TENDER DOCUMENT

TENDER DOCUMENT
TENDER DOCUMENT
TENDER NO. 005/2012
FOR SUPPLY OF EQUIPMEN
GMC/Equipment/12-13/ Due on 30-10-12
:
(MACHINERY, INSTRUMENTS
& OTHER ITEMS)
CONTRACT DOCUMENT CONSISTING OF TENDER NOTICE. TENDER
FORM, RATE SHEET, TENDER CONDITIONS, SPECIFICATIONS AND
TECHNICAL PARTICULARS., FORM OF AGREEMENT ETC.
DEAN
GANDHI MEDICAL COLLEGE
BHOPAL
NATIONAL COMPETITIVE BIDDING FOR THE SUPPLY OF
GAMMA CAMERA SPECT - C T
BID DOCUMENT PURCHASE START DATE
:
LAST DATE AND TIME FOR
SUBMISSION OF BIDS. 30/10/2012
Upto 1.00 P.M.
: DATE AND TIME OF OPENING OF BIDS
14/9/2012
(ENVELOP "D" & "A")
Date 30/10/2012 . Time at 3.00 P.M.
-
PLACE OF OPENING OF BIDS
: CONFERENCE HALL
DEAN, GANDHI MEDICAL COLLEGE
BHOPAL
ADDRESS FOR CORRESPONDENCE
: DEAN, GANDHI MEDICAL COLLEGE,
SULTANIA ROAD, BHOPAL (M.P.)
PIN-462001
OFFICE OF THE DEAN
GANDHI MEDICAL COLLEGE, BHOPAL
SR. NO. ............................./MC/10/12
Bhopal, date : ........
INVITATION FOR TENDER )
1.
2.
Tenders are invited from eligible bidders for the supply of Gamma Camera Spect CT EQUIPMENTS under
Rate Contract.
Bids may be submitted by the primary manufacturer (Only Manufractors of Gamma Camera SPECT- CT
Machines shall participate in Tender.)
a.
Price of bidding document
(Non refundable) By hand (Cash /DD)
:
b.
LAST DATE AND TIME FOR SUBMISSION
OF BIDS : - 30/10/2012
Time up to 1.00 P.M.
:
c.
Place of opening of bids
:
d.
Address of correspondence
:
Rs. 20,000/- (Rs. Twenty Thousand )
DATE AND TIME OF
OPENING OF BIDS (ENVELOPE"D and A" ) 30/10/2012
Time at 3.00 P.M.
Conference Hall Gandhi Medical
College Bhopal M.P.
Bhopal
Dean, Gandhi Medical College, Sultania
Road, Bhopal (M.P.)
Pin-462001
5.
.
Bid document must be delivered to the above office on or before the above mentioned date and time.
Bids will be opened in the presence of Bidder’s representatives who are willing to be present on the
specified date and time mentioned above.No separate intimation shall be sent to the bidder for this.
6.
Bid shall consist of
1. Envelope A - Shall contain Essential Documents and EMD (EMD envelope shall be sealed properly
and superscript with bidders name and address.
2. Envolap B Shall contain Technical Bid
3. Envolap C Shall contain only price Bid
4. Envolap D Shall Contain envolap; A,B & C
Note: - All envelope shall be sealed properly and superscript with the bidders names and address.
Envelope D and A along with the essential documents will be opened on above mentioned
date and time. Envelope A along with the essential documents (List of essential documents should be
attached) will be subject to scrutiny. Those bidders whose documents and contents are as per tender
conditions will only be qualified for opening of technical bid (In envelope B). The date and time of
opening of technical bid will be displayed on the notice board and will also be communicated to those who
qualify for opening of the bid.
7.
Technical Bid (envelope B) and Price bid (envelope C) will be submitted separately in sealed envelopes.
Technical Bid will be evaluated as per specifications, terms and conditions laid by the Technical
Committee. Those bidders who qualify for the technical bid will be invited for demonstration of
equipments. The date, time and place for demonstration shall be specified by “ the purchaser” failing which
their bid will be rejected. Thereafter, price Bid (envelope C) will be opened only for those bidders whose
bid will be found technically as per specification after demonstrations. Opening of date of price bid will be
communicated separately.
8.
Tender has to be submitted to Dean, GMC Bhopal on or before the time and date of submission as mentioned
above.
Note:- Tender can be downloaded from the website www.gmcbhopal.net. The bid form shall be enclosed with
a DD of Rs.20,000/-(Rupees Twenty Thousand) in the name of Dean Gandhi Medical College, Bhopal
failing which the tender will be rejected.
Dean
Gandhi Medical College
Bhopal
.SECTIONII:INSTRUCTIONTOBIDDER
TABLEOFCLASSES
S.No.
Topic.
Page No
.
S.No.
5
5
5
5
20.
21.
22.
23
24
25
26
Topic
Page No.
A. Introduction
1.
2.
3.
4.
Scope of work
Eligible Bidders
Eligible and services
Cost of Bidding
B. Bidding Documents
5. Contents of Bidding Documents
6. Clarification of Bidding Documents
7. Amendments of Bidding Documents
C. Preparation of Bids
8. Language of Bid
9. Documents Comprising the Bid
10. Bid Form
11. Bid Prices
12. Bid Currencies
13. Documents Establishing Bidder’s
Eligibility and Qualifications
14. Documents Establishing Goods
Eligibility and Conformity to
Bidding Documents
Late bids
13
Modification and withdrawl of bids 13
Bid Opening and Evaluation of bids 14
Clarification of bids
15
Preliminary Examination
15
Evaluation & Comparison of bids 15
Contacting of the purchaser
16
Award of contract
6
6
6
27 Post Qualification
28. Award criteria
29. Purchaser's right to vary quantities
7
30.
The purchaser's right to
17
accept any bid and to reject any or all bids
31. Notification of Rate Contract
17
32. Signing of Rate Contract
17
33. Performance Security &
18
Inspection Charges
34 Placement of supply order
18
35 Corrupt or Fraudulent Practices
18
7
7
7
8
8
9
15. Bid Security
16. Period of validity of Bids
10
10
D. Submission of Bids
17. Bid stages
18. Price Bid
19. Deadline for submission of bids
11
13
13
16
16
17
-4-
A. Introduction
1.
Scope of Work
1.1
The Dean Gandhi Medical College Bhopal M.P. require Equipments ( Machinery Instruments and other
items) for various Departments of Gandhi Medical College, Bhopal & associated Hospitals Bid is issued for
procurement of equipment (list of equipments enclosed) at competitive rates. After finalization of the bid the
contract will be awarded to successful bidders for supply of the items, during one year or till further order on rate
contract basis on approved rates The Machines / Equipments have to be Supplied and installed to the various
department of Gandhi Medical College Bhopal & associated Hospitals.
2.
Eligible Bidders
2.1
Only Manufractors of SPECT. CT Machines shall participate in Tender
2.2
Bidders should not be associated, or have been associated in the past, directly or indirectly with a firm or
any of in affiliates which have been engaged by the Purchaser to provide consulting service for the
preparation of the design, specification and other to be used for the procurement of the goods to the
purchaser under this invitation of Bids.
2.3
Government owned enterprise in the Purchaser’s country may participate only if they are legally and
financially autonomous, if they operates under commercial law, and if they are not a dependent agency of
the Purchaser.
2.4
The tenders shall clarify/state whether he/they are manufacturer, accredited agent or sole representative
indenting principals name & address. The offers of firms who are not manufacturer or direct authorized
agent will be summarily rejected. Sub-distributors will not be accepted.
3.
3.1
3.2
3.3
Eligible Goods and Services
All goods and ancillary services to be supplied under the Contract shall be from their country of origin
For purposes of this clause, “origin “ means the place where the goods are mined, grown, or produced or
from which the ancillary services are supplied. Goods are produced when, through manufacturing,
processing or substantial and major assembling of components, a commercially recognized product results
that is substantially different in basic characteristics or in purpose or utility from its components.
The origin of goods and services is distinct from the nationality of Bidder.
4.
Cost of Bidding
4.1
The Bidder shall bear all costs associated with the preparation and submission of its bid, and Dean Gandhi
Medical College Bhopal (hereinafter referred to as “the Purchaser”) will in no case be responsible or liable
for these costs, regardless of the conduct or outcome of the bidding process.
-5-
B. The Bidding Documents
5.
Contents of Bidding Documents
5.1
The goods required, bidding procedures and contract terms are prescribed in the Bidding Documents. In
addition to the Invitation for Bids, the Bidding Documents include:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(n)
(o)
(p)
(q)
5.2
Instruction to Bidders (ITB);
General Conditions of Contract (GCC);
Special Conditions of Contract (SCC);
Bid Form;
Annexure-I ( Commercial Tax Clearance Certificate);
Annexure-II (Manufacture Authorization Form);
Annexure-III (Declaration / Undertaking Form);
Annexure-IV (Proforma for Performance statement);
Annexure-V (Annual Turnover Statement);
Annexure-VI (Specification of required. Various equipments
Annexure-VII (Performance Security form);
Annexure-VIII ( Contract Agreement form);
Annexure-IX (Details of Manufacturing Unit);
Annexure-X (Price Schedule); and
Annexure-XI (Price Schedule for CMC (include free labour repair, other service and spare parts);
Annexure-XII (Details of Service Centre in Bhopal / M.P.);
Annexure-XIII (Check list A,B,C);
5.3
The Bidder is expected to examine all instructions, forms, terms, specifications and annexure in the Bidding
Documents. Failure to furnish all information required by the Bidding Documents or submissions of a bid
not substantially responsive to the Bidding Documents in every respect will be at the Bidders risk and may
result in rejection of its bid.
The Bidding document is not transferable
6.
Clarification of Bidding Documents-
6.1
A Prospective Bidder requiring any clarification of the Bidding Documents may notify the Purchaser in
writing or by Fax at the Purchaser’s mailing address indicated in the invitation for Bids. The Purchaser will
respond in writing to any request for clarification of the Bidding Documents, which it receives not later than
10 days prior to the dead line for submission of bids prescribed by the purchaser.
7.
Amendment of Bidding Documents
7.1
At any time prior to the deadline for submission of bids, the purchaser may , for any reason, whether at it on
initiative or in response to a clarification requested by the prospective bidders, modify the bidding
documents by amendment.
The Prospective bidders will be notified of the amendment through mail, and will be binding on them.
7.2
6
7.3
In order to allow prospective bidders reasonable time in which to take the amendment in to account in
preparing their bids , the Purchaser, at its discretion , may extend the deadline for the submission of bids.
C.
Preparation of Bids
8.
Language of Bid
8.1
The Bid prepare by the bidder, as well as all correspondence and documents printed literature and leaflets
relating to the bid exchanged by the Bidder and the the purchaser shall be written and in English/Hindi
language. Numeric numbers should always be in english only.
9.Documents
9.1
Comprising the Bid
The bid prepared by the bidder shall comprise the following components :
(a)
A bid Form and price schedule completed in accordance with ITB Clause 10,11 and 12;
(b)
Documentary evidence established in accordance with ITB clause 13 that the bidder is eligible and is
qualify to perform the contract if its bid is accepted;
(c)
Documentary evidence established in accordance with ITB clause 14 that the good sand
ancillary services to be supplied by the bidder are eligible goods and services and conform to the
bidding documents ; and
(d)
Bid Security furnished in accordance with ITB clause 15
10. Bid Form
10.1
The Bidders shall complete the Bid form and the appropriate Price Schedule Furnished in the Bidding
Documents indicating for the goods to be supplied, a brief description of the goods, their country of origin
and prices.
11.
Bid prices
11.1
Bid has been called for the various equipments / machines given in the specification in technical annexure
VI The bidder should quote the price for the equipments/machines offered for. The specification of the
equipments/machines should be as per details given in annexure VI Any variation on lower side may result
in the rejection of the tender.
11.2
Prices (inclusive of excise duty/ custom duty transportation packing, insurance, installation, training,
loading.- Unloading warranty service charge , inspection and any incidental charges, but exclusive of
CST/VAT) should be quoted for each of the required equipments/ machine separately on door delivery basis
according to the unit ordered. Tender for the supply of equipments etc. with cross condition like “AT
CURENT MARKET RATES “ shall not be accepted. Handling, clearing, transport charges etc. shall not be
paid . The delivery should be made as stipulated in the supply order placed with successful bidders
conditional tenders will not be accepted.
11.3
Each bid must contain the unit price of each equipment in digits as well as alphabets. Any discrepancy
between the figures and words, the amount written in words will prevail. Alterations/over-writings, unless
legibly attested by the tenderer, shall disqualify the tenders. The tenders should be signed by the tenderer
himself/themselves or his/their authorized agent on his/their behalf (Authorization may be enclosed, if
applicable) under his stamp. The tenderers should take care that the rates and amounts are written in such a
way that interpolation is not possible, no blanks should be left which would otherwise, make the tender
redundant.
11.4 The price quoted by the bidders shall not, in any case exceed the controlled price, if any, fixed by the
7
Central/State Government and the Maximum Retail DGS & D Price (MRP) Rate Constricting Authority at
its discretion, will exercise, the right to revise the price at any stage, on lower side so as to confirm to the
controlled price or MRP as the case may be. This discretion will be exercised without prejudice to any other
action that may be taken against the bidder.
11.5
11.6
To ensure sustained supply without any interruption the The purchaser, reserves the right to split
orders for supplying the requirements among more than one bidders, provided the prices and other
conditions of supply are equal.
The prices quoted and accepted will be binding on the bidder for the stipulated period and any increases
in the
price will not be entertained till the completion of this tender period. Cross Conditions
such as “SUBJECT TO AVAILABILITY” “ SUPPLIES WILL BE MADE US AND WHEN
SUPPLIES ARE RECEIVED” etc., will not be considered under any circumstances and the tenders of
those who have given such conditions shall be treated as incomplete and Tender will be summarily rejected.
12.
Bid Currencies
12.1
Prices shall be quoted in Indian Rupees.
13.
Documents establishing Bidder's eligibility and qualification
13.1
Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, documents establishing the bidder's
eligibility to bid and its qualification to perform the Contract if its bid is accepted.
13.2
The documentary evidence of the Bidder's qualifications to perform the Contract if its bid is accepted, shall
establish by “the Purchaser” satisfactions.
(a)
Bids may be submitted by the primary manufacture or importer or their authorized distributor
provided the bid is accompanied by a duly notarized letter of authority from the primary
manufacturer/importer. In case of authorized distributor the bidder should have minimum three
years association with manufacturer / importer (as per authorization form given in Annexure II)
(b)
Documentary evidence for the Registration of the company with details of the Name, Address,
Telephone Number, Fax Number, E-mail Address of the Managing Director / Partners / Proprietor
and Name, Address, Telephone number, fax, email of primary manufacturer/ The instruments such
as power of attorney, resolution of board etc., authorizing an officer/person of
the bidder should be submitted with the tender and such Authorized officer/person of the bidder
should sign the tender documents. Authorization letter nominating a responsible person of the
bidder to transact the business with the purchaser.
(c)
The bidder shall submit printed original catalogues of primary manufacturer and any other technical
documents like data sheet or operational manual of equipment with highlighting the features in
portal along with the other documents. In catalogue, the quoted product number and name should be
highlighted and item code should also be written with catalogue, against which that product is
quoted. These documents are also to be submitted in physical form before due date along with Bid
security. Specification of equipments supplied should match the specification in catalogue. Leaflets,
literatures, should invariably be attached for ready reference clearly marking the item code no.
(d)
The Bidder/manufacturer should have at least three years manufacturing / distributorship experience.
The Bidder should submit a list of user of quoted equipments manufactured by the Principal
Manufacturer for last three years. These list should also contain the supplies related to the Govt.
hospital/ Medical Colleges / Public Sector undertaking / Undertaking hospital and other institutions
of repute. Bidder should submit details of installation in Annexure IV.
(e).
The bidder should have at least one service centre in Madhya Pradesh, with a team of trained service
engineer/technical staff the details in this regard as per Annexure-XII shall be submitted. In case at
the time of tender service centre is not available in M.P., then he shall submit undertaking to
establish the service centre before the award of contract.
(f).
The bidder shall submit the specification's compliance / deviation report duly filled and signed
which clearly bring out the deviation from the specification if any 'given in Annexure-VI.
(g).
Sales Tax / VAT Clearance certificate, as on 31.03.2012 (as per form attached in
Annexure-I).
(h).
Details of Manufacturing Unit I Annexure - IX. The details containing the name and address of the
premises where the items quoted are actually manufactured.
(i).
Documents, if any, to show that the manufacturing unit/importer has been recog11ized, by WHO,
UNICEF, ISO/ or any other Certificate The bidder should also submit national and
international quality certificates like ISI/CE/C" mark/IEC standard or equivalent certificate of
quoted product, if available.
j.
The bidder shall furnish a notarized affidavit in the format given in Annexure-III declaring that the
bidder accepts all terms and conditions of the tender.
k. .
Annual turnover (i.e. turnover for each year separately) in the last three financial years shall not be
less than Rs.100.00 Lacs .for Manufacturer and Rs. 50.00 Lacs for the authorized distributor.
Annual turnover statement for 3 years submitted in the format given in Annexure- V certified by the
Auditor/CA.
In case of imported equipment IEC certificate of importer / bidder shall be submitted.
l.
m.
Concern / Company have not been debarred / blacklisted either by The purchaser or by any State
Government or Central Government Organization for the quoted product or as a whole. Affidavit to
this effect shall be submitted by the concern / company.
n.
All documents should be seal and stamped.
14. Documents establishing Goods Eligibility and Conformity to Bidding Documents
14.1 Pursuant to Clause 9, the Bidder shall furnish, as part of its bid, documents establishing the eligibility
and conformity to the Bidding Documents of all goods and services, which the Bidder proposes to
supply under the Contract.
15. Bid Security
15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its bid, the bid security which shall be
equal to 3% of the total aggregate value of Item's of Equipments. No concession / exemption shall
be allowed F.D.R. should be attached. The aggregate values of items tendered for and 3% amount of
it should be shown separately in Envelop "A.
15.2
The bid security is required to protect the Purchaser Contracting Authority against risk of Bidder's
business conduct which would warrant the security's forfeiture, pursuant to ITB Clause 15.7.
15.3
The bid security shall be in Indian Rupees and shall be in form of Fixed Deposit for 18 months in
favour of Dean, Gandhi. Medical College, Bhopal: of any Nationalised Bank.
15.4
Any bid not secured in accordance with ITB Clause 15.1 and 15.3 above will be rejected by the "The
Purchaser" as non-responsive, pursuant to ITB Clause 23.
15.5
Unsuccessful Bidder's bid security will be discharged / returned as promptly as possible upon the
successful Bidders signing the Contract, pursuant to ITB Clause 31 or after the expiration of the
period of bid validity prescribed by the "The Purchaser" pursuant to ITB clause 16. No interest is
payable on bid security.
15.6
The successful Bidder's bid security will be discharged upon the Bidders signing the Contract,
pursuant to ITB Clause 30, and furnishing the performance security, pursuant to ITB Clause 31. No
interest is payable on bid security.
15.7
The bid security may be forfeited:
a.
If a bidder
(i) withdraws its bid during the period of bid validity specified by the Bidder on the Bid
Form;
b.
In case of a successful Bidder, if the Bidder fails:
(i) to sign the Contract in accordance with ITB Clause 30; or
(ii) to furnish performance security and Inspection Charges in accordance with ITB Clause
31.
Period of Validity of Bids
Quoted Prices of Bids shall be valid for 180 (One hundred eighty) days after the date of bid opening
prescribed by The purchaser pursuant to ITB clause 21. A bid valid for a shorter period shall be
rejected by The purchaser as non-responsive. This price or negotiated price on acceptance shall
remain fixed till contract period or till further order.
16.
16.1
16.2
In exceptional circumstances, the purchaser may solicit the Bidder's consent to an extension of the
period of validity. The request and the responses thereto shall be made in writing. A Bidder may
refuse the request without forfeiting its bid security. A bidder granting the request will not be
required nor permitted to modify its bid.
16.3
No bid may be modified subsequent to the deadline for submission of Bids.
10
16.4
No Bid may be withdrawn in the interval between the deadline for the submission of Bids and
expiration of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal of a bid
during this interval may result in the Bidders forfeiture of its bid security pursuant to ITB Sub-clause
15.7.
D. Submission of Bids
17.
Bid Stages
17.1
Bid should be submitted in following system and should furnish the following documents failing
which their bid shall not be accepted:Envelops - D: Main Tender Envelop
(E.M.D. in the form of F.D.R./DD only)
(1) Fixed Deposit for 18 Months 3% of total aggregate value of item or equipments tendered for as
E.M.D. (issued by Nationalized bank in the name of Dean, Gandhi Medical College Bhopal.
(Refundable). (Any other instrument for example like Cheque will not be accepted).
· Without submission of E.M.D. the. tender will be summarily rejected as per rules.
(2) Tender document fee if uploaded from website Rs 20000.)
· In no case the tender cost fee should be mixed with E.M.D. amount. Fee cost is not
refundable.
Essential Documents as mentioned below.
.
3.
The bidders have to submit name of the items, its code no. for which they are quoting in the price
bid. Such names and items code of the items should be submitted along with the technical bid falling which
the tendere4' price bid will not be opened. The bidder has to submit name of item and the code number in
the format given below.
Sr. No.
Item Code
Name of Equipment
4
Registration Certificate of the company with details of the Name, Address, Telephone Number, Fax
Number, e-mail address of the firm and of the Managing Director / Partners / Proprietor.
Authorization letter from manufacturer authorizing a person to transact a business with the purchaser.
The instruments such as power of attorney, resolution of board etc., authorizing an officer/person of the
bidder should be submitted with the tender and such Authorized officer/person of the bidder should sign the
tender documents.
5.
Bidders should have the registration under Commercial Tax Authority should be attached.
6.
Sales Tax VAT Clearance certificate, as on 31.03.2012 (as per form attached in Annexure-I).
(Note: Sales Clearance from sales tax department up to 31.03.2012 must be attached with this
annexure)
Annexure-II (Manufacture Authorization Form)
Annexure-III (Undertaking Form / Declaration Form)
Annexure-IV (Proforma for installation in last Three years of the manufacturers.
Annexure-V (Annual Turnover Statement)
Annexure- VI (Specification of Equipments)
Annexure - VII ( Performence Security form)
Annexure - VIII ( Contract agreement for)
11
7.
8.
9
10.
11.
12.
13.
14.
15.
16.
17
Annexure - IX (Details of Manufacturing Unit)
Annexure-X ( Price Schedule)
Annexure - XI (Price Schdule for CMC)
Annexure - XII (Details of Service Centre at Bhopal/M.P.)
18.
The bidder should also submit national & international quality certificates like ISI/CE/C ISO-9002, IP/BP
etc" mark / lEC standard or equivalent certificate of quoted product, if available.
Concern / Company have not been debarred / blacklisted either by the purchaser or by any State
Government or Central Government Organization. this effect shall be submitted by the concern /
company. Affidavit that the firm has no vigilance case / CBI case pending against him / s. Affidavit that
the firm has not supplied the same item at the lower rate than quo-~" tender to any Govt. / Semi Govt. or
any other organization.
19.
20.
Original Bid Form duly signed by authorized signatory as per Section V, duly sealed and
signed by the bidder on each page for acceptance of Terms and Conditions.Please submit Only Annexure V (as whole
tender documents from page No. 1 to 57)as acceptance of all terms and conditions of tender from page No. 1 to 57,
(This Section V page will be considered as acceptance of all tender terms and condition from the bidder)
(Save Paper Save Environment).
21.
Statement of good financial standing from bankers.
22.
In case of imported equipment IEC certificate of importer / bidder shall be submitted.
23.. Any other document if required.
24.
Technical/Financial bid documents must not be submitted with this envelope.
Envelop - B: (Technical Bid)This envelop must be submitted department wise.
(i)
Technical bid for the quoted equipments etc. should be signed and stamped on each page.
The bidder shall submit the specification's compliance / deviation report duly filled and signed which clearly
bring out the deviation from the specification if any given in Annexure-VI.
(ii)
A list of user of quoted equipments by the Principal Manufacturer for last three years. These
list should also contain the supplies related to the Govt. hospital/Medical Colleges / Public
Sector undertaking / Undertaking hospital and other institutions of repute. Bidder should
submit details of installation in Annexure IV
(iii) Literature of original catalogue of the product attached for reference in two copies.
(iv) Quality certificates such as CE/ US FDA product wise.
Envelop - C: (Financial Bid) This envelop must be submitted department wise.
i.
Financial bid for the quoted equipments etc. should be signed and stamped on each page (ANNEXURE-X)
ii.
CMC charges as per Annexure Xl.
iii.
Bidder should show recurring expenditure of each equipment separately.
All the three envelops sealed in main envelop i.e. marked ENVELOP-D"TENDERFOR
EQUIPMENTSETC."All the envelopes A, B. C. must be Wax sealed using sealing Wax and official seal,
sealed cello taped, moisture free and strong.
All the enclosures and photocopies should be self certified and stamped. i.
Reference No. of the tender
ii.
Tender regarding
iii.
Due date of submission of tender form
iv.
Due date for opening of the tender
v.
Name of the firm
12
NOTE:TENDERSUBMITTEDWITHOUTFOLLOWINGTHEABOVE'PROCEDURESWIL BE
SUMMARILYREJECTED.
13
17.2
PRICE BID-
The Bidder should furnish the following:
i)
The rate quoted per unit (landed price) in Annexure-X (Suggested sample proforma of price
schedule) shall be inclusive of Excise Duty / Custom Duty, freight, packing, insurance, inspection &
testing charges etc. exclusive of VAT and should be F.O.R. destination.
ii)
The rate quoted in column 8 of annexure (suggested sample proforma of price schedule) should be
for a unit and given specification. The bidder is not permitted to change / alter specification or unit
size given in the Annexure - X.
iii)
Bidder has to quote rates strictly for the items which are mentioned in the tender.
iv)
Rates quoted for items other than mentioned in the tender form then that particular item will not be
entertained.
v)
If a bidder has quoted same rates for an equipment manufactured by two different manufacturers
then the choice to make the contract from any of them or both will be the discretion of The
purchaser.
vi)
The rates of each item should be quoted in figures as well as in words also otherwise the tender is
liable to be rejected.
vii)
The bidder/parent company will have to inter into comprehensive Maintenance Contract (include
free labour, repair, other services & spare parts) for the next seven years after the expiry of three
years warranty period in Annexure - XI.
(viii) The bidder should quote equipments which will have guarantee / warranty of atleast 3 years,
equipments which have less than 3 years warranty will not be entertainment and so should not be
quoted.
ix)
18.
18.1
18.2
Bidder should show recurring expenditure of each equipment separately.
18.3
19.
Deadline for Submission of Bids
Bids will not be accepted after the time and date specified in the invitation for Bids (Section I).
The The purchaser may, as its discretion, extend the deadline for submission of the bids by
amending the Bid Documents in accordance with ITB Clause - 7 in which case all right and
obligations of the The purchaser and Bidders previously subject to the deadline shall thereafter be
subject to the deadline as extended.
The The purchaser will not be responsible for any delay or non-receipt of tender documents.
Late Bids
19.1
No Bid shall be considered after the last date and time of submission of bid
20.
Modification and Withdrawal of Bids
20.2
20.3
No bid may be modified subsequent to the deadline for submission of bids.
No bid may be withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal of a
bid during this interval may result in the Bidder's forfeiture of its bid security, pursuant to ITB
Clause 15.7
13
E. Bid Opening and Evaluation of Bids
21.
Opening of Bids by the purchaser
Opening of Bid process:
21.1
Bid will be opened on the day, date & place specified by the The purchaser.
21.2
All bidders are entitled to be present at the date and time & place for opening of Bids.
21.3
Only one representative of each Bidder is entitled to remain present at the time of bid opening.
Bidder's representative who is present shall sign a register evidencing his/her attendance. In the
event of the specified date of Bid opening being declared a holiday for the The purchaser, the Bids
shall be opened at the appointed time and location on the next working day.
21.4
Opening of bid will be sequential process.
21.5
Bids will be opened in the presence of Bidder's representatives who choose to attend on the
specified date and time fixed for opening the bid. Envelop D containing envelop A, B and C,
E nvelop " A", will be immediately opened. Documents together with contents of envelop A will
be subject to scrutiny, those bidders whose documents and contents are as per tender conditions
will only be deemed qualified for opening of technical bid. The date and time of opening of
technical bid (envelop B) will be made available on website at the earliest of opening of bid and
will be communicated simultaneously to those who qualify for opening of bid. Technical and
Price bid will be submitted separately. Technical Bid will be evaluated as per specification and
NCB terms and conditions by the Technical Committee. Those bidders who qualify for the
technical bid will be invited for· demonstration of equipment on the day, date & place specified
by the purchaser. The bidders will have to demonstrate the equipments on the date, day and place
specified, failing which their bid will be rejected. Thereafter, Price Bid (envelop C) will be opened
only for those bidders whose bid will be found technically responsive after demonstration.
Opening of date of price bid will be communicated separately only to those who qualify and will
be displayed on the specified website.
21.6
The Bidders' names, presence or absence of the requisite bid security will be announced at the
opening of Technical Bid.
21.7
Bidders who were found eligible on satisfying the criteria for technical evaluation and inspection by
the technical committee can only be invited to be present at the date and time for opening of Price
Bid of the tender.
14
22. Clarification of Bids
22.1
During evaluation of bids, the The purchaser may, at its discretion, ask the Bidder for clarification
of its Bid. Any clarification submitted by a bidder in respect to its bid and that is not in response to
a request by the The purchaser shall not be considered. The request for clarification and the
response shall be in writing and no change in prices or substance of the bid shall be sought, offered
or permitted except to confirm the correction of arithmetic errors discovered by the The purchaser
in the evaluation of the bids.
23.
Preliminary Examination
23.1
The the purchaser will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished, whether all
documents are there, whether the documents have been properly signed, and whether the bids are
generally in order.
23.2
The purchaser may waive any minor informality or non-conformity or irregularity or omissions in a
bid which does not constitute a material deviation, provided such a waiver does not prejudice or
affect the relative ranking of any Bidder.
23.3
Prior to the detailed evaluation, pursuant to ITB Clause 24, the The purchaser will determine the
substantial responsiveness of each bid to the bidding documents. For purposes of these Clauses, a
substantially responsive bid is one which conforms to all the documents terms, conditions and
specifications of the bidding documents without material deviations. The Rate Contracting
Authorities determination of a bid's responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
23.4
24.
If a bid is substantially responsive, the The purchaser may request that the bidder submit the
necessary information or documentation, within a reasonable period of time to rectify nonmaterial
nonconformities or omissions in the bid related to documentation requirements.
Such omissions shall not be related to any aspect of the price of the bid. Failure of the bidder to
comply with the request within the stipulated time may result in the rejection of its bid.
If a bid determined as not substantially responsive, it will be rejected by the The purchaser and may
not subsequently be made responsive by the bidder by correction of the nonconformity.
Evaluation and Comparison of Bids
24.1
The purchaser will evaluate and compare the bids previously determined to be substantially
23.5
responsive, pursuant to Clause 23. Bids will be evaluated with reference to various criteria as
15
Specified in bid document and one of such criteria is that the rate per unit of (landed price) i.e. rate
per equipment for determining the Lt rate (Lowest rate).
24.2
25.
25.1
Purchase will also be made from SC / ST firms as per State Government rules.
Contacting the The purchaser
Subject to ITB Clause 22, no Bidder shall contact the The purchaser on any matter relating to its
bid, from the time of the bid opening to the time Rate Contract is awarded.
25.2
Any effort by a Bidder to influence the The purchaser in its decisions on bid evaluation, bid
comparison or contract award may result in rejection of the Bidder's bid. If the bidder wishes to
bring additional information to the notice of the The purchaser, it should do so in writing.
F. Award of Contract
26.
26.1
Post Qualification
Based on the qualification criteria listed in ITB Clause 13, the The purchaser will determine to its
satisfaction whether the Bidder selected as having submitted the lowest evaluated responsive bid is
qualified to satisfactorily perform the Contract.
26.2
The determination will take into account the Bidder's financial, technical, and production
capabilities. It will be based upon an examination of the documentary evidence of the Bidder's
qualifications submitted by the Bidder. Pursuant to ITB Clause 13, as well as such other
information as the The purchaser deems necessary and appropriate.
26.3
The The purchaser shall ask for demonstration of the quoted equipment. The cost of demonstration
shall be born by the bidder. Day, date & place of demonstration shall be decided by R.C.A.
26.4
An affirmative determination will be prerequisite for award of the Rate Contract to the Bidder. A
negative determination will result in rejection of the Bidder's bid in which event the The purchaser
will proceed to the next bid to make a similar determination of that Bidder's capabilities to perform
the contract satisfactorily.
26.5
The tenderness shall demonstrate the quoted model of the equipments during the technical
evaluation on the day, date & place specified, failing which their bids/offer shall be rejected.
27.
Award Criteria (Negotiation)
27.1
Subject to ITB Clause 29 - The the purchaser will award rate contract to the successful bidders on
lowest evaluated prices or the price approved by the Purchase Committee after negotiation from L,
bidder, whichever is lower, based on the performance, quality, capacity, quality control facilities,
delivery period, and geographical coverage of the supply etc.
16
If successful bidder shall not be capable, then in this respect the decision of the committee will be
final which may go up to L-3 bidder.
28.
Purchaser's Right to vary Quantities
28.1
The details of the required equipments etc. are shown in Annexure-VI. The quantity mentioned is
only the tentative requirement and may increase or decrease as per the decision of the Purchaser.
The rates quoted should not vary with the quantum of the order or the destination.
29.
The purchaser's Right to Accept any Bid and to Reject any or all bids
29.1
The purchaser reserves the right to accept or reject the tender for the supply of all items of
equipments or for anyone or more of the items of equipments tendered for in a tender without
assigning any reason, without thereby incurring any liability to the affected Bidder or Bidders or
any obligation to inform the affected Bidder or Bidders of the grounds for the. The purchaser's
action.
30.
Notification of Rate Contract
30.1
Prior to the expiration of the period of bid validity, the The purchaser will notify the successful
Bidder in writing by registered letter or fax or e-mail, that its bid has been accepted.
30.2
The notification of Rate Contract will constitute the formation of the Contract.
30.3
Upon the successful Bidder's signed Rate Contract pursuant to ITB Clause 31, the The purchaser
will promptly notify each unsuccessful Bidder and will discharges its bid security, pursuant to ITB
Clause 15.
30.4
If, after notification of rate contract, a Bidder wishes to ascertain the grounds on which its bid was
not selected, it should address it's request to the The purchaser. The The purchaser will respond in
writing to the unsuccessful Bidder.
31.
Signing of Rate Contract
31.1
At the same time the The purchaser will inform to the successful Bidder that its bid has been
accepted the purchaser will send the Bidder the Rate Contract Form provided in the bidding
document incorporating all agreements between the parties.
31.2
Within 10 days of receipt of the Notification of Rate Contract, the successful Bidder shall sign and
date the Contract on a non-judicial stamp paper of value of Rs. l00/- (stamp duty to be paid by the
Bidder) and return it to the purchaser.
17
31.3
The validity of Rate Contract will be one year and may be extended for further period as agreed
mutually unless revoked.
32.
Performance Security & Inspection Charges
32.1
Within 15 days of the receipt of firm order from the purchaser or the date specified by the
purchaser, the successful Bidder shall furnish the performance security and inspection charges in
accordance with the Clause 7 of General Conditions of Contract.
32.2
Failure of successful bidder to comply with the requirement of ITB Clause 31 or ITB Clause 32.1
shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid
security/previously deposited performance security and disqualify the firm to participate in the
tender for the next five years.
33. Placement of Supply Order
33.1
After finalization of the contract, the successful bidders may be asked to submit the delivery
schedule. as per requirement of the Purchaser. While placement of orders, the schedule given to the
bidders, along with the other conditions stated at 27.1 will be considered.
33.2
To ensure sustained supply without any interruption the Purchaser, reserves the right to split orders
for supplying the requirements among more than one L-l bidder.
34.
Corrupt or Fraudulent Practices
34.1
(i)
For the purpose of this provision, the terms set forth as follows:
"Corrupt practice" means the offering, giving, receiving or soliciting of any thing of value to
influence the action of a public official in the procurement process or in contract execution, and (ii)
"Fraudulent practice" means a mis-presentation , +++++++++++++++++++++++++++++
+ hiding of facts in order to influence a procurement
process or the execution of a contract to the detriment of the other bidders, and includes collusive
practice among Bidders (prior to or after bid submission) designed to establish bid prices at
artificial noncompetitive levels and to deprive the other bidders of the benefits of free and open
competition;
Will reject a proposal for award if it determines that the Bidder recommended for award has
engaged in corrupt or fraudulent practice in competing for the contract in question.
(iii)
(iv)
Will declare a firm ineligible, either indefinitely or for a stated period of time, to be allowed to
participate, awarded a contract if at any time determines that the firm has engaged in corrupt or
fraudulent practice in competing for, or in executing, a contract.
34.2
Furthermore, Bidders shall be aware of the provision stated in sub clause 21.4 of the General
Conditions of contract.
18
SECTIONIII:GENERALCONDITIONSOFCONTRACT
TABLEOFCLAUSES
Clause
Number
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Topic
Page Number
Definitions
Applications
Country of Origin
Standards
Use of contract documents and information
Patent Rights
Performance Security
Inspection and Tests
Packing
Delivery and Documents
Insurance
Transportation
Warranty
Payment
Prices
Change orders
Contract Amendments
Assignment
Delays in the Supplier's Performance
Liquidated Damages
Termination for default
Force majeure
Termination of insolvency
Termination for convenience
Resolution of disputes
Limitation of liability
Governing
Applicable law
Notices
Taxes and duties
Fall clause
Jurisdiction
19
20
20
20
21
22
22
22
22
23
24
24
24
24
27
27
27
28
28
28
28
28
30
30
30
31
31
31
31
32
32
32
32
General Conditions of Contract
1.
Definitions
1.1
In this Contract, the following terms shall be interpreted as indicated:
(a)
"Rate Contract" means the agreement entered into between the The purchaser and the Supplier, as
recorded in the Contract Forms signed by the parties, including all the attachments and appendices
thereto and all documents incorporated by reference therein for supply of material in agreed time
period.
(b)
"Price" means the price payable to the Supplier for the full and proper performance of its
contractual obligations.
(c)
"Goods" means all the equipments (Machines, instruments & Other Items) etc., which the supplier
is required to supply to the purchaser under the Contract.
(d)
"Services" means services ancillary to the supply of the Goods, such as. transportation and
insurance and any other incidental services, and other obligations of the Supplier covered under the
Contract.
(e)
"GCC" means the General Conditions of Contract contained in this section.
(f)
"scc" means the Special Conditions of Contract.
(g)
"The Purchaser" means the Organization purchasing the goods, as named in SCe.
(h)
"The Purchaser's Country" is the country named in SCC.
(i)
"The Supplier" means the individual or firm supplying the Goods and Services under this Contract.
(j)
"The purchaser" means the Dean Gandhi Medical College, Bhopal Chairman, Purchase Committee.
(k)
"The Project Site" where applicable, means the place or places named in SCC.
(l)
"Day" means calendar day.
2.
Applications
2.1
These General Conditions shall apply to the extent that they are not superseded by provisions in
other parts of the Contract.
3.
Country of Origin
3.1
All goods and services supplied under the Contract shall be specified their country of origin.
20
3.2
For purpose of this Clause "origin" means the place where the Goods are mined, grown or product,
or from which the Services are supplied. Goods are produced when, through manufacturing,
processing, or substantial and major assembling of components, a commercially recognized new
product results that is substantially different in basic characteristics or in purpose or utility from its
components.
3.3
The origin of Goods and Services is distinct from the nationality of the Supplier.
4.
Standards
4.1
The Goods supplied under this Contract shall confirm to the standards mentioned in the Technical
Specifications and when no applicable standard is mentioned, latest standards agreeable to the
purchaser. should be supplied.
4.2
Genuine EQUIPMENTS (Machinery, Instruments & Other Items) must be supplied. tenderers
should indicate the source of supply i.e. name & address of the manufacturers from whom the items
are to be imported.
4.3
While quoting the rates of MACHINERY, INSTRUMENTS & OTHER ITEMS etc. as enclosed
list, the name of the manufacturer, must be mentioned otherwise the tender is liable to be rejected.
4.4
The rates of every item should be quoted from standard and well reputed firms / companies and
they should be minimum possible.
4.5
For MACHINERY, INSTRUMENTS & OTHER ITEMS etc. means should bear quality assurance
certification like ISO 9002 of CE Mark of ISI standardization.products passing USFDA criteria
shall be preferred.
4.6
Software and Hardware Upgradation - Free Digital Up-gradation of software (all update &
upgrades) up to 5 years.
4.7
Voltage stabilizer or UPS & digital technology should be supplied with the equipments required it.
4.8
Technical specification of equipments / work mentioned is basic, however, equipments of higher
specifications may be quoted at no extra cost.
4.9
No change in make/manufacturer will be allowed at the time of supply. Changes resulting out of
technology upgradation of the same manufacturer can be permitted at no extra cost.
4.10
Circuit diagram with operator's and service manual must be enclosed along with the equipment.
4.11
Names of the institution in India, where quoted equipment / work has been supplied / installed and
working satisfactory done during last three years must be attached.
21
4.12
The Bidders are not allowed to quote for equipments / components with less than desire
specification. Deviation from specification on lower / negative side shall not be considered if at any
time during evaluation / after supply of equipments / components are found below specification
EMD / performance guarantee shall be forfeited and action will be taken for black listing.
5.
Use of Contract documents and information
5.1
The supplier shall not, without the The purchaser's prior written consent, disclose the Contract, or
any provision thereof, or any specification, plan, drawing, pattern, sample or information furnished
by or on behalf of the The purchaser in connection therewith, to any person other then a person
employed by the supplier in performance of the contract.
Disclosure to any such employed person shall be made in confidence and shall extent only so far as
may be necessary, for purposes of such performance.
5.2
The Supplier shall not, without the The purchaser's prior written consent, make use of any
document or information enumerated in GCC Clause 5.1 except for the purposes of performing the
Contract.
5.3
Any document, other than the Contract itself, enumerated in GCC Clause 5.1 shall remain the
property of the The purchaser and shall be returned (in all copies) to the The purchaser on
completion of the Supplier's performance under the contract if so required by the The purchaser.
6.
Patent Rights
6.1
The Supplier shall indemnify the The purchaser against all third-party claims of infringement of
patent, trademark or industrial design rights arising from use of the Goods or any part thereof in
India.
7.
7.1
7.2
7.3
7.4
8.
Performance Security
The supplier shall furnish performance security in the amount specified in SCC to the purchaser as
specified in GCC 1.1 (g).
The proceeds of the performance security shall be payable to the purchaser as compensation for any
loss resulting from the Supplier's failure to complete its obligations under the Contract.
The Performance Security shall be denominated in Indian Rupees and shall be in the form of
Demand Draft/FDR/Bank Guarantee of Nationalized Bank located· in India in the prescribed form
provided in bidding document or another acceptable to the purchaser in favour of Purchaser till
completion of warranty period.
The performance security will be discharged by the purchaser and returned to the Supplier not later
than 90 days following the date of completion of the Supplier's satisfactory performance
obligations, including warranty obligations, unless specified otherwise in sec.
Inspection and Tests
22
If purchaser wishes:
8.1
The purchaser or its representative shall have the right to inspect and/or test the Goods to confirm
their conformity to the contract. The Special Conditions of Contract and/or the Technical
Specification shall specify what inspections and tests the purchaser requires and where they are to
be conducted. The purchaser shall notify the Supplier in writing of the identity of any
representatives retained for these purposes.
(i)
The Supplier shall notify the purchaser or its representative at least 10 days prior to the date when
Goods are available for inspection.
(ii)
The Supplier will provide to the purchaser or its representative all reasonable facilities for the
conduct of such inspections and tests at no additional cost to the purchaser. The Supplier may seek
an independent quality test report for batch ready for shipment. The cost of such tests will be borne
by the Supplier.
(iii)
Where the Supplier contests the validity of the rejection by the purchaser or his representative,
whether based on product or packing grounds, a sample drawn by the Inspection Authority will be
forwarded for analysis to an independent technical inspection. The Finding, which will be promptly
obtained, will be final and biding on both the parties. The cost of umpire analysis will be borne by
the losing party.
(iv)
The Purchaser's right to inspect, test and where necessary, reject the Goods after the Goods arrival
in at Site shall in no way be limited or waived by reason of the Goods having previously been
inspected, tested and passed by the purchaser or its representative prior to the Goods shipment from
the country of origin.
(v)
Nothing in Clause 8 shall in any way release the supplier from any warranty or other obligations
under this Contract.
9.
Packing
9.1
The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination as indicated in the' contract. The packing shall
be sufficient to withstand, without limitation, rough handling during transit and exposure to extreme
temperatures, salt and precipitation during transit and open storage. Packing case size and weights
shall take into consideration, where appropriate the remoteness of the Goods final destination and
the absence of heavy handling facilities at all points in transit.
The packing marking and documentation within and outside the packages shall comply strictly with
such special requirements as shall be provided for in the contract including additional requirements,
if any,
23
9.2
specified in SCC, Technical specification and in any subsequent instruction ordered by the Purchaser. .
10.
Delivery and Documents
10.1
The supply should be completed within 21 days from the date of supply order unless otherwise
specified in the supply order. Purchaser will place order by fax &/or e-mail &/or speed post.
10.2
It shall be the responsibility of the Supplier to make good for any shortage/damage at the time of
receipt at designated place.
10.3
The details of shipping and/or other documents to be furnished by the Supplier are specified in
SCC.
10.4 The delivery of EQUIPMENTS should be made at the point / place specified by the Purchaser in
Purchase Order.
10.5
the successful bidders should strictly adhere to the following delivery schedule Supply, Installation
& Commissioning should be effected within a fortnight from the date of supply and this clause
should be strictly adhered to failing which necessary administrative action as deemed fit under rules
will be taken against the defaulter.
10.6
Supply must be toto i.e. not in fraction.
11.
Insurance
11.1
The Goods supplied under the contract shall be fully insured in Indian Rupees against the loss or
damage incidental to manufacture, acquisition, transportation, storage, delivery, installation and test
running in the manner specified in SCC.
12.
12.1
12.2
12.3
13.
13.1
Transportation
Where the Supplier is required under the Contract to transport the Goods to Gandhi Medical
College/Sultania Zanana Hospital/Hamidia Hospital Bhopal defined as Project site, transport to
Bhopal including insurance as shall be specified in the Contract shall be arranged by the Supplier,
and the related cost shall be included in the Contract Price.
The loss or damage of material whatsoever, whether insured or not, during transit shall be made
good by bidder free of charge, failing which the losses will be deducted from their bill /
performance security.
Wharf age, demurrages etc. on account of incorrect or delayed dispatch of material or documents
shall be the responsibility of the supplier and shall be recovered from his bill / performance
security.
Warranty
The Bidder shall provide on site warranty of the' equipment for the period of three years from the
date of satisfactory installation. Warranty will cover services, repairs, maintenance, replacement of
24
spare parts, broken / damaged / worn out spare parts and other services free of cost during the
whole warranty period of three years. Warranty shall clearly indicate that what items covered by it
and item not covered in warranty. The warranty shall also include "on call service" which should
not exceed three days from the date of lodging of complaint. The purchaser shall have the right to
get the work done at the cost of bidder's responsibility, if machine is not repaired within three days.
13.2
The Purchaser shall promptly notify the Supplier in writing of any claims arising under the
warranty.
13.3
Upon receipt of such notice, the Supplier shall, with all reasonable speed, replace the sub standard
equipments, without cost and to the satisfaction of Purchaser.
13.4
If the Supplier, having been notified, fails to remedy the defect(s) within seven days, the Purchaser
may proceed to take such remedial actions as may be necessary, at the Supplier's risk and expense
and will have right to impose penalty without prejudice to any other rights which the Purchaser may
have against the Supplier under the Contract.
13.5
13.6
The stores supplies shall be strictly in accordance with the Specifications / Standards and shall be of
the best quality. The stores are demanded to carry the Supplier's own guarantee of the items by the
consignee.
If at any time during/after the supply if equipment is not found as per specification, sub standard or
refurbished the bidder shall replace defective equipment at his own cost, immediately, failing which
the total amount is recoverable from him and he will be black listed.
13.7
UPTIME GUARANTEE: The firm should provide uptime guarantee of95%.
13.8
Downtime penalty Clause:
During the Guarantee / Warranty period, desired uptime of 95% of 365 days (24 hours), if
downtime exceeds 5%, penalty in the form of extended warranty, double the number of days for
which the equipment goes out of service will be applied. The vendor must undertake to supply all
spares for optimal upkeep of the equipments for at least THREE YEARS after handing over the
unit to the Institute. If accessories /other attachment of the system are procured from the third paIty
, then the vendor must produce cost of accessory/other attachment and the CMC from the third
party separately along with the main offer and the third party will have to sign the CMC with
the Purchaser if required. In no case instrument should remain in non working condition for more
than 7 days, beyond which a penalty of 2 % of machine cost will be charged per day. The
Principals or their agents are required to submit a certificate that they have satisfactory service
arrangements and fully trained staff available to support the uptime guarantee.
13.9 Guarantee I Warranty period: The tenderers must quote for 3 years warranty from the date of
completion of the satisfactory installation.
25
Also the Bidders should submit their quote for subsequent 7 years) / CMC (include free labour,
repair, other services & spare parts). Failure to comply this condition will entail the rejection of
the Bids. The price comparison shall be made taking into account on basic price and post
warranty / CMC.
.
So the price of CMC should be quoted according to the cost of equipment.
13.10 SPARE PARTS: The spare parts should be of standard quality. The bidder must take guarantee of
availability of supply of spare parts upto 10 years.
13.11 TRAINING: Training of equipments within the stipulated time should be done by the supplier at his
cost. The time & place of training shall be stipulated by purchaser. Training should be of 2 doctors
and 2 technicians of user department.
13.12 The Tenderers should clearly indicate the name of the Manufacturers / Beneficiary of the Letter of
Credit, country of origin, place of shipment / air freightrnent etc.
13.13 Local agents quoting on behalf of their foreign suppliers must attach authority letter in their favour.
13.14 Successful tenderers will have to furnish performance Bank Guarantee for 10% contract value from
any Nationalized Bank valid for the warranty period.SUBJECT TO MAXIMUM OF 2 LAKCS PER
DERARTMENT
13.15 The rates quoted for the Stores Equipments, under the reference, by the supplier shall in no event
exceed the lowest price at which the suppliers of the Stores / Equipments of identical description
are made to any other person / organization / institution during the period and should attach an
undertaking.
13.16 Equipment should be brand new & of latest technology along with digital technique wherever
applicable.
13.17 The the purchaser reserves the right to increase the accessories and their numbers, payment will be
made only for ordered accessories. Bidder shall enclose undertaking from the company providing
the equipments that it will undertake to provided warranty/ /CMC for the required period of
time.
26
14.
Payment
14.1
14.2
14.3
14.4
14.5
14.6
14.7
15.
15.1
15.2
16.
16.1
16.
The method and conditions of payment to be made to the Supplier under the contract shall be
specified in the SCC.
The Supplier's request(s) for payment shall be made to the Purchaser in writing accompanied by an
invoice describing, as appropriate, the Goods delivered and the service performed, and by
documents, submitted pursuant to GCC Clause 10, and upon fulfillment of other obligations
.stipulated in the contract.
Payment shall be made in Indian Rupees.
The payment of the claim / bill will be made after deduction of VAT as per rules of M.P.
Commercial Tax Act Section 34 and other taxes from the bill.
No payment shall be made for rejected Stores. Rejected items must be removed by the supplier
within two weeks of the date of rejection at their own cost and replace immediately. In case these
are not removed these will be auctioned at the risk and responsibility of the suppliers without any
notice.
Supply of equipments means - installation and commissioning and also test running at site. No
separate charges will be paid separately on this account.
Payment will be made after installation, commissioning and successful test running at the site, due
verification and subsequent satisfactory report of the user department.
Prices
Prices charged by the Supplier for Goods delivered and Services performed under the Contract shall
not vary from the prices quoted by the Supplier in its bid.
Recurring expenditure of the machine / equipment should be mentioned.
Change orders
The The purchaser may at any time, by written order given to the Supplier pursuant to GCC Clause
29 make changes within the general scope of the Contract in anyone or more of the following:
1.
the method of shipping or packing, installation;
2.
Any other terms & conditions in public interest.
16.2
If any such change causes an increase or decrease in the cost of, or the time required, for the
Supplier's performance of any provision under the Contract, and equitable adjustment shall be made
in the Contract Price or delivery schedule or both and the Contract shall accordingly be amended.
Any claims by the Supplier for adjustment under this clause must be asserted within fifteen (15)
days from the date of the Supplier's receipt of the Purchaser's change order.
16.3
The Purchase Orders on approved rates will be placed by the Purchaser.
27
17.
17.1
Contract Amendments.
Subject to GCC Clause 16, no variation in or modification of the terms of the Contract shall be
made except by written amendment signed by both the parties.
18.
Assignment
18.1
The Supplier shall not assign, in whole or in part, its obligations to perform under the Contract,
except with the Purchaser's prior written consent.
19.
Delays in the Supplier's Performance
19.1
Delivery of the Goods and performance of the Services shall be made by the Supplier III
accordance with the time schedule specified by the Purchaser in the Supply order.
19.2
If at any time during performance of the Contract, the Supplier should encounter conditions
impeding timely delivery of the Goods and performance of the Service, the Supplier shall promptly
notify the Purchaser in writing of the fact of the delay, its likely duration and its cause(s). As soon
as practicable after receipt of the Supplier's notice the Purchaser shall evaluate the situation and
may at its discretion extend the supplier's time for performance.
19.3
Except as provided under GCC Clause 22, a delay by the Supplier in the performance of its delivery
obligations shall render the Supplier liable to the imposition of liquidated damages pursuant to
GCC Clause 20, unless an extension of time is agreed upon pursuant to GCC Clause 19.2 without
the application of liquidated damages.
20.
Liquidated Damages
20.1
Subject to GCC Clause 22, if the Supplier fails to deliver any or all the Goods or to perform the
services within the period(s) specified in the supply order, the Purchaser shall, without prejudice to
its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum
equivalent to the percentage specified in SCC of the delivered price of the delayed goods or
unperformed services for each week or part thereof of delay until actual delivery or performance, up
to a maximum deduction of percentage specified in SCe. Once the maximum is reached, the
Purchaser may consider termination of the Contract pursuant to GCC Clause 21.
21.
Termination for Default
Contract may be terminated by the Rate Contract Authority if:
21.1 If the supplier fails to execute the supply within the stipulated time, the Purchaser is at liberty to
make alternative purchase, in the event of making ALTERNATIVE PURCHASE, the supplier will
be imposed penalty apart from the forfeiture of Performance Guarantee. The excess expenditure
over and above contracted prices incurred by the Purchaser in making such purchases from any
28
other sources or in the open market or from any other supplier who has quoted higher rates and
other losses sustained in the process, shall be recovered from the Performance Security or from any
other money due and become due to the Supplier and in the event of such amount being
insufficient, the balance will be recovered personally from the Supplier. The penalty would be as
under:
1.
First extension 22nd day thereof from the date of issue of supply order - 3% of supplied
ordered item.
2.
Second & maximum extension for an additional 21 days from the date of issue of supply
order - 5% of supplied ordered item. .
21.2
The order may be cancelled after expiry of delivery period as mentioned in the supply order and the
supplier shall also suffer forfeiture of the Performance Security and shall invite other penal action
like blacklisting / disqualification from participating in present and future tenders.
21.3
The purchaser will be at liberty to terminate by assigning justifiable reason thereof the contract
either wholly or in part on one month notice. The Supplier will not be entitled for any compensation
whatsoever in respect of such termination.
21.4
If the Supplier, in the judgment of the The purchaser has engaged in corrupt or fraudulent practices
in competing for or in executing the contract.
F or the purpose of this Clause.
"Corrupt practice" means offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the procurement process or in contract execution.
"Fraudulent practice" means a mis-presentation / hiding of facts in order to influence a
procurement process or the execution of a contract to the detriment of the other bidders, and
includes collusive practice among Bidders (prior to or after bid submission) designed to establish
bid prices at artificial noncompetitive levels and to deprive the other bidders of the benefits of free
and open competition.
21.5
For infringement of the stipulations of the contract or for other justifiable reasons, the contract may
be terminated by the The purchaser, and the supplier shall be liable for all losses sustained by the
The purchaser, in consequence of the termination which may be recovered personally from the
supplier or from his properties, as per rules.
21.6
21.7
Non performance of any of the contract provisions will disqualify a firm to participate in the tender
for the next five years.
In all the above conditions, the decision of the. The purchaser shall be final and binding.
29
22.
Force Majeure
22.1 . Not with standing the provision of GCC Clause 19, 20, 21, the Supplier shall not be liable for
forfeiture of its performance security, liquidated damages, penalty or termination for default, if and
to the extent that, its delay in performance or other failure to perform its obligations under the
Contract is the result of an event of Force Majeure.
22.2
For purpose of this Clause, "Force Majeure" means an event beyond the control of the Supplier and
not involving the Supplier's fault or negligence and not foreseeable. Such events may include, but
are not limited to, acts of the The purchaser either in its sovereign or contractual capacity, wars or
revolution, fires, floods, epidemics, quarantine restrictions and freight embargoes.
22.3
If a Force Majeure situation arises, the Supplier shall promptly notify the The purchaser in writing
with adequate proof of such conditions and the cause thereof. Unless otherwise directed by the The
purchaser in writing the Supplier continue to perform its obligations under the Contract as far as it
is reasonably practical, and shall seek all reasonable alternative means for performance not
prevented by Force Majeure event.
23.
Termination for insolvency
23.1
The The purchaser may at any time terminate the contract by giving written notice to the Supplier,
if the, Supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without
compensation to the Supplier, provided that such termination will not prejudice or affect any right
of action or remedy which has accrued or will accrue thereafter to the The purchaser.
24.
Termination for Convenience
24.1
The The purchaser, by written notice sent to the Supplier, may terminate the Contract, in whole or
in part, at any time for its convenience. The notice of termination shall specify that termination is
for the The purchaser's convenience, the extent to which performance of the Supplier under the
contract is terminated, and the date upon which such termination become effective. .
24.2
The Goods that are complete and ready for shipment within 21 days after the Supplier's receipt of
notice of termination shall be accepted by the The purchaser at the Contract terms and prices. For
the remaining Goods, the The purchaser may elect:
i)
ii)
to have any portion completed and delivered at the Contract terms and prices; and / or
to cancel the remainder and pay to the Supplier an agreed amount for partially completed
Goods and for materials and parts previously procured by the Supplier.
30
25.
Resolution of Disputes
25.1
The purchaser and the Supplier for the rate contracts & purchaser and supplier for supply order,
supply, delivery and payment and other issues shall make every effort to resolve amicably by direct
informal negotiations any disagreement or dispute arising between them under or in connection
with the Contract.
25.2
If, after thirty (30) days from the commencement of such informal negotiations, the The purchaser
and the Supplier & purchaser and the supplier have been unable to resolve, amicably a Contract
dispute, either party may require that the dispute be referred for resolution to the formal
mechanisms specified in the SCC. These mechanisms may include, but are not limited to,
conciliation mediated by a third party, adjudication in an agreed national or international forum,
and/or international arbitration.
i.
Any dispute or difference in respect of which a notice of intention to commence arbitration
has been given in accordance with this clause shall be finally settled by arbitration.
Arbitration may be commenced prior to or after delivery of the goods under the contract.
ii.
Arbitration proceedings shall be conducted in accordance with the rules of procedure
specified in SCC.
25.3
Notwithstanding any reference to arbitration herein the parties shall continue to perform their
respective obligations under the contract unless they otherwise agree.
26.
Limitation of Liability
26.1
Except in cases of criminal negligence or willful misconduct, and in the case of infringement
pursuant to Clause 6.
I.
27.
27.1
28.
28.1
the supplier shall not be liable to the The purchaser, whether in contract, tort, or otherwise,
for any indirect or consequential clause or damage, loss of use, loss of production or loss of
profits or interest costs, provided that this exclusion shall not apply to any obligation of the
suppliers to pay liquidated damages to the The purchaser, and
ii
the aggregate liability of the supplier to the The purchaser, whether under the contract, in tort
or otherwise, shall not exceed the total ordered price, provided that this limitations shall not
apply to the cost of replacing sub-standard/defective goods.
Governing Language
The contract shall be Written in English language. Subject to GCC Clause 28, English language
version of the Contract shall govern its interpretation. All correspondence and other documents
pertaining to the Contract which are exchanged by the parties shall be written in the same language.
Applicable Law
The Contract shall be interpreted in accordance with the laws of the Union of India.
31
29.
29.1
Notices
Any notices given by one party to the other, pursuant to this Contract, shall be sent to other party in writing,
confirmed in writing to the other Party's address specified in SCe.
29.2 A notice shall be effective when delivered or on the notice's effective date, whichever is later.
30.
Taxes and Duties
30.1 In case of any enhancement in Excise Duty due to notification of the Government after the date of
submission of tenders and during the tender period, the quantum of additional excise duty so levied will be
paid extra, if the rates of excise duty prevailing at the time of tender, has been shown extra and actually paid
by the supplier. For claiming the additional cost on account of the increase in Excise Duty, the supplier
should produce a letter from the concerned Excise authorities for having paid additional Excise Duty on the
goods supplied to Purchaser and also must claim the same in the invoice separately.
30.2 Suppliers shall be entirely responsible for all taxes, duties license fees, octroi, road permits, etc.
incurred until delivery of the contracted Goods to the Purchaser. However, Sales tax VAT (not surcharge in
lieu of Sales Tax/V AT) in respect of the transaction between the Purchaser and the Supplier shall be
payable extra, if so stipulated in the supply order.
31.
Fall Clause
31.1 . Prices charged for supplies under Rate Contract by the supplier should in no event exceed the lowest prices
at which he offers to sell or sells the stores of identical description to any other State Government / DGS &
D/ Public Undertaking during the period of the contract.
31.2 If at any time during the period of contract, the price of tendered items is reduced or brought down by any
law or Act of the Central of State government, the supplier shall be bound to inform The purchaser
immediately about such reduction in the contracted prices, in case the supplier fails to notify or fails to
agree for such reduction of rates, The purchaser will revise the rates on lower side. If there is a price
increase for any product after quoting the rates, the bidder will have to supply the item as per quoted rates.
This office will not accept any higher rates after wards.
31.3 If at any time during the period of contract, the supplier quotes the sale price of such Equipments or sells
such Equipments to any other State Govt. / DGS&D and Public Undertakings at a price lower than the price
chargeable under the rate contract he shall forthwith notify such reduction to The purchaser and the prices
payable under the rate contract for the Equipments supplied from the date of coming into force of such price
stands correspondingly reduced as per above stipulation however reduction shall not apply to :(a)
Export by the supplier
(b)
For all contracts entered into prior to the date of the tender or for any backlog of pending orders.
31.4 Within six months of the commencement of the rate contract and at the rate contract period a certificate in
the following forms will have to be submitted by the supplier :I/We certify that the stores of description identical to the store supplied to the Govt. of M.P. under the
contract herein have not been sold by me/us to any other State Govt. / Central Govt. / DGS & D / Public
Undertaking during the period of the rate contract of Madhya Pradesh under the contract! except for the
quantity of under sub-clause (a) & (b) of the clause 31.3.
32.
Jurisdiction
32.1 In respect of all disputes or claims related with Rate Contracts out of or under this contract, Bhopal Court
alone shall have jurisdiction to entertain the same.
32.2 In respect of all disputes or claims related with Supply, Payments and any other out of or under this
contract, the concerned Court of Purchaser's place shall have jurisdiction to entertain the same.
32
SECTIONIV:GENERALCONDITIONSOFCONTRACT
TABLEOFCLAUSES
Item No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
13.
14.
15.
16.
17.
Topic b
Definition (GCC Clause I)
Performance security (GCC Clause 7)
Inspection and tests (GCC Clause 8)
Annual / Comprehensive Maintenance Contract) & training
Packing (GCC Clause 9)
Delivery and documents (GCC Clause 10)
Insurance (GCC Clause 11)
Payments (GCC Clause 14)
Prices (GCC Clause 15)
Liquidated damages & deduction in payments (GCC Clause 20)
Resolution of disputes (GCC Clause 25)
Supplier Integrity
Supplier's Obligations
Patent right (GCC Clause 6)
Progress of supply
Bid Form
33
Page
Number
34
34
34
35
36
36
36
37
37
37
38
38
38
38
39
40
SpecialConditionsofContract
The following special conditions of contract shall supplements the general conditions of contract
whenever there is a conflict, the provisions herein shall prevail, over those in the general conditions of
contract the corresponding clause numbers of the general conditions is indicated in parentheses.
1.
Definitions (GCC Clause 1)
GCC 1.1 (g) (a)
2.
2.1
The Purchaser is concerned Dean & Superintends of Associated Hospitals of
Gandhi Medical College, Bhopal which is also Good's Receiving Authority.
GCC 1.1 (i) (b)
The Supplier is the individual or firm supplying the Goods and Services under
this Contract.
GCC 1.1 (h) (c)
The Purchaser Country is India.
GCC 1.1 (1) (d)
The project site is as per supply order.
Performance security (GCC Clause 7)
The supplier shall be submit 10% of the cost of machine as a performance security. The
performance security should be submit on due date fixed by the Purchaser. And this well be valid
up to the end of guarantee / warranty period for performance obligations including warranty
obligations.
2.2
Add as clause 7.5 to the GCC the following:In the event of any contract amendment, the supplier shall, within 07 days of receipt of such
amendment furnish the amendment to the performance security, rendering the same valid for the
duration of the contract as amended for further period of 60 days thereafter.
3.
Inspection and tests (GCC Clause 8)
If purchaser wishes:
A.
The inspections shall be carried out by the appointed Technical Committee or Inspection Agency at
the premises of the suppliers / go down or stores of the supplier / at point of delivery / installation.
Inspection and testing charges for the above purpose shall be borne by the supplier.
B.
Inspection note will be issued by the inspection committee verifying the specification, performance,
details of accessories supplied with the machine, test certificate issued by the respective authority
etc. as decided by the purchasing committee.
34
C.
The machine will be dispatched only after the inspection procedure has been followed and
inspection note issued to accept the consignment.
D.
The consignee may also draw the sample, at random, from the consignment within 45 days of their
receipts, and get them re-tested to satisfy whether the lots conform to the laid down specification. In
the event of the sample failing to conform to specification, the consignee shall reject the batch of
supply and inform the supplier for arranging replacement of the rejected batches at his own cost.
E.
When the inspection conducted on the premises of the supplier, all reasonable facilities and
assistance including access to drawing and production data shall be furnished to the inspectors at no
charge to the Purchaser.
In the event of the sample of EQUIPMENTS failing quality test and found to be not as per
specification the Purchaser is at liberty to make alternative purchase of the items, of
EQUIPMENTS for which the supply orders have been placed, from any other sources or in the
open market or from any other suppliers who might have quoted higher rate at Bid and the cost of
the supplier and in such cases the Purchaser has every right to recover the excess cost from
supplier's performance security.
F.
G.
H.
4.
4.1
If any items of equipments supplied by the supplier have been partially or wholly used or consumed
after supply and are subsequently found to be in bad order, unsound, inferior in quality or
description or otherwise faulty or unfit for consumption and if payment had already been made to
him then the contract price or prices of such articles or things will be recovered from the supplier,.
The supplier will not be entitled to any payment, whatsoever, for items of equipments found to be
NOT OF STANDARD QUALITY whether consumed or not and the purchaser is entitled to deduct
the cost of such equipments from any amount payable to the supplier. On the basis of nature of
failure, the product / supplier will be moved for black listing.
For equipments labelled as NOT OF STANDARD QUALITY, the concerned administration will be
informed for initiating necessary action against the supplier and that product shall be banned / black
listed and no further supplies will be accepted from him till he is legally discharged. The supplier
shall also not be eligible to participate in tenders for supply of such equipments for a period of five
subsequent years.
Comprehensive (include free labour, repair, other services & spare parts) Maintenance
Contract (CMC) & Training As per specific.
Comprehensive (include free labour, repair, other services & spare parts) Maintenance Contract for
the next seven years after the expiry of three years warranty period in Annexure-XII.
4.2
The bidder shall provide operational training to physicians and Technologist for minimum of
1 Month by the expert or as instructed at the time of agreement.
4.3
The bidder should take guarantee of the availability of all spare parts for a minimum period of 10
years from the date of installation.
4.4
Genuine equipments and instruments etc. should be supplied. Tenderers should indicate the source
of supply i.e. name and address of the manufacturers from whom the items are to be imported.
35
5.
Packing (GCC Clause 9)
Add as clause 9.3 of the GCC of the following:Packing Instructions: The Supplier will be required to make separate packages for each Consignee.
Each package will be marked on three sides with proper paint/indelible ink, the following:
(i) Project (ii) Contract No. (iii) Country of Origin of Goods (iv) Supplier's Name; and (v) Packing
list reference number.
5.1
Packing should be able to prevent damage or deterioration during transit.
5.2
In the event of items of equipments supplied found to be not as per specifications in respect of their
packing, the Purchaser is at liberty to make alternative purchase of the items of equipments for
which the supply orders have been placed from any other sources or in the open market or from any
other bidder who might have quoted higher rates at the risk and the cost of the supplier and in such
cases the Purchaser has every right to recover the cost and imposes penalty as mentioned in GCC
clause 21.1.
Delivery and documents (GCC Clause 10)
6.
Upon delivery of the goods, the supplier shall submit the following documents to the Purchaser.
(i)
Three copies of the supplier invoice showing Goods description, quantity, unit price, and total
amount.
(ii)
Acknowledgement of receipt of goods from the consignee(s).
(iii)
Installation certificate signed by respective consignee.
(iv)
Manufacturer's / supplier's warranty certificate.
(v)
Inspection certificate issued by the nominated inspection agency, and the Supplier's factory
inspection report; and
(vi)
(vii)
Certificate of origin.
Photocopy of all test report of all equipments etc. should be submitted with every delivery challan.
7.
Insurance (GCC Clause 11)
For delivery of goods at site, the insurance shall be obtained by the supplier in an amount equal to
the value of the goods from final destinations as specified in the supply order of "All Risks" basis
including war Risks and strike.
Should any loss or damage occurs, the supplier shall:
(a)
Initiate and pursue claim till settlement, and
36
(b)
8.
Promptly make arrangement for replacement of any damaged items irrespective of
settlement of claim by the underwriters.
Payments (GCC Clause 14)
Payment for goods and services shall be made in Indian Rupees as follows:-
8.1
No advance payments towards cost of equipments etc. will be made to the supplier.
8.2
All payments shall be made by way of crossed cheques drawn in favour of the supplier.
8.3
All bills / invoices should be raised in triplicate in the name of Concerning Purchaser.
8.4
Payment will be made after completion of supply of goods / service as per supply order,
installation, commissioning and successful test running at the site, due verification and subsequent
satisfactory report of the user department. Payments shall be made by the Purchaser after
submission of the claim by the Supplier.
8.5
FALL CLAUSE: if , at any time, during the said period, the supplier reduce the said prices of such
Stores/ Equipment or sales such stores to any other person/organization at a price lower than the
chargeable, he shall forthwith notify such reduction or sale to the PURCHASER and the price
payable for the Stores supplied after the date of coming into force of such reduction or sale shall
stand correspondingly reduced.
9.
Prices (GCC Clause 15)
Substitute clause 15.1 of the GCC with the following:
Prices payable to the supplier as stated in the contract shall not be subject to adjustment during
performance of the contract
10.
10.1
Liquidated damages & deduction in payment (GCC Clause 20)
For delay:
Substitute GCC clause 20.1 by the following:
Subject to GCC clause 20, if the supplier fails to deliver any or all the goods or perform the
,services within the time period(s) specified in the contract. The Purchaser shall, without prejudice
to its other remedies under the contract, deduct from the contract price as liquidated damages, as
shown below of the delivered price of the delayed goods or unperformed services for each week of
delay or part thereof until actual delivery or performance up to maximum deduction of 5% of the
delayed goods or services contract price. Once the maximum is reached, the purchaser may
consider termination of the contract.
A
First penalty: 22nd day from the date of issue of supply order - 3% of supply ordered item.
B.
Second penalty: After additional 21 days from the date of issue of supply order - 5% of
supply ordered item.
37
10.2
Purchaser has every right to receive supply even after expiry of delivery period as mentioned in the
supply order and in such case, liquidated damages will be levied @ 3% of the delivery price of the
delayed goods or unperformed services for each week of delay or part thereof until actual delivery
or performance.
10.3
Supply in damaged condition shall not be accepted. In case of damage in the packing, the supply
will be accepted only after levying penalty or replacement of damaged supply on the total value of
supply to that particular / other designated place.
10.4
Supply must be in toto i.e. not in fraction.
11.
Resolution of disputes (GCC Clause 25)
Add as GCC clauses 25A and 25.5 the following:
The dispute resolution mechanism to be applied pursuant to GCC clause 25 shall be as follows:
(a)
In case of dispute or difference arising between the The purchaser / Purchaser and supplier
relating to any matter arising out of or connected with this agreement, such disputes or
difference shall be settled in accordance with the Arbitration and Conciliation Act, 1996.
The Next Higher Authority shall be the Arbitrator.
The Venue of Arbitration shall be at concerned place of next higher authority of R.C.A / Purchaser.
Supplier Integrity
The supplier is responsible for and obliged to conduct all contracted activities in accordance with
the contract using state-of-the-art methods and economic principles and exercise all means available
to achieve the performance as specified in the contract.
25.4
25.5
13.
14.
Supplier's obligations
The supplier is obliged to work closely with the R.C.A. & Purchasers staff, act within its own
authority and abide by directives issued by the Purchaser and implementation activities.
The supplier will abide by the job safety measures prevalent in India and will free the purchase
from all demands or responsibilities arising from accidents or loss of life the cause of which is the
supplier's negligence. The supplier will pay all indemnities arising from such incidents and· will not
hold the Purchaser responsible or obligated.
The supplier is fully responsible for managing the activities of its personnel or sub contracted
personnel and will hold itself responsible for any misdemeanors.
The Supplier will treat all data and information about the The purchaser / Purchaser, obtained in the
execution of his responsibilities, in strict confidence and will not reveal such information to any
other party without the prior written approval of the The purchaser / Purchaser.
15.
Patent right (GCC Clause 6)
In the event of any claim asserted by a third party of infringement of copyright , patent, trademark
or industrial design rights arising from the use of goods or any part thereof in the Purchaser's
country, the supplier shall act expeditiously to extinguish such claim. If the supplier fails to comply
and the Purchaser is required to pay compensation to a third party resulting from such infringement,
the supplier shall be responsible for the compensation including all expenses court cost and lawyers
fees. The Purchaser will give notice to the supplier of such claim, if it is made, without delay.
38
16.
Progress of Supply
Supplier
:
(To be filled at the time of Contract Signature)
Supplier shall regularly intimate item wise progress of supply in writing, to the Purchaser as under:
·
·
·
·
·
Quantity offered for inspection and date:
Quantity accepted / rejected by inspecting agency and date:
Quantity dispatched / delivered to consignee and date:
Quantity where incidental services have been satisfactorily completed with date:
Quantity where rectification / replacement effected / completed on receipt of any
communication from consignee / Purchaser with date:
(In case of state-wise inspection, details required may also be specified).
39
SECTION V
Ref. Clause No. 17.1(p) of ITB
BIDFORM
This Bid Form is to be submitted against acceptance of
all terms and conditions of tender from page No. 1 to 57
(Save Paper Save Environment)
To,
The Dean,
Gandhi . Medical College
Bhopal, (M.P.)
i.
ii..
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
I/We, the undersigned, declare that:
I/We have examined the bidding documents the receipt which is hereby acknowledged.
I/We have gone through all terms and conditions of the tender document before submitting the same. I/We hereby
agree to all terms and conditions as stipulated in the tender document and offer to supply and deliver ........ _.. . . . ... . .
. ... (Brief description of equipments) in conformity with the bidding documents in accordance with the schedule of
prices attached herewith and made part of this bid.
I/We undertake, if our bid is accepted, to deliver the goods in accordance with delivery period specified in the supply
order.
I/We agree to abide by this bid for a period of 180 (One Hundred Eighty) days after the date fixed for bid opening and
shall remain binding upon us and may be accepted at any time before the expiration of that date.
If our bid is accepted, we commit to obtain a performance security in accordance with GCC clause 7 & SCC clause 2
for the due performance of the contract.
Until a formal contract is prepared and executed, this bid together with your written acceptance thereof and your
notification of rate contract shall constitute a binding contract between us.
I/We undertake if at any time, it is found that any information furnished by us to the The purchaser, either in our bid
or otherwise, is false, the The purchaser servers the right to terminate the contract without assigning any reasons,
forfeiting the bid security or performance security and blacklisting us for a period of 5 years.
I/We understand that you are not bound to accept the lowest or any bid you may receive.
I/We hereby submit our tender for the
dated
I/We now enclosing herewith the E.M.D. No.
I/We have noted that overwritten entries shall be deleted unless duly cut & re-written and initialed.
Tenders are duly signed (No thumb impression should be affixed).
I/We undertake to sign the contract / agreement, if required, within 15 (fifteen) days from the date of issue of the
letter of acceptance, failing which our/my security money deposited may be forfeited and our/my name may be
removed from the list of suppliers.
Dated this ....................... day of .................... 2011.
(Signature) .................
(in the capacity of:............................)
Duly authorized to sign for and on behalf of....................
Witness
Witness
40
TABLEOFANNEXURES
Item
Topic
Page No.
No.
1.
Annexure - I (Sales Tax Clearance Certificate)
42
2.
Annexure - II (Manufacture Authorization Form)
44
3.
Annexure - III (Declaration / Undertaking Form)
45
4.
Annexure - IV (Proforma for Performance Statement)
46
5.
Annexure - V (Annual Turnover Statement)
47
6.
Annexure - VI (Specification of require equipments)
48
7.
Annexure - VII (Performance of Security Form)
49
8.
Annexure - VIII (Contract Agreement)
50
9.
Annexure - IX (Details of Manufacturing Unit)
52
10.
Annexure - X (The Price Schedule)
53
11.
Annexure - XI (Price Schedule for CMC)
54
12.
Annexure - XII (Details of Service Centre in M.P.)
55
13.
Check List
56
.
41
ANNEXURE-I
Ref. Clause No. 17.1 (g) of ITB
FORM OF CERTIFICATE OF SALES TAX / V A T VERIFICATION TO BE PRODUCE}) BY
AN APPLICANT FROM THE CONTRACT OR OTHER PATRONAGE AT THE DISPOSAL OF
THE GOVERNMENT OF MADHYA PRADESH
(Tobefilledupbytheapplicant)
01.
02.
03.
04.
Name of style in which the applicant is addressed or assessable to sales tax / VAT addresses or
assessment
a.
Name and address of all companies, firms or associations or persons in which the applicant
is
interested in his individual or fiduciary capacity
b.
Places of business of the applicant (all places of business should be mentioned)
The Districts, blocks and division in which the applicant is assessed to sales tax / VAT (all places of
business should be furnished)
a.
Total contract amount or value of patronage received in the preceding three years
2009-10
2010-11
2011-12
b.
Particular of sales - Tax / VAT for the preceding three years
Year
.
Total Turnover
be assessed
(Rs.)
Total Tax
Assessed
(Rs.)
Total tax
paid (Rs.)
Balance
due (Rs.)
Reasons for
Balance (Rs.)
2009-10
2010-11
2011-12
c.
If there has been no assessment in any year, whether any returns were submitted? if yes, the
division in which the returns were sent?
d.
Whether any penal action or proceeding for the recovery of Sales tax / VAT is pending?
e.
The name and address of Branches, if any:
f.
sales tax clearance up to 31.03.2012 issued by Sales Tax Department must be compalsory
attached with this annexure.
I declare that that the above information is correct and complete to the best of my knowledge and
belief
Signature of Applicant:
Address:
Date:
42
ANNEXURE - II
Ref. Clause No. 17.1 (q) ITB
MANUFACTURER'S AUTHORIZATION LETTER
No...................................... Dated. ..................
To,
Dear Sir,
Tender No.:
an established and reputable Manufacturers of having
We
factories at
_ and
do hereby agree to supply confirming to the required specification and
required quantity to M/s
(Bidder) as offered by them to supply against the above stated Tender.
We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of
Contract for the supply against this invitation for Bid by the above firm.
Yours faithfully,
(name) for and on behalf of M./s
(Name of manufacturers)
Note: This letter should be signed by a person competent and having authority to sign on behalf of
manufacturer, and should be duly Notarized.
43
ANNEXURE - III
Ref. Clause No. 17.1 (T) of ITB
DECLARATION/UNDERTAKlNG
I/We/ M/s.
represented by its Proprietor / Managing Partner / Managing Director
having its Registered Office at
and its Factory Premises at
do declare that I/We have
carefully read all the conditions of tender in Ref. No. for supply of equipment, floated by the Purchase
Committee, and accept all conditions of Tender.
I/We agree that the Purchaser has rights of forfeiting the Bid Security and or Performance Security
Deposit and blacklisting me/us for a period of 7 years if any information furnished by us proved to be false
at the time of inspection and not complying to the tender conditions.
Signature of the Bidder
Name & Address in capital letters with Designation
TobeAttestedbyNotary.
45
ANNEXURE - IV
Ref. Clause No. 17.1(e) of ITB
PROFORMA FOR LIST OF INSTALLATIONS IN LAST THREE
YEARS OFTHE MANUFACTURER'S
Name of the Manufacturer
Sl.
No.
Name of the Purchaser &
Address with phone number
1
Name of installed
machines and model
2
Date of
installation
3
Quantity
4
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Signature and seal of the Bidder
46
Annexure-V
Ref. Clause No. 13.3(I) of ITB
ANNUAL TURNOVER STATEMENT
The annual Turnover of M/s ........................................................... for the past three years are given
below and certified that the statement is true and correct.
Turnover in Crore (Rs)
Sr. No.
Year
1.
2009-10
2.
2010-11
3.
2011-12
Turnover in Crores (Rs.)
Date :
Seal :
Signature of Auditor /
Chartered Accountant
(Name in Capital)
47
Annexure-VI
Ref. Clause No. 11.1 of ITB
SPECIFICATIONS OF EQUIPMENTS
Tender No.
Sr.
No.
1.
2.
Item
Code
Name of Item /
Equipment
48
Specification Compliance /
Deviations
ANNEXURE-VII
Ref. Clause No. 7.3 of GCC
PERFORMANCE SECURITY FORM
(to be filled after award of contract )
To: ...................................................... ...................... (Name of Purchase)
Whereas................................................................ .... (Name of Supplier)
hereinafter called "the supplier" has undertaken, in pursuance of Contract No. ......... dated...... 2012 to
.supply. ............................................ [description of goods and related services] hereinafter called "the
Contract" .
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with
a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the
Suppliers performance obligations in accordance with the Contract.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE, WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier,
up to a total of . (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your
first written demand declaring the Supplier to be in default under the Contract and without cavil or
argument, any sum or sums within the limit of
(amount of Guarantee) as aforesaid, without
needing to prove or to show grounds or reasons for your demand or the sum specified therein.
This guarantee is valid until the.................................... day of....................... 2012
Signature and Seal of Guarantors
.......................................................................
.......................................................................
Date ...........................2012
Full Address of the Bank:
.................................................
.................................................
49
ANNEXURE-VIII
Ref. Clause No.3l of ITB
CONTRACTAGREEMENTFORM
(Tender No.
)
(to be filled after award of contract )
THIS CONTRACT AGREEMENT made the ...........................day of ........2012 between The purchaser
(Dean,Gandhi Medical College, Bhopal M.P.) (Name of The purchaser) of India (country of The
purchaser) (hereinafter called "the purchaser") of one part and
M/s ..................................... (name of supplier) of ........................................ (city and country of supplier)
(hereinafter called "the supplier") of the other part :
WHEREAS the The purchaser invited bids for certain goods and ancillary services viz.
EQUIPMENTS (Brief description of goods" and services) and has accepted a bid by the supplier for the
supply of those goods and services.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1.
In this agreement words and expression shall have the same meaning as are respectively assigned to
them in the conditions of contract referred to :
2.
The following documents shall constitute the contract between the The purchaser and the supplier,
and each shall be read and construed as an integral part of the contract:
a.
This contract agreement:
b.
Instructions of contract:
c.
General conditions of contract:
d.
Special conditions of contract:
e.
Technical Specifications:
f.
The supplier's bid and original price schedules
g.
The The purchaser's notification of rate contract.
3.
This contract shall prevail all other contract documents. In the event of any discrepancy or
inconsistency with the contract documents, then documents shall prevail in the order listed above.
4.
In consideration of the payments to be made by the Purchaser to the supplier as hereinafter
mentioned, the supplier hereby covenants with the Purchaser to provide the goods and services and
to remedy defects therein in conformity in all respects with the provisions of the contract.
5.
The Purchaser hereby covenants to pay the supplier in consideration of the provision of the goods
and services and the remedying of defects therein, the contract price or such as may become
payable under the provisions of the contract at the times and in the manner prescribed by the
contract.
Brief particulars of the goods and services which shall be supplied / provided by the supplier are as
under:Sr.
Item
Item Description
Unit
F.O.R. Rate per
No.
unit (Rs.)*
Code
* The above rates are inclusive of excise duty, transportation, insurance, inspection & testing
charges and any incidental charges, but exclusive of CST/VAT.
50
6.
7.
8.
9.
10.
11.
12.
13.
The prices shall be valid for one year from the date of agreement, unless revoked and thereafter for
a further period as agreed upon mutually.
The supplier shall agree to deposit inspection and testing charges and service tax as per tender
conditions, in advance by cash /demand draft, against the value of supply order.
The supplier shall agree to deposit 10% performance security, along with as mentioned at point no.
7 (above), in advance by cash / demand draft / FDR / Bank Guarantee, against the value of
particular supply order for a period of 18 months.subject to maximum of 2 lacks department wise
The suppliers are not authorized to supply material directly to any state Govt. / Semi Govt. / any
other organization on the rate lower than the rate contract.
The supplier shall supply the goods directly to the indentor / purchaser at the address given in the
supply order.
The supplier shall raise bills directly in the name of indenting officer /purchaser against the supplies
made directly by them to the indentor's satisfaction in compliance with the conditions contained in
the supply order.
The supplier shall receive payment against its bill directly from the indenting department /
purchasing department. In case of Non-payment for the supplies made by supplier, they will
demand payment directly from the department / indentor concerned and in no case Purchase
Committee shall be responsible for the consequence for delayed payment or non-payment.
The supplier shall carefully read all the conditions of tender for supply of equipment, floated by the
Purchase Committee, and accept all terms and conditions in the tender document. Signing this
contract means that the supplier has read all the terms and conditions and abide by it.
IN WITNESS whereof the parties here to have caused this agreement to be executed III
accordance with their respective laws the day and year first above written.
That, in token of this agreement, both parties have today affixed their signature at Bhopal.
Signed, Sealed and delivered by the
Said..................................................... (For THE PURCHASER)
In the presence of:..................................................................
Signed, Sealed and Delivered by the
Said............................................................... (For the supplier)
In the presence of: ............................................................
51
ANNEXURE-IX
Ref. Clause No. 13.3 (D of ITB
DETAILS OF MANUFACTURING UNIT
Name of the Tenderer & Full Address
(Whether manufacturer / authorized distributor)
PAN number
Phone Nos.
Fax No.
E-mail Address
Date of Inception
Equipments Manufacturing / Distribution License No & Date
Issued by
Valid upto
CST / VAT Registration No.
If bidder is distributor then name,
address, telephone, fax of authorized
manufacturer.
Name & Designation of Authorized Signatory
Signature of the Authorized Signatory
The details of manufacturing unit I authorized distributor shall be for the premises where items
QuotedareactuallymanufacturedIstoked.
52
ANNEXURE- X
Ref. Clause No. 17.2 of ITB
PRICES CHEDULE
Sr. Code
No.
(1)
(2)
Name of
Name of
Make
the
Manufacturer
&
Model
Equipment
No.
/ Item
(3)
(4)
(5)
Rate per unit
Rate of
Rate of
(Landed
Excise /
CST /
Price)
Custom
VAT as
Duty
(Inclusive of
applicabl
(included
excise /
e
custom duty, in quoted
transportation, rate per
unit)
insurance, and
any incidental
charges etc.)
(6)
(7)
(8)
Place :
Date :
Signature
Name in Capital Letters
Designation
Note : This format of price schedule is a sample for the Bidder's Price schedule should not be
submitted in Technical Bid, otherwise tender shall be rejected.
53
ANNEXURE- XI
Ref. Clause No. 17.2 (VII) of ITB
PRICE SCHEDULE FOR COMPREHENSIVE(INCLUDEFREE
LABOUR,REPAIR,OTHERSERVICES&SPAE PARTS)
MAINTENNACE CONTRACT(. /C.M.C.)AFTER EXPIRY OF
WARRANTY
(RATESSHOULDBEQUOTEDINPERCENTAGEOFTHEVALUEOFTHEMACHINE)
Sr.
No.
Code
No.
(1)
(2)
Name of For first
the
year
Equipment
with
spare
parts
and
labour
(3)
(4)
For
second
year
with
spare
parts
and
labour
(5)
For
third
year
with
spare
parts
and
labour
(6)
For
For fifth
fourthyear
year
with spare
with
spare
parts and
parts
labour
and
labour
(7)
(8)
For
sixth
year
with
spare
parts
and
labour
(9)
For
seventh
year with
spare
parts and
labour
(10)
Place :
Date :
Signature
Name in Capital Letters
Designation
Note : This format of price schedule is a sample for the Bidder's Price schedule should not be
submitted in Technical Bid, otherwise tender shall be rejected.
Prefer of CMC Separate perform Guarantee Three Years
54
ANNEXURE- XII
Ref. Clause No. 13.3 (g) of ITB
DETAIL OF SERVICE CENTER AT BHOPAL / M.P.
S.No.
Name & Place of
Service Center
Address, Telephone, Fax
& Email
No. of Service Engineer
with Name / Mobile No.
Remark
Name & designation of the authorized
signatory signature of the
authorised signatory
55
CHECK LIST FOR ENVELOPE A (Must Be Submitted as Page-1)
Check list for Terms and Conditions (To be filled by the bidder and submitted along with E n v e l o p - A )
Page No. must be mentioned against each serial.
S.No. Particulars
Yes
1.
2.
Check List Page One.
Covering Letter of company/ bidder
3.
4.
5.
6.
7.
8.
9.
10
11
12
13
14
15.
16
17.
18
19
EMD and Tender document fee.
The Bidder Should submit list of quoted item as per format given
20
Registration Certificate of Bidder (Such As Proprietor Ship, Partner, Article of Memo. etc )
Bidders registration under Commercial Tax Authority.
Annexure - I (Sales Tax Clearance Certificate)
Annexure-II (Manufacture Authorization Form)
Annexure - III (Declaration / Undertaking Form)
Annexure-IV Proforma for installation in last three years of the manufacturer.
Annexure - V (Annual Turnover Statement)
Annexure - VI Name and specification of iquipments)
Annexure - VII Parformence security form)
Annexure - VIII ( Contract aggreement form)
Annexure - IX (Details of Manufacturing Unit)
Annexure - X Price Schedule
Annexure – XI (Price schedule for CMC)
Annexure - XII (Details of Service Centre at Bhopal/M.P.)
The bidder should also submit national & international quality certificates like ISI/CE/C
ISO-9002, .X, IP/BP etc" mark / IEC standard or equivalent certificate of quoted product,
if available, products passing USFDA criteria shall be preferred.
Concern / Company have not been debarred / blacklisted either by The purchaser or by
any State Government or Central Government Organization. Affidavit to this effect shall
be submitted by the concern / company Affidavit that the firm has no vigilance case / CBI
case pending against him / supplier. Affidavit that the firm is not supply the same item at
the lower rate quoted in the tender to any Govt./ Semi Govt. or any other organization
21.
Original Bid Form duly signed by authorized signatory as per Section V, duly sealed and
signed by the bidder on each page for acceptance of Terms and Conditions.Please submit
Only Annexure V (as whole tender documents from page No. 1 to 57)as acceptance of all
terms and conditions of tender from page No. 1 to 57, (This Section V page will be
considered as acceptance of all tender terms and condition from the bidder)
(Save Paper Save Environment)
22
23
Statement of good financial standing from bankers
In case of imported equipment IEC certificate of importer / bidder shall be submitted.
56
No
Enclosure
No.
CHECK LIST FOR ENVELOPE B (TECHNICAL BID) (Must Be Submitted as Page-1)
Check list for Terms and Conditions (To be filled by the bidder and submitted along with E n v e l o p - B )
Page No. must be mentioned against each serial. This envelop must be submitted department wise.
S.No. Particulars
Yes
1.
Check List Submitted as page No.1
2.
Technical bid for the quoted equipments etc. should be signed and stamped on each
page. The bidder shall submit the specification's compliance / deviation report duly
filled and signed which clearly bring out the deviation from the specification if any
given in Annexure-VI.
A list of user of quoted equipments by the Principal Manufacturer for last three years. Th
contain the supplies related to the Govt. hospital/Medical Colleges / Public Sector und
hospital and other institutions of repute. Bidder should submit details of installation i
3.
4.
5.
Literature of original catalogue of the product attached for reference in two copies
Quality certificates such as CE/ US FDA product wise
57
No
Enclosure
No.
CHECK LIST FOR ENVELOPE C (FINANCIAL BID) (Must Be Submitted as Page-1)
Check list for Terms and Conditions (To be filled by the bidder and submitted along with E n v e l o p - c )
Page No. must be mentioned against each serial. This envelop must be submitted department wise.
S.No. Particulars
1.
Yes
Check List Submitted as page No.1
Enclosure
No.
1
3.
Financial bid for the quoted equipments etc. should be signed and stamped on each
page (ANNEXURE-X)
CMC charges as per Annexure XI.
4.
Bidder should show recurring expenditure of each equipment separately.
2.
No
DEAN,
GANDHI MEDICAL COLLEGE
BHOPAL
58
Technical specifications committee held on 25th May 2012 for Gamma
Camera dual Head SPECT-CT.
“Technical Specification for Latest Technology
Gamma Camera-Dual Head SPECT/CT [16-Slices]”
For Nuclear Medicine Unit ( Radiotherapy department,Gandhi Medical
College , Bhopal) M.P
SPECT-CT: - General Specifications
Bids are invited from the reputed manufacturers of the SPECT-CT Gamma Camera. The machine
should be latest technology Dual Head variable angle Single Photon Emission Computerized
Tomography and CT (16 slices) [SPECT-CT] imaging system with integration and fusion of two
modalities. The Integration of state-of-the-art latest SPECT and high quality diagnostic CT should
give the system full functionality for all SPECT-only, SPECT/CT, or stand-alone CT( CT should
include other conventional hardware and software requirements) diagnostic applications in Oncology,
Neurology, and Cardiology. The system should provide precise Attenuation Correction and
Anatomical Mapping within a SPECT/CT study. All the software should be latest with provision for
free software upgrades for next two years. The system should be DICOM ready and should be
connectable with Radiotherapy, radiology and cardiology imaging systems and should be CE certified
and type approved by AERB. The manufacturers should provide a list of their installations base and
its performance profile.
[1] SPECT-CT features.
Gantry
The system should feature wide open gantry of independent or integrated design
Should be capable of various SPECT configuration for SPECT.
Both detectors should be articulating enough to cover the widest range of clinical
imaging situations
Should have a large LCD gantry parameter display unit and control unit with patient
position display
Center of rotation (COR) should be less than 0.25 pixels in 64X64 matrix
Gantry motion controlled by handset and via user defined programs
Should have compact foot print with least room area and cooling requirement
59
Emergency stop facility
Patients Bed/table
The patient-oriented design of the imaging bed consists of carbon fiber pallet. A separate flat
bed pallet should be provided for scanning of patients for radiotherapy planning.
Acquisition Workstation :
High performance workstation provides a standardized multi-modality graphical user
interface, keyboard and mouse. SPECT and CT acquisition and processing are integrated in a
single or separate Work station, DICOM ready for exchange of information with hospital
network and information system.
Workflows for a wide variety of clinical applications include the entire sequence from SPECT
and CT acquisition parameters, image reconstruction and processing protocols, to archiving and
printing.
workplace has: minimal or preferably better than the following capabilities:
- Dual 3.0 GHz processor speed, CPUs with hard drive and high resolution flat panel LED
monitor of 21 inches.
- at least 3.0 GB RAM
-at least 4x73 GB Hard Drives
- Workflow based architecture
- Integrated DVD-R Writer
SPECT Acquisition
- Planar static and dynamic
- Whole Body
- SPECT, gated, non-gated or both
- Dynamic SPECT
- Whole Body SPECT
Detectors
Should be true digital detectors (i.e. 1 ADC per PMT)
55 Or more number of PMTs
Should feature full large FOV for adequate patient breadth coverage
Please state Intrinsic and System Resolution (specify the collimator used)
Differential Uniformity CFOV should be < 2.9 %
Integral uniformity CFOV should be less than 3.0%
Intrinisic spatial resolution FWHM in CFOV less than or equal to 4.0 cm AND FWTM on
CFOV less than or equal to 8.0 mm
Intrinsic spatial linearity absolute CFOV less than or equal to 1.0 mm
Please state System Sensitivity (kcps/micro Ci/ml),
Intrinsic Energy Resolution should be less than 10.0 %
Count Rate-Max.count rate capability / detector should be > 300 kcps
60
Crystal size : 3/8"
An energy independent detector (two are required), each
with a true rectangular FOV of 59 x 44 cm (within this range ).
Each detector has at least 55 or more Photomultiplier tubes:
Internal ECG
Internal ECG gate provides ECG triggering to nuclear subsystem for nuclear cardiology
examinations.
Collimator one pair each
Low Energy High Res Collimator
Medium Energy Collimator
High Energy Collimator
High energy (364 keV), parallel hole collimator
Includes drawer for collimator cart
Pinhole collimater : one
SPECT/CT Processing
Processing software package that provides advanced SPECT/CT Reconstruction, image fusion
capabilities, volumetric analysis for tumor imaging, image manipulation tools, as well as cardiac
and other organ-based SPECT processing. Both processed data (reports etc) as well as raw
(acquired images) should be amenable to such data transfer and storage. A broad band remote
diagnostic facility to be provided.
Processing and software Workstation: Two no’s [for Nuclear Medicine unit
and (one adjacent to acquisition station and other in the reporting
area/Consultant Room].
Latest SPECT/CT Reconstruction tools
Latest SPECT/CT Reconstruction package utilizes the most advanced reconstruction algorithms
available. These include:
SPECT OSEM 3D or equivalent algorithm providing higher contrast, higher resolution and
decreased image noise.
- CT Attenuation Correction
- Scatter Correction:
Image Fusion
Image Fusion includes the 3D Package, Image Fusion, and Automatic Image Fusion.
Images from NM, PET, CT, MR, should be supported.
3D Package
Navigate through volume data and to create surface shaded and maximum intensity projection
images.
The package contains the following features:
- Surface Shaded Display
- Maximum Intensity Projection (MIP)
- MPR user defined Thickness
- Interactive 3D volume rotation
- Interactive 3 slice display
- Oblique cuts at any angle within the volume
- Storage of fused results as DICOM secondary capture images
61
-- Curved cuts along any user defined pathway
- Storage of 3D results
Image Fusion Package
Automatic Image Fusion
Image Manipulation Tools
Cardiac Processing
Cardiac Planar Gated Blood Pool
- Left and Right Ventricular EF Analysis
- Regional EF Analysis
- Automated Image Filtering
- Automatic or Manual ROI determination
- Functional Image Creation
- Curve Analysis
- Filling and Emptying Rate Analysis
Shunt Analysis
- Automatic Composite Creation
- Curve Smoothing and Fitting Options
- Integral Calculation for Patient and Shunt Curve
- Shunt Qp/Qs via Area Method
- Shunt Qp/Qs via Height Method
Organ-Based NM Processing
Lung Analysis
- Total or Segmented analysis
- Perfusion Quantization
- L/R Lung Comparison
- Geometric Mean Calculation
- Single Lung Processing
Thyroid Analysis
- Automatic or Manual ROI determination
- Uptake, Count rate, Area and Volume Calculations
- Single Lobe Processing
- 6 and 24 Hour Uptake
Renal Analysis
- Automatic or Manual ROI Determination
- Gates GFR
- Oberhausen ERPF
ERPF
MAG3
- MAG3 without Blood Sample
- Transplant
- Captopril Comparison
- Curve Analysis
- R/L Ratio
Gastric Emptying Analysis
- Automatic or Manual ROI Determination
- Dual Isotope / energy window support
- Geometric Mean Calculation
- Curve Fitting Routines
- Liquid / Solid Processing
62
- Emptying Calculations
Hepatobiliary
- Automatic or Manual ROI Determination
- EF Calculations
- Dynamic and Static Methods supported
- User Defined Interval EF Processing
Brain Analysis
- ROI Quantitation and Ratio Analysis
- Bloodflow Analysis
- Patlok Plot & Cerebral Bloodflow
Monitor: 21 inch LED
Cardiology Engine SPECT.CT Cedars
QPS and QGS tool box.
Software tools for treatment planning system ( OPTIONAL, QUOTE SEPERATELY)
Quadrant Phantom
Rectangular Fillable Flood Source
SPECT Phantom
CT quality control phantom
Accessories with SPECT-CT system
Head holder for brain Scans
Butterfly arms support optimised for cardiac SPECT studies
ECG Gating Device
Phantoms
CT quality control phantom
Collimators
Documentation device: High resolution colour paper printer.
CT SUBSYSTEM SPECIFICATIONS
Specifications for Integrated CT, with necessary software and hardware for:
1) CT data based attenuation correction of SPECT images
2) Pathology localisation with high accuracy
3) Advanced diagnostic CT application
4) CT calcium scoring
CT should be a multislice CT capable of acquiring 16 slices per rotation or more slices
per second.
KV range should be from 90KV-130KV
Tube MHU = / > 5.0
Generator capacity => 50 kW
Anode heat capacity- less than 8.0 MHU
Tube current 20- 300 mA
Mention Peak anode heat dissipation rate
Gantry Aperture should be at least 65 cms or more
Scan field of view should be at least 45 cms or more
Detector system details. It should not require frequent calibrations.
Detector should have multiple rows of 6 or more channels /elements capable of taking
6 or more slices at a time in a single rotation
63
Slice thickness range should be from 1mm to 10 mm in axial and spiral mode
Minimum scan time for 360degree rotation should be quoted
System should be of DICOM 3.0 performance level.
One set each of patient positioning accessories such as head holder, positioning kit,
mattresses, hand rests, knee rests, pediatric positioning devices and lead aprons
(4 in no) should be provided.
CT examination and evaluation functions:
Real-time x-ray dose management for all scan modes.
Multislice Image Reconstruction System
- Excellent Image Quality and no slice broadening at any pitch
Image reconstruction:
Reconstruction using raw data zoom with the possibility of freely selecting the image center
either before scanning (prospectively) or retrospectively.
Image display:
CT value scale for window setting -1024 to +3071 HU. For very dense objects the CT value
scale can be extended from -10240 to +30710 HU.
Multiplanar Reconstruction (MPR)
Real-time MPR for real-time reconstruction of secondary slices.
Slice orientation: coronal, sagittal, irregular as well as multi-planar with SIR and Oblique.
Cutlines can be determined using the reference tomogram or in sagittal reformatted images.
512 x 512 reconstruction matrix.
- Trial Mode Reconstruction
- Interactive Filter Tool Interactive Masking / Centering
- Chang’s Attenuation Correction
Work Stations for SPECT-CT
Latest computer system hardware and software with highest available RAM and memory.
21" LED monitor Workstation should support functions like SPECT, CT and
SPECT-CT Image reconstructionm, attenualtion Correction, Film documentation, and
set of Nuclear Medicine Protocols for Organ specific quantization.
Workstation should support functions like Image reconstruction, fusion of the imported
MRI,CT images via DICOM , Film documentation,
All standard software for stand alone diagnostic CT
Fusion images along with 3 - wall mounted moving laser and data transfer software for
3-D Radiotherapy treatment planning facilities in treatment planning system, for other
new and modern studies/applications on nuclear medicine technology and operating this
latest technology equipments and working of the latest softwares.
Other conditions
Qualified personnel from the company should install and commission the camera at
site.
The acceptance tests for the verification of different performance parameters of the
system will be carried out by technologist from our center with the help of the
company service engineers
Imported Console tables (one) and computer chairs (two)
Guidelines For Installation:
64
Unit should be AERB[Atomic Energy Regulatory Board] type approved.
Acceptance shall be done after acceptance of the quality control parameter.
ACCESSORIES
Infusion pump 2 nos for 5.0-50.0 ml syringe range
UPS for complete SPECT and CT system for 30.0 min. back up
Lead apron 4.0 nos.
De-capper-one for decapping sealed vials.
Lead lined dust bin -2 nos. ( 2.0 -3.0 mm)
Lead bricks -25 nos.
L-bench for technetium radiopharmacy one nos.
Adequate furniture for supplied work stations.
Consultant / technologist tables -2.0 nos.
Consultant / technologist chair -2 nos.
Bed / couch pallet for Scintimamography
[2] Dose Calibrator – One nos.
Dose Calibrator
Specifications :
•
Isotope Selection Keys: Ten pre-programmed Tc-99m, Mo-99, Tl-201, I-123, Xe-133, Ga-67,
•
In-111, I-131; Cs-137, and Co-57; 3 user-defined keys
•
Activity Range: 0.01 µCi to 9999 mCi (.001 MBq to 399.9 GBq) of Tc-99m
•
Energy Range: 25 keV to 3 MeV photons
•
Response Time: One second for doses greater than 2 mCi; Three seconds for doses
between 200 µCi and 2 mCi; 3-30 seconds for doses below 200 µCi
•
Detector Linearity:± 1% or 0.2 µCi, whichever is greater
•
Electrometer Linearity: ± 1% or 0.2 µCi, whichever is greater
•
Electrometer Accuracy:± 1% or 0.2 µCi, whichever is greater
•
Overall Accuracy:± 3% or 0.3 µCi, whichever is greater. Overall accuracy is affected by
such factors as the accuracy of the specific source calibration, geometric variations due
to sample volume or configuration, detector linearity, electrometer accuracy and readout
accuracy
•
Repeatability:± 0.3% above 1 mCi short term (24 hr); 1% long term (1 yr)
•
Digital Calibration Dial: Four-digit LED dial display with increment/decrement keys to
change the value. Range is from 0.1 to 999
•
Detector: Well-type pressurized ionization chamber, with Argon fill gas; Well opening
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2.75" (7cm), well depth 10.5" (26.7 cm)
•
Detector Shielding: .25" (6.3 mm) lead on all sides except top well opening.
Supplementary shielding available.
•
Chamber Bias: 340 volt electronic power supply
•
Environmental Operating Conditions:
- Temperature: 0-40° C;
- Humidity: 0-90%
•
Power Requirements: 100 to 120 VAC @ 1/2A; 200 to 240 VAC @ 1/4A
•
Line Frequency: 50/60 Hz; Detachable line cord; Built-in EMI filter and transient
suppression
•
Detector and Interface Cables: 10' (304.8 cm) long, six conductor cables (two carry
power, one is chassis ground, three carry serial data for digital I/O) Ends terminated with
AMP Mate-n-Lock connectors, white with hooded strain relief
Display Unit:
- Dimensions: 12" w x 14.3" depth x 3.75" h (30.5 x 36.3 x 9.5 cm)
- Weight: 6 lb (2.7 kg) Detector Unit:
- Dimensions: 7.5" w x 7.5" depth x 16.25" h (19 x 19 x 41.3 cm)
- Well I.D.: 2.75" dia x 10.5" h (7 x 26.7 cm)
- Well I.D. with Liner: 2.5" dia x 10.25" h (6.35 x 26 cm)
- Lead Shielding: .25" lead (.63 cm).
[3]Survey meter One nos.
System includes a four range survey meter and pancake G-M probe.
Survey meter with G-M probe for general purpose survey.
It detects alpha, beta, and gamma radiation.
The survey meter measures 14C, 32P, 35S & 137Cs, with notable efficiency.
System includes the survey meter, probe, cable, batteries, operations and maintenance manual,
and calibration certificate.
Ranges: Four ranges of 0-.2, 0-2, 0-20, & 0-200 mR/hr or Sv Units 0-500, 0-5000 & 0-50,000,
& 0-500,000 cpm
Visual: low battery and detector saturation indicators
Adjustable High Voltage: 300 - 1300 vdc ±1%
Time Response: Adjustable 4 -20 SECONDS - 90% of full scale
Power Supply: QTY 2 Nine volt alkaline batteries
Display: analog, 2.5" rugged, moisture proof panel
Dimensions: 5-½" (14 cm) H X 3" (7.5 cm) W X 7" (18 cm)
Weight: 2-1/4 lbs (1 kg)
Construction: Heavy duty cast aluminum and stainless steel
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Enviornmental: stable from -20 deg C. to 60 deg. C, moisture resistant
[4] Contamination Monitor One nos.
Contamination Monitor
used in Nuclear medicine
Intrinsic safety for use in potentially explosive environments (zones 0, 1 and 2) – eliminates the
need for a specific hot work permit.
•
Detects alpha / beta radiation (particularly sensitive for Pb-210 / Ra-226 and other
NORM nuclides).
•
Digital numeric display provides optional automatic direct translation to Bq/cm2 for preprogrammed nuclides (natural and man-made) including Pb-210 and Ra-226.
•
Peak measurement function for determining radiation levels remotely in difficult to
access areas.
•
Dual bar graph meter displays: 0-1000cps.
•
Detachable radiation probe (stepwise rotatable for internal surface measurements) with up
to 1.5 meters of extendable cable.
•
Ruggedized nylon 6/6 construction provides an all-weather instrument.
•
Displays calibration due date.
•
Backlight facility.
•
Audible response with adjustable alarm thresholds.
[5]Tread Mill Test Machine with Computerized 12 lead ECG
monitoring and printing- Imported
Latest Technology CARDIOLOGY TEST SYSTEM
Trade mill Test Machine with ECG ,PC and Computer Printer
Features:
1.
Simple and easy to operate through mouse.
2.
ECG data is simultaneously collected and stored using the standard 12 lead configuration.
3.
The system can automatically control the treadmill while recording the 12 Lead ECG.
4.
Real time or stored ECG tracings are clearly displayed on a Colour monitor and may be
printed whenever desired on an inexpensive standard A4 size plain paper through laser printer.
5.
Various display modes like 3-lead, 6-lead, 12 lead ECG are provided for viewer’s
convenience.
6.
Regular update of 3-lead or 6-lead or 12 lead ECG display, 12 medians, 1 expanded
median, HR, B.P. METS, stage time, test time, Protocol Name, Stage name, speed, Protocol
Stage, ST Level, ST Slope, Lead off information, patient name and Grade of the treadmill.
7.
Event Marker facility available.
67
8.
Built in digital filters for elimination of power line interference and baseline drift.
Treadmill
Ensuring patient comfort and safety
It accelerates slowly from a standstill and gradually gathers speed. It can handle patient weight
up to 250 Kgs.
High quality, clean ECGs high heart rates, arrhythmia detection and automatic and manual
online printing. Sturdy Treadmill
· Excellent Base line Stability
· International Test Protocol-Bruce, Modified Bruce, Balke Ellestead, Naughton and user
definable protocols.
· Advanced features like PVC detections, RR Analysis and De-Fib protection
· AMI advanced software (Duke Treadmill Score)predicts the probability of Coronary Artery
Disease in patient at the end of Treadmill stress test
Automatic online printing,
Model with a 17 inch monitor.
Along with Blood pressure apparatus and Biphasic Defibrillator
[ECG with TMT and software, pc, monitor, Printer]
Training- [1]: For One Nuclear Medicine consultant
One month training in abroad on Gamma Camera-SPECT/CT System with expert for
acquisition and operation of machine in a center which is actively performing nuclear
medicine diagnostic and radiotherapy
treatment planning,to learn acquisition,
reconstructions, for knowledge of fusion imaging technologies and for application new
imaging technologies for the diagnosis of Nuclear Neurology, nuclear Cardiology, oncology
imaging, Thyroid imaging, liver-spleen,
And also for quality controls and reportings, nuclear medicine image guided Radiotherapy
treatment planning for cancer patients and other new modern studies/applications on
nuclear medicine technology and under standing working of the latest softwares to:
Training [2] – for Radiodiagnosis consultant
One month training in abroad on Gamma Camera-SPECT/CT System with expert for
acquisition and operation of machine in a center which is actively performing nuclear
medicine diagnostic and radiotherapy
treatment planning, to learn acquisition,
reconstructions, for knowledge of fusion imaging technologies and for application new
imaging technologies for the diagnosis of Nuclear Neurology, nuclear Cardiology, oncology
imaging, Thyroid imaging, liver-spleen,
Training [3] -for Nuclear medicine technologist: 15 days training in India
Warranty:
Company should offer 5 years warranty and should quote for the Annual maintenance
contract/CAMC separately for 5 years post warranty[ 6th - 10th year].
Company will be responsible for maintenance of all third party items during warranty for
5 years. The company should quote third party item’s individual year maintenance
separately for all the accessories asked for.
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Cost of any specialized and costly item should also be depicted separately.
Company should submit offer in Indian rupees inclusive of custom duties on imported
equipment’s and Vat/sales tax on local supply.
The company should quote the prices of each accessory separately.
Company should get permission from AERB, Atomic energy of India, Mumbai.
Company should also furnish type approval from AERB, Mumbai, fulfilling which offer
will be ignored or rejected.
1Service engineers should be available in Bhopal to take care after sales service.
Company should assure uptime of 95% during warranty and CAMC periods.
Finally selected company should demonstrate one working site of their chosen model /
equipments within the country.
Dean
Gandhi Medical College, Bhopal
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