tender for design, manufacture, supply, installation
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
TENDER DOCUMENT NO:- SPV /2011/CR-98/SOLAR.
TENDER FOR DESIGN, MANUFACTURE, SUPPLY, INSTALLATION,
TESTING, COMMISSIONING WITH FIVE YEARS COMPREHENSIVE
MAINTENANCE CONTRACT OF (20 KW X 4) OFF-GRID SPV POWER
PLANTS, AT VARIOUS COLLECTOR OFFICE BUILDINGS IN THE
STATE OF MAHARASHTRA.
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA)
(A Government of Maharashtra Institution)
S. No. 191/A, Phase 1, MHADA COMMERCIAL COMPLEX
OPP. TRIDAL NAGAR, YERWADA, PUNE - 411 006.
PHONE NO: 020 – 26614103 / 26614393
FAX NO: 020 - 26615031
E-mail: [email protected] , [email protected]
Issued to: M/s___________________________________________________
Assistant Director (A/F):
Date:
Signature of Tenderer
firm
Stamp of the
1
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
INDEX
Sr.
No
Description
Page
No.
Technical Bid
Sr. No.1-14 to be enclosed in a separate envelope.
Super scribed - “Envelope No.1 - Technical Bid”
1
Tender Notice
3
2
Procedure for submission of tender document
6
3
Scope of work
8
4
General terms & conditions
10
5
Payment Terms
12
6
Annexure – 1 – List of Proposed Systems
17
7
Annexure – 2 – Declaration
18
8
Annexure – 3 – Company profile
19
9
Annexure – 4 – Work Experience
23
10
Annexure – 5 – Work Experience (Work in Hand)
24
11
Annexure – 6 – Technical specification
25
Solar Photovoltaic Power Plant
12
Annexure – 7 – Estimated cost & EMD Cost
42
13
Annexure – 8 – Site Visit report
43
14
Annexure – 9 – Declaration for Dealership
44
Financial Bid
Sr. No.15 to 17 to be enclosed in a separate envelope.
Super scribed - “Envelope No.2- Financial Bid”
15
Annexure – 10 - Financial Bid for Solar Power Pack
45
16
Annexure – 11 - General Information form for Tenderer
46
17
Check List
47
Signature of Tenderer
2
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
TENDER NOTICE
Maharashtra Energy Development Agency
(A Government of Maharashtra Institution)
S.No.191-A, MHADA Commercial Complex,
Opp.Tridal Nagar, Yerwada, Pune 411 006.
Sealed Tenders are invited from MNRE approved Manufacturers, authorized
dealers for Design, Manufacture, Supply, Installation, Commissioning with 5 years
Comprehensive Maintenance Contract of (20 kW X 4) off-grid SPV Power Plants, at
various Collector Office Buildings in the state of Maharashtra.
Period of issue
tender document
of : 04/03/2013 to 25/03/2013 during working days and office hours
only.
Tender : Rs 3000/- (Rs. Three thousand only) non refundable by cash/
D.D. in favour of Director General, MEDA payable at Pune from
nationalized bank only. If required by post Rs. 500/- will be
charged as postal charges. The tender document can be
downloaded from MEDA website (www.mahaurja.com).
In such case the tenderer shall enclose cost of tender
document by separate D.D. along with tender.
Sale & Deposit of
: MEDA Office, Pune.
Tender
Estimated Cost
: Rs 176 Lakhs for (20 kW X 4) Off-Grid SPV Power plants
Cost
of
Document
Period of Completion
: 3% of the estimated cost for systems as mentioned in
Annexure-7 of tender document by D.D. in favour of Director
General, MEDA payable at Pune from Nationalized bank.
: 5% of the total contract value, by D.D. in favour of Director
General, MEDA payable at Pune.
: Four month.
Pre-Bid Meeting
:
11/03/2013 at 14.00 hrs. at MEDA, Pune.
Date of Submission
:
25/03/2013 at 13.00 hrs. at MEDA, Pune.
Date of Opening
:
25/03/2013 at 15.00 hrs. at MEDA, Pune.
Earnest Money
Deposit
Security Deposit
Director General, MEDA reserves the right to accept or reject any / all tenders
without assigning any reason thereof.
Sd/Director General
MEDA,
Pune.
Signature of Tenderer
3
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
DETAILED TENDER NOTICE
NAME OF WORK:
TENDER DOCUMENT FOR DESIGN, MANUFACTURE,
SUPPLY, INSTALLATION, TESTING, COMMISSIONING
WITH FIVE YEARS COMPREHENSIVE MAINTENACE
CONTRACT OF (20 kW X 4) OFF-GRID SPV POWER
PLANTS, AT VARIOUS COLLECTOR OFFICE BUILDINGS
IN THE STATE OF MAHARASHTRA
Eligibility Criteria: a.
Tenderer should be SPV system manufacturer.
b.
The products / systems / devices quoted in tender should be as per
MNRE specification.
c.
The Tenderer should have supplied & commissioned minimum 50 kW
(aggregate) capacity SPV Power Plants for any Nodal Agency / Govt.
Organization / Semi Govt. organization in India during last 3 years.
d.
The tenderer should have average turnover of minimum 50 Lakhs for
20 kW SPV Power plants instead of minimum 75% of total estimated
cost during last three years.
e.
The tenderer shall quote all or any of the systems mentioned in
Annexure (SPV Power Plant) for Various Collector office Buildings in
the State of Maharashtra mentioned in Annexure-1.
All above criteria shall be strictly followed. Tenderer should quote only if he is
eligible.
1.
2.
Estimated cost: Rs: 176 Lakhs for (20 kW X 4) Off-Grid SPV Power plants
Cost of Tender form : Rs.3000/- (Rs. Three thousand only), by cash / D.D. in
favour of Director General, MEDA, Pune payable at Pune from nationalized
bank, tender document will be available at the office of Director General, MEDA
Pune. The tender document can be downloaded from MEDA website
(www.mahaurja.com). In such case the tenderer shall enclose cost of tender by
separate D.D. at the time of submission of tender document and same shall be
enclosed in Envelope -1.
3.
Validity Period: The tender shall remain valid for the period of four months from
the date of submission of Tender document.
4.
Tender without requisite amount of EMD shall be out rightly rejected. No
tenderer is exempted from EMD / SD. Correspondence on request from any
tenderer on exemption of EMD / SD will not entertained by MEDA.
5.
Tenderer is abiding to the corrections/changes if any in the tender document
accepted by MEDA officials at the time of pre-bid meeting.
Signature of Tenderer
4
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
6.
Blank Tender and any other information will be available at the office of Director
General, MEDA Pune on all working days except Sundays and Public Holidays
declared by the Government of Maharashtra, during 10.15 am to 5 pm from
04/03/2013 to 25/03/2013 Complete filled Tender forms will be received in
sealed cover, addressed to the Director General, MEDA, Pune in his office, in
person / by courier / post / R.P.A.D. up to 13.00 pm on or before 25/03/2013
MEDA will not be responsible for any delay caused for submission by courier /
post. The tenders will be opened at 15.00 pm at MEDA Pune on 25/03/2013 as
far as possible.
7.
Tenderer should submit the Tender document on or before the date and time
specified in the Tender document. Tenders sent by post or by courier or
R.P.A.D. or by other any means shall also reach within the stipulated time.
MEDA will not consider any postal/courier delay.
8.
All the information furnished and document produced with the Tender shall be
in English language only. The Tender notice and Tender document shall form a
part of contract agreement.
9.
Issue and / or submission of Tender document do not mean that tenderer is
qualified for awarding the work.
10.
The tenderer shall sign and put firm’s stamp on each page of the tender.
11.
The original tender document shall be submitted with all Annexure as per
procedure for submission of tender on due date and time.
12.
The conditional tenders will be rejected out rightly.
13.
Director General, MEDA reserve the right to reject / accept any or all Tender
without assigning any reason thereof.
14.
Completion of work is four months from the date of issue of work order.
Signature of Tenderer
5
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
PROCEDURE FOR SUBMISSION OF TENDER DOCUMENT:
Tender shall be submitted in two envelope system as details given below:
A.
Envelope No.1: Technical Tender
The first envelop shall be clearly marked as “ENVELOPE NO.1: Technical
Tender”, “Name of work: “Tender document for Design, Manufacture, Supply,
Installation, Commissioning with 5 years Comprehensive Maintenance Contract
of (20 kW X 4) Off-Grid SPV Power Plants, at various Collector Office Buildings
in the State of Maharashtra.” Tender notice No.SPV/2011/CR-98/SOLAR/
(please mention serial No. of Tender) & Name and Address of tenderer and shall
contain the following documents.
I.
Attested copies of following document.
1.
Test Certificate for SPV Systems issued by MNRE or its authorized Test
Centers for IS standards and IEC standards should be valid upto 31st
March, 2013.
2.
Undertaking as per the Annexure-2 on Rs.100/- stamp paper.
3.
Original Tender Document duly signed and stamped on each page.
4.
Copy of the recently paid Income Tax Challan, PAN number, registration
under VAT, service tax, professional tax etc.
5.
Earnest Money Deposit (EMD) as given in Annexure-7.
6.
Copy of declaration as given in Annexure-9 of Tender document & copy
of agreement (In case of dealer).
7.
Availability of infrastructure with tender for Comprehensive Maintenance
Contract (CMC).
II.
Detailed bar chart indicating schedule of project commissioning.
III.
Information of the tenderer regarding its technical staff, experience in this field,
turnover during last three years, its legal status and other related important
information. Also produce attested copies of its legal status.
The tenderer should also specify the name of the authorized person who will be
transacting with MEDA, Pune (Authority Letter).
IV.
The list of installation indicating supply and installation of MNRE approved SPV
Power Plant during the last 3 yrs. Annexure-4 (To be retyped and attach with
Tender Document) and list of work in hand Annexure-5.
Signature of Tenderer
6
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
V. The tenderer shall submit the copies of the work orders and commissioning
reports duly signed by the users who have commissioned SPV power plants of
total minimum 50 kW capacities for any Nodal Agency / Govt. Organization / Semi
Govt. Organization in India during last 3 years.
VI. The tenderer should visit the site & carryout the survey along with concern
persons of various Collector office Buildings in the State of Maharashtra and
submit the certificate indicating that the survey is carried out by the tenderer as
per Annexure – 8.
B.
Envelope No.2: Financial Offer.
“ENVELOPE NO.2: Financial Offer”, “Name of work: Tender document for
Design, Manufacture, Supply, Installation, Commissioning with 5 years
Comprehensive Maintenance Contract of (20 kW X 4) Off-Grid SPV Power
Plants, at various Collector Office Buildings in the State of Maharashtra.” Tender
notice No. SPV/2011/CR-98/SOLAR (Please mention serial No. of Tender) &
Name and Address of tenderer.
C.
The two sealed envelops No.1 and No.2 shall be put together in one
common cover and sealed. This sealed cover shall be marked with Tender
document for “Design, Manufacture, Supply, Installation, Commissioning
with 5 years Comprehensive Maintenance Contract of (20 kW X 4) Off-Grid
SPV Power Plants, at various Collector Office Buildings in the State of
Maharashtra”, Tender notice No: SPV/2011/CR-98/SOLAR (Please mention
serial No. of Tender) & Name and Address of tenderer.
D.
Opening of Tenders:
On the date specified in the Tender notice, following procedure shall be adopted
for opening of the Tenders.
Envelope No. 1
Envelope No-1 will be opened first to verify technical & other requirements as
specified under at ‘A’ above. All the contents and Annexure required to be
submitted for fulfillment of tender conditions shall be thoroughly checked and
verified.
Envelope No.2
1.
Tenderer can take out the financial bid page from original tender document &
should use the same for quoting financial bid which is to be submitted in
envelope2.
2.
Those tenders, who have fulfilled the conditions of technical bid, shall be called
for the opening of the financial bid. The date of opening of financial bid will be
communicated to the concerned eligible tenderers by MEDA.
Signature of Tenderer
7
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
Director General, MEDA, Pune reserves the right to postpone date of opening
of Tender and / or Envelope – 2. Director General, MEDA Pune reserves the right to
reject / accept any / all Tenders without assigning any reason thereof. Opening of
Envelope - 2 does not mean that the tenderer is eligible for the contract.
•
SCOPE OF WORK
The tenderer shall carry out following activities:
A)
Design, manufacture, supply, installation and commissioning of suitable
support for the PV panels and other components with the accessories.
B)
Civil work (grouting) for PV structure. Also anti-corrosive material must be
used for mounting structure for SPV plant.
C)
The fabricated material (stands, bracket etc.) should be Anodized
Aluminum Alloy having suitable thickness according to requirement of the
site conditions.
D)
The fabricated frames must be made hot dip Galvanized Iron with FRP
coating on it with Stainless Steel (S.S.304) nut-bolts having brush /
hairline finish quality.
E)
SPV Power plant shall be installed as per the specifications provided in
the technical offer.
F)
Provide sealed & tested energy meter at consumption side & generation
side of SPV Power Plant.
G)
Provide electrochemical marking (embossing) on each solar module frame
which will shows name of manufacturer, year of installation and capacity
of solar module.
H)
Transmission and Distribution line. It shall be the responsibility of the
tenderer to provide distribution system in such a way that all rooms and
electrical end points get the desired power.
I)
Supply of manual for Operation and Maintenance of all the system in two
languages i.e. in English and in Marathi to concern persons several of
Collector Office Buildings in the State of Maharashtra.
J)
Supply and installation of control equipments required for the system.
K)
Training to the user for operation and maintenance of the system.
Signature of Tenderer
8
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
L)
Any additional works not covered above, but necessary for the functioning
of the system and required as per specification incorporated. The items of
minor nature, which are not mentioned, shall be incorporated by the
tenderer.
M)
Regarding cabling work (external & internal) & construction of control
room, the tenderer is required to visit the site and as per actual site
conditions quote (including drawing & design) accordingly.
N)
Regarding actual work to be carried out at the site tenderer needs to
execute the work in consultation with authorities of various Collector Office
Buildings in the State of Maharashtra.
O)
The installed & commissioned systems shall be handed over to various
Collector Office Buildings in the State of Maharashtra by the selected
tenderer. The tenderer shall provide Comprehensive Maintenance Contract
(CMC) of 5 years from date of commissioning with all necessary
Documents.
P)
The tenderer shall provide the necessary training to identified
representative approved by various Collector Offices in the State of
Maharashtra for proper daily operation and maintenance of installed
system.
Q)
The CMC period shall be 5 years from date of commissioning of system.
The successful tenderer shall visit the installation quarterly, carry out
regular servicing of installed systems, and submit performance reports of
installed system duly certified by authorities of various Collector Office
Buildings in the State of Maharashtra. In addition, the tenderer shall submit
performance reports (yearly) of installed system duly certified by authorities
of various Collector Offices in the State of Maharashtra as well as MEDA. It
is responsibility of Collector Office authorities of Maharashtra to keep the
installed system functional after completion of 5 years CMC period by
entering into Annual Maintenance Contract by appointing suitable agency.
Signature of Tenderer
9
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
•
GENERAL TERMS AND CONDITION:
1.
The material used for the work shall be new & best quality available and work
should be carried out with best workmanship. The material used and works
carried out shall be as per IS / IEC wherever applicable.
2.
You shall be responsible for any damage occurred, if any, to other installations
of the site during the course of work.
3.
The Tenderer should provide appropriate tools and equipment’s to the workmen
and ensure that those are in proper working condition and the workmen use the
appropriate tools and take precaution “PLEASE NOTE THAT ANY ACCIDENT TO
THE WORK MEN / PUBLIC / ANIMALS / PROPERTY BOTH MOVABLE AND IMMOVABLE SHALL BE ENTIRE AND SOLE RESPONSIBILITY OF THE TENDERER
AND ANY PROCEEDING ARRISING OUT OF THE SAME SHALL BE AT THE
TENDERER'S RISK AND COST. MAHARASHTRA ENERGY DEVELOPMENT
AGENCY (MEDA) OR ITS EMPLOYEES WILL NOT BE RESPONSIBLE FOR ANY
SUCH INCIDENT”.
4.
PLEASE NOTE THAT THE QUANTITY PROVIDED IN THE TENDER DOCUMENT
ARE APPROXIMATE AND PROVIDED ONLY FOR THE GUIDELINES. HOWEVER,
THE TENDERERS SHALL VISIT THE PLACES OF INSTALLATIONS AND VERIFY
EACH AND EVERY ITEM, SITE CONDITIONS, APPROCH ROAD, REQUIREMENT OF
LAND, SOIL CONDITIONS & WATER AVAILIBILITY FOR SITE.
5.
Tenderer should provide necessary manufacture’s test certificates for materials
being used for the work. Tenderer should provide facilities and bear the cost for
the same. I-V curve of all the panels erected by manufacturers shall be provided
to the MEDA.
6.
The selected tenderers are bound to work on the guideline provided by MEDA /
various Collector Offices authorities in the State of Maharashtra from time to
time. Guidelines if issued in future by MEDA/ various Collector Offices
authorities in the State of Maharashtra, the changes proposed will also be
applicable without enhancement in project cost till the completion of 5 years
period.
7.
The tenderer shall submit detail drawing of mounting structure with detail
specifications includes size; materials used for mounting structure for
installation of (20 kW X 4) Off-Grid SPV power plants to be installed at various
Collector Office Buildings in the State of Maharashtra given in technical
specifications of SPV power plants Annexure-6.
8.
It will be responsibility of the tenderer to ensure the satisfactory performance of
the system.
9.
Please note that for any of the discrepancy observed during the period of
installation and commissioning, conditions specified by MNRE / MEDA shall be
final & binding.
10.
The Tenderer shall comply with the provision of contract labour. (Regulation and
Abolition) Act 1970, minimum wages Act. 1948, payment of the wages Act. 1963
Workmen’s Compensation Act. 1961, the contract labour (Regulation and
Signature of Tenderer
10
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
Abolition) Act, 1979 and all other related Acts and any modification thereof or any
law relating there to and rules made there under from time to time.
11.
MEDA will not pay any interest on any amount due from MEDA.
12.
If any information / confirmation on any point of this tender condition are required
tenderer may contact / write to General Manager (RE), MEDA Pune giving tender
reference no. etc.
13.
In the event of dispute arise during installation & commissioning of the systems
related to the work and documents, decision of the Director General, MEDA shall
be final.
14.
The Director General, MEDA, Pune reserves the rights to distribute the work
among the tenderer who are eligible and have submitted the offers.
15.
Once the tenderer has submitted his offer and subsequently if he is not
interested to work, in such cases MEDA will forfeit his EMD amount.
16.
At the time of placing work order and during the implementation MEDA can revise
the technical terms and conditions if revised by MNRE, which will be binding on
the tenderers.
17.
It should be noted that Director General, MEDA, Pune has right to terminate the
work order, if the selected tenderers fails to complete the work within given time
& conditions.
18.
It is binding on the successful tenderer to submit original certificates, documents
required by MEDA. Tenderer should submit the same at earliest.
19.
Director General, MEDA, Pune reserves the right to cancel the Tenders without
assigning any reason thereof.
20.
Director General, MEDA, Pune reserves the right to select L2 tenderer i.e. second
lowest tenderer to complete the work, if L1 i.e. lowest tenderer is fails to fulfill
tender conditions or fails to complete the work.
21.
MEDA at its discretion may visit tenderer’s factory for testing / inspection of the
material to be utilized for work. The testing shall be carried out in
manufacturer’s premises and / or at appropriate testing laboratory or as per
direction of Director General or his authorized representative. However,
inspection of material at site will be considered as final inspection.
•
TECHNICAL SPECIFICATION:
The technical specifications of SPV Power Plants are given in Annexure-6.
•
TENDERER TO STUDY CONDITIONS:
The Tenderer shall be deemed to have carefully examined the works and site
conditions, the general and the special conditions, specifications, schedules
and drawings and shall be deemed to have visited the sites of the work and to
Signature of Tenderer
11
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
have fully informed himself regarding local conditions and carried out his own
investigations to arrive at rates quoted in the Tender. In this regard, tenderer
shall get his doubts cleared well in time and no extra time / extension shall be
given for reason of doubt clarification. Tenderer will be given necessary
information to the best of knowledge of MEDA, Pune, if asked for.
If tenderer shall have any doubt as to the meaning of any portions of these
general conditions or the special conditions, or the scope of the work or the
specifications and drawings, or any other matter concerning the contract, he
shall attend the Pre-Bid meeting. Once the Tender is submitted, the matter will
be decided according to the Tender conditions in the absence of such
authentic pre-clarification.
•
INSPECTION:
Tenderer shall inform MEDA, Pune as well as authorities of Government/semi
Govt. buildings in writing when any portion of the work is ready for inspection
giving sufficient notice to enable MEDA to send representative to inspect the
same without affecting the further progress of the work. The work shall not be
considered in accordance with the terms of the contract until the competent
person from MEDA and representative of various Government and SemiGovernment Buildings of Maharashtra give in writing to that effect.
Approval of materials or workmanship or approval of part of the work during
the progress of execution shall not bind the Director General, MEDA or in any
way affect him even to reject the work, which is to be completed, without
affecting quality of work. In such cases the issue of his certificate for
completion of work as per given standards will be binding and until such
alternation and modifications or reconstruction shall be effected at your cost
which enable to certify that the work has been completed to his satisfaction.
•
MISCELLANEOUS:
Rate shall be inclusive of all types of taxes, octroi, loading, unloading,
transportation, insurance and all applicable taxes. At later stage no
correspondence in this regard shall be entertained.
No escalation in the cost of the systems / works or additional cost shall be
accepted.
•
TERMS OF PAYMENTS:
1.
85% of the total cost will be released after supply, installation &
successful commissioning of the systems duly certified by Tenderer,
Officer of MEDA & authorized person of various Collector Office
Buildings in the State of Maharashtra.
2.
15% of the total cost shall be released on submission of three month
successful performance report of the system duly certified by Officer of
MEDA, authorized person of various Collector Office Buildings in the
State of Maharashtra and submission of performance bank guarantee of
10% of total project cost from any Nationalized Bank valid for period of 5
years.
Signature of Tenderer
12
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
Deduction:•
The TDS at the source will be deducted as per the Govt. rule and
regulations.
•
MEDA will issue necessary certificates of TDS deduction
•
‘C’ / ‘D’ form will not issued by MEDA.
Payment Terms for Comprehensive Maintenance Contract (CMC):
5 years CMC cost will be released against submission of Performance Bank
Guarantee valid for 5 years from the date of completion of project work. The
submission of performance Bank Guarantee is mandatory for successful
tenderer. For releasing the 5 years CMC cost the tenderer has to submit
following documents along with his claim.
•
a)
Performance Bank Guarantee equivalent to 10% of the project cost from
any Nationalized Bank valid up to 5 years from date of completion of the
project.
b)
Latest report of systems functioning at various Collector Office Buildings in
the State of Maharashtra duly certified by authorized person of Collector
Offices in the State of Maharashtra.
PENALTY:
In case the tenderer fails to complete the work within the time period specified
in the work order / contract with MEDA, Pune, a sum equivalent to 1% of the
total contract value shall be deducted for each week of delay subject to a
maximum deduction of 10% of the contract value.
•
GUARANTEED GENERATION:
The tenderer shall give a guaranteed generation of minimum 3 units (kWh) per
kW per day from SPV Power Plant during 300 sunny days in a year during
comprehensive maintenance contract period. Otherwise, tenderer have to pay
an amount of Rs.50/- per unit as compensation for the number of units not
supplied against the guaranteed generation. The tenderer shall provide sealed
& tested energy meter at consumption side & generation side of SPV Power
Plant. Tenderer should quote the guaranteed generation in the offer.
Signature of Tenderer
13
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
•
EARNEST MONEY DEPOSIT (EMD), SECURITY DEPOSIT (SD) &
FORFEITING OF EMD :
A.
EARNEST MONEY DEPOSIT:
Tender shall be accompanied with EMD at 3% of estimated amount in the
form of DD in favour of Maharashtra Energy Development Agency payable at
Pune of Nationalized bank. It shall be retained by MEDA. (Estimated to be
about four months). EMD shall be returned to unsuccessful tenderer after
acceptance of work order by successful tenderer and EMD of successful
tenderer shall be returned after submission of security deposit by successful
tenderer.
B. SECURITY DEPOSIT:
1. The tenderer shall furnish Security deposit at 5% of the total contract value
within 10 days from the date of issue of work order by way of demand draft
of nationalized bank in favour of Maharashtra Energy Development
Agency, Pune.
2. Failure to comply with the terms of security deposit shall result into
cancellation of Letter of Intent without any further reference to the tenderer
and the EMD shall be forfeited.
3. The security deposit shall be liable to be forfeited wholly or partly at the
sole discretion of the MEDA, if the tenderer either fails to execute the work
of above projects or fails to fulfill the contractual obligations or fails to
settle in full his dues to the MEDA.
4. In case of premature termination of the contract, the SD will be forfeited
and the MEDA will be at liberty to recover the loss suffered by it & if
additional cost is to be paid, the same shall be recovered from the
tenderer.
5. The MEDA is empowered to recover from the SD for any sum due and for
any other sum that may be fixed by the MEDA as being the amount or loss
or losses or damages suffered by it due to delay in performance and / or
non-performance and / or partial performance of any of the conditions of
the contract and / or non-performance of guarantee obligations.
6. The security deposit shall be released to the tenderer only after contract is
completed to the satisfaction of the MEDA.
•
FORFEITING OF EMD:
The EMD paid or submitted by the tenderer shall be forfeited if:
In any case if the tenderer withdraws his tender before finalization of work
order.
Signature of Tenderer
14
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
The tenderer does not accept work order.
The tenderer violates any of the provisions of the terms and conditions of
this tender.
The tenderer fails to deposit requisite Security deposit.
The tenderer fails / refuses to execute the order as herein, the tenderer
shall be deemed to have abandoned the contract & such an act shall
amount to and be construed as the tenderer’s calculated and willful breach
of contract, the cost and consequence of which shall be to the sole
account of the tenderer and in such an event the MEDA shall have full
right to claim damages thereof in addition to the forfeiture of EMD.
•
BILLS TO BE ON PRINTED FORMS:
The Tenderer shall submit all bills in 3 copies to the Director General,
MEDA, Pune.
•
PRICE VARIATION:
Under any circumstances & for any reasons, escalation in the contract
value will not be considered by MEDA.
•
JURISDICTION:
In case of any dispute, in the documentation and during implementation,
commissioning, completion and CMC period, all the matter will be resolve
under PUNE Jurisdiction only.
•
TIME FRAME:
The time frame for the completion of work is four months from the date of
issue of work order.
Signature of Tenderer
15
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
DETAILS OF EARNEST MONEY DEPOSIT
(Separately typed preferable computerized and On Tenderer Letter head)
Ref. No.
Date:
The Director General,
Maharashtra Energy Development Agency
S.No.191/A, MHADA Commercial Complex,
Near Tridal Nagar, Yerwada,
PUNE - 411 006.
Subject: Earnest Money Deposit (EMD) for the Tender No. ........................... Dated
Respected Sir,
I / We __________________________________________ (hereinafter
referred to as the Tenderer) being desirous of Biding for the work under the above
mentioned Tender document and having fully understood the nature of the work and
having carefully noted all the terms and conditions, specifications etc., as mentioned in
the Tender document.
I / We feel an immense pleasure to quote our most competitive rates herewith
duly signed by me / us. I / We have quoted separately for the systems and the Earnest
Money Deposit / s has been submitted separately in Envelop 1;
EMD details
Sr.
No.
Name of System
Estimated Cost
in Rs.
EMD 3% of
Estimated Cost in
Rs.
EMD Details
(Nature, Ref. D.D.
No., Date, etc.)
Note: The tenderer shall mention the name of system; accordingly he will submit EMD
at 3% of estimated cost of the systems in above format.
(Signature of Tenderer)
Name :
Date
:
Place :
Signature of Tenderer
______________________
Designation : ______________________
Seal :
16
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-1
Proposed Systems
Sr.
No.
Particulars
1
SPV power plant
2
SPV power plant
3
SPV power plant
4
SPV power plant
Signature of Tenderer
Capacity
Proposed Place
20 kW (off-Grid)
District Collector Office
Building, Jalna.
20 kW (off-Grid)
District Collector Office
Building, Yawatmal.
20 kW (off-Grid)
District Collector Office
Building, Nagpur.
20 kW (off-Grid)
District Collector Office
Building, Nashik.
Stamp of the firm
17
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
ANNEXURE-2
DECLARATION
(To be submitted on Rs.100/- stamp paper)
I / We, hereby declare that I / We have made myself / ourselves thoroughly
conversant with the sub – soil conditions, local conditions regarding all materials and Labour
of which I / we have based my / our rates of this work. The specifications, conditions and
lead of materials on this work have been carefully studied and understood by me / us before
submitting this Tender. I / We undertake to use only the best materials defined / approved by
the Ministry of New and Renewable Energy (MNRE) GoI.
The systems will be provided as per the specifications and guidelines issued by the
Ministry of New and Renewable Energy / MEDA. We are bound to adhere to the guidelines
issued by the Ministry of New and Renewable Energy / MEDA from time to time. We also
hereby commit that if in future MNRE make any changes in the specifications of the systems
the same will be incorporated in the present Tender projects. We hereby agree that the work
will be executed within the cost of Tender mentioned in the financial bid and there will be no
escalation in cost for any reason thereof. We also agree that if we fail to complete the work
and leave the work in middle, Maharashtra Energy Development Agency, Pune shall have
right to recover the full amount from us. I / We shall accept any amendments made by
MEDA from time to time during total project completion period including 5 years
Comprehensive maintenance contract (CMC).
I am / We are also commit that we shall complete the work within stipulated time
period specified in the work order. We will not ask for any further time extension.
I am / We are bound to work as per Tender and work Order issued by MEDA for this
work with 5 years Comprehensive Maintenance Contract. In case of failure of the same, we
shall be responsible for any loss and for the action taken by competent Authority of MEDA
resulting to ban to work in the State of Maharashtra.
I / We shall comply with the provision of Contract Labour. (Regulation and Abolition)
Act 1970, Minimum Wages Act. 1948, Payment of Wages Act. 1963, Workmen’s
Compensation Act. 1961, the Contract Labour (Regulation and Abolition) Act, 1979 and all
other related Acts and any modification thereof or any law relating there to and rules made
there under from time to time. MEDA shall not be responsible in this regard.
I / We shall be wholly responsible for any accident or any unusual / unexpected
circumstances held during the execution of work & also during the CMC period of 5 years.
(Signature of Tenderer)
Name :
Date
:
Place :
Signature of Tenderer
______________________
Designation : _____________________
Seal :
18
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
ANNEXURE - 3
PART A
COMPANY PROFILE
A) Information:
Name of Company:
Address of Head Office:
Contact Person:
Telephone:
Telefax:
E-Mail:
No. of Branches (Dealers) and their addresses
Address for Correspondence:
Contact Person:
Telephone:
Telefax:
E-Mail:
B) Business Organization: (Please tick wherever
applicable & attach all supporting documents)
Sole proprietorship
Private Limited
Limited Company
Joint Venture
Others (Please Specify Status)
C) Business Management :
Attach Corporate Organization Chart with Names.
Signature of Tenderer
19
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
D) Total Number of Employees Employed:
1) At Head Office
2) At Branch Office
3) At Site
E) Is Your Organization a Subsidiary of Another
Company?
Yes/ No
If Yes, of whom?
F) Financial Capability:
Annual Turnover Last 3 Years: Attach Balance
sheets of last 3 years.
Rs. in Lakhs
Projected this year
Last year
One year before last year
Two year before last year
Three year before last year
Four year before last year
Name and address of the bankers with Contact
person and contact numbers.
G) Whether your company hold following
certificates:
Yes/ No
ISO 9001-2000
ISO 11001-1996
OHSAS-18001-1999
If No, do you substantiate a need to have them
H) Whether your company had worked with the
organization which holds above certificates?
Yes/ No
Yes/ No
If, yes which organization I)
Are there any Litigations/ Court cases against
your company?
Yes/ No
If yes, give details :
J) Any other Information that you want to give?
Signature of Tenderer
20
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
PART B
STAFF DETAILS
Name of the Organization :
List of staff having relevant work experience
Sr.
No
Signature of Tenderer
Name
Qualification
Designation
Total
Experience
in years
21
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
PART C
STAFF DETAILS
Other staff
Sr.
No
Category
Signature of Tenderer
Available in
Company's
Roll (In Nos.)
Deployment
Strength
(In Nos.)
Total
Deployment
(In Nos.)
A
B
A+B
22
Stamp of the firm
Signature of Tenderer
Place:
Date:
Name &
address
of the
Client
Contact
Telephone
Numbers of
the Client
Major
Items of
work*
Value of
Work in
Rs.
List of Works Completed in Last 3 Years
WORK EXPERIENCE
Start Date
Due date of
Completion
Stamp of the firm
Note : 1. If Actual completion date is beyond the Schedule completion Date, please give reasons for the delay.
Note : 2. Attach relevant completion certificates document for works in previous 3 years.
Name of the Project
Authorized Signatory
Company Seal
Sr.
No.
Name of the Organization:
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
Actual
completion
Date
23
ANNEXURE-4
Name
of the
Project
Name &
address
of the
Client
Contact
Telephone
Numbers
of the
Client
Major
Items
of
work
Total
Value
of
your
Work
in Rs.
Period
Start
Scheduled
Date
Finish
Date
List of Works in Hand
Signature of Tenderer
Place:
Date:
Authorized Signatory
Company Seal
(Tick as applicable)
Working As
Subtenderer
Subtenderer of
directly under Main Tenderer
Client
Stamp of the firm
Note: Attach relevant photocopy of Work orders / all supporting document.
Sr.
No
Name of the Organization :
WORK EXPERIENCE
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE
Percentage of
Completion
(Financial)
24
ANNEXURE-5
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-6
TECHNICAL SPECIFICATIONS OF 20 kW (off-grid)SPV POWER PLANT
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Solar PV modules and array
Module mounting structure
Power Conditioning Unit (PCU)
Maximum power point tracker (MPPT)
Inverter
Battery Bank
Junction Box
Charge Controller
AC Distribution Board (ACDB)
Cable and accessories
Solar Distillation plant
Distribution System
Earthling and Lighting Protection
Spare parts
Danger Plates
Tool Kits
Display Board
Control Room
1. Solar PV modules and array•
•
•
•
•
•
•
The PV modules must qualify to the latest edition of any of the following IEC PV
module qualification test or equivalent BIS standards for module design qualification
and type approval :
Crystalline Silicon Solar Cell Modules IEC 61215 / IS 14286
Crystalline high power cells shall be used in the Solar Photovoltaic module. The peak
power of Solar Module shall not be less than 100 Wp. Use of Higher rate of modules
are always preferable.
To connect the solar module interconnection cable shall be provided. Photo /
electrical conversion efficiency of SPV module shall be greater than or equal to 12%.
Module shall be made of high transmissivity glass front surface giving high
encapsulation and silicon rubber edge sealant for module protection and mechanical
support.
All materials used shall have a proven history of reliable and stable operation in
external applications. It shall perform satisfactorily in relative humidity up to 100%
with temperatures between - 10 Deg C and + 85 Deg C and withstand gusts of wind
up to 200km/h from back side of the panel.
Solar module shall be mono / multi crystalline type, employing lamination technology
using established polymer (EVA) and tedlar laminate.
Sample modules, representative of the production processes employed in the
manufacture of the offered module shall be in accordance with the requirements of
MNRE / IEC 61215 (revised)/ IS 14286 and shall be certified by SEC, MNRE India New Delhi or its authorized test center. The bidder shall submit appropriate
certificates.
PV modules must qualify to IEC 61730 Part I & II, for safety qualification testing and
to be used in a highly corrosive atmosphere throughout their lifetime, they must
qualify to IEC 61701
25
Signature of Tender
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
1.1
Full rated output of the SPV Array to be ensured after one year of operation. Number
of modules and array capacity will depend on the rated output of individual modules.
The peak power rating of the Solar PV array should not be less than 20 kW after one
year of operation.
Other general requirements of PV module
•
•
•
•
•
•
•
•
•
1.2
The rated output power of any supplied module shall not vary more than 3-5% from
the average power rating of all modules.
The module frame is made of corrosion resistant materials, which is electrolytically
compatible with the structural material used for mounting the module.
Protective devices against surges at the PV module are provided, if required. Low
voltage drop bypass and / or blocking diode(s) may also be provided, if required.
Module Junction box (weather resistant) is designed for long life out door operation
in harsh environment.
PV modules used must be warranted for their output peak watt capacity, which
should not be less than 90% at the end of 12 years (Twelve years) and 80% at the
end of 25 years (Twenty five years).
The solar modules shall have suitable encapsulation and sealing arrangements to
protect the silicon cells from the environment. The arrangement and the material of
encapsulation shall be compatible with the thermal expansion properties of the
Silicon cells and the module framing arrangement / material. The encapsulation
arrangement shall ensure complete moisture proofing for the entire life of the solar
modules.
Each module shall have low iron tempered glass front for strength and superior light
transmission. It shall also have tough multi layered polymer back sheet for
environment protection against moisture and provide high voltage electrical
insulation.
The fill factor of modules shall not be less than 0.70 (typical)
Array capacity shall depend on size of the power plant and number of modules
required shall be worked out accordingly.
Identification And Traceability
Each PV module must use a RF identification tag (RFID), which must contain the
following information:
(i)
Name of the manufacturer of PV Module
(ii)
Name of the Manufacturer of Solar cells
(iii)
Month and year of the manufacture (separately for solar cells and module)
(iv)
Country of origin (separately for solar cells and module)
(v)
I-V curve for the module
(vi)
Peak Wattage, Im, Vm and FF for the module
(vii) Unique Serial No and Model No of the module
(viii) Date and year of obtaining IEC PV module qualification certificate
(ix)
Name of the test lab issuing IEC certificate
(x)
Other relevant information on traceability of solar cells and module as per ISO 9000
series.
Signature of Tenderer
Stamp of the firm
26
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
Until March 2013, the RFID can be inside or outside the module laminate, but must
be able to withstand harsh environmental conditions. It may be noted that from 1st
April 2013 onwards; RFID shall be mandatory placed inside the module laminate
Data sheet shall be furnished by tenderer duly filled as follows and submit separately:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
Mounting arrangement for Solar module
Solar module frame material
Module type
Module dimensions
No. of solar cells per module
Solar cell manufacturer type
Cable gland at module Junction Box
Weather resistant HDPE junction Box (IP55)
Make of Solar module
Country
Max. Temperature rise of solar cells under
severe working condition over max.
Ambient temperature
:
:
:
:
:
:
:
:
:
:
12)
13)
14)
15)
16)
17)
18)
Nominal voltage
Operating voltage of solar module (nom)
Peak power voltage (Vmp) at STC
Peak Power current (Imp) at STC
Open circuit voltage (Voc) at STC
Short circuit current (Isc) at STC
Weight of each module
:
:
:
:
:
:
:
1.3
Orientation and Tilt of PV Module
Modules alignment and tilt angle shall be calculated to provide the maximum annual
energy output. This shall be calculated based on the site Latitude and Longitude
values.
2.
Module mounting structure
•
•
•
•
Leg assembly of module mounting structure made of different diameter hot dip
galvanized may be accepted. The work should be completed with supply, fitting fixing
of clamps, saddles, nut & bolts etc. While quoting the rate, the bidder may mention
the design & type of structure offered. All nuts & bolts shall be made of very good
quality stainless steel.
The structure shall be designed to allow easy replacement of any module and shall
be in line with site requirements.
The structure shall be designed for simple mechanical and electrical installation. It
shall support SPV modules at a given orientation, absorb and transfer the
mechanical loads to the ground properly. There shall be no requirement of welding or
complex machinery at site.
The array structure shall be so designed that it will occupy minimum space without
sacrificing the output from SPV panels at the same time it will withstand wind speed
up to maximum 200 km/h.
Signature of Tenderer
Stamp of the firm
27
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
•
•
•
•
•
●
●
3.
The manufacturer shall specify installation details of the PV modules and the support
structures with appropriate diagrams and drawings.
The drawings along with detailed design shall be submitted to MEDA for approval
before starting the execution work. The work will be carried out as per designs
approved by MEDA.
PCC ARRAY FOUNDATION BASE: The legs of the structures made with GI angles
will be fixed and grouted in the PCC foundation columns made with 1:2:4 cement
concrete. The minimum clearance of the lowest part of any module structure shall
not be less 500 mm from ground level. While making foundation design, due
consideration shall be given to weight of module assembly, maximum wind speed of
200 km/hr and seismic factors for the site. The work includes necessary excavation,
concrete-ing, back filling, shoring & shuttering etc.
The bidder can visit the site before quoting rate for civil works. After taking in to
consideration all aspects of the site, condition of soil etc., the bidder shall quote for
civil works. No extra claim shall be entertained at post project stage. The foundation
design of module structure design shall be submitted to MEDA for approval. The
work will be carried out as per designs approved by MEDA.
Incase of any defects arising in the building during guarantee period of Five year, the
bidders shall rectify the same at their own cost.
Solar PV modules are to be installed & fixed with the module mounting structures
with appropriate size stainless steel nuts & bolts.
The array structure shall be made of hot dip galvanized MS angles of size not less
than 50mm X 50mm X 6mm size. The minimum thickness of galvanization should be
at least 120 microns. All nuts & bolts shall be made of very good quality of stainless
steel. The minimum ground clearance of the lowest part of the module structure shall
be 500 mm.
The structure shall be designed for simple mechanical and electrical installation. It
shall support SPV modules at a given orientation, absorb and transfer the
mechanical loads to the ground properly. There shall be no requirement of welding or
complex machinery at site.
Power Conditioning Unit (PCU)As SPV array produce direct current electricity, it is necessary to convert this direct
current into alternating current and adjust the voltage levels before powering
equipment designed for nominal mains AC supply. Conversion shall be achieved
using an electronic Inverter and the associated control and protection devices. All
these components of the system are termed the “Power Conditioning Unit” OR
simply PCU. In addition, the PCU shall also house MPPT (Maximum Power Point
Tracker), an interface between Solar PV array & the Inverter, to maximize Solar PV
array energy input into the System. PCU should conform IEC 61683, IEC 60068 as
per specifications.
PCU refers to combination of charge controller, inverter and AC charger and shall be
supplied as integrated unit or separate units.
3.1
PCU specifications of power plants
Power Conditioning Unit (Solar Charge Controller + Inverter)
Switching device
MOSFET/IGBT
Type
MPPT based PWM charger to charge 240 V battery bank
Signature of Tenderer
Stamp of the firm
28
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
Input voltage from 240V DC for 20 kW units.(The voltage variation shall be as per
change in array output)
PV array
Protections
Short circuit protection
Input under voltage / Deep discharge of battery
Input surge voltage protection
Over current
Battery reverse polarity protection
Solar array reverse blocking diode (provided in array
junction box)
DC rated fuse at input and AC rated fuse at output with
suitable contactor/solid-state switches for safe start-up &
shutdown of system
Load surge current
Over temperature
Under / Over output voltage
Under / Over frequency
Automatic / manual isolation at input & output
Suitable protection for solid-state switching devices
Dielectric strength
1.1kV between input/output and ground with EMI protections
removed
Cooling
Solar natural and Forced air cooling with temperature sensitive
fan operation
Ambient operation 50° C
(max)
Relative humidity
95% maximum
Assembly &
mounting
As per normal industry practice
Finish
Epoxy powder coating
Cable entry
From rear 200mm above ground level
Load test at factory
Minimum 6 hours at full load
Features
Efficiency
%THD
Signature of Tenderer
Stand-alone and hybrid mode of operation.
High quality with high efficiency and reliability
Microprocessor based intelligent controller
Self monitoring capability.
Integral design with MPPT solar charge controller and
inverter
Highly reliable & efficient solid-state switching devices
Rated for continuous operation at full load
High over-load capability of 200% surge for 10 seconds
Inverter output power factor of 0.8 lag
Automatic re-start facility after over load triggered shutdown
90% at rated load and normal operating conditions
85% (min) at 25% load and nominal input voltage with UPF
load
Sine-wave output with 3% THD at full load UPF and nominal
input voltage
Stamp of the firm
29
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
4.
Output voltage
415 (+12.5-20%)V AC
Output frequency
50Hz ± 0.5Hz
%Regulation
5% against input voltage and load variation
Indications
As many as possible with relevance
AC charger input
240 V AC, 50 Hz from AC mains grid
Enclosure
IP 30 (For indoor application)
Weight / Dimension
The details of the inverter will be provided in the specification /
user manual
Battery type
Tubular lead acid type
Maximum Power Point Tracker (MPPT)
Maximum power point tracker shall be integrated into the PCU to maximize energy
drawn from the Solar PV array. The MPPT should be microprocessor / microcontroller based to minimize power losses. The details of working mechanism of
MPPT shall be mentioned.
The efficiency of the Charge controller (MPPT based with data logger) shall not be
less than 94% and shall be suitably designed to meet array capacity.
MPPT must conform IEC 62093, IEC 60068 as per specifications.
5.
Inverter
•
•
•
•
•
•
•
•
•
•
Inverters shall be of very high quality having high efficiency and shall be completely
compatible with the charge controller and distribution panel.
Inverter should conform IEC 61683, IEC 60068 as per specifications.
The inverter shall be designed for continuous, reliable power supply as per
specifications. The inverter shall have high conversion efficiency from 25 percent
load to the full rated load. The efficiency of the inverter shall be more than 90% at full
load and more than 88% at partial load (50%-75%). The supplier shall specify the
conversion efficiency in the offer.
The inverter shall be designed for extreme temperatures.
The Inverter shall have internal protection arrangement against any sustained fault in
the feeder.
The dimension, weight, foundation details etc. of the inverter shall be clearly
indicated in the detailed technical specification.
Each solid-state electronic device shall have to be protected to ensure long life of the
inverter as well as smooth functioning of the inverter.
Supplier shall indicate tripping voltage & start up voltage for the inverters & this
should be perfectly matched with the recommendation of battery manufacturers.
The PCU shall be mounted on a suitable reinforced concrete pad inside control room
not susceptible to inundation by water. All cable entry to and from the PCU shall be
fully sheathed to prevent access of rodents, termites or other insects into the PCU
from bottom/top of the PCU in form of a detachable gland plate.
For the Monitoring of Unit generated provision of Ah meters at input side shall be
accomplished with Energy meter and voltmeters at suitable place and included in the
technical specification clearly.
Signature of Tenderer
Stamp of the firm
30
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
•
•
•
•
Provision for the Equalizing Charging of battery periodically shall be made and state
clearly in the technical details.
The tenderer shall furnish details of proper operation, maintenance and trouble
shooting details to MEDA.
The tenderer shall intimate MEDA prior to dispatch of the inverter for inspection.
Shop tests on the inverter shall be conducted in the presence of the authorized
representative of MEDA in order to verify the capacity and proper working of all
control and protection arrangement.
The inverter will be highly efficient. The inverter should conform IEC 61683 / IEC
60068 and should be based on PWM technology and using IGBT. Inverters would
display its own parameters and also the parameters of battery bank connected to the
inverter. The inverters will have the facility by which the inverter’s capacity can be set
at any point between 25 KVA for 20 KW SPV power plants by means of either
software or hardware. The inverter’s capacity should on minimum 25 KVA for 20 KW
SPV power plants. The inverters should be designed to be completely compatible
with the charge controllers and distribution panels and are of integrated design.
Salient features of the Inverters shall be as follows:
Nominal Capacity
Input / Voltage
Regulation
Output frequency
Overload Capacity
Efficiency
Short Circuit Protection
Low Battery Voltage
Total Harmonic Distortion
Over Voltage
AC over Current/Load
Protection
Protection Degree
Instrumentation & Indication
25 KVA minimum(for 20 kW capacity)
240 V DC Nominal (for 20 kW capacity)
The voltage variation shall be as per
change in array output.
From minimum to maximum voltage 1%
50 Hz +/- 0.5 Hz
200% for 30 Second.
80% at 50% of load and More than
90% at full load 0.8 PF
Circuit
Breaker
and
Electronics
protection against sustained fault.
Automatic Shut Down
Less than 3%
Automatic Shut Down
Automatic Shut Down
Over Voltage both at Input & Output
Over Current both at Input & Output
Over Frequency
Surge voltage inducted at output due to
external source.
IP65
Input & Output voltage, Input & Output
Current, Frequency, Power output,
different status of inverter, kind of fault
by audio signal.
6. Battery Bank•
•
The batteries shall be solar photovoltaic batteries of flooded electrolyte, low
maintenance, lead Acid and made of hard rubber container.
Storage batteries should conform IEC 61427 / IS 1651 / IS 133369 as per
specifications.
Signature of Tenderer
Stamp of the firm
31
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
The batteries shall use 2V cells and battery capacity is to be designed at C10 rate
with end cell cut off voltage of 1.85 V per cell.
Battery terminal shall be provided with covers.
Batteries shall be provided with micro porous vent plugs with floats.
Charging instructions shall be provided along with the batteries.
Suitable carrying handle shall be provided.
A suitable battery rack with interconnections & end connector shall be provided to
suitably house the batteries in the bank. The features and dimensions of the battery
rack shall be provided along with the bid document.
The batteries shall be suitable for recharging by means of solar modules via
incremental / open circuit regulators.
Bidder shall mention the design cycle life of batteries at 80%, 10% and 20% depth of
discharge at 27 deg. C. .
The batteries shall be designed for operating in ambient temperature of site in the
state of Maharashtra.
The self discharge of batteries shall be less than 3 % per month at 20 deg. C and
less than 6% per month at 30 deg. C
The charge efficiency shall be more than 90% up to 70% state of charge.
The topping up frequency shall be 12 – 18 months.
The batteries shall consist of individual cells, which can be carried separately with
ease while transporting.
Offered batteries shall comply to the following:
10 % of DOD: 7200 cycles
50 % of DOD: 3000 cycles
80 % of DOD: 1200 cycles
The Battery Bank shall be designed to provide 3 days (“2 No Sun” days) autonomy.
Bidder to provide battery sizing details along with their offer. The distance between
two batteries may be kept 6 inches & vice versa.
•
There will be one battery bank comprising of capacity 240 V/1200Ah for 20kW SPV
Power Plant. The batteries should be of tubular plate lead acid & low maintenance
type and shall have long service life. The cells should confirm IEC 61427 / IS 1651 /
IS 133369 and as per specification given below shall be provided.
Container
Cover
Terminals
Electrolyte
Self Discharge
Life
expectancy
Voltage
Approval
Service Life
Polypropylene Co-polymer/hard rubbers with carrying handle.
Protective cover of polypropylenes against dirt & possible short
circuit.
Made of lead alloy suitable for bolted connection. The terminals
should be greased with petroleum gel.
Battery grade Sulphuric acid
Less than 3% per month at 30 degree C
1500 cycle duty at 27degree C at 80% depth of discharge
3000 cycle duty at 50% discharge.
2 Volt
Batteries shall have to be approved by ERTL or CPRI or SEC or
any MNRE approved test centers
Should perform satisfactory for a minimum period of 5 year under
operating conditions as mentioned.
Each battery bank will contain suitable wooden rack, hydrometer, thermometer, cell
tester and connecting leads etc.
Signature of Tenderer
Stamp of the firm
32
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
6.1
Battery Rack & Accessories
Battery interconnecting links shall be provided for interconnecting the cells in series
and in parallel as needed. Connectors for inter cell connection (series / parallel) shall
be maintenance free screws. Insulated terminal covers shall be provided.
6.2
Battery protection panel
The battery protection panel shall be made of CRCA sheet having two incoming and
two outgoing terminals. There shall be 2 Nos. HRC fuses of suitable rating with fuse
holder/base etc as required. 2 poles MCB/ MCCB can also be used for isolation
purpose in stead of fuses, if required.
7. Junction Boxes
The junction boxes shall be dust, vermin and waterproof and made of FRP / Thermo
Plastic. The terminals shall be connected to copper bus bar arrangement of proper
sizes. The junction boxes shall have suitable cable entry points fitted with cable
glands of appropriate sizes for both incoming and out going cables. Suitable
markings shall be provided on the bus bar for easy identification and cable ferrules
shall be fitted at the cable termination points for identification. Each main junction
box shall be fitted with appropriate rating blocking diode. The junction boxes shall be
of reputed make and should be as per IP 65 (for outdoor), IP 21 (for indoor) & as per
IEC 62208.
•
•
•
•
•
8.
The junction boxes shall have suitable arrangement for the Following:
Combine groups of modules into independent charging sub-arrays that shall be wired
to the controller.
Provide arrangement for disconnection for each of the groups.
Provide a test point for each sub-group for quick fault location.
To provide group array isolation.
The rating of the JB’s shall be suitable with adequate safety factor to inter connect
the Solar PV array.
Charge Controller Unit:
•
The Charge Controller shall be dual input type, where under normal condition the
input is fed from a SPV panel and in the absence of SPV power or low SPV power
conditions an external single phase AC source can be used for battery charging. A
selector switch shall be provided for choosing between those modes. When the
batteries are charged from external AC sources, the charging current should be set
manually depending on the capacity of the source and the charging requirement of
the batteries. The charge controller shall be preferably PWM type employing IGBT
switching elements.
•
Charge controller should conform IEC 62093 / IEC 60068 as per specification.
•
The charging sequence from SPV array or external AC source shall be as follows:
Signature of Tenderer
Stamp of the firm
33
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
a) From SPV Array:
The battery shall be charged at the maximum rate depending on the solar radiation
till the battery terminal voltage reaches 2.25 volts per cell. The battery charging
should be automatically terminated when the rate of increase of battery voltage is
steady (dv / dt sensing). The charger shall switch on the ‘trickle charge after this.
b) From AC Source:
The battery shall be charged at the rate manually set depending on the battery
condition or capacity of AC source. The maximum rate shall be internally preset.
The battery charging should be automatically terminated when the rate of increase of
battery voltage is steady (dv / dt sensing) or when the battery terminal voltage
reaches 2.25 volts per cell.
Salient features of the Charge Controller shall be as follows:
Switching elements
Type of Charger
IGBT
PWM
Input :
From PV
20 KWp, 240V/1200Ah nominal DC from Solar PV array
Output Voltage: Suitable for charging 240V/1200Ah nominal battery bank from 20
KWp SPV array.
Protections
:Short Circuit, Deep Discharge, Input Surge Voltage, Over
Current (load), Battery Reverse Polarity, Solar array reverse
polarity.
Indication
:String ‘ON’, Main ‘ON’, Charging ‘ON’, 80% Charged, 100%
Charged, Charger Overload, Battery On Trickle.
Battery disconnected / Fault Battery Reverse Polarity, Low Solar Power, System
Fault and Charger over Temperature and Input Over / Under Voltage (for AC).
MIMIC Diagram : To indicate power flow and operation of the charge controller/
battery charger; shall have provision for visual indications of
existing power input/output through MIMIC diagram.
Tenderer may design Power Conditioning Unit (PCU) which consists of a solar charge
controller & inverter as per design mentioned above. Also it should have a Grid
Charger.
It provides the facility to charge the battery bank either through Solar or Grid set. The
PCU continuously monitors the state of Battery Voltage, Solar Power output and the
loads. Due to sustained usage of power, when the Battery Voltage falls below a
preset level, the PCU will automatically transfer the load to the grid power and also
charge the Batteries through the in-built Grid Charger. Once the batteries are
Signature of Tenderer
Stamp of the firm
34
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
charged to the preset level, the PCU cuts off the Grid power from the system and will
restore to feeding the loads from the battery bank & continue to charge the battery
bank from the available solar power.
The PCU always gives preference to the solar power and will use Grid power only
when the solar power / battery charge is insufficient to meet the load requirement.
Salient Features:
Priority of charging is from Solar Panels.
Over heating Protection.
Dual Display Showing PV & Inverter output.
Short circuit & Over load Protection.
Inbuilt Heavy Duly Solar Charge Controller.
No Load Shut Down for load = 5% not applicable for > 1 kVA systems)
Fully equipped with powerful Grid Charger.
User friendly client and Web based Software.
9. AC Distribution Board (ACDB)•
•
•
•
10.
An ACDB shall be provided in between PCU and Load point.
It shall have a MCB of suitable rating for connection to load point
It shall have AC voltmeter and ammeter of suitable rating.
It shall have MCB’s to supply power to control room loads such as exhaust fans,
lighting loads and power plug sockets.
Cables and accessoriesAll the cables shall be supplied conforming to IEC 60189 / IS 694 / IS 1554 or IS /
IEC 69947 shall be of 650 V/1.1 kV grade as per requirement. Only PVC copper
cables shall be used. The size of the cables between array interconnections, array
to junction boxes, junction box to PCU, PCU to ACDB etc shall be so selected to
keep the voltage drop and losses to the minimum.
The bidder shall supply installation accessories, which are required to install and
successfully commission the power plant.
10.1
•
•
•
Cables & Wirings:
All cables to be supplied should be as per IEC 60189 / IS 694 / IS 1554 or IS / IEC
69947 and should have proper current carrying capacity. The cable shall be PVC
insulated PVC sheathed copper conductor.
All wiring in the control room shall be carried out with minimum 4 sq. mm. PVC
insulated copper conductor in surface/recessed steel conduct in control room & solar
hut. All wiring shall be done with an appropriate size Cu conductor as earth wire. All
wirings whether it is indoors or outdoors are to be casing capping system. As and
when required flexible pipe may be used.
All cables and wires used shall be of copper conductors of suitable cross-section
with crossed linked polythene or polyvinyl insulated with polyvinyl sheath. Stranded
and flexible cable shall be used. Non-stranded cable shall not be acceptable expect
otherwise mentioned and permitted.
Signature of Tenderer
Stamp of the firm
35
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
•
•
•
•
•
11.
Buried underground cables shall be armored. Unarmored buried underground cables
shall be enclosed with suitable conduits. Unless, otherwise, specified, all other
interconnecting cables shall be armored.
Conductor size of cables and wires shall be selected based on efficient design
criteria such that the overall electrical energy loss in any section of cable or wire is
shall be less than 3% under the designed operating conditions. Conductor size of
less than 4 sq. mm shall not be accepted.
Cable/wire connections shall be soldered, crimp-on type or split bolt type. Wire nut
connections shall not be used.
All cables shall be adequately supported. Outside of the terminals/panels/enclosures
shall be protected by conduits. Cables shall be provided with dry type compression
glands wherever they enter junction boxes/panels/enclosures.
All cables shall be suited marked or coded for easy identification. Cables and wires
shall conform to the relevant standards suppliers to specify the specification.
The wiring must be carried out in casing capping only.
Solar Distillation Plant:
Approved quality solar distillation Plant of 1000 mm X 1000 mm shall be installed on
suitable GI structure. Supply of Solar Distillation Plant includes construction of
suitable foundation for the distillation plant. Atleast two numbers of plastic pots and
one funnel are to be supplied along with each of the two water Distillation plants.
12.
Distribution System•
•
•
13.
Single line diagram of the AC Distribution line shall be attached along with general
point wiring diagram of sample room with the Technical details.
Details of cable used for the distribution and transmission purpose along with their
current carrying capacity and make shall be enclosed.
Supply installation of Energy meter from reputed company. The energy meter shall
be tested by State Electricity Board (SEB) and sealed by SEB. Testing certificate
shall be submitted.
Earthing and lightning protectionEarthing: The array structure of the PV yard shall be grounded properly using
adequate number of earthing kits. All metal casing / shielding of the plant shall be
thoroughly grounded to ensure safety of the power plant.
•
•
•
The Earthing for array and distribution system & Power plant equipment shall be
made with GI pipe, 4.5 m long 10 mm diameter including accessories and providing
masonry enclosures with cast iron cover plate having locking arrangement, watering
pipe using charcoal or coke and salt as required as per provisions of IS:3043.
Necessary provision shall be made for bolted isolating joints of each Earthing pit for
periodic checking of earth resistance.
Each array structure of the SPV yard shall be grounded properly. The array
structures and the lightning conductors are to be connected to earth through 25 mm
X 5mm GI strip.
The inverters and battery charger and all equipment inside the control room and
battery room to be connected to earth through 25 mm X 5mm tinned copper strip
including supplying of material and soldering. As earth bus is provided inside the
control room with 25 mm X 5mm tinned copper strip.
Signature of Tenderer
Stamp of the firm
36
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
•
In compliance to Rule 33 and 61 of Indian Electricity Rules, 1956 (as amended up to
date), all non-current carrying metal parts shall be earthed with two separate and
distinct earth continuity conductors to an efficient earth electrode.
Lightning: The SPV Power Plant shall be provided with lightning & over voltage
protection. The main aim in this protection shall be to reduce the over voltage to a
tolerable value before it reaches the PV or other sub system components. The
source of over voltage can be lightning, atmosphere disturbances etc.
Metal oxide variastors shall be provided inside the Array Junction Boxes. In addition
suitable MOV’s also shall be provided in the Inverter to protect the inverter from over
voltage.
13.1
Lightning & Over Voltage Protection System:
•
•
The SPV power plant should be provided with Lightning and over voltage protection.
Connected with proper earth pits. The main aim of over voltage protection is to
reduce the over voltage to a tolerable level before it reaches the PV or other subsystem components. The source of over voltage can be lightning or other
atmospheric disturbance.
The lightning Conductors shall be made of 25 mm diameter 1000 mm long GI spike
as per provisions of IS 2309-1969. Necessary concrete foundation for holding the
lightning conductor in position to be made after giving due consideration to maximum
wind speed and maintenance requirement at site in future. The lightning conductor
shall be earthed through 20 mm X 3 mm thick GI flat earth pits/earth bus made with
25 mm X 5 mm GI flats.
14.
Spare partsBidder shall keep stock of essential spares at their nearest service center and/or at
each site at their cost during the CMC of 5 years including 2 years guarantee. List of
such spare part shall be enclosed with the technical details.
MNRE / MEDA / various Government and Semi- Government Buildings of
Maharashtra and any other parties will not liable to pay for such stock and bidder
shall be fully responsible for the same.
15.
Danger plates:The tenderer shall provide at least 8 Danger Notice Plates of 200mm X 150 mm
made of mild steel sheet, minimum 2mm thick and vitreous enameled white on both
sides and with inscription in signal red color on front side as required. The inscription
shall be in English and local language. Out of eight, four danger notice shall have to
be provided at PV Yard & Four-danger notice at Control Room & Battery room.
16.
Tool kits:
Necessary tools kit is to be provided along with the each Power Plant for any routine
maintenance or immediate repair.
17.
Display Board:
The tenderer shall provide the display board of size 3 ft x 3 ft which gives detailed
circuit diagram of the system with its description.
Signature of Tenderer
Stamp of the firm
37
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
18.
Control Room:
For 20 kWp SPV power plant, 8 ft. x 8 ft., with proper doors, windows, exhaust fans
and a lid proof floor for Control Room. Load bearing structure shall be provided for
the control room cabin.
19.
Installation and commissioning•
•
•
•
•
20.
Detailed project execution plan shall be submitted along with the offer.
While quoting for power plant, the bidder shall quote for Installation and
commissioning of power plants in the financial offer.
The bidder is responsible for arranging all the accessories and measuring
instruments required to smoothly commission the power plants.
The plant shall be commissioned in the presence of MEDA authorized personnel or
its nominated representative
An acceptance report shall be prepared and signed by all participating parties.
Packing, shipping and markingThe bidder shall be responsible for assuring that all commodities shipped are
properly packed and protected to prevent damage or deterioration during shipment.
Packaging and shipping costs shall be borne by the supplier. Customs clearance and
all costs and actions associated with import duties, taxes and processing of
documents within India are borne by the bidder.
21.
Insurance:
The bidder shall provide insurance coverage ex-factory until commissioning and
acceptance for replacement or repair of any part of the consignment due to damage
or loss.
22.
Comprehensive Maintenance Contract (CMC):
The PV module (s), battery bank, Inverter and other sub - components will be
warranted as per the given clause. The manufacturers can also provide additional
information about the system and conditions of warranty as necessary
23. Scope of Operation & Maintenance of SPV Power Plant for a period of 5 years from
date of commissioning.
•
Regular operation & maintenance of the SPV Power Plant for a period of 5 years after
commissioning along with supply of consumable items as and when necessary and
submission of daily performance data of the power plant shall come, under the operation
& maintenance contract.
•
Installer should depute his Engineer for 3 months for operation & maintain of the
proposed systems and for giving training to the personnel deputed by various Collector
Offices in the State of Maharashtra.
Signature of Tenderer
Stamp of the firm
38
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
• The breakdown maintenance of the entire system including supply of necessary spare
parts if any shall be for a period of 5 years from the date of commissioning of power
plant. The operation and maintenance schedule of the SPV power plant during the 5
years contract period shall be as detailed below:
•
5 years operation and maintenance period shall begin on the date actual commissioning
of the power plant. The requisite number of qualified and trained personnel is to be
deputed by various Collector Office Buildings of Maharashtra round the clock from the
very first day.
•
The power plant shall ON for twenty-four hours; therefore, the deputed personnel should
be placed for round the clock. However, the security of the power plant will rest with the
suppliers till such time operation and maintenance of the power plant is not handed over
to the purchaser.
•
The deputed personnel shall be qualified and well trained so that they can handle any
type of operation hazard quickly and timely.
•
The deputed personnel should keep daily log sheet for the power plant as per format to
be supplied by SNA/Implementing Agency after commissioning of the power plant.
•
The deputed personnel shall be in a position to check and test all the equipment
regularly, so that preventive actions, if any, could be taken well in advance to save any
equipment from damage. Any abnormal behavior of any equipment shall be brought to
the notice of respective SNA/Implementing Agency immediately for appropriate action.
•
The deputed personnel shall keep clean the power plant in all time. Cooking in the
control room will not be allowed under any circumstances.
•
Normal and preventive maintenance of the power plant such as cleaning of module
surface, topping up of batteries, tightening of all electrical connections, changing of tilt
angle of module mounting structure, cleaning & greasing of battery terminals, etc. are
also the duties of the deputed personnel.
•
Deputed personnel will operate the plant in accordance with the availability of solar
energy stored in the battery bank. Under no circumstances the operator shall take such
actions those are not damaging to the Power Plant and the battery bank. In case of nonavailability of solar power suitable notice board may be displayed. In the notice board in
front of the control room to avoid local problems.
•
During operation and maintenance of period of one year of the power plant, if there is
any loss or damage of any component of the power plant due to miss management/miss
handling or due to any other reasons pertaining to the deputed personnel, what-so-ever,
the supplier shall be responsible for immediate replacement/rectification. The damaged
component may be repaired or replaced by new component. It is understood after
examination the performance of the component or the system shall not degrade.
Signature of Tenderer
Stamp of the firm
39
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
Summary for 20 kW (off-grid) SPV Power Plant :
Sr.
No.
Particulars
Specifications
20 kW SPV Plant
1
Solar PV Modules
a
Capacity
20000 Wp
b
Make
Any MNRE approved OR IEC 61215
(revised)
c
Module
100/180/200/220/250/275Wp
OR Equivalent
d
No. of SPV Modules
Depends on Module wattage
2
Solar Charge Controller
As per the requirement
3
Module Mounting Structure
As per the available places at site
4
1 No.
Power Conditioning Unit
(As per design specification given in
tender
which
includes
charge
controller, inverter & Grid charger.
The output power should be of 3
phase)
Inverter
minimum 25 kVA
5
Battery
1200Ah / 240V
6
No. of batteries depends on Ah of the
Battery capacity (2 Volt cell must be
used)
Cabling with casing capping
As required at site
7
Transmission, Distribution & point As required at site
wiring
8
Monitoring, Control & protection
device
Metering at generation side
9
1 Set
1 No.
(at AC side of Inverter)
10
Metering at consumption side
1 No. (Towards Load)
11
Spares
Set of required fuses, screws, & terminals
etc as required.
Signature of Tenderer
Stamp of the firm
40
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
FORMAT: COMMITMENT FROM THE TENDERER
(To be submitted for SPV Power Plant system separately)
We here by confirm that the proposed 20 kW SPV Power plants at various Collector
Office Buildings in the State of Maharashtra, will provide the assured generation of 60 units
per day respectively (during 300 sunny days in a year), at consumption side energy meter in
control cabin/room as certified by joint meter reading of manufacturer’s representative and
users representative.
However, for 5 years we hereby commit to pay an amount of Rs.50/- per unit as
compensation to Maharashtra Energy Development Agency, Pune for the amount of units
unable to supply against the guaranteed generation.
(Signature of Tenderer)
Name :
Date
:
Place :
Signature of Tenderer
______________________
Designation:______________________
Seal :
Stamp of the firm
41
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-7
ESTIMATED COST AND EMD DETAILS
Sl.
No.
Name of system
Capacity /
Nos.
1
Solar Photovoltaic Power
Plant (Off-Grid)
(20kW X 4)
Estimated
Cost
(In Rs/-)
176 Lakhs
EMD 3% of
Estimated Cost
(In Rs/-)
528000.00
TOTAL
Note: - The tenderer have to submit EMD at 3% of estimated cost.
Signature of Tenderer
Stamp of the firm
42
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-8
SITE VISIT REPORT LETTER
(To be submitted on letterhead of tenderer)
Date: -------------To,
Director General,
Maharashtra Energy Development Agency,
MEDA, Pune.
Sub. : Site Visit Report for Collector Office Building in the State of Maharashtra to be
electrified through SPV Power Plants.
Ref. : MEDA’s Tender No.-----------------------Sir,
This has reference to above referred tender of electrification of Collector Office
Building of Maharashtra to be electrified through Solar Power. I / We here by declare that we
have visited sites. I / We made ourselves acquainted with site conditions, approach to site,
requirement of land, soil conditions, availability of water, requirement of tender conditions
etc. I / We verified all details required to execute the projects. I / We have no problems in
undertaking the projects and complete them in the given time period.
Thanking you
Yours faithfully,
(Signature of Tenderer)
Name of Tenderer ------------------------Designation ---------------------------------Seal:
Signature of Collector Office
Building authorities.
Seal:........................................................
Date:........................................................
43
Signature of Tender
Stamp of the firm
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE - 9
DECLARATION
(To be submitted on Rs. 100/- stamp paper)
M/s............................having permanent address...................................... is our
authorized Dealer for supply, installation, testing, commissioning etc. of Solar
Photovoltaic Systems in the state of Maharashtra.
We are authorizing him to
participate in the tender floated by Maharashtra Energy Development Agency
(MEDA), Pune. We hereby authorize him to quote in the tender for this project.
1.
2.
We will be fully responsible for all the technical specifications, guarantee etc.
for the total work executed by him in the above project during the tenure of the project
inclusive of 5 years CMC period. And also in case if dealer does not complete the
work in stipulated time, then we shall be responsible and complete the work in the
above project.
(Signature of Tenderer)
Name :
Date
:
Place :
Signature of Tenderer
______________________
Designation : ______________________
Seal :
Stamp of the firm
44
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-10
FINANCIAL OFFER FOR SOLAR PHOTOVOLTAIC POWER PLANT
The cost of installation of SPV power plants shall includes cost of distribution systems and
wiring inside the Collector Office Buildings in the State of Maharashtra with CFLs, switches,
MCBs, fuse, etc. as per their respective technical specification. The cost details for 20 kW
(Off Grid) SPV power plants should be submitted as follows:
Sr.
No
Name of System
Capacity
1
SPV power plant
(20 kW X 4)
(Off-Grid)
TOTAL
Cost of SPV Power Plant
(Cost of Material + Cost
of
installation
&
commission ing with 5
yrs. CMC + Cost of
Control room) (Rs.) &
(Please quote separately)
(a)
Cost of distribution Total Cost
lines (Material cost
of SPV
+ installation and
Power
commissioning
plant
cost as per MSEB (including
norms) with 5 yrs. 5 yrs. CMC)
(Rs.)
CMC (Rs.)
(a)+(b)
(b)
Rupees in word ---------------------------------------------------------------------------------------------------Cost is inclusive of all taxes, insurance, octroi, transportation, loading-unloading, installation
& commissioning and CMC of 5 years.
(Signature of Tenderer)
Name: ______________________
Date :
Designation: ____________________
Place :
Seal:
Signature of Tenderer
Stamp of the firm
45
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
ANNEXURE-11
TENDERER’S GENERAL INFORMATION
(To be typed separately)
To,
Director General
MEDA, Pune
Subject : Tender No. MEDA/.................................... for........................................................................
1. Name of Bidder / Firm
..........................................................
2. Status of Firm
Proprietorship Firm / Partnership Firm [ Mark √ ]
3. Number of Years in Operation
.....................................................................
4. Registered Address
....................................................................
...................................................................
5. Operational Address [if different from above]...................................................................
..................................................................
...................................................................
6. Telephone Number
7. E-mail Address & Web Site
....................................................................
[Area Code]
[Number]
...................................................................
8. Tele-fax Number
....................................................................
[Area Code]
[Number]
9. PAN [Number]
...................................................................
[Enclose Copy of ‘PAN CARD’]
10. Service Tax Number
....................................................................
[Enclose Copy of ‘Service Tax Registration Certificate’]
(Signature of Tenderer)
Name:
______________________
Date:
Designation: ____________________
Place:
Seal:
Signature of Tenderer
Stamp of the firm
46
MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), PUNE.
CHECK LIST
Documents to be submitted in Envelope No. - 1.
•
Tenderer’s General Information refers Annexure-11
•
Original tender document duly signed and stamped on each page
•
Details of Earnest Money Deposit as format given in tender document at page
no.16.
•
Earnest Money Deposit (EMD) refers Annexure-7.
•
Name of authorized person (power of attorney) for submitting the document.
•
Name of the Banker
•
Undertaking on Rs. 100/- stamp paper refers Annexure-2.
•
Copy of recently paid Income Tax Challan, PAN number, registration under VAT,
service tax, professional tax etc.
•
Copy of declaration (In case of dealer) refers Annexure-9.
•
Copy of agreement (In case of dealer)
•
Information on Infrastructure for maintenance work
•
Information of the firm refers Annexure-3.
•
P & L, Balance sheets or certificate from CA for indicating the turn over of minimum
75% of estimated cost during last 3 years.
•
IEC 61215 (revised) or equivalent certificate for SPV module.
•
Copies of the commissioning reports for SPV power plants of total minimum 50 kW
capacity duly signed by the user.
•
Detail drawing of mounting structure for 20 kW (Off-Grid) Solar PV power plants.
•
Site visit report duly certified by Collector Office Buildings in the State of Maharashtra
authorities refers Annexure-8.
•
Bar chart
If any of the documents is not submitted in envelope 1, the tender will be rejected.
Document to be submitted in Envelope No.- 2.
•
Financial offer in prescribed format refers Annexure-10
Note: - Tenderer should submit the complete tender document and other required
documents to be attached as per the list mentioned in the order given as above.
Signature of Tenderer
Stamp of the firm
47
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