Laboratory Data Messaging 7 0

Laboratory Data Messaging 7 0
Health One Version 7.1 User Manual. Copyright 2011Helix Health Ltd
Laboratory Data Messaging
Laboratory results are recorded in the patient's file by:


Manually entering the data
Automatically receiving the data via the Data Exchange Module
Manually Entering Laboratory Results
1) Create a new medical transaction. Leave the transaction Type as
contact but change the Name to Lab.
2) Click on OK to create the transaction.
3) Insert the sequence haemoglobin or biochemistry as required
and record the results.
Automatically via the Data Exchange Module
This is done in 3 phases
1. Download the lab results to a folder
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2. Import the lab results into HealthOne
3. View and integrate them into the patients chart.
1. Download the lab results from the lab to a folder on your
PC – e.g. C: labs. This will be a different method
depending on which labs you work with. Your local
healthboard or Healthlink will give you instructions on
this.
2. To import the lab results to HealthOne Press the following
button
on the main tool bar.
The following screen will be displayed
The first time you set this up you will need to point Health
One to the folder which you download your labs to. To do
this you should select the Health Board for your area and
press the edit button.
The following screen will be displayed.
The path to your folder which you down loaded your labs
to and press next.
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Health One Version 7.1 User Manual. Copyright 2011Helix Health Ltd
Select the integration and filing options for the results on
the next screen, to suit your practice and press next
again. Then press finish.
Once you have the correct path set to the folder which
contains your downloaded lab results you can press the
execute button. This will import the results to Health One.
Automatic Merging
If the laboratory definition file had been configured to automatically
merge results into the patient files this would have occurred and only
errors would be left to be resolved. Managing errors are described later,
for now, assume all went well and the data has been successfully
merged.
Manual Merging
Many practices would validate the results before merging them, in which
case all results would now be waiting to be validated in the Data
Exchange Module Inbox.
Press this button on the main toolbar to access the Exchange
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module inbox
The data exchange module screen will be displayed where you
can see the list of imported lab results.
Double click on any line to view the message. Any results which
have been viewed will have an eye icon beside them
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Health One Version 7.1 User Manual. Copyright 2011Helix Health Ltd
Pressing
will indicate that the result has been viewed and has
been given permission to integrate. You can also print the result,
send a text message to the patient from this screen.
To integrate a result - select the results from the list on
the data exchange module screen and press the
integrate selected items button
If the patient is matched to a patient in your database
on name, surname, sex DOB, the result will be
imported to their chart. If the patient is not in your
database you will be given the option to add the
patient or set as not found.
Managing DXM Errors
If a patient file cannot be located for an imported transaction the DXM
module can be set to manage this in one of two ways:

Automatically create a new file for the patient
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
Set the transaction status to 'Not Found' and await user
intervention to resolve the problem
The choice of action is controlled via the lab Definition file. See Creating
a Definition File later in this section.
Note: If the definition file had been set to always validate transactions
then all transactions, including the not found, are set to an initial status
of waiting. Only when an attempt is made to integrate the
transaction will a dialogue box appear requesting your choice of action:
Automatically Create a New Patient File
Initially this may seem the most sensible thing to do, however, labs do
make mistakes, and the problem could be that the patient's name has
simply been spelt incorrectly.
Mark the Transaction as 'Not Found'
With this setting the transaction will appear in the DXM INBOX as 'Not
Found'.
Now there are two possibilities:
The patient genuinely does not exist
The patient does exist but their name has been spelt in-correctly
In all cases
1) Select the transaction and then click on the Correct DXM menu
button
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
 The DXM Correct Identifiers window appears. In it is listed all
patient's that nearly match the not found one:
If the Patient Does Not Exist
2) Click on the Correct Identifiers window new button.
 The patient file is created.
3) A prompt appears to confirm creation.
If the Patient Does Exist
1) In the Correct Identifiers window click on the patient file that the
transaction is to be integrated into and click the Select button.
2) A prompt appears to confirm integration. Click OK
3) A notice appears to inform you it has been done. Click OK
Not found
patient.
If the Patient does exist ..continued.
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4) Two things now occur:


The transaction is integrated into the selected patient's file.
The name error is remembered for this lab and will be
automatically corrected next time if set to do so in the definition
file advanced options. (See HCR Identifiers below)
6) Click the Correct Identifiers window Cancel button.

 Window closes and DXM window back in view. 
7) If you are ready to quit the DXM module click on the cross in the
upper right hand corner of the DXM window.
Tidying the INBOX
All transactions imported into HEALTHone™ arrive in the DXM INBOX.
From time to time it will be necessary to locate specific transactions and
perform housekeeping on the INBOX.
Locate Specific Transactions
1) Open the DXM module

DXM window opens.
2) Use any of the techniques above to locate the transaction(s)
required.
Selecting Transactions
1) Once the transaction(s) required have been located they can be
selected individually by clicking once on the transaction selector column
to the left of the transaction.
2) Hold down Ctrl and Click the selector column to select multiple
transactions.
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