CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS

CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS
1 CENTRE FOR DNA FINGERPRINTING AND DIAGNOSTICS
(An Autonomous Institute of Department of Biotechnology, Ministry of Science and Technology, Govt. of India)
Bldg.7, 2nd Floor, Gruhakalpa, Nampally, Hyderabad 500 001 (A.P.) India
Website:www.cdfd.org.in INVITATION FOR BIDS
Tender No.CDFD/PUR/GLT/2013-14/IND6372
Sealed tenders in two bid systems (Part-I: Technical Bid and Part-II: Price Bid) are invited on behalf of and by the Director, CDFD for supply
and installation of “SEMI AUTOMATIC HORIZONTAL HIGH PRESSURE, HIGH VACUUM STEAM STERILIZER (AUTOCLAVE)
RECTANGULAR TYPE WITH SEMI AUTOMATIC HINGED DOUBLE DOOR AND ELECTRICALLY HEATED” .
1. Scope of work: Supply and Installation of the Semi Automatic Horizontal High Pressure, High Vacuum Steam Sterilizer (Autoclave)
Rectangular Type with Semi Automatic Hinged Double Door and Electrically Heated.
2. Interested eligible bidders may download the complete bidding documents from our Website(http://www.cdfd.org.in). All such downloaded
tender documents should be accompanied by a non-refundable DD for Rs.500/- (Rupees five hundred only) towards the cost of bidding
documents. The cost of bidding documents should be paid by DD in favour of Director, CDFD, Hyderabad and no other mode of payment
will be accepted. This amount should be paid by a separate Draft without including it in the Bid Security / Earnest Money Deposit amount.
3. Earnest Money Deposit/Bid Security: E.M.D. amounting to Rs.1,50,000/- (Rupees one lakh fifty thousand only) by way of Demand Draft /
Bank Guarantee of a commercial bank in favour of “Director, CDFD and payable at Hyderabad should be enclosed along with the Technical
Bid.
4. Tenders shall be submitted in 2-PARTS:
1) PART-I :Technical Bid 2) PART-II :Price Bid
Technical Bid (PART-I) of the Tender must contain the documents as indicated in “DOCUMENTS COMPRISING THE TECHNICAL BID”.
Price Bid (PART-II) of the Tender shall contain only the Price Schedule as per the Price Schedule Format (both in words and
figures). The Bidder should ensure that the Prices are mentioned only in the Price Bid and nowhere in the Technical Bids.
Due Date for Receipt of Tenders: 28.04.2014 @ 2.00pm
Opening of Technical Bids : 28.04.2014 @ 2.30pm
If the above stated opening or closing date(s) happens to be Govt. holiday(s)/BANDH, the submission/opening of the tender will be on the
next working day as per the time scheduled.
5. Bidder shall seal the Technical Bids and Price Bids in two separate envelops duly marked / super-scribed as Part-I “Technical Bid” and PartII “Price Bid” – Tender No:CDFD/PUR/GLT/2013-14/IND6372 DUE ON : 28.04.2014 at 2.00pm.
The above two separate sealed covers, one containing the Part-I Technical Bid along with the EMD and the other containing, the Part-II
Price Bid shall be kept together in another Cover which should also be sealed and super-scribed as above and addressed to the Director,
Centre for DNA Fingerprinting and Diagnostics, Bldg. No.7, Gruhakalpa,5-4-399/B, Nampally, Hyderabad-500001. .
6. The sealed cover duly super-scribed with Tender No.CDFD/PUR/GLT/2013-14/IND6372 Due on 28.04.2014 containing Technical Bid
(Part-I) and Price Bid (Part-II) along with the relevant documents should be dropped in the Sealed Tender Box kept at the Purchase
Section, Gruhakalpa, on or before 2.00PM of 28.04.2014. The Tender document at any cost should not be handed over to any
persons.
7. Tenders without EMD/Tender document cost will be rejected. Tenders received after due date and time will not be entertained. Institute is
not responsible for any postal delay. CDFD does not take any responsibility for loss of Tender in transit sent by courier or any postal
delays, Tenders received after the due date and time will be summarily rejected.
8. Incomplete or conditional tenders are liable for rejection.
9. CDFD does not bind itself to accept the lowest or any other tender and reserves the authority to reject any or all tenders without assigning
any reason. All the tenders, in which any of the prescribed conditions are not fulfilled or incomplete, in any respect, are also liable to be
rejected.
Sd/I/C-Stores & Purchase
2 PART-I
TECHNICAL BID
TENDER DOCUMENT
FOR
Supply, Installation, Testing and Commissioning of
SEMI AUTOMATIC HORIZONTAL HIGH PRESSURE, HIGH
VACUUM STEAM STERILIZER (AUTOCLAVE) RECTANGULAR
TYPE WITH SEMI AUTOMATIC HINGED DOUBLE DOOR AND
ELECTRICALLY HEATED
TENDER # CDFD/PUR/GLT/2013-14IND6372
CDFD
Centre for DNA Fingerprinting and Diagnostics
Bldg.7, Gruhakalpa, Nampally, Hyderabad 500 001 (A.P.) India
Sign. of Bidder
3 CHAPTER 1
INSTRUCTIONS TO BIDDER
1.
ELIGIBLE BIDDERS: This Invitation for Bids is open to all Original Manufacturers/ their Authorized Dealers/ vendors / suppliers to quote
on their behalf for this tender as per Manufacturer’s Authorization Form and Indian Agents of Foreign Principals, if any who possess the
qualifying requirements as specified in the Tender.
Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have
been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to
be used for the procurement of the goods to be purchased under this Invitation of Bids.
2.
COST OF BIDDING : The Bidder shall bear all costs associated with the preparation and submission of its bid, and “the Purchaser", will
in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.
3.
COST OF BIDDING DOCUMENTS : Interested eligible bidders may download the complete bidding documents from our
Website(http://www.cdfd.org.in). All such downloaded tender documents should be accompanied by a non-refundable DD for Rs.500/(Rupees five hundred) towards the cost of bidding documents. The cost of bidding documents should be paid by DD in favour of
Director, CDFD, Hyderabad and no other mode of payment will be accepted. This amount should be paid by a separate Draft without
including it in the Bid Security / Earnest Money Deposit amount.
4.
OPENING OF BIDS: In the first instance, the Technical Bids (PART-I) will be opened. All the Tenderers may be required to give a
presentation if requested by CDFD. Final selection of the Technical Bids will be based on the Technical Presentation evaluated by the
authorities of CDFD. The Price Bid (PART-II) will not be opened on the day of opening of Technical Bids. The Bidders representatives
who are present shall sign the Quotation Opening Form evidencing their attendance. The Price Bid of only those tenderers whose
Technical Bid(s) are found technically suitable will be opened subsequently. The Tenderer may kindly note that no payment for
attending/ giving presentation will be made by this Institute.
5.
CAPACITY OF BIDDER: any person signing a Tender shall submit documentary evidence that his signature on the Tender, submitted by
him, is legally binding upon himself, his firm. If it is detected that the person so signing the Tender has no authority to do so, the Director,
CDFD may, without prejudice to other civil and criminal remedies, not consider the Tender and hold the signatory liable for all costs and
damages. The bidder shall produce a certificate from the Manufacturer of the offered product that they are the authorized dealer in India.
6.
QUALIFICATION REQUIREMENTS: The Bidder should be a manufacturer or their dealer specifically authorized by the manufacturer to
quote on their behalf fo this tender as per manufacturer authorization form and Indian agents of foreign principals, if any who must have
designed, manufactured, tested and supplied the equipment(s) similar to the type specified in the “Technical Specification”. Such
equipments must be of the most recent series/models incorporating the latest improvements in design. The models should be in
successful operation for at least one year as on date of Bid Opening in India and is engaged in R&D activities.
The Indian Agents of foreign manufacturers / suppliers quoting directly on behalf of their principals for items appearing in the restricted list
of the current Foreign Trade Policy must be registered with DGS&D. One Indian Agent cannot represent two different foreign principals
for the same item in one tender.
The bidder should have executed at least one similar order successfully during the preceding three financial years. Details of service
support facilities that would be provided after the warranty period should be submitted in the Service Support Details Form.
That, in the case of a Bidder not doing business in India, the Bidder is/or will be (if successful) represented by an Agent in India who shall
be equipped and able to carry out the Supplier’s maintenance, repairs and spares parts. The bidder or his agent must have an office in
India.
That the Bidder will assume total responsibility for the fault-free operation of equipment, application software, if any, and maintenance
during the warranty period and provide necessary maintenance services after end of warranty period if required.
Bidders who meet the criteria given above are subject to be disqualified, if they have made untrue or false representation in the forms,
statements and attachments submitted in poof of the qualification requirements or have a record of poor performance, not properly
completing the contract, inordinate delays in completion or financial failure, etc.
Other things being equal, preference shall be given to firms who or his principal has supplied and installed similar system at any
CSIR/ICAR/ICMR/DAE/DRDO/DST/DBT/other Govt. or autonomous research Labs in India.
7.
CONTENT OF BIDDING DOCUMENTS : The goods required, bidding procedures and contract terms are prescribed in the bidding
documents. The bidding documents, apart from the invitation for bids have been divided into 6 chapters as under:
1.
2.
3.
4.
5.
6.
Chapter 1 :Instructions to Bidder
Chapter 2: Detailed Terms & Conditions
Chapter 3 :Specifications and Allied Technical Details of the Goods and Services
Chapter 4 :Price Schedule Format
Chapter 5 :Contract Form / Purchase Order Format
Chapter 6 :Other Formats
Sign. of Bidder
4 The Bidder is expected to examine all instructions, forms, terms & conditions and specifications in the bidding documents. Failure to
furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents will
be at the Bidder's risk and may result in rejection of its bid.
8.
CLARIFICATION OF BIDDING DOCUMENTS: A prospective Bidder requiring any clarification of the Bidding Documents shall contact
the Purchaser in writing. The Purchaser will respond in writing to any request for clarification, provided that such request is received not
later than ten (10) days prior to the deadline for submission of bids.
9.
AMENDMENT OF BIDDING DOCUMENTS : At any time prior to the deadline for submission of bids, the Purchaser may, for any reason,
whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by
amendment. In order to allow prospective bidder’s reasonable time in which to take the amendment into account in preparing their bids,
the Purchaser, at its discretion, may extend the deadline for the submission of bids and host the changes on the website of the purchaser.
10. LANGUAGE OF BID: The bid prepared by the bidder, as well as all correspondence and documents relating to the bid exchanged by the
bidder and the purchaser, shall be written in Hindi/English language only.
11. DOCUMENTS COMPRISING THE TECHNICAL BID :
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Bid From (Bid Submission Covering Letter) – ANNEXURE-A.
Detailed quotation along with Terms and Conditions.
Copy of the Price bid without mentioning the price details.
Manufacturer’s Authorization Form – ANNEXURE-B.
Bid Security / EMD as specified in the Invitation To Bids (ITB)- ANNEXURE-C.
Declaration by the bidder that the goods are not in the restricted list of the current Indian EXIM Policy.
DGS&D Registration certificate, if applicable
All necessary catalogues/technical literature, data as are considered essential for full and correct evaluation of offers.
Details of Installations of similar equipment in India;
Availability of number of trained support personnel, both application & service support.
Compliance statement indicating yes/no as per CDFD specifications
12. BID FORM (Bid Submission Covering Letter): The bidder shall use the format as per Annexure-A. These forms must be completed
without any alterations to its format and no substitutes may be accepted.
13. BID PRICES: The Bidder shall indicate the unit prices, discounts and total bid prices of the goods it proposes to supply.
Prices indicated shall be entered separately in the following manner (For indigenous Items): The Price of the goods, quoted (ex-works, exfactory, ex-showroom, ex-warehouse, or off-the shelf, as applicable), including all duties and sales and other taxes already paid or
payable.
TAXES/DUTIES: We are exempted from payment of Excise Duty vide Notification Number 10/97 dated 01.03.1997 and Customs Duty
under notification No.51/96 dated 23.07.1996. Hence Excise duty and Customs Duty, if any, should be shown separately. Please
mention the applicable taxes (VAT/CST/Service) clearly. Form ’C’ or ‘D’ cannot be issued by the Purchaser. However, being R&D
Institute on Concessional Customs Duty Forms can be issued. No other charges except those mentioned clearly in the quotation will be
paid.
Rates should be quoted ‘FOR’ CDFD, Hyderabad inclusive of packing, forwarding, Customs clearance, installation and commission
charges etc. If ex-works prices are quoted then packing, forwarding, documentation, freight and insurance charges must be clearly
mentioned separately. Vague terms like “packing, forwarding, transportation, taxes etc. extra” without mentioning the specific
amount/percentage of these charges will NOT be accepted.
The price of the goods, quoted FOB/FAC port of shipment. Please note that all FCA orders will be on FAC (International Carrier)
INCOTERMS 2000 basis and as such Export Packing, Loading Charges, Inland Freight etc. In the shipper country will have to be paid by
the Supplier. Items as per the Purchase Order duly cleared for export in shipping country would be required to be handed over to our
nominated freight forwarder. The Price for inland transportation, insurance and other local costs incidental to delivery of the goods up to
their port of dispatch to be payable by the Supplier.
Prices quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account. A
bid submitted with an adjustable price quotation will be treated as non-responsive and may be liable for rejection.
Instrument quoted should be complete in all respects; any additional accessories required for instrument to operate should also be quoted
as part of the instrument and should be supplied along with instrument.
14. BID CURRENCIES: Prices shall be quoted in Indian Rupees or in freely convertible foreign currency preferably in USD ($), Euro (€), Yen
(¥), GBP (£) wherever possible for correct evaluation during comparison.
15. DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATIONS: The bidder shall furnish, as part of its bid, documents
establishing the bidders’ eligibility to bid and its qualification to perform the contract if its bid is accepted. That the bidder meets the
qualification criteria as per Bid document. In case a bidder not doing business within the purchasers’ country, that the bidder is or will be
represented by an agent in the country equipped and able to carry out the supply, maintenance, repair obligations etc. during the warranty
and post-warranty period or ensure a mechanism at place for carrying out the supply, maintenance, repair obligations etc. during the
warranty and post-warranty period.
Sign. of Bidder
5 16. DOCUMENTS ESTABLISHING GOOD’S ELIGIBILITY AND CONFORMITY TO BIDDING DOCUMENTS: To establish the goods’
eligibility, the documentary evidence of the goods and services eligibility shall consist of a statement on the country of origin of the goods
and services offered which shall be confirmed by a certificate of origin at the time of shipment. To establish the conformity of the goods
and services to the specifications, the documentary evidence of conformity of the goods and services to the bidding documents may be in
the form of literature, drawings and data etc.
17. BID SECURITY / EARNEST MONEY DEPOSIT (EMD): The Bidder shall furnish, as part of its bid, a bid security (BS)/ Earnest Money
Deposit (EMD) for an amount of Rs.1,50,000/- (Rupees one lakh fifty thousand only) as specified in the Invitation for Bids. The BS shall
be submitted either by the principal or by the Indian agent and in the case of indigenous bidders, the BS shall be submitted by the
manufacturer or their authorized dealer. The Bid Security is required to protect the Purchaser against the risk of Bidder's conduct, which
would warrant the security's forfeiture. The Bid Security shall be in Indian Rupees for offers received for supply within India or freely
convertible currency in the case of offers received for supplies from foreign countries.. The bid security shall be in one of the following
forms at the bidders’ option:
a.
A bank guarantee issued by a Nationalized/Scheduled bank/Foreign Bank as per Annexure-B provided in the bidding
documents and valid for 45 days beyond the validity of the bid; or
b.
A Banker’s cheque or demand draft in favour of Director, CDFD, payable at Hyderabad.
The Bid Security shall be payable promptly upon written demand by the purchaser in case the conditions in the Tender Documents are
invoked. The Bid Security should be submitted in its original format. Copies shall not be accepted.
The Bid Security of unsuccessful bidder will be discharged /returned as promptly as possible but not later than 15 days after the expiration
of the period of bid validity or placement of order whichever is later.
The successful Bidder's Bid Security will be discharged upon the Bidder furnishing the performance security. The firms registered with
DGS&D & NSIC, if any, are exempted from payment of BS provided such registration includes the item they are offering which are
manufactured by them and not for selling products manufactured by other companies. The bid security may be forfeited:
a.
If a Bidder withdraws or amends or impairs or derogates its bid during the period of bid validity specified by the Bidder; or
b.
In case of a successful Bidder, if the Bidder fails to furnish order acceptance within 15 days of the order and/or fails to furnish
Performance Security within 21 days from the date of contract/ order.
18. PERIOD OF VALIDITY OF BIDS: Bids shall remain valid for 180 days after the date of bid opening prescribed by the Purchaser. In
exceptional circumstances, the Purchaser may solicit the Bidder's consent to an extension of the period of validity. The request and the
responses thereto shall be made in writing. The bid security provided shall also be suitably extended. A Bidder may refuse the request
without forfeiting its Bid Security. A Bidder granting the request will not be required nor permitted to modify its bid. Bid evaluation will be
based on the bid prices without taking into consideration the above corrections.
19. FORMAT AND SIGNING OF BID: The bids should be submitted in two parts namely PART-I(Technical Bid) PART-II(Price Bid). The
Bidder shall submit the bids in two separate parts. One part shall contain Technical Bid comprising all documents listed under clause
relating to Documents Comprising the Bid and except price schedules. The other PART-II (Price Bid) shall contain the price bid
comprising price-schedules only. The format of Price Schedule form (Part-II) may be typewritten on the letter head of the bidder without
changing the format and submit as Price Bid (Part-II ) in a separate envelope.
20. SUBMISSION, SEALING AND MARKING OF BIDS: Tenders shall be submitted in 2-PARTS:
PART-I Technical Bid
PART-II Price Bid
Technical Bid (PART-I) of the Tender must contain the documents as indicated in “DOCUMENTS COMPRISING THE TECHNICAL BID”:
Bidder shall seal the Technical Bids and Price Bids in two separate envelops duly marked / superscribed as Part-I “Technical Bid” and
Part-II “Price Bid” – Tender No.:CDFD/PUR/GLT2013-14/IND6372 DUE ON : 28.04.2014 at 2.00pm.
Part-II (Price Bid) of the Tender shall contain only the prices (both in words and figures). The Bidder should ensure that the Prices
are mentioned only in the Price Bid and nowhere in the Technical Bids.
The above two separate sealed covers, one containing the Part-I Technical Bid along with the EMD and the other containing, the Part-II
Price Bid shall be kept together in another Cover which should also be sealed and super-scribed with following details:
TENDER NO:CDFD/PUR/GLT/2013-14/IND6372 DUE ON 28.04.2014 AT 2.00PM. And a statement “Do not open before 28.04.2014 @
2.00pm.”
This Envelope should be address to : The Director, Centre for DNA Fingerprinting and Diagnostics, Bldg.7, Gruhakalpa, Nampally,
MJ Road, Hyderabad – 500001. (A.P.)
And should be dropped in the Sealed Tender Box kept at the Purchase Section, Gruhakalpa on or Before 2.00PM of 28.04.2014.
The Tender document at any cost should not be handed over to any persons.
Sign of Bidder
6 If the outer envelope is not sealed and marked as indicated above, the Purchaser will assume no responsibility for the bid’s misplacement
or premature opening or any other consequences arising out of it.
21. The Bidder is required to go through all the Terms & Conditions of the Tender document and sign all the pages as token of acceptance of
having read the Terms and Conditions and accepted the same.
22. DEADLINE FOR SUBMISSION OF BIDS: Bids must be received by the Purchaser at the address mentioned above not later than the
time and date specified therein. In the event of the specified date for the submission of Bids being declared a holiday for the Purchaser,
the Bids will be received up to the appointed time on the next working day. The Purchaser may, at its discretion, extend the deadline for
submission of bids by amending the bid documents in accordance with Clause relating to Amendment of Bidding Documents in which
case all rights and obligations of the Purchaser and Bidders previously subject to the deadline will thereafter be subject to the deadline as
extended.
23. LATE BIDS: Any bid received by the Purchaser after the deadline for submission of bids prescribed by the Purchaser will be rejected.
Such tenders shall be marked as late and not considered for further evaluation. It will be returned to the bidders in their original envelope
without opening.
24. WITHDRAWAL, SUBSTITUTION AND MODIFICATION OF BIDS: A Bidder may withdraw, substitute, or modify its Bid after it has been
submitted by sending a written notice and is received by the Purchaser prior to the deadline for submission of bids. No Bid may be
withdrawn in the interval between dead-line for submission tender document. Withdrawal bids will be returned to the bidder without
opening of the same during the opening of technical bids. However, no withdrawal of Bids are permitted after the Deadline for submission.
25. CONFIDENTIALITY: Information relating to the examination, evaluation, comparison and recommendation of contract award, shall not
be disclosed to bidders or any other persons not officially concerned with such process until placement of the Order.
26. CLARIFICATION OF BIDS: To assist in the examination, evaluation, comparison and post qualification of the bids, the Purchaser may, at
its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing and no change in
prices or substance of the bid shall be sought, offered or permitted. Any clarification submitted by a bidder in respect to its bid which is not
in response to a request by the purchaser shall not be considered.
27. PRELIMINARY EXAMINATION: The Purchaser shall examine the bids to confirm that all documents and technical documentation
requested in have been provided, required sureties have been furnished, and to determine the completeness of each document
submitted. The Purchaser will examine the technical bids to determine whether they are complete, whether the documents have been
properly signed, and whether the bids are generally in order.
28. EVALUATION & COMPARISON OF BIDS: For the bids surviving the technical evaluation which have been found to be responsive the
evaluation & comparison shall be made as under:
The final landing cost of purchase after all discounts, freight, forwarding, insurance warehouse to warehouse, custom clearing charges, all
duties, taxes etc. shall be the basis of evaluation.
Imported Vs. Indigenous Offers: The final landing cost (ware house to ware house) of purchase taking into account, freight, forwarding,
insurance, taxes etc. CIF/CIP with customs clearance charges, Bank/LC charges, transportation up to CDFD, Hyderabad shall be the
basis of evaluation.
Conditional tenders/discounts etc. shall not be accepted. Rates quoted without attached conditions (viz. Discounts having linkages to
quantity, payment terms etc.) will only be considered for evaluation purpose. Thus conditional discounted rates linked to quantities and
prompt/advance payment etc. will be ignored for determining inter-se position. The Purchaser however reserves the right to use the
discounted rate/rates considered workable and appropriate for counter offer to the successful tenderers.
Arithmetical errors in the financial bids will be rectified on the following basis. If there is a discrepancy between the unit price and the total
price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the
supplier does not accept the correction of errors, its bid will be rejected. If there is a discrepancy between the price quoted in words and
figures, the rate quoted in words will be taken as final and shall be binding on the Bidder.
29. CONVERSION TO SINGLE CURRENCY : To facilitate evaluation and comparison, the Purchaser will convert all bid prices expressed in
the amounts in various currencies in which the bid prices are payable to Indian Rupees at the selling exchange rate established by any
bank in India as notified in the Newspaper / Bank Website on the date of Price Bid opening .
30. NEGOTIATIONS: There shall not be any negotiation normally. Negotiations, if at all, shall be an exception and only in the case of items
with limited source of supply. Negotiations shall be held with the lowest evaluated responsive bidder. Counter offers tantamount to
negotiations and shall be treated at par with negotiations.
31. AWARD CRITERIA : The Purchaser will place the order on the lowest evaluated Bidder. In exceptional cases, the Director, CDFD
reserve the right to award the order on any other Bidder based on the recommendations of Expert Committee Constituted for the
Evaluation of the this Tender.
32. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS : The Purchaser reserves the right to accept or
reject any bid, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any
liability to the affected Bidder or Bidders.
Sign. of Bidder
7 33. PERFORMANCE SECURITY : Within 21 days of receipt of the Purchase Order, the Supplier shall furnish Performance Security for 15%
of the Order value in the form of Demand Draft / Bank Guarantee to be valid for 60 days after the warrantee / extended warrantee period.
The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the Supplier's
failure to complete its obligations under the Contract.
The Performance Security shall be denominated in Indian Rupees for the offers received for supplies within India and denominated in the
currency of the contract in the case of offers received for supply from foreign countries. In the case of imports, the PS may be submitted
either by the principal or by the Indian agent and, in the case of purchases from indigenous sources, the PS may be submitted by either
the manufacturer or their dealer/bidder.
The Performance security shall be in one of the following forms:
I)
A Bank guarantee issued by a Nationalized/Scheduled bank located in India or a bank located abroad as per the ANNEXURE-D.
II) The Performance security may also be in the form of Banker’s cheque or Account payee demand draft in favour of Director,
CDFD, Hyderabad
The performance security will be discharged by the Purchaser and returned to the Supplier not later than 60 days following the date of
completion of the Supplier's performance obligations, including any warranty obligations.
34. PURCHASER’S RIGHT TO VARY QUANITITIES AT THE TIME OF AWARD : The Purchaser reserves the right at the time of award of
Contract to increase or decrease the quantity of goods and services originally specified in the Tender documents without any change in
unit price or other terms and conditions.
35. UNSOLICITED POST BID MODIFICATION: Nosuo-moto reduction in prices quoted by bidder shall be permitted after tender submission
due date & time / extended due date & time. If any bidder unilaterally reduces the prices quoted by him in his bid after opening of bids,
the bid(s) of such bidder(s) will be liable to be rejected. Such reduction shall not be considered for comparison of prices but shall be
binding on the bidder in case he happens to be a successful bidder for placement of Order.
36. ORDER ACCEPTANCE: The successful bidder should submit acceptance of the Purchase Order immediately but not later than 21 days
in any case from the date of issue of the Purchase Order failing which it shall be presumed that the supplier is not interested and his bid
security is liable to be forfeited.
37. JOINT VENTURE, CONSORTIUM OR ASSOCIATION :If the Supplier is a joint venture, consortium, or association, all of the parties shall
be jointly and severally liable to the Purchaser for the fulfillment of the provisions of the Contract and shall designate one party to act as a
leader with authority to bind the joint venture, consortium, or association. The composition or the constitution of the joint venture,
consortium, or association shall not be altered without the prior consent of the Purchaser.
38. STANDARDS :The Goods supplied and services rendered under this Contract shall conform to the standards mentioned in the Technical
Specifications, and, when no applicable standard is mentioned, to the authoritative standard appropriate to the Goods’ country of origin
and such standards shall be the latest issued by the concerned institution.
39. DISQUALIFICATION OF TENDERS:
Tenders are liable for rejection if they are not in line with the terms and conditions of this tender notice.
Conditional quotations will be liable for rejection or may not be considered.
Incomplete tenders /tenders without EMD will be liable for rejection.
Fax or e-mail tender documents /bids will be rejected.
Submission of Single Bid as against Two Bid System or Quotes submitted in Email/fax will be rejected.
The Bidder should ensure that the prices are mentioned only in the Price Bid and nowhere in the Technical Bids.
40. FRAUD AND CORRUPTION: The purchaser requires that the bidder’s suppliers and contractors observe the highest standard of ethics
during the procurement and execution of such contracts. In pursuit of this policy, the following are defined:
“Corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of a
public official in the procurement process or in contract execution; “Fraudulent practice” means a misrepresentation or omission of facts in
order to influence a procurement process or the execution of a contract; “Collusive practice” means a scheme or arrangement between
two or more bidders, with or without the knowledge of the purchaser, designed to establish bid prices at artificial, noncompetitive levels;
and “Coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their
participation in the procurement process or affect the execution of a contract.
The purchaser will reject a proposal for award if it determines that the Bidder recommended for award has, directly or through an agent,
engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract in question.
Sign. of Bidder
8 CHAPTER 2
DETAILED TERMS AND CONDITIONS
1.
DEFINITIONS : In this Contract, the following terms shall be interpreted as indicated: The following words and expressions shall have the
meanings hereby assigned to them:
a)
“Contract Price” means the price payable to the Supplier as specified in the Purchase Order, subject to such additions and
adjustments thereto or deductions there from, as may be made pursuant to the Contract.
b.
“Day” means calendar day.
c.
“Completion” means the fulfillment of the Related Services by the Supplier in accordance with the terms and conditions set forth
in the Purchase Order.
d.
“Goods” means all of the commodities, raw material, machinery and equipment, and/or other materials that the Supplier is
required to supply to the Purchaser as per the Purchase Order.
e.
“Related Services” means the services incidental to the supply of the goods, such as transportation, insurance, installation,
commissioning, training and initial maintenance and other such obligations of the Supplier as per the Purchase Order.
f.
“Supplier” means the natural person, private or government entity, or a combination of the above, whose bid to perform the
Contract has been accepted by the Purchaser and is named as such in the Purchase Order.
g.
The final destination,” where applicable, means the place of delivery as indicated in the Purchase Order..
2.
SUPPLIER’S RESPONSIBILITIES: The Supplier shall supply all the Goods and Related Services included in the Scope of Supply and
the Delivery and Completion Schedule, as per Purchase Order Terms.
3.
SUB-CONTRACTS: The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this Contract if not already
specified in the bid. Such notification, in his original bid or later, shall not relieve the Supplier from any liability or obligation under the
Contract. Sub-contract shall be only for bought-out items and sub-assemblies.
4.
CONTRACT PRICE: Prices charged by the Supplier for the Goods supplied and the Related Services performed under the Purchase
Order shall not vary from the prices quoted by the Supplier in its bid.
5.
COPY RIGHT : The copyright in all drawings, documents, and other materials containing data and information furnished to the Purchaser
by the Supplier herein shall remain vested in the Supplier, or, if they are furnished to the Purchaser directly or through the Supplier by any
third party, including suppliers of materials, the copyright in such materials shall remain vested in such third party
6.
PATENT RIGHTS: The Supplier shall indemnify the Purchaser against all third-party claims of infringement of patent, trademark or
industrial design rights, copy rights arising from use of the Goods or any part thereof in India.
7.
INSPECTIONS AND TEST: The Supplier shall at its own expense and at no cost to the Purchaser carry out all such tests and/or
inspections of the Goods and Related Services. or as discussed during the course of finalizing the contract. The Purchaser or its
representative shall have the right to inspect and/or to test the Goods to confirm their conformity to the Contract specifications at no extra
cost to the Purchaser. The Purchaser shall notify the Supplier in writing in a timely manner of the identity of any representatives retained
for these purposes. The inspections and tests may be conducted on the premises of the Supplier or its subcontractor(s), at the point of
delivery and/or at the Goods final destination. If conducted on the premises of the Supplier or its subcontractor(s), all reasonable facilities
and assistance, including access to drawings and production data -shall be furnished to the inspectors at no charge to the Purchaser.
8.
PACKING: The Supplier shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to
their final destination. The packing shall be sufficient to withstand, without limitation, rough handling during transit and exposure to
extreme temperatures, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration,
where appropriate, the remoteness of the Goods' final destination and the absence of heavy handling facilities at all points in transit.
In order to maintain safety of the equipment, we prefer to have wooden crating with adequate cushion inside for transportation of any
goods. The Material to be dispatched with International standard packing to withstand Rigors, and to avoid any transit damages.
9.
PACKING INSTRUCTIONS: Each package will be marked on three sides with proper paint/indelible ink, the following:
i.
Purchaser Name & Address
ii.
Item Nomenclature
iii.
Order/Contract No.
iv.
Country of Origin of Goods
v.
Packing list reference number
10. DELIVERY AND DOCUMENTS : Delivery of the Goods and completion and related services shall be made by the Supplier in accordance
with the terms specified by the Purchaser in the Purchase Order.
Delivery of the Goods shall be made by the Supplier in accordance with the terms specified by the Purchaser in the Purchase Order. The
details of shipping and / or other documents to be furnished by the supplier are also specified in Purchase Order.
Sign. of Bidder
9 Delivery of the goods should be made as per the Delivery Schedule incorporated in the Purchase Order. The supplier should intimate the
shipment details within 72 hours before for custom clearance of the material.
The supplier shall notify the purchaser the full details of the shipment including order/contract number, railway receipt number /AWB etc
and date, description of goods, quantity, name of the consignee, invoice etc. The supplier shall e-mail the following documents to the
purchaser, with a copy to the Clearing Agent.
i.
3 copies of the Supplier invoice showing Order/contract number, goods’ description, quantity, unit price, total amount;
ii.
Acknowledgement of receipt of goods from the consignee(s) by the transporter;
iii.
Insurance Certificate if applicable;
iv.
Manufacturer’s/Supplier’s warranty certificate;
v.
Inspection Certificate issued by the nominated inspection agency, if any, and the Supplier’s factory inspection report; and
vi.
Certificate of Origin.
vii.
Two copies of the packing list identifying the contents of each package.
viii.
Airway Bill / Bill of Lading
The above documents should be received by the Purchaser before arrival of the Goods(except where the Goods have been delivered
directly to the Consignee with all documents) and, if not received, the Supplier will be responsible for any consequent expenses.
Please make appropriate commitments in writing that the instrument model being offered is current and is not likely to be obsolete within
the next couple of years and that spare parts will be available for it for at least seven years after the installation. The Installation of the
equipment is deemed complete only after all the sub-units of the main equipment such as the computers/printers/UPS/Software etc., is
installed and tested as per the specifications in the offer/brocher / purchase order and demonstrated to the satisfaction of the end user.
11. INSURANCE: The Goods supplied under the Contract shall be fully insured in Indian Rupees against loss or damage incidental to
manufacture or acquisition, transportation, storage and delivery.
For delivery of goods at the purchaser’s premises, the insurance shall be obtained by the Supplier in an amount equal to 110% of the
value of the goods from “Warehouse to warehouse” (final destinations) on “All Risks” basis including war Risks and Strikes. The
insurance shall be valid for a period of not less than 3 months after installation and commissioning. However, in case of orders placed on
FOB/FCA basis, the purchaser shall arrange insurance.
12. TRANSPORTATION : Where the Supplier is required under the Contract to deliver the Goods on FOB, transport of the Goods, up to and
including the point of putting the Goods on board the vessel at the specified port of loading, shall be arranged and paid for by the
Supplier.. Where the Supplier is required under the Contract to deliver the Goods FCA, transport of the Goods and delivery into the
custody of the carrier at the place named by the Purchaser or other agreed point shall be arranged and paid for by the Supplier, and the
cost thereof may be included in the Price Schedules.
Where the Supplier is required under the Contract to deliver the Goods CIF or CIP, transport of the Goods to the port of destination or
such other named place of destination in the Purchaser’s country, as shall be specified in the Contract, shall be arranged and paid for by
the Supplier, and the cost thereof maybe included in the Price Schedules.
In the case of supplies from within India, where the Supplier is required under the Contract to transport the Goods to a specified
destination in India, defined as the Final Destination, transport to such destination, including insurance and storage, shall be arranged by
the Supplier, and the related costs may be included in the Contract Price.
13. INCIDENTAL SERVICES: The supplier may be required to provide any or all of the services, as discussed during the course of finalizing
the contract. User and detailed Service Manual to be supplied along with the equipment.
14. SPARE PARTS : The Supplier shall be required to provide the spare part details/materials, notifications, and information pertaining to its
manufacture or distribution:
a)
Such spare parts as the Purchaser may elect to purchase from the Supplier, providing that this election shall not relieve the
Supplier of any warranty obligations under the Contract; and
(b)
In the event of termination of production of the spare parts:
i) Advance notification to the Purchaser of the pending termination, in sufficient time to permit the Purchaser to procure needed
Requirements if any; and
ii) Following such termination, furnishing at no cost to the Purchaser, the blueprints, drawings and specifications of the spare
parts, if requested.
15. WARRANTY: The Supplier warrants that all the Goods are new, unused, and of the most recent or current models, and that they
incorporate all recent improvements in design and materials, unless provided otherwise in the Contract. The Warrantee should be
comprehensive and on site.
The Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from
design, materials, and workmanship, under normal use in the conditions prevailing in India.
The warranty shall remain valid for twelve (12) months from the date of installation of the equipment or as per the Specification whichever
is higher.
The Purchaser shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof,
promptly following the discovery thereof. The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such defects.
Sign. of Bidder
10 Upon receipt of such notice, the Supplier shall, within a reasonable period of time expeditiously repair or replace the defective Goods or
parts thereof, at no cost to the Purchaser.
If during the period of warranty any component or spare part is need to be brought from abroad, all associated cost shall be borne by the
supplier including the cost of customs duty.
All incidental charges / additional duties incurred for importing warrantee replacements are to be borne by the suppliers.
The defective material / goods will not be handed over to the supplier and the same will be re-exported to the place of manufacturer at the
cost of the supplier. In case, the manufacturer has the office in India the same may be handed over to them with an undertaking that they
will re-export to their manufacturing facility within a reasonable time and submit the proof to that extent.
If having been notified, the Supplier fails to remedy the defect within a reasonable period of time; the Purchaser may proceed to take
within a reasonable period such remedial action as may be necessary, at the Supplier’s risk and expense and without prejudice to any
other rights which the Purchaser may have against the Supplier under the Contract.
16. TERMS OF PAYMENT : Our rules do not permit any advance payment either direct or through a bank. However, payment of your bill will
be made within 30 working days after receipt of the articles in good condition by way of Foreign Demand Draft (FDD) or Wire Transfer or
on Sight Draft basis. Alternatively, 100% Order value will be opened by way of Confirmed Irrevocable Letter of Credit. 85% of the L/C
value will be released against receipt of complete shipping documents and the balance 15% value will be released after successful
installation acceptable to CDFD.
Agency commission, if any shall be paid after satisfactory installation & commissioning of the goods at the destination at the exchange
rate prevailing on the date of negotiation of LC documents. The Agency Commission if any will be payable against submission of valid
DGS&D Registration Certificate.
17. All banking charges outside India will be borne by the supplier and inside India charges will be borne by the purchaser.
18. The following documents shall be required by the Purchaser:
1.
2.
3.
4.
5.
6.
Packing List in Original
Certificate of Origin issued by the Beneficiary/ Concerned Chamber of Commerce
Insurance copies/ certificates.
Airway Bill / Bill of Lading Copy.
Signed commercial invoice in quadruplicate.
Packing list indicating description of goods and quantity package wise in triplicate.
19. AMENDMENTS : The Purchaser may at any time, by written order given to the Supplier make changes within the general scope of the
Contract as mutually agreed terms.
20. ASSIGNMENT: The Supplier shall not assign, in whole or in part, its obligations to perform under the Contract, except with the
Purchaser's prior written consent.
21. EXTENSION OF TIME. : Delivery of the Goods and performance of the Services shall be made by the Supplier in accordance with the
time schedule specified in the contract. If at any time during performance of the Contract, the Supplier or its sub-contractor(s) should
encounter conditions impeding timely delivery of the Goods and performance of Services, the Supplier shall promptly notify the Purchaser
in writing of the fact of the delay, its likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice, the
Purchaser shall evaluate the situation and may, at its discretion, extend the Supplier’s time for performance with or without penalty, in
which case the extension shall be ratified by the parties by amendment of the Contract.
Except as provided under the Force Majeure clause, a delay by the Supplier in the performance of its delivery obligations shall render the
Supplier liable to the imposition of penalty pursuant to Penalty Clause unless an extension of time is agreed upon pursuant to above
clause without the application of penalty clause.
22. PENALTY CLAUSE : Subject to clause on Force Majeure, if the Supplier fails to deliver any or all of the Goods or to perform the Services
within the period(s) specified in the Purchase order, the Purchaser shall, without prejudice to its other remedies under the Contract,
deduct from the Contract Price, as penalty, a sum equivalent to 1 percent of the order value for each week or part thereof of delay until
actual delivery or performance, up to a maximum deduction of 10 Percent. Once the maximum is reached, the Purchaser may consider
termination of the Contract for Default.
23. TERMINATION FOR DEFAULT : The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the Supplier, terminate the Contract in whole or part
a)
(b)
If the Supplier fails to deliver any or all of the Goods within the period(s) specified in the contract, or within any extension thereof
granted by the Purchaser
If the Supplier fails to perform any other obligation(s) under the Contract.
(c)
If the Supplier, in the judgment of the Purchaser has engaged in corrupt or fraudulent or collusive or coercive practices.
Sign. of Bidder
11 In the event the purchaser terminates the contract in whole or in part, he may take recourse to any one or more of the following action:
a.
The Performance Security is to be forfeited;
b.
The purchaser may procure, upon such terms and in such manner as it deems appropriate, stores similar to those undelivered,
and the supplier shall be liable for all available actions against it in terms of the contract.
24. TERMINATION FOR INSOLVENCY: The Purchaser may at any time terminate the Contract by giving written notice to the Supplier, if the
Supplier becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the Supplier, provided that
such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Purchaser.
25. SETTLEMENT OF DISPUTES : The Purchaser and the supplier shall make every effort to resolve amicably by direct informal negotiation
any disagreement or dispute arising between them under or in connection with the Contract.
If, after thirty (30) days from the commencement of such informal negotiations, the Purchaser and the Supplier have been unable to
resolve amicably a Contract dispute, either party may require that the dispute be referred for resolution to the formal mechanisms. These
mechanisms may include, but are not limited to, conciliation mediated by a third party, adjudication in an agreed national or international
forum, and national or international arbitration.
In case of Dispute or difference arising between the Purchaser and a domestic supplier relating to any matter arising out of or connected
with this agreement, such disputes or difference shall be settled in accordance with the Indian Arbitration & Conciliation Act, 1996, the
rules there under and any statutory modifications or re-enactments thereof shall apply to the arbitration proceedings. The dispute shall be
referred to the Director, CDFD and if he is unable or unwilling to act, to the sole arbitrator so appointed shall be final conclusive and
binding on all parties to this order.
In the case of a dispute between the purchaser and a Foreign Supplier, the dispute shall be settled by arbitration in accordance with
provision of sub-clause (a) above. But if this is not acceptable to the supplier then the dispute shall be settled in accordance with
provisions of UNCITRAL (United Nations Commission on International Trade Law) Arbitration Rules.
The Venue of the arbitration shall be the place from where the order is issued.
26. APPLICABLE LAW: The Contract shall be interpreted in accordance with the laws of the Union of India and all disputes shall be subject
to place of jurisdiction.
27. NOTICES: Any notice given by one party to the other pursuant to this contract/order shall be sent to the other party in writing and
confirmed to the other party’s address specified in the Purchase Order.
28. SITE PREPARATION AND INSTALLATION : The Purchaser is solely responsible for the construction of the equipment sites in
compliance with the technical and environmental specifications. The Purchaser will designate the installation sites before the scheduled
installation date to allow the Supplier to perform a site inspection to verify the appropriateness of the sites before the installation of the
Equipment, if required. The supplier shall inform the purchaser about the site preparation, if any, needed for installation, of the goods at
the purchaser’s site immediately after placement of Purchase Order.
29. TAXES AND DUTIES: Suppliers shall be entirely responsible for all taxes, duties, license fees, octroi, road permits, etc., incurred until
delivery of the ordered Goods to the Purchaser at the final destination. However, VAT in respect of the transaction between the
Purchaser and the Supplier shall be payable extra, if so stipulated in order.
30. Commercial Invoice produced by Reprographic system or automated computerized system marked as original not acceptable.
DECLARATION:
I/We ________________________ have read the entire terms and conditions of this Tender document and we are fully agreeable to the
terms and conditions mentioned herein.
Sign. of Bidder
Name:
Company Seal:
12 CHAPTER 3
Technical Specification of Semi Automatic Horizontal High Pressure, High Vacuum
Steam Sterilizer (Autoclave) Rectangular type with Semi Automatic Hinged Double
Door and Electrically Heated
Please quote for Semi Automatic Horizontal High Pressure, High Vacuum Steam Sterilizer with following
minimum specifications
PROPOSED APPLICATION: For sterilization of Cages, bedding material, linen, porus load, and
instruments etc for animals with high pressure dry saturated steam.
PROCESS DESCRIPTION & NEEDS: Sterilization, Exhausting, Drying, Vacuum and Venting facilities.
All utility euipment and devices should be included in the main offer.
SPECIFICATIONS:
Type/Configuration
: Rectangular
Inner Chamber size
: 3 ft (Width) x 3 ft (Height) x 6 ft (Depth)
915mm x 915mm x 1830mm
Volume
: Approximately 1530 Lt.
Material of construction
: Chamber and the hinged doors should be made of AISI 316
Inbuilt steam generator, outer cover, flush mountings of AISI 304.
The stand should be of Powder Coated steel.
Steam Generator
: Inbuilt electrically operated steam generator of Adequate Capacity
With sensors for automatic and safe operation should have inbuilt
Auto water feeding system including Pump, automatic water
Level control including low and High water level Cut-off (both)
Doors
: Pneumatically operated semi-automatic hinged Double Door
With chamber inter locking and Temperature sensitive
Locking facility
Panelling
: Paneling should be unloading Side Covering the entire autoclave.
The panelling should be easily removable for Inspection and
Service for repair and maintenance
Sign. of Bidder
13 Jacket; Working pressure
: 1.2 to 2.0 kg/sq.cm
Working Temperature
: 121-135˚C
Vacuum pump
: Appropriate for the capacity of sterilizer, maintenance Free and
Low noise levels
Display
: The digital display at sterile and non sterile panel should indicate
The following parameters: Chamber Pressure & Temperature
Cycle no. & Batch no. Time & Date Alarm indicator, Error code
Low water indicator
Voltage
: for 440VAC, 50Hz, 3 phase operation
FEATURES:
•
•
•
•
•
•
•
•
•
•
•
•
•
Fully automatic with pre-selected and variable programs except both doors semi-automatic.
The chamber should be hydraulically tested 2 times in working pressure and jacket at 1.5
times the working pressure and should have safety norms as per ASWE, TUV
Computer connectivity port to be the part of equipment for remote viewing and controlling of
sterilization cycle and data management of previous cycles and for service. Necessary
hardware (branded PC with 3yrs warranty), interface boards, cables & connectors, software
along with licenses to be included.
Should have inbuilt PLC and facility of MMI (Man Machine Interface) with login facility
having 8 level password protected rights, process online printing and backup facility through
printer.
The software should be part of the automation comprising of : batch data storage for future
reference, process and parameters monitoring, alarm history, batch report trend printout
(graphical report) batch report excel export and formatted printouts, realtime trends, alarm
diagnose assistance, fault analysis assistance for maintenance etc.
The automation should be such that any error generated during the process should be
displayed/informed on screen and recorded in the print.
The Pipes and the fittings should be made of stainless steel 304 quality or better
There should be rails inside the chamber bed to allow smooth loading of Carriage and should
be removable for cleaning purposes.
The panel should include various pressure & temperature display gauges for indicating actual
pressure/temperature in chamber, jacket.
Transfer trolleys and Loading carriages made of stainless steel should be included in the
offer.
All interrupts and failures must be indicated through audio visual alarms.
The autoclave should be manufactured as per IS: 3829(Part I) 1999 with ISI mark, ISO 9001:
2008 and ISO 13485: 2003 and CE Mark.
Chamber rails should be provided in the chamber and should be of design to have minimum
contact with wheels.
Sign. of Bidder
14 •
•
•
•
The autoclave should have suitable vacuum pump for vacuum in the chamber to achieve high
sterility in shortest possible time.
The autoclave should have standard mounting and fittings such as self sterilizing vacuum
dryer, vacuum braker, safety valves, steam dryer, check valves etc.
The sealing hollow gasket for doors with chamber should be of high temperature resistance
silicone rubber.
The system should be designed for carrying out the following :
- Bowie & Dick test and vacuum leak test
- Standard Process
- High Pressure and High Vacuum Process
ESSENTIAL ACCESSORIES:
• AISI 316 Carriages
• AISI 304 Transfer Trolley
-
3nos
4nos
STANDARD DOCUMENTATION PACKAGE TO BE SUPPLIED:
• General Design Specification (GDS)
• General Arrangement Drawing (Installation Drawing)
• User Manual
• Electrical Wiring Diagram with Parts List
• Pre-calibration Certificates
• Maintenance Manual (including spare parts list)
• Safety Equipment Certificates
• Pressure Test Certification from statutory authorities
• Dick test (Radiographic) to be performed for inner chamber for crack detection.
TESTING AT FACTORY: Testing of the pressure vessel (chamber) and operating performance test is to
be carried out on request in the manufacturing facility in presence of our representative before dispatch from
factory
INTERNAL TESTING:
• Check on completeness and safety regulations
• Pre-calibration of all critical devices
• Check on function and performance in the manufacturing facility
• Final Sterilization Cycle Verification in the manufacturing facility
TESTS/VALIDATION TO BE CARRIED AFTER INSTALLATION (Free of cost):
• Bowie Dick test
• Chemical indicator test
• Relevant test certificates to be submitted after tests/validation
Sign. of Bidder
15 TRAINING DURING INSTALLATION & AFTER COMMISSIONING OF STERILIZER: Training
of operating personnel will have to be arranged by the manufacturer/supplier during the period of installation
and commissioning of the sterilizer. Training should also be given on maintenance. These trainings to be
given atleast five times during warranty period.
WARRANTY:
A warranty of three years fully comprehensive on basic equipment, controls, mounting and accessories &
two years non-comprehensive AMC should be offered free of cost. The warranty should commence from the
date of complete installation, commissioning, testing, validation and acceptance of Sterilizer.
IMPORTANT CLAUSES AND CONDITIONS:
• Drawings with detailed specifications should be enclosed with the offer.
• Copies of ISI & other valid Certifications should be enclosed with the offer.
• Valid vendor authorization letter with validity of authorization to be attached if the
quoting vendor represents an international firm.
• All the specifications and features mentioned in the offer should be supported by
technical literatures and compliance statements with deviations clearly stated.
• All Essential and optional accessories to be quoted with the main offer.
• Pre-installation requirements like Autoclave foot prints indicating power supply,
electrical power requirements, signal cables, inlet/outlet piping, and drainage lines with
drawings should be outlined in the offer.
• List of Users of similar or bigger size (than what is asked for) Autoclaves installed in
reputed animal houses/Research Institutions in India/aboard to be provided with
Addresses and contact details. User’s certificates also should be enclosed indicating
satisfactory and trouble free operations of the similar autoclaves.
• Technical presentation & Demonstration of similar or bigger size autoclaves should be
arranged on request.
• Local service support available at Hyderabad should be within 24Hrs. And the same
should be mentioned with service engineers contact details. Response time for a service
call during and after warranty should be mentioned.
• Offer should be complete in all respects.
• Commitment & compliance of clauses should be explicitly stated wherever stated.
Criteria for selection would be based not only on specifications, features, clauses and conditions but
also on the proven performance of Autoclaves and technical support. Therefore all the points
mentioned in the tender should be answered.
Sign. of Bidder
16 CHAPTER 4
PRICE SCHEDULE FORMAT
PART-II
PRICE BID
TENDER DOCUMENT
FOR
Supply, Installation, Testing and Commissioning of
SEMI AUTOMATIC HORIZONTAL HIGH PRESSURE, HIGH
VACUUM STEAM STERILIZER (AUTOCLAVE) RECTANGULAR
TYPE WITH SEMI AUTOMATIC HINGED DOUBLE DOOR AND
ELECTRICALLY HEATED
TENDER # CDFD/PUR/GLT/2013-14/IND6372
CDFD
Centre for DNA Fingerprinting and Diagnostics
Block-7, Gruhakalpa, Nampally, Hyderabad 500 001 (A.P.) India
Sign. of Bidder
17 PART II
Price Bid
PRICE SCHEDULE
SI.
No
1
Qty
%½Ä…” ¿’ – ¿Â !
Automatic Horizontal High Pressure, High
Vacuum Steam Sterilizer ( Please refer to
the detailed Specifications as per Chapter3)
Unit/Price
Discount
Taxes
(if any)
Total Amount
1No
(Amount in words: 2
Other Requirements, Please List out
Note: The above Format may be typewritten on the Letter Head of the Bidder and submit the same in a separate sealed cover as indicated
in Clause No.20 of Chapter-I.
Sign. of Bidder
18 CHAPTER 5
CONTRACT FORM / PURCHASE ORDER FORMAT
Purchase Order No:_________
REF:CDFD/PUR/GLT/
Date:
To
Manufacturer name and address
CC To
(Supplier In India) and address
Dear Sirs
Reference:
Dated
Please arrange to supply and Install the following material as per the terms and conditions mentioned below:
S.No
Catalog
No
Description of Goods with Specifications
Qty
Unit Rate
Discount
Total
TERMS & CONDITIONS
1.
Kindly fax your Order Acknowledgement within 21 days on fax No. +91-40-24749490 or email id: ravinder@cdfd.org.in., confirming the
rates, specifications and other terms and conditions.
2.
Shipment should be effected as per the agreed terms.
3.
Port of Entry should be Hyderabad Airport, India only.
4.
Consignee: Director, CDFD, Hyderabad. Please do not mention any other name as a consignee.
5.
Payment Terms: Our rules do not permit any advance payment either direct or through a bank. However payment of your bill will be made
within 30 days after receipt of the articles in good condition by way of Foreign Demand Draft (FDD) or Wire transfer or on Sight Draft
basis. Alternatively, 100% Order value will be opened by way of Confirmed Irrevocable Letter of Credit. 85% of the L/C value will be
released against receipt of complete shipping documents and the balance 15% value will be released after successful installation
acceptable to CDFD.
6.
If the payment terms are L/C (Letter of Credit), you are advised to submit the Performance Security for the 15% of the Order Value within
21 days from the date of receipt of Purchase Order as per Annexure-D. The L/C will be opened only after receipt of the Performance
Security. The EMD of successful Bidder will be returned after receipt of Performance Security.
7.
Delivery: The Material should be delivered on or before (Date to Specify) at our Stores Section,CDFD lab building, Opp: M.J Market,
Nampally, Hyderabad-500001. However, we need this material urgently, therefore request you to arrange for delivery of the material
immediately.
8.
If the material is perishable in nature, sufficient dry ice/gel should be added, so that sustainability of the material remains for at least 10
days.
9.
For immediate customs clearance, copies of Airway Bill Invoice, Packing list., must be faxed to us as well as to our clearing agents, 72
hours before the time of arrival of the shipment at Hyderabad air port.
10. Non-receipt of any of the above documents will effect the clearance of the material.
19 11. Delay in faxing the Invoice,packing list Airway Bill copies will Lead to late clearance of the material and you will be solely reponsible for
replacement of the material with out any additional cost to CDFD.
12. Please do not combine the perishable chemicals along with Equipments as the clearance of Equipments at customs may take more time.
13. Items sending through the courier are strictly prohibited.
14. Part shipments will not be allowed under any circumstances. Part shipments will attract additional clearing charges and you have to
reimburse the same to CDFD, upon request.
15. Please forward one set of Original Invoice to CDFD.
16. User and Service Manual to be provided along with the Instrument
17. In case of orders of all types of goods, the delivery period should be strictly adhered to, otherwise the Director CDFD reserve the right not
to accept delivery in part and full to claim liquidated damages of 1% per week subject to a maximum of 10% of the total value of supply
order.
18. Warranty to be provided as per the Specifications.
19. Scope of Work : Supply and Installation.
20. The Complete Tender document, Detailed Terms & Conditions and the related clauses mentioned there in will form part and parcel of this
order.
20 CHAPTER 6
OTHER FORMATS
a.
b.
c.
d.
Bid Form (Bid Covering Letter) - (Annexure-A)
Manufacturers’ Authorization Form - Annexure B)
Bid Security Form / Earnest Money Deposit Form (Annexure – C)
Performance Security Form - (Annexure-D)
BID FORM (BID COVERING LETTER) - Annexure-A
[The Bidder shall type this Form on their Letter Head and enclose this along with Technical Bid (Part-I).]
To:
The Director,
Centre for DNA Fingerprinting & Diagnostics,
Bldg.7, Gruhakalpa, 5-4-399/B,
Nampally, HYDERABAD – 500001.
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including Addenda (if any)
(b) We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the
Tender Document
(c) Our bid shall be valid for from the date fixed for the bid submission deadline, and it shall remain binding upon us and may be
accepted at any time before the expiration of that period;
(d) If our bid is accepted, we commit to obtain a performance security in accordance with Clause No.33 of Chapter-1 for due
performance of the Contract;
(e) We understand that this bid, together with your written acceptance thereof included in your notification of award/placement of
Order, shall constitute a binding contract between us.
(l)
We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.
Signed:
Name:
Duly authorized to sign the bid for and on behalf of:
Dated on ____________ day of __________________, _______
21 MANUFACTURERS' AUTHORIZATION FORM (Annexure-B)
No:
The Director,
Centre for DNA Fingerprinting & Diagnostics,
Bldg.7,Gruhakalpa,5-4-399/B
Hyderabad – 500001. INDIA.
Dated:_____________
Dear Sir:
We _____________________________________ who are established and reputed manufacturers of the equipment having
factories at __________________ (address of factory) do hereby authorize M/s. (Name and address of Agent) to submit a bid, negotiate
and receive the order from you against your Tender No._____________dtd.______________.
No company or firm or individual other than M/s. ______________________ is authorized to bid, and conclude the contract in regard to
this business.
We hereby extend our full guarantee and warranty as per the Terms and Conditions of the above Tender for the goods and services
offered by the above firm.
Yours faithfully,
(Name)
(Name of manufacturers)
Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having
the power of attorney to bind the manufacturer. It should be included by the Bidder in its Technical un-priced bid.
22 BID SECURITY / EARNEST MONEY DEPOSIT FORM – Annexure-C
Whereas ________________________________________________________ (hereinafter called the tenderer”) has submitted their
offer dated ___________________________________________
for the supply of _______________________________________________________(hereinafter called the tender”)Against the
purchaser’s tender enquiry No._________________________________
KNOW ALL MEN by these presents that WE _______________________________of ________________________________________
having our registered office at_________________________________are bound unto _____________________(hereinafter called the
“Purchaser”)In the sum of _______________________________________________________
For which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents.
Sealed with the Common Seal of the said Bank this ______________day of ____________20__________.
THE CONDITIONS OF THIS OBLIGATION ARE:
(1)
tender.
(2)
If the tenderer withdraws or amends, impairs or derogates from the Tender in any respect within the period of validity of this
a)
If the tenderer fails to furnish the Performance Security for the due
If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity:
Performance of the contract.
b)
Fails or refuses to accept/execute the contract.
WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to
substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the
occurrence of one or both the two conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof
should reach the Bank not later than the above date.
(Signature of the authorized officer of the Bank)
Name and designation of the officer
Seal, name & address of the Bank and address of the Branch
23 PERFORMANCE SECURITY FORM –Annexure-D
To
(Name of Purchaser)
WHEREAS ________________________________________________________
(name and address of the supplier) ((hereinafter called “the Supplier”)has undertaken, in pursuance of contract No.
_____________________dated_______to supply (description of goods and services) ((hereinafter called “the Contract”).
AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a
scheduled commercial recognized by you for the sum specified therein as security for compliance with its obligations in accordance with
the contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of
_________________________________ ____________________________________(amount of the guarantee in words and figures),
and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or
argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of
the contract documents which may be made between you and the supplier shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition or modification.
This guarantee shall be valid until the _____day of ________,20______.
(Signature of the authorized officer of the Bank)
Name and designation of the Officer
Seal, name & address of the Bank and address of the Branch.
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