Transactions User Manual

Transactions User Manual
Transactions User Guide
Oracle FLEXCUBE Investor Servicing
Release 12.0.3.0.0
Part No. E53392-01
April 2014
Table of Contents
1.
About This Manual ................................................................................... 1-1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
2.
2.3
2.4
What is Standing Instruction?.................................................................................. 2-1
Initiating Standing Instructions................................................................................. 2-1
2.2.1
Fields in Standing Instruction Detail Screen.............................................. 2-3
2.2.2 UH Deal Link Summary ........................................................................... 2-25
2.2.3 Retrieving Deals for Investors ................................................................. 2-25
2.2.4 Viewing Deals for Investors ..................................................................... 2-26
2.2.5 Deleting Deals for Investors .................................................................... 2-26
2.2.6 Authorizing Deals for Investors................................................................. 2-26
2.2.7 Amending Deals for Investors .................................................................. 2-26
2.2.8 Authorizing Amended Deals for Investors ................................................ 2-27
2.2.9 Processing Back Data Propagation for SI Transactions........................... 2-28
Operations on Unauthorized Standing Instruction................................................. 2-29
2.3.1 Standing Instruction Summary screen...................................................... 2-29
2.3.2 Retrieving Standing Instruction in Summary Screen ................................ 2-29
2.3.3 Viewing Standing Instruction .................................................................... 2-30
2.3.4 Deleting Standing Instruction.................................................................... 2-30
2.3.5 Authorizing Standing Instruction............................................................... 2-31
2.3.6 Amending Standing Instruction................................................................. 2-31
2.3.7 Authorizing Amended Standing Instruction .............................................. 2-32
Plan Maintenance.................................................................................................. 2-32
2.4.1 Fields in Savings Plan Maintenance Screen ............................................ 2-33
2.4.2 Plan Maintenance Summary screen......................................................... 2-36
2.4.3 Retrieving Savings Plan in Summary screen ........................................... 2-36
2.4.4 Editing Savings Plan................................................................................. 2-37
2.4.5 Viewing Savings Plan .............................................................................. 2-37
2.4.6 Deleting Savings Plan .............................................................................. 2-37
2.4.7 Authorizing Savings Plan.......................................................................... 2-38
2.4.8 Amending Savings Plan ........................................................................... 2-38
2.4.9 Authorizing Amended Savings Plan ......................................................... 2-38
IRA Plans .................................................................................................. 3-1
3.1
3.2
4.
1-1
1-1
1-1
1-1
1-1
1-2
1-2
1-2
1-2
1-3
Maintaining Standing Instructions ......................................................... 2-1
2.1
2.2
3.
Introduction..............................................................................................................
Related Documents .................................................................................................
Audience..................................................................................................................
Organization ............................................................................................................
Conventions Used in this Manual ............................................................................
1.5.1 General Conventions..................................................................................
1.5.2 Keyboard Conventions ...............................................................................
Glossary of Icons.....................................................................................................
Abbreviations and Acronyms...................................................................................
Getting Help.............................................................................................................
IRA Plans................................................................................................................. 3-1
Unit Holders and Unit Holder Accounts ................................................................... 3-1
Processing Transaction Requests ......................................................... 4-1
4.1
Introduction.............................................................................................................. 4-1
4.2
4.3
4.4
4.5
4.6
5.
Finding what You Need in this Chapter ................................................................... 4-1
Types of Transaction Requests............................................................................... 4-2
Transactions Generated by FCC............................................................................. 4-4
4.4.1 Subscription Transaction Generation ......................................................... 4-4
4.4.2 Redemption Transaction Generation.......................................................... 4-4
Transaction Processing –Flow of Events ................................................................ 4-4
4.5.1 Unauthorized Stage.................................................................................... 4-4
4.5.2 Authorized Stage ........................................................................................ 4-5
4.5.3 Amendment Stage...................................................................................... 4-6
4.5.4 Allocation of Transactions .......................................................................... 4-6
Transaction Processing Procedures........................................................................ 4-7
4.6.1 Before you Enter Transaction Request ...................................................... 4-7
4.6.2 Entering and Saving IPO Transactions ...................................................... 4-9
4.6.3 FCIS IPO Subscription Summary Screen................................................. 4-22
4.6.4 Entering Bulk Transactions ...................................................................... 4-25
4.6.5 Transaction Details section ..................................................................... 4-27
4.6.6 Specifying Settlement Details................................................................... 4-29
4.6.7 Viewing Balance Holdings of a Unit Holder .............................................. 4-33
4.6.8 Operations supported in FCIS Bulk Transaction screen .......................... 4-33
4.6.9 FCIS Bulk Transaction Summary Screen................................................. 4-33
4.6.10 Entering and Saving Subscription Transactions in Detail......................... 4-36
4.6.11 Cancelling Transactions ........................................................................... 4-44
4.6.12 FCIS Subscription Transaction Summary Screen .................................... 4-45
4.6.13 Entering Subscription Transactions in Light Weight Detail....................... 4-49
4.6.14 Entering and Saving Redemption Transactions ....................................... 4-50
4.6.15 FCIS Redemption Transaction Summary Screen .................................... 4-58
4.6.16 Entering and Saving Redemption Transactions in Light Weight Detail .... 4-62
4.6.17 Entering and Saving Switch Transactions ................................................ 4-63
4.6.18 Entering and Saving Switch Transactions in Light Weight Detail ............. 4-73
4.6.19 FCIS Transaction Switch Summary Screen ............................................. 4-75
4.6.20 Entering and Saving Transfer Transactions ............................................. 4-78
4.6.21 Entering and Saving Transfer Transactions in Light Weight Detail .......... 4-86
4.6.22 FCIS Transfer Summary Screen .............................................................. 4-87
4.6.23 Entering and Saving Block Transactions.................................................. 4-91
4.6.24 FCIS Block Transaction Summary Screen ............................................... 4-94
4.6.25 Entering and Saving Unblock Transactions.............................................. 4-97
4.6.26 FCIS Unblock Transaction Summary Screen ......................................... 4-101
4.6.27 Checking for Duplicate Transactions...................................................... 4-104
4.6.28 Entering and Saving Split Transactions.................................................. 4-104
4.6.29 FCIS Split Transaction Summary Screen............................................... 4-108
4.6.30 Entering and Saving Consolidation Transactions................................... 4-111
4.6.31 FCIS Consolidation Transaction Summary Screen ................................ 4-114
4.6.32 Entering and Saving Reissue Transactions............................................ 4-118
4.6.33 FCIS Reissue Transaction Summary Screen ......................................... 4-121
4.6.34 Defaulting of Price Date in Transaction Screens.................................... 4-125
4.6.35 Completing Transaction.......................................................................... 4-127
4.6.36 Processing Back Data Propagation for Transactions ............................. 4-128
Processing Transactions - II ................................................................... 5-1
5.1
Maintaining Details in Transaction Screens ............................................................ 5-1
5.1.1 Client Information Section .......................................................................... 5-1
5.1.2 To Client Information Section ..................................................................... 5-2
5.1.3 Transaction Information Section................................................................. 5-3
5.1.4 Viewing Details of Projected Allocation – Allocation Projection Screen ... 5-17
5.1.5 Viewing Allocation Details ........................................................................ 5-20
5.1.6 Transaction KYC Details Screen .............................................................. 5-21
5.1.7 Viewing Details of UH Deals Setup .......................................................... 5-23
5.1.8 Broker Details Section .............................................................................. 5-24
5.1.9 Settlement Details Section ....................................................................... 5-26
5.1.10 Pledgee Details Section ........................................................................... 5-36
5.1.11 Fee Payment Details Section ................................................................... 5-37
5.1.12 Certificate Details Section ........................................................................ 5-39
5.1.13 Load Override Section.............................................................................. 5-41
5.1.14 Limit Orders Section ................................................................................. 5-44
5.1.15 Allocation Details Section ......................................................................... 5-44
5.1.16 Document Details Section ........................................................................ 5-45
5.1.17 Additional Information Section.................................................................. 5-46
5.2
Mandatory Information for All Transaction Types.................................................. 5-46
5.3
Viewing Fund-wise Balances of Unit Holders........................................................ 5-47
5.4
Contract Notes for Transactions............................................................................ 5-48
5.5
Entering Payment Details for Transactions ........................................................... 5-49
5.5.1 Payment Incomplete Transactions ........................................................... 5-49
5.5.2 Gross Basis and Net Basis Transactions ................................................. 5-49
5.6
Exchange Rate Incomplete Transactions.............................................................. 5-49
5.6.1 Exchange Rate Enrichment for Exchange Rate Incomplete Transactions 5-50
5.6.2 Performing Exchange Rate Enrichment ................................................... 5-50
5.6.3 Performing Bulk Update of Exchange Rate.............................................. 5-51
5.6.4 Authorizing Exchange Rate Enrichments ................................................. 5-52
5.6.5 Clearing Payment Instruments ................................................................. 5-53
5.6.6 Fields in Payment Clearing Screen .......................................................... 5-55
5.6.7 Tracking Status of Returned Cheques ..................................................... 5-55
5.6.8 Fields in Payment Clearing Screen .......................................................... 5-57
5.7
Transaction Load Override .................................................................................... 5-58
5.7.1 Overriding loads in Transaction Load Override Screen............................ 5-59
5.7.2 Forcing Recalculation ............................................................................... 5-60
5.7.3 Fields in Transaction Load Override Detail screen .................................. 5-61
5.8
Intra-day Checks for Transactions......................................................................... 5-65
5.8.1 Fields in this Screen ................................................................................. 5-66
5.8.2 Pre-EOD Check for Intra-day Transaction Validation ............................... 5-66
5.8.3 Intra-day Check – Example ...................................................................... 5-67
5.9
Readjusting Unit Holder Portfolio .......................................................................... 5-68
5.9.1 Fields in the Readjustment of UH Portfolio Screen .................................. 5-68
5.9.2 Processing Readjustment Portfolios......................................................... 5-71
5.9.3 UH Portfolio Readjustment Summary Screen ......................................... 5-71
5.9.4 Initiating and Processing Queries............................................................. 5-75
5.9.5 Fields in Help Desk Detail Screen ............................................................ 5-76
5.9.6 Viewing or Editing Helpdesk Query .......................................................... 5-78
5.10 Sending and Receiving Messages ........................................................................ 5-81
5.10.1 Send Messages ....................................................................................... 5-81
5.10.2 Receive Messages .................................................................................. 5-82
5.11 Transfer IN, Consolidation, Out and Transfer Process.......................................... 5-82
5.11.1 RTA Transfers Summary Screen .............................................................
5.12 Batch Update of Transaction Date ........................................................................
5.13 Tracking Cheques .................................................................................................
5.13.1 Fields in Cheque Tracking Summary Screen ...........................................
6.
Adjustment and Amount Block Transactions ....................................... 6-1
6.1
6.2
6.3
6.4
6.5
7.
5-87
5-92
5-93
5-94
Entering Transactions with Specific Prices.............................................................. 6-1
6.1.1 Adjustment Transaction Detail Screens ..................................................... 6-1
6.1.2 Entering Adjustment Transaction .............................................................. 6-1
6.1.3 Fields in Adjustment Transaction Detail Screens ....................................... 6-2
Adjustment Transaction Summary Screens .......................................................... 6-13
6.2.1 Retrieving Transaction in Transaction Summary Screens ....................... 6-13
6.2.2 Editing Adjustment Transaction................................................................ 6-14
6.2.3 Viewing Transaction ................................................................................. 6-14
6.2.4 Deleting Adjustment Transaction.............................................................. 6-15
6.2.5 Authorizing Adjustment Transactions ....................................................... 6-15
6.2.6 Amending Transaction.............................................................................. 6-16
Block or Unblock Transactions by Amounts .......................................................... 6-17
6.3.1 Entering Amount Block or Unblock Transactions ..................................... 6-17
6.3.2 Fields in Amount Block screens ............................................................... 6-18
Redeeming Units for Unblocked Amounts............................................................. 6-24
6.4.1 Processing Redemption Transactions against Unblocked Amounts ........ 6-24
6.4.2 Retrieving Amount Block/ Unblock Summary Screens............................. 6-25
6.4.3 Editing Amount Block/ Unblock Transaction............................................. 6-26
6.4.4 Viewing Amount Block/ Unblock Transaction ........................................... 6-26
6.4.5 Deleting Amount Block/ Unblock Transaction .......................................... 6-26
Authorizing Amount Block/ Unblock Transactions................................................. 6-27
6.5.1 Amending Amount Block / Unblock Transactions..................................... 6-27
6.5.2 Authorizing Amended Amount Block/ Unblock Transactions ................... 6-28
Function ID Glossary ............................................................................... 7-1
1. About This Manual
1.1
Introduction
Welcome to Oracle FLEXCUBE Investor Servicing ™, a comprehensive mutual funds
automation software from Oracle Financial Servicing Software Ltd. ©.
This Oracle FLEXCUBE Investor Servicing User Manual helps you use the system to achieve
optimum automation of all your mutual fund investor servicing processes. It contains
guidelines for specific tasks, descriptions of various features and processes in the system and
general information.
1.2
Related Documents
The User Manual is organized in to various parts, each discussing a component of the Oracle
FLEXCUBE Investor Servicing system.
1.3
Audience
This Fund Manager User Manual is intended for the Fund Administrator users and system
operators in the AMC.
1.4
Organization
This volume of the Fund Manager User manual is organized under the following chapter
sequence:
1.5
Chapter 1
About This Manual explains the structure, audience, organization, and
related documents of this manual.
Chapter 2
Transactions –Maintaining Standing Instructions explains the maintenance
of standing instructions for an investor account.
Chapter 3
Transactions –IRA Plans explains the processes involved in the creation of
retirement plans in retirement investment products for investors.
Chapter 4
Transactions –Processing Transaction Requests is intended for the Teller
users and contains guidelines for the initiation and processing of investor
transactions.
Chapter 5
Transactions –Processing Transactions – II explains how to process transactions. It also explains how to retrieve, edit, and view the details of a
transaction.
Chapter 6
Transactions – Adjustment and Amount Block Transactions explains the
processing of adjustment and amount block / unblock transactions.
Conventions Used in this Manual
Before you begin using this User Manual, it is important to understand the typographical
conventions used in it.
1-1
1.5.1
1.5.2
1.6
General Conventions
Convention
Type of Information
Italic type
Functional /foreign terms
Validations for fields on a screen
References to related Headings/Users Manuals
For emphasis
Numbered Bullet
Step by step procedures
Keyboard Conventions
Convention
Type of Information
Keys
All keys of the keyboard are represented in capital letters. For example,
<CTRL>.
Shortcut
keys
All short cut keys are contained in brackets. For example, <ALT+SHIFT>.
Glossary of Icons
This User Manual may refer to all or some of the following icons.
Icons
Function
Exit
Add Row
Delete Row
Option List
1.7
Abbreviations and Acronyms
The following acronyms and abbreviations are adhered to in this User Manual:
Abbreviation/
Acronym
Meaning
ADMIN
User Administrator
AGY
The Agency Branch component of the system
AMC
Asset Management Company
BOD
Beginning of Day
CDSC
Contingent Deferred Sales Charge
CGT
Capital Gains Tax
1-2
1.8
Abbreviation/
Acronym
Meaning
CIF
Customer Information File
EOD
End of Day
EPU
Earnings per unit
FC-IS
Oracle FLEXCUBE Investor Servicing
FMG
The Fund Manager component of the system
FPADMIN
Oracle FLEXCUBE Administrator
ID
Identification
IHPP
Inflation Hedged Pension Plan
IPO
Initial Public Offering
LEP
Life and Endowment Products
LOI
Letter of Intent
NAV
Net Asset Value
REG
The Registrar component of the system
ROA
Rights of Accumulation
ROI
Return on Investment
SI
Standing Instructions
SMS
Security Management System
URL
Uniform Resource Locator
VAT
Value Added Tax
WAUC
Weighted Average Unit Cost
Getting Help
Online help is available for all tasks. You can get help for any function by clicking the help icon
provided or by pressing F1.
1-3
2. Maintaining Standing Instructions
2.1
What is Standing Instruction?
An investor in your AMC may wish to subscribe into any of the funds of the AMC at regular
periodic intervals separated by a pre-defined frequency. The investor may want to withdraw
investment from any of the funds at regular periodic intervals.
These transactions of subscribing or withdrawing investment could be requested by investors
could be based on any regular savings plans or withdrawal plans they have decided upon for
the purpose of managing their investment and savings.
Whenever these kind of periodic transactions are to be effected, the investor gives the AMC
a standing instruction to carry out the same. This would mean that according to the
preferences of the investor, the AMC would automatically enter and process these periodic
transactions in the investor’s account, without manual intervention from the investor.
A standing instruction given by an investor will always result in a transaction in the investor
account.
2.2
Initiating Standing Instructions
To enter a standing instruction for an investor into the system, you must capture the details of
the instruction in the ‘FCIS Standing Instructions Detail’ screen. You can invoke this screen
by typing ‘UTDSIN’ in the field at the top right corner of the Application tool bar and clicking
on the adjoining arrow button.
Note
You can enter details regarding standing instructions provided you have checked the
‘Allow Systematic Plans’ Option in the Transaction Processing Rules screen.
In this screen, you must capture the following details for the instruction, as given by the
investor:

The unit holder ID of the investor that is requesting the standing instruction.

The description of the standing instruction.

The level at which you are entering the standing instruction; plan level or fund level.

If you have chosen Plan Level, indicate the funds in which the transactions resulting
from the standing instruction would be put through, in the investor’s account. However,
if you are entering the standing instructions for a single fund then indicate the SI Level
as fund Level and indicate the fund in which the transactions resulting from the standing
instruction would be put through, in the investor’s account.

At this stage, all the fields will be available in the screen.

The type of transaction that would result when the standing instruction is processed.

Whether the processing of the standing instruction must result in the generation of
authorized transactions in the investor’s account.

The mode in which the resulting transaction of the specified type must be accepted.

The currency for the resulting transaction.

The value of the transaction, to be reckoned in the preferred mode.
2-1

Whether the loads for the resulting transactions must be applied on a gross basis or net
basis.

The brokers, if any, identified for the transactions, with their appropriate split
percentages.

For certificate option funds and scrip-based funds, the certificate details.

The start and end dates that signify the period during which the standing instruction
must be processed, at the specified frequency.

The frequency at which the standing instructions must be processed, during the defined
period.

The period, in days, during which reminders must be generated for the standing
instruction.

The details of any desired escalation in transaction values.

The details of payment, if any, for the transactions.
After you specify all these details, click ‘Ok’ button. The record of the instruction is saved and
the Standing Instructions Number is generated and displayed to you, for future reference.
If a transaction type has been suspended for the fund you have selected, standing instructions
related to the fund for that transaction are also suspended. The system, however, allows you
to maintain exceptions for which the suspension will not be applicable.
The process of saving standard instructions, if suspension rules and exemptions have been
maintained, is as follows:

At the time of saving, the system checks if a suspension rule applies for the given fund
and transaction type selected for the SI.

If suspension is applicable, then system would check if reference type applicable for
standing instruction (reference type for standing instruction 41) is exempt from the
suspension rule.

If the reference type is exempt from the suspension rule, then system checks the value
of field ‘Suspension applicability for SI’.

If the value is ‘N’ (New) or ‘B’ (Both), the system allows the save. Else, it displays the
following error message as “Transaction Type is Suspended”.

For more details on maintaining exceptions for suspended transactions, please refer the
chapter ‘Setting Up Fund Rules (II)’
2-2
2.2.1
Fields in Standing Instruction Detail Screen
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the Standing Instruction screen.
2.2.1.1
Maintaining SI Basic Info
The system retrieves the name of the selected unit holder and displays it alongside this field
when you click the Validate link.
Click ‘SI Basic Info’ tab to enter the details.
Client Information Section
In this section, specify the details of the CIF Account or the investor that has requested for the
standing instruction.
To retrieve a CIF Account number or a unit holder number, click Find.
Unit Holder ID
Alphanumeric, Optional. This information is mandatory if you have specified a CIF number.
Select the unit holder for whom the standing instruction request is being entered. The system
retrieves the name of the selected unit holder and displays it alongside this field, when you
click the Validate link.
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
2-3
You must select a unit holder that is not restricted (or does not belong to a restricted category)
for the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
Unitholder Name
The system retrieves the name of the selected unit holder and displays it alongside this field,
when you click the Validate link.
CIF Number
Alphanumeric, Optional
Specify the number of the CIF for whom the standing instruction is being entered, in this field.
The system retrieves the name of the CIF Account and displays it alongside this field, when
you click the Validate link.
You must select a CIF that is not restricted (or does not belong to a restricted category) for
the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
You can specify the unit holder or the CIF unit holder to whom the transfer of ownership is
being affected in the case of transfer transactions being generated by the standing instruction
in the following fields:.
This section is not applicable to any other transaction type other than transfer.
To Unit Holder ID and To Unitholder Name
12 Characters Maximum, Alphanumeric, Optional. This information is mandatory if you have
specified a CIF account.
Select the unit holder to whom the transfer of ownership is being affected. The system
retrieves the name of the selected unit holder and displays it alongside this field when you
click the Validate link.
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
If you have selected a unit holder for the selected CIF using the Find link, the name and
number of the selected unit holder is displayed here.
You must select a unit holder that is not restricted (or does not belong to a restricted category)
for the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
To CIF Number
Alphanumeric, Optional
Specify the number of the CIF to which the transfer is being affected, in this field. The system
retrieves the name of the CIF account and displays it alongside this field when you click the
Validate link.
You must select a CIF that is not restricted (or does not belong to a restricted category) for
the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
SI Details Section
In this section, capture all details pertaining to the standing instruction itself.
2-4
SI Number
System Generated Information
This is a unique identifier that is given to each standing instruction by the system, for all future
reference.
This number is generated automatically by the system when you have entered all the
mandatory information for the standing instruction in this screen, and saved it.
Description
255 Character Maximum, Alphanumeric, Optional
Narrate a brief description of the standing instruction. This description could typically be
indicative of the nature and impact of the standing instructions.
SI Level
Alphanumeric, Optional
Select the option ‘Fund Level’ if the standing instruction is applicable for an individual fund.
Else, select ‘Plan Level’ to indicate that the standing instruction is applicable for a savings
plan.
By default, the SI level will be Fund level.
Note
Depending on SI Level that you select, certain fields will be displayed.
SI Status
After a standing instruction is authorized, it could be:

Active: This means that the instruction is still being processed, and transactions have
been put through.

Paused: This means that the authorized instruction record exists in the database, but
no processing is taking place in respect of the same.

Cancelled: This means that the instruction has been annulled and no processing is
scheduled to take place in respect of the same.
Fund ID
6 Character Maximum, Alphanumeric, Mandatory
Select the fund in which any transactions resulting from the standing instruction must be put
through. When you specify the fund, the ISIN Code of the fund is displayed in the ISIN Code
field along with the fund name.
Note
This field will be displayed only if the SI level is ‘Fund Level’.
Plan Code
Alphanumeric, Mandatory
Select the plan for which the standing instruction will be applicable. Any transactions resulting
from the standing instruction will be put through in the funds maintained in the plan. When you
specify the plan, the description of the plan is displayed alongside.
2-5
Note
This field will be displayed only if the SI level is ‘Plan Level’.
No. Of Consecutive Payment Rejections
Display
Displays the number of times the SI payments have been consecutively rejected. As and
when the payment is rejected, the count is incremented by one and it is reset to zero when a
payment is successful.
The standing instruction status will be set to ‘Cancel, if the number of payment rejected is
more than the SI payment rejections allowed. In this case the further SI transactions will not
be generated.
No. Of Cumulative Payment Rejections
Display
Displays the total number of times the SI payments have been so far rejected. As and when
the payment is rejected, the count is incremented by one.
The standing instruction status will be set to ‘Cancel, if the number of payments rejected is
more than or equal to the SI payment rejections allowed. In this case the further SI
transactions will not be generated.
Description
Display
This field displays the reason for rejection of the SI payments.
SI Auto-Termination Cumulative Counter
Optional
Specify the maximum number of times the SI payment rejections are allowed before the auto
termination. If you have not maintained any value, then on saving/modifying the SI
transaction, the system defaults the value maintained at the ‘Plan Maintenance’ screen, if the
SI level is ‘Plan’. Similarly, if the SI level is ‘Fund’, then the system defaults the value
maintained in the ‘Transaction Processing Rule – Detail’ screen. However, the value available
here is considered for auto termination of the standing instruction.
If you set this counter to zero, then the SI is cancelled on the very first rejection of the payment
and the SI status maintained as ‘Cancel’. If there is no value maintained, then the SI will not
be automatically terminated if the payment is rejected.
Note
After automatically terminating the SI, the system will set the description for the SI to ‘Cancelled due to exceeding cumulative payment rejections’.
SI Auto Termination Consecutive Counter
Optional
Specify the maximum number of times consecutive SI payment rejections are allowed before
the SI is automatically terminated. If you have not maintained any value, then on saving/
modifying the SI transaction, the system defaults the value maintained at the ‘Plan
Maintenance’ screen, if the SI level is ‘Plan’. Similarly, if the SI level is ‘Fund’, then the system
defaults the value maintained in the ‘Transaction Processing Rule – Detail’ screen. However,
the value available here is considered for auto termination of the standing instruction.
2-6
If you set this counter to zero, then the SI is cancelled on the very first rejection of the
payment. If there is no value maintained, then the SI will not be automatically terminated if the
payment is rejected.
Note
After automatically terminating the SI, the system will set the description for the SI to ‘Cancelled due to exceeding consecutive payment rejections’.
No. of SI Transactions Generated
Display
The system displays the number of SI transactions generated for the fund/plan. If this value
is found to be equal to the limit set for the fund (in ‘Fixed No of SI Installments’ field in the
Transaction Processing Rules) and the SI Level is ‘Fund’, then the SI will be cancelled.
Similarly, where the SI Level is ‘Plan’, an SI will be cancelled if the number of SI transactions
generated is found to be equal to the ‘Fixed no of SI installments’ for any of the funds under
that plan”.
In both cases, after cancelling the SI, the system will update the SI Status to ‘Cancel’ and the
SI Description field to ‘Cancelled due to exceeding number of maximum transactions allowed’.
Default Intermediary
Click ‘Default Details’ button to capture the remaining details for the standing instruction, if
any. These details could include:

Details of transactions that could result when the standing instruction is processed.

Details of any brokers identified for the transactions.

Details of the instructions given for the transactions.

Details of any escalation for the standing instruction.

Details of any payment made for the processing of standing instructions.
The Standing Instructions Other Details screen is opened when you click this link.
Transaction Details
In this section, specify the details of any transactions that would result when the standing
instruction is processed in the system.
Transaction Type
Mandatory
From the list, select the type of transaction that must be generated when the standing
instruction is processed.
Standing instructions can be processed for the following transaction types – IPO,
Subscription, Redemption, Switch From and Transfer.
If you select the option ‘Switch From’, the following fields will be displayed:

To Fund ID

To ISIN

Phase In

Phase In Type
2-7
These fields have been explained later in this User Manual.
Note
If you have chosen Plan Level as the SI level then the transaction type is defaulted as
‘Subscription’. You will not be allowed to change this.
Transaction Currency
Alphanumeric, Mandatory
From the list, select the currency in which the transactions generated in respect of the
standing instruction will be processed. In case, the unit holder does not have an account for
the transaction currency, you can choose the multi-currency account in SI Bank Details
screen – if the mode of payment is ‘Transfer’ and payment type is ‘Self’.
Gross or Net
Mandatory
Specify whether the transaction is a gross or net transaction.
Note
If you have chosen Plan Level as the SI level then this field defaulted as ‘Gross’. You will
not be allowed to change this.
Currency Description
Display Only
The system displays the currency name of the specified SI Transaction Currency based on
the details maintained at ‘Currency Maintenance’ level.
Transaction Mode
Alphanumeric, Mandatory
Indicate the mode in which the transaction value is to be reckoned, for transactions generated
in respect of processing of the standing instruction. The mode you choose could either be
Amount, Units or Percentage (of holdings).
Note
If you have chosen Plan Level as the SI level then the transaction mode is defaulted as
‘Amount’. You will not be allowed to change this.
First Generation Date
Date, Optional
Enter a date on which the system should a transaction apart from generating on the Standard
Instruction start date. This date should be lesser than the Standard Instruction start date and
Greater than or equal to the application date.
The date specified here cannot be edited or amended once you save the transaction.
Amount
Indicate the value of the transaction that is to be generated in respect of the instruction,
whether an amount, number of units, or a percentage of holdings.
2-8
If you specify an amount or a number of units in this field, the value must always be within the
Minimum, Maximum and Step Transaction Amount or Units ranges specified for the relevant
transaction for standing instructions in the Transaction Processing Rules, and the amount or
units specified for the investor category to which the selected unit holder belongs, in the fund
Investor Category Limits.
Generate Auth Txns
Optional
Select the option Yes/No from drop-down list to indicate whether authorized/unauthorized
transactions generates when the standing instruction is processed
This specification is applicable and enabled only for scrip-less funds, and for funds in which
the Aging Policy is based on Transaction Receipts (from the Transaction Processing Rules
for the fund).This option is not applicable for certificate-option funds in which the unit holder
has requested for certificates.
Delivery Option
Select the delivery option from the drop down list.
Phase In
The ‘Phase In’ field is enabled only if the ‘Transaction Type’ field is set to ‘Switch’.
Select ‘Yes’, if you want the system to allow Multiple Fund Transfer, i.e. moving fund amount
from many funds to another.
The ‘Phase In’ switch feature is generally used by the Investment Frontiers. You would not be
able to capture the ratio from these funds as these would be phased out in same number of
occurrences. For example, if Fund1 is phased in to Fund3 and Fund4 with Phase occurrence
of 5, say, after 2 occurrences, the investor cannot phase in to Fund 5 and Fund 6, as the
process will be duplicated.
Note
The following points need to be considered:
–
If a particular date a phase-in has been scheduled is a holiday the transaction will
be generated on the next working day.
–
If the ‘From’ and the ‘To’ funds belong to two different AMC’s the switch will be
considered a normal switch and not a pseudo switch.
–
Many to Many Funds feature will not be supported for the following:
–
Pensions
–
Unit Trust Standing Instructions
Example
An investor John wants to invest amount 3000 on Funds, say FUND1 and FUND2. He has
set ‘Phase In Occurrences’ to 5, and frequency as Monthly, i.e., the fund will be divided into
5 units on monthly basis.
‘To Fund Ratio’ has been set to 50%, i.e., FUND1 is equally divided into FUND 3 and FUND4.
Similarly, FUND 2 is also equally divided into FUND3 and FUND4.
2-9
This is displayed in the table as shown:
From Funds
To Funds
To Fund Ratio
FUND1
FUND3
50%
FUND2
FUND4
50%
Unit balances can be set for every month manually shown as follows:
Month
Fund
Units
1st
FUND1
1000
FUND2
2000
FUND1
850
FUND2
1700
FUND1
630
FUND2
1260
FUND1
450
FUND2
850
FUND1
250
FUND2
500
2nd
3rd
4th
5th
For the first month, the phase occurrence value is 5. The unit for the first month for FUND1 is
1000/5 = 200 and for FUND2 is 2000/5 = 400. Similarly, for second month, the unit for FUND1
is 850/4 = 212.5 and for FUND2 is 1700/4 = 425 and so on.
The unit details for 5 phase occurrences are as shown in the table:
Policy SI Details
Fund Split Details
Ref No
Month
Mode
Value
Fund
Units
Remaining
Occurrence
s
Ref 1
1
Units
0
FUND1
200
5
FUND2
400
FUND1
212.5
FUND2
425
FUND1
210
FUND2
420
FUND1
225
FUND2
425
Ref 2
Ref 3
Ref 4
2
3
4
Units
Units
Units
0
0
0
2-10
4
3
2
Policy SI Details
Fund Split Details
Ref No
Month
Mode
Value
Fund
Units
Remaining
Occurrence
s
Ref 5
5
Units
0
FUND1
250
1
FUND2
500
Since the ‘To Fund Ratio’ is set to 50%, the units obtained in the above table are equally
divided into FUND3 and FUND4.
The Unit Transaction details are as shown in the table below:
Ref No
Month
From Fund
To Fund
Units
SW1
1
FUND1
FUND3
100
SW2
FUND1
FUND4
100
SW3
FUND2
FUND3
200
SW4
FUND2
FUND4
200
FUND1
FUND3
106.25
SW6
FUND1
FUND4
106.25
SW7
FUND2
FUND3
212.5
SW8
FUND2
FUND4
212.5
FUND1
FUND3
105
SW10
FUND1
FUND4
105
SW11
FUND2
FUND3
210
SW12
FUND2
FUND4
210
FUND1
FUND3
112.5
SW14
FUND1
FUND4
112.5
SW15
FUND2
FUND3
212.5
SW16
FUND2
FUND4
212.5
FUND1
FUND3
125
SW18
FUND1
FUND4
125
SW19
FUND2
FUND3
250
SW20
FUND2
FUND4
250
SW5
SW9
SW13
SW17
2
3
4
5
2-11
Phase In Type
Mandatory if the ‘Transaction Type’ is ‘Switch’
Selecting the ‘Phase In Type’ to ‘Holdings’, the system will switch out the fund holdings within
the specified number of occurrences to the selected fund.
To Fund ID
Select the fund to which the selected unit holder has requested to switch the investment. If
you specify the code of a fund, the ISIN Code of the fund is displayed in the To ISIN field.
Fund Name
Display Only
The system displays the fund name of the specified ‘To Fund ID’ based on the details
maintained at ‘Fund Rule Maintenance’ level.
Certificates Required?
Optional
For funds that have the certificate option as specified in the Shares Characteristics rules,
specify whether the selected unit holder has requested certificates for the standing instruction
transaction. If yes, then choose the Yes option in this field, and specify the number of
certificates requested in the Number of Certificates field.
Single Certificate?
Mandatory only if you have chosen the ‘Yes’ option in the Certificate Required field.
Select the denomination of certificates, whether single or multiple, that will be involved in the
transaction, if certificates have been requested.

For IPO and subscription, specify whether the unit holder has requested a single
certificate or multiple certificates.

For redemption, switch and transfer, specify whether a single certificate or multiple
certificates are being redeemed, switched or transferred. For transfer transactions,
specify whether the transferee unit holder has requested single or multiple certificates.
If you choose the ‘Multiple’ option in this field, then the certificates involved in the transaction
will be reckoned in denominations governed by the maximum and minimum certificate
denominations specified for the fund in the Shares Characteristics rule.
From Issued Balances
Optional
Select ‘Yes’ from the adjoining option list, if you need to process transactions from issued
balances. The system defaults the value as ‘No’.
Campaign Code
Optional
You can link the campaign to the subscription and switch transaction type of standing
instruction. Specify the campaign to be mapped. You can also select the campaign code from
the option list. The campaign codes with the start and the end date in between the first
payment date or the SI generation date (if the first payment date is not mentioned) is displayed
in the option list.
Note
–
You can edit the campaign code but cannot amend it if there is even a single
transaction already generated due to this SI.
2-12
–
The system will not validate that the selected campaign code is linked to the unit
holder or not.
–
The system will not validate that the selected campaign code is linked to the
selected funds or not.
–
The system will not consider the campaign code attached to the SI if the campaign
code end date is passed before the transaction generation. In this case, you have
to manually amend the campaign code and extend the end date.
Dates and Reminders Section
In this section, specify the period during which the standing instruction is to be processed for
the unit holder, as well as the frequency at which it must be processed.
SI Start Date DD/MM/YYYY
Date, Mandatory
Specify the date on and following which the standing instruction must be processed, at the
defined frequency. You can select the date using the system provided calendar.
SI End Date DD/MM/YYYY
Date, Mandatory
Specify the date until which the standing instructions must be processed, at the defined
frequency. You can select the date using the system provided calendar.
Frequency
Alphanumeric, Mandatory
From the list, select the frequency at which the standing instruction must be processed, within
the period defined between the start and end dates.
Note
If the SI Cut-Off Day function is applicable for this installation, it will be effective only if the
frequency specified in this field is ‘monthly’ or higher.
Reminder Period
3 Characters Maximum, Numeric, Mandatory
Enter a value in days to specify the requirement of reminder before the processing of the
standing instruction.
Last Processed DD/MM/YYYY
Date, Optional
The system displays the date when this standing instruction was last processed. For a new
standing instruction, this field will be blank.
Reminder Before Action?
Mandatory
If you select the option as ‘Yes’, then the Unit Holder will be intimidated before SI generation
No. Of SI Transactions
Specify the number of SI transactions for Monthly, Quarterly, Half yearly and Yearly
frequencies.
2-13
Escalation Details Section
Unit holders may need to have the values of transactions generated for a standing instruction
to be escalated at a pre-defined frequency. This is known as escalation.
Escalation is possible only for certain transaction types like IPO and subscription.
You can capture the details pertaining to any such desired escalation in the Escalation Details
section.
Escalation Start Date
Date, Optional
Specify the date on which the escalation of the instruction will begin. This date has to be later
than the SI Start date, but earlier than the SI End Date.
Escalation End Date
Date, Optional
Specify the date on which the escalation of the instruction will cease. This date has to be later
than the SI Escalation Start Date, but earlier than the SI End Date.
Escalation Frequency
Alphanumeric, Optional
Specify the frequency at which the escalation is to take place. You can select the desired
frequency format from the drop down list.
The escalation frequency must always be greater than or equal to the standing instruction
frequency.
Escalation Type
Alphanumeric, Optional
Specify whether the escalation is an amount/units-based escalation or a percentage
escalation. Select the desired type from the drop down list.
Next Escalation Date
Date, Optional
This is the date on which the next escalation will take place. It is updated by the system based
on the standing instructions start date and the escalation frequency in the case of a new
record. For records retrieved in the Amend mode, this date may be altered in the amend
session.
Note
If escalation is requested, then you must specify ALL the details in this section as mandatory information, to enable the system to process the escalation.
Escalation Value
Optional
Enter the value by which the standing instruction transaction value must be escalated.
2-14
2.2.1.2
Maintaining SI Fund Info
This section is displayed only if the SI level is ‘Plan Level’. In this section, specify the details
of all the funds in which any transactions that would result when the standing instruction is
processed in the system will be put through.
Fund ID
6 Character Maximum, Alphanumeric, Mandatory
Select the fund in which any transactions resulting from the standing instruction must be put
through. When you specify the fund, name of the fund is displayed in the Fund Name field.
The option list displays all the funds that are mapped to the savings plan.
From Issued Balances
You can select ‘Yes’ to set ‘From Issued Balances’. Else, select ‘No’.
Certificate Required?
Optional
For funds that have the certificate option as specified in the Shares Characteristics rules,
specify whether the selected unit holder has requested certificates for the standing instruction
transaction. If yes, then choose the Yes option in this field, and specify the number of
certificates requested in the Number of Certificates field.
Single Certificate?
Mandatory only if you have chosen the ‘Yes’ option in the Certificate Required field.
Select the denomination of certificates, whether single or multiple, that will be involved in the
subscription transaction, if certificates have been requested.
Minimum Holding Check Required?
Optional
You can use this field to indicate whether the system must perform the minimum holdings
validation when the subscription transactions in respect of the standing instruction are
generated.
If this option is selected for a standing instruction, the system validates that the current
holdings of the investor either equal or exceed the minimum holdings value specified in the
Limit for Standing Instructions defined for the fund, when the subscription transactions in
respect of the standing instruction are generated.
2-15
This specification can be maintained only if the Minimum Holdings Check has been indicated
as applicable for the fund for which the standing instructions are being entered.
Price Basis
Alphanumeric, Mandatory
The default price basis defined in the Distributor Price Basis Setup, if any, for the fund,
transaction type, distributor and investment account type involved in the standing instruction,
is displayed in this field.
If no price basis has been maintained in the Distributor Price Basis Setup, the default price
basis specified for the fund and transaction type for the instruction, from the fund rules, is
displayed here.
Contribution Percentage
Numeric, Optional
Indicate the percentage of holdings of the transaction that is to be generated in respect of the
instruction.
Contribution Amount
Numeric, Mandatory
Indicate the value of the contribution of the investor for the subscription transaction that is to
be generated in respect of the instruction.
Note
The amount specified here should be greater than or equal to the minimum contribution
amount specified for the savings plan. The sum of the contribution amount for all funds
must be equal to the transaction value.
Contribution Percentage
Numeric, Optional
Indicate the percentage of holdings of the transaction that is to be generated in respect of the
instruction.
2.2.1.3
Maintaining SI Intermediary Details
In this section, specify any brokers that are to be deemed as applicable for the transactions
generated for the standing instruction.
Any identified brokers for the selected unit holder are displayed here, from the unit holder
account profile, along with the parent brokers and the split percentages. You can alter this
list, or add to it.
The split percentages that you specify for all brokers you choose for the transactions must
sum up exactly to one hundred percent.
If brokers are designated as mandatory for the fund in which the standing instruction
transactions are to be put through, you must specify at least one broker in this section, s
mandatory information.
2-16
Click ‘SI Intermediary’ tab to enter the details.
Entity Type
Mandatory
Select the Entity Type from the drop down.
Broker/ Intermediary
Alphanumeric, Optional
You can also select the broker preferred by the investor from the list, and the corresponding
information regarding the Intermediary and Parent Broker Name will automatically be
populated in the adjoining fields on selection of the Broker Name.
Split Percentage
Percentage Format, Mandatory for each selected broker code
Specify the percentage of the commission derived for the standing instruction transaction that
is to be accrued to the broker.
The split percentages that you specify for all brokers you choose for the transactions must
sum up exactly to one hundred percent.
From Or To Leg
Optional
Select the From or To leg from the drop down.
2-17
2.2.1.4
Maintaining SI Payment Details
Details of the checks used to pay for the standing instructions can be captured here. Click ‘SI
Payment’ to enter the details.
In this screen, click the ‘Populate Check Details’ button. The system will display the ‘Check
Details’ screen where you can fill in the relevant details.
Specify the following in this screen:
Starting Check Number
Specify the check number of the starting check used for the standing instruction.
No. of Check Leaves
Specify the number of checks that will be used for the standing instruction.
Check Start Date
Specify the date for the starting check.
After you enter the requisite details and click ‘OK’. The system will display the check number
and check date for all checks in the range i.e. from the starting check till the last check
(starting check number + no of check leaves -1) in the ‘SI Check Payment Details’ pane in
2-18
the ‘SI Payments’ tab (as shown below). The check dates will be derived from the ‘Check Start
Date’ and the Standing Instruction frequency. If the frequency has not been specified, the
dates will not be displayed.
2.2.1.5
Maintaining SI Delivery Details
Specify the following SI delivery details:
Delivery Details
Delivery Type
Indicate the type of delivery from the drop-down list. The options available are:

Self

Third Party
IBAN
Specify the IBAN number.
2-19
Clearing Agent/ Custodian Bank
Specify the clearing agent or custodian bank. The adjoining option list displays the valid
clearing agent /custodian bank list. You can choose the appropriate one.
Account Number
Specify the account number.
Account Name
Specify the account name.
Bank Name
Specify the name of the bank.
Address Type
Specify the address type.
City
Indicate the name of the city.
BIC Code
Enter the BIC code.
Country
Indicate the name of the country.
Description
The system displays the description of the specified country
Address Line1,2
Specify the address information in the two lines available.
Zip Code
Specify the zip code.
Certificate Denominations
Certificate Denominations
Enter the certificate denominations.
Certificate Description
Enter a description of the certificate.
2.2.1.6
Maintaining SI Bank Details
The details of the payments made for the standing instruction transactions can be captured
here. This information is only applicable for IPO, Subscription and Redemption transaction
types.
2-20
Click ‘SI Bank Details’ tab to enter the details.
The following screen shows the SI Bank Details:
The payment details include the following:

The mode through which the payment is made, either check or transfer

The type of payment, that is, whether the payment is being made by the unit holder that
has requested the transaction or by an external third party.

The details of the bank and branch of the bank for the payment

The details of any payment instruments such as checks, the number and date.

In the case of payment by account transfer, the details of the bank account to which /
from which the payment is being made from:
–
The maintained accounts in the Transfer Details option list in case of payment
through transfer
–
The accounts in the Payment Bank Account option list in case of payment through
cheque
Note
The system fetches bank accounts based on the payment currency and Mode of Payment
(specified in SI bank Details). If the payment currency account is not maintained, you can
choose the multi-currency account available.
Mode of Payment
You can select it as cheque or money transfer.
Payment Type
Alphanumeric, Mandatory
The payment type refers to whether the payment is being made by the unit holder who has
requested for the transaction or by an external third party. Accordingly, select “self” if the
2-21
payment is being made by the unit holder, and select “third party” if the payment is being made
by an external party other than the unit holder.
Payment Bank Code
Payment Bank Code is the Bank ID of the Unit Holder.
Bank Name
Display Only
The system displays the Bank name of the specified payment bank based on the details
maintained at ‘Entity Maintenance’ level.
Payment Branch
Payment Branch is the branch code of the bank selected.
Branch Name
Display Only
The system displays the Branch name of the specified payment branch based on the details
maintained at ‘Entity Maintenance’ level.
IBAN
36 Characters Only; Alphanumeric; Optional
Specify the IBAN (International Bank Account Number) of the account holder.
Transfer Details Section
Transfer Details
A/c Holder Name
Display Only
When you select the bank account of the unit holder that is being used to make the payment,
the name of the holder of the transfer account is displayed here.
Account Type
Display Only
When you select the bank account of the unit holder that is being used to make the payment,
the type of the transfer account is displayed here.
Account Number
Display Only
When you select the bank account of the unit holder that is being used to make the payment,
the account number of the transfer account is displayed here.
Third Party Details Section
When you select the ‘Mode of Payment’ as Third Party, you will be able to capture the details
pertaining to third party. Following are the fields in the Third Party Details section.

Third Party Details

Third Party Address Line 1-4

Third Party Reference

Third Party US State

Country

Third Party Zip Code
2-22

2.2.1.7
BIC Code
Maintaining SI Routing Details
You need to maintain the following details:
Swift Format
Optional
At the time of transaction input, the routing details specified here are picked up for the
combination of fund, transaction type and transaction currency.
Bank Charged
Optional
Indicate whether the bank charges must be levied upon the beneficiary, the remitter or must
be shared between the two.
Beneficiary Details
Beneficiary
Specify beneficiary details.
Beneficiary Add1,2,3
Enter beneficiary address. There are three lines available for this information.
Beneficiary IBAN
Enter the IBAN account number of the beneficiary.
Beneficiary BIC Code
Enter the BIC code of the beneficiary.
Beneficiary ACC No
Enter the account number of the beneficiary.
Beneficiary Code
Enter the code of the beneficiary.
2-23
Beneficiary Info
Enter more information about the beneficiary.
Intermediary Details
Intermediary
Specify Intermediary details.
Intermediary Add1,2,3
Enter Intermediary address. There are three lines available for this information.
Intermediary IBAN
Enter the IBAN account number of the intermediary.
Intermediary BIC Code
Enter the BIC code of the Intermediary.
Intermediary ACC No
Enter the account number of the Intermediary.
Intermediary Code
Enter the code of the Intermediary.
Intermediary Info
Enter more information about the Intermediary.
Further Credit details
Further Credit Name
Specify the further credit name.
Further Credit Acc No
Specify the further credit account number.
Reference
Reference1
Provide the first reference.
Reference2
Provide the second reference.
2-24
2.2.2
UH Deal Link Summary
You can view the details of all the deals set up for the unit holder in the ‘Unitholder Deal
Summary’ menu. You can invoke this screen by typing ‘UTSUHDEL’ in the field at the top right
corner of the Application tool bar and clicking on the adjoining arrow button.
2.2.3
Retrieving Deals for Investors
You can retrieve a previously entered record in the Unitholder Deal Summary screen, as
follows:

Specify any or all of the following details in the Unitholder Deal Summary screen:

The status of the record in the Authorized field. If you choose the “Blank Space” option,
then all the record that involves the specified unit holder are retrieved.

The status of the record in the Open field. If you choose the “Blank Space” option, then
all the records that involve the specified unit holder are retrieved.

The Unit Holder / CIF Number

The Apply At CIF Level

The Apply Deal At

The Load ID
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by doing query in
the following manner:
–
Press F7
–
Input the Load ID
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Confirm operation by selecting from the
Action list.
2-25
You can also search the record by using combination of % and alphanumeric value.
2.2.4
Viewing Deals for Investors
To view a record that you have previously entered, you must retrieve the same in the
Unitholder Deal Summary screen, as follows:
2.2.5

Invoke the Unitholder Deal Summary Screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorized
field. You can also view all records that are either unauthorized or authorized only, by
choosing the Unauthorized/ Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen,
and click ‘Search’ button. All records with the specified details are retrieved and
displayed in the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The
UNITHOLDERDEAL Detail screen is displayed in View mode.
Deleting Deals for Investors
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:
2.2.6

Invoke the Unitholder Deal Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details and click ‘Search’ button. All records with the specified
details are retrieved and displayed in the lower portion of the screen.

Double click the record that you want to delete. The Unitholder Deal Detail screen is
displayed.

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Deals for Investors
An unauthorized Unitholder Deal records must be authorized in the system for it to be
processed. To authorize a record:

Invoke the Unitholder Deal Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the Unauthorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the transaction that you wish to authorize. The Unitholder Deal Detail
screen is displayed. Select Authorize operation from Action.
When the checker authorizes a record, details of validations, if any, that were overridden by
the maker of the record during the Save operation, are displayed. If any of these overrides
results in an error, the checker must reject the transaction.
2.2.7
Amending Deals for Investors
After an Unitholder Deal record is authorized, it can be modified using the Unlock operation
from Action list. To make changes to a record after authorization:

Invoke the Unitholder Deal Summary screen from the Browser.
2-26
2.2.8

Select the status of the record that you wish to retrieve for amendment. You can only
amend only authorized records.

Specify any or all of the details of the Unitholder Deal in the screen. All records with the
specified details are retrieved and displayed in the lower portion of the screen.

Double click the record that you want to amend. The Unitholder Deal Detail screen is
displayed in Amendment mode. Click the Unlock operation from the Action list to amend
the record.

Amend the necessary information. Click the Save button to save the changes.
Authorizing Amended Deals for Investors
An amended Unitholder Deal record must be authorized for the amendment to be made
effective in the system. The authorization of amended records can only be done from Fund
Manager Module and Agency branch Module.
The process of authorization is subsequently the same as that for normal transactions.
When you retrieve a deal record for the purpose of amendment in this screen, it is displayed
in the UH Deal Setup Detail screen, in Amend mode. All the non-editable field values are
displayed as labels, while the editable fields are enabled for data entry changes.
Note
When you make changes to any authorized record in the system database through the
amendment operation, the record with the amended information is saved as an unauthorized record in the system. For your amendment changes to be effective, the amended record must be subsequently authorized. When it is authorized, it is saved in the system
database as an authorized record with the amendment information, and is effective.
You can cancel an existing negotiated deal by changing the status to cancel. When you
authorize this change, the deal set up is nullified.
You can invoke the ‘Unitholder Deal Maintenance Detail’ screen by typing ‘UTDUHDEL’ in the
field at the top right corner of the Application tool bar and clicking on the adjoining arrow
button.
The Unit holder deal records matching the search criterion specified is displayed in row lists
in the lower grid portion of the screen. From this results list, choose the unit holder deal that
2-27
you want to view by double clicking on a record. The Unit Holder - Deal Setup screen is
invoked in View mode as shown below, where you can view the details of the record.
For further information on this screen, refer Deals for an investor Section” of the “Setting Up
Investor Preferences” chapter under.
2.2.9
Processing Back Data Propagation for SI Transactions
You can correct erroneous transactions as well as enter those that have been missed out and
compute the effect these have on the current holdings of the unit holder through the back data
propagation process. To facilitate this propagation process, two schemas are used – the
business (or normal) schema and the report schema. You are required to enter the correct
data in the business schema for the required transactions and select these for propagation,
again from the business schema. The transactions will be simulated in the report schema and
the results can be viewed in the business schema.
2-28
Refer the chapter ‘Back Data Propagation’ for more details on the back data propagation
process.
2.3
Operations on Unauthorized Standing Instruction
After you have saved a standing instruction record in the Standing Instruction Detail screen,
you can perform the following operations:
2.3.1

Edit the instruction record as many times as necessary before having it authorized.
Only the user that has entered the record can edit it.

Have another user authorize the record.

Delete the record.
Standing Instruction Summary screen
To either edit, authorize or delete an unauthorized standing instruction, use the ‘FCIS
Standing Instructions Summary’ screen. You can invoke this screen by typing ‘UTSSIN’ in the
field at the top right corner of the Application tool bar and clicking on the adjoining arrow
button.
The following screen is invoked:
2.3.2
Retrieving Standing Instruction in Summary Screen
You can retrieve a previously entered record in the Standing Instructions Summary screen,
as follows:

Specify any or all of the following details in Standing Instructions Summary screen:

The status of the record in the Authorized field. If you choose the “Blank Space” option,
then all the records that involve the specified unit holder are retrieved.

The status of the record in the Open field. If you choose the “Blank Space” option, then
all the records that involve the specified unit holder are retrieved.

The SI Number
2-29

The Unit Holder ID

The Fund ID

The Transaction Type

The Status

The Start Date

The End Date

The Escalation Start Date

The Escalation End Date

Last Processed Date

Agent Code
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by doing query in
the following manner:
–
Press F7
–
Input the Unit Holder ID.
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operation by selecting
from the Action list.
You can also search the record by using combination of % and alphanumeric value.
2.3.3
Viewing Standing Instruction
To view a record that you have previously entered, you must retrieve the same in the Standing
Instructions Summary screen, as follows:
2.3.4

Invoke the Standing Instructions Summary Screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorized
field. You can also view all records that are either unauthorized or authorized only, by
choosing the Unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen,
and click ‘Search’ button. All records with the specified details are retrieved and
displayed in the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The
Standing Instructions Detail screen is displayed in View mode.
Deleting Standing Instruction
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the Standing Instructions Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details and click ‘Search’ button. All records with the specified
details are retrieved and displayed in the lower portion of the screen.
2-30
2.3.5

Double click the record that you want to delete. The Standing Instructions Detail screen
is displayed.

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Standing Instruction
An unauthorized Standing Instructions record must be authorized in the system for it to be
processed. To authorize a record:

Invoke the Standing Instructions Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the Unauthorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The Standing Instructions Detail
screen is displayed. Select Authorize operation from Action.
When the checker authorizes a record, details of validations, if any, that were overridden by
the maker of the record during the Save operation, are displayed. If any of these overrides
results in an error, the checker must reject the transaction.
2.3.6
Amending Standing Instruction
After a Standing Instructions record is authorized, it can be modified using the Unlock
operation from Action list. To make changes to a record after authorization:

Invoke the Standing Instructions Summary screen from the Browser.

Select the status of the record that you wish to retrieve for amendment. You can only
amend only authorized records.

Specify any or all of the details of the Standing Instructions in the screen. All records
with the specified details are retrieved and displayed in the lower portion of the screen.

Double click the record that you want to amend. The Standing Instructions Detail screen
is displayed in Amendment mode. Click the Unlock operation from the Action list to
amend the record.

Amend the necessary information. Click the Save button to save the changes.
Changes during amendment
During an amendment, you can change any of the following details of a standing instruction:
Escalation Details
The escalation details such as SI Escalation Frequency, Next Escalation Date, Escalation
Type and Escalation Value may be amended.
Transfer bank details for account transfer payments
The transfer bank account details can be altered only for those standing instructions for which
the Mode of Payment is Transfer.
Payment mode and check details
The Mode of Payment can be amended from Transfer to Check or vice versa during
amendment of a standing instruction.
The check details cannot be altered if the checks are still unprocessed.
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Broker details
The broker may be altered during amendment.
Unit Holder Bank Details
You can change the bank details of an active standing instruction. If the modified bank are
attached to any active Income Distribution Setup (IDS), Standing Instruction Setup or Policy
SI (Premiums or Annuities), the system displays a warning message.
Cancelling / pausing / reactivating a Standing Instruction
After a standing instruction is authorized, it could be:

Active: This means that the instruction is still being processed, and transactions have
been put through.

Paused: The authorized instruction record exists in the database, but no processing is
taking place in respect of the same

Cancelled: The instruction has been annulled and no processing is scheduled to take
place in respect of the same
During amendment of an authorized standing instruction in this screen, you can change the
status of the record. You can
2.3.7

Pause an active instruction, by changing the status from Active to Paused in the
Instruction Status field. In such a case, all future processing in respect of the instruction
will be held back and not put through, till further notice

Cancel an active instruction, by changing the status from Active to Cancelled in the
Instruction Status field. In such a case, the instruction is deemed as annulled, and future
processing and scheduling for the same is stopped indefinitely. Once you cancel an
active instruction, you cannot make it active again.

Re-activate a paused instruction, by changing the status from Paused to Active in the
Instruction Status field. When you do so, processing for the instruction will begin again.
Authorizing Amended Standing Instruction
An amended Standing Instructions record must be authorized for the amendment to be made
effective in the system. The authorization of amended records can only be done from Fund
Manager Module and Agency branch Module.
The process of authorization is subsequently the same as that for normal transactions.
2.4
Plan Maintenance
Templates are particularly useful when you are entering standing instructions for multiple
funds with the same characteristics for a unit holder, wherein options and rules are applicable
to all funds belonging to the investor.
Use the ‘Plan Maintenance Detail’ screen to create templates for standing instructions. You
can invoke this screen by typing ‘UTDRSPM’ in the field at the top right corner of the
Application tool bar and clicking on the adjoining arrow button.
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2.4.1
Fields in Savings Plan Maintenance Screen
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the Plan Maintenance screen.
2.4.1.1
Plan Details Section
Plan Code
6 Characters Maximum, Alphanumeric, Mandatory
Provide a unique identification for the new template you are creating, in this field.
Plan Description
60 Characters Maximum, Alphanumeric, Mandatory
Enter descriptive text, a short phrase that qualifies the plan.
2.4.1.2
Contribution Details Section
In this section, specify the period during which the standing instruction is to be processed for
the unit holder, the minimum contribution amount, as well as the frequency at which it must
be processed.
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Minimum Contribution Amount
Numeric, Mandatory
Indicate the minimum value of the transaction amount that is to be generated in respect of the
instruction.
Contribution Currency
Alphanumeric, Mandatory
From the list, select the currency in which the transactions generated in respect of the
standing instruction will be processed.
Contribution Frequency
Alphanumeric, Mandatory
From the list, select the frequency at which the standing instruction must be processed. The
value specified here will be defaulted to all the underlying standing instructions.
SI Auto-Termination Cumulative Counter
Optional
Specify the maximum number of times the SI payment rejections are allowed before the auto
termination.
SI Auto Termination Consecutive Counter
Optional
Specify the maximum number of times consecutive SI payment rejections should be allowed
before the SI is automatically terminated.
Minimum Contribution Period
Alphanumeric, Mandatory
From the list, select the unit in which minimum period between the Start Date and End Date
of the standing instructions is to be reckoned.
Value
Numeric, Mandatory
Specify the value of the minimum contribution period between the Start Date and End Date of
the standing instructions.
Note
Minimum Contribution Period and Value should be proportionate to Contribution Frequency. For example, if the Contribution Frequency is ‘Months’ then the Minimum Contribution
Period and value should be above a month’s time.
2.4.1.3
Bank Details Section
In this section, you specify details of any bank accounts operated for the savings plan.
Bank
Alphanumeric, Optional
From the list, select the name of the bank in which the account is held.
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Branch
Alphanumeric, Optional
From the list, select the name of the branch of the bank in which the account is held.
Account Number
Alphanumeric, Optional
Specify the number of the account for the plan in the selected bank.
Account Name
100 Character Maximum, Alphanumeric, Optional
Specify the name in which the account is maintained for the plan.
Pay Code
Alphanumeric, Optional
Enter the pay code of the bank in which the account is held.
Payment Due Date (DD/MM/YYYY)
Date Format, Optional
Specify the date on which the payment is due. The payment date cannot be back dated.
Auto Pay Credit
20 Character Maximum, Alphanumeric, Optional
Specify the auto pay credit number for the savings plan.
IBAN
36 Characters Only; Alphanumeric; Optional
Specify the IBAN (International Bank Account Number) of the account holder.
2.4.1.4
Fund Details Section
Fund ID
Alphanumeric; Mandatory
Select the fund in which the transactions resulting from the standing instruction would be put
through, in the investor’s account.
You can select multiple funds. However, all the funds should be from the Same AMC (or Agent
in the Distributor installation).
Fund Name
Display
The name of the fund that you select will be displayed.
FUND ISIN
Display
The Fund ISIN of the fund you have chosen will be displayed.
Delete
You can delete a record by clicking delete icon.
2-35
Note
You can check more than one ‘Delete’ box and then click on the link Delete.
After specifying the above details, click ‘Ok’ button to save the savings plan template.
2.4.2
Plan Maintenance Summary screen
To either edit, authorize or delete an unauthorized savings plan, use the ‘Plan Maintenance
Summary’ screen. You can invoke this screen by typing ‘UTSRSPM’ in the field at the top right
corner of the Application tool bar and clicking on the adjoining arrow button.
The following screen is invoked:
2.4.3
Retrieving Savings Plan in Summary screen
You can retrieve a previously entered record in the Plan Maintenance Summary screen, as
follows:

Specify any or all of the following details in the Plan Maintenance Summary screen:

The status of the transaction in the Authorized field. If you choose the “Blank Space”
option, then all the records that involve the specified unit holder are retrieved.

The status of the record in the Record Status field. If you choose the “Blank Space”
option, then all the records that involve the specified unit holder are retrieved.

The Plan Code

The Plan Description

The Contribution Currency

The Contribution Frequency
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by doing query in
the following manner:
2-36
–
Press F7.
–
Input the Plan Code.
–
Press F8.
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operation by selecting
from the Action list.
You can also search the record by using combination of % and alphanumeric value.
2.4.4
Editing Savings Plan
You can modify the details of Plan Maintenance parameters that you have already entered
into the system, provided it has not been subsequently authorized. You can perform this
operation as follows:
2.4.5

Invoke the Plan Maintenance Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified. All unauthorized records with the specified details are retrieved and
displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The Plan
Maintenance Detail screen is displayed.

Select Unlock Operation from Action list to modify the record. Modify the necessary
information.

Click Save to save your changes. Plan Maintenance Detail screen is closed and the
changes made are reflected in the Plan Maintenance Summary screen.
Viewing Savings Plan
To view a record that you have previously entered, you must retrieve the same in the Plan
Maintenance Summary screen, as follows:
2.4.6

Invoke the Plan Maintenance Summary Screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the Unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen,
and click ‘Search’ button. All records with the specified details are retrieved and
displayed in the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The Plan
Maintenance Detail screen is displayed in View mode.
Deleting Savings Plan
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the Plan Maintenance Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details and click ‘Search’ button. All records with the specified
details are retrieved and displayed in the lower portion of the screen.
2-37
2.4.7

Double click the record that you want to delete. The Plan Maintenance Detail screen is
displayed.

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Savings Plan
An unauthorized Plan Maintenance record must be authorized in the system for it to be
processed. To authorize a record:

Invoke the Plan Maintenance Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the Unauthorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the transaction that you wish to authorize. The Plan Maintenance Detail
screen is displayed. Select Authorize operation from Action.
When the checker authorizes a record, details of validations, if any, that were overridden by
the maker of the record during the Save operation, are displayed. If any of these overrides
results in an error, the checker must reject the transaction.
2.4.8
Amending Savings Plan
After a Plan Maintenance record is authorized, it can be modified using the Unlock operation
from Action list. To make changes to a record after authorization:

Invoke the Plan Maintenance Summary screen from the Browser.

Select the status of the record that you wish to retrieve for amendment. You can only
amend only authorized records.

Specify any or all of the details of the Plan Maintenance in the screen. All records with
the specified details are retrieved and displayed in the lower portion of the screen.

Double click the record that you want to amend. The Plan Maintenance Detail screen is
displayed in Amendment mode. Click the Unlock operation from the Action list to amend
the record.

Amend the necessary information. Click the Save button to save the changes.
Changes during amendment
During an amendment, you can change any of the details of the savings plan except the Plan
Id and the Plan Description.
2.4.9
Authorizing Amended Savings Plan
An amended Plan Maintenance record must be authorized for the amendment to be made
effective in the system. The authorization of amended records can only be done from Fund
Manager Module and Agency branch Module.
The process of authorization is subsequently the same as that for normal transactions
2-38
3. IRA Plans
3.1
IRA Plans
Your AMC may offer investors retirement planning products. An investor who invests in a
retirement planning product invests into the underlying funds in the product portfolio.
Under each product, your AMC may offer different patterns of investment. Each such
investment pattern is called a plan. It is essentially is an investment into the underlying
portfolios of the product, and lays down the guidelines for the desired pattern of investment.
A plan inherits the basic attributes defined for the product in which it is purchased.
After you define the different products that you offer to investors, you can accept requests
from investors for purchasing or subscribing to plans in the products. An investor can
purchase plans in any of the active products defined in the system.
3.2
Unit Holders and Unit Holder Accounts
Any investor who desires to invest in any of the products by purchasing a plan in a product
must be a valid unit holder with an account in the system. Therefore, you must set up a unit
holder account for such an investor in the system, through the Unitholder menu in the
Browser.
You can create policies for both authorized and unauthorized unit holders. If a policy is
created for an unauthorized unit holder, the unauthorized account must be authorized before
the End of Day process is put through on the date of creation.
For unit holders who wish to invest in IRA plans or retirement plans, you must use a product
that has been defined with retirement features.
For a detailed discussion of the Unit Holder New Account screen, refer the “Managing
Investor Accounts”
3-1
4. Processing Transaction Requests
4.1
Introduction
Transactions are the operations that are requested by investors upon their holdings in any
fund, with the prospect of reaping higher returns or distributing their holdings more profitably.
To this end, they can enter into any of the following types of transactions:

IPO

Purchases (or Subscriptions)

Sales (or Redemption)

Switch

Transfer

Block

Unblock

Consolidation

Split

Reissue

Transaction Enrichment
This chapter enables you to understand how transaction requests are accepted and
processed in the FC-IS system. It consists of the following sections:
4.2

Types of Transaction Requests

Transaction Processing – The flow of events

Transaction Processing Procedures

Fields in the Transaction Detail screens

Fields in the Transaction Summary screens

Mandatory Information for all transaction types
Finding what You Need in this Chapter

To understand the different types of transaction requests that may be encountered in an
AMC, refer the section Types of Transaction Requests.

To understand the flow of events according to which transaction requests are accepted
and processed in the FC-IS system, refer the section Transaction Processing – The flow
of events.

To understand how to perform any procedures in respect of transaction processing,
refer the section Transaction Processing Procedures.

For a description of all the fields in the Transaction Detail screen, refer the section Fields
in the Transaction Detail screens. Similarly, for a description of all fields in the
Transaction Summary screen, refer the section Fields in the Transaction Summary
screens.

For an exhaustive list of all mandatory information that you need to capture in the
transaction screens, refer the section Mandatory Information for all transaction types.
4-1
4.3
Types of Transaction Requests
IPO Subscription and Subscription
When an investor chooses to invest capital into a fund, the investment is typically made by
‘buying’ units in the fund. This is also known as ‘subscribing’ into the fund.
The investor can subscribe to a fund either during its Initial Public Offering (IPO) Period, or
later. If the subscription is made during the IPO Period, the resulting transaction is an IPO
subscription transaction, and the unit price for these transactions is fixed, generally the par
value of the units, and not dependent on the prevalent net asset value for the fund.
If the investor’s subscription is made after the initial IPO Period, the resulting transaction is
known plainly as a subscription transaction, and the unit price for these transactions will vary
on a fixed frequency basis, depending upon the prevalent net asset value of the fund.
Redemption
When an investor decides to pull investment out of a fund (or disinvest in a fund), the units
held by the investor are sold back to the fund (“redeemed”) at the prevalent Net Asset Value
on the date of sale. This kind of a transaction is known as a redemption transaction. An
investor can redeem all the holdings (complete redemption) or part of the holdings (partial
redemption)
While “redeeming” or selling back units to the fund, the investor recovers the value of the
holdings in the fund at that given point in time. It also means that the fund buys back its units
from the investor.
An investor can redeem a specified number of units, or a specified amount, or a specified
percentage of the holdings in any fund.
The fund may also prompt the investor to partially redeem the holdings under the following
circumstances:

The minimum registered capital has fallen below the minimum limit defined for the fund
in the fund rules. In such a case, the redemption transaction is not allocated at all.

The fund investor category limit falling down to the minimum limit defined for the fund in
the fund rules.
Partial redemption may also occur due to other prevailing circumstances.
The AMC can set a limit on the total volume of redemption transactions that would be
accepted for a fund on a given business day. The limit could be specified in terms of a
percentage or an amount. Redemption transactions that are requested which result in
exceeding the limit set for the fund will not be accepted, in such a case.
In the system, if the investor’s balance reduces to zero as an account of a redemption
transaction, the investor’s account will be marked as pending closure.
Redemption through check writing
An investor may also request for the check writing facility, for usage of holdings in any of the
funds. In such a case, a checkbook is issued to the investor for each fund. The investor may
issue checks for payments, to any third party.
When these checks are presented at the specified bank, they are sent to the appropriate
clearing house. The bank then sends a file to the AMC, containing used check information
from the clearing house.
4-2
When the AMC receives details of used checks from the bank, a redemption transaction is
initiated in the investor’s account, and units are redeemed in the fund for which the checkbook
was issued, to the extent of amount used on each check. No payment details are required for
such redemption transactions.
Switch
An investor may choose to “switch” the investment in one fund, to another fund, for any
reason. This would mean redeeming the investment in one fund and investing this redeemed
capital in the other desired fund. This kind of exchange or switch is called a switch transaction.
In the system, a switch transaction is processed as two separate transactions, the first
involving a redemption from the first fund, and the second involving a subscription to the
second fund. The switching facility in the system provides for switching either between funds
in the same fund family, or between any two funds of the AMC. Switching within the same fund
is defined as ‘Bed and Breakfast switch’ (the ‘Switch from’ fund and the ‘Switch to’ fund in a
switch transaction is same).
Transfer
An investor may choose to transfer ownership of holdings in any fund to another investor. This
kind of a transfer of ownership is called a transfer transaction.
A transfer transaction is different from a switch transaction in the sense that in a transfer
transaction, the fund remains the same whereas the unit holder changes.
Block / Unblock
Typically, when lien is noted in respect of an investor’s holdings in a fund either in part or
entirely, the concerned units are said to be “blocked”. These blocked units are subsequently
(and temporarily) unavailable to the investor for further transacting. Blocking of units could
also occur due to any reason other than lien noting. The process of blocking units is called a
block transaction.
To release the blocked units for further transacting, the investor must ‘unblock’ these units, or
the lien must be lifted. This is known as an unblock transaction.
Split / Consolidation / Reissue
In certain funds, the investors receive certificates that are representative of their holdings
(investment units) in the fund. These funds are called scrip-based funds. In certain funds, the
investors are given units for their investment in the fund, without certificates. These funds are
called scrip-less funds.
In certain funds, the investor is given the option of requesting for certificates. If the investor
chooses to receive certificates, then the fund furnishes the same. If not, then no certificates
are issued. Such funds are termed as certificate-option funds.
In scrip-based funds and certificate option funds where certificates have been requested for,
an investor may choose to:

Split a single certificate into certificates of smaller denominations, resulting in a split
transaction.

Merge many certificates of smaller denominations into a single certificate of their total
denomination, resulting in a consolidation transaction.

Seek a ‘reissue’ of certificates for reasons of losing a certificate or mutilation of
certification etc, resulting in a reissue transaction. In such an event, the reissued
certificates are printed with a ‘Duplicate’ tag on them.
The FC-IS system provides the facility to process any of the transaction types enumerated
above.
4-3
4.4
Transactions Generated by FCC
To recall, at installations where Oracle FLEXCUBE Corporate (FCC) is also present, an
interface is defined between FCC and FC-IS. A ‘Sweep-Out’ event in FCC triggers a
subscription transaction and ‘Sweep-In’ FCC event triggers net redemption transaction in FCIS.
4.4.1
Subscription Transaction Generation
Whenever a ‘Sweep-Out’ event occurs in an FCC account, a subscription transaction is
triggered in the corresponding unit holder account in FC-IS. The subscription transaction is
generated as an authorized transaction. During authorization, FC-IS debits the FCC account
for the gross transaction amount and the relevant FCC GL entries are posted. The payment
details will be defaulted with the details of the Sweep-Out FCC Account.
After the sweep-out event, an End of Cycle (EOC) operation checks the FCC account
balance. If the balance exceeds the sweep-out limit, then the surplus balance will be moved
to FCIS. All Fund level validations for subscription is applicable for sweep-out transactions.
4.4.2
Redemption Transaction Generation
Similarly, a ‘Sweep-In’ event in an FCC account triggers a redemption transaction in the
corresponding unit holder account in FC-IS. On allocation, FC-IS credits the FCC account
with the net redeemable amount. The payment details will be defaulted with the details of the
Sweep-In FCC Account.
Whenever a retail teller transaction is authorized in FCC, a Sweep-In process is triggered in
FCC and a corresponding redemption transaction is triggered in FCIS.
Note
4.5
–
Sweep-In transactions are applicable only for Retail teller transactions.
–
You will not be allowed to reverse subscription/redemption transactions generated
due to the Sweep-In/Sweep-Out. Sweep-In/Sweep-Out is originated from the default bank accounts maintained for the unit holder in FC-IS.
Transaction Processing –Flow of Events
A transaction is processed in the system in the following sequence of events:
4.5.1
Unauthorized Stage
The transaction is first initiated into the system database when it is entered into the
Transaction Detail screen for the required transaction type. In this screen, it is saved as an
unauthorized transaction, which means that it is not reflected in the system’s financial data
stores as yet.
The transaction is given a unique identification called the Transaction Number.
During this unauthorized phase of the transaction, you can edit the details of the transaction
as many times as is deemed necessary, using the Edit operation through the Transaction
Summary screen. The transaction number is not changed when you edit a transaction.
An unauthorized transaction can only be edited by the user who initiated it into the system.
4-4
Due to various reasons, the supervisor can also reject transactions. Any such rejected
transaction can also be edited.
4.5.2
Authorized Stage
When the transaction is authorized, the value of the transaction will be reflected in the system
database.
The user who enters the transaction in the system cannot authorize it. A user other than the
one that entered the transaction can perform authorization.
When a transaction is authorized, the authorizer must re-key the transaction amount or
number of units, which was specified for the transaction during transaction entry. When this
is successfully done, the transaction can be authorized.
The events that take place when you authorize a transaction can be understood from the table
given below:
Online
Allocatio
n facility
Mode of
Payment
Available
Cash
Available
Check /
Credit
Card /
Transfer
Available
Check /
Credit
Card /
Transfer
Not Available
Cash
Not Available
Check /
Credit
Card /
Transfer
Check /
Credit Card /
Transfer
allocations
on par with
cash
Upon
Authorization
Allocation of Units
Confirmed units
allocated
Confirmed units allocated upon authorization
Available
Provisional Units
allocated
Provisional Units allocated upon authorization, confirmed units on
the date on which the
check / credit card /
transfer instrument is
cleared in the system
Not Available
No allocation at
authorization
Confirmed units are allocated only on the date
on which the check /
credit card / transfer
instrument is cleared in
the system
Units allocated by
End of Day processes on the
date of authorization
Units allocated by End of
Day processes on the
date of authorization
Provisional Units
allocated by the
End of Day processes on the
date of authorization
Provisional Units allocated by the End of Day
processes on the date of
authorization, confirmed
units on the date on
which the check / credit
card / transfer instrument is cleared in the
system.
Available
4-5
Online
Allocatio
n facility
Not Available
Mode of
Payment
Check /
Credit
Card /
Transfer
Check /
Credit Card /
Transfer
allocations
on par with
cash
Not Available
Upon
Authorization
No allocation at
authorization
Allocation of Units
Units allocated by End of
Day processes on the
date on which the payment instrument is
cleared in the system
“*” – as designated in Transaction Processing Rules for the fund
4.5.3
Amendment Stage
After authorization, changes to a transaction request can only be made through an
amendment. You can no longer “edit” the transaction through the Transaction Summary
screen. You must choose the Amend menu option. Therefore, amendments are operations
that you can perform only on authorized transaction records.
The amendment facility is not available for the following types of transactions:

Block

Unblock

Consolidation

Split

Reissue
You can amend an authorized transaction:

Before the units in respect of the transaction have been allocated.

After the allocation of units in respect of the same

Within the default amendment period specified in the Defaults Maintenance
When you amend a transaction, the amended record is saved as an unauthorized transaction,
with a transaction number that is different from that of the original transaction before
amendment.
Subsequently, the amended transaction must be authorized again for it to be effective. The
authorization of an amended transaction can be done only from the Fund Manager module.
Note
Once a transaction is amended and the amendment has been subsequently authorized, it
cannot be amended again.
4.5.4
Allocation of Transactions
Once a transaction is authorized, the units in respect of it must be allocated to the concerned
unit holder. The unit holder’s balance holdings in the system database must reflect the
changes due to the acquisition or the sale of units due to the transaction. The allocation
processes in the system perform this function.
4-6
To understand how allocation is performed, refer to the Allocation chapter in Fund Manager
User Manual.
Allocation can be performed in any (or all) of the following three ways:
Online Allocation
The allocation is performed at the time the transaction is authorized, i.e., simultaneously with
authorization. This is true for amended transactions for which the amendment is authorized,
too. Online allocation is only possible if it is designated as available in the Transaction
Processing Rules for the fund.
Allocation by the End of Day processes
All transactions that have been entered and authorized on a given business day will be
automatically allocated by the End of Day processes that are performed at the installation for
that business day.
Allocation through the Menu
You can also manually trigger the allocation for a transaction through the corresponding menu
item in the End of Day menu category in the Fund Manager component.
You can use this facility to perform allocation for transactions involving payment instruments,
on the clearing date.
4.6
Transaction Processing Procedures
4.6.1
Before you Enter Transaction Request
Before you enter a transaction request from an investor into the system, ensure that the
following details have been taken care of:

All required static data maintenance for the branch in which you are accepting the
transaction must be in place, including the user profiles.

The investor that is requesting the transaction must be set up as a valid unit holder in
the system, with a Unit Holder ID and a unit holder account.
You can accept and process an IPO or subscription transaction request for an unauthorized
unit holder.
Note
You can accept redemption, transfer and unblock transaction requests from unit holders
whose account is pending closure in the system.
–
The funds in which the transaction is requested must be authorized funds that are
effective in the system as on the date of the transaction.
–
The date and time on which you enter the transaction request into the system must
be within the Start and End Dates (and Start and End Times) specified for the requested transaction type, in the Transaction Processing Rules.
Maintenance for check writing facility
For investors using check writing facility, you must ensure that the following have been
maintained, before you enter check redemption transactions:

For each unit holder who requests use of the check writing facility, it must be specified
as allowed, in the account profile, either while creating the account or through an
information change.
4-7

The check vendors who will print the checkbooks for investors using the check writing
facility, as entities in the system, through the Entity Maintenance. The vendors must also
be associated with the funds for which they would print the checkbooks.

In the System Parameters, you must maintain ‘MMF Check’ as one of the
communication modes through which a transaction request can be entered.

The rules that will govern the processing of the check redemption transactions, for each
fund. You maintain these rules in the General Operating Rules for a fund.
For a detailed description of these rules, refer the chapter ‘Setting up Fund Rules’, in the
Fund Setup User manual.

The details of checkbooks requested by unit holders for each fund must be maintained,
through the Check Book Request screen.

Interface definitions that will be used to upload details of used checks from the clearing
house, as a bulk file. The upload file contains the number of each check that has been
issued, as well as the amount on each check.

Interface definitions that would be used to export details of checkbook requests from
unit holders to the designated check vendors, and to import details of checkbooks
printed against requests, from the check vendors.
You define these interfaces using the Interface Definition facility in the system. You can use
the Online Execution of Interfaces menu option to execute these interfaces. This option would
execute each of the following interfaces that you have defined:

To export details of checkbooks requested by unit holders to the designated check
vendors

To import details of checkbooks printed by check vendors against requests received

To trigger automatic generation of check redemption transactions based on the
information in the upload file sent by the clearing house or bank. You can also manually
enter the redemption transactions in the system, in the Transaction Detail screen for
Redemption.
Specifying Details for Limit Order Transactions
You can enter limit order transactions in the same manner as you would a normal subscription
transaction (for a buy order) or a normal redemption transaction (for a sell order), in the
corresponding transaction input detail screens. In other words, you can enter a buy order in
the Subscription Detail screen, and a sell order in the Redemption Detail screen in the same
manner as you would normal subscription and redemption transactions. You must, however,
specify the options for the limit orders, in each case.
After you have initiated the transactions in the corresponding transaction input screens, the
orders would be executed according to the options you have specified, either automatically
by the end of day processes (if allowed for the fund) or after manual confirmation is received
(if automatic processing is not allowed for the fund)
Limit orders can be executed whenever the desired price is prevalent within a specified period
(price-based) or on a specified future date (date based).
Specifying Delivery Options
This feature is only available if your installation has requested for it. To learn how to specify
delivery options for a transaction, refer the Annexure.
Specifying KYC documents details
You can maintain KYC lists for the combination of country type and the investor category. You
can check the documents received from the investor while processing a transaction.
4-8
System allows you to save with the transaction even if the unitholder has not submitted all the
required KYC documents. However, you will not be allowed to perform the completion
operation on that transaction unless all the required documents have been received from the
investor.
For information on setting up KYC lists, refer the chapter ‘Maintaining Reference Information’
in Reference Information User manual.
This feature is only available if your installation has requested for it.
4.6.2
Entering and Saving IPO Transactions
Enter an IPO transaction request into the system in the following sequence of events:
Navigate to the IPO Subscription Transaction Detail screen.
Invoke the ‘’FCIS IPO Subscription Detail’ screen by typing ‘UTDTXN01’ in the field at the top
right corner of the Application tool bar and clicking on the adjoining arrow button.
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the IPO Subscription transaction.
Specify the Transaction Information, Unit Holder ID, Transaction Date and Fund ID
Specify the unit holder that has requested the transaction, in the Transaction Information
section. Specify the ID of the unit holder in the Unit Holder field.
You must select a unit holder that is not restricted (or does not belong to a restricted category)
for the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
When you specify the unit holder,
1. The IPO funds in which the specified unit holder can transact are displayed in the Fund
Id list of values.
2. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
4-9
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
3. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
4. Select the fund in which the requested transaction is to be put through, from the drop
down list in the Fund Id field.
5.
You can select Transaction Mode from drop down list. Enter the Transaction Currency in
the Transaction Currency Field or select using the LOV.
6. Select Transaction Sub Type and Payment Mode from drop down list.
7. An IPO transaction can be put through in either an Amount or a Units mode.
8. In the Transaction Sub Type field, specify whether the transaction is an initial purchase.
After entering all details in Transaction Information section click on ENRICH
TRANSACTION button which will default all values from FUND & Unit Holder
9. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
10. Select the mode in which the payment for the transaction will be made, in the Payment
Mode field. After entering all values click on Enrich. The list of transactions applicable for
the Unit Holder selected is defaulted in UH and Fund section.
4.6.2.1
UH and Fund Section
UH Deals Button
1. Click on the UH Deals button to view the details of all the deals set up for the unit holder.
Enter the relevant search criteria in the Find Options screen. The system will display the
records that match the search criteria you have specified.
2. Choose the unit holder deal that you want to view by clicking on the View button alongside
the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can
view the details of the record.
4-10
4.6.2.2
Certificate Section
Click on the certificate tab in the FCIS IPO Subscription Detail screen.
1. If the fund you have chosen is a Certificate Option fund as specified in the Shares
Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in
the Certificate Required field.
2. Specify whether a single certificate or multiple certificates have been requested, in the
Number of Certificates field. If single certificates have been designated for the fund, you
cannot specify multiple certificates here.
3. If you have selected a certificate option fund, then all certificate information fields are
enabled. The fields are Certificate Required, Single Certificate, From Issued Balances,
and Max Cert Denomination & Min Cert Denomination under Certificate Section.
4-11
4.6.2.3
Transaction Section
Click on Transaction tab in the FCIS IPO Subscription Detail screen.
1.
Specify the net value exclusive of the loads, in the Gross or Net field.
2. Specify the value of the transaction, in the Transaction Value field. This value will be
validated against the minimum, maximum and step values specified for IPO transactions
in the Transaction Processing Rules for the fund. It is also validated against the amount
/ units limit values maintained for both the communication mode selected for the
transaction, and the investor category of the selected unit holder. A warning, which can
be overridden, is displayed if the value is not within the limits.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules, the system validates the availability of the
PAN Number in the unit holder account profile. If the PAN Number has not been specified in
the profile, you must enter a transaction value that does not exceed the Minimum Amount for
Tax ID value, or make a change to the unit holder account and specify the PAN Number, and
then attempt to input the transaction.
3. Select the exchange rate source to be used, in the Exchange Rate Source field.
4. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Override Exchange Rate field.
Specify the Settlement Information, Payment Type and the bank account for Transfer mode
of payment
5. Payment Details button is enabled for payment modes other than ’Cash’ and ‘Against
Payment’. Click on the Payment Details button to specify the settlement information. If the
payment for the transaction is proposed to be made by check, credit card, debit card,
transfer, in kind or multi payment modes, then you must specify settlement instructions in
the settlement information screen and the payment details such as the payment type, in
the Payment Details screen.
6. For payments by account transfer, you must select the bank account that will be used to
make the payment, in the Maintained Bank Accounts field in the Payment Details section
4-12
If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in the
Override Exchange Rate field. Specify the overridden exchange rate in the Applied Exchange
Rate field, and click the Calculate button again. If overridden, the overridden exchange rate
should be within the permitted fluctuation limits defined in the Source Maintenance.
View the projected allocation details, if necessary under transaction
1. At this stage, the transaction is ready to be saved. If you wish to see a projected picture
of how the transaction would most possibly be allocated, then click the Project Allocation
Details button in Transaction section.
You can view the projected allocation details only for funds in which the ageing policy is FIFO
(first-in, first-out) or Transaction Receipts. If the prices are not available for IPO transactions
on the transaction date, the latest available price is picked up for allocation.
2. When you do so, the system temporarily saves the transaction into temporary stores in
the database and gives it a unique key string. The system then performs a ‘mock’
temporary allocation, and displays the details of the same in the Allocation Projection
screen. The following allocation details are displayed:

The Fund ID and ISIN Code

The Product ID

The number of units allocated, in the Units field.

The Spill Over Product ID and the number of spillover units, in the Spill Over Units field.

The Unit Price for the transaction, as on the date of the temporary allocation.

The total load amount, in the Load Amount field.

The Gross and Net Amounts in fund base currency

The Settlement Amount in the transaction currency
The following Load Details are displayed:

The Fund ID and the ISIN Code

The Load ID

The Load Description

The Load Amount
After you have viewed the projected allocation details, click the Close button to close the
screen.
4-13
4.6.2.4
Others Section
Click on ‘Other’ tab in the FCIS IPO Subscription Detail screen.
In this section Settlement Date, Dealing Date, Price Date, Maturity Date, Completion Date &
Fund Price Basis will get defaulted when Enrich Transaction button is pressed. User can also
allow changing these fields. Other fields in this section are Auto Clear Reinvestments, Auto
Clear Provisional Balance, Payment Allowed, LOI transaction, EUSD Option, Cancel
Instruction, Base Cost, CPMF Credit Lag, CPMF Bonus Percent, and Lock in period for Gain
& Remarks.
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration.If you have defined a different trade
cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within
the override period mentioned in this maintenance, the system will default the settlement date
from the maintenance. The date displayed here can be altered, if required, and you can
specify the requisite settlement date.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’
Screens in this chapter. You can modify this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
Dealing Date
By default, the dealing date is derived based on the dealing date maintained for the fund in
the Specific Fund Price Date Setup screen. The date displayed here can be altered, if
required, and you can specify the requisite dealing date. Dealing date will not be displayed on
the screen if it is not maintained for a fund or the fund is not a specific price date fund. System
will default the transaction date as the dealing date.
4-14
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details
on maintaining alternate trade cycles for a fund
Specify the Maturity Date for closed-end funds
If the fund in which the transaction is being put through is a closed-end fund, then specify the
maturity date for the transaction in the Maturity Date field. This field is only applicable for
AMCs that have opted for the maturity date facility.
Specify the Letter of Intent Applicability
If the unit holder that is subscribing to the fund through IPO is designated as a Letter or Intent
investor, then specify if the present transaction is to be deemed and processed as a Letter of
Intent transaction.
This specification is only applicable for LOI unit holders that are transacting in a fund in a
group for which LOI is deemed as allowed.
This specification is only applicable for LOI unit holders that are transacting in a fund in a
group for which LOI is deemed as allowed.
Specify the Price Basis
Specify the price basis for IPO transactions, for the fund, distributor and investment account
type for the transaction. This information is defaulted for the combination either from the
Distributor Price Basis Setup, if maintained, or from the fund rules for the selected fund and
transaction type. You can override the default if required.
4.6.2.5
Intermediary Section
Click on ‘Intermediary’ tab in the FCIS IPO Subscription Detail screen.
If a broker has been identified as an intermediary for the transaction, then you must identify
the same in this section, along with the commission percentage split for the broker.
4-15
If brokers are designated as mandatory for the fund in which the transaction is being put
through, then you must specify at least one broker as mandatory information in this section.
If brokers are not mandatory for the fund, and you do not specify any broker in this section,
then the system reckons the broker as DIRECT and designates the same as the default
broker.
Broker Code
Select the code of the broker that has been identified as the intermediary for the transaction.
By default, the code of the unit holder’s default broker is displayed here. You can specify other
brokers too by selecting them from the list. To invoke the list, click the button that is found
alongside the Broker Code field.
You can also search for the broker using broker legacy codes.
Broker Name
When you select the broker code, the name of the broker is displayed.
Parent Entity Name
When you select the broker code, the name of the parent broker for the selected broker is
displayed.
Split Percentage
Specify the percentage of total commission that is to accrue to the selected broker. The sum
of all the percentages specified for any brokers identified for the transaction must equal one
hundred percent.
Delete
If the client country parameter ‘TXNBROKERS’ is set to false for your installation, you can
enter agent-agency branch as intermediary. You can select at least one set of Agent, Agency
branch, Account Officer and IFA combination as part of unitholder.
The intermediaries maintained during unit holder creation get defaulted during Transaction,
Bulk Transactions and Standing Instruction maintenance and can be overridden.
In such cases, following are the fields in this section:
Entity type
Select the entity type that has been identified as the intermediary for the transaction.
Entity ID
For each entity type, specify the intermediary in this field. The name of the selected
intermediary is displayed in the Entity Name field.
While entering a transaction, system will default the intermediary specified here. However,
you can override the defaulted value.
Entity Name
When you select the broker code, the name of the broker is displayed.
4-16
4.6.2.6
Load Override Section
Click on ‘Load Override’ tab in the FCIS IPO Subscription Detail screen.
In this section, you can override or alter the value of any load (including derived loads, if any)
mapped to the selected fund and applicable for the transaction type, which is to be computed
at the time of allocation. The frequency of computation for such loads would be "allocation".
This section is only enabled for funds that have allocation time loads mapped to them as
applicable for the transaction type.
Fund ID
When you select the fund in which the transaction is to be put through, any mapped allocation
time loads are displayed as a list in this section.
Load ID
The ID of the allocation time load that has been mapped to the fund for the transaction type
is displayed here. The load ID is displayed as a link. To view details of the load, click the ID
link.
If a derived load has been mapped, it is also displayed here and can be overridden.
Load Description
The description of the allocation time load that has been mapped to the fund for the
transaction type is displayed here.
4-17
Amount Percent
The type of the allocation time load that has been mapped to the fund for the transaction type
is displayed here. The ‘type’ of the load refers to the base value upon which the load is
applied. There are two possible types – amount-based loads, and percentage-based loads.
Project Return Value
The System populates the return value from the load setup.
If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden
value from UH Deal is displayed.
If there are criteria based loans in UT transactions, the criteria is evaluated and only loads
applicable for the transaction is displayed.
You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’
in the transaction screen.
The system uses the projected return value for load amount computation and also to compute
the net amount to AMC while generating GO
In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT
transaction generation and it will be used during allocation.
Change type
When you override or alter an allocation time load at the time of entering a transaction, you
can effect the change in any of the following ways:
Discount (reducing the load return value in all the slabs)
Increase (increasing the load return value in all slabs)
Return Value (assigning an altered return value that will be applicable to all the loads)
4.6.2.7
Limit Order Section
Click on ‘Limit Order’ tab in the FCIS IPO Subscription Detail screen.
Select the ‘Limit Order for Subscription’ (buy) option in the Type of Transaction field. The Limit
Order section is enabled.
4-18
To set up a price-based limit order, specify the following details in the Limit Order section:

Select ‘Price Based’ in the Limit Order Type field.

Specify the price for the limit order, in the Limit Price field. This represents the price
equal to or below which the transaction must be put through (for buy orders).

Specify the period within which the limit order must be executed, by indicating the
boundary dates, in the Limit Start Date and Limit End Date fields.
To set up a date-based limit order, specify the following details in the Limit Order section:
4.6.2.8

Select ‘Date Based’ in the Limit Order Type field.

Specify the future date on which the limit order transaction must be executed, in the
Limit Date field.
Add Info Section
Click on ‘Add Info’ tab in the FCIS IPO Subscription Detail screen.
The Add Info Tab
Click on the Transaction Add Info Tab to enter any additional information for the transaction.
You can only maintain additional information if any information heads have been maintained
in the System Parameters, to be applicable for the segment.
4-19
4.6.2.9
Fee Payment Section
Click on ‘Fee Payment’ tab in the FCIS IPO Subscription Detail screen.
1. If you have selected a fund for which transaction entry charges or allocation charges (or
both) are applicable, then the following fields are enabled for data entry:
2. If a transaction entry charge or transaction time fee is applicable for the fund the
transaction time fee equivalent in both fund currency and transaction currency is
computed by the system and displayed.
3. If you wish to override this fee specify the overridden value in the Fee after Override field.
4. If you have selected a fund for which transaction entry charges or allocation charges (or
both) are applicable, then the following fields are enabled for data entry:
5. By clicking ‘UH Deal’ button you can obtain the field- Transaction Fee & Fee in Fund Base
Currency. These fields will come under Fee Payment Section denoted by ‘Fee Payment’
button.
6. Specify any remarks for the transaction, in the Remarks field.
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4.6.2.10 KYC Section
Click on ‘KYC’ tab in the FCIS IPO Subscription Detail screen.
1. Click on the KYC and Documents section to access the KYC Transaction KYC Details
screen. List of KYC documents required for the unit holder is displayed. Mark all
documents that have been received from the investor along with the date on which it was
received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If during a subscription or IPO transaction, the inflow amount is greater than the maximum
amount for Tax Id, system verifies if the unit holder has a Tax ID maintained (PAN). If PAN
is not specified, system verifies Tax Document in KYC.
4. The system checks if the current transaction is an initial purchase or a subsequent one based on the actual transactions carried out by the UH. In the case of an initial purchase,
the system allows you to save an IPO transaction even if the UH has not met the KYC
requirements.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction as well as the unit holder. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
1. At this stage, you can save the transaction by clicking the Save button at the bottom of
the Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
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Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
2. Alternatively, the following information may also need to be captured before you save an
IPO transaction.
3. In the Intermediary section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
4. In the Settlement Details under Transaction Section, you may need to capture the
payment details for the transaction.
5. In the Load Override section, you may need to override an allocation-frequency charge
or load. There are three options available for such overrides - Discount, Return Value and
Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for all
slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all slabs.
‘Return Value’ will change the return value for all the slabs to the specified percent/
amount.
6. In the Certificate Details section, you may need to alter the minimum and maximum
denominations. An override of these specifications is possible if it is allowed as
designated in the fund rules.
7. In the Document Details section, you may need to capture the document id of the unit
holder. You can either enter the document id or choose the same from the option list
provided. This section will be enabled only if your installation is integrated with DMS.
8. You can now save the transaction.
4.6.3
FCIS IPO Subscription Summary Screen
You can perform the following operations in this screen:
4.6.3.1
Retrieving a Record in FCIS IPO Subscription Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS IPO Subscription Summary’ screen by typing ‘UTSTXN01’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Reference Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

Dealing Date
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
Limit Order Details

Payment Mode

Completion Date

Agent Code

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
4.6.3.2
Editing FCIS IPO Subscription Record
You can modify the details of FCIS IPO Subscription record that you have already entered
into the system, provided it has not subsequently authorized. You can perform this operation
as follows:

Invoke the FCIS IPO Subscription Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.
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
Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
IPO Subscription Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS IPO Subscription Detail screen is closed and the
changes made are reflected in the FCIS IPO Subscription Summary screen.
4.6.3.3
Viewing FCIS IPO Subscription Record
To view a record that you have previously input, you must retrieve the same in the FCIS IPO
Subscription Summary screen as follows:

4.6.3.4
Invoke the FCIS IPO Subscription Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
IPO Subscription Detail screen is displayed in View mode.
Deleting FCIS IPO Subscription Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:
4.6.3.5

Invoke the FCIS IPO Subscription Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. . The FCIS
IPO Subscription Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
Authorizing FCIS IPO Subscription Record

An unauthorized FCIS IPO Subscription record must be authorized in the system for it
to be processed. To authorize a record:

Invoke the FCIS IPO Subscription Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS IPO Subscription Detail
screen is displayed. Select Authorize operation from the Action List.
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When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.3.6
Amending FCIS IPO Subscription Record
After a FCIS IPO Subscription record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:
4.6.3.7

Invoke the FCIS IPO Subscription Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS IPO Subscription Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
Authorizing Amended FCIS IPO Subscription Record
An amended FCIS IPO Subscription record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.4
Entering Bulk Transactions
You may need to enter multiple transactions in multiple funds for a unit holder. Use ‘FCIS
Bulk Transaction’ screen for such requirements. You can invoke this screen by typing
‘UTDTXNB’ in the field at the top right corner of the Application tool bar and click the adjoining
arrow. The screen is displayed below:
You can maintain the following details:
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Bulk Transaction Number
When you save the multiple transactions that you have entered in this screen, a bulk
transaction number is generated by the system for each set of multiple transactions entered.
You can use the bulk transaction number to retrieve the transactions, in the Bulk Transactions
Summary screen.
Transaction Date
The transaction date is defaulted. However, you can modify the same.
Transaction Mode
Select the mode of transaction. The options available are:

Amount

Units

Percent
Unit Holder ID
Specify the unit holder ID. You can also click the ‘Find’ button to list the unit holder IDs
maintained in the system. Select the required ID.
Unit Holder Name
The name of the unit holder is displayed.
CIF Number
Specify the CIF number of the unit holder for whom you wish to enter multiple transactions.
You can also click the ‘Find’ button to list the CIF number maintained in the system. Select
the required ID.
Aggregate Currency
Conditional
Specify the aggregate currency. You can also select the currency from the option list
provided. The list consists of valid and authorised currencies maintained in the system.
Aggregate currency is used in case of multiple transactions with multiple currencies. This
currency is used as an intermediate currency to do settlement between outflow and inflow
transactions. If the fund base currency is same for all the funds involved in the transaction,
then the system defaults the aggregate currency as the fund base currency. However, if the
currency is different, then the system prompts to enter the aggregate currency on save.
Fund ID
Specify the transaction Fund ID.
Transaction Type
Select the type of transaction from the drop-down list. The options available are:

IPO Subscription

Subscription

Redemption

Switch

Transfer

Multi Transaction
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For a unit holder, you can capture multiple redemptions, for which multiple settlements and
subscriptions are captured through one wrapper reference number. This wrapper reference
will be the reference number for all the subscription and redemption transactions. If you select
the ‘Multi Transaction’ option, then the system will link all the transactions to one reference
number. For instance, you can capture multiple transactions as follows:
Outflows,



Redeem 1000 units from F1 as R1.
Redeem 5000 USD from F2 as R2.
Redeem 50% from F3 as R3.
Inflows,

Invest 30% into F4 as S1.

Invest 1000 USD to F5 as S2.

Invest remaining into F6 as S3.
All these transactions will be linked to one wrapper reference number.
Fund Name
The name of the fund is displayed.
ISIN Code
Specify the ISIN code.
Payment Mode
Select the mode of payment from the drop-down list. The following are the options available:

Cash

Cheque

Money Transfer

Multi Payment
Source ID
Select the source through which the transactions are routed.
Remarks
You can specify any remarks for the transactions.
These details are defaulted for all the transactions that you enter through the bulk transaction
entry operation. However, if you wish to enter details specific to a particular transaction, you
can change the default and make your specification in the ‘Transaction Details’ section.
4.6.5
Transaction Details section
You can enter information that is specific to each individual transaction that you wish to enter.
To add a new transaction, click the ‘Add’ (+) button. To delete a transaction that you have
entered, select the transaction row and click the ‘Delete’ (-) button.
The default details that you have specified above are displayed for each transaction.
However, you can change the following details:

Transaction Date

Unit Holder
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
Fund ID

Transaction Type

Sub Type

Transaction Mode

Transaction Value

Payment Mode

Gross or Net

To Unit Holder

To Fund Id

Reference Number

Transaction Number

Status of the transaction

Error
Note
–
For multi transactions, only redemption and subscription transactions are allowed
–
For multi transaction, the transaction date and the unit holder ID are defaulted from
the header and you cannot modify the same.
–
For subscription transactions, you can select the following transaction modes:
–
Amount
–
Units
–
Percentage
–
Residual
–
For redemption transactions,’ Residual’ transaction mode is not applicable
–
You have to maintain different fund IDs for multiple transactions
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4.6.6
Specifying Settlement Details
Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement
Details’ button to invoke the ‘Settlement Details’ screen. The screen is displayed below:
4.6.6.1
Settlement Details
Settlement Level
The settlement level is displayed.
Settlement Method
The method of settlement is displayed.
4.6.6.2
Transaction Settlement Details
Payment reference Number
Specify the payment reference number.
Sub Payment Mode
Select the mode of payment. The following options are available:
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
Demand Draft

Pay Order

Against Payment

In Kind Payment

CMA Cheque

Broker Cheque

Cashier Cheque

Foreign Cheque

Government Cheque

Other Institution Cheque

Out Of Town Cheque

Payroll Deduction Cheque

Reserve Bank Cheque

Debit Card

Credit Card

Advice

CMA Transfer

Direct Debit

Money Transfer

Telegraphic transfer

Wire Transfer
Payment Currency
Specify the payment currency. You can also select the currency from the adjoining option list.
The list consists of valid and authorised currencies maintained in the system.
Payment Date
Specify the payment date.
Payment Amount
The payment amount is displayed.
Bank Charges
Specify the bank charges.
Payment Charges
Specify the payment charges.
Exchange Rate Source
Specify the source of exchange rate. You can also select the source of exchange rate from
the adjoining option list. This exchange rate source is used to convert aggregate currency to
transaction currency and vice versa.
FX Rate
Specify the foreign exchange rate.
FBC Amount
Specify the fund base currency amount.
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Due Date
Specify the due date of the transaction.
Paid Date
Specify the paid date of the transaction.
Auto Settlement
Select ‘Yes’ option if you require auto settlement.
Payment Type
Select the type of payment:

Self

Third Party

Broker

Retained

Absorbed/Paid Back

Advanced Payment
Settlement Status
The status of the settlement is displayed.
Instrument Status
The status of the instrument is displayed
Settled
Check this option if the transaction is settled.
Reversed
Check this option if the transaction is reversed.
Txn Mode
Select the mode of transaction:

Amount

Percent

Units

Residual
For multi transactions, the ‘Units’ transaction mode is not applicable.
Payment Value
Specify the value of payment.
Click ‘Calculate’ button to calculate the settlement amount.
4.6.6.3
Amount Details
Settlement Amount
The settlement amount is displayed.
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Payment Amount
The payment amount is displayed.
4.6.6.4
Processing Multi Transactions
To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as
part of EOD process. While processing multi transactions, settlement will take precedence
over the subscription transactions to be generated (with the exception of settlement of
residual). Also, while doing settlement or while generating subscription the following will be
the precedence order:

Fixed – Units (Not applicable for settlement)

Fixed – Amount (For subscription transaction generation, both unit and amount takes
same priority)

Percentage

Residual
The system will either create settlement entries or create subscription transactions as per the
multiple transactions. Once all the redemption transactions are allocated and settled, the
subscription transactions are generated by a BOD batch. If any of the redemption transaction
is not allotted, then the system will not pick up the entire wrapper transaction for settlement.
In this case, the subscription transaction is also not created.
Note
–
Each outflow and inflow transactions are saved as separate transactions but
against the same wrapper reference number
–
Backdated and future date transactions are allowed only for the out flow
transactions
–
The transaction date for the subscription transaction will be the highest settlement
date of the redemption transactions.
–
The settlement details entered at the individual transaction level will be overridden
by the settlement details maintained at the multi transaction level.
–
Settlement for the subscription transaction will always be by cash and the
redemption transaction settlement will be based on the settlement details you have
maintained.
–
Reversing multiple transactions is not allowed from the ‘FCIS Bulk Transaction’
screen. However, you can reverse the individual transaction from online transaction
screen.
–
You can modify the individual linked transaction using the online transaction screen.
In this case, the system will display a warning message indicating the transaction is
a linked transaction
–
On saving the multi transaction, if any transaction fails, the system will display an
error message. However, it saves the remaining transactions. You can correct the
failed transactions and save it again.
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4.6.7
Viewing Balance Holdings of a Unit Holder
You can view the available fund balance details of a unit holder. For this, click the ‘View
Balance’ button in the ‘FCIS Bulk Transaction Detail’ screen. The ‘Investor Fund Balance’
screen is displayed in view mode displaying the unit holder fund balance details.
4.6.8
Operations supported in FCIS Bulk Transaction screen
The following operations can be performed for multiple transactions using ‘FCIS Multiple
Transaction’ screen:
4.6.9

New - You can capture outflows and inflows transactions in this screen. This will then
be grouped under one transaction.

Modify - You can modify the unauthorized multi transactions. Click ‘Unlock’ option in the
action menu and amend the individual transaction by editing each transaction using
‘Edit’ option available in the ‘Transaction Details’ section in the ‘FCIS Bulk Transaction
Detail’ screen.

Delete - To delete a particular transaction, unlock the unauthorized record and select
the ‘Delete’ option available in the ‘Transaction Details’ section in the ‘FCIS Bulk
Transaction Detail’ screen.

Authorize - Authorizing the multi transaction results in authorizing all the linked
transactions along with it.
FCIS Bulk Transaction Summary Screen
You can perform the following operations in this screen:
4.6.9.1
Retrieving a Record in FCIS Bulk Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Bulk Transaction Summary’ screen by typing ‘UTSTXNB’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.
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
The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Bulk Transaction Number

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Bulk Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:-
4.6.9.2

Search by A%:- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by%7:- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by%17%:- System will fetch all the records whose Fund ID contains the numeric
value 17. For example: GSD217, GSD172, AGC17 etc.
Editing FCIS Bulk Transaction Record
You can modify the details of FCIS Bulk Transaction record that you have already entered into
the system, provided it has not subsequently authorized. You can perform this operation as
follows:
4-34

Invoke the FCIS Bulk Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Bulk Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Bulk Transaction Detail screen is closed and the
changes made are reflected in the FCIS Bulk Transaction Summary screen.
4.6.9.3
Viewing FCIS Bulk Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS Bulk
Transaction Summary screen as follows:

4.6.9.4
Invoke the FCIS Bulk Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Bulk Transaction Detail screen is displayed in View mode.
Deleting FCIS Bulk Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:
4.6.9.5

Invoke the FCIS Bulk Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Bulk Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
Authorizing FCIS Bulk Transaction Record

An unauthorized FCIS Bulk Transaction record must be authorized in the system for it
to be processed. To authorize a record:

Invoke the FCIS Bulk Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.
4-35

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Bulk Transaction Detail
screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.9.6
Amending FCIS Bulk Transaction Record
After a FCIS Bulk Transaction record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:
4.6.9.7

Invoke the FCIS Bulk Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Bulk Transaction Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
Authorizing Amended FCIS Bulk Transaction Record
An amended FCIS Bulk Transaction record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.10
Entering and Saving Subscription Transactions in Detail
Enter a subscription transaction request into the system in the following sequence of events:
Navigate to the Subscription Transaction Detail screen.
Invoke the ‘FCIS Subscription Transaction Detail’ screen by typing ‘UTDTXN02’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for subscription transactions is displayed, with all the default
information.
4-36
Select ‘New’ from the Actions menu in the Application toolbar or click new icon to enter the
details of the Subscription transaction.
Transaction Information
1. Specify the unit holder that has requested the transaction, in the transaction Information
section. From the find UH button, specify the CIF Number and then choose the required
unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit
Holder field. You must select a CIF or unit holder that is not restricted (or does not belong
to a restricted category) for the fund into which the transaction is being entered. If not,
the system does not allow the transaction to be saved.
2. When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund list
of values.
3. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
4. If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in
the Transaction Processing Rules.
5. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field.
6. In the Transaction Sub Type field, specify whether the transaction is an initial purchase,
subsequent purchase or limit order transaction.
7. Provided the client country parameter is set to ‘HSBCSPECIFIC’ for your bank, the
validation for settlement date being greater than or equal to the transaction date will not
be carried out.
8. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction
9. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
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10. Select Transaction mode from drop down list
11. Choose to subscribe to a fund by requesting a number of units. If so, choose the Units
option. If the subscription is through an amount, choose the Amount option.
12. Specify the value of the transaction; in the Amount/Units Value field based on transaction
mode selected it will change. This value will be validated against the minimum, maximum
and step values specified for subscription transactions in the Transaction Processing
Rules for the fund. It is also validated against the amount / units limit values maintained
for both the communication mode selected for the transaction, and the investor category
of the selected unit holder. A warning, which can be overridden, is displayed if the value
is not within the limits.
4.6.10.1 UH and Fund Section
UH Deals Tab
1. Click on the UH Deals tab to view the details of all the deals set up for the unit holder.
Enter the relevant search criteria in the Find Options screen. The system will display the
records that match the search criteria you have specified.
2. By Clicking on Enrich transaction button information is defaulted in the UH and fund
section. If the selected investor is eligible for tax-exemption, select the tax product in
which the investor wishes to purchase units, in the Product ID field. When you select the
product, you are indicating to the system that this transaction will affect the used up
amount of the non-taxable limit set up for the selected unit holder in the Non-Tax Limits
Setup options.
The proceeds of the transaction will also be reflected in the system database as non-taxable
holdings for the investor.
3. Select the fund in which the requested transaction is to be put through, from the list of
values in the Fund Id field. Enter the transaction currency. If you have selected a fund for
which transaction entry charges or allocation charges (or both) are applicable, then the
following fields are enabled for data entry:

The Fee Details

The Fee Payment Details Section.

The Load Override Section.

Choose the unit holder deal that you want to view by clicking on the View button
alongside the record. The Unit Holder - Deal Setup screen is invoked in View mode,
where you can view the details of the record.
4.6.10.2 Transaction Section
Specify the Price Basis
1. Specify the price basis for subscription transactions, for the fund, distributor and
investment account type for the transaction. This information is defaulted for the
combination either from the Distributor Price Basis Setup, if maintained, or from the fund
rules for the selected fund and transaction type. You can override the default if required.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules, the system validates the availability of the
PAN Number in the unit holder account profile. If the PAN Number has not been specified in
the profile, you must enter a transaction value that does not exceed the Minimum Amount for
Tax ID value, or make a change to the unit holder account and specify the PAN Number, and
then attempt to input the transaction.
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2. Specify whether the amount Field must be reckoned either as a gross value from which
the loads will be deducted or as a net value exclusive of the loads, in the Gross or Net
field.
3. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
4. If the transaction value is specified in units, then the prevalent price for a consolidation
transaction on the transaction date is used to compute the amount of the transaction, and
the same is converted into the fund base currency equivalent.
5. Select the exchange rate source to be used, in the Exchange Rate Source field.
6. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
Whenever an initial subscription with a mode of communication that is part of the restrictive
list maintained for the fund, is entered into the system, system throws up an error and does
not allow you to save the transaction.
7.
Select the mode in which the payment for the transaction will be made, in the Mode of
Payment field.
8. Specify any remarks for the transaction, in the Remarks field.
Specify the Settlement Information, Payment Type and the bank account for Transfer mode
of payment
9. Payment Details button is enabled for payment modes other than ’Cash’ and ‘Against
Payment’. Click on the Payment Details button to specify the settlement information. If the
payment for the transaction is proposed to be made by check, credit card, debit card,
transfer, in kind or multi payment modes, then you must specify settlement instructions in
the settlement information screen and the payment details such as the payment type, in
the Payment Details screen.
10. For payments by account transfer, you must select the bank account that will be used to
make the payment, in the Maintained Bank Accounts field in the Payment Details section.
View the projected allocation details, if necessary
1. At this stage, the transaction is ready to be saved. If you wish to see a projected picture
of how the transaction would most possibly be allocated, then click the Project Allocation
Details button.
You can view the projected allocation details only for funds in which the ageing policy is FIFO
(first-in, first-out) or Transaction Receipts. If the prices are not available for subscription
transactions on the transaction date, the latest available price is picked up for allocation.
2. When you request the allocation process, the system temporarily saves the transaction
into temporary stores in the database and gives it a unique key string. The system then
performs a ‘mock’ temporary allocation, and displays the details of the same in the
Allocation Projection screen. The following allocation details are displayed:

The Fund ID and the ISIN Code

The Product ID

The number of units allocated, in the Units field.

The Spill Over Product ID and the number of spillover units, in the Spill Over Units field.

The Unit Price for the transaction, as on the date of the temporary allocation.

The total load amount, in the Load Amount field.

The Gross and Net Amounts in fund base currency
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
The Settlement Amount in the transaction currency
The following Load Details are displayed during the allocation:

The Fund ID and the ISIN Code

The Load ID

The Load Description

The Load Amount
After you have viewed the projected allocation details, click the Close button to close the
screen.
4.6.10.3 Others Section
Specifying the Settlement Date
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration. The date displayed here can be altered,
if required, and you can specify the requisite settlement date.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the settlement date from the maintenance.
Specifying the CPMF Details
1. By default, the CPMF Bonus percentage is displayed here which is arrived at based on
the fund CPMF preference. If CPMF Bonus Type is 'Fixed', Percentage cannot be
modified during the transaction input i.e., Bonus is credited on the lag EOD activity.
Details regarding CPMF Preference are explained in the section ‘Maintaining Fund CPMF
Preferences’ in the Fund Manager module.
2. Indicate the lag for the CPMF bonus to be credited.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’
Screens in this chapter. You can modify this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
Dealing Date
By default, the dealing date is derived based on the dealing date maintained for the fund in
the Specific Fund Price Date Setup screen. The date displayed here can be altered, if
required, and you can specify the requisite dealing date. Dealing date will not be displayed on
the screen if it is not maintained for a fund or the fund is not a specific price date fund. System
will default the transaction date as the dealing date.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details
on maintaining alternate trade cycles for a fund
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Completion Date
The date on which the transaction is completed is displayed here.
Specify the Maturity Date for closed-end funds
1. If the fund in which the transaction is being put through is a closed-end fund, then specify
the maturity date for the transaction in the Maturity Date field. This field is only applicable
for AMCs that have opted for the maturity date facility.
Specify the Letter of Intent Applicability
1. If the unit holder that is subscribing to the fund is designated as a Letter or Intent investor,
then specify if the present transaction is to be deemed and processed as a Letter of Intent
transaction.
2. This specification is only applicable for LOI unit holders that are transacting in a fund in a
group for which LOI is deemed as allowed.
Specifying the Balance and Re-Investment Details
Select the auto clear provisional balance, and select the type of Auto Clear Re-Investments,
form the drop down list. Specify if the payment has been allowed for the transaction.
Specify the EUSD Option
The EUSD option specified for the unit holder is defaulted at the transaction level provided the
fund is a ‘EUSD In Scope’ fund. However, you can modify this value. The options available
are:

With holding tax

Exchange of information

Tax exemption certificate
System calculates the EUSD tax based on the option specified here. However, EUSD tax is
deducted from the settlement amount only if the EUSD option is Withholding tax.
Intermediary
The default brokers maintained for the specified unit holder that have not been disabled as on
the transaction date, are displayed by default in the Intermediary Section of the screen.
Load Override Section
1. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Exchange
Rate Applied field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
2. Select the auto clear provisional balance, and select the type of Auto Clear ReInvestments, form the drop down list. Specify if the payment has been allowed for the
transaction.
KYC and Documents Section
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
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4. The system checks if the current transaction is an initial purchase or a subsequent one
based on the actual transactions carried out by the UH. In the case of a subsequent
purchase, if the UH is KYC non-compliant, the system displays a warning message
(which you can override) while saving the transaction.
5. If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the
documents as submitted by default.
Specify add info, if necessary
Click on the Add Info Section to enter any additional information for the transaction. You can
only maintain additional information if any information heads have been maintained in the
System Parameters, to be applicable for the segment.
1. Alternatively, the following information may also need to be captured before you save a
subscription transaction. You can capture this information, by clicking the respective
sections
2. In the Intermediary section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. In the Load Override section, you may need to override an allocation-frequency charge
or load. There are three options available for such overrides - Discount, Return Value and
Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for all
slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all slabs.
‘Return Value’ will change the return value for all the slabs to the specified percent/
amount.
4. In the Certificate Details section, you may need to alter the minimum and maximum
denominations. An override of these specifications is possible if it is allowed as
designated in the fund rules.
5. In the Document Details section, you may need to capture the document id of the unit
holder. You can either enter the document id or choose the same from the option list
provided. This section will be enabled only if your installation is integrated with DMS.
6. You can now save the transaction.
Campaign Code
Optional
Specify the campaign to be mapped. You can also select the campaign code from the option
list. The campaign codes which are linked to the selected fund ID and whose start and the
end dates are in between the transaction date are displayed in the option list. You can modify
the campaign code only before the transaction allocation.
4.6.10.4 Fee Payment
Fee Payment Details
1. If a transaction entry charge or transaction time fee is applicable for the fund, then click
the Calculate button. The transaction time fee equivalent in both fund currency and
transaction currency is computed by the system and displayed.
2. If you wish to override this fee, specify the overridden value in the Fee after Override field.
3. Specify the payment details for the fee in this section.
4.6.10.5 Certificate Section
1. If you have selected a certificate option fund, then all certificate information fields are
enabled. The fields are Certificate Required, Number of Certificates and the Certificate
Details section.
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2. If the fund you have chosen is a Certificate Option fund as specified in the Shares
Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in
the Certificate Required field.
3. Specify whether a single certificate or multiple certificates have been requested, in the
“Single Certificate?” field. If single certificates have been designated for the fund, you
cannot specify multiple certificates here.
4.6.10.6 Limit Orders Section
1. Select the ‘Limit Order for Subscription’ (buy) option in the Type of Transaction field. The
Limit Order section is enabled.
2. To set up a price-based limit order, specify the following details in the Limit Order section:

Select ‘Price Based’ in the Limit Order Type field.

Specify the price for the limit order, in the Limit Price field. This represents the price
equal to or below which the transaction must be put through (for buy orders).

Specify the period within which the limit order must be executed, by indicating the
boundary dates, in the Limit Start Date and Limit End Date fields.
3. To set up a date-based limit order, specify the following details in the Limit Order section:

Select ‘Date Based’ in the Limit Order Type field.

Specify the future date on which the limit order transaction must be executed, in the
Limit Date field.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
The system will validate the following if CPMF is applicable for the fund involved in the
transaction:

Transaction amount should be greater than the minimum amount for CPMF

Mode of payment is Money transfer

The subscription is Gross-Amount based

Only one bank account is maintained in the payment details.

The account type of the transfer account is an eligible account type

In case 'Credit on Outflow' is ‘No’, and if there is any redemption linked to this
subscription before credit date (barring any interim taxation), crediting will not happen.

CPMF percentage and Lag cannot be modified for System generated authorized
transactions.

In Subscription screen, If Lag basis is 'Trigger based', Lag will be defaulted to '-1' and
cannot be changed. If Lag basis is 'Transaction date', lag will be 0.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
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4.6.10.7 Viewing Balance Holdings of a Unit Holder
You can view the available fund balance details of a unit holder. For this, click the ‘View
Balance’ button in the ‘FCIS Subscription Transaction Detail’ screen. The ‘Investor Fund
Balance Summary’ screen is displayed in view mode displaying the unit holder fund balance
details.
4.6.11
Cancelling Transactions
An initial purchase (subscription) transaction entered into by an investor can be canceled at
the investor’s request, through a Cancel operation, provided the cancellation period specified
for the fund has not elapsed.
When a cancellation is processed, a redemption transaction that annuls the original
subscription transaction is generated. Upon successful processing of the cancel operation,
the subscription amount refunded.
Cancellation is possible only for subscription transactions.
To enter a cancellation request, you can use the ‘FCIS Cancel Transaction Detail’ screen.
You can invoke this screen by typing ‘UTDCNTXN’ in the field at the top right corner of the
Application tool bar and clicking on the adjoining arrow button.
You need to specify the following details:

The unit holder that has requested for a cancellation

The fund in which the subscription was entered, for which a cancellation is being sought

The transaction number of the subscription transaction being cancelled

The cancellation date, which is deemed to be the current date. It must fall within the
cancellation period for the fund.
The System checks to see that the transaction being cancelled is an initial purchase, and that
the unit holder has no holdings in the fund at the time of cancellation; also, that the
cancellation date is within the cancellation period for the fund. If any of these checks fail, an
override is sought.
4.6.11.1 Processing Cancellations
Cancellations are processed as follows:
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
The cancellation is processed based on the fund-level cancellation parameters, as
follows:
–
The price basis for the cancellation depends on the Cancellation Price Basis
defined in the fund rules.
–
The fund load mapping for cancellation would have been set up similar to the loads
applicable for the initial subscription, with entity types reversed.

Upon authorization, the cancellation creates an underlying redemption transaction with
transaction date as the cancellation date and units equal to the original allotted units of
the subscription transaction.

Upon authorization of the cancellation, the original subscription cannot be amended or
reversed. Also, the original subscription cannot be reversed or aged against any other
redemption.

The cancellation transaction is a sub type of redemption transaction.

The administration fee for cancellation is captured as a transaction time fee.

If the original transaction has already been redeemed out, the System records an error.

If the original transaction has not been settled (that is, there are provisional units), there
is no payout due to the generated redemption, which is generated as confirmed and
paid.

The load amount for the redemption is the sum of loads due to refund of the original load
amounts.

Allocation of the cancellation age out the original units allotted. The settlement amount
after this allocation is the market value of cancellation.

Market value of cancellation is taken to be:
Units allotted * NAV / Bid / Offer price + Front end load on original purchase

4.6.12
The cancellation amount (settlement amount) due to the transaction is determined as
shown below:
Market Value more than or equal to original
investment amount
Market value less than original investment amount
Cancellation amount is equal to the original
investment amount
Cancellation amount is equal to the Market Value.
In case of a price increase, the difference
between the cancellation amount and original
investment amount is accounted to the fund
In this case, the difference between the
cancellation amount and the original
investment amount is ‘Due to Fund Manager’
FCIS Subscription Transaction Summary Screen
You can perform the following operations in this screen:
4.6.12.1 Retrieving a Record in FCIS Subscription Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Subscription Transaction Summary’ screen by typing ‘UTSTXN02’ in the
field at the top right corner of the Application tool bar and clicking on the adjoining arrow button
and specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.
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
The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Reference Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

Dealing Date

Limit Order Details

Payment Mode

Completion Date

Agent Code

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.
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
Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17. For example: GSD217, GSD172, AGC17 etc
4.6.12.2 Editing FCIS Subscription Transaction Record
You can modify the details of FCIS Subscription Transaction record that you have already
entered into the system, provided it has not subsequently authorized. You can perform this
operation as follows:

Invoke the FCIS Subscription Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Subscription Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Subscription Transaction Detail screen is closed
and the changes made are reflected in the FCIS Subscription Transaction Summary screen.
4.6.12.3 Viewing FCIS Subscription Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Subscription Transaction Summary screen as follows:
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
Invoke the FCIS Subscription Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Subscription Transaction Detail screen is displayed in View mode.
4.6.12.4 Deleting FCIS Subscription Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Subscription Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. . The FCIS
Subscription Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.12.5 Authorizing FCIS Subscription Transaction Record

An unauthorized FCIS Subscription Transaction record must be authorized in the
system for it to be processed. To authorize a record:

Invoke the FCIS Subscription Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Subscription Transaction
Detail screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.12.6 Amending FCIS Subscription Transaction Record
After a FCIS Subscription Transaction record is authorized, it can be modified using the
Unlock operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Subscription Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.
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
Double click the record that you wish to authorize. The FCIS Subscription Transaction
Detail screen is displayed in amendment mode. Select Unlock operation from the Action
List to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.12.7 Authorizing Amended FCIS Subscription Transaction Record
An amended FCIS Subscription Transaction record must be authorized for the amendment to
be made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.13
Entering Subscription Transactions in Light Weight Detail
Enter a subscription transaction request into the system in the following sequence of events:
Navigate to the Subscription Transaction Light Weight Detail screen.
Invoke the ‘FCIS Light Weight Transaction Detail’ screen by typing ‘UTDTXNLT’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button. The
Subscription Detail screen for transactions is displayed, with all the default information. To
enable the fields for entry select 'New' from the Actions menu in the Application tool bar or
click new icon.
Unitholder ID
Mandatory, Alphanumeric
Specify the unit holder id of the unit holder who has requested for the transaction.
Transaction Mode
Mandatory, Alphanumeric
Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field.
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Amount/Units/Percentage Value
Mandatory, Alphanumeric
Specify the valid value of the transaction, in the Amount/Units /Percentage Value field. This
depends upon the selection made in the Transaction Mode
Fund Id
Mandatory, Alphanumeric
Specify the fund id for which the requested transaction is to be put through, from the option
list in the Fund ID field.
Transaction Date
Mandatory, Date format
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration. The date displayed here can be altered,
if required, and you can specify the requisite settlement date.
Payment Mode
Mandatory, Alphanumeric
Select the mode in which the payment for the transaction will be made, in the Payment Mode
field.
Payment Mode Description
The description for the mode selected is displayed here
Transaction Currency
Display, currency
Transaction currency will be defaulted as fund base currency, in the Transaction Currency
field. Payment mode should be same as fund base currency
Refer the session above to know more about the validation of these fields and about the link
KYC details and Payment Details.
You can now save the transaction. A summary screen will appear showing all the details of
the transaction along with defaults and transaction number.
Note
Multi currency is not handled in light-weight screens and Bulk client defaults should be
maintained.
4.6.14
Entering and Saving Redemption Transactions
Enter a redemption transaction request into the system in the following sequence of events:
Navigate to the Redemption Transaction Detail screen.
Invoke the ‘FCIS Redemption Transaction Detail’ screen by typing ‘UTDTXN03’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for redemption transactions is displayed, with all the default
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information. To enable the fields for entry, select 'New' from the Actions menu in the
Application tool bar or click new icon.
4.6.14.1 Specifying Details of Transaction Information Section
Specify the unit holder that has requested the transaction, in the Transaction Information
section. Specify the CIF Number and then choose the required unit holder in the Unit Holder
field, or else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,

The funds in which the specified unit holder can transact can be selected as Fund ID
from the option list.
1. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
If the transaction is being put through as a result of a check issued by an investor with the
check writing facility, in a fund for which the check writing facility is allowed, you should specify
the date of issue of the check as the transaction date.
If the unit holder account has a stop instruction (i.e., is frozen), then you can only input the
transaction if the transaction date is ahead of the Stop Account Release Date specified in the
account profile.
2. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
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3. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder may wish to redeem an amount, or a certain number of units, or a
percentage of the holdings balance.
4. For scrip-based funds and scrip-less funds for which the ageing is based on transaction
receipts as designated in the fund rules, the permissible modes are units and percent.
If the transaction is being put through as a result of a check issued by an investor with the
check writing facility, in a fund for which the check writing facility is allowed, the mode of the
transaction is considered by default to be ‘amount’. It cannot be changed.
5. Select the mode in which the payment for the transaction will be made, in the Mode of
Payment field.
6. Once you have entered all the details of the transaction click on Enrich Transaction. The
relevant details of the transaction are defaulted in the UH and Fund Section
4.6.14.2 Specifying Details in UH and Fund Section
UH Deals Tab
1. Click on the UH Deals button to view the details of all the deals set up for the unit holder.
Enter the relevant search criteria in the Find Options screen. The system will display the
records that match the search criteria you have specified.
2. If the selected investor is eligible for tax-exemption, select the tax product in which the
investor wishes to redeem units, in the Product ID field. When you select the product, you
are indicating to the system that this transaction will affect the used up amount of the nontaxable limit set up for the selected unit holder in the Non-Tax Limits Setup options.
If the investor chooses to redeem all taxable holdings, then choose ALL in this field.
3. Select the fund in which the requested redemption is to be put through, from the drop
down list in the Fund field. You can also specify the ISIN Code of the fund. The base
currency for the fund is displayed in the Fund Base Currency field. The name of the
chosen fund is displayed in the Fund Name field.

If you have selected a fund for which transaction entry charges or allocation charges (or
both) are applicable, then the following fields are enabled for data entry:

The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency,
Fee in Transaction Currency, Override Fee and the Fee after Override fields.

The Fee Payment Details Section.

The Load Override Section.

If the document submitted is a tax document, then check the ‘Tax Document’ option.

Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
4. Click on the UH signature button to verify the signature of the unit holder involved in the
transaction.
4.6.14.3 Transaction Section
1. Specify the price basis for redemption transactions, for the fund, distributor and
investment account type for the transaction. This information is defaulted for the
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combination either from the Distributor Price Basis Setup, if maintained, or from the fund
rules for the selected fund and transaction type. You can override the default if required.
2. Select the exchange rate source to be used, in the Exchange Rate Source field.
3. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
If the transaction value is specified in units or percentage of holdings, then the prevalent price
for a consolidation transaction on the transaction date is used to compute the amount of the
transaction, and the same is converted into the fund base currency equivalent.
4. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
For check redemption transactions, the communication mode selected must be ‘MMF Check’.
You can view the projected allocation details only for funds in which the ageing policy is FIFO
(first-in, first-out) or Transaction Receipts. If the prices are not available for redemption
transactions on the transaction date, the latest available price is picked up for allocation.
When you do so, the system temporarily saves the transaction into temporary stores in the
database and gives it a unique key string. The system then performs a ‘mock’ temporary
allocation, and displays the details of the same in the Allocation Projection screen. The
following allocation details are displayed:

The Fund ID and the ISIN Code

The Product ID

The number of units allocated, in the Units field.

The Unit Price for the transaction, as on the date of the temporary allocation.

The total load amount, in the Load Amount field.

The Gross and Net Amounts in fund base currency

The Settlement Amount in the transaction currency
4.6.14.4 Specifying Details in Other Section
During transaction entry, the system defaults the settlement date by considering the payment
lag defined for the fund in the Transaction Processing Rules. The settlement date is
computed as (Transaction Date + Payment Lag), and displayed in the Settlement Date field.
You can override the computed settlement date and specify the required date.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the settlement date from the maintenance.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section Defaulting of Price Dates in the Transaction
Screens in this chapter. You can modify this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
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Dealing Date
By default, the dealing date is derived based on the dealing date maintained for the fund in
the Specific Fund Price Date Setup screen. The date displayed here can be altered, if
required, and you can specify the requisite dealing date. Dealing date will not be displayed on
the screen if it is not maintained for a fund or the fund is not a specific price date fund. System
will default the transaction date as the dealing date.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details
on maintaining alternate trade cycles for a fund
Completion Date
The date on which the transaction is completed is displayed here.
EUSD Option
The EUSD option specified for the unit holder is defaulted at the transaction level provided the
fund is a ‘EUSD In Scope’ fund. However, you can modify this value. The options available
are

With holding tax

Exchange of information

Tax exemption certificate
System calculates the EUSD tax based on the option specified here. However, EUSD tax is
deducted from the settlement amount only if the EUSD option is With holding tax.
Auto Clear Provisional Balance
Check this option to indicate that 100% outflow transaction should include provisionally
allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
Auto Clear Reinvestments
1. Check this option to indicate that 100% outflow transaction should include freeze held and
reinvestment units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
2. If you wish to indicate that standing instructions in respect of the unit holder must be
cancelled, you can select the ‘Standing Instruction’ option in the Cancel Instruction field.
3. Specify any remarks for the transaction, in the Remarks field.
4.6.14.5 Override Fee details Section
1. Specify whether the transaction value must be reckoned either as a gross value from
which the loads will be deducted or as a net value exclusive of the loads, in the Gross or
Net field.
2. If the transaction is being put through as a result of a check issued by an investor with the
check writing facility, in a fund for which the check writing facility is allowed, the
transaction is considered by default to be ‘amount’, and the Gross or Net indicator is taken
by default to be ‘Net’. It cannot be changed.
3. Specify the value of the transaction, in the Amount/Units/Percent field as per the
Transaction Mode selected. The unit holder that has requested the transaction must hold
the required balance in this fund at the time of redemption.
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This value will be validated against the minimum, maximum and step values specified for
redemption transactions in the Transaction Processing Rules for the fund. It is also validated
against the amount / units limit values maintained for both the communication mode selected
for the transaction, and the investor category of the selected unit holder. A warning, which can
be overridden, is displayed if the value is not within the limits.
If the client country option ‘NETUNALLOTEDAMT’ is set to true for your bank, then the system
will match the units to be redeemed with the unit holder’s current balance minus the unallotted redemptions (if any). If the transaction value exceeds the balance available, the
system will throw up an error message. It will not save the transaction.
If the transaction is being put through as a result of a check issued by an investor with the
check writing facility, in a fund for which the check writing facility is allowed, the transaction
amount that you specify here must fall within the minimum and maximum limits specified for
the fund, for check redemption transactions.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules, the system validates the availability of the
PAN Number in the unit holder account profile. If the PAN Number has not been specified in
the profile, you must enter a transaction value that does not exceed the Minimum Amount for
Tax ID value, or make a change to the unit holder account and specify the PAN Number, and
then attempt to input the transaction.
If specified in the General Operating Rules for the fund, the End of Day processes perform
the minimum holdings validation, by picking up all allocated transactions during the business
day and grouping according to CIF-level or unit holder-level, as indicated in the General
Operating Rules. During this, the system validates whether the current holdings balance of
the investor either equals or exceeds the minimum holdings balance specified in the General
Operating Rules.
1. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
2. If you wish to override the applied exchange rate at this stage, specify the overridden
exchange rate in the Applied Exchange Rate field, and click the Calculate button again.
If overridden, the overridden exchange rate should be within the permitted fluctuation
limits defined in the Source Maintenance.
3. Choose the unit holder deal that you want to view by clicking on the View button alongside
the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can
view the details of the record.
4. At this stage, the transaction is ready to be saved. If you wish to see a projected picture
of how the transaction would most possibly be allocated, then click the Project Allocation
Details button.
4.6.14.6 Specifying Fee Payment Details
1. Payment Details button is enabled for payment modes other than ’Cash’ and ‘Against
Payment’. Click on the Payment Details button to specify the settlement information. If the
payment for the transaction is proposed to be made by check, credit card, debit card,
transfer, in kind or multi payment modes, then you must specify settlement instructions in
the settlement information screen and the payment details such as the payment type, in
the Payment Details screen. For check redemption transactions, no payment details
need be entered.
2. If the unit holder has requested redemption from the issued or certificate balance, you
must specify the numbers of the certificates that are being redeemed, if any. If partial
redemption has been requested from any of the certificates, check the Partial check box
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against that certificate in the Certificate Details section. Only one of the certificates can
be partially redeemed at a time. Also, you may need to alter the minimum and maximum
denominations if so requested. An override of these specifications is possible if it is
allowed as designated in the fund rules.
3. If a transaction entry charge or transaction time fee is applicable for the fund, then click
the Calculate button. The transaction time fee equivalent in both fund currency and
transaction currency is computed by the system and displayed.
If you wish to override this fee, specify the overridden value in the Fee after Override field.
4. Click the ‘Details….’ button and then the Fee Payment Details button. Specify the
payment details for the fee in this section.
4.6.14.7 KYC and Document Section
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the transaction is being put through as a result of a check issued by an investor with the
check writing facility, in a fund for which the check writing facility is allowed, you must
specify the number of the check against which the redemption transaction is being
entered.
4. If the UH is KYC non-compliant at the time of saving the transaction, the system allows
the transaction to be saved, but holds back the payment. The transaction is marked
complete only on the UH complying with the KYC requirements. Additionally, if the
redemption is a partial one, the system displays a warning message which you can
override.
The check number that you specify must be that of a check that is valid and against which no
stop payment has been instructed. If the check is invalid or has a stop payment instruction
against it, it is rejected by the system.
Note
If more than one check is being presented for redemption, you must enter one redemption
transaction for each check.
4.6.14.8 Limit Orders Section
When you select the “Limit Order for Redemption; during a sale or redemption transaction, in
the Transaction Sub Type field, then the Limit Order section is activated. The Transaction Sub
Type is considered as the Liquidation Indicator field in this screen.
1. Select the ‘Limit Order for Redemption’ (sell) option in the Liquidation Indicator field. The
Limit Order section is enabled.
2. To set up a price-based limit order, specify the following details in the Limit Order section:

Select ‘Price Based’ in the Limit Order Type field.

Specify the price for the limit order, in the Limit Price field. This represents the price
equal to or above which the transaction must be put through (for sell orders).

Specify the period within which the limit order must be executed, by indicating the
boundary dates, in the Limit Start Date and Limit End Date fields.
3. To set up a date-based limit order, specify the following details in the Limit Order section:
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
Select ‘Date Based’ in the Limit Order Type field.

Specify the future date on which the limit order transaction must be executed, in the
Limit Date field.
4.6.14.9 Certificate Details Section
If you have selected a certificate option fund, then all certificate information fields are enabled.
The fields are Certificate Required, Number of Certificates and the Certificate Details section.
If the unit holder has requested redemption of a portion of the issued balance, then choose
‘Yes’ in the From Issued Balance field. If the unit holder has requested redemption of a
portion of the un-issued balance, then choose ‘No’. If the unit holder has requested
redemption from both; issued as well as un-issued balances, then choose ' Both'
Select the ‘Multiple’ option in the Number of Certificates field.
In case of partial outflow, the last certificate is partially redeemed, indicate whether system
should generate certificates for spill-over units in the ‘Generate Certificates for Spillover’ field.
4.6.14.10 Additional Information Section
Click on the Transaction Add Info box to enter any additional information for the transaction.
You can only maintain additional information if any information heads have been maintained
in the System Parameters, to be applicable for the segment.
The following Load Details are displayed once you have specified all additional information:

The Fund ID and the ISIN Code

The Load ID

The Load Description

The Load Amount
After you have viewed the projected allocation details, click the Close button to close the
screen.
For redemption transactions being put through as a result of a check issued through the check
writing facility, it is not possible to view the projected allocation details through the Project
Allocation Details button.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify Intermediary Details, Override Allocation Loads and Document Details, if necessary.

Alternatively, the following information may also need to be captured before you save a
redemption transaction.
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
In the Intermediary section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.

In the Load Override section, you may need to override an allocation-frequency charge
or load. There are three options available for such overrides - Discount, Return Value
and Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for
all slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all
slabs. ‘Return Value’ will change the return value for all the slabs to the specified
percent/amount.

In the Document Details section, you may need to capture the document id of the unit
holder. You can either enter the document id or choose the same from the option list
provided. This section will be enabled only if your installation is integrated with DMS.

You can now save the transaction.
4.6.14.11 Viewing Balance Holdings of a Unit Holder
You can view the available fund balance details of a unit holder. For this, click the ‘View
Balance’ button in the ‘FCIS Redemption Transaction Detail’ screen. The ‘Investor Fund
Balance Summary’ screen is displayed in view mode displaying the unit holder fund balance
details.
4.6.15
FCIS Redemption Transaction Summary Screen
You can perform the following operations in this screen:
4.6.15.1 Retrieving a Record in FCIS Redemption Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Redemption Transaction Summary’ screen by typing ‘UTSTXN03’ in the
field at the top right corner of the Application tool bar and clicking on the adjoining arrow button
and specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.
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
The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Reference Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

Dealing Date

Limit Order Details

Payment Mode

Completion Date

Agent Code

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
Example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.
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
Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc. .
4.6.15.2 Editing FCIS Redemption Transaction Record
You can modify the details of FCIS Redemption Transaction record that you have already
entered into the system, provided it has not subsequently authorized. You can perform this
operation as follows:

Invoke the FCIS Redemption Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Redemption Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Redemption Transaction Detail screen is closed
and the changes made are reflected in the FCIS Redemption Transaction Summary screen.
4.6.15.3 Viewing FCIS Redemption Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Redemption Transaction Summary screen as follows:
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
Invoke the FCIS Redemption Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Redemption Transaction Detail screen is displayed in View mode.
4.6.15.4 Deleting FCIS Redemption Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Redemption Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. . The FCIS
Redemption Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.15.5 Authorizing FCIS Redemption Transaction Record

An unauthorized FCIS Redemption Transaction record must be authorized in the
system for it to be processed. To authorize a record:

Invoke the FCIS Redemption Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Redemption Transaction
Detail screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.15.6 Amending FCIS Redemption Transaction Record
After a FCIS Redemption Transaction record is authorized, it can be modified using the
Unlock operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Redemption Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.
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
Double click the record that you wish to authorize. The FCIS Redemption Transaction
Detail screen is displayed in amendment mode. Select Unlock operation from the Action
List to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.15.7 Authorizing Amended FCIS Redemption Transaction Record
An amended FCIS Redemption Transaction record must be authorized for the amendment to
be made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.16
Entering and Saving Redemption Transactions in Light Weight Detail
You can save a redemption transaction request into the system in the following fields in the
following way:
Navigate to the Redemption Transaction Light Weight Detail screen.
Invoke the ‘FCIS Light Weight Transaction Detail’ screen by typing ‘UTDTXNLT’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Specify ‘Redemption’ in the ‘Transaction Type’ field. The Redemption Detail screen for
transactions is displayed, with all the default information..
Unitholder ID
Mandatory, Alphanumeric
Specify the unit holder id of the unit holder who has requested for the transaction. You can
select the id from the option list maintained.
Transaction Mode
Mandatory, Alphanumeric
Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field.
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Amount/Units/Percent Value
Mandatory, Alphanumeric
Specify the valid amount, unit or value of the transaction, in the Amount field.
Fund Id
Mandatory, Alphanumeric
Specify the fund id for which the requested transaction is to be put through, from the option
list in the Fund ID field.
Transaction Date
Mandatory, Date format
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration. The date displayed here can be altered,
if required, and you can specify the requisite settlement date.
Mode of Transaction
Mandatory, Alphanumeric
Select the mode in which the payment for the transaction will be made, in the Mode of
Payment field.
Transaction Currency
Display, currency
The currency, for which the amount value for the transaction will be reckoned, is displayed in
the Transaction Currency field.
Refer the session above to know more about the validation of these fields and about the link
KYC details and Payment Details.
You can now save the transaction. A summary screen will appear showing all the details of
the transaction along with defaults and transaction number.
Note
Ensure that the verified bank accounts are used for redemption transaction. If the bank accounts are unverified, such accounts should not be processed till the account status is
changed to ‘Verified’.
4.6.17
Entering and Saving Switch Transactions
Enter a switch transaction request into the system in the following sequence of events:
Navigate to the Switch Transaction Detail screen.
Invoke the ‘FCIS Transaction Switch Detail’ screen by typing ‘UTDTXN04’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for switch transactions is displayed, with all the default information.
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Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the Switch Transaction..
In this screen, you can maintain the following details:
4.6.17.1 Client Information Section
Unit Holder ID
Mandatory
Specify the unit holder who has requested the transaction, in the Client Information section.
Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or
else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,
The funds in which the specified unit holder can transact are displayed in the Fund drop down
list.
The default brokers maintained for the specified unit holder that have not been disabled as on
the transaction date, are displayed by default in the Broker Details Section of the screen.
Transaction Date
Mandatory
The transaction date is reckoned to be the application date by default. You can alter this and
specify any date that is not designated as a holiday in the system. If you do specify a holiday,
the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
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specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
If the unit holder account has a stop instruction (i.e., is frozen), then you can only input the
transaction if the transaction date is ahead of the Stop Account Release Date specified in the
account profile.
4.6.17.2 Transaction Information Section
Reference Number
Optional
Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when you
save the transaction.
Transaction Type
Mandatory
Select the type of switch transaction requested by the unitholder . The available options are:

Normal Switch

Pseudo Switch

CMA Switch

Bed and Breakfast Switch
In case of normal switch transaction, the following sequence of events occurs:

Select the fund from which the requested switching is to be put through, from the drop
down list in the Fund field. You can also specify the ISIN Code of the fund. The base
currency for the fund is displayed in the Fund Base Currency field. The name of the
chosen fund is displayed in the Fund Name field.

If you have selected a certificate option fund, then all certificate information fields are
enabled. The fields are Certificate Required, Number of Certificates and the Certificate
Details section.

If you have selected a fund for which transaction entry charges or allocation charges (or
both) are applicable, then the following fields are enabled for data entry:

The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency,
Fee in Transaction Currency, Override Fee and the Fee after Override fields.

The Fee Payment Details Section.

The Load Override Section.

Specify the fund to which the unit holder wishes to switch the investment, in the To Fund
field. You can also specify the ISIN Code of the fund. The name of the chosen fund is
displayed in the Fund Name field. Switching is allowed either between funds in a fund
family or between funds in an AMC, as designated in the Entity Maintenance record for
the AMC. You are allowed to switch to a fund provided you do not have any holdings in
the fund complementary to the fund you have chosen.
In case of pseudo switch transaction, the following fields will be displayed:

Subscription Fund Id

Subscription Price Basis

Switch In Fund Base Currency
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Bed and Breakfast switch means switching within the same fund i.e. if the ‘Switch from’ fund
and the ‘Switch to’ fund in a switch transaction are same. In case of Band B switch, the
following sequence of events occurs:

The system bypasses all the check which restricts switching into same fund at the time
of allocation if the reftype is ‘BB’.

The system defaults the ‘Switch To’ fund to same as ‘Switch From’ fund. You will not be
able to edit the same.

For the switch subscription leg, transaction date will be defaulted with the switch
redemption leg transaction date

For a transaction, you will not be able to specify the settlement details for either the
redemption leg or the subscription leg.

The transaction currency and the fund base currency should be same. On enriching the
transaction, the system defaults the transaction currency to same as the fund base
currency.
As part of EOD batch, amount based subscription leg transaction is generated once the
allocation of redemption leg is through and it is settled. B & B transaction processing and
allocation is similar to that of the pseudo switch transaction type. The settlement amount in
fund base currency of the redemption transaction will be used as the transaction currency
amount for the subscription leg. The transaction currency for the subscription leg will be the
fund base currency.
Note
–
Allocation for both redemption and subscription transaction is done on the same
day.
–
Based on the redemption and subscription allocation price, the subscription leg
allotted units could be different from the redemption leg allotted units
–
The Bed & Breakfast subscription transaction is genrated only after its linked redemption and its original subscription transaction status is complete.
Specify the Price Basis for both From and To Funds
Specify the price basis for switch transactions, for both from and to funds, distributor and
investment account type for the transaction. This information is defaulted for the combination
either from the Distributor Price Basis Setup, if maintained, or from the fund rules for the
selected fund and transaction type. You can override the default if required.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
Dealing Date
By default, the dealing date is derived based on the dealing date maintained for the fund in
the Specific Fund Price Date Setup screen. The date displayed here can be altered, if
required, and you can specify the requisite dealing date. Dealing date will not be displayed on
the screen if it is not maintained for a fund or the fund is not a specific price date fund. System
will default the transaction date as the dealing date.
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If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details
on maintaining alternate trade cycles for a fund
To Dealing Date
By default, the To Dealing date is derived based on the dealing date maintained for the fund
to which the unit holder wishes to switch the investment in the Specific Fund Price Date Setup
screen. The date displayed here can be altered, if required, and you can specify the requisite
dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund
or the fund is not a specific price date fund. System will default the transaction date as the
dealing date.
Campaign Code
Optional
Specify the campaign to be mapped. You can also select the campaign code from the option
list. The campaign codes which are linked to the selected switched in fund ID and whose start
and the end dates are in between the transaction date and are displayed in the option list. You
can modify the campaign code only before the transaction allocation.
Campaign Description
Optional
The description of the selected campaign is displayed.
Note
While allotting the transaction with the campaign code, the campaign load is considered
instead of the normal load
Even though the fund is linked with the campaign code, no campaign load will be applied
if the transaction is not linked with campaign code
Normal load return value will be replaced with the campaign load return value at the time
of allocation.
If the campaign load return value is applicable for the transaction, a log is maintained in
the system to note that the campaign load has overridden the normal load
The applicable load return value for a transaction can be defined at the following levels:
–
Load
–
Unit holder deal
–
Campaign code
–
Transaction time load override
–
No criteria set at the campaign maintenance will be applied to select the campaign
load
The load applied to the transaction at the time of allocation follows the following priority order:
1. Transaction time load override
2. Campaign code
3. Unit holder deal
4. Load
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‘1’ being the highest priority and ‘4’ being the lowest priority
If the campaign load is a multiple slab base, applicable return value for the transaction amount
will be considered.
Completion Date
The date on which the transaction is completed is displayed here.
Specify the Certificate Options, if any
1. If the unit holder has requested switching of a portion of the issued balance, then choose
‘Yes’ in the From Issued Balance field. If the unit holder has requested switching of a
portion of the un-issued balance, then choose ‘No’.
2. If the unit holder has requested switching of a portion of the issued balance, select either
the ‘Single’ or ‘Multiple’ option in the first Number of Certificates field.
3. If the fund being switched to is a Certificate Option fund, and the unit holder has requested
certificates in the fund, then select ‘Yes’ in the To Certificate Required field.
4. Specify whether the unit holder has requested for a single certificate or multiple
certificates in the ‘switch to fund’, by choosing the appropriate option in the To Number of
Certificates field.
5. In case of partial outflow, the last certificate is partially redeemed, indicate whether
system should generate certificates for spill-over units in the ‘Generate Certificates for
Spillover’ field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder may wish to switch an amount, or a certain number of units, or a
percentage of the holdings balance.
2. For scrip-based funds and scrip-less funds for which the ageing is based on transaction
receipts as designated in the fund rules, the permissible modes are units and percent.
Similarly, for B&B Switch type, the permissible transaction modes are unit or percentage.
Specify the value of the transaction, in the Transaction Value field. The unit holder must hold
the required balance in the fund from which the switching is being put through, at the time of
entry of the transaction. This value will be validated against the minimum, maximum and step
values specified for switch transactions in the Transaction Processing Rules for the fund. It is
also validated against the amount / units limit values maintained for both the communication
mode selected for the transaction, and the investor category of the selected unit holder. A
warning, which can be overridden, is displayed if the value is not within the limits. The
transaction value is defaulted as 100 if the transaction type is Modify IDS.
If the client country option ‘NETUNALLOTEDAMT’ is set to true for your bank, then the system
will match the units to be redeemed with the unit holder’s current balance minus the unallotted switches (if any). If the transaction value exceeds the balance available, the system
will throw up an error message. It will not save the transaction.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules for either the switched-in or switched-out fund,
the system validates the availability of the PAN Number in the unit holder account profile. If
the PAN Number has not been specified in the profile, you must enter a transaction value that
does not exceed the Minimum Amount for Tax ID value, or make a change to the unit holder
account and specify the PAN Number, and then attempt to input the transaction.
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If specified in the General Operating Rules for the fund, the End of Day processes perform
the minimum holdings validation, by picking up all allocated transactions during the business
day and grouping according to CIF-level or unit holder-level, as indicated in the General
Operating Rules. During this, the system validates whether the current holdings balance of
the investor either equals or exceeds the minimum holdings balance specified in the General
Operating Rules.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
3. If the transaction value is specified in units or percentage of holdings, then the prevalent
price for a switch transaction on the transaction date is used to compute the amount of
the transaction, and the same is converted into the fund base currency equivalent.
4. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
5. Specify the Communication Mode and Remarks
6. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
7. If you wish to indicate that standing instructions in respect of the unit holder must be
cancelled, you can select the ‘Standing Instruction’ option in the Cancel Instruction field.
8. Specify any remarks for the transaction, in the Remarks field.
Specifying the Retain Ageing
Specify if you wish to retain the ageing subscription. You can edit the same at the transaction
level.
Switch – in exchange rate details
1. Select the exchange rate source to be used, in the Switch - In Exchange Rate Source field
2. Click the Calculate button. The applied exchange rate is also displayed in the Applied
Exchange Rate field. During allocation, the system obtains the applicable exchange rate
for the application date and computes the equivalent of the switch – out settlement value
in the fund base currency.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
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Override Fee if necessary and specify Fee Payment Details
If a transaction entry charge or transaction time fee is applicable for the fund, then click the
Calculate button. The transaction time fee equivalent in both fund currency and transaction
currency is computed by the system and displayed.
Specify the IBAN (International Bank Account Number) of the account holder.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
Click the ‘Details’ button and then the Fee Payment Details button. Specify the payment
details for the fee in this section.
Specify the Certificate Details
If the unit holder has requested switching of a portion of the issued or certificate balance, you
must specify the numbers of the certificates that are being switched, if any. If partial switching
has been requested from any of the certificates, check the Partial check box against that
certificate in the Certificate Details section. Only one certificate can be partially switched at a
time, and you cannot change the number of units in the certificate. Also, you may need to
alter the minimum and maximum denominations if so requested. An override of these
specifications is possible if it is allowed as designated in the fund rules.
Auto Clear Provisional Balance
Check this option to indicate that 100% outflow transaction should include provisionally
allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
Auto Clear Reinvestments
Check this option to indicate that 100% outflow transaction should include freeze held and
reinvestment units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4. Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
In the case of a pseudo-switch, if the UH is KYC non-compliant at the time of saving the
transaction, the system allows the transaction to be saved, but holds back the redemption
payment. Additionally, if the pseudo-switch is partial, the system displays a warning message
which you can override.
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The transaction is marked complete only on the UH complying with the KYC requirements.
The subscription leg of the Pseudo-Switch is generated only when redemption transaction is
marked as completed. The confirmation date of the redemption transaction will be treated as
the transaction date for the subscription.
UH Deals
1. Click on the UH Deals button to view the details of all the deals set up for the unit holder.
Enter the relevant search criteria in the Find Options screen. The system will display the
records that match the search criteria you have specified.
2. Choose the unit holder deal that you want to view by clicking on the View button alongside
the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can
view the details of the record.
View the projected allocation details, if necessary
3. At this stage, the transaction is ready to be saved. If you wish to see a projected picture
of how the transaction would most possibly be allocated, click the Project Allocation
Details button.
You can view the projected allocation details only for funds in which the ageing policy is FIFO
(first-in, first-out) or Transaction Receipts. If the prices are not available for switch
transactions on the transaction date, the latest available price is picked up for allocation.
4. When you do so, the system temporarily saves the transaction into temporary stores in
the database and gives it a unique key string. The system then performs a ‘mock’
temporary allocation, and displays the details of the same in the Allocation Projection
screen. The following allocation details are displayed:

The Fund ID and the ISIN Code

The To Fund ID and the ISIN Code

The Product ID

The number of units allocated, in the Units field.

The Spill Over Product ID and the number of spillover units, in the Spill Over Units field.

The Unit Price for the transaction, as on the date of the temporary allocation.

The total load amount, in the Load Amount field.

The Gross and Net Amounts in fund base currency

The Settlement Amount in the transaction currency
The following Load Details are displayed:

The Fund ID and the ISIN Code

The Load ID

The Load Description

The Load Amount
After you have viewed the projected allocation details, click the Close button to close the
screen.
Specify additional information, if necessary
Click on the Transaction Add Info box to enter any additional information for the transaction.
You can only maintain additional information if any information heads have been maintained
in the System Parameters, to be applicable for the segment.
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Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify Broker Details, Override Allocation Loads and Document Details, if necessary.
1. Alternatively, the following information may also need to be captured before you save a
switch transaction. Click the ‘Details..’ button to capture this information, and then click
on the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. In the Load Override section, you may need to override an allocation-frequency charge
or load. There are three options available for such overrides - Discount, Return Value and
Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for all
slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all slabs.
‘Return Value’ will change the return value for all the slabs to the specified percent/
amount.
4. In the Document Details section, you may need to capture the document id of the unit
holder. You can either enter the document id or choose the same from the option list
provided. This section will be enabled only if your installation is integrated with DMS.
5. You can now save the transaction.
Note
–
Pseudo switch transactions can be done for funds belonging to same as well as
different AMCs.
–
Pseudo switch is not handled in Bulk transactions and standing instructions.
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4.6.17.3 Viewing Balance Holdings of a Unit Holder
You can view the available fund balance details of a unit holder. For this, click the ‘View
Balance’ button in the ‘FCIS Transaction Switch Detail’ screen. The ‘Investor Fund Balance’
screen is displayed in view mode displaying the unit holder fund balance details..
4.6.18
Entering and Saving Switch Transactions in Light Weight Detail
Enter a switch transaction request into the system in the following sequence of events:
Navigate to the Switch Transaction Light Weight Detail screen.
Invoke the ‘FCIS Light Weight Transaction Detail’ screen by typing ‘UTDTXNLT’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Specify ‘Switch Form’ in the ‘Transaction Type’ field. The Switch Detail screen for transactions
is displayed, with all the default information..
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Unitholder ID
Mandatory, Alphanumeric
Specify the unit holder id of the unit holder who has requested for the transaction. You can
select the id from the option list maintained.
Type of Transaction
Mandatory, Alphanumeric
Specify the type of transaction from the drop down list.

IPO Subscription

Subscription

Redemption

Switch From

Transfer
Transaction Sub Type
Select the transaction sub type from the drop-down list provided. The following are the options
available:

Normal Switch

Psuedo Switch

Cash Management Account Switch

Bed and Breakfast Switch
Note
For a ‘Switch From’ transaction type, you cannot opt the ‘Bed and Breakfast Switch’ sub
type.
Fund Id
Mandatory, Alphanumeric
Specify the fund id for which the requested transaction is to be put through, from the option
list in the Fund ID field.
To Fund Id
Mandatory, Alphanumeric
Specify the fund to which the unit holder wishes to switch the investment, in the To Fund ID
field.
Transaction Mode
Optional, Alphanumeric
Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field.
Note
Transaction Mode will be enabled for only Pseudo switch transactions.
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Transaction Value
Mandatory, Alphanumeric
Specify the valid value of the transaction, in the Transaction Value field.
Transaction Date
Mandatory, Date format
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration. The date displayed here can be altered,
if required, and you can specify the requisite settlement date.
Mode of Transaction
Mandatory, Alphanumeric
Select the mode in which the payment for the transaction will be made, in the Mode of
Payment field.
Transaction Currency
Mandatory, currency
Specify the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field.
You can now save the transaction. A summary screen will appear showing all the details of
the transaction along with defaults and transaction number.
Refer the session above to know more about the validation of these fields.
4.6.19
FCIS Transaction Switch Summary Screen
You can perform the following operations in this screen:
4.6.19.1 Retrieving a Record in FCIS Transaction Switch Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Transaction Switch Summary’ screen by typing ‘UTSTXN04’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

Payment Mode

Ref Type

AMC

Maker ID
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Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc. .
4.6.19.2 Editing FCIS Transaction Switch Record
You can modify the details of FCIS Transaction Switch record that you have already entered
into the system, provided it has not subsequently authorized. You can perform this operation
as follows:

Invoke the FCIS Transaction Switch Summary screen from the Browser.
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
Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Transaction Switch Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Transaction Switch Detail screen is closed and
the changes made are reflected in the FCIS Transaction Switch Summary screen.
4.6.19.3 Viewing FCIS Transaction Switch Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Transaction Switch Summary screen as follows:

Invoke the FCIS Transaction Switch Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Transaction Switch Detail screen is displayed in View mode.
4.6.19.4 Deleting FCIS Transaction Switch Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Transaction Switch Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Transaction Switch Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.19.5 Authorizing FCIS Transaction Switch Record

An unauthorized FCIS Transaction Switch record must be authorized in the system for
it to be processed. To authorize a record:

Invoke the FCIS Transaction Switch Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.
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
Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Transaction Switch Detail
screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.19.6 Amending FCIS Transaction Switch Record
After a FCIS Transaction Switch record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Transaction Switch Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Transaction Switch Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.19.7 Authorizing Amended FCIS Transaction Switch Record
An amended FCIS Transaction Switch record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.20
Entering and Saving Transfer Transactions
To enter a transfer transaction request into the system, perform the following sequence of
steps:
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Navigate to the Transfer Transaction Detail screen.
Invoke the ‘FCIS Transfer Detail’ screen by typing ‘UTDTXN05’ in the field at the top right
corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction
Detail screen for Transfer transactions is displayed, with all the default information..
Specify the Client Information and To Client Information
1. Specify the unit holder that has requested the transaction, (the transferor unit holder) in
the Client Information section Specify the CIF Number and then choose the required unit
holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder
field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,
The funds in which the specified unit holder can transact are displayed in the Fund drop down
list.
The default brokers maintained for the specified unit holder that have not been disabled as on
the transaction date, are displayed by default in the Broker Details Section of the screen.
2. Similarly, specify the transferee unit holder in the To Client Information section.
Specify the Transaction Date and Reference Number
1. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
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If the unit holder account of the transferor has a stop instruction (i.e., is frozen), then you can
only input the transaction if the transaction date is ahead of the Stop Account Release Date
specified in the account profile.
2. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
Specify the Fund
Select the fund in which the transferor unit holder has holdings that are to be transferred, from
the drop down list in the Fund field. You can also specify the ISIN Code of the fund. The
base currency for the fund is displayed in the Fund Base Currency field. The name of the
chosen fund is displayed in the Fund Name field.
If you have selected a certificate option fund, then all certificate information fields are enabled.
The fields are Certificate Required, Number of Certificates and the Certificate Details section.
If you have selected a fund for which transaction entry charges or allocation charges (or both)
are applicable, then the following fields are enabled for data entry:
Specify the type of transfer the unitholder has requested for in the Type of Transaction field.
The available options depend on the values defined at the params maintenance. In case of
scrip-less to scrip-based conversions, select the option ‘Book to Certificate’ and in case of
scrip-based to scrip-less select ‘Certificate to Book’.
The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency, Fee in
Transaction Currency, Override Fee and the Fee after Override fields.
–
Fee Payment Details Section.
–
The Load Override Section.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
Dealing Date
By default, the dealing date is derived based on the dealing date maintained for the fund in
the Specific Fund Price Date Setup screen. The date displayed here can be altered, if
required, and you can specify the requisite dealing date. Dealing date will not be displayed on
the screen if it is not maintained for a fund or the fund is not a specific price date fund. System
will default the transaction date as the dealing date.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details
on maintaining alternate trade cycles for a fund
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Completion Date
The date on which the transaction is completed is displayed here.
Specify the Certificate Options, if any

If the transferor unit holder has requested transference of a portion of the issued
balance, then choose ‘Yes’ in the From Issued Balance field. If the transferor unit holder
has requested transference of a portion of the un-issued balance, then choose ‘No’.

If the transferor unit holder has requested transference of a portion of the issued
balance, select the ‘Multiple’ option in the first Number of Certificates field.

If the transferor fund is a Certificate Option fund, and the transferee unit holder has
requested certificates in the fund, then select ‘Yes’ in the Certificate Required field.

Specify whether the transferee unit holder has requested for a single certificate or
multiple certificates, by choosing the appropriate option in the second Number of
Certificates field.

In case of partial outflow, the last certificate is partially redeemed, indicate whether
system should generate certificates for spill-over units in the ‘Generate Certificates for
Spillover’ field.
Specify the Transaction Mode, Value and Currency

Select the mode in which the transaction value will be reckoned, in the Transaction
Mode field. The transferor unit holder can choose to transfer either a portion of the unit
balance. If so, choose the Units option. If a percentage of the holdings are to be
transferred, choose the Percent option.
For scrip-based funds and scrip-less funds for which the ageing is based on transaction
receipts as designated in the fund rules, the permissible modes are units and percent.

Specify the value of the transaction, in the Transaction Value field. The transferor unit
holder must have the required balance in the specified fund at the time of transaction
entry.
This value will be validated against the minimum, maximum and step values specified for
transfer transactions in the Transaction Processing Rules for the fund. It is also validated
against the amount / units limit values maintained for both the communication mode selected
for the transaction, and the investor category of the selected unit holder. A warning, which can
be overridden, is displayed if the value is not within the limits.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules, the system validates the availability of the
PAN Number in the unit holder account profile, for both the transferor and the transferee. If
the PAN Number has not been specified in the profile, you must enter a transaction value that
does not exceed the Minimum Amount for Tax ID value, or make a change to the unit holder
account and specify the PAN Number, and then attempt to input the transaction.
If specified in the General Operating Rules for the fund, the End of Day processes perform
the minimum holdings validation, by picking up all allocated transactions during the business
day and grouping according to CIF-level or unit holder-level, as indicated in the General
Operating Rules. During this, the system validates whether the current holdings balance of
the investor either equals or exceeds the minimum holdings balance specified in the General
Operating Rules.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
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Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
If the transaction value is specified in units or percentage of holdings, then the prevalent price
for a transfer transaction on the transaction date is used to compute the amount of the
transaction, and the same is converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
Specify the Communication Mode and Remarks
1. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
2. If you wish to indicate that standing instructions in respect of the unit holder must be
cancelled, you can select the ‘Standing Instruction’ option in the Cancel Instruction field.
3. Specify any remarks for the transaction, in the Remarks field.
Specifying Change in Beneficial Ownership
If the transfer involves a change in beneficial ownership, indicate this by checking the Change
in Beneficial Ownership field.
Override Fee if necessary and specify Fee Payment Details
If a transaction entry charge or transaction time fee is applicable for the fund, then click the
Calculate button. The transaction time fee equivalent in both fund currency and transaction
currency is computed by the system and displayed.
Specify the IBAN (International Bank Account Number) of the account holder.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
Click the ‘Details….’ button and then the Fee Payment Details button. Specify the payment
details for the fee in this section.
Specifying the Retain Ageing
You can specify retain ageing. Retain ageing mentioned here will override the fund rule level
maintenance.
Note
The flag for Retain Ageing to Subscription is not available for System generated transactions like Standing Instructions. System would take default values from the Fund Rules for
such transactions.
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Specify the Certificate Details
1. If the transferor unit holder has requested transference of a portion of the issued or
certificate balance, you must specify the numbers of the certificates that are being
transferred, if any. If partial transference has been requested from any of the certificates,
check the Partial check box against that certificate in the Certificate Details section. Also,
you may need to alter the minimum and maximum denominations if so requested. An
override of these specifications is possible if it is allowed as designated in the fund rules
2. If the transferor unit holder is requesting transfer of a deed, you can capture the deed
reference number and the date.
Auto Clear Provisional Balance
Check this option to indicate that 100% outflow transaction should include provisionally
allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
Auto Clear Reinvestments
Check this option to indicate that 100% outflow transaction should include freeze held and
reinvestment units. This option will be enabled if the transaction mode is ‘Percent’ and the
transaction value is ‘100’.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4.
If either the From UH or the To UH is KYC non-compliant, the system displays a warning
message. You can, however, override the warning and save the transaction.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
From UH Deal
1. Click on the From UH Deals button to view the details of all the deals set up for the
transferor unitholder. Enter the relevant search criteria in the Find Options screen. The
system will display the records that match the search criteria you have specified.
2. Choose the unit holder deal that you want to view by clicking on the View button alongside
the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can
view the details of the record.
To UH Deals
1. Click on the To UH Deals button to view the details of all the deals set up for the transferee
unit holder. Enter the relevant search criteria in the Find Options screen. The system will
display the records that match the search criteria you have specified.
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2. Choose the unit holder deal that you want to view by clicking on the View button alongside
the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can
view the details of the record.
View the projected allocation details, if necessary
1. At this stage, the transaction is ready to be saved. If you wish to see a projected picture
of how the transaction would most possibly be allocated, then click the Project Allocation
Details button.
2. You can view the projected allocation details only for funds in which the ageing policy is
FIFO (first-in, first-out) or Transaction Receipts. If the prices are not available for transfer
transactions on the transaction date, the latest available price is picked up for allocation.
3. When you do so, the system temporarily saves the transaction into temporary stores in
the database and gives it a unique key string. The system then performs a ‘mock’
temporary allocation, and displays the details of the same in the Allocation Projection
screen. The following allocation details are displayed:

The Fund ID and the ISIN Code

The To Fund ID

The Product ID

The number of units allocated, in the Units field.

The Spill Over Product ID and the number of spillover units, in the Spill Over Units field.

The Unit Price for the transaction, as on the date of the temporary allocation.

The total load amount, in the Load Amount field.

The Gross and Net Amounts in fund base currency

The Settlement Amount in the transaction currency
The following Load Details are displayed:
–
The Fund ID and the ISIN Code
–
The Load ID
–
The Load Description
–
The Load Amount
After you have viewed the projected allocation details, click the Close button to close the
screen.
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Specify additional information, if necessary.
Click on the Transaction Add Info button to enter any additional information for the
transaction. You can only maintain additional information if any information heads have been
maintained in the System Parameters, to be applicable for the segment.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify Broker Details, Override Allocation Loads and Document Details, if necessary.
1. Alternatively, the following information may also need to be captured before you save a
transfer transaction. Click the ‘Details..’ button to capture this information, and then click
on the required section button:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. In the Load Override section, you may need to override an allocation-frequency charge
or load. There are three options available for such overrides - Discount, Return Value and
Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for all
slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all slabs.
‘Return Value’ will change the return value for all the slabs to the specified percent/
amount.
4. In the Document Details section, you may need to capture the document id of the unit
holder. You can either enter the document id or choose the same from the option list
provided. This section will be enabled only if your installation is integrated with DMS.
5. You can now save the transaction.
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4.6.20.1 Viewing Balance Holdings of a Unit Holder
You can view the available fund balance details of a unit holder. For this, click the ‘View
Balance’ button in the ‘FCIS Transfer Detail’ screen. The ‘Investor Fund Balance’ screen is
displayed in view mode displaying the unit holder fund balance details..
4.6.21
Entering and Saving Transfer Transactions in Light Weight Detail
Enter a transfer transaction request into the system in the following sequence of events:
Navigate to the Transfer Transaction Light Weight Detail screen.
Invoke the ‘FCIS Light Weight Transaction Detail’ screen by typing ‘UTDTXNLT’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Specify ‘Transfer’ in the ‘Transaction Type’ field. The Transfer Detail screen for transactions
is displayed, with all the default information..
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Unitholder ID
Mandatory, Alphanumeric
Specify the unit holder id of the unit holder who has requested for the transaction. You can
select the id from the option list maintained.
Fund Id
Mandatory, Alphanumeric
Specify the fund id for which the requested transaction is to be put through, from the option
list in the Fund ID field.
To Fund Id
Mandatory, Alphanumeric
Specify the fund to which the unit holder wishes to switch the investment, in the To Fund ID
field.
Transaction Mode
Mandatory, Alphanumeric
Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field.
Transaction Value
Mandatory, Alphanumeric
Specify the valid value of the transaction, in the Transaction Value field.
Transaction Date
Mandatory, Date format
By default, the settlement date is arrived at by taking the payment lag defined for the fund in
the Transaction Processing Rules into consideration. The date displayed here can be altered,
if required, and you can specify the requisite settlement date.
Mode of Transaction
Mandatory, Alphanumeric
Select the mode in which the payment for the transaction will be made, in the Mode of
Payment field.
Transaction Currency
Mandatory, currency
Specify the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field.
You can now save the transaction.
Refer the session above to know more about the validation of these fields.
4.6.22
FCIS Transfer Summary Screen
You can perform the following operations in this screen:
4.6.22.1 Retrieving a Record in FCIS Transfer Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
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Invoke the ‘FCIS Transfer Summary’ screen by typing ‘UTSTXN05’ in the field at the top right
corner of the Application tool bar and clicking on the adjoining arrow button and specify any
or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Reference Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.
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
Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc. .
4.6.22.2 Editing FCIS Transfer Record
You can modify the details of FCIS Transfer record that you have already entered into the
system, provided it has not subsequently authorized. You can perform this operation as
follows:

Invoke the FCIS Transfer Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Transfer Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Transfer Detail screen is closed and the changes
made are reflected in the FCIS Transfer Summary screen.
4.6.22.3 Viewing FCIS Transfer Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Transfer Summary screen as follows:

Invoke the FCIS Transfer Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
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
Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Transfer Detail screen is displayed in View mode.
4.6.22.4 Deleting FCIS Transfer Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Transfer Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Transfer Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.22.5 Authorizing FCIS Transfer Record

An unauthorized FCIS Transfer record must be authorized in the system for it to be
processed. To authorize a record:

Invoke the FCIS Transfer Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Transfer Detail screen is
displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.22.6 Amending FCIS Transfer Record
After a FCIS Transfer record is authorized, it can be modified using the Unlock operation from
the Action List. To make changes to a record after authorization:

Invoke the FCIS Transfer Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Transfer Detail screen is
displayed in amendment mode. Select Unlock operation from the Action List to amend
the record.

Amend the necessary information and click on Save to save the changes
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4.6.22.7 Authorizing Amended FCIS Transfer Record
An amended FCIS Transfer record must be authorized for the amendment to be made
effective in the system. The authorization of amended records can be done only from Fund
Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.23
Entering and Saving Block Transactions
To enter a block transaction request into the system, perform the following sequence of steps:
Navigate to the Block Transaction Detail screen.
Invoke the ‘FCIS Block Transaction Detail’ screen by typing ‘UTDTXN06’ in the field at the top
right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for Block transactions is displayed, with all the default information..
Specify the Client Information, Transaction Date and Reference Number
Specify the unit holder that has requested the transaction, in the Client Information section.
Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or
else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund drop
down list.

The default brokers maintained for the specified unit holder that have not been disabled
as on the transaction date, are displayed by default in the Broker Details Section of the
screen.
The transaction date is reckoned to be the application date by default. You can alter this and
specify any date that is not designated as a holiday in the system. If you do specify a holiday,
the system prompts you to specify a different date.
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If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when you
save the transaction.
Specify the Fund
Select the fund in which the required units are to be blocked, from the drop down list in the
Fund field. You can also specify the ISIN Code of the fund. The base currency for the fund is
displayed in the Fund Base Currency field. The name of the chosen fund as specified in the
‘Fund Demographics’ screen is displayed in the Fund Name field.
If you have selected a certificate option fund, the Certificate Details section is enabled.
If you have selected a fund for which transaction entry charges are applicable, then the
following fields are enabled for data entry:
The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency, Fee in
Transaction Currency, Override Fee and the Fee after Override fields.
–
The Fee Payment Details Section.
–
The Load Override Section.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder can block a portion of the unit balance in any fund, so accordingly,
choose the Units option. No other mode is possible for block transactions.
2. Specify the value of the transaction, in the Transaction Value field. The unit holder must
have the required unit balance in the fund at the time of blocking.
This value will be validated against the minimum, maximum and step values specified for
block transactions in the Transaction Processing Rules for the fund. It is also validated against
the units limit values maintained for both the communication mode selected for the
transaction, and the investor category of the selected unit holder. A warning, which can be
overridden, is displayed if the value is not within the limits.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
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currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
Since the transaction value is specified in units, then the prevalent price for a block
transaction on the transaction date is used to compute the amount of the transaction, and the
same is converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again.
Specify the Communication Mode and Remarks
1. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
2. Specify any remarks for the transaction, in the Remarks field.
Specify the maturity Date and Auto Generation preferences
Enter the maturity date of the block transaction. If the system date is equal to or greater than
the date specified here, and the ‘Auto generate Unblock’ option is checked then system
generates an automatic unblock transaction on the date specified here.
Automatic unblock transactions will be generated on the maturity date only if this option is
checked.
Override Fee if necessary and specify Fee Payment Details
If a transaction entry charge or transaction time fee is applicable for the fund, then click the
Calculate button. The transaction time fee equivalent in both fund currency and transaction
currency is computed by the system and displayed.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
Click the ‘Details’ button and then the Fee Payment Details button. Specify the payment
details for the fee in this section.
Specify the Certificate Details
In the Certificate Details section, you must specify the numbers of the certificates that are
being blocked, if any. If partial blocking has been requested from any of the certificates, check
the Partial check box against that certificate in the Certificate Details section.
Specify the Pledgee Details
In the Pledgee Details section, you can indicate whether the dividend proceeds on the
blocked units should be paid to the pledgor, pledgee or to hold back the payment.
If you choose to pay the dividend to the pledgee, you need to specify the details of the pledgee
such as pledgee name, address and account details.
You can also specify the IBAN (International Bank Account Number) of the account holder.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
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3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4. Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify Broker Details
1. Alternatively, the following information may also need to be captured before you save a
block transaction. Click the ‘Details..’ button to capture this information, and then click on
the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. You can now save the transaction.
4.6.24
FCIS Block Transaction Summary Screen
You can perform the following operations in this screen:
4.6.24.1 Retrieving a Record in FCIS Block Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Block Transaction Summary’ screen by typing ‘UTSTXN06’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode
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
Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the transaction Number/Amount Applied
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc..
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4.6.24.2 Editing FCIS Block Transaction Record
You can modify the details of FCIS Block Transaction record that you have already entered
into the system, provided it has not subsequently authorized. You can perform this operation
as follows:

Invoke the FCIS Block Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Block Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Block Transaction Detail screen is closed and the
changes made are reflected in the FCIS Block Transaction Summary screen.
4.6.24.3 Viewing FCIS Block Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS Block
Transaction Summary screen as follows:

Invoke the FCIS Block Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Block Transaction Detail screen is displayed in View mode.
4.6.24.4 Deleting FCIS Block Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Block Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Block Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
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4.6.24.5 Authorizing FCIS Block Transaction Record

An unauthorized FCIS Block Transaction record must be authorized in the system for it
to be processed. To authorize a record:

Invoke the FCIS Block Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Block Transaction Detail
screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.24.6 Amending FCIS Block Transaction Record
After a FCIS Block Transaction record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Block Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Block Transaction Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.24.7 Authorizing Amended FCIS Block Transaction Record
An amended FCIS Block Transaction record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.25
Entering and Saving Unblock Transactions
To enter an unblock transaction request into the system, perform the following sequence of
steps:
Navigate to the Unblock Transaction Detail screen.
Invoke the ‘FCIS UnBlock Transaction Detail’ screen by typing ‘UTDTXN07’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button. The
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Transaction Detail screen for Unblock transactions is displayed with all the default
information..
Specify the Client Information, Transaction Date and Reference Number
Specify the unit holder that has requested the transaction, in the Client Information section.
Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or
else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund drop
down list.

The default brokers maintained for the specified unit holder that have not been disabled
as on the transaction date, are displayed by default in the Broker Details Section of the
screen.
The transaction date is reckoned to be the application date by default. You can alter this and
specify any date that is not designated as a holiday in the system. If you do specify a holiday,
the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when you
save the transaction.
Specify the Fund
Select the fund in which the blocked units are to be unblocked, from the drop down list in the
Fund field. You can also specify the ISIN Code of the fund. The base currency for the fund is
displayed in the Fund Base Currency field. The name of the chosen fund as specified in the
‘Fund Demographics’ screen is displayed in the Fund Name field.
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If you have selected a certificate option fund, the Certificate Details section is enabled.
If you have selected a fund for which transaction entry charges are applicable, then the
following fields are enabled for data entry:
The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency, Fee in
Transaction Currency, Override Fee and the Fee after Override fields.
–
The Fee Payment Details Section.
–
The Load Override Section.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder can unblock a portion of the blocked unit balance in any fund, so
accordingly, choose the Units option. No other mode is possible for unblock transactions.
2. Specify the value of the transaction, in the Transaction Value field. The unit holder must
have the required blocked unit balance in the fund at the time of unblocking.
This value will be validated against the minimum, maximum and step values specified for
unblock transactions in the Transaction Processing Rules for the fund. It is also validated
against the units limit values maintained for both the communication mode selected for the
transaction, and the investor category of the selected unit holder. A warning, which can be
overridden, is displayed if the value is not within the limits.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
Since the transaction value is specified in units, then the prevalent price for an unblock
transaction on the transaction date is used to compute the amount of the transaction, and the
same is converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
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Block ID
Select the ID of the transaction you wish to unblock. The option list displays the ID of all the
block transactions based on the unitholder and fund ID specified.
Specify the Communication Mode and Remarks
Select the mode in which the transaction request was communicated, in the Communication
Mode field.
Specify any remarks for the transaction, in the Remarks field.
Override Fee if necessary and specify Fee Payment Details
If a transaction entry charge or transaction time fee is applicable for the fund, then click the
Calculate button. The transaction time fee equivalent in both fund currency and transaction
currency is computed by the system and displayed.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
Click the ‘Details….’ button and then the Fee Payment Details button. Specify the payment
details for the fee in this section.
Specify the Certificate Details
In the Certificate Details section, you must specify the numbers of previously blocked
certificates that are being unblocked, if any. If partial unblocking has been requested from
any of the blocked certificates, check the Partial check box against that certificate in the
Certificate Details section.
KYC Details
Click on the KYC Details button to access the KYC Transaction KYC Details screen. List of
KYC documents required for the transaction is displayed. Mark all documents that have been
received from the investor along with the date on which it was received.
If the investor has not completed the KYC requirements, specify the date on which document
chasing must be initiated.
If the document submitted is a tax document, then check the ‘Tax Document’ option.
Once all the documents required for the transaction have been received, check the ‘All the
requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
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transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify Broker Details
1. Alternatively, the following information may also need to be captured before you save an
unblock transaction. Click the ‘Details’ button to capture this information, and then click
on the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. You can now save the transaction.
Specify additional information, if necessary
Click on the Transaction Add Info button to enter any additional information for the
transaction. You can only maintain additional information if any information heads have been
maintained in the System Parameters, to be applicable for the segment.
4.6.26
FCIS Unblock Transaction Summary Screen
You can perform the following operations in this screen:
4.6.26.1 Retrieving a Record in FCIS Unblock Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Unblock Transaction Summary’ screen by typing ‘UTSTXN07’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
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–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc. .
4.6.26.2 Editing FCIS Unblock Transaction Record
You can modify the details of FCIS Unblock Transaction record that you have already entered
into the system, provided it has not subsequently authorized. You can perform this operation
as follows:

Invoke the FCIS Unblock Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Unblock Transaction Detail screen is displayed.
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
Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Unblock Transaction Detail screen is closed and
the changes made are reflected in the FCIS Unblock Transaction Summary screen.
4.6.26.3 Viewing FCIS Unblock Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Unblock Transaction Summary screen as follows:

Invoke the FCIS Unblock Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Unblock Transaction Detail screen is displayed in View mode.
4.6.26.4 Deleting FCIS Unblock Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Unblock Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Unblock Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.26.5 Authorizing FCIS Unblock Transaction Record

An unauthorized FCIS Unblock Transaction record must be authorized in the system for
it to be processed. To authorize a record:

Invoke the FCIS Unblock Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Unblock Transaction Detail
screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
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4.6.26.6 Amending FCIS Unblock Transaction Record
After a FCIS Unblock Transaction record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Unblock Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Unblock Transaction Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.26.7 Authorizing Amended FCIS Unblock Transaction Record
An amended FCIS Unblock Transaction record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.27
Checking for Duplicate Transactions
At the time of saving the transaction details, the system checks for the Transaction Type –
Fund ID – Unit Holder combination. If there are any existing transactions for the same
combination that has been captured in the past ‘n’ days, the system will display you an
warning message if you try to save another transaction with the same combination within
those ‘n’ days. You need to specify this ‘n’ number of days which the system has to consider
for validation.
The system performs the duplicate transaction validation:
For unauthorized transactions
If a parameter code called “DUPWARNINGLAG” and the value for the ‘n’ number of days has
been maintained. The validation fails if the ‘n’ number of days is specified as zero.
For From and To Funds for Switch Transactions
4.6.27.1 Maintaining Parameter Code for Displaying Warning Messages
You need to maintain the parameter code “DUPWARNINGLAG” and the number of days as
the Parameter Value in the Parameter Setup screen.
Refer to the chapter “Maintaining System Parameters” in Volume 1 of Fund Manager User
Manual for further details on maintaining the parameters.
4.6.28
Entering and Saving Split Transactions
To enter a split transaction request into the system, perform the following sequence of steps:
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Navigate to the Split Transaction Detail screen.
Invoke the ‘FCIS Split Transaction Detail’ screen by typing ‘UTDTXN09’ in the field at the top
right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for Split transactions is displayed, with all the default information..
Specify the Client Information, Transaction Date and Reference Number
1. Specify the unit holder that has requested the transaction, in the Client Information
section. Specify the CIF Number and then choose the required unit holder in the Unit
Holder field, or else specify the ID of the unit holder in the Unit Holder field. To ascertain
the validity, click on the Find UH button. Enter the information and confirm if the Unit
Holder is valid.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,
The funds in which the specified unit holder can transact are displayed in the Fund drop down
list.
The default brokers maintained for the specified unit holder that have not been disabled as on
the transaction date, are displayed by default in the Broker Details Section of the screen.
2. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
3. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
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Specify the Fund
Select the fund in which the required certificates are to be split, from the drop down list in the
Fund field. You can also specify the ISIN Code of the fund. The base currency for the fund is
displayed in the Fund Base Currency field. The name of the chosen fund as specified in the
‘Fund Demographics’ screen is displayed in the Fund Name field.
If you have selected a certificate option fund, the Certificate Details section is enabled.
If you have selected a fund for which transaction entry charges are applicable, then the
following fields are enabled for data entry:

The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency,
Fee in Transaction Currency, Override Fee and the Fee after Override fields.

The Fee Payment Details Section.

The Load Override Section.
Note
Split transactions are only possible in scrip-based and certificate-option funds. In certificate option funds, only issued balances may be utilized for split transactions.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder can split a certificate of any denomination into certificates of smaller
denominations. Accordingly, choose the Units option. No other mode is possible for split
transactions.
2. Specify the value of the transaction, in the Transaction Value field. This is the number of
units contained in the certificate(s) that are to be split.
This value will be validated against the minimum, maximum and step values specified for split
transactions in the Transaction Processing Rules for the fund. It is also validated against the
units limit values maintained for both the communication mode selected for the transaction,
and the investor category of the selected unit holder. A warning, which can be overridden, is
displayed if the value is not within the limits.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
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Since the transaction value is specified in units, then the prevalent price for a split transaction
on the transaction date is used to compute the amount of the transaction, and the same is
converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
Specify the Communication Mode and Remarks
1. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
2. Specify any remarks for the transaction, in the Remarks field.
Override Fee if necessary and specify Fee Payment Details
1. If a transaction entry charge or transaction time fee is applicable for the fund, then click
the Calculate button. The transaction time fee equivalent in both fund currency and
transaction currency is computed by the system and displayed.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
2. Click the ‘Details….’ button and then the Fee Payment Details button. Specify the
payment details for the fee in this section.
Specify the Certificate Details
In the Certificate Details section, you must specify the numbers of the certificates that are
being split, if any. Partial splitting of certificates is not possible.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4. Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
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Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify additional information, if necessary
Click on the Transaction Add Info button to enter any additional information for the
transaction. You can only maintain additional information if any information heads have been
maintained in the System Parameters, to be applicable for the segment.
Specify Broker Details
1. Alternatively, the following information may also need to be captured before you save a
split transaction. Click the ‘Details..’ button to capture this information, and then click on
the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. You can now save the transaction.
4.6.29
FCIS Split Transaction Summary Screen
You can perform the following operations in this screen:
4.6.29.1 Retrieving a Record in FCIS Split Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Split Transaction Summary’ screen by typing ‘UTSTXN09’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
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Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc. .
4.6.29.2 Editing FCIS Split Transaction Record
You can modify the details of FCIS Split Transaction record that you have already entered into
the system, provided it has not subsequently authorized. You can perform this operation as
follows:

Invoke the FCIS Split Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.
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
Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Split Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Split Transaction Detail screen is closed and the
changes made are reflected in the FCIS Split Transaction Summary screen.
4.6.29.3 Viewing FCIS Split Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS Split
Transaction Summary screen as follows:

Invoke the FCIS Split Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Split Transaction Detail screen is displayed in View mode.
4.6.29.4 Deleting FCIS Split Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Split Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Split Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.29.5 Authorizing FCIS Split Transaction Record

An unauthorized FCIS Split Transaction record must be authorized in the system for it
to be processed. To authorize a record:

Invoke the FCIS Split Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Split Transaction Detail
screen is displayed. Select Authorize operation from the Action List.
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When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.29.6 Amending FCIS Split Transaction Record
After a FCIS Split Transaction record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Split Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Split Transaction Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.29.7 Authorizing Amended FCIS Split Transaction Record
An amended FCIS Split Transaction record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.30
Entering and Saving Consolidation Transactions
To enter a consolidation transaction request into the system, perform the following sequence
of steps:
Navigate to the Consolidation Transaction Detail screen.
Invoke the ‘FCIS Consolidation Transaction Detail’ screen by typing ‘UTDTXN08’ in the field
at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
The Transaction Detail screen for consolidation transactions is displayed, with all the default
information..
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Specify the Client Information, Transaction Date and Reference Number
1. Specify the unit holder that has requested the transaction, in the Client Information
section. Specify the CIF Number and then choose the required unit holder in the Unit
Holder field, or else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund drop
down list.

The default brokers maintained for the specified unit holder that have not been disabled
as on the transaction date, are displayed by default in the Broker Details Section of the
screen.
2. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
3. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
Specify the Fund
Select the fund in which the required certificates are to be consolidated, from the drop down
list in the Fund field. You can also specify the ISIN Code of the fund. The base currency for
the fund is displayed in the Fund Base Currency field. The name of the chosen fund as
specified in the ‘Fund Demographics’ screen is displayed in the Fund Name field.
If you have selected a certificate option fund, the Certificate Details section is enabled.
If you have selected a fund for which transaction entry are applicable, then the following fields
are enabled for data entry:
The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency, Fee in
Transaction Currency, Override Fee and the Fee after Override fields.

The Fee Payment Details Section.

The Load Override Section.
Note
Consolidation transactions are only possible in scrip-based and certificate-option funds. In
certificate option funds, only issued balances may be utilized for consolidation transactions.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
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pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder can consolidate certificates of any denomination into a certificate of
higher denomination. Accordingly, choose the Units option. No other mode is possible
for consolidation transactions.
2. Specify the value of the transaction, in the Transaction Value field. This is the number of
units contained in the certificates that are to be consolidated.
This value will be validated against the minimum, maximum and step values specified for
consolidation transactions in the Transaction Processing Rules for the fund. It is also
validated against the units limit values maintained for both the communication mode selected
for the transaction, and the investor category of the selected unit holder. A warning, which can
be overridden, is displayed if the value is not within the limits.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
Since the transaction value is specified in units, then the prevalent price for a consolidation
transaction on the transaction date is used to compute the amount of the transaction, and the
same is converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
Specify the Communication Mode and Remarks
1. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
2. Specify any remarks for the transaction, in the Remarks field.
Override Fee if necessary and specify Fee Payment Details
1. If a transaction entry charge or transaction time fee is applicable for the fund, then click
the Calculate button. The transaction time fee equivalent in both fund currency and
transaction currency is computed by the system and displayed.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
2. Click the ‘Details….’ button and then the Fee Payment Details button. Specify the
payment details for the fee in this section.
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Specify the Certificate Details
In the Certificate Details section, you must specify the numbers of the certificates that are
being consolidated, if any. Partial consolidation of certificates is not possible.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4. Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify additional information, if necessary
Click on the Transaction Add Info button to enter any additional information for the
transaction. You can only maintain additional information if any information heads have been
maintained in the System Parameters, to be applicable for the segment.
Specify Broker Details
1. Alternatively, the following information may also need to be captured before you save a
consolidation transaction. Click the ‘Details..’ button to capture this information, and then
click on the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. You can now save the transaction.
4.6.31
FCIS Consolidation Transaction Summary Screen
You can perform the following operations in this screen:
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4.6.31.1 Retrieving a Record in FCIS Consolidation Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Consolidation Transaction Summary’ screen by typing ‘UTSTXN08’ in the
field at the top right corner of the Application tool bar and clicking on the adjoining arrow button
and specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type

Transaction Mode

Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.
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
Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc.
4.6.31.2 Editing FCIS Consolidation Transaction Record
You can modify the details of FCIS Consolidation Transaction record that you have already
entered into the system, provided it has not subsequently authorized. You can perform this
operation as follows:

Invoke the FCIS Consolidation Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Consolidation Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Consolidation Transaction Detail screen is closed
and the changes made are reflected in the FCIS Consolidation Transaction Summary screen.
4.6.31.3 Viewing FCIS Consolidation Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Consolidation Transaction Summary screen as follows:

Invoke the FCIS Consolidation Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
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
Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Consolidation Transaction Detail screen is displayed in View mode.
4.6.31.4 Deleting FCIS Consolidation Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Consolidation Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Consolidation Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
4.6.31.5 Authorizing FCIS Consolidation Transaction Record

An unauthorized FCIS Consolidation Transaction record must be authorized in the
system for it to be processed. To authorize a record:

Invoke the FCIS Consolidation Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Consolidation Transaction
Detail screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.31.6 Amending FCIS Consolidation Transaction Record
After a FCIS Consolidation Transaction record is authorized, it can be modified using the
Unlock operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Consolidation Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Consolidation Transaction
Detail screen is displayed in amendment mode. Select Unlock operation from the Action
List to amend the record.

Amend the necessary information and click on Save to save the changes
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4.6.31.7 Authorizing Amended FCIS Consolidation Transaction Record
An amended FCIS Consolidation Transaction record must be authorized for the amendment
to be made effective in the system. The authorization of amended records can be done only
from Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
4.6.32
Entering and Saving Reissue Transactions
To enter a reissue transaction request into the system, perform the following sequence of
steps:
Navigate to the Reissue Transaction Detail screen.
Invoke the ‘FCIS Reissue Transaction Detail’ screen by typing ‘UTDTXN10’ in the field at the
top right corner of the Application tool bar and clicking on the adjoining arrow button. The
Transaction Detail screen for reissue transactions is displayed, with all the default
information..
Specify the Client Information, Transaction Date and Reference Number
1. Specify the unit holder that has requested the transaction, in the Client Information
section. Specify the CIF Number and then choose the required unit holder in the Unit
Holder field, or else specify the ID of the unit holder in the Unit Holder field.
You must select a CIF or unit holder that is not restricted (or does not belong to a restricted
category) for the fund into which the transaction is being entered. If not, the system does not
allow the transaction to be saved.
When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund drop
down list.

The default brokers maintained for the specified unit holder that have not been disabled
as on the transaction date, are displayed by default in the Broker Details Section of the
screen.
2. The transaction date is reckoned to be the application date by default. You can alter this
and specify any date that is not designated as a holiday in the system. If you do specify
a holiday, the system prompts you to specify a different date.
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If you specify an earlier date, the fund that you choose for the transaction must be one for
which backdating of transactions is allowed in the Transaction Processing Rules. The
specified earlier date must also be within the backdating limit, as specified for the fund in the
Transaction Processing Rules.
3. Specify the reference number for the transaction in the Reference Number field. If the
reference number is designated to be system-generated for the agency branch, then the
Reference Number field is locked and the number will be generated by the system when
you save the transaction.
Specify the Fund
Select the fund in which the required certificates are to be reissued, from the drop down list
in the Fund field. You can also specify the ISIN Code of the fund. The base currency for the
fund is displayed in the Fund Base Currency field. The name of the chosen fund as specified
in the ‘Fund Demographics’ screen is displayed in the Fund Name field.
If you have selected a certificate option fund, the Certificate Details section is enabled.
If you have selected a fund for which transaction entry are applicable, then the following fields
are enabled for data entry:
The Fee Details including the Calculate Fee button, the Fee in Fund Base Currency, Fee in
Transaction Currency, Override Fee and the Fee after Override fields.

The Fee Payment Details Section.

The Load Override Section.
Note
Reissue transactions are only possible in scrip-based and certificate-option funds. In certificate option funds, only issued balances may be utilized for split transactions.
Price Date
The field From Price Date is enabled when you select the fund in which the requested
transaction is to be put through. The fund should be one for which you have specified forward
pricing is applicable. The price date is arrived at by taking into consideration several
conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction
Screens’ in this chapter. You can modify this field.
Specify the Transaction Mode, Value and Currency
1. Select the mode in which the transaction value will be reckoned, in the Transaction Mode
field. The unit holder can request reissue of any number of certificates. Accordingly,
choose the Units option. No other mode is possible for reissue transactions.
2. Specify the value of the transaction, in the Transaction Value field. This is the number of
units contained in the certificate(s) that are to be reissued.
This value will be validated against the minimum, maximum and step values specified for
reissue transactions in the Transaction Processing Rules for the fund. It is also validated
against the units limit values maintained for both the communication mode selected for the
transaction, and the investor category of the selected unit holder. A warning, which can be
overridden, is displayed if the value is not within the limits.
3. Select the currency in which the amount value for the transaction will be reckoned, in the
Transaction Currency field. The currency you select here must be one that is a valid
transaction currency designated for the selected fund in the Fund Transaction Currency
rule.
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Conversion of Transaction Value into Fund Base Currency
1. Select the exchange rate source to be used, in the Exchange Rate Source field.
2. Click the Calculate button. The system obtains the applicable exchange rate for the
application date and computes the equivalent of the transaction value in the fund base
currency. This value is displayed in the Amount in Fund Base Currency field. The applied
exchange rate is also displayed in the Applied Exchange Rate field.
Since the transaction value is specified in units, then the prevalent price for a reissue
transaction on the transaction date is used to compute the amount of the transaction, and the
same is converted into the fund base currency equivalent.
3. If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in
the Override Exchange Rate field. Specify the overridden exchange rate in the Applied
Exchange Rate field, and click the Calculate button again. If overridden, the overridden
exchange rate should be within the permitted fluctuation limits defined in the Source
Maintenance.
Specify the Communication Mode and Remarks
1. Select the mode in which the transaction request was communicated, in the
Communication Mode field.
2. Specify any remarks for the transaction, in the Remarks field.
Override Fee if necessary and specify Fee Payment Details
1. If a transaction entry charge or transaction time fee is applicable for the fund, then click
the Calculate button. The transaction time fee equivalent in both fund currency and
transaction currency is computed by the system and displayed.
If you wish to override this fee, then choose ‘Yes’ in the Override Fee field, and specify the
overridden value in the Fee after Override field.
2. Click the ‘Details….’ button and then the Fee Payment Details button. Specify the
payment details for the fee in this section.
Specify the Certificate Details
In the Certificate Details section, you must specify the numbers of the certificates that are to
be reissued, if any. Partial reissue of certificates is not possible.
KYC Details
1. Click on the KYC Details button to access the KYC Transaction KYC Details screen. List
of KYC documents required for the transaction is displayed. Mark all documents that have
been received from the investor along with the date on which it was received.
2. If the investor has not completed the KYC requirements, specify the date on which
document chasing must be initiated.
3. If the document submitted is a tax document, then check the ‘Tax Document’ option.
4. Once all the documents required for the transaction have been received, check the ‘All
the requested KYC docs have been received’ option.
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Note
If no list has been maintained for this transaction, you may still record the KYC list for the
transaction. If KYC list is not maintained for your installation, system will consider the documents as submitted by default.
Save the transaction
At this stage, you can save the transaction by clicking the Save button at the bottom of the
Transaction Information Section. The transaction is saved, and the system generated
transaction number (and the reference number, if any) is displayed.
Note
If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the
transaction is saved as an authorized transaction. If not, it is saved as an unauthorized
transaction. In either case, the Transaction Number is generated and displayed when you
invoke the Save operation.
Specify additional information, if necessary
Click on the Transaction Add Info button to enter any additional information for the
transaction. You can only maintain additional information if any information heads have been
maintained in the System Parameters, to be applicable for the segment.
Specify Broker Details
1. Alternatively, the following information may also need to be captured before you save a
reissue transaction. Click the ‘Details..’ button to capture this information, and then click
on the required section link:
2. In the Broker Details section, ensure that all the identified brokers for the unit holder, that
have not been disabled as on the application date, have been selected, and that the
commission split percentages for all selected brokers sum up to one hundred percent.
3. You can now save the transaction.
4.6.33
FCIS Reissue Transaction Summary Screen
You can perform the following operations in this screen:
4.6.33.1 Retrieving a Record in FCIS Reissue Transaction Summary Screen
You can retrieve a previously entered record in the Summary Screen, as follows:
Invoke the ‘FCIS Reissue Transaction Summary’ screen by typing ‘UTSTXN10’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button and
specify any or all of the following details in the corresponding details.

The status of the record in the Authorization Status field. If you choose the ‘Blank Space’
option, then all the records are retrieved.

The status of the record in the Record Status field. If you choose the ‘Blank Space’
option, then all records are retrieved

Transaction Number

Fund ID

Unit Holder ID

Transaction Type
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
Transaction Mode

Transaction Date

AMC

Maker ID
Click ‘Search’ button to view the records. All the records with the specified details are retrieved
and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by querying in the
following manner:
–
Press F7
–
Input the Transaction Number
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting
the operation from the Action list. You can also search a record by using a combination of %
and alphanumeric value.
For example:
You can search the record for Fund ID by using the combination of % and alphanumeric value
as follows:
Search by A% :- System will fetch all the records whose Fund ID starts from Alphabet
‘A’. For example:- AGC17,AGVO6,AGC74 etc.

Search by %7 :- System will fetch all the records whose Fund ID ends by numeric value’
7’ . For example: AGC17, GSD267, AGC77 etc.

Search by %17%:- System will fetch all the records whose Fund ID contains the numeric
value 17 . For example: GSD217, GSD172, AGC17 etc..
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4.6.33.2 Editing FCIS Reissue Transaction Record
You can modify the details of FCIS Reissue Transaction record that you have already entered
into the system, provided it has not subsequently authorized. You can perform this operation
as follows:

Invoke the FCIS Reissue Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified.

Click ‘Search’ button. All unauthorized records with the specified details are retrieved
and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The FCIS
Reissue Transaction Detail screen is displayed.

Select Unlock Operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The FCIS Reissue Transaction Detail screen is closed and
the changes made are reflected in the FCIS Reissue Transaction Summary screen.
4.6.33.3 Viewing FCIS Reissue Transaction Record
To view a record that you have previously input, you must retrieve the same in the FCIS
Reissue Transaction Summary screen as follows:

Invoke the FCIS Reissue Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for viewing in the Authorization
Status field. You can also view all records that are either unauthorized or authorized
only, by choosing the unauthorized / Authorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The FCIS
Reissue Transaction Detail screen is displayed in View mode.
4.6.33.4 Deleting FCIS Reissue Transaction Record
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the FCIS Reissue Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for deletion.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified fields are retrieved and displayed in
the lower portion of the screen.

Double click the record that you want to delete in the list of displayed records. The FCIS
Reissue Transaction Detail screen is displayed.

Select Delete Operation from the Action list. The system prompts you to confirm the
deletion and the record is physically deleted from the system database.
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4.6.33.5 Authorizing FCIS Reissue Transaction Record

An unauthorized FCIS Reissue Transaction record must be authorized in the system for
it to be processed. To authorize a record:

Invoke the FCIS Reissue Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Reissue Transaction Detail
screen is displayed. Select Authorize operation from the Action List.
When a checker authorizes a record, details of validation, if any, that were overridden by the
maker of the record during the Save operation are displayed. If any of these overrides results
in an error, the checker must reject the record.
4.6.33.6 Amending FCIS Reissue Transaction Record
After a FCIS Reissue Transaction record is authorized, it can be modified using the Unlock
operation from the Action List. To make changes to a record after authorization:

Invoke the FCIS Reissue Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. You can only
amend authorized records.

Specify any or all of the details in the corresponding fields on the screen.

Click ‘Search’ button. All records with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the record that you wish to authorize. The FCIS Reissue Transaction Detail
screen is displayed in amendment mode. Select Unlock operation from the Action List
to amend the record.

Amend the necessary information and click on Save to save the changes
4.6.33.7 Authorizing Amended FCIS Reissue Transaction Record
An amended FCIS Reissue Transaction record must be authorized for the amendment to be
made effective in the system. The authorization of amended records can be done only from
Fund Manager Module and Agency Branch module.
The subsequent process of authorization is the same as that for normal transactions.
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4.6.34
Defaulting of Price Date in Transaction Screens.
While entering a transaction in any of the Transaction Detail screens, you will have to select
the fund in which the requested transaction has to be put through. Once you choose the fund
from the option list, the field From Price Date will be displayed.
The table below gives you four sets of conditions that will determine the price date that will be
updated in the field From Price Date.
Case
Post
Priced
Forward
Pricing
Specific Fund
Price Frequency
Cut Off Basis
Adhoc
Price Date
Case 1
Yes
No
NA
NA
NA
Case 2
Yes
Yes
‘User Defined’
‘Cut Off Based on
Price Date’
NA
Case 3
Yes
Yes
‘User Defined’
‘Cut Off Based on
Price Date’
Maintained
Case 4
Yes
Yes
Any option other
than ‘User Defined’
‘Cut Off as an Independent Calendar’
Maintained
Note
When indicating the Adhoc Price Date you should have specified that the price entered is
not meant for reporting alone, by not checking the box ‘For Reporting’.
NA, wherever present, denotes the field is Not Applicable given the set of conditions.
For each of the set of conditions given in the table above, the following will be the date that
will be updated in the field From Price Date:
Case 1
The next scheduled price date.
Example
For a Fund A, which is post priced (pricing will be of a daily frequency), the system by default
the price to the current available price date.
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Case 2
The next user defined price date taking into account the number of cut off days specified.
Example
For a fund A, with the following set of maintenances, the allocation would be as follows:
Fund
Name
Forward Pricing
Applicable
Scheduled
Price Date
Pricing
Cut-Off (days)
Fund B
Yes
14-Apr-04
2
17-Apr-04
19-Apr-04
21-Apr-04
For a transaction captured on 12th, the field From Price Date in the subscription transaction
will be updated with the date 14th April 2004.
For a transaction captured on 13th, the field From Price Date in the subscription transaction
will be updated with the date 19th April 2004 as the 17th is an AMC holiday.
Note
For the transaction captured on the 13th in the above example, the default price date cannot be overridden to the adhoc date as it is not maintained but can be overridden to the
14th (the Scheduled Price Date), though it does not satisfy the pricing cut off limit.
Case 3
The next user defined price date taking into account the number of cut off days specified. You
can change this price date and enter the Adhoc Price Date.Example
For a fund A, with the following set of maintenances, the allocation would be as follows:
Fund
Name
Fund B
Forward
Pricing
Applicable
Yes
Scheduled
Price Date
14-Apr-04
17-Apr-04
19-Apr-04
Pricing
Cut-Off
(days)
2
21-Apr-04
Adhoc Date
(Subscription)
Adhoc CutOff (days)
12-Apr-04
13-Apr-04
15-Apr-04
0
1
2 - Flagged for
reporting
3
16-Apr-04
Assume, 15th is a Fund holiday and 17th April, 2004 is a AMC holiday.
For a transaction captured on the 12th, the field From Price Date in the subscription
transaction will be updated with the date 14th April 2004.
The above defaulted price date 14th April 2004, can be overridden to the Adhoc Date 12th April
2004.
For a transaction captured on 13th, the field From Price Date in the subscription transaction
will be updated with the date 19th April 2004 as the 17th is an AMC holiday.
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In the above transaction, the default price date can be overridden to the Adhoc Date, 13th April
2004 as it does not satisfy the cut-off days limit. But the 14th (the Scheduled Price Date) can
be applied.
Case 4
The next scheduled price date taking into account the number of cut off days specified. You
can change this price date and enter the Adhoc Price Date.
Refer to the chapter ‘Setting Up Fund Rules (II’) in Volume 2 of the Fund Manager User
Manual.
For further information on the Transaction Detail screens, refer to the chapters ‘Processing
Transaction Requests and Processing Transaction Requests (II)’ in Volume 2 of the Agency
Branch User Manual.
4.6.35
Completing Transaction
A transaction is deemed as complete only after it is settled and the required KYC documents
have been received from the investor, both at the unit holder level and at the transaction level.
Redemption and Switch Out transactions are allowed even if the linked subscription
transactions are not complete. However, payment will not be allowed. If Redemption and
Switch out transactions are settled and all the required KYC documents have been received,
Completion of linked Subscription triggers the Completion of the Redemption or Switch out
transaction.
A transaction can be redeemed or switched out only if the KYC/AML checks have been
completed for the linked inflow transaction.
Completion is possible for IPO subscription, subscription, redemption, switch and transfer
transactions.
Completion of a transaction is possible only under the following circumstances:

Transaction has been allotted

All the payments linked with the transaction are settled

All KYC documents have been received from the investor at the unit holder level and at
the transaction level.

Transaction is confirmed in case of redemptions

Linked inflow transaction is ‘Complete’ in case of redemptions or switch out transactions
You can perform the completion operation as follows:

In the main menu, invoke the Transaction Input menu. For the required transaction type,
choose the Summary option. The Transaction Summary screen is opened.

In the Operation field, select the Completion option from the drop-down list.

You can only complete records of transactions that have been allotted. Accordingly, the
Status field is defaulted with ‘Allotted’ and you are not allowed to change this.

To retrieve the transaction that is to be completed, specify any or all of the details of the
transaction in the corresponding fields on the screen. All allotted transactions with the
specified details are retrieved and displayed in the lower portion of the screen.

To complete any single transaction that has been retrieved,
–
In the displayed list, select the row of the transaction number and specify the date
of completion in the Completion Date field.
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–
Check the Complete checkbox. Then click the Complete Transaction button to
complete the operation.
Note
The completion date that you specify here should be less than or equal to the application
date and should be greater than or equal to the transaction date, allocation date and the
settlement date of the transaction.
In case the KYC list is incomplete for an unsettled transaction, Completion date is updated on
settlement. A settled transaction can be marked as ‘Complete’ only after marking that all the
requested KYC documents have been received.
If your installation has not requested for KYC checks, then the transaction will be
automatically marked as completed in the following cases:

Allocation happens before clearing/settlement – In this case, during clearing, the
transaction is marked as completed and the Completion date is defaulted with the
Clearing date.

Allocation happens after clearing – In this case, during allocation, transaction is marked
as completed and Completion date is defaulted with the Allocation date.
In case of Redemption transactions:
4.6.36

Completion should be done through 'Confirm Redemption' after settling the transaction.

Completion should be done through 'Completion' option in Transaction Summary
Screen after marking that all KYC documents have been received.
Processing Back Data Propagation for Transactions
You can correct erroneous transactions as well as enter those that have been missed out and
compute the effect these have on the current holdings of the unit holder through the back data
propagation process. The following transactions are covered as part of this feature:

IPO

Subscription

Redemption

Normal Switch and Pseudo switch

Transfer

SI transactions
To facilitate this propagation process, two schema are used – the business (or normal)
schema and the report schema. You are required to enter the correct data in the business
schema for the required transactions and select these for propagation, again from the
business schema. The transactions will be simulated in the report schema and the results can
be viewed in the business schema.
Refer the chapter ‘Back Data Propagation’ in the Fund Manager User Manual for more details
on the back data propagation process:
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5. Processing Transactions - II
5.1
Maintaining Details in Transaction Screens
For any transaction type, you can use the Transaction Detail screen to enter new transactions
into the system.
You can access this screen if it is contained the menu access privileges given to the user
group or user role that your user profile is associated with, as set up by the User Administrator
for the agency branch installation.
Typically, all users belonging to the Teller user group can enter new transactions in this
screen.
5.1.1
Client Information Section
In this section, specify the details of the CIF customer or the investor that has requested for
the transaction.
To retrieve a CIF customer number or a unit holder number, click Find.
CIF Number
Alphanumeric, Optional
Specify the number of the CIF customer for whom the transaction is being entered, in this
field.
You must select a CIF that is not restricted (or does not belong to a restricted category) for
the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
Unit Holder
12 Characters Maximum, Alphanumeric, Optional. This information is mandatory if you have
specified a CIF number.
Select the unit holder for whom the transaction request is being entered.
5-1
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
If you have selected a unit holder for the selected CIF using the Find link, the name and
number of the selected unit holder is displayed here.
You must select a unit holder that is not restricted (or does not belong to a restricted category)
for the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
5.1.2
To Client Information Section
In this section, you must specify the unit holder or the CIF unit holder to whom the transfer of
ownership is being affected in the case of transfer transactions.
This section is not applicable to any other transaction type other than transfer.
CIF Number
Alphanumeric, Optional
Specify the number of the CIF customer to whom the transfer is being effected, in this field.
You must select a CIF that is not restricted (or does not belong to a restricted category) for
the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
Unit Holder
12 Characters Maximum, Alphanumeric, Optional. This information is mandatory if you have
specified a CIF number.
Select the unit holder to whom the transfer of ownership is being affected.
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
If you have selected a unit holder for the selected CIF using the Find link, the name and
number of the selected unit holder is displayed here.
You must select a unit holder that is not restricted (or does not belong to a restricted category)
for the fund into which the transaction is being entered. If not, the system does not allow the
transaction to be saved.
5-2
5.1.3
Transaction Information Section
The following are the fields in the screen:
Unit Holder ID
Specify the Unit holder for the transaction entered. To locate a unit holder click on “Find”
Transaction Date
Date format (dd-mm-yyyy), Mandatory
Specify the date on which the transaction request is being entered into the system. The
application date is displayed here by default, and is deemed to be the transaction date.
You can enter an earlier date (for a backdated transaction) that falls within the backdating limit
specified for the fund in which the transaction is being requested.
The date that you specify here must not be a designated holiday in the system. If you do
specify a holiday, the system prompts you to specify a different date.
For check redemption transactions, you must specify the issue date of the check here.
For redemption, switch or transfer transactions, if the unit holder account has a stop
instruction (i.e., is frozen), then you can only input the transaction if the transaction date is
ahead of the Stop Account Release Date specified in the account profile. For transfer
transactions, this validation is made only for the transferor account.
In case of future dated transactions, the transaction date cannot be greater than the future
dating limit specified in the Transaction Processing Rules screen.
Reference Number
16 Characters Alphanumeric, Mandatory
Specify a unique reference number that will be used to identify the transaction in the system.
Typically, this number is the number of the application that is used to enter this transaction.
It will be the initial identification for the transaction, before the actual transaction number is
generated by the system.
If the reference number is designated to be a system-generated number for the agency
branch, this field is disabled when you open the screen. The system will internally generate
and display this number when you save the transaction.
5-3
Fund Id
Alphanumeric, Mandatory
Select the fund in which the transaction is being requested.
The funds displayed in the drop down list are authorized funds with a latest prevalent set of
fund rules and rule effective date. They are also funds for which the type of transaction that
you are entering is permissible, as defined in the Transaction Processing Rules records for
the funds.
When you select the fund, the name of the fund as specified in the Fund Demographics
screen is displayed in the Fund name field. Also, the base currency for the fund is retrieved
from the fund rules and displayed in the Fund Base Currency field in this screen.
Transaction Number
16 Character Maximum, Alphanumeric, System-generated
This is a unique number automatically assigned to each transaction by the system. It is
internally generated upon successful entry of the transaction and after all validations have
been made. The transaction number generated by the system is in the format TT-YYYY-JJJNNNNNNN
Where,
TT-Transaction type (01 - IPO Subscription, and so on)
YYYY-Year of processing
JJJ- Julian date
NNNNNNN-Running sequence number for the day
ISIN Code
12 Characters Maximum; Alphanumeric; Mandatory
Select the ISIN Code of the fund in which the transaction is being requested, from the options
provided. If you specify the ISIN Code of a fund, the ID of the fund is displayed in the Fund
field and name of the fund is displayed in the Fund Name field.
Fund Base Currency
Display Only
When you select the fund in which the transaction is being entered, the base currency of the
fund is retrieved from the fund rules and displayed here.
Price Basis
Alphanumeric, Mandatory
The default price basis defined in the Distributor Price Basis Setup, if any, for the fund,
transaction type, distributor and investment account type involved in the transaction, is
displayed in this field.
If no price basis has been maintained in the Distributor Price Basis Setup, the default price
basis specified for the fund and transaction type for the transaction, from the fund rules, is
displayed here.
You can override the default when you enter the transaction.
5-4
From Price Date
This field is enabled when you select the fund in which the requested transaction is to be put
through. The price date is arrived at by taking into consideration several conditions. You can
modify the same.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the price date from the maintenance.
Note
This field is enabled only if you select a fund for which you have indicated forward pricing
is applicable.
Refer the chapter ‘Other Fund Activities’ for more details on maintaining alternate trade
cycles for a fund.
Price Basis for From Fund (For Switch Transactions Only)
Alphanumeric, Mandatory
The default price basis defined in the Distributor Price Basis Setup, if any, for the ‘from’ fund,
transaction type, distributor and investment account type involved in the transaction, is
displayed in this field.
If no price basis has been maintained in the Distributor Price Basis Setup, the default price
basis specified for the ‘from’ fund and transaction type for the transaction, from the fund rules,
is displayed here.
You can override the default when you enter the transaction.
Price Basis for To Fund (For Switch Transactions only)
Alphanumeric, Mandatory
The default price basis defined in the Distributor Price Basis Setup, if any, for the ‘to’ fund,
transaction type, distributor and investment account type involved in the transaction, is
displayed in this field.
If no price basis has been maintained in the Distributor Price Basis Setup, the default price
basis specified for the ‘to’ fund and transaction type for the transaction, from the fund rules, is
displayed here.
You can override the default when you enter the transaction.
Transaction Type
Alphanumeric; Mandatory
Specify whether the transaction involves an initial purchase, subsequent purchase or a limit
order buy or sell transaction.
When the transaction is saved, the system checks to see if the balance for the unit holder at
a customer / investment type is zero, or if there is no underlying balance. If so, and the type
of transaction selected is not ‘Initial Purchase’, the system displays a warning, which can be
overridden.
Also, if the ‘Initial Purchase’ option is chosen, and the unit holder holds any balance at the
customer / investment type level, or if there is any underlying balance, the system displays a
warning, which can be overridden.
5-5
In case of Switch transactions, specify the type of switch the unitholder has opted for. The
values defined as a part of Parameter Maintenance will be available in the drop-down list.
In case of Transfer transaction, you can specify whether the transaction involves scrip-less to
scrip-based conversions and vice versa. In case of scrip-less to scrip-based conversions,
select the option ‘Book to Certificate’ and in case of scrip-based to scrip-less conversion,
select ‘Certificate to Book’.
Liquidation Indicator
Alphanumeric; Mandatory
Specify if the redemption transaction involves a limit order sell, by selecting it from the list.
Product
Alphanumeric, Mandatory
If the selected investor is eligible for tax-exemption, select the tax product in which the
investor wishes to purchase units, in this field. When you select the product, you are indicating
to the system that this transaction will affect the used up amount of the non-taxable limit set
up for the selected unit holder in the Non-Tax Limits Setup options.
The proceeds of the transaction will also be reflected in the system database as non-taxable
holdings for the investor.
To Fund
Alphanumeric, Mandatory for switch transactions
Select the fund to which the selected unit holder has requested to switch or exchange the
investment. If you specify the Fund ID, the ISIN Code of the fund is displayed in the To ISIN
Code field.
To ISIN Code
12 Characters Maximum; Alphanumeric; Mandatory
Select the ISIN Code of the fund to which the selected unit holder has requested to switch or
exchange the investment, from the options provided. If you specify the ISIN Code of a fund,
the ID of the fund is displayed in the To Fund field.
From Issued Balances
Optional
In the case of transaction types other than IPO or subscription, specify whether the
transaction value must be reckoned from the unit holder’s issued balances or the non-issued
balances. Select ‘Yes’ to indicate that the value must be reckoned from the issued balances,
and ‘No’ to indicate that it must be reckoned from the non-issued balances.
The issued balances are the portions of the unit holder’s balance for which certificates have
been issued. The non-issued balance is that portion for which certificates have not been
issued. The unit holder can choose to enter into transactions (other than IPO and
subscription) using either portion of the balance, but not both in a single transaction.
If you select the option ‘Both’ and the selected unitholder has requested certificates, system
will first try to redeem all the units from the certificates provided. If units in excess of the
certificates provided are to be redeemed, system will first redeem the scrip-less holdings
using FIFO logic. In such cases, during transaction entry, system will check whether the unit
holder has sufficient scrip-less certificate balance to process the redemption transaction.
The following example illustrates this:
5-6
Case 1
Assume that a unitholder has 1000 certificate balance and 1000 scrip-less balance. During
redemption entry the investor specifies 1200 units to be redeemed and provides certificates
worth 800 units, then system will redeem 800 units from the scrip-based holdings and the
remaining 400 from scrip-less holdings.
Case 2
Assume that the unitholder has 1000 certificate balance and 1000 scrip-less balance. During
redemption entry the investor specifies 1400 units to be redeemed and provides certificates
worth 300 units, system will not allow you to save this redemption, since the unitholder does
not have sufficient scrip-less holdings.
Certificates Required?
Optional
For funds that have the certificate option as specified in the Shares Characteristics rules,
specify whether the selected unit holder has requested certificates. If yes, then choose the
Yes option in this field, and specify the number of certificates requested in the Number of
Certificates field.
Number of Certificates
Mandatory only if you have chosen the ‘Yes’ option in the Certificate Required field.
Select the denomination of certificates, whether single or multiple, that will be involved in the
transaction, if certificates have been requested.

For IPO and subscription, specify whether the unit holder has requested a single
certificate or multiple certificates.

For redemption, switch and transfer, specify whether a single certificate or multiple
certificates are being redeemed, switched or transferred. For transfer transactions,
specify whether the transferee unit holder has requested single or multiple certificates.
If you choose the ‘Multiple’ option in this field, then the certificates involved in the transaction
will be reckoned in denominations governed by the maximum and minimum certificate
denominations specified for the fund in the Shares Characteristics rule.
Transaction Mode
Alphanumeric, Mandatory
Select the mode in which the transaction is being requested. An investor can choose to
transact using a specific amount, or a certain number of units held, or a percentage of the
units held. Accordingly, select the appropriate option.
For check redemption transactions, which you enter for an investor with check writing facility
in a fund for which check writing is allowed, the mode of the transaction is considered by
default to be ‘amount’. It cannot be changed.
For redemption transactions involving scrip-based and Certificate option funds, you can
choose to transact using a specific amount.
Fee Calculation Basis
Optional
Specify whether the transaction fee should be computed in terms of the fund base currency
or the transaction currency.
If the Fee currency is based on transaction currency then the load amount will be calculated
in terms of the transaction currency and all Fund Base Currency equivalents for Settlement
5-7
Amount, Net Amount and Gross Amount will be calculated after converting the FBC
equivalent from Amount in Transaction Currency.
This option will be displayed only if the fee computation in terms of the transaction currency
is allowed for the fund involved in the transaction.
This option is applicable only for IPO subscription, subscription, redemption and switch
transactions.
Gross or Net
Alphanumeric, Mandatory
Specify whether the value of the transaction is to be considered as a gross value from which
the loads would be deducted or as a net figure apart from the loads.
For check redemption transactions, which you enter for an investor with check writing facility
in a fund for which check writing is allowed, the value of the transaction is considered by
default as a net figure, and it cannot be changed.
Transaction Currency
Alphanumeric, Mandatory
Select the currency in which the payments for the transaction will be made or accepted. The
drop down list contains currencies that are valid as transaction currencies for the fund, from
the Fund Transaction Currency list in the fund rules.
If the specified unit holder’s preferred currency is a valid transaction currency for the fund, it
is displayed here by default. If not, the base currency for the selected fund is displayed here
by default. In either case, you can change these default specifications and make your choice
from the list.
Exchange Rate Source
Alphanumeric, Mandatory
Select the exchange rate source from which the exchange rates are to be derived for the
transaction. The default source for the AMC is displayed here, from the Defaults
Maintenance.
Transaction Value
Numeric, Optional
Specify the value of the transaction here. You could express this either as a specific amount,
a specific number of shares, or a percentage of shares, as applicable.
If you specify an amount or a number of shares here, the value should fall within the following
ranges:

It must be greater than the minimum transaction amount (or minimum number of shares)
specified for the selected transaction type in the Transaction Processing Rules profile
for the fund.

It must be less than the maximum transaction amount (or maximum number of shares)
specified for the selected transaction type in the Transaction Processing Rules profile
for the fund.

It must be factorable by the step amount range (or the step units range) specified for the
selected transaction type in the Transaction Processing Rules profile for the fund.

For check redemption transactions, which you enter for an investor with check writing
facility in a fund for which check writing is allowed, the transaction amount that you
specify here must fall within the minimum and maximum limits specified in the fund
rules, for such transactions.
5-8
For example, If the step amount is 10 and the minimum amount is 100, the allowable values
are 100,110, 120 etc.
For transactions by gross amount, a transaction value that exceeds the Minimum Amount for
Tax ID that has been specified in the fund rules, the system validates the availability of the
PAN Number in the unit holder account profile. If the PAN Number has not been specified in
the profile, you must enter a transaction value that does not exceed the Minimum Amount for
Tax ID value, or make a change to the unit holder account and specify the PAN Number, and
then attempt to input the transaction.
Amount in Fund Base Currency
Display Only
When you specify an amount as the transaction value, the system computes the equivalent
of the same in the base currency of the selected fund and displays it here.
Interest Amount
The system computes the interest amount based on the interest calculation days, interest rate
provided by you in the ‘Interest Calculation Screen’ (explained below). You will be able to
change the amount displayed if required.
Interest Calculator
Click ‘Details’ button in the ‘Transaction‘ tab of the ‘FCIS Subscription Transaction Detail’
screen, to invoke the Interest Calculation Screen.
The following are the fields in this screen:
Calculation Type
Mandatory
Select the calculation type from option list. The options available are:

Simple

Complex
Basis Days
Mandatory, Numeric
Select the interest basis days, based on which the interest will be calculated. The options
available are:
5-9

360 days

365 days
Transaction Interest Calculation Section
Amount
Display Only
The transaction value provided by you is displayed here. You will not be able to change the
amount displayed.
Transaction Currency
Display Only
The system displays the transaction currency that is selected in the ‘Subscription’ screen.
Interest Amount
Display
The system computes the interest amount based on the interest calculation days, and interest
rate provided by you. You cannot change the amount displayed.
Click ‘Calculate’ button after providing the necessary information for the system to compute
the interest amount. The interest amount will be calculated and displayed in the field ‘Interest
Amount’.
Payment Date
Display Only
When you make a deposit to the bank, the date of payment will be displayed here.
No. of Days
Display Only
The system displays the number of days the interest calculation has to be done for a policy.
Note
–
Click ‘Ok' button to return to the transaction screen
–
Click ‘Cancel’ button to withdraw the data entered and you can not save the data
–
Click ‘Calculate’ button after providing the interest calculation days and interest rate
to calculate the interest amount.
–
Click ‘Refresh’ button if you require making any changes to the data provided by
you.
For more details, refer to ‘Maintaining Interest Rate Details’ section which is discussed later
in this chapter.
Override Exchange Rate?
Check Box, Optional
Select this option if you want to override the computed exchange rate.
The “Calculate” link for exchange rate calculation
To compute the exchange rate that will be applied for the transaction, select this link. The
system computes the exchange rate and displays it in the Exchange Rate Applied field.
5-10
Exchange Rate Applied
Numeric, Mandatory
When you select the exchange rate source, the system computes the actual exchange rate
applied using the transaction currency, fund base currency and the value of the transaction,
and displays the same here.
You can override this value when you enter the transaction. To do so, select the Override
Exchange Rate box, and then specify the desired exchange rate value in this field.
When you override the computed exchange rate, the overridden value must fall within the
fluctuation range allowed for the transaction currency - fund base currency pair, in the
Currency Pair Setup records.
FX Deal Date
Date; Optional
The system will display the ‘FX Deal Date’ during transaction enrichment for subscription,
redemption and pseudo-switch transactions, which you can override if required. However, if
the date you specify is lesser than the application date or greater than the FX Value Date, the
system will display an error message. The date should also be a TBC working day.
The date defaulted by the system will include the allocation lag for the fund; if the date so
derived (after allowing for the allocation lag) is a TBC holiday, the system will display the next
TBC working day.
Note
–
If the client country parameter ‘FORWARD_FX_RATE’ is set as false, the system
will allow only the application date as the FX deal date.
–
For all transactions other than subscription, redemption and pseudo-switch, the
system will use the spot FX rate where the FX Value date, FX deal date and the
Transaction date are the same
FX Value Date
Date; Optional
The system will display the settlement date in this field. For subscription transactions, the date
will be inclusive of the maximum clearing period for the instrument, based on the actual
calendar and taking into account TBC holidays. For multi-payment transactions, the
settlement date would be inclusive of the maximum clearing period of all the instruments
supported in the transactions.
For redemption transactions, the date derived will include the payment lag based on the
payment lag calendar basis and after taking into account TBC holidays.
You can override this value, if required.
Note
If the client country parameter ‘FORWARD_FX_RATE’ is set as false, the system will allow
only the application date as the FX value date.
If the system-derived FX deal date is greater than the date derived by the system as the FX
Value Date or specified by you after overriding the default value), the system will default the
FX Deal Date here
5-11
Communication Mode
Alphanumeric, Optional
Specify the mode through which the transaction request was communicated. This could either
be Direct or Telephone.
For check redemption transactions, which you enter for an investor with check writing facility
in a fund for which check writing is allowed, you must specify the communication mode as
‘Check Writing’.
Whenever an initial subscription with a mode of communication that is part of the restrictive
list maintained for the fund, is entered into the system, system throws up an error and does
not allow you to save the transaction.
LOI Transaction
Alphanumeric, Optional
If the unit holder subscribing to the fund is designated as a Letter of Intent investor, then
specify if the present transaction is to be deemed and processed as a Letter of Intent
transaction. This information is applicable only for IPO, subscription and switch-in
transactions.
Payment Mode
Alphanumeric, Mandatory
Select the mode in which the unit holder intends to pay the applicable charges levied for the
transaction. The payment could be made through:

Cash

Check

Check – Banker’s Check

Check – Self Check

Draft

Credit Card

Account Transfer

In Kind Payment

Multi Payment Facility
For check redemption transactions, the payment mode is not applicable.
Settlement Date
Date Format; Optional
The system computes the settlement date for the transaction according to the payment lag
defined for the transaction type, in the Transaction Processing Rules for the fund. The
settlement date is computed as (Transaction Date + Payment Lag), and displayed in this field.
You can alter the computed date and specify the required date in this field.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the settlement date from the maintenance.
5-12
Refer the chapter ‘Other Fund Activities’ for more details on maintaining alternate trade
cycles for a fund
If the client country parameter ‘HSBCSPECIFIC’ is set to true for your installation, system will
allow you to enter a settlement date greater than, equal to or lesser than the transaction date
only in case of subscription transactions.
EUSD Option
Optional
The EUSD option specified for the unit holder is defaulted here provided the fund is a ‘EUSD
In Scope’ fund. However, you can modify this value. The options available are

Withholding tax

Exchange of information

Tax exemption certificate
System calculates the EUSD tax based on the option specified here. However, EUSD tax is
deducted from the settlement amount only if the EUSD option is Withholding tax.
Dealing Date
Date Format; Optional
The dealing date as maintained for the fund in the Specific Fund Price Date Setup screen is
defaulted to this field. The date displayed here can be altered, if required, and you can specify
the desired dealing date.
In case dealing date is not maintained for the fund or the fund is not a specific price date fund,
dealing date will be equal to the transaction date and cannot be changed.
If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’
screen and the transaction falls within the override period mentioned in this maintenance, the
system will default the dealing date from the maintenance.
Refer the chapter ‘Other Fund Activities’ for more details on maintaining alternate trade cycles
for a fund.
Completion Date
Display
The date of completion of the transaction is displayed here.
If your installation has not requested for KYC checks, then:

Allocation happens before clearing/settlement – In this case, during clearing, the
transaction is marked as completed and the Completion date is defaulted with the
Clearing date.

Allocation happens after clearing – In this case, during allocation, transaction is marked
as completed and Completion date is defaulted with the Allocation date.
The Completion Date can only be viewed in modes other than the New Mode.
Completion Date is applicable only for subscription, redemption, switch and transfer
transactions.
Change in Beneficial Ownership
For transfer transactions, check this box to indicate that the transaction involves a change in
beneficial ownership of transferred units.
5-13
Remarks
255 Characters Maximum, Alphanumeric, Optional
Descriptive text about the transaction can be entered here.
During transaction amendment, you can capture any appropriate remarks for the amendment
here.
Lock-in Period for Gain Days
Numeric, Optional
The default lock-in period for the funds where IOF/IRRF are applicable is defaulted here. This
can however be modified.
Note
Reversals are not allowed post allocation. However if there is any judicial blocking (partial
or full) or the subscription is partially redeemed the reversals will not be allowed.
Reversal Code
Optional
This field is only available during transaction amendment, and you can use it to capture the
appropriate rejection code, if any, for the amendment. The codes available in the option list
are specific to the transaction type being amended.
Additionally, you can also specify appropriate remarks for the amendment in the Remarks
field.
Cancel Instruction
Alphanumeric; Optional
You can use this field to indicate whether standing instructions defined in respect of a unit
holder, in the selected fund, are to be cancelled. If you select this option, all standing
instructions for the transaction is cancelled, including those that are to be generated after an
automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate
cancellation of standing instructions.
If this option has been chosen in the General Operating Rules for the fund, the automatic
redemption process generates redemption transactions for unit holders in the fund, with the
‘Cancel Instruction’ option automatically set.
If this option has been set for the transaction in this field, the End of Day process cancels all
standing instructions (irrespective of the transaction type) for the unit holder in the fund after
the outflow transactions (redemption, switch and transfer) involving the unit holder have been
allocated for the day.
Note
Reversal or amendment of an outflow transaction for which Cancel Instruction has been
set to ‘Standing Instruction’, would re-instate the standing instructions.
Maturity Date
Date Format (dd-mm-yyyy), Optional
If the fund in which the transaction is being put through is a closed-end fund, then specify the
maturity date for the transaction in this field.
5-14
In case of block transactions, enter the maturity date of the block transaction. If the system
date is equal to or greater than the date specified here, and the Auto generate Unblock option
is checked then system generates an automatic unblock transaction on the date specified
here. If the maturity date falls on a holiday, then the unblock transaction will be generated on
the next working day.
Auto generate Unblock
Optional
If this option is checked, then the transaction will be automatically unblocked by the system
on the maturity date.
This is applicable only for Block transactions. Auto Generate unblock will be generated during
the EOD process ‘BOD Subscription Transaction Maturity Date Settlements’.
Block ID
Mandatory
Select the ID of the transaction you wish to unblock. The option list displays the ID of all the
block transactions mapped to the unitholder and fund ID specified.
This is applicable only for Unblock transactions.
Payment Allowed
Optional
For redemptions using Cash Direct accounts, you can use this field to indicate whether
relevant documents related to payment for the redemption transaction have been received at
the time of transaction entry.
By default, this box is checked; if you wish to withhold payment due to not receiving paymentrelated documents, you can uncheck this box. Transactions, in respect of which this box is
unchecked, can be allotted but not confirmed.
Generate Certificates for Spillover
Optional
If this option is checked and if the last certificate is to be partially redeemed, system will
generate certificate for spill-over units. By default, this option will be checked.
If you un-check this option, then in case of partial outflow if the last certificate is partially
redeemed, the remaining units will be converted into scrip-less holdings.
System will mark the source of units for the relevant inflow (which is redeemed), in ageing to
indicate the extent of the remaining units as Normal.
This option is applicable only for Redemption, Switch and Transfer transactions.
Auto Clear Provisional Balance
Optional
For redemption, switch or transfer transactions by 100%, you can use this field to indicate that
the outflow transaction should include units in provisional balance.
If the unit holder account has any authorized/unauthorized/un allotted transaction for the
same combination of fund and policy with ‘Auto Clear Provisional Balance’ checked, then you
will not be allowed to check this box.
5-15
Auto Clear Reinvestments
Optional
You can use this field to indicate that 100% outflow transactions (redemption, switch and
transfer) should include freeze held and reinvestment units.
Note
The ‘Auto Clear Provisional Balance’ and ‘Auto Clear Reinvestments’ fields will be
checked or unchecked based on the specification for the same in the Defaults Maintenance. However, you can change the defaulted value. These options will be enabled if the
transaction mode is ‘Percent’ and the transaction value is ‘100’.
Switch – In Exchange Rate Source (For Switch transactions only)
Alphanumeric, Optional
Select the exchange rate source from which the exchange rates are to be derived for the
switch – in leg of the transaction. The default source for the AMC is displayed here, from the
Defaults Maintenance.
The “Calculate” link for switch – in exchange rate calculation
To compute the exchange rate that will be applied for the switch – in leg transaction, select
this link. The system computes the exchange rate and displays it in the Switch - In Exchange
Rate Applied field.
Switch – In Exchange Rate Applied (For Switch transactions only)
Numeric, Optional
When you select the exchange rate source, the system computes the actual exchange rate
applied using the transaction currency, fund base currency and the value of the switch – out
settlement value, and displays the same here.
During allocation, the system picks up the prevailing exchange rate on the application date
and converts the switch-out settlement amount (in the From Fund base currency) to its
equivalent in the To Fund base currency as the switch -in transaction amount.
Override Switch – In Exchange Rate (For Switch transactions only)
Check Box, Optional
Select this option if you want to override the computed switch - in exchange rate.
Fee Details
In this section, specify the transaction time fee details for the requested transaction.
Calculate Fee
Click this link to trigger the computation of the transaction time fee. The system computes the
fee and displays the fee value both in the base currency of the selected fund as well as in the
selected currency for the transaction.
Fee in Fund Base Currency
Display Only
When you click the Calculate link, the system computes the transaction time fee in the base
currency of the selected fund, and displays the same in this field.
5-16
Fee in Transaction Currency
Display Only
When you click the Calculate link, the system computes the transaction time fee in the base
currency of the selected fund, and displays the same in the Fee in Fund Base Currency field.
It also computes the equivalent of the same in the currency specified for the transaction, and
displays the same in this field.
Override Fee?
Optional
Select this option to indicate to the system that you want to override the computed transaction
fee component.
Fee after Override
Numeric, Optional
If you are overriding the computed transaction time fee, then indicate the changed value for
the fee in this field.
The Save Button
Click this button to save the details you have specified. If there are any mandatory details that
you have not supplied, the system does not save the transaction, but prompts you to specify
the same before you can click the Save button again.
When you save a new or amended transaction by clicking this button, the transaction number
for the transaction is generated and displayed.
Cancel
Click this button to clear the details that you have specified, from the screen. A newly opened
screen, with only the default information is displayed, so that you can make your
specifications afresh.
5.1.4
Viewing Details of Projected Allocation – Allocation Projection Screen
If you wish to see a projected picture of how the transaction would most possibly be allocated
before you actually save the transaction, then click the ‘Project Allocation Details’ link.
5-17
When you do so, the system temporarily saves the transaction into temporary stores in the
database and gives it a unique key string. The system then performs a ‘mock’ temporary
allocation, and displays the details of the same in the Allocation Projection screen.
The following allocation details are displayed:
The Allocation Details section
Fund ID
Display Only
The ID of the fund through which the transaction is done. In the case of a switch transaction,
this is the ‘switch from’ fund.
The Product ID
Display Only
The ID of the tax product, if the transaction involved a tax exemption eligible investor.
Units
Display Only
The number of units allocated in respect of the transaction.
Unit Price
Display Only
The unit price that is prevalent for the transaction type, as on the date of the temporary
allocation.
Load Amount
Display Only
The sum total of loads applicable for the transaction.
The Gross Amount in Fund Base Currency
Display Only
For transactions that are put through on a gross basis, the actual transaction amount in fund
base currency, without any reduction of applicable loads, is displayed here.
5-18
For transactions that are put through on a net basis, the amount displayed here is the sum of
transaction amount (i.e., the transaction value) and the applicable loads, in the fund base
currency.
The Net Amount in Fund Base Currency
Display only
For transactions that are put through on a gross basis, the actual transaction amount in fund
base currency, after reduction of applicable loads, is displayed here.
For transactions that are put through on a net basis, the amount displayed here is the actual
transaction amount in the fund base currency. The loads would be added to this value to
arrive at the total settlement amount.
Settlement Amount in Transaction Currency
Display Only
The settlement amount is the amount that the unit holder (or the third party, as specified in the
transaction details) would actually pay for the transaction.
For transactions that are put through on a gross basis, the gross amount in fund base
currency would be converted to the equivalent amount in the transaction currency and
displayed here.
For transactions that are put through on a net basis, the sum of the net amount in fund base
currency and the applicable loads would be displayed here.
To understand how the amount projections are made, consider the following example:
Performance Fee Details section
For hedge funds the related performance fee details will be calculated during allocation.
The following details are displayed:

Linked transaction number

Identification of the data element associated with performance fee

Description associated with the data element

Value associated with the data element
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5.1.5
Viewing Allocation Details
You can view the allocation details related to a transaction in ‘Transaction Allocation Details’
screen. To invoke this screen, click ‘Allocation Details’ button in Transaction Details screen.
The following details related to the allocation are displayed:

Fund ID

Allocation date and allotted amount

Unit price and confirmed units

Settlement amount in transaction currency

Gross and Net amounts in Fund Base Currency

Rejected number of units
The following details related to Load are displayed:

Load Id and description

Load amount

Load amount in fee currency
The following details related to Performance Fee are displayed:

Linked transaction number

Incoming/ Outgoing transaction
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5.1.6

Identification of the data element associated with performance fee

Description associated with the data element

Value associated with the data element
Transaction KYC Details Screen
You need to specify the list of required KYC documents for this transaction. System allows
you to save the transaction even if the unitholder has not submitted all the required KYC
documents. However, you will not be allowed to perform the completion operation on that
transaction unless all the required documents have been received from the investor. This
feature will be available only if your installation has requested for it.
To invoke the Transaction KYC Details Screen, click on the ‘KYC’ tab. The following screen
is invoked:
The following details will be captured:
Requested
Check those documents that have been requested from the investor.
Requirements
Specify the list of KYC documents required for this transaction.
You may add additional documents to the existing KYC list until the transaction is completed.
However, if you add additional documents once the ‘All the requested KYC documentation
has been received’ check box has been checked, system will uncheck the option.
Received
Check this option to indicate that the investor has submitted the required document.
Received Date (DD/MM/YYYY)
Specify the date on which the document was received.
Tax Document
Use this check box to identify the submitted document as tax document. During Subscription
and IPO Subscription transactions, investor should provide Form 60/61 if investor does not
have a PAN. If investor fails to provide Form60/61, transaction will not be processed and
system will throw up an error.
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If the account is a joint account, then Form 60/61 should be provided for all the joint holders
without PAN as well. System will not allow you to save the transaction if all the tax documents
are not provided by the investor.
Delete
Use this check box to identify any document that must be marked for deletion. In the desired
row, check this box. When you have selected all the documents to be deleted, click the Delete
Row link at the top of the section.
However, you are not allowed to delete documents marked as requested, saved and
authorized.
The Add Row link
Click add icon to add a new row in this section.
Chasing Date (DD/MM/YYYY)
Optional
In case the KYC list is incomplete for the transaction and the document has been requested,
enter the date on which the document chasing action must be initiated.
Each time a document is requested from the investor, you must capture a chasing date for
that document.
After you have entered the required document details, click the Close button to close the
screen.
This feature is only available if your installation has requested for it.
KYC Received
Check this option once all the requested documents have been received from the investor.
You will not be allowed to check this option until all the requested documents have been
marked as received.
You are not allowed to check this option until all the required KYC documents have been
received both at the unit holder level and at the transaction level.
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5.1.7
Viewing Details of UH Deals Setup
If you wish to view the details of all the UH deals set up for the unit holder, type UTSUHDEL
in the field at the top right corner of the Application tool bar and click on the adjoining arrow
button. The following screen is displayed:
You may wish to view the details of a particular record, in which case, you will have to enter
relevant search criteria in the Quick Find Options and the Advanced Find Options. The system
will display the records that match the search criteria you have specified.
The Transaction Date records matching the search criterion specified are displayed in row
lists in the lower grid portion of the screen. From this results list, choose the unit holder deal
that you want to view by clicking on the record twice.
When you click on the Search Unit Holder/ Customer button alongside the Action Buttons, the
Unit Holder - Deal Setup screen is invoked in View mode as shown below, where you can view
the details of the record.
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You can invoke this screen by typing UTDUHDEL in the field at the top right corner of the
Application tool bar and click on the adjoining arrow button. The following screen is displayed:
Click the Close button to return to the Find Options screen.
5.1.8
Broker Details Section
If a broker has been identified as an intermediary for the transaction, then you must identify
the same in this section, along with the commission percentage split for the broker.
If brokers are designated as mandatory for the fund in which the transaction is being put
through, then you must specify at least one broker as mandatory information in this section.
If brokers are not mandatory for the fund, and you do not specify any broker in this section,
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then the system reckons the broker as DIRECT and designates the same as the default
broker.
Entity ID
Alphanumeric, Optional
Select the code of the broker that has been identified as the intermediary for the transaction.
By default, the code of the unit holder’s default broker is displayed here. You can specify other
brokers too by selecting them from the list. To invoke the list, click add icon that is found
alongside the Broker Code field. You can also search for the broker using broker legacy
codes.
Entity Name
Alphanumeric, Optional
When you select the broker code, the name of the broker is displayed. You can also choose
to select the name of the broker for the transaction.
By default, the code of the unit holder’s default broker is displayed here. You can specify other
brokers too by selecting them from the list. To invoke the list, click add icon that is found
alongside the Broker Name field
Parent Entity Name
Display Only
When you select the broker code, the name of the parent broker for the selected broker is
displayed.
Split Percentage
Numeric, Optional
Specify the percentage of total commission that is to accrue to the selected broker. The sum
of all the percentages specified for any brokers identified for the transaction must equal one
hundred percent.
From Or to leg
Mention the start and end point of the transaction date
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Delete?
Optional
Select this option to mark the selected broker as inapplicable for the transaction.
To delete any given row in the grid, check the Delete? check box, and then click the Delete
link at the right bottom of this section. The checked rows are deleted. If you delete a row in
which a broker has been selected, then that broker is not deemed as an intermediary for the
transaction.
To add a new row at the bottom of the grid in this section, click the Add link.
5.1.9
Settlement Details Section
In this section, you can capture the details of settlement and payment made for the
transaction in the case of IPO, subscription and redemption transactions. Payment Details link
is displayed on selecting any Payment Mode other than ‘Cash’ and ‘Against Payment’. Click
the Payment Details link to invoke the Settlement Information screen.
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When you have entered a new IPO or Subscription transaction in this screen, you need not
specify the payment details before you save the transaction. You can subsequently authorize
the transaction, and then specify the payment details through the ‘Modify’ operation. The
transaction will then be subsequently allocated when these payment details are cleared.
For a redemption transaction, the payment details are mandatory and you can specify the
same after you save the transaction in this screen.
Following are the fields in Settlement Instructions screen:
Settlement Details Section
Settlement Level
Display
The settlement level currency defined at the segment level is defaulted here. You are not
allowed to modify this.
Settlement Method
Mandatory
The settlement method is the method of comparison between the amount received from the
investor and the amount utilized in case of IPO subscription and Subscription transactions.
Following are the methods available:

Gross Amount – If you choose this method, then the sum of payment amount will be
compared with the gross amount of the transaction (either in the fund base currency or
the transaction base currency, as specified).

Net of Agent Fees – If you choose this option, then the sum of Payment amount in FBC
will be compared with the difference between the settlement amount and the sum of all
load amounts whose From and To Entity Type is Agent.
Payment Amount (in FBC) = Settlement Amount - [ ( To Load Amount + To Derived Load
Amount) - ( From Load Amount + From Derived Load Amount)]

Net of FM Fees – If you opt for this, then the sum of Payment amount (in FBC) will be
compared with the difference between the settlement amount and the sum of all load
amounts whose To and From Entity Type is AMC.
Payment Amount (in FBC) = Settlement Amount - [ ( To Load Amount + To Derived Load
Amount) - ( From Load Amount + From Derived Load Amount)]

Net of All Fees - If you choose this option, then the sum of Payment amount (in FBC)
will be compared with the difference between the settlement amount and the sum of all
loads whose To and From Entity type is UH.
Payment Amount (in FBC) = Settlement Amount -[ ( From Load Amount + From Derived Load
Amount) - ( To Load Amount + To Derived Load Amount)]
During clearing subscription transactions and confirming redemption transactions, system
checks if the sum of the payments is equal to the settlement as per the settlement method
rule specified here.
For redemption transactions, the payment amount is compared with the settlement amount
and the settlement method is defaulted to ‘Gross Amount’. You will not be allowed to modify
this.
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Payment Details section
Payment Reference Number
Alphanumeric, Mandatory
Enter a unique reference number for this payment.
Beneficiary ID
Alphanumeric; Optional
In case of a redemption transaction, where the transaction has been initiated by the primary
unit holder and the ‘Redemption Payout’ option is checked at the unit holder level (in the ‘Unit
Holder Maintenance Detail’ screen), the system will default the beneficiaries maintained for
the unit holder when you save the transaction. You can change these details, if required.
Additionally, the system will also default the bank details maintained at the unit holder level
for the beneficiaries, if you do not capture settlement details before saving the transaction,
If multiple beneficiaries have been linked to the unit holder, the redemption proceeds will be
paid to each beneficiary in the transaction base currency. The order in which the beneficiaries
will be paid out is derived from the order maintained for the beneficiaries at the unit holder
level.
Settlement %
Numeric; Optional
The system will default the percentage for each beneficiary from the unit holder level. You can
change it, if required. If the total percentage maintained for all beneficiaries at the unit holder
level does not add up to 100%, the system will include the main unit holder as a beneficiary
and credit the reminder of the payout to him.
However, while modifying the defaulted details, if you remove the main unit holder and include
another beneficiary and the total payout percentage does not add up to 100%, the remaining
will not be paid to the main unit holder. Instead the system will credit it to the last beneficiary
in the list of beneficiaries.
Note
Beneficiary ID and Settlement Percentage fields are applicable only for redemption transactions.
Sub Payment Mode
Conditional
If the mode of payment is ‘Multi payment facility’, then select the sub payment mode.
For all other modes of payment, payment mode specified for the transaction is defaulted as
the sub payment mode and you are not allowed to change it.
Payment Currency
Mandatory
Specify the currency in which the payment must be made for the selected payment mode. By
default, it is reckoned to be the Transaction Currency.
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Payment Date (dd/mm/yyyy)
Mandatory
Enter the date of payment. By default, the transaction date is displayed. If the transaction date
is not specified, then the application gets defaulted here. You can change this, if required.
Note
Payment Date cannot be back dated.
Payment Amount
Mandatory
Enter the payable amount. Amount entered here will be reckoned in the payment currency.
Bank Charges
Numeric, Display
This is the charges to be borne by the AMC. This amount is inclusive of the charges for
payment. Amount entered here will be reckoned in the payment currency.
If the mode of payment is Demand Draft or Outstation Cheque, based on the load maintained
for the combination of AMC and transaction currency, the applicable amount slab will be
displayed here on tabbing out of the payment amount field.
While processing settlements, the bank charges will be added to the payment amount for
settling the transaction.
This field will be displayed only if the client country parameter ‘BANKCHARGES’ is set to true
for your bank.
Note
DD charges can be calculated in multiple currencies. The Load Id for the AMC should be
defined in PARAMS maintenance delimited by “-“. For example, EUR-5555, USD-6666,
then 5555 and 6666 are Load Ids. If it is a mono-currency installation, load Id alone should
be stored.
The load Id should be amount based with the return value as amount. Please note that there
will not be any check to this effect and you need to maintain appropriate value since it is a
one-time setup.
Exchange Rate Source
Alphanumeric, Mandatory
Select the exchange rate source from which the exchange rates are to be derived for the
transaction. The source specified in the transaction screen is displayed here. You can modify
this, if required.
Upon modifying the exchange rate source, if the payment currency differs from the fund base
currency (FBC)/ transaction currency (TC) and if the payment amount is greater than or equal
to zero, then system computes and displays the FBC Amount in the fund base currency/
transaction base currency equivalent.
If both the currencies are same then the payment charges is deducted from the payment
amount and displayed as FBC/TC amount in case of Subscription transactions. For
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redemption transactions, the payment charges is added to the payment amount and
displayed as FBC/TC amount.
FX Rate
Mandatory
FX rate for the chosen exchange rate source is displayed here.
On modifying the FX rate, if the payment currency differs from the fund base currency (FBC)/
transaction currency (TC), and the FX rate is greater than or equal to zero, then system
calculates and displays the FBC/TC amount based on the payment amount, payment charges
and FX rate.
Due Date (DD/MM/YYYY)
Display
Settlement Due date calculation is based on Payment Lag Calendar basis, payment lag and
dealing date. The Payment lag calendar basis determines whether AMC, Currency, Fund or
System Calendar will be considered to identify holidays.
For redemptions, Settlement due date and Settlement date/Value date is defaulted based on
the Currency Cut Off Time and payment lag for the fund and redemption transaction type.
For example, If the Cutoff time for the currency USD is 11:00 am and the Payment lag is 1 for
the fund - transaction type, and the system time is well below the specified cut off time, then
system will calculate the settlement due date/Settlement date by adding the payment lag (1
Business day of the currency calendar) to the dealing date of the transaction. If the System
time falls after the cutoff time of the currency then settlement date/due date will be defaulted
with the sum of dealing date, payment Lag + 1 Business day. If this derived date falls on
currency holiday then get the next working date based on currency calendar and default it. If
currency calendar is not maintained then the same date is defaulted.
For Subscriptions, Settlement due date is defaulted based on adding the dealing date, for the
transaction type and payment lag maintained for the fund and subscription transaction type.
If the due date falls on a holiday then the next working date is arrived based on fund calendar.
If no Fund calendar is maintained, then system checks for the AMC and system calendar
respectively.
If dealing date for a transaction is not specified then system calculates the dealing date based
on the dealing lag maintenance and adds the payment lag maintained for the combination of
fund and transaction type.
Paid Date (DD/MM/YYYY)
You need to specify the paid date for subscription transactions. In case of redemption
transactions, system defaults the paid date based on the dealing date, payment lag and
currency cutoff -time. However, you are allowed to modify this.
On specifying the paid date, System calculates the FBC/TC amount based on the Exchange
Rate source and FX Rate entered.
Note
Paid Date cannot be less than Payment Date and the transaction date. However, it can be
back dated or future dated. You will not be allowed to enter paid date if you have not specified the exchange rate information.
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Auto Settle
By default, this option is set to ‘No’. However, you can change this. If you set this option to
‘Yes’, then the particular payment is settled by auto clearing process based on the settlement
due date.
You can override the auto settlement process by specifying the paid date and manually
settling the payment.
Payment Type
Mandatory
This defines the type of payment. Following are the options available:

Retained By: If case of any rounding differences between the transaction amount and
the payment amount, you can enter the rounding difference as a separate payment
entry with the Payment type as ‘Retained By’.

Absorbed: In case the payment received is more than the amount used for unitization
then you can enter a separate payment entry with payment type as ‘Absorbed’.

Self: Use this type if the payments are received from the customer.

Third Party: If the beneficiary name of the bank account is different from the registered
holder’s name for redemption payment then the payment type should be defaulted as
‘Third Party’. In case of subscription, if the remitter’s name is different from the
registered holder’s name, then the payment type should be defaulted as ‘Third Party’.
If you have selected ‘Cheque’ or ‘Money Transfer’ as the mode of payment, then you must
enter multiple instruments of the same payment type. However, if the mode of payment is
‘Multi Payment Mode’, then you can enter multiple instruments of different payment type.
Instrument Status
Display
The status of the instrument as indicated in the Payment Clearing screen is displayed here.
Settled?
Optional
Check this option if the settlement is complete.
Transactions can be marked as ‘Settled’ only if all the payment are settled and the sum of the
payment amount is equal to the transaction amount in terms of the fund base currency. Also
the units in Provisional Balance will be moved to Unit balance.
Note
–
During allocation of a non cash based subscription transaction, system checks the
clearing status of the transaction. If it is cleared, then the transaction is marked as
settled and the unit holder’s unit balance will reflect the units that were allotted for
that transaction.
–
On authorizing the payment entries for an allotted transaction, system checks the
clearing status of the transaction. . If it is cleared, then the transaction is marked as
settled and units allotted for that transaction will be moved from the provisional
balance to unit balance for that unit holder.
–
If settlement status for the transaction is settled then on changing the settlement information i.e. if the settlement amount in FBC/TC is not equal to the amount used
for unitization then the settlement status will be marked as Unsettled.
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Reverse?
Optional
You can reverse the payment, both multiple and single payment (s) provided there are no
linked transactions. In case there is no transaction linked to the current transaction, then on
reversal, system changes the settlement status as Unsettled and moves the Units from Unit
Balance to Provisional Balance.
Note
Only Settled payments can be reversed. You can modify the settlement instructions of the
transaction post utilization also. However, allocation happens even in the absence of any
payment instruction.
Calculate Link
Click on this link to calculate Exchange rate and FBC amount based on the entered payment
amount and payment charges.
Note
In the Settlement Instruction screen, you can enter the charges for payment. This feature
is only available if your installation has specifically requested for it. For an exhaustive note
on this feature, refer the Annexure.
Payment Details Link
Click ‘Payment Details’ button under Pymt Dtls to invoke the Payment Details screen. The
payment details include the following:

The type of payment i.e., whether the payment is being made by the unit holder that has
requested the transaction or by an external third party.

The details of the bank and branch of the bank for the payment

The details of any payment instruments such as checks, the number, date and the
clearing date.

In the case of payment by account transfer, the details of the bank account to which /
from which the payment is being made.

The unit holder’s address details for check based payments

The details of the unit holder’s bank
Note
–
For check redemption transactions, which you enter for an investor with check
writing facility in a fund for which check writing is allowed, the payment details are
not applicable, and need not be specified.
–
If the client country parameter ‘DEFAULTPAYMENT’ is set to true, then the settlement details maintained for the combination of unit holder, fund, transaction type,
payment mode and transaction currency are defaulted.
Payment Details for Mode of Payment as Check, Credit Card, Debit Card or Draft and for
Mode of Payment as Multi Payment Facility with sub mode of payment as Check, Credit Card,
Debit Card or Draft
Capture the following details if the mode of payment chosen is check, credit card, debit card
or demand draft:
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Payment Type
Alphanumeric, Mandatory
The payment type refers to whether the payment is being made by the unit holder who has
requested for the transaction or by an external third party. Accordingly, select “self” if the unit
holder is making the payment, and select “third party” if the payment is being made by an
external party other than the unit holder.
Drawee Branch
Alphanumeric, Mandatory
Specify the name of the bank where the payment instrument is drawn, if the mode of payment
is Check, Credit Card, Debit Card or Draft.
Drawee Branch
Alphanumeric, Mandatory
Specify the branch of the selected bank where the payment is drawn, if the mode of payment
is Check or Draft.
Check Number/ Card Number/Draft Number
16 Characters Maximum, Alphanumeric, Optional
Specify the number of the payment instrument, the check, the credit/debit card or the demand
draft.
Check Date/ Draft Date
Date, (dd-mm-yyyy) Optional
Specify the date on which the check or demand draft is drawn.
Card Reference Number
Alphanumeric, Optional
In the case of payment by credit card or debit card, specify the reference number of the credit
card/debit card that is being used to make the payment.
Unit holder Address
Alphanumeric, Optional
You may specify the address of the unit holder involved in the transaction.
Payment Details for Transfer Mode of Payment and for Mode of Payment as Multi Payment
Facility with sub mode of payment as Transfer or as Advice
Capture the following details if the mode of payment chosen is transfer:
Payment Type
Alphanumeric, Mandatory
The payment type refers to whether the payment is being made by the unit holder who has
requested for the transaction or by an external third party or by a broker. Accordingly, select
“self” if the unit holder is making the payment, “third party” if the payment is being made by an
external party other than the unit holder, and select “broker” if the payment is being made by
a broker.
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Maintained Bank Accounts
Alphanumeric, Mandatory
If you have chosen ‘Self’ as the payment type, bank details are defaulted based on the
combination of transaction type, fund Id, payment mode and transaction currency maintained
for the unit holder.
The system displays the accounts available for a unit holder (in the option list) for IPO
subscription, subscription and redemption transactions in the following order:

Account maintained for ‘All’ funds and ‘All’ transaction types

Account for the specified fund and transaction type

Account for the specified payment mode in the order mentioned above

Account in the specific currency or ‘MCY’ (Multi Currency) in the order specified above
If neither transaction currency account nor multi-currency account is available, the transaction
is saved as an ‘Incomplete’ one in case of subscription and IPO transactions. You will have
to input payment details later to complete it. In case of redemption and pseudo-switch
transactions, the system fails the transaction if the Payment Mode is ‘Transfer’ and allows
saving of the transaction if the Payment Mode is ‘Cheque’.
Note
The same logic holds true for SI transactions as well.
If you selected ‘Third Party’ as the payment type, all the banks maintained in the system are
available in the option list. You must choose the one that will be used to make the payment.
All those accounts belonging to the account type allowed for the combination of type of
transaction and the fund involved will be available.
Branch
When you select the back account of the unit holder that is being used to make the payment,
the name of the branch of the bank in which the account resides is displayed here.
In case of third party payment, all the branches maintained for the selected bank are
displayed in the option list. You must choose the one that will be used to make the payment.
Account Number
When you select the back account of the unit holder that is being used to make the payment,
the account number of the transfer account is displayed here.
In case of third party payment, enter the number of the back account that is being used to
make the payment.
Account Type
When you select the back account of the unit holder that is being used to make the payment,
the type of the transfer account is displayed here.
For third party payments, select the type of the transaction account from the drop down list.
Account Currency
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the currency of the transfer account is displayed here.
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This currency must be the same as the transaction currency. If this is not so, the unit holder
must specify an account in which the account currency is the same as the transaction
currency.
Account Holder Name
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the name of the holder of the transfer account is displayed here.
Transfer Reference Number
Alphanumeric, Optional
Specify the reference number of the transfer that is being used to make the payment.
Broker ID
Mandatory
If you have chosen “broker” as the Payment Type, you need to specify the identification code
maintained for the broker in the system.
Routing Bank Details Link
Click on this link to view the routing details for the bank. The details are picked up from the
unit holder level.
For further information on this screen, refer ‘The Bank Details’ section of the Managing
Investor Accounts chapter under Volume II
Payment Details Mode of Payment as In Kind Payment and for Mode of Payment as Multi
Payment Facility with sub mode of payment as In Kind Payment
In Kind Payment Details
Mandatory
If the payment is made in kind instead of cash, for instance, in the form of securities or bonds,
you need to capture the details of the instrument being pledged.
The following details of fund involved in the transaction and the bank details of the unit holder
maintained at the unit holder level are picked up and displayed for all modes of payment and
sub payment modes:

ISIN Code

Fund

Fund Base Currency

Bank and Branch Code

Account Currency

Account Number

Account Name

Whether direct debit is applicable

Whether the account is closed
If the mode of payment is Multi Payment Facility and the sub mode of payment is Against
Payment, the above mention unit holder’s bank details and the fund details are displayed.
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5.1.10
Pledgee Details Section
In case of an investor has taken a loan on the units in a fund and those units are blocked, you
can indicate whether the dividend proceeds on the blocked units should be paid to the
pledgor, pledgee or to hold back the payment.
This section is applicable only to Block transactions. Click on the Pledgee tab in the FCIS
Block Transaction Detail screen to invoke the following screen.
Pay Dividend To
Alphanumeric, Optional
Indicate whether the dividend proceeds on the blocked units should be paid to the pledgor,
pledgee or to hold back the payment.

If you opt to hold back, Dividend on blocked units will not be paid/reinvested until all the
blocked units are unblocked.

If you opt to pay dividend to the pledgor, dividend on blocked units will be credited to
unitholder bank account depending on the UH IDS setup.

If you opt to pay the dividend to the pledgee, dividend on blocked units will be credited
to pledgee bank account irrespective of UH IDS setup.
Note
If no option is selected, then dividend on blocked units will be paid / reinvested to the
unitholder account depending on the UH IDS.
You will be allowed to capture the following details only if you have chosen to pay the dividend
to the pledgee.
Pledgee Name
60 Characters Maximum, Alphanumeric, Mandatory
Specify the name of the person or institution with which units are pledged for the block
transaction.
Address
255 Characters Maximum, Optional
Enter the address of the pledgee.
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Zip Code
6 Characters Maximum, Optional
Specify the zip code of the specified city of residence of the pledgee.
State
60 Characters Maximum, Alphanumeric, Optional
Specify the state in which the city of residence of the pledgee is located.
Pledgee Bank
12 Characters Maximum, Alphanumeric, Mandatory
From the list, select the name of the bank in which the account is held.
Pledgee Branch
12 Characters Maximum, Alphanumeric, Mandatory
From the list, select the name of the branch of the bank in which the account is held.
Account Number
16 Characters Maximum, Alphanumeric, Mandatory
Specify the number of the account held by the pledgee in the selected bank.
5.1.11
Fee Payment Details Section
You can capture the details of any payments made towards the transaction time fee, in this
section. When you select the fund in which the transaction is to be put through, this section
is enabled only if any transaction time fees are mapped to the fund as chargeable for the
transaction type.
Fee Payment Details for Mode of Payment as Check, Credit Card or Draft
Capture the following details if the mode of fee payment chosen is check, credit card or
demand draft:
Drawee Bank
Alphanumeric, Optional
Specify the name of the bank where the fee payment instrument is drawn, if the mode of
payment is Check, Credit Card or Draft.
Drawee Branch
Alphanumeric, Optional
Specify the branch of the selected bank where the fee payment is drawn, if the mode of
payment is Check or Draft.
Check Number/ Card Number/Draft Number
16 Characters Maximum, Alphanumeric, Optional
Specify the number of the fee payment instrument being either check, the credit card or the
demand draft.
Check Date/Credit Card Date/Draft Date
Date, (dd-mm-yyyy) Optional
Specify the date on which the check or demand draft is drawn, or the credit card payment is
made.
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Clearing Date
Date, (dd-mm-yyyy) Optional
Specify the date on which the check / draft is expected to be cleared.
The clearing date should not be earlier than the check / draft date, and must not be a
designated holiday in the system.
Card Reference Number
Alphanumeric, Optional
In the case of fee payment by credit card, specify the reference number of the credit card that
is being used to make the fee payment.
Fee Payment Details for Transfer Mode of Payment
Capture the following details if the mode of fee payment chosen is transfer:
Maintained Bank Accounts
Alphanumeric, Mandatory
All the bank accounts that have been maintained for the selected unit holder are displayed in
the drop down list in this field. You must choose the one that will be used to make the fee
payment. When you do, all the details of the selected account are displayed in the
corresponding fields in this section.
Bank
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the name of the bank in which the account resides is displayed here.
Branch
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the name of the branch of the bank in which the account resides is displayed here.
Account Number
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the account number of the transfer account is displayed here.
Account Type
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the type of the transfer account is displayed here.
Account Currency
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the currency of the transfer account is displayed here.
This currency must be the same as the transaction currency. If this is not so, the unit holder
must specify an account in which the account currency is the same as the transaction
currency.
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Account Holder Name
Display Only
When you select the back account of the unit holder that is being used to make the fee
payment, the name of the holder of the transfer account is displayed here.
5.1.12
Certificate Details Section
Click on the Certificates tab of the FCIS Block Transaction Detail screen. You can capture
details of certificates involved in a transaction, in this section.
You must capture the certificate details as mandatory information for a transaction in the
following circumstances:

For all transactions involving scrip-based funds

For all scrip-less funds in which the certificate option is available, and the unit holder
requests for the issue of certificates.
The minimum and maximum certificate denominations maintained for the fund in which the
transaction is being put through are retrieved and displayed here. If user overrides are
designated as available in the Shares Characteristics rule for the fund, then you can override
these values in this section when you are entering a transaction.
You can capture the numbers of the certificates involved in a transaction. Partial usage of the
units in an issued certificate is only permissible for redemption, switch, transfer, block and
unblock transaction types.
Note
In case of Transfer transactions, system marks the original certificates held by the transferor as being transferred and new certificates are generated with the transferee as the ‘To
Unitholder’.
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Check numbers for check redemption transactions
For check redemption transactions, which you enter for an investor with check writing facility
in a fund for which check writing is allowed, you must specify the number of the check being
redeemed, in this section.
Note
If more than one check is being presented for redemption, you must enter one redemption
transaction for each check.
Fields in this section
Certificate Required?
Select the option Yes, to specify requirement of certificate
Minimum Certificate Denomination
Numeric, Mandatory
This is the least number of units or the minimum lot that would comprise a single certificate.
This value is maintained in the Shares Characteristics rule for the fund, and is displayed here.
If user overrides are designated as allowed in the Shares Characteristics rule, you can
override this value and specify the required minimum lot.
Maximum Certificate Denomination
Numeric, Mandatory
This is the highest number of units or the maximum lot that would comprise a single certificate.
This value is maintained in the Shares Characteristics rule for the fund, and is displayed here.
If user overrides are designated as allowed in the Shares Characteristics rule, you can
override this value and specify the required minimum lot.
Certificate Number
Alphanumeric, Mandatory
Specify the number of the certificate that is to be redeemed, switched, transferred, blocked,
unblocked, split, consolidated or reissued, as the case may be.
When you specify the certificate number, the number of units contained in it is displayed in
the Units field.
Total Units
Display Only
When you specify the certificate number, the number of units contained in it is displayed in
this field.
Partial?
Select this option to indicate that only a portion of the units contained in the certificate must
be used for the transaction.
For certificates that are being redeemed, switched, transferred, blocked or unblocked, you
can either use the whole portion of units or a part, as requested by the unit holder.
For certificates that are being split, consolidated or reissued, partial usage of the number of
units contained in the certificate is not permissible.
The following example will make this clear:
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Delete?
Optional
Select this option to mark the selected row as inapplicable for the transaction.
To delete any given row in the grid, check the Delete? check box, and then click the Delete
link at the right bottom of this section. The checked rows are deleted. If you delete a row in
which a certificate number has been specified, then that certificate is not reckoned as part of
the transaction.
To add a new row at the bottom of the grid in this section, click the Add link.
5.1.13
Load Override Section
In this section, you can override or alter the value of any load (including derived loads, if any)
mapped to the selected fund and applicable for the transaction type, which is to be computed
at the time of allocation. The frequency of computation for such loads would be “allocation”.
This section is only enabled for funds that have allocation time loads mapped to them as
applicable for the transaction type.
When you select the fund in which the transaction is to be put through, any mapped allocation
time loads are displayed as a list in this section.
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Load ID
Display Only
The ID of the allocation time load that has been mapped to the fund for the transaction type
is displayed here. The load ID is displayed as a link. To view details of the load, click the ID
link. The following screen is invoked:
You can invoke this screen by typing UTDLOADM in the field at the top right corner of the
Application tool bar and clicking on the adjoining arrow button.
If the load is criteria based, the criteria will be displayed in the Load Details screen.
If a derived load has been mapped, it is also displayed here and can be overridden.
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Description
Display Only
The description of the allocation time load that has been mapped to the fund for the
transaction type is displayed here.
Amount/Percentage
Display Only
The type of the allocation time load that has been mapped to the fund for the transaction type
is displayed here. The ‘type’ of the load refers to the base value upon which the load is
applied. There are two possible types – amount-based loads, and percentage-based loads.
Change type for each slab
Optional
When you override or alter an allocation time load at the time of entering a transaction, you
can effect the change in any of the following ways:

Discount (reducing the load return value in all the slabs)

Increase (increasing the load return value in all slabs)

Return Value (assigning an altered return value that will be applicable to all the loads)
To understand clearly how the override would be performed in any of these ways, let us
consider an example.
Let us suppose that the following loads are mapped to the Carey Bugle Memorial Fund for all
transaction types, with the processing frequency as ‘allocation’:
Load ALLOCL1, a percentage-based load with a return value of 5 % for slab 1 and 2, and 4%
for slab 3.
Load ALLOCL2, a percentage-based load with a return value of 3.5% for all slabs.
Load ALLOCL3, an amount-based load with a return value of 10 USD for slabs 1 and 2, and
9 USD for slabs 3 and 4.
Let us suppose that you are accepting a subscription request into this fund, from the unit
holder Mr. Bill Smith, and upon his directives, you have overridden these allocation time loads
as follows:
Load ALLOCL1 is to be discounted. You choose the ‘Discount’ option in the Change Type
field and specify the discount value in the Value field in the Load Override section as 1%, to
be applicable to all slabs of ALLOCL1. The new percentages applicable for slabs 1 and 2
would be 4%, and for slab 3, the new percentage would be 3%.
Load ALLOCL2 is to be increased. You choose the ‘Increase’ option in the Change Type field,
and specify the new return value as 1%, applicable to all slabs of ALLOCL2. The new
percentage applicable for all slabs of ALLOCL2 is 4.5%.
For load ALLOCL3, you choose the ‘Return Value’ option and specify the new return value as
8 USD for all slabs of ALLOCL3. The new return value for all slabs, 1,2, 3 and 4 for the load
ALLOCL3 would be reckoned as 8 USD.
Value
Numeric, Optional
Specify the altered return value for the allocation time load that you are overriding.
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Amount Basis
Specify the amount basis to be considered here
To understand how the new value would work, consider the example given under the Change
Type field.
5.1.14
Limit Orders Section
Limit Order Type
Alphanumeric; Mandatory for Limit Orders
Specify whether the limit order is price based or date based.
Limit Price
Numeric; Mandatory for Price Based Orders
Specify the price for the price based limit order transaction. This represents the price equal
to or below which the transaction must be put through (for buy orders), or the price equal to
or above which the transaction must be put through (for sell orders).
Limit Start Date (DD/MM/YYYY)
Date Format, Mandatory
For price based limit orders, specify the date that commences the period within which the limit
order must be executed. On any date on and after this, the limit order could be executed when
the limit price conditions are met.
The date you specify here must be a future date.
Limit End Date (DD/MM/YYYY)
Date Format, Mandatory
For price based limit orders, specify the date that closes the period within which the limit order
must be executed. Beyond this date, the limit order stands cancelled and will not be
processed.
The date you specify here must be a future date, later than the Limit Start Date.
Limit Date (DD/MM/YYYY)
Date Format, Mandatory
For date based limit orders, specify the future date on which the limit order must be executed.
If this date is subsequently specified as a holiday, the limit order pricing rule (Prior or After)
specified in the General Operating Rules is used to determine the date on which the order
would be executed.
5.1.15
Allocation Details Section
The details of subsequent allocation of the transaction, if any, are displayed in this section.
When you are entering a new transaction, this tab is not available.
All fields are view only fields and no data entry is possible.
Date Allotted
This is the date on which the Fund Manager allocated the units in respect of the transaction.
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Units Allotted
This is the number of units that were allocated by the Fund Manager. in respect of the
transaction.
Units Confirmed
This is the number of units that were confirmed after allocation by the Fund Manager in
respect of the transaction.
Units Rejected
This is the number of units, if any, that were rejected in respect of the transaction by the Fund
Manager
Unit Price Applied
This is the price per unit that was prevalent for the fund and transaction type at the time of
acceptance of the allotted transaction.
Provisional Shares
This is the number of provisional shares allocated in respect of the transaction by the Fund
Manager. Provisional shares are allocated for transactions, the payment instrument in respect
of which is pending clearance.
5.1.16
Document Details Section
In this section, you can specify the document type for the unit holder. The document types can
be maintained in the System Parameters Maintenance screen. This section will be enabled
only if your installation is integrated with DMS.
Document ID
Optional
You can either enter the document id in this field or choose the document id from the
Document Find screen which is opened when you click ‘KYC & Document’ tab .
In the Document Find screen, specify the first name and second name of the unit holder
whose document you wish to retrieve. The various documents stored against the name of the
unit holder that you have entered, will be displayed. Double click on the corresponding
document, to choose the same. You can also click on the document id link to view the
scanned document.
Note
If you enter the document id and then click ‘KYC & Document’ tab, the Document View
screen will be opened, where you will see the scanned document.
Document Type
Display
When you enter or choose the document id, this field will be updated.
Document Description
Display
When you enter or choose the document id, this field will be updated.
For further information on maintenance of system parameters, refer to the chapter
‘Maintaining System Parameters’ in Volume 1
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5.1.17
Additional Information Section
To maintain any additional information for a transaction, click on the Transaction Add Info link
in the Transaction input screen.
You can only maintain additional information if any information heads have been maintained
in the System Parameters, to be applicable for the segment.
The information heads that you maintain are user defined.
Note
The Additional Information section allows you to capture valuation data and has no processing implications.
5.2
Mandatory Information for All Transaction Types
The transactions input detailed screen consists of the following sections:

Client Information

Transaction Information

Broker Details

Payment Details

Fee Details

Certificate Details

Load Override Details

Allocation Details

Document Details
The mandatory information you need to supply before saving the transaction is given below
as under each section. This is applicable to all transaction types:
Client Information Section

The CIF Number for the investor, or, if this is not known, the investor number (or Unit
Holder ID) in the Investor field.

The Unit Holder ID for non-CIF investors.
Transaction Information Section

The date of the transaction, in the Transaction Date field. If you are entering a
backdated transaction, the date must be within the backdating limits specified for the
fund in the Transaction Processing Rules.

The fund in which the transaction was requested, in the Fund field. You must also
specify the ISIN Code of the fund, in the ISIN Code field.

The desired mode for the transaction, in the Transaction Mode field.

The currency for the transaction, in the Transaction Currency field.

The volume of the transaction, in terms of the selected transaction mode, in the
Transaction Value field.

The mode of communication that was used to request the transaction, in the
Communication Mode field.
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
The desired mode of payment for the transaction, in the Payment Mode field, for IPO,
subscription and redemption transactions.

Whether the applicable exchange rate that is prevalent at the time of transaction entry,
must be overridden, in the Override Exchange Rate? field.

Whether the transaction is to be initiated by gross amount / units, or net amount, in the
Gross / Net field, for IPO, subscription and redemption transactions.

The exchange rate source to be used, in the Exchange Rate Source field.

Whether the transaction is an LOI transaction, in the LOI Transaction field.

The maturity date for the transaction, if any, in the Maturity Date field.

Whether the fee for the transaction is to be overridden, in the Override Fee field.

The Price Basis for the transaction
Payment Details Section
 For redemption transactions, all the details in the Payment Details section.

For IPO and subscription transactions, the payment type in the Payment Type field.
Fee Payment Details Section
 If fees are applicable, then all the details of fee payment, in the Fee Payment Details
section.
Certificate Details Section
 The certificate numbers for certificate based transactions.
5.3
Viewing Fund-wise Balances of Unit Holders
In the ‘UnitHolder Balances Summary’ screen, you can query the database to obtain fundwise balances of unit holders, as of a price date or settlement date. You can invoke this screen
by typing ‘UTDUHBAL’ in the field at the top right corner of the Application tool bar and clicking
on the adjoining arrow button.
As of a price date or a settlement date, you can view the balances for:
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
A specific unit holder in all funds. You must provide the ID of the required unit holder in
this case.

A specific unit holder in a specific fund. You must provide the IDs of both the required
fund as well as the unit holder, in this case.

All unit holders in a specific fund. You must provide the ID of the required fund in this
case.
To obtain the required balances for viewing in this screen, you must specify the following
information that would be used as search criteria:

ID of the fund for which you require to view the unit holder balances

ISIN Code of the fund

Date basis. This would indicate whether you wish to view the balances as of a price
date or a settlement (value date). Specifying the date basis is mandatory.

The date (price date or settlement date, as indicated in the Date Basis), as of which you
wish to view balances. Specifying the required date is mandatory.

ID of the unit holder for which you wish to view fund-wise balances as of the indicated
date
The following details are displayed in the Fund ID Detail portion of the Unit Holder Balances
screen:
5.4

ID of the fund for which the unit holder balances are displayed

CIF of the unit holder whose balances are displayed

ID of the unit holder

Total Unit balance of the unit holder in the fund, as of the indicated date

You can view a transaction-wise breakup details for the unit balance, in the Transaction
Details section:

CIF of the unit holder

ID of the unit holder

ID of the fund in which the transaction was put through

Transaction number

In case of reversals, the old transaction number

Transaction date

Date of Allocation

Unit balance due to the transaction

Date as of which the balances are displayed. This could be a price date or a settlement
date

Old Transaction Number
Contract Notes for Transactions
Confirmation reports (contract notes) for transactions allocated on a business day may be
obtained by printing them through the Confirmation Reports menu item in the Queries menu.
You can print the notes as often as required through the Confirmation Reports menu.
The End of Day processes on a given business day also execute an EOD job that prints
contract notes in respect of transactions allocated on a given business day. The job checks
to see if the contract notes have already been printed from the menu. If so, duplicates will be
printed only if the ‘Duplicates Required’ option in the task parameters static information for the
job has been enabled and set to ‘Yes’. If the Duplicates Required option has been set to ‘No’,
duplicate contract notes are not printed by the EOD job. The Duplicates Required option is
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configured by the implementers at your installation, according to your requirement in respect
of printing of duplicate contract notes.
If the contract notes have not been printed through the Confirmation Reports menu, the EOD
job prints the contract notes.
Also, if allowed, as explained above, the EOD job prints transaction contract notes for
transactions involving only those unit holders for whom the ‘File’ option has not been set as
the preferred mailing mode in the unit holder account details. For transactions involving any
unit holders for which the ‘File’ option has been set in the account details, the EOD job
suppresses the printing of contract notes.
5.5
Entering Payment Details for Transactions
5.5.1
Payment Incomplete Transactions
When you enter a transaction request from an investor into the system (in the Transaction
Details screens), you can save the transaction without entering any details of payment, in
either of the following cases:

For instance, in the case of a gross basis transaction, you would capture the mode of
payment as mandatory information, but the investor need not actually furnish details of
any payment instrument at the time of transaction entry.

In the case of net basis transactions, you would not capture any payment details, as the
actual amount of the transaction is not known at the time of transaction entry.
Whenever you do not enter the payment details, the transaction is saved as a payment
incomplete transaction.
Further, a payment incomplete transaction can be authorized, and the payment details
“completed” or entered subsequently, after authorization.
Let us understand gross basis and net basis transactions clearly.
5.5.2
Gross Basis and Net Basis Transactions
An investor may request either a gross basis or a net basis for processing a transaction, at
the time when you enter the request into the system.
Let us consider an example to understand how transactions are processed on gross or net
basis.
5.6
Exchange Rate Incomplete Transactions
When you enter a transaction request from an investor into the system (in the Transaction
Details screens), you can save the transaction without specifying an exchange rate, in cases
where the exchange rate for the source selected for the transaction has not been uploaded
or is unavailable.
Whenever you do not enter the exchange rate, the transaction is saved as an exchange rateincomplete transaction.
Further, an exchange rate incomplete transaction can be authorized, and the exchange rate
“completed” or entered subsequently, after authorization.
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5.6.1
Exchange Rate Enrichment for Exchange Rate Incomplete Transactions
Transaction Enrichment
The process of entering the exchange rate for an exchange rate incomplete transaction is
known as Exchange Rate Enrichment.
Why must enrichment be performed?
A transaction can only be picked up by the End of Day process for allocation of units only if it
is authorized and all necessary details are present in the transaction record. If the exchange
rate is not available, the equivalent transaction amount in fund base currency cannot be
computed. In the event of the transaction being authorized before the exchange rate details
are specified, it must be made “exchange rate-complete” before it can be picked up
subsequently for allocation.
When to perform enrichment?
Exchange rate enrichment must be performed as a mandatory procedure before an exchange
rate incomplete transaction is allocated.
Exchange rate enrichment must also be performed for authorized transactions generated due
to a standing instruction.
5.6.2
Performing Exchange Rate Enrichment
You can specify the exchange rate for exchange rate incomplete transactions in the ‘FCIS
Enrich Exchange Rate Detail’. You can invoke this screen by typing ‘UTDTXNEE’ in the field
at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Enrich the exchange rate details in this screen as follows:
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
Transaction type – You can choose either UT or LEP. If u choose UT only incomplete
UT transactions will be displayed for enrichment. If you choose LEP and mention the
‘Product ID’ and ‘Policy Number’, then all the underlying incomplete UT transactions of
the particular policy will be available enrichment

Operation Mode – You can choose to enrich exchange rates, authorize, bulk exchange
rate enrichment or view enrich exchange rate

Ref type – The ref types that are available are All, Standing Instructions, IPO
Subscription, Subscription, Redemption, Switch & Transfer. You can choose any of
these.

ISelect the ID of the fund or the ISIN Code of the fund in which the exchange rate
incomplete transaction was entered, in the Fund ID and the ISIN Code fields. Select the
procedure of operation in the Operation Mode field

Select the Enrich Exchange Rate option in the Operation Mode field, in the Find
Records section of the screen.

If the transaction for which you are enriching the exchange rate is an unauthorized
transaction, select the Unauthorized option in the field Exchange Rate Status.

If the transaction for which you are entering the exchange rate is an authorized
transaction for which the exchange rate has not been entered, choose the Incomplete
option in the Exchange Rate Status field.

In the Exchange Rate Source field, select the exchange rate source specified for the
transaction, and click ‘Ok’ button.

Select the product for which you wish to enrich transactions

Select the policy number

Select the policy transaction number that should be enriched

All transactions that are retrieved according to your specifications are displayed as a list
in the Enrich Exchange Rate Details grid, in the lower portion of the screen.

5.6.3
–
For each transaction that you want to enter the exchange rate, select the row of the
transaction in the list grid.
–
Specify the exchange rate for the transaction.
Click ‘Ok’ button.
Performing Bulk Update of Exchange Rate
Bulk Exchange rate enrichment is performed for authorized but un-allotted transactions in the
system. To perform bulk update of exchange rates select ‘Bulk Exchange Rate Enrichment’
in the operation field.
Certain other fields will be displayed in this screen if you choose the operation as ‘Bulk
Exchange Rate Enrichment’.
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To invoke this screen type UTDTXNEE in the field at the top right corner of the Application
tool bar and clicking on the adjoining arrow button.
Enrich the exchange rate details in this screen as follows:
5.6.4

Select the operation mode as ‘Bulk Exchange Rate Enrichment’.

Select the reference type for which you are performing exchange rate enrichment.

Select the ID of the fund or the ISIN Code of the fund in which the bulk exchange rate
enrichment is being performed, in the Fund ID and the ISIN Code fields.

The date range when the transaction was processed.

If the transaction for which you are enriching the exchange rate is an authorized but unallotted transaction, choose the 'Complete' option in the field Exchange Rate Status

If the transaction for which you are entering the exchange rate is an authorized
transaction for which the exchange rate has not been entered, choose the ‘Incomplete’
option in the Exchange Rate Status field.

In the Exchange Rate Source field, select the exchange rate source specified for the
transaction, and click ‘Process’ button to submit the job to update the exchange rate
details.

Else, click ‘Execute’ button to update the update the exchange rate details.
Authorizing Exchange Rate Enrichments
After you have enriched the exchange rate in the Exchange Rate Enrichment screen, another
user must authorize the enrichment for it to be effective in the system database, so that the
transaction can be picked up for allocation.
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To authorize the enrichment of exchange rate for a transaction, do as follows:
5.6.5

Select the ID of the fund or the ISIN Code of the fund in which the transaction was
entered, in respect of which exchange rate enrichment was done, in the Fund ID and
the ISIN Code fields.

Select the Authorize option in the Operation Mode field, in the Find Records section of
the screen.

Only unauthorized exchange rate enrichment transactions can be authorized. Select the
Unauthorized option in the Exchange Rate Status field.

In the Exchange Rate Source field, select the exchange rate source specified for the
exchange rate enriched transaction, and click ‘Ok’ button.

All exchange rate-enriched transactions that are retrieved according to your
specifications are displayed as a list in the Records Matching The Search Criteria grid,
in the lower portion of the screen.

For each transaction for which you want to authorize the exchange rate enrichment,
select the row of the transaction in the list grid.

In the Auth Status field, select the Authorize option to mark the enrichment for
authorization.

After similarly marking as many records as necessary for payment enrichment
authorization, click ‘Authorize’ button to effect the authorization.

Transactions enriched through bulk operation need not be authorized.
Clearing Payment Instruments
The system provides the facility to keep track of the clearing status of payment instruments
for transactions, or, in the case of LEP (Life and Endowment Products), on a policy level, on
an online basis.
To update the clearing status of a payment, use the ‘Payment Clearing Detail’ screen. You
can invoke this screen by typing ‘UTDPYCLR’ in the field at the top right corner of the
Application tool bar and clicking on the adjoining arrow button.
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5.6.5.1
Updating Clearing Status of Payment Instrument
To update the clearing status of a payment instrument for a transaction in the Payment
Clearing screen, do as follows:
5.6.5.2

In the Selection Criteria section, specify the following details as search parameters to
retrieve the transaction records for which the payment instruments must be cleared:

In the Mode field, select the New option.

In the Level field, select the Transaction option.

In the Payment Mode field, select the mode of payment specified for the transaction for
which you want to update the clearing status of the payment instrument. To clear a
specific payment instrument, enter the number of the instrument in the Specific Number
field.

In the Date Range fields, specify a range of dates that would signify the period between
which the transaction date or the allotted date of the transaction would be found.

Click on the Show Details button. All transactions with payment instruments that match
your search criteria are displayed, in the lower grid portion of the screen, in a list.
Transactions that satisfy the following criteria are displayed:
–
All necessary information such as payment mode, sub payment mode, payment
currency, payment amount, etc is recorded.
–
FBC/TC amount equivalent and paid date (if auto settlement option is unchecked)
are recorded.

Click on the Payment Details link to invoke the Settlement Information screen. The
payment details of all legs involved in the transaction is displayed.

Click ‘Payment Details’ button under Pymt Dtls column to invoke the Payment screen.

Specify the clearing date in the Clearing Date field. By default, the clearing date is
deemed to be the application date.

Specify any relevant remarks in the Remarks field.

After marking as many instruments as necessary for clearing or rejection, click the Save
button to save your changes.

To clear all instruments displayed in the list, choose the Clear All button. To reject all
instruments displayed in the list, choose the Reject All button. Depending on what you
choose, either Clear All or Reject All, the clearing status field under the Payment
Clearing grid will display the clearing status.
Payment Clearing Details
The following details are displayed in the Payment Clearing screen:
5.6.5.3

The transaction number of the transactions with the selected mode of payment or a
check number.

The payment mode used in the specified transaction

The instrument number of the payment instrument used for the transaction

The date of the payment instrument.

The currency of the payment instrument.

The amount of the payment instrument.

The bank name and branch name of the bank where the payment instrument was
drawn.
Authorizing Clearing Status
After you have updated the clearing status for a transaction payment instrument, another user
must authorize the clearing status, for it to be effective in the system data stores.
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To authorize a clearing status in the Payment Clearing screen, do as follows:
5.6.6

In the Selection Criteria section, specify the following details as search parameters to
retrieve the transaction records for which the clearing status of payment instruments
must be authorized:

In the Mode field, select the Authorize option.

In the Level field, select the Transaction option.

In the Payment Mode field, select the mode of payment specified for the transaction for
which you want to authorize the clearing status of the payment instrument. To authorize
a specific cleared payment instrument, enter the number of the instrument in the
Specific Number field.

In the Date Range fields, specify a range of dates that would signify the period between
which the transaction date or the allotted date of the transaction would be found.

Click on the Show button. All transactions with payment instruments that match your
search criteria are displayed, with the instrument details, in the lower grid portion of the
screen, in a list.

For each payment instrument that you want to authorize the clearing status, select
Authorize from the drop down menu in the Auth Status field. Your specification here will
mark the clearing status of the instrument for authorization.

After marking the clearing status of as many instruments as necessary for authorization,
click the Authorize button to effect the authorization. Authorization of the payment
clearing of a subscription transaction will settle all unsettled redemptions linked to it.
Fields in Payment Clearing Screen
Clearing Status
3 Character, Alphanumeric, Mandatory
Select Clear to mark the check as Cleared. Select Reject to mark the check as Returned /
Rejected.
Clearing Date
Date, Mandatory
Specify the date on which the clearing takes place. By default, the clearing date is deemed
to be the application date.
Remarks
255 Characters Maximum, Alphanumeric, Mandatory
Specify any relevant remarks regarding the clearing status.
5.6.7
Tracking Status of Returned Cheques
After a transaction has been allocated, the purchase transaction will have a cooling block set,
which implies that no units can be redeemed from this transaction’s lots. The cooling block
will be removed (transaction will be cooled off) when the status of the instrument is updated
as cleared.
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You can track the status of the physical instruments using the Payment Clearing screen.
To track the status of a payment instrument for a transaction in the Payment Clearing screen,
do as follows:

In the Selection Criteria section, specify the following details as search parameters to
retrieve the transaction records for which the payment instruments must be tracked:

In the Mode field, select the ‘New’ option.

In the Level field, select the Settlement option.

You can search for a record using any of the following criteria:

Fund ISIN

Fund Id

AMC Id

In the Payment Mode field, select the mode of payment specified for the transaction for
which you want to update the status of the payment instrument. Only Cheque, Demand
Draft and Money Transfer payment modes are applicable. To clear a specific payment
instrument, enter the number of the instrument in the Specific Number field.

In the Date Range fields, specify a range of dates that would signify the period between
which the transaction date, the allotted date or the payment date of the transaction
would be found.

Click on the Show button. All transactions with payment instruments that match your
search criteria are displayed, in the lower grid portion of the screen in a list.
–
All necessary information such as transaction number, payment mode, clearing
date, payment currency, payment amount, etc is recorded.

Click on the Payment Details link to view the Settlement Information screen. The
payment details of all legs involved in the transaction is displayed.

Specify the status of the instrument in the Instrument Status field. The options:
–
Credit Received - Once this status is selected, system triggers automatic clearing
of the associated transaction record and convert provisional units into confirmed
units.
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–
Debit Received - Indicates that information about Cheque rejection is received from
Bank.
–
Reject Status Awaited - Indicates that information about Cheque rejection has been
received at AMC/TA through return of physical instrument.
–
Rejected - This means that both; rejected cheque and reject information from the
bank have been received. Once this status is updated, system will trigger automatic
reversal of the associated transaction record.

Specify any relevant remarks in the Remarks field.

After marking as many instruments as for tracking, click the Save button to save your
changes.
If you select an Instrument Status for one or all of Instruments for a transaction that results in
payment / transaction rejection, system gives the following warning message “This will reject
the entire transaction. Do you want to go ahead?”
5.6.7.1
Authorizing Tracking Status
After you have updated the status of a transaction payment instrument, another user must
authorize the instrument status, for it to be effective in the system data stores.
To authorize an instrument status in the Payment Clearing screen, do as follows:
5.6.8

In the Selection Criteria section, specify the following details as search parameters to
retrieve the transaction records for which the status of payment instruments must be
authorized:

From the Actions list, select the Authorize option.

In the Level field, select the Settlement option.

In the Payment Mode field, select the mode of payment specified for the transaction for
which you want to authorize the status of the payment instrument. To authorize a
specific payment instrument, enter the number of the instrument in the Specific Number
field.

In the Date Range fields, specify a range of dates that would signify the period between
which the transaction date or the allotted date of the transaction would be found.

Click on the Show button. All transactions with payment instruments that match your
search criteria are displayed, with the instrument details, in the lower grid portion of the
screen, in a list.

For each payment instrument that you want to authorize the status, select Authorize
from the drop down menu in the Authorization Status field. Your specification here will
mark the status of the instrument for authorization.

After marking the status of as many instruments as necessary for authorization, click the
Authorize button to effect the authorization.
Fields in Payment Clearing Screen
Instrument Status
Alphanumeric, Mandatory
Specify the status of the instrument in the Instrument Status field. The options:

Credit Received - If this status is selected, system triggers automatic clearing of the
associated transaction record and convert provisional units into confirmed units.

Debit Received - Indicates that information about Cheque rejection is received from
Bank.

Reject Status Awaited - Indicates that information about Cheque rejection has been
received at AMC/TA through return of physical instrument.
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
Rejected - This means that both; rejected cheque and reject information from the bank
have been received. Once this status is updated, system will trigger automatic reversal
of the associated transaction record.
Note
If the record is uploaded with the status ‘Debit Received’, the options in the drop-down list
are ‘Reject Status Awaited’ and ‘Rejected’.
–
If the record is uploaded with the status ‘Reject Status Awaited’, the options in the
drop-down list are ‘Debit Received’ and ‘Rejected’.
–
If the payment mode is Money Transfer, then the options available are ‘Credit
Received’ and ‘Rejected’.
–
If the record is uploaded from the Bank Reconciliation screen with the status ‘Credit
Received’ or ‘Rejected’, then the record will not be available in the New mode and
you will not be allowed to update the instrument status.
In case of uploaded records, system adds the following in the Remarks field:
‘Through Bank Recon Upload When No Action’
5.7
Transaction Load Override
In FLEXCUBE Investor Services, you have the facility of changing the return value or final
amount value of a load (charge) that is applicable for a transaction requested by an investor.
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5.7.1
Overriding loads in Transaction Load Override Screen
To override such a load, use the ‘FCIS Transaction Load Override Detail’ screen. You can
invoke this screen by typing ‘UTDTXNLO’ in the field at the top right corner of the Application
tool bar and clicking on the adjoining arrow button.
To override a load, do as follows:
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
Retrieve the record of the load that you want to override by specifying search
parameters. You can specify any or all of the following to enable the search:
–
The type of transaction for which the load is applicable, in the Transaction Type field
–
The unit holder ID of the investor that has requested the transaction for which you
want to override a load
–
The number of the transaction for which you want to override a load
–
The fund (in the Fund field) in which the transaction was put through, for which you
want to override a load. You can also specify the ISIN Code of the fund.
–
The agency branch where the transaction was put through, in the Agent and Branch
fields.
–
In each field, you can choose the ALL option so that you can obtain a list of all
transactions for which a load override can be performed.

When you have specified your criteria, click OK.

The transactions retrieved from the database as a result of the search are displayed in
the lower grid portion of the screen. To override a load, click the Over Ride button at
the extreme right end of the required row. The Txn Load Override screen is displayed,
with the existing return value and the amount value of the load shown.

In the Override field, specify either the new, overridden return value or the overridden
amount, and click OK.

Click the OK button to save your changes.
The following must be borne in mind at a general level, while carrying out load overrides in
this screen:

Any load that is a tax cannot be overridden. A particular Load is deemed a tax if the fund
load mapping record has a value specified for the Apply Return Value On field.

Interconnected Loads:

In the system, two loads are deemed to be interconnected loads if the From Entity of the
one is the same as the To Entity of the other. After you exercise a Load Override in this
screen and attempt to save the override record, the system flashes a warning message
if the concerned load is an interconnected one. The message also displays the
transaction number and the connected loads. If you choose Yes in this message box,
these changes will be reflected during allocation of the transaction.

Once a load override is saved in this screen, it is removed from the view list. To retrieve
it, you must specify the search criteria again.

If the original load is a percentage based load, and is loaded to price, the original load
amount displayed is a per unit figure. The following illustration will make this clear:
Let us suppose that the Transaction Price is 10, and the load percentage is 5%. The amount
displayed is as follows:
5% of 10=0.5.per unit.
If the load is not loaded to price, then the actual load amount is displayed here. Considering
the same example above, If the transaction amount is 1000 currency units, and the load
percentage is 5%, with the load not loaded to price, the load amount displayed is as follows:
5% of 1000=50 currency units.
5.7.2
Forcing Recalculation
When you open the load override screen for the first time (i.e., before any load overrides have
been performed) and retrieve some load records, the computed load amounts are not
displayed in the Amount/Return Value fields in the Txn Load Override screen. This will be so
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if you have not checked the Force Recalculation? field check box in the main Transaction
Load Override screen. To indicate to the system that load computation must be done, you
must Select this option. When you do so, the original computed loads, before any overrides,
is displayed in the Return Value/Amount fields in the Txn Load Override screen.
After you perform the load overrides and override some or all of the retrieved loads, the
overridden load records are saved as unauthorized load overrides. At this stage, when you
open the Load Override screen and retrieve the overridden load records by specifying search
criteria, you have the following options:

If you check the Force Recalculation? check box, the system will compute the loads
again, without taking into account the overrides you have performed. The load amounts
displayed after this computation are the original, pre-override amounts.

If you want to revert to the saved load override record and the overridden load values,
do not check the Force Recalculation? check box. The overridden load records will be
retrieved and displayed.
If a load override that is performed is subsequently authorized, then you will not be able to
retrieve it through specifying search criteria.
5.7.3
Fields in Transaction Load Override Detail screen
Mandatory fields:
Transaction Type
Indicate the one of the following transaction type from the drop-down list:

IPO Subscription

Reinv IPO Subscription

Subscription

Reinv Subscription

Redemption

Switch From

Transfer

Block

Unblock

Consolidation

Split

Reissue
Choose one of the following options and enter the associated number for the selected option
in the text box below:

All

Unit Holder ID

Transaction Number
Click Ok. Based on the information keyed in, in the Find Criteria section, system displays
details in the following sections:
5.7.3.1
Load Details Section
System displays the following details:

Transaction number
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
Unit Holder ID

Fund ID

Load ID

Load Type

Group ID

Transaction Amount

Load Calculation Method

Amount or Percentage
You need to check against the transaction for the selected transaction number in the check
box provided.
5.7.3.2
Load Details Section
The system displays the following Load Details for the selected transaction number:

Load ID

Load From Entity Type

Load to Entity Type

Transaction Amount

Transaction Date

Load To Price

Load VAT To Price

Mandatory

Priority Number

Free Transaction

Apply Return Value on

No of Decimals for Load

Round of truncate for Load

Group ID

To Override
Investor
Display Only
The ID of the unit holder who has made the transaction is displayed here.
Transaction Number
Display Only
In this field, the transaction numbers of the transactions, based on the selection criteria, are
displayed
Fund ID
Display Only
The ID of the fund on which the transaction has occurred is displayed here
Original Return Value
Display Only
The original return value percentage of each of the applicable loads before the override is
displayed here.
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Original Load Amount
Display Only
The original load amount of each of the applicable loads before the override is displayed here,
after being calculated based on the return value.
You are allowed to override the following details in this section:
Override Return Value
Numeric, Optional
Enter a value to override the original Return Value for the given load, for the given transaction.
If nothing is entered then the Return Value will be taken as it is for allocation purposes
provided the Override Load Amount is not changed. If the Return value specified is a
percentage, you can override this percentage too.
If the Load Amount is changed, the change is also reflected in the Load Return Value field.
Override Load Amount
Numeric, Optional
Enter an amount to override the original Load Amount for the given load, for the given
transaction. If nothing is entered then the Load Amount will be taken as it is for allocation
purposes provided the Override Return Value is not changed.
If the Load Return Value is changed, the change is also reflected in the Load Amount field.
To Override
Indicate one of the following to indicate your preference for overriding, from the drop-down list:
5.7.3.3

Both

Return Value

Load Amount
Derived Load Details
The system displays the following details:

Transaction Number

Unit Holder ID

Fund ID

Load ID

Parent Load ID

Transaction Amount
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You can check against the transaction number for which transaction is done in the check box.,
If the load is criteria based, the criteria will be displayed in the Load Details screen.
If any derived loads are applicable, they are also displayed and can be overridden.
Load Type
Display Only
The type of load, indicating whether it is a fee or an incentive, is displayed here.
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Transaction Amount
Display Only
The transaction amount of the given transaction is displayed here.
Calculation Method
Display Only
This Field displays the Calculation Method (either Slab, Linear or Weighted) for the particular
Load.
Amount/Percent
Display Only
This Field displays whether the Return Value is displayed in Amount or Percentage.
Load Details
Original Return Value
Display Only
The original return value of each of the applicable loads before the override is displayed here,
either as a percentage or a load amount.
5.7.3.4
Authorizing load Override
A user other than the one who performed the override must authorize any override of a load.
To authorize a load override, use the Transaction Load Override Authorization screen. You
can access this screen by clicking the Summary option in the Txn Load Override menu item
in the Transactions Input menu category of the Agency Branch main menu.
When you open this screen, the load overrides that have been exercised, that are pending
authorization, are displayed along with their details.
Mark each override you want to authorize by selecting the Authorize option in the Authorize
field against the required override row.
After you have marked as many records as necessary for authorization, click the Authorize
button to effect the authorization.
5.8
Intra-day Checks for Transactions
For a fund, limits on transaction volumes (minimum and maximum limits for both amount and
units) are defined in the Transaction Processing Rules, for each transaction type. The limits
so defined are validated whenever individual transactions are allocated in the system.
You may require the transaction limits for a fund to be checked for and enforced at any of the
following levels of aggregation:

For transactions across all unit holder accounts transacting in a fund

For transactions across all accounts in a CIF which transacts in the fund

For transactions across all identification types and identification numbers transacting in
the fund
To specify the level at which the check must be performed, you can use the Intra-Day
Transaction Check screen, which you can invoke from the Fund Manager menu.
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To invoke this screen, type UTDIDYCK in the field at the top right corner of the Application
tool bar and clicking on the adjoining arrow button.
In this screen, you specify the aggregation level at which the check must be performed, in the
Criteria field. Click ‘Process’ button to apply the check. The system aggregates all the
unallocated transactions into each fund at the level you have specified, and displays those
transactions that violate the limits maintained in the Transaction Processing Rules for the
fund.
5.8.1
Fields in this Screen
Criteria Level
Alphanumeric; Mandatory
Select the level at which transactions must be aggregated for enforcement of the transaction
limit check. The system aggregates all unallocated transactions into each fund at the level
you have specified, and displays those transactions that violate the limits maintained in the
Transaction Processing Rules for the fund.
You can specify any of the following levels:
5.8.2

CIF - Across all accounts in a CIF which transacts in the fund

Unit Holder - Across all unit holder accounts transacting in a fund

Identification Number - Across all identification types and identification numbers
transacting in a fund
Pre-EOD Check for Intra-day Transaction Validation
During the Pre-EOD processes, the system checks for the transactions that violate the
minimum / maximum limits defined for the fund, aggregated at CIF level, and ensures that
they are not put through.
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5.8.3
Intra-day Check – Example
In the Transaction Processing Rules, the following minimum and maximum limits have been
maintained:
Fund ID
Royal Trust
Growth
Fund
Transaction
Type
Minimu
m
Amount
Maximum
Amount
Minimum
Units
Maximum
Units
Subscription
1,000
10,000,000
100
1,000,000
The details of unit holders transacting in the Royal Trust Growth Fund are as follows:
Unit Holder
ID
CIF
Account
Type
Identification
Type
Identification
Number
UH1
CIF
1
CPFOA
NRIC
N0001
UH2
CIF
1
CPFSA
NRIC
N0001
UH3
CIF
1
Cash
Passport
A80899
UH4
CIF
2
ASPFOA
NRIC
N0001
The following transactions are entered into the Royal Trust Growth Fund:
Transactio
n Number
Unit
Holder
CIF
Transactio
n Type
Transacti
on Mode
S1
UH1
CIF1
Subscription
Amount
S2
UH2
CIF1
Subscription
Units
S3
UH3
CIF1
Subscription
Amount
S4
UH4
CIF2
Subscription
Units
Amount
Units
10,000,0
00
1,000,00
0
900
90
When the intra-day check is enforced, the following transactions violate the check:
At Unit Holder aggregation level
The transactions S3 and S4 are displayed in the Intra-Day Transaction Check screen, since
the transaction volumes are below the minimum transaction amount and minimum transaction
units for subscription maintained for the fund in the Transaction Processing Rules.
At CIF aggregation level
The transactions S1 and S3 are summed for CIF 1, and the sum (10,000,900) exceeds the
maximum amount for subscription transactions for the Royal Trust Growth Fund. Therefore,
S1 and S3 are displayed in the Intra-Day Transaction Check screen.
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Also, the number of units for transaction S2 falls below the minimum units for subscription
transactions for the Royal Trust Growth Fund. Therefore, S2 is displayed in the Intra-Day
Transaction Check screen.
At Identification Number level
The transactions S2 and S4 are summed for NRIC – N0001, and the sum (10,000,090 units)
exceeds the maximum units for subscription transactions for the Royal Trust Growth Fund.
Therefore, S2 and S4 are displayed in the Intra-Day Transaction Check screen.
Also, the number of units for transaction S3 falls below the minimum amount for subscription
transactions for the Royal Trust Growth Fund. Therefore, S3 is displayed in the Intra-Day
Transaction Check screen.
5.9
Readjusting Unit Holder Portfolio
You can define percentage of the readjusted portfolio fund wise for a given Unit Holder using
the ‘Readjustment of UH Portfolio’ screen. Based on this percentage defined, the system will
readjust portfolio by means of switch/pseudo switch on the given funds of the unit holder. All
the switch and pseudo switch transactions are unit based transactions. You can invoke this
screen by typing ‘UTDUHPR’ in the field at the top right corner of the Application tool bar and
click the adjoining arrow. The screen is displayed below:
5.9.1
Fields in the Readjustment of UH Portfolio Screen
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the ‘Readjustment of UH Portfolio’ screen. You can enter the following in this screen:
5.9.1.1
Main Section
Unit Holder ID
Mandatory
Specify the unit holder ID. You can also click ‘Find UH’ button to find the authorized unit
holders. The system displays a list of authorized unit holders maintained in the system.
Aggregate Currency
Optional
In case the readjustments are between the funds of different fund base currency (FBC), then
you have to specify the aggregate currency. Specify the aggregate currency. You can also
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select the aggregate currency from the adjacent option list. The option list consists of all the
valid and authorized currency codes maintained in the system. While processing the
transaction, the system will convert the currencies of the current holdings of the selected
funds into aggregate currency for the purpose of comparing and achieving the required
portfolio.
The system triggers an error message if there are funds involving more than one FBC and if
the aggregate currency is not specified. However, if all the funds defined in the screen are
having same fund base currency, then the system defaults the aggregate currency with the
same fund base currency. For instance, if all the funds defined are having FBC as ‘USD’, then
on saving the details, the system will default aggregate currency as ‘USD’.
Note
The aggregate currency chosen should be the FBC of at least one of the funds selected.
Readjustment Status
Display
Based on the status of the readjustment, the status is displayed here. The following are the
status available:

Not Processed

Transaction Generated

Failure during transaction Generation
You can modify the details only if the readjustment status is ‘Not Processed”.
Note
For a given unit holder, there can be only one ‘Not Processed’ readjustment.
Readjustment ID
Display
On saving the details, the readjustment ID is generated. Later, you can use this number to
query the details.
Cancelled
Optional
The system will not generate the transactions that are ‘authorized but are yet to be
processed’. This option is enabled only during amending operation.
Fund ID
Mandatory
Specify the fund ID. You can also select the fund ID from the option list provided. The option
list displays the valid fund IDs maintained in the system. You should at least specify two funds
for readjustments and for the given unit holder, at least one of the funds defined should have
the settled unit balance.
Fund Name
Display
Based on the fund ID selected, the fund name is displayed.
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Fund Base Currency
Display
Based on the fund ID selected, the fund base currency is displayed.
% Holding after Readjustment
Mandatory
Define the percentage of the readjusted portfolio for the unit holder. After readjustment, this
is the percentage of the total holdings of the settled units for the selected funds. The total
percentage should added up to hundred percent.
Transaction Details Section
Click ‘Transaction Details’ tab to view the generated transaction details.
The following details are displayed:

Transaction Number

Transaction Type

Fund ID
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5.9.1.2
Error Section
During transaction generation, if one of the transactions fails, then the system will log an error
as 'Transaction Processing Failed'. It will not generate the partial successful transactions. The
failed reasons can be viewed under ‘Errors’ tab. Click ‘Errors’ tab to view the error details:
Note
In case of pseudo switch, the transaction currency for the subscription transaction will be
the fund base currency of the redemption transaction fund.
5.9.2
Processing Readjustment Portfolios
As part of EOD process, all the settled units as on date are considered for readjustments. The
total current holdings are arrived using the latest NAV of the funds involved. The current
holdings of each fund are compared with the required readjusted portfolio (both amounts are
in aggregate currency). The transaction type to be used is based on the net inflows and
outflows required to achieve the required readjustment. If a switch transaction is required
among these funds, the system will generate normal switch or pseudo switch based on the
funds involved belong to the same AMC or different AMC respectively. The readjustment
request is rejected if there is any amount block on one of the fund where in units has to be
switched out.’.
5.9.3
UH Portfolio Readjustment Summary Screen
The portfolio readjustment details must be authorized by another user. You can use the ‘UH
Portfolio Readjustment Summary’ screen to perform the following operations:

Retrieve

Edit

Delete

Authorize

Amend
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You can invoke this screen by typing ‘UTSUHPR’ in the field at the top right corner of the
Application tool bar and click the adjoining arrow. The screen is displayed below:
5.9.3.1
Retrieving Readjustment Portfolio
You can retrieve a previously entered broker deal as follows:

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

Specify any or all of the following details in the screen:

–
The status of the transaction in the ‘Authorized ’ field. If you choose the blank space,
then both the authorized and the unauthorized status records will be retrieved for
the specified criteria.
–
The status of the records in the ‘Open’ field. If you choose the blank space, then all
the records are retrieved.
–
The aggregate currency
–
The readjustment ID in the ‘Re Adjustment ID’ field. If you choose the blank space,
then all the records are retrieved.
–
The Readjustment status in the ‘Re Adjustment Status’ field.
Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.
You can perform Edit, Delete, Amend and Authorize operation by selecting from the Action
list.
5.9.3.2
Editing Readjustment Portfolio
You can modify the details of the readjustment portfolio that you have already entered into the
system, provided it has not been subsequently authorized. You can perform this operation as
follows:

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

Specify any or all of the following details in the screen:
–
The status of the transaction in the ‘Authorized’ field. If you choose the blank space,
then both the authorized and the unauthorized status records will be retrieved for
the specified criteria.
–
The status of the records in the ‘Open’ field. If you choose the blank space, then all
the records are retrieved.
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5.9.3.3
–
The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then
all the records are retrieved.
–
The readjustment ID in the ‘Re Adjustment ID’ field. If you choose the blank space,
then all the records are retrieved.
–
The Readjustment status in the ‘Re Adjustment Status’ field.

Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed records. The ‘UH
Portfolio Readjustment Detail’ screen is displayed.

Select Unlock operation from the Action list to modify the record. Modify the necessary
information.

Click Save to save your changes. The ‘UH Portfolio Readjustment Detail’ screen is
closed and the changes made are reflected in the ‘UH Portfolio Readjustment
Summary’ screen.
Viewing Readjustment Portfolio
To view a record that you have previously entered, you must retrieve the same in the ‘UH
Portfolio Readjustment Summary’ screen, as follows:
5.9.3.4

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

Specify any or all of the following details in the screen:
–
The status of the transaction in the ‘Authorized’ field. If you choose the blank space,
then both the authorized and the unauthorized status records will be retrieved for
the specified criteria.
–
The status of the records in the ‘Open’ field. If you choose the blank space, then all
the records are retrieved.
–
The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then
all the records are retrieved.
–
The readjustment ID in the ‘Re Adjustment ID’ field. If you choose the blank space,
then all the records are retrieved.
–
The Readjustment status in the ‘Re Adjustment Status’ field.

Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.

Double click the record that you want to view in the list of displayed records. The ‘UH
Portfolio Readjustment Detail’ screen is displayed in the view mode.
Deleting Readjustment Portfolio
You can delete only unauthorized records in the system. To delete a record that you have
previously entered:

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

Specify any or all of the following details in the screen:
–
The status of the transaction in the ‘Authorized’ field. If you choose the blank space,
then both the authorized and the unauthorized status records will be retrieved for
the specified criteria.
–
The status of the records in the ‘Open’ field. If you choose the blank space, then all
the records are retrieved.
–
The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then
all the records are retrieved.
–
The readjustment ID in the ‘Re Adjustment ID’ field. If you choose the blank space,
then all the records are retrieved.
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–
The Readjustment status in the ‘Re Adjustment Status’ field.

Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.

Double click the record that you want to delete. The ‘UH Portfolio Readjustment Detail’
screen is displayed.

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Note
The maker of the record can only delete the unauthorized record.
5.9.3.5
Authorizing Readjustment Portfolio
Apart from the maker, someone else must authorize an unauthorized broker deal in the
system for it to be processed. To authorize a record:
5.9.3.6

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

‘The status of the transaction in the ‘Authorized’ field. Choose the ‘Unauthorized’ status.

Click ‘Search’ button to view the records. All the records with the specified details that
are pending authorization are retrieved and displayed in the lower portion of the screen.

Select the Authorization operation from the Action list to authorize the selected record.
Amending Readjustment Portfolio
After a broker deal record is authorized, it can be modified using the Unlock operation from
Action list. To make changes to a record after authorization:
5.9.3.7

Invoke the ‘UH Portfolio Readjustment Summary’ screen from the Browser.

Select the status of the transaction that you wish to retrieve for amendment. You can
only amend only authorized records.

Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.

Double click the record that you want to amend. The ‘UH Portfolio Readjustment Detail’
screen is displayed in the amendment mode. Click the Unlock operation from the Action
list to amend the record.

Amend the necessary information. Click the Save button to save the changes.
Help Desk Facility
The FLEXCUBE Investor Services system provides the facility of querying and reporting
between entities in the system.
To query about any other entity or report information (such as complaints) regarding any entity
in the system, use the Help Desk Detail’ screen. You can invoke this screen by typing
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‘UTDHLPDS’ in the field at the top right corner of the Application tool bar and clicking on the
adjoining arrow button.
You can use this screen to
5.9.4

Initiate a query regarding any information requested by any entity that is defined in the
system.

Process or follow-up any such queries

Edit, view or close any queries
Initiating and Processing Queries
To initiate (or process) a query, in the Help Desk (Detail) screen, specify the following in the
Help Details section:

The type of entity that is initiating the query, in the Reporting Entity Type field. Also
select the ID of the reporting entity in the Reporting Entity ID field.

The type of query, in the Query Type field. The query could be an inquiry, or an action.
Select the appropriate option.

The category of the query, in the Query Category field. Choose the required option from
the drop down list.

The degree of criticality of the query, in the Query Severity field.

If you are following up a previously entered query, select the status of the query in the
Status field.

The description of the report, or query, in the Problem Description field.

The name of the person who will attend the query, in the Attended By field.

Also specify the following in the Helpdesk Events section:

The mode of the query, or the query type, in the Helpdesk Mode field.

The mode through which the query is being made, in the Event Mode field.
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
The description of the query, in the Event Description field.

Any image, such as a document or fax, regarding the query or report, in the Event Image
field. Click the Scan button to specify this.

Click the Save button to save your query.
Any follow up or processing of the query can likewise be entered in a similar manner, as
described above.
To add a new row to the Helpdesk Events grid, choose the Add button.
5.9.5
Fields in Help Desk Detail Screen
Helpdesk Reference Number
Display Only
Every query you initiate in the system is assigned a unique reference number by the system.
If you are entering a new query in this screen, this field is empty and locked, and when you
specify all the information that is mandatory for initiating a query, the reference number is
generated by the system when you Save the information.
If you have retrieved a query for viewing or processing, the reference number of the retrieved
query is displayed here and it cannot be altered.
Attended by
Alphanumeric, Optional
Specify the name of the person who is assigned to attend to the details of the query.
Reporting Entity Type
Alphanumeric, Mandatory
Specify the type of entity that is initiating the query. Choose from the drop down list.
Query Severity
Alphanumeric, Mandatory
Specify the criticality of the query, by selecting it from the drop down list. This could be one of
the following: Low, Moderate or High.
Reporting Entity ID
Alphanumeric, Mandatory
Specify the ID of the entity that is initiating the query.
Status
Alphanumeric, Mandatory
When you are initiating a new query, this field is locked and has a default value, “Open”,
signifying that the query is yet to be processed. Subsequently, when you retrieve the record
of a query in this screen, and edit the same, you can update the status of the query by making
the appropriate selection in this field. A query can be open, closed or being followed up.
Accordingly, choose the desired option from the drop down list.
Query Type
Alphanumeric, Mandatory
Specify the type of query that is being initiated, by selecting it from the drop down list. This
could be one of the following: Inquiry or Complaint.
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Query Category
Alphanumeric, Mandatory
Specify the subject of the query, by selecting it from the drop down list.
Problem Description
255 Characters Maximum, Alphanumeric, Optional
Narrate the problem, if any, or the statement of the query, in a few words.
Helpdesk Events Section
You must specify the details of the modes in which any query is initiated or followed up, in this
section.
Helpdesk Mode
For new queries, the mode specified here must be Inquiry. When you are capturing details of
action taken or following up a query, the mode specified here could be Action or Inquiry, as is
applicable.
Event Date / Time
The time at which the query/follow up action was received is displayed here.
Event Mode
Specify the mode through which the query / follow up action was received.
Event Description
Give a brief description, if any, about how the query / follow up action was received.
Event Image
If the details of the query / follow up action is contained in a document, specify the path to the
same here.
Event Object Available
Indicate from the drop-down list if the event object is available or not.
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5.9.6
Viewing or Editing Helpdesk Query
To view or edit a helpdesk query, use the ‘Help Desk Summary’ screen. You can invoke this
screen by typing ‘UTSHLPDS’ in the field at the top right corner of the Application tool bar and
clicking on the adjoining arrow button.
5.9.6.1
Retrieving a Query Record
You can retrieve a previously entered query record in the Help Desk Summary screen, as
follows:

In the browser, select the Help Desk Summary from the Transaction menu category of
the Agency Branch module:

The status of the transaction in the Authorized field. If you choose the “Blank Space”
option, then all the transactions that involve the specified unit holder are retrieved.

The status of the Transaction in the Open field. If you choose the “Blank Space” option,
then all the transactions that involve the specified unit holder are retrieved.

The Helpdesk Reference Number
After Consolidation Transaction are entered into the system, you can perform any of the
following operations:
5.9.6.2

Edit or delete them, provided they are still unauthorized.

Retrieve and view them.

Have them authorized by another user.
Editing a Query Record
You can modify the details of a Help Desk record that you have already entered into the
system, provided it has not been subsequently authorized. You can perform this operation as
follows:

In the main menu, invoke the Transaction menu. Select Help Desk, choose the
Summary option. The Help Desk Summary screen is opened.

In the Authorized field, select the status of the adjustment transaction that you want to
retrieve for modification. You can only modify records of transactions that are
unauthorized. Accordingly, choose the Unauthorized option from the drop down list.

To retrieve the adjustment transaction that is to be modified, specify any or all of the
details of the transaction in the corresponding fields on the screen. All unauthorized
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transactions with the specified details are retrieved and displayed in the lower portion of
the screen.
5.9.6.3

Select the adjustment transaction type that you want to modify in the list of displayed
transactions, in the lower portion of the screen

The Help Desk Detail screen is opened by double clicking on the selected row, with the
selected transaction displayed.

To modify the record you can select the Unlock operation form the drop down Actions
List

You can modify the required records for an unauthorized transaction.

Accordingly, modify the necessary information, and click the Save button to save your
changes.

The Help Desk Detail screen is closed and the changes made are reflected in the Help
Desk Summary screen.
Viewing a Query Record
To view a Help Desk record that you have previously entered, you must retrieve the same in
the Help Desk Summary screen, as follows:

From the main menu, invoke the Transaction menu. Select Help Desk, and choose the
Summary option. The Help Desk Summary screen is opened.

In the Authorization Status field, select the status of the Consolidation Transaction that
you want to retrieve for viewing. You can view records of transactions that are:

Unauthorized

Authorized
To retrieve the Help Desk record that is to be viewed, specify any or all of the details of the
transaction in the corresponding fields on the screen, and click
All transactions with the specified details are retrieved and displayed in the lower portion of
the screen.
Select the Help Desk record that you want to view in the list of displayed transactions, in the
lower portion of the screen.
The Help Desk Detail screen is opened by double clicking the selected record, with the
selected record displayed in view mode.
5.9.6.4
Deleting a Query Record
You can delete only unauthorized Help Desk record in the system.
To delete a Help Desk record that you have previously entered, you must retrieve the same
in the Help Desk Summary screen, as follows:

From the main menu, invoke the Transaction Input menu. Select Help Desk and choose
the Summary option. The Help Desk Summary screen is opened.

In the Authorized field, select the status of the Help Desk that you want to retrieve for
deletion. You can only delete records of transactions that are unauthorized.
Accordingly, choose the Unauthorized option from the drop down list.

To retrieve the Help Desk that is to be deleted, specify any or all of the details of the
transaction in the corresponding fields on the screen, and click 'Search'. All Help Desk
records with the specified details are retrieved and displayed in the lower portion of the
screen.
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5.9.6.5

Select the Help Desk that you want to delete in the list of displayed transactions, in the
lower portion of the screen.

The Help Desk Detail screen is opened by double clicking on the selected row in view
mode, with the selected Help Desk record displayed.

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Query Record
An unauthorized record must be authorized in the system for it to be processed. To authorize
a record:
5.9.6.6

Invoke the Help Desk Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the Unauthorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
Click 'Search'. All transactions with the specified details that are pending authorization
are retrieved and displayed in the lower portion of the screen.

Double click the transaction that you wish to authorize. The Help Desk Detail screen is
displayed. Select Authorize operation from Action.

When the checker authorizes a transaction, details of validations, if any, that were
overridden by the maker of the transaction during the Save operation, are displayed. If
any of these overrides results in an error, the checker must reject the transaction.
Amending a Query Record
Authorization of amended transactions can only be done from Fund Manager Module and
Agency branch Module.
Select the status of the Help Desk record that you wish to retrieve for amendment. You can
only amend records of transactions that are authorized.
Specify any or all of the details of the Help Desk record in the corresponding fields on the
screen. All transactions with the specified details are retrieved and displayed in the lower
portion of the screen.
Double click the adjustment transaction that you want to amend. The Help Desk. Click the
Unlock operation from the Action list to amend the transaction.
Amend the necessary information. Click 'OK' to save your changes. Only escalation details
can be changed during an amend operation.
5.9.6.7
Authorizing a Query Record
An amended Help Desk record must be authorized for the amendment to be made effective
in the system. The authorization of amended records can only be done from Fund Manager
Module and Agency branch Module.
The process of authorization is subsequently the same as that for normal transactions.
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5.10 Sending and Receiving Messages
Messages can be relayed to and fro between modules in the system. Use the ‘Send / Receive
Messages’ screen to do this. You can invoke this screen by typing ‘UTDSEREM’ in the field
at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
5.10.1
Send Messages
Agent Code
Specify the Agent Code of the module to which you are sending the message
Branch Code
Specify the branch Code of the module to which you are sending the message,
Message
Enter the message that has to be sent.
To send a message, specify the Agent and Branch Code of the module to which you are
sending the message, and key in the text of the message in the Message field box. Then click
the Send button.
To receive a message, specify the Agent and Branch Code of the module from which you are
receiving the message, and click the Receive button. The text of the incoming message is
displayed in the Message field box.
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5.10.2
Receive Messages
Agent
This displays the entity from which the message has come. For outgoing messages, it will
display the current entity code.
Branch Name
This displays the bank name to which the agent belongs.
Timestamp
This displays the time when the message had come.
User ID
This displays the User ID of the person from whom the message has come from.
Message
The text of the message that has been received is displayed here.
Delete
Click on Delete Message button to delete the message.
5.11 Transfer IN, Consolidation, Out and Transfer Process
The RTA Transfers Detail In and Out screen captures the details that are present in the RTA
incoming interface related data store. In the case of a transfer out transaction, the transaction
is generated and needs to be confirmed by the bank. To invoke this screen, click on the main
menu item Maintenance and then click on Details under the sub-menu item RTA Transfer
Detail.
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You can also invoke this screen by typing ‘UTDRTAIO’ in the field at the top right corner of
the Application tool bar and clicking on the adjoining arrow button.
The following details can be captured here:
RTA Transfer Detail
Reference Number:
16 Character Maximum, Alphanumeric, Mandatory
Specify a reference number for the account. This will be deemed as a unique alphanumeric
identifier for the account. It could be the serial number that is given on the application form
through which the investor has invested in the AMC. It could also be any alphanumeric value
given by the investor, to identify the account.
Transaction Type
Mandatory
Specify the type of transfer, the options being

Transfer In

Transfer Out

Channel Transfer
CIF
12 Characters Maximum, Alphanumeric, Mandatory
Specify the CIF number of the customer for whom you are creating a transferring the units.
RTA/Channel
10 Character Maximum, Alphanumeric, Mandatory
Select the RTA from the drop down list.
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Unitholder ID
12 Characters Maximum, Alphanumeric, Mandatory
It may be defaulted based on the selection from Unit holders for CIF; else you need to specify
the unit holder ID here.
Name
Specify the name of the RTA/Channel here.
Transfers IN Details
AMC ID
12 Characters Maximum, Alphanumeric, Mandatory
Select the code of the AMC in whose funds the investor wishes to invest, from the list
provided. You capture this information for the purpose of identifying the AMC to which the unit
holder belongs, and in whose database the unit holder account will reside.
Fund ID
Alphanumeric, Mandatory
Select the fund id into which the unit holder wishes to invest.
Folio No/Check Digit
Alphanumeric, Mandatory
Specify the folio for the AMC if the unit holder does not have prior records of transactions with
the AMC specified, else is it defaulted depending on the unit holder ID and the AMC ID.
Transaction Date
The default date here would be the application date; however you will be able to edit it.
Amount
Numeric, Mandatory
This is arrived at by multiplying the number of units and the cost price of each.
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Units
Specify the number of units the unit holder wishes to buy.
Cost Price
Specify the cost of each unit.
Note
Conditions required to be fulfilled for validations for transfer in transactions
–
Transfer in is not allowed in case the unit holder does not have folio for the given
AMC and transaction is subsequent.
–
Back dated and future dated transactions are not allowed
–
If cross branching is 'No', unit holder should belong to the logged in branch
Registrar should be mapped to the fund selected
Transfer Out Details
Click on the Transfer Out tab to invoke the following screen:
Fund ID
Display
The fund in which the transaction was put through is displayed here
Balance Units
Display
The unit balance of your holding is displayed here.
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NAV
Display
Display the current NAV of your holdings.
Market Value
Display
This displays the market value of all your holdings which is derived at by multiplying the
Balance Units with the current NAV.
Select?
The box needs to be checked against the fields which are to be processed.
Note
Conditions required to be fulfilled for validations for transfer out transactions
–
Fund price needs to be available
–
Sufficient balance is required in the unit holders fund
–
Transfer out transaction amount should be a multiple of step amount as defined in
Fund Rule.
Channel Transfer Details
Click on the Channel Transfers Details tab to invoke the following screen:
FCIS provides the facility to transfer an investor along with all the transactions done prior to
the transfer to the new channel. The following transfers will be allowed under Channel
Transfer:

Channel to Channel

Channel to Non channel
Channel transfers cannot be triggered from non channel agency branches.
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Transfer Branch Code
Specify the branch of the agent to whom the investor is being transferred.
Branch Name
Upon selection of the branch code, the associated branch name gets populated.
Broker Code
Select the code of the broker to whom the investor is being transferred.
Broker Name
Upon selection of the broker code, the associated broker name gets populated.
Rule Effective Date
Specify the date from when the unitholder transfer that is currently being set up should
become effective.
Remarks
Descriptive text about the transfer can be entered here.
On authorizing the transfer, system will check for the following:

Any unauthorized transaction exists with previous channel for the specified rule
effective date

Any authorized transaction to be allocated on or greater than the specified rule effective
date

Any allotted transaction to be cleared or settled on or greater than the specified rule
effective date

Any blocked or pledged transaction
If any of the above mentioned checks fail, system will not allow you to save and authorize the
transfer. System will also verify if any balance is available in any of the funds involved in the
transfer. If not, system will not allow you to save or authorize the transfer. Channel Transfer
will be effective on confirmation of the Authorised channel transfer through the RTA Summary
screen.
5.11.1
RTA Transfers Summary Screen
After you have all the mandatory RTA Transfer (in and out) details you can views the details
of the RTA Transfers using the ‘RTA Transfers Summary’ screen. You can invoke this screen
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by typing ‘UTSRTAIO’ in the field at the top right corner of the Application tool bar and clicking
on the adjoining arrow button.
The RTA transfer details maintained must be authorized by another user. You can use the
‘FCIS RTA Transfer Summary’ screen to perform the following operations:
5.11.1.1 Retrieving RTA Transfer Details
You can retrieve a previously entered RTA transfer details as follows:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
Specify any or all of the following details in the screen:

The status of the transaction in the ‘Authorization Status’ field. If you choose the blank
space, then both the authorized and the unauthorized status records will be retrieved
for the specified criteria.

The status of the records in the ‘Record Status’ field. If you choose the blank space, then
all the records are retrieved.

The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then all
the records are retrieved.

The transaction type in the ‘Transaction Type’ field. If you choose the blank space, then
all the records are retrieved

The reference number in the ‘Reference Number’ field

The customer information number in the 'CIF Number' field
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
5.11.1.2 Editing RTA Transfer Details
You can modify the details of the RTA transfer details that you have already entered into the
system, provided it has not been subsequently authorized. You can perform this operation as
follows:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
1.
Specify any or all of the following details in the screen:
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
The status of the transaction in the ‘Authorization Status’ field. If you choose the blank
space, then both the authorized and the unauthorized status records will be retrieved
for the specified criteria.

The status of the records in the ‘Record Status’ field. If you choose the blank space, then
all the records are retrieved.

The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then all
the records are retrieved.

The transaction type in the ‘Transaction Type’ field. If you choose the blank space, then
all the records are retrieved

The reference number in the ‘Reference Number’ field

The customer information number in the 'CIF Number' field
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
Double click the record that you want to modify in the list of displayed records. The ‘FCIS RTA
Transfer Details’ screen is displayed.
Select Unlock operation from the Action list to modify the record. Modify the necessary
information.
Click Save to save your changes. The ‘FCIS RTA Transfer Details’ screen is closed and the
changes made are reflected in the ‘FCIS RTA Transfer Summary’ screen.
5.11.1.3 Viewing RTA Transfer Details
You can modify the details of the RTA transfer details that you have already entered into the
system, provided it has not been subsequently authorized. You can perform this operation as
follows:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
Specify any or all of the following details in the screen:

The status of the transaction in the ‘Authorization Status’ field. If you choose the blank
space, then both the authorized and the unauthorized status records will be retrieved
for the specified criteria.

The status of the records in the ‘Record Status’ field. If you choose the blank space, then
all the records are retrieved.

The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then all
the records are retrieved.

The transaction type in the ‘Transaction Type’ field. If you choose the blank space, then
all the records are retrieved

The reference number in the ‘Reference Number’ field

The customer information number in the 'CIF Number' field
Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
Double click the record that you want to modify in the list of displayed records. The ‘FCIS RTA
Transfer Details’ screen is displayed.
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5.11.1.4 Deleting RTA Transfer Details
You can modify the details of the RTA transfer details that you have already entered into the
system, provided it has not been subsequently authorized. You can perform this operation as
follows:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
1. Specify any or all of the following details in the screen:

The status of the transaction in the ‘Authorization Status’ field. If you choose the blank
space, then both the authorized and the unauthorized status records will be retrieved
for the specified criteria.

The status of the records in the ‘Record Status’ field. If you choose the blank space, then
all the records are retrieved.

The unit holder ID in the ‘Unit Holder ID’ field. If you choose the blank space, then all
the records are retrieved.

The transaction type in the ‘Transaction Type’ field. If you choose the blank space, then
all the records are retrieved

The reference number in the ‘Reference Number’ field

The customer information number in the 'CIF Number' field
3. Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the screen.
4. Double click the record that you want to modify in the list of displayed records. The ‘FCIS
RTA Transfer Details’ screen is displayed.
5. Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Note: The maker of the record can only delete the unauthorized record.
5.11.1.5 Authorizing RTA Transfer Details
Apart from the maker, someone else must authorize an unauthorized RTA transfer details in
the system for it to be processed. To authorize a record:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
The status of the transaction in the ‘Authorization Status’ field. Choose the ‘Unauthorized’
status.
Click ‘Search’ button to view the records. All the records with the specified details that are
pending authorization are retrieved and displayed in the lower portion of the screen.
Select the Authorization operation from the Action list to authorize the selected record.
5.11.1.6 Amending RTA Transfer Details
The RTA transfer details can be modified using the Unlock operation from Action list. To make
changes to a record:
Invoke the ‘FCIS RTA Transfer Summary’ screen from the Browser.
Select the status of the transaction that you wish to retrieve for amendment. You can only
amend only unauthorized records.
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Click ‘Search’ button to view the records. All records with the specified details are retrieved
and displayed in the lower portion of the scree.
Double click the record that you want to amend. The ‘‘FCIS RTA Transfer Details’ screen is
displayed in the amendment mode. Click the Unlock operation from the Action list to amend
the record.
Amend the necessary information. Click the Save button to save the changes.
5.11.1.7 Consolidation of Portfolios
The flow chart below explains how the RTA interface would handle transfer and consolidation
of portfolios.
Transfer with Consolidation Logic:
Only Consolidation:
This is a case where the unit holder has invested in an IPO fund of an AMC and later
subscribed into another fund of the same AMC. The folio number is allocated to the user after
subscription confirmation, the RTA however allocates a new folio for the IPO subscription. In
this case a consolidation of folio is required.
Note
No Transfer In type of record would be available in this case as it is just a consolidation of
the folio numbers.
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The flow chart below illustrates the above logic
5.12 Batch Update of Transaction Date
A pre EOD check is done to if there are any future dated transactions for which the transaction
date falls on a holiday. If so, you will not be allowed to proceed with the EOD process.
Use the ‘Batch Update Of Transaction Date’ screen to modify the Transaction date for
different transactions for the fund.
You can invoke this screen by typing ‘UTDBUTD’ in the field at the top right corner of the
Application tool bar and clicking on the adjoining arrow button.
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Fund ID
Numeric, Mandatory
Enter the fund id for which the transaction date needs to be modified.
ISIN Code
Alphanumeric; Optional
Select the ISIN Code of the fund in which the transaction was put through, from the options
provided. If you specify the ISIN Code of a fund, the ID of the fund is displayed in the Fund
field.
Transaction type
Drop down, Mandatory
Select the transaction type from the drop down list for which the modification will be allowed.
The default option will be “All”.
Current transaction date
Date, Mandatory
Enter the transaction date that falls on a Holiday
Modified Transaction Date
Date; Mandatory
Enter the new transaction date to which the transactions is to be updated. This transaction
date is defaulted to the next working day of the current transaction date. You are allowed to
modify this date.
The system will freshly calculate the price date for these transactions in case for specific fund
price dates.
Operation
Specify the operation for which the update has been enabled
5.13 Tracking Cheques
You can track the status of checks issued for dividend payments as well as redemption,
incentive payments and entity commission payments in the system.
You can also view details of cheques uploaded into the system for payment tracking
purposes. A dividend cheque will be considered as expired if the system date is greater than
the cheque date or the sum cheque reissue date and expiry period as specified in PARAMS
maintenance. Cheque status tracking is allowed for only those type of transaction maintained
in PARAMS maintenance
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Use the ‘Cheque Tracking Summary’ screen to do this. You can invoke this screen by typing
‘UTSCHQTR’ in the field at the top right corner of the Application tool bar and clicking on the
adjoining arrow button.
Specify the following information in this screen to view or track the status of checks:

The ID of the fund, for which the dividend was declared, or the transactions that resulted
in a redemption, incentive payment or entity commission payment were put through.
You can also specify the ISIN Code of the fund.

The ID of the unitholder involved in the transaction.

The bank to which the payment is directed, from which the unit holder will cash the
payment instrument

The branch of the selected bank where the payment is drawn

In case of Redemption payments, the dates of the transaction, in the ‘Transaction From
Date’ and ‘Transaction To Date’ fields.
Click the Refresh button, in the Action list. The details of the check are displayed in the grid
portion of the screen
5.13.1
Fields in Cheque Tracking Summary Screen
Type of Transaction
Alphanumeric, Mandatory
Specify the type of transaction for which you wish to track the cheque. The options are:

Dividend

Redemption

Bonus

Entity Commission
Transaction Number
Specify the transaction number from the adjoining option list.
Payment Number
Specify the payment number from the adjoining option list.
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Reference Number
Specify the reference number from the adjoining option list.
Fund ID
Mandatory
Specify the ID of the fund in which the transaction was put through.
UnitHolder ID
Mandatory
Select the ID of the unitholder by clicking on the Advanced Summary button. This invokes the
Find Options where you can search for the specified UH that you want to select.
Click ‘Search’ button. In the ‘New’ mode check dividend payments which are not cleared are
displayed in the grid below.
The following additional fields are displayed:
Payment Number
Display
All the related payment numbers that satisfy the search criteria are available in the drop-down
list.
Transaction Number
Display
If dividend tracking is done at transaction level, then all the related transaction numbers are
displayed in the drop-down list.
Besides the above, the following fields are displayed :

Reference number

Cheque amount

Cheque currency

Cheque date

Cheque number
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
Drawee bank

Drawee branch

Cheque status

Sys reference number

MICR code
Duplicate
Optional
Check this option to indicate that the cheque must be reissued again. This field is applicable
only for ‘Amend’ mode.
If you check this option, the following two additional fields will be displayed on the screen:

New Cheque Number: Enter the number of the re-issued cheque.

New Issue Date: Enter the new date of the re-issued cheque.
The status of the existing cheque will be updated as Invalid, Lost, Cancelled, Stopped,
Bounced or Duplicate, as specified by you and mark the status of new record as ACTIVE.
Click ‘Ok’ button. The system will fetch all the records that satisfy the search criteria. Select
'New' from the Actions menu in the Application tool bar or click new icon. To invoke this
screen, type UTDCHQTR in the field at the top right corner of the Application tool bar and
clicking on the adjoining arrow button. The following screen is displayed:
The following details as specified in the Cheque Tracking Summary screen are displayed:

Type of Transaction

Reference Number

Fund ID

Transaction Number

Payment Number
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Drawee Bank
Alphanumeric, Mandatory
Select the name of the bank where the cheque is drawn, from the drop down list.
Drawee Branch
Alphanumeric, Mandatory
Select the branch of the selected bank where the cheque is drawn.
Cheque Number
Specify the number of the cheque.
Cheque Date
Date, (dd-mm-yyyy) Mandatory
Specify the date on which the cheque is drawn.
Cheque Currency
Display
The date on which the cheque is drawn is displayed here.
Cheque Amount
Display
The amount for which the cheque is drawn is displayed here.
Cheque Status
Indicate the status of the Cheque. In the New mode, only ‘Active’ status will be allowed.
MICR Code
Alphanumeric, Mandatory
Enter the MICR code of the cheque.
In the ‘Amend’ mode, system will display all Cheque Dividend Payments, which are not
cleared along with details like Cheque number and Cheque Date. If you want to re-issue a
cheque, check the option ‘Duplicate’. In such cases, you need to specify the new cheque
number, cheque date and status of the previous cheque must be specified. For dividend
cheques, date can not be less than the dividend payment date. Once a status of Cheque
record is marked as ‘CLEARED’ or ‘REINVESTMENT’, you cannot amend this record. To
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invoke this screen type UTSCHQTR in the field at the top right corner of the Application tool
bar and clicking on the adjoining arrow button.
In the ‘Edit’ mode, you can edit the existing check number and check date only if the record
selected for edit is unauthorized. Once a status of Cheque record is marked as ‘CLEARED’
or ‘REINVESTMENT’, you cannot edit this record.
5.13.1.1 Reinvestment Processing for Expired Cheques
The following Unit holder - Fund dividend payment records will be considered for processing
reinvestments:

The option ‘Auto Reinvestment for Unclaimed cheque’ is checked

Partial or complete Unit holder dividend payment has been done by dividend Cheques.

Dividend Payment Status is A – ACTIVE

Cheque Date and the Cheque Expiry Period is less than or equal to application date.

The option ‘Auto Reinvestment for Unclaimed cheque with Zero Balance’ is checked Or
the option ‘Auto Reinvestment for Unclaimed cheque with Zero Balance’ is unchecked
and Unit holder has a balance in the underlying fund.
If all the above mentioned conditions are satisfied, system initiates a reinvestment transaction
for the unit holder – Fund combination.

If Cheque expiry date is a holiday then system picks up this record on the next business
day for reinvestment processing.

Transaction date for this reinvestment transaction will be defaulted with the application
date.

The transaction will be identified with the sub type U – Unclaimed Dividend
Reinvestment.

System will update the check status in ConsolidatedChequeTbl as R – Reinvestment
for Unclaimed Cheque once the reinvestment is processed.

System will not process reinvestments for unclaimed unit holder – dividend payments,
where Fund has been closed on or before the check expiry date.
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6. Adjustment and Amount Block Transactions
6.1
Entering Transactions with Specific Prices
The system provides a facility to capture transactions for which a specific price, other than the
prevalent transaction base price at the time of entry, is applicable. These transactions are
typically representative of holdings of an investor in any external agency of any kind, which
need to be reflected in the system. They are known as adjustment transactions.
Typically, for such transactions, no processing is done in the system with respect to
computation of charges or fund prices. All these computations are done externally and the
information is only captured as data in the FC-IS system.
6.1.1
Adjustment Transaction Detail Screens
You can capture new adjustment transactions through the Adjustment Subscription (for
subscriptions into the fund) and the Adjustment Redemption screens (for redemption from the
fund). You can invoke the ‘FCIS Adjustment Redemption Transaction Detail’ screen by typing
‘UTDADJ03’ in the field at the top right corner of the Application tool bar and clicking on the
adjoining arrow button.
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the Adjustment transactions. Click on new record button, to enter details of a new
record.
6.1.2
Entering Adjustment Transaction
To enter an adjustment transaction in the adjustment transaction detail screens,
1. Specify the CIF unit holder for whom this adjustment transaction is being captured, in the
Unit Holder field. When you do this, the following information is retrieved from the unit
holder’s account details and displayed in this screen. This information will be reckoned as
default, unless you change any of it when you enter the transaction:
Transaction Intermediary: The unit holder’s default broker or transaction intermediary is
displayed here, and you can change the broker.
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Transaction Currency: The unit holder’s preferred currency is displayed here, and will be
deemed as the default currency for the adjustment transaction. You can change it when you
enter the transaction.
2. In the Transaction Information section, specify the following :
Select the fund, from the option list in the Funds Field. When you do this, the fund base
currency is displayed in the Fund Currency field. Also, all the loads mapped to this fund that
have a processing frequency that is different from transaction time loads and allocation time
loads, are displayed. You can also specify the ISIN Code of the fund.
Specify the number of units in the Units field.
The specific price for the transaction, in the Adjustment Price field. When you specify the
price, on clicking the Calculate button, the system calculates the transaction amount and
displays it in the Transaction amount field. If you specify the amount, it must be a multiple of
the units and price that you have specified.
The system obtains the exchange rate applicable and it is displayed in the Exchange Rate
Applied field. It also calculates the transaction amount in fund base currency and displays it
in the Amount (Fund Currency) field. You can override the exchange rate.
The type of adjustment transaction, in the Adjustment Type field.
Select the preferred mode of payment, in the Payment Mode Description field from the drop
down list.
In the Load Details section, specify the Load Description and the Load Amount, for each load
that is applicable for the transaction. If you do not specify the value of any or all of the loads,
then the value is deemed as zero (or nil) in the system.
Specify the payment details, according to the selected mode of payment, in the Payment
Details section. The Payment details screen is available on selection of Payment Mode
In the Document Details section, specify the document id of the unit holder. You can either
enter the document id or choose the same from the option list provided. This section will be
enabled only if your installation is integrated with DMS.
Save the transaction by clicking ‘Ok’ button.
6.1.3
Fields in Adjustment Transaction Detail Screens
6.1.3.1
User Information Section
In this section, specify the details of the CIF customer or the investor that has requested for
the transaction.
Note
–
To retrieve a CIF customer number or a unit holder number, click Find UH.
–
To enter a transaction for an investor that is attached to a CIF customer, first specify
the number of the CIF customer in the CIF Number field, and then select the number
of the required unit holder in the Unit Holders for CIF field.
–
To enter a transaction for an investor that is not attached to a CIF customer, specify
the number of the required unit holder in the Unit Holder field.
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CIF Number
Alphanumeric, Optional
If the unit holder that has requested for the transaction is attached to a CIF Customer, specify
the number of the CIF customer in this field. The system retrieves the name of the CIF
customer and displays it alongside this field.
Unit Holders for CIF
12 Characters Maximum, Alphanumeric, Optional. This information is mandatory if you have
specified a CIF number.
Select the unit holder for whom the transaction request is being entered.
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
If you have selected a unit holder for the selected CIF using the Find link, the name and
number of the selected unit holder is displayed here.
Unit Holder ID
12 Characters Maximum, Alphanumeric, Mandatory
If the transaction is being entered for a unit holder that is not under a CIF Number, specify the
same in this field.
If you have selected a unit holder using the Find link, the number of the selected unit holder
is displayed here.
If you have specified a CIF Number and selected a unit holder for the CIF, then the selected
unit holder number is displayed here. It cannot be changed.
The unit holder specified here must belong to the same agency branch from where the
adjustment transaction is being entered, if cross branching is not allowed for the agency
branch.
Unitholder Name
The system displays the name of the unit holder along the Unit Holder ID field.
The Transaction Information Section
Reference Number
System generated information, display only.
For all adjustment transactions, the system affixes the following alphanumeric value as the
reference number:
XADJTXN02SYSTEMX (For subscription adjustment transactions)
XADJTXN03SYSTEMX (For redemption adjustment transactions)
The reference number will be used to identify the adjustment transaction uniquely in the
system.
Transaction Date
Date, Mandatory
Specify the date on which the adjustment transaction is accepted in the system. By default,
the application date is displayed here.
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If backdating is allowed for the fund, then the user can enter a date that is between the
application date and the backdating limit specified for the Fund in the Transaction Processing
Rules setup for this transaction type. Further, if the back dating period is specified for the
fund, then this limit will override the limit specified for the fund.
Fund ID
6 Character Maximum, Alphanumeric, Mandatory
Select the name of the fund in which the specified unit holder wishes to subscribe, from the
list provided. The drop down list is populated based on the unit holder specified, in the
following manner:
The nationality of the specified unit holder is reckoned from the information provided in the
unit holder’s account profile. Only those funds that contain the country of domicile of the unit
holder in their Fund Residency list are populated here.
Only funds that belong to the AMC of the specified unit holder are populated here.
Fund Name
When you specify the name of the fund, the Name of the fund is displayed in the Fund Name
field.
ISIN Code
Fund Identification Number
12 Characters Maximum; Alphanumeric; Mandatory
Select the Fund Identification Code of the selected fund. If you specify the Code of a fund, the
name of the fund is displayed in the Fund field.
Fund Base Currency
Display Only
The base currency of the specified fund is displayed here.
Transaction Currency
Alphanumeric, Mandatory
Select the currency in which the payments for the adjustment transaction will be made or
accepted. The drop down list contains currencies that are valid as transaction currencies for
the fund, from the Fund Transaction Currency list.
If the specified unit holder’s currency is a valid transaction currency for the fund, it is displayed
here by default. If not, the Fund Base Currency is displayed here by default. In either case,
the unit holder can alter the currency and specify any currency from the list.
Currency Name
Display only
Once you have specified the Transaction currency applicable for the adjustment transaction,
the name of the currency is displayed in this field.
Units
Numeric, Mandatory
Specify the number of units applied for by the unit holder in the adjustment transaction.
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Price Details
Numeric, Mandatory
Specify the details of the price to be applied for this adjustment transaction. It will be reckoned
to be in the Fund Base Currency.
Amount
Numeric, Optional
When you specify the units applied and the adjustment price, the system computes the
adjustment transaction amount and displays it in this field.
Amount in Fund Base Currency
Display Only
When you specify an amount as the transaction value, the system computes the equivalent
of the same in the base currency of the selected fund and displays it here.
Exchange Rate Source
Alphanumeric, Mandatory
Select the exchange rate source from which the exchange rates are to be derived for the
adjustment transaction. The default source for the AMC is displayed here, from the Defaults
Maintenance.
Override Exchange Rate?
1 Character Maximum, Boolean, Mandatory
Select ‘Yes’, if you want to override the computed exchange rate.
Calculate link for Exchange Rate Calculation
To compute the exchange rate that will be applied for the adjustment transaction, click
‘Calculate’ button. The system computes the exchange rate and displays it in the Exchange
Rate Applied field.
Exchange Rate Applied
Numeric, Mandatory
The actual exchange rate applied is computed by the system using the transaction currency,
fund base currency and the value of the adjustment transaction, and displayed here. This rate
can be overridden if the Override Exchange Rate box is checked.
If this applied exchange rate is overridden, the overridden value must fall within the fluctuation
range allowed for the transaction currency - fund base currency pair, in the Currency Pair
Setup records.
Adjustment Type
Alphanumeric, Mandatory
Select the mode in which the units have resulted (or the origin of the units) in the Adjustment
Type field. You can choose any of the following:

Adjustment Transaction

Bearer Shares

Insurance Units
6-5
Payment Mode Description
Alphanumeric, Mandatory
Select the mode in which the payment must be made or received, from the drop down list. If
the adjustment transaction currency is EURO, then the mode chosen cannot be Cash.
If the mode of payment chosen here is cash, all the bank details fields and the check or credit
card related fields will be disabled.
Remarks
255 Characters Maximum, Alphanumeric, Optional
Enter any text explaining or relating to the adjustment transaction.
Tick the Details check box to activate the following tabs : Add Info / Document Details / Load
Details / Broker Details.
The Load Details Tab
Load Description
Alphanumeric, Optional
Select the load that is applicable for the adjustment transaction. When you specify the fund
in the Fund field, all loads mapped to the selected fund with processing frequency that is
different from transaction time loads and allocation time loads (i.e., with processing frequency
as ‘F’), are populated in this field.
Load Amount
Alphanumeric, Optional
Specify the load amount applicable for the selected load description, for the adjustment
transaction. If you do not enter a load amount in this field, the system reckons the load to
have a zero value. The load amounts that you specify here will not be processed at the time
when the adjustment transaction record is inserted into the allocation tables
The Transaction Intermediary Tab
If a broker has been identified as an intermediary for the transaction, then you must identify
the same in this section, along with the commission percentage split for the broker.
If brokers are designated as mandatory for the fund in which the transaction is being put
through, then you must specify at least one broker as mandatory information in this section.
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If brokers are not mandatory for the fund, and you do not specify any broker in this section,
then the system reckons the broker as DIRECT and designates the same as the default
broker.
Broker Code
Alphanumeric, Optional
Select the code of the broker that has been identified as the intermediary for the transaction.
By default, the code of the unit holder’s default broker is displayed here. You can specify other
brokers too by selecting them from the list. To invoke the list, click the Transaction
Intermediary Details Tab that is found at the lower section of the screen.
Broker Name
Display Only
When you select the broker code, the name of the broker is displayed.
Parent Broker Name
Display Only
When you select the broker code, the name of the parent broker for the selected broker is
displayed.
Split Percentage
Numeric, Optional
Specify the percentage of total commission that is to accrue to the selected broker. The sum
of all the percentages specified for any brokers identified for the transaction must equal one
hundred percent.
Delete?
Optional
Select this option to mark the selected broker as inapplicable for the transaction.
To delete any given row in the grid, check the Delete? check box, and then click the Delete
link at the right bottom of this section. The checked rows are deleted. If you delete a row in
which a broker has been selected, then that broker is not deemed as an intermediary for the
transaction.
To add a new row at the bottom of the grid in this section, click the Add link.
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The Payment Details Tab
The payment details include the following:
The type of payment i.e., whether the payment is being made by the unit holder that has
requested the transaction or by an external third party.
The details of the bank and branch of the bank for the payment
The details of any payment instruments such as checks, the number, date and the clearing
date.
In the case of payment by account transfer, the details of the bank account to which /from
which the payment is being made.
Payment Details for Mode of Payment as Check
Capture the following details if the mode of payment chosen is check, credit card or demand
draft:
Bank
Alphanumeric, Mandatory
Specify the name of the bank where the payment instrument is drawn, if the mode of payment
is Check, Credit Card or Demand Draft.
Branch
Alphanumeric, Mandatory
Specify the branch of the selected bank where the payment is drawn, if the mode of payment
is Check or Demand Draft.
Check Number/Credit Card Number/Demand Draft Number
16 Characters Maximum, Alphanumeric, Mandatory
Specify the number of the payment instrument, either the check, the credit card or the demand
draft.
6-8
Check Date/Credit Card Date/Demand Draft Date
Date, Mandatory
Specify the date on which the check or demand draft is drawn, or the credit card payment is
made.
Clearing Date
Date, Optional
Specify the date on which the check is expected to be cleared.
The clearing date should not be earlier than the check/ demand draft date, and must not be a
designate holiday in the system.
Payment Details for Transfer Mode of Payment
The following details must be captured if the Mode of Payment chosen is Transfer:
The default bank account details for the unit holder may be retrieved by clicking the Default
button, and any other bank accounts defined for the unit holder may be retrieved by clicking
the Others button.
Bank
Alphanumeric, Mandatory
Specify the name of the bank from which the account transfer payment is being made for the
adjustment transaction.
Branch
Alphanumeric, Mandatory
Specify the branch of the selected bank from which the account transfer payment is being
made for the adjustment transaction.
Account Type
Alphanumeric, Mandatory
Select the account type of the transfer account.
Account Currency
Alphanumeric, Mandatory
Select the currency of the transfer account. This currency must be the same as the
transaction currency. If this is not so, the unit holder must specify an account in which the
account currency is the same as the transaction currency.
Account Number
15 Character Maximum, Alphanumeric, Mandatory
Specify the account number of the transfer account.
Payment Details for Transfer Mode of Payment
Capture the following details if the mode of payment chosen is transfer:
Payment Type
Alphanumeric, Mandatory
The payment type refers to whether the payment is being made by the unit holder who has
requested for the transaction or by an external third party. Accordingly, select “self” if the unit
6-9
holder is making the payment, and select “third party” if the payment is being made by an
external party other than the unit holder.
Maintained Bank Accounts
Alphanumeric, Mandatory
All the bank accounts that have been maintained for the selected unit holder are displayed in
the drop down list in this field. You must choose the one that will be used to make the
payment. When you do, all the details of the selected account are displayed in the
corresponding fields in this section.
Bank
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the name of the bank in which the account resides is displayed here.
Branch
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the name of the branch of the bank in which the account resides is displayed here.
Account Number
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the account number of the transfer account is displayed here.
Account Type
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the type of the transfer account is displayed here.
Account Currency
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the currency of the transfer account is displayed here.
This currency must be the same as the transaction currency. If this is not so, the unit holder
must specify an account in which the account currency is the same as the transaction
currency.
Account Holder Name
Display Only
When you select the back account of the unit holder that is being used to make the payment,
the name of the holder of the transfer account is displayed here.
Account Holder
Alphanumeric, Mandatory
Specify the name of the account holder of the transfer account.
IBAN
36 Characters Only; Alphanumeric; Optional
Specify the IBAN (International Bank Account Number) of the account holder.
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The Certificate Details Section
You can capture details of certificates involved in the transaction, in this section.
You must capture the certificate details as mandatory information for a transaction in the
following circumstances:
For all transactions involving scrip-based funds.
For all scrip-less funds in which the certificate option is available, and the unit holder requests
for the issue of certificates.
The minimum and maximum certificate denominations maintained for the fund in which the
transaction is being put through are retrieved and displayed here. If user overrides are
designated as available in the Shares Characteristics rule for the fund, then you can override
these values in this section when you are entering a transaction.
You can capture the numbers of the certificates involved in a transaction. Partial usage of the
units in an issued certificate is only permissible for redemption, switch, transfer, block and
unblock transaction types.
Minimum Denomination
Numeric, Mandatory
This is the least number of units or the minimum lot that would comprise a single certificate.
This value is maintained in the Shares Characteristics rule for the fund, and is displayed here.
If user overrides are designated as allowed in the Shares Characteristics rule, you can
override this value and specify the required minimum lot.
Maximum Denomination
Numeric, Mandatory
This is the highest number of units or the maximum lot that would comprise a single certificate.
This value is maintained in the Shares Characteristics rule for the fund, and is displayed here.
If user overrides are designated as allowed in the Shares Characteristics rule, you can
override this value and specify the required minimum lot.
Certificate Number
Alphanumeric, Mandatory
Specify the number of the certificate that is to be redeemed, switched, transferred, blocked,
unblocked, split, consolidated or reissued, as the case may be.
When you specify the certificate number, the number of units contained in it is displayed in
the Units field.
Units
Display Only
When you specify the certificate number, the number of units contained in it is displayed in
this field.
Partial?
Select this option to indicate that only a portion of the units contained in the certificate must
be used for the transaction.
For certificates that are being redeemed, switched, transferred, blocked or unblocked, you
can either use the whole portion of units or a part, as requested by the unit holder.
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For certificates that are being split, consolidated or reissued, partial usage of the number of
units contained in the certificate is not permissible.
Delete?
Optional
Select this option to mark the selected row as inapplicable for the transaction.
To delete any given row in the grid, check the Delete? check box, and then click the Delete
link at the right bottom of this section. The checked rows are deleted. If you delete a row in
which a certificate number has been specified, then that certificate is not reckoned as part of
the transaction.
To add a new row at the bottom of the grid in this section, click the Add link.
The Allocation Details Section
After the adjustment transaction has been authorized and the allocation details generated in
the system, you can view these details in this screen, in this tab. The following information is
displayed:
Date Allotted
This is the date on which the units were allotted by the fund manager for the given adjustment
transaction.
Units Allotted
This is the number of units allotted by the fund manager for the given adjustment transaction.
Units Confirmed
This is the number of units confirmed by the fund manager for the given adjustment
transaction.
Units Rejected
This is the number of units rejected, (if any), by the fund manager, for the given adjustment
transaction.
Provisional Shares
This is the number of provisional shares allocated in respect of the transaction by the Fund
Manager. Provisional shares are allocated for transactions, the payment instrument in
respect of which is pending clearance.
The Document Details tab
Document Management System or DMS is used to scan and store documents like Account
Opening form, Transaction form, Identity Proof etc. In this section, you can specify the
document type for the unit holder. The document types can be maintained in the System
Parameters Maintenance screen.
For further information refer to the chapter ‘Maintaining System Parameters’
Access this section through the Document Details section.
Document ID
Optional
You can either enter the document ID in this field or choose the document ID from the option
list.
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Document Type
Display
When you enter or choose the document id, this field will be updated.
Document Description
Display
When you enter or choose the document id, this field will be updated.
Note
The Document Details Section will be enabled only if your installation is integrated with
DMS.
6.2
Adjustment Transaction Summary Screens
The adjustment screen also provides you with ability to perform actions on previously stored
or incomplete transactions. You can perform the actions of editing, viewing, authorizing, the
details of a transaction. You can also authorize a previously saved adjustment transaction
and apply a modification to an authorized transaction. The summary screens can be
accessed by logging into the Agency Branch module of the browser. You can invoke the ‘FCIS
Adjustment Subscription Transaction Summary’ screen by typing ‘UTSADJ02’ in the field at
the top right corner of the Application tool bar and clicking on the adjoining arrow button.
6.2.1
Retrieving Transaction in Transaction Summary Screens
You can perform all these operations through the Adjustment Transaction Summary screens.
You can retrieve a previously entered adjustment transaction in the Summary screen, as
follows:
In the browser, select the Adjustment Subscription Summary or the Adjustment Redemption
Summary options, from the Transaction menu category of the Agency Branch module.
Specify any or all of the following parameters:

The status of the transaction in the Authorized field. If you choose the “Blank Space”
option, then all the transactions are retrieved.
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
The status of the Transaction in the Open field. If you choose the “Blank Space” option,
then all the transactions are retrieved.

The unit holder ID

The number of the adjustment transaction, in the Adjustment Transaction Number field.
After adjustment transactions are entered into the system, you can perform any of the
following operations:
6.2.2

Edit or delete them, provided they are still unauthorized.

Retrieve and view them.

Have them authorized by another user.
Editing Adjustment Transaction
You can modify the details of an adjustment transaction that you have already entered into
the system, provided it has not been subsequently authorized. You can perform this operation
as follows:

In the main menu, invoke the Transaction menu. Select Adjustment transaction type,
choose the Summary option. The Transaction Summary screen is opened.

In the Authorized field, select the status of the adjustment transaction that you want to
retrieve for modification. You can only modify records of transactions that are
unauthorized. Accordingly, choose the unauthorized option from the drop down list.

To retrieve the adjustment transaction that is to be modified, specify any or all of the
details of the transaction in the corresponding fields on the screen. All unauthorized
transactions with the specified details are retrieved and displayed in the lower portion of
the screen.

Select the adjustment transaction type that you want to modify in the list of displayed
transactions, in the lower portion of the screen

The Adjustment Transaction Detail screen is opened by double clicking on the selected
row, with the selected transaction displayed.

To modify the record you can select the Unlock operation form the drop down Actions
List
You can modify the required details for an unauthorized transaction:

The date.

The reference number

The unit holder (including the To Client Information in the case of transfer transactions)
Accordingly, modify the necessary information, and click the Save button to save your
changes.
The Transaction Detail screen is closed and the changes made are reflected in the
Transaction Summary screen.
6.2.3
Viewing Transaction
To view a transaction that you have previously entered, you must retrieve the same in the
‘Adjustment Transaction Summary’ screen, as follows:

From the main menu, invoke the Transaction menu. Select adjustment transaction type,
and choose the Summary option. The Adjustment Transaction Summary screen is
opened.

In the Authorized field, select the status of the adjustment transaction that you want to
retrieve for viewing. You can view records of transactions that are:
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6.2.4
–
Unauthorized
–
Authorized
–
Allotted
–
Un-allotted
–
Amended after allocation
–
Amended before allocation
–
Rejected

You can also view all transactions that are either unauthorized or authorized only, by
choosing the Unauthorized / Authorized option.

To retrieve the adjustment transaction that is to be viewed, specify any or all of the
details of the transaction in the corresponding fields on the screen, and click ‘Search’
button. All transactions with the specified details are retrieved and displayed in the
lower portion of the screen.

Select the adjustment transaction that you want to view in the list of displayed
transactions, in the lower portion of the screen

The Transaction Detail screen is opened by double clicking the selected transaction,
with the selected transaction displayed in view mode
Deleting Adjustment Transaction
You can delete only unauthorized adjustment transactions in the system.
To delete an adjustment transaction that you have previously entered, you must retrieve the
same in the ‘Transaction Summary’ screen, as follows:
6.2.5

From the main menu, invoke the Transaction Input menu. Select Adjustment transaction
type and choose the Summary option. The Transaction Summary screen is opened.

In the Authorized field, select the status of the adjustment transaction that you want to
retrieve for deletion. You can only delete records of transactions that are unauthorized.
Accordingly, choose the Unauthorized option from the drop down list.

To retrieve the adjustment transaction that is to be deleted, specify any or all of the
details of the transaction in the corresponding fields on the screen, and click ‘Search’
button. All adjustment transactions with the specified details are retrieved and
displayed in the lower portion of the screen.

Select the transaction that you want to delete in the list of displayed transactions, in the
lower portion of the screen.

The Adjustment Transaction Detail screen is opened by double clicking on the selected
row in view mode, with the selected transaction displayed

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Adjustment Transactions
When you authorize an adjustment transaction, it not only acquires the Authorized record
status, but it also becomes an “allotted” transaction. The number of units applied is allotted,
with no processing for the load amounts.
For instance, if an adjustment subscription transaction is entered for a unit holder in a fund as
follows:
Units applied : 1000
Adjustment price : 20 USD
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Transaction amount : 20000 USD
Load amounts : 15
When you authorize this transaction, it is allocated immediately as follows:
Units allocated : 1000
Units confirmed : 1000
Load amounts : 15.
No processing is done for the load amounts, and the prevalent transaction base price at the
time of allocation is not used. The adjustment price is used.

6.2.6
To authorize an adjustment transaction, you must first retrieve the same in the Summary
screen. You can retrieve a previously entered transaction in the Summary screen, as
follows:
–
In the Operation field, select the Authorize option from the drop-down list. If you
choose the “Blank Space” option, then all the adjustment transactions that involve
the specified unit holder are retrieved.
–
In the Status field, select the status of the transaction that you want to retrieve for
authorization. Typically, choose the unauthorized option from the drop down list. If
you choose the “Blank Space” option, then all the adjustment transactions that
involve the specified unit holder are retrieved.
–
If you are a Fund Manager Component user, and you are authorizing transactions
that have been amended, then only two options are available in this field –
Amended before Allocation and Amended After Allocation. Choose the required
option.

To retrieve the transaction that is to be authorized, specify any or all of the details of the
transaction in the corresponding fields on the screen, and click ‘Search’ button. All
transactions with the specified details that are pending authorization are retrieved and
displayed in the lower portion of the screen.

To authorize any single transaction that has been retrieved Click the Authorize option
from the action list Records button to complete the authorization.

To mark all retrieved records for authorization, click the Mark All for Authorize link. Then
click the Authorize Marked Records button to complete the authorization.
Amending Transaction
After a transaction is authorized, it cannot be modified using the Edit operation. To make
changes to a transaction after authorization, you must invoke the Unlock operation, which is
termed as the Amend operation.
You can amend an authorized transaction by:

From the main menu select Agency Branch, invoke the Transaction menu. From
Adjustment Transaction, choose the Summary option. The Adjustment Transaction
Summary screen is opened.

In the Authorized field, select the status of the adjustment transaction that you want to
retrieve for amendment. You can only amend records of transactions that are
authorized. Accordingly, choose any of the following options from the drop down list:
–
Authorized
–
Allotted
–
Un-allotted.
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6.3

To retrieve the transaction that is to be amended, specify any or all of the details of the
adjustment transaction in the corresponding fields on the screen. All transactions with
the specified details are retrieved and displayed in the lower portion of the screen.

Select the transaction that you want to amend in the list of displayed transactions, in the
lower portion of the screen, and double click the selected row. The adjustment
transaction Screen is opened. Then click on the Unlock button in the Action List.

The Adjustment Transaction Detail screen is opened in amendment mode, with the
selected transaction displayed.

You can amend the required details for a transaction provided the units in respect of the
transaction have not been allocated:

Accordingly, amend the necessary information. If required, you can specify the
appropriate rejection code, if any, for the amendment, in the Reversal Code field. You
can also specify any appropriate amendment remarks in the Remarks field.

Click the Save button to save your changes.
Block or Unblock Transactions by Amounts
The FC-IS system provides the facility of accepting and processing block or unblock
transactions that involve amounts across funds. It means that a specific amount portion of
the investor’s holdings across funds can be blocked in the system.
You can also increase (i.e., escalate) the blocked amounts at a given frequency. Also, upon
specific instructions from the investor, you can also reduce the blocked amounts for the
purpose of unblocking. The unblocking could also be facilitated at any point of time and
escalated at a designated frequency.
Note
For any investor, you can enter multiple transactions of the amount block type.
6.3.1
Entering Amount Block or Unblock Transactions
To enter and process such block transactions that involve blocking or unblocking of amounts
across funds, use the ‘FCIS Amount Block Detail’ or ‘FCIS Amount UnBlock Detail’ screen.
You can invoke the ‘FCIS Amount UnBlock Detail’ screen by typing ‘UTDAMT07’ in the field
at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
6-17
Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the
details of the amount block and unblock transactions.
To enter an amount block or unblock transaction in the Detail screen,

Specify the CIF to which the unit holder for whom the transaction is being entered
belongs. Then select the unit holder account.

If you are unblocking against a previously blocked amount transaction, specify the date
of the unblocking transaction.

Specify a unique reference number for the transaction.

If you are entering a block transaction, specify the pledgor, if any, to whom the amount
is pledged.

Specify the amount to be blocked or unblocked for the transaction.

If you are unblocking against a previously blocked amount transaction, specify the fund
from which the units may be redeemed.

Specify any relevant details of escalation for the amounts, as well as any payment
details (for the redemption of units due to unblocking)

Click ‘Ok’ button to save the transaction.
6.3.2
Fields in Amount Block screens
6.3.2.1
Client Information Section
In this section, specify the details of the CIF customer or the investor that has requested for
the amount block or unblock transaction.
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Note
–
To retrieve a CIF customer number or a unit holder number, click ’Find UH’ button.
–
To enter a transaction for an investor that is attached to a CIF customer, first specify
the number of the CIF customer in the CIF Number field, and then specify the
identity number of the required unit holder in the Unit Holders ID field.
–
To enter a transaction for an investor that is not attached to a CIF customer, specify
the number of the required unit holder in the Unit Holder field.
CIF Number
Alphanumeric, Optional
If the unit holder that has requested for the transaction is attached to a CIF Customer, specify
the number of the CIF customer in this field. The system retrieves the name of the CIF
customer and displays it alongside this field.
Unit Holder ID
12 Characters Maximum, Alphanumeric, Optional. This information is mandatory if you have
specified a CIF number.
Select the unit holder for whom the transaction request is being entered.
When you specify the CIF Number, all the unit holders that fall under the CIF are displayed in
the drop down list in this field. You can make your choice from this list.
If you have selected a unit holder for the selected CIF using the Find link, the name and
number of the selected unit holder is displayed here.
Unit Holder
12 Characters Maximum, Alphanumeric, Mandatory
If the transaction is being entered for a unit holder that is not under a CIF Number, specify the
same in this field.
If you have selected a unit holder using the Find link, the number of the selected unit holder
is displayed here.
If you have specified a CIF Number and selected a unit holder for the CIF, then the selected
unit holder number is displayed here. It cannot be changed.
The unit holder specified here must belong to the same agency branch from where the
adjustment transaction is being entered, if cross branching is not allowed for the agency
branch.
The system displays the name of the unit holder alongside this field.
6.3.2.2
Other Details section
Block / Unblock ID
System Generated Information
Each amount block transaction that you enter is also given what is called a Block / Unblock
ID, which is used to track any future amount unblock transactions that would be requested
against this amount block transaction. At the time of transaction entry of an amount block
transaction, it is the same as the Block ID, and is generated using the same logic as the Block
ID.
6-19
For a single Block ID, multiple unblock transactions can be entered and processed.
At the time of entering an amount unblock transaction, the Block ID will be available for
selection in the dropdown (Block ID) after selecting the external system and after the saving
of Unblock Transaction, the Unblock ID is generated by the system.
Block ID
System Generated Information
This is a unique number automatically assigned to each amount block transaction by the
system. It is internally generated upon successful entry of the transaction and after all
validations have been made. Therefore, when you enter a new amount block transaction, this
field is disabled.
The transaction number generated by the system is in the format TT-YYYY-JJJ-NNNNNNN
Where,
TT-Transaction type (“11” for amount block transactions, “12” for amount unblock
transactions)
YYYY-Year of processing
JJJ- Julian date
NNNNNNN-Running sequence number for the day
If an agency branch goes offline during transaction entry, the validations cannot be made and
the transaction number cannot be generated. In such a case, the reference number is the
identification for the transaction till the system goes online and the validations can be made.
Note
For a single Block ID, multiple unblock transactions can be entered and processed. When
you are entering an amount unblock transaction, the Block ID field is enabled and you can
select the Block ID against which the unblock transaction is being entered, from the drop
down list.
Block Currency
The currency of the amount that is allocated for the amount block
External System
Alphanumeric, Mandatory
The options are:
–
SPB
–
FCC
–
ONLINE
The option list should be parameterized in the system parameters under 'Amount Block
External System Code '.
Reference Number
16 Characters Alphanumeric, Mandatory
Specify a unique reference number that will be used to identify the amount block transaction
in the system. Typically, this number is the number of the application that is used to enter this
6-20
transaction. It will be the initial identification for the transaction, before the actual Block ID is
generated by the system.
If the reference number is designated to be a system-generated number in the Defaults
Maintenance, the system will internally generate and display this number when the
transaction screen is opened, and this field is disabled.
Amount
Numeric, Mandatory
Specify the amount to be blocked against this amount block or unblock transaction. For
amount block transactions, this is the amount that will be blocked across all the combination
of fund and unit holder, in which the investor retains holdings. For amount unblock
transactions, this is the amount that will be unblocked against the selected Block ID.
Transaction Date
Display only for amount block transactions, enabled and mandatory for amount unblock
transactions.
This is the date on which you enter the amount block transaction into the system. It is
reckoned to be the application date, which is displayed here.
For amount unblock transactions, you can specify either the application date or a future date.
Pledged To
Alphanumeric, Optional
Specify the entity that the blocked amount is pledged to (i.e., the pledgor). This pledgor entity
that you specify here must be the same for all amount block transactions that you enter for
the unit holder that you have entered in the Unit Holder field. This means that for all amount
block transactions entered into by a single unit holder, the pledgor entity specified must be the
same.
On the first occasion that you enter an amount block transaction for a unit holder, the pledgor
that you specify will be taken as the pledgor for the subsequent amount block transactions for
the same unit holder, and will be displayed by default in this field.
When you are entering an amount unblock transaction, the pledgor details that you specified
for the selected Block ID are displayed here, and cannot be changed.
Fund ID
Select the fund for which the amount needs to be blocked from the list which displays all the
funds for which amount blocking is allowed.
Fund Name
Display
Explanation required from Dev/ Testing Team
ISIN Code
Specify the ISIN code for the fund where the amount needs to be blocked from the list which
displays all the funds for which amount blocking is allowed..
Transaction Currency
Alphanumeric, Mandatory
When you specify the unit holder number in the Unit Holder field, the preferred currency of the
unit holder is displayed here. This will be deemed as the transacting currency, by default.
You can always change it when you are entering a new amount unblock transaction.
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Fund ID
Alphanumeric, Optional
This field is only applicable for amount unblock transactions and is not visible in the case of
amount block transactions.
Specify the fund from which units must be redeemed (if any) for the selected unit holder when
you initiate the amount unblock transaction. You will be allowed to specify only one fund here.
You must specify a fund in which the unit holder will possess holdings to the extent of the
unblocked amount, after the unblock transaction has been allocated. Refer the second
example given at the beginning of this section for a detailed scenario
If you do not specify any fund in this field, then no redemption will take place in any fund,
against the unblocked amount.
Refer to the section ‘Redeeming Units for Unblocked Amounts’ that is found later in this
chapter, for a full discussion of the redemption process.
When you specify the fund, the ISIN Code of the fund is displayed in the ISIN Code field.
ISIN Code
12 Characters Maximum; Alphanumeric; Mandatory
Select the ISIN Code of the selected fund. If you specify the ISIN Code of a fund, the ID of
the fund is displayed in the Fund field.
Agent
Display Only
The code of the Agent where the transaction is accepted is displayed here.
Branch
Display Only
The name of the Agency Branch where the transaction is accepted is displayed here.
Remarks
Specify if there are any remarks.
You can view the ‘Escalation Detail Section’ provided the client country parameter
“SICREDSPECIFIC” is set to False for the installation in your bank.
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6.3.2.3
Specifying Escalation Details Section
Sometimes an investor may instruct the AMC to increase the blocked or unblocked amounts
at pre-defined intervals. Such increase patterns are termed as escalation details.
In this section, you can maintain the pattern of escalation for the amount block or unblock
transaction.
Note
This section is an optional section, but if you make an entry in any field here, then all the
other fields will be mandatory and you must then make your specifications in all the fields.
Start Date
Date, Optional
Specify the date on which the first increase or first escalation must occur. Beginning from this
date, the blocked (or unblocked) amount will be increased as specified, at intervals
determined by the pre-defined frequency that you specify in the Escalation Frequency field.
End Date
Date, Optional
Specify the date on which the last increase or escalation must occur.
The start date and end date taken together signify a period during which escalation of the
blocked (or unblocked) amount will occur at the frequency that you define in the Escalation
Frequency field.
Escalation Type
Alphanumeric, Optional
Specify whether the increase is an amount-based escalation or percentage escalation. Select
the desired type from the drop down list.
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Escalation Value
Optional
Enter the value by which the blocked (or unblocked) amount must be increased. At each
instance when the escalation comes into effect, the blocked amount will be increased by this
value.
Escalation Frequency
Alphanumeric, Optional
Specify the frequency at which the escalation must occur. You can select the desired
frequency format from the drop down list.
Next Escalation Date
Display Only
This is the date on which the next escalation will take place. It is updated by the system based
on the escalation start date and the escalation frequency in the case of a new amount block
or unblock transaction. For records retrieved in the Amend mode, this date may be altered in
the amend session.
Escalation Paused
Optional
If you want the escalation to be halted for a while or a hiatus to occur, then check this box.
No more escalation will occur till this box is unchecked.
6.4
Redeeming Units for Unblocked Amounts
FC-IS provides the facility of redeeming the resulting units for a unit holder when an unblock
amount transaction is put through against a Block ID.
When you enter an unblock transaction for a unit holder against a Block ID, you can also
specify the fund from which the units may be redeemed when the unblock transaction is
authorized and allocated.
Note
In an amount unblock transaction, the amount unblocked could be unblocked against a
Block ID, across all the funds in which the amount was blocked. The redemption against
this unblock amount can only be initiated in a single specified fund.
6.4.1
Processing Redemption Transactions against Unblocked Amounts
To enable the redemption of units in this way,
When you enter the unblock transaction in the Adjustment Unblock Amount Transaction
screen against a Block ID, specify the fund in which the redemption must occur for the unit
holder.
Specify the details of payment for the redemption transaction, in the Payment Details section.
When the amount unblock transaction is authorized on the date of entry, a redemption
transaction for the unblocked amount is initiated in the system for the specified unit holder, in
the specified fund. The date of this redemption transaction is the date of authorization of the
amount unblock transaction.
6-24
Note
If the amount unblock transaction is a future-dated transaction, the redemption transaction
would be initiated by a Beginning of Day (BOD) process on the transaction date. The date
for the redemption transaction would then be the transaction date of the amount unblock
transaction.
The redemption transaction is allocated by the End of Day (EOD) process on the redemption
transaction date. The NAV considered for the allocation is the prevalent NAV on the
redemption transaction date.
When an unblock escalation occurs, a redemption transaction is inserted for the unblocked
amount by the BOD process on the date of escalation, and allocated by the EOD process on
the date of escalation. The NAV considered for the allocation is the prevalent NAV on the date
of escalation.
6.4.2
Retrieving Amount Block/ Unblock Summary Screens
You can perform all these operations through the Amount Block/Unblock Transaction
Summary screens. You can retrieve a previously entered adjustment transaction in the
Summary screen, as follows:


In the browser, select the Amount Block Summary or the Amount Unblock Summary
options, from the Transaction menu category of the Agency Branch module:
–
The status of the block/unblock transaction in the Authorization Status field. If you
choose the “Blank Space” option, then all the transactions that involve the specified
unit holder are retrieved.
–
The status of the block/unblock Transaction in the Record Status field. If you choose
the “Blank Space” option, then all the transactions that involve the specified unit
holder are retrieved.
–
The unit holder ID
–
The reference number of the amount block/unblock transaction, in the Amount
Block/Unblock Transaction Number field.
–
The fund ID of the amount Block/Unblock transaction
–
The transaction date of the Amount Block/Unblock transaction
Click ‘Search’ button to view the records. All records with the specified details are
retrieved and displayed in the lower portion of the screen.
Note
You can also retrieve the individual transaction detail from the detail screen by doing query
in the following manner:
–
Press F7
–
Input the unit holder ID.
–
Press F8
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operation by selecting
from the Action list.
You can also search the record by using combination of % and alphanumeric value.
Example
6-25
You can search the record for unit holder ID by using the combination of % and alphanumeric
value as follows:-
6.4.3

Search by A%: System will fetch all the records whose unit holder ID starts from
Alphabet ‘A’. For Example: AGC17, AGVO6, AGC74 and so forth.

Search by %7: System will fetch all the records whose unit holder ID ends by numeric
value’ 7’. For Example: AGC17, GSD267, AGC77 and so forth.

Search by %17%:- System will fetch all the records whose unit holder ID contains the
numeric value 17. For Example: GSD217, GSD172, AGC17 and so forth.
Editing Amount Block/ Unblock Transaction
You can modify the details of transaction that you have already entered into the system,
provided it has not been subsequently authorized. You can perform this operation as follows:
6.4.4

Invoke the Transaction Summary screen from the Browser.

Select the status of the record that you want to retrieve for modification in the
Authorization Status field. You can only modify records that are unauthorized.
Accordingly, choose the Unauthorized option.

Specify any or all of the details in the corresponding fields to retrieve the record that is
to be modified. All unauthorized records with the specified details are retrieved and
displayed in the lower portion of the screen.

Double click the record that you want to modify in the list of displayed transactions. The
Amount Block/ Unblock screen is displayed.

Select Unlock Operation from Action list to modify the record. Modify the necessary
information.

Click ‘Ok’ button to save your changes. Amount Block/ Unblock Detail screen is closed
and the changes made are reflected in the Amount Block/ Unblock Summary screen.
Viewing Amount Block/ Unblock Transaction
To view an amount Block/Unblock transaction that you have previously entered, you must
retrieve the same in the Amount Block/Unblock Transaction Summary screen, as follows:
6.4.5

From the main menu, invoke the Transaction menu. Select Amount Block/ Unblock
transaction type, and choose the Summary option. The Amount Block/Unblock
Transaction Summary screen is opened.

In the Authorization Status field, select the status of the block/unblock transaction that
you want to retrieve for viewing. You can view records of transactions that are:
–
Unauthorized
–
Authorized

To retrieve the block/unblock transaction that is to be viewed, specify any or all of the
details of the transaction in the corresponding fields on the screen, and click ‘Search’
button. All transactions with the specified details are retrieved and displayed in the lower
portion of the screen.

Select the block/unblock transaction that you want to view in the list of displayed
transactions, in the lower portion of the screen.

The Amount Block/Unblock Transaction Detail screen is opened by double clicking the
selected transaction, with the selected transaction displayed in view mode
Deleting Amount Block/ Unblock Transaction
You can delete only unauthorized Block/Unblock transactions in the system.
6-26
To delete an amount block/unblock transaction that you have previously entered, you must
retrieve the same in the Transaction Summary screen, as follows:
6.5

From the main menu, invoke the Transaction Input menu. Select Block transaction type
and choose the Summary option. The Block Amount Transaction Summary screen is
opened.

In the Authorization Status field, select the status of the Block transaction that you want
to retrieve for deletion. You can only delete records of transactions that are
unauthorized. Accordingly, choose the Unauthorized option from the drop down list.

To retrieve the Block transaction that is to be deleted, specify any or all of the details of
the transaction in the corresponding fields on the screen, and click ‘Search’ button. All
Block transactions with the specified details are retrieved and displayed in the lower
portion of the screen.

Select the Amount Block transaction that you want to delete in the list of displayed
transactions, in the lower portion of the screen.

The Block Transaction Detail screen is opened by double clicking on the selected row
in view mode, with the selected amount block/unblock transaction displayed

Select Delete operation from the Action list. The system prompts you to confirm the
deletion, and the record is deleted physically from the system database.
Authorizing Amount Block/ Unblock Transactions
An unauthorized transaction record must be authorized in the system for it to be processed.
To authorize a record:

Invoke the Amount Block/ Unblock Summary screen from the Browser.

Select the status of the record that you want to retrieve for authorization. Typically,
choose the unauthorized option.

Specify any or all of the details of the record in the corresponding fields on the screen.
Click ‘Search’ button. All transactions with the specified details that are pending
authorization are retrieved and displayed in the lower portion of the screen.

Double click the transaction that you wish to authorize. The Amount Block/ Unblock
Detail screen is displayed. Select Authorize operation from Action.
When the checker authorizes a transaction, details of validations, if any, that were overridden
by the maker of the transaction during the Save operation, are displayed. If any of these
overrides results in an error, the checker must reject the transaction.
6.5.1
Amending Amount Block / Unblock Transactions
Authorization of amended transactions can only be done from Fund Manager Module and
Agency branch Module.

Select the status of the adjustment transaction that you wish to retrieve for amendment.
You can only amend records of transactions that are authorized.

Specify any or all of the details of the adjustment transaction in the corresponding fields
on the screen. All transactions with the specified details are retrieved and displayed in
the lower portion of the screen.

Double click the adjustment transaction that you want to amend. The Adjustment
Transaction screen will be displayed in Amendment mode. Click the Unlock operation
from the Action list to amend the transaction.

Amend the necessary information. Click the Save button to save your changes. Only
escalation details can be changed during an amend operation.
6-27
6.5.2
Authorizing Amended Amount Block/ Unblock Transactions
An amended Amount Block/ Unblock transactions record must be authorized for the
amendment to be made effective in the system. The authorization of amended records can
only be done from Fund Manager Module and Agency branch Module.
The process of authorization is subsequently the same as that for normal transactions.
6-28
7. Function ID Glossary
UTDTXNEE .....................5-50, 5-52
UTDTXNLO ..............................5-59
UTDTXNLT ... 4-49, 4-62, 4-73, 4-86
UTDUHBAL ..............................5-47
UTDUHDEL .....................2-27, 5-24
UTDUHPR ................................5-68
UTSADJ02 ...............................6-13
UTSCHQTR ....................5-94, 5-98
UTSHLPDS ..............................5-78
UTSRSPM ................................2-36
UTSRTAIO ...............................5-88
UTSSIN ....................................2-29
UTSTXN01 ...............................4-22
UTSTXN02 ...............................4-45
UTSTXN03 ...............................4-58
UTSTXN04 ...............................4-75
UTSTXN05 ...............................4-88
UTSTXN06 ...............................4-94
UTSTXN07 .............................4-101
UTSTXN08 .............................4-115
UTSTXN09 .............................4-108
UTSTXN10 .............................4-121
UTSTXNB .................................4-33
UTSUHDEL ..............................2-25
UTSUHPR ................................5-72
U
UTDADJ03 ................................. 6-1
UTDAMT07 .............................. 6-17
UTDBUTD ................................ 5-92
UTDCHQTR ............................. 5-96
UTDCNTXN ............................. 4-44
UTDIDYCK ............................... 5-66
UTDLOADM ............................. 5-42
UTDPYCLR .............................. 5-53
UTDRSPM ............................... 2-32
UTDRTAIO ............................... 5-83
UTDSEREM ............................. 5-81
UTDSIN ...................................... 2-1
UTDTXN01 ................................ 4-9
UTDTXN02 .............................. 4-36
UTDTXN03 .............................. 4-50
UTDTXN04 .............................. 4-63
UTDTXN05 .............................. 4-79
UTDTXN06 .............................. 4-91
UTDTXN07 .............................. 4-97
UTDTXN08 ............................ 4-111
UTDTXN09 ............................ 4-105
UTDTXN10 ............................ 4-118
UTDTXNB ................................ 4-25
7-1
Transaction User Guide
April 2014
Oracle Financial Services Software Limited
Oracle Park
Off Western Express Highway
Goregaon (East)
Mumbai, Maharashtra 400 063
India
Worldwide Inquiries:
Phone: +91 22 6718 3000
Fax:+91 22 6718 3001
www.oracle.com/financialservices/
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