United Rentals Supplier Show 2013

United Rentals Supplier Show 2013
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
Dear Exhibitor:
We are very pleased to have been selected to serve as your Official General Contractor
for the upcoming United Rentals Supplier Show 2013 scheduled for January 6 - 7, 2013 being held at
the Indiana Convention Center in Indianapolis, Indiana.
Please take time to carefully review the information and order forms that follow. We encourage you to ORDER IN ADVANCE those items and services you require. This will greatly assist
us in assuring you a smooth, well-coordinated installation, show-run and dismantling.
ALL PAYMENTS FOR SERVICES AND/OR RENTAL ITEMS, INCLUDING DRAYAGE
CHARGES PROVIDED BY ARATA EXPOSITIONS, INC., MUST BE GUARANTEED BY CREDIT
CARD. EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE
SERVICE DESK. THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS, VISA, MASTERCARD, CASH, COMPANY CHECK, OR WIRE
TRANSFER. PLEASE DO NOT FORGET TO INCLUDE THE 7% SALES TAX TO THE TOTAL.
We are looking forward to assisting you with United Rentals Supplier Show 2013. If you
find that you need additional information at any point, please do not hesitate to contact us.
Sincerely,
Arata Expositions, Inc.
Enclosures
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHOW FACTS
United Rentals Supplier Show 2013
United Rentals Supplier Show
January 6 - 7, 2013
Indiana Convention Center
Indianapolis, Indiana
SHOW SCHEDULE
SET UP TIMES
Saturday
January 5
8:00 AM - 8:00 PM
Sunday
January 6
8:00 AM - 12:00 PM
SHOW HOURS
Sunday
January 6
2:00 PM - 9:00 PM
Monday
January 7
8:00 AM - 4 00 PM
4:00 PM - 7:00 PM
exhibit hall closed
7:00 PM - 10:00 PM
Evening event in the
exhibit hall
MOVE OUT
Tuesday
January 8
7:00 AM - 5:00 PM
Hours are subject to change without notice.
There will be no dismantling of booths Monday evening .
BOOTH EQUIPMENT:
Each 10’ x 10’ booth will receive an 8’ high back wall draped in black. The 3’ high side rail drape will be black. A one line
identification sign will be provided indicating the name of the exhibiting company and booth number.
AISLE CARPET:
Aisles will be carpeted in blue. The exhibit hall is not carpeted. If renting AEI carpet, please include the carpet order form
found in this service manual.
If you are providing your own floor covering, it must be sent to the advanced warehouse by DECEMBER 21, 2012
and CLEARLY MARKED AS SUCH. Material handling charges will apply and AEI labor will lay this before your equipment
will be moved into the facility. A labor form and a freight routing form must be submitted, as well.
SHIPPING INFORMATION:
ADVANCE SHIPPING WAREHOUSE ADDRESS
(Shipments should arrive on or between December 1 - 21
9AM—4PM Monday—Friday ONLY
Facility closed December 24, 25, 31 and January 1)
To:
For:
c/o:
c/o:
(Name of Exhibitor and booth number)
United Rentals Supplier Show 2013
Arata Expositions, Inc.
Avram Worldwide
800 Commerce Parkway West Drive
Suite A
Greenwood, IN 46143
DIRECT SHOWSITE SHIPMENTS
(Shipments should arrive on January 3 - 5, 2013 ONLY
Please see Marshalling Yard Information Page regarding heavy
equipment shipping information)
TO:
FOR:
C/O:
C/O:
(Name of exhibitor and booth number)
United Rentals Supplier Show 2013
Arata Expositions, Inc.
Indiana Convention Center
Halls B ,C, D, E
100 South Capitol Avenue
Indianapolis, IN 46225
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HELPFUL HINTS
United Rentals Supplier Show 2013
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. Please review the following hints that will help you
maximize your time and money spent on this exhibition:
PRIOR TO THE SHOW
Read the ENTIRE Exhibitor Service Manual.
Complete all applicable order forms in their entirety. If you have multiple locations, please complete separate order
forms for each location (booth, meeting room, etc.)
A completed credit card authorization form is required with all orders even when paying by check, cash, or wire transfer.
Please ensure that the credit card information is complete and correct, including the expiration date.
Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates. By submitting your
order forms (with full payment) by the deadline dates, you can save money by taking advantage of advance discount
pricing.
Confirm your orders with each vendor. Arata Expositions will send out a confirmation email for our services once your
order is processed.
Confirm delivery and pick up dates and times with Arata and communicate them to your carrier. Refer to the special
handling page to review the definition of special handling charges. You may want to share this information with your
carrier.
Bring the tracking numbers from all of your shipments as well as contact information for your carrier.
Put together a trade show survival kit to include in your freight or carry with you, including: a small tool kit, stapler,
staples, scissors, tape, pens & markers, and a first aid kit.
SHOWSITE
A Customer Service Center will be set up in the exhibition hall for your convenience. If you have any questions or need
any assistance during the course of the event, you can contact all of the Official Vendors at the Customer Service
Center .
After emptying crates, place empty labels on all sides of your crates and cases. Remember to remove old empty labels.
Additionally, empty labels are sometimes color coded, so make sure you get the correct color and be sure your booth
number is on each label.
Work Zone: Customer acknowledges that the show site and surrounding areas are active work zones. Exhibitors, its
agents, employees, and representatives are present at their own risk.
If you have any questions or concerns about your final invoice, please be sure to contact the Arata Expositions, Inc.
representative at the Customer Service Center before the close of the show. Absolutely no credits will be issued after
the show closes.
OUTBOUND - MOVE OUT
Keep in mind, the return of empty containers varies depending on the size of the show, so coordinate your outbound
flight to accommodate this. Arata Expositions does not provide security at the show site. It is the Customer’s responsibility to stay with their property. Arata Expositions is not responsible for loss or damage to property left in the Customer’s
booth at any time for any reason.
Make sure you have properly filled out an Arata Expositions, Inc. Bill of Lading (one for each destination you are shipping
to) and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the
exhibit hall.
Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall, no later than
the time indicated in the Shipping section of this service kit or your freight will be re-routed on the designated show
carrier.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
HOW TO PLACE YOUR ORDER
United Rentals Supplier Show 2013
Complete as many of the order forms for furniture, carpeting, shipping, etc., as your planning allows before each Deadline
Date. Orders without payment will not be processed. All companies must provide a credit card authorization form
with orders. Make checks payable to Arata Expositions, Inc. Orders with payment received after the Deadline Date will
be charged standard prices.
FORMS TO ARATA EXPOSITIONS, INC.
Complete the necessary Arata Expositions, Inc. forms and calculate the cost of each order.
Review our PAYMENT POLICY AGREEMENT carefully. ORDERS WILL NOT BE PROCESSED WITHOUT
PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE. A credit card authorization is required even
when paying via cash, company check and/or wire transfer.
Complete the CALCULATION WORKSHEET.
For your files, make a photocopy of all the Arata Expositions, Inc. forms used from this Manual.
Place your order online, if available, mail, fax or email this set of documents to:
Arata Expositions, Inc.
4104 L.B. Mc Leod Road
Orlando, Florida 32811
Phone (407) 422-3636
Fax (407) 839-5929
FORMS TO THE OTHER OFFICIAL SUPPLIERS
Electrical, telephone, internet, photography service, etc., please follow the payment and mailing instructions indicated on
each of these forms located in the Exhibitor Service Manual.
ORDERS AFTER THE DEADLINE
If there is still time for forms to reach us by mail, air courier, fax or email, you are welcome to make additions after the
deadline date. Note that these will be charged at the standard rate.
SHOW SITE ORDERS
Simply order from Arata Expositions, Inc. staff at the Customer Service Center on the exhibition floor. We will be fully
staffed during all set up hours to accommodate any additional requests you may have. Payment by cash, check or credit
card will be required at the Customer Service Center for all show site orders.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
PAYMENT POLICY AGREEMENT
United Rentals Supplier Show 2013
Arata Expositions, Inc. recognizes that your participation in this event is a vital part of your marketing program, and we
want to do everything possible to make it profitable and rewarding. As a valued customer, we ask for your understanding
and cooperation with regard to our payment policy.
Arata Expositions, Inc. requires settlement of ALL invoices prior to the close of the show by payment in full (100%,
including applicable tax is due at show site) via cash, company check, credit card (Visa, MasterCard, or American Express)
and/or wire transfers. Please contact our office for wire transfer information. All companies must provide a credit card
authorization form with orders even when paying via cash, company check and/or wire transfer.
It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions
are met:
The Exhibit Shipping Information & Drayage Rate Schedule is sent in; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as AEI) warehouse or show
site for which AEI is the Official General Contractor for the event: or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
International firms paying by company check must pay in U.S. funds drawn on a U.S. bank. All companies must provide a
credit card authorization form with orders. Purchase orders are not considered payment.
Your show site representative, agent, or display house must be made aware of this policy and must be able to settle the
account in full as we will not bill a third party. Arata Expositions, Inc. reserves the right to withhold any services to an
exhibitor for non-payment of outstanding invoices by the second day of the show.
There will be a fee of $50.00 for any returned check.
If the exhibitor is tax exempt, exhibitor must supply a certificate for the state in which the services are to be used.
It is the responsibility of the exhibitor to advise the Arata Expositions, Inc. Service Desk immediately of any discrepancies or
problems with their invoices PRIOR TO THE CLOSE OF THE SHOW. Any credit card refunds must be resolved within
30 days. If an exhibitor needs to change any charges from one credit card to another, a 3% service fee will be charged for
the credit and a 3% service fee for the new charge.
Any unpaid balance after the close of the show, shall be due and payable upon receipt of invoice. Unpaid balances after 30
days of invoice date will be subject to a FINANCE CHARGE, at the lesser of the maximum rate allowed by law or 2% per
month, which is an annual percentage rate of 24%.
ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS
WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT
CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CHARGE AUTHORIZATION
United Rentals Supplier Show 2013
All companies must provide a credit card authorization with order. Any remaining balance after completion of all show services
will be charged to your authorized credit card.
ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
PLEASE PRINT OR TYPE
Booth Number(s)
Company Name
Street Address
City
State
Zip
Ordered by
Date
Telephone
Fax
E-Mail
CREDIT CARD AUTHORIZATION
American Express
Account #
MasterCard
Visa
Expiration Date
Cardholder's Name (Print)_______________________________________________________________
Cardholder’s Signature _________________________________________________________________
Cardholder’s Billing Address:
Street Address _______________________________________________________________________
City ______________________________________ State _____________________ Zip ___________
Telephone _________________________________ E-Mail ___________________________________
(This form must be signed and accompanied by your order)
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
THIRD PARTY PAYMENT
United Rentals Supplier Show 2013
Booth Number(s)
Name of Organization
Authorized by
Title
Date
(Please Print)
E-Mail
Signature
Please complete and return this form to charge the final balance for show services to a third party account. A third party credit card authorization must be
received at least 30 days prior to show opening. BOTH FIRMS MUST COMPLETE THIS FORM. Any remaining balance after completion of all show services
will be charged to the authorized credit card. ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING.
We understand, and agree, that we, the exhibiting firm, are ultimately responsible for payment of charges, and in the event the named third party does not
discharge payment prior to show closing, such charges will revert to our firm.
We have read, understand, and agree to all the above terms and have advised our show site representative accordingly.
Exhibitor Signature: ______________________________________ Print Name: ____________________________________ Date: ___________________
THIRD PARTY
EXHIBITING COMPANY
________________________________________________
Third Party Company Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
________________________________________________
Exhibiting Company
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Phone
Fax
________________________________________________
E-Mail Address
________________________________________________
Exhibitor Signature
________________________________________________
Print Name
CREDIT CARD CHARGE AUTHORIZATION
CREDIT CARD CHARGE AUTHORIZATION
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
________________________________________________
Cardholders Name
________________________________________________
Address
________________________________________________
City
State
Zip
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
American Express
MasterCard
Visa
EXPIRATION DATE: ___/___/___
Account Number
Account Number
Please indicate which of the below items are to be charged to the
third party:
Please indicate which of the below items are to be charged to the
exhibiting company:
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
All Services
Booth Cleaning
Furniture, Carpet and Accessories
Material Handling
Labor
Other (Please Specify) _______________________________
________________________________________________
Cardholders Signature
________________________________________________
Cardholders Signature
THIS FORM MUST BE COMPLETED BY BOTH FIRMS. PLEASE RETURN THIS COMPLETED FORM
TO ARATA EXPOSITIONS, INC, BY THE DEADLINE DATE OF DECEMBER 14, 2012.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
COST CALCULATION
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/
or credit card. All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued
after show closing.
COST CALCULATION WORKSHEET
1. Furniture ...……………………………..…….
___________________
2. Display Tables…………………………….
___________________
3. Plush Carpet/Standard Carpet …………….
___________________
4. Custom Furniture ……………………………
___________________
5. Rental Units/Display Cases………………..
___________________
6. Economy Package…………………………..
___________________
7. Cleaning ………………………………..……
___________________
8. Signs …………………………………………
___________________
9. Floral …………………………………………
___________________
10. Forklift Installation…………………………...
___________________
11. Forklift Dismantle…………………………….
___________________
12. Labor Installation ..…………………….........
___________________
13. Labor Dismantling.…………………….........
___________________
14. Add 7% Tax……………………………
___________________
15. TOTAL LINES 1- 14………………..……….
___________________
16. Drayage Estimate..……………………........... ___________________
17. BALANCE DUE*…………………………….
___________________
*Your order will not be processed without a credit card on file.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SAFETY
United Rentals Supplier Show 2013
SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL
Arata Expositions, Inc. is committed to safety and values it throughout our organization and demonstrates it in the work we
perform. We request that you make safety a part of your activities during the show. If you see something unsafe or that
presents a hazard, please bring it to the attention of an Arata Expositions employee. By reporting unsafe or hazardous
conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment.
SAFETY GUIDELINES:
Only authorized personnel and employees allowed, all others prohibited.
This is an active work zone. Please treat the show areas during move-in and move-out as an active construction zone.
Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris, and limits
potential for slip and falls. Heels, flip flops and open toed shoes are inappropriate and violate safety standards.
All exhibitors and attendees enter at their own risk. Do not enter the dock/yard areas.
Never run in the exhibit hall. Please walk. Watch your step in aisles.
Smoking is prohibited in the exhibit hall and dock areas.
Stay clear of dock doors.
Stay clear of heavy machinery.
Never stand on furniture. The furniture is not designed to support your standing weight.
Clean up or report spills.
Keep aisles free and clear of any and all debris.
Practice good housekeeping.
Check electrical cords for damage. Do not overload outlets or plugs.
Protect valuables at show site. Please keep all expensive or valuable items secured. Unattended items in booths are
easy theft targets.
Keep fire exits clear and report any fires immediately.
If you notice anything unsafe please contact an Arata employee immediately.
During move in and move out individuals under the age of 18 are prohibited from being on or around the show
floor. Show sites during these times are similar to a construction zone and considered to be hazardous. OSHA
regulations prohibit minors from being present in a hazardous work environment.
THINK SAFETY ! ! !
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
STANDARD SIGN REQUEST FORM
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
STANDARD BOOTH EQUIPMENT
Standard Booth Equipment with 8' high
draped background and 3' high side rail, as
shown in illustration, will be provided without
charge. Equipment consists of aluminum
frames supported by case metal bases plus
drapery.
STANDARD BOOTH EQUIPMENT/SIGN
DOES NOT APPLY TO ISLANDS
A standard Company I.D. sign measuring 7" x 44" will be supplied if desired. Please print copy as
you wish it to read in space provided below.
44”
7”
COMPANY NAME
We
BOOTH No.
will/
will not require Company I.D. sign.
NOTE: This form must be completed and returned before December 14, 2012.
Any forms received after this date will result in a $5.00 charge for each I.D. sign ordered.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ECONOMY PACKAGES
United Rentals Supplier Show 2013
(page 1 of 2)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
Bundle your options to cover all the basics at a discounted rate.
EXHIBITOR ECONOMY PACKAGE OPTION 1
10 x 10 BOOTHS ONLY
1 - 6’ x 24” x 30” high draped display table (check drape color below)
Black
White
Blue
Red
Teal
Burgundy
Silver
2 - Padded side chairs
Cost: $242.20
1 - Wastebasket
NO SUBSTITUTIONS.
If item colors are not selected in advance, AEI will do so at no risk.
Option 1 Total
7% Tax
Total
EXHIBITOR ECONOMY PACKAGE OPTION 2
10 x 10 BOOTHS ONLY
1 - 6’ x 24” x 42” high draped display table (check drape color below)
Black
White
Blue
Red
Teal
Burgundy
Silver
2 - Counter Stools
Cost: $276.40
1 - Wastebasket
Option 2 Total
NO SUBSTITUTIONS.
If item colors are not selected in advance, AEI will do so at no risk.
7% Tax
Total
This form must be completed and returned by DECEMBER 14, 2012 in order to receive the EXHIBITOR ECONOMY
PACKAGES. After the deadline, all furnishings will be available at the published show rates.
THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ECONOMY PACKAGES
United Rentals Supplier Show 2013
(page 2 of 2)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
Bundle your options to cover all the basics at a discounted rate.
EXHIBITOR ECONOMY PACKAGE OPTION 3
10 x 10 BOOTHS ONLY
1 - 6’ x 24” x 30” high draped display table (check drape color below)
Black
White
Blue
Red
Teal
Burgundy
Silver
2 - Padded side chairs
Cost: $381.60
1 - Wastebasket
1 - 10’ x 10’ standard carpet
Black
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
Option 1 Total
NO SUBSTITUTIONS.
If item colors are not selected in advance, AEI will do so at no risk.
7% Tax
Total
EXHIBITOR ECONOMY PACKAGE OPTION 4
10 x 10 BOOTHS ONLY
1 - 6’ x 24” x 42” high draped display table (check drape color below)
Black
White
Blue
Red
Teal
Burgundy
Silver
2 - Counter Stools
Cost: $415.80
1 - Wastebasket
1 - 10’ x 10’ standard carpet
Black
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
Option 2 Total
NO SUBSTITUTIONS.
If item colors are not selected in advance, AEI will do so at no risk.
7% Tax
Total
This form must be completed and returned by DECEMBER 14, 2012 in order to receive the EXHIBITOR ECONOMY
PACKAGES. After the deadline, all furnishings will be available at the published show rates.
THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
ECONOMY PACKAGES
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
Bundle your options to cover all the basics
EXHIBITOR ECONOMY FOOTBALL PACKAGE
Total
BSS Barstools __________ @ $218.00 each = $_________________
7% Tax
VTJ Bar Table —————[email protected] $213.00 each = $________________
Total
This form must be completed and returned by DECEMBER 14, 2012, along with the credit card authorization form, in order to
receive the FOOTBALL ECONOMY PACKAGES. After the deadline, all furnishings will be available at the published show
rates. THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
STANDARD CARPET
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
STANDARD LINEAR BOOTH CARPET
Check
Size
Description
Discount
Price
Standard
Price
10' x 10' Carpet
$ 174.25
$226.53
$
10' x 20' Carpet
$ 348.50
$453.05
$
10' x 30' Carpet
$ 522.75
$679.58
$
10' x 40' Carpet
$ 697.00
$906.10
$
STANDARD SPECIAL CUT BOOTH CARPET
Extended
Price
Special sizes are available in any dimensions. Price
includes all necessary taping and visqueen for protection of
carpet during set-up.
BOOTH SIZE _______ x ______ = _______ sq. ft.
Total sq. ft
Standard carpet is supplied only for in-line/linear booths. For
island configurations (booths 20’ x 20’ or larger), please
order Special Cut Carpet or Plush Carpet.
STANDARD CARPET COLORS
Black
Discount Price
Standard Price
Extended Price
____
x $4.50 per sq. ft
$5.85 per sq. ft
(Booth space under 900 sq. ft.)
=
$_____
____
x $4.25 per sq. ft
$5.52 per sq. ft
(Booth space over 900 sq. ft.)
=
$_____
(CHECK COLOR BELOW)
Grey
Red
Blue
Hunter Green
Burgundy
Purple
Teal
If item colors are not selected in advance, AEI will do so at no risk.
CARPET PADDING
Discount Price
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.65 per sq. ft
$2.15 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$3.30 per sq. ft
$4.29 per sq. ft
=
$ __________
Discount Price
Standard Price
VISQUEEN
________ x ________ = ________ sq. ft. x
$ .95 per sq. ft
$1.24 per sq. ft
Extended Price
=
$ __________
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price applies
only to orders that are accompanied by payment and are received by discount
deadline. Standard price applies to orders received after the deadline. Items
cancelled after move-in begins will be charged at 100% of the published price.
Absolutely no credits will be issued after show closing.
Standard Booth Carpet Total
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
7% Tax
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DISPLAY TABLES
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
DRAPED DISPLAY TABLES 30” HIGH
Discount Price
Standard
Price
2' x 4' x 30”
$119.50
$155.35
$
2' x 6' x 30”
$144.25
$187.53
$
2' x 8' x 30”
$166.75
$216.78
$
$50.00
$65.00
$
Qty.
Description
4th Side Drapes for 30" Tables
Extended Price
DRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
$144.25
$187.53
$
2' x 6' x 42”
$155.00
$201.50
$
2' x 8' x 42”
$185.25
$240.83
$
$53.75
$69.88
$
4th Side Drapes for 42" Tables
(CHECK COLOR BELOW)
Black
Blue
Burgundy
Silver
White
Red
Teal
Gold
If item colors are not selected in advance, AEI will do so at no risk.
UNDRAPED DISPLAY TABLES 30” HIGH
2' x 4' x 30”
2' x 6' x 30”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 30”
$66.00
$85.80
$
$74.25
$96.53
$
$85.50
$111.15
$
UNDRAPED DISPLAY TABLES 42” HIGH
2' x 4' x 42”
2' x 6' x 42”
EXHIBITOR MUST
SUPPLY TOP &
TABLE SKIRT
2' x 8' x 42”
$75.25
$97.83
$
$86.50
$112.45
$
$98.00
$127.40
$
DRAPED TABLE RISERS 12” HIGH
4 ft. Riser (white vinyl)
$66.50
$86.45
$
6 ft. Riser (white vinyl)
$76.75
$99.78
$
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price applies
only to orders that are accompanied by payment and are received by discount
deadline. Standard price applies to orders received after the deadline. Items
cancelled after move-in begins will be charged at 100% of the published price.
Absolutely no credits will be issued after show closing.
Display Tables Total
7% Tax
Total
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be
responsible for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
PLUSH CARPET
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. If your rental carpet is damaged, you will be charged the full replacement cost which
is equal to the rental charge.
PLUSH CARPET
This plush, heavy cut nylon pile carpet has built-in Scotchguard. Rental includes installation, all necessary taping, plastic
covering for protection, and removal at the close of the show.
BOOTH SIZE
________ x ________ = ________ sq. ft.
Total sq. ft
________
Discount Price
x $6.30 per sq. ft
Standard Price
$8.19 per sq. ft
Extended Price
=
$________
PLUSH CARPET COLORS
(CHECK COLOR BELOW)
Black
Navy
Red
New Blue
Beige
If item colors are not selected in advance, AEI will do so at no risk.
Emerald
Burgundy
Ice **
**Purchase only @ $7.50 per sq. ft discount or $9.75 standard price.
Discount Price
CARPET PADDING
Silver Cloud
Standard Price
Extended Price
Single Padding
________ x ________ = ________ sq. ft.
x
$1.65 per sq. ft
$2.15 per sq. ft
=
$ __________
Double Padding
________ x ________ = ________ sq. ft.
x
$3.30 per sq. ft
$4.29 per sq. ft
=
$ __________
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price applies
only to orders that are accompanied by payment and are received by discount
deadline. Standard price applies to orders received after the deadline. Items
cancelled after move-in begins will be charged at 100% of the published price.
Absolutely no credits will be issued after show closing.
Plush Booth Carpet Total
7% Tax
All Arata rental carpet is laid clean on the date of installation. In the event that carpet
becomes dirty during the set up of the show, booth cleaning services must be ordered.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
FURNITURE
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CHAIRS
Qty.
Description
Discount Price
Standard Price
Extended Price
Arm Chair
$75.50
$98.15
$
Side Chair
$68.50
$89.05
$
Counter Stool
$84.50
$109.85
$
$21.50
$27.95
$
$131.25
$170.63
$
Bag Holder
$80.75
$104.98
$
Easel (Tripod)
$51.75
$67.28
$
Chrome Sign Holder (22” x 28”)
$97.00
$126.10
$
ACCESSORIES
Wastebasket
Literature Rack
$35.00
$45.50
$
Posterboard, 4’ x 8’, Vertical
Fishbowl
$142.50
$185.25
$
Posterboard, 4’ x 8’, Horizontal
$142.50
$185.25
$
$40.00
$52.00
$
$280.00
$420.00
$
$245.00
$367.50
$
Tensa Barriers
Credenza (18”d x 36”w x 42”h) white
Pedestal (18”d x 18”w x 42”h)
white
grey
grey
black
black
SPECIAL DRAPERY/SKIRTING
8' High (per lin. foot) ($55 min)
$15.00
$19.50
$
3' High (per lin. foot) ($55 min)
$11.00
$14.30
$
Special Skirting (per lin. foot)
$6.50
$8.45
$
8’ High End Cap / Close Off
$55.00
$71.50
$
(CHECK COLOR BELOW)
Blue
Teal
Burgundy
Black
Red
Silver
Purple
White
Furniture Total
7% Tax
If item colors are not selected in advance, AEI will do so at no risk.
Total
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Standard price
applies to orders received after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. Absolutely no credits will be issued after show closing.
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
STANDARD BOOTH FURNISHINGS
Choose from a full line of attractive, versatile booth furnishings to
create just the right atmosphere for meeting with your prospects
SHOWN:
• Deluxe Arm Chair
• Deluxe Counter Stool
• Draped Table (42”h x 2’ x 8’)
• Draped Table (30”h x 2’ x 4’)
• Chrome Tripod Easel
• Wastebasket
washington d.c.
15928 tournament drive
gaithersburg, md 20877
p|301.921.0800
f |301.990.1717
orlando, fl
4104 l.b. mcleod road
orlando, fl 32811
p|407.422.3636
f |407.839.5929
PREMIERE COLLECTIONS
SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION
SFA003
SFA001
CHR001
CHR002
SFA002
W
NE
W
ALLEGRO
CHR003
NE
2
W
MIRABEL
NE
ROMA
KEY WEST
OCB
LSM
SOM
SOUTH BEACH
OTS
Suggested Uses of South Beach
SO1
SO2
MARRAKESH
SON
CHN
LISBON
SOC
LSC
CHC
ASTRO
SOQ
CHQ
MEMPHIS
3
MPS
MPC
NEWPORT
COD
LSD
SED
Suggested Uses of Newport
CHD
NE
W
W
W
SFA003
SFA001
SFA002
SO1
SOQ
SON
SOM
MPS
SO2
SED
LSD
LSM
SOC
4
NE
NE
SOFAS &
SECTIONALS
LOVESEATS
Sofas & Sectionals
SFA003 Roma
White Vinyl
78"L 31"D 33"H
SFA001 Mirabel
Brown Leather
76"L 35"D 32"H
SFA002 Allegro
Blue Fabric
73"L 34.5"D 29.5"H
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SOM Key West Sofa
Black
85"L 35"D 33"H
SOC Lisbon Sofa
Black Leather
88"L 36"D 34"H
MPS Memphis Sofa
(Mini Size)
Black
55"L 31"D 28"H
SOQ Astro Sofa
Light Beige
83"L 36"D 29"H
SON Marrakesh Sofa
Light Beige
83"L 36"D 29"H
SO2 South Beach 3 pc.
Sectional Platinum Suede
152"L 40"D 33"H
SED Newport 3 pc. Sectional
Charcoal Leather
113"L 34"D 33"H
LSC
Loveseats
LSD Newport Loveseat
Charcoal Leather
54"L 34"D 33"H
LSM Key West Loveseat
Black
57"L 35"D 33"H
LSC Lisbon Loveseat
Black Leather
64"L 36"D 34"H
NE
NE
NE
CLUB CHAIRS
W
W
CHR001
CHR002
CHD
CHC
MPC
CHQ
CHN
NE
NE
NE
COD
W
W
W
W
OCCASIONAL
CHAIRS
NE
W
CHR003
SCD
SCC
SCE
CH001
5
CCE
OCA
OCB
OCL
Club Chairs
CHR003 Roma
White Vinyl
37"L 31"D 33"H
CHR001 Mirabel
Brown Leather
36"L 35"D 32"H
CHR002 Allegro
Blue Fabric
36"L 34.5"D 29.5"H
CHD Newport Armless Chair
Charcoal Leather
24"L 34"D 33"H
COD Newport Corner
Charcoal Leather
34"L 34"D 33"H
CHC Lisbon Chair
Black Leather
40"L 36"D 34"H
MPC Memphis Chair
(Mini Size) Black
27.25"L 31.75"D 27.5"H
CHQ Astro Chair
Light Beige
36"L 36"D 29"H
CHN Marrakesh Chair
Light Beige
34"L 37"D 38"H
BCW
OCH
OCY
Occasional Chairs
SCD Fusion Chair
Green, White
19"L 21"D 32"H
SCC Fusion Chair
Clear, White
19"L 21"D 32"H
SCE Fusion Chair
Red, White
19"L 21"D 32"H
CH001 Casper Chair
Clear Acrylic
21"L 21"D 36.5"H
OCC
OCU
OCZ
CCE Ice Chair
Transparent, Chrome
17.25"L 20"D 32"H
OCB Key West Tub Chair
Black
31”L 31”D 31”H
OCA T-Vac Chair
Translucent, Chrome
25"L 23"D 30"H
OCL Cappuccino Chair
Chocolate
29"L 29"D 34"H
OCH Madrid Chair
Black Leather
30"L 30"D 31"H
Stage Chair
24"L 26"D 36"H
OCY Onyx
OCC Camel
OCZ Beige
OCR Red
BCW Madrid Chair
White Leather
30"L 30"D 31"H
OCU Globus Chair
White Vinyl, Chrome
28"L 26"D 28"H
OCR
NE
NE
NE
NE
OTTOMANS
W
W
W
W
VIB01
VIB02
VIB03
VIB04
NE
NE
NE
NE
W
W
W
W
VIB05
VIB06
VIB07
PUZ2SW
OTS
OTQ
OTN
OTP
OTM
OSA
OSB
OTK
OTL
CCZ
CCB
CCW
OTH
OSC
6
Ottomans
Vibe Cube Ottoman
Waterproof
18"L 18"D 18"H
VIB01 Green Vinyl
VIB02 Blue Vinyl
VIB03 Pink Vinyl
VIB04 Red Vinyl
VIB05 Yellow Vinyl
VIB06 Gold/Bronze Vinyl
VIB07 Champagne Vinyl
PUZ2SW Puzzle Bench
Ottoman
White
48"L 24"D 18"H
OTS South Beach Ottoman
Wedge, Platinum Suede
25"L 31"D 18"H
OTQ Square Ottoman
White Leather
40"L 40"D 17"H
OTN Bench Ottoman
White Leather
24"L 60"D 17"H
OTP Square Ottoman
Black Leather
40"L 40"D 17"H
OTK Half Round Ottoman
Black Leather
6' L 3'D 17"H
CCW Circle Ottoman
White Leather
6'L 6'D 17"H
OTM Bench Ottoman
Black Leather
24"L 60"D 17"H
OTL Half Round Ottoman
White Leather
6'L 3'D 17"H
OTH Cube
Black Leather
17"L 17"D 18"H
OSA Oval Ottoman
Black Leather
52"L 32"D 19"H
CCZ Circle Ottoman
Black, White Leather
6'L 6'D 17"H
OSC Cube
White Leather
17"L 17"D 18"H
OSB Oval Ottoman
White Leather
52"L 32"D 19"H
CCB Circle Ottoman
Black Leather
6'L 6'D 17"H
NE
OCCASIONAL
COCKTAIL
TABLES
W
COLI
C1E
C1D
C1C
C1W
C1Y
E1E
E1D
C1F
NE
OCCASIONAL
END TABLES
C1K
W
EOLI
E1K
7
E1F
Occasional Cocktail
Tables
COLI Oliver Cocktail Table
47"L 27"D 19"H
C1E Silverado Table
36" Round 17"H
C1D Soho Table
Steel Base, Chocolate Top
38"L 38"D 18.5"H
C1K Inspiration Table
42"L 28"D 18"H
E1C
C1F Geo Rectangle Table
Glass, Black
50"L 22"D 16"H
C1C Geo Rectangle Table
Glass, Chrome
50"L 22"D 16"H
C1W Sydney Table
White
48"L 26"D 18"H
C1Y Sydney Table
Black
48"L 26"D 18"H
E1Y
E1W
Occasional End Tables
EOLI Oliver End Table
22" Round 22"H
E1E Silverado End Table
24" Round 22"H
E1D Soho End Table
Steel Base, Chocolate Top
26"L 26"D 27"H
E1K Inspiration End Table
24"L 28"D 22"H
E1F Geo End Table
Glass, Black
26"L 26"D 20"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1W Sydney End Table
White
27"L 23"D 22"H
E1Y Sydney End Table
Black
27"L 23"D 22"H
NE
CONFERENCE
TABLES
W
OCT6W
CG1
CE1
CF1
CF2
CE2
6'–CB2
8'–CB3
6'–CD2
8'–CD3
6'–CC6
8'–CC7
10'–CC8
6'–CT06GR
8'–C508GR
10'–CT10GR
CB1
CD1
8
CC5
Conference Tables
SAMPLE
CONFERENCE
SETS
CF1 Geo Table
Square Rounded Glass, Black
42"L 42"D 29"H
CB3 Table
8' Graphite Nebula
96"L 36"D 29"H
CC7 Table
8' Mahogany
96"L 48"D 29"H
CT10GR Table
10' Granite
120"L 46"D 29"H
CF2 Geo Table
Rectangle Glass, Black
60"L 36"D 29"H
CD2 Table
6' Grey Nebula
72"L 36"D 29"H
CC8 Table
10' Mahogany
120"L 48"D 29"H
CB1 Table
Graphite Nebula
42"Round 29"H
CG1 Manhattan Table
Glass, Black
42" Round 29"H
CE2 Geo Table
Rectangle Glass, Chrome
60"L 36"D 29"H
CD3 Table
8' Grey Nebula
96"L 36"D 29"H
CT06GR Table
6' Granite
72"L 36"D 29"H
CD1 Table
Grey Nebula
42" Round 29"H
CE1 Geo Table
Square Rounded Glass,
Chrome
42"L 42"D 29"H
CB2 Table
6' Graphite Nebula
72"L 36"D 29"H
CC6 Table
6' Mahogany
72"L 36"D 29"H
C508GR Table
8' Granite
96"L 44"D 29"H
CC5 Table
Mahogany
42" Round 29"H
OCT6W Nova Oval Table
6' White, Silver Powder
Coated Legs
71"L 35.5"D 29"H
CONFERENCE
CHAIRS
SC9
SC8
SC1
SC4
SC6
SC2
SC3
SC5
CO4
XC3
XC6
CS8
CS9
EXECUTIVE
CHAIRS
9
XC2
Conference Chairs
SC9 Panton Chair
White
20"L 24"D 33"H
SC8 Flex Chair With
Wheels
24"L 22"D 31"H
SC1 New York Chair
Onyx Seat, Maple Back,
Chrome Legs
23"L 32"D 33"H
XC1
XC5
XC4
OTO
SC4 Jetson Chair
Black
19"L 18"D 31"H
SC5 Tilt Executive Chair
With Arms, Onyx, Black
26"L 25"D 34"H
CS8 Berlin Chair
Black
18"L 22"D 32"H
XC1 Luxor Executive Chair
High Back, Black Leather
27"L 28"D 47"H Adjustable
SC6 Manhattan Chair
Oyster
26"L 22"D 34"H
CO4 Iso Mesh Chair
Black
26"L 24"D 38"H
CS9 Berlin Chair
Red
18"L 22"D 32"H
XC5 Altura Executive Chair
Mid Back, Black Crepe
25"L 25"D 37"H Adjustable
SC2 Brewer Chair
Grey, Chrome
20"L 20"D 32"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
Executive Chairs
XC4 Altura Executive Chair
High Back, Black Crepe
25"L 25"D 43"H Adjustable
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
XC6 Altura Guest Chair
Black Crepe
25"L 20"D 34"H
XC2 Luxor Executive Chair
Mid Back, Black Leather
27"L 28"D 41"H Adjustable
OTO Perth Chair
High Back, Black
23"L 21"D 43"H Adjustable
BAR
TABLES
10
30"–VTK
36"–VTP
30"–VTJ
36"–VTN
VTM
30MHSB
VTF
VTB
VTC
30"–WTK
36"–WTP
30"–WTJ
36"–WTN
WTM
30MHTB
WTF
WTB
WTC
MAHOGANY
MAPLE
GREY
NEBULA
GRAPHITE
NEBULA
TABLE
TOP
OPTIONS
Bar Tables
Standard Black Base
30" Round 42"H
VTK Maple Top
VTJ Graphite Nebula Top
30MHSB Mahogany Top
VTF Metallic Silver Top
VTB Brushed Red Top
VTC Brushed Blue Top
Standard Black Base
36" Round 42"H
VTP Maple Top
VTN Graphite Nebula Top
VTM Grey Nebula Top
Tulip Chrome Base
30" Round 42"H
WTK Maple Top
WTJ Graphite Nebula Top
30MHTB Mahogany Top
WTF Metallic Silver Top
WTB Brushed Red Top
WTC Brushed Blue Top
Tulip Chrome Base
36" Round 42"H
WTP Maple Top
WTN Graphite Nebula Top
WTM Grey Nebula Top
CAFE
TABLES
30"–ZTK
36"–ZTP
30"–ZTJ
36"–ZTN
ZTM
30MHSC
ZTF
ZTB
ZTC
30"–XTK
36"–XTP
30"–XTJ
36"–XTN
XTM
30MHTC
XTF
XTB
XTC
11
BRUSHED
RED
BRUSHED
BLUE
METALLIC
SILVER
BSD, WTF
BSS, WTB
SAMPLE BAR
TABLE SETS
Cafe Tables
Standard Black Base
30" Round 29"H
ZTK Maple Top
ZTJ Graphite Nebula Top
30MHSC Mahogany Top
ZTF Metallic Silver Top
ZTB Brushed Red Top
ZTC Brushed Blue Top
Standard Black Base
36" Round 29"H
ZTP Maple Top
ZTN Graphite Nebula Top
ZTM Grey Nebula Top
Tulip Chrome Base
30" Round 29"H
XTK Maple Top
XTJ Graphite Nebula Top
30MHTC Mahogany Top
XTF Metallic Silver Top
XTB Brushed Red Top
XTC Brushed Blue Top
Tulip Chrome Base
36" Round 29"H
XTP Maple Top
XTN Graphite Nebula Top
XTM Grey Nebula Top
Sample Bar Table Sets
BSD Oslo Barstool
Blue
17"L 20"D 30"H
WTF Bar Table
Tulip Chrome Base
Metallic Silver Top
30" Round 42"H
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
BSL, VTK
WTB Bar Table
Tulip Chrome Base
Brushed Red Top
30" Round 42"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
VTK Bar Table
Standard Black Base
Maple Top
30" Round 42"H
BSN, VTJ
BSN Jetson Barstool
Black
18"L 19"D 29"H
VTJ Bar Table
Standard Black Base
Graphite Nebula Top
30" Round 42"H
BARS
Suggested Uses of Martini Bar
BR1
BRC
NE
NE
BAR
STOOLS
W
W
BS001
BS002
BS3
BS1
BS2
BST
BSS
BCE
BSD
BSC
BSL
BSN
12
Bars
Bar Stools
BRC Circle Martini Bar
Comprised of three
BR1 Martini Bars
100"L 100"D 47"H
BS001 Shark Swivel
Barstool
White Plastic w/ Arms,
Chrome Base
22"L 19"D 34"–44"H
BR1 Martini Bar
50"L 50"D 47"H
BS1 Ohio Barstool
Red, Chrome
18" Round 31"H Adjustable
BCE Ice Barstool
Transparent, Chrome
16.75"L 16"D 37.75"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BS2 Ohio Barstool
Black, Chrome
18" Round 31"H Adjustable
BSD Oslo Barstool
Blue
17"L 20"D 30"H
BSN Jetson Barstool
Black
18"L 19"D 29"H
BS002 Zoey Swivel Barstool
White Vinyl, Chrome Base
15"L 17"D 31"–35"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
BSC Oslo Barstool
White
17"L 20"D 30"H
BS3 Ohio Barstool
Grey, Chrome
18" Round 31"H Adjustable
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
TRAINING
ROOM
CP5
PO3
PO1
CP3
CP3, CP4
WD2
Suggested Uses of Training
Table and Connecting Wedge
UTILITY
CHAIRS
13
SY1
Training Room
CP5 Computer Table
Graphite Nebula
36"L 30"D 42"H
PO3 Kiosk
Black, Maple
24"L 21"D 42"H
PO1 Lecturn Podium
Cherry
24"L 19"D 50"H
WD2 Writing Desk
Graphite
48"L 24"D 30"H
CP3 Training Table
Wire Grommets,
Privacy Panel, Grey
48"L 24"D 30"H
CP4 Connector Wedge
Matches Training Table
24"L 24"D 1"H
DF1
Utility Chairs
SY1 Altura Task Chair
Black Crepe
25"L 26"D 21"H
DF1 Altura Drafting Stool
Black Crepe
25"L 26"D 34"H
W
W
LA14
TRW
TRH
NE
NE
W
W
PMB42
ET2
ET1
14
Lamps
LA15 Mason Floor Lamp
Brushed Silver
18" Round 55"H
LA14 Mason Table Lamp
Brushed Silver
16" Round 26"H
TRW Trovato LED Floor Lamp
White
7"L 7"D 72"H
TRH Trovato Table Lamp
White
7"L 7"D 26"H
Bookcases
& Product Displays
PDL Locking Door Pedestal
Black
24"L 24"D 42"H
Plastic Pedestal
Black
PMB36 24"L 24"D 36"H
PMB42 24"L 24"D 42"H
ET2 Etagere
Black
30"L 16"D 70"H
BC6 Bookcase
Mahogany
36"L 13"D 71"H
ET1 Etagere
Pewter
30"L 16"D 70"H
BC7 Bookcase
Graphite
36"L 13"D 71"H
NE
W
LA15
PMB36
PDL
NE
W
BOOKCASES
& PRODUCT
DISPLAYS
NE
NE
LAMPS
BC6
BC7
DESKS &
CREDENZAS
JD6
JD7
CR6
CR7
VF4
VF2
L26
L27
R1R
R1Q
FILES
FRIDGES
15
Desks & Credenzas
Files
Fridges
JD6 Executive Desk
Mahogany
60"L 30"D 29"H
VF4 Vertical File
4 Drawer
27"L 19"D 52"H
R1R Refrigerator
White
14.0 cubic feet
20"L 30"D 65"H
JD7 Executive Desk
Graphite
60"L 30"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
CR6 Credenza
Mahogany
72"L 24"D 29"H
L26 Lateral File
Mahogany
36"L 20"D 29"H
CR7 Credenza
Graphite
72"L 24"D 29"H
L27 Lateral File
Graphite
36"L 20"D 29"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
W
NE
FUSION
Contemporary white-framed occasional chair
available with a green, clear or red seat back
ROMA
166
Modern white vinyl club chair available
with a coordinating sofa
SHARK
Sleek white swivel barstool with adjustable
chrome base
MAKE YOUR SPACE UNIQUE
WITH STYLISH FURNISHINGS TO SET YOUR BOOTH APART.
17
ALLEGRO
10' x 10' Booth
KEY WEST
10' x 10' Booth
MEMPHIS
10' x 10' Booth
ROMA
10' x 10' Booth
arata expositions, inc.
4104 l b mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5959
www.arataexpo.com
CUSTOM FURNITURE
UNITED RENTALS SUPPLIER SHOW 2013
(page 1 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
CODE
QTY ITEM (DESCRIPTION)
PRICE
SOFAS/SECTIONALS/ LOVESEATS AND CLUB CHAIRS
CODE
QTY
ITEM (DESCRIPTION)
PRICE
OCCASIONAL CHAIRS (CONTINUED)
570.00
OCC
Camel Stage Chair
171.00
1242.00
OCZ
Beige Stage Chair
171.00
Lisbon Sofa/Black Leather
661.00
OCR
Red Stage Chair
171.00
LSC
Lisbon Loveseat/Black Leather
596.00
SCD
Fusion Chair/Green/White
125.00
CHC
Lisbon Chair/Black Leather
437.00
SCC
Fusion Chair/Clear/White
125.00
MPS
Memphis Sofa/Black/Mini Size
472.00
SCE
Fusion Chair/Red/White
125.00
MPC
Memphis Chair/Black/Mini Size
336.00
CH001
Casper Chair/Clear Acrylic
164.00
SOM
Key West Sofa/Black
502.00
BCW
Madrid Chair/White Leather
688.00
LS M
Key West Loveseat/Black
446.00
CHD
Newport Armless Chair/Charcoal Leather
316.00
OTS
South Beach Wedge Ottoman/Plat. Suede
221.00
LSD
Newport Loveseat/Charcoal Leather
574.00
OTQ
Square Ottoman/White Leather
304.00
COD
Newport Corner/Charcoal Leather
394.00
OTN
Bench Ottoman/White Leather
340.00
SED
Newport 3 Piece Sectional/Charcoal Leather
1284.00
OTP
Square Ottoman/Black Leather
304.00
SOQ
Astro Sofa/Light Beige
615.00
OTM
Bench Ottoman/Black Leather
340.00
CHQ
Astro Chair/Light Beige
406.00
OSC
Cube Ottoman/White Leather
104.00
SON
Marrakesh Sofa/Light Beige
538.00
VIIB01
Vibe Cube Ottoman/Green Vinyl
120.00
CHN
Marrakesh Chair/Light Beige
382.00
VIIB02
Vibe Cube Ottoman/Blue Vinyl
120.00
SFA003
Roma Sofa/White Vinyl
725.00
VIIB03
Vibe Cube Ottoman/Pink Vinyl
120.00
CHR003
Roma Chair/White Vinyl
473.00
VIIB04
Vibe Cube Ottoman/Red Vinyl
120.00
SFA001
Mirabel Sofa/Brown Leather
725.00
VIIB05
Vibe Cube Ottoman/Yellow Vinyl
120.00
CHR001
Mirabel Chair/Brown Leather
473.00
VIIB06
Vibe Cube Ottoman/Gold/Bronze Vinyl
120.00
SFA002
Allegro Sofa/Blue Fabric
598.00
VIIB07
Vibe Cube Ottoman/Champagne Vinyl
120.00
CHR002
Allegro Chair/Blue Fabric
397.00
PUZZ2SW
Puzzle Bench Ottoman/White
284.00
OSA
Oval Ottoman//Black
273.00
Oval Ottoman/White Leather
273.00
SO1
South Beach Sofa/Platinum Suede
SO2
South Beach 3 Piece Sectional/Plat. Suede
SOC
OCCASIONAL CHAIRS
OTTOMANS
OCA
T-Vac/Translucent/Chrome
254.00
OSB
OCH
Madrid Chair/Black Leather
688.00
OTH
Cube Ottoman/Black Leather
104.00
OCB
Key West Tub Chair/Black
366.00
OTK
Half Round Ottoman/Black Leather
355.00
OCU
Globus Chair/White Vinyl
351.00
OTL
Half Round Ottoman/White Leather
355.00
CCE
Ice Chair/Transparent
188.00
CCZ
Circle Ottoman/Black/White Leather
552.00
OCL
Cappuccino Chair/Chocolate
312.00
CCB
Circle Ottoman/Black Leather
552.00
171.00
CCW
Circle Ottoman/White Leather
552.00
OCY
Onyx Stage Chair
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l b mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5959
www.arataexpo.com
CUSTOM FURNITURE
UNITED RENTALS SUPPLIER SHOW 2013
(page 2 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
QTY ITEM (DESCRIPTION)
PRICE
CONFERENCE TABLES (CONTINUED)
COCKTAIL AND END TABLES
C1E
Silverado Cocktail Table
241.00
C508GR
8’ Granite Conference Table
348.00
C1D
Soho Cocktail Table/Chocolate Top
343.00
CT10GR
10’ Granite Conference Table
523.00
C1K
Inspiration Cocktail Table
276.00
CAFÉ TABLES
C1F
Geo Rectangle Cocktail Table/Black
220.00
ZTK
Café Table/Maple
185.00
C1C
Geo Rectangle Cocktail Table/Chrome
227.00
30MHSC
Café Table/Mahogany/30” Round
255.00
Café Table/36” Top/Maple
205.00
COLI
Oliver Cocktail Table
220.00
ZTP
C1W
Sydney Cocktail Table/White
259.00
ZTJ
Café Table//Graphite Nebula
185.00
C1Y
Sydney Cocktail Table/Black
259.00
ZTN
Café Table/36” Top/Graphite Nebula
205.00
E1E
Silverado End Table
227.00
ZTM
Café Table/36” Top/Grey Nebula
205.00
E1D
Soho End Table/Chocolate Top
310.00
ZTF
Café Table/Metallic Silver
209.00
E1K
Inspiration End Table
263.00
ZTB
Café Table/Brushed Red
205.00
E1F
Geo End Table/Black
206.00
ZTC
Café Table/Brushed Blue
185.00
E1C
Geo End Table/Chrome
213.00
XTK
Café Table/Maple/Tulip Base
254.00
EOLI
Oliver End Table
201.00
XTP
Café Table/36” Top/Maple/Tulip Base
276.00
E1W
Sydney End Table/White
233.00
XTJ
Café Table/Graphite Nebula/Tulip Base
254.00
E1Y
Sydney End Table/Black
233.00
XTN
Café Table/36” Top/Graphite Nebula/Tulip Base
276.00
XTM
Café Table/36” Top/Grey Nebula/Tulip Base
276.00
XTF
Café Table/Metallic Silver/Tulip Base
280.00
Café Table/Brushed Red/Tulip Base
254.00
Café Table/Mahogany/Tulip Base
276.00
Café Table/Brushed Blue/Tulip Base
254.00
CONFERENCE TABLES
CE2
Geo Rectangle Conference Table/Chrome
368.00
CF2
Geo Rectangle Conference Table/Black
355.00
XTB
CE1
Geo Square Rounded Conference Table
254.00
30MHTC
CF1
Geo Square Rounded Conference Table/Black
242.00
XTC
CG1
Manhatten Conference Table/Black
262.00
CB2
Conference Table/6’ Graphite Nebula
397.00
OTO
Perth Chair/High Back/Black
401.00
CB3
Conference Table/8’ Graphite Nebula
481.00
SC9
Panton Side Chair/White
171.00
CD2
Conference Table/6’ Grey Nebula
397.00
SC8
Flex Chair with Wheels
146.00
CD3
Conference Table/8’ Grey Nebula
481.00
SC1
New York Chair/Onyx/Maple Back
162.00
CC5
Conference Table/42” Round Mahogany
325.00
SC4
Jetson Chair/Black
162.00
CC6
Conference Table/6’ Rectangle/Mahogany
368.00
SC6
Manhattan Chair/Oyster
198.00
CC7
Conference Table/8’ Rectangle/Mahogany
454.00
SC2
Brewer Chair/Grey & Chrome
153.00
CC8
Conference Table/10’ Rectangle/Mahogany.
721.00
SC3
Brewer Chair/Onyx/Black
153.00
Tilt Executive Chair/Arms/Onyx/Black
288.00
CONFERENCE/EXECUTIVE AND UTILITY CHAIRS
CB1
Conference Table/42” Round/Graphite
325.00
SC5
CD1
Conference Table/42” Round/Grey Nebula
325.00
CO4
Iso Mesh Chair/Black
270.00
Nova Oval Table/6’ White
485.00
XC3
Luxor Guest Chair/Black Leather
319.00
286.00
XC2
Luxor Executive Chair/Black Leather
346.00
OCT6W
CT06GR
6’ Granite Conference Table
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l b mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5959
www.arataexpo.com
CUSTOM FURNITURE
UNITED RENTALS SUPPLIER SHOW 2013
(page 3 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
QTY ITEM (DESCRIPTION)
PRICE
BARS AND BARSTOOLS
CONFERENCE/EXECUTIVE AND UTILITY CHAIRS (CONTINUED)
XC1
Luxor Executive/High Back/Black Leather
368.00
BRC
Circle Martini Bar
3550.00
XC6
Altura Guest Chair//Black Crepe
284.00
BR1
Martini Bar
1233.00
XC5
Altura Executive Chair/Mid Back/Black Crepe
312.00
BS3
Ohio Barstool/Grey/Chrome
162.00
XC4
Altura/Executive Chair/High Back/Black
340.00
BS1
Ohio Barstool/Red/Chrome
162.00
CS8
Berlin Chair/Black/White
99.00
BS2
Ohio Barstool/Black
162.00
CS9
Berlin Chair/Red/White
99.00
BST
Banana Barstool/White
218.00
SY1
Altura Task Chair/Black Crepe
177.00
BSS
Banana Barstool/Black
218.00
DF1
Altura Drafting Stool/Black Crepe
263.00
BSD
Oslo Barstool/Blue
227.00
BSC
Oslo Barstool/White
227.00
BAR TABLES
V TK
Maple Bar Table/Standard Base
213.00
BSL
Gin Barstool/Maple
172.00
V TP
Maple Bar Table/36” Top/Standard Base
221.00
BSN
Jetson Barstool/Black
245.00
V TJ
Graphite Nebula Bar Table
213.00
BCE
Ice Barstool/Transparent/Chrome
201.00
V TN
Graphite Nebula Bar Table/36” Top
221.00
BS001
Shark Swivel Barstool/White Plastic
284.00
V TM
Grey Nebula Bar Table/36’ Top
221.00
BS002
Zoey Swivel Barstool/White Vinyl
258.00
V TF
Metallic Silver Bar Table/Standard Base
242.00
OCCASIONAL COCKTAIL TABLES & END TABLES
V TB
Brushed Red Bar Table/Standard Base
213.00
C1 E
Cocktail Table/Silverado
241.00
V TC
Brushed Blue Bar Table/Standard Base
213.00
C1 D
Cocktail Table/SoHo/Chocolate Top
343.00
WTK
Maple Bar Table/Tulip Base
270.00
C1 K
Cocktail Table/Inspiration
276.00
WTP
Maple Bar Table/36” Top/Tulip Base
297.00
C1 F
Cocktail Table/Black Geo/Rectangle
220.00
W TJ
Graphite Nebula Bar Table/Tulip Base
270.00
C1 C
Cocktail Table/Chrome Geo/Rectangle
227.00
WTN
Graphite Nebula Bar Table/36” Top/Tulip Base
297.00
COLI
Oliver Cocktail Table
220.00
WTM
Grey Nebula Bar Table/36” Top/Tulip Base
297.00
C1W
Cocktail Table/Sydney/White
259.00
WTF
Metallic Silver Bar Table/Tulip Base
297.00
C1Y
Cocktail Table/Sydney/Black
259.00
WTB
Brushed Red Bar Table/Tulip Base
270.00
E1E
Silverado End Table
227.00
WTC
Brushed Blue Bar Table/Tulip Base
270.00
E1D
Soho End Table/Chocolate Top
310.00
30MHTB
Mahogany Bar Table/Tulip Base
297.00
E1K
Inspiration End Table
263.00
30MHSB
Mahogany Bar Table/Black Base
266.00
E1F
Geo End Table/Black
206.00
E1C
Geo End Table/Glass
213.00
E1W
Sydney End Table/White
233.00
E1Y
Sydney End Table/Black
233.00
EOLI
Oliver End Table
201.00
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l b mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5959
www.arataexpo.com
CUSTOM FURNITURE
UNITED RENTALS SUPPLIER SHOW 2013
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CODE
QTY ITEM (DESCRIPTION)
PRICE
CODE
QTY ITEM (DESCRIPTION)
PRICE
BOOKCASES AND PRODUCT DISPLAYS
TRAINING ROOM
CP5
Computer Table/Graphite Nebula
356.00
PO3
Kiosk/Black/Maple
425.00
PO1
Podium/Lecturn/Cherry
270.00
CP3
Training Table/Grey/Privacy Panel
295.00
CP4
TT Connector Wedge
135.00
WD2
Writing Desk/Graphite
312.00
DESKS/CREDENZAS AND FILES
PMB36
Plastic Pedestal/Black
353.00
PMB42
Plastic Pedestal/Black
416.00
BC6
Bookcase/Mahogany
304.00
BC7
Bookcase/Graphite
297.00
PDL
Locking Door Pedestal/Black
405.00
ET2
Etagere/Black
304.00
ET1
Etagere/Pewter
304.00
LAMPS AND FRIDGES
JD6
Executive Desk/Mahogany
496.00
LA15
Mason Floor Lamp/Brushed Silver
195.00
JD7
Executive Desk/Graphite
475.00
LA14
Mason Table Lamp/Brushed Silver
132.00
CR6
Credenza/Mahogany
496.00
TRW
Trovato LED Floor Lamp/White
132.00
CR7
Credenza/Graphite
467.00
TRH
Trovato Table Lamp/White
195.00
L26
Lateral File/Mahogany
376.00
R1R
Refrigerator/White/20” x 30” x 65”/14.0 cubic
744.00
L27
Lateral File/Graphite
356.00
R1Q
Refrigerator/White/20” x 22” x 33”/4.0 cubic
248.00
VF4
Vertical File/4 Drawer
233.00
VF2
Vertical File/2 Drawer
171.00
Add 30% to orders not received by the discount deadline date.
Orders must be received two (2) weeks prior to show opening to be guaranteed. Floor orders limited to availability.
A delivery fee of $50.00 will be added to each order.
Custom Furniture Total
Discount Deadline: December 14, 2012 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Standard price
applies to orders received after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. Absolutely no credits will be issued after show closing.
Add 30% after 12/14/12
7% Tax
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use. All materials are on a rental basis and remain
the property of Arata Expositions, Inc. The exhibiting company is responsible for these
items and for their condition at close of show.
Delivery Fee
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
50.00
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
United Rentals Supplier Show 2013
(page 1 of 4)
2,240.00
2,860.00
Discount Deadline: December 7, 2012 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 7% Tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
United Rentals Supplier Show 2013
(page 2 of 4)
5,330.00
6,100.00
Discount Deadline: December 7, 2012 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 7% Tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
RENTAL BOOTHS
United Rentals Supplier Show 2013
(page 3 of 4)
9,350.00
10,075.00
Discount Deadline: December 7, 2012 (Received By). Discount price applies only to orders that are accompanied by payment and are received by
discount deadline.
Please add 7% Tax. Orders received after this date will be assessed an additional 50% charge. Cash, company check, wire transfer and/or credit cards
accepted. Items cancelled two weeks prior to move-in will be charged at 50% of the original price. No refunds will be made on custom accessories.
ORDER EARLY
RENTAL BOOTHS
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
United Rentals Supplier Show 2013
(page 4 of 4)
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM RENTAL PACKAGES
Please Select Rental Package:
Package A
Package B
Package C
Package D
Package E
Package F
Select Standard Carpet Color:
Black
Grey
Burgundy
Blue
Purple
Red
Teal
Header Copy = BLACK BOLD LETTERS
Hunter Green
Select Panel Color:
Black
White
Please contact us for additional information and pricing on:
Color Changes
Logos
Velcro Panels
Custom Designs
Custom Graphics
Other: _____________________________________________________________________________
RENTAL PACKAGE ACCESSORIES
Add the following accessories to my Custom Rental Package:
Credenza
18”d x 36”w x 42”h
$280 .00 each
Pedestal
18”d x18”w x 42”h
$245.00 each
Shelves
12” x 36”
$44.00 each
Clip-On Lights**
Qty ____ $________
Qty ____ $________
Qty ____ $________
Qty ____ $________
(total)
(total)
(total)
Discount Deadline: December 7, 2012 (Received By). Discount price applies only to orders that
are accompanied by payment and are received by discount deadline. Add 50% to orders
received after the deadline. Items cancelled after move-in begins will be charged at 100% of
the published price. Absolutely no credits will be issued after show closing.
$28.00 each
(total)
Rental Package Total
Accessories Total
50% after 12/7/12
**Electrical requirements: Package rental price does not include electrical hook-up or
labor to install clip-on-lights. Please order your electrical outlet for the rental exhibit and
any other electrical requirements (including labor) directly from the electrical contractor.
The electrical order form is included in this service manual.
7% Sales Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DISPLAY CASES
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
FULL VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Long Full View Display Case
$595.00
$892.50
$
5’ Long Full View Display Case
$595.00
$892.50
$
4’ Long Full View Display Case
$595.00
$892.50
$
HALF VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Long Half View Display Case
$595.00
$892.50
$
5’ Long Half View Display Case
$595.00
$892.50
$
4’ Long Half View Display Case
$595.00
$892.50
$
QUARTER VIEW DISPLAY CASE
Qty.
Description
Discount Price
Standard Price
Extended Price
6’ Long Quarter View Display Case
$595.00
$892.50
$
5’ Long Quarter View Display Case
$595.00
$892.50
$
4’ Long Quarter View Display Case
$595.00
$892.50
$
CORNER DISPLAY CASE
Qty.
Description
Discount Price
5’ Wide Corner Display Case
Standard Price
$595.00
$892.50
Extended Price
$
VERTICAL DISPLAY CASE
Qty.
Description
7’ High Vertical Display Case
Discount Price
$625.00
Standard Price
$937.50
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price applies only to orders
that are accompanied by payment and are received by discount deadline. Standard price
applies to orders received after the deadline. Items cancelled after move-in begins will be
charged at 100% of the published price. Absolutely no credits will be issued after show closing.
Display Case Total
Standing on rental furniture is prohibited. Arata Expositions, Inc. cannot be responsible
for injuries or falls caused by improper use.
Total
7% Tax
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Extended Price
$
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
BOOTH CLEANING
United Rentals Supplier Show 2013
All materials are on a rental basis and remain the property of Arata Expositions, Inc. The undersigned is responsible for these items and for their condition at
close of show. As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. NOTE: All rental carpets are delivered clean to your booth space. However, during
set up, the carpet can become soiled. We suggest you order cleaning services at least once before the show opens.
ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS, INC.
NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES.
BOOTH CLEANING
Vacuuming of booth and emptying of wastebaskets.
Discount Price Standard Price
Pre Show Cleaning
________ x ________ = ________ sq. ft. x $.40 per sq. ft
Daily Booth Cleaning ________ x ________ = ________ sq. ft. x $.86 per sq. ft
Extended Price
$.48 per sq. ft = $ __________
$1.04 per sq. ft =
$ __________
The square footage is based on the overall size of the space occupied.
PORTER SERVICE
Emptying of wastebaskets once every two hours, show hours only. Rates are based on booth size.
Number of
Show Days
Cost per Day
Extended Price
Up to 500 square feet
$110.00
x
________
=
________
501 to 1000 square feet
$120.00
x
________
=
________
1001 to 2500 square feet
$130.00
x
________
=
________
Greater than 2500 square feet
$140.00
x
________
=
________
The square footage is based on the overall size of the space occupied.
Discount Deadline: December 14, 2012 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. Standard price applies to orders received after
the deadline. Absolutely no credits will be issued after show closing.
Cleaning Total
7% Tax
All rates are subject to change if necessitated by increased labor and
material costs.
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPECIAL SIGNS
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders.
CUSTOM SIGNS/SERVICES
This order for custom signs should accompany a printed version of each sign requested including exact copy, dimensions,
position (horizontal or vertical) and easel back if desired.
DIGITAL SHOWCARD SIGNS
FILE PREPARATION
(10 words or less)
Qty.
Size
Discount
Price
Extended Price
7” x 11”
$43.00
$
7” x 44”
$48.00
$
11” x 14”
$55.00
$
14” x 22”
$63.00
$
22” x 28”
$81.00
$
28” x 44”
$123.00
$
40” x 60”
Quoted
$
$8.00
$
Easel back
FILE TYPES
Digital files (logos, photos, finished layouts, etc.) should be saved or exported from your design application to PDF, EPS, or TIFF with a minimum resolution of 300dpi at 50% of the final desired production size. The higher the
resolution provided, the better the results. JPEG’s are less desirable, but
can be accepted if the resolution is 300 dpi or higher. Placed images are to
be embedded rather than linked. If files are linked, be sure to send along
the linked files.
Do not submit InDesign files (.indd), Word (.doc), PowerPoint (ppt.), and GIF
files, or any file formatted for or taken from a website. Web graphics are not
suited for large format printing. This is a very common error and should be
avoided.
FONTS
All fonts should be converted to outlines or paths. Send font files if there is
an anticipation of any changes so additions can be made to the provided art.
There will be an additional charge to prices listed for sign design labor or
necessary labor to prepare logos for reproduction.
PROOFING
A clean hardcopy proof and a PDF proof should be sent along with the print
files for reference. Files provided without proofs will be printed exactly as
provided. Any re-prints necessary due to proofs not being provided are
done at additional cost to the client.
FTP INSTRUCTIONS
Using Internet Explorer or FTP Client:
Discount Deadline: DECEMBER 14, 2012 (Received By). Discount price
applies only to orders that are accompanied by payment and are received
by discount deadline. An additional 100% of the published prices will be
applied to all orders received after the deadline. Cancelled orders will
be charged at 100% of the published price. Absolutely no credits will be
issued after show closing.
Type ftp://ftp.aratafiles.com
User: [email protected]
Password: Welcome22
Please do not try to drag and drop a folder. Due to permissions you are only
allowed to upload files. You may drag and drop multiple files at once but NO
FOLDERS.
Special Signs Total
Add 100% after 12/14/12
Make sure your exhibiting company and show name are used to label the file.
7% Tax
Total
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
LABOR REGULATIONS
United Rentals Supplier Show
LABOR/UNION REGULATIONS
We have provided the following information to acquaint you with specific guidelines for labor. Trade shows, conventions and
special events in this vicinity are governed by local union contracts. Please review this information in order to better understand the applicable union jurisdictions. If you have any questions once you have read this, please address them directly to
Arata Expositions, Inc.
GENERAL INFORMATION
All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit. Union labor is also
available at the Exhibitor Service Center during installation, show hours and dismantle.
LOCAL DECORATOR UNION
Arata Expositions has an agreement with Teamsters Local #135 through the Indiana Convention Center to provide labor for
display installation and dismantle. Full time employees of exhibiting companies, however, may install/dismantle their own exhibits without assistance from this local. Any labor services that may be required beyond what your regular full time employees
can provide, must be rendered by the Union. Labor can be ordered in advance or by returning the Installation & Dismantle Order Form for display labor at showsite from Arata Expositions Exhibitor Service Center.
FREIGHT HANDLING / TEAMSTERS
Teamsters handle all freight inside the exhibit hall. They unload all trucks or vehicles, deliver materials to your booth, and remove and reload materials at the close of show. The exception to this is machinery, which is handled by riggers and machinery
movers.
Exhibitors may handle their own materials in/out of the exhibiting facility; however, use of the Loading Docks and motorized
equipment such as forklifts, is prohibited.
Exhibitors may un-load/re-load Personally Owned Vehicles in the designated ‘Tarmac Area” and use the designated “Loading
Ramp” and may hand carry materials to their exhibit space without the use of hand trucks, dollies or pallet jacks.
Arata Expositions will have complete control of the loading docks at all times.
The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall. Arata Expositions will store all empty
crates. Please refer to the Material Handling Information for further details.
ELECTRICIANS
The Electrical Union is responsible for supplying all feed wiring and electrical conductors to each exhibit, except where this service is provided by the building owner. This union will also be responsible for all other electrical work on exhibits that cannot be
done by the exhibitor in a total time of 15 minutes.
SAFETY
Standing on chairs, tables or other rental furniture is prohibited. This furniture is not engineered to support your standing
weight. Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture. If assistance
is required in the installation or dismantle of your booth, please order labor on the Display Labor Order Form and the necessary
ladders and tools will be provided.
GRATUITIES
Arata Expositions requests that exhibitors do not tip our employees. Do not give coffee breaks other than mid-morning and mid
-afternoon when union employees have a fifteen minute paid break. Any attempts to solicit a gratuity by an employee for any
service should be reported immediately to an Arata supervisor. Employees of Arata are paid at an excellent wage scale denoting a professional status, and we feel that tipping is not necessary. This applies to all Arata employees.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MECHANICAL LIFTS
United Rentals Supplier Show 2013
OPERATION OF ALL MECHANICAL LIFTS
ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST
BE UNDER THE CARE, CUSTODY, AND CONTROL OF ARATA EXPOSITIONS, INC. THIS
INCLUDES FORKLIFTS, PALLET JACKS, LIFTS, ETC., AS WELL AS ANY OTHER
MECHANICAL EQUIPMENT.
The operation or use of all motorized or mechanical lifting equipment for installation of booth
structures or signs is not permitted by exhibitors or their designated contractors.
The operation or use of all motorized or mechanical material handling equipment is not
permitted by exhibitors or their designated contractors. This includes lifts, mechanical scooters
and carts.
Arata Expositions equipment is for use by Arata employees only. Please do not take it for your
use.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES AND MANPOWER MUST BE SUPPLIED
BY ARATA EXPOSITIONS, INC.
Customer acknowledges that the show site and surrounding areas are active work zones.
Customer, its agents, employees and representatives are present at their own risk.
Thank you for your cooperation.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DISPLAY LABOR
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
STANDARD RATE
ON-SITE RATE
STRAIGHT TIME: 8:00 AM TO 4:30 PM WEEKDAYS
$ 101.25 PER MAN PER HOUR
$131.63 PER MAN PER HOUR
OVERTIME: AFTER 4:30 PM - 6:30PM WEEKDAYS AND SATURDAYS
$ 170.00 PER MAN PER HOUR
$221.00 PER MAN PER HOUR
DOUBLE TIME: 6:30PM - 8:00AM Mon - Sat., All Day SUNDAY AND HOLIDAYS
$ 202.50 PER MAN PER HOUR
$263.25 PER MAN PER HOUR
RATES: (ONE HOUR MINIMUM PER MAN)
INSTALLATION OF DISPLAY:
DATE
TIME
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
TOTAL ESTIMATED
COST
HOURLY RATE
X
=
@$
=$
X
=
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to install our display without our supervision. AEI charge for this service is 30% of
your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before installing our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
DISMANTLING OF DISPLAY:
DATE
TIME
Telephone Number:
Starting time can be guaranteed only at the start of the working day. You will be charged a one hour
minimum labor fee (per person) if labor is not cancelled 24 hours prior to the requested start time.
NO. OF PEOPLE
APPROX. HOURS
TOTAL HOURS
X
=
X
=
TOTAL ESTIMATED
COST
HOURLY RATE
@$
=$
@$
=$
AEI Supervision (30%/$35.00)
Total Estimated Labor Costs
Request you to proceed, at earliest hour, to dismantle our display without our supervision. AEI charge for this service is
30% of your total bill ($35.00 minimum). IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE
PRESENT, YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM.
Request you to await our representative before dismantling our display. Time will commence upon assignment of men in
accordance with exhibitor’s instructions. Representative should check with labor dispatcher’s desk to obtain and return men
ordered. If exhibitor fails to pick up worker(s) at time ordered, a one hour per worker no-show charge will be applied.
Supervisor’s Name:
Telephone Number:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
AEI SUPERVISED LABOR
United Rentals Supplier Show 2013
This form must be completed by all exhibitors wishing to use AEI
supervised labor for the installation and dismantle of their exhibits.
INBOUND SHIPPING INFORMATION
Display will be shipped to: Warehouse ___ Showsite ___
Date Shipped ____________ Date to arrive ____________
Carrier _______________________ Shipped from: City/State _________________________________________________
Total number of: Crates _____ Cartons _____ Cases _____ Other (please specify) ______________________________
SET UP INFORMATION
Display Carpet: Shipped with exhibit: _____ Rented from AEI _____ Color ____________ Size _____________________
Electrical Placement: Electrical under carpet: ______
Drawing attached (required): ______
Drawing with exhibit _______
Special Electrical Instructions: ___________________________________________________________________________
Set up instructions: Attached: ______ Shipped with display: ______ Special tools/hardware: ________________________
Special set up or dismantle instructions: ___________________________________________________________________
Graphics: Shipped with display: ____ Shipped separately: ____ Carrier _________________ Date to arrive: __________
Special instructions for graphics: _________________________________________________________________________
OUTBOUND SHIPPING INFORMATION:
After dismantling, return/ship display to:
Carrier:
T3 Logistics
Van Line
Air Freight:
Common Carrier
Next Day
2nd Day
Deferred
If your designated carrier fails to pick up or refuses to accept your shipment
your freight will be shipped by one of the official show carriers. It is the
responsibility of the exhibitor to call your carrier of choice to schedule a pick
up time and date.
Emergency contact at show site:
Hotel:
Contact phone #:
Hotel phone #:
Arrival date:
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
FORKLIFT LABOR
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
FORKLIFT & OPERATOR RATES per hour
Description
Straight
Time
OverTime
Double
Time
5,000 lb. forklift & operator
$277.50
$415.00
$480.00
4 stage forklift & operator
$357.50
$495.00
$560.00
Additional riggers per man
$101.25
$170.00
$202.50
Cage (per hour)
$40.00
$40.00
$40.00
Straight Time: 8:00 am to 4:30 pm Monday - Friday
Over-Time: 4:30 pm to 6:30 pm Monday - Friday and 8:00
am - 4:30 pm Saturdays
Double Time: 6:30 pm to 8:00 am Monday - Friday, 4:30 12:00am Saturdays, All Day Sunday and Holidays
Forklifts must be ordered for header or booth construction
exceeding 8’ in height.
The operation or use of all motorized or mechanical lifting
equipment, including genie lifts, for installation of booth
structures or signs is not permitted by exhibitors or their
designated contractors.
ALL LIFTS, SCOOTERS, PALLET JACKS, DOLLIES
AND MANPOWER MUST BE SUPPLIED AND OPERATED
BY ARATA EXPOSITIONS, INC.
ORDER: (Equipment and crew)
We will need forklift crew(s) as indicated below and will have a representative on hand to supervise the work to be done. Our
representative will return the crew to the service desk upon completion of the work, check the work order and approve the
work by signing work ticket.
INSTALLATION REQUEST
Date
DISMANTLE REQUEST
Date
Time
Time
5,000 lb. forklift & operator
with cage
5,000 lb. forklift & operator
with cage
4 stage forklift & operator
with cage
4 stage forklift & operator
with cage
Additional riggers
Additional riggers
Forklift times cannot be guaranteed. We will make every effort to meet specified request when possible. All rates are subject
to change if necessitated by increased labor and/or material costs. If exhibitor fails to pick up crew at time confirmed or order is
not cancelled 24 hours prior to start time, a one hour charge per crew, ”No Show Charge”, will be applicable.
FORKLIFT ORDERS RECEIVED AFTER DECEMBER 14, 2012 WILL INCLUDE A 20% SURCHARGE ON THE TOTAL
FORKLIFT ORDER. ORDERS RECEIVED ON-SITE WILL BE ASSESSED A 30% SURCHARGE.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
NON-OFFICIAL CONTRACTOR
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
DEADLINE:
Friday, November 30, 2012
RETURN TO:
Arata Expositions, Inc.
4104 L.B. Mc Leod Road
Orlando, FL 32811
Fax: (407) 839-5929
If the exhibitor plans to utilize a firm other than the Official Service Contractor, the EXHIBITOR ONLY
must complete and send this form to Arata Expositions, Inc. to be received no later than November 30,
2012. If notification is not received by the deadline date, Arata Exhibitions labor must be used for all work
and the exhibitor appointed contractor will be permitted to supervise only.
In addition, a Certificate of Insurance, valid in the State of Indiana, must be provided with at least the
following limits: Comprehensive General Liability not less than $1,000,000 with respect to injuries to any
one person in one occurrence; $2,000,000 with respect to injuries to more than one person in any one
occurrence; and $500,000 with respect to damage to property; Workers’ Compensation Insurance,
including employee liability coverage, in a minimum amount not less than $1,000,000 of individual and/or
aggregate coverage, and naming Arata Expositions, Inc., United Rentals, and the Indiana Convention
Center as additional Insured.
The exposition floor, aisles, loading docks, service and storage areas will be under the control of the
Official Service Contractor. The "Non-Official" Contractor must coordinate all his activities with Arata
Expositions, Inc. and abide by all rules and regulations of the show.
The "Non-Official" Contractor will share with the Official Contractor all reasonable costs related to his
operation, including overtime pay for stewards. The exhibitor will be assessed a flat fee of $0.30 per
square foot to cover all miscellaneous costs related to the restoration of exhibit space to its initial
condition.
ARATA EXPOSITIONS, INC. WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF
THE EXHIBITING COMPANY. NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED. PLEASE MAIL
OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS, INC. DO NOT
SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT.
Company Name
Exhibitor Contact (Please Print)
Booth Number
Exhibitor Authorized Signature
Email Address
Phone Number
Type of work being performed
“Non-Official Contractor/Display House
Email Address
Contact Name
Phone Number
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING
United Rentals Supplier Show 2013
LIMITS OF LIABILITY
(page 1 of 2)
1. ACCEPTANCE OF TERMS:
It is understood that acceptance of the following terms and conditions will be
construed when any of the following conditions are met:
The Exhibit Shipping Information & Drayage Rate Schedule is signed; or
Exhibitors materials are delivered to either the Arata Expositions, Inc. (hereafter referred to as “AEI”)
warehouse or show site for which AEI is the Official General Contractor for the event; or
When an order for any rental equipment and/or labor is placed by the exhibitor with AEI
2. AEI’S RESPONSIBLITIES: The responsibility of AEI with respect to the goods stored hereunder shall be limited to
the exercise of ordinary care and diligence by its officers and employees in receiving, handling, keeping and delivering
the same. For purposes of this contract, AEI means their employees, officers, directors, agents, assigns, affiliated
companies, and related entities including, but not limited to, any subcontractors AEI may appoint. AEI shall not be
liable for loss or damage by natural elements, fire, heat, frost, damp, dust, moths, rust, leakage, deterioration, acts of
God, vandalism, theft, civil disturbance, power failure, acts of terrorism or war, labor disputes, lockouts or work
stoppages of any kind nor for other causes beyond AEI’s reasonable control.
3. AEI LIABILITY:
It is understood that AEI and its subcontractors are not insurers. The exhibitor is responsible for
obtaining the proper insurance to cover their property. AEI does not provide for full liability should loss or damage
occur. AEI’s liability shall be limited to the physical loss or damage to the specific article, which is lost or damaged. In
any case, the liability of AEI is limited to $.30 per pound per article, with a maximum of $50.00 per item, and a
maximum of $1,000 per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of
this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property
through performance or nonperformance of obligations imposed by the offering of services to Exhibitors, or from
negligence, active or otherwise, by AEI, its subcontractors or employees. This applies while these goods are in AEI’s
warehouse, in vehicles for delivery or at show site. AEI shall not be liable to any extent whatsoever for any actual,
potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss or damage
to an exhibitor’s material which make it impossible or impractical to exhibit same .
4. EXHIBITORS ARE URGED TO CARRY ALL-RISK INSURANCE COVERING YOUR MATERIALS
AGAINST DAMAGE, LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE
PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW. THIS CAN
GENERALLY BE DONE BY ADDING “EXPOSITION FLOATERS” TO EXISTING INSURANCE
POLICIES. IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER. THAT INSURANCE, IF ANY, SHALL
BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE
BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI
LIABILITY AS SET FORTH ABOVE.
5. PACKAGING: AEI shall not be responsible for damage to uncrated material, material improperly packed, concealed
damage, pad wrapped or shrink-wrapped materials, glass breakage, or carpet in bags or poly. Additionally, AEI shall
not be responsible for crates and packaging that are unsuitable for handling, in poor condition, or have prior damage.
Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means .
6. INSURANCE CLAIMS: The exhibitor must report the damage or loss at the AEI service desk at show site and
complete our paperwork documenting the incident. Failure to complete the proper paperwork at show site will result in
the claim being waived. The exhibitor must submit any written claim for loss or damage within (30) days of the close of
the show on which the loss or damage occurred or the claim shall be considered waived. No suit or action shall be
brought against AEI more than one year after the cause of action accrues.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
MATERIAL HANDLING
United Rentals Supplier Show 2013
LIMITS OF LIABILITY
(page 2 of 2)
7. INBOUND SHIPMENTS:
After the exhibit materials are placed in the booth, AEI will not be responsible for
condition, count or content. Please remember that there may be a lapse of time between the delivery of shipments to
the booth and the arrival of the exhibitor or exhibitor’s representative. AEI will not be responsible or liable for any loss,
damage, theft, or disappearance of exhibitor’s materials after same have been delivered to the exhibitor’s booth at
show site. We suggest exhibitors arrange for security services for their booth.
8. EQUIPMENT REQUIRING SPECIAL EQUIPMENT: Fourteen days advance notice must be provided to AEI by
the exhibitor in order to obtain special devices to properly load, place or reload equipment requiring such care. AEI will
not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice
has not been received by AEI.
9. EMPTY CONTAINER LABELS:
The exhibitor is responsible for affixing EMPTY labels (available at the AEI
service desk) to containers to be stored during the show. It is understood that these labels are used for empty storage
only and AEI assumes no responsibility or liability for loss or damage to contents while containers are in storage or for
mislabeled containers.
10. CLASSIFYING SHIPMENTS: AEI cannot be responsible for classifying shipments. After shipments are tendered
to a carrier for shipment, AEI cannot be responsible for delivery time or damage or loss to property.
11. OUTBOUND SHIPMENTS: All shipments received at the close of the show are subject to a final count. We will
count and ship pieces as we find the shipment when we remove them from the booth to load out. All Material Handling
Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth. Corrections will be
made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of
such items in the booth at the time of pick up. AEI is not responsible for shipments left in booths by exhibitors. We
suggest exhibitors arrange for security services for their booth. PLEASE NOTE: Where an exhibitor indicates choice
of carrier for pickup, it is the exhibitor’s responsibility to arrange with such carrier for said pickup service. In order to
expedite removal of freight from the show site, AEI shall have the authority to change designated carriers, if such
carriers do not pick up on time or refuse to accept shipments. Exhibits not removed from the show on removal day
and on which we have no shipping information will be returned to our warehouse at an additional charge to await
disposition. AEI assumes no liability as a result of such rerouting or handling.
12. PAYMENT OF SERVICES: The exhibitor agrees, in the event of a dispute with AEI or its subcontractors relative to
any loss or damage to any of the exhibitor’s freight or equipment, that the exhibitor will not withhold payment in any
amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the exhibitor agrees to pay AEI prior to the close of the
show for all such charges and further agrees that any claim the exhibitor may have against AEI or its subcontractors
shall be pursued independently by the exhibitor as a complete, separate transaction to be resolved on its own merits.
13. JURISDICTION: This agreement shall be deemed to have been made in the State of Maryland, and that any and all
performance thereunder, or breach thereof, shall be interpreted, governed and construed pursuant to the laws of the
State of Maryland, and the parties to this agreement consent that the Circuit Court for Montgomery County, Maryland
shall be the sole forum where any cause of action arising under, or in any way related to, this agreement may be
instituted.
14. MISCELLANEOUS:
Exhibitor, as a material part of the consideration to AEI for material handling services,
waives and releases all claims against AEI, its employees, agents, officers and directors, with respect to all
matters for which AEI has disclaimed liability, pursuant to the provisions of this contract. The exhibitor
acknowledges that he or she has read this agreement, understands it and agrees to be bound by its terms, and
further agrees that it is the complete and exclusive agreement between the parties.
The invalidity or
enforceability of any provision hereof shall not affect, modify, or impair the validity and enforceability of all other
provisions herein.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPOTTING FEE
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths. This guidance is
required and provided by Arata Expositions to prevent damage that may occur to exhibitors, the property of others, or when
necessary to move crates that may be in the aisles.
A company representative and/or operator must drive their motorized equipment into and out of the exhibit areas. All heavy
equipment must report to the marshalling yard Thursday, January 3rd by 10:00am and driver must stay with equipment. The
use of step decks is prohibited. All equipment must be off loaded at show site without the use or assistance of another vehicle.
No truck to truck transfers. All delivery vehicles must be dock height or be able to be ground unloaded.
SPOTTING FEES ROUND TRIP CHARGES:
NO ADVANCED RECEIVING AT THE MARSHALLING
YARD & DRIVER MUST STAY WITH EQUIPMENT.
Vehicle/Trailers below 25 feet……………………..….$405.00
All Heavy Equipment must be checked for
delivery starting at 6:00am & no later than 10:00am
on THURSDAY JANUARY 3, 2013. No equipment
Vehicle/Trailers 25 feet to 75 feet…………………….$450.00
Trailers above 75 feet……………………………..…...$600.00
Additional charges may apply if the use of additional
equipment or labor is required.
THE FACILITY FLOORING IN HALLS B & C MAXIMUM
WEIGHT IS 500 POUNDS PER SQUARE FOOT.
THE FACILITY FLOORING IN HALLS D & E MAXIMUM
WEIGHT IS 350 POUNDS PER SQUARE FOOT.
SCHEDULING:
will be moved into the convention center during overtime hours (after 4:30pm).
Marshalling Yard Address:
Arata Expositions, Inc.
602 West Ray Street
Indianapolis, IN 46225
AT CLOSE OF SHOW:
Report back to marshalling yard beginning at
6:00am on January 8, 2013. All drivers must be
checked in no later than 10:00 am.
A representative from Arata Expositions, Inc. will contact you to schedule your heavy machinery / vehicle spot. Please provide
the contact information for your company’s representative responsible for the vehicle, trailer or heavy equipment:
Name:___________________________Cell Number:______________________ Email address:______________________
MATERIAL HANDLING:
Material handling charges will apply to any booth material within the vehicles/trailers. The materials will be removed from the
vehicles/trailers, weighed and written up as a show site shipment.
VEHICLE RULES:
Display vehicles must have battery cables disconnected; fuel tanks must be taped shut or have locking gas cap and may
contain no more than 1/2 tank of fuel or 10 gallons (whichever is less). Ignition keys must be removed and delivered to event
security.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPOTTING FEE
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Please complete the following for each piece of heavy equipment/vehicle/trailer:
Type of Vehicle / Heavy Equipment / Trailer__________________________________________________________________
Dimensions:________________________________
Weight:_____________
Type of delivery trailer: Flat bed____ RGN (detachable trailer)_____
Tracks: Rubber___ Metal___
Number of pieces_________
Carpeted Display Space: Yes___ No__ If you are providing your own floor covering, it must be sent to the advanced
warehouse by DECEMBER 21, 2012 and CLEARLY MARKED AS SUCH. Material handling charges will apply and AEI labor
will lay this before your equipment will be moved into the facility. A labor form must be submitted, as well. If renting AEI carpet,
please include the carpet order form found in this service manual.
THE FACILITY FLOORING IN HALLS B & C MAXIMUM WEIGHT IS 500 POUNDS PER SQUARE FOOT.
THE FACILITY FLOORING IN HALLS D & E MAXIMUM WEIGHT IS 350 POUNDS PER SQUARE FOOT.
PLEASE PROVIDE PICTURE/SPECS WITH DESCRIPTION, IF POSSIBLE.
Equipment Placement
Please draw and identify in the box where
you would like your equipment to be
placed in your booth. Please specify front
and back of each piece of equipment.
Failure to fill out this form in advance may
result in additional fees if you need your
materials moved once they have been
placed in your booth. Additional labor or
equipment, i.e. laying plywood, for spotting
may also result in additional charges.
Booth #________
Booth #________
Exhibitor agrees that their company
representative and/or operator will perform
Heavy Equipment move in and move out and
fully understands that Arata Expositions, Inc.
will perform spotting services only.
Booth #______
Booth #________
VEHICLE RULES:
Display vehicles must have battery cables disconnected; fuel tanks must be taped shut or have locking gas cap and may
contain no more than 1/2 tank of fuel or 10 gallons (whichever is less). Ignition keys must be removed and delivered to event
security.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
Official Carrier For:
United Rentals 2013
Services Offered
Next Day
Second Day
Deferred (3-5 day)
International Services
Same Day / Expedite Services
Van Lines
Customs Brokerage
Warehousing
For rates and scheduling, please contact us at:
[email protected] or call 1-866-920-4228.
T3 Logistics, LLC
OFFICIAL SHOW CARRIER
Schedule your Quote/Pick Up using any of these options:
FAX: 1-410-799-0118
E-MAIL: [email protected]
CALL: 1-866-920-4228
Quote / Shipping Request
Shipper Contact
Phone # / Fax #
E-mail
FROM
TO
Company:
Company:
Event Name:
Event Name:
Facility Name:
Facility Name:
Booth #:
Booth #:
Address:
Address:
City, St., Zip
City, St., Zip
Contact:
Contact:
Phone:
Pick Date:
/
/
Fax:
Phone:
Time:
Delivery Date:
Fax:
/
/
Time:
Special Instructions:
Description of Articles,
Special Marks and Exceptions
Pieces
Weight
(Subject to change)
Length x Width x Height
All Risk
Insurance
Crates
Cartons
Fiber Cases/Trunks
Skids (Please provide piece count per skid)
Carpet
Carpet Padding
TOTALS
Important Insurance Information
PLEASE READ NOW!
Minimum cargo liability agreed to be not more than $0.50/lb. or $50.00 whichever is greater, unless a higher amount
is declared and additional All Risk Insurance charges paid thereon. Contact T3 Logistics rep to discuss the benefits of
purchasing additional insurance.
Service Requested
Check One:
Next Day
Second Day
3-5 Day Deferred
Van Line Service
Other:
Request pre-printed address
Labels and shipping form
Schedule return shipment
Comments:
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
TIPS FOR DRAYAGE
United Rentals Supplier Show 2013
HELPFUL HINTS
1.
Ship prepaid – collect shipments will not be accepted at either the warehouse or show site.
2.
If you ship by way of your own truck or car, it is important to have a delivery ticket prepared indicating the piece count and
weight. You are invoiced for material handling based on weight. If no information is available, the weight is estimated by the
unloading crew.
3.
Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments. To reduce
material handling costs (Drayage), ship all of your exhibit materials in ONE shipment. Remember, there is a 200
pound minimum charge per shipment. See the example below.
4.
Please be sure to obtain and complete an AEI Bill of Lading. Bills of Lading will be made available at the AEI service center
on the final show day. Please be sure to return your completed Bill of Lading and any additional outbound information
before you leave the show floor.
5.
Should you choose to use a carrier other than the official show carrier, please be certain to contact them with any
necessary pick-up information. AEI is not responsible for contacting outside carriers for pick-ups.
6.
BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the
show. It is suggested that exhibitors arrange all risk coverage. This can be done by adding exposition floaters to
existing policies. Contact your insurance representative.
BE SURE YOUR LIABILITY AND PROPERTY
INSURANCE IS IN EFFECT DURING TRANSIT, STORAGE AND WHILE AT CONVENTION SITE.
THE EXPENSIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
12/9/12
80 Lbs.
200 Lbs. Min.
$85.00
$170.00
12/16/12
50 Lbs.
200 Lbs. Min.
$85.00
$170.00
12/21/12
70 Lbs.
200 Lbs. Min.
$85.00
$170.00
Total Drayage
Charges
$510.00
200 Lbs. Total
THE COST-EFFECTIVE WAY!
Date Received:
Actual Weight
Minimum Charge
$/100 Lbs.
Total Cost
12/21/12
200 Lbs.
200 Lbs. Min.
$85.00
$170.00
Total Drayage
Charges
$170.00
200 Lbs. Total
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
CART LOAD SERVICE
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
CART LOAD SERVICES
Cart Load Service is a feature offered for Privately Operated Vehicles (“POVs”) only. POVs are limited to small passenger
vehicles such as cars, small mini vans or SUV’s. If you arrive with a truck, van, or trailer filled with exhibit material you will not
qualify for this service and will be required to utilize Arata Expositions material handling services.
Arata Expositions, Inc. is pleased to make available for hire, one (1) laborer with one (1) pushcart, for one (1) trip. Charges for
these services are $95.00 round trip.
This service is for those who have small hand carry items all of which must fit on a 3’ x 4’ push cart, in one trip only.
A cart load is eight (8) pieces or less, weighing less than 200 lbs. total. There is one cart load allowed per booth. Freight that
is too large or heavy will be charged freight handling rates.
Your vehicle must load and unload from the dock area. Arata personnel will direct vehicles. The loading dock is for loading
and unloading only. No parking will be allowed on the loading dock. You must have two people per vehicle so that once the
POV is unloaded, it can be moved immediately from the dock area.
No personal dollies, wagons, or hand trucks are allowed on the dock or show floor.
No Arata equipment is allowed to be used by exhibitors.
Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage, loss and
other hazards. The coverage should start when the product and exhibit materials leave your place of business and end upon
the return to your facility after the show. This can be done by adding “riders” to your existing policies.
Cart load service will be available at the following times:
MOVE IN SCHEDULE
Saturday,
Sunday,
January 5
January 6
8:00am - 8:00pm
8:00am - 12:00pm
MOVE OUT SCHEDULE
Tuesday,
January 8
7:00am - 7:00pm
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SHIPPING INFORMATION
United Rentals Supplier Show 2013
SHIPPING INFORMATION:
ADVANCE WAREHOUSE
SHOWSITE
(PLEASE SEE MARSHALLING YARD FORM)
(Shipments should arrive on or between December 1 - 21
9AM - 4PM Monday - Friday ONLY
Facility closed December 24, 25, 31 and January 1)
Shipments should be PREPAID addressed as follows:
Shipments should be PREPAID, addressed as follows:
TO:
(Name of exhibitor and booth number)
FOR: United Rentals Supplier Show 2013
C/O:
arata expositions, inc.
C/O:
Avram Worldwide
800 Commerce Parkway West Drive
Suite A
Greenwood, IN 46143
TO:
FOR:
C/O:
C/O:
(Name of exhibitor and booth number)
United Rentals Supplier Show 2013
arata expositions, inc.
Indiana Convention Center
Halls B, C, D, E
100 South Capitol Avenue
Indianapolis, IN 46225
To avoid confusion, remove all expired shipping labels before shipment.
Drayage fees include receiving your material at our warehouse and/or show site, delivery to the booth, storage of empty
containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be accompanied
by certified weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to the next cwt
and computed on a round-trip, per shipment basis.
Arata Expositions, Inc. will receive and hold all crated exhibits in storage up to thirty (30) days prior to the show set-up. ANY
UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE. All shipments consigned to
Arata Expositions, Inc. warehouse MUST BE DELIVERED MONDAY – FRIDAY 9AM until 4PM by Friday, December 21,
2012. WAREHOUSE CLOSED DECEMBER ON 24, 25, 31 AND JANUARY 1st! Any material received at the warehouse after
this date and time will be subject to a late surcharge.
If you are providing your own floor covering, it must be sent to the advanced warehouse by DECEMBER 21, 2012 and
CLEARLY MARKED AS SUCH. Material handling charges will apply and AEI labor will lay this before your equipment will be
moved into the facility. A labor form must be submitted, as well. If renting AEI carpet, please include the carpet order form
found in this service manual.
All warehouse freight will be delivered to your booth by Saturday, January 5, 2013 at 8:00 AM.
All shipments MUST BE PREPAID. No collect shipments will be accepted either at Arata Expositions, Inc. warehouse or the
facility. Under no circumstances should any shipment be consigned to the facility prior to move-in dates. The facility
will refuse and return all such shipments direct to consignee without notification.
Exhibitors may hand carry small items into the exhibit hall from their POV (privately owned vehicle). Only full time employees
of the exhibiting company will be allowed to hand carry items. The use of carts, dollies, flat trucks or other mechanized
equipment is not permitted.
ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL DRAYAGE CONTRACTOR, AND THIS IS
NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT. This control will be strictly
enforced. Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on
this form.
Be prepared for the outbound shipment. Know your destination and if you have a choice of carrier, be sure to contact them in
advance. If you prefer to use the official show carriers, service representatives will be available at the Arata Service Center to
assist you.
If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move-out time, your
freight will be shipped by T-3 Logistics. No liability will be assumed by Arata Expositions, Inc. as a result of such
rerouting and handling.
Arata Expositions, Inc. cannot be responsible for classifying shipments. After shipments are tendered to a common carrier for
shipment, Arata Expositions, Inc. cannot be responsible for delivery time or damage or loss to property.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DRAYAGE RATE SCHEDULE
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
RATES ARE BASED per CWT (with a 200 pound minimum)
WAREHOUSE SHIPMENTS: This rate includes receiving at Arata Expositions, Inc. WAREHOUSE, 30 days of storage prior to show,
delivery to the booth, storage of empty containers, return of outbound shipments to loading dock and reloading onto your carrier. Uncrated or
pad wrapped shipments will not be received at the warehouse. All shipments must be accompanied by certified weight tickets. Rates are
based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a round-trip, per shipment basis.
Crated Shipment
85.00 per CWT
Special Handing Shipment
106.25 per CWT
SITE SHIPMENTS: This rate includes receiving at the EXHIBIT HALL on scheduled move in dates, delivery to the booth, storage of empty
containers, return of outbound shipments to loading dock and reloading onto your carrier. All shipments must be accompanied by certified
weight tickets. Rates are based on straight time move in and move out. All weights are rounded off to the next cwt and computed on a roundtrip, per shipment basis.
Crated Shipment
83.00 per CWT
Special Handling Shipment
103.75 per CWT
Uncrated/pad wrapped Shipment
124.50 per CWT
OVERTIME: is before 8:00am and after 4:30pm Monday-Friday and all day Saturday, Sunday and holidays. You will be charged a
overtime surcharge (in addition to the rates above) for each occurrence of the following:
Your shipment is received at our warehouse or show site on overtime.
Your shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control.
Your shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control.
OVERTIME SURCHARGE:
Crated Shipment
21.25 per CWT
Special Handling Shipment
26.75 per CWT
Uncrated/pad wrapped Shipment
31.25 per CWT
LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER DECEMBER 21, 2012
Crated Shipment
21.25 per CWT
Special Handling Shipment
26.75 per CWT
SMALL PACKAGE SHIPMENTS (FEDEX & UPS only): Direct shipments to the facility will be received at a rate of $45.00 per package.
Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at
the same time, from the same carrier.
WEIGHT TICKET FEE: A $25.00 fee will be added to your invoice for each shipment received without certified weight tickets.
MARSHALLING YARD FEE: A $30.00 per shipment fee will be added to your invoice for the use of the marshalling yard.
SPECIAL SERVICES: A cost quotation will be provided for local pickup and delivery service and for shipments requiring
specialized equipment and handling due to excessive weight, size or value.
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DRAYAGE RATE CALCULATION
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
CWT
x
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
5
x
$85.00
=
$425.00
Warehouse Crated
x
$85.00
=
Warehouse Special Handling
x $106.25
=
RATE CLASSIFICATION
Example: Warehouse Crated
WEIGHT
(ROUNDED UP TO NEAREST 100LBS)
(200LBS MINIMUM)
450 lbs (500) Divided by 100 =
NOTE: Overtime and late arrival charges may be applicable. Overtime charges include warehouse shipments that are
moved to show site during overtime hours. Please refer to the Arata Expositions Material Handling and Drayage Rate
Schedule forms for surcharges.
SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR
CWT
x
PRICE
PER
CWT
=
TOTAL
COST
ESTIMATE
5
x
$83.00
=
$415.00
Showsite Crated
x
$83.00
=
Showsite Special Handling
x $103.75
=
Showsite Uncrated/Pad-Wrapped
x $124.50
=
RATE CLASSIFICATION
Example: Showsite Crated
WEIGHT
(ROUNDED UP TO NEAREST 100LBS)
(200LBS MINIMUM)
450 lbs (500) Divided by 100 =
NOTE: Overtime and off target arrival charges may be applicable. Please refer to the Arata Expositions, Inc. Material
Handling and Drayage Rate Schedule forms for surcharges. A $30.00 per shipment fee will be added to your invoice
for each use of the marshalling yard.
DESCRIPTIONS OF RATE CLASSIFICATIONS
CRATED: Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional
handling required.
SPECIAL HANDLING: Material delivered by a carrier in such a manner that requires additional handling. Please refer to the
Special Handling Definitions outlined in the manual.
UNCRATED/PAD-WRAPPED: Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper
lifting bars or hooks.
Total Warehouse shipments $
Total Showsite shipments $
Material Handling Total $
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Contact Name
Fax
Country
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
SPECIAL HANDLING
United Rentals Supplier Show 2013
Special handling applies to shipments that are loaded by cubic space and/or packed in such a manner as to require additional
labor/handling, such as ground unloading/loading, constricted space unloading/loading, designated piece unloading/loading,
carpet/padding only shipments or stacked shipments. Also included are multiple shipments, alternate delivery locations, mixed
loads, and shipments without individual bills of lading. Shipments loaded in this manner require additional time, labor, or
equipment to unload, sort and deliver. All Federal Express, Airborne Express, DHL and UPS shipments require special
handling.
SPECIAL HANDLING DEFINITIONS
Ground Unloading/Loading:
Vehicles that are not dock height, preventing the use of loading docks, such as personal owned vehicles, U-hauls, vans, flat
bed trailers, double drop trailers, company vehicles with trailers that are not dock level, etc.
Stacked Shipments:
Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth. Stacked or
“cubed out” shipments, loose items placed on top of crates and/or pallets constitute special handling.
Constricted Space Unloading/Loading:
Trailer loaded “high and tight” shipments that are not easily accessible. Freight that is loaded to full capacity of trailer – top to
bottom, side to side. One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the
targeted freight.
Designated Piece Unloading/Loading:
Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece, having to
remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit.
Mixed Loads:
Shipments of mixed crated and uncrated goods, where the percentage of uncrated is minimal and does not warrant the full
uncrated rate for the shipment, but does require special handling.
Crated vs. Uncrated:
Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required. Such containers include crates, fiber cases, cartons, and properly packed skids. An uncrated shipment
is material that is shipped loose or pad-wrapped, and/or unskidded without proper lifting bars and hooks.
Multiple Shipments:
Shipments on a carrier that are intermingled, or delivered in such a manner that additional labor is needed to sort through and
separate the various shipments on a truck for delivery to a booth.
Alternate Delivery Location:
Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same
building, or to other rooms in the same facility.
Carpet Only Shipments:
Shipments that consist of carpet and/or carpet padding only require special handling because of additional labor and or equipment to unload.
Improper Paperwork / No Documentation:
Shipments that arrive from a small package carrier (including among others, Federal Express, Airborne Express, DHL, and
UPS) without an individual Bill of Lading, requiring additional time, labor and equipment to process. Shipments received without
paperwork will be delivered without guarantee of piece count or condition. Shipments that arrive without machine printed documentation showing the weight of the shipment.
Improper Weight:
Shipments that come in and are re-weighed showing the documentation was incorrect with a lower weight than the actual
weight. These shipments get charged special handling plus a weight ticket charge.
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
FREIGHT ROUTING
United Rentals Supplier Show 2013
As stated in our Payment Policy, all invoices must be paid in advance or at the show - cash, company check, wire transfer and/or credit card.
All companies must provide a credit card authorization form with orders. Absolutely no credits will be issued after show closing.
Please return this form by:
DECEMBER 14, 2012
warehouse
INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW
Origin of Shipment
Booth Number
Shipping Date
Carrier
Approximate Number of Containers
Approximate Arrival Date
Weight of Largest Container
Total Weight of Shipment
site)
To enable our tracing delayed shipments, please mail duplicate bill of lading to:
Arata Expositions, Inc., 15928 Tournament Drive, Gaithersburg, MD 20877, phone (301) 921-0800
COLLECT SHIPMENTS WILL NOT BE RECEIVED.
INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW
Ship to
Company Name
Street Address
City
Carrier
Approximate Number of Containers
State
Zip
PREPAID
Collect
Approximate Weight of Shipment
Description
(FOR SPLIT SHIPMENTS, USE SPACE BELOW)
Ship to
Company Name
Street Address
City
Carrier
Total Number of Containers
State
Zip
PREPAID
Collect
Total Weight of Shipment
Description
Company Name
Booth Number
Street Address
City
State
Email Address
Telephone
Zip Code
Country
Contact Name
Fax
With respect to the property referred to above, you are hereby authorized to pick up, deliver, store and ship and/or act as shipper’s agent in the handling of said
property by any other authorized carrier and to make all contracts in connection therewith and/or perform any additional services shown hereon or otherwise
necessary for reforwarding. THIS FORM DOES NOT REPLACE A BILL OF LADING. THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE
AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW.
AUTHORIZED SIGNATURE
Title
Date
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
DIRECT SHIPMENTS
United Rentals Supplier Show 2013
IMPORTANT NOTICE FOR DIRECT SHIPMENTS TO SHOW SITE
Direct Shipment to
United Rentals Supplier Show 2013
Indianapolis Convention Center
All companies planning to ship equipment direct to show site via common carriers, padded van, company truck or private vehicle
MUST RETURN THE FREIGHT ROUTING FORM NO LATER THAN FRIDAY, DECEMBER 14, 2012. In addition to confirming
your freight target, any special handling requirements and approximate piece count with weight must be stated.
All delivering carriers and privately owned vehicles must report to the marshalling yard check in area. The freight check in office will
process the driver’s paperwork prior to being unloaded at the center. The driver of the vehicle must present bill of lading or delivery
receipts which show number of units, item description and weight of shipment being delivered. In the event that a portion of the
shipment is uncrated for which there are no individual piece weights, the entire shipment will be classified as uncrated and billed
accordingly.
A $30.00 per shipment fee will be added to your invoice for the use of the marshalling yard.
A Receiving Report will be issued, based on the information on the bill of lading, delivery receipt or certified weight ticket for each
separate shipment. The Receiving Report shall be dated and signed by the person making the delivery. All invoicing, with regard to
freight-drayage, shall be based on the information contained on the Receiving Report. There will be no adjustments once the
Receiving Report has been signed.
If you have any questions with regard to the above, please do not hesitate to contact Arata Expositions, Inc.
MARSHALLING YARD ADDRESS
Your carrier must check in at the marshalling yard on
January 3rd starting at 8:00am and no later than 10:00am.
Marshalling yard address:
ARATA EXPOSITIONS
602 West Ray Street
Indianapolis, IN 46225
SHOWSITE ADDRESS
Shipments should be PREPAID addressed as follows:
TO:
(Name of exhibitor and booth number)
FOR: United Rentals Supplier Show 2013
C/O:
arata expositions, inc.
C/O:
Indiana Convention Center
Halls B ,C, D, E
100 South Capitol Avenue
Indianapolis, IN 46225
arata expositions, inc.
4104 l.b.mcleod road
orlando, fl 32811
phone: (407) 422-3636
fax: (407) 839-5929
www.arataexpo.com
INBOUND/OUTBOUND SHIPPING
United Rentals Supplier Show 2013
INBOUND & OUTBOUND SHIPPING INSTRUCTIONS
All shipments are subject to material handling fees. Please see the Exhibit Shipping & Drayage Rate Schedule included in this
manual.
INBOUND
Advance Freight Shipments (December 1 - 21, 2012)
SHIP AS EARLY AS POSSIBLE!
All advance freight shipments should be sent to the Arata warehouse for handling. Shipments with shipping charges due on delivery will be refused. Shipments can begin arriving on December 1, 2012 and should arrive NO LATER than Friday, December
21, 2012. Shipments that arrive at the advance warehouse after Friday, December 21, 2012 will be charged a late fee and delivery time cannot be guaranteed. A credit card for material handling charges MUST be received along with the completed Exhibit Shipping and Drayage Rate Schedule form. Please use the preprinted shipping labels included in this manual.
Direct to Show Site Shipments (Only on January 3 - 6, 2013)
Do not ship to this address prior to the dates listed, as the event does not have possession of the building. Delivery to the building prior to this date will result in your carrier re-routing the delivery and may ultimately result in the late arrival of your materials
All drivers must report to the marshalling yard prior to going to the Indiana Convention Center to receive a dock pass. Drivers will
not be allowed access to the loading dock without a dock pass.
Privately Owned Vehicles (POV’s)
POV’s are vehicles such as personal cars, SUV’s and passenger vans. POV deliveries will be accepted on January 5
8:00am—7:00pm and January 6 from 8:00am to 10:00am. POV deliveries will need to check in at the Arata Expositions, Inc.
Marshalling Yard in order to have access to the loading dock. The marshalling yard is located on 602 West Ray Street Indianapolis, IN 46225.
NOTE: POV deliveries will be unloaded by Arata Expositions, Inc. employees and subject to published material handling fees. A credit card authorization form must be on file prior to delivery.
A $30.00 per shipment fee will be added to your invoice for the use of the marshalling yard.
OUTBOUND
Outbound Freight Shipments - All drivers must be checked in at the marshalling yard Tuesday, January 8, 2013 from
6:00am to 10:00am. Move out will begin at 7:00 am on Tuesday, January 8, 2013 The aisle carpeting will have been removed
by this time and empties returned. It will take several hours for empty containers to be delivered to all booths so no outbound
carriers will be loaded out at end of show on Monday, January 7, 2013. Please be patient during teardown and consider the time
required to return empty containers when scheduling your outbound labor and freight carrier pick up. Please secure all of your
items during this wait time.
Tuesday, January 8, 2013 : All Freight Carriers, including POV drivers, must check in at the marshalling yard at 602 West
Ray Street beginning at 6:00 am and prior to 10:00am on TUESDAY, JANUARY 8th, to be loaded
out on Tuesday, January 8, 2013 from 7:00am - 7:00pm provided the shipment is completely
packed up and labeled appropriately and the completed bill of ladings have been received by the
service desk personnel. Arata Expositions, Inc. will not be held liable for any wait time due to
early check in by driver or incomplete paperwork turned into the Arata service desk.
Marshalling yard fees will apply.
All outbound shipments require an Arata Expositions, Inc. outbound bill of lading. Bills of lading will be available onsite at the
Arata service desk. It is the exhibitor’s responsibility to schedule outbound shipments with their desired carrier. If your carrier has
not checked in by 7:00pm on Tuesday, January 8, 2013 your shipment will be re-routed to T3 Logistics. Any shipments left in the
booth without a bill of lading will also be re-routed at this time. Drivers will not be allowed access to the Ioading dock without
checking in at the marshalling yard to obtain a dock pass. If Arata Expositions must dismantle your booth to meet the freight reroute deadline, your company will be charged accordingly for labor services.
BOOTH NO:
TO:
BOOTH NO:
TO:
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
HOLD FOR STORAGE
DELIVER NO LATER THAN DECEMBER 21, 2012
HOLD FOR STORAGE
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
AVRAM WORLDWIDE
800 Commerce Parkway West Drive
SUITE A
Greenwood, IN 46143
DELIVER NO LATER THAN DECEMBER 21, 2012
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
AVRAM WORLDWIDE
800 Commerce Parkway West Drive
SUITE A
Greenwood, IN 46143
BOOTH NO:
FOR ADVANCE SHIPMENTS ONLY
FOR ADVANCE SHIPMENTS ONLY
NAME OF EXHIBITING COMPANY
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
TO:
DELIVER NO LATER THAN DECEMBER 21, 2012
DELIVER NO LATER THAN DECEMBER 21, 2012
NAME OF EXHIBITING COMPANY
HOLD FOR STORAGE
HOLD FOR STORAGE
NAME OF EXHIBITING COMPANY
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
AVRAM WORLDWIDE
800 Commerce Parkway West Drive
SUITE A
Greenwood, IN 46143
BOOTH NO:
TO:
FOR ADVANCE SHIPMENTS ONLY
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
AVRAM WORLDWIDE
800 Commerce Parkway West Drive
SUITE A
Greenwood, IN 46143
NAME OF EXHIBITING COMPANY
FOR ADVANCE SHIPMENTS ONLY
BOOTH NO:
TO:
BOOTH NO:
TO:
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
Indiana Convention Center—Halls B - E
100 South Capitol Avenue
Indianapolis , IN 46225
DELIVER TO SHOWSITE
DELIVER ON JANUARY 3 - 5, 2013 ONLY
EXHIBIT MATERIAL, DO NOT DELAY
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
Indiana Convention Center—Halls B - E
100 South Capitol Avenue
Indianapolis , IN 46225
DELIVER TO SHOWSITE
DELIVER ON JANUARY 3 - 5, 2013 ONLY
EXHIBIT MATERIAL, DO NOT DELAY
BOOTH NO:
FOR SHOWSITE SHIPMENTS ONLY
FOR SHOWSITE SHIPMENTS ONLY
NAME OF EXHIBITING COMPANY
EXHIBIT MATERIAL, DO NOT DELAY
EXHIBIT MATERIAL, DO NOT DELAY
TO:
DELIVER ON JANUARY 3 - 5, 2013 ONLY
DELIVER ON JANUARY 3 - 5, 2013 ONLY
NAME OF EXHIBITING COMPANY
DELIVER TO SHOWSITE
DELIVER TO SHOWSITE
NAME OF EXHIBITING COMPANY
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
Indiana Convention Center—Halls B - E
100 South Capitol Avenue
Indianapolis , IN 46225
BOOTH NO:
TO:
FOR SHOWSITE SHIPMENTS ONLY
UNITED RENTALS SUPPLIER SHOW 2013
c/o arata expositions, inc.
Indiana Convention Center—Halls B - E
100 South Capitol Avenue
Indianapolis , IN 46225
NAME OF EXHIBITING COMPANY
FOR SHOWSITE SHIPMENTS ONLY
FAX with complete credit card information or purchase order to 317-262-3419
OR Mail completed form with check, credit card information, or purchase order to:
Indiana Convention Center & Lucas Oil Stadium– Utility Department
100 S. Capitol Ave. Indianapolis, IN 46225
OR order online at http://www.icclos.com
Utility Department
317-262-3467
[email protected]
ELECTRICAL SERVICE – Includes set-up and disconnect at rear of booth. See
Rule #4 on back for placement policies. Note: All booth power is
connected from the floor.
120 volts
Qty
Advance
Standard
TOTAL
$
5 amp (550 watts)
$ 88.00
$ 123.00
$
10 amp (1100 watts)
$ 113.00
$ 159.00
$
15 amp (1650 watts)
$ 146.00
$204.00
$
20 amp (2200 watts)
$151.00
$212.00
5A
10A
15A
20A
If 24 hr service,
is required Add 50% to
original
connection chg
$
$
$
$
44.00
56.50
73.00
75.50
Labor Charge for Requested Placement
Location of ANY electrical (per hour)
$ 62.00
$ 79.00
$ 102.00
$ 106.00
$ 91.00
$
$
$
$
Exhibitor
Firm
Name____________________________________________________________
$
Standard USA voltages are available (call 317-262-3467 for pricing)
208(220)v/120v 3ph or single phase
/ 480v/277v 3ph or single phase
$
$
$
$
$
$
All other voltages are special order and require 30 day notice prior to show
setup
RENTAL ITEMS
Advance
Standard
Quad Box (4 outlets)
$ 23.73
$ 33.22
$
Extension Cord
$ 23.73
$ 33.22
$
3/250 Watt Floodlight
Stanchion (electric
included)
$ 134.38
$188.14
$
TOTAL ELECTRIC ORDER (U.S. FUNDS)
Booth/
Room#________________________
Street
Address___________________________________________________________
SPECIAL ELECTRICAL SERVICE includes set-up and disconnect. Notify Utility
Desk personnel when equipment is in place for connection. (Rule #4)
208 VOLTS / SINGLE PHASE
Per Single
Qty
Advance
Standard
TOTAL
Connection
$
20 amp
$274.00
$494.00
$
30 amp
$333.00
$619.00
$
40 amp
$380.00
$735.00
$
50 amp
$436.00
$784.00
$
60 amp
$467.00
$857.00
$
100 amp
$762.00
$1260.00
208 VOLTS / 3 PHASE
$
20 amp
$340.00
$650.00
$
30 amp
$391.00
$715.00
$
40 amp
$443.00
$783.00
$
50 amp
$468.00
$843.00
$
60 amp
$498.00
$911.00
$
100 amp
$887.00
$1635.00
Includes 7% IN Sales Tax
Event
Date_____________________________
Exhibitor
Contact
Name____________________________________________________________
**NOTE: For requested placement – attach diagram with location measurements and
direction orientation.
Qty
Event
Name_______________________________________________________
TOTAL
$
NO REFUNDS AFTER INSTALLATION OF SERVICE.
CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT
TO RECEIVE REFUND.
City/
Province____________________________________________________
State, ZIP,
Country____________________________________________________
Phone
Fax
No.___________________________ No.________________________
E-MAIL ADDRESS______________________________________________
ADVANCE RATES apply only to orders paid in full and payment received 14
days prior to the first event day. Orders received after that time will be at
STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming
payment do NOT reserve the advance rate. Full payment MUST be received
before service can be connected. See reverse side for additional information.
We accept AMX, MC, VISA and DISCOVER only.
Check #___________________________________________________________
Payable to Capital Improvement Board. Mail to address at the top of the form.
No checks accepted onsite.
A purchase order may be used in lieu of payment. The formal purchase order
must accompany the order.
PO# ____________________________________________________________
I authorize the Capital Improvement Board to bill my credit card for
the charges listed and any additional charges incurred.
Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ __ __ __
Expiration Date ___ ___ / ___ ___ Security code (___ ___ ___)
(Must be valid one month after event)
______________________________________________________
AUTHORIZED BY (PRINTED NAME)
______________________________________________________
AUTHORIZED BY (SIGNATURE)
IN ORDER TO PROCESS FORM, NAME MUST BE LEGIBLE
Prices effective 1/1/13 – subject to change without notice.
ICCLOS ELECTRICAL RULES AND REGULATIONS
1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT HAS BEEN RECEIVED.
2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS: Payment in full must accompany the service order form.
Date payment is received by the ICCLOS will determine applicable rate. All order form information must be completed in
full for order to be processed. Incomplete order forms could result in delayed processing and a possible delay of service
installation. Advance orders (received 14 days prior to first scheduled event day) will receive priority installation of service.
3. UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors.
4. REQUESTED PLACEMENT: Rates quoted for all connections cover only the bringing of service to the booth in the most
convenient manner as determined by the ICCLOS and DO NOT include connecting equipment to provide services nor
placement of service in a specific manner or area. These services are considered Special Placement and incur
additional charges. Note: All booth power is connected from the floor. Payment IN FULL must be received for such
services prior to installation.
5. ALL ELECTRICAL CONNECTIONS, installations, assemblies, motors or any electrical operating gear must conform to all
federal, state and local electrical, fire and safety codes.
6. ICCLOS RESERVES THE RIGHT to inspect and reject any and all electrical connections, equipment and facilities which
any customer uses while in the Center/Stadium. “House electricians” may at any time check voltage and amperage
at any booth. Any discrepancy found on electrical systems must be corrected immediately or power shall be
discontinued.
7. ALL EQUIPMENT must be properly tagged and wired with complete information as to type and/or amount of current,
voltage, phase, frequency, horsepower, etc.
8. EXHIBITORS’ 120 Volt cords must be of the 3 wire, grounded type. All exposed non-current carrying metal parts of fixed
equipment, which are liable to be energized, shall be grounded.
9. UNDER NO CIRCUMSTANCES shall anyone other than a “house electrician” make electrical connections to any building
equipment.
10. EXHIBITORS SHALL BE PROHIBITED from using equipment not properly protected by some type of overload circuit
breaking device. Such device may be a part of the equipment or ICCLOS can install as part of the initial installation.
When approved by a “house electrician,” normal circuit protection will be adequate.
11. USE OF NON-GROUNDED open clip sockets, latex or lamp cord wire in displays, duplex or multiple outlet plugs are
prohibited.
12. EXHIBITORS SHALL BE PROHIBITED from overloading electrical circuits regardless of voltage and amperage.
Overloading of circuitry due to equipment failure will be excusable only on the first interruption of power. Equipment must
not be restarted until a “house electrician” has checked equipment for source of problem and corrected malfunction.
13. SPECIAL EQUIPMENT requiring company engineers or technicians for assembly, servicing, preparatory work and
operation may be executed without “house electrician,” however, all service connections and overload protection to such
equipment must be made by a “house electrician” only.
14. SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move-in. Please call 317-2623467 if questionable equipment or materials required.
15. ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the Center/Stadium’s
property and shall be removed ONLY by the Center/Stadium at the close of the show.
16. BOOTH POWER will be turned on one hour prior to event opening and turned off 30 minutes after close. 24 hour service
will be provided only to those locations that have ordered and paid for 24 hour service.
17. ALL WALL, COLUMN, AND FLOOR MOUNTED RECEPTACLES in meeting rooms, corridors, or exhibit halls including
all points in utility floor plates are not part of the booth space. The outlets are not to be used by Exhibitor unless service
has been ordered and paid for in advance of setup.
18. OBSTRUCTIONS: The exhibit hall utility floor plates must remain accessible at all times! All Exhibitor equipment,
displays, or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS Electrical Staff
deems necessary to gain access to any part of these utility floor plates for any reason during setup or show hours.
19. POWER REQUIREMENTS crossing aisles will not be installed unless approved by show management.
20. MISCELLANEOUS MATERIALS, if required, will be billed at time of service at cost plus15% plus 7% Indiana Sales tax.
21. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption Certificate
on file in order to receive non-tax status.
22. CLAIMS for no service, lost service or damage will not be considered unless filed by Exhibitor prior to close of event.
23. CANCELLATIONS: Cancellations must be received prior to set-up of event to receive refund.
24. REFUNDS: After installation — NO REFUND.
25. REFUNDS or credits in excess of $15.00 dollars will be made automatically by our accounting department by mail. Claims
for refunds less than $15.00 must be made in writing.
26. NON-SUFFICIENT FUND CHECKS (NSF): There will be a service charge of $30.00 for all NSF checks. NO checks will
be accepted from an Exhibitor that has previously submitted a NSF to us.
27. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the close of the
event. Credit card receipts or confirmations of orders can be faxed after processing, upon request.
)/2253/$1²7(/(3+21(/,1(6
Booth/Room #:_______________________ Event Name:_____________________________________
Date:_______________________________
IMPORTANT!! Standard placement is the bringing of the service to your booth in the most convenient manner.
Should you request special or specific placement of your services additional labor will be billed.
Adjacent Booth or Aisle# __________
Adjacent Booth or Aisle# _______________
Adjacent Booth or Aisle # ___________________
Adjacent Booth or Aisle # ____________________
X = Unless specified, the default location of your requested service will be the back of the booth or the most
convenient location.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle #
is required (two or more would be more helpful) for staff to accurately install your services.
Size = Booth dimensions (example 10x10) __________________. Scale = 1 Box is equal to ____________ft
Lead Capture System Order Form
United Rentals
Supplier Show 2013
January 6-7, 2013
Indiana Convention Center Indianapolis, IN
One Unit Provided Complimentary By United Rentals – Form Must Be Completed By Each Booth
RATES ARE FOR THE ENTIRE SHOW & INCLUDES ONSITE USAGE TRAINING & SUPPORT!
PLEASE NOTE PRE-ORDERS CLOSED AFTER 12/21/2012
A LIMITED NUMBER OF SYSTEMS AVAILABLE ON-SITE FIRST-COME-FIRST SERVE.
Discounted Price Through
Friday, Dec 14, 2012
Regular Price Through
Friday, Dec 21, 2012
QTY
TOTAL
1
$0
$0
1
$0
1
$319.00
$349.00
SmartQual - Customized Qualifiers/Action Codes
$95.00
Not Available
SmartBlast - Instant Sales Email when Badge is Scanned
$95.00
Not Available
SmartPrint - Bluetooth Printer
$59.00
$79.00
$29.00
$39.00
DESCRIPTION
First Unit
SmartSwift - Swiftium Blackberry Sales Lead System
Additional Units
SmartSwift - Swiftium Blackberry Sales Lead System
Optional Items
SmartSet - Booth Delivery & Setup
2
SUB TOTAL :
1
The SmartSwift Swiftium Hand Held Sales Lead System combines the latest scanning and Blackberry technology, giving you the ability to easily scan, view and qualify
attendee information, write notes and edit information electronically, making SmartSwift the most advanced sales lead system in the industry! Additionally, the
information is uploaded and stored in real-time! We simply provide you with a web-link, username and password to access/download your leads into Excel whenever
you want! You can also have the system customized with qualifiers. You're NOT required to have electricity. System is completely battery operated and designed to last
the entire event. You also have the option of renting a bluetooth printer that will automatically print the attendee information when their badge is scanned.
2
All equipment must be picked up from the SmartSource service desk unless delivery option is chosen. Representative must be present in booth for delivery to take
place. Delivery must take place no later than 2 hours prior to the opening of the tradeshow floor, otherwise customer must pick up system from SmartSource service
desk. Delivered units must be returned to the service desk and/or representative by exhibitor within one (1) hour after closing of the tradeshow floor.
Standard Business Building and
Development Qualifiers
in every Sales Lead System:
1. Specific Product/Service Need
2. Plan to Purchase Within Year
3. Long Term Plan to Purchase
4. Budget in Place
5. Decision Maker
6. Project Manager
7. Influences Decision
8. Provide Product/Service Info.
9. Follow Up Email/Phone
10. Setup Post-Show Conf. Call
11. Setup Post-Show Web Demo
12. Setup Post-Show Meeting
Rental rates are based on the entire show including setup day. Customer is responsible for all loss or damage to equipment unless damage/loss waiver is chosen. All
orders are subject to SmartSource standard terms and conditions. A company representative MUST be present upon delivery or additional fee may apply. 100%
cancellation fee will apply (no refunds) for orders cancelled up to 7 days before the show and on show site. Prices subject to availability. Drayage/union/handling fees
are not included.
NOTE THAT ALL LEAD RETRIEVAL ATTENDEE INFORMATION PROVIDED IS AT THE DISCRETION OF SHOW MANAGEMENT!
SERVICE: All rentals include 24x7 service & support.
EQUIPMENT SUB
TOTAL FROM PAGE 1
DAMAGE WAIVER/LOSS COVERAGE: Unless you have selected the damage waiver and loss coverage under this
agreement, you are required to keep our property insured against loss by fire, theft, and other risks included in the
standard form of "all risk" insurance naming us as additional insured” and “loss payee.” In the event of such a loss, you
agree to promptly reimburse us for the replacement cost of such property and claims for all losses and injuries caused
by such property. Intentional abuse is excluded from coverage of the damage waiver and loss coverage and a filed
police report must be produced for coverage to apply. Unless you have accepted our Damage Waiver Coverage, you
will be responsible for the costs resulting from damage to our property including service and repair charges.
UNLESS YOU CHECK THE BOX TO
THE LEFT, A 10.5% FEE FOR DAMAGE
WAIVER & LOSS COVERAGE, WILL BE
ADDED TO YOUR ORDER.
Ƒ
DELIVERY/PICKUP: If ordered, a representative from your organization must be in the booth at the time of delivery
SERVICE & HANDLING and pickup to sign for the equipment. If a repeat delivery is required, an additional charge will apply. No deliveries
ON ADDITIONAL
within 2 hours of show opening, a rep must pick up from SmartSource. Any changes to scheduled delivery time within 7 ORDERED UNITS ONLY
days of the event will result in an additional charge.
PAYMENT: SmartSource Rentals requires payment in full at the time your order is placed. Payment includes but is not
limited to Equipment Rental, Delivery and Tax.
SUB TOTAL
CREDIT CARD: For your convenience, we will use this authorization to charge your credit card for your advance orders
and any additional fees incurred as a result of on-site orders by your representatives. These fees include any services
provided by SmartSource Rentals or charges we incur on your behalf.
SALES TAX RATE
CANCELLATION: Cancellation of rental equipment and services must be made 7 days prior to delivery. No refunds
will be made to any order where cancellation is made less than 7 days prior to delivery.
RESPONSIBILITY: Customer is responsible for all loss and damage to equipment if Damage/Loss Waiver is not
chosen. All orders are subject to SmartSource Rentals standard terms and conditions. Prices are subject to change
without notice.
$19.00
7.00%
TOTAL*
A 10% SURCHARGE TO BE APPLIED TO
ALL EQUIPMENT RENTED AFTER
FRIDAY, DECEMBER 21, 2012
PLEASE FILL IN ALL BOXES BELOW – PLEASE PRINT NEATLY OR TYPE
EXHIBITION INFORMATION
PAYMENT INFORMATION
Show Name
Company Name
United Rentals Supplier Show 2013
Exhibiting Company Name
Billing Address
Booth # & Hall/Room Name
City
State
ZIP
N/A
Show Site Contact
Credit Card Number
Show Site Contact Cell Phone #
Authorized Signature
If Booth Delivery & Setup is ordered, please provide setup date & time (2
hr Window Required):
Print Name
When the trade show expo closes, all equipment must be
returned to SmartSource Representative within one hour.
Email Address
Ordered By
Phone #
Exp. Date
Fax #
ORDER COMMENTS / INSTRUCTIONS
FAX ORDER FORM TO:
(917) 591-8021
OR EMAIL ORDER FORM TO:
[email protected]
Note email confirmation including rental agreement and credit card receipt will be made within one (1) business day of submitting this form at the email
address provided. If order is not confirmed within this time period please call (800) 955-5171.
FAX with complete credit card information or purchase order to 317-262-3419
OR Mail completed form with check, credit card information, or purchase order to:
Indiana Convention Center & Lucas Oil Stadium– Utility Department
100 S. Capitol Ave. Indianapolis, IN 46225
OR order online at http://www.icclos.com
Utility Department
317-262-3467
[email protected]
NATURAL GAS with a rating of 900 BTU per cubic ft. at 6”
water gauge pressure. One piece of equipment constitutes
one hook-up. Manifolds will be charged as multiple hookups. Normal service is scheduled show hours.
CONNECTIONS
QTY
First – up to ½”
Max.
Each add’l conn.
Advance
Standard
TOTAL
$ 194.00
$ 296.00
$
$ 124.00
$ 222.00
$
COMPRESSED AIR 95-100 lbs. PSI 650 Free Air CFM at
compressor outlet
First – Up to ½” Max.
Each add’l conn.
$ 233.00
$ 326.00
$
$ 117.00
$ 163.00
$
WATER (continuous) Outlet ½”. Minimum pressure 45 PSI –
maximum pressure 60 PSI
$ 170.00
$ 238.00
First Connection
$
Each add’l conn.
$ 117.00
$ 163.00
$
DRAINAGE
First Connection
Each add’l conn.
$ 111.00
$ 160.00
$
$
$
$
59.00
89.00
UTILITY SERVICE SUB-TOTAL
$
RENTAL ITEMS (includes 7% Indiana Sales Tax)
Water Heater
$ 84.58
$ 159.60
$
Sink
$ 41.89
$ 58.66
$
**Repairs, non-standard hook-ups, and/or special placement
requires additional charge (1 hour minimum).
Labor Charge for Requested Placement
Location of ANY Connection (per hour)
$91.00
One time water tank or other fill-up occasions – contact
the Utility Department for pricing (317) 262-3467.
TOTAL SERVICE ORDER
(U.S. DOLLARS)
Event
Date_____________________________
Booth/
Room#________________________
Exhibitor
Firm
Name_____________________________________________________________
Exhibitor
Contact
Name_____________________________________________________________
Street
Address___________________________________________________________
City/
Province____________________________________________________
State, ZIP,
Country_____________________________________________________
Phone
Fax
No.____________________________ No._________________________
E-MAIL ADDRESS______________________________________________
ADVANCE RATES apply only to orders paid in full and payment received 14
days prior to the first event day. Orders received after that time will be
at STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming
payment do NOT reserve the advance rate. Full payment MUST be received
before service can be connected. See reverse side for additional information.
We accept AMX, MC, VISA and DISCOVER only.
**NOTE: For requested placement – attach diagram with location measurements and
direction orientation.
____________________ gallons of water
Event
Name_______________________________________________________
$_____________
$_____________
Check #___________________________________________________________
Payable to Capital Improvement Board. Mail to address at the top of the form.
No checks accepted onsite.
A purchase order may be used in lieu of payment. The formal purchase order
must accompany the order.
PO# ____________________________________________________________
I authorize the Capital Improvement Board to bill my credit card for
the charges listed and any additional charges incurred.
Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____ __ __ __
NO REFUNDS AFTER INSTALLATION OF SERVICE.
Cancellations must be received prior to set-up of event
to receive refund.
EXPIRATION DATE ___ ___ / ___ ___ SECURITY CODE (___ ___ ___)
(MUST BE VALID ONE MONTH AFTER EVENT)
______________________________________________________
AUTHORIZED BY (PRINTED NAME)
______________________________________________________
AUTHORIZED BY (SIGNATURE)
IN ORDER TO PROCESS FORM, NAME MUST BE LEGIBLE
Prices effective 1/1/13 – subject to change without notice.
UTILITY RULES AND REGULATIONS
1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED.
2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS. Payment in full must accompany the service
order form. Date payment is received by the ICCLOS will determine applicable rate. All order form information
must be completed in full for order to be processed. Incomplete order forms could result in delayed processing
and a possible delay of service installation. Advance orders (received 14 days prior to first scheduled event
day) will receive priority installation.
3. RATES quoted for all connections cover only the bringing of service to the booth in the most convenient
manner as determined by the ICCLOS and DO NOT include connecting equipment to provided services.
Special placement or relocation of service will result in a labor charge. Payment IN FULL must be rendered for
such services before the close of the event day.
4. ALL EQUIPMENT MUST CONFORM to all federal, state and local state fire and safety codes.
5. UNDER NO CIRCUMSTANCES will there be sharing of utilities between Exhibitors.
6. ICCLOS RESERVES THE RIGHT TO INSPECT and reject any and all connections, equipment and facilities
which any customer uses while in the Center/Stadium.
7. ALL EQUIPMENT using water must have inlet and outlet properly tagged.
8. EXHIBITORS’ 120 Volt cords must be of the 3 wire, grounded type. All exposed non-current carrying metal
parts of fixed equipment, which are liable to be energized, shall be grounded.
9. UNDER NO CIRCUMSTANCES shall anyone other than a “house plumber” make utility connections to any
building equipment.
10. The ICCLOS WILL NOT BE RESPONSIBLE for moisture or water in the air lines. Exhibitors should supply
their own filter or other equipment to handle moisture or water.
11. SPECIAL EQUIPMENT requiring company engineers or technicians for assembly, servicing, preparatory work
and operation may be executed without a “house plumber,” however, all service connections to such equipment
must be made by a “house plumber” only.
12. ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the
Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the show.
13. UNLESS OTHERWISE DIRECTED, ICCLOS plumbers are authorized to cut floor coverings to permit
installation of service.
14. OBSTRUCTIONS: The Exhibit Hall Utility Floor Plates must remain accessible at all times! All Exhibitor
equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event
ICCLOS Utility Staff deems necessary to gain access to any part of these utility floor plates for any reason
during setup or show hours.
15. UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by show management.
16. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS: Payment in full must accompany the service
order form. Date payment is received by the ICCLOS will determine applicable rate. All order forms must be
completed in full for order to be processed. Incomplete order forms could result in delayed processing and a
possible delay of service installation.
17. ANY SPECIAL EQUIPMENT OR MATERIALS that must be purchased in order to complete an assembly, will
be charged to the Exhibitor and will remain the property of ICCLOS.
18. MISCELLANEOUS MATERIALS will be charged for on site at cost plus 15% plus 7% Indiana Sales Tax.
19. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax
Exemption Certificate on file in order to receive non-tax status.
20. CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by Exhibitor prior to close of
event.
21. CANCELLATION: Cancellations must be received prior to set-up of event to receive refund.
22. REFUNDS: After installation — NO REFUNDS.
23. REFUNDS OR CREDITS in excess of $15.00 dollars will be made automatically by our Accounting Department
by mail. Claims for refunds for less than $15.00 must be made in writing.
24. NON-SUFFICIENT FUND CHECKS (NSF): There will be a service charge of $30.00 for all NSF checks. NO
checks will be accepted from an Exhibitor that has previously submitted a NSF check to us.
25. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after
the close of the event. Credit card receipts or confirmations of orders can be faxed after processing, upon
request.
Utility Department
317-262-3467
[email protected]
FAX with complete credit card information or purchase order to 317-262-3419
OR Mail completed form with check, credit card information, or purchase order to:
Indiana Convention Center & Lucas Oil Stadium – Utility Department
100 S. Capitol Ave. Indianapolis, IN 46225
OR order online at http://www.icclos.com
Event
Name_________________________________________________
Event
Date_________________________
Exhibitor
Firm
Name______________________________________________________
INDIANA CONVENTION CENTER AND
LUCAS OIL STADIUM SERVICES
SERVICE
ADVANCE
RATE
STANDARD
RATE
$258.00
$344.00
TOTAL
QTY
1
Standard Telephone
Service with Unlimited
Local Calling
Booth/
Room#__________________
$
Exhibitor
Contact
Name______________________________________________________
Street
Address____________________________________________________
City/
Province______________________________________________
Analog Service with
Unlimited Local calling
(fax, modem, credit
card machine)
$258.00
$344.00
$
Unlimited Domestic
Long Distance per
Phone
$50.00
$50.00
$
Phone
No.______________________
$258.00
$344.00
$
E-MAIL ADDRESS______________________________________________
2
Dry Pair
Additional Services
Call for Quote
TOTAL (U.S. FUNDS)
$
$
State, ZIP,
Country_______________________________________________
Fax
No.___________________
ADVANCE RATES apply only to orders paid in full and payment received 14 days
prior to the first event day. Orders received after that time will be at STANDARD
RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming payment do NOT
reserve the advance rate. Full payment MUST be received before service can be
connected. See reverse side for additional information. We accept AMX, MC, VISA
and DISCOVER only.
Check#_____________________________________________________
Payable to Capital Improvement Board. Mail to address at the top of the form.
No checks accepted onsite.
1
No charge or deposit is required for the basic phone set. If the
phone set is not returned to the Utility Department at the close of the
show, a fee of $250.00 will be billed.
2
Dry pairs may require additional time and material charges.
DIALING “9” IS REQUIRED TO GET AN OUTSIDE
LINE
A purchase order may be used in lieu of payment. The formal purchase
order must accompany the order.
PO#_______________________________________________________
I authorize the Capital Improvement Board to bill my credit
card for the charges listed and any additional charges
incurred.
Credit Card # _____________________________________________ _
Expiration Date ___ ___ / ___ ___ Security code (___ ___ ___)
(Must be valid one month after event)
NO REFUNDS AFTER INSTALLATION OF SERVICE
Cancellations must be received prior to set-up of
event in order to receive refund.
______________________________________________________
AUTHORIZED BY (PRINTED NAME)
______________________________________________________
AUTHORIZED BY (SIGNATURE)
Prices effective 1/1/13 – subject to change without notice.
INTERNET ACCESS: Provided by an exclusive contracted provider to the Indiana Convention Center and Lucas Oil Stadium. Please see
www.icclos.com for additional information.
TELEPHONE RULES AND REGULATIONS
1. NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED.
2. CONDITIONS FOR PROCESSING SERVICE ORDER FORMS. Payment in full must accompany the service
order form. Date payment is received by the ICCLOS will determine applicable rates. All order forms must be
completed in full – incomplete order forms could result in delayed processing and possible delay of service
installation. Advance orders (received 14 days prior to first scheduled event day) will receive priority installation of
service.
3. RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner
as determined by ICCLOS and DO NOT include connecting equipment to provided services. Special placement,
connecting of equipment, relocation of service will result in additional charges. Payment IN FULL must be
rendered for such services before the close of business the day service is connected.
4. ALL EQUIPMENT must conform to all federal, state and local state fire and safety codes.
5. ICCLOS RESERVES THE RIGHT to inspect and reject any and all connections, equipment and facilities, which
any customer uses while in the Center/Stadium.
6. ALL EXHIBITOR’S 120 VOLT CORDS must be of the 3 wire, grounded type. All exposed non-current carrying
metal parts of fixed equipment, which are liable to be energized, shall be grounded.
7. UNDER NO CIRCUMSTANCES shall utilities be shared between Exhibitors.
8. ALL MATERIAL AND EQUIPMENT furnished by ICCLOS for this service order shall remain ICCLOS’s property
and shall not be removed from the Center/Stadium at the close of the show.
9. UNLESS OTHERWISE DIRECTED, ICCLOS electricians/telecom personnel are authorized to cut floor coverings
to permit installation of service.
10. OBSTRUCTIONS: The Exhibit Hall Utility Floor Plates must remain accessible at all times! All Exhibitor
equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event ICCLOS
Electrical Staff deems necessary to gain access to any part of these utility floor plates for any reason during setup
or show hours.
11. UTILITY REQUIREMENTS crossing aisles will not be installed unless approved by Show Management.
12. ANY SPECIAL EQUIPMENT that must be utilized in order to complete an assembly, will be charged to the
Exhibitor and will remain the property of ICCLOS.
13. MISCELLANEOUS MATERIALS purchased in order to complete an assembly, will be charged on site at cost
plus 15% plus 7% Indiana Sales Tax.
14. SOME SPECIAL REQUIREMENT REQUESTS may require 30 days prior notice to event move-in. Please call
317-262-3467 if questionable equipment or materials required.
15. CLAIMS for lost service, no service, or damages will NOT be considered unless filed by Exhibitor prior to close of
show.
16. CANCELLATION must be received prior to set-up of event in order to receive refund.
17. REFUNDS will not be considered after installation of service.
18. REFUNDS or credits in excess of $15.00 dollars will be made automatically by our Accounting Department by
mail or refunded on the credit card used. Claims for refunds for less than $15.00 must be made in writing to the
ICCLOS Accounting Department.
19. NON-SUFFICIENT FUND CHECKS (NSF): There will be a $30.00 service charge for all NSF checks. NO checks
will be accepted from an Exhibitor that has previously submitted a NSF check.
20. FINAL CHARGES (INVOICES) AND REFUNDS FOR OVER PAYMENT will not be available until 30 days after the
of the event. Credit card receipts or confirmations of orders can be faxed after processing.
FLOOR PLAN – TELEPHONE LINES
Booth/Room #:_______________________ Event Name:_____________________________________
Date:_______________________________
IMPORTANT!! Standard placement is the bringing of the service to your booth in the most convenient
manner. Should you request special or specific placement of your services additional labor will be billed.
Adjacent Booth or Aisle# __________
Adjacent Booth or Aisle# _______________
Adjacent Booth or Aisle # ___________________
Adjacent Booth or Aisle # ____________________
X = Unless specified, the default location of your requested service will be the back of the booth or the most
convenient location.
Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle
# is required (two or more would be more helpful) for staff to accurately install your services.
Size = Booth dimensions (example 10x10) __________________. Scale = 1 Box is equal to ____________ft.
FAX with complete credit card information or purchase order to 317-262-3419
OR Mail completed form with check, credit card information, or purchase order to:
Indiana Convention Center & Lucas Oil Stadium– Utility Department
100 S. Capitol Ave. Indianapolis, IN 46225
OR order online at http://www.icclos.com
Utility Department
317-262-3467
[email protected]
BASIC CABLE TELEVISION SERVICE / LOCAL HD
PROGRAMMING charges include the cost of a single
cable connection and a temporary line to your booth. All
facility equipment and cables must remain at the close of the
event or the Exhibitor will be billed for their replacement. To
receive HD programming, you, the Exhibitor, must provide
your own HD receiver capable of receiving Off-Air
programming (an RF cable connection).
ADVANCE
STANDARD
QTY
RATE
RATE
TOTAL
$ 236.00
$ 330.00
$
ORDERS RECEIVED LESS THAN TEN (10) DAYS PRIOR
TO CONNECTION WILL NOT BE CONSIDERED.
SPECIAL CABLE TELEVISION SERVICE
TOTAL
Special Cable service and/or placement
requires additional labor of $37.20/hr and
a four (4) hour minimum.
$
SERVICE TOTAL (U.S. FUNDS)
$
SPECIAL INSTRUCTIONS:
Event
Name_________________________________________________
Event
Date_______________________
Booth/
Room#__________________
Exhibitor
Firm
Name______________________________________________________
Exhibitor
Contact
Name______________________________________________________
Street
Address____________________________________________________
City/
Province______________________________________________
State, ZIP,
Country_______________________________________________
Phone
No._____________________
Fax
No.___________________
E-MAIL ADDRESS_____________________________________________________
ADVANCE RATES apply only to orders paid in full and payment received 14 days
prior to the first event day. Orders received after that time will be at STANDARD
RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming payment do NOT
reserve the advance rate. Full payment MUST be received before service can be
connected. See reverse side for additional information. We accept AMX, MC, VISA
and DISCOVER only.
Check #____________________________________________________
Payable to Capital Improvement Board. Mail to address at the top of the form.
No checks accepted onsite.
A purchase order may be used in lieu of payment. The formal purchase
order must accompany the order.
PO# _______________________________________________________
I authorize the Capital Improvement Board to bill my credit
card for the charges listed and any additional charges
incurred.
Service installed to the rear center of the booth. If other than
a standard booth, please attach a drawing.
_____Island Booth
_____Standard Booth
_____Two Story Booth
Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____
Expiration Date ___ ___ / ___ ___ Security code (___ ___ ___)
(Must be valid one month after event)
______________________________________________________
AUTHORIZED BY (PRINTED NAME)
NO REFUNDS AFTER INSTALLATION OF SERVICE.
CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT TO
RECEIVE REFUND.
______________________________________________________
AUTHORIZED BY (SIGNATURE)
IN ORDER TO PROCESS FORM, NAME MUST BE LEGIBLE
Prices effective 1/1/13
ICCLOS POLICIES & CONDITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
NO SERVICE WILL BE INSTALLED UNTIL FULL PAYMENT IS RECEIVED. Date payment is received by the
ICCLOS will determine applicable rate. All order form information must be completed in full for order to be
processed. Incomplete order forms could result in delayed processing and a possible delay of service installation.
Advance Orders will receive priority service.
UNDER NO CIRCUMSTANCES will there be sharing of services between exhibitors.
ALL equipment must conform to all federal, state and local state fire and safety codes. ICCLOS reserves the right to
inspect and reject any and all connections, equipment and facilities which any customer uses while in the
Center/Stadium.
ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the
Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the event.
OBSTRUCTIONS: The Exhibit Hall Utility Floor Pockets must remain accessible at all times! All Exhibitor
equipment, displays, or other types of exhibitor material are subject to removal or relocation in the event ICCLOS
staff deems necessary to gain access to any part of these utility floor plates for any reason during set-up or show
hours.
UTILITY REQUIREMENTS CROSSING AISLES will not be installed unless approved by show management.
RATES quoted for all connections cover only the bringing of service to the booth in the most convenient manner as
determined by the ICCLOS and DO NOT include connecting equipment to provide services. Special placement or
relocation of service will result in a labor charge. Payment IN FULL must be rendered for such services before the
close of the first event day.
ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the
exhibitor and will remain the property of ICCLOS.
REQUESTS for “Special Service” (see form) must be received by the ICCLOS 30 days prior to scheduled exhibitor
arrival and move-in.
MISCELLANEOUS MATERIALS will be charged for on site at cost plus15% plus 7% Indiana Sales Tax.
INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax Exemption
Certificate on file in order to receive non-tax status.
CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by exhibitor PRIOR to close of event.
CANCELLATIONS: Cancellations must be received prior to set-up of event to receive refund.
REFUNDS: NO REFUNDS after installation of service.
REFUNDS or credits in excess of $15.00 will be made automatically by our Accounting Department by mail or credit
card refund. Claims for refunds for less that $15.00 must be made in writing.
NON-SUFFICIENT FUND CHECKS (NSF): service charge of $30.00 on NSF checks. NO checks will be accepted
from an Exhibitor that has previously submitted a NSF to us.
FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days after the
close of the event. Credit card receipts or confirmations of orders can be faxed after processing, upon request.
Utility Department
317-262-3467
[email protected]
FAX with complete credit card information or purchase order to 317-262-3419
OR Mail completed form with check, credit card information, or purchase order to:
Indiana Convention Center & Lucas Oil Stadium – Utility Department
100 S. Capitol Ave. Indianapolis, IN 46225
OR order online at http://www.icclos.com
Event
Name_________________________________________________
This form should be used for rebroadcasting
video and audio signals between two points
within the building (i.e. overflow areas,) or to a
point outside the facility (i.e. conference
meetings, special speakers, etc.).
Event
Date_______________________
Exhibitor
Firm
Name______________________________________________________
Exhibitor
Contact
Name______________________________________________________
VIDEO (including 2 Audio Connections)
From Point A
(location)_____________________________________________
Street
Address____________________________________________________
To Point B
(location)_____________________________________________
City/
Province______________________________________________
Analog
(Per Day)
Digital
(Per Day)
$1,050.00
$1,470.00
QTY
State, ZIP,
Country_______________________________________________
TOTAL
$
Phone
No._____________________
Miscellaneous Service --Call for Rates (317-262-3467)
$
$
SERVICE SUB-TOTAL
One-time $200.00 connect and test
fee added to the per day charge for
in-house video only.
SERVICE TOTAL (U.S. DOLLARS)
Booth/
Room#__________________
Fax
No.___________________
E-MAIL ADDRESS________________________________________
ADVANCE RATES apply only to orders paid in full and payment received 14
days prior to the first event day. Orders received after that time will be at
STANDARD RATE – NO EXCEPTIONS. Faxed orders indicating forthcoming
payment do NOT reserve the advance rate. See reverse side for additional
information. We accept AMX, MC, VISA and DISCOVER only.
$
$
Check #____________________________________________________
$
Payable to Capital Improvement Board. Mail to address at the top of the form.
No checks accepted onsite.
SPECIAL INSTRUCTIONS
A purchase order may be used in lieu of payment. The formal purchase order
must accompany the order.
PO# _______________________________________________________
I authorize the Capital Improvement Board to bill my credit card for
the charges listed and any additional charges incurred.
Credit Card # ___ ___ ___ ___ ___________________ ___ ___ _____
Expiration Date ___ ___ / ___ ___ Security code (___ ___ ___)
(Must be valid one month after event)
______________________________________________________
AUTHORIZED BY (PRINTED NAME)
NO REFUNDS AFTER INSTALLATION OF SERVICE.
CANCELLATIONS MUST BE RECEIVED PRIOR TO SET-UP OF EVENT TO
RECEIVE REFUND.
______________________________________________________
AUTHORIZED BY (SIGNATURE)
IN ORDER TO PROCESS FORM, NAME MUST BE LEGIBLE
Prices effective 1/1/13 – subject to change without notice.
ICCLOS POLICIES & CONDITIONS
1. FULL PAYMENT MUST BE RECEIVED BEFORE SERVICE CAN BE INSTALLED.
2. ALL equipment must conform to all federal, state and local state fire and safety codes.
3. ICCLOS reserves the right to inspect and reject any and all connections, equipment and facilities which any
customer uses while in the Center/Stadium.
4. ALL MATERIAL and equipment furnished by the Center/Stadium for this service order shall remain the
Center/Stadium’s property and shall be removed ONLY by the Center/Stadium at the close of the event.
5. OBSTRUCTIONS: The Exhibit Hall utility floor pockets must remain accessible at all times! All Exhibitor
equipment, displays, or other types of Exhibitor material are subject to removal or relocation in the event
ICCLOS Staff deems necessary to gain access to any part of these utility floor plates for any reason during
set-up or show hours.
6. UTILITY REQUIREMENTS CROSSING AISLES will not be installed unless approved by show management.
7. ANY SPECIAL EQUIPMENT that must be purchased in order to complete an assembly will be charged to the
Exhibitor and will remain the property of ICCLOS.
8. MISCELLANEOUS MATERIALS will be charged for on-site at cost plus 15% plus 7% Indiana Sales Tax.
9. INDIANA SALES TAX EXEMPTION number must be noted on order and Indiana General Sales Tax
Exemption Certificate on file in order to receive non-tax status.
10. CLAIMS FOR NON-SERVICE or damage will not be considered unless filed by Exhibitor PRIOR to close of
event.
11. CANCELLATIONS: Cancellations must be received prior to set-up of event in order to receive refund.
12. REFUNDS: NO REFUNDS after installation of service.
13. REFUNDS or credits in excess of $15.00 will be made automatically by our Accounting Department by mail or
credit card refund. Claims for refunds for less than $15.00 must be made in writing.
14. NON-SUFFICIENT FUND CHECKS (NSF) service charge of $30.00 on NSF checks will be assessed. NO
checks will be accepted from an Exhibitor that has previously submitted a NSF check to us.
15. FINAL CHARGES (INVOICES) AND REFUNDS OF OVER PAYMENTS will not be available until 30 days
after the close of the event. Credit card receipts or confirmations of orders can be faxed after processing,
upon request.
Smart City
5795 W. Badura Ave, Suite 110
Las Vegas, Nevada 89118
888-446-6911 • 702-943-6001 (Fax)
Company Name
2012 CUSTOMER CONTRACT
Booth / Room
Show Name:
Billing Name
City, State / Country, Zip
Email
Contact
Telephone Number
Credit Card Number:
AMX
MC
(
Visa
)
Fax Number
-
(
)
-
Expire Date (MM / YY):
Sec Code:
/
Card Holder Signature and/or Acceptance of T’s & C’s:
Print Card Holder Name:
Important! Review “Product Overview / Glossary” literature to assure the services you have selected will provide the functionality for any application(s)
you will be utilizing. View complete descriptions of Services and Terms & Conditions at smartcitynetworks.com/Facilities/Locations.aspx .
Please call if assistance is needed. Note Cancellation Policy Specifics – Terms & Conditions item #18 – This document
Description of Service
Type
QTY Incentive
Base
Total
1. Internet – Networking Services: ( 10 / 100 Base - T )
a. NetPremium (Shared Ethernet Service, 1 Static Public IP address)
b. Additional Public IP Address / Device (NetPremium) - Max 10 addl allowed
c. NetStandard (Shared EtherNAT Service, 1 Static Private IP address)
d. Additional Private IP Address / Device (NetStandard) - Max 10 addl allowed
e. NetBasic (Shared up to 512KĹ/1.5MĻ)(1 Private DHCP IP, 1/Device) - Limited Qty
f. NetExpress (Shared up to 256KĹ/512KĻ)(1 Private DHCP IP, 1/Device)-Limited Qty
g. NetDedicated (Dedicated 1.54 Mbps w/5 IP addresses) - No addl IP’s available
h. NetDedicated Plus (Dedicated 3 Mbps w/29 IP addresses)
i. Additional Block of 29 IP Addresses / Devices (Dedicated Svc- Public or Private)
SE
IA-SP
NE
IA-SN
BE-1.5
BE-512
TS
TS-03
IA-T-29
$ 1,195
$
150
$
995
$
125
$
795
$
595
$ 3,495
$ 5,900
$
995
$
$
$
$
$
$
$
$
$
1,495
185
1,245
155
995
745
4,370
7,375
1,245
SW08
SW24
PC
$
$
$
$
$
$
185
280
62
2. Internet – Networking Services: Equipment
a. Switch Rental (8 Port) – 10 / 100 Base -T
b. Switch Rental (24 Port) – 10 / 100 Base -T
c. Patch Cable (up to 50’) – Cat 5e
150
225
50
3. Special Line Services (For 3rd Party Circuit Extensions - Must order circuit from local Bell Co or Other Provider)
a. T-1 Extended Data circuit from Demarc to Booth
b. DS-3 Extended circuit from Demarc to Booth
c. Labor / Floor Work - Fee per hour
d. Point-to-Point / Special Engineering / VPN / Web Casting
(See T&C 8)
(See T&C 8)
(See T&C 1)
(See T&C 1)
T2
T3
FW-N
MI
MI
4. Special Quote – Attachment A or SOW (if applicable)
5. Distance Fee of $500 for each Internet / Network line outside the convention venue.
$ 2,000
$ 9,000
$
125
$ 2,500
$ 11,250
$
125
(Call 888-446-6911 for quote)
(Call 888-446-6911 for quote)
x (number of lines)
SUBTOTAL
Unused portions of deposits returned with final billing.
ESTIMATED 10% TAX / FEES DEPOSIT = SUBTOTAL x 10%
TOTAL PAYMENT MUST ACCOMPANY ORDER. Credit Card users may fax order to 702-943-6001
GRAND TOTAL
*** Incentive Price applies to orders received With Payment 14 days prior to the 1st day of
show. ***
Customer Acceptance of All Smart City Terms and Conditions / Attachments:
Smart City-014N 7/7/11
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request
such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein & Website.
Print Authorized Name
FOR SMART CITY USE: Payment Rec’d (Amount):
Authorized Signature
Customer No:
Date
2012 - 014 -
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=014
*** Tipping is not permitted. Any request from personnel for gratuities should be reported to Management immediately. ***
INTERNET - NETWORK SERVICE CONTRACT
Billing Address
Show Dates:
/
/
To
/
/
Incentive Order Deadline:
ICC – Internet / Network Services
Terms and Conditions / Payment Options
1. Smart City is the exclusive provider and installer of all Data and
Network services (wired and wireless) including communications
cabling. This includes all cabling to meeting rooms, booths, within
booths (under carpet and flooring), fiber optic, twisted pair (Category 5
and 6), and all other data related cabling.
2. The use of the network connection(s) provided by Smart City may be
used only by the directors, officers and employees of the Company, its
guests, its agents and consultants while performing service for the
Company and cannot be resold or distributed to other companies or
individuals.
3. All devices for which Smart City directly or indirectly provides Internet /
Network connectivity must pay a device charge or purchase a Smart
City assigned IP address.
4. Incentive Price applies when a completed order with payment is
received no later than 14 days prior to the first day of show. Base Price
applies to (a) all orders received from One (1) to Thirteen (13) days
before first day of show or (b) orders received on or before the 14 day
Incentive Deadline without payment.
5. Internet / Network – 10 / 100 Mbps, half / full-duplex, auto-sensing
Ethernet access to our backbone, with shared or dedicated Internet
access up to 128 Kbps or greater (depending on service ordered) via an
RJ-45 jack, is provided for each connection ordered.
6. Shared Internet Services Specific: Routers, Streaming Applications,
VoIP, DHCP, NAT or Proxy Servers are not allowed with any of our
shared Internet / Network services. This includes, but is not limited to,
NetPremium, NetStandard, NetBasic, and NetExpress. Smart City can
engineer a custom dedicated network(s) to accommodate such special
requests. Please call for quote.
7. Rates listed include a single IP address, standard installation to the
booth in the most convenient manner and does not include computer
equipment, NIC card, TCP / IP software or power to the booth.
8. Limited Availability: T-1 / DS-3 and other special circuit orders must be
placed 45 days prior to show move-in date due to limited availability and
to avoid additional charges.
9. Wireless Specific: (a) Smart City is the exclusive provider of wired and
wireless data service(s) for the Facility.
Wireless Devices not
authorized by Smart City are strictly prohibited. Customer(s) that
desire to showcase their wireless products must contact Smart City 21
days in advance of show move-in to investigate the potential of Smart
City engineering a customized cohesive network to operate without
interference to other Customer(s), (applicable charges may apply). (b)
The use of any wireless device that interferes with the facility’s 2.5 / 5.8
GHz wireless data frequency range is prohibited and subject to
disconnection at the Customer expense.
10. Unless otherwise directed, Smart City is authorized to cut floor
coverings to permit installation of service.
11. Only Smart City personnel are authorized to modify system wiring or
cabling. Material and equipment furnished by Smart City for this service
contract shall remain the property of Smart City.
12. To avoid additional charges, Floor Plans are due 5 days prior to movest
in. ŹOrders received prior to the 1 day of show move-in should be
installed 24 hours prior to show opening. ŹLate orders / changes
received after show move-in has started will be installed after all other
show orders are completed (additional fees may apply).
13. Network Security Declaration: The Customer is responsible for
providing a signed Network Security Declaration prior to Smart City
activating Internet / Network Service(s) for each Customer.
14. There will be a $25 service charge for all returned checks.
15. Internet Performance Disclaimer: Smart City does not guarantee
the performance, routing, or throughput; either expressed or implied, of
any data circuit(s) connectivity with regards to the Internet and / or
Internet backbone(s) beyond the Facility.
16. Internet Security Disclaimer: Smart City does not provide security
such as, but not limited to, firewalls, etc. for any data circuit(s) we
provide. It is the sole responsibility of the Customer to provide any
necessary security. Customer is agreeing to hold Smart City; its
agents and contracts harmless for any and all liabilities arising from the
use of non-secured data circuits.
17. Use of Network Connection: (a) Services provided by Smart City are
intended to facilitate communications between the Company’s
authorized users and the entities reachable through the Internet.
Users of Smart City services shall use reasonable efforts to promote
efficient use of the networks to minimize, and avoid if possible,
unnecessary network traffic and interference with the work of other
users of the interconnected networks.
(b) Users of Smart City
services shall not disrupt any of the Smart City or other associated
networks as a whole or any equipment of system forming part of their
systems, or any services provided over, or in connection with any of
the Smart City or other associated networks. Smart City services shall
not be used to transmit any communication where the meaning of the
message, or its transmit distribution, would violate any applicable law
or regulation or would likely be highly offensive to the recipient or
recipients thereof
18. CANCELLATION – There is a minimum $150 or 10% Cancellation fee
(whichever is greater). Cancellations must be in writing. Additional
cancellation charges will apply for orders that have already incurred
processing, labor, material, and / or engineering costs.
Some
broadband services and special circuits cannot be cancelled once
ordered and will incur full charges listed / quoted. Credit will not be
given for service(s) installed and not used.
19. Service problems must be reported to the Smart City. Service claims
will not be considered unless filed in writing by Customer prior to close
of show.
20. Any additional cost incurred by SMART CITY to: 1) assist in
trouble diagnosis or problem resolution found not to be the fault
of SMART CITY or 2) collect information required to complete the
installation that customer fails to provide (i.e. floor plans or
special circuit numbers) may be billed to the Customer at the
prevailing rate.
21. Equipment Management: (a) Hubs, Switches, wireless devices, and
other Internet / Network rental equipment are normally delivered /
reclaimed by Smart City. (b) The Customer will be fully responsible
for the protection and safekeeping of rental equipment and will be
responsible for returning all rental equipment to Smart City following
close of the show.
22. The prices listed on this contract do not include Federal, State, Local
or Other Taxes and Tax surcharges. Taxes / Tax surcharges will be
included on your final bill. Federal Tax ID is 65-0524748.
23. A per line move fee starting at $200 (Internet) may apply to relocate
the line(s) after it is installed.
24. Prices are based upon current rates and are subject to change without
notice.
25. Purchase Orders are not accepted as a form of payment but as a
convenience can be referenced on your invoice upon prior written
request.
26. Any unpaid balance after close of show will incur a 1.5% / month
service charge.
(1) All Customer contracts and agreements are solely between SMART CITY and the prospective Customer; (2) SMART CITY is not the employee, agent or partner of the
owner, operator and/or manager of the Facility; (3) The owner, operator and/or manager of the Facility is not a party to, nor shall it have any obligations or liabilities
whatsoever to any Customer, under any Customer Contract including without limitation, the obligation to provide any of the services covered by such Customer Contract; (4)
No representations or warranties are being made by the owner, operator and/or manager of the Facility with respect to any Customer Contract or any Communications
Services; (5) The right of the Customer to receive any Communications Service will be terminated if this Agreement is terminated for any reason provided therein; and the
owner, operator and/or manager of the Facility will have no obligation to continue providing such service unless the owner, operator and/or manager of the Facility elects in its
sole discretion to continue to provide such services itself or through a third party; (6) The provisions of the Customer Contract are separate and independent from the
provisions of the Customer’s lease space in the building and shall not affect the Customer’s obligations under such lease and without limiting the foregoing, in no event shall
any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any effect on any Customer’s obligations to the
owner, operator and/or manager of the Facility under any lease or any other occupancy agreement between such Customer and the owner, operator and/or manager of the
Facility.
27. A valid Credit Card number with signature MUST be on file regardless of payment method.
For your convenience we will use this authorization to charge your credit card for any
additional amounts incurred.
28. Smart City accepts payments in US dollars, Checks drawn on a US bank, Wire Transfers or the
following Credit Cards: (Amex, MasterCard, Visa,). Make all checks payable to: Smart City.
29. Due to the cost of processing checks, any refunds due in the amount of $10.00 or less will not be
refunded except upon written request.
Mail or Fax Completed Orders with
Payment and Floor Plan To
SMART CITY
5795 W. BADURA AVENUE, SUITE 110
LAS VEGAS, NEVADA 89118
(888) 446-6911
FAX (702) 943-6001
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=014
*** Tipping is not permitted. Any request from personnel for gratuities should be reported to Management immediately. ***
Network Security Declaration
Center: Indiana CC + Lucas Oil Stdm (014) - IN
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2012 - 014 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for
Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as
noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer
representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software,
Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others
from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may
cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or
without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately
resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem
resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol
(ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable
troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City
network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on
the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service
representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a
customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident
that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security
compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our
network security requirements ***
Device(s) Operating System:
Total # of Devices:
Type of Anti-Virus Software Installed:
Norton
Virus Scan Last Updated - Date:
Are You Renting Computers?
Rental Company Contact:
/
Yes
/
No
McAfee
Other:
Security Updates Last Performed - Date:
/
/
Rental Company Name:
Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s
network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest
patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s
equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges
may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer
acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested
service(s) and is subject to change without notice.
Signature
Date
Printed Name
Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6000 • Fax (702) 943-6001
Floor Plan – Communications Cable
Center: Indiana CC + Lucas Oil Stdm (014) - IN
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2012 - 014 -
Data communications cabling.
Smart City is the exclusive installer of Data communications cabling. Smart City provides
cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 5 and 6), and all
other data related cabling fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required.
Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Internet, etc.) or combine all services on one floor plan.
For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated
location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
Adjacent Booth or Aisle#
X
= Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”.
For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
. Scale = 1 Box is equal to
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6000 • Fax (702) 943-6001
ft.
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