Dear Exhibitor: We are very pleased to have been

Dear Exhibitor: We are very pleased to have been
15928 tournament drive
gaithersburg, md 20877
telephone (301) 921-0800
fax (301) 990-1717
www.arataexpo.com
Dear Exhibitor:
We are very pleased to have been selected to serve as your Official General Contractor for the
National Association of Professional Organizers 2015 Annual Conference & Organizing Expo
scheduled for April 15 - 18, 2015 at the Westin Bonaventure in Los Angeles, California.
Please take time to carefully review the information and order forms that follow. We encourage
you to ORDER IN ADVANCE those items and services you require. This will greatly assist us in
assuring you a smooth, well-coordinated installation, show-run and dismantling.
ALL PAYMENTS FOR SERVICES AND/OR RENTAL ITEMS, INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS, INC., MUST BE GUARANTEED BY
CREDIT CARD. EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE
FROM THE SERVICE DESK. THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE
SHOW BY EITHER AMERICAN EXPRESS, VISA, MASTERCARD, CASH, COMPANY CHECK,
OR WIRE TRANSFER. PLEASE DO NOT FORGET TO INCLUDE THE 8.75% SALES TAX TO
THE TOTAL.
We are looking forward to assisting you with the NAPO2015 Annual Conference & Organizing Expo. If you find that you need additional information at any point, please do not hesitate to contact
us.
Sincerely,
Arata Expositions, Inc.
Enclosures
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHOW FACTS
NAPO2015
(page 1 of 3)
NAPO2015 Annual Conference & Organizing Expo
April 15 - 18, 2015
Westin Bonaventure
Pasadena Room
Los Angeles, California
SHOW MANAGEMENT:
Christy Myers
Meeting & Exhibit Manager
National Association of Professional Organizers
1120 Rt. 73
Suite 200
Mt. Laurel, NJ 08054
Phone: (856) 642-4210
Email: [email protected]
BOOTH EQUIPMENT:
Each 10’ x 10’ booth will receive an 8’ high back wall draped in blue/beige/blue, a 3’ high side rail draped in blue, one (1) 6’
blue draped table, two (2) side chairs and one (1) wastebasket.
Each Professional Organizer Partner Booth (POP Booth) will receive an 8’ high back wall draped in blue/beige/blue, a 3’ high
side rail draped in blue, one (1) 6’ blue draped table, one (1) side chair and one (1) wastebasket.
A one line identification sign will be provided indicating the name of the exhibiting company and booth number.
BOOTH CARPET:
The exhibit hall is carpeted. You may want to order carpet to enhance the appearance of your booth space; if so an order
form is included in this service manual.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHOW FACTS
NAPO2015
(page 2 of 3
NAPO2015 Annual Conference & Organizing Expo
April 15 - 18, 2015
Westin Bonaventure
Pasadena Room
Los Angeles, California
SHIPPING INFORMATION:
ADVANCE SHIPPING WAREHOUSE ADDRESS
DIRECT SHOWSITE SHIPMENTS
(Shipments should arrive on or between March 16, 2015 and
April 3, 2015 to avoid late fees)
(Shipments will be received Wednesday, April 15, 2015)
To:
For:
c/o:
c/o:
(Name of Exhibitor and booth number)
NAPO2015
Arata Expositions, Inc.
YRC
9933 E. Beverly Blvd.
Pico Rivera, CA 90660
To:
For:
c/o
c/o
(Name of Exhibitor and booth number)
NAPO2015
Arata Expositions, Inc.
Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
NOTICE FOR DIRECT SHIPMENTS:
If you intend to ship your materials directly to show site, please refer to the shipping date noted above. The Westin Bonaventure will receive any shipments that arrive early or to the attention of a guest and the Westin Bonaventure will charge a
handling fee. Any materials shipped to the Westin Bonaventure may be consigned to Arata Expositions, Inc. by the Westin
Bonaventure and you will be billed the appropriate material handling charges by Arata Expositions, Inc. in addition to any
charges or fees that the Westin Bonaventure may charge.
EXHIBIT APPOINTED CONTRACTOR:
If you plan to utilize a firm other that the Official Contractor, you must complete and return the NOTIFICATION OF INTENT
TO USE EXHIBITOR APPOINTED CONTRACTOR FORM to Arata Expositions, Inc. no later than Friday, March 13, 2015.
In addition, a Workman’s Compensation valid in the state of California must be submitted no later than Friday, March 13,
2015.
UNION RULES & REGULATIONS:
Please refer to the labor regulations page in the service kit.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHOW FACTS
NAPO2015
NAPO2015 Annual Conference & Organizing Expo
April 15 - 18, 2015
Westin Bonaventure
Pasadena Room
Los Angeles, California
SHOW SCHEDULE
SET UP TIMES
Wednesday,
April 15
11:30am - 5:00pm
SHOW HOURS
Wednesday,
Thursday,
April 15
April 16
5:00pm - 9:00pm
7:00am - 9:00am
10:45am - 7:00pm
MOVE OUT TIMES
Thursday,
April 16
7:00pm - 9:00pm
(page 3 of 3)
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
HELPFUL HINTS
NAPO2015
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. Please review the following hints that will help you
maximize your time and money spent on this exhibition:
PRIOR TO THE SHOW
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Read the ENTIRE Exhibitor Service Manual.
Complete all applicable order forms in their entirety. If you have multiple locations, please complete separate order
forms for each location (booth, meeting room, etc.)
A completed credit card authorization form is required with all orders even when paying by check, cash, or wire transfer.
Please ensure that the credit card information is complete and correct including the expiration date.
Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates. By submitting your
order forms (with full payment) by the deadline dates, you can save money by taking advantage of advance discount
pricing.
Confirm your orders with each vendor. Arata Expositions will send out a confirmation email for our services once your
order is processed.
Confirm delivery and pick up dates and times with Arata and communicate them to your carrier. Refer to the special
handling page to review the definition of special handling charges. You may want to share this information with your
carrier.
Bring the tracking numbers from all of your shipments as well as contact information for your carrier.
Put together a trade show survival kit to include in your freight or carry with you, including: a small tool kit, stapler,
staples, scissors, tape, pens & markers, and a first aid kit.
SHOWSITE
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A Customer Service Center will be set up in the exhibition hall for your convenience. If you have any questions or need
any assistance during the course of the event, you can contact all of the Official Vendors at the Customer Service
Center .
After emptying crates, place empty labels on all sides of your crates and cases. Remember to remove old empty labels.
Additionally, empty labels are sometimes color coded, so make sure you get the correct color and be sure your booth
number is on each label.
Work Zone: Customer acknowledges that the show site and surrounding areas are active work zones. Exhibitors, its
agents, employees, and representatives are present at their own risk.
If you have any questions or concerns about your final invoice, please be sure to contact the Arata Expositions, Inc.
representative at the Customer Service Center before the close of the show. Absolutely no credits will be issued after
the show closes.
OUTBOUND - MOVE OUT
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Keep in mind, the return of empty containers varies depending on the size of the show, so coordinate your outbound
flight to accommodate this. Arata Expositions does not provide security at the show site. It is the Customer’s responsibility to stay with their property. Arata Expositions is not responsible for loss or damage to property left in the Customer’s
booth at any time for any reason.
Make sure you have properly filled out an Arata Expositions, Inc. Bill of Lading (one for each destination you are shipping
to) and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the
exhibit hall.
Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall, no later than
the time indicated in the Shipping section of this service kit or your freight will be re-routed on the designated show
carrier.
HOW TO PLACE YOUR ORDER
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
Complete as many of the order forms for furniture, carpeting, shipping, etc., as your planning allows before each Deadline
Date. Orders without payment will not be processed. All companies must provide a credit card authorization form
with orders. Make checks payable to Arata Expositions, Inc. Orders with payment received after the Deadline Date will
be charged standard prices.
FORMS TO ARATA EXPOSITIONS, INC.
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Complete the necessary Arata Expositions, Inc. forms and calculate the cost of each order.
Review our PAYMENT POLICY AGREEMENT carefully. ORDERS WILL NOT BE PROCESSED WITHOUT
PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE. A credit card authorization is required even
when paying via cash, company check and/or wire transfer.
Complete the CALCULATION WORKSHEET.
For your files, make a photocopy of all the Arata Expositions, Inc. forms used from this Manual.
Place your order on-line, mail, fax or email this set of documents to:
Arata Expositions, Inc.
15928 Tournament Drive
Gaithersburg, MD 20877
Phone (301) 921-0800
Fax (301) 990-1717
Email [email protected]
FORMS TO THE OTHER OFFICIAL SUPPLIERS
Electrical, telephone, internet, AV, etc., please follow the payment and mailing instructions indicated on each of these forms
located in the Exhibitor Service Manual.
ORDERS AFTER THE DEADLINE
If there is still time for forms to reach us by mail, air courier, fax or email, you are welcome to make additions after the
deadline date. Note that these will be charged at the standard rate.
SHOW SITE ORDERS
Simply order from Arata Expositions, Inc. staff at the Customer Service Center on the exhibition floor. We will be fully
staffed during all set up hours to accommodate any additional requests you may have.
Payment by cash, check or credit
card will be required at the Customer Service Center for all show site orders.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
PAYMENT POLICY AGREEMENT
NAPO2015
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. As a valued customer, we ask for your understanding
and cooperation with regard to our payment policy.
Arata Expositions, Inc. requires settlement of ALL invoices prior to the close of the show by payment in full (100%,
including applicable tax is due at show site) via cash, company check, credit card (Visa, MasterCard, or American Express)
and/or wire transfers. Please contact our office for wire transfer information. A $25.00 bank transfer fee for wire transfers
must be added to the amount transferred. The exhibiting company will be responsible for any and all bank fees. All
companies must provide a credit card authorization form with orders even when paying via cash, company check and/or
wire transfer.
It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions
are met:



The Exhibit Shipping Information & Material Handling Rate Schedule is sent in; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as AEI) warehouse or show
site for which AEI is the Official General Contractor for the event: or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
International firms paying by company check must pay in U.S. funds drawn on a U.S. bank. All companies must provide a
credit card authorization form with orders. Purchase orders are not considered payment.
Your show site representative, agent, or display house must be made aware of this policy and must be able to settle the
account in full as we will not bill a third party. Arata Expositions, Inc. reserves the right to withhold any services to an
exhibitor for non-payment of outstanding invoices by the second day of the show.
There will be a fee of $50.00 for any returned check.
If the exhibitor is tax exempt, exhibitor must supply a certificate for the state in which the services are to be used.
It is the responsibility of the exhibitor to advise the Arata Expositions, Inc. Service Desk immediately of any discrepancies or
problems with their invoices PRIOR TO THE CLOSE OF THE SHOW. Any credit card refunds must be resolved within
30 days. If an exhibitor needs to change any charges from one credit card to another, a 3% service fee will be charged for
the credit and a 3% service fee for the new charge.
Any unpaid balance after the close of the show, shall be due and payable upon receipt of invoice. Unpaid balances after 30
days of invoice date will be subject to a FINANCE CHARGE, at the lesser of the maximum rate allowed by law or 2% per
month, which is an annual percentage rate of 24%.
ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS
WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT
CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
CHARGE AUTHORIZATION
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All companies must provide a credit card authorization with order. Any remaining balance after completion of all show services
(including any T3 Logistics, LLC invoicing) will be charged to your authorized credit card.
ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
PLEASE PRINT OR TYPE
Booth Number(s)
Company Name
Street Address
City
State
Zip
Ordered by
Date
Telephone
Fax
E-Mail
CREDIT CARD AUTHORIZATION
American Express
MasterCard
Visa
Expiration Date
Account #
Cardholder's Name (Print)_______________________________________________________________
Cardholder’s Signature _________________________________________________________________
Cardholder’s Billing Address:
Street Address _______________________________________________________________________
City ______________________________________ State _____________________ Zip ___________
Telephone _________________________________ E-Mail ___________________________________
(This form must be signed and accompanied by your order)
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
THIRD PARTY PAYMENT
NAPO2015
Booth Number(s)
Name of Organization
Authorized by
Title
Date
(Please Print)
E-Mail
Signature
Please complete and return this form to charge the final balance for show services to a third party account. A third party credit card authorization must be
received at least 30 days prior to show opening. BOTH FIRMS MUST COMPLETE THIS FORM. Any remaining balance after completion of all show services
will be charged to the authorized credit card. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
We understand, and agree, that we, the exhibiting firm, are ultimately responsible for payment of charges, and in the event the named third party does not
discharge payment prior to show closing, such charges will revert to our firm.
We have read, understand, and agree to all the above terms and have advised our show site representative accordingly.
Exhibitor Signature: ______________________________________ Print Name: ____________________________________ Date: ___________________
THIRD PARTY
EXHIBITING COMPANY
________________________________________________
Third Party Company Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
________________________________________________
Exhibiting Company
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
CREDIT CARD CHARGE AUTHORIZATION
CREDIT CARD CHARGE AUTHORIZATION
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
Account Number
Account Number
Please indicate which of the below items are to be charged to the
third party:
Please indicate which of the below items are to be charged to the
exhibiting company:
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
________________________________________________
Cardholders Signature
________________________________________________
Cardholders Signature
THIS FORM MUST BE COMPLETED BY BOTH FIRMS. PLEASE RETURN THIS COMPLETED FORM
TO ARATA EXPOSITIONS, INC, BY THE DEADLINE DATE OF MARCH 27, 2015.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
COST CALCULATION
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/
or credit card. All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued
after show closing.
COST CALCULATION WORKSHEET
1. Furniture ...……………………………..…….
___________________
2. Display Tables…………………………….
___________________
3. Plush Carpet/Standard Carpet …………….
___________________
4. Custom Furniture ……………………………
___________________
5. Rental Booths…………………………...…..
___________________
6. Cleaning ………………………………..……
___________________
7. Signs …………………………………………
___________________
8. Floral …………………………………………
___________________
9. Labor Installation ..…………………….........
___________________
10. Labor Dismantling.…………………….........
___________________
11. Material Handling Estimate.………….........
___________________
12. TOTAL LINES 1- 11………………..………. $ ___________________
13. Add 8.75% Tax...……………………….…… $ ___________________
14. BALANCE DUE*……………………………. $ ___________________
*Your order will not be processed without a credit card on file.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SAFETY
NAPO2015
SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL
Arata Expositions, Inc. is committed to safety and values it throughout our organization and demonstrates it in the work we
perform. We request that you make safety a part of your activities during the show. If you see something unsafe or that
presents a hazard, please bring it to the attention of an Arata Expositions employee. By reporting unsafe or hazardous
conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment.
SAFETY GUIDELINES:
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Only authorized personnel and employees allowed, all others prohibited.
This is an active work zone. Please treat the show areas during move-in and move-out as an active construction zone.
Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris, and limits
potential for slip and falls. Heels, flip flops and open toed shoes are inappropriate and violate safety standards.
All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas.
Never run in the exhibit hall. Please walk. Watch your step in aisles.
Smoking is prohibited in the exhibit hall and dock areas.
Stay clear of dock doors.
Stay clear of heavy machinery.
Never stand on furniture. The furniture is not designed to support your standing weight.
Clean up or report spills.
Keep aisles free and clear of any and all debris.
Practice good housekeeping.
Check electrical cords for damage. Do not overload outlets or plugs.
Protect valuables at show site. Please keep all expensive or valuable items secured. Unattended items in booths are
easy theft targets.
Keep fire exits clear and report any fires immediately.
If you notice anything unsafe please contact an Arata employee immediately.
During move in and move out individuals under the age of 18 are prohibited from being on or around the show
floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA
regulations prohibit minors from being present in a hazardous work environment.
THINK SAFETY ! ! !
STANDARD CARPET
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
STANDARD LINEAR BOOTH CARPET
Check
Size
Description
Discount
Price
Standard
Price
10' x 10' Carpet
$200.00
$260.00
$
10' x 20' Carpet
$420.00
$546.00
$
10' x 30' Carpet
$630.00
$819.00
$
10' x 40' Carpet
$840.00
$1092.00
$
STANDARD SPECIAL CUT BOOTH CARPET
Extended
Price
Special sizes are available in any dimensions. Price
includes all necessary taping and visqueen for protection of
carpet during set-up.
BOOTH SIZE
Total sq. ft
Standard carpet is supplied only for in-line/linear booths. For
island configurations (booths 20’ x 20’ or larger), please
order Special Cut Carpet or Plush Carpet.
STANDARD CARPET COLORS
Black
________
_______ x ______ = _______ sq. ft.
Discount Price
Standard Price
x $3.60 per sq. ft
$4.68 per sq. ft
(CHECK COLOR BELOW)
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.20 per sq. ft
$1.56 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$2.40 per sq. ft
$3.12 per sq. ft
=
$ __________
Discount Price
Standard Price
VISQUEEN
________ x ________ = ________ sq. ft. x
$ 1.00 per sq. ft
$1.35 per sq. ft
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Extended Price
=
$ __________
Standard Booth Carpet Total
8.75% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Extended Price
= $________
PLUSH CARPET
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
PLUSH CARPET
This plush, heavy cut nylon pile carpet has built-in Scotchguard. Rental includes installation, all necessary taping, plastic
covering for protection, and removal at the close of the show.
BOOTH SIZE
________ x ________ = ________ sq. ft.
Total sq. ft
________
Discount Price
x $5.30 per sq. ft
Standard Price
$6.89 per sq. ft
Extended Price
=
$________
PLUSH CARPET COLORS
Black
Navy
Red
New Blue
(CHECK COLOR BELOW)
Beige
Emerald
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Silver Cloud
Burgundy
Ice **
**Purchase only @ $8.50 per sq. ft discount or $11.05 standard
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.20 per sq. ft
$1.56 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$2.40 per sq. ft
$3.12 per sq. ft
=
$ __________
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Plush Booth Carpet Total
8.75% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
FURNITURE
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CHAIRS
Qty.
Description
Discount Price
Standard Price
Extended Price
Arm Chair
$125.00
$162.50
$
Side Chair
$95.00
$123.50
$
$135.00
$175.50
$
$27.00
$35.10
$
Literature Rack
$224.00
$291.20
$
Bag Holder
$120.00
$156.00
$
Counter Stool
ACCESSORIES
Wastebasket
Easel (Tripod)
$66.00
$85.80
$
$166.00
$215.80
$
$65.00
$84.50
$
Posterboard, 4’ x 8’, Vertical
$389.00
$505.70
$
Posterboard, 4’ x 8’, Horizontal
$389.00
$505.70
$
Tensa Barriers
$165.00
$214.50
$
Chrome Sign Holder (22” x 28”)
Fishbowl
Credenza (18”d x 36”w x 42”h) white
grey
black
$400.00
$600.00
$
Pedestal (18”d x 18”w x 42”h)
grey
black
$385.00
$577.50
$
white
SPECIAL DRAPERY/SKIRTING
8' High (per lin. foot) ($55 min)
$26.00
$33.80
$
3' High (per lin. foot) ($55 min)
$18.00
$23.40
$
Special Skirting (per lin. foot)
$10.00
$13.00
$
8’ High End Cap / Close Off
$55.00
$71.50
$
(CHECK COLOR BELOW)
Blue
Teal
Burgundy
Black
Red
Silver
Purple
White
Furniture Total
8.75% Tax
If item colors are not selected in advance, AEI will do so at no risk.
Total
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Standard price applies to
orders received after the deadline. Items cancelled after move-in begins will be charged at
100% of the published price. Absolutely no credits will be issued after show closing.
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
DISPLAY TABLES
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
DRAPED DISPLAY TABLES 30” HIGH
Discount Price
Standard
Price
2' x 4' x 30”
$150.00
$195.00
$
2' x 6' x 30”
$170.00
$221.00
$
2' x 8' x 30”
$190.00
$247.00
$
$50.00
$65.00
$
Qty.
Description
4th Side Drapes for 30" Tables
Extended Price
DRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
$175.00
$227.50
$
2' x 6' x 42”
$205.00
$266.50
$
2' x 8' x 42”
$235.00
$305.50
$
$70.00
$91.00
$
4th Side Drapes for 42" Tables
(CHECK COLOR BELOW)
Black
Blue
Burgundy
Silver
White
Red
Teal
Gold
If item colors are not selected in advance, AEI will do so at no risk.
UNDRAPED DISPLAY TABLES 30” HIGH
2' x 4' x 30”
2' x 6' x 30”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 30”
$85.00
$110.50
$
$95.00
$123.50
$
$105.00
$136.50
$
UNDRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
2' x 6' x 42”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 42”
$95.00
$123.50
$
$105.00
$136.50
$
$115.00
$149.50
$
DRAPED TABLE RISERS 12” HIGH
4 ft. Riser (white vinyl)
$80.00
$104.00
$
6 ft. Riser (white vinyl)
$100.00
$130.00
$
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to
orders that are accompanied by payment and are received by discount deadline.
Standard price applies to orders received after the deadline. Items cancelled
after move-in begins will be charged at 100% of the published price. Absolutely no
credits will be issued after show closing.
Display Tables Total
8.75% Tax
Total
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be
responsible for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
(page 1 of 4)
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
SOFAS/SECTIONALS AND LOVESEATS
CODE
QTY
ITEM (DESCRIPTION)
PRICE
CLUB/OCCASIONAL/MEETING CHAIRS (CONTINUED)
SFA003
Roma Sofa/White Vinyl
725.00
SFA001
Mirabel Sofa/Brown Leather
725.00
SFA002
Allegro Sofa/Blue Fabric
598.00
SO1
South Beach Sofa/Platinum Suede
570.00
SOC
Lisbon Sofa/Black Leather
661.00
SON
Marrakesh Sofa/Light Beige
538.00
SOM
Key West Sofa/Black
502.00
MPS
Memphis Sofa/Black/Mini Size
472.00
SED
Newport 3 Piece Sectional/Charcoal Leather
1284.00
SO2
South Beach 3 Piece Sectional/Plat. Suede
LSD
OCU
Globus Chair/White Vinyl
351.00
OCMESP
Expresso Meeting Chair
170.00
OCMTAU
Taupe Meeting Chair
245.00
VIB01
Vibe Cube Ottoman/Green Vinyl
120.00
VIB02
Vibe Cube Ottoman/Blue Vinyl
120.00
VIB03
Vibe Cube Ottoman/Pink Vinyl
120.00
VIB04
Vibe Cube Ottoman/Red Vinyl
120.00
VIB05
Vibe Cube Ottoman/Yellow Vinyl
120.00
1242.00
VIB06
Vibe Cube Ottoman/Gold/Bronze Vinyl
120.00
Newport Loveseat/Charcoal Leather
574.00
VIB07
Vibe Cube Ottoman/Champagne Vinyl
120.00
LS M
Key West Loveseat/Black
446.00
VIB08
Vibe Cube Ottoman/Orange Vinyl
120.00
LSC
Lisbon Loveseat/Black Leather
596.00
PUZZ2SW
Puzzle Bench Ottoman/White
284.00
CLUB/OCCASIONAL/MEETING CHAIRS
CHR003
Roma Chair/White Vinyl
473.00
CHR001
Mirabel Chair/Brown Leather
473.00
CHR002
Allegro Chair/Blue Fabric
397.00
CHC
Lisbon Chair/Black Leather
437.00
CHN
Marrakesh Chair/Light Beige
382.00
OCB
Key West Tub Chair/Black
366.00
MPC
Memphis Chair/Black/Mini Size
336.00
CHD
Newport Armless Chair/Charcoal Leather
316.00
COD
Newport Corner/Charcoal Leather
394.00
Casper Chair/Clear Acrylic
164.00
CCE
Ice Chair/Transparent
188.00
OCA
T-Vac/Translucent/Chrome
254.00
OCH
Madrid Chair/Black Leather
688.00
BCW
Madrid Chair/White Leather
688.00
CH001
OTTOMANS
OTS
South Beach Wedge Ottoman/Plat. Suede
221.00
OTQ
Square Ottoman/White Leather
304.00
OTN
Bench Ottoman/White Leather
340.00
OTP
Square Ottoman/Black Leather
304.00
OTM
Bench Ottoman/Black Leather
340.00
OTK
Half Round Ottoman/Black Leather
355.00
OTL
Half Round Ottoman/White Leather
355.00
CCZ
Circle Ottoman/Black/White Leather
552.00
CCB
Circle Ottoman/Black Leather
552.00
CCW
Circle Ottoman/White Leather
552.00
OTH
Cube Ottoman/Black Leather
104.00
OSC
Cube Ottoman/White Leather
104.00
SAL
Sally Stool/White
Company Name
82.00
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
NAPO2015
(page 2 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
QTY ITEM (DESCRIPTION)
PRICE
OCCASIONAL COCKTAIL AND END TABLES (CONTINUED)
GROUP SEATING
SCE
Fusion Chair/Red/White
125.00
E1W
Sydney End Table/White
233.00
SC10
Razor Chair/White
75.00
E1Y
Sydney End Table/Black
233.00
SC9
Panton Side Chair/White
171.00
SC1
New York Chair/Onyx/Maple Back
162.00
CONFERENCE TABLES
CG1
Manhatten Conference Table/Black
262.00
SC8
Flex Chair with Wheels
146.00
CF2
Geo Rectangle Conference Table/Black
355.00
SCC
Fusion Chair/Clear/White
125.00
CE2
Geo Rectangle Conference Table/Chrome
368.00
SCF
Fusion Chair/Black/White
125.00
OCT6W
Nova Oval Table/6’ White
485.00
SCD
Fusion Chair/Green/White
125.00
CE1
Geo Square Rounded Conference Table
254.00
SC4
Jetson Chair/Black
162.00
CF1
Geo Square Rounded Conference Table/Black
242.00
SC2
Brewer Chair/Grey & Chrome
153.00
CB2
Conference Table/6’ Graphite Nebula
397.00
SC3
Brewer Chair/Onyx/Black
153.00
CB3
Conference Table/8’ Graphite Nebula
481.00
SC5
Tilt Executive Chair/Arms/Onyx/Black
288.00
CD2
Conference Table/6’ Grey Nebula
397.00
CO4
Iso Mesh Chair/Black
270.00
CD3
Conference Table/8’ Grey Nebula
481.00
XC3
Luxor Guest Chair/Black Leather
319.00
CC6
Conference Table/6’ Rectangle/Mahogany
368.00
XC6
Altura Guest Chair//Black Crepe
284.00
CC7
Conference Table/8’ Rectangle/Mahogany
454.00
CS5
Vista Chair/Black/Chrome Legs
67.00
CC8
Conference Table/10’ Rectangle/Mahogany.
721.00
6’ Granite Conference Table
286.00
CS8
Berlin Chair/Black/White
99.00
CT06GR
CS9
Berlin Chair/Red/White
99.00
C508GR
8’ Granite Conference Table
348.00
CT10GR
OCCASIONAL COCKTAIL AND END TABLES
10’ Granite Conference Table
523.00
Conference Table/42” Round Mahogany
325.00
COLI
Oliver Cocktail Table
220.00
CC5
C1E
Silverado Cocktail Table
241.00
CB1
Conference Table/42” Round/Graphite
325.00
C1D
Soho Cocktail Table/Chocolate Top
343.00
CT42GR
Conference Table/42” Round/Granite
337.00
CD1
Conference Table/42” Round/Grey Nebula
325.00
C1K
Inspiration Cocktail Table
276.00
C1F
Geo Rectangle Cocktail Table/Black
220.00
C1C
Geo Rectangle Cocktail Table/Chrome
227.00
XC2
Luxor Executive Chair/Black Leather
346.00
Luxor Executive/High Back/Black Leather
368.00
EXECUTIVE CHAIRS
C1W
Sydney Cocktail Table/White
259.00
XC1
C1Y
Sydney Cocktail Table/Black
259.00
XC5
Altura Executive Chair/Mid Back/Black Crepe
312.00
CDYTB
Candy Table/White/Black Top
183.00
XC4
Altura/Executive Chair/High Back/Black
340.00
OTO
Perth Chair/High Back/Black
401.00
EOLI
Oliver End Table
201.00
E1E
Silverado End Table
227.00
E1D
Soho End Table/Chocolate Top
310.00
E1K
Inspiration End Table
263.00
E1F
Geo End Table/Black
206.00
E1C
Geo End Table/Chrome
213.00
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
NAPO2015
(page 3 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
COMMUNAL BAR, CAFÉ AND COCKTAIL TABLES
CODE
QTY
ITEM (DESCRIPTION)
PRICE
BAR TABLES (CONTINUED)
G30BMS
Bar Table/Maple Top
580.00
V TP
Maple Bar Table/36” Top/Standard Base
221.00
G30BMW
Bar Table/Maple Top/w Grommet Holes
580.00
V TN
Graphite Nebula Bar Table/36” Top
221.00
G30BWS
Bar Table.White Top
580.00
V TM
Grey Nebula Bar Table/36’ Top
221.00
G30BWW
Bar Table/White Top/w Grommet Holes
580.00
WTK
Maple Bar Table/Tulip Base
270.00
G30DMS
Café Table/Maple Top
466.00
W TJ
Graphite Nebula Bar Table/Tulip Base
270.00
G30DMW
Café Table/Maple Top/w Grommet Holes
466.00
G30DWS
Café Table/White Top
466.00
Mahogany Bar Table/Tulip Base
297.00
G30DWW
Café Table/White Top/w Grommet Holes
466.00
WTF
Metallic Silver Bar Table/Tulip Base
297.00
G30CMS
Cocktail Table/Maple Top
309.00
WTB
Brushed Red Bar Table/Tulip Base
270.00
G30CMW
Cocktail Table/Maple Top/w Grommet Holes
309.00
WTC
Brushed Blue Bar Table/Tulip Base
270.00
WTP
Maple Bar Table/36” Top/Tulip Base
297.00
WTN
Graphite Nebula Bar Table/36” Top/Tulip Base
297.00
WTM
Grey Nebula Bar Table/36” Top/Tulip Base
297.00
ZTK
Café Table/Maple
185.00
Café Table//Graphite Nebula
185.00
Café Table/Mahogany/30” Round
255.00
G30CWS
Cocktail Table/White Top
309.00
G30CWW
Cocktail Table/White Top/w Grommet Holes
309.00
BARSTOOLS
30MHTB
CAFÉ TABLES
BS001
Shark Swivel Barstool/White Plastic
284.00
BS002
Zoey Swivel Barstool/White Vinyl
258.00
BS003
Zoey Swivel Barstool/Black Vinyl
258.00
ZTJ
BSN
Jetson Barstool/Black
245.00
30MHSC
BS1
Ohio Barstool/Red/Chrome
162.00
ZTF
Café Table/Metallic Silver
209.00
BS2
Ohio Barstool/Black
162.00
ZTB
Café Table/Brushed Red
205.00
BS3
Ohio Barstool/Grey/Chrome
162.00
ZTC
Café Table/Brushed Blue
185.00
BST
Banana Barstool/White
218.00
ZTP
Café Table/36” Top/Maple
205.00
BSS
Banana Barstool/Black
218.00
ZTN
Café Table/36” Top/Graphite Nebula
205.00
BCE
Ice Barstool/Transparent/Chrome
201.00
ZTM
Café Table/36” Top/Grey Nebula
205.00
BSD
Oslo Barstool/Blue
227.00
XTK
Café Table/Maple/Tulip Base
254.00
BSC
Oslo Barstool/White
227.00
XTJ
Café Table/Graphite Nebula/Tulip Base
254.00
BSL
Gin Barstool/Maple
172.00
Café Table/Mahogany/Tulip Base
276.00
XTF
Café Table/Metallic Silver/Tulip Base
280.00
V TK
Maple Bar Table/Standard Base
213.00
V TJ
Graphite Nebula Bar Table
213.00
XTB
Café Table/Brushed Red/Tulip Base
254.00
Mahogany Bar Table/Black Base
266.00
XTC
Café Table/Brushed Blue/Tulip Base
254.00
V TF
Metallic Silver Bar Table/Standard Base
242.00
XTP
Café Table/36” Top/Maple/Tulip Base
276.00
V TB
Brushed Red Bar Table/Standard Base
213.00
XTN
Café Table/36” Top/Graphite Nebula/Tulip
Base
276.00
V TC
Brushed Blue Bar Table/Standard Base
213.00
XTM
Café Table/36” Top/Grey Nebula/Tulip Base
276.00
BAR TABLES
30MHSB
30MHTC
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
CUSTOM FURNITURE
NAPO2015
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
TRAINING ROOM
CODE
QTY ITEM (DESCRIPTION)
PRICE
DESKS/CREDENZAS AND FILES (CONTINUED)
PO1
Podium/Lecturn/Cherry
270.00
CP5
Computer Table/Graphite Nebula
L26
Lateral File/Mahogany
376.00
356.00
L27
Lateral File/Graphite
356.00
PO3
Kiosk/Black/Maple
425.00
FRIDGES
WD2
Writing Desk/Graphite
312.00
R1R
Refrigerator/White/20” x 30” x 65”/14.0 cubic
744.00
R1Q
Refrigerator/White/20” x 22” x 33”/4.0 cubic
248.00
BOOKCASES AND PRODUCT DISPLAYS
MOBILE TABLET STANDS AND ACCESSORIES
PMB36
Plastic Pedestal/Black
353.00
PMB42
Plastic Pedestal/Black
416.00
TBSTDW
Mobile Tablet Stand/White/14”x13”x44.5”
183.00
BC6
Bookcase/Mahogany
304.00
TBSTND
Mobile Tablet Stand/Black/14”x13”x44.5”
183.00
BC7
Bookcase/Graphite
297.00
TBBCHR
Brochure Holder/8.625”x1.1”x11.325”
57.00
PDL
Locking Door Pedestal/Black
405.00
TBSHLF
Charging Shelf/14.85”x7.17”x1”
57.00
ET2
Etagere/Black
304.00
TBPNTR
Wireless Printer Holder/3.3”x1.9”x5.28”
57.00
ET1
Etagere/Pewter
304.00
LAMPS AND LIGHTED PRODUCTS
UTILITY CHAIRS
SY1
Altura Task Chair/Black Crepe
177.00
DF1
Altura Drafting Stool/Black Crepe
263.00
LA15
Mason Floor Lamp/Brushed Silver
195.00
LA14
Mason Table Lamp/Brushed Silver
132.00
TRW
Trovato LED Floor Lamp/White
132.00
TRH
Trovato Table Lamp/White
195.00
CUBL20
Edge Lighted Cube Ottoman/White Plastic
176.00
CUBTBL
Edge LED Cube Table/White Plastic
176.00
DESKS/CREDENZAS AND FILES
JD6
Executive Desk/Mahogany
496.00
JD7
Executive Desk/Graphite
475.00
CR6
Credenza/Mahogany
496.00
CR7
Credenza/Graphite
467.00
VF4
Vertical File/4 Drawer
233.00
VF2
Vertical File/2 Drawer
171.00
BARS
BR1
Martini Bar
1233.00
BRC
Circle Martini Bar
3550.00
Add 30% to orders not received by the discount deadline date.
Orders must be received two (2) weeks prior to show opening to be guaranteed. Floor orders limited to availability.
A delivery fee of $50.00 will be added to each order.
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Standard price applies to
orders received after the deadline. Items cancelled after move-in begins will be charged at
100% of the published price. Absolutely no credits will be issued after show closing.
Custom Furniture Total
Add 30% after 3/27/15
8.75% Tax
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use. All materials are on a rental basis and remain
the property of Arata Expositions, Inc. The exhibiting company is responsible for these
items and for their condition at close of show.
Delivery Fee
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
50.00
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
NAPO2015
(page 1 of 4)
3,215.00
4,106.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.75% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
NAPO2015
(page 2 of 4)
7,635.00
8,775.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.75% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
RENTAL BOOTHS
NAPO2015
(page 3 of 4)
11,255.00
13,190.00
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 8.75% tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
RENTAL BOOTHS
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM RENTAL BOOTH PACKAGES
Please Select Rental Booth Package:
Package A
Package B
Package C
Package D
Package E
Package F
Select Standard Carpet Color:
Black
Grey
Burgundy
Blue
Purple
Red
Teal
Header Copy = BLACK BOLD LETTERS
Hunter Green
Select Panel Color:
Black
White
Please contact us for additional information and pricing on:
Color Changes
Logos
Velcro Panels
Custom Designs
Custom Graphics
Other: _____________________________________________________________________________
RENTAL BOOTH PACKAGE ACCESSORIES
Add the following accessories to my Custom Rental Package:
Credenza
18”d x 36”w x 42”h
$400.00 each
Pedestal
18”d x18”w x 42”h
$385.00 each
Shelves
12” x 36”
$62.00 each
Clip-On Lights
Qty ____ $________
Qty ____ $________
Qty ____ $________
Qty ____ $________
(total)
(total)
(total)
Discount Deadline: March 27, 2015 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Add 50% to orders
received after the deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing.
$42.00 each
(total)
Rental Package Total
Accessories Total
50% after 3/27/15
Electrical requirements: Package rental price does not include electrical hook-up or labor
to install clip-on-lights. Please order your electrical outlet for the rental exhibit and any
other electrical requirements (including labor) directly from the electrical contractor. The
electrical order form is included in this service manual.
8.75% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
BOOTH CLEANING
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. NOTE: All rental carpets are delivered clean to your booth space. However, during
set up, the carpet can become soiled. We suggest you order cleaning services at least once before the show opens.
ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS, INC.
NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES.
BOOTH CLEANING
Vacuuming of booth and emptying of wastebaskets.
Pre Show Cleaning
Discount Price Standard Price
________ x ________ = ________ sq. ft. x $.54 per sq. ft
Extended Price
$.65 per sq. ft = $ __________
Daily Booth Cleaning ________ x ________ = ________ sq. ft. x $1.26 per sq. ft
$1.51 per sq. ft = $ __________
The square footage is based on the overall size of the space occupied.
PORTER SERVICE
Emptying of wastebaskets once every two hours, show hours only.
Number of
Show Days
Cost per Day
Daily Porter Service (2 show days)
$86.00
x
________
Discount Deadline: March 27, 2015 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. Standard price applies to orders received after
the deadline. Absolutely no credits will be issued after show closing.
Extended Price
=
Cleaning Total
8.75% Tax
All rates are subject to change if necessitated by increased labor and
material costs.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
________
Zip Code
Contact Name
Fax
Country
SPECIAL SIGNS
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM SIGNS/SERVICES
This order for custom signs should accompany a printed version of each sign requested including exact copy, dimensions,
position (horizontal or vertical) and easel back if desired.
DIGITAL SHOWCARD SIGNS
FILE PREPARATION
(10 words or less)
Qty.
Size
Discount
Price
Extended Price
7” x 11”
$62.00
$124.00
7” x 44”
$74.00
$148.00
11” x 14”
$85.00
$170.00
14” x 22”
$96.00
$192.00
22” x 28”
$125.00
$250.00
28” x 44”
$150.00
$300.00
40” x 60”
Quoted
Quoted
Easel back
$10.00
$20.00
FILE TYPES
Digital files (logos, photos, finished layouts, etc.) should be saved or exported from your design application to PDF, EPS, or TIFF with a minimum resolution of 300dpi at 50% of the final desired production size. The higher the
resolution provided, the better the results. JPEG’s are less desirable, but
can be accepted if the resolution is 300 dpi or higher. Placed images are to
be embedded rather than linked. If files are linked, be sure to send along
the linked files.
Do not submit InDesign files (.indd), Word (.doc), PowerPoint (ppt.), and GIF
files, or any file formatted for or taken from a website. Web graphics are not
suited for large format printing. This is a very common error and should be
avoided.
FONTS
All fonts should be converted to outlines or paths. Send font files if there is
an anticipation of any changes so additions can be made to the provided art.
There will be an additional charge to prices listed for sign design labor or
necessary labor to prepare logos for reproduction.
PROOFING
A clean hardcopy proof and a PDF proof should be sent along with the print
files for reference. Files provided without proofs will be printed exactly as
provided. Any re-prints necessary due to proofs not being provided are
done at additional cost to the client.
FTP INSTRUCTIONS
Using Internet Explorer or FTP Client:



Discount Deadline: March 27, 2015 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. An additional 100% of the published prices will be
applied to all orders received after the deadline. Cancelled orders will
be charged at 100% of the published price. Absolutely no credits will be
issued after show closing.
Type ftp://ftp.aratafiles.com
User: [email protected]
Password: [email protected]
Please do not try to drag and drop a folder. Due to permissions you are
only allowed to upload files. You may drag and drop multiple files at once
but NO FOLDERS.
Special Signs Total
Add 100% after 3/27/15
Make sure your exhibiting company and show name are used to label the
file.
8.75% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
STANDARD SIGN REQUEST FORM
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
STANDARD BOOTH EQUIPMENT
Standard Booth Equipment with 8' high
draped background and 3' high side rail, as
shown in illustration, will be provided without
charge. Equipment consists of aluminum
frames supported by case metal bases plus
drapery.
STANDARD BOOTH EQUIPMENT/SIGN
DOES NOT APPLY TO ISLANDS
A standard Company I.D. sign measuring 7" x 44" will be supplied if desired. Please print copy as
you wish it to read in space provided below.
44”
7”
COMPANY NAME
We
BOOTH No.
will/
will not require Company I.D. sign.
NOTE: This form must be completed and returned before March 27, 2015.
Any forms received after this date will result in a $5.00 charge for each I.D. sign ordered.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
FLORAL
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM FLORAL SERVICES
Qty.
Description
Discount Price
Standard Price
Extended Price
Fresh Floral Arrangement (12” - 14” high)
$76.00
$98.80
$
Fresh Floral Arrangement (15” - 18” high)
$88.00
$114.40
$
Exotic Floral Arrangement (14” high)
$93.00
$120.90
$
Exotic Floral Arrangement (24” high)
$109.00
$141.70
$
RENTAL GREENS & FLOWERING PLANTS
Potted Mums - White
$34.00
$44.20
$
Potted Mums - Lavender
$34.00
$44.20
$
Potted Mums - Yellow
$34.00
$44.20
$
Azaleas - White
$39.60
$51.48
$
Azaleas - Pink
Azaleas - Red
$39.60
$39.60
$51.48
$51.48
$
Green Table Plant
$35.50
$46.15
$
Large Fern
$43.00
$55.90
$
3’ Green Plant
$45.00
$58.50
$
4’ Green Plant
$58.50
$76.05
$
5’ Green Plant
$69.50
$84.50
$
6’ Green Plant
$81.50
$105.95
$
8’ Green Plant
$99.00
$128.70
$
No credit will be issued on plants ordered and placed, even though not
used. The above prices are on a rental basis and remain the property of
Arata Expositions. Listed charges include delivery to booth, rental for
duration of show and removal. Damaged or stolen plants will be the
exhibitor's responsibility and will be charged at retail value.
$
Floral Total
8.75% Tax
Total
Discount Deadline: March 27, 2015 (Received By). Discount price applies
only to orders that are accompanied by payment and are received by
discount deadline. Standard price applies to orders received after the
deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing .
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MECHANICAL LIFTS
NAPO2015
OPERATION OF ALL MECHANICAL LIFTS
ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST
BE UNDER THE CARE, CUSTODY, AND CONTROL OF ARATA EXPOSITIONS, INC. THIS
INCLUDES FORKLIFTS, PALLET JACKS, GENIE LIFTS, ETC., AS WELL AS ANY OTHER
MECHANICAL EQUIPMENT.

The operation or use of all motorized or mechanical lifting equipment for installation of booth
structures or signs is not permitted by exhibitors or their designated contractors.

The operation or use of all motorized or mechanical material handling equipment is not
permitted by exhibitors or their designated contractors. This includes genie lifts, mechanical
scooters and carts.

Arata Expositions equipment is for use by Arata employees only. Please do not take it for your
use.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES AND MANPOWER MUST BE SUPPLIED
BY ARATA EXPOSITIONS, INC.
Customer acknowledges that the show site and surrounding areas are active work zones.
Customer, its agents, employees and representatives are present at their own risk.
Thank you for your cooperation.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
LABOR REGULATIONS
NAPO2015
LABOR/UNION REGULATIONS
We have provided the following information to acquaint you with specific guidelines for labor. Trade shows, conventions and
special events in this vicinity are governed by local union contracts. Please review this information in order to better understand the applicable union jurisdictions. If you have any questions once you have read this, please address them directly to
Arata Expositions, Inc.
GENERAL INFORMATION
All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit. Union labor is also
available at the Exhibitor Service Center during installation, show hours and dismantle.
INSTALLATION AND DISMANTLE LABOR
Exhibitors have specified rights. For example, they are permitted to arrange their own manufactured products for display and
related sales literature within their booth for as long as necessary.
One full-time employee of the exhibiting company may set their exhibit provided that this person can finish in 1/2 hour. They
may not use power tools. After the 1/2 hour is up, exhibitors must use union labor provided by Arata Expositions, Inc. Your labor requirements can be ordered on the enclosed Display Labor Order Form.
FREIGHT HANDLING
Arata Expositions, Inc. will be responsible for the loading and unloading of all trucks, trailers, common and contract carriers as well
as the handling of empty crates and the operation of handling equipment. Exhibitors may hand carry their own material from POV’s
(privately owned vehicles). They are not permitted to use any material handling equipment. This includes dollies, carts or other
mechanical equipment. Only full-time employees of the exhibiting company will be allowed to hand carry items.
Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site. Even local exhibitors
should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing
weight. Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance
is required in the installation or dismantle of your booth, please order labor on the Display Labor Order Form and the necessary
ladders and tools will be provided.
GRATUITIES
Arata Expositions requests that exhibitors do not tip our employees. Union employees have a fifteen minute paid break midmorning and mid-afternoon. Do not give union employees coffee breaks other than at these times. Any attempts to solicit a
gratuity by an employee for any service should be reported immediately to an Arata supervisor. Employees of Arata are paid at
an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all Arata
employees.
DISPLAY LABOR
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
ADVANCE RATE APPLIES TO ORDERS RECEIVED BY MARCH 27, 2015
RATES: (ONE HOUR MINIMUM PER MAN)
ADVANCE RATE
STANDARD RATE
STRAIGHT TIME: 8:00AM TO 4:30PM WEEKDAYS
$125.00 PER MAN PER HOUR
$162.50 PER MAN PER HOUR
OVERTIME: 4:30PM TO 8:00AM WEEKDAYS AND ALL DAY SATURDAY
$225.00 PER MAN PER HOUR
$292.50 PER MAN PER HOUR
DOUBLE TIME: SUNDAYS AND HOLIDAYS
$288.00 PER MAN PER HOUR
$374.40 PER MAN PER HOUR
INSTALLATION OF DISPLAY:
DATE
TIME
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to install our display without our supervision. AEI charge for this service is 30% of
your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before installing our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
DISMANTLING OF DISPLAY:
DATE
TIME
Telephone Number:
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to dismantle our display without our supervision. AEI charge for this service is
30% of your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before dismantling our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
Telephone Number:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
AEI SUPERVISED LABOR
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
This form must be completed by all exhibitors wishing to use AEI
supervised labor for the installation and dismantle of their exhibits.
INBOUND SHIPPING INFORMATION
Display will be shipped to: Warehouse ___ Showsite ___
Date Shipped ____________ Date to arrive ____________
Carrier _______________________ Shipped from: City/State _________________________________________________
Total number of: Crates _____ Cartons _____ Cases _____ Other (please specify) ______________________________
SET UP INFORMATION
Display Carpet: Shipped with exhibit: _____ Rented from AEI _____ Color ____________ Size _____________________
Electrical Placement: Electrical under carpet: ______
Drawing attached (required): ______
Drawing with exhibit _______
Special Electrical Instructions: ___________________________________________________________________________
Set up instructions: Attached: ______ Shipped with display: ______ Special tools/hardware: ________________________
Special set up or dismantle instructions: ___________________________________________________________________
Graphics: Shipped with display: ____ Shipped separately: ____ Carrier _________________ Date to arrive: __________
Special instructions for graphics: _________________________________________________________________________
OUTBOUND SHIPPING INFORMATION:
After dismantling, return/ship display to:
Carrier:
T3 Logistics
Van Line
Air Freight:
Common Carrier
Next Day
2nd Day
Deferred
If your designated carrier fails to pick up or refuses to accept your shipment
your freight will be shipped by one of the official show carriers. It is the
responsibility of the exhibitor to call your carrier of choice to schedule a pick
up time and date.
Emergency contact at show site:
Hotel:
Contact phone #:
Hotel phone #:
Arrival date:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
EXHIBITOR APPOINTED CONTRACTOR
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
DEADLINE:
Friday, March 13, 2015
RETURN TO:
Arata Expositions, Inc.
15928 Tournament Drive
Gaithersburg, MD 20877
Fax: (301) 990-1717
If the exhibitor plans to utilize a firm other than the Official Service Contractor, the EXHIBITOR ONLY
must complete and send this form to Arata Expositions, Inc. to be received no later than Friday, March
13, 2015. If notification is not received by the deadline date, Arata Expositions labor must be used for all
work and the Exhibitor Appointed Contractor will be permitted to supervise only.
In addition, a Certificate of Insurance, valid in the state of California, must be provided with at least the
following limits: Comprehensive General Liability not less than $1,000,000 with respect to injuries to any
one person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one
occurrence; and $500,000 with respect to damage to property; Workers’ Compensation Insurance,
including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or
aggregate coverage, and naming Arata Expositions Inc., NAPO and the facility as additional insured.
The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
Official Service Contractor. The Exhibitor Appointed Contractor must coordinate all his activities with
Arata Expositions, Inc. and abide by all rules and regulations of the show.
The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to
his operation, including overtime pay for stewards. The exhibitor will be assessed a flat fee of $0.30 per
square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial
condition.
ARATA EXPOSITIONS, INC. WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF
THE EXHIBITING COMPANY. NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED. PLEASE MAIL
OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS, INC. DO NOT
SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT.
Company Name
Exhibitor Contact (Please Print)
Booth Number
Exhibitor Authorized Signature
Email Address
Phone Number
Type of work being performed
“Non-Official Contractor/Display House
Email Address
Contact Name
Phone Number
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING
NAPO2015
LIMITS OF LIABILITY
(page 1 of 2)
1. ACCEPTANCE OF TERMS:
It is understood that acceptance of the following terms and conditions will be
construed when any of the following conditions are met:
 The Exhibit Shipping Information & Drayage Rate Schedule is signed; or
 Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as “AEI”)
warehouse or show site for which AEI is the Official General Contractor for the event; or
 When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
2. AEI’S RESPONSIBLITIES: The responsibility of AEI with respect to the goods stored hereunder shall be limited to
the exercise of ordinary care and diligence by its officers and employees in receiving, handling, keeping and delivering
the same. For purposes of this contract, AEI means their employees, officers, directors, agents, assigns, affiliated
companies, and related entities including, but not limited to, any subcontractors AEI may appoint. AEI shall not be
liable for loss or damage by natural elements, fire, heat, frost, damp, dust, moths, rust, leakage, deterioration, acts of
God, vandalism, theft, civil disturbance, power failure, acts of terrorism or war, labor disputes, lockouts or work
stoppages of any kind nor for other causes beyond AEI’s reasonable control.
3. AEI LIABILITY:
It is understood that AEI and its subcontractors are not insurers. The exhibitor is responsible for
obtaining the proper insurance to cover their property. AEI does not provide for full liability should loss or damage
occur. AEI’s liability shall be limited to the physical loss or damage to the specific article, which is lost or damaged. In
any case, the liability of AEI is limited to $.30 per pound per article, with a maximum of $50.00 per item, and a
maximum of $1,000 per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of
this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property
through performance or nonperformance of obligations imposed by the offering of services to Exhibitors, or from
negligence, active or otherwise, by AEI, its subcontractors or employees. This applies while these goods are in AEI’s
warehouse, in vehicles for delivery or at show site. AEI shall not be liable to any extent whatsoever for any actual,
potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage
to an exhibitor’s material which make it impossible or impractical to exhibit same .
4. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE COVERING YOUR MATERIALS
AGAINST DAMAGE, LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE
PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW. THIS CAN
GENERALLY BE DONE BY ADDING “EXPOSITION FLOATERS” TO EXISTING INSURANCE
POLICIES. IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER. THAT INSURANCE, IF ANY, SHALL
BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE
BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI
LIABILITY AS SET FORTH ABOVE.
5. PACKAGING: AEI shall not be responsible for damage to uncrated material, material improperly packed, concealed
damage, pad wrapped or shrink-wrapped materials, glass breakage, or carpet in bags or poly. Additionally, AEI shall
not be responsible for crates and packaging that are unsuitable for handling, in poor condition, or have prior damage.
Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means .
6. INSURANCE CLAIMS: The exhibitor must report the damage or loss at the AEI service desk at show site and
complete our paperwork documenting the incident. Failure to complete the proper paperwork at show site will result in
the claim being waived. The exhibitor must submit any written claim for loss or damage within (30) days of the close of
the show on which the loss or damage occurred or the claim shall be considered waived. No suit or action shall be
brought against AEI more than one year after the cause of action accrues.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING
NAPO2015
LIMITS OF LIABILITY
(page 2 of 2)
7. INBOUND SHIPMENTS:
After the exhibit materials are placed in the booth, AEI will not be responsible for
condition, count or content. Please remember that there may be a lapse of time between the delivery of shipments to
the booth and the arrival of the exhibitor or exhibitor’s representative. AEI will not be responsible or liable for any loss,
damage, theft, or disappearance of exhibitor’s materials after same have been delivered to the exhibitor’s booth at
show site. We suggest exhibitors arrange for security services for their booth.
8. EQUIPMENT REQUIRING SPECIAL EQUIPMENT: Fourteen days advance notice must be provided to AEI by
the exhibitor in order to obtain special devices to properly load, place or reload equipment requiring such care. AEI will
not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice
has not been received by AEI.
9. EMPTY CONTAINER LABELS:
The exhibitor is responsible for affixing EMPTY labels (available at the AEI
service desk) to containers to be stored during the show. It is understood that these labels are used for empty storage
only and AEI assumes no responsibility or liability for loss or damage to contents while containers are in storage or for
mislabeled containers.
10. CLASSIFYING SHIPMENTS: AEI cannot be responsible for classifying shipments. After shipments are tendered
to a carrier for shipment, AEI cannot be responsible for delivery time or damage or loss to property.
11. OUTBOUND SHIPMENTS: All shipments received at the close of the show are subject to a final count. We will
count and ship pieces as we find the shipment when we remove them from the booth to load out. All Material Handling
Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth. Corrections will be
made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of
such items in the booth at the time of pick up. AEI is not responsible for shipments left in booths by exhibitors. We
suggest exhibitors arrange for security services for their booth. PLEASE NOTE: Where an exhibitor indicates choice
of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. In order to
expedite removal of freight from the show site, AEI shall have the authority to change designated carriers, if such
carriers do not pick up on time or refuse to accept shipments. Exhibits not removed from the show on removal day
and on which we have no shipping information will be returned to our warehouse at an additional charge to await
disposition. AEI assumes no liability as a result of such rerouting or handling.
12. PAYMENT OF SERVICES: The exhibitor agrees, in the event of a dispute with AEI or its subcontractors relative to
any loss or damage to any of the exhibitor’s freight or equipment, that the exhibitor will not withhold payment in any
amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the exhibitor agrees to pay AEI prior to the close of the
show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors
shall be pursued independently by the exhibitor as a complete, separate transaction to be resolved on its own merits.
13. JURISDICTION: This agreement shall be deemed to have been made in the State of Maryland, and that any and all
performance thereunder, or breach thereof, shall be interpreted, governed and construed pursuant to the laws of the
State of Maryland, and the parties to this agreement consent that the Circuit Court for Montgomery County, Maryland
shall be the sole forum where any cause of action arising under, or in any way related to, this agreement may be
instituted.
14. MISCELLANEOUS:
Exhibitor, as a material part of the consideration to AEI for material handling services,
waives and releases all claims against AEI, its employees, agents, officers and directors, with respect to all
matters for which AEI has disclaimed liability, pursuant to the provisions of this contract. The exhibitor
acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and
further agrees that it is the complete and exclusive agreement between the parties.
The invalidity or
enforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other
provisions herein.
TIPS FOR MATERIAL HANDLING
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
NAPO2015
HELPFUL HINTS
1.
Ship prepaid – collect shipments will not be accepted at either the warehouse or show site.
2.
If you ship by way of your own truck or car, it is important to have a delivery ticket prepared indicating the piece count and
weight. You are invoiced for material handling based on weight. If no information is available, the weight is estimated by the
unloading crew.
3.
Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments. To reduce
material handling costs (Drayage), ship all of your exhibit materials in ONE shipment. Remember, there is a 200
pound minimum charge per shipment. See the example below.
4.
Please be sure to obtain and complete an AEI Bill of Lading. Bills of Lading will be made available at the AEI service center
on the final show day. Please be sure to return your completed Bill of Lading and any additional outbound information
before you leave the show floor.
5.
Should you choose to use a carrier other than the official show carrier, please be certain to contact them with any
necessary pick-up information. AEI is not responsible for contacting outside carriers for pick-ups.
6.
BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the
show. It is suggested that exhibitors arrange all risk coverage. This can be done by adding exposition floaters to
existing policies. Contact your insurance representative.
BE SURE YOUR LIABILITY AND PROPERTY
INSURANCE IS IN EFFECT DURING TRANSIT, STORAGE AND WHILE AT CONVENTION SITE.
THE EXPENSIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
4/3/15
80 Lbs.
200 Lbs. Min.
$107.00
$214.00
4/3/15
50 Lbs.
200 Lbs. Min.
$107.00
$214.00
4/3/15
70 Lbs.
200 Lbs. Min.
$107.00
$214.00
Material Handling
Charges
$642.00
200 Lbs. Total
THE COST-EFFECTIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
4/3/15
200 Lbs.
200 Lbs. Min.
$107.00
$214.00
Material Handling
Charges
$214.00
200 Lbs. Total
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SHIPPING INFORMATION
NAPO2015
SHIPPING INFORMATION:
ADVANCE WAREHOUSE
Shipments should be PREPAID, addressed as follows:
TO:
FOR:
C/O:
C/O:
SHOWSITE
Shipments should be PREPAID addressed as follows:
(Name of exhibitor and booth number)
NAPO2015
arata expositions, inc.
YRC
9933 E. Beverly Blvd.
Pico Rivera, CA 90660
TO:
FOR:
C/O:
C/O:
(Name of exhibitor and booth number)
NAPO2015
arata expositions, inc.
Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
To avoid confusion, remove all expired shipping labels before shipment.
Material Handling fees include receiving your material at our warehouse and/or show site, delivery to the booth, storage of
empty containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be
accompanied by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to
the next cwt and computed on a round-trip, per shipment basis.
Arata Expositions, Inc. will receive and hold all crated exhibits in storage up to thirty (30) days prior to the show set-up. ANY
UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE. All shipments consigned to
Arata Expositions, Inc. warehouse MUST BE DELIVERED no later than 4:00pm on Friday, April 3, 2015. Any material received
at the warehouse after this date and time will be subject to a late surcharge.
All warehouse freight will be delivered to your booth prior to exhibitor set up time.
All shipments MUST BE PREPAID. No collect shipments will be accepted either at Arata Expositions, Inc. warehouse or the
facility. Under no circumstances should any shipment be consigned to the facility prior to move-in dates. The facility
will refuse and return all such shipments direct to consignee without notification.
Exhibitors may hand carry items only, by one person in one trip, and will not permit exhibitors to use dollies, hand trucks or
pushcarts.
ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTRACTOR, AND THIS IS
NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT. This control will be strictly
enforced. Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on
this form.
Be prepared for the outbound shipment. Know your destination and if you have a choice of carrier, be sure to contact them in
advance. If you prefer to use the official show carriers, service representatives will be available at the Arata Service Center to
assist you.
If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move-out time, your
freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending
advice from the exhibitor and they will be charged accordingly for this service. No liability will be assumed by Arata
Expositions, Inc. as a result of such rerouting and handling.
Arata Expositions, Inc. cannot be responsible for classifying shipments. After shipments are tendered to a common carrier for
shipment, Arata Expositions, Inc. cannot be responsible for delivery time or damage or loss to property.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING RATE SCHEDULE
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
RATES ARE BASED per CWT (with a 200 pound minimum)
WAREHOUSE SHIPMENTS: This rate includes receiving at Arata Expositions, Inc. WAREHOUSE, 30 days of storage prior to show,
delivery to the booth, storage of empty containers, return of outbound shipments to loading dock and reloading onto your carrier. Uncrated or
pad wrapped shipments will not be received at the warehouse. All shipments must be accompanied by certified weight tickets. Rates are
based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a round-trip, per shipment basis.
Crated Shipment
107.00 per CWT
Special Handing Shipment
133.75 per CWT
SITE SHIPMENTS: This rate includes receiving at the EXHIBIT HALL on scheduled move in dates, delivery to the booth, storage of empty
containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be accompanied by certified
weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a roundtrip, per shipment basis.
Crated Shipment
112.00 per CWT
Special Handling Shipment
140.00 per CWT
Uncrated/pad wrapped Shipment
168.00 per CWT
OVERTIME: is before 8:00am and after 4:30pm Monday-Friday and all day Saturday, Sunday and holidays. You will be charged a
overtime surcharge (in addition to the rates above) for each occurrence of the following:
Your shipment is received at our warehouse or show site on overtime.
Your shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control.
Your shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control.
OVERTIME SURCHARGE:
Crated Shipment
28.00 per CWT
Special Handling Shipment
35.00 per CWT
Uncrated/pad wrapped Shipment
42.00 per CWT
LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER APRIL 3, 2015:
Crated Shipment
28.00 per CWT
Special Handling Shipment
35.00 per CWT
SMALL PACKAGE SHIPMENTS (FEDEX & UPS only): Direct shipments to the facility will be received at a rate of $45.00 per package.
Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at
the same time, from the same carrier.
WEIGHT TICKET FEE: A $25.00 fee will be added to your invoice for each shipment received without certified weight tickets.
SPECIAL SERVICES: A cost quotation will be provided for local pickup and delivery service and for shipments requiring
specialized equipment and handling due to excessive weight, size or value.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
MATERIAL HANDLING CALCULATION
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $107.00
=
$535.00
Warehouse Crated
x $107.00
=
Warehouse Special Handling
x $133.75
=
RATE CLASSIFICATION
Example: Warehouse Crated
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
CWT
450 lbs (500) Divided by 100 =
5
x
NOTE: Overtime and late arrival charges may be applicable. Overtime charges include warehouse shipments that are
moved to show site during overtime hours. Please refer to the Arata Expositions Material Handling Rate Schedule
form for surcharges.
SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
WEIGHT
(ROUNDED UP TO NEXT 100LBS)
(200LBS MINIMUM)
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
x $112.00
=
$560.00
Showsite Crated
x $112.00
=
Showsite Special Handling
x $140.00
=
Showsite Uncrated/Pad-Wrapped
x $168.00
=
RATE CLASSIFICATION
Example: Showsite Crated
CWT
450 lbs (500) Divided by 100 =
5
x
NOTE: Overtime charges may be applicable. Please refer to the Arata Expositions, Inc. Material Handling Rate
Schedule form for surcharges.
DESCRIPTIONS OF RATE CLASSIFICATIONS
CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional
handling required.
SPECIAL HANDLING: Material delivered by a carrier in such a manner that requires additional handling. Please refer to the
Special Handling Definitions outlined in the manual.
UNCRATED/PAD-WRAPPED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper
lifting bars or hooks.
Total Warehouse Shipments $
Total Show Site Shipments $
Material Handling Total $
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
SPECIAL HANDLING
NAPO2015
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to require additional
labor/handling, such as ground unloading/loading, constricted space unloading/loading, designated piece unloading/loading,
carpet/padding only shipments or stacked shipments. Also included are multiple shipments, alternate delivery locations, mixed
loads, and shipments without individual bills of lading. Shipments loaded in this manner require additional time, labor, or
equipment to unload, sort and deliver. All Federal Express, Airborne Express, DHL and UPS shipments require special
handling.
SPECIAL HANDLING DEFINITIONS
Ground Unloading/Loading:
Vehicles that are not dock height, preventing the use of loading docks, such as personal owned vehicles, U-hauls, vans, flat
bed trailers, double drop trailers, company vehicles with trailers that are not dock level, etc.
Stacked Shipments:
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth. Stacked or
“cubed out” shipments, loose items placed on top of crates and/or pallets constitute special handling.
Constricted Space Unloading/Loading:
Trailer loaded “high and tight” shipments that are not easily accessible. Freight that is loaded to full capacity of trailer – top to
bottom, side to side. One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the
targeted freight.
Designated Piece Unloading/Loading:
Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece, having to
remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit.
Mixed Loads:
Shipments of mixed crated and uncrated goods, where the percentage of uncrated is minimal and does not warrant the full
uncrated rate for the shipment, but does require special handling.
Crated vs. Uncrated:
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipment
is material that is shipped loose or pad-wrapped, and/or unskidded without proper lifting bars and hooks.
Multiple Shipments:
Shipments on a carrier that are intermingled, or delivered in such a manner that additional labor is needed to sort through and
separate the various shipments on a truck for delivery to a booth.
Alternate Delivery Location:
Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same
building, or to other rooms in the same facility.
Carpet Only Shipments:
Shipments that consist of carpet and/or carpet padding only require special handling because of additional labor and or equipment to unload.
Improper Paperwork / No Documentation:
Shipments that arrive from a small package carrier (including among others, Federal Express, Airborne Express, DHL, and
UPS) without an individual Bill of Lading, requiring additional time, labor and equipment to process. Shipments received without
paperwork will be delivered without guarantee of piece count or condition. Shipments that arrive without machine printed documentation showing the weight of the shipment.
Improper Weight:
Shipments that come in and are re-weighed showing the documentation was incorrect with a lower weight than the actual
weight. These shipments get charged special handling plus a weight ticket charge.
arata expositions, inc.
15928 tournament drive
gaithersburg, md 20877
phone: (301) 921-0800
fax: (301) 990-1717
www.arataexpo.com
FREIGHT ROUTING
NAPO2015
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Please return this form by:
April 3, 2015
warehouse
INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW
Origin of Shipment
Booth Number
Shipping Date
Carrier
Approximate Number of Containers
Approximate Arrival Date
Weight of Largest Container
Total Weight of Shipment

site)
To enable our tracing delayed shipments, please mail duplicate bill of lading to:
Arata Expositions, Inc., 15928 Tournament Drive, Gaithersburg, MD 20877, phone (301) 921-0800
COLLECT SHIPMENTS WILL NOT BE RECEIVED.

INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW
Ship to
Company Name
Street Address
City
Carrier
Approximate Number of Containers
State
Zip
PREPAID
Collect
Approximate Weight of Shipment
Description
(FOR SPLIT SHIPMENTS, USE SPACE BELOW)
Ship to
Company Name
Street Address
City
Carrier
Total Number of Containers
State
Zip
PREPAID
Collect
Total Weight of Shipment
Description
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Country
Contact Name
Fax
With respect to the property referred to above, you are hereby authorized to pick up, deliver, store and ship and/or act as shipper’s agent in the handling of said
property by any other authorized carrier and to make all contracts in connection therewith and/or perform any additional services shown hereon or otherwise
necessary for reforwarding. THIS FORM DOES NOT REPLACE A BILL OF LADING. THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE
AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW.
AUTHORIZED SIGNATURE
Title
Date
BOOTH NO:
TO:
BOOTH NO:
TO:
NAPO2015
c/o arata expositions, inc.
c/o YRC
4700 S. Eastern Ave.
Los Angeles, CA 90040
HOLD FOR STORAGE
DELIVER PRIOR TO APRIL 3, 2015
EXHIBIT MATERIAL, DO NOT DELAY
NAPO2015
c/o arata expositions, inc.
c/o YRC
4700 S. Eastern Ave.
Los Angeles, CA 90040
HOLD FOR STORAGE
DELIVER PRIOR TO APRIL 3, 2015
EXHIBIT MATERIAL, DO NOT DELAY
BOOTH NO:
FOR ADVANCE SHIPMENTS ONLY
FOR ADVANCE SHIPMENTS ONLY
NAME OF EXHIBITING COMPANY
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
NAME OF EXHIBITING COMPANY
DELIVER PRIOR TO APRIL 3, 2015
DELIVER PRIOR TO APRIL 3, 2015
TO:
HOLD FOR STORAGE
HOLD FOR STORAGE
NAME OF EXHIBITING COMPANY
NAPO2015
c/o arata expositions, inc.
c/o YRC
4700 S. Eastern Ave.
Los Angeles, CA 90040
BOOTH NO:
TO:
FOR ADVANCE SHIPMENTS ONLY
NAPO2015
c/o arata expositions, inc.
c/o YRC
4700 S. Eastern Ave.
Los Angeles, CA 90040
NAME OF EXHIBITING COMPANY
FOR ADVANCE SHIPMENTS ONLY
BOOTH NO:
TO:
BOOTH NO:
TO:
SHOW SITE DELIVERY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
EXHIBIT MATERIAL, DO NOT DELAY
NAME OF EXHIBITING COMPANY
NAPO2015
c/o arata expositions, inc.
c/o Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
BOOTH NO:
TO:
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
NAPO2015
c/o arata expositions, inc.
c/o Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
EXHIBIT MATERIAL, DO NOT DELAY
SHOW SITE DELIVERY
SHOW SITE DELIVERY
NAME OF EXHIBITING COMPANY
NAPO2015
c/o arata expositions, inc.
c/o Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
BOOTH NO:
TO:
FOR SHOW SITE SHIPMENTS ONLY
NAPO2015
c/o arata expositions, inc.
c/o Westin Bonaventure
Pasadena Room
404 South Figueroa Street
Los Angeles, CA 90071
NAME OF EXHIBITING COMPANY
FOR SHOW SITE SHIPMENTS ONLY
Official Carrier For:
NAPO2015
Services Offered
Next Day
Second Day
Deferred (3-5 day)
International Services
Same Day / Expedite Services
Van Lines
Customs Brokerage
Warehousing
For rates and scheduling, please contact us at:
[email protected] or call 1-866-920-4228.
NAPO2015
T3 Logistics, LLC
OFFICIAL SHOW CARRIER
Quote / Shipping Request
Schedule your Quote/Pick Up using any of these options:
Phone # / Fax #
FAX: 1-410-799-0118
E-MAIL: [email protected]
CALL: 1-866-920-4228
Shipper Contact
E-mail
FROM
TO
Company:
Company:
Event Name:
Event Name:
Facility Name:
Facility Name:
Booth #:
Booth #:
Address:
Address:
City, St., Zip
City, St., Zip
Contact:
Contact:
Phone:
Pick Date:
/
/
Fax:
Phone:
Time:
Delivery Date:
Fax:
/
/
Time:
Special Instructions:
Description of Articles,
Special Marks and Exceptions
Pieces
Weight
(Subject to change)
Length x Width x Height
All Risk
Insurance
Crates
Cartons
Fiber Cases/Trunks
Skids (Please provide piece count per skid)
Carpet
Carpet Padding
TOTALS
Important Insurance Information
PLEASE READ NOW!
Minimum cargo liability agreed to be not more than $0.50/lb. or $50.00 whichever is greater, unless a higher amount
is declared and additional All Risk Insurance charges paid thereon. Contact T3 Logistics rep to discuss the benefits of
purchasing additional insurance.
Service Requested
Check One:
Next Day
Second Day
3-5 Day Deferred
Van Line Service
Other:
Request pre-printed address
Labels and shipping form
Schedule return shipment
Comments:
Exhibitor Rental Order Form
Orders must be received two weeks prior to move in date.
FAX FORM TO: (213) 612-4869 - Attn: Catering Department
EXHIBITOR INFORMATION
PAYMENT INFORMATION
ALL ORDERS MUST BE PREPAID
NAME OF CONVENTION:
HOTEL MEETING ROOM/LOCATION:
CARD HOLDER NAME:
BOOTH NUMBER:
INSTALLATION DATE and TIME:
CREDIT CARD#
CCV Code (3 digits on the back of
card):
DISCONNECT DATE and TIME:
EXP. DATE
NAME OF COMPANY:
BILLING ADDRESS
ADDRESS:
CITY/STATE/ZIP
PHONE NUMBER:
AUTHORIZED SIGNATURE
QTY
Technology
EQUIPMENT
DAYS
DAILY PRICE
46" Flat Screen Monitor
55" Flat Screen Monitor
$450.00
$575.00
19" LCD Flat Panel Computer Monitor (speakers not included)
24" LCD Flat Panel Computer Monitor (speakers not included)
$150.00
$275.00
Desktop PC (Includes 17" Monitor, Keyboard, Mouse)
Laptop Computer (Windows)
B&W Printer
4x6' Whiteboard (Includes markers, eraser)
LCD Desktop Projector ( 3200 lumens, includes VGA cable)
LCD Support Package( includes 6ft screen, plastic rolling cart, VGA cable)
Blu-Ray/ DVD Player (US Compatible, Region 1/NTSC)
Personal Self Powered Speaker
Small Exhibit Sound System Package (includes (1)wired microphone,(1)speaker,(1) stand)
Wireless Microphone (please specify Handheld, Lavalier, or Headset *additional $75*)
$340.00
$250.00
$275.00
$70.00
$525.00
$185.00
$150.00
$75.00
$205.00
$195.00
TOTAL
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Labor
*Labor charges may apply at a rate of $80/hour
For information on technology not listed please contact PSAV at (213)612-4725
High Speed Internet
$200.00
$30.00
$145.00
$280.00
$0.00
$0.00
$0.00
$0.00
$25.00
$30.00
$25.00
$115.00
$800.00
$0.00
$0.00
$0.00
$0.00
$0.00
6' x 30" Table
Chair (each)
Tablecloth: Westin Green
Easel
Wastebasket
Banner Hanging ( not to exceed 4' by 10' )
$0.00
$0.00
$0.00
$0.00
$0.00
$60.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Box Handling
Box or parcel – 0 to 5 lbs. (each)
Box or parcel – 6 to 20 lbs. (each)
Box or parcel – 21 to 50 lbs (each)
Box or parcel – over 50 lbs.(each)
Crates (each)
Pallets (each)
Oversized or Odd Sized (each)
Out Going Packages (To Be Billed by FexEx)
$6.00
$11.00
$16.00
$26.00
$50.00
$100.00
$125.00
TBD
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Special Instructions:
Sub Total
$0.00
Hard Wired Internet Line
Wireless Internet (per device)
Wireless Internet (5 devices)
Wireless Internet (10 devices)
For information on bandwidth reservation please contact PSAV at (213)612-4725
Electrical
Extension Cord
Power Strip
Goose neck ( light )
Dedicated 20 amp Circuit
Power Drop/Subpanel ( 6 dedicated circuits )
Furnishings
Svc Charge
If you have any questions or need assistance, feel free to contact
The Westin Bonaventure Hotel & Suites, Catering Department at (213) 612-4808.
24%
$0.00
Tax 9%
$0.00
TOTAL
$0.00
EXHIBITOR & PROFFESSIONAL ORGANIZER PARTNER (POP) VENDOR
RULES & REGULATIONS
NAPO shall have full power to interpret and enforce all regulations contained herein, and the power to make such amendments and such further rules
and regulations as may be deemed necessary for the proper conduct of the Expo. Failure to abide by such rules and regulations will result in forfeiture
of all monies paid or due to NAPO under terms of the Professional Organizer Partners (POP) and Exhibitor space application contracts.
A signed Professional Organizer Partners (POP) or Exhibitor Application Contract is considered an agreement to pay the total amount due. Payment
in full must accompany the application. Space will not be held or assigned without full payment and a completed contract.
1. Application and Eligibility. Applications for Professional Organizer Partners (POP) and Exhibit space must be made on the National
Association of Professional Organizers (hereinafter "the Association") Space Applications, contain the information as requested, and be executed by
an individual who has authority to act for the applicant. This Expo is designed for the display and demonstration of products and services relating to
the practice and advancement of the art and science of professional organizing and the professional education of those individuals attending the
Association's Annual Conference & Organizing Expo. The Association shall determine the eligibility of any company, product, or service. The
Association may reject the application of any company whose display of goods or services is not compatible, in the sole opinion of the Association,
with the educational character and objectives of the Expo. In the event an application is not accepted, any paid space rental fees or deposits will be
returned.
2. Payment Dates. No exhibit space will be guaranteed until the Association receives full payment along with a signed contract. Exhibitors
and Professional Organizer Partners (POP) Vendors expressly understand and agree that all amounts paid hereunder will be applied first to any
outstanding obligations due the Association, and then to the amounts due in accordance with this paragraph hereof, that any resulting arrearages must
be paid within the time limits specified herein, and that the Association will have the right to cancel this agreement if the Exhibitor/Vendor is or
becomes in arrears with respect to any outstanding obligation due the Association.
3. Cancellation of Exhibit Space. In the event that the Exhibitor/Vendor notifies the Association of the Exhibitor's intent to repudiate the
contract after acceptance but prior to January 15, 2015, a full refund of monies received, minus a $200 administrative fee, will be made. No refunds
will be given for cancellations made on or after January 15, 2015. If, for any cause beyond its control; such as, but not limited to, the destruction of
the Professional Organizer Partners (POP)/Exhibit facilities by an act of God, the public enemy, authority of the law, fire, or other force majeure; the
Association is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated
and any payments made by the Exhibitor shall be refunded to the Exhibitor, less expenses incurred by the Association to the date of the termination
allocable to the Exhibitor after proration thereof among all Exhibitors.
4. Assignment of Booth Space. Booth Space will be assigned based on NAPO2015 Sponsor Level, and then according to the date on
which the contract and payment are received, the availability of the requested area, the amount of space requested, special needs, and compatibility of
the Exhibitor's/Vendor’s products with the Association's aims and purposes. Professional Organizer Partners (POP) space is very limited and is
assigned on a first-come, first served basis, at the time of receipt of a completed application and full payment. Each Professional Organizer
Partners (POP) vendor may only reserve one POP vendor booth. Exhibitor may not share or resell space under any circumstances. The
Association reserves the right to assign space other than the choice requested, if necessary, and the right to rearrange the floor plan and/or relocate
any Exhibit booth.
5. Conduct of Professional Organizer Partners (POP) Exhibits. Professional Organizer Partners (POP) vendors are not
eligible to participate in NAPO’s Organizers’ Choice Awards. The advertisement or display of goods or services other than those manufactured or
sold by the Exhibitor/Vendor in the regular course of business and identified here within is prohibited. An Exhibitor/Vendor may not assign, sublet,
or apportion all or any part of the contracted space, nor may an Exhibitor/Vendor permit the display, promotion, sales, or marketing of non-exhibitor
products or services. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area assigned to the
Exhibitor/Vendor. Canvassing or distributing of advertising outside the Exhibitor's/Vendor’s own table, or the Exhibitor’s booth space will not be
permitted. There is no restriction on selling on the Expo floor, provided that sales transactions are conducted only within an Exhibitor’s booth space.
Exhibitors and Professional Organizer Partners (POP) vendors must comply with all sales tax requirements and must be aware of and adhere to
business license, sales, and use tax regulations, which vary from state to state. Exhibitors and vendors may not poll or survey any NAPO2015
attendees without prior permission from NAPO. This applies to both paper and electronic methods of data collection.
Exhibitors and Professional Organizer Partners (POP) vendors may not serve or dispense food or beverages of any type from their booths or in the
exhibit area without consent of the Association and Hotel. No part of the display, including products, is permitted outside the exhibit spaces. Products
and furnishings should be arranged with the safety of the Exhibitors and attendees in mind. The Association reserves the right to restrict the operation
of, or evict completely, any booth or Professional Organizer Partners (POP) exhibit which, in the sole opinion of the Association, detracts from the
general character of the Expo as a whole. This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc. No exhibits
will be permitted which interfere with the use of, or impede access to, other booths or Professional Organizer Partners (POP) exhibits or impede free
use of the aisle.
6. Installation/Dismantling. All exhibit booths must be set up as indicated on the Exhibitor Schedule that will be found within the
Exhibitor Service Kit, without exception. Assembly of exhibits and Professional Organizer Partners (POP) displays during scheduled Expo hours will
not be permitted. An inspection will be made during the set-up time, and exhibits and Professional Organizer Partners (POP) that obviously are not
being worked on and have no representative present will be assigned to the labor contractor for uncrating and erecting to facilitate the removal of
crates and the initial cleaning prior to the opening. Charges will be billed to the Exhibitor/Vendor. All material must be packed and ready for removal
from the Expo area no later than the time and date indicated on the Exhibitor Schedule in the Service Kit. No packing of equipment or literature or
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dismantling of the exhibits is permitted until closing time. Any company violating this regulation may be denied space at future Association
conferences.
7. Additional Exhibitor Services. All other services are available to exhibitors at normal charges and responsibility of exhibitors/POP
vendors through the official NAPO Annual Conference & Organizing Expo contractor (hereinafter "Official Contractor"). A Exhibitor's Service Kit
will be available approximately 60 to 90 days in advance of the Expo with complete details and deadline order dates for rental displays, additional
decorating, furniture, carpeting (this Expo hall is carpeted throughout), cleaning, electrical, telephone, audio-visual services, drayage, and labor.
8. Contractor and Labor Coordination. The Official Contractor will have control of all inbound and outbound freight to prevent
congestion in the loading and unloading area, in the aisles, and in any freight traffic area. The Official Contractor will have complete control of all
labor hired and scheduling and coordination of labor for the purpose of the orderly setup, management, and dismantling of the Expo. Use of the labor
services of the Official Contractor for setup and dismantling is highly recommended. If an outside contractor is used, the following steps must be
taken: A. The Association and the Official Contractor must be notified, and proof of adequate liability insurance for an amount no less than $1
million must be given, at least 30 days prior to show setup. The booth number, name of the exhibitor, and identification of the outside contractor
must be included. B. Check-in by all labor will be required at the labor service desk prior to the start of setup. No setup will be permitted without the
authorization of the Official Contractor. C. All outside contractor personnel shall confine their activities to the booth in which they are working and
will not be permitted to solicit on the floor or elsewhere in the Expo hall.
9. Hospitality and Entertainment. Hospitality suites or events sponsored by Exhibitors must be approved by the Association. No
entertainment may be scheduled to conflict with the Association's program hours, activity hours, or Expo hours. Reservations should be made
directly with the hotel. Firms that are not exhibiting are not permitted to have hospitality functions.
10. Exhibitor and Professional Organizer Partners (POP) Staff Registration. Professional Organizer Partners
(POP) Vendors receive a total of one (1) Expo Hall Only badge with their booth space. The number of Expo hall badges allotted to each Exhibitor
will vary depending on the booth package options purchased by the exhibiting company. Please refer to the Exhibitor Prospectus for more detailed
information.
All Exhibitor/Professional Organizer Partners (POP) staff member must have an exhibitor badge. Additional Expo Hall Only badges may be
purchased for $75 per badge. Each Exhibitor/Vendor that registers in advance of the conference will have a printed Expo badge available at the
registration desk at the conference site. Exhibitors must wear badges at all times including setup times, exhibit hours, and dismantling. Exhibitor
badges are not transferable.
11. General Conference Registration.
Professional Organizer Partners (POP) Vendors must register for NAPO2015 as a conference
attendee at their own expense. Please visit NAPO2015.net for the registration rates and program schedule.
12. Special Visual and Sound Effects. Audiovisual and other sound and attention-getting devices and effects will be permitted only in
those locations and in such intensity as in the sole opinion of the Association does not interfere with the activities of neighboring Exhibitors.
Operation of equipment being demonstrated may not create noise levels objectionable to neighboring exhibitors.
13. Unacceptable Exhibits/Professional Organizer Partners (POP) Display. The Exhibitor/Vendor agrees not to use
any displays that the Association determines, in its absolute discretion, will unreasonably endanger the person or property of the attendees or of other
Exhibitors/Vendors, are in bad taste, are liable to discredit or subject the Association to criticism or legal liability, are inconsistent with the stated
purposes of the Association and the interest and welfare of its members, are inimical to the property rights of the Association, or violate the booth
regulations or any other provision of this contract. In the event the Association determines at any time that any exhibit may or does violate this
contract and the Exhibitor is unable or unwilling to cure or correct such violation, the Association may terminate this agreement immediately and
forbid erection of the exhibit or may remove or cause the exhibit to be removed at the Exhibitor's expense, and the Exhibitor hereby waives any claim
for refund of the exhibit booth or other damages arising out of such termination and/or exhibit removal. Any Exhibitor who is uncertain whether an
exhibit is in compliance with all applicable regulations and requirements should contact the Association.
14. Insuring Exhibitors/Professional Organizer Partners (POP) Exhibits. Exhibitors/Vendors must insure their
exhibits, merchandise, and display materials against theft, fire, etc., at their own expense. It is suggested by the Association that the Exhibitor contact
the Exhibitor's insurance broker and obtain all risk insurance covering exhibit property while absent from home premises for exhibit purposes, or a
rider to the Exhibitor's existing policy covering same. Neither the Expo facility, the Association, nor the Official Contractor will be responsible for
loss or damage to any property in storage, in transit to or from the exhibit building, or while in the Expo building for any loss of income as a result of
any reduced sales due to such loss or damage. All property of the Exhibitor will be deemed to remain under the Exhibitor's custody and control in
storage, in transit to or from, or within the confines of the Expo hall, even though it may at times be under the temporary control or direction of the
Association or the Official Contractor.
15. Music Licensing. The Exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to Exhibitors
including, but not limited to, any music performance agreement between the Association and ASCAP or BMI. Exhibitor further represents and
warrants that it shall obtain any additional license or grant of authority required of Exhibitors under the copyright laws and present the Association
with a copy of such license or grant no less than 30 days prior to the start of the show.
16. Liability for Damages or Loss of Property. Guard service is provided by the Association on a 24-hour basis from move-in
through move-out. Notwithstanding the guard service provided by the Association for purposes of general security in the Expo premises, the
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Exhibitor/Vendor shall protect, indemnify, and hold harmless the Association, the exhibit facility, and the Official Contractor from any and all
liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property or loss of property or income that might be
derived there from occurring in or about the Expo premises or entrances thereto or exits there from, including that caused by or resulting from the
negligence of the Association. The exhibit facility shall not be responsible or liable for any injury, loss, or damage to any property or person brought
in by the exhibitor or otherwise located in the Expo premises.
17. Shipping Instructions. Information on shipping methods and rates will be sent to each Exhibitor by the Official Contractor. The
Exhibitor/Professional Organizer Partner (POP) will ship, at his/her own risk and expense, all articles to be exhibited. The Official Contractor will
provide storage for incoming freight, delivery to the table, and removal, storage, and return of empty crates, and removal and shipment of outbound
freight. All charges are based on inbound weights. All shipments must be prepaid. The address on all crated shipments shall include the Exhibitor's
name and booth/table number(s). Exhibit material cannot be received at the hotel prior to the show setup dates. Such freight will be directed to and
stored at the Association's designated freight handling and storage firm at the Exhibitor/POP’s expense. The Exhibitor/POP expressly agrees that any
exhibit material remaining in the Expo hall after the contracted move-out time has terminated or any damaged exhibits left behind may be removed
and disposed of at the expense of the Exhibitor/Vendor and without liability to the Association or the Official Contractor.
18. Failure to Occupy Space. Any space not occupied in the exhibit facility by the date and time indicated on the Exhibitor Schedule,
shall be forfeited by the Exhibitor/Vendor, and space may be resold, reassigned, or used by the Association without refund, unless a request for
delayed occupancy has received prior approval by the Association.
19. Fire Regulations. No Exhibitor shall use any flammable decorations or coverings, and all fabrics or other materials used shall be
flameproof.
20. Advertising Material. The use or distribution of any souvenirs during the convention shall be subject to prior written approval by the
Association. Such material shall be submitted to the Association for approval 60 days prior to the Annual Conference & Organizing Expo. Except as
otherwise provided, the Association will not endorse, support, or be liable for the claims made by the Exhibitors as to the qualities or merits of their
products or services, and no advertising or mention will indicate, claim, or suggest such endorsement or support. All handouts must be distributed
within the exhibit booths.
21. Conference App: Exhibitor/Vendor information will be available to conference attendees via the conference mobile app, which will
allow attendees to view the company names, booth locations for each Exhibitor/Vendor who submits the description by the deadline.
22. Exhibit Space Floor Plan. Every effort will be made to maintain the general configuration of the floor plan for this conference.
However, the Association reserves the right to modify the plan, if necessary, as determined solely by the Association.
23. Miscellaneous. The Association shall have the sole authority to interpret and enforce all terms and conditions governing Exhibitors and
this Expo. Any and all matters not specifically covered herein are subject to decision by the Association. These terms and conditions may be
amended at any time by the Association upon written notice to all Exhibitors. The Exhibitor expressly agrees to be bound by the terms and conditions
set forth herein and by any amendments thereto adopted by the Association from time to time.
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