null User manual

null  User manual
Laboratory Data Consultants, Inc.
Version 6.1
Table of Contents
CHAPTER 1
INTRODUCTION .................................................................................................... 1-1
CHAPTER 2
LIBRARIES .............................................................................................................. 2-1
2.1 LIBRARY FILES MENU ....................................................................................................... 2-1
2.2 STANDARD VALUES .......................................................................................................... 2-3
2.3 CREATING AND APPENDING A PROJECT LIBRARY ................................................... 2-6
2.4 VIEWING/MODIFYING PROJECT LIBRARY ................................................................. 2-13
2.5 PRINT LIBRARY REPORTS .............................................................................................. 2-15
2.6 REASON CODES ................................................................................................................ 2-16
2.7 EXPORTING LIBRARY FILES .......................................................................................... 2-17
2.8 IMPORTING LIBRARY FILES .......................................................................................... 2-18
2.9 RENAMING PROJECT LIBRARIES .................................................................................. 2-19
2.10 DELETING PROJECT LIBRARIES ................................................................................... 2-20
CHAPTER 3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
EDD ERROR CHECK MENU ............................................................................................... 3-1
SETTING THE DEFAULT IMPORT FILE TYPE AND PATH ........................................... 3-3
IMPORT EDD ........................................................................................................................ 3-4
RUN ERROR CHECK MODULE ......................................................................................... 3-5
EDD ERROR LOG ................................................................................................................. 3-6
EDD ERROR REPORT .......................................................................................................... 3-7
PRINTING QC BATCH SUMMARY REPORTS ................................................................. 3-9
VIEWING/MODIFYING EDD FILES ................................................................................ 3-11
EXPORTING EDD FILES ................................................................................................... 3-12
CHAPTER 4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
VALIDATION MODULE ........................................................................................ 4-1
AUTOMATED DATA REVIEW PROCESS ........................................................................ 4-1
SELECT FIELD QC AND ASSOCIATED SAMPLES ......................................................... 4-2
VIEW/MODIFY FIELD QC ASSOCIATIONS ..................................................................... 4-4
RUNNING AUTOMATED DATA REVIEW ....................................................................... 4-6
REASON CODES .................................................................................................................. 4-8
VIEWING DATA REVIEW RESULTS ................................................................................ 4-9
DATA REVIEW SUMMARY AND OUTLIER REPORTS ............................................... 4-14
EXPORTING PROCESSED EDD FILES ............................................................................ 4-16
IMPORTING PROCESSED EDD FILES ............................................................................ 4-17
CHAPTER 5
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
5.9
CCS MODULE ......................................................................................................... 3-1
UTILITIES MODULE ............................................................................................. 5-1
UTILITIES MENU .................................................................................................................
DOWNLOADING LIBRARY FILES ....................................................................................
UPLOADING LIBRARY FILES ...........................................................................................
DELETING LIBRARY FILES ...............................................................................................
RENAMING PROJECT LIBRARIES ....................................................................................
BACKING UP THE DATABASE .........................................................................................
COMPACTING THE DATABASE .......................................................................................
DOWNLOADING PROCESSED ADR DATA FILES ........................................................
UPLOADING PROCESSED ADR FILES .............................................................................
5-1
5-2
5-3
5-4
5-5
5-6
5-7
5-8
5-9
APPENDIX A
LABORATORY EDD SPECIFICATIONS ........................................................... A-1
APPENDIX B
STANDARD VALUES ............................................................................................. B-1
APPENDIX C
REQUIRED FIELDS ............................................................................................... C-1
APPENDIX D
VALIDATION STRATEGY ................................................................................... D-1
APPENDIX E
VALIDATED EDD EXPORT SPECIFICATIONS ............................................... E-1
APPENDIX F
TECHNICAL NOTES .............................................................................................. F-1
1.0
Introduction
Introduction
1.1 INTRODUCTION
This user’s manual is provided as a tool for implementing LDC’s data review software. The data
review software is a Microsoft Access developed computer application that processes an
electronic data deliverables (EDD). The software performs error checks for correctness, and
completeness on the laboratory analytical data. The software also performs a data review on the
EDD that measures integrity of sample results against associated laboratory quality control,
holding times, and method detection limits.
Electronic Data Deliverables
Appendix A lists the file specifications for the EDD. The EDD contains sample result
information that also includes quality control batch links and accuracy and precision results for
surrogates, laboratory control samples, and matrix spike parameters. The EDD files are
constructed as a comma-delimited text files or Microsoft Excel .csv files and imported into the
application for processing.
The Project Library
The software uses a project specific library as the reference for EDD error checking and data
review. The project library is a electronic representation of the Quality Assurance Project Plan
(QAPP). The project library contains all analytes and their data review criteria such as reporting
limits, blank contamination rules, holding times, and accuracy and precision criteria for each
method and sample matrix within the scope of a particular project. A project library is created
for each different project. In this way, the software has the flexibility to assess EDDs according
to a particular project’s requirements. The software includes a Master Library containing a
comprehensive list of the most common methods and target analytes. The Master library serves
as a template for creating project libraries. The software includes a utility for creating project
libraries to minimize typing.
EDD Error Check
The EDD error check module examines the EDD for correct standard values, missing
information in required fields, date/time format, logical date/time values, and duplicate records.
The EDD is also checked for target analyte completeness and correct reporting limits. The error
checker also examines this EDD to make sure various laboratory QC samples are included
depending on the analytical method reported. After checking the EDD for errors the software
creates an error log that can be viewed on screen or as a report. Each error is described in detail
and if applicable the record number where the error occurs is identified.
EDD error checking is to be performed by the laboratory generating the data. The software can
and should be used by the laboratory to check the EDDs and correct them as necessary before
delivery to the client.
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Introduction
Automated Data Review
Automated Data Review evaluates the EDD and applies data review qualifiers to sample results
based on laboratory quality control results reported in the EDD and project specific data review
criteria specified in a project library. Sample result records in the EDD are updated with
applicable data review qualifiers and reason codes, which provide a coded explanation for any
data review qualification. Appendix D summarizes the software data review logic. The
software provides a variety of post data review qualification and outlier reports summarizing the
results of the automated data review.
User Responsibilities
The software was developed as a tool to aid data users in evaluating the quality of analytical
chemistry results. The application was designed to perform routine data quality accuracy and
precision checks traditionally performed through a manual data review. As inherent with all
automated processes, the accuracy and integrity of information imported into the application is of
vital importance. In working with analytical laboratories, the data user should design an overall
Quality Assurance program to routinely verify the accuracy of electronically reported data versus
traditional hardcopy data. The frequency of this check will depend on the capability and
performance of the laboratory. This program does not include the evaluation of raw data and
therefore full data validation (i.e., EPA Level 4) review must be performed manually.
The User Manual
The User Manual contains several sections and appendices. The remaining pages in this section
briefly introduce the different functional parts of the software. Section 2 explains how to create
and modify project libraries. Section 3 explains how to upload EDDs and run the EDD error
check. Section 4 covers the automated review process. Section 5 includes several database
utilities and access to the manual. The appendices provide information on EDD file
specifications, standard value and required field restrictions for EDDs.
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Introduction
1.2 Process Flow Chart
Figure 1-1 is a flow chart illustrating how the Data Review software and EDMS fit into the data
review process.
Figure 1-1
Flow Chart
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Introduction
1.3 MAIN MENUS
The following is a snapshot of the opening screen of the application.
Figure 1-2
Opening Screen
Click on the Go to Main Menu button to enter the Main Menu screens. The Main Menu screens
provide access to four functional modules. The following pages in this section briefly introduce
you to each module. Subsequent sections in this manual provide detailed discussion. The four
modules include the following:
•
Project Libraries Menu
•
EDD Compliance Screening Menu
•
EDD Automated Data Review Menu
•
Utilities Menu
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Introduction
1.3.1 Project Libraries Main Menu
The Project Libraries main menu gives you access to the following functions:
•
Create new project specific libraries
•
View and modify the information in project libraries
•
Import/Export libraries
•
Delete libraries
•
Rename libraries
•
Print project library criteria such as QC limits, target compound lists, reporting
limits, etc.
•
View Standard Values in the database
•
View and modify reason codes
Figure 1-3
Projects Libraries Main Menu
Click here to view the Project Libraries Menu.
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Introduction
1.3.2 EDD Compliance Screening Main Menu
The EDD Compliance Screening menu gives you access to the following functions:
•
Import EDD files
•
Run EDD Error Check
•
View and print the EDD Error Log
•
View and correct errors in the EDD tables
•
Save error corrections and export “clean” EDD files
Figure 1-4
EDD Compliance Screening Main Menu
Click here to view the EDD Compliance Screening Menu.
The project name/number and Lab
Reporting Batch for the currently
uploaded EDD file are displayed here
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Introduction
1.3.3 Automated Data Review Process Main Menu
The Data Review menu gives you access to the following functions:
•
Select and assign Field QC/Sample associations
•
Run the data review process
•
View data review results
•
Document EDD review and changes to data review qualifiers
•
View EDD edit history
•
Import/Export reviewed EDDs
Figure 1-6
EDD Automated Data Review Main Menu
Click here to view the EDD Automated Data Review
Main Menu
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Introduction
1.3.4 Utilities Main Menu
The utilities menu gives you access to the following functions:
•
View and Print the User Manual
•
Backup the Tables.mdb file
•
Compact the Tables.mdb file
Figure 1-7
Utilities Main Menu
Click here to access the Utilities Main Menu.
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Introduction
1.4 Outline of Process
Consultant
1.
Create the project library (e-qapp) using the Master Library or another project library as the source (Section
2.3).
2.
Export the project library and send it to the laboratory for review, approval, and project use (Section 2.7).
Laboratory
3.
Analyze samples and generate EDD (Appendix A).
4.
Import EDD into Error Check software (Section 3.3).
5.
Run EDD error check(Section 3.4) and correct and/or explain errors.
6.
Export EDD and error report (Section 3.10) then send EDD to consultant.
Consultant
7.
Import EDD into Data Review software (Section 3.3).
8.
Print/review EDD error log/report (Sections 3.5 and 3.6).
9.
Rerun EDD error check against project library to confirm laboratory EDD error check (Section 3.4).
10. Assign field QC in the EDD if applicable (Section 4.2).
11. Run automated data review (Section 4.4).
12. Review post data-review result on screen and/or reports (Sections 4.6 and 4.7). Make any necessary
changes to data-review qualifiers (Section 4.6.1).
13. Export data-reviewed EDD (Section 4.8) and import into EDMS.
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Introduction
1.4.1 Laboratory Process for the Electronic Data Deliverable
Construct EDD according to EDD
Specifications
Import EDD into
Error Checker
Run EDD error check
against project library
Fix*
Yes
Errors
Exist?
Review Error Log or
Error Report
No
Yes
Missing
Required Fields,
SVL, or Critical
Errors?
No
No
Errors fixed or
document why
errors not fixed?
Yes
Export EDD and Error
Log from software and
deliver to client
* it is highly recommended that any fixes or changes to the EDD occur in the laboratory LIMS rather than within the Error Checking
software to ensure laboratory hardcopy reports match the EDD.
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Introduction
1.4.2 Consultant Process for the Electronic Data Deliverable
Receive EDD from Lab
Import EDD into Data
Review software
Rerun error check and
compare EDD error findings
against lab error findings
Print EDD error report
Contact Lab, confirm project
libraries match, if necessary have
lab resubmit EDD
No
Error check
matches Lab
error findings?
Yes
Assign field QC if
applicable
Run automated
data review
Review data-review qualifiers
on screen or in reports
Edit data-review qualifiers and
document edits
No
Accept data
review
qualifiers?
Yes
Print all applicable
reports
Export data-reviewed
EDD
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2.0
Library
Module
Libraries
2.1 LIBRARY FILES MENU
The Project Library
Every time you run the EDD Error Check or EDD Data Review you must first select a project
library. The project library is a reference database the user populates with information about all
the analytical methods, target analytes, quality control, and data review requirements specified
by the project. The EDD Error Check and the EDD Data Review reference the project library
while processing EDD data. Before running any of these modules, a project library must exist
with the following information:
•
Analytical methods and sample matrices specified by the project
•
Analyte names and client analyte IDs for all target analytes to be reported for each analytical
method and sample matrix
•
Project reporting limit values and concentration units for all target analytes in each method
and sample matrix
•
Holding times for each method and sample matrix
•
Identity of spike and surrogate compounds for each method and sample matrix
•
Accuracy and precision limits for surrogates, matrix spikes, laboratory control samples,
laboratory and field duplicates for each method and sample matrix
•
Blank contamination rules
The Create/Modify Library function provides an easy means for building new project libraries
and modifying existing project libraries. A new project library is built or modified by selecting
information from an existing (source) library, then appending that information into your project
library (destination library). You may use more than one library as a source if you find that
different libraries provide better matches for different methods and sample matrices in your
project. Since the source library contains most of the information you need, minimal typing is
required when building project libraries. Information such as holding times, method numbers,
analyte names, Client analyte IDs, reporting limits, and data review criteria can be automatically
transferred from a source library into your project library depending on the scope of information
you select. The only typing usually required is for editing quality control values, such as
reporting limits, and accuracy and precision control limits to match the values specified by the
project.
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Libraries
Figure 2-1
Libraries Main Menu
Click here to
open the
Library Files
Main Menu
The Master Library
The software includes a Master Library that contains comprehensive method/matrix/analyte list
for SW-846 methods. Each record is populated with Client analyte IDs, Analyte Name and
units. Use the Master Library as the source for creating your first project libraries. As you build
project libraries, you will likely use these as your sources for subsequent project libraries
because they will more closely match your project requirements compared with the Master
Library.
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Libraries
2.2 STANDARD VALUES
The standard value tables control the methods, client analyte IDs, and analyte names that can be
entered into project libraries. These values are controlled by the project manager and will be
entered into the standard value tables. From the Main Menu, click on the Libraries tab, then
click on the Standard Values button to open the Standard Values screen. This screen allows
you to select the standard value to add, edit, or delete. (Note: There are three standard values
that cannot be added to or modified. These are Analyte Type, Matrix and QC Type. All other
standard values can be added to or modified).
Figure 2-2
Click here to
open the
Standard
Values screen
Click here to go back
to the main menu.
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Libraries
2.2.1 Analytes Standard Values
When the Standard Values button is clicked, the opening default screen is the Analytes
standard values. From this screen you may search the database to find if an analyte exists and
retrieve information about it. You can add, edit, or delete a Client Analyte ID or associate a new
Analyte name to an existing Client Analyte ID.
Figure 2-2
Make a selection
here to search the
database for a
specific Client
Analyte ID or
Analyte name and
retrieve information
about it.
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Libraries
2.2.2 Standard Value Additions
Standard Values which can be modified by the user (Projects, Handling Type, Analytical
Methods, Analytes, Preparation Type, Analysis Type, Reporting Limit Type, Detection
Limit Type, Libraries and Lab Qualifier) are all modified in a similar manner. The Projects
standard value tab is used as an example. The information asked for on the Add new standard
value pop-up screen will vary depending on which Standard Value tab you are in.
Figure 2-3
1. Click here to open the
Add new Standard Value
window.
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2. Enter the
required information
in the pop-up
window.
3. Click the Add button to add the
record to the database. Click Cancel to
close the window without adding the
new standard value to the database.
Laboratory Data Consultants, Inc.
Libraries
2.3 CREATING AND APPENDING A PROJECT LIBRARY
From the Main Menu, click on the Library Files tab to access the Library Files options, then
click on Create/Append Library button to open the Build/Modify Project Libraries screen.
This screen allows the user to create a new library name, select both the source and destination
libraries, and to select specific information from the source library to make available for copying
into a destination library.
Figure 2-4
1. Click here to access library menu.
2. Click here
to open the
Build/Modify
Project
Specific
Libraries
screen.
3. Use this section to find a “Source” library that
contains the method(s) you would like to copy into the
“Destination” library.
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Libraries
Step 1: Create the New Library Name
If you want to add records to a new library, you must first create the new library name. Click on
the Add New Library Name to Database button to open a pop-up window. Enter the new
library name, using up to 25 characters, in the blank field under the heading Enter new Library
Name. Enter a library description, using up to 150 characters, in the blank field under the
heading Enter new Library Description. After entering the new project library name and
description, click on the Add button again to close the pop-up window. Skip Step 1 if you want
to append records into an existing project library.
1. Click here to open pop-up
window for creating new
project library name and
description.
2. Enter new project library
name here. You may use up
to 25 characters.
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Figure 2-5
3. Enter the project library description
here. You may use up to 150 characters.
4. Click on Add to complete
the process and close the
window.
Laboratory Data Consultants, Inc.
Libraries
Step 2a: Select the Scope of Information from the Source Library
Select an option that specifies the scope of information from an existing (source) library that you
want to make available for copying into the destination library. The option group at the top of the
Step 2 box offers four choices for selecting the scope of information from a source library (see
Step 2a in Figure 2-6). The four options and how to use them are described below.
Options for Selecting the Scope of Information from a Source Library
Option:
Entire Library
Choose this option to select all records from all methods and
sample matrices in the source project library to make
available for copying into the destination library. The source
library name is entered in Step 3. Use this choice when all
or most of the methods and analytes in the source library
records closely match those required in the destination
project library.
Option:
All records for a selected method
Choose this option to select all matrix records from a single
method in the source library to make available for copying
into the destination library. The method is entered in Step 3.
Use this choice for appending records into a destination
project library one method at a time. This option is useful
when you want to add records to the destination library from
methods in different source libraries.
Option:
All records for a selected matrix
Choose this option to select all method records for a single
matrix from the source library to make available for copying
into the destination library. The matrix is entered in Step 3.
Use this option when you want to add records for a single
matrix to a project library and your source library methods
and analyte lists closely match those of your project.
Option:
All records for a selected method and matrix
Choose this option to select records from a single method
and single matrix in the source library to make available for
copying into the destination library. The method and matrix
are selected in Step 3. Use this option for adding records to
a project library when you only want information from one
method and one matrix. This choice is useful when you
want to add records to your project library using methods
from different source libraries, or when you want to add
records for only one method and matrix to your project
library.
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Libraries
Step 2b: Select the Fields to Copy to the New Library
Select an option that specifies the fields from the source library records you want to make
available for copying into the new project library or destination library. The option group at the
lower left of the screen offers three options (see Step 2b in Figure 2-6). The three options and
when to use them are described below.
Options for Selecting the Fields to Copy to the New Library files
Option:
Copy all Information including QC and validation criteria
Choose this option to select the Client Analyte IDs, analyte
names, detection and reporting limits, and quality control
limits from the source library records selected in Step 2 and
entered in Step 3. Use this option when the all or most
records in the source library closely match those required in
the destination library.
Option:
Copy Client Analyte IDs and Analyte Names only
Choose this option to select the Client Analyte IDs (CAS
numbers) and analyte names from the source library records
selected in Step 2 and entered in Step 3. This option is
useful when the source library has target analytes similar to
the source library but other parameters such as reporting
limits, units, and QC limits are different in your destination
library. Choose a source library with methods and associated
target analytes that closely match those of the new project or
destination library.
Option:
Copy Client Analyte IDs, Analyte Names, and Result Units
only
Choose this option to select the Client Analyte IDs (CAS
numbers), analyte names, and results units from the source
library records selected in Step 2 and entered in Step 3. This
option is used in the same manner as the previous option,
but in this case the units also match.
Step 3a: Enter Source Library Information
Enter the source library name, analytical method, and matrix, as applicable, in the fields
displayed under the heading Copy From: (Source Library). The fields available depend on the
option selected in Step 2. Make selections from the pull down menus for each field, or type in
the values (see Step 3a in Figure 2-6). Only Standard Values are accepted.
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Libraries
Step 3b: Enter Destination Library Information
Enter the destination library, analytical method, and sample matrix, as applicable, in the fields
displayed under the heading Paste To: (Destination Library). The fields available depend on
the option selected in Step 2. Make selections from the pull down menus for each field, or type
the values (see Step 3b in Figure 2-6). Only Standard Values are accepted. Note: The
Destination Library name must be created before you can select it (refer to Step 1).
Step 4: Open the Selected Library Records Screen
Once the source and destination library information are entered, click on the Next button (see
Step 4 in Figure 2-6) to open the Final Selection of Source Library Records to Add to
Destination Library Screen.
Figure 2-6
Summary of Steps 1 through 4 in the Create/Append Library Process
1. Create
library
name (see
Figure 2-5)
2a. Click an option to select the
scope of information from the
source library that you want to make
available for appending into the
destination library.
2b. Click an option to select
what fields you want to make
available for appending into the
destination library.
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3a. Enter the source library ID, method, and
matrix for the records you want to make
available for appending into the destination
library. Use drop-down menus or type in the
values. Note: the fields available here
depend on the option selected in Step 2a.
In this example, all records for a selected
matrix were selected so a drop-down menu
appeared to select the matrix (AQ).
3b. Select the destination
library ID, method and
matrix. Again, the fields
selected here depend upon
the options selected in 2a.
4. Click the Next button to open
the Final Selection of Source
Library Records to Add to
Destination Library screen.
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Libraries
Step 5: Select Records to Copy
The Final Selection of Source Library Records to Add to Destination Library Screen
displays all the records, based on your selections and entries in Steps 2 through 4 that are
available for copying into the destination library (see Step 5 in Figure 2-7). In this step, you
must indicate the selected the records from your choices that you want included in the
destination library by clicking in the check box located at the far right of each record. This
action places a check mark in the box indicating that record is to be included in the destination
library. Clicking on the box again clears the check mark. Alternatively, you may select all
records on screen by clicking the Select ALL on Screen button, then unselect the records you
don’t want to copy by clicking on the checked box (see Step 5 in Figure 2-7). You can unselect
all checked records on screen by clicking on the Reset ALL on Screen to NO button. Note that
both buttons only affect records displayed on screen, including those accessible by using the
scroll bar. The Access filter button on the toolbar may be used to filter the available records. If
the filter function was used to display the current records on screen, then only the filtered records
on screen (including those accessible using the scroll bar) can be selected or unselected. Records
not included in the filter are unaffected by the Select ALL on Screen and Reset ALL on Screen
to NO buttons. The Reset ALL Selection to NO button unselects all checked records, even
records not on screen (i.e., records outside a filter).
Step 6: Append Records to Destination Library
After selecting records in Step 7, click on the button Create Library Files (See Step 6 in Figure
2-7). This action appends the records you selected from the source library in Step 5 to the
destination library. This completes the process. Additional records can be appended, if
necessary, by repeating Steps 2 through 6. After this step is completed, a pop-up window will
appear stating that you have successfully appended the selected records in to the destination
library. The pop-up window will give you the choice of viewing the newly created library now
by clicking on the Yes button. The library can also be viewed later by returning to the Main
Library Menu and clicking on the View Libraries button to view and edit the information in
your project-specific library.
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Libraries
Figure 2-7
Summary of Steps 5 and 6 in the Create/Append Library Process
Step 6. Click here after selecting all desired records.
This action will append all records checked as “Include
in the new library”, into the destination library.
Include all
records on screen
for copying into
the destination
library by clicking
this button.*
Unselect all
records on screen
marked as
“included” by
clicking this
button.*
Unselect all
records marked
as “included” by
clicking this
button. This
action affects all
records, even
records not
included in filters.
Step 5
Click on boxes
individually to
select a record
you want included
in the destination
library. Click on a
checked box to
unselect a record.
*Note: Both the Select ALL on Screen and Reset ALL on Screen to NO buttons only affect records that can be viewed on
screen, including those records accessible for viewing using the scroll bar. If a filter was employed, only the filtered records are
affected. Records not included in the filter remain unaffected by these buttons.
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Libraries
2.4 VIEWING/MODIFYING PROJECT LIBRARY
From the Main Menu, click the Project Libraries tab, then click on the View Libraries button.
This will take you to the library main viewing screen. This screen allows you to edit reporting
limits, precision and accuracy, and method blank acceptance criteria. Other related QC screens
can be viewed by clicking the buttons at the bottom of the screen. Use the drop down filter
menus on the fields in the “Select one or more search parameters” at the top of the screen to view
the analyte records you want. You can filter on any combination of library ID, sample matrix,
and method. Use these screens to view and edit project library table records. Each screen is
detailed in the following pages.
Figure 2-8
1. Click here
to open the
library view
screen.
2. Use these drop
down filter menus
to navigate to the
library, matrix, and
method (or any
combination of) for
the analyte
records you want
to view.
4. Use the
horizontal scroll
bar to view all
the QC criteria
(LCS, MS,
Duplicate, and
Blank) for a
particular
method.
5. You may add/edit
information in any of these
cells.
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3. Navigate through
library/method/matrix here. The
records available will depend on
your selections in step 2.
Laboratory Data Consultants, Inc.
Libraries
2.4.1 Other Functions of the Project Library Screen
From the main library viewing screen you will be able to access other screens and functions of
the library. The library viewing screen first opens in the Lab QC Criteria view. To view and
modify other method criteria (Surrogate, Holding Time, Calibration) click on the corresponding
green labeled button. This screen also has the function of populating the MS/MSD recovery
values with the LCS recovery values, or vice versa, by clicking the corresponding buttons.
You can also access other features of the program by clicking the colored buttons. Clicking the
Add Method to a Library button will open up the Build/Modify Project Library screen that is
discussed above in Fig. 2-6. Clicking the Delete Method from a Library button will open the
Delete Library Method/Matrix pop-up screen. This screen is very similar to the Standard Values
addition window, but the function is to delete the information from the database.
Figure 2-9
Use these buttons to update
LCS and MS criteria with each
other’s values. (This minimizes
typing if the MS and LCS
recovery criteria are identical.)
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Use this button to open
the Build/Modify
Project Library screen
shown in Fig. 2-6
Use these 4 Blue labeled buttons to open
similar screens to view and modify the
various method parameters.
Use this button to open
the Delete Library
Method/Matrix pop-up
screen
Use these buttons
to open the
Add/Delete
Analyte pop-up
screen
Click here to print
hardcopy reports
of the library
information (See
Fig. 2-10)
Laboratory Data Consultants, Inc.
Libraries
2.5 PRINT LIBRARY REPORTS
From the Main Menu, click the Project Libraries tab, then click on the Library Print Menu
button. This will take you to the Print library reports pop-up screen. From this screen you
may select to print all of the information from a library or a subset of the information.
Figure 2-10
1. Select the library you
want to print reports
from.
2. Choose the
scope of reports
you would like
available to print.
3. Select the reports you would like to print. The reports
available will depend on the scope selected it step 2.
(For example if you select “Print metals methods only”
the Surrogates report will not be available to print.)
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4. Click the Print Preview button to open
the reports, then from the File menu select
the Print option.
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Libraries
2.6 REASON CODES
The Reason Code library allows you to apply Reason Codes and Bias Indicators to the qualified
data during the validation process. From the Main Menu click the View Reason Codes button.
This will open the Reason Codes screen. From this screen you may modify values and/or create
a new Reason Code library. Typically for a given client and/or project this will only be
necessary once at the start up phase.
Figure 2-11
Click here
to open the
Reason
Codes
screen.
Click here to
return to the
Main Menu
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Libraries
2.7 EXPORTING LIBRARY FILES
The Export Library function exports a project library as a text file so that it can be archived or
uploaded into another user’s application. When a project library is downloaded, nine related text
files are created. The downloaded files are saved in a folder with the library name in the
subdirectory called LibraryFiles, which is located in the ‘parent’ directory where the application
resides. The naming convention for the files is to prefix the library name with “Lib” and give
each file a consecutive suffix from 01-09 (ie: LibUser Manual Example Lib01.txt).
Figure 2-12
1. Click here
to open the
Export popup window.
3. Click here to
browse to export
location.
2. Use the dropdown menu to
choose the library
you want to export.
4. Click here to
export the library
selected in Step 2.
5. After clicking on the
Export button, this window
will pop up. If the files to be
exported already exist, you
will be asked if you wish to
overwrite the existing files.
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Libraries
2.8 IMPORTING LIBRARY FILES
The Import Library function imports an previously exported project library. Project libraries
are imported through the use of the Import Library function explained in Figure 2-13.
Figure 2-13
1. Click here
to return to
open the
Import
Library popup window.
2. Click the
Browse button to
open the pop-up
window discussed
in Step 3.
4. Click on the Import button to complete the
process. After clicking this button, an
information window will open warning that all
data will be overwritten if there is a project
library with the same name. Click Yes to
proceed or click No to stop the import process.
3. Navigate to the location of the library files you want to
import, select any one of the files and then click the Open
button. This action causes this pop-up window to disappear
and will place the name of the file to be imported in the
Import Library screen discussed in Step 2.
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Libraries
2.9 RENAMING PROJECT LIBRARIES
The Rename Library function changes the name of a project library. This is useful if you want
to keep the original state of a current library, but also edit it for a new project. First export a
copy (see Fig. 2-12) of the library you want to use, then continue with this procedure.
(CAUTION: to re-examine a previously processed EDD you must have a copy of the
library used to process that EDD).
Figure 2-14
1. Click here
to open the
Rename
Library popup window.
2. Use the pulldown menu to
select the project
library name you
want to rename.
3. Enter the
new name for
the library
here.
4. Clicking on Rename will open the Pending
change of library name pop-up window shown
to the left. Click on Yes or No to complete the
process.
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Libraries
2.10 DELETING PROJECT LIBRARIES
The Delete Library function deletes a specific project library from the database tables.
Previously exported libraries are not affected by this action. (CAUTION: it is recommended
that you first export (see Fig. 2-12) and archive a copy of the library before deleting it from
the database.)
Figure 2-15
1. Click here
to open the
Delete
Library popup window.
2. Use the pulldown menu to
select the project
library name you
want to delete.
4. Clicking on Delete will open the Pending
library deletion pop-up window shown to the
left. Click on Yes or No to complete the process.
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3.0
CCS Module
EDD Error Check Module
3.1 EDD ERROR CHECK MENU
EDD Error Check
EDD Error Check performs a comprehensive error check of the EDD using the project library as
the reference. An EDD is first uploaded into the application from a source such as a diskette,
hard drive or e-mail file. The EDD Error Check is then initiated by choosing a reference project
library and then executing the Run EDD Error Check command. The following checks are
performed on the EDD file:
•
Required fields, standard values, field length, and date/time format
•
Client Analyte ID, analyte names, units, and reporting limits for each method and matrix
reported in the EDD match the same information set up for each method and matrix in the
project library
•
Completeness (missing or extra compounds)
•
Spike and surrogate (if applicable) compounds reported in QC sample records match
those specified for each method and matrix set up in the project library
•
Method blank and LCS records exist for each Preparation Batch
•
Matrix spike/spike duplicate or Sample Duplicate records (if applicable) exist for each
Method Batch
•
Problems with Preparation Batch and Method Batch ID and sample association
•
Sample results qualified by the laboratory as non-detect match the reporting limit, and
reporting limits match the project library reporting limits (corrected for dilution and
percent moisture, if applicable)
•
Duplicate records
•
Consistent lab qualifiers
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EDD Error Check Module
EDD Error Log/Report
EDD Error Check creates an error log that summarizes all errors found in the EDD. The error
log can be viewed on screen or printed as a report. When viewed on screen, the user may
perform searches or apply filters to facilitate assessment and correction. When viewed as a
report there will be a summary page of errors. Additionally the report groups errors into
categories (i.e. missing required fields and non-valid values). The error log and error report
provide the following information:
•
Assigns each error a type code (a code that gives a general description of the error).
Additionally, the report also summarizes the number of each type of error and the total
number of errors.
•
Describes each error individually and, where applicable, indicates the incorrect or
missing entry.
•
Lists the field name and record number where each error occurs, if applicable.
EDD Error Correction
The error log allows easy view of EDD errors when a record number is listed for a particular
error. Click on the record number and a window opens below showing a view of the EDD with
the focus on the record number where the error occurred. While EDD errors can be corrected
within the application, it is highly recommended instead that errors be corrected within the
Laboratory LIMS, a new EDD created and imported into the Error check software, and the error
check run again. EDDs must match hardcopy reports. If an EDD is corrected with the software,
the EDD may not match the hardcopy report.
Saving Corrected EDDs
The corrected EDD is exported as a comma delimited ASCII test file in a sub-directory of the
user’s choice. The user is prompted to name the file. The default file name is the Lab Reporting
Batch ID. This EDD set is the one to be sent by the Laboratory to the client.
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EDD Error Check Module
3.2 SETTING THE DEFAULT IMPORT FILE TYPE AND PATH
From the Main Menu click on the EDD Error Check tab, then click on the Import Lab EDD
button to open the Import Lab EDD screen. Click on the Set Default Import file Type and
Path button. This will open the Default type and source path pop-up window. This screen
will allow you to set the default file type for the software (text files, Excel comma delimited
files, or ASCII files). It also allows you to specify what directory you would like to initiate EDD
searches from.
Figure 3-1
1. Click here to open
the EDD Compliance
Screening screen.
2. Click here to open
the Import Lab EDD
screen shown below.
3. Click here to
set the default file
type and
pathway.
4. Select default file
type here.
3-3 User’s Manual
5. Set default
pathway here.
6. Click Apply to set
new defaults or Cancel
to leave settings as they
are.
Laboratory Data Consultants, Inc.
EDD Error Check Module
3.3 IMPORT EDD
From the Main Menu click on the EDD Error Check tab then click on the Import Lab EDD
button to open the Import Lab EDD screen. Click on the Browse box (this will open a windows
explorer pop-up window) and navigate to the where the EDD to be checked is stored. Highlight
the EDD and click the Open button. Click on the Import button to complete the import process.
(NOTE: The EDD will consist of three files, the A1, A2, and A3. You only need to select
one and the software will recognize and import the rest.)
Figure 3-2
1. Click here to open
the EDD Error Check
screen.
2. Click here to open
the Import Lab EDD
screen shown below.
3. Click on the Browse button to open the
pop-up window (shown below) and select
the file location of the EDD to be checked
for errors.
4. Select the file location, then
the EDD file name you want to
upload. Highlight the file name
and click Open to place the file
name into field noted in Step 4.
This action closes the pop-up
window.
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5. Click Import to upload
the EDD files after selecting
the file name.
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EDD Error Check Module
3.4 RUN ERROR CHECK MODULE
After importing the EDD begin the EDD Error Check by clicking on the Run EDD Error
Check button. A screen will open instructing you to select the project specific library (the
project library must be created and populated before running error check, see Section 2 of this
manual). Use the pull-down menu to select the project library, be sure to select the correct
library otherwise a large number of errors may be generated. After entering the project library
ID, click the Run button to start the error check process. The error check takes about 30 seconds
to two minutes depending on the size of the EDD files, computer memory, and the processor
speed. When the error check has finished, an information window pops open with a message
stating “Processing Lab EDD is now complete”. Click OK in this window to return to the EDD
Error Check Main Menu and review the error report.
Figure 3-3
1. Click here
to begin Error
Check. The
Run EDD
Compliance
Screening
screen
opens, which
is shown.
2. Use the pulldown menu and
select the project
library you want to
use for screening
the EDD. Note, you
must first create
and populate the
project library
before this step
(see Section 2 of
this manual).
3-5 User’s Manual
3. Click here to begin the error check process after selecting the Library in
Step 2. When the EDD screening is finished, a message window will open
stating that the error check has finished. Click OK in this window to return to
the main menu and view the error log.
Laboratory Data Consultants, Inc.
EDD Error Check Module
3.5 EDD ERROR LOG
After the error check has finished, the EDD Error Log can be viewed in two different formats
using either the View EDD Error Log or Print Preview EDD Error Report buttons. The
View EDD Error Log button displays the EDD Error Log in table format. Figure 3-4 shows an
example of the EDD Error Log in table format. You may perform filter, find, and sort operations
in the EDD Error Log to facilitate error evaluation and correction. The Print Preview EDD
Error Report button displays the EDD Error Log in report format. Both views display the same
information but the report format includes a summary page that lists the count for each type of
error, a description of the error type and the total number of errors. Figure 3-5 shows an example
of the EDD Error Log in report format. Below is an example of the log in table format.
Figure 3-4
1a. Click here to
view the Error
Log in report
format. See
Figure 3-10 for
example of the
Error Log in
report format.
2. This
section lists
the table,
record, field
and
description of
the error.
1b. Click here to view the
Error Log in database table
format. See the example
below.
Any errors that cannot be corrected should be
explained in the comments section.
3. This
section will
display the
specific
record
selected in
step 2, and
allow you to
make edits
directly.
4. Click here to close the EDD table.
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5. Click here to return
to the main menu.
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EDD Error Check Module
3.6 EDD ERROR REPORT
3.6.1 Summary Page
The EDD Error Report presents the same information as viewed in the EDD Error Log table
format. View the EDD Error Report by clicking the Print Preview EDD Error Report button
as described in Figure 3-9. On screen the EDD Error Report is displayed in report format. You
cannot perform filter, find, or sort operations in the report view. Page one of the EDD Error
Report summarizes the number of each type of error found and the total number of errors as
illustrated in Figure 3-10. Errors are listed by both Error Type and Description. Use the counter
on the lower left of the screen to advance through the pages of the error report. Use the printer
icon on the Tool Bar to print the entire report. To print a specific page or range of pages use the
File Pull-down on the Menu Bar to access the print options (Note that the Tool Bar is not shown
in Figure 3-10). When looking at the report it is helpful to look at the total at the bottom middle.
If there are many errors it may be easier to view the Error Log, filter on the individual error
codes, and look for systematic errors.
Figure 3-5
An example of the first page of the EDD Error Report
Advance through the pages of the
Error log report here
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The number of pages in the EDD Error log is
indicated here. Always check the number of
pages before printing. If error checking generates
a lengthy Error report, you probably want to review
on screen rather than print.
Laboratory Data Consultants, Inc.
EDD Error Check Module
3.6.2 EDD ERROR Report -- Detail Page(s)
Subsequent pages in the EDD Error Report contain the same information displayed in the
database view of the error log. Figure 3-10 shows an example of a page from the EDD Error
Report. The header on each page indicates the Lab Reporting Batch, the report date, the
reference project library used during the Error Check, and the laboratory identification. The
detail section of the report lists a record number and field name where each error occurs (if
applicable), the type number for that error (see Figure 3-11), and a description of the error.
Figure 3-6
An example of the Detail in the EDD Error Report
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EDD Error Check Module
3.7 Printing QC Batch Summary Reports
This feature of the software allows you to print various summary reports of the different QC
batches and their associated samples. Use this feature of the software to check for correct
associations of QC and calibration samples to the client samples in the EDD. The example in
Figure 3-11 is a Preparation Batch summary for EPA method 300.0 and shows the Method Blank
and Laboratory Control Sample associated with a batch of samples.
Figure 3-10
1. Click here to open the
Print EDD QC Batch
associations pop-up screen.
3-9 User’s Manual
2. Select the batch
summary reports to review
and/or print.
3. Click Print Preview to view onscreen reports. Click Close to
return to the main EDD Error
Check screen.
Laboratory Data Consultants, Inc.
EDD Error Check Module
3.7.1 QC Batch Summary Report Example
Figure 3-11
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EDD Error Check Module
3.8 VIEWING/MODIFYING EDD FILES
Appendix A provides detailed information on the field types, field length, standard values, and
required fields, for each EDD table. After running the error check and reviewing the EDD error
log, open the EDD by clicking on the View EDD button and make corrections. The Error Log
and Error Report provide information to quickly locate and correct EDD errors. Each error is
catalogued by a code number and table name, and where applicable, record number and field
name. Most errors include a detailed description. Use the error report along with the filter, find,
and sort tools within Access to facilitate locating and correcting errors within the tables. After
making corrections, run the error check again and review the new error report. If necessary,
make additional corrections and run the error check again. Repeat this process until the error
report is acceptable. Since the EDD Error Check uses the project library as its reference, it is
recommended to have printouts of the various QC parameters in your project library when
correcting EDD errors.
Figure 3-12
Click here
to view
information
in the EDD
Database
tables.
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EDD Error Check Module
3.9 EXPORTING EDD FILES
After correcting EDD errors or making any modification to the EDD, download the EDD to save
your changes (the uploading of another EDD will overwrite the current EDD and any changes
that have been made). The EDD will be exported to the folder selected by the user.
Figure 3-13
1. Click here to open
the EDD
Download/Export Lab
EDD screen
2. Enter the name of the
EDD file. The suggested
naming convention is to
use the Lab Reporting
Batch ID, which is the
default file name that will
appear here
5. A pop-up
message window
will open to
confirm the
download
command and
inform you that
any file with the
same name will
be overwritten.
Click Yes to
continue. Click
No to change the
download
filename.
4. Click here
to start the
download
process.
3. Click here to
set the export
location.
Some tips regarding exporting EDD files:
•
•
•
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When you export the EDD, four comma delimited ASCII text files are created: The EDD and the EDD error log.
The EDD is downloaded into the CCSFiles subdirectory, or a subdirectory of the user’s choice.
Before uploading a new EDD file make sure you have downloaded the current uploaded file if changes were
made.
Laboratory Data Consultants, Inc.
4.0
Validation
Module
EDD Data Review Module
4.1 AUTOMATED DATA REVIEW PROCESS
The software automatically reviews sample results against method holding time, MDL, blank
contamination, and laboratory quality control parameters. The software then updates sample
result records with data review qualifiers if review parameters exceed project criteria specified in
the project library. An EDD is ready for automated data review if error checking reveals no
EDD errors. The automated data review process involves the following steps:
•
Import the lab EDD with the EDD Error Check menu (Covered in Section 3.3)
•
Run the EDD error check to confirm an error free EDD (Covered in Section 3.4)
•
Make field QC assignments and sample association, if necessary (Covered in Section 4.2)
•
Open data review menu, select a project library, select data review parameters, and run
automated data review (Covered in Section 4.4)
•
View results and print reports (Covered in Sections 4.6 and 4.7)
When the automated data review process has finished you may view post-review sample results
and associated laboratory quality control results on screen. You may change data-review
qualifiers, if necessary. Changes to data review qualifiers must be documented with the date of
edit, the person performing the edit, and a reason for the edit before they are written to the EDD.
The software keeps a history of any changes made to data review qualifiers after running
automated data review. It also provides a variety of post-data review reports. These reports
include data qualifier reports and quality control outlier reports. After final approval the
reviewed EDD is exported. Previously reviewed EDDs can be re-imported if necessary.
4-1 User’s Manual
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EDD Data Review Module
4.2 SELECT FIELD QC AND ASSOCIATED SAMPLES
Identify which samples reported in the EDD are field QC samples such as field blanks,
equipment blanks, etc., and associate samples to each Field QC type.
Figure 4-1
1. Click here
to open the
Data Review
Main menu
2. Click here
to open the
Field QC and
sample
association
screen
3. Use this
drop down
box to select
a field QC
sample from
the current
EDD.
4. Use this drop
down box to define
the type of field QC
sample in step 3.
5. Associate samples to this Field QC sample by using
any combination of checking the box next to an individual
sample, clicking the Select All button, or clicking the Clear
All button.
6. Save the current associations on
screen by clicking the
Save/Append Selection button.
7. Click the View/Modify
Associations button from this
screen to open the View/Modify:
Field QC and Associated
Samples screen. This is
discussed further in the next
section.
8. Clicking the Archive button stores all records for the field QC
sample assigned in Step 3. This field QC sample can then be
selected at a later time for data review of sample results in EDDs that
do not report this field QC sample.
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EDD Data Review Module
4.2.1 Archived Field QC Management
Any field QC selected for archiving in Step 8 of Figure 4-1 can be accessed through this screen.
For example, an equipment rinsate sample may be selected to cover several different EDDs. In
this case, the rinsate would first be selected to archive in the original EDD. After another EDD
has been imported, you would open the screen below, select Add an archived field QC sample
to EDD from the top left box, select the appropriate QC sample from the Archived field QC
samples that can be added to the EDD window in the upper right hand corner, then click the
Add button in the bottom right corner of the window. The user would then repeat the process
outlined in section 4.2 above to select the EDD samples to assign to the archived QC sample(s).
Figure 4-2
1. Click here to open the Archived Field QC Management screen.
2. Select
an action
from this
box.
5. The
archived
sample
will
appear
in this
window.
3. Select the QC sample you wish to add or
delete from the list in this window.
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4. If you are adding an archived QC sample to the EDD,
the Add button will become available after you make
your selection. Click the button to complete the process.
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.3 VIEW/MODIFY FIELD QC ASSOCIATIONS
Figure 4-3
3a. Clicking this button deletes all
information in the database that
identifies samples as field QC
and the normal field samples
associated to each field QC
sample. This does not delete any
information in the EDD.
WARNING!!!! This action will
also delete associations for
previously reviewed EDDs.
Consequently, if you import a
previously reviewed EDD and
wish to rerun data review, you
must first reassign the Field
QC and sample associations,
then run data review again.
2. Field QC
sample and
associated
EDD
samples.
1. Use the
navigation
buttons to
scroll through
the Field QC
samples and
their
associated
samples.
3b. Click here to delete
the Field QC
association currently on
screen. This action
does not delete any
information in the EDD.
5. Click here to return to
the Assign/associate
field QC samples
window.
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6. Click here to
return to the
EDD Data
Review Main
Menu.
4. Click here to open a
report of the Field QC
associations
for
the
current EDD (Fig. 4-4).
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EDD Data Review Module
4.3.1 Field QC and Associated Samples Report
Figure 4-4
4-5 User’s Manual
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.4 RUNNING AUTOMATED DATA REVIEW
An EDD is ready for automated data review after correcting errors that were found in the EDD
Error Check module, and making field QC assignments and sample associations as described in
Figure 4-1.
The first step (See Fig. 4-4) to running automated data review is to select the project library.
This was created in section 2 of this manual and is populated with all the methods, analytes, and
corresponding precision and accuracy control limits, as well as holding times. After selecting the
project library you must make several choices as to the scope of validation required.
In the top left of the review screen you must select one or more review elements. You may
choose all or any combination of these. Based on your selections you may have other choices to
make. For instance if you select the Matrix Spikes/Dups option you will be able to select
whether the Matrix Spike will qualify only the parent sample or the entire method batch for both
organics and inorganics. Also, if you select the option to have the surrogates evaluated you will
be able to specify a dilution cut-off for Semi-Volatile methods. For example if you select this
option and set the dilution factor to 20 and there is a semi-volatile sample in the EDD at a
dilution of 50, the surrogates in the sample will not be evaluated.
Reason codes may be assigned to qualified data. A reason code is a code that will give definition
to a qualified result. Reason codes may be modified and are maintained similar to the library. A
list of the example reason codes is available by clicking on the View Reason Codes at the bottom
middle of the screen (see Figure 4-6).
When you have made all your selections click the Run Automated Data Review button to start
the process. A window will appear letting you know that data review is done (Note: if there are
any critical errors in the library or EDD at this point a report will open up listing these errors and
instruct you to fix them before the data review process can continue). When you click OK you
will be returned to the Data Review Main screen.
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EDD Data Review Module
4.4.1 Snapshot of starting the Data Review process
Figure 4-5
1. Click here
to open the
Automated
Data Review
window
2. Select
the project
library from
the drop
down
menu.
3. Select the
elements that
you would like
to validate this
EDD for.
4. If validating for
surrogates you may
select to not qualify
samples that have
been diluted past a
specified factor.
The default is to
qualify all samples.
5. If validating for MS/MSD you may
select to qualify the whole method
batch or only the parent sample for
both organics and inorganics. The
default is to qualify the whole batch.
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7. Click here
to start the
Automated
Data Review.
6. Click here
to view a
printable list
of the reason
codes. See
Figure 4-6.
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.5 DATA REVIEW REASON CODES
The reason codes are defined and reside in a separate library. The Reason Codes may be
modified by the user. Reason code libraries may be added as necessary also. Figure 4-6 shows a
list of the example reason codes in the library.
Figure 4-6
4-8 User’s Manual
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.6 VIEWING DATA REVIEW RESULTS
After the data review process is finished, you may view the resulting qualifiers for a specific
sample and method. From the EDD Data Review Main Menu, click on the View/Edit EDD
Data Review Qualifiers. This will open the Data Review Summary screen. At the top left of
this screen, there is a pull-down menu of all the samples in the EDD listed by Field Sample ID.
From this menu, select the Field Sample ID you want to review. After the sample is selected by
the user, two tables will appear below. The first table is a list of the various methods that were
run on that particular sample and the corresponding Lab ID(s) for the Field Sample ID selected.
Results for the sample can then be viewed along with any data review qualifiers by either
selecting the Lab Sample ID from the first column and then clicking on the Sample Results
button at the bottom left of the screen or by clicking on the method for that Lab Sample ID in the
green-shaded column. Either of these actions will display the results for the method selected
along with any applicable qualifiers in the table directly below. The overall review qualifier is
listed in the green-shaded column to the right of the result and by scrolling to the right the user
will see the area(s) where the qualifier was applied. For example, if the sample is qualified as
estimated due to problems with the percent recovery of a matrix spike, a J will appear in the MS
overall and The MS Recovery columns. If the user wishes to see the results of the MS which
caused the qualification, then click on the MS/MSD button in the View associated QC box at
the bottom of the window. This will cause the Sample results window to be replaced with a
window displaying the MS/MSD results associated with the selected sample. The same
procedure can be applied to the method blanks, LCS, lab dups and surrogate results by clicking
on the corresponding button. To close this window and return to the sample results window,
click on the Sample Results button again.
Qualifiers can be edited for any sample result simply by double-clicking on the analyte name.
This will open the Change automated data review qualifiers window. See section 4.6.1 for
further discussion.
Figure 4-7
1. Click here to
open the Data
Review
Summary
screen.
To Data Review
Summary
screen on next
page (Figure 4-8)
4-9 User’s Manual
Laboratory Data Consultants, Inc.
EDD Data Review Module
Figure 4-8
Results for all the target analytes, and a summary of all result qualifiers are listed here. You may perform sort and
find operation on these records. The qualification summary includes the qualification contributed by each quality
control and calibration element, and an overall qualifier.
1. Click here to open the
pull-down menu and select
the sample view by its
Field Sample ID.
Double-clicking on an analyte name will open the Change
automated data review qualifiers window which will allow
the user to edit qualifiers for that analyte (see section 4.6.1
and figure 4-9).
The results of any QC sample associated with the sample
selected in Step 1 may be viewed by clicking the
corresponding button in the View associated QC box.
2. All the methods performed on the sample selected in Step 1 are shown here. Note that the
sample is identified here by its Lab Sample ID. It is possible that there may be multiple Lab Sample
IDs for a given Field Sample ID, e.g., total vs dissolved may be given different IDs by the lab. Click
on a method to view the results and qualification summary on that method for the Lab Sample ID
selected. Alternatively, click on the Lab Sample ID and then click the Sample Results button.
4-10 User’s Manual
To Change
Automated Data
Review Qualifiers
screen on next
page (Figure 4-9)
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.6.1 Change Automated Data Review Qualifiers Screen
This screen allows you to make manual edits to the qualifiers. The user must click on the
Document changes button at the bottom of the window, enter a reason for the change and enter
their username in order for the change to be effective.
Figure 4-9
Double-clicking on the Methoxychlor field
will open the Change automated data
review qualifiers window for Methoxychlor.
This process can be repeated for any of the
sample results in the Analyte Name column.
4-11 User’s Manual
You may manually add or remove
validation findings from this screen.
Place the cursor in any cell and
choose from the drop-down menu to
update the qualification code.
When your edits are completed,
click here to finalize changes.
This will open the Document
review qualifier Changes
window (figure 4-10).
Laboratory Data Consultants, Inc.
EDD Data Review Module
Figure 4-10
Document Review Qualifier Changes Window
1. Enter reason for making changes to qualifier
here.
2. Enter name of person making changes
here. Date is entered automatically.
4-12 User’s Manual
3. Click here to finalize
changes and close the window.
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.6.2 Preview EDD Qualifier Edit History Screen
Any edits made in the process described in section 4.6.1 will be documented and can be viewed
by clicking this button, located at the bottom right of the EDD Data Review Tab Main Menu.
Clicking this button will generate a pop-up print preview screen which shows any manual edits
that have been made to the EDD.
Figure 4-11
Click here to
open the EDD
Qualifier Edit
History Print
Preview
screen.
4-13 User’s Manual
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.7 DATA REVIEW SUMMARY AND OUTLIER REPORTS
Once the automated data review process is finished, a pop-up window will appear. Click the Yes
button on the pop-up window or alternatively, click the View EDD Post Report Review Menu
button on the EDD Data Review Tab.
Figure 4-12
1. Click either of these buttons to open the Report Menu shown below.
4-14 User’s Manual
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.7.1 Report Menu Screen
Figure 4-13
2. Some selected reports will offer a
choice of the scope. Make a
selection as to the scope of
qualifiers you wish to view.
4. If there are
outliers, you
may click here
to print all
outlier reports.
1. Select the report you
would like to view.
4-15 User’s Manual
3. Select one of these two buttons to
preview or print the selected report.
5. Click here to open the
Document EDD Review
and Approval Window
(figure 4-10).
6. Click here to
return to the Main
Menu.
Laboratory Data Consultants, Inc.
EDD Data Review Module
4.8 EXPORTING PROCESSED EDD DATA FILES
The Export Reviewed EDD function exports the processed EDD as an text file so that it can be
archived, imported into another user’s application, or imported into a database. When the
processed EDD is exported, three text files are created. The exported files are saved in the
subdirectory called “ADRFiles”, which is located in the ‘parent’ directory where the application
resides. The naming convention for the files is to prefix the Lab Reporting Batch with “Prep”
and give each file an alphanumeric suffix from 01-04 (ie: PrepSDGA1.txt).
Figure 4-14
1. Click
here to
open the
Export
Reviewed
EDD
screen.
2. Use this text box to
enter in a name for the
file to be exported. The
default is the Lab
Reporting Batch.
3. Click here
to export the
processed
EDD.
4. After clicking on Export, this pop-up window will appear showing the names and location of
the files that were exported. Click OK to return to the Main Menu.
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Laboratory Data Consultants, Inc.
EDD Data Review Module
4.9 IMPORTING PROCESSED EDD DATA FILES
The Import Previously Reviewed EDD function imports a previously processed EDD. ADaPT
processed EDD’s are created through the use of the Download utility explained in Figure 4-14.
(CAUTION: The incoming EDD will overwrite any changes or processing done to the EDD
currently in the application. It is recommended that you first download a copy of the
current EDD to preserve any changes or processing done.)
Figure 4-15
1. Click here
to open the
Import a
Previously
Reviewed
EDD screen.
2. Click here
to open the
pop-up
window,
which is
shown below
and explained
3. Navigate to the
location of the files
you want to upload
and then double click
on any one of the
files to upload. This
action places the file
name in the field
noted in Step 2.
4. Click here to
upload the preprocessed EDD
selected in Step 3.
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Laboratory Data Consultants, Inc.
5.0
Utilities
Module
Utilities Module
5.1 UTILITIES
Use the Utilities module to view the user manual and for maintaining the database.
Figure 5-1
Utilities Main Menu Screen
Click here to open
Utilities Main Menu
screen.
6-1 User’s Manual
Laboratory Data Consultants, Inc.
Utilities Module
5.2 BACKING UP THE DATABASE
The Backup Database utility creates a copy of the current Tables.mdb file and places it in the
“LibraryFiles” subfolder with the date of backup appended to the file name. Backups should be
done routinely to guard against possible corruption of the database.
Figure 5-2
Click here to create a copy of your
current Tables.mdb file.
6-2 User’s Manual
Laboratory Data Consultants, Inc.
Utilities Module
5.3 COMPACTING THE DATABASE
The Compact Database utility actually does two things. It first creates a copy of the current
Tables.mdb file and places it in the “LibraryFiles” subfolder with the date of compact included in
the file name. It then compacts the Tables.mdb file by freeing up unused disk space that may
have been set aside for the database. If the compacted database is not corrupted, it will then
replace the working database with the compacted one. If the compacted database is corrupted, a
pop-up screen will appear warning the user.
Figure 5-3
Click here to compact and
repair your current
Tables.mdb file.
6-3 User’s Manual
Laboratory Data Consultants, Inc.
Utilities Module
5.4 APPLICATION DOCUMENTATION
The User’s Manual can be viewed by clicking on the View User Manual button in the Utilities
Main Menu.
Figure 5-4
Click here to view the Specs
and User’s Manual in PDF
format.
6-4 User’s Manual
Laboratory Data Consultants, Inc.
Appendix
A
Appendix A EDD Specifications
APPENDIX A
Electronic Data Deliverable Specifications
The EDD consists of three separate, comma-delimited ASCII text files (two, if instrument calibration
information is not required by the project). Each file follows the naming convention of using the
Laboratory Reporting Batch ID followed by the table identifier (A1, A2, or A3), and then a “.txt”
extension.
For example, if a laboratory reporting batch is identified as SDG001 and instrument
calibration is included in the EDD, the file names for this EDD would be:
SDG001A1.txt
SDG001A2.txt (included only if instrument calibration is required by the project)
SDG001A3.txt
Each file corresponds to a database table. Uploading the EDD places the contents of each file into its
corresponding database table. The tables are identified as the Analytical Results Table (A1), Laboratory
Instrument Table (A2), and Sample Analysis Table (A3). After uploading the EDD, you can view the
contents of each file (table) in the CCS/EDD Upload Main Menu.
Analytical Results Table (A1 File in the EDD)
The Analytical Results table contains analytical test result records for client samples and quality control
samples (excluding calibrations and tunes). For every sample analyzed by a particular method a result
record must exist for each analyte and surrogate (if applicable) required by that method (specified in the
project library). For laboratory control samples and matrix spikes, a result record must exist for every
spiked analyte and surrogate (if applicable) specified in the project library.
Laboratory Instrument Table (A2 File in the EDD)
The Laboratory Instrument table contains records related to instrument tuning (GC/MS only) and initial
and continuing calibration (all methods). For each calibration sample a record must exist for each target
analyte reported in a method (specified in the project library). Initial calibrations and initial calibration
verifications are linked to associated samples using a unique Run Batch ID. Continuing calibrations are
linked to associated samples using a unique Analysis Batch ID. GC/MS tunes are linked to initial and
continuing calibrations (and hence samples) using the Run Batch and Analysis Batch IDs respectively.
Depending on the level of validation required by the client, the Laboratory Instrument table may not be
requested in the EDD. If the Laboratory Instrument table is not included in the EDD, the application will
still create an A2 file when you download the EDD; however, this file will contain no information and
will not be used in the CCS process.
A-1 Automated Data Review and Contract Compliance Screening
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Appendix A EDD Specifications
Sample Analysis Table (A3 File in the EDD)
The Sample Analysis table contains information related to sample and QC analyses (excluding
calibrations and tunes). A record exists for each sample/method/matrix/analysis type combination. The
Sample Analysis table also contains information for date and time; QC batch association, dilution and
moisture content (if applicable).
EDD Field Elements
The name, description, data type, length, and standard values (if required) assigned to the fields in each
table are listed in Appendix A. Some fields can only contain a restricted set of information called
standard values. Appendix B lists the field names and standard values these fields can hold. Certain
fields in each table require information for a given combination of sample, matrix, method, analyte type,
and calibration or QC type records. These are referred to as required fields. Appendix C indicates the
required fields for each table according to the instrument category (method), matrix, analyte type, sample,
and QC or calibration type record. CCS checks that required fields are populated.
A-2 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A1
Field Descriptions for the Analytical Results Table (Table A1)
Contains laboratory test results and related information for field and QC samples (excluding calibrations) on an
analyte level.
Field Name
ClientSampleID
Field Name Description
Client's identifier for a sample, this should be taken directly from the
Chain of Custody
Field
Type
Field Standard Value
Length
List
Text
25
No
LabAnalysisRefMethodID
Laboratory reference method (i.e., 8260B, 8270C, 6010B, 6010B-Cr, Text
etc.)
The LabAnalysisRefMethodID is specified in the project library which
should be developed by/or in conjuction with the client.
25
Yes
AnalysisType
Defines the analysis type (i.e., Dilution, Reanalysis, etc.). This field
is critical for distinguishing results for the same compound when
multiple analyses are submitted for the same sample and method
(i.e. dilutions, re-extracts, etc).
Text
10
Yes
Text
25
If a sample is analyzed as a duplicate, matrix spike, or matrix spike
duplicate, append suffixes DUP, MS and MSD respectively to the
ClientSampleID with no intervening spaces or hyphens (i.e.
MW01DUP, MW01MS, and MW01MSD).
Parent sample records must exist for each MS and MSD. If an
MS/MSD is shared between two EDDs, records for the MS/MSD and
its parent sample must exist in both EDDs.
For the Method Blanks, LCS, and LCSD enter the unique
LaboratorySampleID.
Do not append suffixes for dilutions, reanalysis, or re-extracts (the
AnalysisType field is used for this distinction). For example,
MW01DL and MW01RE are not allowed.
This field is analogous with run number.
LabSampleID
Laboratory tracking number for field samples and lab generated QC
samples such as method blank, LCS, and LCSD.
Suffixes may be applied to the LabSampleID to designate dilutions,
reanalysis, etc. The LabSampleID must be unique for each Method
Blank, LCS, and LCSD.
LabID
Identification of the laboratory performing the analyses
Text
7
ClientAnalyteID
CAS # or unique client identification.
Text
12
Yes
Yes
If a CAS # is not available, use a unique identifier provided by the
client. For TICs from GC/MS analyses, enter retention time in
decimal minutes as the ClientAnalyteID. The ClientAnalyteID for a
particular target analyte is specified in the project library.
Each sample must have the full target list reported. This may be
done through multiple runs (i.e. The original run reports all
compounds except 1 due to high concentration. The diluted run only
reports the 1 analyte not reported from the initial analysis). *NOTE*Each sample analysis must report all surrogates.
For spiked QC (i.e. MS, LCS) only report the spike compounds (and
surrogates if applicable).
AnalyteName
Chemical name for the analyte (i.e., Benzene, Lead)
The AnalyteName is specified in the project library.
Text
60
Result
Result value for the analyte.
Number
10
Entries must be numeric. For non-detects of target analytes and
spikes, do not enter “ND” or leave this field blank. If an analyte or
A-3 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A1
Field Descriptions for the Analytical Results Table (Table A1)
Contains laboratory test results and related information for field and QC samples (excluding calibrations) on an
analyte level.
Field Name
ResultUnits
Field Name Description
spike was not detected, enter the value fro the ReportingLimit field
(see below).
Units for Result (i.e., mg/Kg, ug/L, etc.)
Field
Type
Field Standard Value
Length
List
Text
10
Yes
A string of single letter result qualifiers assigned by the lab based on Text
client-defined rules and values.
7
Yes
The result units to be reported for each target analyte and matrix in a
given method are specified in the project library.
LabQualifiers
The "U" Lab Qualifier must be entered for all non-detects. Other
pertinent lab qualifiers may be entered with the "U" qualifier.
DetectionLimit
The detection limit value for the analyte being measured
Number
10
DetectionLimitType
Specifies the type of detection limit (i.e., MDL, IDL, etc.)
Text
10
RetentionTime
The time expressed in decimal minutes between injection and
detection, neccessary for GC/MS TICs only.
Number
4
AnalyteType
Defines the type of result such as surrogate, spike, internal standard, Text
and target compound.
7
Yes
Yes
For spiked QC (i.e. MS, LCS) only compounds that were actually
spiked should have the value SPK, if the full target list is reported,
but not all spiked, the non-spiked compounds should have a value of
TRG.
PercentRecovery
The percent recovery value of a spike or surrogate compound.
Enter the recovery value as a numeric character.
Number
4
The % Recovery must match the hard copy report.
If the spike or surrogate was not recovered because of dilution, enter
“DIL”. If a spike or surrogate was not recovered because of matrix
interference, enter “INT”. If a spike or surrogate was not recovered
because it was not added to the sample, enter “NS”.
RelativePercentDifference
The relative percent difference (RPD) of two QC results such as
MS/MSD, LCS/LCSD, and sample duplicates. Report RPD in the
Sample Duplicate, LCSD, and MSD records only.
Number
4
ReportingLimit
Reporting limit (RL) value for the measured analyte.
Number
10
Text
10
Factor in the dilution factor (including any preparation dilutions) and
percent moisture correction, if applicable.
The Reporting Limit for each analyte and matrix in a given method is
specified in the project library. The laboratory RL reported in the
EDD must be less than or equal to the value in the library.
ReportingLimitType
Specifies the type of reporting limit (i.e., CRQL, PQL, SQL, RDL,
etc). The Reporting Limit Type for each method and matrix is
specified in the project library.
A-4 Automated Data Review and Contract Compliance Screening
Yes
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A1
Field Descriptions for the Analytical Results Table (Table A1)
Contains laboratory test results and related information for field and QC samples (excluding calibrations) on an
analyte level.
Field Name
ReportableResult
Field Name Description
Field
Type
This field indicates whether or not the laboratory chooses an
Text
individual analyte result as reportable. Enter “YES” if the result is
reportable. Enter “NO” if the result is not reportable (the best result).
Field Standard Value
Length
List
3
Yes
If only one analysis is submitted for a particular sample and method,
enter “YES” for all target compounds (Analyte Type = TRG) and all
TICs (Analyte Type = TIC, for GC/MS only).
If two or more analyses are submitted for a particular sample and
method (i.e. initial analysis, reanalysis and/or dilutions), enter “YES”
from only one of the analyses for each target compound. For
example: a sample was run a second time at dilution because
benzene exceeded the calibration range in the initial, undiluted
analysis. All target analytes are reported in each analysis. For the
initial analysis, enter “NO” for benzene and enter “YES” for all other
compounds. For the diluted analysis enter “YES” for benzene and
enter “NO” for all other compounds.
For TICs (Analyte Type = TIC), if more than one analysis is
submitted for a particular sample and method, choose only one of
the analyses where Reportable Result = YES for all TICs. For
example, a sample was run a second time because one or more
target compounds exceeded the calibration range in the undiluted
analysis. Choose a particular analysis and enter “YES” for all TICS.
In the other analysis enter “NO” for all TICs.
A-5 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A2
Field Descriptions for the Laboratory Instrument Table (Table A2)
Contains information related to tuning and calibration of laboratory instruments on an analyte basis
Field Name
Field Name Description
Field
Type
Field Standard Value
Length
List
InstrumentID
Laboratory instrument identification
Text
15
QCType
Type of instrument QC (i.e., Instrument_Performance_Check or type Text
of calibration standard)
10
Analyzed
Analysis date/time for BFB, DFTPP, initial calibration verification
standards, calibration verification standards, and continuing
calibration standards. For the initial calibration, enter date and time
of the last standard analyzed. Also, see comments about initial
calibrations in the AlternateLabAnalysisID field name description.
16*
AlternateLabAnalysisID
Common laboratory identification used for standards (i.e., VOA
Text
STD50, CCAL100, BFB50, etc). For initial calibration, enter ICAL.
Information from the initial calibration is entered as one record for
each analyte that summarizes the results of the initial calibration (i.e.
%RSD, correlation coefficient, and avg RF). Records are not
entered for each individual standard within the initial calibration.
12
LabAnalysisID
Unique identification of the raw data electronic file associated with
Text
the calibration standard or tunes (i.e., 9812101MS.DV). Leave this
field blank for the initial calibration. See comments about initial
calibrations in the Alternate_Lab_Analysis_ID field description. This
field is only applicable where an electronic instrument file is created
as part of the analysis.
15
LabAnalysisRefMethodID
Laboratory reference method (i.e. 8260B, 8270C, 6010B, 6010B-Cr, Text
etc.). The Lab Analysis Ref Method ID is specified in the project.
25
Yes
ClientAnalyteID
CAS # or unique client identification. If CAS # is not available, use a Text
unique identifier provided by the client. Records for each calibration
must report the full target analyte list including surrogates as
applicable. The target analyte list is specified for each method in the
project library.
12
Yes
AnalyteName
Chemical name for the analyte (i.e., Benzene, Lead). The Analyte
Name for each method is specified in the project library.
Text
60
Yes
RunBatch
Unique identifier for a batch of analyses performed on one
instrument under the control of one initial calibration and initial
calibration verification.
Text
12
Date/
Time
Yes
The RunBatchID links both the initial calibration and initial calibration
verification to subsequently analyzed and associated continuing
calibrations, field samples, and QC analyses. For GC/MS methods,
the RunBatch ID also links a BFB or DFTPP tune. A new and
unique RunBatchID must used with every new initial calibration.
A-6 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A2
Field Descriptions for the Laboratory Instrument Table (Table A2)
Contains information related to tuning and calibration of laboratory instruments on an analyte basis
Field Name
AnalysisBatch
Field Name Description
Field
Type
Unique laboratory identifier for a batch of analyses performed on one Text
instrument and under the control of a continuing calibration or
continuing calibration verification.
Field Standard Value
Length
List
12
The AnalysisBatchID links the continuing calibration or calibration
verification to subsequently analyzed and associated field sample
and QC analyses. For GC/MS methods, the Analysis Batch ID also
links the BFB or DFTPP tune. A new and unique Analysis Batch ID
must be used with every new continuing calibration or continuing
calibration verification.
For GC methods, only report opening standards, do not include
closing standards (unless the closing standard functions as the
opening standard for a subsequent set of analyses, in which case a
new and unique AnalysisBatchID is assigned).
When dual or confirmation columns/detectors are used, enter results
from the primary column/detector only (this is similar to CLP
Pesticide reporting).
LabReportingBatch
Unique laboratory identifier for a batch of samples including
associated calibrations and method QC, reported as a group by the
lab ( i.e. lab work order #, log-in #, or SDG). Links all instrument
calibrations, samples, and method QC reported as a group or SDG.
PercentRelativeStandard
Deviation
The standard deviation as a percentage of the mean used to
Number
evaluate initial calibration linearity. Organic methods may use either
%RSD or Correlation Coefficient.
Text
12
5
If applicable, enter the %RSD. Leave this field blank if the
Correlation Coefficient is used.
CorrelationCoefficient
The correlation coefficient resulting from linear regression of the
Number
initial calibration. For metals by ICAP, enter '1.0' if a two-point initial
calibration was analyzed. Organic methods may use either %RSD
or Correlation Coefficient.
5
If applicable, enter the Correlation Coefficient. Leave this field blank
if the %RSD is used
RelativeResponseFactor
This field applies to GC/MS only.
For continuing calibration enter the relative response factor.
Number
5
For organic methods, this field is the difference between 2 measured Number
values expressed as a percentage.
5
For initial calibration enter the average relative response factor.
Refer to comments about initial calibration records in the field
description for AlternateLabAnalysisID.
PercentDifference (or Percent
Recovery)
If %RSD is reported, enter the % difference between the average
response factor of the initial calibration (IC) and the response factor
of the initial calibration verification (ICV) or continuing calibration
(CCV).
If correlation coefficient is used, enter the % difference between the
true value and the measured value.
The PercentDifference is expressed as a negative or positive value.
Do not express PercentDifference as an absolute value. Use a
A-7 EDD Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A2
Field Descriptions for the Laboratory Instrument Table (Table A2)
Contains information related to tuning and calibration of laboratory instruments on an analyte basis
Field Name
Field Name Description
Field
Type
Field Standard Value
Length
List
negative value if the CCV or ICV response factor is less than the
IC average response factor or, in the case of correlation
coefficient, the CCV or ICV measured value is less than the true
value. Use a positive value if the CCV or ICV response factor is
greater than the IC average response factor, or in the case of
correlation coefficient, the CCV or ICV measured value is
greater than the true value.
For inorganic methods, this field is the recovery of an analyte
expressed as a percentage of the true amount (i.e., %R for a metal
in the continuing calibration or initial calibration verification by
Method 6010B).
Peak_ID_01
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 50; For DFTPP, m/z = 51
Number
10
Percent_Ratio_01
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_01
10
Peak_ID_02
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 75; For DFTPP, m/z = 68
Number
10
Percent_Ratio_02
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_02.
10
Peak_ID_03
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 95; For DFTPP, m/z = 69
Number
10
Percent_Ratio_03
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_03.
10
Peak_ID_04
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 96 For DFTPP, m/z = 70
Number
10
Percent_Ratio_04
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_04.
10
Peak_ID_05
Identifies individual ions for GC/MS tuning compounds (I.e., BFB,
DFTPP). For BFB, m/z = 173; For DFTPP, m/z = 127
Number
10
Percent_Ratio_05
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_05.
10
Peak_ID_06
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 174; For DFTPP, m/z = 197
Number
10
Percent_Ratio_06
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_06.
10
Peak_ID_07
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 175; For DFTPP, m/z = 198
Number
10
Percent_Ratio_07
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_07.
10
Peak_ID_08
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 176; For DFTPP, m/z = 199
Number
10
Percent_Ratio_08
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_08.
10
A-8 EDD Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A2
Field Descriptions for the Laboratory Instrument Table (Table A2)
Contains information related to tuning and calibration of laboratory instruments on an analyte basis
Field Name
Field Name Description
Field
Type
Field Standard Value
Length
List
Peak_ID_09
Identifies individual ions for GC/MS tuning compounds (i.e., BFB,
DFTPP). For BFB, m/z = 177; For DFTPP, m/z = 275
Number
10
Percent_Ratio_09
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_09.
10
Peak_ID_10
Identifies individual ions for GC/MS tuning compounds (i.e., DFTPP). Number
For DFTPP, m/z = 365
10
Percent_Ratio_10
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_10.
10
Peak_ID_11
Identifies individual ions for GC/MS tuning compounds (i.e., DFTPP). Number
For DFTPP, m/z = 441
10
Percent_Ratio_11
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_11.
10
Peak_ID_12
Identifies individual ions for GC/MS tuning compounds (i.e., DFTPP). Number
For DFTPP, m/z = 442
10
Percent_Ratio_12
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_12.
10
Peak_ID_13
Identifies individual ions for GC/MS tuning compounds (i.e., DFTPP). Number
For DFTPP, m/z = 443
10
Percent_Ratio_13
Ion abundance ratios of the GC/MS tuning compounds reported as a Number
percentage. Linked to an individual Peak_ID_13.
10
* Date/time format is: MM/DD/YYYY hh:mm where MM = month, DD = day, YYYY = year, hh = hour in 24 hour format, and mm = minutes.
A-9 EDD Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A3
Field Description for the Sample Analysis Table (A3)
Contains information related to laboratory sample and QC analyses (excluding calibrations and tunes), analytical
methods, batching information, and sample preparation
Field Name
Field Name Description
ProjectNumber
Project number assigned by the client
Field
Type
Text
Field Standard Value
Length
List
30
Yes
ProjectName
Project name assigned by the client
Text
90
ClientSampleID
Client's identifier for a sample, this should be taken directly from the
Chain of Custody
Text
25
Yes
If a sample is analyzed as a duplicate, matrix spike, or matrix spike
duplicate, append suffixes DUP, MS and MSD respectively to the
ClientSampleID with no intervening spaces or hyphens (i.e.
MW01DUP, MW01MS, and MW01MSD).
Parent sample records must exist for each MS and MSD. If an
MS/MSD is shared between two EDDs, records for the MS/MSD and
its parent sample must exist in both EDDs.
For the Method Blanks, LCS, and LCSD enter the unique
LaboratorySampleID.
Do not append suffixes for dilutions, reanalysis, or re-extracts (the
AnalysisType field is used for this distinction). For example,
MW01DL and MW01RE are not allowed.
Collected
Date/Time of sample collection
Leave this field blank for Method Blank, LCS, and LCSD.
Date/
Time
16*
MatrixID
Sample matrix (i.e., AQ, SO, etc.)
Text
10
LabSampleID
Laboratory tracking number for field samples and lab generated QC
samples such as method blank, LCS, and LCSD.
Text
25
Text
7
Yes
Suffixes may be applied to the Lab_Sample_ID to designate
dilutions, reanalysis, etc. The Lab_Sample_ID must be unique for
each Method Blank, LCS, and LCSD.
QCType
This record identifies the type of quality control sample QC (i.e.,
Duplicate, LCS, Method Blank, MS, or MSD). For regular samples,
leave this field blank.
Yes
Each Method Batch must contain records for a matrix spike for
inorganic methods, and a matrix spike and matrix spike duplicate for
organic methods.
ShippingBatchID
Unique identifier assigned to a cooler or shipping container used to
transport client or field samples. Links all samples to a cooler or
shipping container. Leave blank for method blanks, LCS, and
LCSD.
Text
25
Temperature
Temperature (in centigrade degrees) of the cooler as received.
Number
4
LabAnalysisRefMethodID
Laboratory reference method (i.e. 8260B, 8270C, 6010B, 6010B-Cr, Text
etc.). The Lab Analysis Ref Method ID is specified in the project
library.
25
Yes
PreparationType
Preparation Method Number (i.e. 3010A, 3510C, 3550C, 5030B,
Text
etc.)
For methods that do not have a specific preparation method number,
use “Gen Prep”.
25
Yes
A-10 EDD Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A3
Field Description for the Sample Analysis Table (A3)
Contains information related to laboratory sample and QC analyses (excluding calibrations and tunes), analytical
methods, batching information, and sample preparation
Field Name
AnalysisType
Field Name Description
Defines the analysis type (i.e., Dilution, Reanalysis, etc.). This field
is critical for distinguishing results for the same compound when
multiple analyses are submitted for the same sample and method
(i.e. dilutions, re-extracts, etc).
Field
Type
Text
Field Standard Value
Length
List
10
Yes
This field is analogous with run number.
Prepared
Preparation date/time
Date/
Time
Date/
Time
Text
16*
Analyzed
Date and time of analysis
LabID
Identification of the laboratory performing the analysis
QCLevel
Level of analytical laboratory QC associated with the analysis (i.e.,
Certificate of Analysis)
Text
10
Yes
ResultBasis
Wet or dry weight
Text
3
Yes
TotalOrDissolved
This field indicates if the results related to this sample and method
are expressed as total or dissolved. This field is applicable to
samples analyzed for metals.
Text
3
Yes
Dilution
Overall dilution of the sample aliquot. A value of one corresponds to Number
nominal method conditions. Insert value of one for blanks, LCS, and
LCSD.
4
HandlingType
Type of leaching procedure (i.e., SPLP,TCLP, WET).
Text
10
HandlingBatch
Unique laboratory identifier for a batch of samples prepared together Text
for a leaching procedure (i.e., SPLP, TCLP, or WET preparation).
Links samples with leaching blanks.
12
LeachateDate
Leachate date (i.e., date for SPLP, TCLP, or WET preparation)
16*
PercentMoisture
Percent of sample composed of water. Enter for soil and sediment
samples only.
MethodBatch
Unique laboratory identifier for a batch of samples of similar matrices Text
analyzed by one method and treated as a group for field QC
purposes.
Date
/Time
Number
16*
7
Yes
4
25
Links the matrix spike and/or matrix spike duplicate or laboratory
duplicates to associated samples. *Note* the MethodBatch
association does not have to coincide with the PreparationBatch
association. The MethodBatch is specifically used to link the
MS/MSD and/or DUP to associated samples.
PreparationBatch
Unique laboratory identifier for a batch of sample aliquots prepared Text
together for analysis by one method. Links samples with method
blanks and laboratory control samples. *Note* the PreparationBatch
association does not have to coincide with the MethodBatch
association. The PreparationBatch is specifically used to link the
Method Blank and LCS to associated samples.
A-11 EDD Contract Compliance Screening
25
Laboratory Data Consultants, Inc.
Appendix A EDD Specifications
Appendix A3
Field Description for the Sample Analysis Table (A3)
Contains information related to laboratory sample and QC analyses (excluding calibrations and tunes), analytical
methods, batching information, and sample preparation
Field Name
RunBatch
Field Name Description
Field
Type
Unique identifier for a batch of analyses performed on one
Text
instrument under the control of one initial calibration and initial
calibration verification. The Run Batch ID links both the initial
calibration and initial calibration verification to subsequently analyzed
and associated continuing calibrations, field samples, and QC
analyses. For GC/MS methods, the Run_Batch ID also links a BFB
or DFTPP tune. A new and unique Run Batch ID must used with
every new initial calibration.
Field Standard Value
Length
List
25
The identifier entered in this field links a particular
sample/method/analysis type record to a set of associated initial
calibration and initial calibration verification records from Table A2.
AnalysisBatch
Unique laboratory identifier for a batch of analyses performed on one Text
instrument and under the control of a continuing calibration or
continuing calibration verification. The Analysis Batch ID links the
continuing calibration or calibration verification to subsequently
analyzed and associated field sample and QC analyses. For GC/MS
methods, the Analysis Batch ID also links the BFB or DFTPP tune.
A new and unique Analysis Batch ID must be used with every new
continuing calibration or continuing calibration verification.
25
The identifier entered in this field links a particular
sample/method/analysis type record to a set of associated
continuing calibration records from Table A2.
LabReportingBatch
Unique laboratory identifier for a batch of samples including
associated calibrations and method QC, reported as a group by the
lab (i.e. lab work order #, log-in #, or SDG). Links all instrument
calibrations, samples, and method QC reported as a group or SDG.
Text
12
LabReceipt
Date the sample was received in the lab
16*
LabReported
Date the hardcopy data were reported by the lab
Date/
Time
Date/
Time
16*
* Date/time format is: MM/DD/YYYY hh:mm where MM = month, DD = day, YYYY = four digits of the year, hh = hour in 24 hour format, and
mm = minutes.
A-12 EDD Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix
B
Appendix B Standard Value List
Appendix B Standard Value List (SVL)
Field Name
Standard Value
Standard Value Description
Analysis_Type*
DL
DL2
DL3
DL4
RE
RE2
RE3
RE4
RES
Dilution of the original sample
Second dilution of the original sample
Third dilution of the original sample
Fourth dilution of the original sample
Reanalysis/reextraction of sample
Second reanalysis/reextraction of sample
Third reanalysis/reextraction of sample
Fourth reanalysis/reextraction of the original sample
The initial or original sample.
Analyte_Name*
Refer to Project
Library
Refer to Project Library
Analyte_Type8
IS
SPK
SURR
TIC
TRG
Internal standard as defined per CLP usage
Spiked analyte
Surrogate as defined as per CLP usage
Tentatively identified compound for GC/MS analysis
Target compound
Client_Analyte_ID*
Refer to Project
Library
Refer to Project Library
Detection_Limit_Type*
CRDL
IDL
MDA
MDL
Contract required detection limit
Instrument detection limit
Minimum detectable activity
Method detection limit
Handling_Type*
WET
SPLP
TCLP
Wet leaching procedure
Synthetic Precipitation Leaching Procedure
Toxicity Characteristic Leaching Procedure
Lab_Analysis_Ref_Method_ID*
Refer to Project
Library
Refer to Project Library
Lab_Qualifiers*
*
*
+
W
X
Y
Z
INORG: Duplicate analysis was not within control limits
ORG: Surrogate values outside of contract required QC limits
INORG: Correlation coefficient for the method of standard additions (MSA) was
less than 0.995
ORG: Tentatively identified compound (TIC) was a suspected aldolcondensation product
INORG:Value less than contract required detection limit but greater than or
equal to instrument detection limit
ORG: Compound is found in the associated blank as well as in the sample
ORG: Analyte presence confirmed by GC/MS
Result from an analysis at a secondary dilution factor
INORG: Reported value was estimated because of the presence of interference
ORG: Concentrations exceed the calibration range of the instrument
Analysis performed outside method or client-specified holding time requirement
Estimated value
INORG: Duplicate injection precision was not met
INORG: Spiked sample recovery was not within control limits
ORG: Presumptive evidence of a compound
ORG: Difference between results from two GC columns unacceptable (>25%
Difference)
Reported value was determined by the method of standard additions (MSA)
Compound was analyzed for but not detected. Analyte result was below the
Reporting_Limit_Type.
INORG: Post digestion spike was out of control limits
Reserved for a lab-defined data qualifier
Reserved for a lab-defined data qualifier
Reserved for a lab-defined data qualifier
AIR
AQ
Air
Water
A
B
B
C
D
E
E
H
J
M
N
N
P
S
U
Matrix_ID8
B-1 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix B Standard Value List
Appendix B Standard Value List (SVL)
Field Name
Preparation_Type*
Standard Value
Standard Value Description
ASH
BIOTA
FILTER
LIQUID
OIL
SED
SLUDGE
SO
SOLID
TISSUE
WASTE
WIPE
Ash
Biological matter
Filter
Non-aqueous liquid
Oil
Sediment
Sludge
Soil
Non-soil/sediment solid
Tissue
Waste
Wipe
3005A
Acid Digestion of Waters for Total Recoverable or Dissolved Metals by FLAA or
ICP
Acid of Aqueous Samples and Extracts for Total Metals by FLAA or ICP
Microwave Assisted Acid Digestion of Aqueous Samples and Extracts
Acid Digestion of Aqueous Samples and Extracts for Total Metals by GFAA
Acid Digestion of Oils for Metals Analysis by AA or ICP
Acid Digestion of Sediments, Sludges, and Soils
Microwave Assisted Acid Digestion of Sediments, Sludges, Soils and Oils
Microwave Assisted Acid Digestion of Siliceous and Organically Based Matrices
Alkaline Digestion for Hexavalent Chromium
Separatory Funnel Liquid-Liquid Extraction
Continuous Liquid-Liquid Extraction
Solid Phase Extraction
Soxhlet Extraction
Automated Soxhlet Extraction
Pressurized Fluid Extraction
Ultrasonic Extraction
Supercritical Fluid Extraction of Total Recoverable Petroleum Hydrocarbons
Purge and Trap for Aqueous Samples
Closed-System Purge-and-Trap and Extraction for Volatile Organics in Soil and
Waste Samples
Acid digestion of waters for Mercury analysis
Acid digestion of soils and solids for Mercury analysis
Shake out
Extraction and cleanup for Method 8330
Preparation of soils for pH measurement
Preparation of soils and waters for Method 9056
Generic preparation type when a preparation method ID does not exist (used
mostly for general chemistry methods)
3010A
3015
3020A
3031
3050B
3051
3052
3060A
3510C
3520C
3535
3540C
3541
3545
3550B
3560
5030B
5035
7470A
7471A
8015B
8330
9045
9056
Gen Prep
Project_Name*
Refer to SOW
Refer to SOW
Project_Number*
Refer to SOW
Refer to SOW
QC_Level*
COA
COACAL
Certificate of Analysis
Certificate of Analysis plus calibration data
QC_Type8
CV
(Calibration Verification) Analytical standard run at a specified frequency to
verify the calibration of the analytical system
(Continuing Calibration Verification) Analytical standard run every 12 hours to
verify the calibration of the GC/MS system
A second aliquot of a sample that is treated the same as the original aliquot to
determine the precision of the method
Field equipment rinseate
(Field blank) Analyte-free water or solvent brought to the field in sealed
containers and transported to lab with sample containers
Duplicate sample taken from a field sample
(Initial Calibration) Analysis of analytical standards for a series of different
specified concentrations
(Initial Calibration Verification) Analytical standard run at a specified frequency
to verify the accuracy of the initial calibration of the analytical system
CCV
DUP
EB
FB
FD
IC
ICV
B-2 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix B Standard Value List
Appendix B Standard Value List (SVL)
Field Name
Standard Value
IPC
LCS
LCSD
MB
MS
MSD
PB
SB
TB
Standard Value Description
(Instrument Performance Check) Analysis of DFTPP or BFB to evaluate the
performance of the GC/MS system
(Laboratory Control Sample) A control sample of known composition
(Laboratory Control Sample Duplicate) A duplicate control sample of known
composition
Analytical control consisting of all reagents and standards that is carried through
the entire procedure (Method Blank)
(Matrix Spike) Aliquot of a matrix spiked with known quantities and subjected to
the entire analytical procedure to measure recovery
(Matrix Spike Duplicate) A second aliquot of the same matrix as the matrix
spike that is spiked in order to determine the precision of the method
(Preparation Blank) Analytical control containing distilled, deionized water and
reagents, and subjected to entire analytical procedure
(Storage Blank) Aliquot of analyte-free water or solvent stored with the samples
as a check on contamination from the storage process
(Trip Blank) Analyte free water transported with sample bottles prior to and after
sample collection
Reportable_Result8
Yes
No
Identifies a result record as reportable
Identifies a result record as non-reportable
Reporting_Limit_Type*
CRDL
CRQL
MRL
PQL
QL
SQL
RAL
RDL
Contract required detection limit
Contract required quantitation limit
Method reporting limit
Practical quantitation limit
Quantitation limit
Sample quantitation limit
Regulatory action level
Reportable detection limit
Result_Basis8
DRY
WET
Result was calculated on a dry weight basis
Result was calculated on a wet weight basis
Result_Units
ug/L
mg/L
These valid values are dependent on ug/Kg
what is entered in the project library
mg/Kg
pg/L
ng/Kg
Micrograms per liter
Milligrams per liter
Micrograms per kilogram
Milligrams per kilogram
Picograms per liter
Nanograms per kilogram
Total_Or_Dissolved8
Dissolved
Total
DIS
TOT
8 These standard values can not be added to or modified
* These standard values can be added to and/or modified (See section 2 of this manual)
B-3 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix
C
Appendix C Required Fields
Table C1 (1 of 2)
Required Fields in the Analytical Results Table for GC/MS, GC, and
HPLC Methods
GC/MS Methods
GC and HPLC Methods
Regular
Sample*
X
MS/MSD
X
Method Blank,
LCS/LCSD
X
Regular
Sample*
X
MS/MSD
X
Method Blank,
LCS/LCSD
X
Lab_Analysis_Ref_Method_ID
X
X
X
X
X
X
Analysis_Type
X
X
X
X
X
X
Lab_Sample_ID
X
X
X
X
X
X
Lab_ID
X
X
X
X
X
X
Client_Analyte_ID
X
X
X
X
X
X
Analyte_Name
X
X
X
X
X
X
Result
X
X
X
X
X
X
Result_Units
X
X
X
X
X
X
Lab_Qualifiers
Q
Q
Q
Q
Q
Q
Detection Limit
X
X
X
X
X
X
Detection_Limit_Type
X
X
X
X
X
X
Field
Client_Sample_ID
Retention_Time
T
Analyte_Type
X
X
X
X
X
X
Percent_Recovery
S
R
R
S
R
R
Relative_Percent_Difference
T
D
D
D
D
Reporting_Limit
X
X
X
X
X
X
Reporting_Limit_Type
X
X
X
X
X
X
Reportable_Result
X
X
X
X
X
X
Key
X
Required Field
D
Required field for spiked compounds in the LCSD and MSD only
Q
Required field if laboratory has qualifed result
R
Required field if Analyte_Type = “SPK” or “SURR”
S
Required field for surrogate compounds only
T
Required field for tentatively identified compounds by GC/MS only
*
Also includes Equipment Blanks, Field Blanks, Trip Blanks, and Field Duplicates
C-1 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix C Required Fields
Table C1 (2 of 2)
Required Fields in the Analytical Results Table for ICAP, AA, and IC
Methods
ICAP and AA Methods
IC and Wet Chemistry Methods
Regular
Sample*
X
Sample
Duplicate,
MS/MSD
X
Method Blank,
LCS/LCSD
X
Regular
Sample*
X
Sample
Duplicate
MS/MSD
X
Method Blank,
LCS/LCSD
X
Lab_Analysis_Ref_Method_ID
X
X
X
X
X
X
Analysis_Type
X
X
X
X
X
X
Lab_Sample_ID
X
X
X
X
X
X
Lab_ID
X
X
X
X
X
X
Client_Analyte_ID
X
X
X
X
X
X
Analyte_Name
X
X
X
X
X
X
Result
X
X
X
X
X
X
Result_Units
X
X
X
X
X
X
Lab_Qualifiers
Q
Q
Q
Q
Q
Q
Detection Limit
X
X
X
X
X
X
Detection_Limit_Type
X
X
X
X
X
X
X
X
X
X
X
X
S
S
S
S
Field
Client_Sample_ID
Retention_Time
Analyte_Type
Percent_Recovery
Relative_Percent_Difference
D
D
D
D
Reporting_Limit
X
X
X
X
X
X
Reporting_Limit_Type
X
X
X
X
X
X
Reportable_Result
X
X
X
X
X
X
Key
X
Required field
Q
Required field if laboratory has qualified result
D
Required field for spiked compounds in LCSD or MSD, or target compounds in the Sample Duplicate only
S
Required field if Analyte_Type = “SPK”
*
Also includes Trip Blanks, Equipment Blanks, and Field Blanks
C-2 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix C Required Fields
Table C2
Required Fields in the Laboratory Instrument Table
GC/MS
Tunes
Field
Instrument_ID
Initial Calibration
Initial Calibration Verification
GC
GC
VOA SVOA GC/MS HPLC ICP/AA IC* GC/MS HPLC ICP/AA IC*
X
X
X
X
X
X
X
X
X
X
Calibration
Verification,
Continuing
Calibration
ALL METHODS
X
QC_Type
X
X
X
X
X
X
X
X
X
X
X
Analyzed
X
X
X
X
X
X
X
X
X
X
X
Alternate_Lab_Analysis_ID
X
X
X
X
X
X
X
X
X
X
X
Lab_Analysis_ID
X
X
X
X
X
X
X
Lab_Analysis_Ref_Method_ID
X
X
X
X
X
X
X
X
X
X
X
Client_Analyte_ID
X
X
X
X
X
X
X
X
X
X
X
Analyte_Name
X
X
X
X
X
X
X
X
X
X
X
Run_Batch
X
X
X
X
X
X
X
X
X
X
X
Analysis_Batch
C
C
Lab_Reporting_Batch
X
X
X
X
X
Percent_Relative_Standard_Deviation
X
X
Correlation_Coefficient
B
B
Relative_Response_Factor
X
Percent_Difference
X
X
X
X
X
X
X
Percent_Ratio_01
X
X
Peak_ID_02
X
X
Percent_Ratio_02
X
X
Peak_ID_03
X
X
Percent_Ratio_03
X
X
Peak_ID_04
X
X
Percent_Ratio_04
X
X
Peak_ID_05
X
X
Percent_Ratio_05
X
X
Peak_ID_06
X
X
Percent_Ratio_06
X
X
Peak_ID_07
X
X
Percent_Ratio_07
X
X
Peak_ID_08
X
X
Percent_Ratio_08
X
X
Peak_ID_09
X
X
Percent_Ratio_09
X
X
X
X
X
X
X
X
Peak_ID_01
X
X
M
X
X
Peak_ID_10
X
Percent_Ratio_10
X
Peak_ID_11
X
Percent_Ratio_11
X
C-3 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix C Required Fields
GC/MS
Tunes
Field
Peak_ID_12
Initial Calibration
Initial Calibration Verification
GC
GC
VOA SVOA GC/MS HPLC ICP/AA IC* GC/MS HPLC ICP/AA IC*
X
Percent_Ratio_12
X
Peak_ID_13
X
Percent_Ratio_13
X
Calibration
Verification,
Continuing
Calibration
ALL METHODS
Key
X Required field (some fields are not applicable to some General (Wet) Chemistry tests)
B Required field if reporting best fit
C Required field if BFB or DFTPP associated with a continuing calibration only
M Required field for GC/MS continuing calibration only
*IC Includes Ion Chromatography and
Classical or Wet Chemistry methods.
Methods such as pH, Conductivity, and
others do not use traditional calibration
procedures, therefore some fields marked
as a required field under the "IC" column
do not apply for these methods.
C-4 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix C Required Fields
Table C3
Required Fields in the Sample Analysis Table
GC, GC/MS, HPLC Methods
Field
Client_Sample_ID
ICAP and AA Methods
IC and Wet Chemistry Methods
Method
Regular Samples*,
Regular Samples*,
Regular Samples*,
Blanks,
Sample Duplicate, Method Blanks, Sample Duplicate, Method Blanks, Sample Duplicate,
LCS/LCSD
MS/MSD
LCS/LCSD
MS/MSD
LCS/LCSD
MS/MSD
X
X
X
X
X
X
Collected
X
Matrix_ID
X
Lab_Sample_ID
QC_Type
X
X
X
X
X
X
Q
Shipping_Batch_ID
X
Temperature
X
X
X
X
X
X
X
X
X
X
Q
X
X
X
X
X
Lab_Analysis_Ref_Method_ID
X
X
X
X
X
X
Preparation_Type
X
X
X
X
X
X
Analysis_Type
X
X
X
X
X
X
Prepared
A
A
X
X
N
N
Analyzed
X
X
X
X
X
X
Lab_ID
X
X
X
X
X
X
QC_Level
X
X
X
X
X
X
Results_Basis
S
Total_Or_Dissolved
S
S
W
W
Dilution
X
X
X
X
X
X
Handling_Type
L
L
L
L
L
L
Handling_Batch
L
L
L
L
L
L
Leachate_Date
L
L
L
L
L
L
Method_Batch
X
X
X
X
X
X
Preparation_Batch
X
X
X
X
X
X
Run_Batch
C
C
C
C
C
C
Analysis_Batch
C
C
C
C
C
C
Lab_Reporting_Batch
X
X
X
X
X
Percent Moisture
S
Lab_Receipt
Lab_Reported
S
X
X
X
S
X
X
X
X
X
X
X
Key
X
Required field
A
Required field for samples prepared by methanol extraction
C
Required field if Instrument Calibration Table (A2) is included in EDD
L
Required field if analysis performed on SPLP, TCLP, or WET extracts
N
Required field only for samples that require preparation before analysis
Q
Required field for Sample Duplicate, MS, and MSD only
S
Required field if “Matrix_ID” = “SO” or “SED”
W
Required field for aqueous samples only
*
Includes Trip Blanks, Equipment Blanks, and Field Blanks
C-5 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix
D
Appendix D Qualification Scheme
Qualification Summary for GC/MS Methods
DATA QUALIFIER FLAG
QUALITY
CONTROL
ITEM
Detects
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
HOLDING TIMES 1) Holding time exceeded by 2
(Extraction and
times or less
Analysis)
2) Holding time exceeded by
greater than 2 times
J
J-
UJ
J
J-
R
COOLER
TEMPERATURE
1) > 6 and <10 degrees
Centigrade
J
J-
UJ
2) >10 degrees Centigrade
J
J-
R
3) < 2 degrees Centigrade
None
None
None
JN
JN
R
INSTRUMENT
TUNING
1) Ion abundance criteria not met
Sample
All samples shipped in the
affected cooler (Shipping
Batch)
All samples associated to
an initial calibration (Run
Batch), if tune is associated
to an initial calibration.
All samples associated to a
continuing calibration
(Analysis Batch), if tune is
associated to a continuing
calibration.
INITIAL
CALIBRATION
INITIAL
CALIBRATION
VERIFICATION
(ICV)
CONTINUING
CALIBRATION
VERIFICATION
(CCV)
1) Average RRF < 0.05
J
J
R
2) %RSD > 30%
J
J
UJ
3) r < 0.995
J
J
UJ
1) Average RRF < 0.05
J
J
R
2) % Difference > +25%
J
J+
None
3) % Difference < -25% and > 50%
J
J-
UJ
4) % Difference < -50%
J
J-
R
1) Average RRF < 0.05
J
J
R
2) % Difference > +25%
J
J+
None
3) % Difference < -25% and > 50%
J
J-
UJ
4) % Difference < -50%
J
J-
R
D-1 Automated Data Review and Contract Compliance Screening
All samples associated to
the initial calibration (Run
Batch)
All samples associated to
the ICV (Run Batch)
All samples associated to
the CCV (Analysis Batch)
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for GC/MS Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
EVALUATION
METHOD BLANK 1) Common lab contaminant and
CONTAMINATION
tentatively identified compound
(TIC) results less than or equal
to 10 times blank
contamination
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
U
U
None
U
U
None
1) % Recovery < CL but > 10%
J
J-
UJ
2) % Recovery <10%
J
J-
3) % Recovery > CL
J
J+
All samples in the same
Preparation Batch as the
method blank
2) Other compound results less
than or equal to 5 times blank
contamination
SURROGATE
RECOVERY
Sample
R
None
Note: For semivolatile analysis,
two or more surrogates in a
fraction must be out of criteria
for qualification unless recovery
< 10%.
MATRIX SPIKE
RECOVERY
LABORATORY
CONTROL
SAMPLE
RECOVERY
REPORTING
LIMITS
FIELD
DUPLICATES
1) % Recovery < CL but > 10%
J
J-
UJ
2) % Recovery <10%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
J
J-
UJ
J
J-
R
J
J+
None
J
J
UJ
1)
% Recovery < CL but > 10%
2)
% Recovery <10%
3)
% Recovery > CL
4)
RPD > CL
1)
Result greater than the
project-reporting limit and lab
qualifier = U
N/A
N/A
None
2)
Result less than the projectreporting limit where lab
qualifier is not U.
J
J
N/A.
None.
None
None
1) RPD > CL
D-2 Automated Data Review and Contract Compliance Screening
Parent Sample
All samples in the same
Preparation Batch as the
LCS
Sample (noted on outlier
report)
Noted in outlier report
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for GC/MS Methods
DATA QUALIFIER FLAG
QUALITY
CONTROL
ITEM
FIELD BLANKS
EQUIPMENT
BLANKS
TRIP BLANKS
Detects
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) Common lab contaminants and
tentatively identified compound
(TIC) results less than or equal
to 10 times blank
contamination
U
U
None
2) Other lab contaminant results
less than or equal to 5 times
blank contamination
U
U
None
1) Common lab contaminants and
tentatively identified compound
(TIC) results less than or equal
to 10 times blank
contamination
U
U
None
2) Other lab contaminant results
less than or equal to 5 times
blank contamination
U
U
None
D-3 Automated Data Review and Contract Compliance Screening
All samples in the same
sampling event
All samples in the same
Shipping Batch as the trip
blank
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for GC Methods
DATA QUALIFIER FLAG
QUALITY
CONTROL
ITEM
HOLDING TIMES
(Extraction and
Analysis)
COOLER
TEMPERATURE
Detects
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) Holding time exceeded by 2
times or less
J
J-
UJ
2) Holding time exceeded by
greater than 2 times
J
J-
R
1) > 6 and <10 degrees
Centigrade
J
J-
UJ
J
J-
R
None
None
None
1) %RSD > 20%
J
J
UJ
2) r < 0.995
J
J
UJ
1) % Difference > +25%
J
J+
None
2) % Difference < -25% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
1) % Difference > +15%
J
J+
None
2) % Difference < -15% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
U
U
None
2) Other compound results less
than or equal to 5 times the
blank contamination
U
U
None
1) % Recovery < CL but > 10%
J
J-
UJ
2) % Recovery <10%
J
J-
R
3) % Recovery > CL
J
J+
None
Sample
All samples shipped in the
affected cooler. ( Shipping
Batch)
2) >10 degrees Centigrade
3) < 2 degrees Centigrade
INITIAL
CALIBRATION
INITIAL
CALIBRATION
VERIFICATION
(ICV)
CONTINUING
CALIBRATION
(CV)
METHOD BLANK 1) Common lab contaminant
CONTAMINATION
results less than or equal to 10
times the blank contamination
SURROGATE
RECOVERY
D-4 Automated Data Review and Contract Compliance Screening
All samples associated with
initial calibration (Run Batch)
All samples associated with
initial calibration verification
(Run Batch)
All samples associated with
continuing calibration
(Analysis Batch)
All samples in the same
Preparation Batch
Sample
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for GC Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
MATRIX SPIKE
RECOVERY
LABORATORY
CONTROL
SAMPLE
RECOVERY
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) % Recovery < CL but > 10%
J
J-
UJ
2) % Recovery <10%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
1) % Recovery < CL but > 10%
J
J-
UJ
J
J-
R
J
J+
None
J
J
UJ
Parent Sample
All samples in the same
Preparation Batch
2) % Recovery <10%
3) % Recovery > CL
4) RPD > CL
REPORTING
LIMITS
FIELD
DUPLICATES
FIELD BLANKS
EQUIPMENT
BLANKS
TRIP BLANKS
1)
Result greater than the
project-reporting limit and lab
qualifier = U.
N/A
N/A
None
2)
Result less than the projectreporting limit where lab
qualifier is not U.
J
J
N/A.
1) RPD > CL
Sample (noted in outlier
report)
Sample
None
None
None
Non-compliant results listed
in the ADR outlier report
1) Common lab contaminant
results within 10 times blank
contamination
U
U
None
All samples in the same
sampling event
2) Other lab contaminant results
within 5 times blank
contamination
U
U
None
1) Common lab contaminant
results within 10 times blank
contamination
U
U
None
2) Other lab contaminant results
within 5 times blank
contamination
U
U
None
D-5 Automated Data Review and Contract Compliance Screening
All samples in the same
Shipping Batch
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for HPLC Methods
DATA QUALIFIER FLAG
QUALITY
CONTROL
ITEM
HOLDING TIMES
(Extraction and
Analysis)
COOLER
TEMPERATURE
INITIAL
CALIBRATION
INITIAL
CALIBRATION
VERIFICATION
(ICV)
CONTINUING
CALIBRATION
(CV)
Detects
EVALUATION
MATRIX SPIKE
RECOVERY
Nondetects SAMPLE(S) QUALIFIED
1) Holding time exceeded by 2
times or less
J
J-
UJ
2) Holding time exceeded by
greater than 2 times
J
J-
R
1) > 6 and <10 degrees
Centigrade
J
J-
UJ
2) >10 degrees Centigrade
J
J-
R
3) < 2 degrees Centigrade
None
None
None
1) %RSD > 20%
J
J
UJ
2) r < 0.995
J
J
UJ
1) % Difference > +15%
J
J+
None
2) % Difference < -15% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
1) % Difference > +15%
J
J+
None
2) % Difference < -15% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
U
U
None
1) % Recovery < CL but > 10%
J
J-
UJ
2) % Recovery <10%
J
J-
R
3) % Recovery > CL
J
J+
None
1) % Recovery < CL but > 10%
J
J-
UJ
J
J-
R
J
J+
None
J
J
UJ
METHOD BLANK 1) Sample results less than or
CONTAMINATION
equal to 5 times the blank
contamination.
SURROGATE
RECOVERY
Non
Biased Biased
Sample
All samples shipped in the
affected cooler. ( Shipping
Batch)
All samples associated with
initial calibration (Run Batch)
All samples associated with
initial calibration verification
(Run Batch)
All samples associated with
continuing calibration
(Analysis Batch)
All samples in the same
Preparation Batch
Sample
Parent Sample
2) % Recovery <10%
3) % Recovery > CL
4) RPD > CL
D-6 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for HPLC Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
LABORATORY
CONTROL
SAMPLE
RECOVERY
EVALUATION
1) % Recovery < CL but > 10%
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
J
J-
UJ
J
J-
R
J
J+
None
J
J
UJ
None
None
None
Sample (noted in outlier
report)
J
J
None
Sample
None
None
None
Non-compliant results listed
in the ADR outlier report
1) Common lab contaminant
results within 10 times blank
contamination
U
U
None
All samples in the same
sampling event
2) Other lab contaminant results
within 5 times blank
contamination
U
U
None
1) Common lab contaminant
results within 10 times blank
contamination
U
U
None
2) Other lab contaminant results
within 5 times blank
contamination
U
U
None
All samples in the same
Preparation Batch
2) % Recovery <10%
3) % Recovery > CL
4) RPD > CL
REPORTING
LIMITS
FIELD
DUPLICATES
FIELD BLANKS
EQUIPMENT
BLANKS
TRIP BLANKS
3)
Reporting limits not matching
the project specified limits.
4)
Results reported below the
project reporting detection
limit.
1) RPD > CL
D-7 Automated Data Review and Contract Compliance Screening
All samples in the same
Shipping Batch
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for Metals Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
HOLDING TIMES
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) Holding time exceeded by 2
times or less
J
J-
UJ
2) Holding time exceeded by
greater than 2 times
J
J-
R
INITIAL
CALIBRATION
1) r < 0.995
J
J
UJ
All samples associated with
initial calibration (Run Batch)
INITIAL
CALIBRATION
VERIFICATION
(ICV)
1)
% Recovery > 110% but <
125% (Hg, % Recovery >
120% but < 135%)
J
J+
None
All samples associated with
initial calibration verification
(Run Batch)
2)
% Recovery > 125% (Hg, %
Recovery > 135%)
R
R
None
3)
% Recovery < 90% but >75%
(Hg, % Recovery < 80% but >
65%)
J
J-
UJ
4)
% Recovery < 75% (Hg, %
Recovery < 65%)
R
R
R
1) % Recovery > 110% but <
125% (Hg, % Recovery >
120% but < 135%)
J
J+
None
2)
% Recovery > 125% (Hg, %
Recovery > 135%)
R
R
None
3)
% Recovery < 90% but > 75%
(Hg, % Recovery < 80% but >
65%)
J
J-
UJ
4)
% Recovery < 75% (Hg, %
Recovery < 65%)
R
R
R
Sample results less than or equal
to 5 times the blank
contamination
U
U
None
All samples in the same
Preparation Batch
1) % Recovery < CL but > 30%
J
J-
UJ
All samples in the same
Method Batch
2) % Recovery <30%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
CALIBRATION
VERIFICATION
METHOD BLANK
CONTAMINATION
MATRIX SPIKE
RECOVERY
D-8 Automated Data Review and Contract Compliance Screening
Sample
All samples associated with
continuing calibration
(Analysis Batch)
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for Metals Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
LABORATORY
CONTROL
SAMPLE
RECOVERY
REPORTING
LIMITS
FIELD
DUPLICATES
FIELD BLANKS
EQUIPMENT
BLANKS
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) % Recovery < CL but > 50%
J
J-
UJ
2) % Recovery <50%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
N/A
N/A.
None
J
J
N/A.
1)
Result greater than the
project-reporting limit and lab
qualifier = U
2)
Result less than the project
reporting limit where lab
qualifier is not U.
RPD > CL
Sample results within 5 times
blank contamination
All samples in the same
Preparation Batch
Sample (noted in outlier
report)
Sample
None
None
None
Non-compliant results listed
in the ADR outlier report
U
U
None
All samples in the same
sampling event
D-9 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for Ion Chromatography and Wet Chemistry Methods
DATA QUALIFIER FLAG
QUALITY
CONTROL
ITEM
HOLDING TIMES
COOLER
TEMPERATURE
Detects
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1) Holding time exceeded by 2
times or less
J
J-
UJ
2) Holding time exceeded by
greater than 2 times
J
J-
R
None
None
No Qual
1) %RSD > 20%
J
J
UJ
2) r < 0.995
J
J
UJ
1) % Difference > +10%
J
J+
None
2) % Difference < -10% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
1) % Difference > +10%
J
J+
No qual
2) % Difference < -10% and > 50%
J
J-
UJ
3) % Difference < -50%
J
J-
R
U
U
None
All samples in the same
Preparation Batch
1) % Recovery < CL but > 30%
J
J-
UJ
All samples in the same
Method Batch
2) % Recovery <30%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
1) % Recovery < CL but > 50%
J
J-
UJ
2) % Recovery <50%
J
J-
R
3) % Recovery > CL
J
J+
None
4) RPD > CL
J
J
UJ
1) > 6 degrees Centrigrade
2) < 2 degrees Centigrade
INITIAL
CALIBRATION
INITIAL
CALIBRATION
VERIFICATION
(ICV)
CALIBRATION
VERIFICATION
METHOD BLANK Sample results less than or equal
CONTAMINATION to 5 times the blank contamination
MATRIX SPIKE
RECOVERY
LABORATORY
CONTROL
SAMPLE
RECOVERY
D-10 Automated Data Review and Contract Compliance Screening
Sample
Noted on outlier report for
samples shipped in affected
cooler
All samples associated with
initial calibration (Run Batch)
All samples associated with
initial calibration verification
(Run Batch)
All samples associated with
continuing calibration
(Analysis Batch)
All samples in the same
Preparation Batch
Laboratory Data Consultants, Inc.
Appendix D Qualification Scheme
Qualification Summary for Ion Chromatography and Wet Chemistry Methods
DATA QUALIFIER FLAG
Detects
QUALITY
CONTROL
ITEM
REPORTING
LIMITS
FIELD
DUPLICATES
FIELD BLANKS
EQUIPMENT
BLANKS
EVALUATION
Non
Biased Biased
Nondetects SAMPLE(S) QUALIFIED
1)
Result greater than the
project-reporting limit and lab
qualifier = U
N/A.
N/A.
None
2)
Result less than the projectreporting limit where lab
qualifier is not U.
J
J
N/A
1) RPD > CL
Sample results within 5 times
blank contamination
Sample (noted in outlier
report)
Sample
None
None
None
Non-compliant results listed
in the ADR outlier report
U
U
None
All samples in the same
sampling event
D-11 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix
E
Appendix E Reviewed EDD Specification
Post Review EDD Export Specifications - Analytical Results (A1)
Comma Delimited Text File
Order
Field Name*
1
2
3
RecordID
ClientSampleID
LabAnalysisRefMethodID
4
AnalysisType
5
LabSampleID
6
7
8
9
10
LabID
ClientAnalyteID
AnalyteName
Result
ResultUnits
11
LabQualifiers
12
13
DetectionLimit
DetectionLimitType
14
RetentionTime
15
AnalyteType
16
PercentRecovery
17
18
19
RelativePercentDifference
ReportingLimit
ReportingLimitType
20
ReportableResult
21
Filename
22
DVModifiedConcentration
23
24
25
DVQualTemperature
DVQualPreservation
DVQualHTSamplingToAnalysis
26
DVQualHTSamplingToExtraction
27
DVQualHTExtractionToAnalysis
28
DVQualHoldingTime
29
DVQualMethodBlanks
30
DVQualSurrogateRecovery
31
DVQualMS
32
DVQualMSRecovery
Field Description
Record number.
Client field sample identifier.
Laboratory reference method (i.e. 8260B,
6010B, etc.).
Defines type of analysis (i.e. dilution, reanalysis,
etc.).
Internal laboratory sample tracking number for
samples and lab generated QC.
Identifier of laboratory performing the analysis.
CAS number or unique analyte identifier.
Chemical name for analyte.
Reportable result for the analyte.
Units of measure for the result (i.e. mg/Kg, ug/L,
etc.).
A string of letter or symbol qualifiers assigned
by the lab based on contractor defined rules
and values.
Detection limit for the analyte being measured.
Specifies the type of detection limit (i.e. MDL,
IDL, etc.).
The time expressed in decimal minutes
between injection and detection for GC/MS
TICs only.
Defines the type of result such as surrogate,
spike, or target analyte.
The percent recovery of a spiked QC compound
such as a matrix spike, LCS spike, or surrogate.
RPD between to QC results such as MS/MSD.
Analyte reporting limit.
Defines the type of reporting limit (PQL, CRQL,
etc.).
(YES or NO) Indicates which result is the
useable result when results from two or more
analyses for the same sample and method (ie
dilutions, reanalyses, etc) are reported in the
EDD.
File name of the EDD. The same as the
LabReportingBatch in the Sample Analysis
table (A3).
ADR modified analyte result due to blank
contamination.
Data review qualifier for temperature outlier.
Data review qualifier for preservation anomaly.
Data review qualifier for holding time violation
from sampling time to analysis time.
Data review qualifier for holding time violation
from sampling time to extraction.
Data review qualifier for holding time violation
from extraction time to analysis time.
Overall data review qualifier for holding time
violation.
Data review qualifier for contamination in an
associated method blank.
Data review qualifier for surrogate recovery
outlier.
Overall data review qualifier for associated MS
and MSD recovery and/or RPD outlier.
Data review qualifier for MS and/or MSD
E-1 Automated Data Review and Contract Compliance Screening
Field
Type
Number
Text
Text
Field
Length
Single
25
25
Text
10
Text
25
Text
Text
Text
Text
Text
7
12
60
10
10
Text
7
Text
Text
10
10
Text
5
Text
7
Text
5
Number
Text
Text
Single
10
10
Text
3
Text
12
Text
10
Text
Text
Text
5
5
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Laboratory Data Consultants, Inc.
Post Review EDD Export Specifications - Analytical Results (A1)
Comma Delimited Text File
Order
Field Name*
33
34
DVQualMSRPD
DVQualLCS
35
DVQualLCSRecovery
36
DVQualLCSRPD
37
DVQualRepLimits
38
DVQualReportingLimits
39
40
DVQualFieldQC
DVQualFieldBlank
41
DVQualEquipmentBlank
42
DVQualTripBlank
43
DVQualFieldDuplicate
44
DVQualIC
45
DVQualInitialCalibrationRRF
46
DVQualInitialCalibrationRSD
47
DVQualInitialCalibrationCC
48
DVQualICV
49
DVQualInitialCalibration
VerificationRRF
50
DVQualInitialCalibration
VerificationPD
DVQualCCV
51
52
DVQualContinuingCalibration
VerificationRRF
53
DVQualContinuingCalibration
VerificationPD
DVQualOverall
54
55
56
57
58
59
60
61
62
63
64
TagLabSampleID
(see comment)
TagDetQual01
(see comment)
TagNonDetQual01 (see comment)
TagDetQual02
(see comment)
TagNonDetQual02 (see comment)
surDVQualDet
(see comment)
surDVQualNonDet (see comment)
DVQualInstrumentPerformance
CheckRunBatch
DVQualInstrumentPerformance
CheckAnaBatch
DVQualIPC
Field
Type
Field Description
recovery outlier.
Data review qualifier for MS/MSD RPD .outlier.
Overall data review qualifier for LCS and LCS
recovery and/or RPD outlier.
Data review qualifier for associated LCS and/or
LCSD recovery outlier.
Data review qualifier for LCS/LCSD RPD
outlier.
Data review qualifier for result reported below
the reporting limit.
Data review comment (“OutX”) when reporting
limit exceeds the project reporting limit.
Overall data review qualifier for Field QC.
Data review qualifier for contamination in an
associated Field Blank.
Data review qualifier for contamination in an
associated Equipment Rinsate or Equipment
Blank.
Data review qualifier for contamination in an
associated Trip Blank.
Data review qualifier for an associated Field
Duplicate RPD outlier.
Overall data review qualifier for associated
initial calibration outliers.
Data review qualifier for an associated initial
calibration relative response factor outlier.
Data review qualifier for an associated initial
calibration relative percent difference outlier.
Data review qualifier for an associated initial
calibration corrrelation coefficient outlier.
Overall data review qualifier for an associated
initial calibration verification.
Data review qualifier for an associated initial
calibration verification relative response factor
outlier.
Data review qualifier for an associated initial
calibration verification percent difference outlier.
Overall data review qualifier for associated
continuing calibration outliers.
Data review qualifier for an associated
continuing calibration relative response factor
outlier.
Data review qualifier for an associated
continuing calibration percent difference outlier.
Overall data review qualifier for all QC and
calibration qualifiers.
Temporary placeholder.
Temporary placeholder.
Temporary placeholder.
Temporary placeholder.
Temporary placeholder.
Temporary placeholder.
Temporary placeholder
Data review qualifier for GC/MS Tune outlier
related to initial calibration.
Data review qualifier for GC/MS Tune outlier
related to continuing calibration.
Overall data review qualifier for GC/MS tune
E-2 Automated Data Review and Contract Compliance Screening
Field
Length
Text
Text
5
5
Text
5
Text
5
Text
5
Text
5
Text
Text
5
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
5
Text
7
Text
Text
Text
Text
Text
Text
Text
Text
5
5
5
5
5
5
5
5
Text
5
Text
5
Laboratory Data Consultants, Inc.
Post Review EDD Export Specifications - Analytical Results (A1)
Comma Delimited Text File
Order
Field Name*
65
DVQualLabDup
66
67
DVQualCode
FieldDupRPD
68
69
DVQualMergedQualifier
DVQualMergedResult
70
71
DVQualPercMoi1
DVQualLabDupNR1
72
DVQualLcsNR1
73
DVQualDissTotDiff1
74
75
Error
DVQualSampleDupCount1
76
DVQualMsSampleCoun1t
77
DVQualLcsCount1
78
79
DVQualMbMissing1
DVQualPercMoiDissTotDiff1
80
81
DVQualInternalStandard2
DVQualCalibrationBlank2
82
DVQualRcm2
83
DVQualPem2
84
DVQualProfessionalJudgement2
85
DVQualTempManual
Field
Type
Field Description
outliers.
Data review qualifier for RPD outlier in
laboratory duplicate.
User-defined Reason Code
RPD calculated from Field duplicate and parent
sample
Merged lab and data review qualifiers
Final result (modified concentration if
applicable)
Data review qualifier for percent moisture
Data review qualifier for laboratory duplicate not
reported
Data review qualifier for laboratory control
sample(s) not reported
Data review qualifier for dissolved and total
fraction differing by more than 10%
Radiochemistry error
Data review qualifier for sample count being
>20 in a duplicate batch
Data review qualifier for sample count being
>20 in a matrix spike batch
Data review qualifier for sample count being
>20 in a laboratory control sample batch
Data review for missing method blank
Combined data review qualifier for percent
moisture and total vs dissolved difference
outliers
Data review qualifier for internal standard outlier
Data review qualifier for calibration blank
contamination
Data review qualifier for resolution check
mixture problem
Data review qualifier for performance evaluation
mixture problem
Data review qualifier for any reason deemed
necessary by data-review chemist
Temporary placeholder.
Field
Length
Text
5
Text
Text
15
50
Text
Text
7
10
Text
Text
5
5
Text
5
Text
5
Text
Text
10
5
Text
5
Text
5
Text
Text
5
5
Text
Text
5
5
Text
5
Text
5
Text
5
Text
5
Comment: Fields that contain temporary placeholders hold information contributed during the review process that is used in
generating reports. This information is kept with the output file so that if the file is ever imported back into the
application, reports can be generated without having to rerun the review module.
* Field Names in bold font are added to the EDD during review and included in the exported validated EDD file
1 Data review qualifiers in these cases are added as applicable by automated data review if the option for EPA
Region II assessment is selected..
2 Data review qualifiers in these cases are added manually by the user and not assessed by automated data
review.
E-3 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Post Review EDD Export Specifications – Sample Analysis (A3)
Comma Delimited Text File
Order
Field Name*
1
2
3
4
5
6
7
RecordID
ProjectNumber
ProjectName
ClientSampleID
Collected
MatrixID
LabSampleID
8
QCType
9
ShippingBatchID
10
Temperature
11
12
13
14
15
16
17
LabAnalysisRefMethodID
PreparationType
AnalysisType
Prepared
Analyzed
LabID
QCLevel
18
19
ResultBasis
TotalorDissolved
20
21
Dilution
HandlingType
22
HandlingBatch
23
24
25
LeachateDate
PercentMoisture
MethodBatch
26
PreparationBatch
27
RunBatch
28
AnalysisBatch
29
LabReportingBatch
30
31
32
33
34
35
LabReceipt
LabReported
DataReviewCompany**
DataReviewDate
ValidatedBy**
ValidationDate**
Field Description
Record number.
ProjectNumber assigned by client.
ProjectName assigned by client.
Client field sample identifier.
Date and time sample was collected.
Sample matrix.
Internal laboratory sample tracking number for samples
and lab generated QC.
Identifies the type of quality control sample, regular field
samples are null.
Unique identifier assigned to a cooler or shipping
container used to transport field samples.
Temperature in degrees C of the samples as received in
the lab.
Laboratory reference method (i.e. 8260B, 6010B, etc.).
Preparation method number (i.e. 3010A, 3510C, etc.).
Defines type of analysis (i.e. dilution, reanalysis, etc.).
Date and time of sample preparation/extraction.
Date and time of sample analysis.
Identifier of laboratory performing analysis.
Level of analytical QC associated with analysis (i.e. Level
III, etc.).
Indicates if a result is expressed as wet or dry.
Indicates if a result is expressed as total or dissolved (for
metals only).
Sample dilution during analysis.
Type of leaching procedure, if applicable (i.e. SPLP,
TCLP, etc.).
Unique laboratory identifier for a batch of samples
prepared together for a leaching procedure.
Date and time of leaching procedure.
Percent moisture of sample.
Unique laboratory identifier for a batch of samples with
similar matrix and analyzed together by one method.
Links samples to matrix spikes and duplicates.
Unique laboratory identifier for a batch of samples
prepared together for analysis by one method. Links
samples with method blanks and laboratory control
samples.
Unique laboratory identifier for a batch of analyses
performed on one instrument under the control of on an
initial calibration. Links the initial calibration to
associated samples.
Unique laboratory identifier for a batch of analyses
performed on one instrument under the control of a
continuing calibration. Links continuing calibrations to
associated samples.
Unique laboratory identifier for a batch of samples, QC,
and calibration standards reported as a group by the lab
(i.e. order number, SDG #, etc.).
Date samples received in laboratory.
Date laboratory hardcopy submitted.
Company running the automated review software.
Date and time EDD was validated.
Person running the automated review.
Date and time when automated data review qualifiers
were reviewed
E-4 Automated Data Review and Contract Compliance Screening
Field
Type
Number
Text
Text
Text
Date/Time
Text
Text
Field
Length
Single
30
90
25
***
10
25
Text
7
Text
25
Number
Single
Text
Text
Text
Date/Time
Date/Time
Text
Text
25
25
10
***
***
7
10
Text
Text
3
3
Number
Text
Single
10
Text
12
Date/Time
Number
Text
***
Single
12
Text
12
Text
12
Text
12
Text
12
Date/Time
Date/Time
Text
Date/Time
Text
Date/Time
***
***
25
***
25
***
Laboratory Data Consultants, Inc.
Post Review EDD Export Specifications – Sample Analysis (A3)
Comma Delimited Text File
Order
36
37
38
39
40
41
42
43
Field Name*
Field Description
ApprovedBy**
ApprovalDate**
FileName
TagLabSampleID (see comment)
TagDetQual (see comment)
TagNonDetQual (see comment)
TempFlag (see comment)
LabMethodCategory
Person performing secondary review of data review flags.
Date and time of secondary review by "ApprovedBy".
File name of EDD (same as LabReportingBatch).
Temporary place holder.
Temporary place holder.
Temporary place holder.
Temporary place holder.
Method category used on import into EDMS
Field
Type
Text
Date/Time
Text
Text
Text
Text
Text
Text
Field
Length
25
***
12
5
5
5
1
10
Comment: Fields that contain temporary placeholders hold values created during the validation process. These values are
used in generating reports. This information is kept with the output file so that if the file is ever imported back into the
application, reports can be generated without having to rerun the validation module.
* Field Names in bold font are added to the EDD during automated data review and included in the exported data-reviewed EDD
file
**Automated data review does not update these fields with any information but these fields are still part of the exported datareviewed file. These fields may be populated manually by the user from various forms in the application prior to exporting.
*** Date/Time format: MM/DD/YYYY hh:mm
E-5 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix
F
Appendix F Technical Notes
Technical Notes
Identifying Variations of a Method
The “LabAnalysisRefMethodID” field may be used to identify variations of a method in both the
EDD and project library. To do this, place a “/” between the method and the identifier for the method
(eg. 8260B/NoDCP, 8260B/ListA, 8260B/ShortList, etc.). The method designation must be
consistent between the Analytical Results (A1) Table, the Laboratory Instrument (A2) Table, and the
Sample Analysis (A3) Table as well as in the Project library. The maximum width for the
“LabAnalysisRefMethodID” field, including the “/” separator, is 25 characters. Note: Prior to
building a project library, the Analytical Methods standard value list must be appended with the
Method/Descriptor combinations used in the EDD.
Identifying “Total” and “Dissolved” Results (Aqueous Metals Analyses Only)
The “Total_Or_Dissolved” field in the A3 table is used to identify at the sample and method level
whether a set of results is being reported as “total” metals or “dissolved” metals. Similarly, the
“Analysis_Type” field (in both the A1 and A3 tables) will be used to designate at the parameter level
whether an individual result is a “total” result or “dissolved” result. To designate a result as a “total”
or “dissolved” result, place a “/TOT” or “/DIS” immediately after the analysis type designation (eg.
RES/TOT, RES/DIS, DL/TOT, DL/DIS, etc). The designation must be consistent between the A1
and A3 tables. The maximum width for the “Analysis_Type” field, including the “/” separator, is 10
characters. Note: Prior to performing an EDD error check, the Analysis Type valid value list must be
appended with Analysis Type designations (See Table 1).
Reporting Results Derived from a Leachate Procedure
When a leachate procedure (eg TCLP, WET, SPLP, etc) is performed, the “Analysis_Type” field (in
both the A1 and A3 tables) will be used to designate the results as being associated with a leachate
procedure. To designate a result as a leachate result, place a “/” along with the initials of the leaching
procedure immediately after the analysis type designation (eg. RES/TCLP, RES/WET, DL/SPLP,
etc). The designation must be consistent between the A1 and A3 tables as well as in the project
library. The maximum width for the “Analysis_Type” field, including the “/” separator, is 10
characters. Note: Prior to performing an EDD error check, the Analysis Type valid value list must be
appended with Analysis Type designations (See Table 1).
Table 1: Standard Values to Add to “Analysis Type” SVL Library
SVLs for Total and
Dissolved Metals Analyses
RES/TOT
RES/DIS
RE/TOT
RE/DIS
SVLs for TCLP Analyses
SVLs for WET Analyses
RES/TCLP
DL/TCLP
DL2/TCLP
RE/TCLP
RE2/TCLP
RES/WET
DL/WET
DL2/WET
RE/WET
RE2/WET
SVLs for SPLP
Analyses
RES/SPLP
DL/SPLP
DL2/SPLP
RE/SPLP
RE2/SPLP
Preparing Project Libraries
When preparing a project library, a copy-up and copy-down feature is available that allows entries
within a field to be copied from one record to the next. (To use the copy feature, hold the shift key
while using either a up or down arrow to copy from a record containing a value to an adjacent record
to be populated).
F-1 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix F Technical Notes
Naming Convention for Lab Duplicate, MS/MSD Samples
Lab duplicate, matrix spike and matrix spike duplicate samples are now associated with their parent
sample via the Client Sample ID (versus the Lab Sample ID in earlier versions of the software). In
order for the correct association to be made, it is crucial the Client Sample ID adhere to the EDD
specifications. Append suffixes DUP, MS and MSD, without an intervening hyphen or space, to the
Client Sample ID of the parent sample in order to create the Client Sample ID for the laboratory
duplicate, matrix spike, and matrix spike duplicate, respectively. For example, if the parent Client
Sample ID is 98100001, the laboratory duplicate would appear with a Client Sample ID of
9810001DUP, the matrix spike sample would appear with a Client Sample ID of 9810001MS, and the
matrix spike duplicate would appear with a Client Sample ID of 9810001MSD. Parent sample
records must exist for each DUP, MS and MSD record. If a DUP or MS/MSD is shared between two
EDDs, records for the DUP or MS/MSD and its parent sample must exist in the A1 and A3 tables for
both EDDs. Note: If an end data user specifies that all samples in the method batch will be associated
with these QC samples, the Client Sample ID naming convention is not crucial since all samples will
be linked to the DUP, MS or MSD via the Method Batch number.
Methods with Parameter-Specific Holding Times
Although infrequent, there are methods where the holding time criteria is not consistent between
analytes (ie Method 300). The “LabAnalysisRefMethodID” field may be used in both the EDD and
project library to identify those methods with parameter-specific holding times. To do this, place a
“/” between the method and the specific parameter(s) (eg. 300.0/NO3, 300.0/AllExceptNO3, etc.).
The method designation must be consistent between all tables (A1, A2 and A3) as well as in the
Project library. The maximum width for the “LabAnalysisRefMethodID” field, including the“/”
separator, is 25 characters. Note: Prior to building a project library, the Analytical Methods standard
value list must be appended with the Method/Descriptor combinations used in the EDD.
Applying Preparation Date for Solids (TS, TSS, TDS)
When a solids analysis (total solids, total suspended solids or total dissolved solids) is performed, the
preparation date field should be populated with the date the sample aliquot was measured. The
preparation method should be indicated as METHOD.
How to Handle Multiple Analysis Dates for a Single Method (ie 6010B Analytes)
If the results for a sample/method are composited from more than one analysis date and/or time and
the Analysis Type is the same (ie RES), the records in both the A1 and A3 files must be distinguished
using unique Analysis Type entries (RES1, RES2, RES3, etc). For example, if some parameters from
a 6010B analysis were performed on one day and others were performed on a different day, those
parameters associated with the first analysis date should be assigned an Analysis Type RES1 and
those from the second analysis date should be assigned an Analysis Type of RES2. The Analysis
Type valid value list must be appended with the new valid values to avoid errors appearing on the
EDD Non-conformance Report.
Reanalysis of Method Blanks and Laboratory Control Samples
If a method blank and/or laboratory control sample are re-analyzed, the re-analysis results must have
a Preparation Batch identifier different from that assigned to the initial results, regardless of how the
Analysis Type field has been populated.
F-2 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
Appendix F Technical Notes
Reanalysis of Matrix Spike, MS Duplicate and Laboratory Duplicate Samples
If a matrix spike (MS), matrix spike duplicate (MSD) and/or laboratory duplicate (DUP) are reanalyzed, the re-analysis results must have a Method Batch identifier different from that assigned to
the initial results, regardless of how the Analysis Type field has been populated.
Assignment of Reason Codes for Field Duplicate Outliers
Although validation qualifiers are not assigned when the RPD of a set of field duplicates exceeds the
project library limits, a reason code will be assigned if the user has selected “Assign Reason Codes”
at the time of validation and the field duplicate field has been populated in the Reason Code Library.
A reason code alerts the user that the field duplicate RPD criteria has been exceeded so they may
determine whether a qualifier is warranted. Users who do not wish to assign a reason code should not
enter a reason code format in the Field Duplicate field of the Reason Code Library.
F-3 Automated Data Review and Contract Compliance Screening
Laboratory Data Consultants, Inc.
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