Exhibitor Manual - AIAA SciTech Forum and Exposition

Exhibitor Manual - AIAA SciTech Forum and Exposition
Exhibitor Manual
AIAA SciTech Forum and Exposition
4-8 January 2016
Hyatt Manchester Grand
San Diego, CA
IMPORTANT: If this manual has been addressed to an individual not responsible for
exhibit arrangements, PLEASE FORWARD IT TO THE APPROPRIATE PARTY
PROMPTLY.
TABLE OF CONTENTS
SciTech 2016
1.
AIAA Information
 Welcome Letter
 Important Deadlines
 AIAA Rules and Regulations
o Non-Official Contractor
o General Rules and Display Rules
2. ARATA – Official Decorator
 Welcome Letter
 Show Fact Sheet
 Helpful Hints
 How To Place Your Order
 Payment Policy Agreement
 Charge Authorization
 Third Party Payment
 Cost Calculation Worksheet
 Safety
 Furnishings/ Accessories/ Rental Exhibits/ Carpet Cleaning
 Carpet Brochures
 Carpet Price Sheets/Order Forms
 Booth Cleaning
 Rental Package Brochures
 Furniture Brochures/Price Sheets/Order Forms
 Custom Furniture and Accessory Price Sheets/ Order Forms
 Rental Booths Packages/Order Forms
 Special Signs Order Form
 Mechanical Lifts
 Display Labor
 AEI Supervised Labor
 Non-Official Contractor Form
 Material Handling
 Official Carrier
 Tips for Drayage
 Shipping Information
 Drayage Rate Schedule
 Special Handling
 Drayage Rate Calculation
 Freight Routing
 Shipping Labels
 Freight Routing Form
 Shipping Labels
3. Pasadena Convention Center– Show Venue
 Electric
 Internet forms
 Credit Card Authorization
 PSAV Audio Visual
Dear Exhibitor,
On behalf of AIAA, we would like to say thank you for your participation in and support of the AIAA SciTech Forum and
Exposition. This event would not be a success without the support of organizations like yours and we at AIAA would like
you to know how much we appreciate your support.
This exhibitor service manual contains all of the information your organization will need regarding the logistics of this
event. Please take special note of the list of deadlines.
The forms for Exhibitor Guide Listing and Exhibitor Badges are online. Those forms are located at www.aiaa-scitech.org
under Exposition. Please fill out those forms by the deadline listed on page 5 and submit. The form will be emailed
directly to Jean Riley. To be consistent we ask that you email your logo in .eps or .ai to Jean Riley to ensure we have the
most updated version.
A block of rooms has been reserved at the Hyatt Manchester Grand. You can book your room on line through our web
site at www.aiaa-scitech.org. The link is located under “Plan your Trip”.
We have several networking events scheduled in the Exposition Hall during the Forum. All networking coffee breaks, the
Tuesday Networking Reception and Wednesday Networking Luncheon will be located in the hall. Your exhibitor badge
allows access to any event held in the Exposition Hall. You are allowed 4 exhibit badges per 10X10 booth.
AIAA strives to make our events the very best they can be. To that end, once the event has concluded we will be
distributing an event survey to all exhibiting organizations. We ask that you please take a few moments to complete
the survey and provide us with your feedback. Your constructive criticism is welcome and encouraged.
If we can be of assistance in preparing for this event, while onsite, or after the event has concluded, please feel free to
contact us. Once again, thank you for supporting this event and we will see you on the show floor!
Regards,
Jean
Jean Riley
Senior Event Planner
[email protected]
703-264-7509
1801 Alexander Bell Drive • Suite 500 • Reston, VA 20191–4344
Phone: 703/264-7500 • Fax: 703/264-7551 • http://www.aiaa.org
IMPORTANT DEADLINES
SciTech 2016
Item
Deadline
Exhibit Guide Listing Form (on-line)
Exhibit Booth Staff Badge Form (on-line)
Decorator Non-Official Contractor
Decorator Furniture Discount Deadline
Decorator Freight Discount Deadline
18 November 2015
15 December 2015
4 December 2015
18 December 2015
28 December 2015
Exhibit Hall Hours
Tuesday, 5 January 2016
Reception 1815-2000 hours
Wednesday, 6 January 2016
0845-1600 hours
Thursday, 7 January 2016
0845-1400 hours
AIAA RULES AND REGULATIONS
SciTech 2016
NON OFFICIAL CONTRACTOR
SUPPLIERS
If an exhibitor requires a service-contracting firm other than the designated contractor to install, dismantle, or work
on their booth, notification must be provided to Arata by 4 December 2015. If credentials are not on file, contractors
may be prohibited from entering the show floor. AIAA will not supply information to display houses who are
“bidding” for your business. The exhibitor must make any request for information required in writing to Arata.
An exhibitor may employ the services of an exhibitor-appointed contractor to install and dismantle the display,
providing the exhibitor and the independent installation and dismantling contractor comply with the following
requirements:
The exhibitor-appointed contractor must abide by all show and building rules and regulations. IT IS THE EXHIBITOR’S
RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL
AND SENT TO THE EXHIBITOR.
1) The exhibitor must notify ARATA of the intention to use an independent contractor by 4 December 2015,
furnishing the name, address, and telephone number of the firm as well as the name(s) of the onsite
appointed contractor(s).
2) The exhibitor-appointed contract must abide by all show and building rules and regulations. IT IS THE
EXHIBITOR’S RESPONSIBILITY TO MAKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORMATION
WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL.
3) The nonofficial contractor must have all licenses, permits, or bonding required by the federal, state, county
or municipal governments, and the exposition hall management prior to commencing work, and shall provide
Arata with evidence of compliance.
4) The nonofficial contractor must have purchased, and have in effect, insurance, and have provided Arata
with a copy of a valid insurance certificate within 30 days of the event. AIAA must be named as additional
insured. This insurance must be maintained in a financially sound insurance company admitted and licensed
to provide insurance in the state where the exhibitor-appointed contractor is domiciled for the following
coverage:
a. An active worker's compensation insurance policy covering all permanent employees and all
temporary labor hired to perform work on this event.
b. Comprehensive general liability insurance against claims for bodily injury or death and property
damage of not less than $1,000,000.00 each occurrence.
c. Automobile liability insurance of not less than $500,000.00 for bodily injury and property damage,
each occurrence.
5) The nonofficial contractor must follow the scheduled work times or pay any additional cost incurred because
of extended hours.
6) The nonofficial contractor must furnish Arata with a list of employees, who will be working on the exposition
floor, and see that they have and wear at all times the temporary set-up and tear-down badges that will be
provided by AIAA.
7) The nonofficial contractor must not solicit business on the show floor.
8) The nonofficial contractor must confine their operation to the exhibit area of their client(s). No service desk,
storage areas, or other work facilities will be located elsewhere at the exhibition site.
9) The nonofficial contractor must comply with labor agreements and practices, and must not commit or allow
to be committed by persons in their employment, any acts that could lead to work stoppages, strikes, or
labor problems.
10) The exposition floor, aisles, loading docks, service, and storage areas will be under the control of AIAA's
official service contractor. The nonofficial contractor must coordinate activities with the official service
contractor. Appeals of the decisions of the show manager will be made to AIAA, who will render the final and
binding determinations.
11) Violation of above stated rules will lead to expulsion from the exhibit hall.
GENERAL RULES
International Traffic in Arms Regulations
AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the
International Traffic in Arms Regulations (ITAR). U.S. Organizations are responsible for ensuring that
technical data they display via their exhibits in open forums to non-U.S. Nationals in attendance should
be compliant with the ITAR export restrictions. U.S. Nationals are likewise responsible for ensuring that
they do not discuss ITAR export-restricted information with non-U.S. Nationals in attendance.
Booth Staffing
Exhibitors agree to abide by the installation and dismantling times set by AIAA and to have at least one
person staffing their booths during published exhibition hours. Exhibitors who vacate their booths
prior to the published dismantle time without permission of the show manager may be subject to
penalties applied at the discretion of AIAA. The penalties can range from loss of priority status to
exclusion from any and all AIAA events.
Operating Area
AIAA reserves the right to impose limitation on noise levels and any other method of operation, which
becomes objectionable. Any distribution of literature or samples shall be limited to the exhibitor's
booth.
Carpet/ Floor Covering
Floor covering is required for all exhibits at all AIAA events. The Exhibit hall at Hyatt Manchester Grand
is carpeted.
Children
For safety reasons, no persons under the age of 18 are allowed in the exhibit hall without parental
supervision at any time.
Shoes
For your own safety, no open toe shoes or sandals of any kind are permitted in the exhibit hall during
move-in or move-out.
DISPLAY RULES
In-line Booths
In-line booths are generally arranged in succession and exposed to an aisle on one side. In-line booths
are sometimes referred to as “Linear Booths”.
Size
The standard In-line booth size in the US is 10’x10’ (3.05m x 3.05m) although there are exceptions
where the depth of the booth will vary and the space offered is 9’x10’, 8’x10’ and in some extreme
cases even 5’x10’. These variations are usually as a result of trying to maximize a small space.
Rules Applying to In-line Booths
Without concern for the number of In-line Booths used (i.e. 10x20, 10x40), booth displays should be
set up in such a way so as to not obstruct the sight lines of other booths. The maximum height of 8 feet
is allowed in the rear ½ of the space, and a maximum height of 4 feet in the front ½ of the space to the
aisle. Note: when three or more In-line booths are utilized in combination of a single space, the 4 foot
height limitation only applies to that portion of the booth within 10’ of an adjoining booth. In other
words for any In-line booth space longer than 30’, the 4 foot restriction is only applied to the 10’ booth
sections on the left and right extremes of the space.
Variations to In-line Booths
There are two variations to In-line booths and they are the Corner Booth and the Perimeter Booth. A
Corner Booth is defined as an In-line booth that is exposed to aisles on two sides. All rules that apply to
standard In-line booths apply to Corner Booths without exception. A Perimeter Booth is an In-line
Booth that backs to a wall or otherwise has no other booths behind it. A Perimeter Booth may deviate
from standard In-line Booth rules only to the extent that the maximum back wall height may go as high
as 12’.
Hanging Signs
Hanging signs of any type are not permitted for In-line booths in any configuration.
End-cap Booths
An End-cap booth is defined as two In-line booths that are exposed to aisles on three sides.
Rules Applying to End-cap Booths
While some events do allow the use of End-cap booths, the rules that are generally applied in order to
maintain sight-lines tend to be quite confusing and are extremely limiting to the point where the
usable space is only 50% of the total. To eliminate the issues that come with them, End-cap booths are
not permitted.
Peninsula Booths
A Peninsula Booth is composed of at least 4 contiguous booths and is exposed to aisles on three sides.
There are two variations to the Peninsula Booth; a) one which backs up to In-line booths and b) one
which backs up to another Peninsula Booth and are sometimes referred to as a “Split-Island Booth”.
Size
Peninsula Booths are generally 20’x 20’ or larger but can vary in one dimension depending on the
standard booth established for the event, i.e. if the standard In-line booth is 8’x10’ then a Peninsula
Booth would be 16’ x 20’ or larger.
Rules Applying to Peninsula Booths
In-line - When a Peninsula Booth backs to two In-line booths, back wall height is restricted to 4 feet
within 5 feet of each aisle to allow for reasonable sight-lines for the adjacent In-line booths. The
maximum height is 16’ including signage for all other parts of the space.
Split-island – When a Peninsula Booth shares a common back wall with another Peninsula Booth, the
entire cubic content of the space may be used without any back wall sight-line restrictions up to a
maximum height of 16’.
HANGING SIGNS
Hanging signs are permitted to a maximum height of 16’ (to the top of the sign) and should be set back
at least 10’ from adjacent booths. Those exhibitors who wish to use a hanging sign must submit a
request (written request, and any applicable line drawings or renderings) to AIAA at least 30 days prior
to installation. All hanging signs must be installed by the official general service contractor/ decorator
or their designee (in some cases this will be the facility itself). In other words, exhibitors are prohibited
from contracting to have their sign hung by any entity not designated in the service kit.
Island Booths
An Island booth is any size booth that is exposed to aisles on all sides.
Size
Island Booths are generally 20’x20’ or larger.
Rules Applying to Island Booths
The entire cubic content of the space may be used up to the maximum height of 16’.
Hanging Signs
Hanging signs are permitted to a maximum height of 16’ (to the top of the sign) and should be set back
at least 10’ from adjacent booths. Those exhibitors who wish to use a hanging sign must submit a
request (written request, and any applicable line drawings or renderings) to AIAA at least 30 days prior
to installation. All hanging signs must be installed by the official general service contractor/ decorator
or their designee (in some cases this will be the facility itself). In other words, exhibitors are prohibited
from contracting to have their sign hung by any entity not designated in the service kit.
OTHER THINGS TO CONSIDER
More on Hanging Signs
PLEASE NOTE: Hanging points for signs may differ from actual ceiling heights and may depend on the
weight of the sign. This information must be requested of the general service contractor/ decorator
BEFORE asking for approval by show management. As a general rule, AIAA allows the top of the
hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula
booth. This is a general rule and varies depending on ceiling height and other factors. Please get the
appropriate approvals before designing your display and hanging signs!!
Structural Integrity
Displays should be designed, constructed and erected in such a way that will withstand normal contact
caused by neighboring exhibitors, hall laborers or vibration caused by equipment such as forklifts and
boom lifts. Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit
hall when freight doors are open. Refer to local building codes that regulate temporary structures.
Multi-story Exhibits
A Multi-story Exhibit is a display where the structure is in excess of 12 feet, and includes double and
triple-decker booths. Some venues require prior approval of multi-story exhibits by the facility and/or
applicable local government authorities because it is deemed to be a “structure” for building purposes.
A building permit based on an application and drawings prepared and submitted by a licensed architect
or engineer may need to be obtained. It is the exhibitor’s responsibility to make sure that they are in
compliance with local building regulations and as this can be a lengthy process to start early on to
ensure that all time constraints are met.
Towers
A tower is a freestanding exhibit component. Towers taller than 8 feet should have drawings available
for inspection. As with multi-story exhibits local regulations in many facilities strictly govern the use of
towers. A building permit may be required.
Americans with Disabilities Act (ADA)
All exhibiting companies are required to be in compliance with the Americans with Disabilities Act
(ADA). Information regarding ADA compliance is available online from the US Department of Justice at
www.usdoj.gov/crt/ada/infoline.htm
Flammable and Toxic Materials
All materials used in the construction of displays should be made of fire retardant materials and be
certified as flame retardant. Materials that cannot be treated to meet the requirements should not be
used. A flame proofing certificate should be available for inspection. It is the exhibitor’s responsibility
to dispose of any waste products they generate during the event in accordance with guidelines
established by the US EPA and local authorities.
Electrical
Every exhibit facility has different electrical requirements and many require exhibitors to obtain all
electrical connections (extension cords, power strips etc.) from them. In addition to reviewing the
buildings requirements, it is suggested that these minimum guidelines be followed:
• All 110-volt wiring should be grounded three-wire.
• Wiring that touches the floor should be “SO” cord (minimum 14-gauge/three-wire) flat cord, which is
insulated to qualify for “extra hard usage”.
• Cord wiring above floor level can be “SJ” which is rated for “hard usage”.
• Using cords normally made for use in homes are not recommended and are often prohibited. Cube
taps are also not recommended and frequently no permitted.
• Power strips (multi-plug connectors) should be UL approved, with built-in over-load protectors.
Lighting
The following guidelines should be considered when determining booth lighting:
• No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the
exhibit space.
• Lighting must be directed to the inner confines of the booth space. Lighting should not project onto
other exhibits or show aisles.
• Potentially harmful lighting elements, such as ultraviolet lighting or lasers, must comply with facility
rules and must be approved in writing by AIAA.
• Lighting effects should be tasteful and not interfere with other exhibitors or otherwise detract from
the general atmosphere of the event.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
Dear Exhibitor:
We are very pleased to have been selected to serve as your Official General Contractor for the
AIAA Science and Technology Forum and Exposition scheduled for 5 -7 January 2016 at the Manchester Grand Hyatt in San Diego, California.
Please take time to carefully review the information and order forms that follow. We encourage
you to ORDER IN ADVANCE those items and services you require. This will greatly assist us in
assuring you a smooth, well-coordinated installation, show-run and dismantling.
ALL PAYMENTS FOR SERVICES AND/OR RENTAL ITEMS, INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS, INC., MUST BE GUARANTEED BY
CREDIT CARD. EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE
FROM THE SERVICE DESK. THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE
SHOW BY EITHER AMERICAN EXPRESS, VISA, MASTERCARD, CASH, COMPANY CHECK,
OR WIRE TRANSFER. PLEASE DO NOT FORGET TO INCLUDE THE 8% SALES TAX TO THE
TOTAL.
We are looking forward to assisting you with the AIAA Science and Technology Forum and Exposition . If you find that you need additional information at any point, please do not hesitate to contact us.
Sincerely,
Arata Expositions, Inc.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHOW FACTS
SCITECH 2016
(page 1 of 3)
AIAA Science and Technology Forum and Exposition
5-7 January 2016
Manchester Grand Hyatt
Grand Hall
San Diego, California
SHOW MANAGEMENT:
Jean Riley
Conference & Special Events Manager
American Institute Aeronautics & Astronautics
1801 Alexander Bell Drive
Suite 500
Reston, VA 20191-4344
Phone: (703) 264-7574
Fax:
(703) 264-7551
Email: [email protected]
BOOTH EQUIPMENT:
Each 10’ x 10’ booth will receive an 8’ high back wall draped in grey/white/white/grey. The 3’ high side rail drape will be grey.
A one line identification sign will be provided indicating the name of the exhibiting company and booth number.
BOOTH CARPET:
The exhibit hall is carpeted in navy blue and orange. You may want to order carpet to enhance the appearance of your
booth space, if so an order form is included in this manual.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHOW FACTS
SCITECH 2016
(page 2 of 3
AIAA Science and Technology Forum and Exposition
5-7 January 2016
Manchester Grand Hyatt
Grand Hall
San Diego, California
SHIPPING INFORMATION:
ADVANCE SHIPPING WAREHOUSE ADDRESS
DIRECT SHOWSITE SHIPMENTS
(Shipments should arrive on or between 20 November 2015 and
28 December 2015 to avoid late fees. The warehouse will be closed
24-25 December 2015 and will receive shipments until noon on 31
December 2015 and closed on 01 January 2016).
(Shipments will be received Sunday, 3 January 2016 between 1300
and 1700 and Tuesday, 5 January 2016 between 0800 - 1500)
To:
For:
c/o:
c/o:
(Name of Exhibitor and booth number)
SCITECH 2016
Arata Expositions, Inc.
YRC
9525 Padgett Street
San Diego, CA 92126
To:
For:
c/o
c/o
(Name of Exhibitor and booth number)
SCITECH 2016
Arata Expositions, Inc.
Manchester Grand Hyatt
Grand Hall
1 Market Place
San Diego, CA 92101
NOTICE FOR DIRECT SHIPMENTS:
If you intend to ship your materials directly to show site, please refer to the shipping dates noted above. The Manchester
Grand Hyatt will receive any shipments that arrive early or to the attention of a guest and the Manchester Grand Hyatt will
charge a handling fee. Any materials shipped to the Manchester Grand Hyatt may be consigned to Arata Expositions, Inc.
by the Manchester Grand Hyatt and you will be billed the appropriate material handling charges by Arata Expositions, Inc.
in addition to any charges or fees that the Manchester Grand Hyatt may charge.
EXHIBIT APPOINTED CONTRACTOR:
If you plan to utilize a firm other that the Official Contractor, you must complete and return the NOTIFICATION OF INTENT
TO USE EXHIBITOR APPOINTED CONTRACTOR FORM to Arata Expositions, Inc. no later than Friday, December 4,
2015. In addition, a Workman’s Compensation valid in the state of California must be submitted no later than Friday, December 4, 2015.
UNION RULES & REGULATIONS:
Please refer to the labor regulations page in the service kit.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHOW FACTS
SCITECH 2016
SCITECH 2016
5 - 7 January 2016
Manchester Grand Hyatt
Grand Hall
San Diego, California
SHOW SCHEDULE
SET UP TIMES
Monday,
Tuesday,
4 January
5 January
0800 - 1700
0800 - 1500
SHOW HOURS
Tuesday,
Wednesday,
Thursday,
5 January
6 January
1815
0845
1230
1500
0845
1330
7 January
- 2000
- 1600
- 1400
- 1600
- 1400
- 1400
MOVE OUT TIMES
Thursday,
7 January
1400 - 1800
(Reception)
(Box Lunch in exhibit hall)
(Break in exhibit hall)
(Break in exhibit hall)
(page 3 of 3)
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HELPFUL HINTS
SCITECH 2016
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. Please review the following hints that will help you
maximize your time and money spent on this exhibition:
PRIOR TO THE SHOW








Read the ENTIRE Exhibitor Service Manual.
Complete all applicable order forms in their entirety. If you have multiple locations, please complete separate order
forms for each location (booth, meeting room, etc.)
A completed credit card authorization form is required with all orders even when paying by check, cash, or wire transfer.
Please ensure that the credit card information is complete and correct including the expiration date.
Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates. By submitting your
order forms (with full payment) by the deadline dates, you can save money by taking advantage of advance discount
pricing.
Confirm your orders with each vendor. Arata Expositions will send out a confirmation email for our services once your
order is processed.
Confirm delivery and pick up dates and times with Arata and communicate them to your carrier. Refer to the special
handling page to review the definition of special handling charges. You may want to share this information with your
carrier.
Bring the tracking numbers from all of your shipments as well as contact information for your carrier.
Put together a trade show survival kit to include in your freight or carry with you, including: a small tool kit, stapler,
staples, scissors, tape, pens & markers, and a first aid kit.
SHOWSITE




A Customer Service Center will be set up in the exhibition hall for your convenience. If you have any questions or need
any assistance during the course of the event, you can contact all of the Official Vendors at the Customer Service
Center .
After emptying crates, place empty labels on all sides of your crates and cases. Remember to remove old empty labels.
Additionally, empty labels are sometimes color coded, so make sure you get the correct color and be sure your booth
number is on each label.
Work Zone: Customer acknowledges that the show site and surrounding areas are active work zones. Exhibitors, its
agents, employees, and representatives are present at their own risk.
If you have any questions or concerns about your final invoice, please be sure to contact the Arata Expositions, Inc.
representative at the Customer Service Center before the close of the show. Absolutely no credits will be issued after
the show closes.
OUTBOUND - MOVE OUT



Keep in mind, the return of empty containers varies depending on the size of the show, so coordinate your outbound
flight to accommodate this. Arata Expositions does not provide security at the show site. It is the Customer’s responsibility to stay with their property. Arata Expositions is not responsible for loss or damage to property left in the Customer’s
booth at any time for any reason.
Make sure you have properly filled out an Arata Expositions, Inc. Bill of Lading (one for each destination you are shipping
to) and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the
exhibit hall.
Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall, no later than
the time indicated in the Shipping section of this service kit or your freight will be re-routed on the designated show
carrier.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HOW TO PLACE YOUR ORDER
SCITECH 2016
Complete as many of the order forms for furniture, carpeting, shipping, etc., as your planning allows before each Deadline
Date. Orders without payment will not be processed. All companies must provide a credit card authorization form
with orders. Make checks payable to Arata Expositions, Inc. Orders with payment received after the Deadline Date will
be charged standard prices.
FORMS TO ARATA EXPOSITIONS, INC.





Complete the necessary Arata Expositions, Inc. forms and calculate the cost of each order.
Review our PAYMENT POLICY AGREEMENT carefully. ORDERS WILL NOT BE PROCESSED WITHOUT
PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE. A credit card authorization is required even
when paying via cash, company check and/or wire transfer.
Complete the CALCULATION WORKSHEET.
For your files, make a photocopy of all the Arata Expositions, Inc. forms used from this Manual.
Place your order on-line, mail, fax or email this set of documents to:
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
Email [email protected]
FORMS TO THE OTHER OFFICIAL SUPPLIERS
Electrical, telephone, internet, photography service, etc., please follow the payment and mailing instructions indicated on
each of these forms located in the Exhibitor Service Manual.
ORDERS AFTER THE DEADLINE
If there is still time for forms to reach us by mail, air courier, fax or email, you are welcome to make additions after the
deadline date. Note that these will be charged at the standard rate.
SHOW SITE ORDERS
Simply order from Arata Expositions, Inc. staff at the Customer Service Center on the exhibition floor. We will be fully
staffed during all set up hours to accommodate any additional requests you may have.
Payment by cash, check or credit
card will be required at the Customer Service Center for all show site orders.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
PAYMENT POLICY AGREEMENT
SCITECH 2016
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. As a valued customer, we ask for your understanding
and cooperation with regard to our payment policy.
Arata Expositions, Inc. requires settlement of ALL invoices prior to the close of the show by payment in full (100%,
including applicable tax is due at show site) via cash, company check, credit card (Visa, MasterCard, or American Express)
and/or wire transfers. Please contact our office for wire transfer information. A $25.00 bank transfer fee for wire transfers
must be added to the amount transferred. The exhibiting company will be responsible for all bank fees. All companies
must provide a credit card authorization form with orders even when paying via cash, company check and/or wire transfer.
It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions
are met:



The Exhibit Shipping Information & Material Handling Rate Schedule is sent in; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as AEI) warehouse or show
site for which AEI is the Official General Contractor for the event: or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
International firms paying by company check must pay in U.S. funds drawn on a U.S. bank. All companies must provide a
credit card authorization form with orders. Purchase orders are not considered payment.
Your show site representative, agent, or display house must be made aware of this policy and must be able to settle the
account in full as we will not bill a third party. Arata Expositions, Inc. reserves the right to withhold any services to an
exhibitor for non-payment of outstanding invoices by the second day of the show.
There will be a fee of $50.00 for any returned check.
If the exhibitor is tax exempt, exhibitor must supply a certificate for the state in which the services are to be used.
It is the responsibility of the exhibitor to advise the Arata Expositions, Inc. Service Desk immediately of any discrepancies or
problems with their invoices PRIOR TO THE CLOSE OF THE SHOW. Any credit card refunds must be resolved within
30 days. If an exhibitor needs to change any charges from one credit card to another, a 3% service fee will be charged for
the credit and a 3% service fee for the new charge.
Any unpaid balance after the close of the show, shall be due and payable upon receipt of invoice. Unpaid balances after 30
days of invoice date will be subject to a FINANCE CHARGE, at the lesser of the maximum rate allowed by law or 2% per
month, which is an annual percentage rate of 24%.
ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS
WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT
CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CHARGE AUTHORIZATION
SCITECH 2016
All companies must provide a credit card authorization with order. Any remaining balance after completion of all show services
(including any T3 Logistics, LLC invoicing) will be charged to your authorized credit card.
ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
PLEASE PRINT OR TYPE
Booth Number(s)
Company Name
Street Address
City
State
Zip
Ordered by
Date
Telephone
Fax
E-Mail
CREDIT CARD AUTHORIZATION
American Express
MasterCard
Visa
Expiration Date
Account #
Cardholder's Name (Print)_______________________________________________________________
Cardholder’s Signature _________________________________________________________________
Cardholder’s Billing Address:
Street Address _______________________________________________________________________
City ______________________________________ State _____________________ Zip ___________
Telephone _________________________________ E-Mail ___________________________________
(This form must be signed and accompanied by your order)
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
THIRD PARTY PAYMENT
SCITECH 2016
Booth Number(s)
Name of Organization
Authorized by
Title
Date
(Please Print)
E-Mail
Signature
Please complete and return this form to charge the final balance for show services to a third party account. A third party credit card authorization must be
received at least 30 days prior to show opening. BOTH FIRMS MUST COMPLETE THIS FORM. Any remaining balance after completion of all show services
will be charged to the authorized credit card. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
We understand, and agree, that we, the exhibiting firm, are ultimately responsible for payment of charges, and in the event the named third party does not
discharge payment prior to show closing, such charges will revert to our firm.
We have read, understand, and agree to all the above terms and have advised our show site representative accordingly.
Exhibitor Signature: ______________________________________ Print Name: ____________________________________ Date: ___________________
THIRD PARTY
EXHIBITING COMPANY
________________________________________________
Third Party Company Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
________________________________________________
Exhibiting Company
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
CREDIT CARD CHARGE AUTHORIZATION
CREDIT CARD CHARGE AUTHORIZATION
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
Account Number
Account Number
Please indicate which of the below items are to be charged to the
third party:
Please indicate which of the below items are to be charged to the
exhibiting company:
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
________________________________________________
Cardholders Signature
________________________________________________
Cardholders Signature
THIS FORM MUST BE COMPLETED BY BOTH FIRMS. PLEASE RETURN THIS COMPLETED FORM
TO ARATA EXPOSITIONS, INC, BY THE DEADLINE DATE OF DECEMBER 18, 2015.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
COST CALCULATION
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/
or credit card. All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued
after show closing.
COST CALCULATION WORKSHEET
1. Furniture ...……………………………..…….
___________________
2. Display Tables………………………………
___________________
3. Plush Carpet/Standard Carpet …………….
___________________
4. Custom Furniture ……………………………
___________________
5. Rental Booths/Display Cases……………..
___________________
6. Cleaning ………………………………..……
___________________
7. Signs …………………………………………
___________________
8. Floral …………………………………………
___________________
9. Labor Installation ..…………………….........
___________________
10. Labor Dismantling.…………………….........
___________________
11. Material Handling Estimate.…………..........
___________________
12. TOTAL LINES 1- 11………………..………. $ ___________________
13. Add 8.0% Tax...……………………….…….. $ ___________________
14. BALANCE DUE*……………………………. $ ___________________
*Your order will not be processed without a credit card on file.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SAFETY
SCITECH 2016
SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL
Arata Expositions, Inc. is committed to safety and values it throughout our organization and demonstrates it in the work we
perform. We request that you make safety a part of your activities during the show. If you see something unsafe or that
presents a hazard, please bring it to the attention of an Arata Expositions employee. By reporting unsafe or hazardous
conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment.
SAFETY GUIDELINES:














Only authorized personnel and employees allowed, all others prohibited.
This is an active work zone. Please treat the show areas during move-in and move-out as an active construction zone.
Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris, and limits
potential for slip and falls. Heels, flip flops and open toed shoes are inappropriate and violate safety standards.
All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas.
Never run in the exhibit hall. Please walk. Watch your step in aisles.
Smoking is prohibited in the exhibit hall and dock areas.
Stay clear of dock doors.
Stay clear of heavy machinery.
Never stand on furniture. The furniture is not designed to support your standing weight.
Clean up or report spills.
Keep aisles free and clear of any and all debris.
Practice good housekeeping.
Check electrical cords for damage. Do not overload outlets or plugs.
Protect valuables at show site. Please keep all expensive or valuable items secured. Unattended items in booths are
easy theft targets.
Keep fire exits clear and report any fires immediately.
If you notice anything unsafe please contact an Arata employee immediately.
During move in and move out individuals under the age of 18 are prohibited from being on or around the show
floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA
regulations prohibit minors from being present in a hazardous work environment.
THINK SAFETY ! ! !
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
STANDARD CARPET
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
STANDARD LINEAR BOOTH CARPET
Check
Size
Description
Discount
Price
Standard
Price
10' x 10' Carpet
$212.00
$275.60
$
10' x 20' Carpet
$424.00
$551.20
$
10' x 30' Carpet
$636.00
$826.80
$
10' x 40' Carpet
$848.00
$1,102.40
$
STANDARD SPECIAL CUT BOOTH CARPET
Extended
Price
Special sizes are available in any dimensions. Price
includes all necessary taping and visqueen for protection of
carpet during set-up.
BOOTH SIZE
_______ x ______ = _______ sq. ft.
Total sq. ft
Standard carpet is supplied only for in-line/linear booths. For
island configurations (booths 20’ x 20’ or larger), please
order Special Cut Carpet or Plush Carpet.
STANDARD CARPET COLORS
Black
________
Discount Price
Standard Price
x $4.50 per sq. ft
$5.85 per sq. ft
(CHECK COLOR BELOW)
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.80 per sq. ft
$2.34 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$3.60 per sq. ft
$4.68 per sq. ft
=
$ __________
Discount Price
Standard Price
VISQUEEN
________ x ________ = ________ sq. ft. x
$ 1.00 per sq. ft
$1.35 per sq. ft
Extended Price
=
$ __________
Discount Deadline: December 18, 2015 (Received By). Discount price applies only
to orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Standard Booth Carpet Total
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
8% Tax
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Extended Price
= $________
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
PLUSH CARPET
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
PLUSH CARPET
This plush, heavy cut nylon pile carpet has built-in Scotchguard. Rental includes installation, all necessary taping, plastic
covering for protection, and removal at the close of the show.
BOOTH SIZE
________ x ________ = ________ sq. ft.
Total sq. ft
________
Discount Price
x $6.40 per sq. ft
Standard Price
$8.32 per sq. ft
Extended Price
=
$________
PLUSH CARPET COLORS
Black
Navy
Red
New Blue
(CHECK COLOR BELOW)
Beige
Emerald
If item colors are not selected in advance, AEI will do so at no risk.
Burgundy
Ice **
**Purchase only @ $8.50 per sq. ft discount or $11.05 standard
Discount Price
CARPET PADDING
Silver Cloud
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.80per sq. ft
$2.34 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$3.60 per sq. ft
$4.68 per sq. ft
=
$ __________
Discount Deadline: December 18, 2015 (Received By). Discount price applies only
to orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Plush Booth Carpet Total
8% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
STANDARD BOOTH FURNISHINGS
Choose from a full line of attractive, versatile booth furnishings to
create just the right atmosphere for meeting with your prospects
SHOWN:
• Deluxe Arm Chair
• Deluxe Counter Stool
• Draped Table (42”h x 2’ x 8’)
• Draped Table (30”h x 2’ x 4’)
• Chrome Tripod Easel
• Wastebasket
washington d.c.
15928 tournament drive
gaithersburg, md 20877
p|301.921.0800
f |301.990.1717
orlando, fl
4104 l.b. mcleod road
orlando, fl 32811
p|407.422.3636
f |407.839.5929
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
FURNITURE
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CHAIRS
Qty.
Description
Discount Price
Standard Price
Extended Price
Arm Chair
$95.00
$123.50
$
Side Chair
$87.50
$113.75
$
Counter Stool
$89.75
$116.68
$
ACCESSORIES
Wastebasket
$23.00
$29.90
$
Literature Rack
$195.00
$253.50
$
Bag Holder
$103.00
$133.90
$
Easel (Tripod)
$54.00
$70.20
$
$166.00
$215.80
$
$65.00
$84.50
$
Posterboard, 4’ x 8’, Vertical
$202.00
$262.60
$
Posterboard, 4’ x 8’, Horizontal
$202.00
$262.60
$
Tensa Barriers
$165.00
$214.50
$
$400.00
$600.00
$
$385.00
$577.50
$
Chrome Sign Holder (22” x 28”)
Fishbowl
Credenza (18”d x 36”w x 42”h) white
Pedestal (18”d x 18”w x 42”h)
white
grey
grey
black
black
SPECIAL DRAPERY/SKIRTING
8' High (per lin. foot) ($55 min)
$26.00
$33.80
$
3' High (per lin. foot) ($55 min)
$18.00
$23.40
$
Special Skirting (per lin. foot)
$10.00
$13.00
$
8’ High End Cap / Close Off
$55.00
$71.50
$
(CHECK COLOR BELOW)
Blue
Teal
Burgundy
Black
Red
Silver
Purple
White
Furniture Total
8% Tax
If item colors are not selected in advance, AEI will do so at no risk.
Total
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Standard price
applies to orders received after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. Absolutely no credits will be issued after show closing.
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DISPLAY TABLES
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
DRAPED DISPLAY TABLES 30” HIGH
Discount Price
Standard
Price
2' x 4' x 30”
$136.50
$177.45
$
2' x 6' x 30”
$174.50
$226.85
$
2' x 8' x 30”
$212.75
$276.58
$
$51.50
$65.95
$
Qty.
Description
4th Side Drapes for 30" Tables
Extended Price
DRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
$174.50
$226.85
$
2' x 6' x 42”
$212.75
$276.58
$
2' x 8' x 42”
$250.75
$325.98
$
$59.75
$77.68
$
4th Side Drapes for 42" Tables
(CHECK COLOR BELOW)
Black
Blue
Burgundy
Silver
White
Red
Teal
Gold
If item colors are not selected in advance, AEI will do so at no risk.
UNDRAPED DISPLAY TABLES 30” HIGH
2' x 4' x 30”
2' x 6' x 30”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 30”
$81.25
$105.63
$
$102.00
$132.60
$
$122.50
$159.25
$
UNDRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
2' x 6' x 42”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 42”
$102.00
$132.60
$
$122.50
$159.25
$
$143.00
$185.90
$
DRAPED TABLE RISERS 12” HIGH
4 ft. Riser (white vinyl)
$59.75
$77.68
$
6 ft. Riser (white vinyl)
$76.25
$99.13
$
Discount Deadline: December 18, 2015 (Received By). Discount price applies only
to orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Display Tables Total
8% Tax
Total
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be
responsible for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
PREMIER COLLECTIONS
SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION
ROMA
CHR003
SFA003
CHR001
SFA001
CHR002
SFA002
MIRABEL
ALLEGRO
KEY WEST
snoitarugifnoC hcaebhtuoS
OCB
LSM
SOM
SOUTH BEACH
OTS
Suggested Uses of South Beach
2
SO1
SO2
TANGIERS
TANCHR
TANSOF
NPLCHR
NPLLOV
NAPLES
NPLSOF
HEATHROW
HC008
HEA08
HS008
HCH08
Suggested Uses of Heathrow
3
SOFAS &
SECTIONALS
HEA08
SO1
SFA001
SFA002
NPLSOF
TANSOF
SOM
SFA003
HS008
SO2
LOVESEATS
LSM
SOFAS & SECTIONALS
HEA08 Heathrow Sofa
Black Vinyl
48"L 24"D 28"H
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SFA001 Mirabel Sofa
Brown Leather
76"L 35"D 32"H
4
NPLLOV
SFA002 Allegro
Blue Fabric
73"L 34.5"D 30"H
SFA003 Roma
White Vinyl
78"L 31"D 33"H
NPLSOF Naples Sofa
Black Vinyl
87"L 30"D 28"H
HS008 Heathrow 3 pc.
Sectional
Black Vinyl
72"L 48"D 28"H
TANSOF Tangiers Sofa
Beige Textured
78"L 37"D 36"H
SOM Key West Sofa
Black
85"L 35"D 33"H
SO2 South Beach 3 pc.
Sectional
Platinum Suede
152"L 40"D 33"H
LOVESEATS
LSM Key West Loveseat
Black
57"L 35"D 33"H
NPLLOV Naples
Loveseat
Black Vinyl
62"L 30"D 28"H
CLUB CHAIRS
CHR003
CHR001
CHR002
NPLCHR
TANCHR
OCB
HCH08
HC008
OCA
OCH
BCW
CCE
LABREA
MADGRY
OCCASIONAL
CHAIRS
SWAN
MEETING
CHAIRS
OCMESP
CLUB CHAIRS
CHR003 Roma Chair
White Vinyl
37"L 31"D 33"H
CHR001 Mirabel Chair
Brown Leather
36"L 35"D 32"H
CHR002 Allegro Chair
Blue Fabric
36"L 34.5"D 30"H
NPLCHR Naples Chair
Black Vinyl
36"L 30"D 28"H
TANCHR Tangiers Chair
Beige Textured
34"L 37"D 36"H
OCB Key West
Tub Chair
Black
31"L 31"D 31"H
HCH08 Heathrow Chair
Black Vinyl
24"L 24"D 28"H
HC008 Heathrow
Corner Chair
Black Vinyl
24"L 24"D 28"H
OCMTAU
OCCASIONAL CHAIRS
SWAN Swanson Swivel
Chair
White Vinyl
28"L 25"D 18"H
OCA T-Vac Chair
Translucent, Chrome
25"L 23"D 30"H
OCH Madrid Chair
Black Leather
30"L 30"D 31"H
CCE Ice Chair
Transparent, Chrome
17.25"L 20"D 32"H
LABREA La Brea Swivel
Chair
Charcoal Gray, Fabric
35"L 27"D 40"H
MADGRY Madden
Arm Chair
Light Gray, Vinyl
27"L 32"D 33"H
MEETING CHAIRS
OCMESP Meeting Chair
Espresso Leather
25.5"L 23.5"D 34"H
OCMTAU Meeting
Chair
Taupe Fabric
25.5"L 23.5"D 34"H
BCW Madrid Chair
White Leather
30"L 30"D 31"H
5
OTTOMANS
BN075
END02B
END02W
SAL
OSC
OTH
BNO08
PUZ2SW
CUBL20
VIB05
VIB06
VIB07
VIB08
VIB01
VIB02
VIB03
VIB04
OTS
OTK
OTL
CCB
CCW
OTTOMANS
BNO08 Bench Ottoman
Black Vinyl
60"L 20"D 18"H
BNO75 Bench Ottoman
White Vinyl
60"L 20"D 18"H
END02B Endless Square
Ottoman
Black
34"L 34"D 15"H
END02W Endless
Square Ottoman
White
34"L 34"D 15"H
6
SAL Sally Stool
White
12" Round 17"H
OSC Milano Cube
White Leather
17"L 17"D 18"H
OTH Milano Cube
Black Leather
17"L 17"D 18"H
PUZ2SW Puzzle
Bench Ottoman
White
48"L 24"D 18"H
CUBL20 Edge
LED Cube Ottoman
White Plastic
20"L 20"D 20"H
OTS South Beach
Wedge Ottoman
Platinum Suede
25"L 31"D 18"H
Vibe Cube Ottoman
Waterproof
18"L 18"D 18"H
VIB05 Yellow Vinyl
VIB06 Gold/Bronze Vinyl
VIB07 Beige Vinyl
VIB08 Orange Vinyl
VIB01 Green Vinyl
VIB02 Blue Vinyl
VIB03 Pink Vinyl
VIB04 Red Vinyl
OTK Half Round
Ottoman
Black Leather
72"L 36"D 17"H
OTL Half Round
Ottoman
White Leather
72"L 36"D 17"H
CCB Circle Ottoman
Black Leather
72"L 72"D 17"H
CCW Circle Ottoman
White Leather
72"L 72"D 17"H
CCZ Circle Ottoman
Black, White Leather
72"L 72"D 17"H
GROUP
SEATING
DUET
CS8
CS9
SC4
SC1
XCHR
RSTDIN
SC9
SC10
CH002
SCF
SCC
SCE
SCD
SC3
XC3
XC6
CO4
SC8
GROUP SEATING
RSTDIN Rustique Chair
with arms
Gunmetal
20"L 18"D 31"H
DUET Duet Chair
Black, Chrome
21"L 23"D 33"H
CS8 Berlin Chair
Black
18"L 22"D 32"H
CS9 Berlin Chair
Red
18"L 22"D 32"H
SC4 Jetson Chair
Black
19"L 18"D 31"H
CH002 Wendy Chair
Clear Acrylic
15"L 20"D 36"H
SC8 Flex Chair
with wheels
24"L 22"D 31"H
SC1 New York Chair
Black, Maple
18"L 17"D 34"H
SCF Fusion Chair
Black, White
19"L 21"D 32"H
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
XCHR Christopher Chair
White Vinyl, Chrome
17"L 19"D 35"H
SCC Fusion Chair
Clear, White
19"L 21"D 32"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
SC9 Panton Chair
White
20"L 24"D 33"H
SCE Fusion Chair
Red, White
19"L 21"D 32"H
XC6 Altura Guest Chair
Black Crepe
25"L 20"D 34"H
SC10 Razor Chair
White
15.38"L 15.5"D 30.5"H
SCD Fusion Chair
Green, White
19"L 21"D 32"H
CO4 Iso Mesh Chair
Black
26"L 24"D 38"H
7
COCKTAIL
TABLES
COLI
C1E
C1D
C1K
C1F
C1C
C1W
C1Y
TMBTBL
NEMSAC
ETBL
AURA
EOLI
E1E
E1D
E1K
E1F
E1C
CDYTB
E1W
E1Y
CUBTBL
SIDE AND
END TABLES
COCKTAIL TABLES
COLI Oliver
Cocktail Table
Walnut Finish
47"L 27"D 19"H
C1E Silverado Cocktail
Table
Glass, Chrome
36" Round 17"H
C1D Soho Cocktail Table
Espresso, Metal
38"L 38"D 18.5"H
C1K Inspiration Cocktail
Table
Glass, Brushed Steel
42"L 28"D 18"H
8
C1F Geo Cocktail Table
Glass, Black
50"L 22"D 16"H
C1C Geo Cocktail Table
Glass, Chrome
50"L 22"D 16"H
C1W Sydney Cocktail
Table
White, Brushed Steel
48"L 26"D 18"H
C1Y Sydney Cocktail
Table
Black, Brushed Steel
48"L 26"D 18"H
END TABLES
TMBTBL Timber Table
Wood
16" Round 17"H
NEMSAC Mosaic
Tables, Set of 3
12"L 14"D 16"H
16.5"L 15"D 18"H
20.5"L 16"D 20"H
ETBL E Table
Wood
21"L 15.5"D 27.5"H
AURA Aura Round Table
White Metal
15" Round 22"H
EOLI Oliver End Table
Walnut Finish
22" Round 22"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1E Silverado End Table
Glass, Chrome
24" Round 22"H
CDYTB Candy Table
White/Black Top
18"L 18"D 18"H
E1D Soho End Table
Espresso, Metal
26"L 26"D 27"H
E1W Sydney End Table
White, Brushed Steel
27"L 23"D 22"H
E1K Inspiration
End Table
Glass, Brushed Steel
24"L 28"D 22"H
E1F Geo End Table
Glass, Black 26"L 26"D 20"H
E1Y Sydney End Table
Black, Brushed Steel
27"L 23"D 22"H
CUBTBL Edge LED
Cube Table
Plexi Top, White Plastic
20"L 20"D 20"H
EXECUTIVE
CHAIRS
PROEXE
G30
COMMUNAL
BAR, CAFÉ
& COCKTAIL
TABLES
XC2
XC1
XC4
XC5
OTO
G30BMS
G30BMW
G30BWS
G30BWW
G30DMS
G30DMW
G30DWS
G30DWW
G30CMS
G30CMW
G30CWS
G30CWW
TABLE
TOP
OPTIONS
MAPLE
EXECUTIVE CHAIRS
PROEXE Pro
Executive Chair
White Classic Vinyl
27.5"L 27.5"D 45.7"H
Adjustable
XC2 Luxor
Executive Chair
Mid Back, Black Leather
27"L 28"D 41"H
Adjustable
XC1 Luxor
Executive Chair
High Back, Black Leather
27"L 28"D 47"H
Adjustable
10
WHITE
XC5 Altura
Executive Chair
Mid Back, Black Crepe
25"L 25"D 37"H
Adjustable
BAR TABLES
CAFÉ TABLES
COCKTAIL TABLES
G30BMS Bar Table
Maple Top
72"L 26"D 42"H
G30DMS Café Table
Maple Top
72"L 26"D 30"H
G30CMS Cocktail Table
Maple Top
72"L 26"D 18"H
XC4 Altura
Executive Chair
High Back, Black Crepe
25"L 25"D 43"H
Adjustable
G30BMW Bar Table
with Grommet Holes,
Maple Top
72"L 26"D 42"H
G30DMW Café Table
with Grommet Holes,
Maple Top
72"L 26"D 30"H
G30CMW Cocktail Table
with Grommet Holes,
Maple Top
72"L 26"D 18"H
G30BWS Bar Table
White Top
72"L 26"D 42"H
G30DWS Café Table
White Top
72"L 26"D 30"H
G30CWS Cocktail Table
White Top
72"L 26"D 18"H
G30BWW Bar Table
with Grommet Holes,
White Top
72"L 26"D 42"H
G30DWW Café Table
with Grommet Holes,
White Top
72"L 26"D 30"H
G30CWW Cocktail Table
with Grommet Holes,
White Top
72"L 26"D 18"H
OTO Perth Chair
High Back, Black
23"L 21"D 43"H
Adjustable
BARSTOOLS
BS001
BS002
BS003
ROLLRD
ROLLGY
ROLLWH
ROLLBL
BSN
BCE
BSS
BST
BSL
BSC
BSD
RSTSTL
BARSTOOLS
RSTSTL Rustique
Barstool
Gunmetal
13"L 13"D 30"H
BS001 Shark Barstool
White, Chrome
22"L 19"D 34–44"H
BS002 Zoey Barstool
White, Chrome
15"L 16"D 26-30.5"H
BS003 Zoey Barstool
Black, Chrome
15"L 16"D 26-30.5"H
ROLLRD Lift Barstool
Red Vinyl
15" Round
23–33.5"H Adjustable
ROLLGY Lift Barstool
Gray Vinyl
15" Round
23–33.5"H Adjustable
ROLLWH Lift Barstool
White Vinyl
15" Round
23–33.5"H Adjustable
ROLLBL Lift Barstool
Black Vinyl
15" Round
23–33.5"H Adjustable
BSN Jetson Barstool
Black
18"L 19"D 29"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BCE Ice Barstool
Transparent, Chrome
16"L 14"D 33"H
BSC Oslo Barstool
White
17"L 20"D 30"H
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
BSD Oslo Barstool
Blue
17"L 20"D 30"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
11
BAR
TABLES
30"–VTK
36"–VTP
30"–VTJ
36"–VTN
36"–VTW
30MHSB
VTG
VTB
VTC
30"–WTK
36"–WTP
30"–WTJ
36"–WTN
WTW
30MHTB
WTS
WTB
WTC
TABLE
TOP
OPTIONS
MAPLE
BRUSHED RED
BAR TABLES
Standard Black Base
30" Round 42"H
VTK Maple Top
VTJ Graphite Nebula Top
30MHSB Mahogany Top
VTG Silver Textured Top
VTB Brushed Red Top
VTC Brushed Blue Top
Standard Black Base
36" Round 42"H
VTP Maple Top
VTN Graphite Nebula Top
VTW White Laminate Top
12
GRAPHITE NEBULA
BRUSHED BLUE
Tulip Chrome Base
30" Round 42"H
WTK Maple Top
WTJ Graphite Nebula Top
30MHTB Mahogany Top
WTS Silver Textured Top
WTB Brushed Red Top
WTC Brushed Blue Top
Tulip Chrome Base
36" Round 42"H
WTP Maple Top
WTN Graphite Nebula Top
WTW White Laminate Top
WHITE LAMINATE
MAHOGANY
SILVER TEXTURED
CAFÉ
TABLES
30"–ZTK
36"–ZTP
30"–ZTJ
36"–ZTN
ZTQ
30MHSC
ZTG
ZTB
ZTC
30"–XTK
36"–XTP
30"–XTJ
36"–XTN
XTR
30MHTC
XTS
XTB
XTC
SAMPLE
BAR TABLE
SETS
CAFÉ TABLES
Standard Black Base
30" Round 29"H
ZTK Maple Top
ZTJ Graphite Nebula Top
30MHSC Mahogany Top
ZTG Silver Textured Top
ZTB Brushed Red Top
ZTC Brushed Blue Top
Standard Black Base
36" Round 29"H
ZTP Maple Top
ZTN Graphite Nebula Top
ZTQ White Laminate Top
Tulip Chrome Base
30" Round 29"H
XTK Maple Top
XTJ Graphite Nebula Top
30MHTC Mahogany Top
XTS Silver Textured Top
XTB Brushed Red Top
XTC Brushed Blue Top
Tulip Chrome Base
36" Round 29"H
XTP Maple Top
XTN Graphite Nebula Top
XTR White Laminate Top
13
DESKS &
CREDENZAS
JD7
JD6
CR6
CR7
L26
L27
FILES
VF4
VF2
R1R
R1Q
FRIDGES
DESKS & CREDENZAS
FILES
FRIDGES
JD6 Executive Desk
Mahogany
60"L 30"D 29"H
VF4 Vertical File
4 Drawer
27"L 19"D 52"H
R1R Refrigerator
White
14.0 cubic feet
28"L 28"D 64"H
JD7 Executive Desk
Granite
60"L 30"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
CR6 Credenza
Mahogany
72"L 24"D 29"H
L26 Lateral File
Mahogany
36"L 20"D 29"H
CR7 Credenza
Granite
72"L 24"D 29"H
L27 Lateral File
Granite
36"L 20"D 29"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
15
MOBILE
TABLET
STANDS
TBBCHR
TBSHLF
TBPNTR
LAMPS
LA15
LA14
TBSTDW
TBSTND
LIGHTED
PRODUCTS
LED color guide
CUBL20
MOBILE TABLET STAND
ACCESSORIES
MOBILE TABLET
STANDS
TBBCHR Brochure
Holder
Black
8.625"L 1.1"D 11.325"H
TBSTDW Mobile
Tablet Stand
White
14"L 13"D 44.5"H
TBSHLF Charging Shelf
Black
14.85"L 7.17"D 1"H
TBSTND Mobile
Tablet Stand
Black
14"L 13"D 44.5"H
TBPNTR Wireless Printer
Holder
Black
3.3"L 1.9"D 5.28"H
16
CUBTBL
LAMPS
LIGHTED PRODUCTS
LA15 Mason Floor Lamp
Brushed Silver
18" Round 55"H
CUBL20 Edge
LED Cube Ottoman
White Plastic
20"L 20"D 20"H
LA14 Mason Table Lamp
Brushed Silver
16" Round 26"H
CUBTBL Edge LED
Cube Table
Plexi Top, White Plastic
20"L 20"D 20"H
BARS
BRC
Martini Bar Configurations
Suggested Uses of Martini Bar
BR1
BARS
BRC Martini Bar Circle
Comprised of three
BR1 Martini Bars
100"L 100"D 45"H
BR1 Martini Bar
67"L 22"D 45"H
17
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CUSTOM FURNITURE
(page 1 of 4)
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
CODE
QTY ITEM (DESCRIPTION)
PRICE
SOFAS/SECTIONALS AND LOVESEATS
HEA08
CODE
QTY
639.00
South Beach Sofa/Platinum Suede
599.00
SFA001
Mirabel Sofa/Brown Leather
761.00
SFA002
Allegro Sofa/Blue Fabric
628.00
OTTOMANS
NPLSOF
Naples Sofa/Black Vinyl
806.00
TANSOF
Tangiers Sofa/Beige Textured
639.00
SOM
PRICE
CLUB/OCCASIONAL/MEETING CHAIRS (CONTINUED)
Heathrow Sofa/Black Vinyl
SO1
ITEM (DESCRIPTION)
MADGRY
Madden Arm Chair/Light Grey Vinyl
409.00
OCMESP
Espresso Meeting Chair
179.00
OCMTAU
Taupe Meeting Chair
257.00
BNO08
Bench Ottoman/Black Vinyl
396.00
BNO75
Bench Ottoman/White Vinyl
396.00
Key West Sofa/Black
527.00
END02B
Endless Square Ottoman/Black
345.00
SFA003
Roma Sofa/White Vinyl
761.00
END02W
Endless Square Ottoman/White
345.00
HS008
Heathrow 3 Piece Sectional/Black Vinyl
1676.00
SAL
Sally Stool/White
SO2
South Beach 3 Piece Sectional/Plat. Suede
1304.00
OSC
Cube Ottoman/White Leather
110.00
LS M
Key West Loveseat/Black
469.00
OTH
Cube Ottoman/Black Leather
110.00
678.00
PUZZ2SW
Puzzle Bench Ottoman/White
299.00
Edge LED Cube Ottoman/White Plastic
185.00
VIB01
Vibe Cube Ottoman/Green Vinyl
126.00
VIB02
Vibe Cube Ottoman/Blue Vinyl
126.00
VIB03
Vibe Cube Ottoman/Pink Vinyl
126.00
NPLLOV
Naples Loveseat/Black Vinyl
CUBL20
CLUB/OCCASIONAL/MEETING CHAIRS
87.00
CHR003
Roma Chair/White Vinyl
497.00
CHR001
Mirabel Chair/Brown Leather
497.00
CHR002
Allegro Chair/Blue Fabric
417.00
VIB04
Vibe Cube Ottoman/Red Vinyl
126.00
NPLCHR
Naples Chair/Black Vinyl
562.00
VIB05
Vibe Cube Ottoman/Yellow Vinyl
126.00
TANCHR
Tangiers Chair/Beige Textured
415.00
VIB06
Vibe Cube Ottoman/Gold/Bronze Vinyl
126.00
OCB
Key West Tub Chair/Black
384.00
VIB07
Vibe Cube Ottoman/Beige Vinyl
126.00
HCH08
Heathrow Chair/Black Vinyl
498.00
VIB08
Vibe Cube Ottoman/Orange Vinyl
126.00
HC008
Heathrow Corner Chair/Black Vinyl
537.00
OTS
South Beach Wedge Ottoman/Plat. Suede
233.00
SWAN
Swanson Swivel Chair/White Vinyl
345.00
OTK
Half Round Ottoman/Black Leather
373.00
Half Round Ottoman/White Leather
373.00
OCA
T-Vac/Translucent/Chrome
267.00
OTL
OCH
Madrid Chair/Black Leather
722.00
CCB
Circle Ottoman/Black Leather
580.00
BCW
Madrid Chair/White Leather
722.00
CCW
Circle Ottoman/White Leather
580.00
CCZ
Circle Ottoman/Black/White Leather
580.00
CCE
LABREA
Ice Chair/Transparent
197.00
La Brea Swivel Chair/Charcoal Grey Fabric
396.00
GROUP SEATING
RSTDIN
Rustique Chair with arms/Gunmetal
Duet Chair/Black/Chrome
63.00
CS8
Berlin Chair/Black/White
104.00
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
140.00
DUET
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CUSTOM FURNITURE
SCITECH 2016
(page 2 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
CS9
Berlin Chair/Red/White
104.00
E1C
SC4
Jetson Chair/Black
180.00
CDYTB
SC1
New York Chair/Onyx/Maple Back
171.00
Christopher Chair/White Vinyl/Chrome
102.00
Panton Side Chair/White
171.00 CUBTBL
SC9
SC10
Razor Chair/White
PRICE
COCKTAIL AND END TABLES (CONTINUED)
GROUP SEATING (CONTINUED)
XCHR
QTY ITEM (DESCRIPTION)
Geo End Table/Chrome
224.00
Candy Table/White/Black Top
193.00
E1W
Sydney End Table/White
245.00
E1Y
Sydney End Table/Black
245.00
Edge LED Cube Table/Plexi Top/White Plastic
185.00
79.00 CONFERENCE TABLES
CG1
Manhatten Conference Table/Black
276.00
132.00
CF2
Geo Rectangle Conference Table/Black
373.00
CE2
Geo Rectangle Conference Table/Chrome
387.00
CH002
Wendy Chair/Clear Acrylic
114.00
SCF
Fusion Chair/Black/White
SCC
Fusion Chair/Clear/White
132.00
SCE
Fusion Chair/Red/White
132.00 OCT6W
Nova Oval Table/6’ White
510.00
SCD
Fusion Chair/Green/White
132.00
CE1
Geo Square Rounded Conference Table
267.00
SC8
Flex Chair with Wheels
154.00
CF1
Geo Square Rounded Conference Table/Black
255.00
SC3
Brewer Chair/Onyx/Black
161.00
CB2
Conference Table/6’ Graphite Nebula
417.00
XC3
Luxor Guest Chair/Black Leather
335.00 MERLIN
Merlin Multi Use Table/Gray Laminate/Black
332.00
XC6
Altura Guest Chair//Black Crepe
299.00
WD3
Work Table/White Laminate
319.00
CO4
Iso Mesh Chair/Black
284.00
CB3
Conference Table/8’ Graphite Nebula
506.00
COCKTAIL AND END TABLES
CD2
Conference Table/6’ Grey Nebula
417.00
COLI
Oliver Cocktail Table
231.00
CD3
Conference Table/8’ Grey Nebula
506.00
C1E
Silverado Cocktail Table
254.00
CC6
Conference Table/6’ Rectangle/Mahogany
387.00
Conference Table/8’ Rectangle/Mahogany
477.00
Conference Table/10’ Rectangle/Mahogany.
758.00
C1D
Soho Cocktail Table/Chocolate Top
361.00
CC7
C1K
Inspiration Cocktail Table
290.00
CC8
C1F
Geo Rectangle Cocktail Table/Black
231.00 CT06GR
6’ Granite Conference Table
301.00
C1C
Geo Rectangle Cocktail Table/Chrome
239.00 C508GR
8’ Granite Conference Table
366.00
C1W
Sydney Cocktail Table/White
272.00 CT10GR
10’ Granite Conference Table
550.00
C1Y
Sydney Cocktail Table/Black
272.00
CC5
Conference Table/42” Round Mahogany
342.00
TMBTBL
Timber Table/Wood
166.00
CB1
Conference Table/42” Round/Graphite
342.00
NEMSAC
Mosaic Tables/Set of 3
281.00 CONF42
Table/White Laminate
370.00
ETBL
E Table/Wood
172.00 EXECUTIVE CHAIRS
AURA
Aura Round Table/White Metal
140.00 PROEXE
EOLI
Oliver End Table
212.00
Pro Executive Chair/White Classic Vinyl
358.00
XC2
Luxor Executive Chair/Black Leather
364.00
E1E
Silverado End Table
239.00
XC1
Luxor Executive/High Back/Black Leather
387.00
E1D
Soho End Table/Chocolate Top
326.00
XC5
Altura Executive Chair/Mid Back/Black Crepe
328.00
E1K
Inspiration End Table
277.00
XC4
Altura/Executive Chair/High Back/Black
357.00
217.00
OTO
Perth Chair/High Back/Black
422.00
E1F
Geo End Table/Black
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CUSTOM FURNITURE
SCITECH 2016
(page 3 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
COMMUNAL BAR, CAFÉ AND COCKTAIL TABLES
CODE
QTY
ITEM (DESCRIPTION)
PRICE
BAR TABLES (CONTINUED)
G30BMS
Bar Table/Maple Top
609.00
V TC
Brushed Blue Bar Table/Black Base
224.00
G30BMW
Bar Table/Maple Top/w Grommet Holes
609.00
V TP
Maple Bar Table/Black Base
233.00
G30BWS
Bar Table.White Top
609.00
V TN
Graphite Nebula Bar Table/Black Base
233.00
G30BWW
Bar Table/White Top/w Grommet Holes
609.00
VTW
White Laminate Bar Table/Black Base
255.00
G30DMS
Café Table/Maple Top
490.00
WTK
Maple Bar Table/Tulip Base
284.00
G30DMW
Café Table/Maple Top/w Grommet Holes
490.00
W TJ
Graphite Nebula Bar Table/Tulip Base
284.00
G30DWS
Café Table/White Top
490.00
30MHTB
Mahogany Bar Table/Tulip Base
312.00
G30DWW
Café Table/White Top/w Grommet Holes
490.00
G30CMS
Cocktail Table/Maple Top
325.00
WTS
Silver Textured Bar Table/Tulip Base
365.00
G30CMW
Cocktail Table/Maple Top/w Grommet Holes
325.00
WTB
Brushed Red Bar Table/Tulip Base
284.00
G30CWS
Cocktail Table/White Top
325.00
WTC
Brushed Blue Bar Table/Tulip Base
284.00
G30CWW
Cocktail Table/White Top/w Grommet Holes
325.00
WTP
Maple Bar Table//Tulip Base
312.00
WTN
Graphite Nebula Bar Table/Tulip Base
312.00
Rustique Barstool/Gunmetal
127.00
WTW
White Laminate Bar Table/Tulip Base
422.00
BS001
Shark Swivel Barstool/White Plastic
299.00
BS002
Zoey Swivel Barstool/White Vinyl
271.00
ZTK
Café Table/Maple
195.00
BS003
Zoey Swivel Barstool/Black Vinyl
271.00
ZTJ
Café Table//Graphite Nebula
195.00
ROLLRD
Lift Barstool/Red Vinyl
204.00
Café Table/Mahogany/30” Round
268.00
ROLLGY
Lift Barstool/Gray Vinyl
204.00
ZTG
Café Table/Silver Textured Top
217.00
ZTB
Café Table/Brushed Red
216.00
ZTC
Café Table/Brushed Blue
195.00
BARSTOOLS
RSTSTL
ROLLWH
Lift Barstool/White Vinyl
204.00
ROLLBL
Lift Barstool/Black Vinyl
204.00
Jetson Barstool/Black
257.00
BSN
CAFÉ TABLES
30MHSC
ZTP
Café Table/36” Top/Maple
216.00
ZTN
Café Table/36” Top/Graphite Nebula
216.00
BCE
Ice Barstool/Transparent/Chrome
212.00
BSS
Banana Barstool/Black
229.00
ZTQ
Café Table/36” Round/White Laminate
274.00
BST
Banana Barstool/White
229.00
XTK
Café Table/Maple/Tulip Base
267.00
Café Table/Graphite Nebula/Tulip Base
267.00
Café Table/Mahogany/Tulip Base
290.00
BSL
Gin Barstool/Maple
181.00
XTJ
BSC
Oslo Barstool/White
239.00
30MHTC
BSD
Oslo Barstool/Blue
239.00
XTS
Café Table/Silver Textured Top
345.00
XTB
Café Table/Brushed Red/Tulip Base
267.00
BAR TABLES
V TK
Maple Bar Table/Black Base
224.00
XTC
Café Table/Brushed Blue/Tulip Base
267.00
V TJ
Graphite Nebula Bar Table/Black Base
224.00
XTP
Café Table/36” Top/Maple/Tulip Base
290.00
Mahogany Bar Table/Black Base
280.00
XTN
Café Table/Graphite Nebula/Tulip Base
290.00
VTG
Silver Textured Bar Table/Black Base
237.00
XTR
Café Table//White Laminate Top/Tulip Base
345.00
V TB
Brushed Red Bar Table/Black Base
224.00
30MHSB
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CUSTOM FURNITURE
SCITECH 2016
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
WD3
QTY ITEM (DESCRIPTION)
PRICE
DESKS/CREDENZAS AND FILES (CONTINUED)
TRAINING ROOM
MERLIN
CODE
Merlin Multi Use Table/Gray Laminate/Black
332.00
Work Table/White Laminate/White
319.00
BOOKCASES AND PRODUCT DISPLAYS
CR6
Credenza/Mahogany
521.00
CR7
Credenza/Graphite
491.00
VF4
Vertical File/4 Drawer
245.00
VF2
Vertical File/2 Drawer
180.00
L26
Lateral File/Mahogany
395.00
L27
Lateral File/Graphite
374.00
PMB36
Plastic Pedestal/Black
371.00
PMB42
Plastic Pedestal/Black
437.00
Locking Door Pedestal/Black
426.00
FRIDGES
PDL36W
Powered Locking Pedestal/White
460.00
R1R
Refrigerator/White/20” x 30” x 65”/14.0 cubic
782.00
PDL42W
Powered Locking Pedestal/White
550.00
R1Q
Refrigerator/White/20” x 22” x 33”/4.0 cubic
261.00
BC6
Bookcase/Mahogany
320.00
BC7
Bookcase/Graphite
312.00
PDL36B
Powered Locking Pedestal/Black
460.00
PDL42B
Powered Locking Pedestal/Black
550.00
ET2
Etagere/Black
320.00
ET1
Etagere/Pewter
320.00
PDL
UTILITY CHAIRS
MOBILE TABLET STANDS AND ACCESSORIES
TBBCHR
Brochure Holder/8.625”x1.1”x11.325”
60.00
TBSHLF
Charging Shelf/14.85”x7.17”x1”
60.00
TBPNTR
Wireless Printer Holder/3.3”x1.9”x5.28”
60.00
TBSTDW
Mobile Tablet Stand/White/14”x13”x44.5”
193.00
TBSTND
Mobile Tablet Stand/Black/14”x13”x44.5”
193.00
LAMPS AND LIGHTED PRODUCTS
SY1
Altura Task Chair/Black Crepe
186.00
DF1
Altura Drafting Stool/Black Crepe
277.00
DESKS/CREDENZAS AND FILES
JD6
Executive Desk/Mahogany
521.00
JD7
Executive Desk/Graphite
499.00
LA15
Mason Floor Lamp/Brushed Silver
205.00
LA14
Mason Table Lamp/Brushed Silver
139.00
CUBL20
Edge Lighted Cube Ottoman/White Plastic
185.00
CUBTBL
Edge LED Cube Table/White Plastic
185.00
BARS
BR1
Martini Bar
1295.00
BRC
Circle Martini Bar
3728.00
Add 30% to orders not received by the discount deadline date.
Orders must be received two (2) weeks prior to show opening to be guaranteed. Floor orders limited to availability.
A delivery fee of $50.00 will be added to each order.
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Standard price
applies to orders received after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. Absolutely no credits will be issued after show closing.
Custom Furniture Total
Add 30% after 12/18/15
8% Tax
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use. All materials are on a rental basis and remain
the property of Arata Expositions, Inc. The exhibiting company is responsible for these
items and for their condition at close of show.
Delivery Fee
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
50.00
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
SCITECH 2016
(page 1 of 4)
3,215.00
4,106.00
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
SCITECH 2016
(page 2 of 4)
7,635.00
8,775.00
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
SCITECH 2016
(page 3 of 4)
11,255.00
13,190.00
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
SCITECH 2016
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM RENTAL BOOTH PACKAGES
Please Select Rental Booth Package:
Package A
Package B
Package C
Package D
Package E
Package F
Select Standard Carpet Color:
Black
Grey
Burgundy
Blue
Purple
Red
Teal
Header Copy = BLACK BOLD LETTERS
Hunter Green
Select Panel Color:
Black
White
Please contact us for additional information and pricing on:
Color Changes
Logos
Velcro Panels
Custom Designs
Custom Graphics
Other: _____________________________________________________________________________
RENTAL BOOTH PACKAGE ACCESSORIES
Add the following accessories to my Custom Rental Package:
Credenza
18”d x 36”w x 42”h
$400.00 each
Pedestal
18”d x18”w x 42”h
$385.00 each
Shelves
12” x 36”
$62.00 each
Clip-On Lights
Qty ____ $________
Qty ____ $________
Qty ____ $________
Qty ____ $________
(total)
(total)
(total)
Discount Deadline: December 18, 2015 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Add 50% to orders
received after the deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing.
$42.00 each
(total)
Rental Package Total
Accessories Total
50% after 12/18/15
Electrical requirements: Package rental price does not include electrical hook-up or labor
to install clip-on-lights. Please order your electrical outlet for the rental exhibit and any
other electrical requirements (including labor) directly from the electrical contractor. The
electrical order form is included in this service manual.
8% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
BOOTH CLEANING
SCITECH 2016
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. NOTE: All rental carpets are delivered clean to your booth space. However, during
set up, the carpet can become soiled. We suggest you order cleaning services at least once before the show opens.
ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS, INC.
NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES.
BOOTH CLEANING
Vacuuming of booth and emptying of wastebaskets.
Discount Price Standard Price
Pre Show Cleaning
________ x ________ = ________ sq. ft. x $.62 per sq. ft
Extended Price
$.80 per sq. ft = $ __________
Daily Booth Cleaning ________ x ________ = ________ sq. ft. x $.1 86 per sq. ft
$.70 per sq. ft = $ __________
The square footage is based on the overall size of the space occupied.
PORTER SERVICE
Emptying of wastebaskets once every two hours, show hours only.
Number of
Show Days
Cost per Day
Daily Porter Service (3 show days)
$86.00
x
________
Discount Deadline: December 18, 2015 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. Standard price applies to orders received after
the deadline. Absolutely no credits will be issued after show closing.
Extended Price
=
________
Cleaning Total
8% Tax
All rates are subject to change if necessitated by increased labor and
material costs.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPECIAL SIGNS
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM SIGNS/SERVICES
This order for custom signs should accompany a printed version of each sign requested including exact copy, dimensions,
position (horizontal or vertical) and easel back if desired.
DIGITAL SHOWCARD SIGNS
FILE PREPARATION
(10 words or less)
Qty.
Size
Discount
Price
Extended Price
7” x 11”
$48.00
$
7” x 44”
$60.00
$
11” x 14”
$48.00
$
14” x 22”
$64.00
$
22” x 28”
$100.00
$
28” x 44”
$140.00
$
40” x 60”
Quoted
$
Easel back
$10.00
$
FILE TYPES
Digital files (logos, photos, finished layouts, etc.) should be saved or exported from your design application to PDF, EPS, or TIFF with a minimum resolution of 300dpi at 50% of the final desired production size. The higher the
resolution provided, the better the results. JPEG’s are less desirable, but
can be accepted if the resolution is 300 dpi or higher. Placed images are to
be embedded rather than linked. If files are linked, be sure to send along
the linked files.
Do not submit InDesign files (.indd), Word (.doc), PowerPoint (ppt.), and GIF
files, or any file formatted for or taken from a website. Web graphics are not
suited for large format printing. This is a very common error and should be
avoided.
FONTS
All fonts should be converted to outlines or paths. Send font files if there is
an anticipation of any changes so additions can be made to the provided art.
There will be an additional charge to prices listed for sign design labor or
necessary labor to prepare logos for reproduction.
PROOFING
A clean hardcopy proof and a PDF proof should be sent along with the print
files for reference. Files provided without proofs will be printed exactly as
provided. Any re-prints necessary due to proofs not being provided are
done at additional cost to the client.
FTP INSTRUCTIONS
Using Internet Explorer or FTP Client:



Discount Deadline: December 18, 2015 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. An additional 100% of the published prices will be
applied to all orders received after the deadline. Cancelled orders will
be charged at 100% of the published price. Absolutely no credits will be
issued after show closing.
Type ftp://ftp.aratafiles.com
User: [email protected]
Password: [email protected]
Please do not try to drag and drop a folder. Due to permissions you are
only allowed to upload files. You may drag and drop multiple files at once
but NO FOLDERS.
Special Signs Total
Add 100% after 12/18/15
Make sure your exhibiting company and show name are used to label the
file.
8% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MECHANICAL LIFTS
SCITECH 2016
OPERATION OF ALL MECHANICAL LIFTS
ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST
BE UNDER THE CARE, CUSTODY, AND CONTROL OF ARATA EXPOSITIONS, INC. THIS
INCLUDES FORKLIFTS, PALLET JACKS, GENIE LIFTS, ETC., AS WELL AS ANY OTHER
MECHANICAL EQUIPMENT.

The operation or use of all motorized or mechanical lifting equipment for installation of booth
structures or signs is not permitted by exhibitors or their designated contractors.

The operation or use of all motorized or mechanical material handling equipment is not
permitted by exhibitors or their designated contractors. This includes genie lifts, mechanical
scooters and carts.

Arata Expositions equipment is for use by Arata employees only. Please do not take it for your
use.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES AND MANPOWER MUST BE SUPPLIED
BY ARATA EXPOSITIONS, INC.
Customer acknowledges that the show site and surrounding areas are active work zones.
Customer, its agents, employees and representatives are present at their own risk.
Thank you for your cooperation.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
LABOR REGULATIONS
SCITECH 2016
LABOR/UNION REGULATIONS
We have provided the following information to acquaint you with specific guidelines for labor. Trade shows, conventions and
special events in this vicinity are governed by local union contracts. Please review this information in order to better understand the applicable union jurisdictions. If you have any questions once you have read this, please address them directly to
Arata Expositions, Inc.
GENERAL INFORMATION
All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit. Union labor is also
available at the Exhibitor Service Center during installation, show hours and dismantle.
INSTALLATION AND DISMANTLE LABOR
Exhibitors have specified rights. For example, they are permitted to arrange their own manufactured products for display and
related sales literature within their booth for as long as necessary.
One full-time employee of the exhibiting company may set their exhibit provided that this person can finish in 1/2 hour. They
may not use power tools. After the 1/2 hour is up, exhibitors must use union labor provided by Arata Expositions, Inc. Your labor requirements can be ordered on the enclosed Display Labor Order Form.
FREIGHT HANDLING
Arata Expositions, Inc. will be responsible for the loading and unloading of all trucks, trailers, common and contract carriers as well
as the handling of empty crates and the operation of handling equipment. Exhibitors may hand carry their own material from POV’s
(privately owned vehicles). They are not permitted to use any material handling equipment. This includes dollies, carts or other
mechanical equipment. Only full-time employees of the exhibiting company will be allowed to hand carry items.
Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site. Even local exhibitors
should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing
weight. Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance
is required in the installation or dismantle of your booth, please order labor on the Display Labor Order Form and the necessary
ladders and tools will be provided.
GRATUITIES
Arata Expositions requests that exhibitors do not tip our employees. Union employees have a fifteen minute paid break midmorning and mid-afternoon. Do not give union employees coffee breaks other than at these times. Any attempts to solicit a
gratuity by an employee for any service should be reported immediately to an Arata supervisor. Employees of Arata are paid at
an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all Arata
employees.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DISPLAY LABOR
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
ADVANCE RATE APPLIES TO ORDERS RECEIVED BY DECEMBER 18, 2015
RATES: (ONE HOUR MINIMUM PER MAN)
ADVANCE RATE
STANDARD RATE
STRAIGHT TIME: 8:00AM TO 4:30PM WEEKDAYS
$135.00 PER MAN PER HOUR
$175.50 PER MAN PER HOUR
OVERTIME: 4:30PM TO 8:00AM WEEKDAYS AND ALL DAY SATURDAY
$202.00 PER MAN PER HOUR
$252.50 PER MAN PER HOUR
DOUBLE TIME: SUNDAYS AND HOLIDAYS
$270.00 PER MAN PER HOUR
$351.00 PER MAN PER HOUR
INSTALLATION OF DISPLAY:
DATE
TIME
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
TOTAL ESTIMATED
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
HOURLY RATE
COST
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to install our display without our supervision. AEI charge for this service is 30% of
your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before installing our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
DISMANTLING OF DISPLAY:
DATE
TIME
Telephone Number:
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to dismantle our display without our supervision. AEI charge for this service is
30% of your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before dismantling our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
Telephone Number:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
AEI SUPERVISED LABOR
SCITECH 2016
This form must be completed by all exhibitors wishing to use AEI
supervised labor for the installation and dismantle of their exhibits.
INBOUND SHIPPING INFORMATION
Display will be shipped to: Warehouse ___ Showsite ___
Date Shipped ____________ Date to arrive ____________
Carrier _______________________ Shipped from: City/State _________________________________________________
Total number of: Crates _____ Cartons _____ Cases _____ Other (please specify) ______________________________
SET UP INFORMATION
Display Carpet: Shipped with exhibit: _____ Rented from AEI _____ Color ____________ Size _____________________
Electrical Placement: Electrical under carpet: ______
Drawing attached (required): ______
Drawing with exhibit _______
Special Electrical Instructions: ___________________________________________________________________________
Set up instructions: Attached: ______ Shipped with display: ______ Special tools/hardware: ________________________
Special set up or dismantle instructions: ___________________________________________________________________
Graphics: Shipped with display: ____ Shipped separately: ____ Carrier _________________ Date to arrive: __________
Special instructions for graphics: _________________________________________________________________________
OUTBOUND SHIPPING INFORMATION:
After dismantling, return/ship display to:
Carrier:
T3 Logistics
Van Line
Air Freight:
Common Carrier
Next Day
2nd Day
Deferred
If your designated carrier fails to pick up or refuses to accept your shipment
your freight will be shipped by one of the official show carriers. It is the
responsibility of the exhibitor to call your carrier of choice to schedule a pick
up time and date.
Emergency contact at show site:
Hotel:
Contact phone #:
Hotel phone #:
Arrival date:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
EXHIBITOR APPOINTED CONTRACTOR
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
DEADLINE:
Friday, December 4, 2015
RETURN TO:
Arata Expositions, Inc.
4104 LB McLeod Road
Orlando, FL 32811
Fax: (407) 839-5929
If the exhibitor plans to utilize a firm other than the Official Service Contractor, the EXHIBITOR ONLY
must complete and send this form to Arata Expositions, Inc. to be received no later than December
4,2015 . If notification is not received by the deadline date, Arata Expositions labor must be used for all
work and the Exhibitor Appointed Contractor will be permitted to supervise only.
In addition, a Certificate of Insurance, valid in the state of California, must be provided with at least the
following limits: Comprehensive General Liability not less than $1,000,000 with respect to injuries to any
one person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one
occurrence; and $500,000 with respect to damage to property; Workers’ Compensation Insurance,
including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or
aggregate coverage, and naming Arata Expositions, Inc., AIAA, and the facility as additional insured.
The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
Official Service Contractor. The Exhibitor Appointed Contractor must coordinate all his activities with
Arata Expositions, Inc. and abide by all rules and regulations of the show.
The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to
his operation, including overtime pay for stewards. The exhibitor will be assessed a flat fee of $0.30 per
square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial
condition.
ARATA EXPOSITIONS, INC. WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF
THE EXHIBITING COMPANY. NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED. PLEASE MAIL
OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS, INC. DO NOT
SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT.
Company Name
Exhibitor Contact (Please Print)
Booth Number
Exhibitor Authorized Signature
Email Address
Phone Number
Type of work being performed
“Non-Official Contractor/Display House
Email Address
Contact Name
Phone Number
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING
SCITECH 2016
LIMITS OF LIABILITY
(page 1 of 2)
1. ACCEPTANCE OF TERMS:
It is understood that acceptance of the following terms and conditions will be
construed when any of the following conditions are met:
 The Exhibit Shipping Information & Drayage Rate Schedule is signed; or
 Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as “AEI”)
warehouse or show site for which AEI is the Official General Contractor for the event; or
 When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
2. AEI’S RESPONSIBLITIES: The responsibility of AEI with respect to the goods stored hereunder shall be limited to
the exercise of ordinary care and diligence by its officers and employees in receiving, handling, keeping and delivering
the same. For purposes of this contract, AEI means their employees, officers, directors, agents, assigns, affiliated
companies, and related entities including, but not limited to, any subcontractors AEI may appoint. AEI shall not be
liable for loss or damage by natural elements, fire, heat, frost, damp, dust, moths, rust, leakage, deterioration, acts of
God, vandalism, theft, civil disturbance, power failure, acts of terrorism or war, labor disputes, lockouts or work
stoppages of any kind nor for other causes beyond AEI’s reasonable control.
3. AEI LIABILITY:
It is understood that AEI and its subcontractors are not insurers. The exhibitor is responsible for
obtaining the proper insurance to cover their property. AEI does not provide for full liability should loss or damage
occur. AEI’s liability shall be limited to the physical loss or damage to the specific article, which is lost or damaged. In
any case, the liability of AEI is limited to $.30 per pound per article, with a maximum of $50.00 per item, and a
maximum of $1,000 per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of
this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property
through performance or nonperformance of obligations imposed by the offering of services to Exhibitors, or from
negligence, active or otherwise, by AEI, its subcontractors or employees. This applies while these goods are in AEI’s
warehouse, in vehicles for delivery or at show site. AEI shall not be liable to any extent whatsoever for any actual,
potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage
to an exhibitor’s material which make it impossible or impractical to exhibit same .
4. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE COVERING YOUR MATERIALS
AGAINST DAMAGE, LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE
PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW. THIS CAN
GENERALLY BE DONE BY ADDING “EXPOSITION FLOATERS” TO EXISTING INSURANCE
POLICIES. IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER. THAT INSURANCE, IF ANY, SHALL
BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE
BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI
LIABILITY AS SET FORTH ABOVE.
5. PACKAGING: AEI shall not be responsible for damage to uncrated material, material improperly packed, concealed
damage, pad wrapped or shrink-wrapped materials, glass breakage, or carpet in bags or poly. Additionally, AEI shall
not be responsible for crates and packaging that are unsuitable for handling, in poor condition, or have prior damage.
Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means .
6. INSURANCE CLAIMS: The exhibitor must report the damage or loss at the AEI service desk at show site and
complete our paperwork documenting the incident. Failure to complete the proper paperwork at show site will result in
the claim being waived. The exhibitor must submit any written claim for loss or damage within (30) days of the close of
the show on which the loss or damage occurred or the claim shall be considered waived. No suit or action shall be
brought against AEI more than one year after the cause of action accrues.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING
SCITECH 2016
LIMITS OF LIABILITY
(page 2 of 2)
7. INBOUND SHIPMENTS:
After the exhibit materials are placed in the booth, AEI will not be responsible for
condition, count or content. Please remember that there may be a lapse of time between the delivery of shipments to
the booth and the arrival of the exhibitor or exhibitor’s representative. AEI will not be responsible or liable for any loss,
damage, theft, or disappearance of exhibitor’s materials after same have been delivered to the exhibitor’s booth at
show site. We suggest exhibitors arrange for security services for their booth.
8. EQUIPMENT REQUIRING SPECIAL EQUIPMENT: Fourteen days advance notice must be provided to AEI by
the exhibitor in order to obtain special devices to properly load, place or reload equipment requiring such care. AEI will
not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice
has not been received by AEI.
9. EMPTY CONTAINER LABELS:
The exhibitor is responsible for affixing EMPTY labels (available at the AEI
service desk) to containers to be stored during the show. It is understood that these labels are used for empty storage
only and AEI assumes no responsibility or liability for loss or damage to contents while containers are in storage or for
mislabeled containers.
10. CLASSIFYING SHIPMENTS: AEI cannot be responsible for classifying shipments. After shipments are tendered
to a carrier for shipment, AEI cannot be responsible for delivery time or damage or loss to property.
11. OUTBOUND SHIPMENTS: All shipments received at the close of the show are subject to a final count. We will
count and ship pieces as we find the shipment when we remove them from the booth to load out. All Material Handling
Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth. Corrections will be
made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of
such items in the booth at the time of pick up. AEI is not responsible for shipments left in booths by exhibitors. We
suggest exhibitors arrange for security services for their booth. PLEASE NOTE: Where an exhibitor indicates choice
of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. In order to
expedite removal of freight from the show site, AEI shall have the authority to change designated carriers, if such
carriers do not pick up on time or refuse to accept shipments. Exhibits not removed from the show on removal day
and on which we have no shipping information will be returned to our warehouse at an additional charge to await
disposition. AEI assumes no liability as a result of such rerouting or handling.
12. PAYMENT OF SERVICES: The exhibitor agrees, in the event of a dispute with AEI or its subcontractors relative to
any loss or damage to any of the exhibitor’s freight or equipment, that the exhibitor will not withhold payment in any
amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the exhibitor agrees to pay AEI prior to the close of the
show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors
shall be pursued independently by the exhibitor as a complete, separate transaction to be resolved on its own merits.
13. JURISDICTION: This agreement shall be deemed to have been made in the State of Maryland, and that any and all
performance thereunder, or breach thereof, shall be interpreted, governed and construed pursuant to the laws of the
State of Maryland, and the parties to this agreement consent that the Circuit Court for Montgomery County, Maryland
shall be the sole forum where any cause of action arising under, or in any way related to, this agreement may be
instituted.
14. MISCELLANEOUS:
Exhibitor, as a material part of the consideration to AEI for material handling services,
waives and releases all claims against AEI, its employees, agents, officers and directors, with respect to all
matters for which AEI has disclaimed liability, pursuant to the provisions of this contract. The exhibitor
acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and
further agrees that it is the complete and exclusive agreement between the parties.
The invalidity or
enforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other
provisions herein.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
TIPS FOR MATERIAL HANDLING
SCITECH 2016
HELPFUL HINTS
1.
Ship prepaid – collect shipments will not be accepted at either the warehouse or show site.
2.
If you ship by way of your own truck or car, it is important to have a delivery ticket prepared indicating the piece count and
weight. You are invoiced for material handling based on weight. If no information is available, the weight is estimated by the
unloading crew.
3.
Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments. To reduce
material handling costs (Drayage), ship all of your exhibit materials in ONE shipment. Remember, there is a 200
pound minimum charge per shipment. See the example below.
4.
Please be sure to obtain and complete an AEI Bill of Lading. Bills of Lading will be made available at the AEI service center
on the final show day. Please be sure to return your completed Bill of Lading and any additional outbound information
before you leave the show floor.
5.
Should you choose to use a carrier other than the official show carrier, please be certain to contact them with any
necessary pick-up information. AEI is not responsible for contacting outside carriers for pick-ups.
6.
BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the
show. It is suggested that exhibitors arrange all risk coverage. This can be done by adding exposition floaters to
existing policies. Contact your insurance representative.
BE SURE YOUR LIABILITY AND PROPERTY
INSURANCE IS IN EFFECT DURING TRANSIT, STORAGE AND WHILE AT CONVENTION SITE.
THE EXPENSIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
12/28/15
80 Lbs.
200 Lbs. Min.
$112.00
$224.00
12/28/15
50 Lbs.
200 Lbs. Min.
$112.00
$224.00
12/28/15
70 Lbs.
200 Lbs. Min.
$112.00
$224.00
Material Handling
Charges
$672.00
200 Lbs. Total
THE COST-EFFECTIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
12/28/15
200 Lbs.
200 Lbs. Min.
$112.00
$224.00
Material Handling
Charges
$224.00
200 Lbs. Total
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHIPPING INFORMATION
SCITECH 2016
SHIPPING INFORMATION:
ADVANCE SHIPPING WAREHOUSE ADDRESS
DIRECT SHOWSITE SHIPMENTS
(Shipments should arrive on or between 20 November 2015 and
28 December 2015 to avoid late fees. The warehouse will be closed 2425 December 2015 and will receive shipments until noon on 31 December 2015 and closed on 01 January 2016).
(Shipments will be received Sunday, 3 January 2016 between 1300 and
1700 and Tuesday, 5 January 2016 between 0800 - 1500)
To:
For:
c/o:
c/o:
(Name of Exhibitor and booth number)
SCITECH 2016
Arata Expositions, Inc.
YRC
9525 Padgett Street
San Diego, CA 92126
To:
For:
c/o:
c/o:
(Name of Exhibitor and booth number)
SCITECH 2016
Arata Expositions, Inc.
Manchester Grand Hyatt
Grand Hall
1 Market Place
San Diego, CA 92101
To avoid confusion, remove all expired shipping labels before shipment.
Material Handling fees include receiving your material at our warehouse and/or show site, delivery to the booth, storage of
empty containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be
accompanied by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to
the next cwt and computed on a round-trip, per shipment basis.
Arata Expositions, Inc. will receive and hold all crated exhibits in storage up to thirty (30) days prior to the show set-up. ANY
UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE. All shipments consigned to
Arata Expositions, Inc. warehouse MUST BE DELIVERED no later than 4:00pm on Monday, December 28, 2015. Any material
received at the warehouse after this date and time will be subject to a late surcharge.
All warehouse freight will be delivered to your booth prior to exhibitor set up time.
All shipments MUST BE PREPAID. No collect shipments will be accepted either at Arata Expositions, Inc. warehouse or the
facility. Under no circumstances should any shipment be consigned to the facility prior to move-in dates. The facility
will refuse and return all such shipments direct to consignee without notification.
Exhibitors may hand carry items only, by one person in one trip, and will not permit exhibitors to use dollies, hand trucks or
pushcarts.
ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR, AND THIS
IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT. This control will be strictly
enforced. Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on
this form.
Be prepared for the outbound shipment. Know your destination and if you have a choice of carrier, be sure to contact them in
advance. If you prefer to use the official show carriers, service representatives will be available at the Arata Service Center to
assist you.
If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move-out time, your
freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending
advice from the exhibitor and they will be charged accordingly for this service. No liability will be assumed by Arata
Expositions, Inc. as a result of such rerouting and handling.
Arata Expositions, Inc. cannot be responsible for classifying shipments. After shipments are tendered to a common carrier for
shipment, Arata Expositions, Inc. cannot be responsible for delivery time or damage or loss to property.
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING RATE SCHEDULE
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
RATES ARE BASED per CWT (with a 200 pound minimum)
WAREHOUSE SHIPMENTS: This rate includes receiving at Arata Expositions, Inc. WAREHOUSE, 30 days of storage prior to show,
delivery to the booth, storage of empty containers, return of outbound shipments to loading dock and reloading onto your carrier. Uncrated or
pad wrapped shipments will not be received at the warehouse. All shipments must be accompanied by certified weight tickets. Rates are
based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a round-trip, per shipment basis.
Crated Shipment
112.00 per CWT
Special Handing Shipment
141.25 per CWT
SITE SHIPMENTS: This rate includes receiving at the EXHIBIT HALL on scheduled move in dates, delivery to the booth, storage of empty
containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be accompanied by certified
weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a roundtrip, per shipment basis.
Crated Shipment
136.25 per CWT
Special Handling Shipment
170.31 per CWT
Uncrated/pad wrapped Shipment
204.37 per CWT
OVERTIME: is before 8:00am and after 4:30pm Monday-Friday and all day Saturday, Sunday and holidays. You will be charged a
overtime surcharge (in addition to the rates above) for each occurrence of the following:
Your shipment is received at our warehouse or show site on overtime.
Your shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control.
Your shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control.
OVERTIME SURCHARGE:
Crated Shipment
34.00 per CWT
Special Handling Shipment
42.50 per CWT
Uncrated/pad wrapped Shipment
51.09 per CWT
LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER DECEMBER 28, 2015
Crated Shipment
34.00 per CWT
Special Handling Shipment
42.50 per CWT
SMALL PACKAGE SHIPMENTS (FEDEX & UPS only): Direct shipments to the facility will be received at a rate of $45.00 per package.
Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at
the same time, from the same carrier.
WEIGHT TICKET FEE: A $25.00 fee will be added to your invoice for each shipment received without certified weight tickets.
SPECIAL SERVICES: A cost quotation will be provided for local pickup and delivery service and for shipments requiring
specialized equipment and handling due to excessive weight, size or value.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING CALCULATION
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $112.00
=
$545.00
Warehouse Crated
x $112.00
=
Warehouse Special Handling
x $141.25
=
RATE CLASSIFICATION
Example: Warehouse Crated
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
CWT
450 lbs (500) Divided by 100 =
5
x
NOTE: Overtime and late arrival charges may be applicable. Overtime charges include warehouse shipments that are
moved to show site during overtime hours. Please refer to the Arata Expositions Material Handling Rate Schedule
form for surcharges.
SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $136.25
=
$681.25
Showsite Crated
x $136.25
=
Showsite Special Handling
x $170.31
=
Showsite Uncrated/Pad-Wrapped
x $204.37
=
RATE CLASSIFICATION
Example: Showsite Crated
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
CWT
450 lbs (500) Divided by 100 =
5
x
NOTE: Overtime charges may be applicable. Please refer to the Arata Expositions, Inc. Material Handling Rate
Schedule form for surcharges.
DESCRIPTIONS OF RATE CLASSIFICATIONS
CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional
handling required.
SPECIAL HANDLING: Material delivered by a carrier in such a manner that requires additional handling. Please refer to the
Special Handling Definitions outlined in the manual.
UNCRATED/PAD-WRAPPED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper
lifting bars or hooks.
Total Warehouse Shipments $
Total Showsite Shipments $
Material Handling Total $
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b. mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPECIAL HANDLING
SCITECH 2016
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to require additional
labor/handling, such as ground unloading/loading, constricted space unloading/loading, designated piece unloading/loading,
carpet/padding only shipments or stacked shipments. Also included are multiple shipments, alternate delivery locations, mixed
loads, and shipments without individual bills of lading. Shipments loaded in this manner require additional time, labor, or
equipment to unload, sort and deliver. All Federal Express, Airborne Express, DHL and UPS shipments require special
handling.
SPECIAL HANDLING DEFINITIONS
Ground Unloading/Loading:
Vehicles that are not dock height, preventing the use of loading docks, such as personal owned vehicles, U-hauls, vans, flat
bed trailers, double drop trailers, company vehicles with trailers that are not dock level, etc.
Stacked Shipments:
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth. Stacked or
“cubed out” shipments, loose items placed on top of crates and/or pallets constitute special handling.
Constricted Space Unloading/Loading:
Trailer loaded “high and tight” shipments that are not easily accessible. Freight that is loaded to full capacity of trailer – top to
bottom, side to side. One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the
targeted freight.
Designated Piece Unloading/Loading:
Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece, having to
remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit.
Mixed Loads:
Shipments of mixed crated and uncrated goods, where the percentage of uncrated is minimal and does not warrant the full
uncrated rate for the shipment, but does require special handling.
Crated vs. Uncrated:
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipment
is material that is shipped loose or pad-wrapped, and/or unskidded without proper lifting bars and hooks.
Multiple Shipments:
Shipments on a carrier that are intermingled, or delivered in such a manner that additional labor is needed to sort through and
separate the various shipments on a truck for delivery to a booth.
Alternate Delivery Location:
Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same
building, or to other rooms in the same facility.
Carpet Only Shipments:
Shipments that consist of carpet and/or carpet padding only require special handling because of additional labor and or equipment to unload.
Improper Paperwork / No Documentation:
Shipments that arrive from a small package carrier (including among others, Federal Express, Airborne Express, DHL, and
UPS) without an individual Bill of Lading, requiring additional time, labor and equipment to process. Shipments received without
paperwork will be delivered without guarantee of piece count or condition. Shipments that arrive without machine printed documentation showing the weight of the shipment.
Improper Weight:
Shipments that come in and are re-weighed showing the documentation was incorrect with a lower weight than the actual
weight. These shipments get charged special handling plus a weight ticket charge.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
FREIGHT ROUTING
SCITECH 2016
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Please return this form by:
December 28, 2015
warehouse
INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW
Origin of Shipment
Booth Number
Shipping Date
Carrier
Approximate Number of Containers
Approximate Arrival Date
Weight of Largest Container
Total Weight of Shipment

site)
To enable our tracing delayed shipments, please mail duplicate bill of lading to:
Arata Expositions, Inc., 15928 Tournament Drive, Gaithersburg, MD 20877, phone (301) 921-0800
COLLECT SHIPMENTS WILL NOT BE RECEIVED.

INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW
Ship to
Company Name
Street Address
City
Carrier
Approximate Number of Containers
State
Zip
PREPAID
Collect
Approximate Weight of Shipment
Description
(FOR SPLIT SHIPMENTS, USE SPACE BELOW)
Ship to
Company Name
Street Address
City
Carrier
Total Number of Containers
State
Zip
PREPAID
Collect
Total Weight of Shipment
Description
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Country
Contact Name
Fax
With respect to the property referred to above, you are hereby authorized to pick up, deliver, store and ship and/or act as shipper’s agent in the handling of said
property by any other authorized carrier and to make all contracts in connection therewith and/or perform any additional services shown hereon or otherwise
necessary for reforwarding. THIS FORM DOES NOT REPLACE A BILL OF LADING. THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE
AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW.
AUTHORIZED SIGNATURE
Title
Date
BOOTH NO:
TO:
BOOTH NO:
TO:
SCITECH 2016
c/o arata expositions, inc.
c/o YRC
9525 Padgett St.
San Diego, CA 92126
HOLD FOR STORAGE
DELIVER PRIOR TO DECEMBER 28, 2015
EXHIBIT MATERIAL, DO NOT DELAY
SCITECH 2016
c/o arata expositions, inc.
c/o YRC
9525 Padgett St.
San Diego, CA 92126
HOLD FOR STORAGE
DELIVER PRIOR TO DECEMBER 28, 2015
EXHIBIT MATERIAL, DO NOT DELAY
BOOTH NO:
FOR ADVANCE SHIPMENTS ONLY
FOR ADVANCE SHIPMENTS ONLY
NAME OF EXHIBITING COMPANY
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
NAME OF EXHIBITING COMPANY
DELIVER PRIOR TO DECEMBER 28, 2015
DELIVER PRIOR TO DECEMBER 28, 2015
TO:
HOLD FOR STORAGE
HOLD FOR STORAGE
NAME OF EXHIBITING COMPANY
SCITECH 2016
c/o arata expositions, inc.
c/o YRC
9525 Padgett St.
San Diego, CA 92126
BOOTH NO:
TO:
FOR ADVANCE SHIPMENTS ONLY
SCITECH 2016
c/o arata expositions, inc.
c/o YRC
9525 Padgett St.
San Diego, CA 92126
NAME OF EXHIBITING COMPANY
FOR ADVANCE SHIPMENTS ONLY
BOOTH NO:
TO:
BOOTH NO:
TO:
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
SHOW SITE DELIVERY
NAME OF EXHIBITING COMPANY
SCITECH 2016
c/o arata expositions, inc.
c/o Manchester Grand Hyatt San Diego
Grand Hall
1 Market Place
San Diego, CA 92101
BOOTH NO:
TO:
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
SCITECH 2016
c/o arata expositions, inc.
c/o Manchester Grand Hyatt San Diego
Grand Hall
1 Market Place
San Diego, CA 92101
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
SHOW SITE DELIVERY
NAME OF EXHIBITING COMPANY
SCITECH 2016
c/o arata expositions, inc.
c/o Manchester Grand Hyatt San Diego
Grand Hall
1 Market Place
San Diego, CA 92101
BOOTH NO:
TO:
FOR SHOW SITE SHIPMENTS ONLY
SCITECH 2016
c/o arata expositions, inc.
c/o Manchester Grand Hyatt San Diego
Grand Hall
1 Market Place
San Diego, CA 92101
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
Official Carrier For:
SCITECH 2016
Services Offered
Next Day
Second Day
Deferred (3-5 day)
International Services
Same Day / Expedite Services
Van Lines
Customs Brokerage
Warehousing
For rates and scheduling, please contact us at:
[email protected] or call 1-866-920-4228.
SCITECH 2016
T3 Logistics, LLC
OFFICIAL SHOW CARRIER
Schedule your Quote/Pick Up using any of these options:
FAX: 1-410-799-0118
E-MAIL: [email protected]
CALL: 1-866-920-4228
Quote / Shipping Request
Shipper Contact
Phone # / Fax #
E-mail
FROM
TO
Company:
Company:
Event Name:
Event Name:
Facility Name:
Facility Name:
Booth #:
Booth #:
Address:
Address:
City, St., Zip
City, St., Zip
Contact:
Contact:
Phone:
Pick Date:
/
/
Fax:
Phone:
Time:
Delivery Date:
Fax:
/
/
Time:
Special Instructions:
Description of Articles,
Special Marks and Exceptions
Pieces
Weight
(Subject to change)
Length x Width x Height
All Risk
Insurance
Crates
Cartons
Fiber Cases/Trunks
Skids (Please provide piece count per skid)
Carpet
Carpet Padding
TOTALS
Important Insurance Information
PLEASE READ NOW!
Minimum cargo liability agreed to be not more than $0.50/lb. or $50.00 whichever is greater, unless a higher amount
is declared and additional All Risk Insurance charges paid thereon. Contact T3 Logistics rep to discuss the benefits of
purchasing additional insurance.
Service Requested
Check One:
Next Day
Second Day
3-5 Day Deferred
Van Line Service
Other:
Request pre-printed address
Labels and shipping form
Schedule return shipment
Comments:
ELECTRICAL ORDER FORM
Advance Payment Deadline Date: 12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
E
M
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
QTY
120 VOLT POWER DELIVERY
The cost of 120-Volt outlets includes
delivery to one location in island booths
and to one location at the rear of inline
or peninsula booths. If you require the
outlets to be distributed to any other
location, material and labor charges
apply. There is a minimum charge of 1
hour for installation & 1/2 hour for
removal.
Complete and return the
Electrical Labor Order Form along with a
floor plan layout of your booth space
indicating outlet locations.
120 VOLT
Show
Hours Only
500 WATTS (5 AMPS)
QTY
24hrs/day
Double rate
ADVANCE REGULAR
PAYMENT PAYMENT
PRICE
PRICE
91.00
137.00
1000 WATTS (10 AMPS)
153.00
230.00
1500 WATTS (15 AMPS)
179.00
269.00
2000 WATTS (20 AMPS)
206.00
309.00
TOTAL
COST
MISC. REQUIREMENTS
ISLAND BOOTHS
Include a floor plan layout of your booth
space indicating all outlet locations with
measurements and orientation.
If a
main power drop/delivery location is not
indicated on the floor plan, Edlen will
deliver to the most convenient location.
208/480VOLT SERVICES
If you require 208 volt or higher services
please call for a quote.
Edlen
electricians must make all high voltage
connections and disconnects. This is
done on a time and material basis.
Please complete the Electrical Labor
Order Form to schedule your estimated
connection time and return it with this
order form.
24 HOUR SERVICES
Electricity will be turned on within 30
minutes of show opening and off within
30 minutes of show closing, show days
only. If you require power at any other
time order 24 hour power at double the
outlet rate.
LIGHTING
Overhead lights are installed on time
and material basis. In the event 1000 watt
overhead quartz lights cannot be mounted
to existing catwalks in the convention hall,
lift charges will apply. Call for quote. Pole
lights are installed at rear or side rail of
inline booths. Time and material applies
to all other locations.
Form 120-08-2015
(
LIGHTS (Cost of Arm & Pole lights include power and 1 hour labor to install and remove)
1000 WATT OVERHEAD LIGHT
244.00
366.00
8’ POLE LIGHT WITH 1 FIXTURE
119.00
179.00
8’ POLE LIGHT WITH 2 FIXTURES
148.00
222.00
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORD
24.00
POWER STRIP
24.00
ELECTRICAL LABOR
ST (Mon-Fri, 8am-4:30pm, excluding holidays)
103.00
OT (Mon-Fri, 4:30pm-8am, Sat, Sun & holidays)
206.00
LIFT (Only required if outlets are dropped from
overhead. Cost does not include operator.)
227.00
PLACE TOTAL HERE
PRINT NAME:
AUTHORIZED SIGNATURE:
EMAIL:
DATE:
PHONE:
TERMS & CONDITIONS: I agree in placing this order that I have accepted Edlen’s payment
policy and the terms and conditions of contract.
The “Method of Payment” form must be completed and returned with this order form.
TERMS & CONDITIONS
Advance Payment Deadline Date: 12/15/15
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the
deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will
COMPANY:
BTH
# order or photocopy
not be guaranteed advance rates. Orders received
after the deadline date will be charged at the regular rate. A
purchase
of a check are not considered valid forms of payment for securing advanced rate.
EVENT:
In the event order totals are calculated incorrectly,
Edlen reservesSciTech
the right to 2016
make the necessary corrections and charge the corrected amount.
Exhibitors will
be notified bySERVICES
email or fax of any such corrections.
ELECTRICAL
EXHIBITION
2.
3.
4.
FACILITY:
Manchester Grand Hyatt
1844 Outlet
Imperial
rates
Avenue,
listed include
San Diego,
bringing
CAthe
92102
services to one location in island booths and to one location at the rear of in-line and peninsula booths.
Ph:Outlet
(619) rates
696-6625
(619)
696-7762
listed Fax:
do not
include
the connection
of any equipment,
special wiring,
distribution of the outlets to other
location’s
within the booth
January
5-7,or2016
EVENT
# 016067
DATES:
[email protected]
Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
A
minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the
total time of installation.
8.
In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor charges will apply.
Please contact our local office to discuss any additional charges.
9.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
11.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
12.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
13.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle,
horsepower, etc., required for operation.
15.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is
not received.
17.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
18.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
X
308
Aisle # ____
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
302
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEBSITE @ WWW.EDLEN.COM
OR CALL THE NUMBER ON THE FRONT OF THIS FORM
ELECTRICAL LABOR FORM
(Complete
& return
with theDate:
electrical
order form if applicable)
Advance
Payment
Deadline
12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or
exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1.
Electrical distribution under carpet
6.
Overhead power distribution
2.
Data/network cable under carpet
7.
Overhead coaxial (network) cable distribution
3.
Connection of all 208V or higher services
8.
Assembly & Installation of lighting hung from truss or ceiling
4.
Wiring of overhead signs
9.
Hardwiring of any electrical apparatus
5.
Installation of lighting requiring tools for installation
ELECTRICAL DISTRIBUTION UNDER CARPET - PLEASE COMPLETE
Island booths MUST complete the information below. Inline and peninsula booths only need to complete this information if
they require power at any other location than the rear of their booth space. Complete the next page of this form for all
other electrical installation needs.
1. Island Booths should provide the following information on their floor plan or Electrical Layout Form:
A. Provide exact outlet locations with dimensions and must be to scale. The power required at each location should be noted.
B. Floor plan must reflect booth orientation. Please note surrounding booth or aisle numbers.
C.
Identify a main power location. Power is distributed from that point. Power may come from the ceiling.
2. Inline or Peninsula booths should provide the same information with the exception of main power location. Your main power location
will be located at the rear of your booth space.
3. Date you will begin building your booth _______________________________________ Estimated time _______________________
4. Are you renting your carpet through the decorator
Yes______ No ______ Bringing own _____________
5. Show Site Contact with authority to make additions or changes to your order:
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
Contact Cell # ____________________________________________________________
6. By providing this information, it allows Edlen the opportunity to expedite your move-in by having your power distribution complete
prior to your scheduled move-in time. Please note that Edlen will make every attempt to complete the work prior to your arrival.
Material and labor charges will apply. There is a minimum 1 hour installation cost and a 1/2 hour dismantle cost.
7. Credit card information must be on file before any labor begins in your booth space. Please provide this information on the method
of payment form.
SCHEDULE ALL OTHER ELECTICAL LABOR ON NEXT PAGE
ELECTRICAL LABOR FORM
(Complete
& return
with theDate:
electrical
order form if applicable)
Advance
Payment
Deadline
12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
SCHEDULE ALL OTHER ELECTRICAL LABOR BELOW EXCEPT DISTRIBUTION UNDER CARPET
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day
Monday
Date
1/5
# Men
4
Time
8:00 AM
Work required Assemble & hang truss/lights
Day
Tuesday
Date
1/6
# Men
1
Time
12:30 PM
Work required Wire electric sign
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
SHOW SITE SUPERVISOR
Contact Name:
Company:
Cell Number:
Email address:
ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a firstcome, first-served basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm the
booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available, a
minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for
installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
Straight time …………………………………………………………………………………… 103.00 per hour
Monday-Friday 8:00 AM - 4:30 PM, excluding holidays
Overtime ………………………………………………………………………………………… 206.00 per hour
Monday-Friday 4:30PM - 8:00 AM, all day Saturday, Sunday & Holidays
LIFT RATES
Lift …………………………………………………………………………………………………. 227.00 per hour
Lift charges will apply to for all overhead work such as: light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator.
PLEASE PROVIDE CREDIT CARD INFORMATION
ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed
METHOD OF PAYMENT FORM
Advance Payment Deadline Date: 12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
EXHIBITOR INFORMATION
COMPANY NAME:
PHONE:
ADDRESS:
FAX:
CITY:
ST:
ZIP:
COUNTRY:
CELL:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also accepts
American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK
BANK WIRE TRANSFER INFORMATION *
Please make check payable to: Edlen Electrical. All foreign
checks must be drawn on U.S. Banks only. For those booths
that require labor a credit card must be on file. Please
reference the Event # listed above on your remittance.
Bank transfer to Bank of America
Wire Transfer:
ABA#: 026009593
Acct: 33855214
International Wire Transfer:
Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD
ACH ELECTRONIC PAYMENT TRANSFER
For your convenience, we will use this authorization to charge
any remaining balances on your account prior to event closing.
A copy of final charges will be sent to the email address
provided in the payment information section.
Bank of America ABA# 125000024
Acct: 33855214
6900 Westcliff Drive, Las Vegas, NV 89145
Phone: 888.852.5000 Ext 6007
VISA
MASTER CARD
AMX
DISCOVER
Please note the financial institution MUST be based in the US. In order
to avoid a transfer fee, you must notify the financial institution that you
wish to make an ACH electronic payment transfer.
CHECK AND CREDIT CARD INFORMATION
CHECK #
CREDIT CARD NUMBER:
EXP DATE:
CARD HOLDER SIGN:
PRINT NAME:
EMAIL ADDRESS:
THIRD PARTY:
YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS:
CITY:
By signing and placing this order, I accept all payment
policies and the terms and conditions outlined on all
service order forms completed.
ST:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
PLEASE
SIGN
LIGHTING
AUTHORIZED SIGNATURE
PRINT NAME
DATE
TOTAL DUE
ZIP:
ELECTRICAL LAYOUT FORM
Advance Payment Deadline Date: 12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at
the rear of an in-line booth this form is not necessary.
Indicate booth type: Island
□
Peninsula
□
Inline
□
Provide aisle or adjacent booth #’s for orientation
Power is brought to one location in island booths and then distributed from that point. Indicate this location and
all other outlet locations using the legend below:
X = Main Distribution Point
= 5amp/500watt
= 10amp/1000watt
= 15amp/1500watt
= 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot
_____Square = _____Ft
Total Square Footage = __________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
PLUMBING ORDER FORM
Advance Payment Deadline Date: 12/15/15
COMPANY:
ELECTRICAL EXHIBITION SERVICES
1844 Imperial Avenue, San Diego, CA 92102
Ph: (619) 696-6625 Fax: (619) 696-7762
[email protected]
E
M
BTH #
EVENT:
SciTech 2016
FACILITY:
Manchester Grand Hyatt
DATES:
January 5-7, 2016
EVENT # 016067
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
UTILITY SERVICES
LABOR REQUIREMENTS
COMPRESSED AIR: 90-100 LBS. Psi
There is a minimum labor charge of 1
hour for delivery and 1/2 hour for
removal of each air, water and drain
outlet.
ADDITIONAL
CONNECTIONS
If you have more than one machine or
multiple connections on a machine
order an additional connection for
each machine or connection within 20
feet of the outlet ordered. Otherwise
you must order another outlet.
Advance
Air Outlet
523.00
Total
784.00
336.00
504.00
11.00/cfm
16.00/cfm
Additional Connections within 20’ of Outlet
CFM requirements (There is a 5 CFM min. charge per outlet)
Regular
Remember to order CFM with air services. Connection size see # 9 on back of form.
WATER LINES (Edlen is not responsible for sediment or the color or taste of the water.)
Water Outlet
523.00
784.00
Additional Connections within 20’ of Outlet
336.00
504.00
Drain Outlet
523.00
784.00
Additional Connections within 20’ of Outlet
336.00
504.00
# of connections required: _______ Size of connection: _______
OUTLET
DISTRIBUTION
Outlets are delivered to the rear of
inline and peninsula booths and to
one location in island booths.
Ramping or laying of lines on floor in
booth or spotting from the ceiling will
be done on a time and material basis.
Lift charges will apply for overhead
drops or distribution.
SERVICE CONNECTIONS
PSI required: ___________ GPM Required: ____________
DRAIN LINES
Number of connections required: _______ Size of connection required: ________
FILL & DRAIN LABOR (Edlen is not responsible for sediment or the color of water)
All service connections are to be
made by Edlen plumbers. Material
charges may apply.
AIR LINE
RESPONSIBILITIES
Edlen is not responsible for moisture,
oil or water in air lines, loss of flow or
drop or increase in pressure in line to
equipment. Exhibitor should supply
their own filters, driers or other
equipment
as
needed.
No
compressors are allowed other than
those supplied by Edlen unless they
are a fixed part of your machine. If 24
hour air is needed please call for a
quote.
WATER PRESSURE
Pressure may vary. No guarantee
can be made to minimum or
maximum pressures. If pressure is
critical the Exhibitor should arrange to
have a pressure regulator valve or
pump installed.
Edlen is not
responsible for sediment, color or
taste of water.
1 – 50 Gallons
168.00
252.00
51 – 200 Gallons
448.00
672.00
201 – 500 Gallons
560.00
840.00
56.00
84.00
Each additional 100 Gallons up to 1,000 Gallons
LABOR/LIFT (Labor is required for delivery and removal of air, water & drain outlets)
ST (Monday-Friday 8:00 PM – 4:30 PM (except holidays)
112.00
OT (Mon - Fri 4:30 PM – 8:00 AM (all day Sat, Sun, & Holidays)
224.00
LIFT (Only required if outlets are dropped from overhead)
227.00
When do you move in? When do you move out? Take this into consideration when pre-paying estimated labor
cost for the delivery and removal of air, water and drain outlets.
GAS & MISC. REQUIREMENTS (Call for a Quote)
$
$
TOTAL PAYMENT
WASTE WATER
If waste water from your drain
contains
hazardous
materials,
chemicals or metals, Edlen cannot
drain it.
TERMS & CONDITIONS
I agree in placing this order that I
have accepted Edlen’s payment
policy and the terms and conditions of
contract.
PRINT NAME:
AUTHORIZED SIGNATURE:
EMAIL:
DATE:
PHONE:
The “Method of Payment” form must be completed and returned with this order form
MANCHESTER
SAN DIEGO
Exhibit Price Guide
EQUIPMENT RENTAL REQUEST FORM
Video Equiment
ITEM
DAILY RATE
QUANTITY
DAYS
TOTAL
DAILY RATE QUANTITY
DAYS
TOTAL
90” HD Monitor (Includes Stand)
$1500.00
80” HD Monitor (Includes Stand)
900.00
60” HD Monitor (Includes Stand)
650.00
50” HD Monitor (Includes Stand)
500.00
32” HD Monitor (Desktop)
275.00
20” Flat Screen Monitor (Desktop)
100.00
7’ Executive LCD and Screen Package
750.00
DVD Player
195.00
PC Laptop
225.00
Mac Laptop
325.00
Custom Digital Signage and Video Units
Quote
Miscellaneous Support
ITEM
Laptop or Monitor Audio System
$25.00
Wireless Microphone / Please circle choice:
Handheld or Lavaliere/ Clip On
175.00
Speaker System (75w System)
150.00
Custom Sound Reinforcement Options
Available
Quote
Wireless Presenter (Slide Advancer)
90.00
Laser Pointer
40.00
Flip Charts
65.00
SUBTOTAL:_______________________________
Service Charge = 24% of Subtotal:_______________________________
City Tax = 8% of Service Charge:_______________________________
Add 15% of Subtotal for orders less than 72 hours before delivery:_______________________________
Add 25% of Subtotal for on-site orders:_______________________________
EXHIBIT ORDER TOTAL:_______________________________
UNIQUE. CREATIVE. INNOVATIVE.
www.encore-us.com
P: 619-358-6758
F: 619-358-6776
MANCHESTER
SAN DIEGO
Exhibit Price Guide
EXHIBITOR CONTRACT
Show Name: ________________________________________________________________Room or Booth# (Required): _____________________________________
Group/Organization: ___________________________________________________Event: ________________________________________________________________________
On-Site Contact ___________________________________________________________Requested by ___________________________________________________________
On-Site Cell # _______________________________________________________________Phone # ____________________________________________________________________
Fax # _____________________________________________________________________________Fax # _________________________________________________________________________
E-mail Address _____________________________________________________________E-mail Address __________________________________________________________
Address ___________________________________________________________City ______________________________________________State ___________Zip ________________
Delivery Date:
Delivery Time:
Pick Up Date:
Pick Up Time:
Exhibitor must be present to sign for order at time of delivery. Please contract the Audio Visual Service Department for delivery. You must notify
our representative that you are at your booth and have electrical power in place. We will contract the Electricians for your delivery. Encore Event
Technologies is unable to guarantee a delivery time. Exhibitor is responsible for equipment until it is picked up by an Encore Event Technologies
representative. Pick up will be at close of show unless otherwise specified. No removal of equipment will take place during show hours.
Please return completed form to: FAX (619)358-6776 or EMAIL: [email protected]
Payment Information
If you claim sales tax exemption in this state, please furnish a copy of your tax-exempt certificate with
your order.
Please indicate method of payment. This section must be completed before your order can be processed. A credit authorization is requested as a
deposit against additional services and/or labor. Payment of any balances may also be made by company check upon presentation of statement while
at the show, but a credit card authorization should be on file. Any balances outstanding as of move-out will be charged to your account. Please do not
ask us to bill you.
Master Account #:
Authorized Signer’s Name:
Credit Card #:
Customer Signature:
CCID:
Type:
Exp:
Print Name:
Date:
(as it appears on credit card)
Terms and Conditions
All orders subject to limits of liability and responsibility as set forth below.
By executing this order form, Lessee agrees as follows:
1. All checks must be received 72 hours prior to event.
2. Cancellation: In the event Lessee cancels this order, Lessee will be charged a cancellation fee equal to 10% of one day’s rental of the subject equipment. Cancellation made
within 48 hours of the delivery date will be charged a cancellation fee equal to one day’s rental plus handling charges.
3. Risk of Loss: Equipment rental is the responsibility of Lessee. Any equipment which is lost, damaged, or stolen while in Lessee’s care or possession will result in Lessee being
charged for replacement cost, labor, or parts for repair, as the case may be.
4. Rentals in the City of San Diego are subject to city tax of 8%.
5. Insurance for the subject equipment is Lessee’s responsibility.
6. On location set-up and take-down will be completed by Encore and is not included in the equipment rental price. Encore will advise if additional charges apply.
7. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect
this estimate. Lessee is responsible for all charges.
8. It is the responsibility of the exhibitor to advise an Encore Event Technologies representative of any problems with their order at show site. Absolutely no credits will be
issued after show closing.
Authorized Signature: ____________________________________________________________________________________________
Please Type or Print Name: ____________________________________________________________________________________
UNIQUE. CREATIVE. INNOVATIVE.
www.encore-us.com
P: 619-358-6758
F: 619-358-6776
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement