions) is set to On, the possible print sizes are [Small]:
10.5 point, [Medium]: 12 point, and [Large]: 14 point. (See Chapter 6, “System Manager Settings,” in the Reference Guide.)
30
Other Useful
Features
Item
Sending Function
Sending a Document (E-mail, I-fax, File Server)
The following is an explanation of the basic procedure for sending a document. For more detailed procedures, see
the references to other guides.
Preparations
Place Your Originals
Placed in the feeder
Press [Send] to switch to the Send function.
Placed on the platen glass
Place your originals.
If the Department ID Management screen is
displayed, enter the [Dept. ID] and [Password].
After entering them, press
touch panel.
(Log In/Out) on the
If Department ID Management or MEAP
authentication is set, it is necessary to enter an
ID and password. (If an optional card reader is
attached, insert a control card.)
When placing originals on the platen glass,
make sure to close the feeder after placing your
originals.
For more information, see Chapter 1, “Before
You Start Using This Machine,” in the Reference
Guide.
Registering Destinations
In order to be able to select a destination using
the address book, one-touch buttons, or favorites
buttons, it is necessary to register the destination in
advance. Register destinations using the Additional
Functions screen.
The [Register] button on the Send Basic Features screen
and the Address Book screen is a shortcut to the Additional
Functions screen for storing destinations.
For more information on registering destinations
in the address book, one-touch buttons, or
favorites buttons, see p. 41 and p. 42.
[Reg.] on the Send Basic
Features screen
31
[Register] on the Address
Book screen
Sending a Document (E-mail, I-fax, File Server)
Start Sending
Preface
Specify the Destination
Copying
Function
1
2
Press
.
Sending
Function
Press [Address Book]
select a
press [OK].
destination
When sending is complete, remove your originals.
If the following screen is displayed, follow the
Mail Box
Function
instructions on the screen
press
once for
each original. When scanning of the originals is
complete, press [Done].
Additional
Functions
You can also specify the destination using a
one-touch button or favorites button if you have
registered a destination in a one-touch button or
favorites button in advance.
To send to a destination not registered in the
address book, etc., press [New Address] and enter
the destination.
If Department ID Management is set, press
In/Out).
(Log
Other Useful
Features
For information on specifying destinations, see p.
39 and p. 40.
To change the resolution of the document to be
sent, use the Scan Settings drop-down list ( 1 ). To
change the file format of the document to be sent,
use the [File Format] ( 2 ).
You can also set the scanning mode and Special
Features on the Scan Settings screen.
For more information on the features you can set
from the Scan Settings screen, see p. 39 and p.
40.
32
Sending Function
What You Can Do with This Machine
(Address Book/Send Basic Features Screen)
You can use the Send function to send handwritten
documents to a destination. Documents can be sent by
e-mail, and I-fax, in a variety of file formats.
The following is an introduction of the basic procedure
for sending documents. For more information, see the
references to the corresponding guides.
Send Basic Features screen
* The numbers in the illustrations refer to operation steps.
To Register Commonly Used Destinations
Selecting from the Address Book
Selecting from a One-touch
button
To Recall the Last Settings
Sending Guide Chapter 2
Selecting from a Favorites button
Sending Guide Chapter 5
You can recall the last three addresses, scan
settings, and send settings which have been set,
and then send your documents.
1
2
33
What You Can Do with This Machine (Address Book/Send Basic Features Screen)
To Specify a File Format and Send a Document
Sending Guide Chapter 5
Preface
You can select TIFF or PDF as the file format for the document you want to send. If you select PDF as the file
format, you can also specify the [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures] modes.
* You cannot select the file format when sending to an I-fax, or User Inbox.
Copying
Function
1
2
To Set PDF Options
Sending
Function
Enables you to make the text of a scanned
document searchable before sending.
* The OCR (Text Searchable) mode is available only if the
optional Universal Send Searchable PDF Kit is activated.
1
Mail Box
Function
Additional
Functions
* The Encrypted PDF mode is available only if the optional
Universal Send PDF Security Feature Set is activated.
Enables you to add a digital signature to PDF
data, which enables you to send documents
clearly by preventing security problems such as
impersonation and unauthorized alteration of
documents.
You can add the following two types of digital
signatures:
• Device Signature
• User Signature
Other Useful
Features
2
When sending an important document containing
confidential information, you can set a password
to prevent users from printing it out or opening it.
The Encrypted PDF function enables you to create
an encrypted PDF and send it. The encryption can
be removed by using the set password.
* Depending on the type of signature, digital signatures are
available only when the following optional equipment is
activated:
• Device signature: Universal Send PDF Security
Feature Set
• User signature: Digital User Signature PDF Kit
34
Sending Function
What You Can Do with This Machine
(Scan Settings Screen)
You can set the Scan Settings to change the
appearance of the document to send.
The following is an explanation of the useful
functions you can utilize when scanning a
document to send.
Scan Settings screen
* The numbers in the illustrations refer to operation steps.
To Send Documents Containing Photos Clearly
Text Mode
Sending Guide Chapter 3
Text/Photo Mode
Photo mode
If originals are not scanned correctly, try selecting the original type from the Image Quality drop-down list.
Photos can be scanned clearly. If a shimmering, wavy pattern (the Moiré effect) appears on your originals, use
the [Sharpness] setting in the Special Features screen to decrease it.
2
1
3
To Change the Scanned Document Size
If the text on the edge of documents is cut off,
try setting the scanned image size to a size one
larger.
1
2
35
Sending Guide Chapter 3
What You Can Do with This Machine (Scan Settings Screen)
To Automatically Change the Zoom Ratio
According to a Specified Scan Size
Sending Guide Chapter 3
Preface
This enables you to automatically change the vertical/horizontal zoom ratio of the original
to scan according to the specified scan size. The zoom ratio is set between 50 and 200%.
You can only set the machine to automatically change the zoom ratio when you have set
the resolution to 300 x 300 dpi or 600 x 600 dpi.
2
1
Copying
Function
3
To Send Fine Text and Images Clearly
Sending Guide Chapter 3
Select where to register the mode
[Store].
1
Sending
Function
press
Additional
Functions
To Register a Scanning Mode
You can also select
the resolution from
the Scanning Mode
drop-down list. This
is convenient for
storing commonly used
resolutions.
Mail Box
Function
You can send fine text in
documents more clearly
by changing from a 200
x 200 dpi resolution to a
high resolution of 300 x
300 dpi or 400 x 400 dpi.
Note however, that the
file size increases as you
increase the resolution.
To Send Separately Scanned Documents At Once
Other Useful
Features
2
Sending Guide Chapter 4
Press
to display the screen for
scanning your originals. Press
to scan another original. When
scanning of the originals is
complete, press [Done].
36
Sending Function
What You Can Do with This Machine
(Send Settings Screen)
On the Send Settings screen, you can
specify when to send a document and
the settings to use when sending, and
set to send notification when sending is
complete.
The following is an explanation of the useful functions
you can utilize when sending a document.
Send Settings screen
* The numbers in the illustrations refer to operation steps.
To Add the Reply Destination to a Sent Document
Sending Guide Chapter 5
Press [Reply-to], and select the name to set
as the reply destination. It is necessary to set
the reply-to address in advance in Address
Book Settings from the Additional Functions
screen.
2
1
3
Depending on whether the sending method to be used is e-mail, or I-fax,
you can also add a sending name or the subject to the name of the
attached file. You can confirm whether a certain send setting can be set
with the icons to the left of each sending method.
When sending an e-mail, you can also set its
priority.
37
When PDF (OCR) is set as the file format, set
[DocName OCR] to ‘On’ to automatically extract
the first text block in the document for use as its
filename.
What You Can Do with This Machine (Send Settings Screen)
To Specify the Time to Start Sending
Sending Guide Chapter 5
2
To Send Notification of Completed Sending
Copying
Function
1
Preface
To specify the time to start sending a document,
to send a document the first thing the next
morning, for example, use Delayed Send. The
document is sent at the specified time simply
by entering that time.
Sending Guide Chapter 5
1
Sending
Function
Use the Job Done Notice feature to notify
yourself if you want to confirm that a job is
complete. When sending is complete, you will be
notified via e-mail.
2
Sending Guide Chapter 5
Mail Box
Function
To Confirm a Document Before Sending
Set Preview to ‘On’ to display a preview of the document to be sent. The preview is displayed after pressing
[Done]. This enables you to delete any unnecessary blank pages before sending.
Other Useful
Features
Additional
Functions
You can also confirm
the number of pages
of the document to
send here.
To Edit a Destination from a Computer
You can edit addresses registered in the address book from a Web browser using the Remote UI of the
machine. This is convenient because you can copy and paste e-mail addresses from your computer.
38
Sending Function
Overview of Sending Features
Pressing [Send] displays the Send Basic Features screen. Sending is the process of using the machine to scan a
document and send it to a destination via e-mail or I-fax, or save it on a file server. You can also send a document
to different destinations at the same time, for example via e-mail and I-fax, even though they are different sending
methods. For more information on the features described here, see the Sending Guide.
Setting a Destination
Sending Guide Chapters 2, 3, and 5
1
1
7
8
2
3
2
9
4
Destination List
Displays a list of destinations. A maximum of 256 destinations
can be specified at the same time. (Out of the 256 destinations,
64 new addresses, including those obtained via a server, can be
specified.)
Address Book (see p. 33)
Press to select a destination from the address book.
5
6
3
Network Address Book
Press to search for a destination from an LDAP server.
4
Details
Press to check or change the destination information selected
from the destination list. You can also check or change addresses
that were entered using the New Address tab.
10
11
15
12
13
16
14
Setting the Scan Settings
Sending Guide Chapters 3 and 4
5
1
6
2
3
4
39
7
8
9
Preface
Overview of Sending Features
New Address
12
Press to specify the destination (such as an e-mail, I-fax, file
server, user inbox, or yourself) to which to send a document when
the addresses are not stored in the Address Book.
6
File Format (see p. 34)
Press to select the file format of the document to send when
sending to a destination such as an e-mail or file server
destination. When PDF is selected, you can also specify the OCR
(Text Searchable), Encrypt, and/or Add Digital Signatures modes.
Copying
Function
5
Favorites Buttons/One-touch Buttons (see p. 33)
Press to switch to favorites buttons or one-touch buttons. Favorites
buttons or one-touch buttons must be registered in advance.
13
Send Settings (see p. 37 and p. 38)
Press to select features on the Send Settings screen.
7
Recall (see p. 33)
14
Cc Bcc
Press to set multiple e-mail address destinations for the Cc and
Bcc addresses.
9
Register (see p. 31)
Press to register a destination in a favorites button, one-touch
button, or the address book. This button is a shortcut to the
Additional Functions screen for storing destinations.
Erase
Press to erase the destination displayed in the destination list.
15
Mail Box
Function
8
Sending
Function
Press to recall up to the last three addresses, scan settings, and
Send settings that have been set and then send the documents.
Option (see p. 35 and p. 36)
Press to select a feature from the Scan Settings screen.
10
2-Sided Original
Press to scan both sides of an original.
16
Different Size Originals
1:1
6
Press to return the copy ratio to 100%.
2
Copy Ratio (see p. 36)
7
4
Scan Exposure
Press to manually control the copy exposure. Press [A] to select or
cancel the automatic exposure control.
Scanning Mode drop-down list (see p. 36)
Press to select the scanning mode. The scanning modes are set
by default, but you can edit these settings.
Document Size Select (see p. 35)
Press to select the size of the document to scan.
Press to reduce or enlarge the scan size.
3
Additional
Functions
Press to scan different size originals together.
1
Scan Settings drop-down list
Press to select a stored scan mode and resolution. The scanning
modes are set by default, but you can edit these settings.
8
Original Type drop-down list (see p. 35)
Press to manually select the original type according to the type of
image that you are scanning.
Store/Erase (see p. 36)
Press to store or erase a scan mode.
9
5
Resolution drop-down list (see p. 36)
Special Features
Press to select a Special Features mode.
Press to specify the resolution for the document to be sent.
40
Other Useful
Features
11
Sending Function
Overview of Sending Features
Specifying Send Settings
Sending Guide Chapter 5
3
1
4
5
6
2
Registering Destinations and Buttons
Sending Guide Chapters 2 and 9
4
2
3
1
5
6
Registration can also be performed from the Additional
Functions screen.
Address book registration: (see p. 10 in the Easy
Operation Guide (To Suit Your Needs))
Register in Address Book Settings, from the Additional
Functions screen.
One-touch button registration: (see p. 10 in the Easy
Operation Guide (To Suit Your Needs))
Register in Address Book Settings, from the Additional
Functions screen.
Favorites buttons: (see p. 9 in the Easy Operation
Guide (To Suit Your Needs))
Register in Communications Settings, from the Additional
Functions screen.
41
7
8
Overview of Sending Features
Send Settings (see p. 37)
5
Enable you to set a subject, reply destination, and sender name
for the document to send.
2
E-mail Priority (see p. 37)
6
Press to change the priority of an e-mail message.
3
Job Done Notice (see p. 38)
Press to send notification of job completion to the specified e-mail
address.
Preface
1
Preview (see p. 38)
Press to verify images before sending.
DocName OCR (see p. 37)
4
Copying
Function
Press to use text extracted from the file as the name for the
document to send, when you have selected PDF(OCR) as the file
format.
Delayed Send (see p. 38)
Sending
Function
Press to send the document at a specified time.
Mail Box
Function
9
Where to Register the Destination (see p. 33)
Select where to register the destination. These buttons are links to
the corresponding registration screen in the Additional Functions
screen.
2
6
Erase
Press to erase a registered one-touch button.
7
Additional
Functions
1
Register/Edit
Press to register a favorites button. Select a favorites button
before pressing this to edit it instead.
Register New Address
Press to register a destination in the address book.
8
3
Erase
Erase
Press to erase a registered favorites button.
9
4
Edit
Press to edit a destination registered in the address book.
5
Other Useful
Features
Press to erase a destination from the address book.
New Destination Type
Press to select the type of the new destination (sending method).
The items you can enter depend on the type of destination you
select. In the above screen, an I-fax destination is set.
Register/Edit
Press to register a one-touch button. Select a one-touch button
before pressing this to edit it instead.
42
Mail Box Function
Storing Originals in an Inbox
There are several ways to store image data in an inbox. You can scan originals placed in the feeder or on the platen
glass, or alternatively, you can send an image from your computer to one of the inboxes. In this section, the flow of
the two basic storing operations is shown. For more information, see the corresponding section.
Select an Inbox
Storing Scanned Image Data
1
2
Press [Mail Box]
Stored documents are displayed with
48)
select a user inbox.
. (See p.
Scanned documents are stored in an inbox as
"Documents without Print Settings".
* You can also store data from the Copy Basic
Features screen. (see p. 22).
Inbox
If you select a User Inbox set with a password,
press [OK].
enter the password
For instructions on setting a password, see
Chapter 8, "Customizing Settings," in the
Copying and Mail Box Guide.
Select the Printer Driver
Storing Data Sent from a Computer
1
2
NETWORK
Stored documents are displayed with
48)
. (See p.
Documents sent from computers are stored in
an inbox as "Documents with Print Settings".
43
Select the machine's printer driver from an
application
click [Properties].
For instructions on using the printer driver, see
the PS/PCL/UFR II Driver Guide.
Storing Originals in an Inbox
Start Scanning
Copying
Function
Preface
Specify Scan Settings
press [Scan].
Press
You can specify various scan settings from the
Scan screen.
When scanning is complete, remove your
originals.
The stored data will be automatically deleted after 3
days (default setting). This setting can be deactivated,
or changed to any time period. (see p. 14 in the Easy
Operation Guide (To Suit Your Needs))
Mail Box
Function
For more information on scan settings, see p. 53
and p. 54.
.
Sending
Function
Place your original
Select an Inbox
Start Storing
1
Additional
Functions
2
Other Useful
Features
5
Press [OK].
3
You can check the documents stored in inboxes
using the Remote UI.
4
Select [Store]
[OK].
select the inbox
click
For instructions on checking stored documents
in inboxes using the Remote UI, see p. 48.
44
Mail Box Function
Printing/Sending a Document Stored in a User
Inbox
The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox.
For more detailed procedures, see the references to other guides.
Specify the User Inbox
Documents Stored in User Inboxes
1
2
To Print
Documents stored in User Inboxes can be sent
as well as printed. Scanned documents stored in
User Inboxes from the Scan screen of the Mail Box
function, or documents stored in User Inboxes
from the Copy Basic Features screen, Send Basic
Features screen, or a computer, can be sent. You
can also send I-fax documents that are stored in
the Memory RX Inbox. You cannot send documents
stored in Confidential Fax Inboxes.
Press [Mail Box]
select the desired
User Inbox number.
If there is a password set for the selected
press
User Inbox, enter the password
[OK].
Print
For more information on User Inbox
passwords, see Chapter 8, “Customizing
Settings,” in the Copying and Mail Box
Guide.
Send
Specify the User Inbox
Up to approximately 20,000 pages of documents
and images can be stored in any or all of the
inboxes. (This value varies according to the
amount of free space available on the hard disk).
2
To Send
* You can send the documents stored in the User Inbox only if the
Universal Send Kit is acitivated.
1
Press [Mail Box]
select the desired
User Inbox number.
If there is a password set for the selected
press
User Inbox, enter the password
[OK].
For more information on User Inbox
passwords, see Chapter 8, “Customizing
Settings,” in the Copying and Mail Box
Guide.
You cannot send documents stored in
Confidential Fax Inboxes.
45
Printing/Sending a Document Stored in a User Inbox
Start Printing
Preface
Specify the Documents to Print
1
Copying
Function
2
Print screen
Select the documents in the order you want
press [Print].
to print them
Change Pr. Settings screen
Press [Start Print].
Mail Box
Function
Press [Initial Settings] on the Change Pr.
Settings screen to cancel all the print modes you
have set. For more information on the features
you can set from the Print screen and Change Pr.
Settings screen, see p. 55 and p. 56.
Sending
Function
You can also set print modes on the Print screen
or the Change Pr. Settings screen as necessary.
Specify Documents to Send
Start Sending
Additional
Functions
1
1
2
Select the User Inbox in which the
documents you want to send are located
select the documents in the order you want
to send them
press [Send].
Specify the destinations
Send].
Other Useful
Features
2
press [Start
You can select the file format for the document to
send from the File Format drop-down list.
For more information on the Send function
settings, see the Sending Guide.
You can also use the Remote UI to send
documents stored in User Inboxes. (See p. 15 in
the Easy Operation Guide (To Suit Your Needs))
46
Mail Box Function
What You Can Do with This Machine
(Scan Screen)
The Mail Box function enables you to
scan a large volume of documents and
save and manage them as data in the
machine. The following is an explanation
of the basic procedure for scanning
documents into User Inboxes. For more information,
see the references to the corresponding guides.
To use more convenient modes, press [Special
Features] to access the Special Features screen.
Scan screen
* The numbers in the illustrations refer to operation steps.
To Add a Name to a Document and Save It
1
2
To Scan a Two-Sided Document
Select the type of
original.
47
Copying and Mail Box Guide
Chapter 2
When you want to arrange documents so that
you know what each is, it is useful to give the
documents names. This also makes it easy to tell
which document you are printing. You can also
change the name of a document easily at a later
date.
Copying and Mail Box Guide
Chapter 3
Place two-sided
documents in the feeder
when scanning them.
What You Can Do with This Machine (Scan Screen)
To Confirm/Erase Documents in a User Inbox from Your Computer
Copying
Function
Preface
You can operate the Remote UI
of the machine using the Web
browser on your computer. This
enables you to check or erase
data stored in User Inboxes.
For more information, see the
Remote UI Guide.
User Inbox selection screen
when using the Remote UI
Sending
Function
Preview of data stored
in a User Inbox
About Document Icons
Additional
Functions
Mail Box
Function
The icons displayed on the left of each document differ according to
the way the documents were stored. Checking these icons enables you
to determine how a document was stored.
Documents without Print Settings
Other Useful
Features
A document which was scanned from the Mail Box function’s Scan screen or the Send Basic Features screen, and stored
in a User Inbox. If you store print settings on the Change Pr. Settings screen, this icon changes to the Documents with Print
Settings icon.
Documents with Print Settings
A document which was stored in a User Inbox from a computer, or scanned and stored in a User Inbox from the Copy Basic
Features screen. If you change the print settings of the “Documents without Print Settings” on the Change Pr. Settings
screen, this icon changes to the Documents with Print Settings icon.
I-Fax RX Document
An I-fax document which has been forwarded or received in the Memory RX Inbox or Confidential Fax Inbox of the
machine. Saved as an “I-Fax RX Document.”
48
Mail Box Function
What You Can Do with This Machine
(Change Print Settings Screen)
Documents stored in User Inboxes can
be printed out whenever necessary. The
following is an explanation of the useful
features you can use when printing out
documents. For more information, see
the references to the corresponding guides.
To use more convenient functions, press [Special
Features] to access the Special Features screen.
Change Pr. Settings screen
* The numbers in the illustrations refer to operation steps.
Copying and Mail Box Guide
Chapter 2
To Print a Sample Print
6
After editing the settings,
press [Done].
Press [All Pages] when
printing one set. Press
[Specified Pages]
when printing specified
pages.
1
2
7
3
4
5
When setting [Sample
Print] to print a sample
before printing multiple
documents, make
sure to set [Merge
Documents].
Press [Start Print] to
print one set or specified
pages. To change the
settings after checking
the sample print, press
[Change Settings].
To print another sample, press [Sample Print].
This enables you to confirm the changes you
have made to the settings.
8
To print the remaining sets, press
[Start Print].
49
What You Can Do with This Machine (Change Print Settings Screen)
To Automatically Delete Document Data after
Printing
Preface
Copying and Mail Box Guide
Chapter 2
[Erase Doc. After Print.] enables you to make sure that important document data does
not remain in the machine, by automatically deleting it after it is printed.
2
1
3
Press [2-Sided Printing].
This enables you to print multiple
documents as one document
even if they have been created
with different applications. You
can also set the document layout
when printing on both sides of
the paper.
Sending
Function
Select [Merge Documents].
Copying
Function
Copying and Mail Box Guide
Chapter 3
To Print Multiple Documents Together
Mail Box
Function
Copying and Mail Box Guide
Chapter 3
To Output Print Documents in Sets
When distributing materials to multiple people for presentations, etc., you can set the
machine to automatically output multiple page documents in sets. You can also use the
Staple mode to staple these sets together automatically.
1
* The Staple mode can
be set only if an optional
finisher is attached.
3
Additional
Functions
To staple the sets, press
[Staple], and select
the type of stapling to
perform.
4
2
To View Documents Stored in a User Inbox
2
1
3
Other Useful
Features
5
Copying and Mail Box Guide
Chapter 2
This enables you to view documents stored in
a User Inbox. When a document consists of
multiple pages, you can view it page by page. To
view small text, use
to magnify the image.
You can also use the Remote UI of the machine
to view documents stored in User Inboxes.
50
Mail Box Function
Mail Box Function Overview
There are three types of boxes when using the Mail Box function: User Inboxes, Confidential Fax Inboxes, and the
Memory RX Inbox. For more information on the features explained here, see the Copying and Mail Box Guide and
the Sending Guide.
Copying and Mail Box Guide
Chapter 2
Mail Box Selection Screen
1
User Inbox
Enables you to store scanned documents, and then print or
send them.
1
2
Memory RX Inbox
2
Enables you to store received I-fax documents, and print or
send them when necessary.
3
3
Confidential Fax Inbox
Documents which match the specified forwarding conditions
are forwarded to a Confidential Fax Inbox. Stored documents
can then be printed when necessary.
User Inbox Document Selection
Screen
1
Copying and Mail Box Guide
Chapter 2
Clear Selection
Press to cancel your selection and select another document.
Changes to [Select All (Max 100 doc.)] if you have not selected
any documents.
2
2
10
Print
Press to print the selected document. Use the Change Pr.
Settings screen to print onto both sides of the paper, print a
booklet, change the layout, or change finishing options.
3
1
7
8
9
Move/Duplicate
Press to copy or move the selected document to another User
Inbox.
3
4
5
7
4
5
Move/Dup. to Hold
8
9
Press to send a scanned document.
51
Print List
Press to print a list of documents stored in a User Inbox.
10
Send (see p. 45 and p. 46)
Erase
Press to erase an unwanted document.
Press to move or duplicate documents to the hold queue.
6
Details
Press to check information about the document.
Scan
Press to scan a document and store it. You can also use
the features on the Scan screen to scan more easily and
conveniently.
6
Edit Menu
Press to edit (View Page, Merge and Save, Document
Insertion, or Page Erase) the selected document.
Mail Box Function Overview
Memory RX Inbox Screen/Memory RX Inbox
Document Selection Screen
Copying and Mail Box Guide
Chapter 6
6
7
2
Copying
Function
1
Preface
Documents received when Memory Lock is set are stored in the Memory RX Inbox. Documents which could
not be sent because of an error are also stored here.
3
4
5
4
2
Clear Selection
Press to cancel your selection and select another document.
Changes to [Select All] if you have not selected any
documents.
5
Details
Press to check information about the document.
I-Fax Memory Lock
Press to store received I-fax documents in the Memory RX
Inbox.
Send
Press to send a received document.
6
3
Print
Press to print the stored documents. Printed documents are
automatically erased.
Press to check or erase the divided data.
Sending
Function
Divided Data RX Inbox
7
Erase
Mail Box
Function
1
Press to erase an unwanted document.
Confidential Fax Inbox/Confidential Fax Inbox
Document Selection Screen
Copying and Mail Box Guide
Chapter 6
Other Useful
Features
Additional
Functions
When you have specified a Confidential Fax Inbox in the forwarding conditions, received documents which
match the conditions will be forwarded to and stored in that Confidential Fax Inbox.
2
3
1
1
Print
Press to print a document stored in a Confidential Fax Inbox.
2
3
Erase
Press to erase a document stored in a Confidential Fax Inbox.
Details
Press to check information about a document stored in a
Confidential Fax Inbox.
52
Mail Box Function
Mail Box Function Overview
Storing Documents in a User Inbox
Use the Scan screen and Special Features screen to
set Scan Settings for the Mail Box function.
Document Selection screen
Copying and Mail Box Guide
Chapters 2 and 3
Scan Screen
1
Document Size Select
Press to select the size of the document to scan.
1
2
2
3
Copy Ratio
Press to reduce or enlarge the copy size.
6
4
7
8
3
1:1
Press to return the copy ratio to 100%.
5
9
Copying and Mail Box Guide
Chapters 4 and 5
Special Features Screen
1
1
6
2
7
8
3
4
2-Page Separation
Press to scan facing pages of an opened book onto separate
sheets.
2
Booklet Scanning
Press to scan originals in such a way that, when printing the
scanned data, the output paper can be made into a booklet.
9
5
3
Different Size Originals
Press to scan different size originals.
53
Mail Box Function Overview
Preface
Copying and Mail Box Guide
Chapter 6
Send Screen
Sending
Function
Copying
Function
There are several types of stored documents:
documents which are scanned from the platen
glass or feeder, documents which are stored from
the Copy Basic Features screen or Send Basic
Features screen, and documents which are sent
from computers.
2-Sided Original (see p. 47)
7
Press to scan two-sided originals.
5
Document Name (see p. 47)
Press to add a name to a document to store. Enter the document
name using the touch panel display.
8
6
Special Features
Press to select a Special Features mode.
Adjust Contrast
Press to manually control the scan exposure. Press [A] to select or
cancel the automatic exposure control.
Original Type drop-down list
Press to scan originals specifying the image quality (text only,
text and photo, photo only). You can also select the type of photo
(printed image/photo) when you set the photo mode from the
Additional Functions screen.
Mail Box
Function
4
9
Initial Settings
Job Build
7
Press to scan originals when there are too many to be placed at
once, by dividing them into multiple batches. The originals are
stored as one document, after all the batches have been scanned.
Mode Memory
Image Combination
Press to automatically reduce two, four, or eight originals to fit onto
a one-sided or two-sided sheet.
Sharpness
Press to scan original images with a sharper contrast or a softer
contrast.
Press to store or recall scan modes.
6
Frame Erase
Press to eliminate dark border areas and lines that appear around
original images or shadows from binding holes.
8
5
Other Useful
Features
4
Additional
Functions
Press to cancel all settings at once. The machine returns to the
Standard Scanning mode.
9
Nega/Posi
Press to record the original image by inverting the black and the
white areas.
54
Mail Box Function
Mail Box Function Overview
Printing Documents Stored in a User Inbox
Use the Print screen, Change Print Settings
screen, and Special Features screen when printing
documents stored in a User Inbox.
Document Selection screen
Copying and Mail Box Guide
Chapters 2 and 3
Change Print Settings Screen
1
6
1
7
2
2
3
9
5
Paper Select
Press to select the paper size.
8
4
Sample Print (see p. 49)
Press to print a sample set before printing multiple sets of
documents.
3
Finishing (see p. 50)
Press to select or cancel the Collate, Group, or Staple Collate
modes.
10
Copying and Mail Box Guide
Chapters 4 and 5
Special Features screen
1
1
2
3
4
7
8
9
10
5
6
55
Cover/Job Separator
Press to add front and back covers, or job separator sheets to
divide each document. Displayed as [Cover/Sheet Insertion] when
only one document is selected.
2
Booklet
Press to make prints into a booklet. If the saddle stitch option
is attached, the booklet can also be automatically stapled. The
Perfect Binding mode enables you to glue the cover and content
pages of a document together.
Mail Box Function Overview
Preface
Copying and Mail Box Guide
Chapter 2
Print Screen
Sending
Function
Copying
Function
On the Print screen, you can set the number of
copies, automatically erase a document after it is
printed, or make a sample print. Press [Change
Pr. Settings] to display the Change Print Settings
screen. Use the Change Print Settings screen
when you want to change the layout of prints.
4
2-Sided Printing (see p. 50)
Merge Documents (see p. 50)
8
Press to print on both sides of the paper.
5
Press to print multiple documents as one document. You can also
use this mode with the 2-Sided Printing and Cover/Sheet Insertion
modes.
Store Pr. Settings
Initial Settings
9
6
Press to cancel all settings at once. The machine returns to the
Standard Scanning mode.
Original Settings
Press to return to the Print screen. All settings are also canceled.
10
7
Mail Box
Function
Press to register print settings for a document.
Erase Doc. After Print. (see p. 50)
Special Features
Press to select a Special Features mode.
Additional
Functions
Press to automatically erase the document after printing.
Form Composition
Margin
7
Press to superimpose an image stored in memory onto the original
image for printing.
Press to create margins along the sides of a print.
Shift
8
4
Secure Watermark
Press to shift the output to a location entered with the numeric
keys. You can also set the shift direction for the front and back
sides of the prints separately.
Press to embed hidden text in the background of copies.
5
Other Useful
Features
3
Mode Memory
Press to store or recall print modes.
Watermark/Print Date
9
Press to include the watermark and date on prints.
6
Tab Paper Creation
Press to print onto the tabs of tab paper.
10
Pg/Copy Set Numbering
Press to include page and copy set numbering on prints.
56
Additional Functions
Press
on the touch panel to display the Additional Functions screen. The Additional Functions screen enables
you to customize the various settings of the machine. For more information, see the Easy Operation Guide (To Suit
Your Needs).
Press to specify the settings that are common to the
Copy, Mail Box, and Send Functions.
Press to edit settings for the Copy function.
Press to make various timer related settings for the
machine such as the time it takes for the machine to
enter the Sleep mode.
Press to register or edit the default Communications
Settings according to your needs.
Press to make fine adjustments to
the zoom, adjust the contrast, or
perform cleaning for the machine.
57
Press to edit settings for the Mail Box
function.
Press to set the print conditions for printing a Send
TX Report and Activity Report. You can also print the
contents of the Address Book or Additional Functions.
For more information, see the PS/PCL/UFR II Printer
Guide.
Press to set System Manager Settings, Department
ID Management settings, Network Settings, and other
system settings.
Press to register or edit settings for the Address Book
and one-touch buttons.
Troubleshooting
Troubleshooting
For toner replacement and paper loading procedures, or when problems have occurred when using the machine,
and you want to know how to solve them, see the following references to the other guides.
Chapter
Title
When paper has run out
Reference
7
Loading Paper
When there is a paper jam
Reference
8
Clearing Paper Jams
Reference
7
Replacing the Toner Cartridge
When there is a staple jam
Reference
8
Clearing Staple Jams
When staples have run out
Reference
7
Finisher-V1/Saddle Finisher-V2/
Document Insertion Unit-C1/Punch UnitU1/W1/X1 (Optional)
Reference
7
Routine Cleaning
Reference
8
If Memory Becomes Full during Scanning
Sending
12
When Problems Occur
When the exposure of a copy or print is different
from the original
Reference
4
Adjusting the Machine (Adjustment/
Cleaning)
When a print is dirty
Reference
7
Routine Cleaning
When you cannot send
Sending
12
When Problems Occur
When you cannot receive
Sending
12
When Problems Occur
When communications are slow
Sending
12
When Problems Occur
When the power does not turn ON
Reference
8
When the Power Does Not Turn ON
When the message “contact your service
representative with the error code below” is
displayed.
Reference
8
Service Call Messages
Preface
Guide
Paper
When toner has run out
Copying
Function
Toner
Sending
Function
Staples
Scanning trouble
When originals scanned with the platen glass/feeder
become dirty
When memory becomes full during scanning
Mail Box
Function
Symptom
Additional
Functions
Printing trouble
Other Useful
Features
Communications trouble
Other trouble
When an error message not covered by the above is displayed, see Chapter 8 of the Reference Guide, and Chapter 12 of the Sending Guide, “List of
Error Messages.”
58
CANON INC.
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