San Francisco International Gift Fair February 21

San Francisco International Gift Fair February 21
SANFRANCISCOINTERNATIONALGIFTFAIR
GENERALINFORMATION
1. SHOW MANAGEMENT
San Francisco International Gift Fair is managed by Urban Expositions. Prior to the show please direct all inquiries to:
Urban Expositions, LLC
1690 Roberts Blvd. Ste 111
Kennesaw, GA 30144
(678) 285-3976
FAX (678) 285-7469
2. VENUE
San Francisco International Gift Fair will be held February 21-24, 2015
Moscone Center – South Hall & Esplanade
747 Howard Street
San Francisco, CA 94103
Show Office- Room 200
3. SHOW OFFICE
The show office will be located in room 200. Please look for on site signage. Contact the Show Office for questions
beginning February 19th regarding registration, booth assignment, badges, show regulations, schedules, etc. Show office
phone number is 415-978-3600. Please note this number will be available during show office hours only.
Show Office Hours:
Friday, February 20th -24th
8:00 AM – 6:00 PM
Show Dates and Hours:
Saturday
Sunday
Monday
Tuesday
February 21, 2015
February 22, 2015
February 23, 2015
February 24, 2015
9:00 AM – 6:00 PM
9:00 AM – 6:00 PM
9:00 AM – 6:00 PM
9:00 AM – 3:00 PM
Exhibitors will be admitted starting at 8:00 AM each day (7:30 AM on Saturday, February 21st)) and may stay until one
half hour after the Show closes each evening. Any exhibitor wishing to conduct a sales meeting should inquire about the
use of meeting rooms.
4. EXHIBITOR REGISTRATION:
Exhibitor Badges are to be filled out online. Go to
https://www.expologic.com/MatchMaking/exhibitorLogin.cfm?EventID=156, enter your User Name and Password,
click on Register Booth Staff and add your staff names. Badges will be printed for you when you arrive at the show and
check in. You can make changes to your booth staff on site at the Registration Desk.
5. ATTENDANCE OF CHILDREN
There will be no persons under the age of 14 admitted to the show during move-in, show hours or move-out. This is to
uphold the integrity and professionalism of the exhibition as well as protect underage persons from forklifts and other
hazards during move-in and out. Please make appropriate arrangements prior to the show.
EXHIBIT REGULATIONS:
6. TERMS AND CONDITIONS
Please review all the terms and conditions associated with exhibiting in the San Francisco International Gift Fair. They
are outlined on the backside of the “Official Show Contract.”
7. EXHIBITOR INSURANCE
Exhibitors are urged to obtain exhibition insurance through their own insurance company to cover their personnel,
exhibit material and equipment for the duration of move-in, show days, and move-out including public liability,
property damage, fire and theft, etc.
SHOW MANAGEMENT, THE EXPO CENTER OR THE OFFICIAL SERVICE CONTRACTOR WILL NOT
ACCEPT LIABILITY OR RESPONSIBILITY FOR ANY LOSS, DAMAGE OR INJURY OCCURRING TO
EXHIBITOR PERSONNEL OR PROPERTY, OR ANY LOSS, DAMAGE OR INJURY CAUSED TO ANYONE OR
ANYTHING BY THE EXHIBITORS.
8. GENERAL RULES APPLYING TO
No sold or any sample sale signs are permitted.
ALL DISPLAYS
SAMPLE SALES
In keeping with the wholesale nature and intent of the show, the sale of samples or merchandise for delivery at point of
sale during the show is expressly prohibited. No merchandise will be permitted to leave the exhibit floor. All booths
must remain fully intact until the official close of show for the benefit of the buyers. Violations of the terms of this
paragraph may result in immediate dismissal from the current show and exclusion from participation in future shows.
No refund of exhibit fees will be made.
This does not apply to the Treasures To Go, Vintage Collection, and Village Arts sections where sample sales are
permitted.
All demonstrations equipment, including operator’s position, must be located inside the booth.
Exhibitors building special background or side dividers must make certain that the surfaces of such dividers
are finished in such a manner as not to be unsightly to exhibitors adjoining booths. If such surfaces remain
unfinished at 8:00 a.m., on the opening day of the show, management shall authorized the official decorator to
effect the necessary finishing and the exhibitor must pay all charges involved.
The use of sound is permissible provided it is not audible more than three feet into the aisle or into
neighboring booths, and that the sound is directed exclusively into the exhibitor’s booth. Sound should only
be used in conjunction with the exhibitor’s product. No radio or TV or other devices as such during show
operation. Show Management shall have absolute control over this regulation, the intent of which is to ensure
that sound systems shall not be audibly objectionable to neighboring exhibitors.
Pamphlets and literature may be handed out only from within the confines of exhibitors’ booths. Passing out
promotional material, samples or literature in the aisles or common areas is prohibited.
Exhibitor’s display/booth is to be set up only within the area as designated to the exhibitor. Encroachment into
aisles and neighboring booths is strictly prohibited and will be adjusted at exhibitor’s expense.
9. FIRE DEPARTMENT AND SAFETY REGULATIONS
All display materials used in the Moscone Center must be flame retardant and conform to the San Francisco Fire
Department regulations. No combustible decorations shall be used at any time. All fabrics, foam core, and decorations
used in booths must be flameproof.
An affidavit must be kept available in your booth for inspection by the San Francisco Fire Department, stating clearly (i)
by whom and when such flameproofing was done; (ii) the exact materials flameproofed and the flameproofing
compound used; and (iii) the approximate period of effectiveness of such flameproofing. Refer to Flameproofing
section. Exhibitors should be aware that the San Francisco Fire Department may perform a flame test at an inspector’s
discretion.
Exhibitors, who wish to have an enclosed ceiling or even partial coverage of their booth, must submit a detailed request
30 days in advance of the Show to the Operations Department.
No tanks of liquefied petroleum gas or flammable liquid, either empty or filled, may be brought into the Moscone
Center. The use of packing crates or cartons as display pieces are permitted, provided they are flame retardant
and conform to the San Francisco Fire Department criteria.
Flameproofing at Show site is very expensive, so be sure your material conforms to San Francisco regulations before
you arrive at the Moscone Center.
10. OPEN FLAMES
The use of an open flame in the Moscone Center requires the exhibitor to file an application for a San
Francisco Fire Department permit. It is a Conditional Use Permit (P-100), good only for one show.
All applications for Fire Department permits must be submitted a minimum of five working days (Monday through
Friday) prior to the beginning date of the regulated event. Exhibitors must telephone Inspector Pegueros at (415) 5583366 before they submit their permit application. Furthermore, at show-site, the exhibitor is required to have a fire
extinguisher rated 2A10BC in their booth.
11. FLAMEPROOFING
This information is vital to everyone participating in the Show. Your cooperation and that of your representatives is
strongly urged.
Display Materials
Use only FLAMEPROOFED fabrics for display and test them personally to make sure they will not burn.
While a final determination rests with the fire prevention inspector, in most cases this does not apply to displaying your
own product. Flameproofing usually lasts from six months to a year after which the material must be reprocessed. The
test usually used by a Fire Prevention Inspector is to hold a lit match to several different portions of the fabric. The
material may char but the flame should go out as soon as the match is removed.
Flame retardant fabric and flame retardant spray or liquid is available from Rose Brand, 75 Ninth Avenue, New York,
NY, 10011 by calling (212) 242-7554 or (800) 223-1624, or fax (212) 242-7565; website www.rosebrand.com. It is also
available at Rose Brand West, 10616 Lanark Street, Sun Valley, CA 91352 by calling (800) 360-5056 or fax (818) 5056293; website www.rosebrand.com.
The use of packing crates or cartons as display pieces is permitted provided they are flame retardant and conform to the
San Francisco Fire Department criteria.
12. LABOR/UNION RULES AND REGULATIONS
Qualified union personnel are required to perform various services at the Moscone Center. It is necessary that all
exhibitors use qualified union personnel for the installation and dismantling of exhibits (including signs and laying of
carpet) and for material handling within the show.
*Any installation and dismantling of exhibits or displays which requires the use of hand tools, or more than one
person, or takes longer than thirty minutes (including crating and uncrating) to install, or exceeds ten feet in any
direction, shall be installed by union personnel.
Installation of product that is used as an exhibit shall be considered as such. It is the intent when an exhibitor uses the
product in its designed form and is not attached to or part of another item (i.e. pegboard, framework) then it will be
permitted. An exhibitor's product shall be considered exempt from any jurisdictional claim with the following
exceptions: Any display consisting of back wall panels, headers, light boxes, partitions, or graphic panels, shall fall
within the jurisdiction of the union even if that display is the product sold by the exhibiting company.
When labor is required, one company employee may work along with the union worker(s). You are not required to hire
more than one union worker, provided only one union worker is needed to complete the job. One full-time company
employee may supervise/work with the union crew. You do not need to hire union personnel to set-up your product.
Please be certain to complete and return the Xpert INSTALLATION & DISMANTLING ORDER FORM.
This is the only way to order your labor in advance. Labor orders placed at the Show will not be guaranteed for a
particular time. Xpert will have a desk at the Moscone Center for those exhibitors who need to place an order on-site.
Please remember that all labor you hire is under your supervision. If for any reason you are unsatisfied with the
work performed, please contact a floor manager or come to the Show Office so we may address your concerns as
soon as possible.
12. PHOTOGRAPHY
Photography of any kind is strictly prohibited unless you receive prior written approval from that exhibitor. Any
exhibitor taking photos of another exhibitor’s booth without written consent risks expulsion from the show.
13. VIOLATIONS
As a condition for exhibiting, each exhibitor shall agree to observe the show policies. Urban Expositions reserves the
right to restrict and/or expel at any time any exhibit, which it deems undesirable. Any exhibitor who fails to observe
these conditions of the contract, or who, in the opinion of the management of Urban Expositions conducts themselves
unethically, will be dismissed from the exhibition without refund.
Complaints regarding any objectionable practice by an exhibitor or official supplier should be reported immediately to
the Show Office.
All matters and questions not specifically covered by these show regulations are subject to the decision of the
management of Urban Expositions, whose decisions will be final.
Tipping
All employees of the Moscone Center, Xpert and the contractors are adequately paid;
therefore, there is no need to tip. Please report immediately to Show Management any discourtesies or
attempts to imply that service will be expedited by tipping.
EXHIBITOR SERVICES:
14. SECURITY
Security will be provided on a 24-hour basis beginning with the first day of posted move-in and extending through the
last day of posted move-out. Every precaution will be made to ensure the safety of each exhibitor’s merchandise.
However, it is the exhibitor’s responsibility to exercise prudent judgment and to safeguard personal property and
belongings. Management is not held responsible for any loss or damage to exhibitor’s property. (See section #11
regarding Exhibitor Insurance.)
Any lost or stolen valuables or any breech of security should be reported to the show office immediately. Exhibitors are
encouraged to remove or conceal any valuable objects while their exhibit is unattended.
HOTELS & TRAVEL INFORMATION:
15. CONNECTIONS
Urban Exposition and CONNECTIONS have negotiated discounted rates with local hotels to save you money while
participating at the San Francisco International Gift Fair. To take advantage of these discounts, please contact
CONNECTIONS at their toll free number, 855-246-8722 and refer to San Francisco International Gift Fair or visit
www.sfigf.com for additional travel info and links to the Connections reservation website.
SAN FRANCISCO INTERNATIONAL
GIFT FAIR
Show Site Exhibitor Information
Please complete this form in case we need to contact you on your way to the Show or during the Show.
This information will be kept confidential.
Please fax to 678-831-4580 or
678-285-7469
OR email to [email protected]
Attn: Jennifer Finn
Please return this form by February 13, 2015
Company:
___
Booth #
____________________________
On Site Contact__ ____________________________
Phone_______________Cell #
__
Hotel Name/Number________________________ _
Alt Contact________ _________________________
Phone________________Cell #
What day will you arrive to the Show to set up?
Thursday
Friday
February 19, 2015
February 20, 2015
8:00 AM – 6:00 PM
8:00 AM – 6:00 PM
All set-up activity will be restricted to the confines of the booth space after 4:00 PM on February 20, 2015, to allow for
crate storage, aisle carpet installation, building cleaning and show management’s final inspection. Exhibitors who have
not arrived by 2:00 p.m. on February 20, 2015 will risk forfeiting their space to be reassigned by Show Management
unless previous arrangements have been made with Show Management. In the event you are not able to set-up or check
in by this time, please call the show office before 2:00 p.m. Friday, February 20, 2015 to prevent booths from being
reassigned. Exhibitors needing additional time for set-up must receive approval from show management in the show
office and will be required to sign in and out with show security.
San Francisco International Gift Fair
February 21 ‐ 24, 2015 WELCOME LETTER
Moscone Center
San Francisco, CA
DEAR EXHIBITOR,
We are pleased to have been selected by Show Management as your Official Service Contractor to assist you
in making sure your show participation is successful.
For online ordering go to: https:\\xpert.boomerecommerce.com
This exhibitor kit contains IMPORTANT information and order forms on the wide variety of services we offer,
please review this kit carefully. If we are to serve you efficiently, it is most important that you fill out these forms
and return them to us promptly.
DISCOUNTS on many decorating items and services can be realized if your orders are placed by the discount
deadline dates. Please see order forms for applicable deadline dates.
XPERT EXPOSITION SERVICES requires payment in full at the time services are ordered. Purchase Orders
are not considered advance payment. You can make payment by check, wire transfer or credit cards, we
accept Visa, MasterCard, Diners and American Express. A credit card authorization form is enclosed for your
convenience. This will be used to charge labor and material handling services not covered in your advance
order. All materials are on a rental basis and remain the property of XPERT EXPOSITION SERVICES.
We realize that exhibiting in a convention can be a complicated and sometimes daunting task. It is our mission
to provide you with a seamless planning process, a supporting infrastructure and be a solid information
resource that will result in the successful execution of your event. Our customer service department is
available to assist you with your needs prior to the event by calling 855-677-EXPO(3976) 8am – 5pm (PST)
Monday – Friday or e-mail us at [email protected] Also you can visit us at show site at the
Xpert Exposition Services Desk.
We look forward to serving you!
Sincerely,
XPERT EXPOSITION SERVICES
IMPORTANT: If this kit has been addressed to an individual not responsible for exhibit arrangements,
PLEASE FORWARD IT TO THE APPROPRIATE PARTY PROMPTLY.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 www.xpertexpo.com San Francisco International Gift Fair
February 21 ‐ 24, 2015 TABLE OF CONTENTS
General Show Information
Critical Show Information
Booth Package Information
Carpet Removal
Track Lighting Order
Multi-booth Layout Form
Online Ordering Information
Rules & Regulations
Union Guidelines
Fire & Safety
Terms & Conditions
Additional Services
Payment Information
Payment Options & Policy
Payment Authorization
Show-site Venue & Advance Warehouse Location
Shipping Addresses
Advance Shipping Labels
Direct Shipping Labels
TBD Freight
Material Handling Costs
Material Handling Authorization
Cart Load Service
Material Handling Policy
Material Handling Helpful Hints
Electrical
Plumbing
Audio Visual
Cleaning
Internet
Labor
Booth Labor
Outbound Shipping Instructions Exhibitor
Appointed Contractor Form Sample
Certificate of Insurance Forklift Labor
Accessible Storage During Show
Xpert Long Term Warehouse Storage
Xpert Furniture & Accessories
Standard Furniture Brochure
Standard Furniture Order Form
Furniture Accessories Order
Form Booth Carpet Order Form
Showcase Order Form
Booth Rentals
Booth Rental Brochure
Booth Rental Order Form
Booth Accessories Order Form
Custom Graphics
Custom Signage Order Form
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 www.xpertexpo.com San Francisco International Gift Fair
February 21 ‐ 24, 2015 CRITICAL SHOW INFORMATION
Moscone Center
San Francisco, CA
Booth Information
Booth Package Includes:
See attached booth package information
Aisle Carpet:
Black
Exhibit Hall Hours
Exhibitor Installation:
Thursday, February 19
Friday, February 20
8:00AM-6:00PM
8:00AM-6:00PM
Show Hours:
Saturday, February 21
Sunday, February 22
Monday, February 23
Tuesday, February 24
9:00AM-6:00PM
9:00AM-6:00PM
9:00AM-6:00PM
9:00AM-3:00PM
Exhibitor Dismantle:
Tuesday, February 24
Wednesday, February 25
3:00PM - 11:59 PM
8:00AM- 12:00PM
All Out By:
Wednesday, February 25
12:00 PM
All carriers must check in no later than 8:00 AM on Wednesday, February 25 for freight pick up
Shipping Information
Advance Warehouse:
Direct to Show Site
All materials shipped in advance to the
warehouse must arrive by 2/13/2015.
First day direct shipments will be accepted is
2/19/2015.
c/o YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
c/o Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
Important Dates / Deadlines
First day advance freight accepted:
1/19/2015
Discount price deadline for booth/furniture
1/31/2015
Last day advance freight accepted without additional fees
2/13/2015
First day direct freight accepted
2/19/2015
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 www.xpertexpo.com San Francisco International Gift Fair
February 21 ‐ 24, 2015
'(6,*1%227+3$&.$*(
Company Name
Contact Person
Booth Number
E-Mail
10 X 10
Aisle Carpet: Black
Design Booth Specs:
8' high x 10' wide x 10' deep Hard wall construction
inside dimensions of each unit are 9'8". All walls consist of 3/16" thick plywood and are primed. Various other wall treatments are permitted, some
acceptable examples are as follows: painting the walls another color, faux treatment, wallpapering, draping, stapling and nailing into the wall. Note: Nothing
is to be attached to the electrical support system.
Corner/end of aisle booths will have full back wall, one side wall, and a 2' return wall with an aluminum lightbar track on the front and end of the aisle side for
support reasons. Each booth will be supplied with a double-sided street sign with Company Name and Booth Number white with black lettering.
Any changes made on show site will result in additional labor fees.
The exhibitor is responsible for removing all items from the panels at the end of the show. If the panels are not left in an acceptable condition, the exhibitor
will be charged for cleaning or damages.
NOTE: DO NOT ATTEMPT TO ATTACH ITEMS TO THE LIGHTING TRACK BAR.
Each Design Booth Package comes with the following:
(4) Light fixtures each containing 50 watt halogen bulbs, located in the front of the booth, mounted on a self-supported aluminum lightbar
track. (1) 500 Watt outlet to illuminate lights. Additional must be ordered separately.
Booth Carpet
(1) side chair
(1) wastebasket
(1) Street Sign with company name and booth number
( 1) first night booth vacuuming. If you block your booth it will not be vacuumed. Additional cleaning must be ordered separately.
On-site freight handling is included. (Advance shipments- charges apply. See the Material Handling Rates form.)
Additional furnishings and accessories can be ordered by using the FURNITURE & ACCESSORIES order forms or logging into the online system and
placing an order.
If you require additional cleaning other than what is included with your booth package. Please refer to the CLEANING ORDER FORM.
If you require additional electrical power for fixtures other than what is provided with your booth package, refer to ELECTRICAL RENTAL ORDER FORM
and the ELECTRICAL LABOR ORDER FORM.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Museum Booth Package
Company Name
Contact Person
Booth Number
E-Mail
Aisle Carpet - Black
All booths in this section will be supplied with a white Euro style
hard wall system, with 8' high back and side walls and a support bar
across the front of the booth with a double-sided street sign
indicating company name and booth number. Please note that the
light bar is the support bar and cannot be removed, (please refer to
drawing). For additional lighting please contact Xpert. The inside
dimensions of each unit are 9' 8". The panels are made of white
trovicil and are reusable so they may not be nailed, screwed, painted,
or damaged in any fashion. Velcro tape and hooks over the top of
the wall combined with fishing line and wire are acceptable
examples of ways to display your merchandise.
The exhibitor is responsible for removing all tape from the panels
and steel at the end of the show. If the panels and steel are not left in
an acceptable condition, the exhibitor will be charged for cleaning
or damages.
NOTE: DO NOT ATTEMPT TO ATTACH ITEMS TO THE
LIGHTING TRACK BAR.
Each Standard booth in Museum comes with the following:
4 - 50 watt halogen bulbs mounted on 8' long metal track.
1 - 500 Watt outlet to illuminate lights. Additional must be ordered separately.
1 - side chair
1 - wastebasket
Gray booth carpet
Street Sign with company name and booth number
First night booth vacuuming.
If you block off your booth it will not be vacuumed. Additional cleaning must be ordered separately
On-site freight handling is included (Advance shipments- charges apply. See the Material Handling Rates form.)
Additional furnishings and accessories can be ordered by using FURNITURE & ACCESSORIES ORDER FORMS.
If you require additional electrical power for fixtures other than what is provided with your booth package, refer to ELECTRICAL
RENTAL ORDER FORM and the ELECTRICAL LABOR ORDER FORM.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Vintage and Home & Garden Booth Packages
Company Name
Booth Number
Contact Person
E-Mail
10 X 10
Drape is not to be altered in any wayPinning, taping, gluing, stapling, zip tie, etc.
is not permitted and will damage the drape.
Please see additional order forms for rental items to
display items in your booth.
If the panels/drape/ steel are damaged in any way and
not left in an acceptable condition, the exhibitor will be
charged for the damages and or cleaning fees.
Aisle Carpet: Black
All booths in Vintage and Home & Garden will include:
8' high black backwall and 8' high black side wall drape.
Booths located on cross aisles (corners) will have no sidewall drape/steel*.
*See the Additional Steel Order Form
NOTE: 10 pound MAX weight limit on crossbars
1 - side chair
1 - 7"x 44" black and white ID sign
1 - Wastebasket
On-site freight handling is included. (Advance shipments- charges apply. See the Material Handling Rates form.)
*NO CARPET IN BOOTH
*NO ELECTRIC IN BOOTH
*This booth package does not include carpet. If you wish to order carpet, please see the Carpet Order Form.
Additional furnishings and accessories can be ordered by using the FURNITURE & ACCESSORIES ORDER FORMS.
If you require electrical power for fixtures, refer to ELECTRICAL RENTAL ORDER FORM and ELECTRICAL LABOR ORDER
FORM. Electrical services are not included. Please order separately.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
General Gift and Personal Style Booth Package
Company Name
Contact Person
Booth Number
E-Mail
All booths in this section will be supplied with 8' high black backwall
and 8' high black side wall drape. Booths located on cross aisles
(corners) will have no sidewall drape/steel*.
*See the Additional Steel Order Form
NOTE: 10 pound MAX weight limit on cross bars
Drape is not to be altered in any way- Pinning, taping, gluing,
stapling, zip tie, etc. is not permitted and will damage the drape.
Please see additional order forms for rental items to display items in
your booth.
If the panels/drape/ steel are damaged in any way and not left in an
acceptable condition, the exhibitor will be charged for the damages
and or cleaning fees.
Each 10x10 Standard booth in General Gift comes with the following:
1 - side chair
1 - 7"x44" black and white ID sign
Gray Booth Carpet.
First night vacuuming. If you block off your booth it will not be vacuumed.
Additional cleaning must be ordered separately
1 - wastebasket
1 - 500 watt outlet
On-site freight handling is included (Advance shipments-charges apply. See the Material Handling Rates form)
Additional furnishings and accessories can be ordered by using FURNITURE & ACCESSORIES ORDER FORMS.
If you require additional cleaning other than what is included with your booth package. Please refer to the CLEANING ORDER FORM.
If you require additional electrical power for fixtures, refer to ELECTRICAL RENTAL ORDER FORM and ELECTRICAL LABOR ORDER
FORM. Please order separately. All outlets will be placed along back wall of booth, centered. If you have more than 1 booth, an island,
end cap or peninsula, you may incur additional electrical labor charges. Please contact electrical company for questions.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Table Top Gourmet/Housewares and Handcrafted Booth Packages
Company Name
Contact Person
Booth Number
E-Mail
Aisle Carpet - Black
All booths in this section will be supplied with 8' high black
backwall and 8' high black side wall drape. Booths located on
cross aisles (corners) will have no sidewall drape/steel*.
*See the Additional Steel Order Form
NOTE: 10 pound MAX weight limit on cross bars
Drape is not to be altered in any way- Pinning, taping, gluing,
stapling, zip tie, etc. is not permitted and will damage the drape.
Please see additional order forms for rental items to display
items in your booth.
If the panels/drape/ steel are damaged in any way and not left
in an acceptable condition, the exhibitor will be charged
for the damages and or cleaning fees.
Each Standard booth in TableTop/Gourmet/Housewares comes with the following:
4 - 50 watt halogen bulbs mounted on 6' long track.
1 - 500 Watt Outlet to illuminate lights. Additional must be ordered separately.
1 - Folding chair
Gray booth carpet
1 - 7"x44" black and white ID sign
1 - Wastebasket
First night booth vacuuming.
If you block your booth it will not be vacuumed. Additional cleaning must be ordered separately
On-site freight handling is included (Advance shipments, charges apply. See the Material Handling Rates.)
Additional furnishings and accessories can be ordered by using FURNITURE & ACCESSORIES ORDER FORMS.
If you require additional electrical power for fixtures other than what is provided with your booth package, refer to ELECTRICAL
RENTAL ORDER FORM and the ELECTRICAL LABOR ORDER FORM.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Handcrafted Pavilion Package
Company Name
Booth Number
Contact Person
E-Mail
3.5 X 10
Aisle Carpet: Black Blend
Each Standard 3.5' x 10' booth in Handcrafted Pavilion comes with the following:
4 light heads on 6' track rail
1 - 2'x 8' x 40" high black skirted table
1 - barstool
Booth carpet
1 - 7" x 44" exhibitor ID sign
1 - wastebasket
On-site freight handling is included (Advance shipments- charges apply. See the Material Handling Rates form.)
Drape is not to be altered in any way- Pinning, taping, gluing, stapling, zip tie, etc. is not permitted and will damage the drape
and table skirts. Please see additional order forms for rental items to display items in your booth.
If the panels/drape/ steel are damaged in any way and not left in an acceptable condition, the exhibitor will be charged
for the damages and or cleaning fees.
NOTE: DO NOT ATTEMPT TO ATIACH ITEMS TO THE LIGHTING TRACK BAR.
Additional furnishings and accessories can be ordered by using FURNITURE & ACCESSORIES ORDER FORMS.
If you require additional electrical power for fixtures other than what is provided with your booth package, refer to ELECTRICAL
RENTAL ORDER FORM and the ELECTRICAL LABOR ORDER FORM.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Village Arts Package (Cash&Carry)
Company Name
Booth Number
Contact Person
E-Mail
10 X 10
Drape is not to be altered in any wayPinning, taping, gluing, stapling, zip tie, etc.
is not permitted and will damage the drape.
Please see additional order forms for rental items to
display items in your booth.
If the panels/drape/ steel are damaged in any way and
not left in an acceptable condition, the exhibitor will be
charged for the damages and or cleaning fees.
BALLROOM IS CARPETED
All booths in Village Arts will include: 8' high black
backwall and 8' high black side wall drape.
Booths located on cross aisles (corners) will have no sidewall drape/steel*.
*See the Additional Steel Order Form
NOTE: 10 pound MAX weight limit on crossbars
1 - side chair
1 - 7"x 44" black and white ID sign
1 - Wastebasket
1- 500 watt outlet
On-site freight handling is included. (Advance shipments- charges apply. See the Material Handling Rates form.)
*
Additional furnishings and accessories can be ordered by using the FURNITURE & ACCESSORIES ORDER FORMS.
If you require electrical power for fixtures, refer to ELECTRICAL RENTAL ORDER FORM and ELECTRICAL LABOR ORDER
FORM. Electrical services are not included. Please order separately.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Treasure To Go #1 Booth Package (Cash&Carry)
Company Name
Booth Number
Contact Person
E-Mail
10 X 10
Drape is not to be altered in any wayPinning, taping, gluing, stapling, zip tie, etc.
is not permitted and will damage the drape.
Please see additional order forms for rental items to
display items in your booth.
If the panels/drape/ steel are damaged in any way and
not left in an acceptable condition, the exhibitor will be
charged for the damages and or cleaning fees.
BALLROOM IS CARPETED
All booths in Treasures To Go (Cash & Carry) will include: 8' high black backwall and 8' high black side wall drape.
Booths located on cross aisles (corners) will have no sidewall drape/steel*.
*See the Additional Steel Order Form
NOTE: 10 pound MAX weight limit on crossbars
1 - side chair
1 - 7"x 44" black and white ID sign
1 - Wastebasket
1- 500 watt outlet
On-site freight handling is included. (Advance shipments- charges apply. See the Material Handling Rates form.)
Additional furnishings and accessories can be ordered by using the FURNITURE & ACCESSORIES ORDER FORMS.
If you require electrical power for fixtures, refer to ELECTRICAL RENTAL ORDER FORM and ELECTRICAL LABOR ORDER
FORM. Electrical services are not included. Please order separately.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
Treasure to Go #2 Booth Package
Company Name
Booth Number
Contact Person
E-Mail
10 X 10
Drape is not to be altered in any wayPinning, taping, gluing, stapling, zip tie, etc.
is not permitted and will damage the drape.
Please see additional order forms for rental items to
display items in your booth.
If the panels/drape/ steel are damaged in any way and
not left in an acceptable condition, the exhibitor will be
charged for the damages and or cleaning fees.
BALLROOM IS CARPETED
Each 10 X 10 Standard booth in Treasure to Go #2 includes 8" high back wall and 8' high side wall and the following:
(1) folding chair
(3) Black skirted tables (See below for table size selection)
(1) 7"x44" black and white ID sign Ballroom is carpeted*
1 time vacuuming of booth (last night of set up only). If you block your booth it will not be vacuumed. Additional cleaning
must be ordered separately and order forms returned to Xpert.
(1) Wastebasket
(1) 500 watt outlet
On-site freight handling is included (Advance shipments- charges apply. See the Material Handling Rates form.)
Table Sizes Selection:
30”high- 4’x 2’ ________
30”high- 6’ x 2’ ________
30”high- 8’ x 2’________
PLEASE SEND THIS FORM BACK TO Xpert by 1/31/15 with your selections. If
no Selection is made, your booth will receive (3) 6’ tables. All charges will be billed at prevailing furnishing rate.
Additional furnishings and accessories can be ordered by using FURNITURE & ACCESSORIES ORDER FORMS.
If you require additional cleaning other than what is included with your booth package. Please refer to the CLEANING ORDER FORM.
If you require additional electrical power for fixtures, refer to ELECTRICAL RENTAL ORDER FORM and ELECTRICAL LABOR ORDER FORM. Please
order those separately. All outlets will be placed along back wall of booth, centered. If you have more than 1 booth, an island, end cap or peninsula, you
may incur additional electrical labor charges. Please contact electrical company for questions.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
BOOTH CARPET REMOVAL
Company Name
Booth Number
Contact Person
E-Mail
The Following Packages will receive GRAY booth carpet as part of the booth package.
Design
Handcrafted Booth package
Handcrafted Pavilion
General Gift
Museum
Personal Style
TableTop/Gourmet/Housewares
This carpet comes with the Booth Package and will automatically be installed.
If you DO NOT wish to have this carpet, please complete and return this form to Xpert by
the Rental Discount Date of:
1/31/2015
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
TRACK LIGHT FIXTURE RENTAL
Discount Deadline 1/31/2015
Company Name
Booth Number
Contact Person
E-Mail
3 HEAD TRACK LIGHT FIXTURE
1 – 6’ TRACK LIGHT BAR WITH 3 LIGHT HEAD FIXTURES
1 – CROSS BAR
Track Light
Quantity
______
Light Head
Discount Price
$189.00
Standard Price
$245.70
Extended Price
$___________
Quantity
Discount Price
Standard Price
Extended Price
______
$42.00
$52.00
$___________
*If additional uprights are required, please order them on the furniture accessories page.
*Power not included, please order power separately.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21- 24, 2015
EXHIBITORS WITH MULTIPLE BOOTHS
Deadline date 1/31/2015
Company Name
Booth Number
Contact Person
E-Mail
Standard 8’ high booth drape
On the diagram to the right, Items A, B and C show the standard booth
drape set up for multiple booths. The divider drape and framework
between the booths, Items D and E will not be installed unless this order
form is completed and returned by the deadline date.
B
A
C
D
E
To order divider drape or framework for multiple booths
Divider drape or framework will be provided at NO CHARGE only if this form is completed and returned by the deadline
date.
Orders not received by the deadline date or placed at show site will be charged at the published labor rates within this
service manual. ½ hour minimum labor charge.
Please indicate your requirements and complete the placement diagram below:
□
□
Yes, I would like the drape and framework installed.
Yes, I would like only the framework installed.
Aisle _____
Aisle _____
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and Terms and
Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 ONLINE ORDERING INSTRUCTIONS
There are two options for accessing our convenient and secure online ordering system. 1. If you are the main contact provided to Xpert by your show management team, check your email,
including your junk folder, for a direct link to https://xpert.boomerecommerce.com , our online ordering
system. This Exhibitor Services email will provide the necessary login information needed to get
started.
Enter your email address and password here:
Copying and pasting the password is suggested to eliminate errors.
-or2. Go to our website at www.xpertexpo.com
Click on
If you are not the main contact provided for the exhibiting booth,
please click on
You will be required to supply both your company name and zip
code to gain access and start placing orders.
Once you have located your company and set up your contact information, click on
“My Events” column next to the event you would like to place an order for.
Your shopping cart can be viewed by clicking
of the screen, at any time during the ordering process.
in the
in the upper right hand side
Helpful Hints:
If you would like to remove an item from your shopping cart, click the
Special instruction can be added to clarify your order by clicking
.
under any items ordered.
Change color of carpet, drape, or skirt or any required selections during ordering, click on
and proceed with changes.
After your order has been processed, you will have ability to attach any floor plans, set up instructions,
or notes you feel necessary under Available Options for your order #
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 PAYMENT OPTIONS & POLICY
Payment Options
Please note, we require a valid Credit Card on file regardless of your preferred method of payment.
Payment by Credit Card
For your convenience, we accept MasterCard, Visa and American Express. Please submit your credit card
information online or complete and submit Xpert’s Payment Authorization form along with your orders when you are
faxing or mailing them in. Credit Cards submitted are subject to charge for all goods and services provided by Xpert
Exposition Services.
Payment by Company Check
Please mail your check along with your order forms to Xpert Exposition Services at the address listed below. If you
are faxing your order forms, please include a signed Payment Authorization form and a photocopy of your check. Your
orders will be processed immediately upon receipt of your original check. Checks must include Exhibiting Company
Name, Booth number and Name of Show.
Payment by Third Party
If Xpert will be invoicing a third party, please complete and submit the Payment Authorization form. Please note, the
exhibiting firm is ultimately responsible for payment of all charges by show conclusion should the third party default on
payment. Exhibiting Company Credit Card is required.
Payment by Wire Transfer
Please call 702-248-8007 or email [email protected] for wire transfer information.
International Exhibitors
International Exhibitors must make payment to Xpert for all amounts due in U.S. funds prior to show closing.
Payment Policy
General
In order for us to process your orders, we must have a valid Credit Card on file and full payment in advance of the
show. Invoices showing activity to date will be prepared at the Xpert Service Desk for your review at show site. Final
invoices can be requested via e-mail 14 days after show close.
Tax Exempt Status
If you claim tax exempt status, please submit a copy of your Tax Exempt Certificate issued by the federal government
or state in which your event is taking place with your initial order.
Third Party Payment
Each exhibiting company is ultimately responsible for all charges incurred on its behalf. Xpert Exposition Services
reserves the right to institute collection action against the exhibitor if the authorized third party does not pay (see third
party payment).
Credits for Billing Discrepancies
Any requests for credits related to billing discrepancies must be addressed with Xpert within 30 days from the close
the show.
Discount Pricing
To qualify for discount prices, full payment must be included with your order on or before the discount deadline date.
Standard Pricing
Order forms submitted after the advance discount deadline will be processed at the standard prices.
Cancellation of Items or Services
Twenty-four hour notice is required for cancellation of labor services. If such notice is not provided, a one hour minimum
per laborer ordered will be charged. Items cancelled prior to exhibitor move in will not be charged, items cancelled after
exhibitor move in begins will be charged at 50% of the price of the item
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 PAYMENT AUTHORIZATION
Exhibiting Company Name
Booth Number
Contact Person
E-Mail
Credit Card Policy
I authorize Xpert Exposition Services to charge any additional amounts incurred by me or my show representative, including material handling and/or
labor charges. If my credit card is declined, Standard Show Site Rate prevails and a $25.00 service charge will be added.
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options &
Policy and Terms and Conditions statements contained herein.
Exhibiting Company Payment Authorization
Services To Be Invoiced To Exhibitor
All Xpert Services
Furniture & Carpet
Booth Labor
Other
MasterCard
Payment type:
Visa
Material Handling
Diners
Booth Cleaning & Porter Service
American Express
Account Number
Check $
Exp. Date
Security Code
CARDHOLDER NAME (PLEASE PRINT)
BILLING ADDRESS
CITY
STATE
ZIP
COUNTRY
X
AUTHORIZED SIGNATURE
AUTHORIZED NAME (please print)
DATE
Third Party Payment Authorization
Services To Be Invoiced To Third Party
All Xpert Services
Furniture & Carpet
Booth Labor
Other
MasterCard
Payment type:
Visa
Material Handling
Diners
Booth Cleaning & Porter Service
American Express
Account Number
Check $_______________
Exp. Date
Security Code
CARDHOLDER NAME (PLEASE PRINT)
BILLING ADDRESS
CITY
STATE
ZIP
COUNTRY
X
AUTHORIZED SIGNATURE
AUTHORIZED NAME (please print)
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] DATE
San Francisco International Gift Fair February 21 ‐ 24, 2015 SHIPPING ADDRESSES
Moscone Center
San Francisco, CA
Advance Shipments to Warehouse
Direct Shipments to Show Site
To: (Exhibiting Company and booth number)
To: (Exhibiting Company and booth number)
For: San Francisco International Gift Fair For: San Francisco International Gift Fair YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
Advance shipments are accepted from 1/19/2015
through 2/13/2015.
First day direct shipments will be accepted is
2/19/2015.
Any shipment arriving prior to 2/19/2015 may not
be accepted and is subject to additional handling
fees.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 San Francisco International Gift Fair
YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
San Francisco International Gift Fair YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
San Francisco International Gift Fair
YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
San Francisco International Gift Fair YRC- San Francisco
201 Haskins Way
S. San Francisco, CA 94080
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 San Francisco International Gift Fair
Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
San Francisco International Gift Fair Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
San Francisco International Gift Fair
Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
San Francisco International Gift Fair Xpert Exposition Services
Moscone Center
747 Howard Street
San Francisco, CA, 94103
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair February 21 ‐ 24, 2015 MATERIAL HANDLING COSTS
Company Name
Booth Number
Contact Person
E-Mail
Advance Shipments to Warehouse
Crated
Shipment Weight _______ cwt x $45.00 per 100 lbs.**
=$
Crated Additional Handling*
Shipment Weight _______ cwt x $55.00 per 100 lbs.**
=$
* Uncrated shipments will NOT be accepted at the Advance Warehouse.
**200 lb. minimum
Direct Shipments to Show Site
Included in Booth package
5,000 lb. maximum capacity. Larger forklift and
crane service is available by advance request, call
for pricing.
Rate Classifications
Crated - Material that is skidded or in any type of shipping container
that can be unloaded at the dock with no additional handling
required.
Additional Handling - Material delivered by a carrier in such a manner
that it requires additional handling, such as ground
loading/unloading, stacked or constricted space
loading/unloading, designated piece loading/unloading,
shipment integrity, alternate delivery location, loads mixed
with pad wrapped material, carpet and/or pad only shipments,
no documentation (including weight tickets) and shipments
that require additional time, equipment or labor to unload.
Federal Express, UPS, & DHL are included in this category
due to their delivery procedures.
Uncrated - Material that is shipping loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks.
Small Packages - A shipment of any number of pieces with a
combined weight not to exceed 50 lbs that is received on the
same day, from the same shipper and delivered by the same
carrier.
Additional Fees May be Applicable
Off-Target - Direct Shipments that do not arrive on the date or time
assigned, will be charged an additional 30% per cwt.
Late to Warehouse Fee: - Shipments arriving after “date” will be
charged an additional 30% per cwt.
Early Shipments to Warehouse - Any shipment arriving prior to “date”
will be charged an additional 30% per cwt.
Shipments Returned to Warehouse - Shipments returned to the
warehouse at close of the show will be charged an additional
$50 per cwt (1,000 lb. minimum). Shipments not picked up
from the warehouse within 72 hours will be charged for
storage.
Overtime
Cost Estimate
Material Handling
Estimated Additional Charges
Total Estimated Material Handling
$
$
$
Overtime is Monday through Friday prior to 8 a.m. and after 4:30 p.m.;
all day Saturday, Sunday and observed union holidays. Please check
Critical Show Information page. Based upon the material handling
rates quoted above, a 30% surcharge per cwt for each occurrence will
apply if:
Shipments are received on overtime.
Your advance shipment to the warehouse is received during straight
time hours, but due to scheduling beyond Xpert’s control, is moved into
show site on overtime.
Your shipment is moved into or out of show site on overtime due to
scheduling beyond Xpert’s control.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 MATERIAL HANDLING AUTHORIZATION
Company Name
Booth Number
Advance Shipments to Warehouse
Crated
Shipment Weight _______ cwt x $45.00 per 100 lbs.**
=$
Crated Additional Handling*
Shipment Weight _______ cwt x $55.00 per 100 lbs.**
=$
* Uncrated shipments will NOT be accepted at the
Advance Warehouse.
**200 lb. minimum
Direct Shipments to Show Site
Rate Classifications
Crated - Material that is skidded or in any type of shipping container
that can be unloaded at the dock with no additional handling
required.
Additional Handling - Material delivered by a carrier in such a manner
that it requires additional handling, such as ground
loading/unloading, stacked or constricted space
loading/unloading, designated piece loading/unloading,
shipment integrity, alternate delivery location, loads mixed
with pad wrapped material, carpet and/or pad only shipments,
no documentation (including weight tickets) and shipments
that require additional time, equipment or labor to unload.
Federal Express, UPS, & DHL are included in this category
due to their delivery procedures.
Uncrated - Material that is shipping loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks.
Small Packages - A shipment of any number of pieces with a
combined weight not to exceed 50 lbs that is received on the
same day, from the same shipper and delivered by the same
carrier.
Included in Booth package
Additional Fees May be Applicable
5,000 lb. maximum capacity. Larger forklift and
crane service is available by advance request, call
for pricing.
Overtime
Off-Target - Direct Shipments that do not arrive on the date or time
assigned, will be charged an additional 30% per cwt.
Late to Warehouse Fee: - Shipments arriving after “date” will be
charged an additional 30% per cwt.
Early Shipments to Warehouse - Any shipment arriving prior to “date”
will be charged an additional 30% per cwt.
Shipments Returned to Warehouse - Shipments returned to the
warehouse at close of the show will be charged an additional
$50.00 per cwt (1,000 lb. minimum). Shipments not picked up
from the warehouse within 72 hours will be charged for
storage.
Overtime is Monday through Friday prior to 8 a.m. and after 4:30 p.m.;
all day Saturday, Sunday and observed union holidays. Please check
Critical Show Information page. Based upon the material handling
rates quoted above, a 30% surcharge per cwt for each occurrence will
apply if:
Shipment is received on overtime.
Your advance shipment to the warehouse is received during straight
time hours, but due to scheduling beyond Xpert’s control, is moved into
show site on overtime.
Your shipment is moved into or out of show site on overtime due to
scheduling
Xpert’s
control.
beyond
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
X
AUTHORIZED SIGNATURE
AUTHORIZED NAME (please print)
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] DATE San Francisco International Gift Fair
February 21 ‐ 24, 2015 MATERIAL HANDLING POLICY
Weight Tickets
In the event that no weight is indicated on the delivery documents presented, Xpert shall estimate the weight, and charges shall
be based upon the estimates. The estimated weight shall be final and binding if actual scale weight figures are not submitted
prior to the close of the show. All shipments received at the warehouse and show site are subject to re-weigh.
Overtime Charges
An overtime surcharge per cwt, for each occurrence, will apply if:
• Shipments are received on overtime.*
• Advance shipment to the warehouse is received during straight time hours, but due to scheduling conflicts beyond Xpert’s
control, is moved into show site on overtime.
• Shipment is moved into or out of show site on overtime due to scheduling conflicts beyond Xpert’s control.
Overtime is:
• Monday through Friday before to 8:00 a.m. and after 4:30 p.m.
• All day Saturday, Sunday, and observed union holidays
Inbound Shipment(s)
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and
the arrival of exhibitor or his/her representative. During this time the materials will be left unattended. Xpert Exposition Services
will not be responsible or liable for any loss, damage, theft, or disappearance of exhibitor’s material after it has been delivered to
the exhibitor’s booth. Xpert Exposition Services recommends hiring security services from the facility or Show Management.
Outbound Shipment(s)
Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and actual pick
up of materials from the booths for loading onto a carrier. During this time the materials will be left unattended. Xpert Exposition
Services will not be responsible or liable for any loss, damage, theft, or disappearance of exhibitor’s material between the time it
is packed and when it is picked up and loaded. Xpert highly recommends hiring security services from facility or Show
Management. All Material Handling Agreements submitted to Xpert by the exhibitor will be checked at the time of pick up from
the booth, and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Xpert
and the actual count of such items in the booth at the time of pick up.
Material Handling Forms covering outgoing shipments that are furnished to Xpert by exhibitors will be checked at the time of
actual pick up from booth and corrections made where discrepancies occur.
Xpert shall not be responsible for loss, damage, or delay due to fire, acts of God, strikes, lockouts, or work stoppages of any kind
or for any causes beyond its control.
If found liable for any loss, XPERT’S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR’S materials and
EXHIBITOR’S sole and exclusive remedy is limited to $ .50 (USD) per pound per article with a maximum liability of $100.00
(USD) per item, or $1,000.00 (USD) per shipment, whichever is less.
Xpert shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues or for any
collateral costs that may result from any loss or damage to an exhibitor’s materials that may make it impossible or impractical to
exhibit same. The consignment or delivery of a shipment to Xpert by an exhibitor or by any shipper on behalf of the exhibitor
shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in this bulletin.
It is suggested that exhibitors insure all shipments from the time that they leave exhibitor’s company until they are returned from
the show. Your insurance carrier can add a rider to your current policy. Shipments left on the show floor without forwarding
instructions turned into the Xpert Service Desk, will be shipped on show carrier or returned to warehouse pending re-routing, at
the exhibitors expense. No liability will be assumed as a result of such re-routing or handling.
ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED. XPERT
RESERVES THE RIGHT TO SHIP MATERIALS IF CARRIERS DO NOT CHECK IN BY THE APPOINTED DATE AND TIME. XPERT CAN NOT GUARANTEE PICK
UP TIMES FOR EXHIBITOR APPOINTED CARRIERS. ALL SHIPMENTS ARE MOVED OUT OF THE EXHIBIT HALL AT XPERT’S DISCRETION.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 MATERIAL HANDLING HINTS
The information below summarizes the most commonly asked questions regarding freight/material handling, often referred to as
drayage. This can be the most costly budget item for exhibitors. We will try to explain what drayage is and how rates are established,
which may help you save money and avoid unnecessary surcharges.
What is “Material Handling/Drayage”? – The term “drayage” is the moving of exhibit materials from one location to another. Whether
you ship to the advance warehouse or directly to show site, your materials still need to get to your booth location. Drayage services
include the accepting of your material either at the warehouse or at show site, delivery to your booth, storage of empty containers
during the show, returning empty containers at the close of the show, picking up your packaged materials, returning them to the dock,
and loading on the carrier of your choice.
Can I carry my own materials to my booth? – Usually, an exhibitor may bring in his own materials providing such materials can be
hand carried by one person in one trip, without the use of dollies, hand trucks or any other equipment. Read the Union Rules &
Regulations for the specific rules regarding the show/facility.
How are rates determined? – Drayage charges are based on a number of factors including Union labor rates, facility dock access,
and the show schedule, to name just a few. Xpert Exposition Services is a Union company and therefore must use Union labor to move
freight. These rates vary from city to city.
Tips on how you can save money! – Read the shipping and material handling section of your service kit carefully. Be aware of any
surcharges that may be assessed for special handling or late shipments. Pay special attention to deadline dates. If you ship in advance
to our warehouse and your shipment arrives after the published deadline date, you may be assessed a surcharge. Crated materials are
the easiest to unload, therefore, have the least expensive drayage charge. Loose, pad wrapped and uncrated materials require more
labor time and therefore may be assessed an additional handling fee. It may be cost effective for you to build crates for any portion of
your exhibit that is not crated.
How is the weight of my shipment determined? – Certified weight tickets, which should be attained by all drivers for materials prior
to arrival at the warehouse or show site dock, are used to determine billable weight. Xpert Exposition Services reserves the right to
determine weights for all shipments for which weight tickets are not provided with delivery. If you would like the materials reweighed by
Xpert Exposition Services to verify weights, there will be an additional charge.
Small shipments vs. large shipments: Most all Service Contractors have a minimum of 200 lbs. per shipment. It is best to send your
freight as one large shipment versus several small shipments. For instance, if you send one 45 lb. and one 55 lb. package separately,
you are charged the minimum on each shipment. If you plan to ship items from various locations, you may want to consolidate them at
a central location then forward them to the advance warehouse or directly to show site. However, if you ship your materials in one
shipment and the carrier makes multiple deliveries, you will be charged for each delivery to the dock, regardless of whether or not the
materials were shipped together as one shipment.
Advance warehouse vs. direct to show site shipments: In general, it is best to ship your materials to the advance warehouse
address. The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost. You can
(and should) confirm that we have received your materials well in advance of the show installation; if there is a problem it can then be
solved prior to the show. When shipping direct, if there is a problem there is seldom time to resolve the problem prior to show opening.
Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation
immediately, thus saving you time and frustration at show site.
Should I insure my exhibit? – The answer is YES! It is your responsibility to make sure your freight is insured from the time that it
leaves your office until it returns. A rider to your existing policy can usually do this. Check with your insurance carrier for details.
Finally:
• Always be aware of freight receiving deadlines. You will be assessed a late charge if your shipment arrives after the deadline date.
Inform your shipper that all items must arrive prior to a specific date.
• Always ship your materials crated; loose or pad-wrapped items are assessed special handling fees.
• Make sure all materials are labeled properly to avoid any delivery delays. All pieces should have the recipient’s name and address,
the show name, your company name, and your booth number. Remove old labels after every show to avoid any future confusion. If you
are shipping multiple pieces, label them as such: 1 of 4; 2 of 4; 3 of 4; etc.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH LABOR
Discount Price Deadline 1/31/2015
Company Name
Booth Number
Contact Person
E-Mail
Labor
Starting time is guaranteed only in those instances where labor is requested for the start of the work day; i.e., 8:00 a.m.
Exhibitor must check in at the Xpert Service Desk to notify Xpert that they are ready for labor and upon completion of work.
Orders placed after 1/31/2015: Add 30% to hourly rates.
LABOR RATES:
Straight time $ 115.00
Overtime: $ 172.50
Straight-Time: 8:00 a.m. to 4:30 p.m., Monday through Friday.
Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday, Sunday and observed union
holidays, where applicable.
All rates are charged at a one-hour minimum per laborer, 30 minute increments after the first hour.
Date & Time
# of Laborers
Total Hours
Hourly Rate
Total Cost
Install
□ Xpert Supervision* on installation labor
Dismantle
□ Xpert Supervision* on dismantle labor
Total Estimated Costs
$
*Xpert Supervision
Our fee for this service is 50% of exhibitor’s total labor bill.
In order to perform the labor without exhibitor’s representative present, Xpert must receive detailed set-up instructions
(blueprints/floor plans, etc.) with this labor order form.
Exhibitor must also fill out Outbound Shipping Instructions page.
Company Representative
Cell Phone Number
Please note:
Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 OUTBOUND SHIPPING INSTRUCTIONS
NOTE: ONLY submit this form if using Xpert Exposition
Supervised Labor
Company Name
Booth Number
Contact Person
E-Mail
Outbound Shipping Instructions
Please complete this section only if Xpert Exposition will be supervising booth labor.
At close of show, exhibitor freight will be shipped to the following address:
If your freight is being forwarded to another show, be sure to include the name of show and your booth number.
Company Name / Show
Booth #
Address
City
State
Zip
Country
Attention:
Phone
Fax
SHIPPING METHOD
□ GROUND
□ AIR
Name of Carrier:
Please note:
If an exhibitor is not using the official show freight carrier, the exhibitor is responsible for arranging for carrier to pick up at close of show.
If no carrier is named or carrier does not show up, Xpert will ship via the official show carrier at exhibitors expense.
Xpert cannot guarantee pick up time for exhibitor appointed carriers. All shipments are moved out of the exhibit hall at Xpert’s discretion.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION
Exhibiting Company Name
Booth Number
Contact Person
E-Mail
Authorization
Exhibiting Company will be utilizing the services of the following Exhibitor-Appointed Contractor(s) (EACs).
Exhibiting Company will notify the EAC that a General Liability Insurance Certificate is required by Show
Management no later than 1/31/2015.
EAC COMPANY NAME
EAC CONTACT NAME
STREET ADDRESS
CITY
STATE
TELEPHONE
ZIP
COUNTRY
FAX
EMAIL
Services to be provided
All Xpert Services
Furniture & Carpet
Booth Labor
Other
Material Handling
Is this company authorized to order services on your behalf?
□ YES □ NO
□ YES*
*If yes, both parties must complete and sign the Third Party Payment form.
Is this company responsible for charges incurred for the show?
Booth Cleaning & Porter Service
□ NO
I hereby authorize the companies noted above to perform services on our behalf. Further, they
have been provided with a copy of the Show Management Rules and Regulations as noted in the
Exhibitor Contract and this Service Manual and agree to abide by the same.
PRINT NAME
SIGNATURE
DATE
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options &
Policy and Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 Xpert Exposition Services 3455 W. Sunset Rd. Suite L Las Vegas, NV 89118 3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 FORKLIFT LABOR
Discount Price Deadline 1/31/2015
Company Name
Booth Number
Contact Person
E-Mail
Forklift Labor
Forklift labor usually includes a forklift and operator; however, determining a crew size is at the discretion of the official service
contractor and may require an additional laborer at the labor rates outlined on the Booth Labor page.
Exhibitors ordering forklift to assemble displays or for uncrating, un-skidding, positioning and re-skidding equipment or machinery
will need to estimate their needs below.
Starting time is guaranteed only in those instances where labor is requested for the start of the work day; i.e., 8:00 a.m.
Exhibitor must check in at the Xpert Service Desk to pick up forklift crew ordered, and check out at the Xpert Service Desk upon
completion of work.
5,000 lb. maximum capacity. Larger forklift and crane service is available by advance request (additional pricing to be determined).
FORKLIFT RATES:
Straight time $ 153.00
Overtime: $ 229.50
Straight-Time: 8:00 a.m. to 4:30 p.m., Monday through Friday.
Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday, Sunday and observed union
holidays, where applicable.
Orders placed on show site: Add 30% to hourly rates.
All rates are charged at a one-hour minimum per crew, 30 minute increments after the first hour.
Date & Time
# of Forklifts
Total Hours
Hourly Rate
Total Cost
Install
Dismantle
Total Estimated Costs
$
Description of Work to be performed:
Describe largest piece to be handeled:
Weight ___________lbs.
Dimensions: Length ______
Width ______
Depth ______
Height to be placed _____________
Show site contact: ______________________________
NAME
__________________________
CELL
Please note:
Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH CLEANING
Discount Price Deadline 1/31/2015
Company Name
Booth Number
Contact Person
E-Mail
Booth Cleaning
Vacuuming of booth and emptying of wastebaskets once daily at close of show
Booth dimensions
Total area
_______ x _______ = ________ x Discount Price
Standard Price
$0.37
$0.47 or
Daily Price
________ = ___________ Cleaning Service
Total Price
___________ = ___________ Number of days
x Daily Price
Porter Service
Emptying of wastebaskets every two hours during show hours only.
Booth size
Cost per day
Number of days
Porter Service
Total Price
up to 1000 sq. ft.
$130.50
_____________
____________
1000 to 1500 sq. ft.
$150.50
_____________
____________
1500 to 2000 sq. ft.
$170.50
_____________
____________
2000 to 2500 sq. ft.
$190.50
_____________
____________
2500 to 3000 sq. ft.
$210.50
_____________
____________
3000 to 3500 sq. ft.
$230.50
_____________
____________
3500 to 4000 sq. ft
$250.50
_____________
____________
Over 4000 sq. ft.
$270.50
_____________
____________
Total Costs
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 ACCESSIBLE STORAGE DURING SHOW
Exhibitor must sign up for accessible storage at the Xpert Service Desk on-site.
Accessible storage is unsecured
Set-Up Fee
There is a one-time set up fee of $105.00
Storage Fee
Based upon square footage required for storage
Up to 32 square feet
$105.00 per day
32 to 64 square feet
$155.00 per day
64 to 96 square feet
$205.00 per day
96 to 128 square feet
$255.00 per day
128 to 160 square feet
$305.00 per day
Labor
Each time you access your materials, you will be charged a minimum of one-half hour of labor
according to the hourly rates indicated on the booth labor form.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] WAREHOUSE STORAGE
Company Name
Booth Number
Show Name
Facility
Contact Person
E-Mail
Address
City
Phone
Fax
St
Zip
Warehouse Storage
Xpert Exposition Services now has available storage space in the Las Vegas area with facilities and services to:
1. Receive and hold your equipment and/or exhibit materials.
2. Save on expensive shipping charges. (Additional chargesPD\DSSO\ for shipping to non Xpert events)
3.
Storage freight is delivered to your booth in advance of direct shipments. (to Xpert Exposition Events only)
No Marshaling Yard check-in, waiting or fees. (to Xpert Exposition Events only)
4.
5.
Year round accessibility. (If using your carrier for transport: Pick-up and delivery time must be scheduled with Xpert at least 72 hours
in advance)
Storage Rates
Storage:
$7.00 per cwt per month.
(10 CWT or 1000 lbs. minimum)
Transportation: KUPLQLPXP#$0 per KRXU67 from/DV9HJDV show site to the warehouse facility.
4XRWHVFDQEHSURYLGHGIRUVKLSSLQJIURPDQRWKHUORFDWLRQ
KUPLQLPXP# per KRXU67 from warehouse facility to HYHQW in Las Vegas.
(4XRWHVZLOOEHSURYLGHGIRUVKLSSLQJRXWVLGHRI/DV9HJDV
Handling:
$7.00 per cwt for loading/unloading exhibit materials at the warehouse.
(5 CWT or 500 lb. minimum)
NOTES: Additional fees apply if storage is removed from Xpert’s warehouse and shipped to shows where Xpert is not the general
contractor. Please contact us at [email protected] if you would like to receive a shipping quote from Xpert Shipping Services (XSS).
A dditional fees also apply for access to or inventory of freight while placed in storage with Xpert. Drayage rates will still apply for
storage materials delivered from our facility to show site.
Transportation information but be provided on the following form with a minimum of 72 hrs prior to a Las Vegas, NV delivery and 5
business days before a delivery should arrive at its out of town destination. Please call or e-mail if a quote is needed for expedited
delivery.
Monthly Storage Cost:
$7.00 x _________CWT x __________ # of months
1,000 lb. minimum storage*
Start Date:______________
End Date: ______________
$_________
Signature_____________________________________Print_________________________________Date___________
All storage services are subject to Xpert Exposition Services Terms and Conditions or Storage Agreement, whichever is applicable. Exhibitors must insure their own goods
while in storage even if the storage is provided under a separate contractual agreement. Failure to pay storage fees will result in a lien against your property. Xpert reserves
the right to dispose of any materials if unclaimed after 30 days
3455 W. Sunset Road, Suite L • Las Vegas, NV 89118 | P (702) 248-8007 | F (702) 248-8002
[email protected]
Xpert Shipping Services
For trade show freight service on this or any show, call 855-677-EXPO (3976)
To assist in ensuring that your trade show exhibit materials are returned intact after the show, XSS, the official trade
show carrier, is providing the following outbound shipping services.
Instructions for using this service:
1. Complete this form with your outbound shipping information and visit the Xpert Exhibitor Services to be provided
a quote.
2. Prior to the end of the show, pick up your “Bill of Lading”(BOL) and shipping labels from the
exhibitor services desk if they have not been delivered to you.
Shipments going to multiple destinations require a separate BOL for each destination.
3. At the close of the show, apply shipping labels and PRO# provided to each piece and leave all freight pieces in your
booth.
4. Complete section 5.Shipment Details on the BOL and return it to the exhibitor service desk with this form before
departing from show site.
Available services(check the appropriate box):
□ Truck/Ground Service: Two to five day service
□ Air Freight/Expedited Service: Guaranteed service for time critical shipments
Must arrive □ on____________ or □ before_________________
Booth #_________ Company Name _____________________
Shipment Destination(1): _______________________________
_______________________________
_______________________________
Estimated total weight:_______
Shipment Destination(2): _______________________________
_______________________________
_______________________________
Estimated total weight:_______
□ Card on file with Xpert Exposition Services (if applicable)
By signing this form you agree you understand billing and authorize charges to your credit card account on file and
payment terms and conditions already supplied by Xpert for shipping and any additional charges that may occur while
handling your shipment as required by your trade show representative.
Signature:____________________________Print:_____________________________Date:_____________
WAREHOUSE STORAGE FAQ
Frequently Asked Questions:
1) Where will my items be stored?
Items placed in storage will be housed at Xpert’s Las Vegas warehouse located at 3455 W. Sunset
Road, Suite L, Las Vegas, NV 89118.
2) How should I label my items to be placed in storage?
An Xpert Service Desk representative will provide you with specific storage labels after you have placed your
order for storage services.
3) How should I pack my items to be placed in storage?
Loose items placed in storage must be shrink-wrapped or banded on pallets. Items placed in crates
should be securely fastened. Please visit the Xpert Service Desk if you require shrink-wrap or banding
services. We do not accept pad-wrapped items in storage.
4) What happens if I need to access my storage after the show?
Please call our Exhibitor Services team at 1-855-677-EXPO(3976) to schedule an appointment to visit the Las
Vegas Warehouse. Please provide a minimum of 48 hours notice to access your storage.
Additional
fees will apply for inventory management.
5) What type of payment do you accept for Storage Service?
We will require a valid credit card at the time of your order. It is our policy not to extend credit for this service.
6) Do you offer pro-rated fees or refunds if my Storage dates change?
We do not offer pro-rated refunds or credits if your storage term ends before your contract expires.
7) What happens to my stored items after my Storage Term ends?
You are responsible for retrieving your items from the Las Vegas warehouse. Please contact Xpert
Shipping Services @ 855-677-3976 to help arrange for the transportation of your storage.
Note: Xpert reserves the right to dispose of materials thirty (30) calendar days after your storage contract ends, or the current contract is
not extended and paid for, without liability.
8) Does this Storage Service take the place of the Estimated Material Handling Costs in my
exhibitor kit?
Storage Service charges are for use of the storage space and are exclusive of Material Handling costs.
9) What type of insurance do you offer for stored items in your warehouse?
It is understood that Xpert is not an insurer. Storage charges are for use of the space and not a f orm of
insurance. Insurance on exhibit materials shall be obtained by the exhibitor at their sole cost and expense
from a third party insurance provider.
3455 W. Sunset Road, Suite L • Las Vegas, NV 89118 | P (702) 248-8007 | F (702) 248-8002
[email protected]
San Francisco International Gift Fair
February 21 ‐ 24, 2015 .
FURNITURE & ACCESSORIES
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 STANDARD FURNITURE
Discount Price Deadline 1/31/2015
Company Name
Booth Number
E-Mail
Contact Person
Standard Furniture
Seating
Quantity
Discount Price
Standard Price
Extended Price
Side Chair
______
$ 55.00
$ 71.50
$___________
Barstool
______
$ 97.00
$ 126.10
$___________
Round Tables
Quantity
Discount Price
Standard Price
Extended Price
36” x 30” High Conference Table
______
$ 189.00
$ 245.70
$__________
36” x 40” High Cocktail Table
______
$ 209.00
$ 271.70
$__________
4’ x 2’ x 30” High Table (un-skirted)
______
$ 63.00
$ 81.90
$__________
6’ x 2’ x 30” High Table (un-skirted)
______
$ 83.00
$ 107.90
$__________
8’ x 2’ x 30” High Table (un-skirted)
______
$ 103.00
$ 133.90
$__________
4’ x 2’ x 40” High Table (un-skirted)
______
$ 72.00
$ 93.60
$_________
6’ x 2’ x 40” High Table (un-skirted)
______
$ 95.00
$ 123.50
$_________
8’ x 2’ x 40” High Table (un-skirted)
______
$ 118.00
$ 153.40
$_________
______
$ 56.00
$ 72.80
$_________
30” Tables
40” Tables
Draped Riser (white only)
□ 4’
□ 6’
Table skirting
Skirting Colors □ Black □ Blue □ Burgundy □ Gold □ Green □ Red □ Silver □ Teal □ White
If choosing more than one color, please note specifics
Quantity
Discount Price
Standard Price
Extended Price
30” Table Skirt - 3 sides ONLY on 6’ or 8’
______
$ 39.00
$ 50.70
$___________
40” Table Skirt - 3 sides ONLY on 6’ or 8’
______
$ 49.00
$ 63.70
$___________
30” Table Skirt - 4th side coverage for 6’ or 8’
______
$ 39.00
$ 50.70
$___________
______
$ 49.00
$ 63.70
$___________
th
40” Table Skirt - 4 side coverage for 6’ or 8’
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and Terms and
Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 FURNITURE ACCESSORIES
Discount Price Deadline 1/31/2015
Company Name
Booth Number
E-Mail
Contact Person
Furniture Accessories
Quantity
Discount Price
Standard Price
Extended Price
Chrome Bag Stand
______
$ 95.00
$ 123.50
$___________
22” x 28” Chrome Sign Stand
______
$ 89.00
$ 115.70
$___________
4’ x 8’ Display Board
______
$ 164.00
$ 213.20
$___________
4’ x 8’ Peg Board
______
$ 164.00
$ 213.20
$___________
2’ x 8’ Grid Wall
______
$ 87.00
$ 113.10
$___________
Grid Wall Feet (set of two)
______
$ 25.00
$ 25.00
$___________
Garment Rack
______
$ 99.00
$128.70
$___________
Literature Stand
______
$ 98.00
$ 127.40
$___________
Raffle Drum
______
$ 93.00
$ 120.90
$___________
Stanchion (includes 7’ retractable cord) ______
$ 73.00
$ 94.90
$___________
Tripod Easel
______
$ 37.00
$ 48.10
$___________
8’ Upright Pole & Base
______
$ 26.00
$ 33.80
$___________
6’ – 10’ Crossbar
______
$ 26.00
$ 33.80
$___________
Wastebasket
______
$ 19.00
$ 24.70
$___________
BOOTH DRAPE
Drape Color
□ Black □ Blue □ Burgundy □ Gold □ Green □ Red □ Silver □ Teal □ White
Quantity
Discount Price
Standard Price
Extended Price
8’ high drape – backdrop (per linear foot)
______
$ 15.00
$ 19.50
$___________
3’ high drape – side rail (per linear foot)
______
$ 12.00
$ 15.60
$___________
End Cap
______
$ 45.00
$ 58.50
$___________
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH CARPET
Discount Price Deadline 1/31/2015
Company Name
Booth Number
E-Mail
Contact Person
Standard Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal
Carpet Colors
Quantity
Discount Price
Standard Price
Extended Price
10’ x 10’
______
$144.00
$187.20
$___________
10’ x 20’
______
$288.00
$374.40
$___________
10’ x 30’
______
$432.00
$561.60
$___________
10’ x 40’
______
$576.00
$748.80
$___________
10’ x 50’
______
$720.00
$936.00
$___________
Custom Cut Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal
Carpet Colors
Discount Price
Booth Size
Standard Price
Extended Price
Sq. Ft.
Per Sq Ft (minimum 100 ft.) ____ X ____ = _________ X
$2.40
or
$3.12
= $___________
Plush Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal □ White
Carpet Colors
Booth Size
Per Sq. Ft (minimum 100 ft.)
Sq. Ft.
Discount Price
____ X ____ = _________ X $3.30 or
Standard Price
$4.29
Extended Price
= $___________
Accessories
Padding (1/2 inch foam)
Size
Sq. Ft.
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Discount Price
Standard Price
Extended Price
$1.40 or
$1.82
=
$ __________
$2.75 or
$3.58
=
$___________
$0.95 or
$1.24
=
$___________
Double Padding (1 inch foam)
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Visqueen (3 mil)
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH RENTAL
Company Name
Contact Person
Booth Number
E-Mail
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH RENTAL
Discount Price Deadline 1/31/2015
Package A
• header sign (not backlit)
Discount Price
Standard Price
$1345.00
$1748.50
• standard color carpet
Package B
• 3 arm lights (electrical labor & power not included)
$1830.00
• header sign (not backlit)
• standard color carpet
Package C
• standard color carpet
Package D
• standard color carpet
Package E
$3245.00
• standard color carpet
Package G
• standard color carpet
Package H
$4218.50
• 8 arm lights (power not included) • 4 – 1 meter counters
$3945.00
• header sign (not backlit)
• 4 barstools
$4095.00
• 4 arm lights (power not included) • 6 – 1 meter shelves
$3245.00
• header sign (not backlit)
• 4 barstools
$4218.50
• 5 arm lights (electrical labor & power not included)
$3150.00
• header sign (not backlit)
$3324.10
• 6 arm lights (electrical labor & power not included)
• header sign (not backlit) • standard color carpet
• 1 custom curved counter • 5 – 1 meter shelves
Package F
$2658.50
• 6 arm lights (electrical labor & power not included)
$2557.00
• header sign (not backlit)
$2379.00
• 3 arm lights (electrical labor & power not included)
$2045.00
• header sign (not backlit)
Extended Price
• standard color carpet
$5128.50
• 8 arm lights (power not included) • 4 – 1 meter counters
Total Costs
Header copy:
f
Text color: □ Black
□ Blue □ Red □ Grey
□ Grey Fabric (Velcro friendly)
$
Panel color: □ White
□ Black
□ Grey
□ Black Fabric (Velcro friendly)
Carpet color: □ Black
□ Blue
□ Burgundy □ Gray □ Red □ Teal
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 BOOTH RENTAL ACCESSORIES
Discount Price Deadline 1/31/2015
Company Name
Booth Number
E-Mail
Contact Person
Booth Rental Accessories
Quantity
Discount Price
Standard Price
Arm lights
______
$65.00
$84.50
$___________
1 meter shelf
______
$49.00
$63.70
$___________
1 meter counter
______
$245.00
$318.50
$___________
1 meter curved counter
______
$345.00
$448.50
$___________
2 meter counter
______
$375.00
$487.50
$___________
Sliding door lock for counter
______
$18.00
$23.40
$___________
Total Costs
Extended Price
$
Please indicate shelf height and panel position. If no height is given, the shelves will be set at 48” high. Any changes will require additional labor.
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 CUSTOM SIGNAGE
Discount Price Deadline 1/31/2015
Company Name
Booth Number
E-Mail
Contact Person
Signage
Quantity
Discount Price
Standard Price
Extended Price
8 ½” x 11”
______
$39.00
$50.70
$___________
7” x 44”
______
$65.00
$85.00
$___________
14” x 22”
______
$65.00
$85.00
$___________
22” x 28”
______
$85.00
$115.70
$___________
28” x 44”
______
$147.00
$210.00
$___________
38” x 84” w/base single sided
______
$445.00
$575.00
$___________
* Prices are based on one color copy on white background- single sided . Signs will be digitally printed or in vinyl, applied to Show Card
or Foam Core depending upon size. The method used is at the discretion of Xpert Exposition Services.
Indicate Sign Copy Here (print or type)
Choose layout:
□ Horizontal
□ Vertical
OPTIONS
Quantity
Discount Price
Standard Price
Easel back (per sign)
______
$9.00
$11.70
Extended Price
$___________
Add your company’s logo / image. Artwork must be supplied by customer. If work has to be done by Xpert (i.e., scanning of artwork),
there will be additional charges added. Please send all logos and/or artwork as well as any questions or quote requests to
[email protected]
Sub Total $_____________
Add 8.1% Tax $_____________
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 FIRE & SAFETY
FIRE AND SAFETY REGULATIONS
NOTICE: SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE-IN AND MOVE-OUT DUE TO THE
ACCUMULATION OF COMBUSTIBLE MATERIALS.
1. ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS
FLAME RETARDANT. Fabrics must be certified as flame retardant or a sample must be available for testing. Materials,
that cannot be treated to meet requirements, may not be used. A flame-proofing certificate should be available for
inspection.
2. ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. No furniture, signs, easels, chairs, or
displays may protrude into aisles.
3. DESIGNATED “NO FREIGHT” AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS
DURING MOVE-IN AND MOVE-OUT. These aisles are required for emergency access throughout the hall and to
expedite freight and empty crate moving.
4. ALL FIRE HOSE RACKS, FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND
ACCESSIBLE AT ALL TIMES. This includes fire protection equipment located within exhibits. Exits and exit signs must
not be covered by drapes or obscured from view by exhibit components.
5. VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF
VAPORS AND TO AVOID TAMPERING. Fire code stipulates that fuel in fuel tanks shall not exceed 5 gallons or ¼ of
tank capacity, whichever is less. Batteries must be disconnected. Auxiliary batteries not connected to engine starting
system may be left connected. External transformers are recommended for demonstration purposes. A fire extinguisher
must be present, visible and accessible at all times.
6. COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES. Space beneath vehicles
must be clear and visible except for permitted electrical supplies.
7. VEHICLES IN THE BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINES IDLING. Exhaust gases
present extreme hazards to workers on catwalks. If the engine cannot be shut down, the vehicle must be removed from
the building as quickly as possible.
8. ALL 110-VOLT EXTENSION CORDS SHALL BE GROUNDED THREE-WIRE, #14 OR LARGER AWG COPPER
WIRE. Connectors must not be supported by cords. Two wire, “Zip Cords” are not permitted other than factory installed
appliance connectors; these may not exceed six (6) feet in length and must be UL approved with built in over-load
protectors.
9. COMPRESSED GAS CYLINDERS, INCLUDING LPG, ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY
OFFICE. Flammable gases, i.e.: butane, propane, natural gas; are subject to prior approval. Compressed gas cylinders
cannot be stored inside the building. After show hours, gas cylinders must be removed from the show floor and stored
outside or off-site.
10. CUBE TAP ADAPTERS ARE PROHIBITED (UNIFORM FIRE CODE 85.107). MULTI-PLUG ADAPTERS MUST BE
UL APPROVED AND HAVE BUILT-IN OVERLOAD PROTECTION. Connectors must not be used to exceed their listed
ampere rating.
11. ELECTRICAL WORK UNDER CARPETS MUST BE DONE, OR SUPERVISED, BY THE OFFICIAL
CONTRACTOR’S ELECTRICIANS. All wiring on the floor must be Type “SO” cord, insulated to qualify for “extra hard
usage”, must be No. 12AWG or larger, and must be protected against injury. All temporary wiring must be accessible and
free from debris and storage materials. Hard backed booths must be at least 9 inches from rear booth lines and 18 inches
between hard walls.
12. NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE. Materials
necessary to the exhibit must be stored within the exhibit. Electrical cords and connectors must be accessible and shall
not be covered. Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors.
13. ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE
REMOVED AS TRASH. Crates or raw flammable materials are not to be used as exhibit supports.
14. MATERIALS FOR HANDOUTS MUST BE LIMITED TO A ONE-DAY SUPPLY AND MUST BE STORED NEATLY
WITHIN THE BOOTH. Violators will be notified and if not removed by show opening, show decorator will remove and
store at EXHIBITOR’S EXPENSE. All storage must be kept clear of electric cables or junction boxes.
15. FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED
BY THE FIRE SAFETY OFFICE. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited
within the building.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] San Francisco International Gift Fair
February 21 ‐ 24, 2015 TERMS & CONDITIONS
The placing of an order for services and/or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to
acceptance and approval of XPERT EXPOSITION SERVICES in its sole discretion. Upon participation of any XPERT EXPOSITION
SERVICES show or event, the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 below.
Likewise, once XPERT EXPOSITION SERVICES has accepted and approved the Exhibitor’s offer, any shipper consigning or delivering a
shipment to XPERT EXPOSITION SERVICES or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth
in Sections 1 through 14 below.
1. XPERT EXPOSITION SERVICES and its subcontractors shall not be
liable for damage, loss, or delay to uncrated freight, freight improperly
packed, glass breakage, or concealed damage as determined by XPERT
EXPOSITION SERVICES.
2. Relative to inbound shipments, there may be a lapse of time between
the delivery of shipment(s) to the booth by XPERT EXPOSITION
SERVICES or its subcontractors and the arrival of the Exhibitor’s
representative at the booth. Similarly, relative to outgoing shipment(s), it
is possible that there will be lapse of time between the completion of
packing and the actual pick-up of materials from the booth for loading
onto a carrier. It is understood that during such times the shipment(s) will
be left in the booth unattended. Therefore, it is agreed that XPERT
EXPOSITION SERVICES and its subcontractors are not responsible for
the loss or disappearance of, or damage of any items left in the booth
unattended at any time. Consequently, all bills of lading covering
outgoing shipment(s) submitted to XPERT EXPOSITION SERVICES or
its subcontractors by Exhibitor will be checked at the time of pick-up from
the booth and corrected where discrepancies exist.
3. XPERT EXPOSITION SERVICES and its subcontractors shall not be
held liable for any damage incurred during the handling of equipment
requiring special devices to properly load, place or reload unless advance
notice has been given to XPERT EXPOSITION SERVICES in time to
obtain the proper equipment.
4. XPERT EXPOSITION SERVICES and its subcontractors shall not be
responsible for any loss, delay, or damage due to events beyond their
reasonable control which cannot be avoided by the exercise of due care
and prudence, including without limitation, strikes, labor disputes,
lockouts or work stoppages of any kind, fire, theft, windstorm, water,
vandalism, acts of God, failure of power or utilities, and other events of
force majeure.
5. XPERT EXPOSITION SERVICES and its subcontractors shall not be
liable for ordinary wear and tear in handling of materials and/or
equipment.
6. XPERT EXPOSITION SERVICES and its subcontractors are not
insurers; i.e., XPERT EXPOSITION SERVICES does not insure the
Exhibitor’s property against loss or damage, nor does it provide for full
replacement value should loss or damage occur. Insurance, if any, shall
be obtained by the Exhibitor. Amounts payable by XPERT EXPOSITION
SERVICES under this paragraph are based on the scope of the liability
as herein set forth and are unrelated to the value of the Exhibitor’s
property. Provisions of this paragraph shall apply if Exhibitor’s property is
lost or damaged through performance or on performance of services by
XPERT EXPOSITION SERVICES, or from the negligence of XPERT
EXPOSITION SERVICES, its subcontractors or their respective
employees. If such loss or damage occurs, the liability of XPERT
EXPOSITION SERVICES and its subcontractors shall be limited to a sum
equal to $.50 per pound per article, with a maximum liability of $100.00
per item or $1,000.00 per shipment, whichever is less. This amount shall
be considered Exhibitor’s agreed-upon damages and exclusive remedy.
7. XPERT EXPOSITION SERVICES will not be bound to honor any claim
or action brought against XPERT EXPOSITION SERVICES or its
subcontractors more than 60 days after the date of incident.
8. XPERT EXPOSITION SERVICES and its subcontractors shall not be
liable to any extent whatsoever for any indirect, special, incidental, or
consequential damages, which may include, but are not limited to any
actual, potential or assumed loss of profits or revenues, loss of use of
equipment or products, or any collateral costs that may result from any
loss or damage to Exhibitor’s materials or any injury to Exhibitor’s
personnel which may make it impossible or impractical for Exhibitor to
exhibit its materials
9. The Exhibitor agrees, in connection with the receipt, handling,
temporary storage and reloading of its freight, that XPERT EXPOSITION
SERVICES and its subcontractors will provide these services as
Exhibitor’s agent and not as bailee or shipper. If any employees of
XPERT EXPOSITION SERVICES or its subcontractors sign a delivery
receipt, bill of lading or other document, the parties agree that XPERT
EXPOSITION SERVICES or its subcontractor will do so as the Exhibitor’s
agent, and the Exhibitor accepts the responsibility thereof.
10. XPERT EXPOSITION SERVICES and its subcontractors shall not be
liable for shipments received without receipts, freight bills or specified unit
counts on receipts or freights bills. Such shipments will be delivered to
booth without guarantee of piece count or condition.
11. Empty container labels will be available at the XPERT EXPOSITION
SERVICES Service Desk. Affixing the labels is the sole responsibility of
the Exhibitor or its representative. It is understood that these labels are
used for EMPTY STORAGE ONLY, and XPERT EXPOSITION
SERVICES and its subcontractors assume no responsibility or liability for
loss or damage to contents while containers are in storage or for
mislabeled containers.
12. In order to expedite removal of freight from the show site, XPERT
EXPOSITION SERVICES shall have the authority to change designated
carriers, if assigned carriers do not pick up on time. Where the Exhibitor
makes no disposition, freight will be taken to a warehouse or forced
shipped on a carrier determined by XPERT EXPOSITION SERVICES
and the Exhibitor agrees to be responsible for payment of charges
relating to such handling and shipping. LAS XPERT EXPOSITION
SERVICES assumes no liability as a result of such rerouting or handling.
13. Dry and Cold Storage – Exhibitor stores products at its own risk.
XPERT EXPOSITION SERVICES assumes no liability or responsibility
for dry or cold storage.
14. The Exhibitor agrees, in the event of a dispute with XPERT
EXPOSITION SERVICES or its subcontractors related to any loss or
damage to any of the Exhibitor’s freight or equipment, that the Exhibitor
will not withhold payment in any amount due to XPERT EXPOSITION
SERVICES for freight handling services or any other services provided by
XPERT EXPOSITION SERVICES or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the Exhibitor
agrees to pay XPERT EXPOSITION SERVICES prior to the close of the
show for all such charges and further agrees that any claim the Exhibitor
may have against XPERT EXPOSITION SERVICES or its subcontractors
shall be pursued independently by the Exhibitor as a completely separate
transaction to be resolved on its own merits.
Be sure your freight is insured from the time it leaves your place of business until it is returned after the show. It is suggested that Exhibitors
arrange all risk coverage. Riders to existing policies can usually do this. Contact your insurance representative. Also, be sure your liability
insurance is in effect during transit and return of your freight, during storage and at show site. All transit claims will be referred to the common
carrier.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677‐EXPO (3976) F (702)248‐8002 [email protected] 
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