GENERAL PROVISIONS - NC DHHS Online Publications

GENERAL PROVISIONS - NC DHHS Online Publications
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
TABLE OF CONTENTS
December 1, 2001
FOOD STAMP INFORMATION SYSTEM (FSIS) USER’S MANUAL
TABLE OF CONTENTS
FSIS 100:
SYSTEM ACCESS
101:
102:
FSIS Logon and Logoff Procedures
X/PTR Report Distribution System
FSIS 200:
FSIS NAME/SSN SEARCH/ID ASSIGNMENT/NAME CHANGE
FSIS 300:
VERIFICATION INQUIRIES
301:
Beneficiary Data Exchange (BENDEX)
302:
Data Exchange (SDX)
303:
State Online Query (SOLQ)
304:
40 Quarters Detail Screen
305:
Employment Security Commission Inquiry (ESC)
306:
Department of Corrections (OPUS) Inquiry
307:
Department of Transportation (DOT) Inquiry;
State Titling and Registration System (STARS)
FSIS 400:
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
FSIS 500:
FSIS TRANSACTIONS
501:
Transaction Code, Function, and Process
502:
Transaction Screen Name/Definition and Screen Access
503:
Client Record DSS-8590 Instructions
Figure 503-1 DSS-8590
Figure 503-2 DSS-8590 Quick Reference
FSIS 600:
ELECTRONIC BENEFITS TRANSFER (EBT)
FSIS 700:
FORMS ON HOLD PROCESS
FSIS 800:
SLSE – EBT ISSUANCE
FSIS 900:
FSIS DISASTER INSTRUCTIONS
FSIS 1000:
COMMODITY DISTRIBUTION
FSIS 1100:
TRANSACTION TRACKING INQUIRY
1
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
TABLE OF CONTENTS
FSIS 1200:
FSIS REPORTS
FSIS 1300:
GLOSSARY
2
December 1, 2001
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
101.01
SYSTEM ACCESS
Logon/Logoff Procedures
September 1, 2001
GENERAL
This system contains data on all the individuals currently receiving or who previously received
food stamps.
A.
FSIS consists of four menu screens:
MASTER MENU This menu displays several options. The option you would use to
navigate through FSIS using the menu functions is the Food Stamp Master Menu option.
FOOD MASTER STAMP MENU This menu allows you to select two options either go to
the Food Stamp Inquiry/Update menu functions or logoff CICS.
FOOD STAMP INQUIRY MENU This menu displays inquiry functions for which you are
authorized.
FOOD STAMP UPDATE MENU This menu displays update functions for which you are
authorized.
B.
A prompt is displayed when a FSIS Case ID Number or Social Security Number (SSN) is
required for the selection you have made. If additional data is not required for the
selection you have made, no prompt is displayed and the transaction screen is displayed.
C.
The Master Menu, Food Stamp Inquiry Menu or Food Stamp Update Menu is displayed
once the transaction is completed either immediately, once ENTER is pressed from the
prompt displayed, or by pressing the F10 key if a clear screen is displayed with no
prompt. Depending on which menu the selection was made determines the menu that is
displayed. An example of the ENTER prompt is displayed below:
+-----------CICS-SSO----------+
Press ENTER for Menu
101.02.
FOOD STAMP LOGON INSTRUCTIONS
A.
FROM THE BANNER SCREEN WHICH SHOWS THE MESSAGE, IS CONNECTED TO
THE STATE NETWORK, KEY SCC1CICS. Press ENTER. The following CICS
screen is displayed.
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101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
Welcome To SCC1CICS
September 1, 2001
(CICS/ESA 3.3.0.) Food Stamps Production Region
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..fill in bill-code (as:bbb-ddd).
Userid
===>
bill-cde
===>
Password ===>
new pswd
===>
PF 1
Help
PF 3
Exit
Please fill in your Userid and Password and press ENTER
News --------------------------------------------------------------------------- PF 2 Zoom
|
|
|
|
+----------------------------------------------------------------------------------------+
Mon Jul 1
B.
07/01/96
18:38:18
term=B132/BDT132
sys=CICSSCC1
cpu=SYSE USER
From the CICS screen, key your RACF-ID, BILL-CDE, and PASSWORD. Press
ENTER. The following FSIS Menu is displayed.
NOTE: ONLY THE OPTIONS YOU ARE AUTHORIZED TO USE ARE DISPLAYED ON THE
MENU YOU RECEIVE. YOUR MENU OPTONS MAY BE DIFFERENT FROM OTHER
WORKERS. OPTIONS ARE BASED ON YOUR RACF ID SECURITY.
Command ===Î
NC Dept. of Health and Human Services
MASTER MENU
1 FOOD MASTER STAMP MENU
2 Blank Screen (CICS
3 Logoff CICS
4 CICS Administration Menu (SO)
F1/F13=HELP
2
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
C.
September 1, 2001
From the MASTER MENU:
1.
To use the Food Stamp Menu functions, key the item number for the Food
Stamp Menu option in the COMMAND field and press ENTER. The NC Dept
Health and Human Services Food Stamp Menu is displayed.
Command ===Î
NC Dept. of Health and Human Services
FOOD STAMP MASTER MENU
1 FOOD STAMP INQUIRYÆUPDATE
2 Logoff CICS
F1/F13=HELP F3/F15=END
2.
D.
To view transactions from a Blank screen, key the item number for the Blank
screen option in the COMMAND field and press ENTER. A Blank screen is
displayed. If you later need to use the menu feature, press F10, and the Master
Menu is displayed. Follow the commands to reach the Food Stamp Inquiry and
Food Stamp Update Menus.
There are two pages of the Food Stamp Master Menu, Inquiry and Update. From the
Food Stamp Master Menu, key the item number for Food Stamp InquiryÆUpdate in the
COMMAND field, and press ENTER. The FOOD STAMP INQUIRY MENU is displayed.
NOTE:
ONLY THE OPTIONS YOU ARE AUTHORIZED TO USE ARE
DISPLAYED ON THE MENU YOU RECEIVE. YOUR MENU OPTIONS
MAY BE DIFFERENT FROM OTHER WORKERS. OPTIONS ARE
BASED ON YOUR RACF ID SECURITY.
3
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
September 1, 2001
Command ===Î
North Carolina Department of Health and Human Services
FOOD STAMP INQUIRY MENU
1 SLMU MENU SLUP/SLUO/SLIN
2 SLNS Name Search
3 SLNM Name Match
4 SLSN SSN Match
5 SLII Benefit Inquiry
6 SLCI Claim Inquiry
7 SLAI Auth Rep/ATDC Inquiry
8 SLID IPV Disqualif. Inquiry
9 SLFI Forms On Hold Inquiry
10 SLDI - Commodity Inquiry
11 SLWI - Cnty Worker Number Inq
12 ERTI - User ID Maintenance (SD)
13 SLRI - Recon Info
14 SLMC - Mass Change Update (SO)
15 SLMI - Mass Change Inq (SO)
16 SLMF - Electronic Manifest Inq
17 SLCP - Disaster EBT Cards
18 SLTR Transaction Tracking
19
-- FS UPDATE Menu
F1/F13=HELP FS/F15=END
E.
To display any of the inquiry transactions, key the item number in the COMMAND field
and press ENTER. If the transaction requires a FSIS Case ID number or ssn, a prompt
is displayed. Enter the necessary information on the prompt screen, press ENTER, and
the transaction screen is displayed. If the transaction does not require a FSIS Case ID
number nor an ssn, no prompt is displayed. The transaction screen is displayed.
1.
An example of the prompt screen is displayed below requesting more information
to display the transaction screen you wish to view.
FOOD STAMP INFORMATION SYSTEM
(CICS SSO)
PLEASE ENTER A 9 DIGIT CASE ID:
F12=CANCEL
ENTER KEY = CONTINUE
If you wish to cancel from the prompt screen, press the F12 key and the Food
Stamp Inquiry Menu is displayed.
4
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
2.
September 1, 2001
To view the Menu Help Screen, press F1, and the Help screen is displayed.
+---Help Facility------------------------------------+
Command=Î
Food Stamp INQUIRY ->UPDATE
F12=CANCEL
If you wish to cancel from the menu Help screen, press the F12 key and the
Food Stamp Inquiry Menu is displayed.
3.
To view a Help Screen for a transaction, key an H to the left of the item number
or the first digit of an item number that has two digits of the transaction you wish
to view. Press Enter. The transaction help screen is displayed. An example is
shown below.
+---Help Facility------------------------------------+
Command=Î
SLNS Name Search
The text of the transaction help screen
Is displayed here.
F12=CANCEL
If you wish to cancel from the menu Help screen, press the F12 key and the
Food Stamp Inquiry Menu is displayed.
F.
To display the Food Stamp Update Menu, key the update menu item number in the
COMMAND field from the Food Stamp Inquiry Menu Screen. Press ENTER. The Food
Stamp Update Menu is displayed.
5
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
September 1, 2001
Command ===Î
North Carolina Department of Health and Human Services
FOOD STAMP UPDATE MENU
1 SLMU SLUP/SLUO/SLIN
2 SLSE EBT Issuance
3 SLNC Name Change
4 SLAR -- Auth Rep/ADTC Update
5 SLIC EBT Card Issuance
6 SLAW FSIS Budget
7 SLDQ Disqual Recipient Track
8 SLTO Federal Tax Ref Offset
9 SLCD Commodity Update
10 SLCA - County Address/Tel
11 SLWV Caseworker Name/Nbr
12 SLRT Message System
13 SLFX Ind Deact Process (SO)
14 SLFD Forms on Hold Delete
15 SLUI
F1/F13=HELP FS/F15=END
1.
To display any of the update transactions, key the item number in the
COMMAND field and press ENTER. If the transaction requires a FSIS Case ID
number or ssn, a prompt is displayed. Enter the necessary information on the
prompt screen, press ENTER, and the transaction screen is displayed. If the
transaction does not require a FSIS case ID number nor an ssn, no prompt is
displayed. The transaction screen is displayed.
2.
To return to the Food Stamp Inquiry Menu from the Food Stamp Update Menu,
press the F3 Key.
3.
An example of the prompt screen is displayed below requesting more information
to display the transaction screen you wish to view.
(CICS SSO)
PLEASE ENTER A 9 DIGIT CASE ID:
F12=CANCEL
ENTER KEY = CONTINUE
If you wish to cancel from the prompt screen, press the F12 key and the Food
Stamp Update menu is displayed.
4.
To view the Menu Help Screen, press F1 and the Help Screen is displayed.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
September 1, 2001
+---Help Facility------------------------------------+
Command=Î
----ÆFS UPDATE Menu
F12=CANCEL
If you wish to cancel from the menu Help screen, press the F12 key and the
Food Stamp Inquiry Menu is displayed.
5.
To view a Help Screen for a transaction, key an H to the left of the item number
or on the first digit if the item number is two digits of the transaction you wish to
view. Press Enter. The transaction help screen is displayed. An example is
shown below.
+---Help Facility------------------------------------+
Command=Î
SLNC Name Change
The text of the transaction help screen is displayed here.
F12=CANCEL
If you wish to cancel from the menu Help screen, press the F12 key and the
Food Stamp Inquiry Menu is displayed.
101.03
HELP SCREEN AND HELP SCREEN TEXT
A.
Master Menu
1.
Master Menu Press F1 to receive the following DHHS-MASTER Menu Help
Screen:
7
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
September 1, 2001
Command=Î
DHHS MASTER MENU
The Master Menu allows you to choose:
Food Stamp Menu Navigate through FSIS using menus.
Blank Screen - Navigate through FSIS by using a
Blank screen to key the transactions.
Logoff CICS - Signs you off CICS.
F12=CANCEL
2.
Food Stamp Menu
Enter H to the left of option 1 and press ENTER to receive the following Food
Stamp Menu Help Screen.
Command=Î
FOOD STAMP MENU
The Food Stamp Menu allows you to choose the FSIS
Navigation path, either
(a) Inquiry/Update Menu process, or
(b) Blank screen process
You may also sign off CICS from this screen.
F12=CANCEL
8
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
SYSTEM ACCESS
Logon/Logoff Procedures
Change # 1-2001
3.
September 1, 2001
Blank Screen (CICS)
Enter H to the left of option 2 and press ENTER to receive the following Blank
Screen (CICS) Help Screen.
Command=Î
Blank Screen (CICS)
This choice exits to a CICS blank screen. From the
Blank screen you can enter any CICS Transaction you
Are authorized. You can also enter such transactions
On the Command===Î line of any menu screen.
F12=CANCEL
101.04.
Logoff CICS
A.
To receive the Food Stamp Menu to logoff CICS:
1.
From the Food Stamp Inquiry Menu, press F3, or
2.
From the Food Stamp update Menu, press the F3 twice.
The Food Stamp Menu Screen is displayed.
B.
From the Food Stamp Menu, key the Logoff item number in the COMMAND field. Press
ENTER. The Banner screen is displayed.
C.
From a blank screen, key LOGOFF and press ENTER. The Banner screen is displayed.
9
101
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR REPORT DISTRIBUTION SYSTEM
December 1, 2001
TABLE OF CONTENTS
102.01
GENERAL INFORMATION
1
102.02
ACCESS PROCEDURES
1
102.03
REPORT OPTIONS
3
102.04
VIEWING REPORTS
5
102.05
LOGOFF PROCEDURES
6
102.06
SIGNING ON FOR THE FIRST TIME
6
102.07
SETTING THE PRINTER DEFAULTS
8
102.08
MODIFYING YOUR USER PROFILE
13
102.09
REPORT NAMES AND ACCESS CODES
15
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
102.0I
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
GENERAL INFORMATION
X/PTR is a report distribution system which contains many reports that are useful for case
management. This section describes how to access X/PTR, how to define your User Profile, how
to view and print reports, and how to logoff X/PTR.
NOTE: When you see Press END on the screen, use PF3 instead.
102.02
ACCESS PROCEDURES
A.
From the State Banner Screen which displays the terminal ID and the Message IS
CONNECTED TO THE STATE NETWORK , key NCXPTR. Press Enter.
The L22: Logon to XPTR screen displays:
X 1TR L22: Logon to XPTR
XXX
XXX
XXX
XXX
XXX XXX
XXXXXX
XXXX
XXXX
XXXXXX
XXX XXX
XXX XXX
XXX
XXX
///
///
///
///
///
///
///
///
///
///
PPPPPPPPPP TTTTTTTTTTTT
PP
PPP
TT
PP
PPP
TT
PP
PPP
TT
PPPPPPPPPP
TT
PP
TT
PP
TT
PP
TT
PP
TT
PP
TT
Node ZDA10739
RRRRRRRRRR
RR
RRR
RR
RRR
RR
RRR
RRRRRRRRRR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
Security Logon ID ==>
Password
==>
Account
==>
To change your password, enter the same new password in both areas.
New password
==>
==>
Press ENTER to connect with X/PTR
Press HELP key (PF1) for assistance
Press END key (PF3) to disconnect from X/PTR
X/PTR is a licensed software service of Systemware, Inc., Dallas
X/PTR and Systemware are trademarks of Systemware, www.systemware-inc.com
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
102.02. (CONT’D)
B.
From the L22: Logon to X/PTR screen, key your Security Logon ID (RACF ID),
Password, and your Account (Billing Code (dddbbb)). (This is a six position field. Enter
DHR followed by your three position billing code, i.e. DHREJA, DHRWFJ.) Press Enter.
If this is your first time signing on to X/PTR, refer to 102.06 below. Otherwise, continue
on page 2 if you have signed on to X/PTR.
J 1 V22: Favorites
Command ==Î
Line 1
Scroll ==Î13
Commands: PRO Update Favorites (via Profile)
Options:
B
Display on terminal
X List report indices
S
List report versions
V List report views
PRT
Print
Q Add to Work Queue
SQ
Structured Query
N Version Notes
Use END command to exit. Use LEFT command to list more report
information.
Opt
Type
DIR
RPT
RPT
RPT
RPT
Title
Last CMD
MY DIRECTORIES
DHRSL ACT QC ISS SLII - SLA487-01
DHRSL CASES DUE REDETERM-SLER940
DHRSL EXPED OVER 5 SLEM385-01
DHRSL FOOD STAMP RECOUPMENTS
(Report titles vary depending on your User Profile)
If the V22: Favorites screen does not list all your report, key AFV in the OPT column to
the left of MY DIRECTORIES. Press ENTER. Key LR at the command line. Press
ENTER. MY DIRECTORIES is expanded to display all the reports in your profile.
C.
Press PF8 to scroll forward or PF7 to scroll backward through the list of reports one page
at a time.
D.
If you know the name of the report or the prefix of the report you are looking for, you can
search the list of reports by entering on the command line, the letter F and the report
name or prefix enclosed in single quotes (You must be at the top of the list of reports).
Press Enter.
Ex: f DHREJ
F DHREJ MED REG RUN
The first report in your list with the prefix or report name you searched for displays at the
top of the list. You must still use one of the options to display the report.
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
102.03
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
X/PTR LATEST REPORTS OPTIONS
A.
Command Pro INITIAL LIST OF REPORTS
This command allows you to add and/or remove report directories from your User Profile.
Refer to VIII below for instructions on modifying your User Profile.
B.
OPTION B DISPLAY ON TERMINAL
1.
Key B under the Opt column to the left of the report you want to view. Press
Enter.
2.
The message ‘Report report name is not available on disk’ appears if the
report must be recalled. Press Enter to request the report. In a few minutes,
key B again to the left of the report name. If the report is still not available when
you try again, DO NOT PRESS ENTER AGAIN. If you press Enter again, X/PTR
generates another request for the report. Multiple requests for the same report
slows response time. Press PF3 to exit and return to the V22: Favorites screen.
NOTE: Press PF3 to exit without requesting the report.
C.
OPTION S - LIST REPORT VERSIONS
Use this option when you want to view a version of the report other than the current
version.
1.
Some reports have more than one version available. For example: If a report is
produced daily, each different day s report is a separate version of that report.
This is useful when you need to view a prior version of a report such as Pending
Applications and Emergency Cases Report.
2.
Key S to the left of the report name to view the versions of the report. Press
Enter.
3.
The list of available versions of the selected report is displayed on the screen.
4.
Key B under the Opt field to the left of the version you wish to view. Press
Enter.
5.
The Message ‘Report report name is not available on disk’ appears if the
report must be recalled. Press Enter to request the report. In a few minutes, key
B again to the left of the version. If the report is still not available when you try
again, DO NOT PRESS ENTER AGAIN, If you press Enter again, X/PTR
generates another request for the report. Multiple requests for the same report
slows response time. Press PF3 to exit and return to the v22: Favorites screen.
102.03 C (CONT’D)
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
NOTE: Press PF3 to exit without requesting the report.
D.
OPTION PRT PRINT
1.
Key PRT under the Opt field to the left of report name or version you wish to
print. You may also use this command at the top of the report you are viewing.
Press Enter. The following screen displays:
J 1 PO7: Print DHRSLA SLER100-01-10 APPL PEND
Command ===Î
Commands: CAN Cancel
DVR Drivers
10/01/1999
Leave page and line numbers blank to print all.
From page ===Î
Line ===Î
To page ===Î
Line ===Î
Banner page name
Banner page ID
Combine print requests
Output driver
Confirm print requests
===Î
===Î
===ÎNO
(yes/no)
===ÎPBNS
===ÎYES (yes,no,first time)
The indexing values may be used to select a section of a report based on the
content and the person that normally receives it. If these values are omitted you
will receive your normal section of the report.
Index name
===Î
Index selection data
===Î
(Your default printer should have already been set. If not, please refer to 102.07 below to
set your default printer.)
2.
To print the whole report, press Enter continue to #4.
3.
Enter the page ranges for the report in the FROM PAGE and TO PAGE fields.
You may also enter specific line numbers on the given pages to have a more
detailed printout (Line numbers are not required). Press Enter and the following
screen displays:
NOTE: If you get an ABEND Message while trying to print, call DHHS Customer
Support at (919) 733-9100 and ask them to restart the X/PTR program.
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
J 1 P20: Print Characteristics
Command ====è
PAGES SELECTED
September 1, 2001
Line 1
Scroll ====è
2
Output driver: PBNS
Press ENTER then END key when all modifications are completed
Parameter
Value
CLASS
A
COPIES
* 001
NODE
*
DEST
*
FORMS
*
FCB
*
UCS
*
HOLD
*
FORMDEF
*
PAGEDEF
*
************************************************************End of
list**************************************
4.
102.04
Verify your destination printer. If correct, press PF3 and your report prints to the
printer designated. To verify the report has printed, look for the word Printed”
in the upper right corner of the screen.
VIEWING THE REPORTS
There are options for moving around inside a report on X/PTR. ALL OPTIONS ARE NOT
AVAILABLE IN ALL REPORTS. Some reports are county specific, meaning you only get the
report for your county, and some are not. X/PTR searches the entire report for the criteria
entered on the command line (There is no 200 page limit). If you receive the Message NOT
FOUND IN REPORT”, then the search criteria does not exist in the entire report version. You
must format your search criteria exactly like it is formatted on the report.
A.
To find your county s section of a report key F followed by a space and ‘County XX’ on
the COMMAND line. (Single quotation marks are only needed if a space exists in the
search criteria) Press Enter.
Example:
F CountyXX
Single Quotes needed
F Yancey
No Single Quotes needed
B.
To find your district within a report key F followed by a space and DISTRICT XXX’ on the
COMMAND LINE. (Single quotation marks are only needed if a space exists in the
search criteria) Press Enter.
C.
To find a page in a report key PA followed by a space and the page number you wish to
view on the COMMAND line. Press Enter. (A report page may require several screens.)
5
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
September 1, 2001
102.04 (CONT’D)
D.
To find a name, word, or number in a report, key F followed by a space and XXXXXX on
the COMMAND LINE. Key single quotation marks only if a space exists in the name,
word, or number you wish to find. Press Enter. For example, to find a certain FSIS
Case ID within a report, key F followed by a space and 123456789. Press Enter.
E.
If more than one match for the search criteria exists, press PF5 to find the next
occurrence.
F.
To scroll forward through a report, press PF8. The next screen of the report displays. (A
report page may require several screens.)
G.
To scroll backward through a report, press PF7. The previous screen of the report
displays. (A report page may require several screens.)
H.
Press PF11 for the right side of a report.
I.
Press PF10 to return to the left side of a report.
J.
To return to the list of reports, press PF3.
102.05
LOGOFF PROCEDURES
To logoff NCXPTR, press PF3 until you get back to the State Banner Screen. You must press
PF3 many times to exit completely.
102.06.
SIGNING ON TO X/PTR FOR THE FIRST TIME
A.
Use these instructions ONLY the first time you sign on to NCXPTR. Once you have
signed on, the G:33 Initial Report Lists screen displays. Press Enter.
X 1 G33: Initial Report Lists
Command ===Î
The Initial Report List can greatly reduce the time required to connect to X/PTR. You can
prepare a list of reports (and directories if desired) to see when you logon.
Press ENTER to have a list prepared that contains reports you are authorized to see.
This process may take several minutes. This is a one-time event. You will not see this
screen again. The PRO command can be used at any time to display and modify your
initial report list.
Press END to exit this screen without preparing an initial report list at this time. The PRO command can be used at any time to prepare your initial report list. If you do not
prepare such a list, then this screen is displayed at your next logon.
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102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
B.
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
The G31: Select Reports From Directory Screen displays.
J 1 G31: Select Reports From Directory /
Command ===Î
Line
1
Scroll ===Î 16
Select the report and directories to be added with an S in the Opt column. To expand a
directory to the next level, use a ? in the Opt column.
Press ENTER to make changes, and END to exit this level.
Opt Report
/ADM
/AQC
/CCD
/COM
/COR
/DHR
/DOT
/GOV
C.
Title
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
Key ? to the left of the directory /DHR to display the sub-directories within the DHR
directory. Press Enter.
J 1 G31: Select Reports From Directory /
Command ===Î
Line
1
Scroll ===Î 16
Select the report and directories to be added with an S in the Opt column. To expand a
directory to the next level, use a ? in the Opt column.
Press ENTER to make changes, and END to exit this level.
Opt Report
/ADM
/AQC
/CCD
/COM
/COR
/DHR
/DOT
/GOV
D.
Title
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
*DIRECTORY*
Press PF8 to scroll to the next page, key S to the left of the sub-directory /DHR/SLA to
select the list of reports that begin with DHRSLA (You can key an S beside more than
one sub-directory if needed). Press Enter.
J 1 G31: Select Reports From Directory /
Command ===Î
10
Line
17
Scroll ===Î 16
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
Select the report and directories to be added with an S in the Opt column. To expand a
directory to the next level, use a ? in the Opt column.
Press ENTER to make changes, and END to exit this level.
Opt Report
/DHR/EJA
/DHR/EPA
/DHR/FCF
/DHR/FDA
/DHR/FKA
/DHR/FKK
/DHR/FKY
S/DHR/SLA
E.
Title
The following screen displays: (The only difference in these two screens is the S is now
capitalized if you used a lower case s above, otherwise, there is no difference).
J 1 G31: Select Reports From Directory /DHR
Command ===Î
Line
17
Scroll ===Î 16
Select the report and directories to be added with an S in the Opt column. To expand a
directory to the next level, use a ? in the Opt column.
Press ENTER to make changes, and END to exit this level.
Opt Report
/DHR/EJA
/DHR/EPA
/DHR/FCF
/DHR/FDA
/DHR/FKA
S/DHR/SLA
102.07
Title
F.
Press PF3 until you have returned to the G30: List of Reports screen.
G.
Key S to the left of 'Exit saving any list updates'. Press ENTER.
H.
Press PF3. Key LR at the command line. Press ENTER. (This refreshes the screen
with your profile changes.)
SETTING THE PRINTER DEFAULTS
Use these instructions to set your printer default to a network printer for printing large reports or
multiple pages at once. You can still screen print the current screen, one page at a time.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
102.07 (CONT’D)
A.
When you sign on to NCXPTR again, the following screen displays. Key PRO on the
command line. Press Enter.
J 1 V22: Favorites
Command ===Î pro
Line
1
Scroll
===Î13
Commands: PRO Update Favorites (via Profile)
Options:
B
Display on terminal
X List report indicates
S
- List report versions
V List report views
PRT - Print
Q Add to Work Queue
SQ - Structured Query
N - Version Notes
Use END command to exit. Use LEFT command to list more report information.
Opt
B.
Type
DIR
RPT
RPT
RPT
RPT
Title
Last
CMD
MY DIRECTORIES
DHRSL ACT QC ISS SLII SLA487-01
DHRSL CASES DUE REDETERM-SLER940
DHRSL EXPED OVER 5 SLEM385-01
DHRSL FOOD STAMP RECOUPMENTS
The G01: Profile for /DHR/USR/HRSS.. screen displays. Key PRT on the command
line. Press Enter.
J 1 G01: Profile for /DHR/USR/TSO7P72
Command ===Î prt
Select Command from list below.
Place any character next to command or enter command in Command
===Î area.
Cmd Description
Profile action
FAV List of reports
I Reset
PRT Print defaults
L Reload
BRS Browse
CAN Cancel
ARC Archive restore
CMD Initial menu
VFY Verify deletes
JHS JHS options
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
C.
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
The P01: Standard print Profile for /DHR/USR/HRSS screen displays.
J 1 P01: Standard Print Profile for /DHR/USR/TSO7P72
Command ===Î
Commands: DVR Drivers CAN Cancel
This screen identifies special options for printing SYSOUT when requested with a P print
command. No special information is required for normal printing.
Banner page name
===Î
Combine print requests
Output driver
Confirm print request
time, NO=only if ?)
===Î
===Î
===Î
(YES/NO)
(YES=always, FIRST=first
Press ENTER to display output parameters if driver specified
Press END to exit
D.
On the command line key DVR. In the Banner page name field, key MJA and the first
five letters of your last name. Press Enter.
J 1 P01: Standard Print Profile for /DHR/USR/TSO7P72
Command ===Îdvr
Commands: DVR Drivers CAN Cancel
This screen identifies special options for printing SYSOUT when requested with a P print
command. No special information is required for normal printing.
Banner page name
===Î MJASMITH
Combine print requests
Output driver
Confirm print request
time, NO=only if ?)
===Î NO YES/NO)
===Î PBNS
===Î (YES=always, FIRST=first
Press ENTER to display output parameters if driver specified
Press END to exit
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
102.07 (CONT’D)
E.
Key S in the Opt column to the left of the name PBNS. Press Enter.
J 1 P30: Drivers for /DHR/USR/TSO7P72
Command ===Î
Commands: CAN Cancel
Options: S Select I Initialize DEL Delete from profile
Press ENTER then END key when all driver selections are complete
Line
1
Scroll ===Î17
Opt Name
Description
PNSP PRINT REPORTS, NO SEPARATORS
PBAT PRINT REPORTS, ALL SEPARATORS, USER NAME
PBNS CUR PRINT REPORTS, NO SEPARATORS, BATCH JOB
PXBT PRINT XEROX, ALL SEPARATORS, USER NAME
MAIL EMAIL REPORTS, NO SEPARATORS
PJOB PRINT JCL, WITH STEPS, USER NAME
PDSN PRINT REPORTS TO DSN
PQ02 PRINT QUEUE, COMBINE RPTS, BY FORMID
*************************************************End of list*********************************************
F.
You MUST have the name/code for your network printer, then complete the following:
1.
Key the printer name/code to the right of the * in the DEST field.
J 1 P20: Print Characteristics
Command ===Î
Commands: CAN Cancel F Find
Line 1
Scroll ===Î 16
Output driver: PBNS
Press ENTER then END key when all modifications are complete
Parameter
Value
CLASS
*A
COPIES
*001
NODE
*
DEST
*________
FORMS
*
FCB
*
UCS
*
HOLD
*
FORMDEF
*
PAGEDEF
*
***********************************************End of list *************************
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
2.
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
Press PF8 and the following screen displays.
J 1 P20: Print Characteristics
Command ===Î
Commands: CAN Cancel F Find
Line
17
Scroll ===Î 16
Output driver: PBNS
Press ENTER then END key when all modifications are complete
Parameter
Value
CLASS *
COPIES
*
NODE *
DEST *
FORMS
*
FCB
*
UCS *
HOLD *
FORMDEF
*
PAGEDEF
*
***********************************************End of list *************************
G.
Complete the above fields as follows:
1.
Enter DHRMJA to the right of the * in the ACCOUNT field.
2.
Enter DHHS to the right of the * in the ROOM field.
3.
Enter your First and Last name to the right of the * in the JOBPROGRAMMER
field.
4.
Press Enter to update the printer default, then press PF3 to return to the "P30:
Drivers" screen.
NOTE: Press PF3 until the V22: Favorites screen displays if you do not have a
network printer or do not know the name/code for your network printer.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
H.
X/PTR - REPORT DISTRIBUTION SYSTEM
December 1, 2001
Press PF3 again to return to the "P01: Standard Print Profile" screen. Key NO in the
"Combine Print Requests" field. Key YES in the "Confirm Print Request" field.
J 1 P01: Standard Print Profile for /DHR/USR/TSO7P72
Command ===Î
Commands: DVR Drivers CAN Cancel
This screen identifies special options for printing SYSOUT when requested with a P print
command. No special information is required for normal printing.
I.
102.08
Banner page name
===ÎMJASMITH
Combine print requests
Output driver
Confirm print request
Time, NO=only if ?)
===Î NO (YES/NO)
===Î PBNS
===Î YES (YES=always, FIRST=first
Press PF3 twice to return to the V22: Favorites screen. You are now ready to browse
and print reports. Refer to 102.03 above.
MODIFYING YOUR USER PROFILE
A.
From any screen that displays the command PRO, you may key pro on the command
line at the top of the screen. Press Enter.
J 1 V22: Favorites
Command ===Î pro
Line 1
Scroll ===Î 13
Commands:
Options:
PRO Update Favorites (via profile)
B
Display on terminal
X
List report indicates
S
List report versions
V
List report views
PRT - Print
Q
Add to Work Queue
SQ
Structured Query
N
Version Notes
Use END command to exit. Use LEFT command to list more report information.
Opt
Type
DIR
RPT
RPT
Title
MY DIRECTORIES
DHRSL ACT QC ISS SLTI SLA487-01
DHRSL CASES DUE REDETERM SLER940
13
Last
CMD
102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
B.
X/PTR - REPORT DISTRIBUTION SYSTEM
The G01: Profile for /DHR/USR/HRSS
December 1, 2001
screen displays:
J 1 G01: Profile for /DHR/USR/TSO7P72
Command ===Î
Select Command from list below.
Place any character next to command or enter command in Command ===Î area.
Cmd Description
Profile action
FAV - List of reports
I
- Reset
PRT Print defaults
L
- Reload
BRS Browse
CAN - Cancel
ARC - Archive restore
CMD Initial menu
VFY - Verify deletes
JHS - JHS options
C.
Key FAV on the command line. Press ENTER. The "G30: List of Reports screen
displays:
J 1 G30: list of Reports
Command ===Î
This series of screens will customize the list of reports presented when you connect to X/PTR
requesting your default list of reports. A concise list reduces logon time and make
locating the desired report easier. To exit this screen before making any changes, press
END. To continue, select an ACTION, a FORMAT, and press ENTER.
ACTION (Select option below with any character on the left)
(Report list may include up to N reports)
Select reports and directories to add to the list. Display/remove reports and directories
in the list. Remove all reports and directories from the list. Discard any changes and
revert to prior list. Exit saving any list updates.
FORMAT OF REPORT NAMES USED IN LIST CREATION PROCESS
S
Title
Alternate name
JCL Form ID
Job, step, procstep, DD
Title, sorted in report name sequence
D.
Key S to the left of Select reports and directories to add to the list . Press Enter. The
G31: Select Reports From Directory screen displays. From here, refer to VI.B-D above
selecting the different directory or subdirectory you wish to add/delete.
E.
Press PF3. Key S beside Exit saving any list updates . Press Enter. The G01: Profile
screen displays.
F.
Press PF3. The V22: Favorites screen displays with changes included.
G.
Key LR at the command line. Press ENTER and profile changes display.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
102.09
X/PTR - REPORT DISTRIBUTION SYSTEM
September 1, 2001
Report Names and Access Codes – This is not a complete listing of reports that
are displayed in X/PTR.
Report Access Code
DHREBT EPT106EP-01 DAILY DETAIL
DHREBT EBT108EP-01 PEND NAME CHG
DHREBT EBT206-DC ADTC PEND EN
DHREBT EBT207-RB REJECT BENEF
DHREBT EBT208-DT ADTC MTH BEN
DHREBT EBT301EP-01 DLY BEN AUTH
DHREBT EBT302EP-01 MTHLY BEN SUMM
DHREBT EBT306EP-01 DLY CB REPAY
DHREBT EBT306EP-02 MTLY CB REPAY
DHREBT EBT380- RC FEE SUMMARY
DHREBT EBT380-AS CARD REPL SUMY
DHREBT EBT380-BD PIN ATTEMPT
DHREBT EBT380-BF MANUAL TRANS
DHREBT EBT380-BK MTHLY ISSUANCE
DHREBT EBT380-BZ LOST&DMG CRD
DHREBT EBT393-BD PIN ATTEMPT
DHREBT EBT502-01-AE ADDRESS ERR
DHRSL ACT QC ISS SLII- SLA487-01
DHRSL CASES DUE REDETERM-SLER940
DHRSL EXPED OVER 5 SLEM385-01
DHRSL FOOD STAMPS RECOUPMENTS
DHRSL FOOD STAMP ACTIVE
DHRSL FOOD STAMP NEGATIVE
DHRSL FOOD STAMP SUPPLEMENTAL
DHRSL NEG QC ISS SLII- SLA486-01
DHRSL NOA TAK-DEN/PEN-SLER332-01
DHRSL NOA TAK-ELIGIBI-SLER432-01
DHRSL OVER 30 NOA SLEMU385-ET
HRSL POS QC ISS SLII- SLA487-01
DHRSL REDETERMINATION DUE/REV CH
DHRSL REGULATORY DELAY-SLA021-01
DHRSL REOPENED RECERT-SLA022-01
English Text Report Name
PROCESSING STATEWIDE TOTALS
PENDING END OF THE MONTH EBT CARD
REPLACEMENTS DUE TO NAME CHANGE
RESIDENTS IN ALCOHOL & DRUG TREATMENT
CENTER
FSIS ISSUANCES BEING HELD BY EBTIS
SUMMARY OF MONTHLY BENEFITS FOR
CASES IN ADTC
DAILY BENEFIT AUTHORIZATIONS
MONTHLY BENEFIT AUTHORIZATIONS
SUMMARY
DAILY REPAYMENTS FROM CITIBANK
MONTHLY REPAYMENTS FROM CITIBANK
FEE/CREDIT FEE SUMMARY REPORT
CARD ISSUANCE/REPLACEMENT SUMMARY
REPORT
EXCEEDED PIN ATTEMPTS REPORT
MANUAL TRANSACTIONS REPORT
MONTHLY BENEFIT DRAW DOWN TOTALS
LOST/DAMAGED/STOLEN CARD REPORT
EXCEEDED PIN ATTEMPTS REPORT
NC VERSION WITH WORKER NUMBER
CITY STATE ZIP CODE ERROR REPORT
ACTIVE QUALITY CONTROL SAMPLE
CASES DUE FOR REDETERMINATION
OVERDUE APPLICATIONS PROCESSED USING
EMERGENCY SERVICE STANDARDS
RECOUPMENTS
ACTIVE QUALITY CONTROL SAMPLE
NEGATIVE QUALITY CONTROL SAMPLE
ACTIVE QUALITY CONTROL SAMPLE
NEGATIVE QUALITY CONTROL SAMPLE
NOTICES OF ACTION TAKEN (DENIAL OR
ENDING)
NOTICES OF ACTION TAKEN ELIGIBILITY
OVERDUE APPLICATIONS PROCESSED USING
NORMAL PROCESSING STANDARDS
ACTIVE QUALITY CONTROL SAMPLE
REDETERMINATIONS DUE AND REVIEW
FOR CHANGE
CASES PROCESSED WITH REGULATORY
DELAY
REOPENED RECERTIFICATIONS
15
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
Report Access Code
DHRSL REST LOST BENEFI-SLA006-01
DHRSL SLEM555-EBT MON ISS - EBT
DHRSL SLEM910-01 WORKLD/WK/CO/ST
DHRSL SLEM960-01 APPL NORMAL PRO
DHRSL SLEM960-02 APPL EMERG SERV
DHRSL SLEN555-01 DAILY ISSUANCE
DHRSL SLER700-01 SSI/SSA MASS CH
DHRSL SPECIAL ISS TYPES BY REAS
DHRSL SUP QC ISS SLII- SLA487-01
DHRSLA CROSS REF PRSN ID UPDATE
DHRSLA FS FINALIST A/R CASES
DHRSLA FS FINALIST ADTC CASES
DHRSLA FS FINALIST IND CASE
DHRSLA SLA021-2-BH REGULATRY DEL
DHRSLA SLA161-01-MU WRK FRST NOX
DHRSLA SLA162-02-MW UNCOMBD CASE
DHRSLA SLA163-01-MX CHGS PROCESS
DHRSLA SLA165EP-01-WV WF NEW EIS
DHRSLA SLA165EP-02-WW WF CHG EIS
DHRSLA SLA162-01-MV COMBIND CASE
DHRSLA SLA172-01-IW MEDCR MASSCH
DHRSLA SLA180-01-NM MEDCR MASSCH
DHRSLA SLA204EP-1-NK WF DUPL SSN
DHRSLA SLA205EP-1-NL WF DUPL IDS
September 1, 2001
English Text Report Name
RESTORATION OF LOST BENEFITS
MONTHLY ISSUANCE REPORT - EBT
COUNTIES
WORKLOAD REPORT BY WORKERCOUNTY/STATE
APPLICATIONS PROCESSED USING NORMAL
PROCESSING STANDARDS
(Regional Report)
APPLICATIONS PROCESSED USING
EMERGENCY SERVICE STANDARDS
(Regional Report)
DAILY ISSUANCE REPORT EBT COUNTIES
THIS IS A MASS CHANGE FOR THE SSI/SSA
COLA. NON PROJECT CASES
SPECIAL ISSUANCE TYPES BY REASON
ACTIVE QUALITY CONTROL SAMPLE
CROSS REFERENCE PERSON ID UPDATE
FINALIST AUTHORIZED REPRESENTATIVE
ADDRESS AUDIT REPORT
FINALIST DRUG TREATMENT CENTER
ADDRESS AUDIT REPORT
FINALIST INDIVIDUAL CASE ADDRESS AUDIT
REPORT
CASES WITH DELAYED PROCESSING
(Regional Report)
NOTICE OF EXPIRATION
REPORT OF CASES UNCOMBINED
SUCCESSFULLY
WORKFIRST CHANGES PROCESSED REPORT
DAILY WF NEW TRANSACTIONS RECEIVED
FROM EIS
DAILY WF CHANGE TRANSACTIONS RECEIVED
FROM EIS
REPORT OF CASES COMBINED
SUCCESSFULLY
MEDICARE PREMIUM MASS CHANGE CASES
WITH UPDATED ALLOTMENT
MEDICARE PREMIUM MASS CHANGE
EXCEPTION REPORT
WORK FIRST AUTOMATIC FOOD STAMPS
DUPLICATE SSN REPORT
WORK FIRST AUTOMATIC FOOD STAMPS
DUPLICATE ID NUMBER
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102
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
Report Access Code
DHRSLA SLA237EP DEP TURN 2 YEARS
DHRSLA SLA260-01-ML NEW CASE EX
DHRSLA SLA260-02-MR NEW CASE ER
DHRSLA SLA260-03-MN CHG CASE EX
DHRSLA SLA260-04-MS CHG CASE ER
DHRSLA SLA303EP-01-MM NEW ADQ NO
DHRSLA SLA304EP-01-MO CHG ADQ NO
DHRSLA SLA415EP AUTH REP/FS CASE
DHRSLA SLA453EP-01-MY COMB CASE
DHRSLA SLA491EP-01-FS DEPCARE2YR
DHRSLA SLA868-01-68 FSIS ID ASGN
DHRSLA SLA868-02-71 CASE IN ADTC
DHRSLA SLA869-01-69 REPS OFF PRO
DHRSLA SLA869-02-72 REPS ON PRO
DHRSLA SLA870-01-80 FSIS IN/OUT
DHRSLA SLCM030-01-BE RECOUP ADJU
DHRSLA SLEM020-03-BU EMPL & TRNG
DHRSLA SLEM020-04 BV EMPL & TRNG
DHRSLA SLEM020-05 BW EMPL & TRNG
DHRSLA SLER100-01-10 APPL PEND
DHRSLA SLER100-01-40 AP PND WKR
September 1, 2001
English Text Report Name
DEPENDENTS TURNING TWO YEARS OLD THIS
MONTH
WORKFIRST AUTOMATIC FOOD STAMPS DAILY
CASE NEW TRANSACTIONS EXCEPTION
REPORT
WORKFIRST AUTOMATIC FOOD STAMPS DAILY
CASE NEW TRANSACTIONS ERROR REPORT
WORKFIRST AUTOMATIC FOOD STAMPS DAILY
CASE CHANGE TRANSACTIONS EXCEPTION
REPORT
WORKFIRST AUTOMATIC FOOD STAMPS DAILY
CASE CHANGE TRANSACTIONS ERROR
REPORT
WORKFIRST AUTOMATIC FOOD STAMP
REPORT OF NEW ADEQUATE NOTICES
WORKFIRST AUTOMATIC FOOD STAMPS
REPORT OF ADEQUATE AND TIMELY CHANGED
NOTICES
AUTHORIZED REPS / ACTIVE FSIS CASES
LIST OF COMBINED CASES FSIS & EIS CASE
NUMBERS
DEPENDENT CARE CASES (WITH TWO YEAR
OLDS) WITH RECOMPUTED BENEFITS
FSIS CASES ASSIGNED TO AUTHORIZED
REPRESENTATIVES
FSIS CASES ASSIGNED TO DRUG TREATMENT
CENTERS
AUTHORIZED REPS COMING OFF PROHIBITED
STATUS
AUTHORIZED REPS BECOMING PROHIBITE
FSIS CASES ENTERING OR LEAVING DRUG
CENTER
RECOUPMENT ADJUSTMENTS AND
EXCEPTIONS REPORT
EMPLOYMENT & TRAINING
EMPLOYMENT & TRAINING
EMPLOYMENT & TRAINING
PENDING APPLICATIONS AND EMERGENCY
CASES SORTED IN CTY, ADM, APPL-DATE &
WORKER NUMBER ORDER
PENDING APPLICATIONS AND EMERGENCY
CASES SORTED IN CTY, ADM, WORKER
NUMBER & APPL-DATE ORDER
DHRSLA SLER100-02-BA PENDING APP
PENDING APPLICATIONS AND EMERGENCY
CASES BY REGION
Report Access Code
DHRSLA SLER100-03-DE PND APP DUE
English Text Report Name
APPLICATIONS DUE TODAY
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
X/PTR - REPORT DISTRIBUTION SYSTEM
DHRSLA SLER671-01-DC DLY RECOUPM
DHRSLA SLER750-01-DW COMM AUTHOR
DHRSLA SLER750-02-DX USDA COMMOD
DHRSLA SLER755-01-DY COMM DISTRB
DHRSLA SLER800-01-BC CASEINFO PF
DHRSLA SLER800-04-KW CIP PRJ/NPT
September 1, 2001
RECOUPMENTS
(Daily Recoupments)
TOTAL AUTHORIZATION CARDS PER ZIP CODE
USDA COMMODITY CARD LIST BY ZIP CODE
COMMODITY DISTRIBUTION LIST FOR
CASE INFORMATION PROFILE
CASE INFORMATION PROFILE CIP PROJECT
NON-PARTICIPANTS
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Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
200.01
September 1, 2001
NAME/SSN SEARCH AND INDIVIDUAL ID ASSIGNMENT
This function is used to search the Common Name Database for existing Individual ID s and
Individual ID assignment.
A.
Name Search Access Procedure
From a blank screen, key SLNS. Press Enter. The following screen is displayed.
SLNS / SLA980A
COMMON NAME DATA ENTRY
SSN/NAME SEARCH
DATE: 10/09/97
TIME: 09:42:45
CASE ID
F
-
SSN FIRST M
--------- -------- -
LAST
--------
SUF DOB S
--------- -
R CO INDIVIDUAL
- ------------
SSI
-----
ENTER CASE ID OR INDIVIDUAL DATE AND (S) TO NAME SEARCH
F - (S)EARCH (A)SSIGN
PF3-END
PF5-REFRESH
PF7-BACKWARD PF8-FORWARD
B.
Screen Description
1.
CASE ID - Enter the FSIS case ID to view individuals included/associated with
that FSIS case.
2.
F - Function
Key one of the following:
S - Search
Key an S to complete a social security number (SSN) or name search.
A - Assign
Key an A to assign an Individual ID to an individual after a name and social
security search (if available) has been completed.
3.
FIRST M LAST - Name Fields
4.
SUF - Name Suffix
5.
DOB - Date of Birth (Must enter MMDDCCYY -> 09211957)
6.
S - Sex - M (Male) or F (Female))
7.
R - Race
8.
CO - County Number - If entered, the search is made on the individuals in that
county only. To ensure a thorough search, do not enter the county number. A
statewide search is then completed based on the search criteria entered.
1
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1- 2001
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
September 1, 2001
200.01 B (CONT’D)
9.
INDIVIDUAL - Individual ID - (Do not key in this field.) The Individual ID displays
when an individual is selected as a match from the list of potential matches or
Individual ID assignment is performed.
10.
SSI - SSI Indicator - (Do not key in this field.) The SSI Indicator displays when
an individual is selected as a match from the list of potential matches.
Y - This person receives SSI.
N - This person does not receive SSI.
C.
11.
Press PF3 to end the SSN/Name Search function.
12.
Press PF5 to refresh (clear) the SSN/Name Search screen.
13.
Press PF7 to page backward from a list of potential match ID s.
14.
Press PF8 to page forward from a list of potential match ID s.
Name Search Only
This function is used to identify an existing Individual ID. Up to thirteen (13) individuals
may be listed and searched from one Name Search screen.
D.
1.
Enter S in the F (Function) column.
2.
Enter a minimum of first name, last name, and sex code; however, to narrow the
search, enter date of birth, and the social security number.
3.
Enter county number to search ID s in a specific county.
4.
Press Enter.
5.
FSIS displays a list of potential match ID s.
Social Security Number (SSN) Search Only
This function is used to identify individuals with the same Social Security Number. Up to
thirteen (13) individuals may be listed and searched from one Name Search screen.
1.
Enter S in the F (Function) column.
2.
Enter the SSN in the SSN column.
3.
Press Enter.
4.
200.01 (CONT’D)
E.
FSIS displays a list of potential match ID s.
Name/Social Security Number Search and Individual ID Assignment
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
Use this function to do a complete Name Search. You may identify an existing Individual
ID or assign a new ID. When completing Name Search for an application, you may
search all individuals, up to thirteen (13), from one Name Search screen.
The minimum data to assign an individual ID is the first name, last name, date of birth,
race, and sex code. Examples of names are outlined below. Further, no assignment of
an individual ID is allowed with a social security number that is already present in the
Common Name Database.
EXAMPLES:
Incorrect
Rip Van Winkle
Sarah B. Jones
John Al-Amin
B. Smith Jr.
Maria Rivero Gonzales
1.
Correct
Rip VanWinkle
Sarah B Jones
John AlAmin
B Smith Jr
Maria RiveroGonzales
Enter S in the F (Function) column. If more than one individual listed, enter S
for each individual.
SLNS / SLA980A
COMMON NAME DATA ENTRY
SSN/NAME SEARCH
DATE: 10/09/97
TIME: 14:38:23
CASE ID:
F
s
s
SSN
FIRST M
------------- -------- 111111111 name
number
LAST
-------search
assigned
SUF
-
DOB
S
-------- 10091952 f
10091954 f
R
w
w
CO INDIVIDUAL
-- -------------------
SSI
----
ENTER CASE ID OR INDIVIDUAL DATA AND (S) TO NAME SEARCH
F - (S)EARCH (A)SSIGN PF3-END
PF5-REFRESH
PF7-BACKWARD PF8-FORWARD
2.
Enter, at a minimum, first name, last name, date of birth, race code, and sex
code. Enter the SSN, if available. If an individual has had multiple names,
complete a name search using each name.
NOTE:
IT IS MOST IMPORTANT THAT THE SEX CODE AND FIRST
LETTER OF THE LAST NAME ARE KEYED CORRECTLY TO
ENSURE A PROPER NAME SEARCH.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
200.01 E. (CONT’D)
3.
DO NOT ENTER A COUNTY NUMBER. If you are performing Name Search for
an application, a statewide search is required, even if there may be an existing
Individual ID. You CANNOT assign an Individual ID if you enter a county
number.
Enter the necessary information following instructions listed above. Press Enter. FSIS searches
one individual at a time, beginning with the individual on the first line. FSIS uses the data entered
to screen each individual against all individuals in the Common Name Database. The individual
may have FSIS case history, EIS history, or both. Only FSIS case history displays in Name
Search through FSIS. You must inquire in EIS to view EIS history. You can identify an ID having
EIS history and/or FSIS case history if a county number is displayed under ES CO (EIS) and/or
FS CO (FSIS).
You may use any Individual ID assigned to an individual. If an individual has more than one ID
and one ID has EIS history, always use the ID that has the EIS history. If no ID has EIS history
but has multiple FSIS ID s, use the most current ID unless associated with a claim.
FSIS displays the following screen. When the Social Security Number is entered as part of the
search criteria, FSIS completes name and SSN search at the same time. Individuals who match
on SSN display first, then individuals who match on name and date of birth within 5 years. Only
the first 120 potential matches display. When there are more than one page of potential
matches, press PF8 to page forward one screen. Press PF7 to page backward to a previous
screen.
SLNS / SLA980B
FIRST-NAME
NAME
***** NAME/SSN SEARCH *****
MI
LAST-NAME
SEARCH
SUF BIRTH-DATE
10091952
PAGE
01 OF 01
SSN RACE SEX
111111111 W
F
CO
******************************* 004 M A T C H E S *************** 10/09/97 ******************
ES FS
S FIRST-NAME MI LAST-NAME SUF DOB
IND-ID
R S
CO CO
- --------
--
NAME
AUGUSTINA
PRISCILLA
---------------- ---SEARCH
HOORAY
CURTAINS
---
-------------
-
--
--
05291950 111111111O W F
08141966 121111111R O F
01011995 131111111O O F
34
34
60
60
USE (S) FOR MORE INFORMATION - PRESS ENTER
USE (X) FOR MATCHED INDIVIDUAL - PRESS PF3
4.
-
PF2-END
PF7-BACKWARD
NO
SSN
-----------
SSI
---
111111111 N
111111111 N
111111111 N
PF3-PREVIOUS
PF8-FORWARD
From this screen you could identify the individual you are searching for,
determine that an individual ID must be assigned, or determine that more
research is needed.
 PF2 ENDS THE NAME SEARCH FUNCTION
 PF3 RETURNS YOU TO THE POTENTIAL MATCHES SCREEN
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Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
 PF4 RETURNS YOU TO THE INITIAL SSN/NAME SEARCH SCREEN
a.
If you have identified the individual you are searching for, enter an X in
the S (Select) column beside the matched individual and press PF3.
FSIS returns you to the initial SSN/Name Search screen along with the
demographic data from the Common Name Database.
b.
If you have determined that an individual ID must be assigned, press
PF3. FSIS returns you to the initial SSN/Name Search screen. Enter an
A to the left of the individual under F (Function) for which you wish to
assign a new ID. Press Enter.
c.
If you have determined that more research is needed, enter S under S
(Select) column to view the FSIS Case Information List. Press Enter.
FSIS displays the following screen.
SLNS / SLA980C
FIRST-NAME
NAME
FSIS CASE INFORMATION
M LAST-NAME
SEARCH
PAGE
PAGE 01 OF 01
SUF BIRTH-DATE
SSN
RACE SEX CO NO
10091952
111111111
W
F
26
****** ACTIVE/INACTIVE CASE INFORMATION FOR 901473192M INDIVIDUAL-ID *****
S FIRST-NAME M LAST-NAME
- ------------------- -- ----------------NAME
SEARCH
SUF DOB
---- -------09031913
IND-ID R S SSN
------------- -- -- ---------1111111110 B F 111111111
USE (S) FOR MORE INFORMATION - PRESS ENTER PF2-END
PF4-SLA980A PF7-BACKWARD
d.
FSIS-ID C I
----------- -222222222 A I
PF3-PREVIOUS
PF8-FORWARD
Enter S in the S (Select) column to view the FSIS case you wish to
view. The C field indicates whether the case is active (A) or inactive (I).
The I field indicates if the individual is part of the case. If an N is
present, the individual is not part of the case. The SLIN - Food Stamp
Inquiry screen is displayed.
 PF2 ENDS THE NAME SEARCH FUNCTION
 PF3 RETURNS YOU TO THE POTENTIAL MATCHES SCREEN
 PF4 RETURNS YOU TO THE INITIAL SSN/NAME SEARCH
SCREEN
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
200.01 (CONT’D)
SLIN - F O OD S T A M P I N Q U I R Y
PAGE 1 OF 2 11112
ID NUMBER 222222222 3NAME
NAME SEARCH
GEO ADM CO 3400
TRAN CODE 6 FOH N
ADDRESS-1 1632 E 24TH ST
ACTION CODE 00
TRAN DATE 063097
ADDRESS-2
APPL DATE 063097
CERT FROM 0797
CTY/STATE WINSTON SALEM NC
CERT THRU 0997
SEX/RACE 25
ZIP CODE 27105
MRRB STA 0
START ISS 0797
TYPE ISS 3
HH TYPE
2
TOTAL HH 01
CASELOAD 000
WORKER 248
RECD NBR 044
E&T
ADEQ NOTICE
AFDC-1
AFDC-2
AFDC-3
A MEMBRS 00
CTY CS# 0051356
VUL/TYPE VF
CLAIM 0
CLAIM COLL 0000
HH RESRV 0000000
PRO ALLOT
REG DELAY
NO PRORATE
RENT/MOR 00000
RE TAXES 00000
HH INS 00000
UTILITIES 00000
UTL TYPE 0
OTHR EXP 00000
TTL SHLTR 0000
EARN INC 0000
E I DED 0000
NET EARND 0000
OTHER INC 0000
GROSS INC 0000
STD DED 134
ADJ INC 0000
DEP CARE 0000
MED EXP 0000
EXCS SHLT 0000
EXPENSE 0000
NET ADJ 0000
HH INCLD 01
# REQ MBR O1
TFP
0120
BEN REDU 0000
RESTR ADJ 0000
RESTR RSN 00
ALLOTMENT 0120
$2 BOOKS 00
$7 BOOKS 00
$10 BOOKS 00
$40 BOOKS 03
$50 BOOKS 00
$65 BOOKS 00
RVW DATE1 0000
RVW TYPE1 0
RVW DATE2 0000
RVW TYPE2 0
MAIL CODE 05
EXPEDITE 0
PRV ID 000000000
DEP CARE NUM 00
PROJ CODE EIS CASE ID
ENTER P/X TO VIEW DEPENDENTS (X=PAGE TO VIEW)
CP 0 INTVW MONTH 00
ENTER-CONTINUE
PF2-SLA980A PF3-PREVIOUS
e.
From this screen, you may view dependents on the case by entering P/2,
PF2 to return to the initial SSN/Name Search screen, or PF3 to return to
the FSIS Case Information screen within the Name Search function.
The SLIN - Dependent Inquiry screen is displayed below:
SLIN - D E P E N D E N T I N Q U I R Y
PAGE 2 OF 2
MM SSN
V
NAME
DOB
IN W EARN T PA T SS
ASI I
01 111111111 V NAME SEARCH
0529950 A X 0000 0 000 0 0000 I
ID 11111111O DEP CARE 000 LSO 0000 RACE W SEX F OTHR 0000 T1 0 T2 0
ENTER P/X TO VIEW DEPENDENTS
( X = PAGE TO VIEW)
f.
From this screen, you may view the case by entering P/I, PF2 to return to
the initial SSN/Name Search screen, or PF3 to return to the FSIS Case
Information screen within the Name Search function.
g.
Continue the process until you have researched each individual entered
on the initial SSN/Name Search screen. When each individual on the
initial SSN/Name Search screen has been searched and matched
information or an A is displayed for the individual(s), press Enter.
(1)
FSIS displays a message ENTER ADDITIONAL INFORMATION
OR PF1 TO ASSIGN INDIV ID.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
(a)
If you entered an A to assign an individual ID, FSIS
assigns an ID and displays it on the screen.
(b)
If you had a matched individual, FSIS updates with the
match ID.
NOTE:
NO ASSIGNMENT OF AN INDIVIDUAL ID IS
ALLOWED WITH A SOCIAL SECURITY NUMBER
THAT IS ALREADY PRESENT IN THE COMMON
NAME DATABASE.
(2)
FSIS displays the message UPDATE COMPLETE-CONTINUE.
(3)
FSIS retains the name, date of birth, race code, sex code, and
SSN already associated with that individual in the Common
Name Database. If any of this data needs to be changed, use
the Name Change function after completing the Name Search ID
assignment process for the group.
NOTE: PRESS PF3 BEFORE PRESSING PF1 TO EXIT NAME
SEARCH WITHOUT UPDATING.
PRESS PF5 BEFORE PRESSING PF1 TO REFRESH (CLEAR)
THE NAME SEARCH SCREEN WITHOUT UPDATING.
F.
Inquiry Of Active/Inactive Individuals Associated with a FSIS Case ID
This function is used to identify all individuals (with individual ID numbers) associated
with the same FSIS Case ID.
From the SSN/Name Search screen, enter the FSIS Case ID by the CASE ID field.
Press Enter. FSIS displays the following screen listing the individuals associated with
the case.
SLNS / SLA980A
COMMON NAME DATA ENTRY
SSN/NAME SEARCH
DATE: 10/10/97
TIME: 11:48:42
CASE ID: 246886045
F
I
I
SSN
FIRST
-----------------111111111 NAME
000000000 JOB
M
-
LAST
SUF
--------------- --SEARCH
SEARCH SR
DOB
---------05291950
01011900
S
F
M
R
B
O
CO
-34
34
INDIVIDUAL SSI
------------------ --111111111O N
121111111Q N
ENTER CASE ID OR INDIVIDUAL DATA AND (S) TO NAME SEARCH
F - (S)EARCH (A)SSIGN PF3-END
PF5-REFRESH
PF7-BACKWARD
PF8-FORWARD
200.02 NAME CHANGE FUNCTION
A.
General Information
7
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1- 2001
B.
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
September 1, 2001
1.
Changes to an individual s name, race, sex, date of birth, and social security
number are made in the Common Name Database using the Name Change
function.
2.
The CURRENT field, SSI indicator, FSIS COUNTY, and EIS COUNTY are
display only fields. You cannot change them on this screen.
3.
You may not change ANY data for an individual whose SSI indicator is Y . If you
attempt to change data, FSIS displays an error message: INDIVIDUAL
CANNOT BE UPDATED DUE TO SSI.
4.
You may key multiple changes for an individual on the same day; however, you
may enter only one change at a time.
Name Change Access Procedures
From a blank screen, enter SLNC. Press Enter. The following screen is displayed.
SLNC/SLA985A
COMMON DATA
NAME CHANGE
DATE: 10/11/97
TIME: 08:00:00
INDIVIDUAL ID:
WORKER NUMBER:
CURRENT
---------------------------------
CHANGE
------------------------------------------------
SSN:
FIRST NAME:
MIDDLE NAME:
LAST NAME:
SUFFIX:
DOB:
RACE:
SEX:
SSI:
EIS COUNTY:
FIS COUNTY:
ENTER INDIVIDUAL ID AND WORKER NUMBER
ENTER-PROCESS REQUEST
PF3-END
PF5-REFRESH
 PRESS PF3 TO END NAME CHANGE FUNCTION
 PRESS PF5 TO REFRESH (CLEAR) THE NAME CHANGE SCREEN
C.
Name Change Instructions
1.
Enter the Individual ID of the person whose data you wish to change in the
INDIVIDUAL ID field. Enter your WORKER NUMBER. Press Enter. FSIS
displays the individual s current data from the Common Name Database.
SLNC/SLA985A
COMMON DATA
NAME CHANGE
INDIVIDUAL ID:
WORKER NUMBER:
111111111o
123
CURRENT
---------------------------------
COMMON DATA
TIME: 08:00:00
CHANGE
------------------------------------------------
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
SSN:
FIRST NAME:
MIDDLE NAME:
LAST NAME:
SUFFIX:
DOB:
RACE:
SEX:
05291950
W
F
SSI:
EIS COUNTY:
FIS COUNTY:
N
34
34
111111111
NAME
SEARCH
ENTER INDIVIDUAL ID AND WORKER NUMBER
ENTER-PROCESS REQUEST
2.
September 1, 2001
PF3-END
PF5-REFRESH
Under the CHANGE column, enter the new data.
a.
NAME CHANGE - This function is used to change individual
demographic data in the Common Name Database.
NOTE:
CHANGING DATA ON AN INDIVIDUAL ID CHANGES THE
SAME DATA ON ACTIVE CASES FOR THE INDIVIDUAL
IN FSIS AND EIS, AS WELL AS PENDING FORMS IN EIS.
DO NOT CHANGE DEMOGRAPHIC DATA WITHOUT
COORDINATING WITH ANY OTHER WORKERS
INVOLVED.
(1)
Enter letters only in the spaces provided.
(2)
Do not space between letters in a name.
(3)
Do not abbreviate.
4)
Do not punctuate.
(5)
To delete the middle initial or suffix, enter an asterisk (*) in the
field.
(6)
If the length of the name exceeds the space available for first or
last name, drop the ending letters.
9
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
Change # 1- 2001
September 1, 2001
200.02 (CONT’D)
EXAMPLES:
Incorrect
Rip Van Winkle
Sarah B. Jones
John Al-Amin
B. Smith Jr.
Maria Rivero Gonzales
Correct
Rip VanWinkle
Sarah B Jones
John AlAmin
B Smith Jr
Maria RiveroGonzales
b.
DATE OF BIRTH - Enter a two digit month, two digit day, and four digit
year (09151957).
c.
SEX - Enter F (Female) or M (Male).
d.
RACE - Enter one of the following:
CODE
A
B
H
I
W
O
VALUE
Asian
Black
Hispanic
American Indian
White
Other
3.
Once the changed data has been keyed, press ENTER. A message appears to
press PF1 to confirm change. If error free, FSIS displays the message:
UPDATE COMPLETE.
4.
Error Messages:
SSN ALREADY ON FILE
The SSN you have entered is already in the Common Name Database in another
individual ID. Check to ensure the correct number is entered.
INDIVIDUAL DID NOT COMPLETE NAME CLEARANCE
Ensure the ID number is entered correctly. If so, change only one item at a time,
for example first name, date of birth, etc.
5.
FSIS updates the individual data on the:
a.
b.
c.
6.
Common Name Database (immediately),
FSIS active case (immediately),
EIS case and individual segments in EIS. The EIS case/individual data
updates in the overnight process.
An 8590 is produced the night the change is made and mailed to the county the
next workday.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1- 2001
7.
FSIS NAME/SSN SEARCH/ID ASSIGNMENT
NAME CHANGE
September 1, 2001
EIS Changes
When an individual with the same Individual ID is in EIS and FSIS, changing an
individual s name, race, sex, date of birth, or social security numbers in one
system automatically changes it in the other.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
301.01
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
GENERAL INFORMATION
The Beneficiary Data Exchange (BENDEX) System is a monthly computer match by social
security numbers (SSN s) between the public assistance case files and Social Security records.
All recipients with valid SSN s entered on the DSS-8124, DSS-8125, DSS-8126, or DSS-8590
are included in the match. The match is used to verify RSDI benefits in determining eligibility for
various public assistance programs. The BENDEX provides:
A.
Timely adjustment of assistance after a reported change in RSDI benefits.
B.
Reduction in processing time due to less frequent use of the SSA-1610 (Information
Request and Report) and DSS-1639 (Assistance and Services Referral Form).
301.02
BENDEX UPDATES
A.
B.
301.03
When an individual becomes eligible for public assistance:
1.
The State Office sends the individual s information to the Social Security
Administration (SSA) in Baltimore, Maryland. SSA matches the individual with
their files and submits information twice monthly to the State Office; and
2.
On-line BENDEX is updated by the files; and
3.
An individual BENDEX Information Sheet is printed at initial entrance into the
BENDEX System.
On-line BENDEX is updated, and a BENDEX Information Sheet is produced when one of
the following occurs:
1.
A recipient first receives Social Security; or
2.
Benefits increase or decrease; or
3.
Hospital benefits change; or
4.
He becomes entitled to Supplemental Medicare B insurance; or
5.
There is any other change in the SSA s Master Beneficiary Records.
BENDEX INFORMATION SHEET
The BENDEX Information Sheet is an 8 x 11 printout to be filed in the case record. For
assistance in understanding the terminology used on the printout, please refer to the definition
listing at the end of this section.
The printout contains:
A.
Today s Date The date the BENDEX sheet is printed.
B.
BENDEX Date The date in the upper right corner is the State processing date. SSA
changes are effective the month following that date.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
C.
County The individual s county of actual residence.
D.
Aid Program/Category A one-letter alpha character to designate the public assistance
program and a two-letter alpha character to designate the aid category.
E.
District The three-digit county district number.
F.
Individual ID A unique ten-digit number ending with an alpha character that is assigned
to each individual in EIS.
G.
Casehead/Payee Name The name of the casehead/payee of the EIS case.
H.
Case ID An eight-digit number assigned by EIS when an application is entered into the
system or a nine-digit number assigned by FSIS when the application is entered.
I.
Case No. The six-digit county case number in EIS or FSIS.
J.
Date Current Entiti A four-digit field indicating the month and year the beneficiary
became entitled to benefits for the current period of entitlement.
K.
Beneficiary Name of the beneficiary that matches with the State s file.
L.
Current Claim No. The recipient s SSA claim number under which he receives benefits
according to SSA files. (Refer to 3400.10 below for an explanation of the suffixes.)
NOTE:
It is possible for a person to receive benefits from another person s account
number, (For example: Wife s benefits, widow s benefits) or to be entitled
under two or three SSN s at the same time. (For example: Recipient s own
number (A) and deceased husband s account number (D) 0. These are listed
on separate BENDEX sheets. BENDEX sheets are produced if these SSN s
are in EIS or FSIS.
M.
Current Payment Amount: A six-digit field indicating the monthly benefit amount paid to
the beneficiary.
N.
Gross Amt. Payable: A six-digit field indicating the money amount payable prior to
deductions for SMI premium, overpayment, or attorney fees. However, if garnishment is
involved, this will reflect the amount after garnishment. To correctly compute the total
gross payment amount, add the garnishment amount withheld to the gross amount
payable.
O.
Retro Payment Amt - Indicates a large past due benefit being made in installment
payments. The amount will be the monthly installment.
P.
Garnishment Amt. - The amount of money withheld from the monthly payment to satisfy a
court ordered garnishment.
Q.
Net Monthly Ben. Amt: A six-digit field indicating the monthly Title II (Social Security)
benefit due after rounding down but prior to collection of any obligation from the
beneficiary (including SMI premium).
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
R.
September 1, 2001
DDI (Direct Deposit Indicator): The type of account to which the payment is being
deposited.
1.
2.
3.
C:
S:
N:
Checking.
Saving.
No direct deposit.
S.
Cross Refr. SSN: The SSN on which actual or potential entitlement exists.
T.
Cross Refr BIC: The Beneficiary Identification Code indicating the type of other Title II
benefit.
U.
Dual Entit. SSN: The other claim account number (CAN) under which the beneficiary is
entitled to Title II benefits.
V.
Dual Entit. BIC: The Beneficiary Identification Code indicating the type of benefit to
which the beneficiary is dually entitled or has technical entitlement.
W.
Triple Entit. SSN: The CAN on which the other entitlement exists for Title II benefits.
X.
Triple Entit. BIC: The Beneficiary Identification Code indicating the type of other benefit
to which the beneficiary is entitled.
Y.
SSA Information: This section provides information on payment status, date of disability
onset, proof of birth, and Medicare entitlement, in addition to other messages.
Z.
Initial Date of Entitlement: The initial date the individual is eligible for Title II benefits on
the claim number shown (MM/DD/CCYY).
AA.
SMI Information
BB.
1.
SMI (Medicare B) Option: This indicates whether the individual receives
Medicare B or the reason he does not.
2.
SMI (Medicare B) Entitlement Date: This is the MMCCYY current date of
entitlement to Medicare B.
3.
SMI Premium Payer: This message identifies the premium payer. Entries are
Civil Service, Private Third Party billing, Self, or State Buy-In. The State Buy-In
is indicated by the State ID numbers listed at the back of this section. North
Carolina s State ID code is 340.
4.
SMI Premium Amount: This is the current Medicare B premium amount
collectible. The amount is deducted from benefits if the premium payer is Self.
5.
SMI 3rd Party Entit. Date: The date for which a third party accepted liability for
Medicare B premiums.
6.
SMI 3rd Party Term Date: The last month for which a third party accepted
liability for Medicare B premiums. The third party has paid Part B premiums due
for the month indicated.
The following fields display only if applicable.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
1.
Messages: Informational messages appearing on the lower part of the sheet.
2.
Blk. Lung Acct. No.: The coal miner s SSN under which Black Lung payments
are being made.
3.
ID: A code indicating the type of Black Lung beneficiary receiving payment.
Listed below are the codes.
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
4.
LM: Miner
LS: Wife of miner.
LT: Widow of miner.
LX: Divorced widow of miner.
L1-L9: Children of miner.
P1: Natural father of miner.
P2: Natural mother of miner.
P3: Adoptive father of miner.
P4: Adoptive mother of miner.
P5: Stepfather of miner.
P6: Stepmother of miner.
S1, 3, 5, 7: Brothers of miner.
S2, 4, 6, 8: Sisters of miner.
Black Lung Entit. Status - Present entitlement status of the Black Lung benefit:
a.
b.
c.
d.
e.
E - Entitled.
N Non-payment status.
P - Entitlement pending.
T - Terminated.
D - Deceased.
5.
BLK Lung Pmt Amt - Black Lung monthly payment amount. Amounts paid to a
miner or widow include all benefits due the family in the same household.
6.
BLK Lung Ent./Term. Date - If entitlement status is E, the date the first Black
Lung payment was made. If entitlement status is T, the month following the
month of the last payment.
7.
Railroad Claim Number - The alpha/numeric railroad retirement benefit claim
number. This number cannot be used to access BENDEX.
8.
Monthly Overpayment Ded. Amt - Monthly amount withheld from the benefit to
repay an overpayment.
9.
Ending Date for OP - The month and year that recovery for overpayment ceases.
Benefits resume at the full rate the following month.
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FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
301.04
September 1, 2001
LOGON PROCEDURES
A.
To access on-line BENDEX, the terminal screen must display the message IS
CONNECTED TO THE STATE NETWORK. This is the banner screen.
1.
From the banner screen, key SCC4CICS. Press ENTER. The WELCOME to
SCC4CICS EIS message appears at the top of the next screen. This is the
RACF screen.
2.
From the RACF screen, key your RACF USERID, the BILL-CDE, and your
Password. Press ENTER. A blank screen appears.
3.
Key EIS3. Press ENTER. The Primary Menu screen appears.
4.
From the Primary Menu, key Selection 05. Press ENTER. The Interface
Inquiry Menu appears.
01
02
03
04
05
06
07
08
09
10
**** INTERFACE INFORMATION
***INQUIRY MENU *
BENDEX INQUIRY
SDX INQUIRY
TPQ INQUIRY
SEND TPQY REQUEST
SSA SOLQ
ESC INQUIRY
MASTER CLIENT INDEX
SELECTION KEY:
NEXT-SELECTION:
KEYS:
PRESS PF3 TO RETURN
CD:
5.
From the Interface Inquiry Menu, key Selection 01 and the individual s SSN.
Press ENTER.
6.
The first BENDEX screen entitled BENDEX Data Exchange Information appears.
Press PF1 to view the second page.
7.
To inquire on another individual s BENDEX information, key the individual s SSN
in KEY.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
(SCREEN 1)
(SCREEN 1)
BENDEX DATA EXCHANGE INFORMATION
TRANSYLVANIA COUNTY
F-CO=
TODAYS DATE NN/NN/NNNN
BENDEX DATE NN/NN/NNNN
NN DISTRICT NNN LAST CHG DATES
NN/NN/NNNN
NN F-DIST= NNN AID PROGRAM/CATEGORY X XX
NAME XXXXXXX X XXXXXXXXXXXX INDIVIDUAL ID NO.
NNNNNNNNNN
CASE ID. NNNNNNNNN CASE NO NNNNNN DATE CURRENT ENTIT
NN/NNNN
FS CASE
NNNNNNNNN FS CO-CA NNNNNN CURR. CLAIM NO
CURRENT PAYMENT AMT N,NNN.NN DDI X
GROSS AMT PAYABLE
N,NNN.NN PCI N
NET MONTHLY BEN AMT N,NNN.NN
RETRO PAYMENT AMT
GARNISHMENT
NNN-NN-NNNN X
CROSS REFR SSN NNN-NN-NNNN BIC XX
DUAL ENTIT SSN NNN-NN-NNNN BIC XX
TRIP ENTIT SSN NNN-NN-NNNN BIC XX
N,NNN.NN
N,NNN.NN
SSA INFORMATION
BENEFICIARY IN CURRENT PAY STATUS.
INITIAL DATE OF ENTITLEMENT-- NN/NNNN
ENROLLED IN SMIB.
SMI ENTIT DATE--NN/NNNN
SMI PREM PAYER-340 SMI PREM AMT--NNN.NN
SMI 3RD PARTY ENTIT DATE-NN/NNNN SMI 3RD PARTY TERM DATE--NN/NNN
RECORD MATCHED
KEYS:
NEXT-SELECTION:
(ALL INFORMATION HAS BEEN DISPLAYED’ IS SHOWN IF NO MORE DATA)
ENTER NEXT SELECTION
PF1: NEXT PAGE
PF3: RETURN TO MENU
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
(SCREEN 2)
BENDEX DATA EXCHANGE
SSA INFORMATION
DISTRICT NNN
TRANSYLVANIA COUNTY NN
TODAYS DATE: NN/NN/NNNN
BENDEX DATE: NN/NN/NNNN
LAST CHG DATES NN/NN/NNNN
F-CO = NN
F-DIST = NNNAID PROGRAM/CATEGORY X
NAME XXXXXXX X
INDIVIDUAL ID NO.
HIB ENTITLEMENT STATUS-AUTOMATIC ENTITLEMENT,
NO PREMIUM NECESSARY
HIB ENTITLEMENT DATE--NN/NN
HIB PREM AMT (IF PAYABLE) NNN-NN
HIB 3RD PARTY ENTIT DATE--NN/NN
HIB 3RD PARTY TERM DATE--NN/NNNN
PROOF OF BIRTH --XXX(YES/NO)
BENEFICIARY'S OWN SSN--NNN-NN.-NNNN
BENEFICIARY IS ELIGIBLE FOR SSI
DATE OF DISABILITY ONSET -- NN/NNNN
CURRENT AND PRIOR 3 MONTHS PAYMENT AMOUNTS REPORTED
OCT
SEPT
AUG
JULY
N,NNN.NN
N,NNN.NN
N,NNN.NN
N,NNN.NN
DATE OF BIRTH:
N/NN/NNNN MATCHES SSA RECORDS
BLK LUNG ACCT NO--NNNNNNNNN
BLK LUNG PMT AMT-N, NNN.NN
RAILROAD CLAIM NUMBER-MONTHLY OVERPAYMENT DED AMT-NEXT-SELECTION
ALL INFORMATION HAS BEEN DISPLAYED PF2: PREVIOUS PAGE PF3: RETURN TO MENU
B.
ID --
NN
BLK LUNG ENTIT. STATUS -----
BLK LUNG ENTIT/TERM DATE - NN/NNNN
NNNNNNN
NNN.NN
ENDING DATE FOR OP-NN/NNNN
KEYS:
ENTER NEXT
Information on the screens above.
1.
These fields always appear:
a.
Today s Date - The date you are inquiring into the system.
b.
BENDEX Date - The date in the upper right corner is the State
processing date. SSA changes are effective the month following that
date.
c.
County - The recipient s county of residence and county number. For
public assistance purposes, this is the county which is responsible for
the individual.
d.
District - The three-digit county district number.
e.
Last Change Dates - These are the last two dates SSA changed this
individual s record.
f.
Food Stamp County - Recipient s county of residence and county
number for Food Stamps.
g.
F-Dist - The three-digit county district number for Food Stamps.
h.
Aid Program/Category - A one-letter alpha character to designate the
public assistance program and a two-letter alpha character to designate
the aid category.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
i.
Name - Name of beneficiary from EIS or FSIS.
j.
Individual ID - A unique ten-digit number ending with an alpha character
that is assigned to each individual in EIS or FSIS.
k.
Case ID - This is the eight-digit number assigned in EIS.
l.
Case No. - This is the six-digit county case number in EIS.
m.
Date Current Entit. - A six-digit field indicating the month and year the
beneficiary became entitled to benefits for the current period of
entitlement.
n.
FS Case - This is the FSIS nine-digit number assigned when the
application is entered into FSIS.
o.
FS Co-Ca - This is the six-digit county case number for the Food Stamp
case.
p.
Current Claim No - This is the recipient s SSA claim number from which
he receives benefits according to SSA files.
NOTE:
It is possible for a person to receive benefits from another
person s account number. For example: Wife s benefits,
widow s benefits, or to be entitled under two or three SSN s
simultaneously. For example: Recipient s own number (A)
and deceased husband s account number (D).
q.
Current Payment Amount - The net monthly benefit amount which is
paid to the beneficiary the month following the BENDEX Date. If there is
no exchange of BENDEX data, blanks are displayed. If zeroes are
present, this is the valid dollar amount reported by SSA.
r.
Gross Amt Payable - A six-digit field indicating the money amount
payable prior to deductions for SMI premium, overpayment, or attorney
fees. However, if garnishment is involved, this will reflect the amount
after garnishment. To correctly compute the total gross payment
amount, add the garnishment amount withheld to the gross amount
payable.
s.
Net Monthly Ben. Amt - A six-digit field indicating the monthly Title II
(Social Security) benefit due after rounding down but prior to collection of
any obligation from the beneficiary (including SMI premium).
t.
Retro Payment Amt - Indicates a large past due benefit being made in
installment payments. The amount will be the monthly installment.
u.
Garnishment Amt. - The amount of money withheld from the monthly
payment to satisfy a court ordered garnishment.
v.
DDI (Direct Deposit Indicator) - The type of account to which the
payment is being deposited.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
1.
2.
3.
w.
Checking account
Savings account
No direct deposit
PCI (Payment Cycle Indicator) - Indicates when the check was released.
1234-
2.
C:
S:
N:
September 1, 2001
Third of the month
Second Wednesday of the month.
Third Wednesday of the month.
Fourth Wednesday of the month.
x.
Cross Refr SSN - The SSN on which actual or potential entitlement
exists.
y.
Cross Refr BIC - The type of other Title II benefit.
z.
Dual Entit SSN - The other Claim Account Number (CAN) under which
the beneficiary is entitled to Title II benefits.
aa.
Dual Entit BIC - The type benefit to which the beneficiary is dually
entitled or has technical entitlement.
bb.
Triple Entit SSN - The Claim Account Number (CAN) on which the other
entitlement exists for Title II benefits.
cc.
Triple Entit BIC - The type of other benefit to which the beneficiary is
entitled.
These messages may or may not appear. SSA often sends information codes.
If a code is present, the State translates it into the applicable message appearing
on the screen.
a.
Deleted from EIS MM/DD/CCYY - This field appears at the top of the
screen under BENDEX Data Exchange Information when an individual
is terminated from EIS. This message is produced by the State. The
individual remains on the North Carolina BENDEX master file until his
Prior 4 Months Benefit Amounts cycle off. The MM/DD/CCYY date is a
system date.
b.
Pend Reaccretion MM/DD/CCYY - This field appears at the top of the
screen under BENDEX Data Exchange Information. This message
indicates that an individual previously terminated in EIS has reapplied,
and SSA is in the process of reaccreting to BENDEX. This message
appears until reaccretion is completed. The MM/DD/CCYY date is a
system date. Use the Wire Third Party Query to verify benefits when this
message appears.
c.
Payment Status - This indicates whether a benefit amount is payable or
the reason it is not payable.
d.
Initial Date of Entitlement - This is the MMCCYY initial date of entitlement
to Title II benefits.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
e.
SMI (Medicare B) Option - This indicates whether the individual receives
Medicare B or the reason he does not.
f.
SMI (Medicare B) Entitlement Date - This is the MMCCYY current date of
entitlement to Medicare B.
g.
SMI Premium Payer - This message identifies the premium payer.
Entries are Civil Service, private third party billing, Self, or State Buy-In.
The State Buy-In is indicated by the State ID numbers listed at the back
of this section. (Example: 340- North Carolina).
h.
SMI Premium Amount - This is the current Medicare B premium amount
collectible. The amount is deducted from benefits if premium payer is
SELF.
i.
SMI 3rd Party Entit Date - The date for which a third party accepted
liability or first paid Medicare B premiums.
j.
SMI 3rd Party Term Date - The last month for which a third party
accepted liability for Medicare B premiums. The third party has paid Part
B premiums due for the month indicated.
k.
Communication Code - These are messages as a result of the match
between the State s input and the Master Beneficiary Record (MBR). If
the record is fully processed or contains partial MBR data, a message is
printed on the screen. If the record contains Black Lung, Railroad
Retirement, or SSI data, or is returned without MBR data, the
communication code is printed at the bottom of the screen after the
message Comm. Code received from Baltimore.
l.
HIB Entitlement Status - This field indicates the currently recorded
Medicare A option.
m.
HIB Entitlement Date - This is the current date (MMCCYY) of entitlement
to Medicare A.
n.
HIB Premium Amount - This is the current Medicare A premium amount
if payable.
o.
HIB 3rd Party Entit Date - The date for which a third party accepted
liability or first paid Medicare A premiums.
p.
HIB 3rd Party Term Date - The date when the third party last paid part A
premiums.
q.
Proof of Birth - A Yes indicates that SSA has a document verifying the
recipient s age. A No indicates they do not have a document at this
time.
r.
Date of Disability Onset - The entry is the month/year or N/A. In
disability cases, N/A means not available while in non-disability cases, it
means not applicable.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
September 1, 2001
s.
Beneficiary s Own SSN - The beneficiary s own SSN appears if different
from the claim number.
t.
SSI Indicator - A message appears if an SSI Master Record has been
established by SSA.
u.
Current and Prior 3 Months Benefit Amounts Reported - These are
benefit amounts received the month following the BENDEX date plus the
three prior months. These fields reflect information received from SSA. If
SSA reports zero benefits, zeroes are displayed. If no information is
reported by SSA, blanks are displayed.
NOTE:
Cost of living increases may be an exception because SSA
updates them a month earlier than usual.
v.
Date of Birth - The date of birth is displayed with the message matches
SSA records.
w.
The following fields display only if applicable.
(1)
Lung Acct. No - The coal miner s Social Security Number (SSN)
under which Black Lung payments are being made.
(2)
ID - A code indicating the type of Black Lung beneficiary
receiving payment. Listed below are the codes.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
(m)
(3)
Black Lung Entit Status - Present entitlement status of the Black
Lung benefit:
(a)
(b)
(c)
(d)
(e)
(4)
LM - Miner
LS - Wife of miner
LT - Widow of miner
LX - Divorced widow of miner.
L1-L9 - Children of miner.
P1 - Natural father of miner.
P2 - Natural mother of miner.
P3 - Adoptive father of miner.
P4 - Adoptive mother of miner.
P5 - Stepfather of miner.
P6 - Stepmother of miner
S1,3,5,7 - Brothers of miner.
S2,4,6,8 - Sisters of miner.
E - Entitled.
N - Nonpayment status.
P - Entitlement pending.
T - Terminated.
D - Deceased.
Blk Lung Pmt Amt - Black Lung monthly payment amount.
Amounts paid to a miner or widow include all benefits due the
family in the same household.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
x.
301.05
September 1, 2001
(5)
Blk Lung Ent./Term Date - If entitlement status is E, the date
the first Black Lung payment is made. If entitlement status is T,
the month following the month of the last payment.
(6)
Railroad Claim Number - The alpha/numeric railroad retirement
benefit claim number. This number cannot be used to access
BENDEX.
(7)
Monthly Overpayment Ded. Amt - Monthly amount withheld from
the benefit to repay an overpayment.
(8)
Ending Date for OP - The month and year that recovery for
overpayment ceases. Benefits resume at the full rate the
following month.
Miscellaneous Information - Other miscellaneous information may be
printed with the other messages as described above.
LOGOFF PROCEDURES
A.
To return to the Banner screen, key 99 in NEXT SELECTION. Press ENTER.
B.
The message EIS SESSION TERMINATED appears. Key LOGOFF over this
message. Press ENTER.
301.06
USE OF FORMS
The BENDEX SHEETS and ON-LINE BENDEX must be used as much as possible. However,
there may be situations which require additional information.
A.
B.
C.
Use Form DMA-5049 (Assistance and Services Referral Form) for Medicaid clients who:
1.
Have potential for RSDI benefits but have not applied; or
2.
Have applied for RSDI benefits but have not been notified of a decision; or
3.
Have a change in case status and the Social Security Office needs to be notified.
Use Form SSA-1610 (Information Request and Report) to:
1.
Verify the date of receipt of lump-sum payments from RSDI.
2.
Obtain additional information to verify or clarify recorded data on a Medicaid
recipient appearing erroneously on the printout.
a.
Indicate the item(s) in question in red ink.
b.
Obtain clarification/verification by telephone from the local SSA Office
when there is an emergency need for the item in question.
Use the Third Party Query (TPQY) or State Online Query (SOLQ) to verify:
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
301.07
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
1.
Cases not appearing on the BENDEX; and/or
2.
Additional needed information not on the BENDEX; or
3.
Questionable information on the BENDEX.
September 1, 2001
MESSAGE LIST
A.
Payment Status Messages
1.
Adjustment Messages - The beneficiary s account has been withdrawn for
adjustment as:
MISCELLANEOUS ADJUSTMENT
NOT PROVIDED WITH A SPECIFIC
CODE
Explanation
The adjustment is generally
accomplished in 30 days. A
subsequent BENDEX verifies the new
amount.
No specific reason is provided by SSA.
A subsequent BENDEX verifies the new
benefit amount.
CHANGE IN BENEFIT RATE NOT
DUE TO A RECOMPUTATION TO
INCLUDE ADDITIONAL
EARNINGS
Benefits are being adjusted due to
reasons other than earnings. A
subsequent BENDEX verifies the new
benefit amount.
AN AUXILIARY S/SURVIVOR S
BENEFITS ARE BEING COMBINED
WITH THAT INDIVIDUAL S OWN
OLD AGE INSURANCE BENEFIT
For example, combining a widow s
benefit with the wage earner s own
retirement. A subsequent BENDEX
verifies the new benefit amount.
CANCELLATION OF A WORKER S
COMPENSATION OFFSET IS IN
PROCESS
Recipient has been receiving worker s
compensation which is terminated. A
subsequent BENDEX verifies the new
benefit amount.
RECOMPUTATION
SSA is recomputing the person s SSA
payment. A subsequent BENDEX
verifies the new amount.
SPLIT PAYMENTS
(Advance File Only)
A husband and wife s benefit formerly
combined into one check is now being
split. Each receives a separate check.
A subsequent BENDEX verifies the new
amount.
CHANGE IN PAYMENT
IDENTIFICATION CODE OR POST
ENTITLEMENT ACTION
Self-explanatory. A subsequent
BENDEX verifies the new amount.
SIMULTANEOUS ENTITLEMENT
14
Person is entitled under two account
SSA Message
ONE OF SEVERAL POSSIBLE
RATE ADJUSTMENTS IS BEING
FIGURED
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
Explanation
numbers. A subsequent BENDEX
provides benefit amounts.
WORKER S COMPENSATION
OFFSET IS BEING IMPOSED
Benefits are being adjusted because
the recipient is receiving worker s
compensation. A subsequent BENDEX
verifies the Social Security.
STATUS IS BEING CHANGED
FROM NON-PAYMENT TO
CURRENT PAYMENT STATUS
A recipient who has not been receiving
payment is now being awarded monthly
benefits. A subsequent BENDEX
verifies the new amount.
STATUS IS BEING CHANGED
FROM CURRENT-PAYMENT
STATUS TO DEFERREDPAYMENT STATUS
A recipient s monthly Social Security
benefits have been postponed for future
payment.
ABATEMENT STATUS
A claim was filed but the recipient died
prior to entitlement.
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Economic Independence Section
FSIS User s Manual
Change # 1-2001
2.
3.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Currently Paid Status Messages
SSA Message
BENEFICIARY IN CURRENT PAY
STATUS
Explanation
Recipient receives Social Security.
CURRENT PAYMENT, ADVANCE
FILING
Payment is effective on the date shown
as initial date of entitlement.
Explanation: A payment for November
is paid on December 3, etc.
Deferred/Suspended Messages
SSA Message
BENEFICIARY IS ENGAGING IN
FOREIGN WORK
Explanation
Recipient is engaged in works outside
the USA.
TO RECOVER AN
OVERPAYMENT
RESULTING FROM
BENEFICIARY S WORK
SSA is recovering an overpayment due
to beneficiary working.
AUXILIARY S BENEFITS
WITHHELD BECAUSE OF AN
OVERPAYMENT RESULTING
FROM PRIMARY BENEFICIARY
WORK
Wife/child s benefits are deferred
because the primary beneficiary s
benefits are deferred. SSA is
recovering overpayment due to work.
YOUNG MOTHER (under age 62)
has no child in her care
There is no child in the care of this
recipient.
AUXILIARY S BENEFITS
WITHHELD BECAUSE PRIMARY
BENEFICIARY IS ENGAGING
IN FOREIGN WORK
Wife/child s benefits are being withheld
because the primary beneficiary is
working outside the USA.
IN ORDER TO RECOVER AN
OVERPAYMENT WHICH
RESULTED FOR REASONS NOT
ATTRIBUTABLE TO EARNINGS
SSA is recovering an overpayment.
FOR REASONS OF
MISCELLANEOUS DEFERMENT
NOT PROVIDED WITH A SPECIFIC
CODE
Self-explanatory. A subsequent
BENDEX may be received showing
resumption of benefits.
BENEFICIARY IS RECEIVING
PUBLIC ASSISTANCE
A PROUTY beneficiary is receiving
public assistance or SSI. When public
assistance is terminated, the recipient
again is eligible for Social Security.
BENEFICIARY IS RECEIVING
WORKER S COMPENSATION
16
Pertains only to disability beneficiaries.
Worker s compensation equals or
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Economic Independence Section
FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
Explanation
exceeds benefits.
CONTINUING DISABILITY
INVESTIGATION
SSA is investigating whether the
recipient continues to be disabled.
WORKING BENEFICIARY
Recipient s earnings have exceeded or
are anticipated to exceed the monthly
and yearly limits.
AUXILIARY BENEFITS WITHHELD
WORK STATUS
Wife/child s benefits suspended
because primary beneficiary s earnings
have exceeded or are anticipated to
exceed monthly and calendar year
limits.
CHECK RETURNED FOR WRONG
ADDRESS
The recipient s check returned to SSA
marked address unknown. SSA is
investigating.
DIB BENEFICIARY REFUSED
VOC-REHAB
A recipient of disability insurance
benefits refused to accept vocational
rehabilitation services.
PAYEE NOT DETERMINED
SSA is in the process of establishing a
payee.
unknown
Benefits suspended with no specific
reason given. (Recipient s notice from
SSA contains a specific reason for
suspension.)
SPECIAL AGE 72 (PROUTY)
receiving government pension
A PROUTY beneficiary is receiving a
government pension which is equal to
or greater than benefit.
BENEFICIARY REFUSED
BENEFITS
The beneficiary refused to accept
Social Security benefits (entitled to HIBSMIB only).
BENEFICIARY HAS BEEN
DEPORTED
Self-explanatory.
BENEFITS DUE BUT NOT PAID
Usually less than $1.00.
TECHNICAL ENTITLEMENT
Entitlement to a benefit on another
claim causes an auxiliary benefit on this
claim not to be paid.
SPECIAL AGE 72 (PROUTY)
beneficiary suspended because of
failure to meet residency
requirements
17
Recipient not admitted to USA for
permanent status.
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FSIS User s Manual
Change # 1-2001
4.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
Explanation
ALIEN SUSPENSION SECTIONS
OF SOCIAL SECURITY ACT
APPLY
Either recipient has not been admitted
for permanent residency and/or has not
been in the USA for five years. Social
Security office can provide reason for
suspension.
BENEFICIARY RESIDES IN A
COUNTRY TO WHICH CHECKS
CANNOT BE SENT
Self-explanatory.
WORKER S COMPENSATION
PAYMENTS PRECLUDE PAYMENT
OF BENEFITS"
Pertains only to disability beneficiaries.
Worker s compensation equals or
exceeds benefits.
Termination Messages
SSA Message
ENTITLED TO OTHER FEDERAL
BENEFITS
Explanation
The benefits are payable by an agency
other than SS (For example: VA or
Railroad Retirement).
DEATH OF BENEFICIARY
Self-explanatory.
DEATH OF PRIMARY
BENEFICIARY
Self-explanatory. BENDEX data for
survivors (widow/children) verifies new
Social Security benefits for them.
BENEFICIARY S MARITAL
STATUS WAS CHANGED
Self-explanatory.
CHILD ATTAINED MATURITY
A child beneficiary attained age 18 (or
22 if an active student) and is not
disabled or attending school; or, if
beneficiary is a mother/father,
terminated based on last entitled child s
attainment of age 18.
ENTITLED ON OTHER ACCOUNT
The recipient is entitled to benefits on
another account.
CHILD S STATUS CHANGED
A child is no longer a student or
disabled, or (if beneficiary is a
mother/father) the last entitled child died
or married.
CHILD ADOPTED
A child recipient has been adopted.
BENEFICIARY RECOVERED
The primary beneficiary or the last
disabled child recovered from a
disability.
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VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
Explanation
TERMINATED-REASON
UNKNOWN
Self-explanatory. The specific reason
for termination will be provided in the
recipient s notice from SSA.
DISABLED WIDOW(ER) HAS
REACHED AGE 65 BEING
CONVERTED TO AGED
BENEFITS
Self-explanatory. Claim suffix changes
from W to D.
TERMINATED PRIOR TO
ENTITLEMENT
Self-explanatory.
ADVANCE FILED CLAIM
TERMINATED AFTER MATURITY
Terminated prior to entitlement. Action
too late to stop check from being
issued.
BENEFICIARY BECAME
ENTITLED TO WIDOW(ER) S
BENEFITS BASED ON DISABILITY
Self-explanatory.
CHANGE OF BENEFICIARY
ACCOUNT SUFFIX
Social Security claim suffix has
changed. Example: B to D
CLAIM WITHDRAWN
Self-explanatory.
TERMINATION OF STUDENTS
(POST SECONDARY) BENEFITS
DUE TO LEGISLATIVE CHANGES
IN STUDENT REQUIREMENTS.
Self-explanatory.
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5.
B.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Non-Payment Status Information The following SSA messages are printed
when an individual is removed from the category of HIB-SMI Only Benefits:
SSA Message
DEATH OF BENEFICIARY
Explanation
Self-explanatory.
BENEFICIARY ENTITLED TO
CASH BENEFITS
A recipient entitled to hospital or
supplemental medical benefits only is
now in the process of becoming eligible
for cash benefits. Subsequent
BENDEX contains the new amount.
PAYEE NOT DETERMINED
Self-explanatory.
MISCELLANEOUS
Miscellaneous termination reason not
provided with a specific code.
CLAIM TRANSFERRED TO RRB
Self-explanatory.
HOSPITAL OR SMI ONLY
BENEFITS BEING TERMINATED
Self-explanatory. SSA can provide
reason for termination.
WITHDRAWN FOR ADJUSTMENT
Self-explanatory.
WITHDRAWN BECAUSE FILE IS
BEING TRANSFERRED TO
ANOTHER PAYMENT CENTER
Self-explanatory.
BENEFICIARY NO LONGER
ELIGIBLE FOR HOSPITAL OR SMI
ONLY BENEFITS BECAUSE
HE/SHE WAS DEPORTED
Self-explanatory.
WITHDRAWAL OF SMI BENEFITS
(BENEFICIARY WAS ENTITLED TO
SMIB ONLY)
Recipient requested SMI be terminated.
TERMINATED TITLE XVIII
STATUS
Self-explanatory.
SMI (Medicare B) Option
SSA Message
ENROLLED IN SMIB
Explanation
Self-explanatory.
NO SMI-CESSATION OF
DISABILITY
Recipient recovered from disability.
SMI DENIED
Recipient is ineligible for SMI.
BENEFICIARY ENROLLED FOR
Recipient had a good reason for late
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C.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
SMI UNDER SSA GOOD CAUSE
Explanation
enrollment for SMI.
NO RESPONSE FROM
BENEFICIARY WHEN ASKED FOR
ELECTION CONCERNING SMI
Self-explanatory.
INVALID ENROLLMENT HAS
BEEN TERMINATED
Self-explanatory.
NO SMI TERMINATED BECAUSE
OF NON-PAYMENT OF
PREMIUMS
Self-explanatory.
VOLUNTARY WITHDRAWAL
FROM SMIB
Self-explanatory.
BENEFICIARY ENTITLED TO
SMIB; RAILROAD RETIREMENT
BOARD HAS JURISDICTION FOR
PREMIUM COLLECTION
Recipient is receiving Railroad
Retirement benefits. RR Board
responsible for collecting premiums.
SMI REFUSED OR DENIED FOR
ALIEN RESIDENT
Beneficiary refused supplemental
medical insurance benefits or was
denied for alien resident.
NO SMI; NO LONGER UNDER
RENAL DISEASE PROVISION
Relates to disabled recipient who had
kidney transplant or dialysis ended 12
months ago.
Communication Code
1.
Records which are fully processed and contain pertinent MBR data:
SSA Message
AGENCY CONFLICT
INDIVIDUAL ALREADY
ACCRETED BY STATE XXX
Explanation
Record is in conflict with another state.
Fraud may be a possibility.
RECORD MATCHED
Record is fully processed with pertinent
data extracted from the MBR.
BENEFITS, IF PAYABLE, ARE
PAID TO OTHER THAN
BENEFICIARY
Self-explanatory.
THE BENEFICIARY WAS
TERMINATED MMYY BY SSA. NO
FURTHER REPORTS WILL BE
FURNISHED UNDER THIS CLAIM
NUMBER
Self-explanatory.
SSA HAS NOT COMPLETED
FULL SEARCH OF THE MASTER
21
The State should receive a record in the
next regular BENDEX run.
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VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
SSA Message
BENEFICIARY RECORD AND IS
CONTINUING TO INVESTIGATE
BENEFICIARY IS TERMINATED
ON THIS RECORD. THE MBR
CONTAINS A CROSSREFERENCE NUMBER, BUT THE
SYSTEM WAS NOT ABLE TO
LOCATE THE OTHER RECORD.
POSSIBLE ENTITLEMENT UNDER
ANOTHER ACCOUNT, BUT SSA IS
UNABLE TO DETERMINE THE
OTHER ACCOUNT STATE
SHOULD DETERMINE PROPER
CLAIM NUMBER AND RESUBMIT
TO BENDEX.
2.
3.
September 1, 2001
Explanation
Self-explanatory.
No further exchange is made on this
terminated case.
Records which contain MBR data and may contain Black Lung, Railroad
Retirement, or SSI data:
SSA Message
NOT ENTITLED TO SSA BENEFIT;
SSI, BLACK LUNG, OR RAILROAD
RETIREMENT INVOLVED.
Explanation
Self-explanatory.
BL ONLY
Black Lung benefits involved, not
entitled to Title II benefits.
BL RRB
Black Lung and RRB benefits involved,
not entitled to Title II benefits.
RRB ONLY
RRB benefits involved, not entitled to
Title II benefits.
SI-BL-RR
SSI, Black Lung, and RRB benefits
involved, not entitled to Title II benefits.
SSI-BL
SI and Black Lung benefits involved, not
entitled to Title II benefits.
SSI ONLY
SSI benefits involved, not entitled to
Title II benefits.
SSI-RRB
SSI and RRB benefits involved, not
entitled to Title II benefits.
Records returned without full MBR data since disclosure is no longer appropriate:
SSA Message
CLIENT IS TERMINATED FROM
BUY-IN-STATE SHOULD
22
Explanation
No further data exchange through
BENDEX.
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VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
SSA Message
REACCRETE IF ELIGIBILITY IS
ONGOING
4.
D.
September 1, 2001
Explanation
STATE HAS DELETED FROM
BENDEX DUE TO DEATH OR
CLIENT NO LONGER ELIGIBLE
ON STATE ROLLS
Self-explanatory.
AGENCY CONFLICT-ACTIVE
BENDEX EXCHANGE ONGOING
STATE XXX
Record is in conflict with another state.
One state is deleting their record and
receiving no further exchange.
Records returned without MBR data:
SSA Message
THE ACCOUNT HOLDER ON
THIS ACCOUNT DIED IN MMYY.
CLAIMANTS FOR SURVIVOR
BENEFITS MAY BE REFERRED
TO LOCAL SSA OFF
Explanation
Self-explanatory.
DOB UNM
Date of birth unmatched on month and
year. Processing ceased.
GIV UNM
Given name unmatched. Processing
ceased.
IMP CAN
Impossible claim number. The SSN on
the input record is invalid; not all numeric
or out of the range issued by SSA.
IMP CODE
The communication code on direct input
record is either blank or invalid.
NO AUTH
Category of assistance code on direct
input case is missing or invalid.
NO DEX
SSA is unable to determine which action
the State is attempting. Accretion and
deletion cases received as direct input
for same SSN.
NO FILE
Claim number in possible range but nonexistent on MBR. No entitlement to SSA
benefits on this SSN.
SUR UNM
Surname unmatched. Processing
ceased.
?
Error in SSA Communication Code.
Hospital Insurance (Medicare A) Option
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FSIS User s Manual
Change # 1-2001
E.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
SSA Message
NO. CESSATION OF DISABILITY
Explanation
Self-explanatory.
NO. DENIED
Self-explanatory.
YES. AUTOMATIC
ENTITLEMENT, NO PREMIUM
NECESSARY
Self-explanatory.
NO. TERMINATED FOR INVALID
ENROLLMENT OR ENROLLMENT
VOIDED”
Self-explanatory.
YES. GOOD CAUSE”
Self-explanatory.
NO. NOT ELIGIBLE FOR FREE
PART A, OR DID NOT ENROLL
FOR PREMIUM PART A
Self-explanatory.
RAILROAD JURISDICTION
Self-explanatory.
NO. REFUSED FREE PART A
Self-explanatory.
NO. TERMINATED NO LONGER
ENTITLED UNDER RENAL
DISEASE PROVISION
Self-explanatory.
NO. TERMINATED FOR NONPAYMENT OF PREMIUMS
Self-explanatory.
NO. WITHDRAWAL FROM
PREMIUM PART A
Self-explanatory.
YES. PREMIUM PART A IS
PAYABLE
Self-explanatory.
"NO. PART A TERMINATED DUE
TO DIVORCE, MARRIAGE,
DISABILITY RECOVERY, OR
MISCELLANEOUS."
Self-explanatory.
September 1, 2001
SSI Indicator
SSA Message
TERMINATED DUE TO EXCESS
INCOME CAUSED BY TITLE II
BENEFIT RATE INCREASE
Explanation
First month of non-eligibility.
CONDITIONAL SSI PAYMENT
First month of entitlement.
DENIED
Denial date.
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FSIS User s Manual
Change # 1-2001
F.
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA Message
BENEFICIARY IS ELIGIBLE FOR
SSI
Explanation
First month of entitlement (initial or first
month of entitlement after
redetermination).
YES. AUTOMATIC
ENTITLEMENT, NO PREMIUM
NECESSARY
Self-explanatory.
ENGAGING IN SGA, NOT
ELIGIBLE FOR SPECIAL SSI
PAYMENT BUT RETAINS
ELIGIBILITY FOR TITLE XIX AND
TITLE XX
First month of non-eligibility for
payment.
INELIGIBLE SPOUSE, PARENT,
ESSENTIAL PERSON
Date of filing.
ENGAGING IN SGA; ELIGIBLE
FOR SPECIAL SSI PAYMENT
First month of entitlement.
PENDING SSI DETERMINATION
ENTITLED TO SSI STATE
SUPPLEMENT ONLY
Date of filing.
First month of entitlement.
NON-PAYMENT
First month of non-eligibility.
RETURNED CHECK, DATE OF
DEATH QUESTIONABLE
Month check returned, Title XVI and
Buy-In terminated; Title II not
terminated until valid date of death
received.
TERMINATED (t30), BUT NOT
REACCRETED
First month of non-eligibility.
STATE SUPPLEMENT
TERMINATED
First month of non-eligibility. (No longer
used.)
TERMINATED-DEATH
First month of non-eligibility.
TERMINATED-EXCESS INCOME
First month of non-eligibility.
TERMINATED-EXCESS
RESOURCES
First month of non-eligibility.
Miscellaneous Information
SSA Message
PRIOR BENEFIT AMOUNT
REPORTED AS XXX-XX
Explanation
Benefit amount changed by SSA.
DATE OF BIRTH XX-XX-XX WAS
VERIFIED BY SSA
The beneficiary s date of birth in SSA
records agrees with the State s record.
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FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
301.08
September 1, 2001
SSA Message
Explanation
BENEFIT AMOUNTS DIFFER
STATE = XXX-XXX
SSA master files show benefits for the
recipient are different from the State s
record.
SSA CHANGED THE RECIPIENT S
NAME TO THAT SHOWN ABOVE
Beneficiary s name according to SSA
records is different from State records.
SSA CHANGED THE BIRTH DATE
TO XX-XX-XX
The beneficiary s date of birth as
verified by SSA is different from the
State s records.
SSA REPORTED CLAIM NUMBER
CHANGED FROM XXX-XX-XXXXXXX
The beneficiary s claim number for
RSDI benefits have been changed by
SSA.
DEFINITION LISTING
Term
Adjustment
Definition
A recipient s benefits are changed due to re-computation of
earnings or another change in situation.
Accretion
An individual added to the BENDEX files.
Beneficiary/
Recipient
An individual added to the BENDEX files.
BIC
Beneficiary Identification Code. This is the suffix to SSN or claim
number.
Buy-In
A program whereby the state pays Supplemental Medical
Insurance (SMI) premiums for eligible Medicaid recipients.
CAN
SSA abbreviation for Claim Account Number.
Change Report
The BENDEX record automatically submitted to the State when
an individual has a change in Social Security entitlement, benefit
amount, benefit status, Supplemental Medical Insurance option,
and Supplemental Security Income status.
Claimant
A person who has filed an application for Social Security benefits
but has not yet received them.
Claim Number
The account number used by SSA to identify the individual whose
earnings benefits are being paid. It is an account number
followed by a suffix, sometimes as many as three characters,
designating the type of beneficiary; for example, wife, widow,
child, etc. suffixes.
Current Pay Status
The beneficiary is being paid his monthly benefits on a regular
schedule.
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Economic Independence Section
FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Term
Definition
Deferred
A payment status in which the payment is made at a later date for
various reasons.
Deletion
The removal of a person from the BENDEX program for various
reasons, such as he is no longer a recipient of public assistance.
DMA 5004
(DSS-MS-3)
The form completed by the income maintenance caseworker to
notify the Central Office that an individual has not been correctly
added to or deleted for Medicare Buy-In or to report incorrect
dates of coverage.
EIS
Eligibility Information System.
Eligible
As applied to Title II, a potential beneficiary meets all the
requirements for receiving Social Security benefits except that he
has not yet filed an application. As applied to Title XVI,
Supplemental Security Income (SSI), an individual is receiving
SSI payments.
Entitlement
A potential beneficiary has met all the legal requirements for
receiving Social Security benefits and receives the payment as
his legal right.
FSA
Family Support Administration. The federal office in Health and
Human Services responsible for the administration of the Work
First Family Assistance Program.
FSIS
Food Stamp Information System.
HCFA
Health Care Finance Administration. The federal office in Health
and Human Services Responsible for administration of the
Medicare and Medicaid programs.
HI
SSA abbreviation for Health Insurance.
HIB
SSA abbreviation for Hospital Insurance Benefits (Medicare A).
Initial BENDEX
Record
The addition of a record prepared by the State to initiate BENDEX
exchange between SSA and the State for all public assistance
recipients with a Social Security claim or account number
reported on computer input documents.
MBR
SSA abbreviation for Master Beneficiary Record. This is a tape
record containing the payment, beneficiary, and benefit history
data for beneficiaries entitled to Social Security benefits.
MMDDYY
A code indicating the six positions for month, day, and year.
Non-Matched
Record
SSA was unable to match the data sent by the State. The reason
for the non-match is printed on an Individual BENDEX Data
Exchange Report sent to you.
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Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Term
Payment Status
Definition
The status of the beneficiary s Social Security benefits. They
may be suspended, deferred, or currently paid or terminated.
PROUTY
Beneficiary
A person receiving special Social Security benefits not based
solely on quarters of coverage.
Railroad Claim
Number
The number issued by the Railroad Retirement Board to control
payments of annuities and pensions under the Railroad
Retirement Act. The claim number begins with a one to threeletter alphabetic prefix denoting the type of payment, followed by
six or nine numeric digits. Although acceptable for SMI Buy-In
purposes, Railroad Retirement (RR) claim numbers cannot be
used to obtain RR benefit information through BENDEX.
RSDI
SSA abbreviation for Retirement, Survivors, and Disability
Insurance.
SMI (SMIB)
This is a SSA abbreviation for Supplemental Medical Insurance.
It is also known as Part B of Medicare.
SMIB Option
This is a SSA code to indicate the beneficiary s status relative to
SMI.
SSA
Social Security Administration of the Department of Health and
Human Services.
SSI
Supplemental Security Income. The Title XVI Program which
provides cash assistance to needy aged, blind, and disabled
persons.
SSI/SDX
Supplemental Security Income. Supplemental Security
Income/State Data Exchange used in verifying SSI benefits.
SSN
The beneficiary s own account number (also known as BOAN).
State Agency Code
A three-digit code which identifies each state. See State Codes.
State BENDEX File
The file is set up and maintained by Data Processing on all public
assistance recipients for whom BENDEX exchange has been
requested. This file is updated with the receipt of new or
corrected information.
Suspended
SSA is taking action to stop the payment of monthly benefits until
certain conditions are met by the beneficiary, such as when
continuing disability must be determined.
Terminated
SSA is taking action to terminate monthly benefits for various
reasons, such as death or marriage of the beneficiary.
Wage Earner
A SSA term for the person who earned the income used as the
basis for the Social Security account from which benefits are
being paid. The person to whom the account number was
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FSIS User s Manual
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
Change # 1-2001
Term
301.09
September 1, 2001
Definition
originally assigned.
SSA SYSTEM INTERFACE IDENTIFICATION CODES
A.
Black Lung Only Claim Number Suffixes
LM
LS
LT
LW
LX
LI
PI
P2
P3
P4
P5
P6
S1,3,5,7
S2,4,5,8
B.
SSI Only Claim Number Suffixes
SA
SB
SD
SE
SP
SS
ST
C.
Miner
Wife of Miner
Divorced wife of Miner
Widow of Miner
Divorced widow of Miner
Children of Miner
Natural father of Miner
Natural mother of Miner
Adoptive father of Miner
Adoptive mother of Miner
Stepfather of Miner
Stepmother of Miner
Brothers of Miner
Sisters of Miner
Aged individual or spouse
Blind individual, spouse or child
Disabled individual, spouse or child
Essential person only
Ineligible parent
Ineligible spouse
Essential person only (ineligible parent or spouse)
State Codes
State
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
Code
010
020`
030
040
050
060
070
080
090
100
110
650
120
130
140
150
160
State
Nevada
New Hampshire
Nevada
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
American Samoa
South Carolina
South Dakota
29
Code
290
300
290
310
320
330
340
350
360
370
380
390
400
410
640
420
430
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Change # 1-2001
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
State
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Montana
Nebraska
Code
170
180
190
200
210
220
230
240
250
260
270
280
State
Tennessee
Texas
Utah
Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Wyoming
September 1, 2001
Code
440
450
460
470
480
490
500
510
520
530
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Economic Independence Section
FSIS User s Manual
Change # 1-2001
301.10
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
SSA SUFFIX CODES
SSA Award Letters may have an H in the claim number; however, H is not part of the claim
symbol. Please disregard the H. Following is a list of all valid SSA Suffix Codes (claim
symbols) with a brief description.
Code
A
B
B1
B2
B3
B4
B5
B6
B7
B8
B9
BA
BD
BG
BH
BJ
BK
BL
BN
BP
BQ
BR
BT
BW
BY
C1-C9,
CA-CE
D
D1
D2
D3
D4
D5
D6
D7
D8
D9
DA
DC
DD
DG
DH
DJ
DK
DL
Description
Primary Beneficiary (wage earner)
Wife, age 62 or older (1st claimant)
Husband, age 62 or older (1st claimant)
Wife, under age 62 (1st claimant)
Wife, age 62 or older (2nd claimant)
Husband, age 62 or older (2nd claimant)
Wife under age 62 (2nd claimant)
Divorced Wife (1st claimant)
Wife under age 62 (3rd claimant)
Wife age 62 or older (3rd claimant)
Divorced wife (2nd claimant)
Wife age 62 or older (4th claimant)
Wife age 62 or older (5th claimant)
Husband age 62 or older (3rd claimant)
Husband age 62 or older (4th claimant)
Husband age 62 or older (5th claimant)
Wife under age 62 (4th claimant)
Wife under age 62 (5th claimant)
Divorced wife (3rd claimant)
Divorced wife (4th claimant)
Divorced Wife (5th claimant)
Divorced husband (1st claimant)
Divorced husband (2nd claimant)
Young husband (2nd claimant)
Young husband (1st claimant)
Child (including disabled or student child). The oldest child will have the highest
suffix. Suffixes will descend to C1 for the youngest child. If there are more than
nine children, there will be an alphabetic suffix beginning with CA for the 10th child.
Widow, age 60 or older (1st claimant)
Widower, age 60 or older (1st claimant)
Widow, age 60 or older (2nd claimant)
Widower, age 60 or older (2nd claimant)
Widow, remarried after attaining age 60 (1st claimant)
Widower, remarried (1st claimant)
Surviving divorced wife (1st claimant)
Surviving divorced wife (2nd claimant)
Widow, age 60 or older (3rd claimant)
Widow, remarried after age 60 (2nd claimant)
Widow, remarried after age 60 (3rd claimant)
Surviving divorced husband (1st claimant)
Widow, age 60 or older (4th claimant)
Widow, age 60 or older (5th claimant)
Widower, age 60 or older (3rd claimant)
Widower, age 60 or older (4th claimant)
Widower, age 60 or older (5th claimant)
Widow remarried after age 60 (4th claimant)
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Change # 1-2001
Code
DM
DN
DP
DQ
DR
DS
DT
DV
DW
DX
DY
DZ
E
E1
E2
E3
E4
E5
E6
E7
E8
E9
EA
EB
EC
ED
EF
EG
EH
EJ
EK
EM
F1
F2
F3
F4
F5
F6
F7
F8
J1
J2
J3
J4
K1
K2
K3
K4
K5
K6
K7
K8
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Description
Surviving divorced husband (2nd claimant)
Widow, remarried after age 60 (5th claimant)
Widower, remarried (2nd claimant)
Widower, remarried (3rd claimant)
Widower, remarried (4TH claimant)
Surviving divorced husband (3rd claimant)
Widower, remarried (5th claimant)
Surviving divorced wife (3rd claimant)
Surviving divorced wife (4th claimant)
Surviving divorced husband (4th claimant)
Surviving divorced wife (5th claimant)
Surviving divorced husband (5th claimant)
Mother (1st claimant)
Surviving divorced mother (1st claimant)
Mother (2nd claimant)
Surviving divorced mother (2nd claimant)
Widowed father (1st claimant)
Surviving divorced father (1st claimant)
Widowed father (2nd claimant)
Mother (3rd claimant)
Mother (4th claimant)
Surviving divorced father (2nd claimant)
Mother (5th claimant)
Surviving divorced mother (3rd claimant)
Surviving divorced mother (4th claimant)
Surviving divorced mother (5th claimant)
Widowed father (3rd claimant)
Widowed father (4th claimant)
Widowed father (5th claimant)
Surviving divorced father (3rd claimant)
Surviving divorced father (4th claimant)
Surviving divorced father (5th claimant)
Father (1st claimant)
Mother (1st claimant)
Stepfather
Stepmother
Adopting Father
Adopting Mother
Father (2nd claimant)
Mother (2nd claimant)
Entitled to HIB (less than 3 quarters coverage)
Entitled to HIB (3 quarters coverage or more)
Not entitled to HIB (less than 3 quarters coverage)
Not entitled to HIB (3 quarters coverage or more)
Wife entitled to HIB (less than 3 quarters coverage) (1st claimant)
Wife entitled to HIB (3 quarters coverage or more) (1st claimant)
Wife not entitled to HIB (less than 3 quarters coverage) (1st claimant)
Wife not entitled to HIB (3 quarters coverage or more) (1st claimant)
Wife entitled to HIB (less than 3 quarters coverage) (2nd claimant)
Wife entitled to HIB (3 quarters coverage or more) (2nd claimant)
Wife not entitled to HIB (less than 3 quarters coverage) (2nd claimant)
Wife not entitled to HIB (3 quarters coverage) (2nd claimant)
32
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
Code
K9
KA
KB
KC
KD
KE
KF
KG
KH
KJ
KL
KM
LM
LW
M
M1
T
TA
TB
TC
T2-T9
TD
TE
TF
TG
TH
TJ
TK
TL
TM
TN
TP
TQ
TR
TS
TT
TU
TV
TW
TX
TY
TZ
W
W1
W2
W3
W4
W5
W6
W7
W8
W9
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Description
Wife entitled to HIB (less than 3 quarters coverage) (3rd claimant)
Wife entitled to HIB (3 quarters or more) (3rd claimant)
Wife not entitled to HIB (less than 3 quarters coverage (3rd claimant)
Wife not entitled to HIB (3 quarters coverage or more (3rd claimant)
Wife entitled to HIB (less than 3 quarters coverage) (4th claimant)
Wife entitled to HIB (3 quarters coverage or more) (4th claimant)
Wife not entitled to HIB (less than 3 quarters coverage) (4th claimant)
Wife not entitled to HIB (3 quarters coverage or more) (4th claimant)
Wife entitled to HIB (less than 3 quarters coverage (5th claimant)
Wife entitled to HIB (3 quarters coverage or more) (5th claimant)
Wife not entitled to HIB (less than 3 quarters coverage) (5th claimant)
Wife not entitled to HIB (3 quarters coverage or more) (5th claimant)
Black lung miner
Black lung miner s widow
Uninsured (not entitled to HIB, qualified for SMIB)
Insured (qualified for HIB, but requested SMIB only)
Uninsured (entitled to HIB under deemed insured provision)
Federal wage earner
End stage renal disease wife or husband (1st claimant)
Child (disabled/end stage renal disease)
Additional children (disabled/end stage renal disease)
Widow or widower (1st claimant)
End stage renal disease widow or widower (1st claimant)
Father (1st or 2nd claimant)
End stage renal disease wife or husband (2nd claimant)
End stage renal disease wife or husband (3rd claimant)
End stage renal disease wife or husband (4th claimant)
End stage renal disease wife or husband (5th claimant)
Widow or widower (2nd claimant)
Widow or widower (3rd claimant)
Widow or widower (4th claimant)
Widow or widower (5th claimant)
Mother, stepmother, or adopting mother (1st or 2nd claimant)
End stage renal disease widow or widower (2nd claimant)
End stage renal disease widow or widower (3rd claimant)
End stage renal disease widow or widower (4th claimant)
End stage renal disease widow or widower (5th claimant)
Disabled widow or widower (5th claimant)
Disabled widow or widower (1st claimant)
Disabled widow or widower (2nd claimant)
Disabled widow or widower (3rd claimant)
Disabled widow or widower (4th claimant)
Disabled widow (1st claimant)
Disabled widower (1st claimant)
Disabled widow (2nd claimant)
Disabled widower (2nd claimant)
Disabled widow (3rd claimant)
Disabled widower (3rd claimant)
Disabled surviving divorced wife (1st claimant)
Disabled surviving divorced wife (2nd claimant)
Disabled surviving divorced wife (3rd claimant)
Disabled widow (4th claimant)
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Economic Independence Section
FSIS User s Manual
Change # 1-2001
Code
WB
WC
WF
WG
WJ
WR
WT
Z
301.11
VERIFICATION INQUIRIES
BENEFICIARY DATA EXCHANGE (BENDEX)
September 1, 2001
Description
Disabled widower (4th claimant)
Disabled surviving divorced wife (4th claimant)
Disabled widow (5th claimant)
Disabled widower (5th claimant)
Disabled surviving divorced wife (5th claimant)
Disabled surviving divorced husband (1st claimant)
Disabled surviving divorced husband (2nd claimant)
An alien who does not meet five year residency requirement for Medicare B eligibility
RAILROAD RETIREMENT PREFIX CODES
Following is a list of all valid Railroad Retirement Prefix Codes (claim symbols) with a brief
description:
Code
A
CA
H
JA
MA
MH
PA
PD
PH
WA
WCA
WCD
WCH
WD
WH
Description
Retirement employee or annuitant
Disabled adult child of RR annuitant
RR pensioner (age or disability)
Survivor joint annuitant an annuitant who has taken a reduced amount to guarantee
payments to a surviving spouse.
Spouse of RR employee or annuitant (husband or wife)
Spouse of RR pensioner
Parent of RR annuitant
Parent of RR employee
Parent of pensioner
Widow or widower of an RR annuitant
Child of RR annuitant, or widow of annuitant with a child in her care.
Child of RR employee, or widow of employee with a child in her care
Widow of pensioner with a child in her care
Widow or widower of an RR employee
Widow of widower of an RR pensioner
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
TABLE OF CONTENTS
PAGE
302.01
GENERAL INFORMATION
1
302.02
HOW SDX IS UPDATED
1
302.03
ON-LINE INQUIRY
1
302.04
LOGOFF PROCEDURES
45
302.05
SDX INFORMATION SHEETS
46
302.06
ADDITIONAL INFORMATION
48
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
302.01
December 1, 2001
GENERAL INFORMATION
The State Data Exchange (SDX) provides detailed information about benefits received by
Supplemental Security Income (SSI) applicants/recipients. It is used to verify SSI benefits in
determining eligibility for various public assistance programs. SDX information is available by online inquiry and on SDX Information Sheets.
302.02
How SDX IS UPDATED
A.
Workers in the Social Security Administration (SSA) District Offices enter information into
a computer system, the Supplemental Security Record (SSR), where the data is
collected in a file.
B.
SSA produces file updates four to five times a week to provide information on newly
approved individuals and changes to ongoing SSI recipients.
C.
The State updates the on-line SDX from each file received from SSA. SDX sheets are
created for newly approved SSI recipients, and when certain information changes for an
individual.
302.03
ON-LINE INQUIRY
The on-line SDX contains the records of all SSI recipients in North Carolina. The on-line SDX is
updated from the files submitted by SSA.
A.
ACCESSING SDX
1.
To access on-line SDX, the terminal screen must display the message "IS
CONNECTED TO THE STATE NETWORK...". This is the banner screen.
2.
On the Banner Screen, key "SCC4CICS." Press ENTER. The message
"WELCOME TO SCC4CICS 'EIS'" appears at the top of the next screen. This is
the RACF screen.
3.
From the RACF screen, key your USER ID, BILLING CODE, and your
PASSWORD. Press ENTER. A blank screen appears.
4.
Key "EIS3". Press ENTER. The Primary Menu Screen appears.
5.
From the Primary Menu Screen, key Selection "05". Press ENTER.
6.
The Interface Inquiry Menu appears.
7.
From the Interface Inquiry Menu, you may key Selection "02" and the individual's
social security number (SSN) to access the SDX inquiry only.
OR
8.
You may key Selection "04" and the SSN to access SDX, BENDEX, TPQY,and
ESC by a single entry of the SSN.
1
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
B.
December 1, 2001
9.
Press PF1 to page forward within the inquiry. Press PF2 to page backward
within the inquiry. Key in the screen number in the "PAGE" field to go directly to
that screen. Press PF3 to return to the menu.
10.
To inquire on another individual's SDX information, key the individual's SSN in
"KEY."
INFORMATION ON THE ONLINE SDX
Each field that appears on the On-Line SDX is listed below with the corresponding
codes and definitions.
VSD901-1
RECIPIENT:
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
XXXXXXX
BILL
H
TODAY S DATE: 07/25/1998
PROCESS DATE: 07/22/1998
SSN: XXX-XX-XXXX
OTHER NAME:
RSDI CLAIM NO: 0000000000
SSN CORR IND:
COUNTY:
92-WAKE
RACE:
U
RESIDENCY: 02/01/1993
SEX:
M
TELEPHONE: 919-857-4019
BIRTH DATE:
07/25/1988
MAIL ADDR: LISA MCNEAL FOR
DEATH DATE:
BILL H MCNEAL
RECIPIENT TYP: DC
1985 UMSTEAD DRIVE
MARITAL STAT:
3
RALEIGH NC
HEAD OF HOUSE: N
27626-0529
STUDENT IND:
N
PAYEE CODE:
MTH
RESIDENCE:
CUSTODY CODE: PYE
COMPETENCY CD: B
DRUG ADDICTION:
PF1/13=NEXT
PAGE:1
PF2/14=PREV
NEXT SELECTION:
F3/15=MENU
DCN:
PF8/20=BENDEX
KEYS:
1.
Today's Date: The date on which you are performing the inquiry.
2.
Process Date: The date the current transaction was processed by SSA.
3.
Recipient: The last name, first name and middle initial of the individual for
whom the SDX record applies.
4.
SSN: The social security number of the recipient.
5.
Other Name: Another last name used by the recipient.
6.
SSN Corr Ind (SSN Correction Indicator): A code indicating the status of a
pseudo SSN or invalid SSN assigned to a recipient.
A
A pseudo or invalid SSN appears in the SSN field and a valid SSN in the
last field of the Multiple SSNs is being initially transmitted to the State.
2
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
B
7.
8.
December 1, 2001
A valid SSN appears in the SSN field and the pseudo or invalid SSN is
shown in the Multiple SSNs field.
Race: The race of the recipient.
A
Asian
B
Black
H
Hispanic
I
North American Indian
N
Negro
O
Other
U
Not Determined
W
White
Sex: The sex of the recipient.
M
Male
F
Female
U
Unknown
9.
Birth Date: The date of birth of the recipient in month, day, century and year
format.
10.
Death Date: The date of death of the recipient in month, day, century and year
format. The actual death date is shown when it is available. However, if the date
of death is posted from a returned check, the day is shown as "01" or the date
the returned check was processed.
11.
Recipient Type: The type of recipient, or other individual, involved in the record.
If a recipient initially became eligible due to disability, this code will not change at
age sixty-five.
AI
Aged individual
AS
Aged Spouse
BI
Blind individual
BC
Blind child
DC
Disabled child
DI
Disabled individual
3
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
12.
13.
14.
15.
DS
Disabled spouse
EP
Essential person
XS
Ineligible spouse
December 1, 2001
Marital Status: The marital status of the recipient at the time the record was
established.
1
Married and living with
3
Single, widowed, or divorced
4
Married and separated
Head of Household: Indicates if the recipient was the head of household for
Title XVI purposes at the time the SSR was established. In addition, it is also
used to indicate that one spouse was determined eligible for SSI while a
disability determination was pending for the other spouse.
Y
Head of Household
N
Not head of household
R
Spouse whose disability determination is/was pending
S
Spouse who is/was being paid as an individual while disability was being
determined for the other spouse
U
Identifies the months included in the computation of and offset of
underpayment to one member of an eligible couple against an
overpayment of the other member of the couple.
Student Indicator: Indicates if the recipient is a student.
Y
Student
N
Not a student
Payee Code: Identifies who receives the check.
AGY
Social Agency
CHD
Natural, adoptive or stepchild (as payee for parent)
ESP
Essential person is representative payee
FDM
Federal mental institution
FDO
Federal non-mental institution
FIN
Financial organization
4
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
16.
December 1, 2001
FTH
Natural or adoptive father
GPR
Grandparent
INP
Legally incompetent, but no representative has been selected
MTH
Natural or adoptive mother
NPM
Non-profit mental institution
NPO
Non-profit non-mental institution
OFF
Public official
OTH
Other
PRO
Proprietary non-mental institution
PYE
Recipient previously had representative payee, but now is receiving
direct payment
REL
Other relative (includes in-laws)
SEL
Beneficiary is own payee
SFT
Stepfather
SLM
State/local mental institution
SLO
State/local non-mental institution
SMT
Stepmother
SPO
Spouse is payee
Custody Code: Indicates who has physical custody of the recipient.
AGY
Under the custody of a social agency
CHD
Under the custody of a natural, adoptive or stepchild
ESP
Under the custody of an essential person who is also the representative
payee
FDM
Under the custody of a Federal mental institution
FDO
Under the custody of a Federal non-mental institution
FIN
Under the custody of a financial institution
FTH
Under the custody of a natural or adoptive father
GPR
Under the custody of a Grandparent
5
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
17.
December 1, 2001
INP
Legally incompetent, but no representative has been selected
MTH
Under the custody of the natural or adoptive mother
NPM
Under the custody of a non-profit mental institution
NPO
Under the custody of a non-profit non-mental institution
OFF
Under the custody of a public official
OTH
Under the custody of some other individual, institution, or agency.
PRO
Under the custody of a private, for profit, mental institution
PYE
Under the custody of the representative payee
REL
Under the custody of another relative (includes in-laws)
RPD
The representative payee is being developed
SEL
The recipient is living by himself/herself
SFT
Under the custody of a stepfather
SLM
Under the custody of a State/local mental institution
SLO
Under the custody of a State/local non-mental institution
SMT
Under the custody of a stepmother
SPO
Under the custody of the spouse
Competency Code: The representative payee's status as to legal guardianship
and/or competency of the recipient.
A
Recipient is competent and the representative payee is the legal
guardian
B
Recipient is competent and there is no legal guardian
6
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
December 1, 2001
C
Recipient is competent and the legal guardian is someone other than the
representative
D
Recipient is incompetent and the representative is the legal guardian
E
Recipient is incompetent and there is no legal guardian
F
Recipient is incompetent and the legal guardian is someone other than
the representative payee
L
Representative payee is a financial institution with whom the recipient
has entered into a living trust agreement
N
There is no legal guardian
O
Someone other than the representative payee is the legal guardian
Y
The representative payee is the legal guardian
18.
Drug Addiction This information is no longer available from Social Security.
19.
RSDI Claim Number: This is the Title II (RSDI) Claim Number on which the
recipient is potentially entitled or insured.
20.
County: This is the individual's county of residence and county number. If the
individual's state or jurisdiction is something other than '34' (North Carolina) and
the transaction code on the record is not '05' (indicating individual moved to
another state), the following message displays in the 'county' field: OUT OF
STATE. Contact the SSA to determine if the recipient should receive Medicaid
from the state of North Carolina.
21.
Residency: The date the recipient began living in the current state and county.
22.
Telephone: The recipient's area code and telephone number.
23.
Mailing Address: The name and mailing address that appears on the SSI
check and other correspondence to the individual and his/her representative
payee.
24.
Residence: The address where the recipient lives if the address is different from
the recipient's mailing address. Otherwise, it is blank.
Screen Two
7
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
VSD901-2
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
RECIPIENT:
XXXXXXX
SSI APPLIC DATE:
SSI APP FILE DTE:
SSI ELIGIBLE DTE:
DISABLITY ONSET:
DISABILITY PAY:
MEDICAID EFF DTE:
UNPAID MED EXP:
REDETERMINE DATE:
CHANGE MONTH:
JURIS STATE-CNTY:
PAYMENT STATUS:
FED LIVING ARGMT:
MEDICAID ELIG CD:
PF1/13=NEXT
PAGE:2
BILL
H
09/14/1983
09/15/1983
08/01/1989
09/14/1983
F
01/01/1995
08/93
34-92
C01
C
S
PF2/14=PREV
NEXT SELECTION:
TODAY S DATE: 07/24/1998
PROCESS DATE: 07/22/1998
SSN: XXX-XX-XXXX
DENIAL CODE-DATE:
APPEAL CODE-DATE-FLAG
APPEALS DECISION CD/DT
RECORD ID CODE:
TRANSACTION CODE:
LAST TRANS TYPE-DATE:
3RD PARTY INSUR IND:
3RD PARTY INSUR DATE:
FED ELIGIBILITY CODE:
06/1993
01/95
34-92
C01
C
Y
December 1, 2001
08/89
30-06
C01
C
S
07/89
30-06
NO1
C
S
F3/15=MENU
DCN:
P
06
EN - 12/10/1993
E
04/89
30-06
CO1
C
S
PF8/20=BENDEX
KEYS:
25.
SSI APPLIC DATE: The date the claimant filed an application for SSI benefits or
the date the individual is deemed to have filed the application.
26.
SSI APP FILE DATE: The actual filing date of the application if it differs from the
application date. The actual filing date usually is later than the application date if
the individual filed an application after making written or oral inquiry to the SSA
office which indicated the intent to file an SSI application.
27.
SSI ELIGIBLE DATE: The date the recipient was first determined eligible or
most recently redetermined eligible after a period of ineligibility. This is the
effective date of the first SSI payment. SSA also calls this the Application
Effective Date.
28.
DISABILITY ONSET: The date of disability onset as alleged by the claimant
during the period in which the case is awaiting a medical determination, or if the
case has been medically denied. After a final disability/blindness determination
has been made, the date of onset will be either:
The date of disability onset established for Title II (RSDI) purposes in a
concurrent Title/Title XVI allowance.
OR
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
The date of onset established for Title XVI only medical allowances. This date is
no earlier than the effective month of the SSI application unless information in
the medical file supports an earlier onset.
29.
DISABILITY PAY: An indicator of the status of SSI disability and blind cases.
F
Final determination-allowance
P
Presumptive finding
R
Referred to State agency. Code indicates pending determination or final
determination-denied
S
State determination (conversion cases only) - allowance
T
Presumptive finding - state conversion case
X
No disability determination made (claim denied on basis of non-disability
issues)
Blank Not applicable
30.
31.
MEDICAID EFF DATE: The most current period of eligibility or referral for
Medicaid.
a.
If the SSI recipient moves from a 209b State to a 1634 State, this reflects
the date for which residence in the current state is established.
b.
If the SSI recipient moves from a 1634 State to a 209b State, this date
does not change unless eligibility factors cause a change in the Medicaid
Eligibility Code.
UNPAID MED EXP: This reflects whether the claimant was incurred any
medical expenses during the three months before the application filing date.
Y
Unpaid medical bills exist
N
Unpaid medical bills do not exist
Blank Not Applicable
32.
REDETERMINE DATE: The completion date of the last redetermination.
33.
DENIAL CODE-DATE: The reason and date a claimant was initially denied for
SSI. The date may precede the Record Processing Date, the Last Transaction
Date, and the Record Establishment Date because SSA's system applies it as
soon as it is transmitted.
BLANK
Applicant was not initially denied.
NO1
Non-pay - Recipient's Countable income exceeds Title XVI
payment amount.
9
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
NO2
Non-pay - Recipient is inmate of public institution.
NO3
Non-pay - Recipient outside of the U.S.
NO4
Non-pay - Recipient's non-excludable resources exceed Title
XVI limitations.
NO5
Non-pay - Unable to determine if eligibility exists.
NO6
Non-pay - Recipient failed to file for other benefits.
NO7
Non-pay -Cessation of the recipient's disability.
NO8
Non-pay - Cessation of the recipient's blindness.
NO9
Non-pay - Recipient refused vocational rehabilitation without
good causes.
N10
Non-pay - Recipient refused treatment for drug addiction.
N11
Non-pay - Recipient refused treatment for alcoholism.
N12
Non-pay - Recipient voluntarily withdrew from program.
N13
Non-pay - Not a citizen or an eligible alien.
N14
Non-pay - Aged claim denied for age.
N17
Non-pay - Failure to pursue claim by the applicant.
N19
Non-pay - Recipient has voluntarily terminated participation in
the SSI program.
N20
Non-pay - Recipient failed to furnish a required report.
N22
Non-pay - Inmate of a public institution
N23
Non-pay - Not a U.S. citizen
N24
Non-pay - Administrative Sanctions penalty imposed because
claimant has provided false or misleading statements to obtain
benefits
N25
Non-pay - Claimant is fleeing to avoid prosecution for, or custody
or confinement after conviction for a crime which is a felony
N27
Non-pay - Disability terminated due to Substantial Gainful
Activity (SGA).
N30
Non-pay - Slight impairment - medical consideration alone, no
visual impairment
10
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
N31
Non-pay - Capacity for SGA - customary past work, no visual
impairment
N32
Non-pay - Capacity for SGA - other work, no visual impairment
N33
Non-pay - Engaging in SGA despite impairment, no visual
impairment.
N34
Non-pay - Impairment is no longer severe at time of adjudication
and did not last twelve months, no visual impairment.
N35
Non-pay - Impairment is severe at time of adjudication but not
expected to last twelve months, no visual impairment.
N36
Non-pay - Insufficient, or no, medical data furnished, no visual
impairment
N37
Non-pay - Failure, or refusal, to submit to consultative
examination, no visual impairment
N38
Non-pay - Applicant does not want to continue development of
the claim, no visual impairment
N39
Non-pay - Applicant willfully failed to follow prescribed treatment,
no visual impairment
N40
Non-pay - Impairment(s) does not meet or equal listing (disabled
child under age eighteen only), no visual impairment
N41
Non-pay - Slight impairment - medical condition alone, visual
impairment.
N42
Non-pay - Capacity for SGA - customary work, visual
impairment.
N43
Non-pay - Capacity for SGA - other work, visual impairment.
N44
Non-pay - Engaging in SGA despite impairment, visual
impairment.
N45
Non-pay - Impairment no longer severe at time of adjudication
and did not last twelve months, visual impairment.
N46
Non-pay - Impairment is severe at the time of adjudication, but
not expected to last twelve months, visual impairment.
N47
Non-pay - Insufficient or no medical evidence furnished, visual
impairment.
N48
Non-pay - Failure, or refusal, to submit to consultative, visual
impairment.
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VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
34.
September 1, 2001
N49
Non-pay - Applicant does not want to continue development of
the claim, visual impairment.
N50
Non-pay - Applicant willfully fails to follow prescribed treatment,
visual impairment.
N51
Non-pay - Impairment(s) does not meet or equal listing (disabled
child under age eighteen only), visual impairment.
N52
Non-pay - Deleted from the state rolls before January 1973
payment.
N53
Non-pay - Deleted from the State rolls after January 1973
payment.
N54
Non-pay - SSA District Office unable to locate client.
N55
Impairment due to DAA (visual impairment)
N56
Impairment due to DAA (visual impairment)
APPEAL CODE- DATE - FLAG: The status of an appeal, the month and year of
the most recent appeal action, and the indicator of an appeal.
APPEAL CODE
A
Appeals Council Review
C
Court Case
H
Hearing
R
Reconsideration
O
Class Action
APPEAL FLAG
NOTE:
Goldberg/Kelly appeal rights require that an individual be
given advance notice prior to any reduction, suspension or
termination of payments. After receipt of the notice, the
individual may appeal this action within 60 days. If the
appeal is filed within 10 days, the individual generally w ill
receive payment at the prior rate until this appeal is
resolved. Also, if the notice is not sent timely, the SSI
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VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
December 1, 2001
system continues payment for the month following the
month of the notice.
35.
BLANK
No actual or potential Goldberg/Kelly involvement or Notice or
Planned Action has been sent but no appeal has been filed or
the potential appeals period has expired
I
In payment maintenance, but independent intervening event is
applicable, Goldberg/Kelly applies
S
In payment maintenance, but eligibility exceeds PPL (Protected
Payment Level), Goldberg/Kelly applies
P
Notice of Planned Action has been sent and appeal has been
filed.
T
Notice of Planned Action has been sent, but could not be sent
timely; thereafter, the higher payment has been maintained.
APPEALS DECISION CD/DT: This field includes a 2 character code that
indicates the actual appeal decision and the date the decision was rendered.
AD
Dismissed/Abandoned
FA
Favorable/SSA Appealed (court case only)
FC
Fully/Partially Favorable (Converted Records only)
FF
Fully Favorable
FN
Favorable/SSA Not Appealed (Court Case only)
OT
Closed: Other
FF
Partially Favorable
T1
Dismissed: Claimant Deceased
UA
Unfavorable/Not Appealed by Recipient (Court Case only)
UF
Unfavorable
UN
Unfavorable/Not Appealed by Recipient (Court Case only)
WC
Dismissed: Withdrawn (Converted Records only)
WD
Dismissed: Withdrawn
1D
Dismissed: Cannot be Appealed
2D
Dismissed: Filed by Improper Requestor
3D
Dismissed: Filed Prematurely
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FSIS User s Manual
VERIFICATION INQUIRIES
Change # 2-2001
STATE DATA EXCHANGE (SDX)
4D
36.
37.
December 1, 2001
Dismissed: Filed late without good cause
RECORD IDENTIFICATION CODE: Identifies the type of SSI master record.
C
Couple (eligible individual with eligible spouse)
F
Child claim with father
I
Individual (with or without ineligible spouse)
M
Child claim with mother
P
Child claim with parents
X
State-to-SSA record exception
TRANSACTION CODE: The action and/or source of the SDX record.
OP
Identifies a pending record
OW
Identifies a T30 termination
OX
Identifies a TS0 reaccretion, potentially ineligible
OY
Identifies a T30 reaccretion, potentially ineligible
OZ
Identifies a T30 new/replacement record
NOTE:
Currently, the SSI system cannot automatically compute the
payment in certain instances. The District Office may
initiate a "Force Payment" in this situation, which places the
record into manual control. The T30 process allows SSA to
terminate an existing record and establish a replacement
record to "re-automate" the record.
01
New claim - currently eligible. If Payment Status Code is "E01", no SSI
payment is made.
02
New Claim - currently ineligible
03
New to State - eligible for SSI and/or supplementation in new State
04
New to State - Ineligible in new State
05
Individual moved to another State
06
Change, other than a change of address, has occurred
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VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
07
Nonpayment or termination transaction to a record in pay status "C01",
"E01", "M01", "P01" or "SXX" or a change to an ineligible record that
does not affect eligibility status
08
Interstate change of address and/or payee name change
09
Interstate change of address and change in amount paid
10
State identification number accreted
16
Combination of codes "06" and "10"
17
Combination of codes "07" and "10"
20
State identification number not accreted due to mismatch
30
State identification number changed
36
Combination of codes "06" and "30"
37
Combination of codes "07" and "30"
40
State identification number not changed due to mismatch
50
State identification number deleted
56
Combination of codes "06" and "50"
60
State identification number not deleted due to mismatch
70
Requested SDX record provided in response to State query
80
No requested SDX data due to mismatch
90
No requested SDX data provided due to mismatch, the State requested
a pending record and no record is in file
AO
State cross-reference WIN updated
A6
Combination of codes "AO" and "06"
A7
Combination of codes "AO" and "07"
BJ
Identifies a "503 Leads" file record
BO
IAR transaction processed
CO
IAR transaction rejected
RF
Identifies a reconciliation file record
15
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
38.
September 1, 2001
LAST TRANS TYPE-DATE: The most recent event and the date it was applied
to the SSA'S records. Although more than one reportable event may have
occurred simultaneously, the event reflected is based on an established priority.
A1
Eligible individual name change
AD
Address change or correction
BA
Dedicated Account Balance
BC
Direct deposit
CC
Folder involvement
CF
Conserved funds
CG
Case characteristics
CH
Returned check
CM
Multicategories
CO
Overpayment information
CF
Refund amount
D1
Death from DO
D3
Death notice from MBR interface
D4
Death notice from Treasury Notification Process
DA
Diary code and date
DD
Direct deposit change
DL
Deletion
DM
Deemed Income or, if date is 08/37/74, a special diary selection
DO
Date of disability onset
DT
Drug/Alcohol addiction
DW
Debt wipe out
DY
Selected for diary action
EM
Earned Income
EN
Earned Income
EP
Advance payment
16
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
FL
December 1973 Federal living arrangement
FS
Food Stamp
FV
Foreign language notice
GA
Grant amount
GC
Goldberg-Kelly notice date
GF
Adverse action
GJ
Protected payment level
GM
Minimum benefit level
IC
Initial Claims accretion
IF
MBR or Master Earning File interface reply
IR
IRS interface select
JA
Legal guardian agency
JB
Legal guardian consular code
JC
Legal guardian foreign country
JD
Legal guardian foreign postal zone
JM
Legal guardian mailing address
JN
Legal guardian name
JP
Legal guardian telephone number
JW
Legal guardian foreign telephone number
JZ
Legal guardian Zip Code
KE
Authorized representative Out-of-Pocket expenses
KM
Authorized representative mailing address
KN
Authorized representative payee name
KP
Authorized representative telephone number
KQ
Authorized representative fee agreement involved claim
KR
Authorized representative fee approving office site
17
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
KS
Authorized representative fee status
KT
Authorized representative payee type
KX
Authorized representative telephone extension
KZ
Authorized representative Zip Code
LA
Federal living arrangement
LT
Last transaction
M1/3
Cross-reference number
MA
Title II payment
MB
MBR change, other than death activity
MC
IRS data
MD
Medical data
MG
Medical recovery
MI
Title II C.P.S.
MM
Misused money
MP
Manual payment
NC
Non-receipt of check
ND
Date of overpayment notice
NM
Accounting done
NP
Notice - paragraphs
NU
NUMIDENT reply
OL
Online transaction
ON
Automated One-Time Payment
PC
SF-1184 of deletion of a returned check
PL
Appeals request
PN
Payee's name
PR
Prior error input
PS
Payment status
September 1, 2001
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
RA
Residence address
RB
Rollback
RC
Returned check for other than death
RD
Resource disposal
RE
Resources
RF
1619(b) redetermination selection
RG
Redetermination selection
RI
Limited issue redetermination selection
RK
Zebley redetermination needs development
RP
Representative payee
RR
Remittance register refund
RS
Data Operation Center redetermination second request
RT
Selected for redetermination
RV
Redetermination pending indicator deleted
RW
Redetermination established on start date record
RX
Redetermination transfer (high response record)
RY
Redetermination transfer
RZ
Redetermination
SB
Suspend billing
SC
State/County of conversion
SE
Summary earnings record enforcement
SI
Title XIX status
SO
Systems override
SZ
Special action code
TL
Telephone number
TP
Type of claim
19
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
39.
TR
Transmission router
UC
Un-negotiated check (credit)
UD
Un-negotiated check (debit)
UF
Limited Payability
UG
Limited Payability
UH
Limited Payability
UL
Limited Payability
UM
Unearned income
VA
VA interface
VB
RRB interface
VC
Federal civil service interface
W
Welfare number
WA
Waiver
WI
Windfall offset data
XD
Representative payee system direct deposit
XI
Mass address or EIN re-payee change
ZC
ZIP code (residence address)
ZP
ZIP code (mailing address)
Z4
IRS interface reply
September 1, 2001
3RD PARTY INSUR IND - DATE: An indicator of third party liability for health
care expenses, and the effective date of the recipient's third party liability
enrollment.
A
Applicant refuses to assign rights for third party insurance.
N
Third Party liability does not exist.
Q
Medicaid Qualifying liability may exist.
R
Applicant refuses to cooperate in providing third party liability
data.
20
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
40.
September 1, 2001
Y
Third Party liability does exist and applicant agrees to assign
rights.
BLANK
Not applicable.
FEDERAL ELIGIBILITY CODE: Identifies eligibility for SSI payment in the
current month.
E
Eligible
N
Not eligible
BLANK
Not applicable
41.
CHANGE MONTH: The month in which one of the following items changed:
Medicaid Eligibility Code, Payment Status Code, Federal Living Arrangement
Code, State and County of Jurisdiction.
42.
JURIS STATE/COUNTY: The State and County of residence for the recipient
unless another state and county have jurisdiction.
43.
PAYMENT STATUS: This consists of two data elements; the fist position
reflects the status of the SSI payment. The second and third positions reflect the
reason for the status.
First
Position
Code
Value
C
Indicates the recipient is eligible for SSI/State Supplemental
payments and payments due.
E
Indicates eligibility for Federal and/or State benefits based on the
eligibility computation but no payment is due.
H
Indicates a case in "hold" status, final disposition is pending.
M
Indicates a case is under manual control. Case is known as
"forced payment" although payment may not be involved.
N
Indicates the claimant/recipient is not eligible for SSI/State
Supplemental payments or that a previously eligible recipient is
not currently eligible.
S
Administrative suspense. Indicates recipient may still be eligible
for SSI/State Supplemental payments, but payment is being
withheld.
T
Indicates SSI/States Supplemental eligibility is terminated. A
record may be terminated and a new record established, in
certain situations.
Full
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North Carolina Department of Health and Human Services
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
Code
Value
CO1
Current Pay
E01
Eligible for Federal and/or State benefits based on the eligibility
computation, but no payment is due based on the payment
computation.
E02
Indicates the application month for which no payment is issued.
H10
Living Arrangement change is in progress.
H20
Marital Status change is in progress.
H30
Resource change is in progress.
H40
Student Status change is in progress.
H50
Head of Household change is in progress.
H60
Hold pending receipt of date of death.
H70
Hold pending transmission of one-time payment data.
H80
Early input.
M01
Force Payment - Recipient may be in payment or non-payment
status. See SSI Gross Payable Amount or State Supplement
Gross Payable Amount for eligibility amount. These two will
equal zeros if the recipient is in non-payment status.
M02
Force Due
N01
Non-pay - Recipient's countable income exceeds Title XVI
payment amount and his/her State's payment standard. Also
used for 1619(b) participants.
N02
Non-pay - Inmate of public institution
N03
Non-pay - Outside of the U.S.
N04
Non-pay - Nonexcludable resources exceed Title XVI limitations.
N05
Non-pay - Unable to determine if eligibility exists.
N06
Non-pay - Failed to to file for other benefits.
N07
Non-pay - Recipient's disability ceased. Not disabled.
N08
Non-pay - Recipient's blindness ceased. Not blind.
N09
Non-pay - Refused vocational rehabilitation without good cause.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
N10
Non-pay - Refused treatment for drug addiction.
N11
Non-pay - Recipient refused treatment for alcoholism.
N12
Non-pay - Recipient voluntarily withdrew from programs.
N13
Non-pay - Not a citizen or an eligible alien.
N14
Non-pay - Aged claim denied for age.
N17
Non-pay - Failure to pursue claim by the claimant.
N18
Non-pay - Failure to cooperate.
N19
Non-pay - Recipient has voluntarily terminated participation in
the SSI program.
N20
Non-pay - Recipient failed to furnish a required report or
information.
N22
Non-pay - Inmate of a correctional institution.
N23
Non-pay - Not a U.S. resident.
N24
Non-pay - Administrative Sanctions penalty imposed because
claimant has provided false or misleading statements to obtain
benefits.
N25
Non-pay - Claimant is fleeing to avoid prosecution for, or custody
or confinement after conviction for, a crime which is a felony, or
is violating a condition of probation or parole imposed under
Federal or State laws.
N27
Non-pay - Disability terminated due to Substantial Gainful
Activity (SGA).
N30
Non-pay - Slight impairment - medical consideration alone, no
visual impairment.
N31
Non-pay - Capacity for SGA - customary past work, no visual
impairment.
N32
Non-pay - Capacity for SGA - other work, no visual impairment.
N33
Non-pay - Engaging in SGA despite impairment, no visual
impairment.
N34
Non-pay - Impairment is no longer severe at time of adjudication
and did not last twelve months, no visual impairment.
N35
Non-pay - Impairment is severe at time of adjudication but not
expected to last twelve months, no visual impairment.
23
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North Carolina Department of Health and Human Services
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
N36
Non-pay - Insufficient, or no, medical data furnished, no visual
impairment.
N37
Non-pay - Failure, or refusal, to submit to consultative
examination, no visual impairment.
N38
Non-pay - Applicant does not want to continue development of
the claim, no visual impairment.
N39
Non-pay - Applicant willfully fails to follow prescribed treatment,
no visual impairment.
N40
Non-pay - Impairment(s) does not meet or equal listing (disabled
child under age eighteen only), no visual impairment.
N41
Non-pay - Slight impairment - medical condition alone, visual
impairment.
N42
Non-pay - Capacity for SGA - customary work visual impairment.
N43
Non-pay - Capacity for SGA - other work, visual impairment.
N44
Non-pay - Engaging in SGA despite impairment, visual
impairment.
N45
Non-pay - Impairment no longer severe at time of adjudication
and did not last twelve months, visual impairment.
N46
Non-pay - Impairment is severe at the time of adjudication but
not expected to last twelve months, visual impairment.
N47
Non-pay - Insufficient, or no, medical evidence furnished, visual
impairment.
N48
Non-pay - Failure, or refusal, to submit to consultative
examination, visual impairment.
N49
Non-pay - Applicant does not want to continue development of
the claim, visual impairment.
N50
Non-pay - Applicant willfully fails to follow presribed treatment,
visual impairment.
N51
Non-pay - Impairment(s) does not meet or equal listing (disabled
child under age eighteen only), visual impairment.
N52
Non-pay - Deleted from the State rolls before January 1973
payment.
N53
Non-pay - Deleted from the State rolls after January 1973
payment.
N54
Non-pay - District office unable to locate applicant.
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North Carolina Department of Health and Human Services
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
N55
Impairment due to DAA (no visual impairment)
N56
Impairment due to DAA (visual impairment)
S01
Suspended - Suspension of payments due to report of death;
potential automated death case.
S04
Suspended - System is awaiting disability determination (system
generated).
S05
Suspended - SGA decision pending.
S06
Suspended - Recipient address unknown.
S07
Suspended - Returned check for other than death, address,
payee change, or death of representative payee.
S08
Suspended - Representative payee development pending.
S09
Suspended - Miscellaneous suspense code.
S10
Suspended - Adjudicative suspension (system generated).
S20
Suspended - Potential rollback case or disability made prior to
July 1973 (inactive).
S21
Suspended - The recipient is presumptively disabled or blind and
has received three months payments.
T01
Terminated - Death of the recipient.
T20
Terminated - Received payment under two different account
numbers.
T22
Terminated - Received payment under two different accounts,
termination resulted from electronic screening.
T30
Terminated - Manual termination (payment previously made).
Change in record composition requires termination of existing
record (see SI 02601.51O).
T31
Terminated - System generated termination (payment previously
made).
T32
Terminated - Systems generated termination of large records.
T33
Terminated - manual termination (no previous payment made).
T50
Terminated - Manual termination (no previous payment made).
T51
Terminated - System generated termination (no previous
payment made).
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
44.
45.
September 1, 2001
FED LIVING ARGMT: The type of Federal living arrangement (for the current
month) of the recipient for Title XVI purposes.
A
Own household
B
Another's household
C
Parent's household (for child cases only)
D
Title XIX institution
BLANK
Individual is in a non-Title XIX institution, living arrangement
change in progress, or outside the U.S.
MEDICAID ELIG CD: An indicator of the recipient's Medicaid eligibility status.
A
Refused to assign rights to third party medical payments or
individual refuses to provide third party liability information.
Referred to State; Federal detetermination not possible.
B
Deeming waived; child under a State home care plan
C
Federally administered Medicaid coverage should be continued
regardless of payment status code (e.g., 1619b participants
D
Disabled adult child
F
Title VIII Recipient - foreign nationals who served in WWII and
have moved out of US. (No longer eligible for SSI.)
G
Goldberg/Kelly payment continuations
N
Eligible for Medicaid (N24 Payment Status only)
P
Individual whose disability is based on drug and/or alcohol
addiction and whose SSI check has been suspended because
he failed to seek and participate in treatment or he does not
obtain a representative payee. Medicaid eligibility continues.
Q
Medicaid Qualifying Trust may exist.
R
Referred to the State for determination because a Federal
determination is not possible.
S
State determination; not SSA responsibility
W
Widow(er)
Y
Eligible for Medicaid
SCREEN THREE
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
VSD901-3
RECIPIENT:
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
XXXXXXX
PAYMENTS:
COUNTY:
SSI GROSS AMOUNT:
SSI MO. ASSIST AMT:
COUNTABLE EARNED:
COUNTABLE UNEARNED:
BILL
AUGUST
92
446.00
401.40
CONDITIONAL PYMT:
DEEMED INC:
ADVANCE PAYMENT:
OVER/UNDER PAY IND: 0
OVER PAY BALANCE:
1461.90
OVER PAY WAIVER:
CUR RECOVERY AMT:
44.60
BLIND WORK EXPENSE:
PF1/13=NEXT
PAGE:3
September 1, 2001
PF2/14=PREV
NEXT SELECTION:
H
JULY
92
435.20
390.60
TODAY S DATE: 07/24/1998
PROCESS DATE: 07/22/1998
SSN: XXX-XX-XXXX
JUNE
92
435.20
390.60
MAY
92
435.20
390.60
---- EARNED INCOME ---PERIOD:
WAGE EST:
RETRO AMT:
SELF EMPLOY:
BUDGET MONTH IND: 2
F3/15=MENU
DCN:
PF8/20=BENDEX
KEYS:
27
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North Carolina Department of Health and Human Services
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
46.
September 1, 2001
PAYMENTS FOR CURRENT AND PRIOR THREE MONTHS:
a.
COUNTY: The State and County of residence for the recipient unless
another state and county have jurisdiction.
b.
SSI GROSS AMOUNT: The amount the recipient is entitled to receive
before any adjustments for overpayments.
c.
SSI MO ASSIST AMT: The cumulative SSI payment(s) actually paid to
the recipient under Title XVI.
This is the amount of the previous month's check, plus any underpayments which have been issued since the monthly run.
47.
d.
COUNTABLE EARNED: The current month's amount of earned
income, after all exclusions are applied; used in determining eligibility
and if the Budget Month Flag is equal to zero, compiling the payment.
The portion of a work study program that is not allocated for school,
book, lab fees, and transportation is included as Earned Income.
e.
COUNTABLE UNEARNED: The current month's amount of unearned
income after all exclusions are applied; used in determining eligibility
and, if the Budget Month Flag is zero, computing the benefit; including
income deemed to the eligible individual if applicable.
CONDITIONAL PYMT: An indicator of whether or not a payment is, or was,
subject to disposition of excess resources. When a payment is no longer
conditional, the code "C" remains in this data element.
C
Conditional
N
Not conditional
BLANK
Not applicable
48.
DEEMED INC: The current month's amount of income deemed to the eligible
individual used in determining eligibility and, if the Budget Month Indicator is
zero, computing the SSI payment.
49.
ADVANCE PAYMENT: The amount of emergency payment to the recipient.
This amount is subtracted from the first payment. This data is not removed from
the record.
50.
OVER/UNDER PAY IND: Indicates whether or not overpayments and/or
underpayments exist, and if the balance is reflected in the SSI Monthly
Assistance amount.
O
Overpayment exists
U
Underpayments exists
B
Both overpayment and underpayment exist
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
51.
OVER PAY BALANCE: The remainder after subtracting the overpayment
amount collected from the overpayment amount outstanding.
52.
OVER PAY WAIVER: The amount of overpayment which has been waived from
recovery efforts.
53.
CUR RECOVERY AMT: The amount of advanced payment or overpayment
recovered from the payment month's check.
54.
BLIND EXPENSE: The amount of work expenses of a blind recipient for the
month in the Earned Income Period which may be excluded from the earned
income amount.
55.
EARNED INCOME
56.
a.
PERIOD: The month and year to which the earnings are to be charged.
Earned income is shown on a monthly basis.
b.
WAGE EST: The gross amount of wages which the recipient expects to
earn in the month reflected in the Earned Income Period.
c.
RETRO AMT: The amount of earned income used in computing the
payment if the Budget Month Flag is not zero or blank. This will always
be zeroes if the Budget Month Flag is zero or blank.
d.
SELF EMPLOY: The estimated net amount of self-employment income
for the period shown in the Earned Income Period.
BUDGET MONTH IND: The budget month used for computation purposes.
O
Payment is based on factors in the computation month.
1
Payment is based on factors one month before the computation
month.
2
Payment is based on factors two months before the computation
month.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
SCREEN FOUR
VSD901-4
RECIPIENT:
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
XXXXXXX
BILL
-----------------------------------TYPE
START
STOP
V 09/1985 09/1985
I
01/1994
PF1/13=NEXT
PAGE:4
57.
H
TODAY S DATE: 07/24/1998
PROCESS DATE: 07/22/1998
SSN: XXX-XX-XXXX
UNEARNED INCOME INFORMATION -------------------------------------AMOUNT
FREQUENCY
CLAIM ID
VERIFICATION
464.17
N
0
669.00
C
0
PF2/14=PREV
NEXT SELECTION:
F3/15=MENU
DCN:
PF8/20=BENDEX
KEYS:
UNEARNED INCOME INFORMATION:
a.
TYPE: Indicates the kind of unearned income the recipient is, or was,
receiving. The last three occurrences of RSDI appear. The most recent
payments are displayed first, followed by the earlier payments in reverse
chronological order. All other types of unearned income reflect the most
recent occurrence.
A
Social Security
B
Black Lung.
C
VA (not based on need)
D
RRB
E
VA (based on need)
F
Assistance based on need (Work First or SSI)
G
Title II income used to offset SSI
H
Income in-kind (support and maintenance)
I
Ineligible child allocation (the amount of the parents'
income that is deemed to another child(ren) in the
home).
J
Value of one-third reduction: If an individual is living in
the household of another, SSA determines the SSI
payment by looking at all income, then reducing the SSI
payment by one third. The value of the one third
reduction is the difference between the full amount of the
check and the reduced amount.
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
K
Blind countable income
L
Military pension
M
Federal Civil Service pension
N
Support payments received from absent parent
O
Income based on need from private sources
P
Employment-related pension (State or local government
retirement, private pension)
Q
Worker's Compensation
R
Rents, interest, dividends, royalties
S
Other
T
Alaska longevity bonus
V
Not deemed income (see Deemed Income Amount and
Deemed Income Amount (Retrospective))
W
Title II income used in windfall offset computations
X
Minimum income level amount
Y
Special needs reduction (applies to a Federal countable
minimum income level)
BLANK
Not applicable.
b.
START: The date when the unearned income started if the payment is
monthly or when received if a one-time payment, This is the month in
which they receive the check.
c.
STOP: The effective date of a termination of unearned income. In a
situation where the unearned income changes, this is the last date the
previous rate, or one-time payment, was received. If the year is "89",
this indicates a payment adjustment is in process.
d.
AMOUNT: The monthly amount of unearned income for the recipient.
e.
FREQUENCY: Indicates whether or not unearned income is being
received, or was received.
C
Continuous monthly payment, or uninsured (Title II claim
number suffix "T" or "M"), or Title II benefits in non-pay
status
N
One-time payment
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
R
Used in conjunction with type "A" income to indicate
recent RSDI filing, or with type "D" income to indicate
potential eligibility to a Railroad Benefit
T
Termination of a continuous monthly payment
U
Used only in conjunction with a type "D" entry to indicate
Railroad Benefit has jurisdiction of the Title II payment
and that recipient's entitlement to a Railroad Benefit has
not been determined
BLANK
Not applicable
f.
CLAIM ID: The Claim Number or Claim Identification Number under
which each type of unearned income is received. For Income-in-Kind,
this data element may contain an identifying legend entered by the
District Office; e.g., RENTFREE, FREERENT, ETC.
g.
VERIFICATION: This indicates whether or not the unearned income
allegations of the recipient have been verified.
0
Number and income amount have not been verified
1
Number has been verified, amount has not been verified
2
Number and income amount have been verified
3
Number and income amount have not been verified.
Title II IMPACC/A payment made
4
Number has been verified, amount has not been
verified. Title II IMPACC/A payment made
5
If Unearned Income Type Code is equal to "A", number
and income amount have been verified for IMPACC/A
payment (Code was previously "2"). If Unearned
Income Type Code is equal to "X", the Federal
Countable minimum income level has been transmitted
to the new record following a "T30"/"T50" action.
6
If Unearned Type Code is equal to "A", IMPACC/A
payment has been made (no previous code).
If Unearned Income Type Code is equal to "X", systems
generated one-time Title II payment was received in the
first quarter of 1974.
8
Dually entitled to Title II benefits.
I
Identification number and amount verified Title II being
paid in installments because of DA & A provision
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
BLANK
September 1, 2001
Not applicable
SCREEN FIVE
VSD901-5
RECIPIENT:
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
XXXXXXX
BILL
H
TODAY S DATE: 07/24/1998
PROCESS DATE: 07/22/1998
SSN: XXX-XX-XXXX
ELIG SPOUSE SSN: 000-00-0000
ESSENTIAL PERSON: 0
ESSENTIAL SSN:
000-00-0000
IND:
NAME:
SSN:
UNEARN INCOME:
UNEARN INC TYPE:
UNEARN INC FREQ:
EARNED INC WAGE:
SELF EMPLOY INC:
PF1/13=NEXT
PAGE:3
---- INELIGIBLE SPOUSE 1 ----- ---- INELIGIBLE SPOUSE 2 ----P
XXXXX
LISA
123-45-6789
11.00
F
C
PF2/14=PREV
NEXT SELECTION:
F3/15=MENU
DCN:
PF8/20=BENDEX
KEYS:
58.
ELIG SPOUSE SSN: The SSN of the eligible spouse, parent, or eligible
individual.
59.
ESSENTIAL PERSON: Indicates whether an essential person exists in the case
and the relationship of the essential person to the eligible individual.
0
None
1
Essential person is an ineligible spouse
2
Essential person is a living-with father
3
Essential person is a living-with mother
4
A non-relative is in the SSN of Eligible Spouse or Parent
5
A non-relative is in the SSN of Other parent
A
An ineligible spouse and at least one other person are
both essential persons
B
A living-with father and at least one other person are
both essential persons
C
A living-with mother and at least one other person are
both essential persons
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
D
There are at least two essential persons, one of whom is
in SSN of Other Parent
E
There are at least two essential persons, one of whom is
in SSN of Other Parent
F
A living-with parent is the essential person (applicable in
pipeline cases only)
60.
ESSENTIAL SSN: The SSN of the essential person in the record of an eligible
individual, or the SSN of the eligible individual in the record of an essential
person.
61.
INELIGIBLE SPOUSE
a.
IND: Indicates whose information is present on the record.
E
Eligible spouse or eligible individual in the spouse's
record
I
Ineligible spouse
P
Parent
b.
NAME: The name of the ineligible spouse or parent.
c.
SSN: The SSN of the ineligible spouse or parent.
d.
UNEARN INCOME: The monthly amount of unearned income for the
ineligible spouse or parent.
e.
UNEARN INC TYPE: The kind of unearned income the ineligible
spouse or parent is, or was receiving. The last three occurrences of
RSDI appears. The most recent payments are displayed first, followed
by the earlier payments in reverse chronological order. All other types of
unearned income reflect the most recent occurrence.
A
Social Security
B
Black Lung
C
VA (not based on need)
D
RRB
E
VA (based on need)
F
Assistance based on need (Work First Family
Assistance or SSI)
G
Title XVI offset
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
e.
September 1, 2001
H
Income in-kind (support and maintenance)
I
Ineligible child allocation (the amount of the parents'
income that is deemed to another child(ren) in the
home.)
J
Value of one-third reduction: If an individual is living in
the household of another, SSA determines the SSI
payment by looking at all income, then reducing the SSI
payment by one third. The value of the one third
reduction is the difference between the full amount of the
check and the reduced amount.
K
Blind countable income
L
Military pension
M
Federal Civil Service pension
N
Support payments received from absent parent
O
Income based on need from private sources
P
Employment-related pension (State or local government
retirement, private pension)
Q
Worker's Compensation
R
Rents, interest, dividends, royalties
S
Other (This includes the portion of a PELL grant
designated for food, utilities, and shelter).
T
Alaska longevity bonus
V
Not deemed income (see Deemed Income Amount and
Deemed Income Amount [Retrospective])
W
Title II offset
X
Minimum income level amount
Y
Special needs reduction (applies to a Federal countable
minimum income level)
BLANK
Not applicable
UNEARN INC FREQ: Indicates whether or not unearned income is
being received, or was received.
C
Continuous monthly payment, or uninsured (Title II claim
number suffix "T" or "M"), or Title II benefits in non-pay
status
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
N
One-time payment
R
Used in conjunction with type "A" income to indicate
recent RSDI filing, or with type "D" income to indicate
potential eligibility to a Railroad Benefit
T
Termination of a continuous monthly payment
U
Used only in conjunction with a type "D" entry to indicate
Railroad Benefit has jurisdiction of the Title II payment
and that recipient's entitlement to a Railroad Benefit has
not been determined.
BLANK
Not applicable
f.
EARN INC WAGE: The gross amount of wages for the month which the
ineligible spouse or parent expects to earn in the month reflected in the
Earned Income Period.
g.
SELF EMPLOY INC: The estimated net amount of self-employment
income for the ineligible spouse or parent for the period shown in the
Earned Income Period.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
SCREEN SIX
VSD901-6
RECIPIENT:
N.C. DEPT. OF HEALTH AND HUMAN SERVICES
SDX INFORMATION
XXXXXXX
--RESOURCES -HOUSE:
VEHICLE:
INSURANCE:
PROPERTY:
OTHER:
BILL
Z
Z
Z
Z
Z
H
TODAY S DATE: 07/24/1998
PROCESS DATE: 07/22/1998
SSN:
XXX-XX-XXXX
MEDICARE ENTITLEMENT CD:
QUAL MEDICARE BENEFICIARY:
FOOD STAMPS APP-DATE-STAT:
ALIEN IND-RESIDENCY DATE:
COUNTRY OF ORIGIN:
ALIEN SPONSOR STATUS CODE:
ALIEN ELIGIBILITY CODE:
FOREIGN LANGUAGE CODE:
ZEBLEY IND:
ROLLBACK:
DIR DEPOSIT: C
PASS:
1619A:
1619B
N
N - 06/1993 - N
A-
SSN VERIFY CD:
MULTIPLE SSN:
PF1/13=NEXT
PAGE:3
62.
PF2/14=PREV
NEXT SELECTION:
F3/15=MENU PF8/20=BENDEX
DCN:
KEYS:
RESOURCES
a.
b.
HOUSE: Indicates whether or not the recipient owns a house.
A
Possession of a home - principal place of residence
S
Equity in a non-excludable property is expected to
increase in value
T
Home and equity in non-excludable property
Z
None
BLANK
Not determined
VEHICLE: Indicates whether or not recipient owns a vehicle. If so, the
code indicates whether or not the individual must dispose of the vehicle.
B
Owns a vehicle - either over or under the limit
K
Individual is required to dispose of the vehicle
Z
None
BLANK
Not determined
37
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
c.
d.
e.
September 1, 2001
INSURANCE: Indicates whether or not the recipient has life insurance.
If so, the code indicates whether or not the individual must dispose of the
life insurance.
C
Life insurance - face value is over $1,500.00
L
Individual is required to dispose of the life insurance
Z
None
BLANK
Not determined
PROPERTY: Indicates whether or not the recipient owns income
producing property. If so, the code indicates whether or not the
individual must dispose of the property.
D
Income producing property is under or over the limit
M
Individual is required to dispose of the income producing
property
Z
None
BLANK
Not determined
OTHER: Indicates whether or not the recipient owns other resources. If
so, the code indicates whether or not the individual must dispose of the
other resources.
E
Owns other resources over the limit
N
Individual is required to dispose of the other resources
Z
None
BLANK
Not determined
63.
PASS: (Plan for Achieving Self-Support): This is the monthly amount of earned
income for blind and disabled recipients which may be excluded under an
approved plan for achieving self-support.
64.
1619A: Indicates if recipient is eligible for special payments under 1619(a)
provisions.
D
E
F
G
65.
The presence of one of these codes indicates monthly
Gross earned income to be the Substantial Gainful
Activity level with SSI payment continuation under
1619(a).
1619B: Indicates if recipient is considered an SSI recipient for Medicaid
purposed under 1619(b) provisions.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
66.
September 1, 2001
A
Individual meets the SSI income test; however, no date has
been entered by SSA for Medicaid use and insufficiency of
earning test. (This individual may be eligible for 1619(b) status
but a determination by SSA has not been made.)
B
Individual meets the SSI income test and also meets the
Medicaid use and insufficiency of earnings test. (This individual
has been determined eligible for 1619(b) status by SSA.)
F
Individual meets the SSI income test. The Medicaid use and
insufficiency of earnings tests decision pending with SSI. (This
individual may be eligible for 1619(b) status but a determination
by SSA has not been completed.)
BLANK
Not eligible
SSN VERIFY CD: Indicates the possibilities in the List of Multiple SSNs.
A
Affirmed by SSA District Office
I
Incorrect SSN, change has been processed
N
SSN has not been verified
P
"Pseudo" SSN
T
Cross-reference number terminated and will not be reaccreted
X
Cross-reference SSN
Y
SSN has been verified
67.
MULTIPLE SSN: The additional SSNs used by the recipient. Up to five SSNs
may be listed.
68.
MEDICARE ENTITLEMENT CD: Reflects the individual's current Medicare
entitlement status, as follows:
69.
70.
A
The individual is covered for Hospital Insurance (Medicare A),
but not for Supplementary Medical Insurance (Medicare B)
B
The individual is covered for Medicare B, but not Medicare A
C
The individual is covered for both Medicare A and B
N
The individual is not covered for either Medicare A or B
NOTE: SSA is not currently sending reliable data in this field.
QUAL MEDICARE BENEFICIARY: Not currently in use.
FOOD STAMPS APP - DATE - STAT: Indicates whether or not SSA personnel
took an application for Food Stamps; the month and year of the initial Food
Stamp data input; and whether or not the recipient receives Food Stamps or has
39
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
filed an application for Food Stamps in the past sixty days on which no decision
has been made.
APP
Y
Yes application taken by SSA personnel
N
No, no application taken by SSA personnel
Z
Invalid character(s) transmitted
BLANK
No input
STAT
71.
Y
Yes, either is receiving or applied.
N
No, is not receiving and has not applied.
Z
Invalid character(s) transmitted
BLANK
No input
ALIEN IND - RESIDENCY DATE: Indicates if the eligible/ineligible individual is
in a special alien status and the month and year of residence in the U.S. An
entry of "01/74" means the residency began in January 1974 or earlier. For all
other dates, it is the actual year and month that residency began.
A
Proven born in U.S., U.S. citizen
B
Alleged born in U.S., U.S. citizen
C
U.S. citizen born outside of the U.S.; this includes naturalized
citizens
D
Alleged U.S. citizen - Pre-January 01, 1972
E
No citizenship or alien status development undertaken; case
denied for reason(s) other than citizenship/alien status
F
Refugee status - Section 207 or 203(A)(7) of the I.N.A.
G
Parole status - Section 212(d) of the I.N.A.
J
Deferred action status alien
K
Alien lawfully admitted to the U.S. for permanent residence
L
Asylum status - Section 208 of the I.N.A.
N
Identity and citizenship of the individual verified by the Numident
interface (code was previously A or B)
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
P
Pre-January 01, 1972 alien (presumed lawfully admitted for
permanent residence)
Q
Alleged born in the U.S. - allegation corroborated by a U.S. place
of birth shown on the on-line Numident
R
Lawful temporary resident - status granted as a result of the
Immigration Reform and Control Act of 1986
S
Lawful permanent residence - status granted as a result of the
Immigration Reform and Control Act of 1986.
T
Alien granted voluntary departure
U
Unknown
W
Alien granted stay of deportation
X
Cuban/Haitian entrant
Y
Legalized agricultural worker pursuant to the Immigration
Reform and Control Act of 1986
Z
Alien on whose behalf an immediate relative petition has been
approved
72.
COUNTRY OF ORIGIN: The country of origin for recipient.
73.
ALIEN SPONSOR STATUS CODE: The status of the alien's sponsorship.
Codes A, C, D, E, F, G, H, J, and L apply to aliens for whom the sponsor(s)
signed the old affidavit of support. Regular deeming rules (spouse-to-spouse or
parent-to-child) supersede sponsor-to-alien deeming if the sponsor is also a
regular deemer on the alien's record.
Alien Sponsor Status Codes M, N, O, P, Q, R, S, and V apply to aliens for whom
the sponsor(s) signed the new affidavit of support. Sponsor-to-alien deeming
rules apply regardless of the sponsor's status as a regular deemer on the alien's
record.
Alien Sponsor Status Codes B, T, and U can apply to both groups of aliens listed
above.
A
No sponsor or the three year deeming period has ended.
B
Sponsor legally exempt from deeming (institution, church, etc.)
C
Sponsor liable for support. Sponsor has no other status, so
deeming from sponsor only.
D
Sponsor liable for support. Sponsor also has status as a regular
deemer, so regular deeming (spouse-to-spouse or parent-tochild) applies.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
September 1, 2001
E
Sponsor liable for support. SSA's record has a regular deemer
plus the sponsor, so deeming occurs from both the regular
deemer (spouse/parent) and the sponsor.
F
Sponsor liable for support. Sponsor has a spouse. Sponsor has
no other status, so deeming from sponsor only.
G
Sponsor liable for support. Sponsor also has status as a regular
deemer, so regular deeming (spouse-to-spouse or parent-tochild) applies. Sponsors are specifically identified as parents of
the alien, and both parents (sponsor and sponsor's spouse) are
liable for deeming.
H
Sponsor liable for support. SSA's record has a regular deemer
plus the sponsor, so deeming occurs from both the regular
deemer (spouse/parent) and the sponsor. Sponsor has a
spouse, i.e., deeming has been considered from at least three
potential sources: the sponsor, the sponsor's spouse, and the
regular deemer on the SSA record (alien's ineligible spouse or
parent).
J
Multiple legal sponsors exist. One or more of the sponsors may
have status as a regular deemer on SSA'S record, or one or
more of the sponsors may also have a spouse whose income is
deemable.
L
Sponsor is liable for support; however, recipient's disability onset
date is later than his/her date of U.S. entry; therefore, exemption
applies. No sponsor-to-alien deeming.
M
Sponsor liable for support. Sponsor does not have other status
on the alien's SSA record so deeming occurs only from the
sponsor. A new affidavit of support is in effect.
N
Sponsor liable for support. Sponsor also has status as a regular
deemer on the alien's SSA record; however, sponsor-to-alien
deeming rules apply since a new affidavit of support is in effect.
O
Sponsor liable for support. SSA'S record contains a regular
deemer plus the sponsor (sponsor is not the regular deemer)
and deeming occurs from both the sponsor and the regular
deemer (spouse/parent). New affidavit of support is in effect.
Sponsor liable for support. Sponsor does not have other status
on the alien's SSA record, so deeming occurs only from the
sponsor. A new affidavit of support is in effect. The sponsor has
a spouse.
P
Q
Sponsor liable for support. Sponsor also has status as a regular
deemer on the alien's SSA record; however, sponsor-to-alien
deeming rules apply since a new affidavit of support is in effect.
The sponsor has a spouse, and the sponsors are specifically
identified as parents of the alien, and both parents (sponsor and
sponsor spouse) are liable for deeming.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
74.
September 1, 2001
R
Sponsor liable for support. SSA'S record contains a regular
deemer plus the sponsor (sponsor is not the regular deemer)
and deeming occurs from both the sponsor and the regular
deemer (spouse/parent). New affidavit of support is in effect.
The sponsor has a spouse. Therefore, deeming is considered
from three potential sources: the sponsor, the sponsor's spouse,
and the regular deemer (alien's ineligible spouse or parents).
S
Multiple legal sponsors exist. One or more may have other
status as a regular deemer on SSA'S record or one or more of
the sponsors may have a spouse whose income is also
deemable. A new affidavit of support is in effect.
T
Sponsor no longer liable; for example, sponsor is deceased.
U
Unknown; system generated prior to the advent of sponsor-toalien deeming. Cannot be input by Field Office.
V
New affidavit is in effect and deeming terminated because alien
has acquired 40 work credits.
ALIEN ELIGIBILITY CODE: The eligibility codes listed below identify those
aliens who remain eligible for SSI based on the new requirements in the Welfare
Reform Act of August 1996. All asylees (alien indicator of "L") are eligible for five
years from the date they were granted asylee status by the Immigration and
Naturalization Service.
1
Alien admitted to the U.S. as a refugee under section 207 of the
Immigration and Nationality Act (INA); can receive SSA for five
years beginning with the date of entry into the U.S.
2
Alien whose deportation has been withheld under section 243(h)
or 241(b)(3) of the INA; can receive SSI for five years beginning
with the date the deportation was withheld.
3
Alien lawfully admitted for permanent residence who has been
credited with 40 work credits. These credits can be earned from
the alien's own work or from work done by a parent or spouse of
the alien. For initial claims filed after August 22, 1996, these
aliens cannot receive SSI for the first five years they are in the
U.S.
4
Alien on active duty military/veteran
5
Spouse of active duty military/veteran
6
Child of active duty military/veteran
7
This code applies to aliens coded F, G, I, J, K, L, S, X, Y, Z, or 3
in the Alien Indicator code field who were receiving SSI benefits
on 8/22/96.
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North Carolina Department of Health and Human Services
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Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
75.
September 1, 2001
8
Aged alien who is legally residing in the US on 8/22/96 and
require a disability determination
9
Nonqualified aliens coded H, P, R, T, W, or J who were receiving
SSI on 8/26/96.
FOREIGN LANGUAGE CODE: This code identifies the foreign language
preferred over English, with which the person is most comfortable.
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
23
24
25
26
27
English
Spanish
American Sign Language
Arabic
Armenian
Cantonese
Farsi
French
German
Greek
Haitian-Creole
Hindi
Hmong
Italian
Japanese
Khmer
Korean
Laotian
Mandarin
Polish
Portuguese
Samoan
Tagalog
Vietnamese
Yiddish
Other
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
76.
77.
78.
302.04
September 1, 2001
ZEBLEY IND: The status of the Zebley claim.
Z
The individual has been identified by the SSA Field Office as a
potential Zebley case
D
The case has been denied for any Zebley payments
F
The final Zebley payment has been made to the individual
ROLLBACK: Indicates if the recipient received State payments prior to July 1,
1973, or is subject to Title XVI disability criteria.
1
Potential rollback
2
State payments were made prior to July 1, 1973
3
No disability payments were made prior to July 1, 1973 (State
Disability Determination Section determination is needed)
4
The recipient meets Title XVI criteria
5
The recipient is not disabled (Title XVI criteria), reviewed and
denied by the State Disability Determination Section
6
Final disability allowance determination has not been input
7
Final disability denial determination has not been input
BLANK
Not applicable
DIR DEPOSIT: The type of account to which the SSI check is directly deposited.
C
Checking
E
Electronic benefits transfer
S
Savings
BLANK
None
LOGOFF PROCEDURES
A.
Key "99" in Next Selection.
B.
Press ENTER. The message "EIS SESSION TERMINATED" appears.
C.
Key "LOGOFF" over this message.
D.
Press ENTER. The Banner screen appears.
45
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
302.05
September 1, 2001
SDX INFORMATION SHEETS
A.
In addition to the on-line inquiry, case specific SDX Information Sheets are produced for
individuals in SA, and HSF cases, and for individuals in MAA, MAB, and MAD cases if
the individual has a long term care living arrangement code. An individual SDX
Information Sheet is produced from the daily updates when an active recipient:
1.
has been newly approved for SSI
2.
has certain specified changed information on his SSI record.
B.
The SDX Information Sheets have program specific information displayed as indicated on
the following pages.
C.
The following changed information generates an SDX Information Sheet for Medicaid or
Special Assistance recipients:
1.
2.
3
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
Payee Name and Address
Date of Birth
Living Arrangement
Marital Status
Title II Claim Number
SSI Gross Amount
SSI Assistance Amount
Pay Status
Death Date
Denial Code
PASS
Resource Code-House
Resource Code-Income Producing Property
Resource Code-Life Insurance
Resource Code-Vehicle
Resource Code-Other
Countable Earned Income
Countable Unearned Income
Unearned Income Information
a.
b.
c.
d.
e.
f.
Type
Start
Stop
Amount
Frequency
Claim/ID Number
D.
The changed data element is preceded by an asterisk (*).
E.
Refer to 302.03 above for data element definitions and codes.
F.
The SDX Information Sheets are not produced from the quarterly recon.
SDX SHEET FOR MEDICAID AND SPECIAL ASSISTANCE
46
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
SDX INFORMATION
SSN:
RECIPIENTS NAME:
DATE OF BIRTH:
XXX-XX-XXXX
XXXX
07/25/1948
COUNTY NAME:
PROGRAM:
DISTRICT NUMBER:
CASE ID:
COUNTY CASE NUMBER:
CASE HEAD:
PAYEE NAME AND ADDRESS:
92 - WAKE
MAF
00016
055555555
7777777
LISA MCNEAL
LISA MCNEAL FOR
BILL MCNEAL
1985 UMSTEAD DRIVE
RALEIGH
27626-0529
HEAD OF HOUSEHOLD IND:
DEATH DATE:
DENIAL CODE:
DENIAL DATE:
LIVING ARRANGEMENT:
MARITAL STATUS:
TITLE II CLAIM NUMBER:
PAY STATUS:
OVERPAY/UNDERPAY IND:
1619A STATUS:
1619B STATUS:
SSI ELIGIBLE DATE:
SSI GROSS AMOUNT:
SSI ASSISTANCE AMOUNT:
COUNTY:
SSI GROSS AMOUNT:
SSI ASSIST AMT:
COUNTABLE EARNED:
COUNTABLE UNEARNED:
September 1, 2001
TODAY IS 7/23/1998
SDX DATE 7/22/1998
BILL
N
NC
N
APPEAL CODE
APPEAL DATE:
DISABILITY PAY CODE:
F
DIRECT DEPOSIT IND:
C
PASS:
0.00
RESOURCE-HOUSE:
Z
RESOURCE-PROPERTY: Z
RESOURCE-INSURANCE: Z
RESOURCE-VEHICLE:
Z
RESOURCE-OTHER:
Z
C
3
C01
0
08/01/1989
446.00
401.40
AUGUST
92
446.00
401.40
.00
.00
JULY
92
435.20
390.60
.00
.00
JUNE
92
435.20
390.60
.00
.00
MAY
92
435.20
390.60
.00
.00
UNEARNED INCOME INFORMATION
TYPE
V
I
START
09/1985
01/1994
STOP
09/1985
AMOUNT
464.17
669.00
FREQUENCY
N
C
CLAIM/ID NO
VALIDATION
0
0
47
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE DATA EXCHANGE (SDX)
302.06
September 1, 2001
ADDITIONAL INFORMATION
The SDX On-Line Inquiry, and SDX Information Sheets must be used as much as possible.
However, there may be situations which require additional information.
A.
B.
Use Form DMA-5049 (Referral to Local Social Security Office) for recipients who:
1.
Have potential for SSI benefits but have not applied; or
2.
Have a change in case status and the Social Security Office needs to be notified.
Use the State On-Line Query or the Third Party Query to verify
1.
Cases not appearing on the SDX; and/or
2.
Questionable information on the SDX.
C.
Use Form DSS-8106 (SSA-1610-U-2) to resolve conflicts between applicant/recipient's
allegation and the information shown on the SDX/SOLQ/TPQY. Use only if you have
checked SDX, SOLQ, and TPQY.
D.
Call the IEVS Coordinator, to assist in resolving discrepancies that cannot be resolved by
B. and C. above.
48
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
303.01
September 1, 2001
GENERAL INFORMATION
A.
The State Online Query (SOLQ) is a method of verifying Title II (RSDI) and Title XVI
(SSI) benefits for applicants and recipients of public assistance. When a request is
keyed by a caseworker, it is immediately transmitted via a telephone line to the Social
Security Administration (SSA), and the response is returned immediately.
B.
The Third Party Query (TPQY) system is an alternate method of verifying Title II (RSDI)
and Title XVI (SSI) benefits. It may be used when the SOLQ system is unavailable or
when 40 quarters information for aliens is needed. All requests that are keyed each day
are sent to SSA via a telephone line that night. SSA returns the information via the
telephone line in 24 to 48 hours.
C.
This process allows caseworkers to:
D.
303.02
1.
Obtain prompt verified information on SSA administered benefits which may
shorten application processing time.
2.
Reduce the need to refer applicants to the local SSA offices to obtain benefits
verification or to contact local SSA offices to obtain verification of benefits.
SOLQ and TPQY may only be used in determining initial eligibility or continuing eligibility
for a public assistance benefit, Medicaid, or other health maintenance program. SOLQ
and TPQY requests are monitored for acceptable usage. Any violation will require that
the caseworker be sanctioned.
ACCESSING THIRD PARTY QUERY
A.
To access the State Online Query and the Third Party Query, the terminal screen must
display the message "IS CONNECTED TO THE STATE NETWORK." This is the Banner
Screen.
BDT340 IS CONNECTED TO THE STATE NETWORK -- HELP: 872-8841 / 1-800-722-3946
*
B.
UNAUTHORIZED OR PERSONAL USE OF COMPUTER INFORMATION AND/OR EQUIPMENT
*
IS A VIOLATION OF STATE AND FEDERAL LAWS.
*
From the Banner Screen, key "SCC4CICS." Press ENTER. The "WELCOME TO
SCC4CICS 'EIS"' message appears at the top of the next screen. This is the RACF
Screen.
1
303
*
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
C.
From the RACF Screen, key your RACF USER ID, the BILL-CDE, and your RACF
PASSWORD. Press ENTER. A blank screen appears.
D.
Key "EIS3." Press ENTER. The Primary Menu Screen appears.
NORTH CAROLINA
ELIGIBILITY INFORMATION
SYSTEM
*** PRIMARY MENU***
8.
MISCELLANEOUS UPDATE
9
10. MASTER CLIENT INDEX
MISCELLANEOUS INQUIRY
INTERFACE INQUIRY
1.
2.
3.
4.
5.
6.
7.
SELECTION:
NEXT-SELECTION
"ENTER" KEY = CONTINUE
E.
99. TERMINATE EIS SESSION
DCN:
"PF3" = CANCEL
KEYS:
From the Primary Menu, key Selection "05." Press ENTER. The Interface Inquiry Menu
appears.
2
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
01
02
03
04
05
06
07
08
09
10
****** INTERFACE INFORMATION*****
****** INQUIRY MENU******
BENDEX INQUIRY
SDX INQUIRY
TPQ INQUIRY
SEND TPQY REQUEST
SSA SOLQ
ESC INQUIRY
MASTER CLIENT INDEX
SELECTION KEY:
CD:
NEXT-SELECTION:
PRESS PF3 TO RETURN TO MENU
303.03
September 1, 2001
:
KEYS:
REQUIRED INTERFACE INQUIRIES
A.
Before submitting an SOLQ or TPQY request, you must determine if information already
exists in SDX, BENDEX, or Third Party Query for the individual. From the Interface
Inquiry Menu, key selection "04" and the applicant/recipient s social security number
(SSN). If information is present, it displays in the following order:
1.
SDX
2.
BENDEX
3.
THIRD PARTY QUERY
4.
ESC
B.
Press PF1 to page forward within each inquiry. Press PF2 to page backward within each
inquiry.
C.
Press the PF8 key to scroll to the next inquiry; i.e., if you are viewing SDX, press the PF8
key to view BENDEX. Press the PF7 key to view the previous inquiry; i.e., if you are
viewing BENDEX, press the PF7 key to view SDX. Once viewing is complete, you may
press the PF3 key to return to the Interface Inquiry Menu, or you may enter the SSN for
another individual. The next inquiry begins with the SDX Screen.
D.
If information is not present for a specific inquiry, the following message appears, specific
to the inquiry not found:
"NOT FOUND FOR THIS SSN: BENDEX DATA"
E.
If information is not present for all inquiries, the following message appears:
"NOT FOUND FOR THIS SSN: SDX DATA BENDEX DATA
TPQ DATA
ESC DATA"
F.
If information is not found in the SDX, BENDEX or TPQY inquiries, submit a State Online
Query or a Third Party Query request. If information is available in the SDX and/or a
BENDEX inquiry, you must use this information. This is a federal requirement. However,
if the information is questionable, you may submit a State Online Query or a Third Party
Query request.
3
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
303.04
September 1, 2001
INITIATING AN SOLQ/TPQY REQUEST
Use the DSS-8200 as the input document in counties opting to have data entry perform the
SOLQ or TPQY function.
For those counties who choose to have the Income Maintenance Caseworkers perform the
SOLQ or TPQY function, you may key into the Input Screen.
To access the SOLQ screen, from the Interface Inquiry Menu, key selection 06. Press ENTER.
The SSA STATE ONLINE QUERY REQUEST ENTRY screen displays.
4
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
To access the TPQY Screen, from the Interface Inquiry Menu, key selection "05." Press ENTER.
The Third Party Query Request Screen will display.
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE: 12/06/91
THIRD PARTY QUERY REQUEST ENTRY
-------------------------------------------------------------------------------------------------------------------------------------------COUNTY NUMBER:
WORKER/DISTRICT NO:
SOCIAL SECURITY NO:
CLAIM ACCOUNT NO:
BIC:
LAST NAME:
MI: FIRST NAME:
DATE OF BIRTH:
SEX:
CATEGORY OF ASSISTANCE:
INDIVIDUAL/CASE ID:
DATE OF REQUEST: 12/06/91
NEXT-SELECTION:
KEYS:
F1: RESPONSE SCREEN
PF3: RETURN TO MENU
A.
Complete the DSS-8200 or the input screen, by entering the following fields for both
types of inquiries.
1.
County Number: Enter the two-digit county number for your county.
2.
Worker/District Number: Enter the three-digit worker or district number.
3.
Social Security Number: Enter the nine-digit social security number for the
applicant/recipient.
OR
4.
Claim Account Number: Enter the nine-digit account number from which the
applicant/recipient receives benefits, followed by the BIC.
NOTE:
An entry in both Social Security Number and Claim Account
number is not allowed. If you have both, we recommend
that you submit two SOLQ or TPQY requests, one using the
Social Security Number and one using the Claim Account
Number. These may both be submitted on the same day.
5.
BIC: Enter the one, two, or three-digit suffix.
6.
Last Name: Enter the applicant/recipient's last name.
7.
First Name: Enter the applicant/recipient s first name.
8.
Middle Initial: Enter the applicant/recipient s middle initial. This is an optional
field for both inquiries.
9.
Date of Birth: Enter the applicant/recipient s date of birth as MMDDCCYY.
10.
Sex: This field is displayed only on the TPQY inquiry and is an optional field.
5
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
11.
Category of Assistance: Enter one of the following two digit indicators for
category of assistance for SOLQ and TPQY requests.
CI
CS
EA
FM
FS
FW
LI
MA
SA
SB
SW
VR
WF
12.
Crisis Intervention
Child Support
Emergency Assistance
Food Stamps and Medicaid
Food Stamps
Food Stamps and Work First Family Assistance
LIEAP
Medicaid
Special Assistance
Services for the Blind
Service Worker Request
Vocational Rehab
Work First Family Assistance
Individual/Case ID: Enter the Individual ID or the Case ID for the
applicant/recipient. If the request is for a financially responsible spouse or parent
who is not included in the case, follow the Case ID or the Individual ID with the
abbreviation, SP , or P , respectively. If an Individual ID has not yet been
assigned in the interview process, key in the word, Interview .
NOTE:
13.
September 1, 2001
It is important that you key correct information in this field.
If a case is selected for an audit, you must be able to justify
the need for the request. This will link this request to a
record or an intake interview.
Alien Wage Request: This field is displayed only on the TPQY inquiry. Enter a
Y if requesting 40 Quarters information. This field defaults to an N .
B.
When all information is entered, press ENTER.
C.
The response should be returned within five seconds for the SOLQ. If your SOLQ is
successful, follow instructions starting with 303.05 below.
D.
If SOLQ is unavailable, you will receive a message, SOLQ LINK FAILED – PRESS PF3
OR PF4”. You may press the PF4 key to send this request to TPQY if you so wish.
When PF4 is pressed, you will receive the message, “A REQUEST FOR THIS PERSON
HAS BEEN ADDED TO TPQY”. Press PF3 to return to the menu.
E.
If a Third Party Request has been submitted earlier but a response has not been
returned, the following message displays:
“A REQUEST EXISTS FOR THIS SSN FROM COUNTY: XX WORKER: NNN”
F.
All Third party Requests are accumulated during the working day and transmitted to SSA
in Baltimore at night. SSA responds to these requests in 24 to 48 hours.
6
303
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
303.05
September 1, 2001
RETRIEVING THIRD PARTY QUERY REQUESTS
You have three options to retrieve responses for Third Party Query requests.
A.
If you wish to determine if a response has been returned on a specific individual, key
Selection "04" from the Interface Inquiry Menu and the individual's SSN. Press ENTER.
1.
If no response has been returned, the following message displays:
"NOT FOUND FOR THIS SSN: TPQ DATA"
Other inquiries not found are also listed in this message; i.e., "SDX DATA."
2.
If information is present, it displays in the following order:
a.
b.
c.
d.
B.
SDX
BENDEX
THIRD PARTY QUERY
ESC
To retrieve all responses in a county, key selection "05" from the Interface Inquiry Menu.
Press ENTER. The Third Party Query Request Screen displays. Key in your County
Number. Press the PF1 key.
1.
A list of last names and SSN's for all responses in your county displays on the
Third Party Query Response Summary Screen. The list is in SSN order (from
left to right). If there is more than one page of responses, PF2: More
Responses appears.
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAY'S DATE: 12/06/91
THIRD PARTY QUERY RESPONSE SUMMARY
--------------------------------------------------------------------------------------------------------------------------------------------------------------000000001
BRYANT
000000002
EARNHARDT
000000003
SMITH
000000004
AUTRY
000000005
WILLIAMS
000000006
BURT
000000007
LAMBERT
000000008
DODSON
KEY AN "X" TO THE LEFT OF AN SSN AND PRESS ENTER TO SELECT IT FOR INQUIRY
PF1: REQUEST ENTRY SCREEN
PF3: RETURN TO MENU
2.
Select the name and SSN you wish to view by keying an "X" to the left of the
SSN. Press ENTER.
NOTE: Once this individual has been selected, his name and SSN is removed from the
Third Party Query Summary. If a second worker needs to access this individual's
record, he must use Selection 04 .
3.
The inquiries display in the following order:
a.
b.
c.
d.
SDX
BENDEX
THIRD PARTY QUERY
ESC
7
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
C.
September 1, 2001
To retrieve all responses in a county for a particular worker, key selection "05" from the
Interface Inquiry Menu. The Third Party Query Request Screen displays. Key in your
County Number and Worker or District Number (whichever was used for the request.)
Press the PF1 key.
1.
A list of last names and SSN's for all responses in your county for the
Worker/District Number keyed displays on the Third Party Response Summary
Screen. The list is in SSN order (from left to right.)
2.
Select the name and SSN you wish to view by keying an "X" to the left of the
SSN. Press ENTER.
NOTE:
3.
Once this individual has been selected, his name and SSN will be
removed from the Third Party Query Summary. If a second worker
needs to access this individual's record, he must use Selection 04 .
The inquiries display in the following order:
a.
b.
c.
d.
SDX
BENDEX
THIRD PARTY QUERY
ESC
D.
Press PF1 to page forward within each inquiry. Press PF2 to page backward within each
inquiry.
E.
Press the PF8 key to scroll to the next inquiry. Press the PF7 key to view the previous
inquiry (not an option for SOLQ, since you did not view a previous inquiry).
F.
Once viewing is complete, you may press the PF3 key to return to the Interface Inquiry
Menu or you may enter the SSN for another individual. This inquiry begins with the SDX
Screen.
G.
After viewing the response from SOLQ, you may press the PF5 key to recall the last
request. You may type over the data on the last request to resend that request or resend
a new request without having to key the county and worker numbers.
H.
An SOLQ response is removed from SCC4CICS once a PF3 or PF8 key is pressed.
I.
A Third Party Query response remains in inquiry for 30 days.
J.
If more current data is present on an individual in SDX or BENDEX when you are
performing TPQY inquiry, the following message displays:
"SDX OR BENDEX INFORMATION IS MORE CURRENT"
8
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
303.06
September 1, 2001
SOLQ/TPQY RESPONSE RECORD
When SOLQ or TPQY information is returned from the SSA, the information is formatted in the
following order:
A.
General Information Screen
The first screen contains the identifying information submitted in the request to SSA with
some additional data elements. If no benefit information is found at SSA, this is the only
screen. This screen indicates whether or not the SSN is verified.
SOLQ RESPONSE SCREEN
VSQ901-1
NORTH CAROLINA DEPT OF HEALTH AND HUMAN SERVICES
TODAY’S DATE:
01/05/1999
STATE ONLINE QUERY: GENERAL INFORMATION
RECEIVED:
12/05/1999
_______________________________________________________________________________________________________
SOCIAL SECURITY NO:
NAME:
DATE OF BIRTH:
SEX:
XXXXXXXXX
LAST
FIRST
MI
XXXX
MAEIVEY
D
07/251980
F
STATE AGENCY CODE:
034
RECORD CODE
4
ERROR CONDITION:
SSN VERIFICATION CODE: V
VERIFIED SSNS:
WELFARE ID NUMBER:
WORKER/DISTRICT NO
CAN:
TITLE II AND TITLE XVI FOUND
SSN VERIFIED
123456789
320
NEXT SELECTION:KEYS:
PF1:
NEXT PAGE
PF3: RETURN TO MENU
PF8: ESC INQUIRY
9
303
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
TPQY RESPONSE SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE: 12/06/1999
THIRD PARTY QUERY - SUPPLEMENTAL SECURITY INFORMATION
RECORD DATE: 12/05/1999
--------------------------------------------------------------------------------SOCIAL SECURITY NO: XXXXXXXX
NAME:
CAN:
LAST
FIRST
XXXX,
MAE IYEY
DATE OF BIRTH:
SEX:
MI
D
07/25/30
F
STATE AGENCY CODE:
034
RECORD CODE:
2
ERROR CONDITION:
SSN VERIFICATION CODE:
VERIFIED SSNS:
WELFARE ID NUMBER:
WORKER/DISTRICT NO:
NEXT-SELECTION:
KEYS:
PFl: NEXT PAGE
PF3:
RETURN TO MENU
PF7: SDX INQUIRY
PF8:
ESC INQUIRY
NOT FOUND FOR THIS SSN:
BENDEX DATA
In addition to the identifying information, the following fields display on the General
Information Screen:
1.
Today's Date: Self-explanatory.
2.
Record Date: The date the record was received from SSA.
3.
State Agency Code: This is the three-digit state agency code used to identify
each state.
State
Code
State
Code
Alabama
Alaska
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Guam
Hawaii
Idaho
Illinois
Indiana
Iowa
001
002
003
004
005
006
007
008
009
010
011
065
012
013
014
015
016
Montana
Nebraska
Nevada
New Hampshire
New Jersey
New Mexico
New York
North Carolina
North Dakota
Ohio
Oklahoma
Oregon
Pennsylvania
Puerto Rico
Rhode Island
American Samoa
South Carolina
027
028
029
030
031
032
033
034
035
036
037
038
039
040
041
064
042
10
303
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
State
Kansas
Kentucky
Louisiana
Maine
Maryland
Massachusetts
Michigan
Minnesota
Mississippi
Missouri
Code
017
018
019
020
021
022
023
024
025
026
September 1, 2001
State
South Dakota
Tennessee
Texas
Utah
Vermont
Virgin Islands
Virginia
Washington
West Virginia
Wisconsin
Code
043
044
045
046
047
048
049
050
051
052
4.
Alien QC s: This field only appears on the TPQY response, not the SOLQ
response.
5.
Record Code: This code indicates the type of information returned from SSA.
6.
a.
Code 1: This indicates that the only information received from SSA is
the identifying information. No Title II (RSDI) or Title XVI (SSI)
information was found.
b.
Code 2: This indicates that the information received from SSA is Title II
(RSDI) information only.
c.
Code 3: This indicates that the only information received from SSA is
Title XVI (SSI) information.
d.
Code 4: This indicates that both Title II (RSDI) and Title XVI (SSI)
information was found.
Error Condition: This is a three-digit code indicating specific error conditions
caused by invalid or missing data as follows:
101
102
103
110
120
201
202
300
600
7.
Claim Account Number is invalid or missing.
Social Security Number is invalid or missing.
Both Claim Account Number and Social Security Number are invalid
Claim Account Number is unverified.
SSN is unverified.
Surname is invalid or missing.
First Name is invalid or missing.
Date of birth is invalid or missing.
Query is for a public figure whose record may not be routinely queried.
SSN Verification Code: A one-digit indicator that shows whether the SSN was
verified. If the SSN is verified, the source of verification is given. If the SSN is
not verified, a reason is given. Verification codes are as follows:
V:
M:
P:
R:
SSN verified by Numident
SSN verified by method other than Numident because not found in
Numident
SSN verified by method other than Numident because name did not
match Numident file
SSN verified by method other than Numident because the name did not
match Numident file.
11
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
F:
Z:
1:
3:
5:
*
&
NOTE:
8.
September 1, 2001
SSN is verified, although surname may not match Numident file
If a claim number request was submitted, this indicates that SSA did not
perform a formal verification, but was able to locate the claim account
number.
SSN is not in SSA's files
Name and sex match SSA's files; birthdate does not match
Name does not match SSA's files; sex and birthdate not checked
The input SSN was not verified; however, the correct SSN is provided in
the Verified SSN field
Multiple SSN s are provided in Verified SSN s field
The primary method of SSN verification is the Numident File. SSA
has separate databases for RSDI recipients (the MBR) and SSI
recipients (SSR). If SSN cannot be verified by Numident, these
databases are used as the secondary sources for SSN verification
(See M, P, and R above.)
Verified SSN s: If the input SSN is incorrect but the number was transposed or
had a slight error, SSA may provide the correct SSN. The exception is if the
incorrect SSN entered actually matched a SSN belonging to another individual.
In that case, the SSN Verification Code "5" is displayed. If the individual has
multiple verified SSN s, the additional SSN s are displayed.
If the date of birth keyed on the request is more than one year greater or less
than the date on the Numident file, SSA returns a corrected date of birth in this
field. SSA only looks at month and day when making this determination. If the
month and day of birth are within one year of the date on the Numident file, SSA
does not provide a corrected date of birth.
B.
9.
Welfare ID Number: The Individual ID or Case ID keyed in the request.
10.
Worker/District Number: The worker/district number entered on the request.
Supplemental Security Information
1.
If the individual has SSI information, the second screen displays SSI information.
If the individual has RSDI and SSI, the following screen displays as the fifth
screen:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
SOLQ SCREEN
VSQ901-5
NC DEPT OF HEALTH AND HUMAN SERVICES
TODAYS DATE: 12/06/1999
STATE ONLINE QUERY: SUPPLEMENTAL SECURITY INFO
RECEIVED: 12/05/1999
......................................................................................................................................................................
NAME:
XXXXX, MAEIVEY D.
SSN:
XXX-XX-XXXX
PERSONS OWN SSN:
XXXXXXXXX
LAST NAME:
XXXXX
SSN CORRECTION IND:
FIRST NAME:
MAEIVEY
SSI APPLICATION DATE:
05/05/1994
INITIAL:
D
DENIAL CODE: DATE:
RACE
B
DATE OF BIRTH:
07/25/1930
SEX:
F
DATE OF DEATH:
CURRENT PAY STATUS: C01
DISABILITY ONSET DATE: 02/15/1994
DIRECT DEPOSIT IND:
S
ADDRESS: P.O. BOX XXX
DURHAM, NC
ZIP CODE: 27701-0000
ADDRESS: 607 XXXXX DRIVE
DURHAM NC
ZIP CODE:
27704-0000
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
F3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE: 12/06/1999
THIRD PARTY QUERY - SUPPLEMENTAL SECURITY INFO
RECORD DATE: 12/05/1999
----------------------------------------------------------------------------------NAME: XXXX,
MAEIVEY D.
SSN: XXX-XX-XXXX
PERSONS OWN SSN:
XXXXXXXXX
LAST NAME:
XXXX
SSN CORRECTION IND:
FIRST NAME: MAEIVEY
SSI APPLICATION DATE:
02/15/91
INITIAL:
D
DENIAL CODE: DATE:
RACE
I
DATE OF BIRTH:
07/25/30
SEX:
F
DATE OF DEATH:
CURRENT PAY STATUS: C01
DISABILITY ONSET DATE: 02/01/91
DIRECT DEPOSIT IND:
ADDRESS:
P.O. BOX XXX
DURHAM NC
ZIP CODE:
27701-0000
ADDRESS:
XXXXXXX
DURHAM NC
ZIP CODE:
27704-0000
NEXT-SELECTION:
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
KEYS:
PF3: RETURN TO MENU
PF8: ESC INQUIRY
In addition to the name and SSN, the following fields display on this screen:
a.
Person's own SSN: The SSN of the recipient.
b.
SSN Correction Ind: A one-digit code indicating the status of a pseudo
SSN (900 series) or invalid SSN assigned to the recipient.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
Codes:
A
September 1, 2001
A pseudo or invalid SSN appears in the SSN field. A valid SSN
appears in the last 9 positions of the multiple SSN field and is
initially transmitted to the State.
The valid SSN appears in the SSN field. The pseudo or invalid
SSN appears in one of the five slots of the multiple SSN field.
B
c.
SSI Application Date: The date the claimant files the application for SSI
or the date the individual is deemed to have filed the application.
d.
Denial Code: The reason an applicant was initially denied for SSI.
These reasons are defined in Payment Status Codes.
e.
Date of Birth: The date of birth of the recipient.
f.
Date of Death: The date of death of the recipient.
g.
Disability Onset Date: First date of onset of disability. Prior to a
determination of eligibility for Title XVI, this is the alleged date of
disability.
h.
Last Name: The recipient's last name.
i.
First Name: The recipient's first name.
j.
Initial: The recipient's middle initial.
k.
Race: A one-digit code indicating the race of the individual. The Race
Code is overlayed with a one-digit ZEBLEY INDICATOR CODE in the
current RACE CODE field, when applicable.
(1)
RACE CODES:
W
B
O
U
(2)
ZEBLEY INDICATOR CODES:
Z
F
D
l.
White
Black
Other
Unknown
Zebley case is pending determination of eligibility.
Zebley case approved and all Zebley related
payments have been made.
Zebley payments have been denied.
Sex: A one-digit code indicating the sex of the individual.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
CODES:
M
F
U
m.
Male
Female
Unknown
Current Pay Status: The current payment status of the eligible
individual/spouse and the reason for the status. The first position of the
payment status code indicates the status of SSI/Social Security (SS)
payment/eligibility. The second and third positions indicate the reason
for the status.
(1)
FIRST POSITION CODES:
C
N
S
T
M
E
H
(2)
Client is eligible for SSI/SS payment
Client is not eligible for SSI/SS payment
Client may still be eligible for SSI/SS but payment is
being withheld for reason shown
SSI/SS eligibility is terminated
Case is under manual control; case is known as
"force payment" although a payment may not be
involved
Client is in a nursing home
Client has not yet been paid; case is in a holding
status
SECOND AND THIRD POSITION CODES:
C01
E01
E02
M01
M02
H10
H20
H30
H40
H50
H60
H70
H80
H90
N01
N02
SECOND AND THIRD POSITION CODES
Current Pay
Eligibility exists but payment not applicable
Eligible for benefits but not payable in that month due to
the new application date.
Force Payment
Force due
Living arrangement change in progress
Marital status change
Resource change in progress
Student status change in progress
Head of household change in progress
State Conversion case in suspense
Pending posting of payment made outside the system
Early input study case
Systems limitation involved; manual computation must
be made
NONPAY, individual's countable income exceeds title
XVI payment and his State's payment standard
NONPAY, individual is inmate of public institution
15
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
N03
N04
N05
N06
N07
N08
N09
N10
N11
N12
N13
N14
N17
N18
N19
N20
N22
N24
N25
N27
N30
N31
N32
N33
N34
N35
N36
N37
N38
September 1, 2001
SECOND AND THIRD POSITION CODES
NONPAY, individual is outside U.S.
NONPAY, individual's nonexcludable resources exceed
Title XVI limitations
NONPAY, individual's gross income from SelfEmployment exceeds Title XVI limitations
NONPAY, individual failed to file for other benefits
NONPAY, cessation of individual's disability
NONPAY, cessation of individual's blindness
NONPAY, individual refused vocational rehabilitation
without good cause
NONPAY, individual refused-treatment for drug addiction
NONPAY, individual refused treatment for alcoholism
NONPAY, individual voluntarily withdrew from program
NONPAY, not a citizen or eligible alien
NONPAY, aged claim denied for age
NONPAY, failure to pursue claim by applicant
NONPAY, Failure to cooperate
NONPAY, individual has voluntarily terminated
participation in the SSI Program
NONPAY, individual fails to furnish a required report (for
example, redetermination or required evidence)
NONPAY, Inmate of a correctional institution
NONPAY, Administrative Sanctions penalty imposed
because claimant has provided false or misleading
statements to obtain benefits
NONPAY, claimant is fleeing to avoid prosecution for, or
custody or confinement after conviction for a crime which
is a felony, or is violating a condition of probation or
parole imposed under Federal or State laws.
NONPAY, disability terminated due to Substantial Gainful
Activity (SGA) - connection to SSI Program lost
NONPAY, slight impairment - medical consideration
alone, no visual impairment
NONPAY, capacity for Substantial Gainful Activity (SGA)
customary past work, no visual impairment
NONPAY, capacity for Substantial Gainful Activity (SGA)
other work, not visual impairment
NONPAY, engaging in SGA despite impairment, no
visual impairment
NONPAY, impairment is severe at the time of decision
and did not last 12 months, no visual impairment
NONPAY, impairment is severe at the time of decision
but not expected to last 12 months, no visual impairment
NONPAY, insufficient or no medical data furnished, no
visual impairment
NONPAY, failure or refusal to submit to consultative
examination, no visual impairment
SECOND AND THIRD POSITION CODES
NONPAY, applicant does not want to continue
16
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
N39
N40
N41
N42
N43
N44
N45
N46
N47
N48
N49
N50
N51
N52
N53
N54
N55
N56
S01
S04
S05
S06
S07
S08
SO9
S10
S20
S21
T01
September 1, 2001
development of claim, no visual impairment
NONPAY, applicant willfully fails to follow prescribed
treatment, no visual impairment
NONPAY, impairment(s) does not meet or equal listing
(disabled child under age 18 only), no visual impairment
NONPAY, slight impairment-medical condition alone,
visual impairment or blindness
NONPAY, capacity for SGA-customary past work, visual
impairment
NONPAY, capacity for SGA-other work, visual
impairment
NONPAY, engaging in SGA despite impairment, visual
impairment
NONPAY, impairment no longer severe at the time of
decision and did not last 12 months, visual impairment
NONPAY, impairment is severe at the time of decision
but not expected to last 12 months, visual impairment
Nonpay, insufficient, or no medical evidence furnished,
visual impairment
NONPAY, failure, or refusal, to submit to consultative
examination, visual impairment
NONPAY, applicant does not want to continue
development of the claim, visual impairment
NONPAY, applicant willfully fails to follow prescribed
treatment, visual impairment
NONPAY, impairment(s) does not meet or equal listing
(disabled child under age 18 only), visual impairment
NONPAY, deleted from State rolls before 12/73 payment
NONPAY, deleted from State rolls after 12/73 payment
NONPAY. Unable to locate applicant
Impairment due to DAA (no visual impairment)
Impairment due to DAA (visual impairment)
SUSPENDED, suspension of payments due to report of
death by Treasury, potential automated death case
SUSPENDED, system is awaiting disability determination
(system generated)
SUSPENDED, SGA decision pending
SUSPENDED, individual's address unknown
SUSPENDED, returned check for other than address,
payee change, or death of payee
SUSPENDED, representative payee development
pending
SUSPENDED, miscellaneous suspense code (no
specific code provided for event causing suspension)
Adjudicative Suspense (System Generated)
SUSPENDED. potential roll-back case or no disability
made prior to 7/73 (inactive)
SECOND AND THIRD POSITION CODES
SUSPENDED, the individual is presumptively disabled
and has received three months payments
TERMINATED, death of individual
17
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
T20
T22
T30
T31
T32
T33
T50
T51
n.
TERMINATED, termination of one of two records for the
same person to correct payment
TERMINATED, same definition as code T20 except
termination results from electronic screening
TERMINATED, change in record composition requires
termination of existing record
TERMINATED, the individual met denial or nonpay
systems termination criteria, payment received (system
generated)
TERMINATED, system generated termination of large
records
TERMINATED, manual termination (no previous
payment made)
TERMINATED, no payment received
TERMINATED, the individual met denial or nonpay
systems termination criteria, no payment received
Direct Deposit Ind: This is an indicator that benefits are directly
deposited to an account as follows:
C
E
S
Blank
2.
September 1, 2001
Checking
Electronic Benefits Transfer
Savings
None
o.
Address: The mailing address of the recipient.
p.
Zip Code: The zip code of the mailing address.
q.
Address: The address where the recipient lives if the address is different
from the mailing address. Otherwise, the field is blank.
r.
Zip Code: The zip code of the residence address.
If the individual has SSI information only, the third screen displays payment and
income information for SSI. If the individual has RSDI and SSI, this displays as
the sixth screen.
18
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
SOLQ SCREEN
VSQ901-6
NC DEPT OF HEALTH AND HUMAN SERVICES
TODAYS DATE: 12/06/1999
STATE ONLINE QUERY: SUPPLEMENTAL SECURITY INFO
RECEIVED: 12/06/1999
......................................................................................................................................................................
NAME:
XXXXX, MAEIVEY D.
SSN:
XXX-XX-XXXX
-----------------CURRENT PAYMENT---RESOURCES: HOUSE: Z CAR: Z INS: Z
DATE
FEDERAL
STATE
INC PROPERY: Z OTHER:
Z
01/01/1998
107.00
0.00
TELEPHONE NUMBER: (919) 711-7117
FEDERAL COUNTABLE INCOME:
0.00
---- PAYMENT HISTORY ---FEDERAL COUNTABLE INCOME SOURCE:
DATE
FEDERAL
STATE
WAGE AMOUNT:
0.00
03/01/1997
107.00
SELF-EMPLOYMENT INCOME:
0.00
01/01/1996
104.00
BLINDWORK EXPENSES:
0.00
SELF-SUPPORT AMOUNT:
0.00
REIMBURSEMENTS CODE:
0.00
REIMBURSEMENTS STATE/COUNTY:
0.00
REPRESENTATIVE PAYEE IND:
0.00
DATE:
TYPE:
AAGY
NET COUNTABLE EARNED INCOME:
0.00
NET COUNTABLE UNEARNED INCOME: 377.00
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
F3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
THIRD PARTY QUERY SUPPLEMENTAL SECURITY INFO
TODAYS DATE: 12/05/1999
RECORD DATE: 12/05/1999
-----------------------------------------------------------------------------NAME: XXXXX, MAEIVEY D.
----
SSN: XXX-XX-XXXX
CURRENT PAYMENT ----
DATE
FEDERAL
RESOURCES: HOUSE: Z CAR: Z INS: Z
STATE
INC PROPERTY: Z
12/01/91
Z
TELEPHONE NUMBER: (919) XXX-XXXX
FEDERAL COUNTABLE INCOME: 0.00
---- PAYMENT HISTORY ---DATE
FEDERAL COUNTABLE INCOME SOURCE:
FEDERAL STATE
WAGE AMOUNT:
0.00
0.00
01/01/92
422.00
SELF-EMPLOYMENT INCOME:
12/01/91
407.00
BLIND WORK EXPENSES:
0.00
SELF-SUPPORT AMOUNT:
0.00
REIMBURSEMENTS CODE:
0.00
REIMBURSEMENTS STATE/COUNTY:
REPRESENTATIVE PAYEE IND:
NET COUNTABLE EARNED INCOME
NET COUNTABLE UNEARNED INCOME
TYPE: AGY
NEXT-SELECTION:
PF1: NEXT PAGE
Y
DATE: 05/14/91
KEYS:
PF2: PREVIOUS PAGE
PF3: RETURN TO MENU
PF8: ESC INQUIRY
In addition to the name and SSN, the following fields display on this screen:
a.
Current payment:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
(1)
Federal: The cumulative federal SSI payment(s) actually paid to
the recipient under Title XVI. This is the amount of the regular
monthly check issued to the recipient.
(2)
State: The cumulative State Supplementation payment(s)
actually paid to the recipient.
NOTE:
b.
September 1, 2001
North Carolina does not have a State Supplementation
payment.
Payment History:
(1)
Federal: Historical payment history data.
(2)
State: Historical payment history data.
NOTE:
If an individual is determined to be disabled due to a drug or
alcohol addiction (DAA), and they are eligible for a lump
sum payment, their lump sum is prorated over a period of
time. In this situation, the Payment History reflects the
regular monthly payment associated with the first day of the
month and the prorated lump sum payment associated with
the second day of the month.
c.
Net Countable Earned Income: The current month s amount of earned
income after all exclusions are applied. This is used in determining
eligibility and, if the Budget Month Flag is zero, computing the payment.
d.
Net Countable Unearned Income: The current month s amount of
unearned income after all exclusions are applied. This is used in
determining eligibility and, if the Budget Month Flag is zero, computing
the benefit. It includes income deemed to the eligible individual.
e.
Resources:
(1)
House: A one-digit code indicating that the individual does or
does not own a home.
A
S
T
Z
(2)
Possession of a home-principal place of residence
Equity in non-excludable property is expected to increase
in value
Home and equity in non-excludable property
None
Vehicle: A one-digit code indicating that the individual does or
does not own a vehicle and if the individual must dispose of the
vehicle for SSI eligibility.
B
K
Z
Vehicle - either over or under limit
Individual required to dispose of vehicle
None
20
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
Blank
(3)
Life insurance - face value over $1500
Individual required to dispose of life insurance
None
Not determined
Income Prop.: A one-digit code indicating if the individual owns
income producing property and if the individual must dispose of
the property for SSI eligibility.
D
N
Z
Blank
(5)
Not determined
Life Ins.: A one-digit code indicating if the individual has life
insurance and if the individual must dispose of life insurance for
SSI eligibility.
C
L
Z
Blank
(4)
September 1, 2001
Income producing property under or over limit
Individual required to dispose of income producing
property
None
Not determined
Other: A one-digit code indicating if the individual owns other
resources and if the individual must dispose of other resources
for SSI eligibility.
E
N
Z
Blank
Other resources-over limit
Individual required to dispose of other resources
None
Not determined
f.
Telephone Number: The recipient's telephone number, including area
code.
g.
Federal Countable Income: The Federal Countable Income (FCI) used
by the SSI System to create the Federal Countable Minimum Income
Level (NIL). This data may reflect the FCI the individual received in
January 1974 which was attributed December 1973, or it may reflect
information supplied by the State to the SSA District Office which is
attributable to December 1973.
h.
Federal Countable Income Source: This code indicates the source or
method by which the December 1973 FCI was established.
1
2
3
4
5
6
7
8
No MIL can be established.
Requires SSA district office follow-up.
Split couple; system cannot establish 12/73 FCI.
Record in exception or "awaiting spouse" status; cannot
establish 12/73 FCI.
Breakdown of MIL entered as part of replacement record.
FCI established as a result of Title II first quarter 1974
adjustment process.
Standard system generated first quarter 1974 basis.
Input to system by SSA district office.
21
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
i.
Wage Amount: The gross amount of wages for the month which the
recipient expects to earn in a specified month.
j.
Self-Employment: The estimated net amount of self-employment income
for a specified month.
k.
Blind Work Expenses: The amount of work expenses of a blind recipient
for a specified month which may be excluded from earned income.
l.
Self-Support Amount: The monthly amount of earned income for blind or
disabled recipients which may be excluded under an approved plan of
self-support.
m.
Reimbursements Code: This indicates the timing of SSA reimbursement
of State interim assistance payment(s) or the reason for not effecting
reimbursement. The reimbursement status code may change.
0
1
2
3
4
5
3.
September 1, 2001
Essential person record; applicant did not authorize
reimbursement; there is no federal/State agreement for
reimbursement; or SDX record is for the month following the
month of recipient's move from the state of reimbursement.
Total amount shown in the SSI Monthly Assistance Amount and
the State Supplement Amount fields is being sent or was sent to
State/county.
All or part of the amount shown in the SSI Monthly Assistance
Amount and the State Supplement Amount fields in current
record is being or was sent to the State/county.
Reimbursement not being effected; applicant ineligible or
retroactive payment not due.
Reimbursable assistance case pending or denied.
Reimbursement check returned.
n.
Reimbursements: State/County: Reflects the State/county code
corresponding to the agency with which the SSI/SS applicant signed an
agreement for reimbursement of interim assistance payments. This field
is zeroes in the following situations: The SDX record is for an essential
person, an applicant who may not have authorized reimbursement to the
State, or where there is no federal/State agreement for reimbursement.
o.
Representative Payee Ind: This indicates whether or not representative
payee data is present.
If the individual has SSI information only, the fourth screen displays additional
information for SSI. If the individual has RSDI and SSI, this displays as the
seventh screen:
SOLQ SCREEN
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
VSQ901-7
September 1, 2001
NC DEPT OF HEALTH AND HUMAN SERVICES
TODAYS DATE:
STATE ONLINE QUERY: SUPPLEMENTAL SECURITY INFO
RECEIVED:
01/19/1999
01/19/1999
-------------------------------------------------------------------------------------------------------------------------------------------------------------------NAME: XXXXX, MAEIVEY D.
OVER/UNDER PAY IND:
SSN: XXX-XX-XXXX
DISABILITY CODE: F
MULTIPLE SSNS:
CURRENT PAY STATUS: C01
FOOD STAMP INT DATE: 10/1999
HEAD OF HOUSEHOLD:
N
FOOD STAMP APP SEC:
N
MARITAL STATUS:
3
FOOD STAMP STATUS:
N
STUDENT INDICATOR:
N
CONDITIONAL PAYMENT:
--------------------------------TYPE
A
UNEARNED INCOME INFORMATION -------------------------------
START
STOP
08/1996
AMOUNT
FREQ
397.00
C
CLAIM
ID NO. VER
001950925C02
PF2: PREVIOUS PAGE
2
PF3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE: 12/06/1999
THIRD PARTY QUERY SUPPLEMENTAL SECURITY INFO
RECORD DATE: 12/05/1999
-------------------------------------------------------------------------------------------------------------------------------------------NAME: XXXXX, MAEIVEY D.
OVER/UNDER PAY IND:
U
SSN: XXX-XX-XXXX
DISABILITY CODE:
F
MULTIPLE SSNS:
CURRENT PAY STATUS: C01 FOOD STAMP INT DATE: 05/19
HEAD OF HOUSEHOLD:
N
FOOD STAMP APP SEC:
N
MARITAL STATUS:
3
FOOD STAMP STATUS:
N
STUDENT INDICATOR:
N
CONDITIONAL PAYMENT:
------------------------------
UNEARNED INCOME INFORMATION
----------------------------
TYPE
STOP
CLAIM ID NO. VER
START
AMOUNT
NEXT-SELECTION:
FREQ
KEYS:
PF2: PREVIOUS PAGE
PF3: RETURN TO MENU
PF8: ESC INQUIRY
In addition to the name and SSN, the following fields display on this screen:
a.
Over/Under Pay Ind: This indicates if an overpayment or underpayment
exists. The SSI Monthly Assistance Amount reflects overpayment and/or
underpayment.
O
U
R
Overpayment
Underpayment
Both overpayment and underpayment exists
b.
Current Pay Status: Refer to B. l. m.
c.
Head of Household: A field indicating whether or not the recipient is the
head of the household for Title XVI purposes at the time the record is
established. In addition, it is also used to indicate that one member of a
23
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
couple was determined eligible for SSI while a disability determination
was pending for the other member.
Y
N
S
R
d.
Marital Status: Indicates the marital status of the recipient at the time the
record was established.
1
3
4
e.
Student
Not a student
Conditional Payment: A code indicating whether or not a payment is or
was subject to disposition of excess resources. When a payment is no
longer conditional, the code "C" remains.
C
N
Blank
g.
Married and living with (ceremonial marriage, common law
marriage, or de facto marriage)
Single, widowed, or divorced
Married, but separated
Student Indicator: Indicates whether a recipient under age 22 is a
student.
Y
N
f.
Head of household
Not head of household
Member of the couple that is (or was) paid as an individual while
disability was being determined for the other member of the
couple.
Member of the couple for which the disability determination is or
was pending.
Conditional
Not conditional
Not applicable
Disability Code: A one-digit code indicating the status of SSI disability
and blind cases.
P
F
S
R
T
X
Presumptive Finding
Final determination - allowance
State determination (conversion cases only) -- allowance
Referred to state agency - final determination (denied, or
pending determination)
Presumptive finding (state conversion case)
No disability determination made - claim denied on basis of
non-disability issues
h.
Food Stamp Int Date: The month and year of the initial food stamp data
input.
i.
Food Stamp App Sec: Indicates whether or not SSA personnel took an
application for food stamps.
Y
Yes
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FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
N
Blank
j.
September 1, 2001
No
No input
Food Stamp Status: Indicates whether the recipient currently receives
food stamps or had filed an application for food stamps in the past 60
days on which no decision has been made.
Y
N
Blank
Yes
No
No input
k.
Multiple SSN's: This field shows additional SSN s used by the individual.
l.
Unearned Income Information
(1)
Type - A one-digit code indicating the kind of unearned income
that the individual is or was receiving. Each code is listed below.
A
B
C
D
E
F
H
I
J
K
L
M
N
P
Q
R
S
T
V
X
Y
Z
1
Social Security
Black Lung
Veterans Administration Compensation
Railroad Retirement
Veterans-Administration Pension
Assistance based on need and not excluded from
unearned income (WFFA)
Income in-kind
Ineligible child allocation
Value of 1/3 reduction
Blind countable income
Military Pension (includes survivor payments)
Federal Civil Service Pension
Child Support payments received from absent parent
Employment related pension (State or local
government retirement, private pension)
Worker's Compensation
Rents, interest, dividends, royalties
Other - A variety of types of income, including case
contributions
Alaska longevity bonuses
Net deemed income - Income from a financially
responsible spouse/parent
Minimum income level amount
Special needs reduction (applies to a federal
countable minimum income level [MIL])
State countable income (Vermont only)
This code indicates that the IMC must determine the
source of income from the client and take any
necessary action in the case. If type H income is
indicated, further verification is needed to determine
the value of the contribution.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
(2)
Start - The date indicating when the unearned income began if
the payment is monthly or if a one-time payment (MMCCYY).
(3)
Stop - The termination date of unearned income (MMCCYY). In
a situation where the unearned income amount changes, this is
the last date the previous rate or one-time payment was
received.
NOTE:
The year can be "98" or "99" on continuing Title II income to
indicate payment adjustment in process.
(4)
Amount - The monthly amount of unearned income for the period
indicated on the left.
(5)
Frequency - A one-digit code indicating whether or not unearned
income is being received or was received. The codes are listed
below.
C
N
T
R
U
(6)
Claim/ID No. - The individual's claim number followed by a onedigit code indicating the claim or identification number under
which each type of unearned income is being received. This
field contains the following coding for "H" (income-in-kind) type
income:
A
B
C
D
E
F
(7)
Continuous monthly payment or uninsured (Title II
claim number suffix T and M)
One-time payment
Termination of continuous monthly payment
Used in conjunction with type A income to indicate
recent RSDI filing or with type D income to indicate
potential eligibility to an Railroad Retirement Board
(RRB) benefit
Used only in conjunction with a type D entry to
indicate RRB has jurisdiction of the Title II (type A)
payment and that recipient's entitlement to an RRB
annuity has not been determined
Living in own household
Living in non-institutional care situation
Living in private nonprofit residential care institution
covered by Church Amendment
Living in other private non-medical institution
(domiciliary care, personal care, retirement homes,
etc.)
Living in private medical institution but Medicaid
payees less than 50% of the cost
Living in public institution for education or vocational
training
Program Service Center Code - A one-digit code following
claim/ID No. which indicates the service center from which
payment is made.
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Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
1
2
3
4
5
6
7
8
B
D
F
G
V
X
(8)
September 1, 2001
New York
Philadelphia
Birmingham
Chicago
San Francisco
Kansas
Office of Disability Operations, Baltimore
Division of Internal Operations, Baltimore
Type B (Black Lung income under Department of
Labor jurisdiction)
Individual is a VA dependent; Type C or E amount
represents dependent's portion of a combined VA
check payment
Type C or E VA fixed payment or Type D (RRB
Benefit) not subject to general legislative increases
Type E VA parent's dependency and indemnity
compensation
Individual is a veteran or surviving spouse of veteran.
Type C or E amount represents veteran/surviving
spouse portion of a combined VA check payment
Same as "V" above except not subject to general
legislative increases
Verification - A one-digit code indicating whether or not the
unearned income, as stated by the individual, has been verified.
0
1
2
5
6
7
8
9
Number and income amount not verified
Number verified, amount verified
Number and income amount verified
Federal Countable Minimum Income Level (MIL - input
for the new record following a T30 action; applied to
code X entries) (no longer generated)
Special Federal Countable MIL - to exclude one-time
Title II payment; applies to code X entries (no longer
generated)
Federal countable; applies only to code X and Z
entries (no longer generated)
Information supplied by State; applies to code X and Z
entries (Vermont only)
System adjusted prior code "8" or Z entries; codes 0,
1, 2, apply to A, B, C, D, E type income; 6-9 apply to X
or Z income (Vermont conversion case only.)
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
C.
September 1, 2001
RSDI Information
1.
If the individual has RSDI information, the fifth screen displays RSDI information.
SOLQ SCREEN
VSQ901-2
NC DEPT OF HEALTH AND HUMAN SERVICES
TODAY S DATE: 01/19/1999
STATE ONLINE QUERY: SOCIAL SECURITY INFO
RECEIVED:
01/19/1999
----------------------------------------------------------------------------------------------------------------------------------------------------------------NAME:
XXXXX, MAEIVEY D.
SSN: XXXXXXXXX
TITLE II CAN:
001950925C02
STATE/COUNTY CODE: 34300
ZIP CODE; 87901
ADDRESS: MAEIVEY D XXXXX
P.O. BOX XXX
DURHAM NC
FIRST NAME
MAEIVEY
INITIAL:
D
LAST NAME:
XXXXX
DATE OF BIRTH:
07/25/1930
SEX:
F
LAF CODE: C PROOF OF AGE: A
DIRECT DEPOSIT: C
DEFERRED PAY DATE:
SCHEDULE PAY:
IND:
DATE:
CURRENT:
COMB CK IND: PRIOR:
RAILROAD INFORMATION:
INDICATOR:
PERSONS OWN SSN: XXXXXXXXX
DATE OF DEATH:
DIS ONSET DATE:
INITIAL ENTITLEMENT DATE:
01/1979
CURRENT ENTITLEMENT DATE: 01/1979
SUSPENSION TERM DATE:
NET MONTHLY BENEFIT:
285.00
NEXT SELECTION:
KEYS:
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
0.00
0.00
PF3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE:
THIRD PARTY QUERY - SOCIAL SECURITY INFO
RECORD DATE: 12/05/1999
12/06/1999
--------------------------------------------------------------------------------------------------------------------------------NAME:
TITLE II CAN:
XXXXX, MAEIVEY D.
001950925D00
ADDRESS: MAEIVEY D XXXXXX
SSN: XXXXXXXXX
STATE/COUNTY CODE: 05322 ZIP CODE: 87901
P.O. BOX XXX
DURHAM NC
FIRST NAME
MAEIVEY
DIRECT DEPOSIT:
INITIAL:
D
DEFERRED PAY DATE:
LAST NAME:
XXXXX
SCHEDULE PAY:
DATE OF BIRTH:
07/25/30
DATE:
SEX:
F
COMB CK IND: PRIOR:
LAF CODE:
N
PROOF OF AGE: A
IND:
CURRENT:
0.00
0.00
RAILROAD INFORMATION:
INDICATOR:
INITIAL ENTITLEMENT DATE:
PERSONS OWN SSN:
CURRENT ENTITLEMENT DATE:
DATE OF DEATH:
SUSPENSION TERM DATE:
DIS ONSET DATE:
NET MONTHLY BENEFIT: 0.00
NEXT-SELECTION:
KEYS:
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
PF7: SDX INQUIRY
PF8: ESC INQUIRY
PF3: RETURN TO MENU
In addition to the name and SSN, the following fields display on this screen:
a.
Title II CAN: The account number under which a Title II claim exist.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
b.
September 1, 2001
State/County Code: The first two positions represent the State code.
The remaining positions are the county codes that are responsible for
any mandatory or optional supplementation payment. This field
represents the state and county residence for recipients unless another
state and county have jurisdiction.
COUNTY CODE
COUNTY NAME
COUNTY CODE
COUNTY NAME
000
Alamance
500
Johnston
010
Alexander
510
Jones
020
Alleghany
520
Lee
030
Anson
530
Lenoir
040
Ashe
540
Lincoln
050
Avery
550
McDowell
060
Beaufort
560
Macon
070
Bertie
570
Madison
080
Bladen
580
Martin
090
Brunswick
590
Mecklenburg
100
Buncombe
600
Mitchell
110
Burke
610
Montgomery
120
Cabarrus
620
Moore
130
Caldwell
630
Nash
140
Camden
640
New Hanover
150
Carteret
650
Northampton
160
Caswell
660
Onslow
170
Catawba
670
Orange
180
Chatham
680
Pamlico
190
Cherokee
690
Pasquotank
200
Chowan
700
Pender
210
Clay
710
Perquimans
220
Cleveland
720
Person
230
Columbus
730
Pitt
240
Craven
740
Polk
250
Cumberland
750
Randolph
251
Currituck
760
Richmond
270
Dare
770
Robeson
280
Davidson
780
Rockingham
290
Davie
790
Rowan
300
Duplin
800
Rutherford
310
Durham
810
Sampson
320
Edgecombe
820
Scotland
330
Forsyth
830
Stanly
340
Franklin
840
Stokes
350
Gaston
850
Surry
360
Gates
860
Swain
370
Graham
870
Transylvania
380
Granville
880
Tyrrell
390
Greene
890
Union
400
Guilford
900
Vance
410
Halifax
910
Wake
420
Harnett
920
Warren
29
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
COUNTY CODE
COUNTY NAME
COUNTY CODE
COUNTY NAME
430
Haywood
930
Washingotn
440
Henderson
940
Watauga
450
Hertford
950
Wayne
460
Hoke
960
Wilkes
470
Hyde
970
Wilson
480
Iredell
980
Yadkin
490
Jackson
981
Yancey
c.
Zip Code: The zip code of the residence address.
d.
Address: The residence address of the recipient.
e.
First Name: The first name of the recipient.
f.
Initial: The middle initial of the recipient.
g.
Last Name: The last name of the recipient.
h.
Date of Birth: The date of birth of the recipient.
i.
Sex: The sex of the recipient.
M
P
U
j.
Male
Female
Unknown
LAF (Ledger Account File) Code: This reflects the Master Beneficiary
Record payment status for this beneficiary.
F
J
N
PT
A
AD
AS
A9
B
C
D
DP
DW
D1
D2
D3
D4
D5
Advanced filing for current payment through RRB
Advanced filing for current payment (except Railroad payment)
Disallowed claim
Terminated from a pending or delayed claim (does not mean a
denial or disallowance) On All Records:
Withdrawal for adjustment
Adjusted for dual entitlement
Adjusted for simultaneous entitlement
All other adjustment actions
Abatement status
Current payment status (except Railroad payment)
Deferred payment status
Deferred because of Public Assistance
Deferred for Workers Compensation (WC) Offset
Deferred for Foreign Work Test
Deferred for annual retirement test
Deferred as an auxiliary of a beneficiary whose status is
deferred for annual retirement test (LAF=D2)
Deferred for no child-in-care
Deferred as an auxiliary of a beneficiary whose status is
deferred for foreign work test (LAF=D1)
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
D6
D9
E
K
L
ND
P
PB
S
SB
SD
SF
SH
SJ
SR
SL
SM
SP
SS
SW
S0
S1
S2
S3
S4
S5
S6
S7
S8
S9
T
TA
TB
TC
TL
TP
TR
September 1, 2001
Deferred to cover overpayments not covered by any of the
above reasons
Miscellaneous deferment not provided with a specific code
Current payment through Railroad Board (RRB)
Advanced filing for deferred payment (low order position same
as LAF D)
Advanced filing for conditional payment (low order position
same as LAF S)
Denied claim
Pending claim (adjudication pending) (No beneficiary in this
claim is in a LAF other than B, N, P, T, U or X) (Low order LAF
is equal to LAF S low order positions) used with delayed
claims to show that upon denial adjudication the beneficiary is
to be placed in LAF S with the same subscript. For example:
LAF P2 would indicate that upon adjudication the LAF will
become S2
Delayed claim (another beneficiary in this claim has a LAF
other than B, N, P, T, U or X)
Conditional payment status
Benefits due but not paid (usually less than $1)
Technical entitlement
Prouty beneficiary fails to meet residency requirement
Prouty beneficiary receiving government pension
Alien suspension
Deportation
Barred payment country
Refused old age insurance benefits
Prouty beneficiary receiving public assistance
Nonpayment to post secondary students during summer
months
WC Offset
Pending determination of continuing disability
Worked outside the U.S.
Worked inside the U.S.
Insured person worked in the U.S.
Failure to have child-in-care
Insured person worked outside the U.S.
For better address
Refused vocational rehabilitation (VR) services
Payee not determined
All other reasons
Terminated status
Advanced filing claim terminated before maturity
Mother, Father terminated - entitled to disabled widow(er)s
benefits
Disabled widow or widower attained age 65
Termination of student (post secondary) benefits due to
legislative changes in student requirements
Terminated for change of payment identification code (PIC) on
post entitlement actions
Claim withdrawn
31
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
X
T0
T1
T2
T3
T4
T5
T6
T7
T8
T9
U
W
X
XD
X8
XK
XR
X0
Xl
X5
X7
X9
k.
September 1, 2001
DIB attained 65 (also used for auxiliary beneficiaries)
Benefits payable by some other agency
Death of beneficiary
Dependent terminated due to death of primary beneficiary
Divorcee, marriage, remarriage
Attainment of age 18 or 22 and not disabled: mother/father
terminated based on last child's attainment of age 18
Entitled to other benefits equal or larger
Termination of mother/father due to death disabled or
attending school
Adoption of child: mother terminated, last entitled child
adopted. Valid only if date of suspension or termination
(DOST) is earlier than 10/72
DIB no longer disabled: mother/father terminated, child no
longer disabled
All other termination reasons
Active Title XVIII status only
Withdrawal before entitlement
Title XVIII adjustment or termination status
Withdrawal for adjustment
Payee not determined
Deportation
Withdrawn form supplement medical insurance benefits
(SMIB)
Claim transferred to RRB
Death of beneficiary
Entitled to other benefits
Health insurance benefits (HIB)/SMIB terminated
All other reasons
Proof Of Age Indicator:
A
B
C
F
Q
Alleged
Birth/Baptismal Certificate
Convincing Evidence
Formerly established by SSA
Established by method other than B. or C. above
l.
Initial Entitlement Date: This is the initial date of entitlement to Title II
benefits.
m.
Current Entitlement Date: This indicates the month and year the
beneficiary became entitled to benefits for the current period of
entitlement.
n.
Suspension Term Date: The date of an event causing a suspension or
termination occurred.
o.
Net Monthly Benefit: The benefit payable after deduction of the
beneficiary obligation.
32
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
p.
September 1, 2001
Direct Deposit: The type of account to which the payment is being
deposited.
C
S
N
Checking Account
Savings Account
No Direct Deposit
q.
Deferred Pay Date: Reflects the month and year the first or next
payment can be made. This is typically a one-time retroactive
adjustment.
r.
Schedule Pay: Information on the scheduled payment.
(1)
Ind: This indicates how schedule pay was made.
P
R
R
s.
Prior Month Accrual Amount paid by daily update
Current month accrual paid by month merge
Prior month accrual only
(2)
Date: Reflects current operating month when the prior month
accrual is made.
(3)
Current: The total amount to be paid by a current month accrual.
(4)
Comb Ck Ind: This indicates that the schedule payment or the
scheduled prior payment was included in the regular monthly
check.
(5)
Prior: The total amount paid by scheduled check.
Railroad Information: This data relates to Railroad Retirement Benefits
for the recipient, if applicable.
(1)
Indicator: Indicates status of claim
A
T
Active Claim
Terminated Claim
(2)
Persons Own SSN: The recipient's SSN.
(3)
Date of Death: The recipient's date of death.
(4)
Dis Onset Date: First date of onset of disability.
33
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
2.
September 1, 2001
If the individual has RSDI information, the third screen displays.
SOLQ SCREEN
VSQ901-3 NC DEPT OF HEALTH AND HUMAN SERVICES
TODAYS DATE: 01/19/1999
STATE ONLINE QUERY SOCIAL SECURITY INFO
RECEIVED:
01/19/1999
-------------------------------------------------------------------------------------------------------------------------------------------------------------------NAME:
XXXXX, MAEIVEY D.
SSN: XXX-XX-XXXX
SUPPLEMENTAL MEDICAL INSURANCE:
INDICATOR:
HEALTH INSURANCE:
Y
OPTION CODE: Y
START DATE
START DATE:
STOP DATE:
07/1973
STOP DATE:
PREMIUM:
IND:
OPTION CODE:
BUY-IN:
07/1973 CODE:
START:
PREMIUM:
0.00
STOP:
43.80
BUY-IN:,:
WELFARE AGENCY CODE:
INDICATOR:
Y
ASSISTANCE CODE:
OPTION CODE: 340
START DATE:
340
D
BLACK LUNG:
08/1992
ENTITLEMENT CODE:
STOP DATE:
ENTITLEMENT AMOUNT:
DUAL ENTITLEMENT NO:
PF1: NEXT PAGE
Y
N
0.00
BIC:
PF2: PREVIOUS DATE
PF3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
THIRD PARTY QUERY - SOCIAL SECURITY INFO
TODAYS DATE: 12/06/1999
RECORD DATE: 12/05/1999
----------------------------------------------------------------------------------------------------------------------------------------------NAME:
XXXXX, MAEIVEY D.
SSN: XXX-XX-XXXX
SUPPLEMENTAL MEDICAL INSURANCE:
INDICATOR:
HEALTH INSURANCE:
OPTION CODE:
IND:
BUY-IN:
OPTION CODE:
START DATE:
CODE:
START DATE:
STOP DATE:
START:
STOP DATE:
PREMIUM:
PREMIUM:
0.00
STOP:
0.00
BUY-IN: :
WELFARE AGENCY CODE:
INDICATOR:
ASSISTANCE CODE:
OPTION CODE:
BLACK LUNG:
START DATE:
340
D
ENTITLEMENT CODE:
STOP DATE:
ENTITLEMENT AMOUNT:
DUAL ENTITLEMENT NO:
0.00
BIC:
NEXT-SELECTION:
KEYS
PF1: NEXT PAGE
PF2: PREVIOUS PAGE
PF7: SDX INQUIRY
PF8: ESC INQUIRY
PF3: RETURN TO MENU
In addition to the name and SSN, the following fields display on this screen:
a.
Supplemental Medical Insurance: This information pertains to Medicare
B.
34
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
(1)
Indicator: A "Y" (yes) or "N" (no) indicates if beneficiary has
Medicare B.
(2)
Option Code: This indicates status of Medicare B.
C
D
F
G
N
P
R
S
T
W
Y
b.
September 1, 2001
No (cessation)
No (denied)
No (terminated, invalid enrollment)
Yes (good cause)
No (no response)
Railroad
No (refused)
No (no longer renal disease provision)
No (terminated for nonpayment)
No (withdrawal)
Yes
(3)
Start Date: This is the current date of entitlement to Medicare B.
(4)
Stop Date: This is the date entitlement to Medicare B ended.
(5)
Premium: This is the current Medicare B premium amount
collectible. The amount is deducted from benefits if premium
payer is the recipient.
SMIB Buy-In:
(1)
Indicator: A "Y" (yes) or "N" (no) indicates if Medicare B buy-in
data is present.
(2)
Code: This is a three-digit code indicating the payer of the
Medicare B premium.
(3)
Start Date: The date for which a third party first paid the
Medicare B premium.
(4)
Stop Date: The date the third party last paid the Medicare B
premium.
c.
Dual Entitlement No: The other claim account number (CAN) under
which the beneficiary is entitled to Title II benefits.
d.
Health Insurance: This information pertains to Medicare A.
(1)
Indicator: A "Y" (yes) or "N" (no) indicates if the beneficiary has
Medicare A.
35
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
(2)
Option Code: This code indicates the status of Medicare A.
C
D
E
F
G
H
P
R
S
T
W
X
Y
e.
September 1, 2001
None - Cessation
None - Denied
Yes - Automatic
None - Invalid enrollment
Yes - Good cause
None - Not eligible or did not enroll
Railroad
None - Refused
None - No longer under renal disease provision
None - Terminated for nonpayment of premiums
None - Withdrawal
None - Title II termination
Supplemental insurance (Part B) premium is payable
(3)
Start Date: This is the current date of entitlement to Medicare A.
(4)
Stop Date: This is the date entitlement to Medicare A ended.
(5)
Premium: This is the current Medicare A premium amount if
payable.
HIB Buy-In:
(1)
Indicator: A "Y" (yes) or "N" (no) indicates if Medicare A buy-in
data is present.
(2)
Code: Third party code for health insurance.
(3)
Start Date: First month of coverage for which a third party paid
the HI premium.
(4)
Stop Date: Last month of coverage for which a third party paid
the health insurance premium.
f.
Welfare Agency Code: The three-digit State exchange welfare code.
g.
Assistance Code: The State exchange categorical assistance code.
A
B
C
D
F
H
I
J
K
N
P
Aged
Blind
WFFA
Disabled
Food Stamps
Health Maintenance
Income Maintenance
Work First and Food Stamps
Food Stamps and Medicaid
Title XIX Medicaid Eligibility
Child Support Enforcement
36
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
S
U
h.
Statement of Consent
Unemployment Compensation
Black Lung: This information pertains to Black Lung benefit
information, if applicable.
(1)
Entitlement Code: Present entitlement status of the Black Lung
benefit:
E
N
P
T
D
(2)
3.
September 1, 2001
Entitled
Nonpayment status
Entitlement pending
Terminated (other than death)
Deceased
Entitlement Amount: Black Lung monthly payment amount.
Amounts paid to a miner or widow include all benefits due the
family in the same household.
If the individual has RSDI information, the fourth screen displays.
SOLQ SCREEN
VSQ901-4
NC DEPT OF HEALTH AND HUMAN SERVICES
TODAYS DATE: 01/19/1999
STATE ONLINE QUERY: SOCIAL SECURITY INFO
RECEIVED:
01/19/1999
-------------------------------------------------------------------------------------------------------------------------------------------------------------NAME:
XXXXX, MAEIVEY
SSN: XXX-XX-XXXX
CROSS-REFERENCE ACCOUNT NUMBERS:
CODE ENTITLEMENT NO.
PF1: NEXT PAGE
MONTHLY BENEFIT CREDITED
BIC
DATE
PF2: PREVIOUS PAGE
AMOUNT
TYPE
12/1997
397.00
C
12/1996
386.00
C
01/1996
376.00
C
PF3: RETURN TO MENU
PF8: ESC INQUIRY
TPQY SCREEN
NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES
TODAYS DATE: 12/06/1999
THIRD PARTY QUERY - SOCIAL SECURITY INFO
RECORD DATE: 12/05/1999
-----------------------------------------------------------------------------------------------------------------------------------------------NAME: XXXXX, MAEIVEY D.
SSN: XXX-XX-XXXX
CROSS-REFERENCE ACCOUNT NUMBERS:
CODE ENTITLEMENT NO.
MONTHLY BENEFIT CREDITED:
BIC
DATE AMOUNT
NEXT-SELECTION:
KEYS:
PF2: PREVIOUS PAGE
PF7: SDX INQUIRY
TYPE
PF3: RETURN TO MENU
PF8: ESC INQUIRY
In addition to the name and SSN, the following fields display on this screen:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
a.
Cross-Reference Account Numbers:
(1)
Code:
A
C
D
E
F
G
H
L
M
O
S
U
V
W
b.
September 1, 2001
MAFDUP selection precluded (possible duplicate SSN
has already been investigated)
Civil Service number
Dual wage record number
Simultaneous entitlement number
Multiple SSN from claims automated processing
system (CAPS)
Multiple SSN from automatic reappraisal military service
an multiple account numbers (ARMSMULT)
Multiple SSN from program service center (PSC) or
central office correction
Black Lung benefits number
Multiple SSN
Potential or actual entitlement number
Spouse's SSN
SSN upon which renal entitlement is based
Second validated beneficiary's own SSN/ beneficiary's
own account number (BOSSN/BOAN)
State welfare case number
(2)
Entitlement No.: The SSN on which actual or potential
entitlement exists.
(3)
BIC: The Beneficiary Identification Code (suffix) for which an
actual or potentials entitlement exists.
Monthly Benefit Credited: This lists the last four changes in benefit
amounts.
Date: The date of the change in benefits.
Amount: The amount of the changed benefit.
Type: Indicates whether or not benefits are being received.
C
N
T
R
U
Continuous monthly payment, or uninsured (Title II claim
number suffix T and M)
One-time payment
Termination of continuous monthly payment
Used in conjunction with type A income to indicate
recent RSDI filing or with type D income to indicate
potential eligibility to an RRB benefit.
Used only in conjunction with a type D entry to indicate
RRB has jurisdiction of the Title II (type A) payment and
that recipient's entitlement to an RRB annuity has not
been determined.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
STATE ONLINE QUERY (SOLQ)
September 1, 2001
39
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
40 QUARTERS DETAIL SCREEN
Change # 1-2001
304.01
September 1, 2001
GENERAL
The Social Security Administration provides North Carolina with a method to obtain verification of
qualifying quarters of coverage (QC's) via TPQY. This inquiry sends a request for information to
the Social Security Administration and gets an online up-to-date response within 1-2 days.
Previously, if the county needed details of the quarters of coverage, the county had to notify the
State IEVS Coordinator, who obtained the details and provided the results to the county.
Effective immediately, you no longer have to contact the IEVS Coordinator to obtain details of the
quarters of coverage, they will be visible online for every successful 40 quarters response.
The county must still submit the TPQY request to Social Security using normal procedures that
require entry of a Y following the alien wage request on the TPQY request entry screen. Once
verified, you can access the normal summary results displayed on the normal TPQY response
screen and the new details on the 40 Quarters Detail Screen within 1-2 days after the TPQY
request is sent.
304.02
ACCESSING THE 40 QUARTERS DETAIL SCREEN
To view the 40 Quarter details after a request has been successfully returned from the SSA, you
must use the IEVS TPQY screens.
A.
B.
SYSTEM ACCESS
1.
From a CICS banner screen, key SCC4CICS. Press enter. The CICS screen is
displayed. Enter your USER ID, BILL CODE, and PASSWORD. Press ENTER.
A blank screen is displayed.
2.
From the blank screen, key EIS3 and press ENTER. The primary menu is
displayed.
3.
From the primary menu, key 05 (Interface Inquiry) in the SELECTION field.
Press ENTER. The INTERFACE INQUIRY MENU is displayed.
4.
From the Interface Inquiry Menu, key 04 (TPQY Inquiry) in the SELECTION field
and the social security number in the KEY field. Press ENTER.
The system searches for SDX and BENDEX information for the SSN that you have
entered. Use the PF8 key until the TPQY General Information screen is displayed. The
TPQY General Information screen is displayed below:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
VERIFICATION INQUIRIES
40 QUARTERS DETAIL SCREEN
September 1, 2001
HWA906-1
NC DEPT OF HEALTH AND HUMAN SERVICES
THIRD PARTY QUERY - GENERAL INFORMATION
SOCIAL SECURITY NO: XXXXXXXXXX CAN:
LAST
FIRST
MI
NAME:
FORTY
QUARTERS
DATE OF BIRTH:
01/01/1969
SEX:
F
TODAYS DATE: 01/01
RECEIVED:
Q
STATE AGENCY CODE:
034
ALIEN QC'S: 000009
RECORD CODE:
1
NO TITLE II OR XVI DATA FOUND
ERROR CONDITION:
SSN VERIFICATION CODE: V
SSN VERIFIED
VERIFIED SSNS:
WELFARE ID NUMBER:
WORKER/DISTRICT NO:
XXXXXXXXX
101
40 QUARTERS WAGE DATA FOUND
NEXT-SELECTION:
KEYS:
PF1: NEXT PAGE
PF3: RETURN TO MENU
C.
The response displays the client's grand total qualifying quarters next to the "alien QC's
field if the alien response has been returned. If the message ALIEN QTRS FOUND ARE
ZERO appears above an alien QC total of zero, there are no details for the person. If
the alien QC total is zero without the message, then the response has not been returned
yet try again tomorrow.
D.
If the grand total is greater than zero, the message "40 QUARTERS WAGE DATA
FOUND" located near the bottom of the screen is displayed. To view the new detail
screen that displays the data used to calculate the summary total, press the PF1 key.
The details are displayed.
E.
The values for min QCS and max QCS that are displayed at the top of the detail
screen represent quarters earned during the years of 1937 through 1950. SSA did not
keep detailed records during those times. These values, if present, represent at least
and maximum possible quarters that the person could have earned, and should be
counted towards the total quarters calculation but is not included in the General
Information screen calculation.
F.
The value for RR shows the number of months of railroad work during the period of
1937 through 1946. This value, if present, is not included in the total quarters calculation,
although it could indicate there are other quarters that could be counted.
G.
A blank value displayed for CC indicates that SSA was able to correctly process the 40
quarters request. If code 01 is displayed, there was no earnings record. If code of 02 or
99 is displayed, there is a SSA system error resubmit the request. If a code of 02 or 99
is received again, notify the IEVS Coordinator.
H.
The total QCS value that is displayed in the upper right hand part of the screen is the
same total that is shown on the General Information screen.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
September 1, 2001
I.
For each year that the SSA had at least one quarter of information, a line is displayed for
the year followed by the 4 quarterly values. No value is displayed when there was no
year(s) reported.
J.
For each line displayed, a 4 letter code indicating the type of credit SSA assigned to the
quarter is also displayed. Code A, C, D, G, J, M, R, S, X, F and W count towards the
valid quarter total. Code N and other values do not count towards the total. Codes and
their definitions are outlined below:
Code
A
C
D
G
J
M
R
S
X
F
U
W
N
#
Z
K.
304.03
VERIFICATION INQUIRIES
40 QUARTERS DETAIL SCREEN
Value
Agricultural qualifying quarter
Wage qualifying quarter
Military qualifying quarter
Gift qualifying quarter
Japanese internment qualifying quarter
Military qualifying quarter
Railroad qualifying quarter
Self employment qualifying quarter
Wage qualifying quarter for 1951 or 1952
Federal, state, or local government wage qualifying
quarter
Non covered wages
Excess FICA earnings qualifying quarter
Quarter with no earnings
Quarter with questionable earnings from 1952
through 1977
Quarter with questionable earnings from 1952
through the present.
To return to the Grand Total Screen, press the PF2 key.
LOGOFF
To log off the system completely, key "99" in the NEXT SELECTION field. Press ENTER. A
message "EIS Session Terminated" appears. Key "LOGOFF" over this message. Press ENTER.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
305.01
September 1, 2001
GENERAL INFORMATION
Statewide on-line access to Employment Security Commission (ESC) wage and unemployment
insurance benefit (UIB) claim files is available in SCC4CICS. You may enter the applicant's/
recipient's social security number (SSN) to review and/or obtain screen prints of earnings/
unemployment data.
305.02
UPDATES
A.
The ESC updates wage files quarterly. Wages must be reported to ESC by the
employers. ESC updates this information as soon as it is received.
B.
ESC updates UIB claim files nightly.
305.03
LOGON PROCEDURES
A.
To access the ESC inquiry, the terminal screen must display the message "IS
CONNECTED TO THE STATE NETWORK...." This is the banner screen.
B.
From the BANNER SCREEN, key "SCC4CICS." Press ENTER. The message
"WELCOME TO SCC4CICS 'EIS'" appears at the top of the next screen. This is the
RACF screen.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
September 1, 2001
C.
From the RACF screen, key your RACF USER ID, BILLING CODE, and your Password.
Press ENTER. A blank screen appears.
D.
Key "EIS3". Press ENTER. The PRIMARY MENU screen appears.
NORTH CAROLINA
ELIGIBILITY INFORMATION
SYSTEM
*** PRIMARY MENU ***
1.
2. MISCELLANEOUS UPDATE
3.
4. MISCELLANEOUS INQUIRY
8.
9.
10. MASTER CLIENT INDEX
5. INTERFACE INQUIRY
6.
7.
99. TERMINATE EIS SESSION
SELECTION:
NEXT-SELECTION:
DCN:
"ENTER" KEY = CONTINUE
"PF3" = CANCEL
E.
KEYS:
From the Primary Menu key selection "05," your USER ID, and password. Press
ENTER. The Interface Information Inquiry Menu appears.
HRI05G1
01
02
03
04
05
06
07
08
09
10
**** INTERFACE INFORMATION ****
******* INQUIRY MENU ******
BENDEX INQUIRY
SDX INQUIRY
TPQ INQUIRY
SEND TPQY REQUEST
SSA SOLQ
ESC INQUIRY
MASTER CLIENT INDEX
SELECTION
KEY:
NEXT-SELECTION:
CD:
KEYS:
PRES PF3 TO RETURN TO MENU
F.
From the Interface Menu, you may key Selection "07" and the SSN of the individual
whose data you wish to view for the ESC inquiry only.
Or
You may key Selection "04" and the SSN to access SDX, BENDEX, TPQY, and ESC by
a single entry of the SSN.
G.
The ESC inquiry information is divided into three screens:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
1.
September 1, 2001
Claims Data
This screen may have more than one page. Each page is noted.
2.
ESC Potential Monetary Determination
3.
Employer Data
This screen may have more than one page. Each page is noted.
H.
305.04
Instructions for navigation are displayed on the bottom of each screen.
1.
To go to the next page of the same screen, press PF1.
2.
To return to the previous page of the same screen, press PF2.
3.
To go to the Monetary Determination screen from either the Claims Data screen
or the Employer Data screen, press PF5.
4.
To go to the Employer Data screen from either the Monetary Determination
screen or the Claims Data screen, press PF6.
5.
To return to the Claims Data screen from either the ESC Potential Monetary
Determination screen or the Employer Data screen, press PF4.
6.
To return to the Interface Inquiry Menu, press PF3.
7.
To inquire on another individual's ESC information, key the individual's SSN in
"KEY," and press ENTER.
INFORMATION ON THE SCREENS
A.
Claims Data Screen
This screen displays claims that are currently on the ESC claims file. Claims are listed
by sequence, beginning with the most recent claim.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
10/12/95
* * *
PAGE 1 OF 2
E S C
I N Q U I R Y
September 1, 2001
* * *
CLAIMS DATA
SEQ. 1 OF 1
SSN: XXX XX XXXX
NAME: ALFRED E. XXXXXX
ADDRESS: 1985 UMSTEAD DRIVE
RALEIGH
NC
28603-2127 11
CLAIMS DATA: BYB: 08/21/94
WBA:
110.00
DUR: 26
DISQUALIFIED
BYE: 08/19/95
MBA: 2,860.00
BAL:
THRU:
LAST FILED: 08/25/94
TYPE: NIC
EA:
NET
GROSS
PAID
W/E DATE
NET
GROSS
W/E DATE
110.00
110.00 02/27/95 02/25/95
110.00
110.00
12/24/94
110.00
110.00 02/20/95 02/18/95
110.00
110.00
12/17/94
110.00
110.00 02/13/95 02/11/95
110.00
110.00
12/10/94
110.00
110.00 02/06/95 02/04/95
110.00
110.00
12/03/94
110.00
110.00 01/30/95 01/28/95
110.00
110.00
11/26/94
110.00
110.00 01/23/95 01/21/95
110.00
110.00
11/19/94
110.00
110.00 01/16/95 01/14/95
110.00
110.00
11/12/94
110.00
110.00 01/09/95 01/07/95
110.00
110.00
11/05/94
110.00
110.00 01/02/95 12/31/94
110.00
110.00
10/29/94
WEEKS
0.00
22.18
PAID
12/26/94
12/19/94
12/12/94
12/05/94
11/28/94
11/21/94
11/14/94
11/07/94
10/31/94
NOT FOUND FOR THIS SSN: SDX DATA BENDEX DATA TPQ DATA
PF1:NEXT PAGE PF3:RETURN PF5:MONETARY PF6:WAGE DATA
NEXT SELECTION:
MSG: CLAIM HAS ENDED
1.
Date: The date you are performing the inquiry.
2.
Page: Indicates the number of pages in each sequence.
3.
Sequence: If an individual has had more than one UIB claim, each claim is
called a sequence and numbered by ESC. Sequences are displayed if the
ending date is within the last two years.
4.
SSN: The SSN entered by the inquirer.
5.
Name: The name as listed on ESC's claim file or applicant file.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
September 1, 2001
6.
Address: The address as listed on ESC's applicant file. This includes four lines
for the address. The zip code is listed as zip plus four plus two.
7.
Child Support Garnishment Message: If UIB is being garnished due to a court
order to satisfy a child support obligation, the following entries appear.
Otherwise, they do not.
8.
a.
CHILD SUPPORT EFFECTIVE MM/DD/YY. The date the garnishment
began.
b.
MAX WEEKLY AMT WITHHELD: The amount of money withheld
weekly to satisfy a court ordered garnishment for child support.
Claims Data:
a.
BYB (Benefit Year Begin): The date this claims sequence began.
b.
WBA (Weekly Benefit Amount): The weekly Unemployment Insurance
Benefit amount for which the individual may be potentially eligible.
c.
DUR (Duration): The number of weeks for which the claimant may
receive UIB, if eligible.
d.
DISQUALIFICATION THRU: If the individual is disqualified for UIB (for
not complying with the laws or regulations), the date through which the
disqualification applies. If the individual is disqualified indefinitely, the
date will be 99/99/99. If an individual is disqualified for a week for not
searching for employment, this will not appear in the
DISQUALIFICATION THRU field.
e.
BYE (Benefit Year End): The date the UIB year ends.
f.
MBA (Maximum Benefit Amount): The maximum UIB amount for which
the individual may be potentially eligible. This MBA can change. For
example, if an individual questions base period wages used to determine
his UIB, and wages are found to be a different amount, his MBA can be
adjusted.
g.
BAL (Balance): The amount of UIB remaining on this claim.
h.
LAST FILED: The date the individual most recently filed for benefits for
the corresponding claims sequence.
i.
TYPE: The type of claim the individual has.
(1)
NIC (New Initial Claim): A claim is established for a new benefit
year.
(2)
AIC (Additional Initial Claim): The claimant stopped filing a claim
because he returned to work; then he is laid off and the claim is
reopened.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
(3)
NIE (No Intervening Employment): The claimant stopped filing a
claim for a reason other than going to work; then he refiles. For
example, the claimant became temporarily disabled, then
became able-bodied again.
(4)
EUC (Extended Unemployment Compensation): An emergency
compensation program which extended the regular UIB payment
period. This program has ended.
(5)
EB (Extended Benefits): If a state unemployment rate drops
below a certain rate, this federal extension will be triggered.
j.
EA (Earnings Allowance): The amount of money this individual can earn
during the week and still draw full benefits. This is determined by
dividing an individual's high quarter wages by 13 and multiplying by .10.
If, for example, an individual's Earnings Allowance is determined to be
$35, his WBA is $100, and he earns $35 in a given week, he will still
receive $100 for that week. If he earns $50 in a given week, he has
earned $15 over the $35 threshold; his check will be reduced by $15, so
he will receive $85 for that week.
k.
NET: The amount of the UIB check after all deductions. The amount of
the check can be reduced for several reasons, including reduction for
wages, garnishment for child support, reduction for overpayments, and
reduction for pensions (i.e., retirement benefits from military service).
l.
GROSS: The amount of the UIB check before deductions.
m.
PAID: The date the UIB check was written.
n.
W/E DATE: The date of the end of the week for which the UIB was paid.
NOTE:
9.
September 1, 2001
There is a maximum of 26 weeks of UIB in a 12 month period, unless
federal law or state legislation mandates extended benefits. If the
benefits paid were extended benefits, an indicator is displayed by the
check with which it is associated. If the extended benefits were
initiated by federal law, the indicator will be "F." If the extended
benefits were initiated by state legislation, the indicator will be "S."
MSG (Messages): One of the following messages may be displayed on the
bottom of the screen:
a.
No Claim Data For This SSN: There was no information found on a
given SSN.
b.
Name And Address Shown, No Claim On File: There is an applicant
record, but no claim record.
c.
Claim Has Expired/Ended: The BYB date has passed and all benefits
were paid to the claimant.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
B.
September 1, 2001
d.
Benefits Not Available - Currently Disqualified: If the claimant has a
current claim with a positive balance but has been disqualified from
receiving these benefits.
e.
Benefits Not Available: The claimant has a balance remaining on his
claim, but the BYE has expired.
f.
ESC File Not Currently Available: The ESC System has been
disabled.
g.
Monetarily Ineligible Claim: The individual did not have enough
earnings in the base period to be monetarily eligible.
h.
Benefits Exhausted: The BYE has not expired, but all benefits have
been paid to the claimant.
i.
Invalid SSN Entered: The SSN entered was not numeric or was all
zeros or nines.
j.
No payments Made To Claimant: There is an active file, but individual
has not filed for any benefits.
ESC Potential Monetary Determination Screen
ESC completes potential monetary determinations for individuals, with or without a
current active claim. If there is no current active claim, this screen displays potential
weekly UIB which the individual would be able to receive if he were to file a claim and
was otherwise eligible. If an individual has filed a claim for UIB or is receiving UIB, this
screen provides summary data on the claim.
10/12/00
**** ESC INQUIRY ****
ESC POTENTIAL MONETARY
DETERMINATION
SSN: XXX-XX-XXXX
NAME: ALFRED E. XXXXXX
EFFECTIVE DATE OF CLAIM:
BENEFIT YEAR END:
WBA
DISQUALIFIED
10/15/95
MBA
DURATION
THRU
201.00
5,226.00
26
BASE PERIOD WAGES:
394
TOTAL
494
195
3,877.33
17,716.72
4,931.26
3,673.13
295
5,235.00
NOT FOUND FOR THIS SSN: SDX DATA BENDEX DATA TPQ DATA
PF3:RETURN PF4:UI DATA PF6:WAGE DATA
NEXT SELECTION:
MSG: MONETARILY ELIGIBLE
7
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
September 1, 2001
1.
SSN: The SSN entered by the inquirer.
2.
NAME: The name as listed on ESC's claim file.
3.
EFFECTIVE DATE OF CLAIM: The Sunday date of the week in which the
calculation is performed. (All claims are effective with a Sunday date.)
4.
BENEFIT YEAR END: The date the UIB year ends.
5.
WBA: The weekly UIB amount for which the individual may be potentially
eligible.
6.
DURATION: The number of weeks for which the claimant may receive UIB, if
eligible.
7.
DISQUALIFICATION THRU: If the individual is disqualified for UIB, the date
through which the disqualification applies. If the individual is disqualified
indefinitely, the date will be 99/99/99.
8.
BASE PERIOD WAGES: The quarters and wages for those quarters that were
used to determine the individual's potential monetary eligibility for UIB. ESC
uses the first four of the last five completed quarters for monetary
determinations.
9.
TOTAL: The total wages used in the four quarters that constitute the base
period.
10.
MSG (Messages): Although ESC determines potential monetary eligibility, an
individual may be ineligible to receive benefits based on non-monetary reasons.
One of the following messages may be displayed on the bottom of the screen:
a.
Monetarily Eligible: The claimant is monetarily eligible and has passed
the ten times (10X) test. If an individual had a previous claim and has
applied for a new claim, he must have earned ten times the new Weekly
Benefit Amount since the beginning of the prior claim.
b.
Monetarily Ineligible - Total Wages Insufficient: The individual's total
earnings were below the required minimum.
c.
Monetarily Ineligible - High Quarter Wages Insufficient: The quarter
with the most earnings is below the required minimum.
d.
Base Period Contains Used Wages: The wages used in the
calculation have been used in a prior claim.
e.
Cannot Calculate - Current Claim Has Not Ended: Person has a
current claim and the BYE has not expired.
f.
Current Claim Ineligible - Check Again Next Quarter: The individual
has a monetarily ineligible claim with an effective date in the current
quarter. With this condition, a new claim can be filed in the quarter
following the quarter in which a monetarily ineligible claim is effective.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
C.
September 1, 2001
g.
Cannot Calculate - No Wages On File. There are no wages reported
by any employers to ESC.
h.
Monetarily Eligible - No Full Name Available: If ESC only has this
individual on their wage file, and not on their claims or applicant file, only
the first four letters of the last name are displayed.
i.
Benefits Not Available - Currently Disqualified: If the claimant has a
current claim with a positive balance but has been disqualified from
receiving these benefits.
j.
ESC File Not Currently Available: The ESC System has been
disabled.
k.
Invalid SSN Entered: The SSN entered was not numeric, or was all
zeros or nines.
Employer Data Screen
This screen displays wages that are currently on the ESC wage file. Wages are listed by
employer beginning with the most recent employer. The last eight quarters of wages are
displayed.
9
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
10/12/00
*** ESC INQUIRY ***
EMPLOYER DATA
NAME: NEWM
SSN: XXX XX XXXX
September 1, 2001
PAGE 1 OF 2
Q/YR
2/95
2/95
WAGES
5,235.00
5,235.00
NUMBER: XX-XX-XXX
1/95
3,673.13
NAME:
4/94
4,931.26
Q/YR
WAGES USED
2/94
1/94
4/93
3/93
3,599.98 Y
2,399.98 Y
2,599.98 Y
2,166.65
USED
N C DEPT OF HUMAN RESOURCES
ADDRESS: C/O XXXXX
P O BOX XXXXX
COLUMBUS OH 43218 2078
NUMBER: XX-XX-XXX
NAME: MAD MAGAZINE
ADDRESS: XXXXXX
MAGAZINES, INC.
P O BOX XXXX
NEW YORK
NY 10012 4444
PF3: RETURN
NEXT SELECTION:
305.05
PF4: UI DATA
PF5: MONETARY
1.
SSN: The SSN entered by the inquirer.
2.
NAME: The name as it appears on the wage file. The ESC wage file only
captures and displays the first four letters of the last name.
3.
NUMBER: The ID number of the employer.
4.
NAME: The name of the employer.
5.
ADDRESS: The address of the employer.
6.
Q/YR: The quarter and the year for which the employer reported wages.
7.
WAGES: Quarterly earnings reported by the corresponding employer.
8.
USED: Indicates if the corresponding quarter's wages were used to determine
the individual's potential monetary eligibility for UIB.
9.
MSG: (Messages)
a.
No Wages On File. There are no wages reported by any employers to
ESC.
b.
Invalid SSN Entered: The SSN entered was not numeric or was all
zeros or nines.
LOGOFF
To log off the system completely:
A.
Key "99" in the NEXT SELECTION field. Press ENTER.
10
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
EMPLOYMENT SECURITY COMMISSION (ESC)
B.
A message "EIS Session Terminated" appears.
C.
Key "LOGOFF" over this message. Press ENTER.
11
September 1, 2001
305
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
306.01
September 1, 2001
GENERAL INFORMATION
The Offender Population Unified System (OPUS) is the Department of Corrections System for
inquiry into the population of inmates and individuals on probation or parole. Use OPUS to verify
the current status of an individual who has been incarcerated or on probation/parole.
306.02
LOGON
A.
From the banner screen that displays the message, IS CONNECTED TO THE STATE
NETWORK, key NCTC9. Press ENTER. The following screen displays.
NCTC9
( EXTERNAL PUBLIC ACCESS )
ccccccccccccc\
ccccccccccccc\
cccc\\\\\\\\\\
cccc\
cccc\
cccc\
cccc\
ccccccccccccc\
ccccccccccccc\
\\\\\\\\\\\\\
OPUS
IIIIIIIIIIIIIII\
IIIIIIIIIIIIIII\
\\\\\III\\\\\\\
III\
iii\
iii\
iii\
IIIIIIIIIIIIIIi\
IIIIIIIIIIIIIIi\
\\\\\\\\\\\\\\\
ccccccccccccc\
ccccccccccccc\
cccc\\\\\\\\\\
cccc\
cccc\
cccc\
cccc\
ccccccccccccc\
ccccccccccccc\
\\\\\\\\\\\\\
sssssssssssss\
ssssssssssssss\
ssss\\\\\\\\\\\
ssss\
ssss\
ssss\
ssss\
ssssssssssss\
sssssssssssss\
\\\\\\\\\\\\\
PF 1 Help
..fill in bill-code (as:bbb-ddd).
PF 3 Exit
Userid
===>
bill-cde ===>
Password ===>
new pswd ===>
Please fill in your Userid and Password and press ENTER
News --------------------------------------------------------------- PF 2 Zoom
|
W E L C O M E
T O
T H E
O P U S
S Y S T E M
|
|
|
|
E X T E R N A L P U B L I C A C C E S S ( NCTC9 )
|
|
|
+-----------------------------------------------------------------------------+
Tue Nov 19 11/19/96 14:25:04 term=$031/WDAT028 sys=NCTC9 cpu=SYSB USER
B.
Key your RACF ID in the USER ID field, HZF-COR in the BILL CODE field, and your
self-assigned password in the PASSWORD field. Press ENTER.
C.
A blank screen displays. Key OPUS. Press ENTER. The OPUS Main Menu displays.
OPUS 0
ASIS001
ACT.
--_
TS07P56
MAIN MENU - LIST OF SUBSYSTEMS
SUBSYSTEM NAME AND TITLE
--------------------------------------PEA
PUBLIC EXTERNAL ACCESS
11/19/96 14:26:39
NC/DOC
PAGE 001
STATUS
-------------------EXTERNAL ACCESS (NCC
ACTIONS: T=SCREEN TRANSACTIONS, J=BATCH JOBS
1
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
D.
Key a T in the ACT field to the left of PEA. Press ENTER.
E.
The LIST OF SCREEN TRANSACTIONS displays.
AS02 0 PEA
ASIS002
September 1, 2001
TS07P56 11/19/96 14:32:22
LIST OF SCREEN TRANSACTIONS
NC/DOC PAGE 001
SUBSYSTEM: PEA - PUBLIC EXTERNAL ACCESS
ACT
SCREEN NAME AND TITLE
--- -----------------------------------------------------------_ PEAS001 INMATE SUMMARY RECORD
_ PEAS005 P&P CLIENT RECORD (SUMMARY)
_ PEAS010 OFFENDER SENTENCE HISTORY
_ PEAS015 OFFENDERS BY NAME
_ PEAS016 OFFENDERS BY OTHER ID
STATUS: EA
TRAN.
CODE
STATUS
---------------------------------------PE01
EXTERNAL ACCESS (NCC
PE05
EXTERNAL ACCESS (NCC
PE10
EXTERNAL ACCESS (NCC
PE15
EXTERNAL ACCESS (NCC
PE16
EXTERNAL ACCESS (NCC
F1=MAIN MENU F4=REPORTS
ACTIONS: S=SYNOPSIS T=TRAN.TYPES
1.
2.
Inquiry Options
a.
PEAS001 - INMATE SUMMARY RECORD - This option requires the
individual s DOC ID number.
b.
PEAS005 - P&P CLIENT RECORD (SUMMARY) - This option requires
the individual s DOC ID number.
c.
PEAS010 - OFFENDER SENTENCE HISTORY - This option requires
the individual s DOC ID number.
d.
PEAS015 - OFFENDERS BY NAME - This option allows a search by
name.
e.
PEAS016 - OFFENDERS BY OTHER ID - This option allows a search by
several types of individual ID.
Key an S in the ACT field to the left of the option for which you wish to see a
synopsis. Press ENTER. A description of the option displays. Press PF8 to go
to the next page of the synopsis. Press PF6 to go to the previous page of the
synopsis. Press PF3 to return to the List of Screen Transactions.
2
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
F.
September 1, 2001
Offenders By Name Inquiry
Since the inmate s name is usually the only information known, this is the inquiry you will
use most frequently.
AS04 0 PEA PEAS015
ASIS004
SUBSYSTEM:
ACT
--_
_
_
TS07P56
LIST OF TRANSACTION TYPES
PEA - PUBLIC EXTERNAL ACCESS
SCREEN NAME AND TITLE
CODE
---------------------------------- ---PEAS015 OFFENDERS BY NAME
PE15
PE15
PE15
STATUS: EXTERNAL ACCESS (NCC
TRANSACTION
TY.
TITLE
-- -----------------------------1 DISPLAY INMATES BY NAME
2 DISPLAY P&P CLIENTS BY NAME
3 DISPLAY INACTIVE OFFENDERS
F1=MAIN MENU
ACTIONS: S=SYNOPSIS
1.
11/19/96 14:42:03
NC/DOC
PAGE 001
F3=SCREENS
F4=REPORTS
T=TRAN.SUBMITTER
Display Inmates By Name: Use this function to view information on Active
Inmates.
a.
From the LIST OF TRANSACTION TYPES screen, key a T in the ACT
field to the left of DISPLAY INMATES BY NAME. Press ENTER. The
following screen displays.
AS06 0 PEA PEAS015
ASIS006
SUBSYSTEM: PEA
SCREEN: PEAS015
1
TS07P56
CICS TRANSACTION SUBMITTER
- PUBLIC EXTERNAL ACCESS
- OFFENDERS BY NAME
RUN CONTROL PARAMETER NAME AND TITLE
----------------------------------------TRANCODE
TP TRANSACTION ID NAME
TRANTYPE
DISPLAY INMATES BY NAME
CMALSTNM
OFFENDER LAST NAME
CMAFSTNM
OFFENDER FIRST NAME
MIDINIT
OFFENDER MIDDLE INITIAL
EXMATCH
EXACT MATCH REQUESTED
CDCLBRTHMM OFFENDER DATE OF BIRTH MONTH
CDCLBRTHDD OFFENDER DATE OF BIRTH DAY
CDCLBRTHYY OFFENDER DATE OF BIRTH CCYY
DTRANGE
RANGE (+/-) FOR BIRTH YEAR
CDCLSEX
OFFENDER GENDER CODE
CDCLRACE
OFFENDER RACE CODE
11/19/96 14.47.56
NC/DOC
PAGE 001
STATUS: EXTERNAL ACCESS (NCC9
STATUS: EXTERNAL ACCESS (NCC9
OPT/
VALUE
MAN. FORMAT
CD HELP
------------ ---------- PE15
M
04 A/N
Y
1
M
01 A/N
Y
____________ M
12 A/N
Y
___________ O
11 A/N
Y
_
O
01 A/N
_
O
01 A/N
Y
__
O
02 NUMERIC
__
O
02 NUMERIC
____
O
04 NUMERIC
__
O
02 NUMERIC
_
O
01 A/N
Y
Y
_
O
01 A/N
Y
Y
FILL IN ALL MANDATORY PARMS PLUS PERTINENT OPTIONAL PARMS AND PRESS "ENTER" KEY
F1=MAIN MENU F3=SCREENS F4=REPORTS
ENTER '??' FOR VALUE TO RECEIVE HELP
(1)
OPT/MAN indicates whether data is mandatory (M) or optional
(O) for a search.
(2)
FORMAT indicates the length of the field and whether the entry
is alphabetical (A) or numeric (N) or either (A/N).
(3)
The Y in the HELP field indicates whether or not on-screen help
is available for the field. Enter ?? in the VALUE field to receive
help for a specific entry. Press ENTER. A screen displays with
the valid values for the field. From the help screen, press PF3 to
return to this screen.
3
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
b.
September 1, 2001
Key available information. Press ENTER. A screen of potential matches
displays.
PE15 1 HARRINTON,
00
TS07P56 11/19/96 15.16.30
ORPS001
INMATE
OFFENDERS BY NAME
NC/DOC
PAGE 001
COMMITTED AND/OR ALIAS
BIRTH
CURRENT
LAST, FIRST MI. SUF.
DOC.NO.
DATE
RACE
LOCATION
STATUS
- XXXX, WALTER LEE
0411000
04/08/69 BlACK LUMBERTON CI
ACTIVE
F1=MAIN MENU
F8=PGDN
ACT: I=INM.RCD. P=P&P RCD
c.
F3=SCREENS
F4=REPORTS
Press PF8 to page down through the list of inmates. Press PF6 to return
to the first page. Individuals may be displayed more than once if there is
more than one incarceration or an alias.
4
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
d.
September 1, 2001
Key I to the left of the inmate whose record you wish to view. Press
ENTER. The following screen displays.
PE01 0 0495360
TS07P56
11/19/96 15:37:41
IPTS001
INMATE SUMMARY RECORD AS OF 11/19/96
NC/DOC
PAGE 001
DC#: 0495360
NAME: XXXXXXXXXX, WALTER
STATUS: ACTIVE
GENDER: M
RACE: B
ETHNIC: AFRICAN
DOB: 04/08/1969
BIRTHPLACE: NC COUNTY: WAKE
STATE: NORTH CAROLINA
HEIGHT: 5F 11I
WEIGHT: 157 LBS
HAIR: BLACK
EYES: BROWN
SID: NC0635657A
DL:
SENTENCE SUMMARY
CONVICTED: 07/03/1995
TOTAL TERM:
7Y 8M 0D
PROJECTED REL: 10/24/2000
CRIME: ROBBERY W/DANGEROUS W(ATTEMPTED) F/M: FELON PAROLE ELIG: 10/24/2000
INCARCERATION SUMMARY
ADMITTED: 07/05/1995
ADM.LOC: 3100
SPECIAL CHAR: REG
CUSTODY: MED NEXT REVIEW: 01/15/97
CONTROL: DSEG
NEXT REVIEW: 09/28/96
ON EARNTIME RATE 3 AS OF: 11/05/96
#INFRACTIONS: 007 LATEST ON: 08/27/96
CURRENT LOCATION: 4365-LUMBERTON CI
PREVIOUS LOCATION: 3400-EASTERN CI
LAST MOVEMENT: RECEIVED FROM EAST
RECORD CONTENTS (COMPLETE)
ON 05/23/96
DETAINERS?: Y
PRIOR INCARCERATIONS?: N
F1=MAIN MENU
ESCAPES?: N
F3=SCREENS
REST?: Y
F4=REPORTS
e.
An error screen displays if there are no active inmate matches. You
may wish to search inactive inmates or individuals on probation/parole.
f.
The STATUS field indicates whether the individual is an active or inactive
inmate, probationer, or parolee.
g.
Press PF3 to return to the LIST OF SCREEN TRANSACTIONS screen.
NOTE:
h.
2.
RSN: INST. CLASS. COMM.
There is no mechanism to return to any screens other than the LIST
OF SCREEN TRANSACTIONS screen.
Press PF1 to return to the Main Menu.
Display P&P Clients By Name: Use this function to view information on
individuals on Probation or Parole.
5
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
a.
September 1, 2001
From the LIST OF TRANSACTION TYPES screen, key a T in the ACT
field to the left of DISPLAY P&P CLIENTS BY NAME. Press ENTER.
The following screen displays.
AS06 0 PEA PEAS015
ASIS006
SUBSYSTEM: PEA
SCREEN: PEAS015
1
TS07P56
CICS TRANSACTION SUBMITTER
- PUBLIC EXTERNAL ACCESS
- OFFENDERS BY NAME
RUN CONTROL PARAMETER NAME AND TITLE
----------------------------------------TRANCODE
TP TRANSACTION ID NAME
TRANTYPE
DISPLAY P&P CLIENTS BY NAME
CMALSTNM
OFFENDER LAST NAME
CMAFSTNM
OFFENDER FIRST NAME
MIDINIT
OFFENDER MIDDLE INITIAL
EXMATCH
EXACT MATCH REQUESTED
CDCLBRTHMM OFFENDER DATE OF BIRTH MONTH
CDCLBRTHDD OFFENDER DATE OF BIRTH DAY
CDCLBRTHYY OFFENDER DATE OF BIRTH CCYY
DTRANGE
RANGE (+/-) FOR BIRTH YEAR
CDCLSEX
OFFENDER GENDER CODE
CDCLRACE
OFFENDER RACE CODE
11/19/96 14.47.56
NC/DOC
PAGE 001
STATUS: EXTERNAL ACCESS (NCC9
STATUS: EXTERNAL ACCESS (NCC9
OPT/
VALUE
MAN. FORMAT
CD HELP
------------ ---------- PE15
M
04 A/N
Y
2
M
01 A/N
Y
____________ M
12 A/N
Y
___________ O
11 A/N
Y
_
O
01 A/N
_
O
01 A/N
Y
__
O
02 NUMERIC
__
O
02 NUMERIC
____
O
04 NUMERIC
__
O
02 NUMERIC
_
O
01 A/N
Y
Y
_
O
01 A/N
Y
Y
FILL IN ALL MANDATORY PARMS PLUS PERTINENT OPTIONAL PARMS AND PRESS "ENTER" KEY
F1=MAIN MENU F3=SCREENS F4=REPORTS
ENTER '??' FOR VALUE TO RECEIVE HELP
(1)
OPT/MAN indicates whether data is mandatory (M) or optional
(O) for a search.
(2)
FORMAT indicates the length of the field and whether the entry
is alphabetical (A) or numeric (N) or either (A/N).
(3)
The Y in the HELP field indicates whether or not on-screen help
is available for the field. Enter ?? in the VALUE field to receive
help for a specific entry. Press ENTER. A screen displays with
the valid values for the field. From the help screen, press PF3 to
return to this screen.
6
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
b.
September 1, 2001
Key available information. Press ENTER. A screen of potential matches
displays.
PE15 2 HARRIS,
00
ORPS001
PAR/PROB OFFENDERS BY NAME
COMMITTED AND/OR ALIAS
BIRTH
LAST, FIRST MI. SUF.
DOC.NO.
DATE
RACE
XXXXXX, KEITH
0533685 05/02/77 WHITE
TS07P56
11/26/96 10.54.48
NC/DOC
PAGE 001
CURRENT
LOCATION
STATUS
DISTRICT 10 UNIT ACTIVE
F1=MAIN MENU
F8=PGDN
ACT: I=INM.RCD. P=P&P RCD
F3=SCREENS
F4=REPORTS
c.
Press PF8 to page down through the list of inmates. Press PF6 to return
to the first page. Individuals may be displayed more than once if there is
more than one incarceration or an alias.
d.
Key a P to the left of the individual whose probation/parole record you
wish to view. Press ENTER. The following screen displays.
PE05 0 0533685
TS07P56 11/20/96 11:12:27
PPSS001
PROBATIONER/PAROLEE RECORD AS OF 11/20/96
NC/DOC
PAGE 001
DC#: 0533685
NAME: XXXXXX, DAVID KEITH
STATUS: ACTIVE P/P
GENDER: MALE
RACE: WHITE
ETHNIC: UNKNOWN
DOB: 05/02/1977
BIRTHPLACE: NC COUNTY: WAKE
STATE: NORTH CAROLIN
HEIGHT: 6F 01I
WEIGHT: 145 LBS
HAIR: RED
EYES: BROWN
SID:
DL:
SENTENCE SUMMARY
CONVICTED: 06/05/1996
TOTAL TERM: 001Y 00M 00D
SCHEDULED END: 06/05/1997
CRIME: DRIV LICENSE REVOKED
F/M: MISD.
PUNISHMENT: COMMUNITY SS (D
SUPERVISION SUMMARY
INTAKE: 06/05/1996
STATE: NORTH CAROLINA
COUNTY: WAKE
CURR.SUPV.TYPE: PRO: PROBATION
SUPV.STATUS: ACTIVE
ACT
P/P OFFICE: 510XJ - DISTRICT 10 UNIT J
LAST GAIN: 06/05/96
TYPE: INTAKE NEW CASE
RSN: NORTH CAROLINA CASE
RISK ASMT: 06/05/96
LEVEL: MAXIMUM
RSN: ???
PROGR.RPT:
TYPE:
RPT. STATUS:
e.
An error screen displays if there are no matches with individuals on
probation/parole. You may wish to search active/inactive inmates.
f.
The STATUS field indicates whether the individual is an active or inactive
inmate, probationer, or parolee.
g.
Press PF3 to return to the LIST OF SCREEN TRANSACTIONS screen.
NOTE:
h.
There is no mechanism to return to any screens other than the LIST
OF SCREEN TRANSACTIONS screen.
Press PF1 to return to the Main Menu.
7
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
3.
September 1, 2001
Display Inactive Offenders: This function is an inquiry of individuals who are not
active inmates or on probation or parole.
a.
From the LIST OF TRANSACTION TYPES screen, key a T in the ACT
field, to the left of DISPLAY INACTIVE OFFENDERS. Press ENTER.
The following screen displays.
AS06 0 PEA PEAS015
ASIS006
SUBSYSTEM: PEA
SCREEN: PEAS015
1
TS07P56
CICS TRANSACTION SUBMITTER
- PUBLIC EXTERNAL ACCESS
- OFFENDERS BY NAME
RUN CONTROL PARAMETER NAME AND TITLE
-----------------------------------------
TRANCODE
TRANTYPE
CMALSTNM
CMAFSTNM
MIDINIT
EXMATCH
CDCLBRTHMM
CDCLBRTHDD
CDCLBRTHYY
DTRANGE
CDCLSEX
CDCLRACE
------------ -
TP TRANSACTION ID NAME
DISPLAY INMATES BY NAME
OFFENDER LAST NAME
OFFENDER FIRST NAME
OFFENDER MIDDLE INITIAL
EXACT MATCH REQUESTED
OFFENDER DATE OF BIRTH MONTH
OFFENDER DATE OF BIRTH DAY
OFFENDER DATE OF BIRTH CCYY
RANGE (+/-) FOR BIRTH YEAR
OFFENDER GENDER CODE
OFFENDER RACE CODE
11/19/96 14.47.56
NC/DOC
PAGE 001
STATUS: EXTERNAL ACCESS (NCC9
STATUS: EXTERNAL ACCESS (NCC9
OPT/
VALUE
MAN. FORMAT
CD HELP
---------- -
PE15
1
____________
___________
_
_
__
__
____
__
_
_
-
M
M
M
O
O
O
O
O
O
O
O
O
04
01
12
11
01
01
02
02
04
02
01
01
A/N
A/N
A/N
A/N
A/N
A/N
NUMERIC
NUMERIC
NUMERIC
NUMERIC
A/N
Y
A/N
Y
Y
Y
Y
Y
Y
Y
Y
FILL IN ALL MANDATORY PARMS PLUS PERTINENT OPTIONAL PARMS AND PRESS "ENTER" KEY
F1=MAIN MENU F3=SCREENS F4=REPORTS
ENTER '??' FOR VALUE TO RECEIVE HELP
b.
(1)
OPT/MAN indicates whether data is mandatory (M) or optional
(O) for a search.
(2)
FORMAT indicates the length of the field and whether the entry
is alphabetical (A) or numeric (N) or either (A/N).
(3)
The Y in the HELP field indicates whether or not on-screen help
is available for the field. Enter ?? in the VALUE field to receive
help for a specific entry. Press ENTER. A screen displays with
the valid values for the field. From the help screen, press PF3 to
return to this screen.
Key available information. Press ENTER. A screen of potential matches
displays.
8
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
PE15 3 PARKER,
00
ORPS001
INACTIVE OFFENDERS BY NAME
COMMITTED AND/OR ALIAS
BIRTH
LAST, FIRST MI. SUF.
DOC.NO.
DATE
RACE
XXXXXX, BILLY E.
0420053 02/12/75 WHITE
TS07P56
11/26/96 11.01.05
NC/DOC
PAGE 001
PREVIOUS
LOCATION
STATUS
DAPP
CLOSED
F1=MAIN MENU
F8=PGDN
ACT: I=INM.RCD. P=P&P RCD
September 1, 2001
F3=SCREENS
F4=REPORTS
c.
Press PF8 to page down through the list of inmates. Press PF6 to return
to the first page. Individuals may be displayed more than once if there is
more than one incarceration or an alias.
d.
Key an I to the left of the individual whose record you wish to view.
Press ENTER. The following screen displays.
PE01 0 0426963
TS07P56
11/26/96 11:09:41
IPTS001
INMATE SUMMARY RECORD AS OF 11/26/96
NC/DOC
PAGE 001
DC#: 0426963
NAME: XXXXXXXXX, FRED W.
STATUS: INACTIVE
GENDER: M
RACE: B
ETHNIC: UNKNOWN
DOB: 06/24/1941
BIRTHPLACE: NC COUNTY: GUILFORD
STATE: NORTH CAROLINA
HEIGHT: 5F 07I
WEIGHT: 168 LBS
HAIR: BLACK
EYES: BROWN
SID: NC0081595A
DL:
SENTENCE SUMMARY
CONVICTED:
TOTAL TERM:
0Y 0M 0D
PROJECTED REL: UNAUDITED
CRIME: ???
F/M: ???
PAROLE ELIG: UNAUDITED
INCARCERATION SUMMARY
ADMITTED: 08/23/1977
ADM.LOC: 4440
SPECIAL CHAR: PRV
CUSTODY: MN1 NEXT REVIEW:
CONTROL: RPOP
NEXT REVIEW:
RATE
AS OF:
#INFRACTIONS: 000 LATEST ON:
CURRENT LOCATION: UNKC-UNKNOWN AT CO
PREVIOUS LOCATION: 4435-SANDY RIDGE C
LAST MOVEMENT: EXPIRATION
RECORD CONTENTS (COMPLETE)
ON 04/20/78
RSN: RELEASE
DETAINERS?: N
PRIOR INCARCERATIONS?: Y
ESCAPES?: N
F1=MAIN MENU
F3=SCREENS
REST?: N
F4=REPORTS
e.
An error screen displays if there are no potential matches of inactive
inmates. You may wish to search active inmates or probation/parole
records.
f.
The STATUS field indicates whether the individual is an active or inactive
inmate, probationer or parolee.
g.
Press PF3 to return to the LIST OF SCREEN TRANSACTIONS screen.
9
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
Change # 1-2001
DEPARTMENT OF CORRECTIONS (OPUS) INQUIRY
NOTE:
h.
306.03
September 1, 2001
There is no mechanism to return to any screens other than the LIST
OF SCREEN TRANSACTIONS screen.
Press PF1 to return to the Main Menu.
LOGOFF
To log off OPUS, clear the screen. Key LOGOFF and press ENTER.
10
306
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
PAGE
STATE TITLING AND REGISTRATION SYSTEM (STARS)
TABLE OF CONTENTS
307.01
GENERAL INFORMATION
1
307.02
STARS LOGON PROCEDURES
1
307.03
STARS INQUIRY OPTIONS
2
307.04
STARS INQUIRY KEYS
3
307.05
PRIMARY SCREEN DESCRIPTIONS
5
307.06
TAX VALUE OPTION
17
307.07
PF KEY FUNCTIONS
18
307.08
LOGOFF PROCEDURES
18
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
307.01
GENERAL INFORMATION
A.
The DOT s State Titling and Registration System (STARS) was implemented on
December 2, 1996. STARS may be used as a lead to determine ownership of an
applicant/recipient s (a/r s) motor vehicle(s). It should be treated as a lead requiring
further research to determine if the a/r does in fact still own a vehicle. Ownership of
vehicle(s) should be verified according to regulations in the appropriate policy manual.
B.
If an a/r has sold/transferred a vehicle, and the new owner has not registered the vehicle
in his name, the vehicle continues to show under the prior owner s name. This can occur
if there is a delay in re-registration such as:
1.
The vehicle is sold to someone out-of-state;
2.
The vehicle is traded in on another vehicle and the company has not sold the
vehicle yet;
3.
The vehicle is wrecked or junked and re-registration would not occur; or
4.
The vehicle is sold to an individual who does not register the vehicle.
C.
Mobile homes are usually recorded only when a license is required for the mobile home
to be moved or if the customer requests that it be titled. Generally, if the mobile home is
to be used as real estate, it will not be titled, but it will be declared at the Register of
Deeds.
D.
At conversion to STARS, a match was performed on individuals who had more than one
registered vehicle. If there was not an exact match on first name, last name, middle
initial, or complete address, the system assumed they were not the same individual.
These discrepant records were assigned separate Customer ID s. The Department of
Motor Vehicles (DMV) is working to resolve these discrepancies on an ongoing basis.
E.
STARS may also be used to determine the value of a vehicle. If the vehicle is not in the
inquiry system, use information in the tax records or alternative methods listed in each
specific program policy manual.
The value displayed represents the highway use tax value. This value does not exceed
the wholesale value of the vehicle. The value table is updated in January and July each
year.
307.02
STARS LOGON PROCEDURES
A.
From the banner screen which shows the message, IS CONNECTED TO THE STATE
NETWORK, key NCDOT. Press ENTER. The following screen displays:
1
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
WELCOME TO CICS
FOR DOT HIGHWAY/MOTOR VEHICLE SYSTEMS--ccccccccccccc\
IIIIIIIIIIIIIII\
ccccccccccccc\
sssssssssssss\
ccccccccccccc\
IIIIIIIIIIIIIII\
ccccccccccccc\
ssssssssssssss\
cccc\\\\\\\\\\
\\\\\III\\\\\\\
cccc\\\\\\\\\\
ssss\\\\\\\\\\\
cccc\
III\
cccc\
ssss\
cccc\
iii\
cccc\
ssss\
cccc\
iii\
cccc\
ssss\
cccc\
iii\
cccc\
ssss\
ccccccccccccc\
IIIIIIIIIIIIIIi\
ccccccccccccc\
ssssssssssss\
ccccccccccccc\ IIIIIIIIIIIIIIi\
ccccccccccccc\ sssssssssssss\
\\\\\\\\\\\\\
\\\\\\\\\\\\\\\
\\\\\\\\\\\\\
\\\\\\\\\\\\\
PF 1 Help
..fill in bill-code (as:bbb-ddd).
PF 3 Exit
Userid
===>
bill-cde ===>
Password ===>
new pswd ===>
Please fill in your Userid and Password and press ENTER
News --------------------------------------------------------------- PF 2 Zoom
| *** I M P O R T A N T instructions for first time PIE users !
|
|
PIE is shipped with two sample profiles - 'USER' and 'ACCOUNT'.
|
|
They can be customized by your Systems Administrator.
|
|
Press PF2 for more information ....
|
+-----------------------------------------------------------------------------+
Thu Jan 02 01/02/97 14:46:06 [email protected]/ZDA01563 sys=NCDOT cpu=SYSB USER
B.
Key your RACF ID in the USER ID field, STR-DOT in the BILL CODE field, and your
self-assigned password in the PASSWORD field. Press ENTER.
C.
A blank screen displays. Key VQ36. Press ENTER. The STARS PRIVACY ACT
ACKNOWLEDGEMENT screen displays. Press PF-10 to continue. The EXTERNAL
INQUIRY MAIN MENU displays:
VQ36 %100
EXTERNAL INQUIRY MAIN MENU
02/01/00 10:49:36
SELECT OPTION
CUSTOMER ID
CITY
FIRST
MIDDLE
TITLE NUMBER
VIN NUMBER
LAST
PLATE NUMBER
PLACARD NUMBER
01) GENERAL VEHICLE
SUF
YEAR
06) PLACARD
02) ADDRESS
07) PLATE HISTORY
03) LIEN
08) TAX VALUE
04) CURRENT OWNER/PRIOR PLATE
05) PRIOR OWNER/PRIOR PLATE
PF1/HELP
307.03
PF2/
PF3/RETURN
PF4/
PF5/REFRESH PF6/
STARS INQUIRY OPTIONS
A.
You may select any of the following inquiry options by keying the corresponding number
to the right of SELECT OPTION. You do not have to key the leading zero. You must
also enter a key. See 307.04.
1.
01: GENERAL VEHICLE
2
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
2.
02: ADDRESS
3.
03: LIEN
4.
04: CURRENT OWNER/PRIOR PLATE
5.
05: PRIOR OWNER/PRIOR PLATE (same as TITLE HISTORY)
6.
08: TAX VALUE
B.
The screens listed above are the six primary screens. You may see other screens as
well as these, which are described later. You may encounter other screens which are
not described in this manual section, but they should not affect eligibility determinations.
C.
When you select screens 1-5 above, you may see all of the other primary screens by
pressing ENTER to move forward. The screens appear in the order listed above. To
return to a previous screen, for example, from the address screen back to the general
vehicle screen, press PF3.
307.04
STARS INQUIRY KEYS
You may inquire using any of the following as your key:
A.
CUSTOMER ID: This may be obtained from the client s driver s license. It is the same
as the driver s license number, unless it is a business-owned vehicle. A business or
dealer customer has a system assigned ID. Enter the Customer ID to the right of
CUSTOMER ID.
B.
CUSTOMER NAME: Enter the first name at the first tab above the FIRST field. Enter
the middle initial at the next tab, and the last name at the next tab. If there is a suffix, key
the suffix at the next tab.
1.
If any portion of the name is incomplete or unknown, key a ?” as the last
character of that name.
EXAMPLE: Your client states his name is Chris S. Lennon. You may enter
Chris? S? Lennon to obtain a list of all individuals with a similar name.
2.
Do not key spaces or symbols in the last name.
EXAMPLE: Key O'Brian as Obrian and Van Dyke as Vandyke. However,
hyphens are allowed, such as Jones-Smith.
C.
TITLE NUMBER: Enter the number obtained from the vehicle title to the right of TITLE
NUMBER.
D.
PLATE NUMBER: Enter the number from the license tag to the right of PLATE
NUMBER. Do not key spaces or symbols in the plate number.
3
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
E.
VEHICLE IDENTIFICATION NUMBER (VIN): You may obtain this number from the
vehicle title, the vehicle registration, or the vehicle itself. Enter this number to the right of
the VIN NUMBER.
NOTE: If the name of the city is entered in the CITY field, it narrows the search to
vehicles registered in that city only. Therefore, we do not recommend that you
enter the city. You must perform a statewide search.
F.
SCREENS OPTIONS IF CUSTOMER NAME IS ENTERED AS KEY
1.
If a name is entered, a list of possible matches may display.
VQ05 g111
CMD
CUSTOMER NAME
PF1/HELP
2.
CUSTOMER SEARCH LIST
01/03/97 16:59:22
CUSTOMER ID
PF2/
PF3RETURN
PF4/
PF5/
PF6/
PF7BACKWARD PF8FORWARD PF9/PRINT PF10/ PF11/ PF12/MENU
a.
If there is more than one screen, you may go to the next screen by
pressing PF8. To return to the previous screen, press PF7. To select
an individual, key an S to the left of the individual and press ENTER.
b.
Field Descriptions
(1)
Customer ID: The ID of the customer displayed.
(2)
Customer Name: The customer s name.
(3)
Address: The city, zip code, and mailing address display under
the customer s name.
If an individual is selected or if there is only one matching individual, and the
individual has more than one vehicle, a listing of all vehicles in that individual s
name, displays.
4
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
VQ06 @111
VEHICLES BY CUSTOMER
01/03/97 16:45:42
CUST ID 000009876543
CHRISTOPHER XXXXX
18 XXXXXXX
LONDON
CMD VIN NUMBER
NC 26526
YEAR MAKE
1EJH9652DM1440821
KO2QC3326IV671161
1996
1987
HOND
FORD
MODEL
ACCORD
EXPLOR
BS
. 4S
4S
PLATE ID
SCD1989
IMUS850
EXPIR/DT
10/31/1997
05/31/1997
SYS0007 - END OF DATA
PF1/HELP
307.05
PF2/IMAGE
PF3/RETURN
PF4/
PF7/BACKWARD PF8/FORWARD PF9/
PF5/
PF10/
PF6/
PF11/
PF12/MENU
a.
To select the vehicle you wish to view, key an S in the command line
beside the vehicle and press ENTER.
b.
Field Descriptions
(1)
Customer ID: The ID of the owner keyed.
(2)
Customer Name and Address: The name and address of the
customer display beneath the Customer ID.
(3)
VIN Number: The vehicle identification number of the vehicle.
(4)
Year: The year model of the vehicle.
(5)
Make: The make of the vehicle displayed. Refer to 3900.05, A.
6.
(6)
Model: The model name of the vehicle.
(7)
BS: The body style of the vehicle. Refer to 307.05, A. 8.
(8)
Plate ID: The owner s plate if the plate is a current active or
inactive plate.
(9)
Expir/Dt: The date the plate will expire.
PRIMARY SCREEN DESCRIPTIONS
A.
GENERAL VEHICLE DETAIL: This screen displays the most current owner information.
5
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
VQ17 @417
GENERAL VEHICLE DETAIL
01/08/97 11:19:41
STATUS CURRENT TITLE, NOT HELD
TITLE
000002632423761 1991 HOND ACCORD EX/EX 4S CD 67569
KINDC8774ND51683
1991 HOND ACCORD EX/EX
DEALER CS
ACT DT 112896 TITLE DT 062095 TPF DT 062095 APPL DT 062095 PRNT DT 062095
OWNER ID 000003067699 OWNERS 1 LIENS 1 EQUIP
TAX CNTY
WAKE
LARA XXXXXX
1983 UMSTEAD DRIVE
RALEIGH NC 276260529
LESSEE ID
LESSEES
CONTROL
PLATE NO KEY4450 ISS DT 070896 EXP DT 063097 WEIGHT
FHVUT DT
CRT PRIVATE AUTO
USE PASS DRAFT N
INS.CO. N31 - NATIONWIDE
STATUS ACTIVE
1.
POLICY NO
07/08/1996
CERT DT
PF1/HELP
PF2/IMAGE
PF3/RETURN PF4/
PF7/
PF8/
PF9/PRINT
PF10/DRAFTS
070896 CERT TYPE
PF5/LESSEES PF6/OWNERS
PF11/
PF12/MENU
VEHICLE BRAND: Displays immediately under VQ12 in the upper left corner.
The valid brands are:
a.
b.
c.
d.
e.
f.
g.
h.
RECONST: Reconstructed
NON USA: Non-USA
WATER/FLD: Water/Flood Damaged
SALVAGE: Salvage
SAL/REBUI: Salvage/Rebuilt
MOTOR CHG: Motor Change
BODY CHG: Body Change
LEMON: Lemon
2.
STATUS: The status of the title number displayed. Current Title, Not Held
indicates that this is the current title and that DMV has not held the printing of the
title to resolve a discrepancy or problem.
3.
TITLE INDICATOR: Displays DUP if the title number displayed is a duplicate
title.
4.
TITLE NUMBER: The title number that was issued for the vehicle.
5.
YEAR: The year model of the vehicle.
6.
MAKE: The make of the vehicle.
6
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
Code
Vehicle Make
ALFA
AMER
AUDI
AUST
BMW
BUIC
CADI
CAP
CHEV
CHRY
DATS
DIAT
DODG
FIAT
FORD
GMC
HOND
HYUN
INTL
JAGU
JENS
JEP
LEXU
LINC
LNCI
MAZD
MERC
MERZ
MG
OLDS
OPEL
PLYM
PONT
PORS
RENA
SAA
SUBA
TOYT
TRIU
VOLK
VOLV
ALFA ROMEO
AMERICAN MOTORS
AUDI
AUSTIN
BMW
BUICK
CADILLAC
CAPRI
CHEVROLET
CHRYSLER
DATSUN
DIAMOND
DODGE
FIAT
FORD
GMC
HONDA
HYUNDAI
INTERNATIONAL
JAGUAR
JENSEN
JEEP
LEXUS
LINCOLN
LANCIA
MAZDA
MERCURY
MERCEDES BENZ
MG
OLDSMOBILE
OPEL
PLYMOUTH
PONTIAC
PORSCHE
RENAULT
SAAB
SUBARU
TOYOTA
TRIUMPH
VOLKSWAGEN
VOLVO
NOTE: If you see a code that is not listed, generally the code is derived from the first
four letters of the name of the vehicle make.
7.
MODEL: The model of the vehicle.
8.
BODY STYLE: The body style of the vehicle.
7
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
Code
AM
CN
CV
CP
2H
2T
4H
4T
RD
SD
2S
2D
3S
4S
3D
4D
BU
HR
HT
TL
HB
MH
JP
LM
MC
HC
GC
WC
SW
SP
TR
TK
PN
VN
WK
RV
UT
Body Style
AMBULANCE
CONVERTIBLE
CONVERTIBLE
COUPE
2 DOOR HARDTOP
2 DOOR HARDTOP
4 DOOR HARDTOP
4 DOOR HARDTOP
ROADSTER
SEDAN (USED WHEN NUMBER OF DOORS UNKNOWN)
2 DR SEDAN
2 DOOR
3 DR SEDAN
4 DR SEDAN
3 DOOR
4 DOOR
BUS
HEARSE
HOUSE TRAILER
TRAILER
HOUSE BOAT
MOBILE HOME
JEEP
LIMOUSINE
MOTORCYCLE
HOUSECAR
GOLF CART
WHEEL CHAIR
STATION WAGON
SPECIAL MOBILE EQUIPMENT
TRACTOR (TRUCK TRACTOR)
TRUCK
PANEL VAN
VAN
WRECKER
RECREATIONAL VEHICLE
UTILITY VEHICLE (e.g., BLAZER, BRONCO)
9.
OD (Odometer): The odometer reading declared on the application for title for a
vehicle less than ten years old.
10.
VIN: The Primary VIN (serial number) of the vehicle.
11.
SECONDARY VIN: The secondary VIN (if one exists).
12.
DEALER: The dealer number if the vehicle was sold by a North Carolina Dealer.
13.
ACT DATE: The date the last title action was taken. Some of the reasons for a
change in action dates are:
8
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
a.
b.
c.
d.
e.
f.
g.
h.
i
j.
k.
Change in Ownership
Change in Address
Stolen Vehicle
Insurance Stop
Plate Turned In (current or prior)
Correspondence
Request for Duplicate Title
Lien Recording
Lien Change of Address
Title Canceled
Title Returned Unclaimed
14.
TITLE DATE: The date the vehicle was first titled in North Carolina.
15.
TRF DT: The date the title was transferred to the current owner.
16.
APPL DT: The date the application was accepted at the Branch Office.
17.
PRNT DT: The date the title was printed.
18.
OWNER ID: The Customer ID number.
19.
OWNER: The number of owners of the vehicle. If the vehicle is owned by more
than two individuals, you may view all owners by pressing ENTER. The
Additional Owner screen displays.
20.
LIENS: The number of liens, up to six, that are recorded for the vehicle.
21.
EQUIP: The equipment number declared by the customer (if one is declared).
22.
TAX CNTY: The county in which the vehicle is to be listed for property tax. This
displays the first five characters of the county name.
23.
OWNER NAME AND ADDRESS: The primary owner and the first co-owner of
the vehicle and the address of the primary owner.
24.
LESSEE ID: The Customer ID of the lessee (if one exists).
25.
LESSEES: The number of lessees. If there are more than two lessees, you may
press PF10 to obtain the additional lessees names.
26.
CONTROL: The lessee type control number.
27.
LESSEE NAME AND ADDRESS: The names of the primary lessee and the first
co-lessee and the address of the primary lessee.
28.
PLATE NO: The current owner s most current plate. If the vehicle is leased, it
displays the lessee s plate.
29.
ISS DT: The date the plate was issued.
9
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
B.
30.
EXP DT: The date the plate will expire.
31.
WEIGHT: The license weight of the vehicle declared by the customer.
32.
FHVUT DT: If an Internal Revenue Service (IRS) Form 2290 was submitted, the
date it will expire. (If a license weight is 55,000 pounds or greater, the customer
is required to submit an IRS Form 2290.)
33.
CAT: The category corresponding with the type of plate issued.
34.
USE: The code corresponding with how the vehicle is being used.
35.
DRAFT: If the license fee was paid with a draft, this field displays a Y.
Otherwise, it will be an N.
36.
INS. CO.: The three-digit code and the corresponding insurance company s
name that carries the liability insurance for the vehicle.
37.
POLICY NO: The insurance policy number.
38.
STATUS: The status of the plate. The date the status was applied to the plate
also appears.
39.
CERT DT: The date the insurance was certified.
40.
CERT TYPE: The type of insurance verification furnished.
ADDRESS: This screen displays the current owner s address.
10
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
VQ01 @069
ADDRESS INQUIRY
01/10/97 15:53:01
KINDC8774ND51683
1991 HOND ACCORD EX/EX 4S
CUST ID: 000003067699
LARA JOANN XXXXX
CUST ID:
RESIDENCE ADDRESS:
STREET 1983 UMSTEAD DR
CITY RALEIGH
STATE NC ZIP 276260529
COUNTY WAKE
MAILING ADDRESS:
STREET
CITY
STATE
ZIP
VEHICLE LOCATION:
STREET
CITY
STATE
ZIP
COUNTY
ONE-TIME MAILING ADDRESS:
TITLE?
REGISTRATION?
STREET
CITY
PF1/HELP
STATE
PF2/
ZIP
PF3/RETURN PF4/
PF9/PRINT
PF10/
PF5/
PF11/
PF6/
PF7/
PF8/
PF12/MENU
1.
VIN: The Primary VIN (serial number) of the vehicle.
2.
CUSTOMER ID: The Customer ID of the primary owner.
3.
CUSTOMER NAME: The name of the primary owner displays below the
Customer ID.
4.
CUSTOMER ID: If the vehicle is co-owned, the first co-owner s Customer ID.
5.
CUSTOMER NAME: If the vehicle is co-owned, the first co-owner s name.
6.
RESIDENCE ADDRESS: The residence of the primary owner.
7.
MAILING ADDRESS: The mailing address, if different from the residence
address of the primary owner.
8.
VEHICLE LOCATION: The site address of the vehicle if different from the
customer residence address. The address shown in this field would be where
the vehicle is domiciled and where property tax on the vehicle is paid.
9.
ONE-TIME MAILING ADDRESS: A one-time mailing address for the title or
registration.
11
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
10.
C.
TITLE? REGISTRATION?: If a one-time mailing address exists, the field
displays a Y by title or registration to indicate what was mailed to that address.
The address and flag remains until another service is performed.
LIEN: This screen displays the current owner s current lien information. The vehicle
remains in the lienholder s possession until the vehicle is paid in full. DMV is generally not
notified when a lien has been paid and the title is given to the owner. When the lien is
recorded on the DMV title record, the lien remains on the system until the vehicle is
transferred. If a customer requests that the lien information be removed when they obtain
the title, this will be done.
VQ13 @069
LIEN INQUIRY
01/10/97
16:08:40
KINDC8774ND51683
1991 HOND ACCORD EX/EX 4S
CUST ID 000003067699
LARA JOANN XXXXX
CUST ID
TITLE 000001521312650 TRF DT 062095 PRNT DT 062095 OWNERS 1 LIENS 1
07/18/95 SECU 21545
PO BOX 27528
LIEN 1
ADDL
LH
N
LIENHOLDER ID
0000011595642
RALEIGH
NC 276117528
LIEN ACCOUNT
LIEN
ADDL
LIENHOLDER ID
LIEN ACCOUNT
PF1/HELP PF2/IMAGE
PF6/OWNERS
PF7/BACKWARD PF8/FORWARD
PF12/MENU
PF3/RETURN PF4/
PF9/PRINT
PF10/
LH
LIEN
ADDL LH
LIENHOLDER ID
LIEN ACCOUNT
PAGE 1 OF 1
PF5/ADDRESS
PF11/
1.
VIN: The Primary VIN (serial number) of the vehicle.
2.
VEHICLE DESCRIPTION: The year, make, model, and body style of the
vehicle.
3.
CUSTOMER ID: The Customer ID of the primary owner.
4.
CUSTOMER NAME: The name of the primary owner displays below the
CUSTOMER ID.
5.
CUSTOMER ID: If the vehicle is co-owned, the first co-owners
Customer ID.
6.
CUSTOMER NAME: If the vehicle is co-owned, the first co-owners
name displays below the Customer ID.
12
307
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
7.
TITLE: The title number that was assigned to the record when the
record was updated on the system.
8.
TRF DT: The date the title was transferred to the current owner.
9.
PRNT DT: The date the title was printed.
10.
OWNERS: The number of owners of the vehicle.
11.
LIENS: The number of liens that have been recorded on the title.
12.
LIEN DATE: The date of the lien appears under TITLE. This is the
actual date the current owner borrowed money on this vehicle unless the
application was not submitted within 20 days from the creation date. If
the submission date is greater than 20 days, the lien date is the date the
application was received.
13.
LIENHOLDER NAME AND ADDRESS: This appears beside the LIEN
DATE, and is the name and address of the lienholder.
14.
LIEN: The lien number.
15.
ADDL LH: If the lienholder s name is too long to appear in the space
allotted on this screen, a Y displays. The remainder of the lienholder s
name may be viewed by keying an S to the left of the lien you wish to
view.
16.
LIENHOLDER ID: The ID number of the lienholder.
17.
LIEN ACCOUNT: The customer s account number, if provided by the
lienholder.
NOTE: If there are more than three liens, press PF8 to view subsequent pages.
To view the lien detail screen, key an S to the left of the lien information
you wish to view.
D.
CURRENT OWNER/PRIOR PLATE: This screen displays the current owner s prior
plates. This screen only lists post conversion plates (plates issued after the
implementation of STARS).
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
VQ4 @417
15:51:48
CURRENT OWNER/PRIOR PLATE
KINDC8774ND51683
1991 HOND ACCORD
CUST ID
000003067699
EX/EX 4S
LARA JOANN XXXXX
CUST ID
TITLE NO
STATUS
01/08/97
000001521312650 TRF DT 062095 PRNT DT 062095 OWNERS
CURRENT TITLE, NOT HELD
1
PLATE NO KEY4450
ISS DT 070896 EXP DT 063097 CERT DT 070896 CERT
TYPE
WT
FHVUT DT
CAT PRIVATE AUTO
USE PASS
DRAFT N
INS. CO. N31 NATIONWIDE
POLICY #
STATUS ACTIVE
07/08/1996 CONTROL #
LESSEES
PLATE NO KEY4450
ISS DT 071895 EXP DT 063096 CERT DT 071895 CERT
TYPE
WT
FHVUT DT
CAT PRIVATE AUTO
USE PASS
DRAFT N
INS. CO. N31 - NATIONWIDE
POLICY #
STATUS EXPIRED
11/28/1996 CONTROL #
LESSEES
PF1/HELP
PF2/IMAGE PF3/RETURN PF4/
PF6/OWNERS
PF7/BACKWARD PF8/FORWARD PF9/PRINT PF10/
PAGE 1 OF 1
PF5/ADDRESS
PF11/
1.
VIN:
The serial number of the vehicle identified on the External Inquiry Main
Menu.
2.
VEHICLE DESCRIPTION: The year, make, and body style of the vehicle.
3.
CUSTOMER ID: The Customer ID of the primary owner.
4.
CUSTOMER NAME: The name of the primary owner displays below the
Customer ID.
5.
CUSTOMER ID: If the vehicle is co-owned, the first co-owner s Customer ID
appears.
6.
CUSTOMER NAME: If the vehicle is co-owned, the first co-owner s name
appears.
7.
TITLE NO: The title number that was assigned to the record when the record
was updated on the system.
8.
TRF DT: The date the title was transferred to the current owner.
9.
PRNT DT: The date the title was printed.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
10.
OWNERS: The number of owners of the vehicle. If there are more than two
owners, press PF6 to view the additional owners.
11.
STATUS: The status of the title number displayed.
12.
PLATE NO: The current owner s most current plate. If the vehicle is leased, it
displays the lessee s plate and lists the lessee s name under the plate
information.
13.
ISS DT: The date the plate was issued.
14.
EXP DT: The date the plate will expire.
15.
CERT DT: The date the insurance was certified.
16.
CERT TYPE: The type of insurance verification furnished.
17.
WEIGHT: The license weight of the vehicle declared by the customer.
18.
FHVUT DT: The date the IRS Form 2290, if one was submitted, will expire. An
IRS Form 2290 is required if the license weight is 55,000 pounds or greater.
19.
CAT: The category corresponding with the type of plate issued.
20.
USE: The code corresponding with the type of plate issued.
21.
DRAFT: If the license fee was paid with a draft, this field displays a Y.
Otherwise, it is an N.
22.
INS CO: The three-digit code and the corresponding insurance company s name
that carries the liability insurance for the vehicle.
23.
POLICY #: The insurance policy number.
24.
STATUS: The status of the title number displayed.
25.
DATE: The date the status was applied to the plate.
26.
CONTROL #: The lessee type control number.
27.
LESSEES: The number of lessees.
28.
LESSEE NAME: The primary lessee and the first co-lessee s names displays, if
applicable.
E.
TITLE HISTORY: This screen displays all of the prior titles (owners) of the
vehicles. This screen only lists post conversion titles (titles registered after the
implementation of STARS.)
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
VQ17 @417
TITLE HISTORY
CMD
01/08/97 16:57:56
KINDC8774ND1683
1991 HOND ACCORD EX/EX 4S
LARA JOANN XXXXX
TITLE 000001521312650 TRF DT 062095
PRNT DT 062095 OWNERS 1 LEASE N
STATUS CURRENT TITLE, NOT HELD
TITLE
STATUS
TRF DT
PRNT DT
OWNERS
LEASE
TITLE
STATUS
TRF DT
PRNT DT
OWNERS
LEASE
SYS0007 - END OF DATA
PF1/HELP
PF2/IMAGE
PF3/RETURN
PF4/
PF7/BACKWARD PF8/FORWARD PF9/PRINT
PF12/MENU
PF5/
PF6/
PF10/
PF11/
1.
VIN: The serial number of the vehicle identified on the Inquiry Main Menu.
2.
VEHICLE DESCRIPTION: The year, make, model, and body style of the vehicle.
3.
CUSTOMER NAME: Appears after the vehicle description. This is the name of
the primary owner and first co-owner.
4.
TITLE NO: The title number that was assigned to the record when the record
was updated on the system.
5.
TRF DT: The date the title was transferred to the displayed owner.
6.
PRNT DT: The date the title was printed.
7.
OWNERS: The number of owners of the vehicle. If there are more than two
owners, the additional owners are not available to non-DOT users.
8.
LEASE: A Y appears if there is a lessee attached to the vehicle.
9.
STATUS: The status of the title number displayed.
16
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
F.
OTHER SCREENS
1.
CUSTOMER VEHICLE STOPS SCREEN
a.
You may inquire on a record that has a stop associated with it. If there
is only one stop, a STOP SCREEN displays. The reason for the stop is
displayed as an English Text message. The various stops are:
(1)
(2)
(3)
(4)
(5)
(6)
b.
2.
Insurance Stop
County Tax Stop
Stolen Vehicle Stop
Emission Stop
Correspondence Stop
Child Support Stop
If there are multiple stops associated with an individual, the
CUSTOMER/VEHICLE STOPS screen displays. You may select the
stop record to view by keying an S in the command field to the left of
the selection.
STOLEN VEHICLES
You may inquire on a vehicle that has been flagged as stolen. If so, the
STOLEN/STOPPED VEHICLE screen displays. The ENTRY DT date on the
screen indicates the date the vehicle was reported stolen. The ACT DATE
reflects the date the vehicle was stolen. The ACTION REASON reflects the
place the theft occurred.
307.06
TAX VALUE OPTION
A.
An option to verify the value of the vehicle is available through the VQ36 inquiry. In order
to obtain the value of the vehicle, it must be registered in North Carolina. Values for
utility trailers are not available through this inquiry. If a value of a vehicle is not available,
use information in the tax records or alternative methods listed in each specific program
policy manual.
B.
This option replaces the VEH2 inquiry previously available through DMV. The same
values that displayed in VEH2 are now displayed through option 08 from the
EXTERNAL INQUIRY MAIN MENU. The value represents the highway use tax value of
the vehicle and does not exceed the wholesale value of the vehicle. DMV updates this
amount in January and July of each year.
C.
Data is required in the following fields in order to complete this inquiry:
D.
1.
SELECT OPTION: The option 08 is inquiry on the value of the vehicle.
2.
VIN NUMBER: The Primary VIN (serial number) of the vehicle. A complete VIN
number is required in order to obtain a value.
Press ENTER and the value of the vehicle displays at the bottom of the screen.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
VERIFICATION INQUIRIES
DEPARTMENT OF TRANSPORTATION (DOT) INQUIRY
Change # 1-2001
STATE TITLING AND REGISTRATION SYSTEM (STARS) September 1, 2001
307.07 PF KEY FUNCTIONS
307.08
A.
PF1: This key provides a help function. To obtain information regarding a particular
field, place the cursor on the field in question and press PF1. Press PF3 to exit the help
screen.
B.
PF3: This key takes you back to the previous screen.
C.
PF5: This key clears the screen of any keyed information.
D.
PF7: This key allows you to scroll backward if there is more than one page of data, i.e., if
you key a name and get two or more screens of individuals from which to choose.
E.
PF8: This key allows you to scroll forward if there is more than one page of data.
F.
PF12: This key cancels the inquiry.
LOGOFF PROCEDURES
To log off, clear the screen. Key LOGOFF and press ENTER.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
400.0I
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
GENERAL
An authorized representative is one who can apply for, obtain, and/or use food stamp benefits on
behalf of the food stamp unit. An authorized representative subsystem is now available in FSIS
to accommodate EBTIS in issuing electronic benefits to authorized representatives.
The authorized representative subsystem consists of two transactions. Transaction SLAR is
used to search, add, or update information on authorized representatives. Transaction SLAI
is an inquiry function into the authorized representative subsystem.
400.02.
SYSTEM ACCESS AND PROCESSING
A.
SLAR
1.
Accessing the SLAR Transaction
Log on to SCC1CICS (CICSSCCI for TCPIP sessions). Enter S beside the
SLAR item number from the Food Stamp update menu. Press Enter. The
following screen appears.
SLA310A
AUTHORIZED REPRESENTATIVE SYSTEM
ADD/UPDATE
01/07/98
16:16:38
SELECT AN OPTION: 1.
ADD/UPDATE AN AUTHORIZED REPRESENTATIVE
2.
ADD/UPDATE AN AUTHORIZED REP FOR A DRUG TREATMENT CENTER
3.
UPDATE AUTHORIZED REPRESENTATIVE FOR FSIS ID: _______
MESSAGES:
Press ENTER KEY TO PROCESS
2.
PF3: CANCEL
Add/Search For An Authorized Representative
To add a new authorized representative, key 1 at SELECT AN OPTION. Press
Enter. The following screen appears.
1
400
North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
SLA311A
SSN
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
SEARCH DATA BASE FOR AUTHORIZED REPRESENTATIVE 01/07/98
ADD/UPDATE
16:41:46
FIRST-NAME MI LAST-NAME
_____ _________
___ __________
SUF
DOB
___
_____
S
R
___ ___
FOR SPECIFIC SSN SEARCH: ENTER ONLY THE SSN
FOR NAME LIST SEARCH: ENTER THE MINIMUM OF FIRST NAME, LAST NAME, AND SEX
MESSAGES:
ENTER:PROCESS
PF3: PREV SCREEN
PF12: MAIN MENU
A search must be performed on the authorized representative by either SSN or name before you
can add/update an authorized representative.
a.
SSN Search
To perform an SSN search, enter only the SSN as shown below:
SLA311A
SSN
123456789
SEARCH DATABASE FOR AUTHORIZED REPRESENTATIVE 01/07/98
ADD/UPDATE
16:41:46
FIRST-NAME MI
____
LAST-NAME
SUF
___ __________
___
DOB
S
_____
___
R
___
FOR SPECIFIC SSN SEARCH: ENTER ONLY THE SSN
FOR NAME LIST SEARCH: ENTER THE MINIMUM OF FIRST NAME, LAST NAME, AND SEX
MESSAGES:
ENTER:PROCESS
PF3: PREV SCREEN
PF12: MAIN MENU
Press Enter. If the SSN is not known to the system, the following screen
and Message appears.
SLA311A
S
RESULTS OF SEARCH FOR AUTHORIZED REPRESENTATIVE
ADD/UPDATE
FIRST MI LAST NAME
SUF SSN
DOB
SEX
RACE
ADDRI
01/07/98
17:08:37
REP#
MESSAGES: SLA314-NO MATCH ON SELECTION
S ENTER: DETAIL PF2:ADD REP PF3:PREV SCR PF7:BKWD PF8:FWD PF12:MAIN
2
400
North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
b.
September 1, 2001
Name Search
To complete a name search, the minimum data required is first name,
last name, and sex.
SLA311A SEARCH DATABASE FOR AUTHORIZED REPRESENTATIVE
ADD/UPDATE
SSN
FIRST-NAME
MI
________
HUMPTY ____ ___
LAST-NAME
01/07/98
16:41:46
SUF
DOB S
R
DUMPTY _______ ___
_____ M
___
FOR SPECIFIC SSN SEARCH: ENTER ONLY THE SSN
FOR NAME LIST SEARCH: ENTER THE MINIMUM OF FIRST NAME, LAST NAME, AND SEX
MESSAGES:
ENTER: PROCESS
PF3: PREV SCREEN
PF12: MAIN MENU
Press Enter. If the name is not known to the system, the following
screen and Message appears.
SLA314A
S FIRST
RESULTS OF SEARCH FOR AUTHORIZED REPRESENTATIVE
ADD/UPDATE
MI LAST-NAME
SUF
SSN
DOB
SEX
01/07/98
17:08:37
RACE ADDRI
REP#
MESSAGES: SLA314-NO MATCH ON SELECTION
S &ENTER: DETAIL PF2: ADD REP PF3: PREV SCR PF7:BKWD PF8:FWD PF12:MAIN
3.
Adding the New Authorized Representative
Enter the Pf2 key to Add Rep. The following screen appears. (An FSIS case
cannot have more than 2 active authorized representatives at any time.)
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
SLA316A
September 1, 2001
DETAIL FOR SELECTED AUTHORIZED REPRESENTATIVE
ADD/UPDATE
AUTH REP #:
FIRST:
SSN:
01/08/98
11:29:10
DELETE STATUS: (Y IF DELETE SCHEDULED)
MI:
LAST:
SUFF:
ADDR1:
ADDR2:
CITY:
STATE:
PHONE:
SEX:
ZIP:
RACE:
PGM VIOL:
PGM VIOL BEGIN:
DTC#
DTC NAME
MESSAGES:
ENTER TO PROCESS
PF5 :SHOW CASES
DTC#
DOB:
DTC NAME
PF2:ASSIGN REP TO FSIS ID
PF7:BKWD
PF8:FWD
PF3:PREV SCREEN
PF12:MAIN MENU
Enter the following fields.
a.
Auth Rep#: System generated.
b.
SSN: Required
c.
Delete Status: - Leave blank. This field should only be keyed Y when
the authorized representative has been entered in error. To erase an
entry in this field, you must use the delete key, not the space bar.
d.
First name, MI, Last Name, Suffix: - Required
e.
Addr1: - Required
f.
Addr2: - Optional
g.
City, State, Zip: - Required
h.
Phone: - Required. (If no phone, enter a contact number.)
i.
Sex, Race, DOB: - Required
j.
PGM Viol (Program Violation): - System generated. A Y in this field
indicates the individual is disqualified from the Food Stamp Program. A
file is read on-line for an initial add of an authorized representative. A file
is read nightly whenever any updates/changes are made to an
authorized representative.
NOTE:
k.
If the DSS Director allows this individual to be the FSU s
authorized representative, you must key Y in the Override
field.
PGM Viol Begin (Program Violation Begin Date): - System generated.
4
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
l.
DTC# (Drug Treatment Center Number): System generated.
m.
DTC Name (Drug Treatment Center Name): System generated.
Press Enter. The Message, ***PRESS ENTER TO UPDATE, appears at the
bottom of the screen for confirmation, as shown below.
SLA316A
DETAIL FOR SELECTED AUTHORIZED REPRESENTATIVE
ADD/UPDATE
AUTH REP#:
SSN: 123456789
FIRST: HUMPTY
ADDR1:
MI:
DELETE STATUS: (Y IF DELETE SCHEDULED)
LAST: DUMPTY
222 FAIRYTALE LANE
CITY: RALEIGH
SUFF:
ADDR2:
STATE: NC
ZIP: 27603
SEX: M
RACE: W
PHONE: 919 733 5555
01/08/98
11:29:10
PGM VIOL:
PGM VIOL BEGIN:
DTC#
DTC NAME
DTC#
DOB: 03 11 1946
DTC NAME
MESSAGES: *** PRESS ENTER TO UPDATE
ENTER TO PROCESS PF2: ASSIGN REP TO FSIS ID
PF5 :SHOW CASES PF7:BKWD
PF8:FWD
PF3:PREV SCREEN
PF12:MAIN MENU
You MUST PRESS ENTER AGAIN to add the authorized representative. A confirmation
Message is displayed at the bottom of the screen, *** NEW AUTH REP ADDED.
SLA316A
DETAIL FOR SELECTED AUTHORIZED REPRESENTATIVE 01/08/98
ADD/UPDATE
11:29:10
AUTH REP#:000022 SSN: 123456789
FIST: HUMPTY
ADDR1:
MI:
DELETE STATUS: (Y IF DELETE SCHEDULED)
LAST: DUMPTY
222 FAIRYTALE LANE
CITY: RALEIGH
ADDR2:
STATE: NC
PHONE: 919 733 5555
SUFF:
SEX: M
PGM VIOL:
PGM VIOL BEGIN:
DTC#
DTC NAME
ZIP: 27603
RACE: W
DTC#
MESSAGES: *** NEW AUTH REP ADDED
ENTER TO PROCESS PF2: ASSIGN REP TO FSIS ID
PF5 : SHOW CASES PF7:BKWD
PF8:FWD
NOTE:
4.
DOB: 03 11 1946
DTC NAME
PF3:PREV SCREEN
PF12:MAIN MENU
The Message ACTIVE A/R appears in the upper right corner on the SLIN
screen for the FSIS case.
Assigning An Authorized Representative To An FSIS Case ID
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400
North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
On the screen above, press PF2 to assign the authorized representative to an
FSIS case ID. The following screen appears.
SLA313A
ADD AUTH REP/ADTC TO CASE
ADD ONLY
01/08/98
12:26:55
AUTH REP#:000022 SSN: 123456789 DELETE STATUS: ( y IF DELETE SCHEDULED)
FIRST:
HUMPTY___________ MI:_ LAST: DUMPTY_____________ SUFF:___
ADDR1:
222 FAIRYTALE LANE______________
ADDR2:__________________
CITY:
RALEIGH_________ STATE:
NC
ZIP:27603___
PHONE:
919-733-5555 SEX:
M
RACE:
W
DOB: 03 11 1946
FSIS ID:
HOH:
ACTIVE/INACTIVE STATUS:
OVERRIDE:
AUTH TYPE:
(APPLIC=A, USAGE= U, BOTH=B)
PROHIB STATUS:
PROHIB NOTICE SENT:
ADD DATE:
LAST RACF ID:
MESSAGES:
ENTER: PROCESS PF3:
PREV SCREEN
COUNTY:
OVERRIDE DATE:
PROHIB BEGIN:
PF12: MAIN MENU
Enter the following fields:
a.
FSIS Case ID
b.
Active/Active Status. Enter:
A for active. Active status indicates the authorized representative is
currently authorized to act on behalf of the FSU.
I for inactive. Inactive status indicates the authorized representative is
no longer authorized to act on behalf of the FSU.
c.
Override: Optional. This field is used if the DSS Director allows an
individual who has a program violation to act as the authorized
representative.
NOTE:
d.
Once all required fields are entered on this screen and
the Enter key is pressed, the Disqualified Recipients file
is automatically read using the SSN as the key. If a
record is found, the Program Violation field will
automatically display a Y . If the DSS Director allows
this individual to be the FSU s authorized representative,
you must key Y in the Override field.
Auth Type (Authorization Type): Enter:
(1)
A for authorization to make application;
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
e.
September 1, 2001
(2)
U for authorization for using the food stamp benefits; or
(3)
B for authorization to make application and for using the food
stamp benefits.
Prohib Status (Prohibited Status): Optional. This field identifies
individuals prohibited from being the authorized representative for one
year due to:
(1)
(2)
(3)
Providing false information;
Misrepresenting the FSU s circumstances; or
Improperly using the food stamp benefits.
The valid entries for this field are Y or space. If a Y is keyed in this
field, the ACTIVE/INACTIVE STATUS field must be changed to an I.
7
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
Press Enter. The Message, 313-PRESS ENTER TO UPDATE, appears at the bottom of
the screen for confirmation. You MUST PRESS ENTER AGAIN. The following screen
and Message appears.
SLA313A
ADD AUTH REP/ADTC TO CASE
ADD ONLY
01/08/98
12:26:55
AUTH REP#: 000031 SSN: 111111111 DELETE STATUS:_( Y IF DELETE SCHEDULED)
FIRST:
RAIN_______MI:_ LAST: MAKER_______________ SUFF: ___
ADDR1:
695 PALMER DRIVE_______________ ADDR2:_____________________
CITY:
RALEIGH_________ STATE:
NC ZIP:27603-____
PHONE:
919-733-8931
SEX:
M
RACE: W
DOB:08 07 1959
PGM VIOL:
PGM VIOL BEGIN:
FSIS ID: 123456789 HOH:
Jane Doe
COUNTY:
ACTIVE/INACTIVE STATUS: A
OVERRIDE:
OVERRIDE DATE:
AUTH TYPE: B
(APPLIC=A, USAGE=U, BOTH=B
PROHIB STATUS:
PROHIB NOTICE SENT:
PROHIB BEGIN:
ADD DATE:
01 08 1998
LAST RACF ID: TS36PXX
MESSAGES: 313-ADD SUCCESSFUL
ENTER: PROCESS
PF3: PREV SCREEN
92
PF12;MAIN MENU
Press PF3 to return to the previous screen to assign other FSIS cases to this authorized
representative, or PF12 to the Main Menu.
5.
Add/Update Authorized Representative For a Drug Treatment Center
Key ‘2’ in the SELECT AN OPTION field. Press Enter.
The following screen appears.
SLA312A
SEARCH DATABASE FOR DRUG CENTER
ADD/UPDATE
01/15/98
11:08:10
DRUG CENTER NAME
_______________________
MESSAGES
ENTER:PROCESS
PF3: PREV SCREEN
PF12:MAIN MENU
Key the drug center name. Press Enter. The following screen is displayed if the
drug treatment center is not known in the SLAR subsystem.
8
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
SLA315A
S
September 1, 2001
RESULTS OF SEARCH FOR DRUG TREATMENT CENTER
ADD/UPDATE
DTC
#
DTC NAME
PHONE
ADDRESS
CITY
ST
01/16/98
10:28:16
ZIP
MESSAGES: SLA315-NO MATCH FOUND
S &ENTER: DETAIL PF2: ADD ADTC PF3:PREV SCR PF7:BKWD PF8: FWD PF12:MAIN
Press PF2 to add the drug treatment center to the system.
appears.
SLA317A
The following screen
DETAILS FOR SELECTED DRUG TREATMENT CENTER
ADD/UPDATE
ADTC#:
01/16/98
10:38:34
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME:
ADDR1:
ADDR2:
CITY
STATE:
PHONE:
ZIP:
COUNTY:
AUTH REP#:
SSN:
FIRST:
MI:
LAST:
PGM VIOL:
PGM VIOL BEGIN:
ADD DATE:
UPDT DATE:
SUFF
LAST RACF ID:
MESSAGES:
ENTER: PROCESS PF2: ASSIGN NEW CASE PF3:PREV SCREEN PF4:AUTH REP MAINT
PF5:SHOW CASES PF12:MAIN MENU
Enter the following fields.
a.
ADTC#: System generated.
b.
Delete Status: Leave blank. This field should only be keyed Y when
the ADTC has been entered in error. To erase an entry in this field, you
must use the delete key, not the space bar.
c.
ADTC Name: Required.
d.
ADDR1: Required.
e.
ADDR2: Optional.
f.
City, State, Zip: Required.
g.
Phone: Required. (If no phone, enter a contact number.)
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
h.
September 1, 2001
County: Required two-digit county number.
Press Enter. The following screen is displayed with message at the bottom of
the screen, 317-ADD SUCCESSFUL.
SLA317A
DETAILS FOR SELECTED DRUG TREATMENT CENTER
ADD/UPDATE
ADTC#: 003
01/16/98
10:38:34
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME: CHARTER RIDGE HOSPITAL
ADDR1: ANDERSON HALL, ROOM 247
CITY: RALEIGH
STATE: NC ZIP: 27603
PHONE: 919 733 2222
COUNTY: 92
AUTH REP#:
SSN:
FIRST:
MI:
PGM VIOL:
ADDR2:
LAST:
SUFF:
PGM VIOL BEGIN:
ADD DATE: 01 16 1998
UPDT DATE:
LAST RACF ID: TS36PXX
MESSAGES: 317-ADD SUCCESSFUL
ENTER: PROCESS PF2: ASSIGN NEW CASE PF3:PREV SCREEN PF4:AUTH REP MAINT
PF5:SHOW CASES PF12:MAIN MENU
6.
Add/Assign An Authorized Representative For a Drug Treatment Center
NOTE:
We recommend that only one person in each county be
authorized to add drug treatment centers to the SLAR table
using the following instructions. We further recommend that this
individual provide county workers with a listing of the ADTC s for
their county. This prevents multiple names for the same ADTC.
To assign an authorized representative to the ADTC, press PF4 from the above
screen.
Screen SLA311A, SEARCH DATABASE FOR AUTHORIZED
REPRESENTATIVE ADD/UPDATE, is displayed. Remember, a search must be
performed on the authorized representative by either SSN or name before you
can add/update an authorized representative to an ADTC.
Once the authorized representative has been added, the system displays
Message, ***NEW AUTH REP ADDED. To assign the authorized representative
to the ADTC, press PF2. The following screen is displayed once PF2 has been
pressed.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
SLA317A
September 1, 2001
DETAILS FOR SELECTED DRUG TREATMENT CENTER
ADD/UPDATE
ADTC#:0003
01/15/98
11:24:57
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME: CHARTER RIDGE HOSPITAL
ADDR1: ANDERSON HALL ROOM 247
CITY: RALEIGH
STATE: NC
ZIP: 27603
PHONE: 919 733 2222
AUTH REP#:
COUNTY: 92
000050
FIIRST: KAYE
ADDR2:
SSN: 636363636
MI: C
LAST: FEELS
SUFF:
PGM VIOL:
PGM VIOL BEGIN:
ADD DATE: 01 15 1998
UPDT DATE: 01 27 1998
LAST RACF ID:TS36PXX
MESSAGES: 317-UPDATE SUCCESSFUL
ENTER:PROCESS PF2: ASSIGN NEW CASE PF3:PREV SCREEN PF4:AUTH REP MAINT
PF5:SHOW CASES PF12:MAIN MENU
To assign cases to this drug treatment center and authorized representative, press PF2.
The following screen appears.
SLA313A
ADD AUTH REP/ADTC TO CASE
ADD ONLY
01/27/98
11:02:12
ADTC#: 0003
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME: CHARTER RIDGE HOSPITAL
AUTH REP#: 000050
SSN: 875875875 DELETE STATUS: ( Y IF DELETE SCHEDULED)
FIRST: MICHAEL
MI:
LAST: JORDAN
SUFF:
ADDR1: ANDERSON HALL ROOM 247
ADDR2:
CITY:
RALEIGH
STATE: NC
ZIP: 27603
PHONE: 919-733-2222
SEX: M
RACE: B DOB: 05 01 1958
PGM VIOL:
PGM VIOL BEGIN:
FSIS ID:
HOH:
ACTIVE/INCTIVE STATUS:
OVERRIDE:
AUTH TYPE:
PROHIB NOTICE SENT:
ADD DATE:
LAST RACF ID:
MESSAGES:
ENTER: PROCESS
COUNTY:
OVERRIDE DATE:
PROHIB BEGIN:
PF3: PREV SCREEN
PF12: MAIN MENU
11
400
North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
Update this screen following the instructions in B. 4. Press Enter. The Message, 313PRESS ENTER TO UPDATE, appears at the bottom of the screen for confirmation, as
shown below.
SLA313A
ADD AUTH REP/ADTC TO CASE
ADD ONLY
01/27/98
11:06:43
ADTC#: 0003
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME: CHARTER RIDGE HOSPITAL
AUTH REP#: 000050
SSN: 875875875 DELETE STATUS: ( Y IF DELETE SCHEDULED)
FIRST: MICHAEL
MI:
LAST: JORDAN
SUFF:
ADDR1: ANDERSON HALL ROOM 247
ADDR2:
CITY:
RALEIGH
STATE: NC
ZIP: 27603
PHONE: 919-733-2222
SEX: M
RACE: B DOB: 05 01 1958
PGM VIOL:
PGM VIOL BEGIN:
FSIS ID: 222222222
HOH: MARIKA LOCKLEAR
COUNTY: 78
ACTIVE/INCTIVE STATUS: A
OVERRIDE: OVERRIDE DATE:
AUTH TYPE: B
(APPLIC=A, USAGE=U, BOTH =B
PROHIB STATUS::
PROHIB NOTICE SENT:
PROHIB BEGIN:
ADD DATE:
LAST RACF ID:
MESSAGES: 313-PRESS ENTER TO UPDATE
ENTER: PROCESS PF3: PREV SCREEN PF12: MAIN MENU
You must PRESS ENTER AGAIN to add the FSIS case to the drug treatment center and
authorized representative. A confirmation Message is displayed at the bottom of the
screen, 313-ADD SUCCESSFUL.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
SLA313A
ADD AUTH REP/ADTC TO CASE
ADD ONLY
September 1, 2001
01/27/98
11:06:43
ADTC#: 0003
DELETE STATUS: ( Y IF DELETE SCHEDULED)
ADTC NAME: CHARTER RIDGE HOSPITAL
AUTH REP#: 000050 SSN: 875875875 DELETE STATUS: ( Y IF DELETE SCHEDULED)
FIRST:
MICHAEL
MI:
LAST: JORDAN
SUFF:
ADDR1: ANDERSON HALL ROOM 247 ADDR2:
CITY:
RALEIGH
STATE: NC ZIP: 27603
PHONE: 919-733-2222 SEX: M RACE: B DOB:
PGM VIOL:
PGM VIOL BEGIN:
FSIS ID: 222222222 HOH: MARIKA LOCKLEAR
COUNTY: 78
ACTIVE/INACTIVE STATUS: A OVERRIDE: OVERRIDE DATE:
AUTH TYPE: B (APPLIC = A, USAGE = U, BOTH = B)
PROHIB STATUS:
PORHIB NOTICE SENT:
PROHIB BEGIN:
ADD DATE: 01 27 1998
LAST RACF ID: TS36XXX
MESSAGES: 313-ADD SUCCESSFUL
ENTER: PROCESS PF3: PREV SCREEN PF12: MAIN MENU
NOTE: The SLII screen displays a ‘Y’ in the ADTC field.
issuances, enter an S’ and press Enter.
7.
To view the tri-monthly
Updating An Authorized Representative
You must use the SLAR transaction to make changes to an authorized
representative s information.
There are certain fields that you cannot key. These fields are protected. In most
instances, the cursor skips these fields.
The system displays messages and function keys at the bottom of the screen.
Read these carefully before proceeding to the next screen.
To make changes, key 1 in the SELECT AN OPTION field.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
Press Enter. The following screen appears:
SLA311A SEARCH DATABASE FOR AUTHORIZED REPRESENTATIVE
ADD/UPDATE
SSN
FIRST-NAME
MI
123456789 ___________
___
LAST-NAME
SUF
_____________ ___
DOB
________
01/07/98
16:41:46
S
R
__
___
FOR SPECIFIC SSN SEARCH: ENTER ONLY THE SSN
FOR NAME LIST SEARCH: ENTER THE MINIMUM OF FIRST NAME, LAST NAME, AND SEX
MESSAGES:
ENTER: PROCESS
PF3: PREV SCREEN
PF12: MAIN MENU
You must key the authorized representative s SSN or First Name, Last Name, and Sex
code. Press Enter.
The following screen appears.
SLA314A RESULTS OF SEARCH FOR AUTHORIZED REPRESENTATIVE
ADD/UPDATE
S FIRST MI LAST NAME SUF SSN
SILVER
METAL
123456789
DOB
SEX
09071952 F
RACE ADDR1
W
ANDERSON HALL
01/07/98
17:08:37
REP#
000011
MESSAGES:
S &ENTER: DETAIL PF2: ADD REP PF3: PREV SCR PF7: BKWD PF8: FWDPF12:MAIN
You must key ‘S’ under the SEARCH FUNCTION field. Press Enter.
You may only key changes to the following fields.
a.
b.
c.
d.
e.
f.
Name
Address
Telephone Number
Sex
Race
Date of Birth
Key the data you wish to change.
14
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
Press Enter to update. The following screen is displayed with the message at
the bottom of the screen, ***AUTH REP UPDATED.
SLA316A
DETAIL FOR SELECTED AUTHORIZED REPRESENTATIVE
ADD/UPDATE
AUTH REP#: 000011
FIRST: GOLD
SSN: 123456789
MI:
DELETE STATUS: (Y IF DELETE SCHEDULED)
LAST: METAL
ADDR1: 252 OLYMPIC DR
CITY:
RALEIGH
PHONE: 919 733 2100
01/08/98
11:29:10
SUFF:
ADDR2:
STATE: NC
SEX: F
PGM VIOL:
PGM VIOL BEGIN:
DTC#
DTC NAME
ZIP: 27603
RACE: W
DTC#
DOB: 09 07 1952
DTC NAME
MESSAGES: ***AUTH REP UPDATED
ENTER TO PROCESS PF2: ASSIGN REP TO FSIS ID PF3:PREV SCREEN
PF5 :SHOW CASES PF7:BKWD
PF8:FWD
PF12:MAIN MENU
8.
Updating An Authorized Representative For a Drug Treatment Center
Updating an authorized representative for a drug treatment center uses the same
procedures as those used for updating an authorized representative. Key 2’ in
the SELECT AN OPTION field. Press Enter.
Key The data you wish to change.
Press Enter to update. The screens are different.
The system displays the message at bottom of the screen, *** AUTH REP
UPDATED.
9.
Updating Authorized Representative For FSIS ID
Key 3’ in the SELECT AN OPTION field and the FSIS CASE ID. Press Enter.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
The following screen appears.
SLA313A
UPDATE AUTH REP/ADTC
UPDATE
01/08/98
12:26:55
AUTH REP#:000011 SSN: 123456789
DELETE STATUS:_( Y IF DELETE SCHEDULED
FIRST: GOLD________ MI:_ LAST: METAL____________ SUFF:___
ADDR1: 252 OLYMPIC DR____________
ADDR2:________________
CITY: RALEIGH___________ STATE: NC ZIP:27603______
PHONE: 919 733 2100 SEX: F
RACE: W
DOB:09 07 1952
PGM VIOL:
PGM VIOL BEGIN:
FSIS ID: 123456789 HOH: JOHN M. DOE
COUNTY: 92
ACTIVE/INACTIVE STATUS: A
OVERRIDE:
OVERRIDE DATE:
AUTH TYPE: U (APPLIC = A, USAGE=U, BOTH=B)
PROHIB STATUS:
PROHIB NOTICE SENT:
PROHIB BEGIN:
ADD DATE: 12 23 1997 UPDT DATE: 01 08 1998
INACT DATE:
LAST RACF ID: TS36PXX
MESSAGES:
ENTER: PROCESS PF3: PREV SCREEN PF7: BKWD PF8:FWD PF12: MAIN MENU
You may only update the following fields.
a.
b.
c.
ACTIVE/INACTIVE STATUS
AUTH TYPE
PROHIB STATUS
Key the data you wish to change. Press Enter to update.
The system displays the message at the bottom of screen, 313-UPDATE
SUCCESSFUL.
B.
SLAI (INQUIRY ONLY)
1.
Purpose Of The SLAI Transaction
The SLAI inquiry transaction allows you to view the current information for an
authorized representative, an authorized representative for a drug treatment
center, or an authorized representative for a specific food stamp case (using the
FSIS case ID).
2.
Accessing The SLAI Transaction
Log onto SCC1CICS (CICSSCC1 for TCIP sessions). From the Food Stamp
Inquiry Menu, key an S’ beside item number.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
Press Enter. The following screen appears.
SLA310A
AUTHORIZED REPRESENTATIVE SYSTEM
INQUIRY
01/07/98
16:16:38
SELECT AN OPTION: _
1. INQUIRY ON AN AUTHORIZED REPRESENTATIVE
2. INQUIRY ON AN AUTHORIZED REP FOR A DRUG TREATMENT CENTER
3. INQUIRY AUTHORIZED REPRESENTATIVE FOR FSIS ID: ________
MESSAGES:
PRESS ENTER KEY TO PROCESS
PF3: CANCEL
Key 1,’ ‘2,’ or ‘3’ in the SELECT AN OPTION field as appropriate. If 3 is entered, enter
the FSIS case ID. Press Enter.
The requested screen displays the most current information for the authorized
representative based on the option you selected.
NOTE:
The system displays messages and function keys at the bottom of the
screen. Read these carefully before proceeding to the next screen.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
C.
AUTHORIZED REPRESENTATIVE (SLAR AND SLAI)
September 1, 2001
MANAGEMENT REPORTS IN NCXPTR
The following reports are available in X/PTR. Follow current procedures in accessing
these reports.
REPORT
NUMBER
SLA868EP-01
SLA868EP-02
SLA869EP-01
SLA870-01
RMDS
NAME
DHRSLA SLA868-0168 FSIS ID ASSGN
SLA868-02-71 CASE IN
ADTC
DHRSLA SLA869-01-69
REPS OFF PRO
DHRSLA SLA870-0180 FSIS IN/OUT
SLA871EP-01
DHRSLA SLA871-01-81
REPS PGM CHG
SLA872EP-01
DHRSLA SLA872-01-83 REC
ADD PEN
DHRSLA SLA874-0184 PENDING ISS
DHRSLA SLA875-0185 PENDING DISB
DHRSLA SLA876-0186 PEN REC CAN
DHRSLA SLA877-01-87 REC
NO MAT
DHRSLA-SLA878-01-88 DUP
STMP RE
DHRSLA-SLA415EP AUTH
REP/FS CASE
SLA874EP-01
SLA875EP-01
SLA876EP-01
SLA877EP-01
SLA878EP-01
SLA415EP-01
D.
DESCRIPTION
FREQUENCY
FSIS cases assigned to
authorized rep
FSIS cases assigned to
ADTC
Authorized reps coming off
prohibited status
FSIS cases entering or
leaving a drug treatment
center today
Reps whose program
violation status has
changed
Records added to the
Pending file
Pending Issuances report
DAILY
Pending disbursements
report for ADTC s
Pending Records
Canceled
Cancellation Records not
matched
Duplicate stamp records
report
Active Food Stamp Cases
with Auth Rep(s).
SAME
DAILY
WEEKLY
EVERY MONDAY
DAILY
WEEKLY
EVERY MONDAY
DAILY/MONTHLY
SAME
SAME
SAME
SAME
MONTHLY
LOGOFF PROCEDURES
1.
From a clear screen, key LOGOFF.’
2.
Press Enter.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
501.01
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
GENERAL
A Transaction Code is used to accomplish a specific function/action. With each function or
transaction, system edits are in place based on policy requirements for that function/action. All
required entries must be completed or FSIS does not allow the action to process. When all
required entries have been completed and no errors, a prompt is received to either press the PF2
key to process the transaction, press the PF4 key to place the transaction in hold status (you may
not place a TC1 in hold status), or to press the PF3 key to end the transaction. The prompt
displays as: 'PRESS PF2 TO PROCESS, PRESS PF4 TO PUT FORM ON HOLD. PRESS PF3
TO CANCEL & EXIT'. Once the prompt has been received, no changes may be made to the
transaction and the fields are protected.
When a transaction is keyed on a weekend or holiday, the benefits, notices, etc. that are created
in the normal nightly update are not updated until the next work night. For example, a TC2
(approval) is keyed on Saturday. The online data is updated; and the transaction effective date is
displayed with the next work day date, however, the benefit, EBT transaction to Citibank, notice,
reports, etc. are not produced until the next work night.
A Transaction Code 1 (TC1) must be used to register an application for a case that has no record
in the system. Once the application is registered, Transaction Code 2 (TC2) is used to certify
(approve) the case. Transaction Code 5 (TC5) is used to manually deny the case. Following a
TC2, other Transaction Codes are used for various functions/actions.
A Transaction Chart below describes the fields that are required, allowed or not allowed for each
transaction. A required entry is indicated with an R . An allowed entry is indicated with an A ,
and an entry that is not allowed is indicated with a - .
501.02
TRANSACTION AND FIELD CHART
This chart outlines the required (R), allowed (A), and not allowed (-) FSIS fields for each
transaction code.
Field
3
4
5
6
7
8
10
11
12
13
14
15
16
18
Field Name
Co/Geo
Co/Admin
Expedite
Trans CD
Action Code
App Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issue
HH Type
Type Issue
Caseload #
1
R
R
R
R
R
-
2
A
R
R
R
R
R
R
R
R
A
Transaction Code
5
6
A
A
R
A
R
R
R
A
R
R
R
A
A
A
R
A
A
A
A
3
A
A
R
R
R
A
-
7
A
R
R
A
A
A
9
R
-
8
A
A
R
A*
A
A
A
A
A
A
1
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
Field
19
20
23
25
27
29
30
31
32
33
34
35
36
37
39
39B
39C
40
41
42
43
44
45
46
56
60
63
64
65
73
74
75
76
78
79
80A
80D
80E
80F
80G
80H
80I
80J
80K
80L
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
Field Name
Worker #
Temp Wkr #
AFDC Case #
AFDC Case #
AFDC Case #
FS Co Case #
Vul Type
E/T AA
No. In Home
Address 1
Address 2
City/State
Zip Code
# Req MBR
Reserve
Reg Delay
Proj Code
No Prorate
Rent
Taxes
Insurance
Utilities
Utility Type
Other Expense
Medical
Claim Ind
Retro Adjust
Rsn Code
Claim Coll
Rev/Chg 1
Rev/Chg Cde 1
Rev/Chg 2
Rev/Chg Cde 2
Prev Case #
Adv Act Guard
Member #
Med Exp
Work Reg
E. Inc & Type
PA/SSI & Type
Social Security
ASI
Othr Inc & Type
Dep
Relationship
Ind ID Number
September 1, 2001
1
R
A
R
R
R
A
R
R
R
-A
R
-
2
A
A
A
A
A
A
R
A
A
A
A
A
A
A
A
A
A
A
A
A
A
R
A
A
A
A
A
A
A
A
R
A
A
A
A
A
R
3
A
A
A
A
A
A
A
A
A
A
A
-
Transaction Code
5
6
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
7
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
8
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
A
9
A
A
A
-
R
A
A
-
-
A
-
A
2
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
**For categorically eligible households suspended with action code 47 only.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 1 (TC1)
501.03
GENERAL
Transaction Code 1 is used to register an initial application through the SLUP/SLUO screen.
Prior to entry of the application, a name search/individual ID number assignment must be
completed for each individual that is to be part of the food stamp case.
An FSIS case ID number and a check digit are system assigned once the transaction has
processed and is displayed on the SLMU menu. A DSS-8590 is printed with the information
keyed and includes the system assigned FSIS case ID number and check digit.
501.04
PROCESS
From the SLMU menu, key SLUP/SLUO for Transaction ID, and Transaction Code 1. Press
ENTER. The SLUP/SLUO screen is displayed. The following fields are required.
Field
Field Name
3
4
6
8
Geographic
Administrative County Code
Transaction Code (Brought forward from the SLMU menu)
Application Date (If date is more than 2 months prior to current date a
warning message is displayed.)
Household Type
Worker Number
Food Stamp County Case Number
TOT HH (No. In Home-Total number of people in the household)
Address Line 1
City, State, Zip Code
# Req MBR (Number of Required Members Total number of people to
be part of the food stamp case.)
Individual ID Number
15
19
29
32
33
35 36
37
80L
501.05
OTHER
You may complete a TC1 and an approval, Transaction Code 2 (TC2), or a denial, Transaction
Code 5 (TC5) on the same day. You may complete a TC1, TC2, and a change, Transaction
Code 8 (TC8) on the same day. You may not place a TC1 in hold status.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 2 (TC2)
501.06
GENERAL
Transaction Code 2 is used to approve an initial application or a reapplication (reopen of a
closed/denied case) through the SLUP/SLUO screen. FSIS determines eligibility and benefit
levels based on the individuals, income and deduction information that has been keyed.
The initial month s benefits are automatically prorated when the application month and the start
issuance month are the same. The full benefit is shown in the allotment field. Benefits are not
prorated when there is an entry of N in the proration field of the SLUP/SLUO screen. A Notice
of Action is created and sent to the client and includes the prorated allotment amount and the
monthly allotment amount. The Daily Issuance Report is created and displays the daily issuance
and displays the list of cases sent notices of eligibility.
501.07
PROCESS
From the SLMU menu, key SLUP/SLUO for Transaction ID, the FSIS Case ID, the Check Digit,
and Transaction Code 2. Press ENTER. The SLUP/SLUO screen is displayed. The following
fields are required.
Field
Field Name
5
6
10
11
Emergency Service Code
Transaction Code 2 (Brought forward from the SLMU menu)
Certification From Date (MMYY)
Certification Thru Date, can be 1 to 12 months from Cert From Date
(MMYY)
Sex/Race Code
MRRB Status Code
Start Issuance Date (Date can be the previous month, current month, or
the next month)
Type Issuance Code (Code 3, 9, or 8)
Vuln/Type Code (Vulnerability Status/Fuel Type)
Utility Type
Dependent Relationship Code
Individual ID number if additional individuals are to be part of the case
Other Individual Information, excluding demographic data of an individual
12
13
14
16
30
45
80K
80L
80
501.08
OTHER
1.
Eligible Case
a.
If the case is determined eligible, the DSS-8590 indicates Case Has Been
Certified, Case Record Update Successful.
b.
When the case is approved in the month following the month of application and
the start issuance month is the month of application, FSIS generates two
issuances (the month of application and the current month). The allotment for
the month of application is automatically prorated (unless the proration indicator
is N ), with the second month adjusted to the regular amount.
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c.
2.
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
A Notice of Action is created.
Incorrect Allotment
If incorrect entries result in an incorrect allotment, use transaction code 8 to make
corrections. Complete this the same day or an incorrect allotment is generated that night
and the Notice of Action displays the incorrect allotment amount.
3.
Ineligible Case
a.
If the case is determined ineligible, the DSS-8590 indicates Case Suspended,
Income Exceeds Maximum (message varies based on suspense code), verify
entries and correct or close case. Case Record Update Successful .
b.
If you determine that the entries are correct and the client is ineligible, close the
case using transaction code 7 and the appropriate action code. If the entries are
incorrect and the case is not ineligible, make the corrections using transaction
code 8.
Always close an ineligible case, do not leave in suspended status (except for
cases suspended with action code 47). Close the case. FSIS sends a denial
notice. If the case is left in suspense status, FSIS automatically closes the case
one month past the certification thru date. The closure displays as TC7 and the
action code of 25 or 48.
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Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 2-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
December 1, 2001
TRANSACTION CODE 3 (TC3)
501.09
GENERAL
Transaction Code 3 allows reopening of a case that contains case history (closed or denied food
stamp case). Use action code 31 to reopen denied applications or reapplications against a
closed case. Use action code 35 to reinstate households who appeal and are found to have had
good cause for not appealing during the advance notice period If a case must be reopened
because it was erroneously closed, use action code 35. Use action code 50 to indicate a
reopened recertification. A TC3 is not accepted if there is an issuance entry from the DSS-8593
(SLSE screen) prior to entry of the TC3.
Using action code 31 triggers the clock for appropriate action time. When the TC3 is used with
action code 31, the DSS-8590 displays a TC12 with action code 00. Action codes 35 and 50
continue to be displayed.
501.10
PROCESS
From the SLMU menu, key SLUP/SLUO for Transaction ID, the FSIS Case ID number, the Check
Digit, and Transaction Code 3. Press ENTER. The SLUP/SLUO screen is displayed. The
following fields are required.
Field
Field Name
6
7
8
Transaction Code 3 (Brought forward from the SLMU menu)
Action Code (Code 31, 35, or 50)
New Application Date or existing application date if applicable
NOTE: Any item necessary for a transaction code 1 may be changed at this time.
Some previous case information is saved, but some information and coding are changed to zero.
The fields that are changed to zero are 5, 7, 10, 11, 13, 14, 38, 38A, 39, 41-59, 61-72, 77, and
80F through 80J. Fields 31, 39A, and 40 are blanked out.
A DSS-8590 is created. When a TC3 with Action Code 31, the turnaround displays a TC1 with
Action Code 00. When a TC3 with Action Code 35 or 50, the turnaround displays a TC1 with
Action Code 35 or 50.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 5 (TC5)
501.11
GENERAL
Transaction Code 5 is used to manually deny an application through the SLUP/SLUO before any
income and deduction information has been entered.
501.12
PROCESS
From the SLMU menu, key SLUP/SLUO for Transaction ID, the FSIS Case ID, the Check Digit,
and Transaction Code 5. Press ENTER. The SLUP/SLUO screen is displayed. The following
fields are required.
501.13
Field
Field Name
5
6
7
Emergency Service
Transaction Code 5 (Brought forward from the SLMU menu)
Action Code (2 digit Denial Code)
OTHER
A DSS-8590 turnaround is created and a notice of action is also created advising the client of the
denial.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 6 (TC6)
501.14
GENERAL
Transaction Code 6 is used to:
1.
2.
3.
4.
Extend the through date on an open case at redetermination.
Enter any changed case data, to recompute eligibility and benefit level for the new
certification period.
Close a case on any factor at redetermination.
Extend the through date on an open case for reasons other than a redetermination.
Do not enter redeterminations (recertifications) until the last month of the old certification period.
See Adverse Action Guard below. Also, a redetermination is not accepted by FSIS any earlier
than the month prior to the last month of certification.
A TC6 requires that a new start issue date be entered. If the application month and the new
start issue month are the same month, the allotment is prorated for that month unless code N is
entered in the No Prorate field (field 40).
501.15
PROCESS
From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and
Transaction Code 6. Press ENTER. The SLUP screen is displayed. The following fields are
required.
Field
Field Name
6
8
Transaction Code 6 (Brought forward from the SLMU menu)
Application Date (If date is more than 2 months prior to current month a
warning message is displayed)
Cert From Date (MMYY)
Cert Thru Date (MMYY)
Start Issue Date (MMYY)
10
11
14
Note:
If a change of address is entered with your recertification, you must enter the
Vulnerability/Type Code (Vulnerability Status/Fuel Type), Rent/Mortgage, Real
Estate Tax, Household Insurance, Utility Type Code, and Other Expense, even if
the amounts are the same.
To deny a redetermination with a Transaction Code 6 the following fields are required:
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
Field
6
7
8
501.16
September 1, 2001
Field Name
Transaction Code 6 (Brought forward from the SLMU menu, also Code 6
is changed by the system to be Transaction Code 7)
Action Code (Closure Code)
Application Date (When Applicable)
OTHER
1.
A DSS-8590 and Notice of Action are created.
2.
Increased or Decreased Benefits
If the household is determined to be eligible for increased or decreased benefits, FSIS
takes the action and updates the case record. If corrections are needed, complete a
Transaction Code 8.
3.
Determination of Ineligibility
If the case is determined ineligible, the case is suspended and the turnaround DSS-8590
is displayed with a message of suspended status. If the caseworker determines that the
entries are correct and the case is ineligible, close the case using Transaction Code 6
and the appropriate closure code. The closure is shown as a Transaction Code 7 on the
turnaround DSS-8590. Always close ineligible cases; do not leave in suspended status.
The case must be closed so that the system can send the denial notice. If the case is left
in suspended status, FSIS automatically closes the case the month following the
certification thru date. The closure is displayed as a Transaction Code 7, but the closure
code does not change.
If the caseworker determines that the entries are incorrect and the case is eligible, make
the necessary corrections using Transaction Code 6.
4.
Adverse Action Guard
Reduction of benefits or a determination of ineligibility at recertification are not
considered adverse actions. The Adverse Action Guard is not edited with a Transaction
Code 6 if the Transaction Date is the last month of the certification period. The Adverse
Action Guard is edited if the Transaction Date is prior to the last month of the certification
period. Any case changes entered prior to the last month of the certification period
reflects in the benefit issuance for the last month of the certification period. In this case,
the system does not take the action but generates a DSS-8590 turnaround coded Z in
the Adverse Action Guard field (field 79) and a message: No Update action taken.
Advance notice required . This is also displayed on the SLMU menu screen.
To override the Adverse Action Guard key an A in the adverse action guard field.
5.
30 Day Suspense and Proration
If a case has not been recertified at the end of the certification period, FSIS automatically
suspends the case for the month following the last month of certification. During this
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
suspense period, the case can still be recertified using Transaction Code 6. After the
suspense month, a Transaction Code 3 must be used to reopen the case. If the date of
application is within the suspense month, benefits for this month are automatically
prorated if you enter the start issuance month the same as the application month. To
prevent proration, you must enter an N in the No Prorate field (field 40).
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North Carolina Department of Health and Human
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Economic Independence Section
Food Stamp User s Manual
Change # 2-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
December 1, 2001
TRANSACTION CODE 7 (TC7)
501.17
GENERAL
Transaction Code 7 is used to close a case during the certification period or close a case
suspended by FSIS. Use Transaction Code 7 for any reason a case is ineligible. An Action
Code (closure code) is required when using Transaction Code 7.
501.18
PROCESS
From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and
Transaction Code 7. Press ENTER. The SLUP screen is displayed. The following fields are
required.
501.19
Field
Field Name
6
7
Transaction Code 7 (Brought forward from the SLMU menu)
Action Code (2 digit closure code)
OTHER
When an action code of 05, 07, 08, or 09 is entered to close a suspended case or code 71 to
close an ABAWD case, FSIS sends a denial notice to the head of household. A DSS-8590
turnaround is also created.
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North Carolina Department of Health and Human
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 8 (TC8)
501.20
GENERAL
Transaction Code 8 is used to make any changes to a case during the certification period. FSIS
does not allow a Transaction Code 8 if the certification period has expired.
You may use Transaction Code 8 following the completion of Transaction Codes 2, 6, 8, or 9.
501.21
PROCESS
From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and
Transaction Code 8. Press ENTER. The SLUP screen is displayed. The following fields are
required.
Field
Field Name
6
8
Transaction Code 8 (Brought forward from the SLMU menu)
Application Date required only when authorizing issuance for a
suspended Categorically Eligible household (If date is more than 2
months prior to the current month a warning message is displayed)
Any item(s) being changed
*
Note:
501.22
If a change of address is entered, you must enter the Vulnerability/Type Code
(Vulnerability Status/Fuel Type), Rent/Mortgage, Real Estate Tax, Household
Insurance, Utility Type Code, and Other Expense, even if the amounts are the
same.
OTHER
1.
A DSS-8590 turnaround is created.
2.
Increased Benefits
If after income and deduction changes are calculated and the household is determined
eligible for increase in benefits, FSIS accepts the action and updates the case.
3.
Decreased Benefits or Determination of Ineligibility
If the household is determined to be ineligible or the household s benefits are being
reduced after income, deduction, reserve changes, removal of individuals, etc. are
reported, FSIS does not accept the action. FSIS retains the old information in FSIS to
allow the caseworker time to give the client the required notice. The DSS-8590
turnaround is generated with a Z in the Adverse Action Guard field and a message: No
update action taken. Advance notice required. This message is also displayed on the
SLMU menu. The Adverse Action Guard is not edited if the TC8 is completed in the last
month of the certification period. When the advance notice has been given, rekey the
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
information using Transaction Code 8 and enter an A in the Adverse Action Guard field
(field 79). The action processes and a DSS-8590 turnaround is generated.
If the case is determined ineligible after FSIS updates the case, it is suspended. The
suspension message appears on the DSS-8590 turnaround with the Action Code. If the
caseworker determines the entries are correct and the case is ineligible, close the case
using Transaction Code 7 and the appropriate Action Code. You must close ineligible
cases; do not leave in suspended status. The case must be closed so that FSIS can
send the denial notice. If the case is left in suspense status, FSIS automatically closes
the case the month following the certification thru month. The closure shows a
Transaction Code 7 but the Action Code does not change.
4.
Changes in Household Composition
Use the following to change the head of household or add or delete an individual from the
food stamp case. Use member code 99 to change the head of household from one
member to another. FSIS inserts the member coded 99 as the head of household and
inserts the member with member code 01.
a.
To Change the Head of Household
(1)
Person A, former head of household leaves the household and person B
enters the household as the head of household. You must complete a
name search for the new individual to determine if an individual ID
number has previously been assigned or is currently receiving
assistance in another case. If no individual ID number for the new head
of household, you must assign an individual ID number for the individual
before the individual can be added to the food stamp case.
(a)
(b)
(c)
(d)
Increase the Total Number in Household by 1.
Increase the # Required Members by 1.
Enter 00 for member 01.
Enter 99 as the member code on the next available line, enter
the individual ID number, and other individual data.
FSIS deletes the existing head of household, inserts member 99 as the
new head of household and changes the member code to 01 and retains
the other dependents in their order. FSIS further reduces the # Required
Members by 1.
Note: Another way to do this is to change the individual ID number of
member 01 to be the individual ID number of the new head of household.
(2)
Person A, former head of household leaves the household and person B
is presently in the food stamp case and is to become the new head of
household.
(a)
(b)
Enter 00 for member 01.
Enter 99 as the member code for the new head of household.
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
FSIS deletes the existing head of household, inserts member 99 as the
new head of household and changes the member code to 01, and
retains and renumbers other individuals in the food stamp case.
(3)
Person A, former head of household remains in the case and person B is
not presently in the food stamp case and is to become the new head of
household. You must complete a name search for the new individual to
determine if an individual ID number has previously been assigned or is
currently receiving assistance in another case. If no individual ID
number for the new head of household, you must assign an individual ID
number for the individual before the individual can be added to the food
stamp case.
(a)
(b)
(c)
Increase the Total Number in Household by 1.
Increase the # Required Members by 1.
Enter 99 as the member code for the new head of household
on the next available line.
FSIS inserts member 99 as the new head of household and changes the
member code to 01 and retains and renumbers other individuals in the
food stamp case.
(4)
Person A, former head of household remains in the case and person B is
currently in the case and is to become the new head of household.
Enter 99 as the member code for the new head of household.
FSIS inserts member 99 as the new head of household and changes the
member code to 01 and retains and renumbers other individuals in the
food stamp case.
b.
Changes to Other Individuals
(1)
To add a person:
(a)
You must complete a name search for the new individual to
determine if an individual ID number has previously been
assigned or is currently receiving assistance in another case. If
no individual ID number, you must assign an individual ID
number for the individual before the individual can be added to
the food stamp case.
(b)
Increase the Total Number in Home by 1.
(c)
Increase the # Required Members by 1.
(d)
Enter the individual ID number and other individual data in the
next available line.
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
(2)
To delete a person, enter 00 as the member code for the individual that
is being removed. FSIS updates the # Required Members and retains
and renumbers the individuals remaining in the food stamp case.
(3)
To add one individual and delete an individual at the same time.
(a)
5.
You must complete a name search for the new individual to
determine if an individual ID number has previously been
assigned or is currently receiving assistance in another case. If
no individual ID number, you must assign an individual ID number
for the individual before the individual can be added to the food
stamp case.
(b)
Increase the Total Number in Home by 1.
(c)
Increase the # Required Members by 1.
(d)
Enter the individual ID number and other individual data in the
next available line for the individual being added.
(e)
Enter 00 as the member code for the individual that is being
removed. FSIS updates the # Required Members and retains
and renumbers the individuals remaining in the food stamp case.
One Person Household Disqualification
To change an individual dependent relationship code from I to D
results in the case being suspended with the suspense code 32 because
the household is authorized a zero allotment with no member coded I .
Close the case with Action Code 07. A DSS-8590 turnaround is created
indicating the closure and disqualified status.
6.
Authorizing Issuance For Suspended Categorically Eligible Households
When a categorically eligible household still in suspense (Action Code
47) reports a change which makes the household eligible for an
allotment, enter the following:
a.
b.
c.
d.
e.
7.
Transaction Code 8 and other information on the SLMU menu.
Press ENTER.
Application Date (The date the household reported the change.)
Start Issuance Date (Same month as the application month.)
Benefits are prorated from the date of application.
Any other changes to the case/individual.
FSIS sends a Notice of Action for cases having a suspense code
47.
Dependent Relationship Code D to I
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
When changing the dependent relationship code from D to I , you must
also change the start issuance date to the next month.
8.
Change Expedite Code
Use Transaction Code 8 to change the Expedite code that was entered
at the time of approval (TC2). Any benefits owed the household for any
previous months or current month, is generated the night the expedite
code has been changed to zero.
9.
Change of Address
When a change of address is completed, you must also enter the
Vulnerability/Type Code (Vulnerability Status/Fuel Type), Rent/Mortgage,
Real Estate Tax, Household Insurance, Utility Type Code, and Other
Expense, even if the amounts are the same.
10.
Correct Individual ID Number
Enter the correct individual ID number over the existing individual ID
number.
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Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION CODE, FUNCTION, AND PROCESS
September 1, 2001
TRANSACTION CODE 9 (TC9)
501.23
GENERAL
Transaction Code 9 is used to authorize retroactive benefits.
501.24
PROCESS
From the SLMU menu, key SLUP for Transaction ID, the FSIS Case ID, the Check Digit, and
Transaction Code 9. Press ENTER. The SLUP screen is displayed. The following fields are
required.
Retroactive Benefits
501.25
Field
Field Name
6
63
64
Transaction Code 9 (Brought forward from the SLMU menu)
Amount of the Retroactive Benefit
Reason Code 02
OTHER
1.
Retroactive Benefits
Reason Code 02 is entered only when retroactive benefits are manually calculated and
the retroactive amount is to be added to the issuance generated the night after the new
case is entered. This adjustment is reflected on the Notice of Action Taken. You may
only enter on the same day a new case is entered in FSIS. FSIS rejects attempts to
enter on following days or in the application month that has been entered.
2.
A DSS-8590 is created.
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
TABLE OF CONTENTS
PAGE
SECTION
502.01
GENERAL (SCREEN NAME/DESCRIPTION)
1
502.02
SLMU - CERTIFICATION MENU
4
502.03
SLUP/SLUO - FOOD STAMP UPDATE
5
502.04
SLAI/SLAR - AUTHORIZED REPRESENTATIVE
7
502.05
SLAW - FSIS APPLICATION WORKSHEET (BUDGET)
9
502.06
SLCA - VALID COUNTY ADDRESS/LOCATION/TELEPHONE NUMBER
12
502.07
SLCD/SLDI - FSIS COMMODITY DISTRIBUTION
14
502.08
SLCI - CLAIMS INQUIRY
17
502.09
SLFD - FORMS ON HOLD DELETE
19
502.10
SLFI - FORMS ON HOLD INQUIRY
20
502.11
SLID - FSIS DISQUALIFIED RECIPIENT INQUIRY
21
502.12
SLIN - FOOD STAMP INQUIRY
23
502.13
SLII - ISSUANCE INQUIRY
25
502.14
SLNC - COMMON DATA NAME CHANGE
26
502.15
SLNS - COMMON NAME DATA ENTRY SSN/NAME SEARCH
27
502.16
SLRT - FSIS MESSAGE ROUTING
28
502.17
SLSE - EBT STAMP STATUS
31
502.18
SLWV/SLWI - COUNTY WORKER NUMBER UPDATE/INQUIRY
32
502.19
SLTR - TRANSACTION TRACKING INQUIRY
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.01
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
GENERAL
The screens used in FSIS are listed below in the order that they appear on the two FSIS menus
(Inquiry and Update). Each screen performs a different function. The following pages provide
further details and illustrations of the most used screens. When all required entries have been
completed and no errors, a prompt is received to either press the PF2 key to process the
transaction, press the PF4 key to place the transaction in hold status (you may not place a TC1 in
hold status), or to press the PF3 key to end the transaction. The prompt displays as: 'PRESS
PF2 TO PROCESS, PRESS PF4 TO PUT FORM ON HOLD, PRESS PF3 TO CANCEL & EXIT'.
Once the prompt has been received, no changes may be made to the transaction and the fields
are protected.
When a transaction is keyed on a weekend or holiday, the benefits, notices, etc. that are created
in the normal nightly update are not updated until the next work night. For example, a TC2
(approval) is keyed on Saturday. The online data is updated; however, the benefit, EBT
transaction to Citibank, notice, reports, etc., are not produced until the next work night.
SCREEN
SCREEN DESCRIPTION
SLMU
CERTIFICATION MENU SCREEN. Once you access this menu, you may access the
following screens.
SLUP
This screen is used to register initial applications, deny applications,
approve applications, and update case information for any case in FSIS.
SLUO
This screen is used to update case information using old policy and
procedures.
SLIN
This screen is used to display current case information and case
information that is in hold status.
SLNS
NAME SEARCH - This screen is used to search the Common Name Database for an
individual to determine if the individual is currently receiving assistance, has received
assistance, or has not received assistance. This screen is further used to assign
individual ID numbers. Individual ID numbers are required before an individual can be
included as part of an FSIS case.
SLNM
NAME MATCH - This screen lists all persons on the FSIS Master File with the same or
similar names.
SLSN
SSN MATCH - This screen lists all persons on the FSIS Master File with the same social
security number.
SLII
BENEFIT INQUIRY - This screen lists up to five years of issuance for an FSIS case.
SLCI
CLAIM INQUIRY (STATE STAFF ONLY) - This screen is used to view claim information
for an FSIS case.
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Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLAI
AUTHORIZED REPRESENTATIVE/ADTC INQUIRY - This screen is used to view
authorized representatives and ADTC and the FSIS cases that are currently assigned.
SLID
IPV DISQUALIFICATION INQUIRY - This screen is used to view IPV disqualified
recipient information.
SLFI
FORMS ON HOLD INQUIRY - This screen is used to view all transactions that are in
hold status for you county.
SLDI
COMMODITY INQUIRY - This screen is used to view commodity distribution information.
SLWI
COUNTY WORKER NUMBER INQUIRY - This screen is used to view validated worker
numbers with the associated worker name.
ERTI
USER ID MAINTENANCE (STATE STAFF ONLY) - This screen is used by state office
staff. It is used to change the county number for the terminal being used.
SLRI
RECONCILIATION INFORMATION (STATE STAFF ONLY) - This screen is used by
state office staff. It is used to view reconciliation information.
SLMC
MASS CHANGE UPDATE (STATE STAFF ONLY) - This screen is used by state office
staff. It is used for mass change updates.
SLMI
MASS CHANGE INQUIRY (STATE STAFF ONLY) - This screen is used by state office
staff. It is used to view mass change information.
SLMF
ELECTRONIC MANIFEST INQUIRY (STATE STAFF ONLY) - This screen is used by
state office staff. It is used to view electronic manifest information.
SLCP
DISASTER EBT CARDS - This screen is used during a disaster. It is used to order
disaster EBT cards.
SLSE
EBT ISSUANCE - This screen is used to for various types of EBT issuances. It is also
used to change the address of pending/denied/closed FSIS cases that had an existing
EBT account.
SLNC
NAME CHANGE - This screen is used to change demographic data for a non-ssi
individual.
SLAR
AUTHORIZED REPRESENTATIVE/ADTC UPDATE - This screen is used to add/update
Authorized Representatives and ADTC.
SLIC
EBT CARD ISSUANCE - This screen is used to request an EBT card when no card has
previously been issued. No replacement of an EBT card may be made from this screen.
SLAW
FSIS BUDGET - This screen is used to perform budget calculations.
SLDQ
DISQUALIFICATION RECIPIENT TRACKING - This screen is used to inquire and
update individuals for disqualified recipient tracking.
2
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLTO
FEDERAL TAX REF OFFSET - This screen is used to view federal tax offset information.
SLCD
COMMODITY UPDATE - This screen is used to update commodity distribution.
SLCA
COUNTY ADDRESS/TELEPHONE INQUIRY/UPDATE - This screen is used to update
your county department of social services address and the agency telephone number for
FSIS. This screen is also an inquiry screen to view current data.
SLWV
CASEWORKER NAME/NUMBER UPDATE - This screen is used to enter the food stamp
worker number and the name assigned to the worker number.
SLRT
MESSAGE SYSTEM - This screen is used to send messages in FSIS.
SLFX
INDIVIDUAL DEACTIVATION PROCESS (STATE STAFF ONLY) - This screen is used
by state office staff. It is used to manually deactivate an individual from an FSIS case in
which the individual has been removed from the FSIS case but the database was not
updated with the deactivation.
SLFD
FORMS ON HOLD DELETE - This screen is used to delete a transaction that is in hold
status.
SLUI
FSIS/EBTIS DISASTER SUI - This screen is used during a disaster to assign a unique
identifier to a disaster EBT card.
SLTR
TRANSACTION TRACKING - This screen is used to view transactions keyed and
transactions received from EIS.
3
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.02
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLMU – CERTIFICATION MENU SCREEN
The SLMU menu provides access to the SLUP, SLUO, and SLIN transactions.
From either the Food Stamp Inquiry Menu or the Food Stamp Update Menu, select the SLMU
transaction. The CERTIFICATION MENU SCREEN with the Transaction ID SLUP and the
Transaction Code 1 is displayed.
SLMU
FOOD STAMP INFORMATION SYSTEM
=============================
CERTIFICATION MENU SCREEN
--------------------------------------------
Transaction ID : SLUP
FSIS Case ID
Check Digit
( SLUP, SLUO, or SLIN )
:
( NOT Required For Initial Application )
:
Transaction Code : 1
Date 02/02/01
Time 10:38:45
( NOT Required For SLIN )
(REQUIRED For SLUP or SLUO:1 = Initial Application
2 = Certification
3 = Reopen a Closed Case
5 = Denial
6 = Redetermination
7 = Closure
8 = Intermediate Change
9 = Restoration and Recoupment)
Enter Required Data or 'CLEAR' To End
A.
Key the transaction (SLUP, SLUO, SLIN) for the desired screen.
B.
Key the FSIS case ID number. Do not enter for an initial application.
C.
Key the check digit for transactions SLUP and SLUO. Leave blank for SLIN and initial
applications.
D.
Press ENTER. The selected screen is displayed.
4
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.03
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLUP/SLUO – FOOD STAMP UPDATE SCREEN
This screen displays the current information in the Food Stamp Master File for a case and
displays the last type of action taken. For an initial application, a blank screen is displayed. The
program standard date is also displayed. Use this screen to key an initial application and to key
any action to update an application or update an existing case. For SLUO, the process and
screens are the same; however, instead of SLUP displayed on the screen, SLUO is displayed.
The SLUO transaction is used when a case/application is updated using old food stamp policy
and procedures.
From the SLMU CERTIFICATION MENU SCREEN:
1.
Key the SLUP/SLUO transaction in the TRANSACTION ID field.
2.
Key the FSIS case ID number in the FSIS CASE ID field. Leave blank when keying an
initial application. Otherwise, this field is required for the SLUP transaction.
3.
Key the check digit in the CHECK DIGIT field. Leave blank when keying an initial
application.
4.
Key the type of transaction being used in the TRANSACTION CODE field.
5.
Press ENTER. The SLUP/SLUO screen is displayed. Key the data as outlined in the
8590 instructions and instructions by transaction codes.
5
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
SLUP - INITIAL APPLICATION
STANDARDS STARTING 10 01 00
September 1, 2001
Page 1 of 1
Case ID
Cnty: Geo
Adm
Expedite
FOH
Tran Cd 1
Action Code
Appl Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issuance
Household Type
Type Issuance
Caseload Number
Assigned Worker
Temporary Wrkr
AFDC Cty Cs1
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No
Vuln/Type
E&T
Disaster Ind
Adeq Notice Flag
Address Line 1
Address Line 2
Tot HH
City/State
Zip Code
# Required Mbr
HH Reserve
Project Code
Regulator Delay
No Prorate
Rent/Mortgage
Real Est Tax
Household Ins
Utilities
Utility type
Other Expense
Dep Care
Medical Exp
Claim Indicator Retroactive
Retro Type
Claim Coll
Review Date 1
Review Type 1
Review Date 2
Review Type 2
Dependent Care Num Intvw Date
Prev ID #
Adv Action Guard
------------------------------D E P E N D E N T I N F O R M A T I O N----------------------------------MM SSN
V
NAME
DOB IN W EARN T PA T SS
ASI I
01 000000000 0
0000000 0
0000 0 000 0 0000
0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
ID
DEP CARE
LSO
RACE SEX OTHR
T1 T2
ENTER=Process PF3=End(No Update) PF4=FOH CLEAR=Cancel
SLUP - FOOD STAMPS UPDATE
STANDARDS STARTING 10 01 00
Page 1 of 1
Case ID 123456789 Cnty: Geo 98 Adm 00 Expedite
0
FOH N
Tran Cd 3
Action Code
Appl Date
Cert From
1000
Cert Thru
03001
Sex/Race
25
MRRB Status
0
Start Issuance 1000
Household Type 2
Type Issuance 9 Caseload Number 000 Assigned Worker 011
Temporary Wrkr 000
AFDC Cty Cs1
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No 0035413
Vuln/Type
VE
E&T
Disaster Ind
Adeq Notice Flag
Address Line 1 123 TEST ST
Address Line 2
Tot HH 01
City/State
TEST CITY NC
Zip Code
27603
# Required Mbr 01
HH Reserve 0000000 Project Code
Regulator Delay
No Prorate
Rent/Mortgage 13700 Real Est Tax 00000
Househld Ins 00000
Utilities 15500
Utility type 1
Other Expense 00000 Dep Care
0000
Medical Exp 0000
Claim Indicator 0
Retroactive 0000
Retro Type 00
Claim Coll 0000
Review Date 1 0000 Review Type 1 0 Review Date 2 0000
Review Type 2 0
Dependent Care Num 00 Intvw Date 01
Prev ID # 000000000
Adv Action Guard
----------------------------D E P E N D E N T I N F O R M A T I O N-------------------------------------MM SSN V
NAME
DOB IN W EARN T PA T SS
ASI I
123456789 P TEST A CASE
0812979 A H 0606 G 000 0 0000
0 I
ID 123456789F DEP CARE 000 LSO 0000 RACE B SEX F OTHR 0000 T1 0 T2 0
ID
DEP CARE
LSO
RACE SEX OTHR
T1 T2
ENTER=Process PF3=End(No Update) PF4=FOH CLEAR=Cancel
6
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.04
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLAI/SLAR - AUTHORIZED REPRESENTATIVE SCREEN
The Authorized Representative System, inquiry and update, is used to assign or inactive an
authorized representative from an FSIS case. This system is also used for Alcohol and Drug
Treatment Centers (ADTC) which are assigned to an FSIS case. More detailed information
about the Authorized Representative System is found in the Authorized Representative section of
the users manual.
1.
SLA310A
From the FOOD STAMP INQUIRY MENU, select the SLAI transaction and press
ENTER. The Authorized Representative Inquiry Screen is displayed.
AUTHORIZED REPRESENTATIVE SYSTEM
INQUIRY
02/05/01
14:09:28
SELECT AN OPTION : _
1. INQUIRY ON AN AUTHORIZED REPRESENTATIVE
2. INQUIRY ON AN AUTHORIZED REP FOR A DRUG TREATMENT CENTER
3. INQUIRY AUTHORIZED REPRESENTATIVE FOR FSIS ID: _________
MESSAGES :
PRESS 'ENTER' KEY TO PROCESS
PF3: CANCEL
From the Inquiry screen select the option you wish to view. See the Authorized
Representative section of the user s manual for further information.
2.
From the FOOD STAMP UPDATE MENU, select the SLAR transaction and press
ENTER. The Authorized Representative Update Screen is displayed.
7
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
SLA310A
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
AUTHORIZED REPRESENTATIVE SYSTEM
ADD/UPDATE
September 1, 2001
02/05/01
14:12:41
SELECT AN OPTION : _
1. ADD/UPDATE AN AUTHORIZED REPRESENTATIVE
2. ADD/UPDATE AN AUTHORIZED REP FOR A DRUG TREATMENT CENTER
3. UPDATE AUTHORIZED REPRESENTATIVE FOR FSIS ID: _________
MESSAGES :
PRESS 'ENTER' KEY TO PROCESS
PF3: CANCEL
From the Authorized Representative Add/Update menu, select the option you wish to use. See
the Authorized Representative section of the user s manual for further information.
8
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.05
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLAW – FSIS APPLICATION WORKSHEET (BUDGET) SCREEN
This screen is used to perform budget calculations. The SLAW process consists of three
screens, HISTORICAL TRIAL BUDGET screen, FSIS APPLICATION WORKSHEET screen with
the start and end dates that were entered on the Historical Trial Budget screen, and the FSIS
APPLICATION WORKSHEET CALCULATIONS screen.
From the FOOD STAMP UPDATE MENU select the SLAW transaction and press ENTER. The
first screen of SLAW, HISTORICAL TRIAL BUDGET, is displayed.
SLAW
HISTORICAL TRIAL BUDGET
START DATE:
010101
END DATE:
013101
PF1/PF13: HELP PF3/PF15: END
From the HISTORICAL TRIAL BUDGET, enter the start and end dates (MMDDYY format) for the
budget period to be calculated and press ENTER. The FSIS APPLICATION WORKSHEET
screen is displayed.
9
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLAW
FSIS APPLICATION WORKSHEET
01/01/01 - 01/31/01
CASE NAME:
TEST CASE
CASE #: 123456789
HOUSEHOLD SIZE: 02
MO SELF-EMPL. INCOME: A)
B)
C)
FARM--INCOME
MO BUSINESS COST: A)
B)
C)
FARM-EXPENSE
WAGES AND SALARIES (USE FOLLOWING FSIS FREQUENCY CODES: B C D E G H I & J)
A)
FREQUENCY
B)
FREQUENCY
C)
FREQUENCY
D)
FREQUENCY
E)
FREQUENCY
F)
FREQUENCY
MO EDUC. BENEFITS: A)
B)
MO TUITION & FEES: A)
B)
MO UNEARNED INCOME: A) 0550
B)
C)
D)
E)
F)
G)
H)
AGED/DISABLED (Y/N): N
M-PERSON NOT INCLD ELIG FOR MED DED (Y/N): N
CAT ELIG (Y/N): N
PRESS ENTER TO DETERMINE IF ELIGIBLE OR OVER-GROSS
APPLICANT IS ELIGIBLE --- GROSS INCOME DOES NOT EXCEED ELIGIBILITY LIMIT.
MO MED EXPENSES(INCLUDE ): MED, DENTAL SVC:
HOSP, NURS CARE:
INS, MEDICARE PMTS:
DRUGS:
DENTURES, GLASSES, ETC:
TRANSPORTATION :
ATTEND CARE:
OTHER:
DEPENDENT CARE COSTS($$$$):
CHILD SUPPORT PAYMENTS($$$$):
SHELTER COSTS($$$ ) RENT/MORTAGE: 25000 TAX AND INS:
OTHER:
S U A (USE FSIS CODE): 1 AMT:
*** NOTE: IF S U A CODES 2, 3 OR 6 ARE USED, AMOUNT IS REQUIRED ***
PRESS ENTER TO DETERMINE IF NET-INCOME EXCEEDS LIMIT
PF3/PF15: TO MAIN MENU
From the FSIS APPLICATION WORKSHEET, key entries as outlined below. There is a two step
process for this screen. The first step is the gross income test. The second step is entry of
deductions and the net income test.
For income fields, do not enter leading zeroes and do not enter cents.
For a dependent care deduction include leading zeroes if needed, but do not enter cents (four
digit field).
For Medical and Shelter deductions you must include dollar and cent amount (six digit fields).
Step One
Key the following required fields and any optional fields that are needed for the case. Once
keyed, press ENTER for eligibility based on gross income.
1.
2.
3.
4.
5.
NOTE:
Name
Household Size
Aged/Disabled (Y or N)
M-Person Not Incld Elig For Med Ded (Y or N)
Cat Elig (Y or N)
If the case passes the gross income test, the message APPLICANT IS
ELIGIBLE --- GROSS INCOME DOES NOT EXCEED ELIGIBILITY LIMIT is
displayed.
10
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
If CAT ELIG = Y, the message APPLICANT IS CATEGORICALLY ELIGIBLE is
displayed.
Step Two
If eligible based on the gross income, enter deductions. Medical expenses can only be keyed if
M-PERSON NOT INCLD ELIG FOR MED DED = Y. Press ENTER.
If the case is ineligible based on net income, the message, CASE DENIED: NET INCOME
EXCEEDS ELIGIBILITY LIMIT --- LIMIT IS: ______
If the case is eligible based on entries keyed, the FSIS APPLICATION WORKSHEET
CALCULATIONS screen is displayed. If the case is ineligible based on gross income, the
message is displayed at the bottom of the Calculation Screen: CASE DENIED: GROSS
INCOME EXCEEDS ELIGIBILITY LIMIT --- LIMIT IS ____ . No data is keyed on this screen.
This screen displays the food stamp calculation based on the entries keyed on the FSIS
APPLICATION WORKSHEET.
SLAW
CASE NAME: TEST CASE
FSIS APPLICATION WORKSHEET CALCULATIONS
01/01/01 - 01/31/01
# 123456789
HH SIZE: 02
CAT ELIG: N
AGED/DISABLED: N
M-PERSON: N
1) MO SELF-EMP INCOME
2) MO BUSINESS COST
3) NET INC BEFORE TAXES
WAGE & SALARY INCOME
$0
$0
$0
$0
4) TOTAL EARNED INCOME
5) MO EDUC. BENEFITS
6) MO TUITION & FEES
7) MO NET ED BENEFITS
8) EARNED INC & EDUC BEN
UNEARNED INCOME
9) UNEARNED, EARNED, &ED B
10) FARM LOSS - CARRIED FWD.
11) CONTABLE GROSS INCOME
$0
$0
$0
$0
$0
$550
$550
$0
$550
15) THRESHOLD AMOUNT
16) ALLOWABLE MED EXP
17) DEPENDENT CARE COSTS
18) CHILD SUPPORT
PAYMENTS
19) SUBTOTAL-NON SHLTR DED
20) INC LESS NON SHLTR DED
21) TOTAL SHELTER COSTS
22) OF LINE 20
23) EXCESS SHELTER COSTS
24) NET MONTHLY INCOME
25) MAX COUPON ALLOTMENT
26) BENEFIT REDUCTION 30% L
27) MO COUPON ALLOTMENT
NUMBER OF FULL MONTHS
PRORATED ALLOTMENT
28) TOTAL ALLOTMENT
$35
$0
$0
$0
$134
$416
$426
$208
$218
$198
$238
$60
$178
1
$0
$178
12) PCT OF LINE 4
$40
13) STD DEDUCTION
$134
14) TOT MO MED EXPENSES
$0
PRINT COMPUTED BUDGET (Y/N): N
PF3/PF15: MAIN MENU PF7/PF19: PAGE BACK ENTER: NEXT HISTORICAL CHANGE
11
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.06
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLCA - VALID COUNTY ADDRESS/LOCATION/TELEPHONE NUMBER
This screen is used to display and change the address/telephone number of the county
department of social services for each food stamp office in the county.
From the FOOD STAMP UPDATE MENU, select the SLCA transaction and press ENTER. The
SLCA VALID COUNTY/ADDRESS/LOCATION/TELEPHONE NUMER screen is displayed.
SLCA
02/06/01
VALID COUNTY ADDRESS/
LOCATION/TELEPHONE NUMBER
-----------------------------------------------------------------------------------------------
COUNTY: XX
ADMIN:
NAME:
TEST COUNTY DSS
REGION:
X
ADDRESS:
LOCATION:
CITY/STATE:
ZIP:
PHONE #1:
PHONE #2:
PHONE #3:
PHONE #4:
PHONE #5:
*** ENTER ADMIN ***
PRESS ENTER TO CHANGE
PF3=END(NO UPDATE)
1.
Enter the administrative code in the ADMIN field. Press ENTER. The current data is
displayed for the administrative code keyed.
2.
Change the old data by keying over with the new data. Use the space bar or erase key
to remove any extra characters. Press ENTER. The message: *** RECORD
CHANGED SUCCESSFULLY *** is displayed at the bottom of the screen.
ADDRESS Field
Up to 25 characters, including spaces may be keyed. This entry
is the county s mailing address used by the Postal Service and
can be a PO Box, street address, or other appropriate
information.
LOCATION Field -
Up to 25 characters, including spaces may be keyed. The entry
is the physical location of the office for clients. The location
cannot be a PO Box. An entry must be made in this space even
though the location is the same as the address .
12
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
CITY/STATE -
Up to 19 characters may be keyed.
ZIP -
Five (5) characters.
PHONE # -
There are five fields for phone numbers each may contain up to
17 characters. Key all appropriate numbers beginning with
Phone #1 .
a.
Enter standard numbers as XXX-XXX-XXXX which
includes the area code.
b.
Enter 800 numbers as 1-800-XXX-XXXX .
c.
Enter credit card, calling card, or call-me card numbers
as XXX-XXX-XXXX-XXXX .
d.
Enter a number to be called collect as collect XXXXXXX .
13
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.07
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLCD/SLDI - FSIS COMMODITY DISTRIBUTION
The FSIS COMMODITY DISTRIBUTION (SLCD) function allows the worker to key necessary
information for participation in the USDA Temporary Emergency Food Assistance Program. The
SLDI transaction is an inquiry function to view the information keyed using the SLCD transaction.
A.
An authorization laser notice is generated and mailed to each food stamp household
certified at the time of selection. The notice serves as verification of the receipt of
indicated quantities of food. Any household eligible for food stamps at the time of
selection remains eligible for the distribution month, even if the certification period expires
at the end of the selection month. The notice includes the head of household, county
name and number, food stamp county case number, FSIS case ID number, household
size, month of distribution, authorized foods to be distributed, quantity of food to be
distributed and a message.
B.
The keying deadline for commodity distribution using the SLCD function is the third work
day from the end of the month. The authorization notices are mailed by the 5th calendar
day of the distribution month.
C.
If a county does not make a selection for the distribution month before the keying
deadline, entry of distribution information is not allowed. For example, if the next
distribution date is 03/01, entry is not allowed after February 26, 2001. In this situation,
key O in the override distribution code field and change other distribution information.
The worker must contact the Economic Independence Automation Staff at 919-733-8938
before authorization notices can be printed.
C.
Function Access and Information
1.
From the FOOD STAMP UPDATE MENU select the SLCD function and press
ENTER. The FSIS COMMODITY DISTRIBUTION screen is displayed.
14
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
SLCD
COUNTY XX
FSIS COMMODITY DISTRIBUTION
DATE KEYED 02/06/2001
FREQUENCY Q
*RED*
X CEREAL
B
X FIGS
B
PEANUT BUTTE
X SPAGHETTI
B
X TOMATO SAUCE
B
September 1, 2001
02/06/2001
FOR NEXT DISTRIBUTION DATE 112000
OVERRIDE DISTRIBUTION CODE
*RED*
*RED*
X CRANAPPLJUIC B
X CRANBERRY SA B
X FLOUR
B
X GRAPEJUICE
B
X PEARS
B
X RICE
B
X STRAWBERRIES B
X TOMATOES
B
X VEGETABLE OI B
ENTER MESSAGE ===> XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KEY DISTRIBUTION INFORMATION
AND PRESS ENTER TO PROCESS.
PRESS PF3 TO END TRANSACTION.
2.
Key Q (quarterly only) in the FREQUENCY field.
3.
Key the month and year (MMYYYY) of the next commodity distribution in the
NEXT DISTRIBUTION DATE field.
4.
Key an X to the left of each commodity selected for the distribution month.
5.
Key a two digit reduction factor for each commodity selected to the right of the
commodity under RED column.
a.
The amount of products authorized for each household size is reduced
by the number keyed in the reduction field, except no amount is reduced
to less than one.
For example, to reduce a USDA authorized quantity of 13 units to only
one unit, the county must key a reduction factor of 12.
6.
b.
Key a B in this field if the county cannot anticipate the amount of
commodity that will be available..
c.
Key a 00 in this field to indicate no reduction factor.
Key any message in the MESSAGE area. This message is printed on the
authorization notice. The message area accommodates a message of 12 lines
and 44 characters (including spaces) per line.
15
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
September 1, 2001
7.
If a previously selected product must be deleted, move the cursor to the X by
the product to be deleted and use the space bar to remove the X . Remove the
RED reduction factor by using the space bar.
8.
Press ENTER. A message: UPDATE SUCCESSFUL is displayed when the
transaction is error free.
9.
The report SLER755-01 Commodity Distribution Register is generated when
the authorization notices are generated and is mailed to the county. The report
contains:
a.
All food stamp households certified at the time commodity authorization
notices were generated. The report lists households in alphabetical
order.
b.
Each type of commodity available. The commodities selected by the
county is indicated by the quantity printed next to the product or a blank
line. FSIS prints XXXs for all commodities the county did not select for
distribution.
c.
The issued date and is shown on the list with a blank line for the date of
distribution.
d.
A line for initials of the distributing official.
16
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.08
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLCI - CLAIMS INQUIRY MENU EXISTING CLAIMS FOR XXXXXXXXX
This screen is used to view claims established prior to May 1, 2000. All claim inquiry information
on or after May 2000 are found in the EPICS system. No updates have been made to the SLCI
function since EPICS was implemented. This is a state level only function.
A.
From the FOOD STAMP INQUIRY MENU, select the SLCI transaction and press
ENTER. A prompt is displayed requiring the FSIS case ID number. Key the case ID
number and press ENTER. The CLAIMS INQUIRY MENU EXISTING CLAIMS FOR
(CASE ID) screen is displayed.
SLCI
CLAIMS INQUIRY MENU
EXISTING CLAIMS FOR XXXXXXXXX
CATEGORY
A
V
ENTER NEXT CLAIMS CASE ID ==>
DATE ESTABLISHED
062499
062499
AND PRESS ENTER
PLACE AN 'X' BESIDE THE CLAIM TO VIEW THEN
PRESS ENTER FOR CLAIM INFORMATION OR
PRESS PF3 FOR PAYMENT HISTORY
OR
PRESS CLEAR TO END TRANSACTION
B.
Key an X to the left of the claim to be viewed and press ENTER. The CLAIMS
INFORMATION INQUIRY FOR CASEID: XXXXXXXXX. is displayed.
17
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
SLCI CLAIMS INFORMATION INQUIRY FOR CASEID: XXXXXXXXX
CNTY CASE: 0003604
NAME FIRST: TEST
WORKER: 244
September 1, 2001
CREATED: 062499
COUNTY: XX
MIDDLE:
LAST: CASE
ADDR 1: 123 TEST ST
2:
ADDR 3: TEST CITY NC
ZIP: 27603
--------------------------------------------------------------------------------------------------------------------------------------------CATEGORY: V
METHOD: W
RECOUP STATUS:
SOURCE: 04
ACTION: I
ACTION DATE: 062499
OI PERIOD: 0598 TO 0299
ORIGINAL CLAIM AMT: 71000
0000 TO 0000
DISCOVERY DATE: 020499
0000 TO 0000
AMT DUE: 5800
DISPOSITION: A
DISP DATE: 062499
-------------------------------------------------------------------------------------------------------------------------------------------TYPE: R
COLLECTION AMOUNT: 10900
DATE: 040100
REFUND AMOUNT: 00
DATE: 000000
-------------------------------------------------------------------------------PRESS ENTER TO VIEW PAYMENT HISTORY
PRESS CLEAR KEY TO END TRANSACTION
PRESS PF3 TO RETURN TO MENU
18
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.09
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLFD - FORMS ON HOLD DELETE SCREEN
This screen is used to delete a transaction from hold status. This screen displays all transactions
in hold status for your county. Deleting a transaction from hold status does not process the
information that was keyed when the transaction was placed in the hold status. Further detailed
information is found in the Forms On Hold section of the users manual.
From the FOOD STAMP UPDATE MENU, select the SLFD transaction and press ENTER. The
FORMS ON HOLD DELETE SCREEN is displayed.
SLA3601
COUNTY XX
_
FORMS ON HOLD DELETE SCREEN
FSIS CASE ID
TRANSACTION DATE
WORKER NUMBER
123456789 1
02052001
XXX
MESSAGE
ENTER (S) TO SELECT PF7/8:TO SCROLL PF12: CANCEL PAGE
TRAN CODE
3
0001
From the FORMS ON HOLD DELETE SCREEN, key an S to the left of the FSIS Case ID
number that you wish to delete and press ENTER. A prompt is displayed to press the PF4 key to
confirm the deletion of the transaction. Press the PF4 key. The transaction is removed from hold
status and from the SLFI (Forms On Hold Inquiry) screen. The Forms On Hold Indicator (FOH) is
changed to N on the SLIN (Case Inquiry) screen.
19
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.10
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLFI - FORMS ON HOLD INQUIRY SCREEN
This screen is used to view all transactions that are in hold status for your county.
From the FOOD STAMP INQUIRY MENU, select the SLFI transaction and press ENTER. The
FORMS ON HOLD INQUIRY screen is displayed.
SLA3601
FSIS CASE ID
FORMS ON HOLD INQUIRY SCREEN
TRANSACTION DATE
MESSAGE
PF7/8:TO SCROLL PF12: CANCEL
WORKER NUMBER
PAGE
COUNTY XX
TRAN CODE
0001
20
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.11
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLID - FSIS DISQUALIFIED RECIPIENT – SELECTION
This screen is used to view persons disqualified for Intentional Program Violations in North
Carolina and other states. This is information prior to May 1, 2000. Any person disqualified on or
after May 1, 2000, is found in EPICS. No updates have been made to the SLID function since
EPICS was implemented. This is a state level only function.
A.
SLID
From the FOOD STAMP INQUIRY MENU, select the SLID transaction and press
ENTER. A prompt is displayed requiring a social security number. Key the social
security number and press ENTER. The FSIS DISQUALIFIED RECIPIENT
SELECTION screen is displayed.
FSIS DISQUALIFIED RECIPIENT - SELECTION
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
SEL
~~~
STATE
~~~~~
IA
NJ
NJ
DATE: 02/06/01
DQ NUMBER
~~~~~~~~~
1
1
1
PLACE AN "X" ON A SELECTION TO SEE DETAILED DISQUALIFICATION INFORMATION
CLEAR: END SESSION
ALL CHOICES DISPLAYED, PLEASE MAKE SELECTION.
21
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
B.
September 1, 2001
Select the information to be viewed by entering an X under the SEL field and by the
state you wish to view and press ENTER. The FSIS DISQUALIFIED RECIPIENT - INFO
screen is displayed.
SLID
FSIS DISQUALIFIED RECIPIENT - INFO
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
DATE: 02/06/01
LAST ACTIVITY: 00000000
RECORD ADDED : 03261997
COUNTY:
SSN: XXXXXXXXX
LAST NAME :CASE
ADDRESS-1 :
ADDRESS-2 :
CITY/STATE:
STATE: IA
FSIS ID:
CASE #:
FIRST NAME: TEST
ZIPCODE:
DISQUALIFICATION INFORMATION
METHOD:
DQ #: 1
DECISION DATE: 12271996
START DATE: 03011997
MIDDLE:
SEX: F
DOB: 08201969
TRANSFERRED:
DQ LENGTH: 06
~~~~~~~~~~~~~~~~~~~~~~~
~ 'CLEAR' TO END TRANS
~ 'PF7' TO SCROLL BACK
~ 'PF8' TO SCROLL FRWD
STATE: IA
~
~~~~~~~~~~~~~~~~~~~~~~~~
NEXT CASE SSN: 000000000
CONTACT INFORMATION
~~~~~~~~~~~~~~~~~~~
FIPS CODE: 0001
OFFICE: IA. DEPT. HUMAN SERVICES
TITLE: APPEALS LIAISON
TELEPHONE: 555 555 5555 EXTENSION: 0000
RECORD SELECTED FOR INQUIRY
C.
To exit this screen, clear the screen. The FOOD STAMP INQURY MENU is displayed.
22
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.12
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLIN – FOOD STAMP INQUIRY SCREEN
There are multiple screens with SLIN inquiry. Page 1 displays the current information in the Food
Stamp Master File for a case, pending application, or the information for a case that is in hold
status. It further displays the last type of action and the last transaction date for the case. Page
2, etc, of the SLIN screen displays all individuals that are part of the Food Stamp Case.
From the SLMU CERTIFICATION MENU SCREEN:
1.
Key the SLIN transaction in the TRANSACTION field.
2.
Key the FSIS case ID number in the FSIS CASE ID field.
3.
Press ENTER. The SLIN screen is displayed.
SLIN - F O O D S T A M P I N Q U I R Y
PAGE 1 OF 2
ID NUMBER 123456789 3
NAME
TEST CASE
GEO ADM CO XX00
TRAN CODE 7 FOH N
ADDRESS-1 110 TEST ST
ACTION CODE 25
TRAN DATE 110100
ADDRESS-2
APPL DATE 011301
CERT FROM 0101
CTY/STATE TEST NC
CERT THRU 0201
SEX/RACE 25
ZIPCODE 11111
MRRB STA 0
START ISS 0101
TYPE ISS 9
HH TYPE 2
TOTAL HH 04
CASELOAD 000
WORKER 027
RECD NBR 004
E&T
ADEQ NOTICE
AFDC-1
AFDC-2
AFDC-3
PA MEMBRS 00
CTY CS# 000000
VUL/TYPE N0
CLAIM 0
CLAIM COLL 0000
HH RESRV 0000000
PRO ALLOT
REG DELAY
NO PRORATE N
RENT/MOR 00000
RE TAXES 00000
HH INS 00000
UTILITIES 00000
UTL TYPE 0
OTHR EXP 00000
TTL SHLTR 0000
EARN INC 0000
E I DED 0000
NET EARND 0000
OTHER INC 0000
GROSS INC 0000
STD DED 134
ADJ INC 0000
DEP CARE 0000
MED EXP 0000
EXCS SHLT 0000
EXPENSE 0000
NET ADJ 0000
HH INCLD 04
# REQ MBR 04
TFP
0400
BEN REDU 0000
RESTR ADJ 0000
RESTR RSN 00
ALLOTMENT 0400
$2 BOOKS 00
$7 BOOKS 00
$10 BOOKS 01
$40 BOOKS 00
$50 BOOKS 00
$65 BOOKS 06
RVW DATE1 0000
RVW TYPE1 0
RVW DATE2 0000
RVW TYPE2 0
MAIL CODE 04
EXPEDITE 0
PRV ID 000000000
DEP CARE NUM 00
PROJ CODE EIS CASE ID
P/X TO VIEW DEP(X=PAGE TO VIEW)
PF5-SLAI
CP 0 INTVW MONTH 00 DIS IND
ENTER-CONTINUE PF2-SLA980A PF3-PREV
PF4-SLII
23
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
SLIN - D E P E N D E N T I N Q U I R Y
September 1, 2001
PAGE 2 OF 2
MM SSN
V
NAME
DOB IN W EARN T PA T SS
01 222222222 P TEST CASE
0208935 A Z 0000 0 000 0 0000
ID 999999999P
DEP CARE 000 LSO 0000 RACE B SEX F OTHR 0000 T1 0 T2 0
ASI
0
P/X TO VIEW DEPENDENTS (X = PAGE TO VIEW)
ENTER-CONTINUE PF2-SLA980A PF3-PREVIOUS
24
502
I
I
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.13
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLII - ISSUANCE INQUIRY SCREEN
This screen is used to display benefit issuance for a food stamp case. Up to five years of benefit
issuance may be displayed.
From the FOOD STAMP INQUIRY MENU, select the SLII transaction and press ENTER. A
prompt is displayed to enter the FSIS Case ID number. Key the FSIS Case ID number and press
ENTER. The SLII Issuance Inquiry screen is displayed.
SLII
ISSUANCE INQUIRY SCREEN
ID:
123456789
NAME:
TEST CASE
ADDRESS: 123 TEST ST
ISSUE CYCLE: 05 TYPE: 9
ACTION CODE: 00
TEST CITY NC
LAST AUTH:
092499
EIS ID:
27603
AMOUNT: 0125
TRANS CODE: 1 DATE: 012501
CERT FROM: 0000 TO: 0000
BEN MO: 0999
CTY AMOUNT
DATE
BENEFIT ISSUANCE
AUTH BEN MO TYPE ISSUED SYSTEM
STATUS/ ADTC
ATP NO (Y/N)
69
69
092499 0999
091896 0996
ISSUED
ISSUED
0125
0119
DIS
INT
092499
091896
EBT
MAIL
N
N
PF4 - TRANSFER TO SLIN
"S" AND ENTER TO DISPLAY TRI-MONTHLY ISSUANCE DETAIL WHEN ADTC FLAG = 'Y'
1.
The CTY field indicates the county that issued the benefit.
2.
The BENEFIT ISSUED field indicates the actual issuance date.
3.
The STATUS field indicates if the benefit is in AUTHORIZED or ISSUED status.
4.
The ADTC field indicates if the case is assigned to an Alcohol and Drug Treatment
Center. If Y is displayed, another screen may be displayed by keying an S to the left
of the county field for the benefit month benefit distribution. Benefit issuance is divided
equally by three and are available on the 5th, 15th, and 25th of the month.
25
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
502.14
September 1, 2001
SLNC - COMMON DATA NAME CHANGE
This screen is used to change demographic data for a non-SSI individual.
From the FOOD STAMP UPDATE MENU, select the SLNC transaction and press ENTER. The
SLNC COMMON DATA NAME CHANGE screen is displayed. Detailed instructions are found in
the FSIS Name/SSN Search/ID Assignment/Name Change Section.
SLNC / SLA985A
COMMON DATA
NAME CHANGE
DATE: 02/05/01
TIME: 08:46:55
INDIVIDUAL ID:
WORKER NUMBER:
CURRENT
------------------------
CHANGE
-------------------------
SSN:
FIRST NAME:
MIDDLE NAME:
LAST NAME:
SUFFIX:
DOB:
RACE:
SEX:
SSI:
EIS COUNTY:
FIS COUNTY:
ENTER INDIVIDUAL ID AND WORKER NUMBER
ENTER-PROCESS REQUEST PF3-END PF5-REFRESH
26
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.15
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLNS - COMMON NAME DATA ENTRY SSN/NAME SEARCH
This screen is used to search the Common Name Database for an individual to determine if the
individual is currently receiving assistance, has received assistance, or has not received
assistance. Use this screen/process to assign individual ID numbers. You may also use this
screen to determine the individuals associated with the FSIS Case by entering the FSIS Case ID
number in the CASE ID field.
From the FOOD STAMP INQUIRY MENU, select transaction SLNS and Press ENTER. The
following COMMON NAME DATA ENTRY SSN/NAME SEARCH screen is displayed. Detailed
instructions are found in the FSIS Name/SSN Search/ID ASSIGNMENT/Name Change Section.
SLNS / SLA980A
COMMON NAME DATA ENTRY
SSN/NAME SEARCH
DATE: 02/05/01
TIME: 08:22:05
CASE ID:
F
-
SSN
---------
FIRST
M
--------------------- -
LAST
SUF DOB S R CO
--------------- --- -------- - - --
INDIVIDUAL
--------------------
SSI
---
ENTER CASE ID OR INDIVIDUAL DATA AND (S) TO NAME SEARCH
F - (S)EARCH
(A)SSIGN
PF3-END
PF5-REFRESH
PF7-BACKWARD PF8-FORWARD
27
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.16
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLRT - FSIS MESSAGE ROUTING FACILITY
A.
General Information
The screen is used to send a message in FSIS that is displayed on selected terminals or
groups of terminals in the system. Selection can be by individual terminal ID, groups by
Region, groups of terminals by type, on or more counties, or any combination. Message
acknowledgement can be requested to a specific terminal, or by default, back to the
sending terminal. The message sender receives confirmation of the message as it was
sent (and as it appears to receiving terminals). The sender also receives a list of terminal
numbers that will receive the message. In addition to the data provided by the sender,
the message contains the date and time of the message and the terminal ID of the
sender.
Messages can be sent from and be received on all FSIS terminals, and those EIS
terminals connected for FSIS use. If an FSIS message is received on an EIS terminal,
the terminal will automatically change from IMS to CICS. The terminal must then be
signed off of CICS and signed back on to IMS. Other results of message reception
depend on the status of the terminal:
B.
1.
If the terminal is signed on and in the middle of a transaction, the message is
displayed once the transaction is finished.
2.
If the terminal is signed on but not in a transaction, the message is displayed
immediately.
3.
If the terminal is not signed on, the receipt of the message causes it to be signed
on automatically and the message is displayed.
4.
If the terminal has received a previous message and is still on the screen, the
second message is not displayed until the screen is cleared and ENTER
pressed.
Screen Access
1.
From the FOOD STAMP UPDATE MENU, select the SLRT transaction and
press ENTER. The SLRT - FSIS MESSAGE ROUTING FACILITY screen is
displayed.
28
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
September 1, 2001
FSIS MESSAGE ROUTING FACILITY
FROM: _________________________
TO: _________________________
SUBJ: ______________________________________________________________________
TEXT:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
DESTINATION GROUP SPECIFICATIONS
(ENTER Y TO SELECT TERMINALS IN THE GROUP, ENTER N TO GET THOSE NOT IN GROUP)
_ MASTER
_ ISSUANCE
_ DATA ENTRY _ INQUIRY
_ COORDINATOR
_ FSO & I
_ PROGRAMMER _ ELIGIBILITY _ STATE OFFICE _ REGIONAL
REGION, COUNTY, AND TERMINAL SPECIFICATIONS
REGIONS: _ _ _ _
COUNTIES: __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __ __
TERMINALS: ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ ____
ACKNOWLEDGEMENT (Y/N): _ TERMID: ____
2.
Screen field description:
a.
FROM, TO, SUBJ, and TEXT self explanatory.
b.
DESTINATION GROUP SPECIFICATIONS
1.
MASTER
Designated to receive messages to prevent all
terminals in a location from receiving messages. To change a
master designation, contact the DHHS, Customer Support
Center, at 919-733-9100.
2.
Issuance Designated for on-line issuance.
3.
Data Entry DMU terminals.
4.
Inquiry Designated for inquiry functions only.
5.
Coordinator State System Coordinators (919-733-9100)
6.
FSO&I Food Stamp Operations and Improvement Section
7.
Programmer Division of Information Resource Management
(DIRM) Systems manager
8.
Eligibility EIS terminals
29
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
9.
c.
d.
e.
3.
State Office
September 1, 2001
Designated State-level terminals
REGION, COUNTY, AND TERMINAL SPECIFICATIONS (Other
Destination Selections)
1.
Key the FROM Regional Regional Office terminals
2.
Regions Specified regions if entered receives the message.
3.
Counties Based on two-digit county number, all terminals
receives the message.
4.
Terminals Specific terminals receive the message.
If group and other destination selections are combined, both selection
criteria are used to determine the receiving terminals. For example:
1.
Master and County XX selected only the designated master
terminals in county XX receive the message.
2.
Master and Region X selected only the designated master
terminals in Region X receive the message.
ACKNOWLEDGEMENT Acknowledgement of a message can be
requested by keying a Y in the field. If no acknowledgement is needed,
you can enter an N or leave blank. If acknowledgement is selected,
key the terminal ID number to receive the acknowledgement. If not
keyed, FSIS inserts the sending terminal ID.
Key the FROM, TO, SUBJ, AND TEXT (desired message). Select the
destination and indicate the acknowledgment. Press ENTER. The following
screen is displayed with the heading and message that was entered and sent.
FSIS MESSAGE ROUTING FACILITY
FROM: XXXXXXXXX
TERMID: @000
TO: XXXXXXXXXX
SUBJ: XXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX.
02/06/01
10:53
From this screen, press ENTER. The FOOD STAMP UPDATE MENU screen is
displayed.
30
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.17
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLSE - EBT STAMP STATUS SCREEN
This screen is used to authorize/issue food stamp benefits. The types of benefits that can be
issued through the SLSE screen are initial, restored, or supplemental benefits. This screen may
be used to cancel benefits that are in AUTHORIZED status and used to change the address of a
closed/denied food stamp case. The updated address is changed on the master file and if an
EBT account has been set up for the case, the new address is sent to Citibank. Detailed
information is found in the EBT instructions of the users manual.
From the FOOD STAMP UPDATE MENU screen, select the SLSE transaction and press
ENTER. A prompt is displayed to enter an FSIS Case ID number. Key the FSIS Case ID
number and press ENTER. The following SLSE screen is displayed.
SLSE/SLA986A
EBT STAMP STATUS
ID
:
NAME :
ADDRESS :
222222222
TEST CASE
123 TEST ST
LAST AUTH:
TEST CIT
092499
ISSUE CYCLE: 05
TYPE : 9
ACTION CODE: 00
NC
ISSUE STAMP REASON:
CANCEL
:
AMOUNT
------------0125
0119
TRANS CODE : 1
DATE : 012501
CERT FROM : 0000 TO : 0000
AMOUNT : 0125 BEN MO: 0999
27603
AMOUNT:
AUTH
-------092499
091896
BEN MO:
BEN MO
----------0999
0996
TYPE
------DIS
INT
AFFIDAVIT DATE:
STATUS
ISSUED
--------------------ISSUED
092499
AUTHORIZED 091896
31
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
502.18
September 1, 2001
SLWV/SLWI – COUNTY WORKER NUMBER UPDATE/INQUIRY
These screens are used to identify valid worker numbers and names associated with the worker
numbers in FSIS. The worker number must be listed in this table in order to be used in the
SLUP/SLUO process. Sixty (60) caseworker numbers and names may be entered per screen.
SLWV is the update transaction. SLWI is the inquiry transaction.
From the FOOD STAMP UPDATE MENU, select the SLWV transaction to display the SLWV VALID WORKER NUMBER ENTRY screen. From the FOOD STAMP INQUIRY MENU, select
the SLWI transaction to display the SLWI - FOOD STAMP WORKER NUMBER INQUIRY screen.
1.
SLWV VALID WORKER NUMBER ENTRY
SLWV
VALID WORKER NUMBER ENTRY
=========================
02/06/01
WORKER NUMBER
WORKER NAME
WORKER PHONE NUMBER
-
-
EXT
LAST UPDATE
PRESS ENTER TO CHANGE PF2=DELETE PF3=END(NO UPDATE) PF4=ADD
a.
To add a new caseworker number and name, key
1.
WORKER NUMBER
2.
WORKER NAME
3.
WORKER PHONE NUMBER and EXT
4.
Press the PF4 (ADD) key. The system adds the new information and the
screen is displayed again ready for the next action.
32
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
Change # 1-2001
5.
September 1, 2001
Sixty (60) caseworker numbers and names may be entered per screen.
Press ENTER if additional screens are needed.
b.
To delete a caseworker name and number, key the caseworker number and
press ENTER. The number, name, and last update date is displayed if there is a
record found. The message: *** PRESS ENTER FOR CHANGE OR PF2 TO
DELETE *** is displayed at the bottom of the screen. Press the PF2 (DELETE)
key. The caseworker number and name is deleted and the screen is displayed
again ready for the next action.
c.
To change an existing caseworker name, key the caseworker number and press
ENTER. The number, name, and last update date is displayed. The message:
*** PRESS ENTER FOR CHANGE OR PF2 TO DELETE *** is displayed at the
bottom of the screen. Key the new name over the old name and press ENTER.
The caseworker name is updated and the screen is displayed again ready for the
next action.
NOTE: THE CASEWORKER NUMBER CANNOT BE CHANGED; ONLY
ADDED OR DELETED.
2.
SLWI FOOD STAMP WORKER NUMBER INQUIRY
No entries can be made on this screen. This is an inquiry only function.
COUNTY XX
005 TEST WORKERONE
032 TEST WORKERTWO
500 TEST WORKERTHREE
501 TEST WORKERFOUR
503 TEST WORKERFIVE
FOOD STAMP WORKER NUMBER INQUIRY
02/06/01
(919) 555-5000 EXT 5049
(919) 555-6301
(919) 555-5000 EXT 5028
(919) 555-5000 EXT 5033
(919) 555-5000 EXT 5036
*** NO MORE WORKERS FOR YOUR COUNTY ***
33
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
Food Stamp User s Manual
Change # 1-2001
502.19
FSIS TRANSACTIONS
TRANSACTION SCREEN NAME/DEFINITION AND
SCREEN ACCESS
September 1, 2001
SLTR - TRANSACTION TRACKING INQUIRY
Transaction Tracking Inquiry (SLTR) allows transactions keyed through the SLUP/SLUO and
SLSE functions to be viewed immediately after keying. The automated food stamp
additions/changes may be viewed once the transaction has been received from the Eligibility
Information System (EIS) and are identified by transactions SLA144 (new Automated Food
Stamp cases) and SLA145 (changes to existing Automated Food Stamp cases, including the
uncombine transaction). Up to 12 quarters of transactions will be available once the full 12
quarters of transactions are created. The transactions may be viewed by using the FSIS case ID
number or the USER ID (RACF ID number). Transactions that are placed in hold status do not
appear in Transaction Tracking Inquiry. Once the transaction is removed from hold status and
processes, the transaction record is written to the Transaction Tracking Inquiry function.
From the FSIS Inquiry Menu, select the Transaction Tracking (SLTR) item and press ENTER.
The following FOOD STAMP INFORMATION SYSTEM CICS - TRANSACTION TRACKING SLTR Screen is displayed.
FOOD STAMP INFORMATION SYSTEM
CICS - TRANSACTION TRACKING - SLTR)
FOR LAST 6 QUARTERS CASE INQUIRY - 999999999)
PLEASE ENTER A 9 DIGIT CASE ID: ___________
(FOR PRIOR TO LAST 6 QUARTERS CASE INQUIRY - 999999999HIST)
PLEASE ENTER A 9 DIGIT CASE ID AND "HIST" __________
(FOR LAST 6 QUARTERS USERID INQUIRY - XXXXXXX)
PLEASE ENTER A 7 DIGIT USERID: ___________
(FOR PRIOR TO LAST 6 QUARTERS USERID INQUIRY - XXXXXXXHIST)
PLEASE ENTER A 7 DIGIT USERID AND "HIST":______________
PF12=CANCEL
"ENTER" KEY = CONTINUE
For further instructions, refer to the SLTR section of the user's manual.
34
502
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
503.01
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
GENERAL INSTRUCTIONS
A.
Description Of the Food Stamp Information System (FSIS)
FSIS is a State-level computer system with direct access to the data base through one or
more terminals in each county. This is a real-time system, meaning that data is not held
in the system for later action but entered immediately into the computer master file data
base. Some system actions are done on a nightly "batch run." For this reason, some
case actions require data entry on two different days to allow time for the batch run to be
made.
When a transaction is keyed on a weekend or holiday, the benefits, notices, etc. that are
created in the normal nightly update are not updated until the next work night. For
example, a TC2 (approval) is keyed on Saturday. The online data is updated with the
transaction effective date of the next work day, and the notices, benefits etc. are
generated the night of the transaction effective date.
When all required entries have been completed and no errors, a prompt is received to
either press the PF2 to process the transaction, press the PF4 key to place the
transaction in hold status (you may not place a TC1 in hold status), or to press the PF3
key to end the transaction. The prompt displays as: 'PRESS PF2 TO PROCESS,
PRESS PF4 TO PUT FORM ON HOLD. PRESS PF3 TO CANCEL & EXIT'. Once the
prompt has been received, no changes may be made to the transaction and the fields are
protected.
B.
Data Entry Documents
FSIS uses data entry documents referred to as:
1.
Client Record, DSS-8590
Prior to keying the DSS-8590, a NAME/SOCIAL SECURITY NUMBER search is
required for each individual that is to be included in the food stamp unit. This
function is used to search the Common Name Database for existing Individual
ID s and Individual ID assignment. An individual ID is required for each
individual on the food stamp case. This function is also used to determine if an
individual is active on a food stamp case.
Use the Client Record to enter all new cases into the system. Use the
turnaround Client Record for all following actions. A county-level printer enables
immediate printing of the turnaround Client Record on data entry.
a.
Use the DSS-8590 (SLUP or SLUO screens) to enter new cases, add
individuals to active cases, close cases, recertify households, reopen
closed cases, remove individuals from households, deny applications,
and restoration of benefits.
b.
A turnaround DSS-8590 is produced immediately on the county-level
printer update to reflect the keyed information and is mailed to the county
the next workday.
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2.
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
c.
A turnaround DSS-8590LF is produced when a mass change is
completed or changes from EIS are received.
d.
A copy of the SLUP/SLUO, SLIN (Inquiry), and DSS-850 are found at the
end of this section.
Transaction Authorization, DSS-8593
Use the Transaction Authorization to authorize an issuance of food stamps and to
take other actions following the initial issuance, such as restoration of benefits or
supplemental benefits. This transaction is also used to cancel an issuance if the
benefit is in AUTHORIZED STATUS and to change the address for a closed or
denied food stamp case. See Section 800 for further instructions.
C.
Transaction Codes
A Transaction Code represents preprogrammed instructions to the system to accomplish a
specific action. For example, TC 6 tells the system that a case is being recertified. The
system then looks for a specific set of factors and takes the necessary action.
Programming is different for each transaction code. When using Transaction Codes 5 and
7, the second and subsequent pages are not displayed. See Section 501 for further
instructions for each transaction code.
503.02
AUTOMATIC SSN CHECK
The SSN check is completed at the time of Individual ID assignment or at the time the SSN is
changed through the Name Change function. No Individual ID may be assigned with a SSN
already present in the Common Name Database (CNDB) nor at the time a change is made
through the Name Change Function.
503.03
AUTOMATIC DISQUALIFIED PERSON CHECK
FSIS performs automatically a file clearance of the disqualified recipient record and the
disqualified persons tracking file. The intent of this check is to prevent disqualified persons from
receiving food stamps during their disqualification period. The automatic check is complete:
503.04
A.
On Transaction Codes 2, 6, and 8;
B.
When new members are added to the household; and
C.
When a SSN changes.
ADVERSE ACTION GUARD
When an adverse timely action notice has expired or if the adverse action requires an adequate
notice, key an Adverse Action Code of A . If the Adverse Action Code of A is not keyed and the
action causes a reduction in benefits, a message appears at the bottom of the screen NO
UPDATE ACTION TAKEN, ADVERSE NOTICE REQUIRED; and field 79 contains a Z and all
changed information with the next higher Client Record number on the DSS-8590.
If the information on the DSS-8590 causes a reduction in benefits or ineligibility, FSIS does not
take any action without the Adverse Action Code "A." This is built in to allow for the appropriate
timely notice.
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September 1, 2001
This field is protected when using Transaction Code 7.
503.05
VARIABLE BASIS OF ISSUANCE
Variable basis of issuance is a procedure used to issue the second month s benefits when the
FSU:
A.
Is eligible for an allotment for the month of application and the following month; and
B.
Has a change in circumstances that requires a change be made to the second month s
allotment.
To issue the variable allotment, issue the first month s allotment. Then issue the second
month s allotment on the next day.
503.06
DESCRIPTION OF DSS-8590 FIELDS
FIELD 1
Case Number - (System Generated)
FIELD 2
Check Digit – (System Generated)
FIELD 3
County - Geographical (2 Digits) - County Number Caseworker keys
information.)
FIELD 4
County - Administrative (2 Digits) (Caseworker keys information.) This field is
used to specify a particular office with the county that administers the case.
FIELD 5
Emergency Service (1 Digit) (Caseworker keys information.)
Manually Entered Codes
0
Not Emergency Service
1
Emergency service applications without postponed verification
2
Emergency service applications with postponed verification
3
Continues issuance when postponed verification is received. This code
authorizes immediately the next month s benefits. Enter immediately
Code A in Field 79, Adverse Action Guard, if the postponed verification
results in reduced benefits.
IMPORTANT: When emergency service Code 1 and 3 are entered before the end of
the first month, do not enter additional changes on the case until the second workday
of the following month. The second month's issuance is generated in the normal
issuance cycle. If changes are entered to the case prior to the issuance of the
second month's benefits, the issuance is calculated incorrectly based on the changed
data.
System Generated Emergency Service Codes
Response to Emergency Service Code 1
Code 7
System generated for applications filed after the 15th of the
month. It authorizes the second month's benefits in the normal
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issuance cycle. After the first month's issuance, Code 7 reverts
to Code 1 and all following issuances are in the normal issuance
cycle.
Response to Emergency Service Code 2
Code 4
System generated for applications filed on or before the 15th of
the month.
Code 6
System generated code when Code 2 is entered for applications
filed after the 15th of the month.
IMPORTANT: Codes 4 and 6 indicate that FSIS read and understood
emergency service Code 2. It issues the first month s allotment and suspends
further issuance until instructed to continue issuance.
Response to Emergency Service Code 3
Code 5
FIELD 6
System generated for an emergency service case with an
application date after the 15th of the month. It authorizes the
second month s benefits in the normal issuance cycle. After the
second month s issuance, Code 5 reverts to Code 3.
Transaction Codes (1 Digit) – Caseworker keys information
For more detailed information for each transaction, see Section 501 (Transaction
Code, Function, and Process
1
Use this code to register a new application. An application is considered
"new" when the food stamp unit has no case history in FSIS.
NOTE: If an individual on the application is active in another food
stamp case, a warning message is received.
2
Use this code to approve a new application. It is only allowable when
the previous Transaction Code is a 1 or 3.
NOTE: If an individual on the application is active on another food
stamp case, an error is received and the TC2 cannot be completed
with that individual on the case.
3
Use this code to reopen a case which is closed in FSIS.
NOTE: If an individual on the application is active in another food
stamp case, a warning message is received.
5
Use this code to manually deny an application on factors such as FSU
composition or residence and when you determine annually a case is
ineligible based on gross income and deductions.
6
Use this code to:
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FIELD 7
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
1.
Extend the through date on an open case at recertification;
2.
Make changes in conjunction with the extension; or
3.
Close a case on any factor at recertification.
7
Use this code to terminate a case for any reason at any time during a
certification period. This code along with the appropriate action code
entered in Field 7 is used to terminate a case receiving benefits or to
close a case suspended by FSIS.
8
Use this code to make a change to an active case. Do not use at
recertification.
9
Use this code to restore benefits.
Action Codes (2 Digits) Caseworker keys information.
Residence
Use With Transaction Code 5, 6, or 7.
01
Out of county (If the certification period has expired, use Action Code 25
or 48.)
02
Out of state (If the certification period has expired, use Action Code 25
or 48.)
FSU Composition
Use With Transaction Code 5, 6, or 7.
06
Ineligible due to FSU composition definition
12
Institutionalized/incarcerated
Striker
Use With Transaction Code 5, 6, or 7.
33
FSU ineligible due to striker
Voluntary Quit
Use With Transaction Code 5, 6, or 7.
27
The principal wage earner voluntarily quit (FSIS automated notice does
not include the disqualification period.)
Ineligible Student
Use With Transaction Code 5, 6, or 7.
28
Ineligible student
Work Registration
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Use With Transaction Codes Shown In ( ).
20
Principal wage earner refused to register for work (5, 6, or 7)
21
FSU disqualified for refusal to comply with Workfare requirements (6 or
7)
23
FSU disqualified for refusal to comply with Workfare requirements (5)
42
Requested withdrawal from the program rather than comply with
Workfare requirements (6 or 7)
43
Requested withdrawal of the application prior to certification rather than
comply with Workfare requirements (5)
49
Principal wage earner failed/refused to comply with E&T requirements
(5, 6, or 7)
Resources
Use With Transaction Code Shown In ( ).
04
Excess resources (Not related to a vehicle) (5, 6, or 7)
Use this code to deny or terminate a case due to excess resources not
related to a vehicle.
09
Excess resources (Other than licensed vehicles.)
Use this code to deny or terminate a case when the value of an
unlicensed vehicle, or the value of an unlicensed vehicle when added to
other resources, is the reason for excess resources. (See 69 below.) ( 5,
6 or 7)
22
Transfer of resources with intent to become eligible (5, 6, or 7)
40
FSIS generates this suspense code when a non-categorically eligible
case is suspended for excess resource.
Terminate the case with a Transaction Code 6 or 7. Use Action Code 09
or 69.
69
EXCESS resources (Other than unlicensed vehicles.)
Use this code to terminate a case suspended with Action Code 40 (6 or
7).
Use this code to deny or terminate a case when the value of a licensed
vehicle, or the value of a licensed vehicle when added to other
resources, is the reason for excess resources
Income
Use With Transaction Codes Shown In ( ).
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05
September 1, 2001
Excess net income at time of application, recertification, or change
within the certification period
Use with Transaction Code 6 or 7 to terminate case when it is
suspended with Action code 30. Refer to Adverse Action Guard, Field
79.
07
Net income results in benefits less than $1.00
Use with Transaction Code 6 or 7 to terminate a case suspended with
Action Code 32. Refer to Adverse Action Guard, Field 79.
08
Excess gross income
To terminate a case suspended with Action Code 29, use Transaction
Code 6 or 7. Refer to Adverse Action Guard, Field 79.
To deny manually an initial application, use Transaction Code 5.
29
FSIS generates this suspense code when a non-categorically eligible
case is suspended for excess gross income.
Close the case with Transaction code 6 or 7 using Action Code 08 or 44.
30
FSIS generates this suspense code when a non-categorically eligible
case is suspended for excess net income.
Close the case with a Transaction Code 6 or 7 using Action Code 05 or
44.
44
Excess net or gross income at the time of application, recertification, or
change within the certification period as a result of paid employment for
a Workfare participant.
Use with Transaction Code 6 or 7 to terminate a case suspended with
Action Code 29 or 30. Refer to Adverse Action Guard, Field 79.
47
FSIS generates this suspense code when a three or more person
categorically eligible food stamp unit is suspended because net income
results in an allotment less than $1.00.
Refusal to Cooperate
Use With Transaction Codes Shown In ( ).
10
Refusal to cooperate other than with Quality Control Review (5, 6, or 7)
19
Refusal to cooperate with Quality Control Review (6 or 7)
Request Withdrawal/Termination
Use With Transaction Codes Shown In ( ).
03
Request termination (7)
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11
Request withdrawal prior to certification (5 or 6)
43
Requested withdrawal of the application prior to certification rather than
comply with Workfare requirements (5)
45
Request withdrawal rather than comply with IEVS requirements (6 or 7)
46
Request application withdrawal prior to certification rather than comply
with IEVS requirement - (5)
Reopenings/Reinstatement
Use With Transaction Codes Shown In ( ).
16
Application opened in error. This applies only to initial applications.
Use only with Transaction Code 5 to delete incorrect information entered
at initial application.
31
Reopen closed case. A reopened case is defined as a case that has
been previously active in FSIS. Use this code for a recertification
reopening in the second month after the certification period expires. The
CP Counter is reset when the case is reopened with this action code. (3)
35
Use this code to reinstate a FSU that appeals and is found to have good
cause for appealing during the advance notice period. Also use this
code to correct an error which would result in issuance of benefits on a
case which was closed erroneously. The CP Counter is reset when the
case is reopened with this action code. (3)
50
Recertification reopening for the month after the certification period
expires. The CP counter is not reset when the case is reopened with
this action code. (3)
Other
Use With Transaction Codes Shown In ( ).
13
Unable to locate client for interview (5, 6, or 7)
14
Failed to provide verification (6 or 7)
17
Change in State law or agency policy (5, 6, or 7)
18
Originally ineligible for recertification (6 or 7)
24
Death (5, 6, or 7)
25
Failed to reapply (7)
Always use this code to close a non-categorically eligible case in which
the certification period has expired, and there is no pending application
for recertification. This is also a FSIS generated code shown on the
DSS-8590 produced at the end of the 30 days suspense period. (Code
48 applies to categorically eligible cases.)
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Change # 1-2001
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September 1, 2001
26
Other (5, 6, or 7)
32
FSIS generates this suspense code for non-categorically eligible FSU s
of more than two persons when benefits are calculated to be less than
$1.00. This code is also generated when the only person in a noncategorically eligible case is disqualified.
Close the case with a Transaction Code 6 or 7. Use Action Code 07.
48
FSIS generates this termination code when terminating a suspended
categorically eligible food stamp unit that is in suspense one month past
the certified "through" date. Enter this code manually to terminate a
suspended categorically eligible FSU that moves out of the county or
state. Action Code 25 applies to non-categorically eligible FSU s.
71
All food stamp members are ineligible ABAWD'S (5,6,7)
NOTE: To use this code, all persons on the case must contain a
dependent relationship code of 'J'.
Application/Denial
Use With Transaction Codes Shown In ( ).
36
Denied at 30 calendar days from date of application because required
information is not provided (5)
37
Denied at 60 calendar days from the date of application because the
case file is not complete enough for an eligibility decision, county delay
(5)
38
Denied at 30 calendar days from date of application for failure to appear
at two scheduled interviews (5 or 6)
39
Denied at 60 calendar days from the date of application because the
FSU does not provide required information. (5)
FIELD 8
Application Date (6 Digits, MMDDYY) Caseworker keys information. The date
the signed application is received in the county department of social services.
This date is entered with Transaction Code 1, 3, or 6. The date may be the
same date when using a TC6 for quarterly recertifications.
FIELD 9
Transaction Effective Date (6 Digits, MM/DD/YY) - System generated. This is
the date the transaction is keyed, when data is updated from EIS, name change,
or SLSE transaction.
FIELD 10
Beginning Certification Period (4 Digits) Caseworker keys information. Enter
the beginning month and year of the certification period (MMYY).
FIELD 11
Ending Certification Period (4 Digits) Caseworker keys information. Enter the
ending month and year of the certification period (MMYY).
FIELD 12
Sex/Race (2 Digits) Caseworker keys information.
Male
Female
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September 1, 2001
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21
White, Not of Hispanic Origin
A person having origins in any of the original people of Europe, North Africa, or
the Middle East. This area includes, for example, Germany, England, Egypt,
Iran, and Iraq.
Hispanic
22
12
A person of Mexican, Puerto Rican, Cuban, Central or South American or other
Spanish culture or origin, regardless of race.
American Indian (Off reservation)
23
13
A person having origins in any of the original peoples of North America and who
maintains cultural identification through tribal affiliation or community recognition.
24
Asian or Pacific Islander
14
A person having origins in any of the original peoples of the Far East, Southeast
Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for
example, China, Japan, Korea, the Philippine Islands, Samoa, Tonga, and India.
15
Black, Not of Hispanic Origin
25
A person having origins in any of the black racial groups of Africa.
American Indian (On reservation)
26
16
Same as 13 and 23 above, but residing on a reservation.
FIELD 13
Exclusion From The Three Month Mail-in Recertification Process - (1 Digit)
Caseworker keys information. Enter the appropriate code listed below to exclude
all migrant/seasonal farmworker and homeless FSU s from the three month mailin recertification process for cases with fluctuating income.
E
Migrant/seasonal farm worker FSU
H
Homeless FSU
O
(Zero) Delete above codes
FIELD 14
Start Issuance (4 Digits, MMYY) Caseworker keys information. Enter the
month and year for which issuance is authorized. For a TC2, this can be the
previous month, the current month, or the next month. For a TC6 and TC8, this
can only be the current month or the next month. Entry is not allowed with other
transaction codes. If a DSS-8593 is used to issue the initial allotments, you must
advance the start issuance date.
FIELD 15
Food Stamp Unit Type (Household Type) (1 Digit) Caseworker keys
information. This code is a required entry for all Transaction Code 1's and an
allowed entry for Transaction Codes 3 and 5. This field is protected for
Transaction Codes 2, 6, 7, 8, and 9.
Based on the information keyed, FSIS updates the Household Type to the
appropriate type.
Type 1 – Categorically Eligible Household
The household type is 1 when at least one individual on the food stamp case
contains a Work First applicant/recipient (PA Income Type = A , C , F , H , K ,
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September 1, 2001
or M ) and no individual contains a dependent relationship code of D , F , G ,
P , Q , T , or W and no individual contains an Authorized Services Indicator
(ASI field 80I). .
Type 2 - Non-Categorically Eligible Household
The household type is 2 if any individual on the food stamp case contains a
dependent relationship code of D , F , G , P , Q , T , or W or does not meet
one of the categorically eligible household types.
Type 3- Categorically Eligible Household
The household type is 3 when all the individuals on the food stamp case
contains SSI income (PA Income Type = G or L ) and no individual contains an
ASI indicator and does not contain a dependent relationship code of D , F , G ,
P , Q , T , or W .
Type 4 – Categorically Eligible Household
The household type is 4 when at least one individual on the food stamp case
contains an ASI indicator of N , S , or B and no individual on the case contains
a dependent relationship code of D , F , G , P , Q , T , or W .
FIELD 16
Type Issuance (1 Digit) Caseworker keys information.
3
The county DSS address is sent to Citibank, and the EBT card is mailed
to the dss office.
9
The EBT card is mailed to the FSU address.
8
Stop issuance
IMPORTANT: Code 8 stops the issuance of benefits. To stop a regular
monthly issuance, key this code into FSIS before the close of business
on the last workday of the month. When this code is replaced by one of
the other codes, an issuance due the FSU is generated that night. This
includes issuances from prior month(s) if prior month(s) issuances were
stopped. If you do not want prior month issuances generated,
change the start issue month in Field 14 to the current month or to
the next month.
FIELD 17
Reserved (Make no entry)
FIELD 18
Caseload Number (3 Digits) Caseworker keys information. Use of this field is
optional. This field may be used to identify groups of caseworkers and cases
under a specific supervisor.
FIELD 19
Worker Number (3 Digits) Caseworker keys information. Caseworker number
to which the case is assigned. Use leading zeros, if less than three digits.
FIELD 20
Temporary Worker Number (3 Digits) Caseworker keys information. This
number identifies someone other than the regular caseworker completing a
particular action.
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Change # 1-2001
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September 1, 2001
FIELD 21
Client Record Number (3 Digits) System generated. The record number is
updated to the next sequential number when a transaction is keyed and when
there is a mass change.
FIELD 22
Reserved (Make no entry)
FIELD 23
WFFA County Case Number 1 (6 Digits) Caseworker keys information. Enter
the complete Work First county case number. Enter any combination of letters or
numbers with leading zeros to complete 6 digits. Complete when there is no
WFFA amount, and persons in Field 80G are coded either F, H, or K and when
there is a WFFA amount and persons are coded C or M.
IMPORTANT: If a case is reopened in another county, WFFA numbers in Fields
23, 25, and 27 are removed. This allows entry of different WFFA numbers if
WFFA income is entered in Field 80G.
FIELDS 24,
26, AND 28
Reserved (Make no entry)
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December 1, 2001
FIELD 25
WFFA County Case Number 2 (6 Digits) Caseworker keys information. Use the
same instructions as Field 23 except Field 25 is for the second WFFA amount.
FIELD 27
WFFA County Case Number 3 (6 Digits) Caseworker keys information.) Use
the same instructions as Field 23 except Field 27 is for the third WFFA amount.
FSIS does not accept any other sequence for WFFA county case numbers.
FIELD 29
Food Stamp County Case Number (7 Digits) Caseworker keys information.
Use this field to provide a cross reference to current county case numbers or
food stamp numbers. Enter any combination of letters or numbers. Use leading
zeros if less than 7 digits.
FIELD 30
Vulnerability Status/Fuel Type (2 characters) Caseworker keys information.
Always enter vulnerability status code first. This field is a mandatory entry for
Transaction Code 2 (TC2) and for Transaction Code 6 (TC6) if the field is
showing 00 (zeroes) is displayed.
VULNERABILITY STATUS
(1st Digit)
V
N
FIELD 31
Fully Vulnerable
Not Vulnerable
FUEL TYPE
(2ND DIGIT)
F
N
Fuel Oil
Natural Gas
W
L
E
C
K
0
Wood
LP Gas
Electricity
Coal
Kerosene
Zero Not Vulnerable
Employment and Training (E&T) Caseworker keys information. This field
applies to E&T Counties. Entry is allowed on Transaction Code 8 only.
Transaction Code 3 removes this information; the DSS-8590 shows a space.
Screens SLUP and SLIN display this field.
1.
Enter "X" when a Notice of Adverse Action is sent for failure to complete
E&T requirements.
2.
Enter "Y" when a Notice of Effect of Change is sent for failure to comply
with E&T requirements.
3.
Enter "D" to remove an "X" or "Y" entered in error.
FIELD 32
No. In Home (2 digits - use leading zero) Caseworker keys information. Enter
the total number of individuals in the household.
FIELD 33
Address Line 1 (Street address or PO Box) Caseworker keys information.
FIELD 34
Address Line 2 (Additional address information) Caseworker keys information.
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
IMPORTANT: Fields 33 and 34 accept 20 characters including spaces.
Regardless, always use the standard abbreviations below, even if more space is
available. For abbreviations not listed, consult lists in the USPS Zip Code
Directory or call the local post office.
Address information is normally entered on Address Line 1. Address Line 2 is
not used unless necessary in certain cases. When two address lines are
needed, use Line 2 to show the location to which the Postal Service delivers
mail. For example, enter an apartment number on Line 1 and the Street Address
of the apartment house on Line 2.
When mail is sent in care of another person, enter the person's name on Line 1
and complete address information on Line 2.
Numeric street addresses are written with a number and the two letter ending.
For example, 2nd, 3rd, 4th, etc.
STANDARD ABBREVIATIONS
Air Force Base
Alley
Apartment
Avenue
Beach
Block
Boulevard
Box
Brook
Building
Cape
Center
Circle
City
Corner(s)
Court
Creek
Drive
Extension
FIELD 35
General Delivery
Grove
Heights
Highway
In care of
Lane
Lot
Mobile Home Park
Mobile Home Village
North West, etc.
Northwest
Parkway
Place
Point
Post Office
Road
Route
Terrace
Trailer Park
AFB
ALY
APT
AVE
BCH
BLK
BLVD
BOX
BRK
BLDG
CPE
CTR
CIR
CY
COR(S)
CT
CRK
DR
EXT
GEN DEL
GRV
HTS
HWY
C/O
LN
LT
MHP
MHV
N, W, etc.
NW, etc.
PKY
PL
PT
PO
RD
RT
TER
TRLR PK
City and State – Caseworker keys information. Follow the city with one blank
space, then use the proper two letter state abbreviation. Do not punctuate,
including hyphens. For example, Winston-Salem is entered as WINSTON SALE
Use no more than 12 spaces.
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Mountain
Mount
ville
Beach
town
Rapids
Neck
Ferry
Cities
(as in Kings Mountain)
(as in Rocky Mount)
(as in Wrightsville)
(as in Carolina Beach)
(as in Elizabethtown)
(as in Roanoke Rapids)
(as in Scotland Neck)
(as in Sneads Ferry)
North Carolina
South Carolina
Tennessee
NC
SC
TN
December 1, 2001
KINGS MTN
ROCKY MT
WRIGHTSVL
CAROLINA BCH
ELIZABETHTWN
ROANOKE RPDS
SCOTLAND NCK
SNEADS FRY
States
Georgia
Virginia
GA
VA
NOTE: When any portion of an address is changed using Transaction Code 6 or 8, entries for
shelter costs in Fields “41, 42, 43, 45, and 46” are required. The entries can be the
same amount, different amounts, or zeros.
Warning Messages
Warning messages are displayed when the street address or city is
questionable. If the questionable address information is correct, press
ENTER to continue processing. If the questionable information is
incorrect, correct the questionable information, and press ENTER to
continue processing.
Error Messages
Error messages are displayed when:
1.
The address fields are left blank.
2.
The state code is not NC, SC, TN, VA, or GA.
3.
The zip code is not a valid zip code for the state code entered.
Correct the error and press ENTER to continue processing.
Address and Streamweaver Process
All notices, quarterly reports, etc. are sent through an address system entitled
Streamweaver. This is a Post Office database. Streamweaver processes and matches
with the address that is in the database. If the address is not listed in the database,
Streamweaver changes the address on the document to the closest match it finds. The
address is not changed on the food stamp case. If the address has been changed on
the mail documents, please contact your local post office for the correct address listing.
FIELD 36
Zip Code (5 Digits) Caseworker keys information. Enter Zip code.
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
FIELD 37
# REQ MBRS (2 Digits - use leading zeros) Caseworker keys information.
Enter total number of people who are to be included on the FS case. This
includes disqualified household members, roomers, and boarders.
FIELD 38
Total Included In Certification - System generated based on persons coded I
in the field 80K.
FIELD 38A
PA Recipients - System generated based on entries in fields 80G and 80K.
The number displayed in this field is determined by the number of individuals on
the food stamp case containing A, C, M, F, H, K, G, or L in field 80G (PA/SSI
Income) and each individual with the PA/SSI income contains an "I" in field 80K
(Dependent Relationship).
FIELD 39
Resources (5 Digits for dollars and 2 Digits for cents. Use leading zeros,
0000000.) Caseworker keys information. Enter total reserve amount in dollars
and cents. For example, $500.00 would be entered 0050000.
FIELD 39A
Prorated Allotment - System generated. The prorated allotment is entered
when proration is applied to the initial issuance by the system. If the prorated
allotment is zero, zeros are displayed in this field.
FIELD 39B
Delayed Processing (1 Digit) Caseworker keys information.
Enter "X" when the application is processed after the 30 day processing
standard, and the processing delay is a result of regulatory requirement.
FIELD 39C
(1 Digit) Caseworker keys information. Enter an "S" in this field to ensure a
pure SSI FSU receives the proper notice of expiration (DSS-2435-SSI). An 'A' is
displayed when the case is an automated food stamp case. Worker does not
key an 'A'.
FIELD 39D
Reserved (Make no entry.)
FIELD 40
No Proration (1 Digit) Caseworker keys information. Enter "N" in this field to
prevent the system from prorating the initial issuance. The code remains in FSIS
until you delete it. This field is limited to the use of Transaction Codes 2, 6, and
8. Note: Use of Transaction code 3 removes this information. .
FIELD 41
Rent/Mortgage (5 Digits, 00000) Caseworker keys information. Enter the
monthly cost of rent and/or mortgage payment, in dollars and cents format.
Include in this field the costs of the rental space or lot rent for mobile homes. If
none, make no entry. For example, $250.00 would be entered as 25000.
FIELD 42
Real Estate Taxes (5 Digits, 00000) Caseworker keys information. Enter the
monthly cost of real estate taxes, in dollars and cents format on the residence
occupied by the FSU. If none, make no entry. For example, $50.00 would be
entered as 05000.
FIELD 43
Household Insurance (5 digits, 00000) Caseworker keys information. Enter
the monthly cost of insurance, in dollars and cents format, on the residence
occupied by the FSU. If none, make no entry. For Example $50.00 would be
entered as 05000.
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
FIELD 44
Utilities (5 Digits, 00000) Caseworker keys information. Enter amount in
dollars and cents format, if Field 45 is coded 2, 3, or 6. For Example, $150.00
would be entered as 15000.
FIELD 45
Type (1 Digit) Caseworker keys information.
0
1
2
3
5
6
No utility expense
Standard Utility Allowance
Actual Utility Amount, complete Field 44
Prorated Standard Utility Allowance, complete Field 44
Basic Utility Allowance
Prorated Basic Utility Allowance, complete Field 44
FIELD 46
Other Expenses (5 Digit, 00000) Caseworker keys information. Enter other
monthly expenses, in dollars and cents format, such as fees charged by utility
companies for initial installation, for the remainder of housing costs exceeding
$999.99. If none, make no entry. For example, $50.00 would be entered as
05000.
FIELD 47
Total Shelter - System generated
Field 47A
QR Cert (CP Counter) – System Generated
The CP counter is set based on income and income type code. If the case
contains fluctuating income, a quarterly report is sent to the client when the CP
counter is 1, 2, or 3. When the CP counter is 4, a notice of expiration is sent to
the county. The CP counter is set/updated as outlined below:
1.
Transaction Code 2 (TC2) The CP counter is set when a TC2 is
completed that includes fluctuating income and fluctuating income type.
If the fluctuating income is OTHER income, you must key the TYPE 2
fluctuating income code.
Note: If the TC2 is completed for a case reopened with an ACTION
CODE 50, the CP counter that was displayed on the case at the time
of closure is not removed; however, if the ACTION CODE is any
other, the CP counter is reset to zero (0).
2.
Transaction Code 6 (TC6) The CP counter is set by 1 when a TC6 is
completed, the CERT-FROM Date is changed, and the case still
includes fluctuating income or fluctuating income has just been entered.
If the CP counter is currently 4 and the case still includes fluctuating
income, the CP counter is reset to 1 . If the CP counter is 0 and
fluctuating income is entered, the CP counter is set to 1 . If fluctuating
income is removed, the CP counter is set to ' 0 .
3.
Transaction Code 8 (TC8) The CP counter is not set to 1 to begin
quarterly reports when a TC8 is completed to include fluctuating
income. You must shorten the certification period. The CP counter is
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
reset to zero (0) when a TC8 is completed to remove fluctuating
income.
4.
FIELD 47B
The CP counter is not updated if the MRRB status is E or H or the
simplified project code is S or A .
Face-To-Face Interview (2 Digits, MM) Caseworker keys information. Use
this field for quarterly recertification cases only. Enter the first month of the
new certification period when an interview is completed at initial application or full
recertification. FSIS sends a DSS-8594 to the county to complete a full
recertification at least once every twelve months. Remove the entry when the
case is removed from the quarterly recertification process.
FIELDS 48-54 System generated
FIELDS 55
Dependent Care - System generated
FIELD 56
Medical (4 Digits, use leading zeros.) Caseworker keys information. Enter the
actual monthly amount of total allowable medical expenses rounded to the
nearest whole dollar. An entry is required only when a member of the FSU
qualifies for the medical deduction. FSIS deducts automatically the threshold
amount and allows the appropriate deduction if entries in field 80 indicate age 60
or older or disabled status. If the specified person has no medical expenses,
enter "0000."
Entry is required for transaction code 6 (TC6) when one of the following
conditions is met:
1.
At least one individual is age 60 or older and field 80K is code I or D.
2.
At least one individual is coded I or D in field 80K and is coded K, L,
or M in field 80E.
3.
At least one individual is coded I or D in field 80K and is coded I or
D in field 80K and is coded G or L in field 80G.
4.
None of the above applies, but an individual is coded M in field 80K.
If one of these conditions is met and no entry is made when missing: "MEDICAL
EXPENSE MUST BE ENTERED".
FIELD 57
Excess Shelter - System generated. FSIS allows the appropriate amount
depending on age or disable status.
FIELD 58
Expense Deduction - System generated.
If the total expense is more than $999, this field displays 999. However, the
correct amount is deducted.
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Change # 2-2001
FIELD 59
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
Net Adjusted Income - System generated.
Field 54 minus Field 58.
FIELD 60
Claim Indicator (1 Digit) System generated.
A
C
H
0
V
Administrative Error System calculates the recoupment.
FSIS generates when a claim is entered in Enterprise Program Integrity
Control System (EPICS) with an outstanding balance but not eligible for
recoupment.
Inadvertent Household Error - System calculates the recoupment.
System enter zero when claim balance is zero.
Intentional Program Violation - System calculates the recoupment.
This field is updated automatically by FSIS when information is received from
EPICS.
FIELD 61
TFP - System generated (Thrifty Food Plan) Maximum allotment for indicated
members.
FIELD 62
Benefit Reduction System Generated. This is a percentage income reduction
applied to determine the allotment amount. When food stamp regulations require
a $10 allotment, this field is adjusted to an amount which would allow the $10
allotment.
FIELD 63
Retroactive Adjustment (4 Digits, use leading zeros.) Caseworker keys
information. Enter the amount calculated manually in SLAW, including proration
when necessary. If there is no adjustment, leave Fields 63 and 64 blank. If you
make an entry in this field, you must enter Reason Code 02 in Field 64, and
must be completed the same day the new case is entered in FSIS. .
FIELD 64
Retroactive Codes (2 Digits) Caseworker keys information.
02
FIELD 65
Retroactive Benefits (Only complete when an entry is made in Field 63.)
Claim Collection (4 Digits, use leading zeros) System generated.
This field is updated automatically by FSIS when information is received from
EPICS.
Claim Code 'A' and 'H':
The claim amount is 10% or $10 whichever is greater. FSIS calculates this
amount by subtracting the benefit reduction amount from the thrifty food plan
(TFP) and takes 10% of that amount. If the percentage is less than $10, the
system uses $10. For example,
TFP
Benefit Reduction Amount
=
=
19
$135
-102
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FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
10% of $33 = $3.30 which is less than $10. $10 is the claim amount used and is
deducted from $33. The allotment amount in this example is $33 - 10 = $23.
Claim Code 'V':
The claim amount is 20% or $20 whichever is greater. FSIS calculates this
amount by subtracting the benefit reduction amount form the thrifty food plan
(TFP) and takes 10% of that amount. If the percentage is less than $10, the
system uses $10. For example.
TFP
Benefit Reduction Amount
=
=
$135
- 102
33
20% of $33 = 6.60 which is less than $20. $20 is the claim amount used and is
deducted from $33. The allotment amount in this example is $33 - 20 = $13.
FIELD 66
Allotment - System generated. The benefit amount the household is eligible to
receive after the adjustments in fields 62,63, and 65. If this should be 1,3, or 5
dollars, FSIS rounds field 66 up to 2,4, or 6 dollars respectively.
FIELDS 67-72 Denominations - System generated.
FIELDS 73-76 Review For Change – Caseworker keys information. Use the "Review for
Change" Field to alert for anticipated changes during the certification period.
This code is used to generate an "X" indicator on the Redeterminations
Due/Review for Change Report. The indicator appears on the report the month
prior to the month the review for change is due. The indicator continues to
appear on the report until it is deleted from the DSS-8590.
FIELD 73
Date (4 Digits, MMYY) Caseworker keys information. Enter the month and year
(MMYY) in which a change is anticipated during the "certification period."
FIELD 74
Review For Change (1 Digit) Caseworker keys information
A
B
D
E
N
O
P
R
S
V
W
Change based on age (member becomes 18 or 60)
Review for boarder status
Deduction change
Seasonal employment starts or ends
Number of persons change (FSU composition)
Other
Disqualified for IPV or workfare
WFFA Review data
Student status may end
Variable income
Work Registration
FIELDS 75-76 Review For Change- Caseworker keys information. Complete if there is another
change anticipated during the certification period. Follow instructions for Fields
73 and 74.
FIELD 77
Reserved (Make no entry.)
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
FIELD 78
Previous Case Number (9 Digits, 000000000) Caseworker keys information.
Previous case number.
FIELD 79
Adverse Action Guard (1 Digit) Caseworker keys information. Use this field
only with Transaction Code 6 or 8 and only for those cases which are certified
beyond the month in which these transaction codes are entered into FSIS.
A
Z
FIELD 80
(A-P)
Override
No update (
FSIS generated)
FSU Member Information
General Information
An Individual ID number is required for each food stamp member prior to keying
the DSS-8590. Key the FSU member individual ID number in field 80L by ID.
This is a nine numeric and one alpha character number. Do not key any
demographic data for the individual. Based on the ID number keyed, the
demographic data from the Common Name Database (CNDB) is brought
forward. If any demographic data is incorrect, use the Name Change Function
(SLNC) to correct.
FIELD 80A
1.
Enter the head of the FSU first (member 01); then enter other members.
No special order is necessary.
2.
Enter the Individual ID in the ID field of 80L for all persons on the food
stamp case.
3.
When entries are required, enter leading zeros in Fields 80F-80J.
Leave blank whenever entries for income and related codes are
unnecessary. When there is no entry, FSIS automatically enters zeros in
these fields on the DSS-8590.
Member Number (2 Digits, use leading zeros) (00)
Number the persons in the home in sequential order (01, 02, 03, etc.). Always
number the head of the FSU as member 01.
FIELD 80B
Social Security Number (9 Digits, 000000000)
Do not enter the SSN. The SSN is brought forward from the CNDB. At the end
of the social security number field, enter one of the following codes in the “Ver”
space:
P
V
Verification of SSN is pending.
Verification of the SSN received.
NOTE: Code P is the only allowable entry when a SSN is not assigned.
FIELD 80C
Member Name
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Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
Do NOT enter the individual s name. The name is brought forward from the
CNDB.
Field 80D
FIELD 80E
Date of Birth (7 Digits, MMDDYYY)/Medical Expense (1 Digit)
1.
Do not enter the individual s date of birth. The date of birth is brought
forward from the CNDB.
2.
Enter one of the following codes for each FSU member coded I, D, M, or
W in Field 80K. An entry is required.
A
Member pays neither a Medicare premium nor private health
insurance.
B
Member pays standard Medicare premium.
C
Member pays nonstandard Medicare premium and also pays for
private health insurance.
D
Member pays standard Medicare premium and pays for private
health insurance.
E
Member pays for private health insurance only; or member has
Medicare or Medicaid and pays for private health insurance.
G
Medicare premium is paid by the State.
Work Registration/Workfare Registration (1 Character or 2 digit code)
Enter the applicable code from those listed below for each member of the FSU.
Use of some codes is restricted based on the work registration category of the
county.
1.
E&T Counties
Go to Table 1 below.
2.
Workfare Counties
Go to Table 2 below.
3.
Remote Counties
Go to Table 3 below.
4.
ABAWD
Go to Table 4 below.
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Change # 1-2001
A
B
C
D
E
F
G
H
I
K
L
M
N
R
T
U
V
W
X
Y
Z
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
Table 1
Employment & Training Counties
Code R is not allowed when Field 5 is code 2.
Under age 16 or over age 60.
Mentally or physically disabled, including persons receiving VA disability classified unemployable,
but not 100 percent service or non-service connected. This code does not allow a medical
deduction or an uncapped shelter deduction.
Cares for child under age 6 or incapacitated person.
16 or 17 year old head of household who is in school or enrolled in E&T component on at least a
half-time basis.
WFFA applicant or recipient in a JOBS county.
Applied for or receives unemployment compensation.
Participates in drug or alcoholic treatment program.
Works at least 30 hours per week or receives weekly earnings equal to federal minimum wage x 30.
Use of this code requires an earned income type to be entered in Field 80F.
Exempt student.
A disabled person who meets the definition of a specified person in the Certification Manual. This
code indicates exemption from work registration requirements and allows a medical deduction and
an uncapped shelter deduction. This code requires entry of social security income in Field 80H,
other income type codes A, B, M, or P in Field 80J, or PA income type codes G or L in Field
80G.
Expected to participate for 30 days or less.
Referred from ESC as Not Job Ready emergency situation
Not included in Certification. Use of this code must be consistent with the code entered in Field
80K.
Registered (Not applicable in Workfare counties; not allowed in E&T counties if the case is
Emergency Code 2).
Volunteers for participation in an approved E&T component.
Homeless individual.
Use this code as an exempt code when there is no other applicable code.
Migrant and seasonal farm worker required to register but not referred to ESC for participation in an
E&T component.
Member whose physical or mental condition represents a significant impediment to employment.
Member required to register but not referred to ESC due to lack of access to transportation.
Member required to register but not referred to ESC due to an emergency situation.
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Change # 1-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
Table 2
Workfare Counties
A
B
C
D
E
G
H
I
K
N
P
S
V
Under age 16 or over age 60.
Mentally or physically disabled, including person receiving VA disability classified unemployable,
but not 100 percent service or non-service connected. This code does not allow a medical
deduction or an uncapped shelter deduction.
Cares for child under age 6 or incapacitated person.
16 or 17 year old head of household who is in school or enrolled in E&T component on at least a
half-time basis.
WFFA applicant or recipient in a JOBS county.
Participates in drug or alcoholic treatment program.
Works at least 30 hours per week or receives weekly earnings equal to federal minimum wage x
30. Use of this code requires an earned income type to be entered in Field 80F.
Exempt student.
A disabled person who meets the definition of a specified person in the Certification Manual.
This code indicates exemption from work registration requirements and allows the medical
deduction and uncapped shelter deduction. This code requires entry of a social security income
in Field 80H, other income type codes A, B, M, or P in Field 80J, or PA income type codes
G or L in Field 80G.
Not included in certification use of this code. Must be consistent with the code entered in field
80K.
Workfare participant with or without earnings prior to workfare registration.
Workfare participant who begins new or different job, enters new FSU, or workfare-paid
employment increases or decreases.
Use this code as an exempt code when there is no other applicable code.
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Change # 1-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
E
F
Table 3
Geographically Remote Counties
Under age 16 or over age 60.
Mentally or physically disabled, including person receiving VA disability classified unemployable,
but not 100 percent service or non-service connected. This code does not allow a medical
deduction or an uncapped shelter deduction.
Cares for child under age 6 or incapacitated person.
16 or 17 year old head of household who is in school or enrolled in E&T component on at least a
half-time basis
Work First applicant or recipient in a JOBS county.
Applied for or receives unemployment compensation.
G
Participates in drug or alcoholic treatment program.
H
Works at least 30 hours per week or receives weekly earnings equal to federal minimum wage x
30. Use of this code requires an earned income type to be entered in Field 80F.
I
Exempt student.
J
Screened out for geographical consideration.
K
A disabled person who meets the definition of a specified person in the Certification Manual. This
code indicates exemption from work registration requirements and allows the medical deduction
and uncapped shelter deduction. This code requires entry of a social security income in Field 80H,
other income type codes A, B, M, or P in Field 80J, or PA income type codes G or L in
Field 80G.
N
Not included in certification. Use of this code must be consistent with the code entered in Field
80K.
V
Use this code as exempt code when there is no other applicable code.
A
B
C
D
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Change # 1-2001
01
02
03
04
05
06
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
Table 4
ABAWD Work Registration Codes Valid for Every County
Temporarily medically certified as physically or mentally unfit for employment.
Permanently medically certified as physically or mentally unfit for employment.
A parent or other member of a household with responsibility for a dependent child under age 18.
A parent or other member of a household with responsibility for an incapacitated person.
A pregnant woman.
An applicant for or a recipient of Unemployment Compensation Insurance (UIB).
07
A narcotics addict or alcoholic who participates regularly as a resident of an institution or
nonresident in a drug or alcoholic treatment and rehabilitation program
08
Exempt student.
09
Work First Family Assistance Applicant/Recipient or Refugee Assistance Applicant/Recipient.
10
Works 20 hours or more per week, but less than 30 hours a week, averaged monthly.
11
Works 30 hours or more a week, averaged monthly.
12
Registered with the Employment Security Commission(ESC).
Note:
a.
In Food Stamp Employment and Training (E&T counties, if the components are
available, Able-Bodied-Adults must participate in JTPA, Community College, or
Literacy components for twenty (20) hours or more per week in order to maintain
eligibility for food stamp benefits after three (3) months. In E&T counties, Job
Search is not a countable component towards continued eligibility for food stamp
benefits for Able-Bodied Adults.
b.
13
14
15
In counties under the Able-Bodied Adult Waiver, registration with the ESC,
participation in Job Search, and participation in Community College activities as
outlined in DSS Administrative Letter No. Economic Independence 2-97-A is
countable in regard to continued eligibility for food stamp benefits for Able-Bodied
Adults.
Participates in and complies with the Able-Bodied Adult requirements of the County
Workfare Program.
Three month time limit (Does not meet any of the requirements in 1-13 above.)
Second tier of benefits. (Bonus Months)
FIELD 80F
Earned Income - (4 digits, use leading zeros)
Enter the amount of earned income rounded to the nearest whole dollar. Next to
the earned income amount, enter one of the codes listed below that best
describes the income received by the FSU member.
Stable Income
A
B
C
D
E
Self-employed (Enter monthly gross amount.)
Employed (Enter monthly gross amount.)
Employed *(Enter semimonthly gross amount.)
Employed *(Enter biweekly gross amount.)
Employed *(Enter weekly gross amount.)
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K
L
September 1, 2001
Annualized Employment
Loss from self-employment farm operations
*Using the appropriate multiplier, FSIS automatically calculates the
monthly gross amount.
Fluctuating Income
F
G
H
I
J
Self-employed (Enter monthly gross amount.)
Employed (Enter monthly gross amount.)
Employed *(Enter semimonthly gross amount.)
Employed *(Enter biweekly gross amount.)
Employed *(Enter weekly gross amount.)
*Using the appropriate multiplier, FSIS automatically calculates the
monthly gross amount.
NOTE: Codes A, B, F, G, H, I, J. and K above may have income amount of
zero.
FIELD 80G
PA/SSI Income - (3 digits, use leading zeros)
Enter WFFA and SSI income rounded to the nearest whole dollar. The codes
listed below identify the kind of income entered and also indicate categorical
eligibility criteria when no income is entered.
Work First Income
Enter the amount of the Work First payment on the same line as the payee s
name except when there is a third party outside of the FSU, or the payee is
included in the payment. In this situation, enter the payment amount in with the
first FSU member included in the payment. If the FSU payee receives both Work
First and SSI, enter the SSI amount on the same line as the person receiving the
SSI. Enter the Work First income on the same line with the first FSU member
included in the payment.
When a person coded “A” in Field 80K is included in a Work First payment,
prorate the Work First amount. Enter the amount available to the FSU next to a
person coded “C” or “M” in Field 80G. The prorated amount for the “A” person
is not shown in the field.
A
Work First applicant added to FSU
C
Work First payee included in the Work First payment.
F
Person approved to receive Work First but the first check has not yet
been received. Enter this code for each person included in the Work
First payment (no dollar amount).
H
Person in a Work First budget unit approved to receive Work First
benefits including a zero payment, or the payment is for dependent care
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September 1, 2001
and is excluded as income. Enter this code for each person (no dollar
amount).
K
Person in a Work First budget unit subject to retrospective budgeting that
has been suspended for Work First purposes. Enter this code for each
person (no dollar amount).
NOTE: All persons coded I in Field 80K and included in the Work First payment
must also be coded A , C, F , H , K , or M in this field. Do not code
disqualified/excluded food stamp unit members with these codes. The
Work First income (zero if not payee of Work First case) must be entered
for the individuals with either of the above codes.
oSSI Income
FIELD 80H
G
Person authorized to receive SSI but the first check has not yet been
received, or the benefit amount is reduced to zero because of
recoupment. Also, use for a person receiving Medicaid benefits based
on disability (MAD). Enter this code for each person (no dollar amount).
L
Person who received an SSI payment (enter dollar amount).
Social Security (4 digits, use leading zeros)
Enter the social security income rounded to the nearest whole dollar.
FIELD 80I
Authorized Service Indicator (ASI). If the ASI indicator keyed is not N, S, or
B, the error message: ASI indicator must be either B, N, or S, is received.
The ASI indicator is removed when completing a Transaction Code 3. Enter only
if applicable. The valid values are:
Code
N
S
B
FIELD 80J
Non Custodial Parent
Services Authorized
Benefit Diversion
Other Income (4 digits, leading zeros)
Enter the amount of other income rounded to the1 nearest whole dollar. Next to
the other income amount, enter the code indicating the income type (T1). Enter
the second code indicating whether the income is stable or fluctuating and how
often it is received (T2). FSIS converts the income to a monthly amount based
on frequency of receipt.
28
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
Code
A
B
C
D
E
F
G
H
I
J
K
L
M
N
P
Q
R
December 1, 2001
Veteran's Benefits (Always stable income)
Railroad Retirement (Always stable income)
Unemployment Compensation Benefits
Worker's Compensation
Allotment - Armed Services
Property Income
Contributions
Child Support - other than IV-D
IV-D Child Support, IV-D and any combination of unearned income
except disregard payment
Strike Benefits
Educational Benefits (Always stable income)
Other Income (Not IV-D)
Combination of contribution income with other unearned income types
(Codes E, G, H, R) except IV-D Child Support (Code I) or IV-D support
disregard (Code N)
IV-D Child Support Disregard or Disregard Any Other Combination Of
Unearned Income
Combination Of Other Income Codes A, B, C, D, F, J, K, or L; also
includes Federal Disability Payments
Interest From Checking or Savings Accounts
Alimony
NOTE: Codes C, D, E, F, G, H, I, J, L M, N, P, Q, and R above may have income
amount of zero.
Stable Income
B
C
D
E
Enter monthly gross amount.
Enter semimonthly gross amount.
Enter biweekly gross amount.
Enter weekly gross amount.
Using the appropriate multiplier, FSIS automatically calculates the monthly gross
amount.
Fluctuating Income
G
H
I
J
Enter monthly gross amount.
Enter semimonthly gross amount.
Enter biweekly gross amount.
Enter weekly gross amount.
Using the appropriate multiplier, FSIS automatically calculates the monthly gross
amount.
FIELD 80K
Dependent Relationship (1 Digit)
Enter the appropriate code for all persons on the food stamp case.
29
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
Code
A
Ineligible Alien - Use this code for a person excluded from the FSU
because he is an ineligible alien. If the person has income other than
WFFA, enter the prorata share available to the FSU in the appropriate
place next to the excluded person's name. The individual is included in
the utility calculation.
B
Boarder - Enter the board payment, less the cost of doing business, as
self-employment income next to the person who receives that income.
Do not include any other income that the boarder may receive. This
individual is not included in the food stamp allotment calculation;
however, the individual is included in the utility calculation.
C
Convict/Fleeing Felon - These individuals are ineligible. Enter all
appropriate income; however, their income is not counted nor are they
included in the food stamp allotment calculation. The individual is
included in the utility calculation.
D
Disqualified For Intentional Program Violation (IPV) - When the
person has income other than WFFA, enter the entire amount in the
appropriate place next to the disqualified person's name. Their income
is counted and they receive income deductions (including, but not limited
to, earned income deduction, medical, and shelter deductions). The
individual is not included in the food stamp allotment calculation; the
individual is included in the utility calculation.
IMPORTANT! When changing code "D" to code "I," also change the
Start Issue Date in Field 14 to the month after the disqualification period
ends.
E
Enumeration Refused - Use for a person disqualified for failure or
refusal to provide a social security number. Enter the prorata share of
the person's income other than WFFA in the appropriate space next to
the disqualified person's name. The individual is not included in the food
stamp allotment calculation. The individual is included in the utility
calculation.
F
Disqualified For Failure To Comply With E&T Requirements - Enter
all appropriate income information. Their income is counted and they
receive income deductions (including, but not limited to, earned income
deduction, medical, and shelter deductions). The individual is not
included in the food stamp allotment calculation; the individual is
included in the utility calculation.
G
Disqualified For Failure To Register For Work - (Geographically
remote counties only.) Enter all appropriate income information. Their
income is counted and they receive income deductions (including but not
limited to earned income deduction, medical, and shelter deductions.)
The individual is not included in the food stamp allotment calculation;
however, the individual is included in the utility calculation.
30
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
I
Included In Certification - Use for all persons who are included in the
FSU. FSIS uses code "I" to calculate the allotment. Enter all appropriate
income information.
J
Ineligible Able-Bodies Adults Without Dependents
- These
individuals are ineligible when they fail to meet the work requirement.
Enter all appropriate income; however, their income is not counted nor
are they included in the food stamp allotment calculation. The individual
is included in the utility calculation.
M
Member - Use this code to:
1.
Indicate an individual who was a FSU member immediately prior
to entering the hospital or a nursing home who is eligible for a
medical deduction; or
2.
Indicate a deceased ex-member of the FSU for whom medical
deductions are still allowable.
Important!
FSIS does not consider the person coded "M" when
determining the allotment amount. However, FSIS accepts medical
deductions which the FSU is allowed to claim. Enter only the amount of
income that is actually available to the FSU in the space next to the
appropriate person.
P
Drug Related Felon - These individuals are disqualified. Enter all
appropriate income. Their income is counted, and they receive income
deductions (including, but not limited to, earned income deduction,
medical, and shelter deductions). They are not included in the food
stamp allotment calculation; however, the individual is included in the
utility calculation.
Q
Disqualified For Voluntary Quit - These individuals are disqualified for
voluntarily quitting a job without good cause. Enter all appropriate
income. Their income is counted, and they receive income deductions
(including, but not limited to, earned income deduction, medical, and
shelter deductions), but they are not included in the food stamp allotment
calculation. They are included in the utility calculation.
R
Roomer - Enter the room payment, less the cost of doing business, as
self-employment income next to the person who receives that income.
Do not include any other income that the roomer may receive. The
individual is not included in the food stamp allotment calculation;
however, the individual is included in the utility calculation.
S
Student - Use only for students who are ineligible to be included in the
food stamp allotment. The individual is included in the utility calculation.
T
Disqualified For Transfer Of Resources – This code may only be used
when completing a TC7 with action Code 22.
31
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
V
Parole/Probation Violator - Enter all appropriate income; however,
their income is not counted nor are they included in the food stamp
allotment calculation. They are included in the utility calculation.
W
Disqualified For Failure To Comply With Workfare - When the person
has income other than Work First, enter the entire amount in the
appropriate space next to the disqualified person's name. Their income
is counted, and they receive income deductions (including, but not
limited to, earned income deduction, medical, and shelter deductions),
but they are not included in the food stamp allotment calculation. They
are included in the utility calculation.
Worker cannot enter this code. The system changes all members to W
when a TC7 is completed and the action code is 21 or 23.
Special Instructions:
1. Codes "A, B, E, I, M, R, and S allow categorical eligibility status. Refer to Field 15,
Type Code "1", "3,” or 4 .
2.
Codes C, D, Q, F, G, P, W, and T do not allow categorical eligibility status. Refer to
Field 15, Type Code "1", "3”or “4”." These codes allow Type 2, NPA food stamp
unit only.
3.
When using codes "A" or "E," convert the individual's income to a monthly gross
amount. Then prorate it to determine the share available to the FSU. Enter this
amount next to the excluded person's name. FSIS does not perform this process
for you. FSIS does add income amounts from these codes and enters totals in
Fields 48 and 51, as appropriate.
4.
When using codes "B, R, or M," any income amount available to the FSU is entered
next to a person coded "I, A, D, W, or E." FSIS does not add income amounts from
persons coded "B, R, or M." If the income is listed for a person coded "A" or "E,"
convert to a monthly amount, if necessary; then prorate as above.
FIELD 80L
Dependent Individual ID Number (10 Digits)
The Individual ID number is required. Based on the ID entered, the individual s
demographic data is brought forward from the Common Name Database.
(CNDB)
1.
If adding an individual to an existing case and demographic data is incomplete,
the message, 'INDIVIDUAL ID,ID NO. NAME, DOB, ETC., REQUIRED. USE
SLNC TO UPDATE', is displayed and the transaction is placed in hold status.
2.
The error message, 'INDIVIDUAL ID, ID NO.NAME, DOB, ETC., REQUIRED.
USE SLNC TO UPDATE' is displayed and the transaction is not placed in hold
status when:
32
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
FIELD 80M
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
a.
A new application (TC1) is keyed with an individual with incomplete
demographic data, or
b.
Removing an individual with incomplete demographic data, or
c.
Removing and adding an individual with incomplete demographic data.
Dependent Care Deduction (3 Digits)
Enter the actual dependent care expense paid for each dependent in field 80M.
FSIS calculates the correct deduction based on the dependent's age. $175 for
each dependent age 2 and over. $200 for each dependent under age 2.
FIELD 80N
Child Support Deduction (4 Digits)
Enter any legally obligated child support paid by a FSU member to a child living
in another household. Use leading zeros. Entry is allowed only for individuals
coded A, D, E, F, G, I, or W in Field 80K.
FIELD 80O
Dependent Race Code (1 Digit) - Do not enter.
Based on the individual ID entered, the individual s race code is brought forward
from the CNDB.
FIELD 80P
Dependent Sex Code (1 Digit) - Do not enter.
Based on the individual ID entered, the individual s sex code is brought forward
from the CNDB.
33
503
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
SAMPLE SCREENS
SLUP - INITIAL APPLICATION
STANDARDS STARTING 10/01/98
Page 1 of 1
Case ID
Cnty: Geo
Adm
Expedite
FOH
TRAN Cd 1
Action Code
Appl Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issuance
Household Type
Type Issuance
Caseload Number
Assigned Worker
Temporary Wrkr
AFDC Cty Csl
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No
Vuln/Type
E&T
Disaster Ind
Adeq Notice Flag
Address Line 1
Address Line 2
Tot HH
City/State
Zip Code
# Required Mbr
HH Reserve
Project Code
Regulator Delay
No Prorate
Rent/Mortgage
Real Est Tax
Househld Ins
Utilities
Utility Type
Other Expense
Dep Care
Medical Exp
Claim Indicator
Retroactive
Retro Type
Claim Coll
Review Date 1
Review Type 1
Review Date 2
Review Type 2
Dependent Care Num
Intvw Date
Prev ID #
Adv Action Guard
------------------------ - - - - D E P E N D E N T I N F O R M A T I O N - - - - - - - - - - - - - - - - - - - - - - - - MM
SSN
V
NAME
DOB
IN
W
EARN T PA
T SS ASI I
01 000000000 O
0000000 0
0000 0 000
0 0000 0
0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR
0000
T1
0 T2 0
02 000000000 0
0000000 0
0000
0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX O 0THR 0000
ENTER=Process
PF3=End (NO Update)
000
T1
0 0000 0
0 T2 0
CLEAR=Cancel
SLIN - F O O D S T A M P I N Q U I R Y
ID NUMBER
TRAN CODE
TRAN DATE
CERT FROM
SEX/RACE
TYPE ISS
WORKER
AFDC-1
CTY CS#
HH RESRV
RENT/MOR
UTL TYPE
E I DED
STD DED
EXCS SHLT
#REQ MBR
RESTR RSN
$10 BOOKS
RVW DATA1
MAIL CODE
PROJ CODE
CP
0
MM
SSN
0
PAGE 1 OF 2
111111111
3
NAME
ALVIN CHIPMUNK
GEO ADM CO
0400
8
FOH N
ADDRESS-1
PO BOX 000
ACTION CODE
25
082997
ADDRESS-2
APPL DATE
021997
0297
CTY/STATE
PEACHLAND NC
CERT THRU
0797
21
ZIP CODE
28133
MRRB STA
0
START ISS
0597
9
HH TYPE
3
TOTAL HH
2
CASELOAD
000
011
RECD NBR
028
E&T
ADEQ NOTICE
AFDC-2
AFDC-3
PA MEMBRS
01
0925024
VUL/TYPE
NO
CLAIM
0
CLAIM COLL
0000
0000000
PRO ALLOT
REG DELAY
NO PRORATE
0000
RE TAXES
00000
HH INS
00000
UTILITIES
00000
0
OTHR EXP
00000
TTL SHLTR 0000
EARN INC
0000
0000
NET EARND
0000
OTHER INC 0504
GROSS INC
0504
134
ADJ INC
0370
DEP CARE
0000
MED EXP
0000
0000
EXPENSE
0000
NET ADJ
0370
HH INCLD
01
01
TFP
0120
BEN REDU
0110
RESTR ADJ
0000
00
ALLOTMENT 0010
$2 BOOKS
00
$7 BOOKS
00
01
$40 BOOKS
00
$50 BOOKS 00
$65 BOOKS
00
0000
RVW TYPE 1 0
RVW DATA2 0000
RVW TYPE2
0
04
EXPEDITE
0
PRV ID
000000000 DEP CARE NUM
00
S
EIS CASE ID
ENTER P/X TO VIEW DEPENDENTS (X=PAGE TO VIEW)
INTVW MONTH 00
TO CONTINUE PROCESSING, JUST PRESS ENTER
V
SLIN - D E P E N D E N T I N Q U I R Y
NAME
DOB
IN W
34
EARN T
PAGE 2 OF 2
PA T
SS
503
ASI
I
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
01
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
111111111
V
ALVIN CHIPMUNK
1206953 A
K
0000 0
ID 111111111k DEP CARE 000 LSO 0000 RACE W SEX F OTHR 0000
35
079 L
T1 0
503
0425 0
T2 0
I
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
December 1, 2001
Figure 503-1
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
September 1, 2001
DSS-8590 QUICK REFERENCE
Field 5 – Expedite Codes
Field 6 – Transaction Codes (TC)
0
1
2
3
TC1
TC2
TC3
TC5
TC6
TC7
TC8
TC9
Non emergency case
Emergency case with verification
Emergency case with postponed verification
Continues issuance when verification received.
Register a new application
Approve an application
Reopen a case (closed/denied in FSIS)
Deny an application
Recertification (approval, denial, or extension of cp)
Terminate an open (or suspended) case
Make a change to an active case
Retroactive Benefits
Field 7 – Rejection/Closure Codes & (TC)
Field 7 – Rejection/Closure Codes & (TC) (cont’d)
01
02
03
04
05
06
30 FSIS generated Case Suspended excess net income
(6 or 7) Non-PA Household. Close with Action Code
(AC) 05 or 44
31 Reopen a closed case (3)
32 FSIS generated Case Suspended 2 or more member
FSU benefits are < $1. Close with TC6 or 7 and AC 07.
33 FSU ineligible due to striker (5, 6, or 7)
34 Failed or refused to comply with job search (7)
35 Reinstate a case as in appeals or closed erroneously (3)
36 Denied at 30 days Failure to provide verification (5)
37 Denied at 60 days Case file incomplete, county delay
(5)
38 Denied at 30 days Missed 2 appointments (5)
39 Denied at 60 days Failure to provide verification, FSU
delay (5)
40 FSIS generated Case suspended excess reserve (6 or
7). Close case with TC6 or 7 and AC 09 or 69.
41 Not a valid code
42 Requested withdrawal rather than comply with Workfare
(6 or 7)
43 Requested withdrawal prior to cert. Rather than comply
with Workfare (6 or 7)
44 Excess net/gross income from Workfare participation (6
or 7) AC 29 or 30. Use Adverse Action Guard in field 79
45 Requested withdrawal rather than comply with IEVS req.
(6 or 7)
46 Requested withdrawal prior to certification rather than
comply with IEVS req. (6 or 7)
47 FSIS generated PA Case Suspended with benefits <
$1.00
48 FSIS generated Suspended PA Case Terminated
49 FSU member fails/refuses to comply with E&T req. (5, 6,
or 7)
50 Reopen a timely recert the month after cp expires (3)
69 Excess resources: Licensed vehicle alone or with other
reserve (5, 6, or 7)
71 All FSU members are ineligible ABAWD's, (5,6, or 7)
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Residence out of county (5, 6, or 7)
Residence out of state (5, 6, or 7)
Requested withdrawal during certification (7)
Excess Reserve no vehicle (5, 6, or 7)
Excess net income (6 or 7)
Ineligible due to household composition (5, 6, or
7)
Net income results in < $1.00 (6 or 7)
Excess gross income (5, 6, or 7)
Excess reserve: unlicensed vehicle alone or
with other reserve (5, 6, or 7)
Refusal to cooperate other than with QC review
(5, 6, or 7)
Request withdrawal prior to certification (5, 6, or
7)
Institutionalized/Incarcerated (5, 6, or 7)
Unable to locate client for interview (5, 6, or 7)
Failed to provide verification (6 or 7)
Not a valid code
Application opened in error (5)
Change in State Law or agency policy (5, 6, or
7)
Originally ineligible for recertification (6 or 7)
Refused to cooperate with QC review (6 or 7)
Refused to comply with Work Registration (5, 6,
or 7)
Disqualified refused to comply with Workfare
req. (6 or 7)
Transfer of reserve with intent to become
eligible (5, 6, or 7)
Disqualified refused to comply with Workfare
req. (5)
Death (5, 6, or 7)
Failed to reapply (7)
Other (5, 6, or 7)
Voluntary Quit Disq. Period not calculated by
FSIS (5, 6, or 7)
Ineligible Student (5, 6, or 7)
FSIS generated Case Suspended- excess
gross income (6 or 7) Non-PA Household.
Close with Action Code (AC) 08 or 44
Field 12 – Sex/Race Codes
Field 15 – FSU (Household) Type
Male
1
Female Race
PA Work First or Work First and other income, with no
Figure 503-2
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
11
12
13
14
15
16
21
22
23
24
25
26
CLIENT RECORD DSS-8590 INSTRUCTIONS
White
Hispanic
American Indian (off reservation)
Asian or Pacific Islander
African American
American Indian (on reservation)
2
3
4
September 1, 2001
disqualified individual.
NPA Not categorically eligible
PA SSI Only FSU, with no disqualified individual.
PA Authorized Services, combination of any income with
no disqualified individual.
Field 45 – Types of Utility Deductions
Field 63 – Amount of Retroactive Benefits
0
No utility expense
Amount (4 digits) with leading zeroes (TC9)
1
Standard Utility Allowance (SUA) (heating or
cooling expense)
2
Actual Utility deduction (enter an amount in field 44
5 digits)
Prorated SUA (enter an amount in field 44 5
digits)
Basic Utility Allowance (BUA) (non heating or
3
5
cooling expense)
6
Prorated BUA (enter an amount in field 44 5
digits)
Field 64 – Retroactive Benefits
Field 74 & 76 – Review for Change Codes
02 Retroactive benefits manually calculated (TC9).
Enter $ in field 63.
A
B
D
E
N
O
P
R
S
V
W
Field 80E – Work/Workfare Registration
A* Under age 16 or age 60 or over
B* Mentally or physically disabled, including VA
unemployable and not 100% service related
C* Cares for child under age 6 or an incapacitated
person
D* 16 or 17 year old head of household who is in
school or enrolled in a component on at least a
half-time basis
E* Work First applicant or recipient of WF employment
services or refugee
F Applied for or receives UIB
G* Participates in drug or alcoholic treatment program
H* Works at least 30 hours per week or receives
weekly earnings = Federal minimum wage x 30
hours per week
I* Eligible student
J Screened out for referral/geographical
location/15% ABAWD exempt
Field 80E – Work/Workfare Registration (cont’d)
K* SSA disability, VA 100% service connected
L** Expected to participate for 30 days or less
M** Referred from ESC as Not Job Ready temporary
N* Not included in certification for work registration purposes
P*** Workfare participant with/without earnings prior to
registration
R
Registered (n/a to Workfare)
S*** Workfare participant begins new job, enters new FSU, or
Workfare employment increases or decreases
T
Volunteer for referral to ESC
U** Homeless individual
V*** Exempt (use when no other code is available)
W** Migrant/seasonal farm worker required to register, but not
referred to ESC for participation in an E & T component
X** Physical or mental condition represents a significant
impediment to employment
Y** Required to register, but not referred to ESC due to lack
of transportation
Z** Required to register, but not referred to ESC due to an
emergency
Field 80E – Work/Workfare Registration (cont’d)
*
Workfare and E & T
** Not used for ABAWD s
Field 80F – Earned Income Types
Stable
Fluct
Change based on age (member becomes 18 or 60)
Review boarder status
Deduction Change
Seasonal employment starts or ends
Number of persons change (FSU composition)
Other
Disqualified for IPV or Workfare
Work First review date
Student status may end
Variable income
Work registration
Figure 503-2
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
*** Workfare only
Note: Do not use codes L,M,U,X,Y,Z,W with ABAWDS.
Field 80G- WF & SSI Income (3 Digits)
A WF applicant added to FSU
C WF payee included in the WF payment
F WF approved, but 1st check not yet received
G SSI approved, 1st check not yet received, benefit
amount reduced to zero or person receives MAD
based on disability
H WF budget unit member approved including zero
payment or payment is for dependent care
K WF payment suspended
L SSI recipient
M Member included in WF payment
Field 80J – Other Income (4 Digits)
A Veteran s Benefits
B Railroad Retirement
C Unemployment Benefits
D Workman s Compensations
E Military Allotment
F Property Income
G Contributions
H Child Support Other than IV-D
I
IV-D Child support and any unearned income
J Strike Benefits
K Education Benefits
L Other Income (Not IV-D)
P Combination of income codes A, B, C, D, F, J, K,
or L including Federal Disability Payments
N Combination G, H, I (other unearned income)
M Contribution and other unearned income: no IVD
Q Interest (ex: checking/savings account)
R Alimony
Field 80K – Dependent Relationship Codes
A
B
C
D
E
Ineligible Alien
Boarder
Fleeing Felon
Disqualified for Intentional Program Violation
Enumeration refused
A
B
C
D
E
K
L
September 1, 2001
F
G
H
I
J
Monthly Self-Employment
Monthly
Semi-Monthly
Bi-Weekly
Weekly
Annualized Self-Employment
Loss from Farm Income SelfEmployment
Field 80I – Authorized Services Indicator (ASI)
N Non Custodial Parent
S Services Authorized
B Benefit Diversion
Field 80J - Unearned Income Types
Stable
Fluct
B
C
D
E
G
H
I
J
Monthly
Semi-Monthly
Bi-Weekly
Weekly
Field 80K – Dependent Relationship Codes
(cont’d)
F Disqualified for failure to comply with E&T req G
Disqualified for failure to register for work
I
Included in certification
J Ineligible ABAWD
Figure 503-2
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
CLIENT RECORD DSS-8590 INSTRUCTIONS
Field 80K – Dependent Relationship Codes (cont’d)
M Member who was a FSU member prior to entering
a hospital or nursing home or a deceased ex-FSU
member who is eligible for a medical deduction
P Drug Related Felon
Q Disqualified for voluntary quit
R Roomer
S Ineligible Student
T Disqualified for transfer of resources
V Parole/Probation Violator
W Disqualified for failure to comply with Workfare
September 1, 2001
Field 80D – Medical Expense
A Pays neither Medicare premium nor private
health insurance )(PHI)
B Pays standard Medicare premium
C Pays non-standard Medicare premium and pays
for PHI
D Pays standard Medicare premium and pays for
PHI
E Pays for PHI only or has Medicare or Medicaid
and pays for PHI
G Medicare premium is paid by the State
Figure 503-2
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
600.01
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
GENERAL
Electronic Benefits Transfer (EBT) is the process in which recipients receive their food stamp
benefits. EBT replaces food stamp coupons with a magnetic stripe card, much like a debit card.
Food stamp benefits are placed into an account that can be accessed by recipients by using the
Benefit Security at Point of Sale (POS) machines located at FNS authorized food stamp retail
stores. An account is setup up at Citibank and an EBT card is created for the food stamp head of
household, authorized representative, and/or Alcohol and Drug Treatment Center (ADTC). The
EBT cardholder uses the card to purchase food. Benefit authorizations can occur daily, monthly,
or in the case of ADTC, tri-monthly (5th, 15th, and 25th). The monthly benefit authorization
process assigns benefit availability dates for five benefit authorization cycles (from 3rd through
the 7th calendar day of the month based on the last digit of the Head of Household s social
security number).
Each individual issued an EBT card is required to be trained and select a Personal Identification
Number (PIN). Selecting the PIN activates the EBT card. This process is handled through the
local department of social services.
600.02
SYSTEM PROCESS
A.
SLUP/SLUO
The valid issuance types for EBT counties are 3, 8, and 9. No other issuance types are
allowed.
B.
SLIC Screen (Card Issuance Screen)
Based on transactions entered in FSIS via the SLUP/SLUO screen, the SLIC screen is
displayed to identify when an EBT card is to be issued or replaced. Based on your
response, the card is issued the night the response is keyed or at the end of the month.
The information is sent in the nightly update from FSIS to EBTIS.
1.
TC2 Transaction (Approval)
a.
b.
The SLIC screen is displayed with a default of Y if the head of
household is not in EBTIS (No account as previously been set up).
(1)
Do not re-enter Y if an EBT card is to be issued.
(2)
Enter an N if no EBT card is to issued.
The SLIC screen is displayed with a default of Y if the individual (head
of household) goes directly into an ADTC with no information in EBTIS.
If enter is pressed with a default of Y or if N is entered, no EBT card is
issued.
Based on a. and b. above, the following SLIC screen is displayed.
1
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
SLIC/SLA987A
FSIS/EBTIS : CARD ISSUANCE SCREEN
December 1, 2001
DATE: 01/26/98
TIME: 12:35:11
FSIS CASE ID: 123456789
NAME:
EBT CASE
ISSUE AN EBT CARD?: Y
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
NO EBT CARD ISSUED PREVIOUSLY - IF N IS ENTERED, NO CARD WILL BE
ISSUED. YOU DO NOT NEED TO RE-ENTER THE Y IF A CARD IS TO BE ISSUED, JUST
PRESS ENTER.
ENTER = PROCESS INFORMATION
c.
Press Enter. The screen is redisplayed with your entered response
displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE.
IF INCORRECT, MAKE CHANGE AND PRESS ENTER TO UPDATE.
Press Enter. The SLMU - Certification Menu Screen is displayed with
the message CASE RECORD UPDATE SUCCESSFUL .
d.
2.
If an SLNC transaction has been completed to change the name of the
head of household and the case has an EBT account already set up for
the case, the SLIC screen is not displayed at the time the TC2 is
completed. The SLIC screen was displayed at the time the SLNC was
completed. The system checks the name on the case against the name
on the master file and the name displayed on the SLUP/SLUO SCREEN.
In this case, the name on the master file and the SLUP/SLUO screen is
the same.
TC1 (Reopen), TC5 (Denial), TC6 (Recertification), and TC8 (Change)
Transactions
a.
Address Change
(1)
If an EBT card has been issued for the head of household, the
following SLIC screen is displayed with the question DOES THE
CLIENT NEED A REPLACEMENT CARD?.
(2)
If an EBT account had been set up previously for a case and a
TC3 or TC5 is completed with a change of address, the SLIC
screen is not displayed; however, the new address is sent to
Citibank. No SLIC screen for the address keyed at TC3 or TC5
time is displayed at the time the TC2 is keyed, unless another
new address is keyed.
2
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
SLIC/SLA987A
FSIS/EBTIS : CARD ISSUANCE SCREEN
December 1, 2001
DATE: 01/26/98
TIME:12:35:11
FSIS CASE ID: 123456789
NAME:
EBT CASE
DOES THE CLIENT NEED A REPLACEMENT CARD?:
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
IF A Y IS ENTERED, AN EBT CARD WILL BE ISSUED TONIGHT.
IF AN N IS ENTERED, NO CARD WILL BE ISSUED.
ENTER = PROCESS INFORMATION
(1)
Enter a Y if a replacement EBT card is to be issued the night
the entry is keyed.
NOTE: IF THE REPLACEMENT EBT CARD IS TO BE ISSUED
THE NIGHT THE ENTRY IS KEYED, THE EXISTING
EBT CARD WILL BECOME INVALID. THE
RECIPIENT WILL NOT HAVE ACCESS TO HIS/HER
ACCOUNT UNTIL THE REPLACEMENT EBT CARD IS
ACTIVATED.
(2)
Enter an N if no replacement EBT card is to be issued. Only the
change of address is sent to Citibank.
(3)
Press Enter. The screen is redisplayed with your entered
response displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE.
IF INCORRECT, MAKE CHANGE AND PRESS ENTER TO
UPDATE.
Press Enter. The SLMU - Certification Menu Screen is displayed
with the message CASE RECORD UPDATE SUCCESSFUL .
b.
Address Change for a Head of Household Leaving An ADTC
The following SLIC screen is displayed with a default of Y if the head of
household is not in EBTIS.
SLIC/SLA987A FSIS/EBTIS : CARD ISSUANCE SCREEN
3
DATE:
TIME:
01/26/98
12:35:11
600
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
FSIS CASE ID : 123456789
NAME :
EBT CASE
ISSUE AN EBT CARD?:
Y
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
NO EBT CARD ISSUED PREVIOUSLY - IF N IS ENTERED, NO CARD WILL BE ISSUED. YOU DO NOT
NEED TO RE-ENTER THE Y IF A CARD IS TO BE ISSUED. JUST PRESS ENTER.
ENTER = PROCESS INFORMATION
(1)
Press Enter if an EBT card is to be issued.
(2)
Enter an N if no EBT card is to be issued. Press Enter.
(3)
Once ENTER is pressed for either #1 or #2 above, the SLIC
screen is redisplayed with your entered response displaying the
message:
IF CORRECT, PRESS ENTER TO UPDATE.
IF INCORRECT, MAKE CHANGE AND PRESS ENTER TO
UPDATE.
Press Enter. The SLMU - Certification Menu Screen is displayed
with the message CASE RECORD UPDATE SUCCESSFUL .
c.
Head of Household Change (Individual ID changed or change in head of
household using member 99 method)
(1)
If the individual ID changes with no name change, the SLIC
screen is not displayed.
(2)
If the individual ID changes with a name change or the head of
household changes using the 99 method AND if an EBT card
has been issued for the head of household, the following SLIC
screen is displayed with the question ISSUE AN EBT CARD
TONIGHT? with a default of space .
4
600
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
SLIC/SLA987A
FSIS/EBTIS : CARD ISSUANCE SCREEN DATE:
TIME:
FSIS CASE ID : 123456789
NAME :
December 1, 2001
01/26/98
12:35:11
EBT CASE
ISSUE AN EBT CARD TONIGHT?:
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
IF Y IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED TONIGHT.
IF N IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED AT THE END
OF THE MONTH.
ENTER = PROCESS INFORMATION
(1)
Enter a Y if a replacement EBT card is to be issued the night
the entry is keyed.
NOTE: IF THE REPLACEMENT EBT CARD IS TO BE ISSUED
THE NIGHT THE ENTRY IS KEYED, THE EXISTING
EBT CARD WILL BECOME INVALID. THE
RECIPIENT WILL NOT HAVE ACCESS TO HIS/HER
ACCOUNT UNTIL THE REPLACEMENT EBT CARD IS
ACTIVATED.
(2)
Enter an N if the replacement EBT card is to be issued at the
end of the month.
(3)
Press Enter. The SLIC screen is redisplayed with your entered
response displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE. IF INCORRECT,
MAKE CHANGE AND PRESS ENTER TO UPDATE.
Press Enter. The SLMU - Certification Menu Screen is displayed
with the message CASE RECORD UPDATE SUCCESSFUL .
b.
Combination Head of Household Name Change and Change of Address
If there is a combination of a name change for the head of household
with a change of address and an EBT card has previously been issued,
the following SLIC screen is displayed with the question ISSUE AN EBT
CARD TONIGHT? with a default of space .
5
600
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
SLIC/SLA987A
ELECTRONIC BENEFITS TRANSFER (EBT)
FSIS/EBTIS : CARD ISSUANCE SCREEN
December 1, 2001
DATE: 01/26/98
TIME: 12:35:11
FSIS CASE ID : 123456789
NAME :
EBT CASE
ISSUE AN EBT CARD TONIGHT? :
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
IF Y IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED TONIGHT.
IF N IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED AT THE END OF
THE MONTH.
ENTER = PROCESS INFORMATION
(1)
Enter a Y if a replacement EBT card is to be issued the night
the entry is keyed.
NOTE: IF THE REPLACEMENT EBT CARD IS TO BE ISSUED
THE NIGHT THE ENTRY IS KEYED, THE EXISTING
EBT CARD WILL BECOME INVALID. THE
RECIPIENT WILL NOT HAVE ACCESS TO HIS/HER
ACCOUNT UNTIL THE REPLACEMENT EBT CARD IS
ACTIVATED.
(2)
Enter an N if the replacement EBT card is to be issued at the
end of the month.
(3)
Press Enter. The SLIC screen is redisplayed with your entered
response displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE. IF INCORRECT,
MAKE CHANGE AND PRESS ENTER TO UPDATE.
Press Enter. The SLMU - Certification Menu Screen is displayed
with the message CASE RECORD UPDATE SUCCESSFUL .
3.
Direct Entry Into The SLIC Screen
Use direct entry into the SLIC screen to correct the SLIC entry made when the
TC2 transaction was completed with no EBT card issued.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
From the FOOD STAMP UPDATE MENU, key the transaction number for the
SLIC transaction. A prompt is displayed to enter food stamp case ID number.
Press Enter. The following screen is displayed with the question, ISSUE AN
EBT CARD TONIGHT? with a default of Y .
SLIC/SLA987A
FSIS/EBTIS : CARD ISSUANCE SCREEN
DATE: 01/26/98
TIME: 12:35:11
FSIS CASE ID : 123456789
NAME :
EBT CASE
ISSUE AN EBT CARD TONIGHT? :
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
(NO EBT CARD PREVIOUSLY ISSUED) - IF THE EBT CARD SHOULD BE ISSUED
TONIGHT, JUST PRESS ENTER WITH THE DEFAULT OF Y.
IF N IS ENTERED, NO CARD WILL BE ISSUED.
ENTER = PROCESS INFORMATION
a.
Press Enter with the default of Y if an EBT card is to be issued the night
the entry is keyed for an individual who has not been previously been
issued an EBT card.
b.
Enter an N if no EBT card is to be issued for an individual that has not
previously been issued a card.
c.
Press Enter. The SLIC screen is redisplayed with your entered response
displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE.
IF INCORRECT, MAKE CHANGE AND PRESS ENTER TO UPDATE.
A blank screen is displayed with the message RECORD
SUCCESSFULLY UPDATED . To exit this screen, clear screen and key
next type transaction (SLII, SLMU, etc).
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
4.
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
SLNC (Name Change Function)
Use the Name Change Function to change demographic data of an individual.
From the FOOD STAMP UPDATE MENU, key the transaction number for the
SLNC transaction. The following screen is displayed.
SLNC/SLA985A
COMMON DATA
NAME CHANGE
DATE: 03/01/98
TIME: 08:00:00
INDIVIDUAL ID:
WORKER NUMBER:
CURRENT
--------------------------------------------
CHANGE
----------------------------------
SSN:
FIRST NAME:
MIDDLE NAME:
LAST NAME:
SUFFIX:
DOB:
RACE:
SEX:
SSI:
EIS COUNTY:
FIS COUNTY:
ENTER INDIVIDUAL ID AND WORKER NUMBER
ENTER-PROCESS REQUEST
PF3-END
PF5-REFRESH
Once the PF5 key or another key is pressed to leave the SLNC screen and if the
name of the individual being changed on the Name Change screen is the head of
household and an EBT card has previously been issued, the following SLIC
screen is displayed with the question ISSUE AN EBT CARD TONIGHT? with a
default of space .
8
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
SLIC/SLA987A
FSIS/EBTIS : CARD ISSUANCE SCREEN DATE:
TIME:
December 1, 2001
01/26/98
12:35:11
FSIS CASE ID : 123456789
NAME :
EBT CASE
ISSUE AN EBT CARD TONIGHT? :
VALID RESPONSE CODE MUST BE A (Y OR N)
WARNING:
IF Y IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED TONIGHT.
IF N IS ENTERED, A REPLACEMENT EBT CARD WILL BE ISSUED AT THE END OF
THE MONTH.
ENTER = PROCESS INFORMATION
a.
Enter a Y if a replacement EBT card is to be issued the night the entry
is keyed.
NOTE: IF THE REPLACEMENT EBT CARD IS TO BE ISSUED THE
NIGHT THE ENTRY IS KEYED, THE EXISTING EBT CARD WILL
BECOME INVALID. THE RECIPIENT WILL NOT HAVE ACCESS TO
HIS/HER ACCOUNT UNTIL THE REPLACEMENT EBT CARD IS
ACTIVATED.
b.
Enter an N if the replacement EBT card is to be issued at the end of the
month.
c.
Press Enter. The SLIC screen is redisplayed with your entered response
displaying the message:
IF CORRECT, PRESS ENTER TO UPDATE.
IF INCORRECT, MAKE CHANGE AND PRESS ENTER TO UPDATE.
Press Enter. A blank SLNC screen is displayed
C.
Authorized Representatives/Alcohol and Drug Treatment Center (ADTC) and EBT Card
Issuance
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
1.
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
New
EBT cards are produced the night the information is keyed through the
Authorized Representative Subsystem (SLAR).
2.
Changes
Replacement EBT cards are produced at the end of the month when there is a
change in name through the Authorized Representative Subsystem (SLAR).
3.
Deactivation
If you close the FSIS case, you must also deactivate the authorized
representative through the SLAR process. The authorized representative is
deactivated the night the information is keyed.
D.
SLSE (EBT ISSUANCE SCREEN)
From the FOOD STAMP UPDATE MENU, key the transaction number for the SLSE
transaction. Press ENTER. A prompt is displayed to enter the food stamp case ID
number. Press ENTER. The following screen is displayed.
SLSE
ON-LINE STAMP STATUS
ID:
NAME:
ADDRESS:
LAST AUTH:
123456789
EBT CASE
123 CASE ST
RALEIGH NC
27603
040198 AMOUNT: 0100
ISSUE STAMP REASON:
CANCEL
:
AMOUNT
0020
0100
0100
1.
AMOUNT:
ISSUE CYCLE: 03
ACTION CODE: 00
TRANS CODE: 2
CERT FROM: 040198
BEN MO: 0498
BEN MO
AUTH BEN MO
052298
0598
051598
0598
040198
0498
TYPE:
3
DATE: 040198
TO: 093098
AFFIDAVIT DATE:
TYPE
SUP
SUP
INT
STATUS
AUTHORIZED
CANCELED
ISSUED
ISSUED
040598
Screen Description
The upper part of the screen displays case identifying and selected case data.
The center line displays details from the last on-line authorization (Last Issued).
The lower line is to be used for a desired action and is followed by a list of up to
the last 8 authorizations.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
2.
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
Issuance Reason Codes
Y
R
W
Z
N
O
Initial Issuance
Restoration of benefits for a household that is
currently certified
Supplement for a reported change and
miscellaneous reasons
Supplement to replace food destroyed in a disaster
Restoration of benefits for a household not
currently certified
Benefits stolen under duress
Reason codes W, Z, and O generate a supplemental issuance and is displayed
under TYPE as SUP . The Z code may only be used if the case contains a
disaster indicator of D .
Reason code Y generates an initial issuance and is displayed under TYPE as
INT .
Reason codes R and N generate a restoration issuance and is displayed under
TYPE as RLB .
3.
Issue Status Codes
The issue status codes outlined below are system generated and cannot be
changed using this screen.
0
1
7
4.
Authorized
Issued
Canceled
Generation of an Issuance
a.
Enter the issuance reason code.
b.
Enter the amount (four digits - use leading zeroes).
c.
Enter the benefit month (four digits - MMYY).
d.
Enter the affidavit date if the issuance reason code is O
digits - MMDDYY).
e.
Press Enter. A message appears PF2 TO ISSUE STAMPS - ENTER
FOR CHANGES . Before pressing PF2, double check to ensure all
entries are correct. If correct, press PF2. Once PF2 is pressed, a
screen is displayed with the message ISSUANCE ACCEPTED AND
RECORDED
(six
The issuance is immediately available on the SLII (Issuance Information) screen.
5.
Cancellation of an Issuance
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
You may only cancel an issuance if the STATUS of the issuance is
AUTHORIZED.
a.
Enter an X after CANCEL.
b.
Enter an X before the issuance on the listing to be canceled.
c.
Press Enter. A message appears PF2 TO CANCEL ISSUANCE ENTER FOR CHANGES . Before pressing PF2, double check to ensure
all entries are correct. If correct, press PF2. Once PF2, is pressed a
screen is displayed with the message STATUS OF ISSUANCE WAS
UPDATED BY ANOTHER USER .
The issuance status changes from AUTHORIZED to CANCELED.
6.
Correction of Information
Once an issuance is entered with the final step of PF2, corrections are not
possible. The issuance may be canceled. Generate another issuance (but only
one per day). If the canceled issuance is a regular or original issuance, the next
issuance must be a supplemental code. The system does not generate two
regular issuances in the same month.
7.
Update An Address On A Denied/Closed Case
Move the cursor to the address area. Change the address. The case
identification and other case data cannot be changed. The case is updated with
the change of address along with the transaction date. The changed address is
sent to Citibank. The record number is not changed.
8.
Multiple Actions
Only one of the above actions may be completed on each entry. Do not try to
combine actions such as generating an issuance and cancellation of an
issuance. Entry requests can be combined on one DSS-8593, but the separate
screen entries are necessary.
E.
SLII Screen (Issuance Information)
1.
The field ADTC (Alcohol and Drug Treatment Center) with a value of Y or N
is displayed on the SLII screen. This field value is system generated. If the
individual is in an ADTC, a Y is displayed. If the individual is not in an ADTC,
an N is displayed. From the FOOD STAMP INQUIRY MENU, key the
transaction number for the SLII transaction. Press ENTER. A prompt is
displayed to enter the food stamp case ID number. The SLII screen is displayed.
NOTE:
SLII
‘AUTHORIZED’ APPEARS UNDER STATUS FIELD UNTIL
THE NIGHTLY UPDATE ACTUALLY ISSUES THE BENEFIT.
ONCE THE BENEFIT IS ISSUED, ‘AUTHORIZED’ CHANGES
TO ‘ISSUED’ WITH THE ISSUE DATE DISPLAYED UNDER
THE ‘BENEFIT ISSUED’ FIELD.
ISSUANCE INQUIRY SCREEN
12
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
ID:
941147193
NAME: EBT CASEFIFTEN
ADDRESS: 123 STREET
December 1, 2001
ISSUE CYCLE: 05 TYPE: 3
ACTION CODE: 00
TRANS CODE: 8 DATE: 011698
RALEIGH NC
27603
CERT FROM: 0198 TO: 1298
LAST AUTH: 030198 AMOUNT: 0224 BEN MO: 0398
EIS ID:
DATE
AUTH
CTY AMOUNT
41 0224
BENEFIT ISSUANCE STATUS ADTC
BEN MO TYPE ISSUED SYSTEM
(Y/N)
011698 0198
INT
011698
EBT
ISSUED
N
"S" AND ENTER TO DISPLAY TRI-MONTHLY ISSUANCE DETAIL WHEN ADTC FLAG = 'Y'
2.
If an individual is in an ADTC (indicator is Y ), Tri-Monthly issuances are
disbursed three times during the month in equal amounts on the 5th, 15th, and
25th of each month. You may view the Tri-Monthly Issuance Detail by entering
an S to the left of the county number for the month you wish to view. Press
Enter. The following Tri-Monthly Detail screen is displayed.
SLII
ISSUANCE INQUIRY SCREEN
ID:
941147290
NAME:
EBT CASE
ADDRESS: 695 PAMLER
ISSUE CYCLE: 01 TYPE: 3
ACTION CODE: 00
RALEIGH NC
LAST AUTH: 030198 AMOUNT:
EIS ID:
CTY
41
s 41
_ 41
_ 41
AMOUNT
DATE
AUTH
0122
0122
0065
0122
030198
020198
011698
011698
TRANS CODE: 8 DATE: 011698
27603 CERT FROM: 0198 TO: 1298
0122 BEN MO: 0398
BEN MO TYPE
0398
0298
0198
0198
REG
REG
INT
RLB
BENEFIT ISSUANCE STATUS
ISSUED SYSTEM
030198
020198
011698
011698
EBT
EBT
EBT
EBT
ISSUED
ISSUED
ISSUED
ISSUED
ADTC
(Y/N)
Y
Y
Y
Y
S" AND ENTER TO DISPLAY TRI-MONTHLY ISSUANCE DETAIL WHEN ADTC FLAG = 'Y'
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
SLA319A
TRI-MONTHLY ISSUANCE INQUIRY SCREEN
FSIS ID#: 941147290 HOH: EBT CASE
ORIGINAL BENEFIT AMOUNT: 0122
DATE AUTH: 020198
BEN MO : 0298
TYPE : REG
BENEFIT ISSUED: 020198
ISSUANCE SYSTEM: EBT
STATUS: ISSUED
ADTC NO: 0003
DAY
AVAIL
05
15
25
TRI-MONTHLY
AMOUNT
0040
0040
0042
MESSAGES :
PF3: PREV SCREEN
F.
RELEASE
DATE
December 1, 2001
01/27/98
13:58:49
COUNTY: 41
CANCEL
DATE
CLEAR:EXIT
Reports
1.
Daily Issuance Report (SLEN555-01)
EBT issuances are displayed on the Daily Issuance Report (SLEN555-01). It
appears in NCXPTR under the name of:
DHRSL SLEN555-01 DAILY ISSUANCE
2.
Monthly Benefit Issuance Report
Monthly EBT issuances are displayed on the Monthly Benefit Issuance report. It
appears in NCXPTR under the name of:
DHRSL SLEM555-EBT MON ISS - EBT
3.
Daily On-Line Issuance Report
Benefit issuances thru the SLSE function are displayed on the Daily On-Line
Issuance report. It appears in NCXPTR under the name of:
DHRSLA SLEN950-EBT DLY ONLNISS
4.
FSIS Issuances Being Held By EBTIS
This report is a daily report and displays EBT benefits that are being held by
EBTIS when no account was set up; for example, an individual went directly into
an ADTC. No account was set up for the individual. When the individual left the
center, the individual did not notify the county dss of the new address; therefore,
no card nor account was created. However, money left from the ADTC is not in
any account. Complete a TC8 which displays the SLIC screen. With the
completion of the TC8 and the SLIC screen, the account is created the night
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Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
keyed and the benefits are moved to the account. The report appears in
NCXPTR under the name of:
DHR EBT207-RB REJECT BENEF
5.
Residents in Alcohol & Drug Treatment Center
This report displays the individuals included in the treatment center with the
benefit amount and benefit availability date. This is a daily report to include daily
additions and those currently in the center. This report is used by the treatment
center to be aware of the amount of benefits available. The report appears in
NCXPTR under the name of:
DHREBT EBT206-DC ADTC PEND BEN
6.
City State Zip Code Error Report
The report is displayed in NCXPTR under the name of:
DHREBT EBT502-01-AE ADDRESS ERR
This is a daily report and displays address errors. An error code 35 defaults to
the valid state (NC, SC, TN, GA, VA) based on the zip code. If the zip code is
not for a valid state or if the error is one that is listed below, no information is sent
and no account is set up in Citibank. The following is a listing of the error codes
and definitions.
20 =
21 =
22 =
23 =
24 =
25 =
30 =
31 =
33 =
34 =
35 =
600.03
ZIP CODE WAS EQUAL TO SPACES.
ZIP CODE WAS NOT NUMERIC
ZIP IN CITY-STATE WAS INVALID.
ZIP CODE WAS NOT FOUND IN TABLE
ZIP CODE AND STATE DO NOT AGREE
ZIP RECEIVED NOT = TO ZIP IN CITY-STATE
CITY STATE LINE WAS EMPTY.
CITY STATE LINE WAS EQUAL TO 'NONE
CITY AND/OR STATE ARE MISSING
CITY NAME IS MISSING
INVALID STATE CODE
NAME CHANGES AND EBT CARD REPLACEMENT ISSUED AT THE END OF THE
MONTH
A report entitled PENDING END OF THE MONTH EBT CARD REPLACEMENTS DUE TO
NAME CHANGE identifies pending EBT card replacements when a name change (first or last
name) has been updated for the Head of Household, Authorized Representative, or both. This
report is created nightly and is cumulative through the end of the month that the change is made.
If a name change is coded for an EBT card replacement to be issued at the end of the month, the
case appears on the report. Name changes generated by Social Security, through EIS, or worker
initiated name changes for Authorized Representatives are automatically coded by the system to
15
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
ELECTRONIC BENEFITS TRANSFER (EBT)
December 1, 2001
create a replacement card at the end of the month. No action is required of the county except to
review the report for EBT card requests. This report is for information purposes only.
The report is displayed in NCXPTR under the name of:
DHREBT EBT108EP-01 PEND NAME CHG
When the name of the head of household and the authorized representative is changed the same
month, the report displays two separate lines. One line displays the new head of household
name with no authorized representative name present. The second line displays the head of
household name and the authorized representative s new name.
16
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
700.01
FORMS ON HOLD PROCESS
September 1, 2001
GENERAL
Transactions keyed on the SLUP/SLUO screens may be placed in hold status due to an error(s)
or for second party review with no error.
When a transaction is placed in hold status, no action is processed online or in the nightly
update; however, any information you have keyed for that transaction is retained. This
information is displayed when you complete the SLIN transaction. Once the transaction is
removed from hold status and the transaction processes online, the case is updated using the
current processing method.
700.02
FORMS ON HOLD INDICATOR (FOH)
The Forms On Hold Indicator (FOH) is displayed on the SLUP, SLUO, and SLIN screen. The
valid values are N or Y . An N is displayed in this field when the case does not have a
transaction in hold status. A Y is displayed in this field when there is a transaction in hold status
for the case.
Displayed below are the SLUP/SLUO and SLIN screens with the FOH indicator field.
SLUP - INITIAL APPLICATION
STANDARDS STARTING 10 01 99
Page 1 of 1
Case ID
Cnty: Geo
Adm
Expedite
FOH
Tran Cd 1
Action Code
Appl Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issuance
Household Type
Type Issuance
Caseload Number
Assigned Worker
Temporary Wrkr
AFDC Cty Cs1
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No
Vuln/Type
E&T
Disaster Ind
Adeq Notice Flag
Address Line 1
Address Line 2
Tot HH
City/State
Zip Code
# Required Mbr
HH Reserve
Project Code
Regulator Delay
No Prorate
Rent/Mortgage
Real Est Tax
Househld Ins
Utilities
Utility type
Other Expense
Dep Care
Medical Exp
Claim Indicator
Retroactive
Retro Type
Claim Coll
Review Date 1
Review Type 1
Review Date 2
Review Type 2
Dependent Care Num Intvw Date
Prev ID #
Adv Action Guard
------------------D E P E N D E N T I N F O R M A T I O N
MM
SSN
V
NAME
DOB IN W EARN T PA T SS ASI I
01 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
02 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE
LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
ENTER=Process PF3=End (No Update)
PF4=FOH CLEAR = Cancel
1
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FORMS ON HOLD PROCESS
September 1, 2001
SLIN FOOD STAMP INQUIRY
PAGE 1 OF 2
ID NUMBER 123456789 0 NAME
XXXX X XXXXX
GEO ADM CO 3301
TRAN CODE 8 FOH N
ADDRESS-1
124 XXXXXX XX
ACTION CODE 00
TRAN DATE 013100
ADDRESS-2
APPL DATE
120999
CERT FROM 0100
CTY/STATE
ROCKY MOUNT NC
CERT THRU
0300
SEX/RACE 25
ZIPCODE 27801
MRRB STA 0
START ISS
0100
TYPE ISS
9
HH TYPE 2
TOTAL HH 03
CASELOAD
200
WORKER
045
RECD NBR 138
E&T
ADEQ NOTICE
AFDC-1
AFDC-2
AFDC-3
PA MEMBRS 01
CTY CS#
0027354 VUL/TYPE VE
CLAIM
0
CLAIM COLL 0000
HH RESRV 0000000 PRO ALLOT
REG DELAY
NO PRORATE N
RENT/MOR 30000
RE TAXES 00000
HH INS
00000
UTILITIES
20300
UTL TYPE
1
OTHR EXP 00000
TTL SHLTR 0503
EARN INC
0000
E I DED
0000
NET EARND 0000
OTHER INC 0926
GROSS INC
0926
STD DED
134
ADJ INC
0792
DEP CARE 0000
MED EXP
0000
EXCS SHLT 0107
EXPENSE 0107
NET ADJ 0685
HH INCLD
03
# REQ MBR 03
TFP
0335
BEN REDU 0206
RESTR ADJ
0000
RESTR RSN 00
ALLOTMENT 0129
$2 BOOKS 00
$7 BOOKS
02
$10 BOOKS 00
$40 BOOKS 00
$50 BOOKS 01
$65 BOOKS
01
RVW DATE1 0000
RVW TYPE1 0
RVW DATE2 0000
RVW TYPE2
0
MAIL CODE 02
EXPEDITE 0
PRV ID
000000000
DEP CARE NUM 00
PROJ CODE EIS CASE ID
P/X TO VIEW DEPENDENTS (X=PAGE TO VIEW)
CP 0 INTVW MONTH 00 DIS IND ENTER-CONTINUE PF2-SLA980A PF3-PREVIOUS
A.
Forms On Hold Inquiry Screen (SLFI)
When a transaction is placed in hold status, the case is displayed on the Forms On Hold
Inquiry (SLFI) screen. The screen displays all cases for your county that are in hold
status. The transactions are sorted by worker number, transaction date, and case ID.
From the FSIS Menu screen, select the SLFI transaction. Press ENTER. The SLFI
screen is displayed.
SLA3601
FSIS CASE ID
123456789 0
234567890 1
345678901 2
456789012 3
FORMS ON HOLD INQUIRY SCREEN
TRANSACTION DATE
COUNTY XX
WORKER NUMBER TRAN CODE
05012000
04272000
04172000
05012000
E08
F05
220
884
3
2
2
3
MESSAGE
TO SCROLL PF12: CANCEL
B.
PAGE
0001
Forms On Hold Delete Screen (SLFD)
When a transaction is placed in hold status, the case is displayed on the Forms On Hold
Delete (SLFD) screen. The screen displays all cases for your county that are in hold
status. The transactions are sorted by worker number, case ID number, and transaction
2
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
FORMS ON HOLD PROCESS
December 1, 2001
date. From the FSIS Menu screen, select the SLFD transaction. Press ENTER. The
SLFD screen is displayed.
SLA3601
FORMS ON HOLD DELETE SCREEN
FSIS CASE ID
_
_
_
_
123456789 0
234567890 1
345678901 2
456789012 3
TRANSACTION DATE
COUNTY XX
WORKER NUMBER TRAN CODE
05012000
04272000
04172000
05012000
E08
F05
220
884
MESSAGE
ENTER (S) TO SELECT PF7/8:TO SCROLL PF12: CANCEL PAGE
700.03
3
2
2
3
0001
PLACING A TRANSACTION IN HOLD STATUS
A.
GENERAL
A transaction can be placed in hold status when completing an action using transaction
codes 2, 3, 5, 6, 7, 8, or 9. A transaction cannot be placed in hold status when:
1.
Completing an action using transaction code 1 because the FSIS case ID is not
assigned until the transaction has processed. FSIS does not generate form
numbers. The case ID is the key when the transaction is placed in hold status.
The following message is displayed if the PF4 key is pressed. The FOH
indicator field is protected and does not allow an entry of Y .
FORM ON HOLD (PF4) NOT ALLOWED FOR INITIAL APPLICATION (TC1)
2.
Completing an action to remove an individual from the Food Stamp case by
entering 00 (zeroes) in the member field. The following message is displayed if
00 has been entered for a member and you have entered Y in the FOH
indicator field or pressed the PF4 key.
‘FOH INVALID:MM=00/99, ENTER=PROCESS FORM & MM CHANGE TO
PROD/PF3=END (NO UPDATE)’
NOTE: This message indicates you cannot place the form on hold;
however you have the option to process the deletion of the
individual immediately or end the action.
Completing an action to change the head of household by entering 99 in the
member field. The following message is displayed if 99 has been entered for a
member and you have entered Y in the FOH indicator field or pressed the PF4
key.
‘FOH INVALID:MM=00/99, ENTER=PROCESS FORM & MM CHANGE TO
PROD/PF3=END (NO UPDATE)’
3
700
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
FORMS ON HOLD PROCESS
December 1, 2001
NOTE: This message indicates you cannot place the form on hold; however you
have the option to process the change in head of household immediately or
end the action.
B.
TRANSACTION PLACED ON HOLD WITH NO ERRORS
1.
Key Y in the Forms On Hold (FOH) Indicator field. Enter appropriate
information for the action that you are completing and press the PF2 key when
prompted. The SLMU screen is displayed with the message: FORM PLACED
ON HOLD AND MASTER FILE FOH IND UPDATED, or
Enter appropriate information for the action that you are completing. The
transaction can be placed on hold at anytime during the transaction by pressing
the PF4. Once the PF4 key is pressed, the SLMU screen is displayed with the
message: FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
C.
D.
2.
The transaction is displayed on the SLFI inquiry screen and the SLFD delete
screen.
3.
The SLIN screen is updated with the FOH indicator of Y .
TRANSACTION PLACED ON HOLD WITH ERRORS
1.
Press the PF4 key or if on page 1 of the SLUP/SLUO screen, you can enter a Y
in the FOH indicator field. The SLMU screen is displayed with the message:
FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
2.
The transaction is displayed on the SLFI inquiry screen and the SLFD delete
screen.
3.
The SLIN screen is updated with the FOH indicator of Y .
TRANSACTION PLACED ON HOLD WITH ERRORS BY FSIS
1.
If the worker exceeds five errors, the system automatically places the transaction
in hold status automatically. The SLMU screen is displayed with the message:
FORM PLACED ON HOLD AND MASTER FILE FOH IND UPDATED.
2.
If adding an individual to a case with any transaction other than TC1 or at the
same time as removing an individual and demographic data is incomplete, the
message, 'INDIVIDUAL ID, ID NO. NAME, DOB, ETC., REQUIRED. USE SLNC
TO UPDATE', is displayed and the transaction is placed in hold status.
3.
The transaction is displayed on the SLFI inquiry screen and the SLFD delete
screen.
4.
The SLIN screen is updated with the FOH indicator of Y .
4
700
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
700.04
FORMS ON HOLD PROCESS
December 1, 2001
REMOVING A TRANSACTION FROM HOLD STATUS
A.
REENTRY OF TRANSACTION
1.
Complete reentry of the transaction using the SLMU menu. Enter SLUP/SLUO,
FSIS Case ID, Check Digit, and the same transaction code used when the
transaction was placed in hold status. The action that was in hold status is
displayed with the message, CASE IN A HOLD STATUS and the FOH indicator
is Y .
a.
If you key a transaction other than the transaction that is in hold status,
the following error message is displayed on the SLMU menu screen:
‘TRANSACTION (TRANS CODE) DOES NOT MATCH THE
PREVIOUS FOH TRANS CODE OF (TRANS CODE)’
b.
B.
If you placed a transaction in hold status with an invalid date of
application, cert from, cert thru, or start issue date, you cannot complete
a reentry. You must delete the transaction and rekey.
2.
If no errors, change the FOH indicator from Y to N and press ENTER. Press
the PF2 key when prompted to process the action.
3
If errors, change the FOH indicator from Y to N , correct the error(s), and press
ENTER. Press the PF2 key when prompted to process the action.
4
The transaction is removed from both the SLFI and the SLFD screens, and the
SLIN screen is updated with the FOH indicator of N .
SLFD (Forms On Hold Delete Screen)
From the FSIS Menu screen, select the SLFD transaction. Press ENTER. The SLFD
screen is displayed.
SLA3601
FORMS ON HOLD DELETE SCREEN
FSIS CASE ID
_
_
_
_
123456789 0
234567890 1
345678901 2
456789012 3
TRANSACTION DATE
05012000
04272000
04172000
05012000
WORKER NUMBER TRAN CODE
E08
F05
220
884
MESSAGE
ENTER (S) TO SELECT PF7/8:TO SCROLL PF12: CANCEL PAGE
C.
COUNTY XX
3
2
2
3
0001
Enter an S to the left of the case ID to be deleted. Press Enter. A prompt is displayed
to press the PF4 key to confirm the deletion of the transaction. Press the P4 key. The
transaction is removed from hold status and from the SLFI screen. The FOH indicator is
changed to N on the SLIN screen.
AFS Transaction
5
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
FORMS ON HOLD PROCESS
December 1, 2001
When an AFS transaction is received from EIS to combine with a case that is in hold
status, the transaction that is in hold status is deleted, the FOH indicator is changed to
N , and the case is combined. The deleted transaction is displayed on the FORMS
REMOVED FROM HOLD STATUS DUE TO COMBINE FS TRANSACTION FROM EIS
report. This report is displayed in NCXPTR under the name:
DHR SLA SLA781EP FOH WF DEL AUDIT
No hardcopy of this report is generated.
D.
EPICS Transaction
1.
When there is a transaction in hold status and an update is completed based on
information received from EPICS, the transaction is removed from hold status.
The food stamp case is updated, and the case is displayed on the report: 'Forms
Removed From Hold Status Due To EPICS Update'. No hard copy of this report
is created but appears in X/PTR under the name: 'DHRSLA SLA782EP FOH
EPICS DELETE'.
The report is sorted by county number, worker number, and in alphabetical order
within worker number. The report is created nightly and there may be up to 90
versions.
9/25/2001
N.C. DEPARTMENT OF HEALTH AND HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
FORMS REMOVED FROM HOLD STATUS DUE EPICS UPDATE
PAGE
1
REPORT NO: SLA782EP
RETAIN: ADMIN VALUE
COUNTY:
WKR
NO
CK
DGT HEAD OF HOUSEHOLD
ID NO
2.
TC
TRANS
EFF DATE
A transaction record is created for all food stamp cases updated as a result of
the EPICS file. use the Transaction Tracking (SLTR) to view the cases. Enter
EPICS as the user id or enter the FSIS case ID number. EPICS is displayed as
the user id.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
800.01
SLSE –EBT ISSUANCE
September 1, 2001
GENERAL
The SLSE EBT Issuance Screen is used to issue food stamp benefits that could not be issued
through SLUP/SLUO process or to cancel benefits that are in authorized status. The benefits are
displayed immediately on the SLII screen in AUTHORIZED or CANCELLED status.
800.02
SLSE - EBT ISSUANCE SCREEN
From the FOOD STAMP UPDATE MENU, key the transaction number for the SLSE transaction.
Press ENTER. A prompt is displayed to enter the food stamp case ID number. Press ENTER.
The following screen is displayed.
SLSE
ON-LINE STAMP STATUS
ID:
NAME:
ADDRESS:
123456789
EBT CASE
123 CASE ST
RALEIGH NC 27603
LAST AUTH:
040198
ISSUE STAMP REASON:
CANCEL
:
AMOUNT
0020
0100
0100
A.
ISSUE CYCLE: 03
ACTION CODE: 00
TYPE:
3
TRANS CODE: 2
CERT FROM: 040198
DATE:
TO:
040198
093098
AMOUNT: 0100
BEN MO: 0498
AMOUNT:
BEN MO
AUTH BEN MO
052298
0598
051598
0598
040198
0498
TYPE
SUP
SUP
INT
AFFIDAVIT DATE:
STATUS
AUTHORIZED
CANCELED
ISSUED
ISSUED
040598
Screen Description
The upper part of the screen displays case identifying and selected case data. The
center line displays details from the last on-line authorization (Last Issued). The lower
line is to be used for a desired action and is followed by a list of up to the last 8
authorizations.
B
Issuance Reason Codes
Y
R
W
Z
N
O
Initial Issuance
Restoration of benefits for a household that is currently certified
Supplement for a reported change and miscellaneous reasons
Supplement to replace food destroyed in a disaster
This code may be used when the food stamp case contains a Disaster Indicator
of D .
Restoration of benefits for a household not currently certified
Benefits stolen under duress
Reason codes W, Z, and O generate a supplemental issuance and is displayed under
TYPE as SUP .
1
800
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
SLSE –EBT ISSUANCE
September 1, 2001
Reason code Y generates an initial issuance and is displayed under TYPE as INT .
Reason codes R and N generate a restoration issuance and is displayed under TYPE
as RLB .
C
Issue Status Codes
The issue status codes outlined below are system generated and cannot be changed
using this screen.
0
1
7
D
Authorized
Issued
Canceled
Generation of an Issuance
1.
Enter the issuance reason code.
2.
Enter the amount (four digits - use leading zeroes).
3.
Enter the benefit month (four digits - MMYY).
4.
Enter the affidavit date if the issuance reason code is O (six digits - MMDDYY).
5.
Press Enter. A message appears PF2 TO ISSUE STAMPS - ENTER FOR
CHANGES . Before pressing PF2, double check to ensure all entries are
correct. If correct, press PF2. Once PF2 is pressed, a screen is displayed with
the message ISSUANCE ACCEPTED AND RECORDED
The issuance is immediately available on the SLII (Issuance Information) screen.
E
Cancellation of an Issuance
You may only cancel an issuance if the STATUS of the issuance is AUTHORIZED.
1.
Enter an X after CANCEL.
2.
Enter an X before the issuance on the listing to be canceled.
3.
Press Enter. A message appears PF2 TO CANCEL ISSUANCE - ENTER FOR
CHANGES . Before pressing PF2, double check to ensure all entries are
correct. If correct, press PF2. Once PF2, is pressed a screen is displayed with
the message STATUS OF ISSUANCE WAS UPDATED BY ANOTHER USER .
The issuance status changes from AUTHORIZED to CANCELED.
F.
Correction of Information
Once an issuance is entered with the final step of PF2, corrections are not possible. The
issuance may be canceled. Generate another issuance (but only one per day). If the
canceled issuance is a regular or original issuance, the next issuance must be a
supplemental code. The system does not generate two regular issuances in the same
month.
2
800
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
G.
SLSE –EBT ISSUANCE
September 1, 2001
Update An Address On A Denied/Closed Case Or Pending Application
Note: If there is no EBT account set up for the case, no information is sent to Citibank.
Move the cursor to the address area. Change the address. The case identification and
other case data cannot be changed. The case is updated with the change of address
along with the transaction date. The changed address is sent to Citibank. The record
number is not changed.
H.
Multiple Actions
Only one of the above actions may be completed on each entry. Do not try to combine
actions such as generating an issuance and cancellation of an issuance. Entry requests
can be combined on one DSS-8593, but the separate screen entries are necessary.
3
800
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
900.01
FSIS DISASTER INSTRUCTIONS
September 1, 2001
GENERAL
A disaster is defined as an event that is severe enough for the United States Department of
Agriculture, upon petition from the State, to give approval to the state office to authorize disaster
food stamp applications. Once this authorization is received, the state office begins the process
by which FSIS is updated to allow disaster cases to be keyed. The county is notified of the
disaster period and when the county may begin keying disaster applications. Outlined below are
the disaster application instructions that are used when the county is notified that keying may
begin.
900.02
DISASTER APPLICATION PROCESS
All disaster applications must be completed through the SLUP process and use Transaction
Code 1, even if there has been a previous food stamp case for the household. This does not
apply to food stamp cases that are active as of the time of the disaster.
A.
Complete a thorough name search. Assign an individual ID number to any individual that
is to be included on the disaster application if one has not already been assigned.
From the FOOD STAMP INQUIRY MENU or the FOOD STAMP UPDATE MENU, enter
the SLMU - Menu - SLUP/SLUO/SLIN item. Press ENTER. The CERTIFICATION
MENU SCREEN is displayed.
SLMU
FOOD STAMP INFORMATION SYSTEM
=============================
CERTIFICATION MENU SCREEN
---------------------------------------------Transaction ID : SLUP
( SLUP, SLUO, or SLIN )
FSIS Case ID
Check Digit
:
:
Transaction Code : 1
Date 05/21/01
Time 07:41:07
( NOT Required For Initial Application )
( NOT Required For SLIN )
( REQUIRED For SLUP or SLUO:1 = Initial Application
2 = Certification
3 = Reopen a Closed Case
5 = Denial
6 = Redetermination
7 = Closure
8 = Intermediate Change
9 = Restoration and Recoupment )
Enter Required Data or 'CLEAR' To End
1
900
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FSIS DISASTER INSTRUCTIONS
September 1, 2001
Press ENTER from the CERTIFICATION MENU SCREEN. The SLUP screen is
displayed.
SLUP - INITIAL APPLICATION
STANDARDS STARTING 03 01 01
Page 1 of 1
Case ID
Cnty: Geo
Adm
Expedite
FOH
Tran Cd 1
Action Code
Appl Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issuance
Household Type
Type Issuance
Caseload Number
Assigned Worker
Temporary Wrkr
AFDC Cty Cs1
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No
Vuln/Type
E&T
Disaster Ind
Adeq Notice Flag
Address Line 1
Address Line 2
Tot HH
City/State
Zip Code
# Required Mbr
HH Reserve
Project Code
Regulator Delay
No Prorate
Rent/Mortgage
Real Est Tax
Househld Ins
Utilities
Utility type
Other Expense
Dep Care
Medical Exp
Claim Indicator
Retroactive
Retro Type
Claim Coll
Review Date 1
Review Type 1
Review Date 2
Review Type 2
Dependent Care Num
Intvw Date
Prev ID #
Adv Action Guard
---------------------------D E P E N D E N T I N F O R M A T I O N-----------------------------MM
SSN V
NAME
DOB IN W EARN T PA T SS ASI I
01 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
02 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
ENTER=Process PF3=End(No Update) PF4=FOH CLEAR=Cancel
B.
Key all necessary information for a Transaction Code 1, including the Disaster Indicator
of D and each individual ID number that is to be included on the food stamp disaster
application. Press ENTER. The SLMU CERTIFICATION MENU is displayed with the
application processed and the FSIS case ID number assigned.
C.
From the SLMU Certification Menu, key a Transaction Code 2 to approve the disaster
application or key a Transaction Code 5 to deny the disaster application. Press ENTER.
The SLUP screen is displayed.
2
900
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FSIS DISASTER INSTRUCTIONS
SLUP - INITIAL APPLICATION
September 1, 2001
STANDARDS STARTING 03 01 01
Page 1 of 1
Case ID
Cnty: Geo
Adm
Expedite
FOH
Tran Cd 1
Action Code
Appl Date
Cert From
Cert Thru
Sex/Race
MRRB Status
Start Issuance
Household Type
Type Issuance
Caseload Number
Assigned Worker
Temporary Wrkr
AFDC Cty Cs1
AFDC Cty Cs2
AFDC Cty Cs3
Cty Case No
Vuln/Type
E&T
Disaster Ind D
Adeq Notice Flag
Address Line 1
Address Line 2
Tot HH
City/State
Zip Code
# Required Mbr
HH Reserve
Project Code
Regulator Delay
No Prorate
Rent/Mortgage
Real Est Tax
Househld Ins
Utilities
Utility type
Other Expense
Dep Care
Medical Exp
Claim Indicator
Retroactive
Retro Type
Claim Coll
Review Date 1
Review Type 1
Review Date 2
Review Type 2
Dependent Care Num
Intvw Date
Prev ID #
Adv Action Guard
---------------------------D E P E N D E N T I N F O R M A T I O N-----------------------------MM
SSN V
NAME
DOB IN W EARN T PA T SS ASI I
01 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
02 000000000 0
0000000 0
0000 0 000 0 0000 0 0
ID 0000000000 DEP CARE 000 LSO 0000 RACE 0 SEX 0 OTHR 0000 T1 0 T2 0
NTER=Process PF3=End(No Update) PF4=FOH CLEAR=Cancel
1.
Transaction Code 2
a.
Key all necessary information for the Transaction Code 2. The
transaction code 2 information is the same as regular food stamp cases
except:
(1)
There is only a one month certification period,
(2)
The disaster indictor is a D ,
(3)
Do not enter an N in the No Prorate field, the system defaults to
an N .
(4)
Do not enter a Work Registration code for any individual. Leave
blank.
(5)
A SLUI screen is displayed to issue a disaster EBT card and set
up a disaster EBT account instead of the SLIC screen.
Note: If the Disaster Indicator was not keyed at the time the
TC1 was keyed, you may key the ‘D’ in the Disaster Indicator
field at the time of the TC2; however, the
Disaster Indicator field does not allow an entry when
completing a TC5.
Once all necessary information has been keyed for the case, the
SLUI screen is displayed.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FSIS DISASTER INSTRUCTIONS
SLUI / SLA997A
September 1, 2001
FSIS/EBTIS DISASTER SUI ENTRY SCREEN
TIME: 08:39:05
DATE: 05/21/01
FSIS CASE ID :
NAME
:
PLEASE ENTER THE LAST 4 DIGIT PAN NUMBER :
LAST 7 DIGIT SUI NUMBER :
DO YOU WISH TO CONTINUE : Y(Y/N)
ENTER = PROCESS INFORMATION
b.
Key the 4 digit PAN Number and 7 digit SUI number. These numbers
are provided to the county by the state office. Each county is assigned a
sequence of prepinned disaster EBT cards and the disaster EBT cads
are delivered to each disaster county. Make sure you have keyed
unused PAN and SUI numbers. Press ENTER. If the number(s) has
already been used, a message and information is displayed and you
must correct. If all information is correct, you are prompted to press
ENTER twice to update.
Note: The SLUI screen may be accessed directly from the
Food Stamp Update Menu if a correction is needed. A
prompt is displayed to key the FSIS case ID number when
the SLUI transaction item is keyed. The transaction must be
corrected the same day the TC2 is keyed.
c.
The SLMU menu is displayed with the message:
‘CASE REC UPDATED, SUI ASSIGNED FOR THIS CASE’
The disaster DSS-8590 is printed in the nightly update and mailed to the
county dss the next workday.
d.
If a D is not keyed in the Disaster Indicator field and you have
completed a TC2, the EBT account is set up as a regular EBT account.
To correct, you must complete a TC7 to close the case on the same day
the TC2 is keyed. Key another TC1 with the D in the Disaster Indicator
field. Complete the TC2 to certify the disaster food stamp case.
e.
FSIS closes the disaster case the month following the certification thru
date.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
2.
FSIS DISASTER INSTRUCTIONS
September 1, 2001
Transaction Code 5
If the disaster application must be denied, use Transaction Code 5 and key all
necessary information on the SLUP screen to deny the application. There is no
difference in keying a denial for a disaster application and a regular food stamp
application, except the disaster indicator is a D for the disaster application. The
disaster DSS-8590 is printed in the nightly update and mailed to the county dss
the next workday.
Note: If the Disaster Indicator was not keyed at the time the TC1 was
keyed, the Disaster Indicator is not allowed when completing a TC5.
900.03
DISASTER FOOD STAMP CASE TO A REGULAR FOOD STAMP CASE
If the food stamp case is to continue after the disaster period, you must complete a TC7 to close
the disaster food stamp case (if prior to the system closure). Complete a TC1 or TC3 (if there
was a regular food stamp case prior to the disaster food stamp case). Complete a TC2 to certify
the food stamp case. You cannot use the disaster FSIS case ID for the regular food stamp case.
The household cannot use the disaster EBT card for regular benefits. If the household does not
have a regular EBT card, you must issue a regular EBT card through the SLIC screen for regular
food stamp benefits.
900.04
EBT DISASTER MANIFEST - SLMF
The EBT Disaster Manifest is used to determine if the PAN and SUI numbers have been
assigned to a case.
A.
From the FOOD STAMP INQUIRY MENU, key the SLMF item number. Press ENTER.
The FOOD STAMP CITIBANK ELECTRONIC MANIFEST INQUIRY SCREEN is
displayed.
SLMF/SLA380A FOOD STAMP CITIBANK ELECTRONIC MANIFEST INQUIRY SCREEN
DATE:
07/26/2001
TIME: 12:23:26
PAGE
PLEASE ENTER SUI NUMBER FROM:
________
TO:
_________
_____________________________________________________________________________
FSIS
CLIENT NAME DEPENDENT
SUI NUMBER PAN NUMBER
CASE ID (fIrst 19 chars)
ID
SSN
ENTER - PROCESS
B.
PF3/CLEAR - EXIT
PF7 - BACKWARD
PF8 - FORWARD
Key the beginning and ending SUI numbers assigned to your county in the FROM and
TO fields. Press ENTER. The screen displays the SUI and the PAN numbers for the
range that was keyed. For the SUI and the PAN numbers that have been assigned, the
FSIS Case ID, Client Name (head of household), Dependent ID, and SSN are displayed.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FSIS DISASTER INSTRUCTIONS
September 1, 2001
SLMF/SLA380A FOOD STAMP CITIBANK ELECTRONIC MANIFEST INQUIRY SCREEN PAGE
DATE: 07/26/2001
TIME: 12:23:26
PLEASE ENTER SUI NUMBER FROM: 8xxxxxx001
TO: 8xxxxxx500
___________________________________________________________________________________
FSIS
CLIENT NAME DEPENDENT
SUI NUMBER PAN NUMBER
CASE ID
(first 19 chars)
ID
SSN
8xxxxx001
8xxxxx002
8xxxxx003
8xxxxx004
508xxxx06533969
508xxxx06533977
508xxxx06533985
508xxxx06533993
946xxx662
946xxx663
JOHN B DOE
JANE A DOE
123436789r
123456789q
222222222
1111111111
ENTER - PROCESS PF3/CLEAR - EXIT PF7 - BACKWARD PF8 - FORWARD
900.05
REPLACEMENT OF DISASTER EBT CARDS
A.
If a disaster EBT card has been reported lost/stolen, follow the current EBT card
replacement procedures that are used for regular EBT cards.
B.
If the disaster EBT card was assigned incorrectly to a disaster case, the worker must:
1.
Deactivate the incorrect EBT card through the Citibank Administrative Terminal,
and
2.
Use the SLUI screen to issue a new card for the case. A new account is also set
up for the case.
a.
From the FOOD STAMP UPDATE MENU, key the SLUI transaction item.
Press ENTER.
b.
A prompt is received to key the FSIS case ID number. Key the disaster
FSIS case ID number. Press ENTER. The FSIS/EBTIS DISASTER SUI
ENTRY SCREEN is displayed with the SLUI and PAN numbers assigned
to the case and a prompt to change information.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
FSIS DISASTER INSTRUCTIONS
SLUI/SLA997A
FSIS/EBTIS DISASTER SUI ENTRY SCREEN
TIME: 08:25:48
September 1, 2001
DATE 07/26/01
FSIS CASE ID:
946267757
NAME
:TEST
DAYIA
YOUR LAST 4 DIGIT PAN NUMBER : 2725
LAST 7 DIGIT SUI NUMBER : 0000006
DO YOU WISH TO ASSIGN A NEW SUI/PAN
:y
ENTER = PROCESS INFORMATION
c.
Key the new unused SUI and PAN numbers, 'Y' to continue, and Press
ENTER. FSIS checks to ensure the numbers have not already been
used. If the numbers have not been used, the information is sent to
Citibank in the nightly update and a new account is set up with the case
ID and the new SUI and PAN numbers.
NOTE: BECAUSE OF DEACTIVATION OF THE INCORRECT EBT
CARD, THE CLIENT CAN NO LONGER ACCESS ANY BENEFITS
THAT MAY BE IN THE INCORRECT ACCOUNT. AN SLSE
TRANSACTION (DSS-8593) MAY BE COMPLETED TO ISSUE THE
BALANCE IN THE ACCOUNT AS A SUPPLEMENTAL FOR THE
DISASTER CASE ONCE THE NEW ACCOUNT HAS BEEN SET UP.
900.06
REPORTS
The following reports are generated during the disaster period to identify disaster applications,
application approvals, issuances, and denials.
A.
Daily Disaster Issuance Report
This report is a daily report displaying all disaster issuances. The TYPE is displayed as
DIS during the disaster period. The report is available through X/PTR under the name
of:
‘DHRSL SLEN555-01 DAILY ISSUANCE’
During a disaster, this report is run twice, once to display regular daily issuances and
second to display all the daily disaster issuances.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
B.
FSIS DISASTER INSTRUCTIONS
September 1, 2001
Cumulative Disaster Report
This report is a cumulative total of disaster applications taken, disaster application
approvals, and disaster denials during the disaster period. It also displays transaction
code 6 and transaction code 7 actions. The report displays:
1.
2.
3.
4.
5.
6.
7.
8.
9.
The FSIS case ID number,
The head of household name, address, and social security number,
The disaster benefit amount,
The action code,
The transaction code,
The transaction effective date,
The EBT card issued status (Y or N),
The type issuance code, and
The total transactions by type and total benefit amount by transaction type.
The report is available through X/PTR under the name of:
‘DHRSLA ACUMULATIVE DISASTER RPT’
C.
Disaster Denial Report
This report is a daily report during the disaster period. The report displays the number of
denials by closure codes. The report is available through X/PTR under the name of:
‘DHRSLA SLA882EP-01 DIS DENIALS’
D.
Disaster DSS-8590
The disaster DSS-8590 s are not printed on the county computers, but are printed in the
nightly update and mailed to the county dss the next workday.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
1000.01
COMMODITY DISTRIBUTION
September 1, 2001
GENERAL
The FSIS support system is designed to automate the application and certification functions
necessary to authorize food stamp households for participation in the USDA Temporary
Emergency Food Assistance Program. The system further facilitates the accountability process
and distribution function by the addition of the system flexibility to print authorized product
amounts which conform to the number of product units the county anticipates having available for
distribution. The system includes the functions and procedures outlined below.
A.
An authorization notice is printed for each food stamp household certified at the time of
selection. The notice serves as the official application form, as well as verification of the
receipt of the indicated quantities of food. Any household eligible for food stamp benefits
at the time of selection remains eligible for the distribution month, even if the certification
period expires at the end of the selection month. For example, if a household receives
an authorization notice, it is eligible to receive commodities in the distribution month
shown, even if it is no longer eligible for food stamp benefits. The authorization notice for
commodity distribution is the issuance document that is mailed to all food stamp
households certified at the time of the FSIS selection. Notices are printed the night of the
cutoff date for foods to be distributed the following month. The notices are mailed directly
to the households with the county s return address. The notice contains the name and
address of the head of household, county name and number, food stamp county case
number, FSIS case ID number, household size, month of commodity distribution,
authorized foods to be distributed, quantity of food to be distributed (or a blank line), and
a message.
B.
Counties must use the SLCD function to initiate the commodity process. The SLCD
allows entry of :
1.
2.
3.
4.
5.
Month of Next Issuance
Foods to be Distributed
Quarterly Distribution Only
Reduction Factor (*RED*) to indicate Authorized Quantity of Product
A County Level Individualized Message
The county must key which commodities will be distributed by entering an X by each
commodity selected for the distribution date. Only the commodities selected are
displayed on the authorization notice under Authorized Foods . Based on the reduction
factor indicator keyed, the notice displays beside each commodity selected the USDA
authorized unit of product, any lower amount or a blank line.
If a county chooses to have the standard (or lower) quantity printed, and must change
that quantity at distribution, the distributing official must mark through the printed amount
and indicate the amount actually distributed. If the county chooses not to have the
quantity entered by the system, the distributing official must write in the amount
distributed.
C.
An inquiry screen (SLDI) is available to obtain information that has been entered into
FSIS for commodity distribution.
D.
A register containing similar information to that printed on the notice is created and
mailed to the counties at the same time the notices are created.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
COMMODITY DISTRIBUTION
September 1, 2001
E.
After the notices are created, the issuance function is disabled for counties issued. The
system does not print notices again unless new entries are made. At least a new
distribution month must be entered, with foods, quantities, frequency, and message
changed as needed. The issuance function is activated with the entry of a new
distribution month. If foods, quantities, and message changes are needed, a new entry
can be made on any or all of these items; however, it is not necessary to make a new
entry on these items if there is no change from the immediately preceding distribution.
F.
Date, time, and locations of distribution must be disseminated locally. These items can be
included as part of the message and is printed on the notice.
G.
The cutoff date for commodity distribution entry via the SLCD function is the third working
day prior to the end of the month. The authorization notices are mailed by the 5th
calendar day of the distribution month.
H.
If a county does not make a selection for the distribution month before the cutoff date,
entry of distribution is not possible. For example, if the next distribution date is 12/00,
entry is not possible after November 28. In this situation, enter the code letter 'O in the
override distribution code field and change other distribution information if needed. The
Food Stamp Automation Unit must be contacted before authorization notices can be
created.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
1000.02
COMMODITY DISTRIBUTION
September 1, 2001
SLCD TRANSACTION ACCESS
From the FOOD STAMP UPDATE MENU, enter the transaction number for the SLCD
transaction. The following screen is displayed.
SLCD
COUNTY XX
FSIS COMMODITY DISTRIBUTION
03/19/2001
DATE KEYED
03/19/2001
FOR
NEXT DISTRIBUTION DATE 042001
FREQUENCY Q
OVERRIDE DISTRIBUTION CODE
*RED*
*RED*
CEREAL
CRANAPPLJUIC
CRANBERRY SA
FIGS
FLOUR
GRAPEJUICE
PEANUT BUTTE
PEARS
RICE
SPAGHETTI
STRAWBERRIES
TOMATOES
TOMATO SAUCE
VEGETABLE OI
*RED*
ENTER MESSAGE ===>
KEY DISTRIBUTION INFORMATION
AND PRESS ENTER TO PROCESS.
PRESS PF3 TO END TRANSACTION.
A.
Frequency - Enter Q (quarterly) only.
Next Distribution Date Enter the month of the next commodity distribution, MMCCYY.
Commodity Selection Enter an X beside each commodity selected for the distribution
month.
B.
*RED* - Enter a two digit reduction factor for each commodity selected. The amount of
product authorized for each household size is reduced by the number entered in the
reduction factor field, except that no amount is reduced to less than one. For example, to
reduce a USDA authorized quantity of 13 units to only one unit, the county must enter a
reduction factor of 12 . To accommodate instances in which the county cannot
anticipate the amount of commodity it will have available, enter a B next the commodity
selection. A blank line is displayed on the report. If the county wants the USAD
authorized amount to be unchanged, a reduction factor of 00 must be entered by the
commodity selection.
C.
Message Enter any message that is to be printed on the authorization notice. The
message allows 12 lines of text with 44 spaces available for each line.
D.
Press ENTER to process. The SLCD screen displays the message: UPDATE
SUCCESSFUL .
If a previously selected product must be deleted, move the cursor to the X by the
product to be deleted and press the space bar to remove the X . The move the cursor to
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 1-2001
COMMODITY DISTRIBUTION
September 1, 2001
the *RED* field and press the space bar twice to remove the double digit reduction fact.
Press ENTER.
E.
Commodity Distribution Register (SLER755-01)
The Commodity Distribution Register is created the night the authorization notices are
created. The report lists all Food Stamp households certified at the time commodity
authorization notices are created. It lists these households in alphabetical order, last
name first, the address, food stamp county case number, household size, each type of
commodity available with the presence of a quantity printed beside or a blank line (FSIS
prints XXXs for all commodities the county does not select for distribution.), issue date,
and a line for the initials of the distributing official.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
1100.01
TRANSACTION TRACKING INQUIRY
December 1, 2001
GENERAL
Transaction Tracking Inquiry (SLTR) allows transactions keyed through the SLUP/SLUO and
SLSE processes to be viewed immediately after keying. The automated food stamp
additions/changes may be viewed once the transaction has been received from the Eligibility
Information System (EIS) and are identified by user ID SLA144 (new automated food stamp
cases) or SLA145 (changes to existing automated food stamp cases, including the uncombine
transaction). Any updates to a food stamp case from a mass change, the Enterprise Program
Integrity Control System (EPCIS), or automatic corrections may be viewed and are identified by
the User ID. The maximum number of transactions displayed is 200, and the transactions are
sorted from the most recent to the oldest. Once six years has been accumulated transactions
are available from January 2, 1998. To narrow your search, you may enter a county number
within your Case ID or User ID search. The User ID may be your RACF ID number, SLA144,
SLA145, EPICS, MASSCHG (Mass Change), or DIRM (automatic corrections). A start date
must be entered or a complete date range (start and end date).
Up to six years of transactions will be available, once six years has been accumulated.
Transactions are available from January 2, 1998. Any transaction prior to May 11, 2001, does
not contain the data that was keyed/updated. These transactions are limited to the transaction
date, transaction code, allotment, User ID (SLA144, SLA145, or RACF ID number), and the
issued amount from the SLSE function. Mass change transactions prior to
September 30, 2001, are not available. EPICS transactions prior to October 15, 2001, are not
available.
1100.02
A.
TRANSACTION TRACKING ACCESS AND NAVIGATION
From the FSIS Inquiry Menu, select the Transaction Tracking (SLTR) item and press
ENTER. The following FOOD STAMP INFORMATION SYSTEM CICS TRANSACTION
TRACKING SLTR Screen is displayed:
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
SLTR-SLA337A
December 1, 2001
FOOD STAMP INFORMATION SYSTEM
CICS -- TRANSACTION TRACKING -- SLTR)
*******************
DATE 11/01/01
TRANSACTION INQUIRY **********************************
PLEASE ENTER A 9 DIGIT CASE ID -
OR
PLEAES ENTER A 7 DIGIT USER ID -
(DATE BEGIN OR DATE RANGE - CCYYMMDD -- MANDATORY )
PLEASE ENTER AN 8 DIGIT START DATE -
END DATE -
*************************** SPECIFIC COUNTY INQUIRY ************************
(INDIVIDUAL COUNTYS ELECT - 99 -- OPTIONAL )
PLEASE ENTER A 2 DIGIT COUNTY NUMBER -
FS=CANCEL
B.
"ENTER" KEY = CONTINUE
Transaction Tracking Inquiry By:
1.
SLTR
Case ID
a.
Enter the 9 digit case ID number. You must enter the Start Date or the
Date Range (Start and End Date). You may enter the County Number
option(s) with the Case ID number keyed. If the Start Date is not
entered, the error message, *** DATE MANDATORY** is displayed.
b.
Press ENTER. The following FOOD STAMP INFORMATION SYSTEM
TRANSACTION TRACKING SELECTION SCREEN is displayed if there
are transaction records for the Case ID keyed. If there are more than
200 transactions for the Case ID number keyed, the message
***SLTRFPTH SELECTION EXCEEDS 200, is displayed; however, 200
transactions are displayed.
c.
If there is no transaction record for the Case ID number keyed, the error
message, ***SLTRFILE REC NOT FND, is displayed.
FOOD STAMP INFORMATION SYSTEM
2
DATE
02/01/2001
1100
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
TRANSACTION TRACKING SELECTION SCREEN
CASE-ID
123456789
SEL TC TRANS
DATE
S
8
6
8
6
TMP
TRANS REC WKR WKR USER
TIME
NO NO
NO
ID
05142001 20:22:12 087
04252001 09:22:12 088
04182001 09:47:03 089
04162001 11:47:54 090
XXXXXXX
XXXXXX
XXXXXXX
XXXXXXX
XXXXXXX
117
117
117
117
ALLOT
0222
0222
0222
0221
SCRN
ENTRY ISS
DATE AMT
SLSE 05152001 0122
SLA144
SLUP
SLUP
SLUP
PF7 SCROOL BACKWARD, PF8 SCROLL FORWARD
ENTER PROCESS, PF3/CLEAR END
d.
To view a transaction, enter an S to the left of the transaction. Press ENTER.
e.
The SLTR TRANSACTION TRACKING FOODSTAMP INQUIRY CASE
STATUS screen is displayed when the transaction is selected. This screen is
similar to the SLIN inquiry screen.
(1)
The PROCESS field displays SLUP, SLUO, BTCH (Batch), MASSCHG,
EPICS, or DIRM.
(2)
The PROCESS DATE is displayed when the SLUP/SLUO transaction is
keyed on one day and the nightly update cycle is completed the next
worknight. For example, a transaction is keyed on Saturday. The
update cycle is completed Monday night. The PROCESS DATE
displays the Saturday date.
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
SLTR – TRANSACTION TRACKING FOOD STAMP INQUIRY – CASE STATUS
PROCESS SLUP
NAME FOODSTAMP CLIENT
USER-ID XXXXXXK
ADDRESS-1 123 TEST ST
CTY/STATE RALEIGH NC
TRAN CODE 8
EIS CASE ID
APPL DATE 12122000
ACTION CODE 00
HH INCLD 03
HH TYPE 2
CLAIM 0
HH RESERV 0000000
NET EARND 0000
STD DED 134
NET ADJ 0000
TTL SHLTR 0319
UTILITES 20300
RVW DATE 1 0000
E&T
PROCESS DATE
SEX/RACE 25
CTY CS# 1234567
TRAN DATE 04162001
WORKER 117
CERT FROM 012001
CP 0
#REQ MBR 03
HH INS 01869
CLAIM COLL 0000
MRRB STA 0
OTHER INC 0000
ADJ INC 0000
BEN REDU 0000
RENT/MOR 00000
E I DED 0000
RVW TYPE1 0
ADEQ NOTICE
December 1, 2001
PAGE 1 of 2
ID NUMBER XXXXXXXXX X
PRV ID 123456789
ADDRESS 2
ZIPCODE 27603
TRAN TIME 11:47:54
TEMP WKR
CERT THRU 062001
INTVW MONTH 00
TOTAL HH 03
PROJ CODE
TFP 0221
NO PRORATE
GROSS INC 0000
EXCS SHLT 0120
RESTR ADJ 0000
RE TAXES 09779
MED EXP 0000
RVW DATE2 0000
PA MEMBRS 01
GEO ADM CO XX00
DIS IND
RECD NBR 088
TYPE ISS 9
START ISS 012001
EXPEDITE 0
DEP CARE NUM 00
DEP CARE 0000
ALLOTMENT 0222
PRO ALLOT
EARN INC 0000
EXPENSE 0120
UTL TYPE 1
OTHR EXP 00000
RESTR RSN 00
RVW TYPE2 0
VUL/TYPE VN
P/X TO VIEW DEPENDENTS (X = PAGE TO VIEW)
PF3 – OPID Inquiry Selection Menu PF8-Next Transaction PF7-Prev Transaction
SLTR – TRANSACTION TRACKING FOODSTAMP INQUIRY – CASE STATUS PAGE 2 OF 2
MM
SSN
V
NAME
DOB
IN W EARN T PA T SS ASI
01 123456789 V
FOODSTAMP CLIENT
0921957 G A 0000 0 000 L 0000 0
ID 123456789K DEP CARE 000 LSO 000 RACE B SEX F OTHR 0000 T1 0 T2
02 223456789 V
FOODSTAMP CHILD
0919984 A A 0000 0 000
0000 0
ID 223456789L DEP CARE 000 LSO 000 RACE B SEX F OTHR 0000 T1 0 T2
03 323456789 V
FOODSTAMP SON
0809988 A A 0000 0 000 0000 0
ID 323456789M DEP CARE 000 LSO 000 RACE B SEX M OTHR 0000 T1 0 T2
I
I
0
I
0
I
0
P/X TO VIEW DEPENDENTS (X = PAGE TO VIEW)
PF3 – OPID Inquiry Selection Menu PF8-Next Transaction PF7-Prev Transaction
f.
The SLTR TRANSACTION TRACKING FOOD STAMP INQUIRY EBT
STAMP STATUS screen is displayed with selection of the SLSE
transaction.
The top portion of the SLTR TRANSACTION TRACKING FOOD
STAMP INQUIRY EBT STAMP STATUS screen displays what FSIS
looked like at the time of the SLSE transaction and displays the new
address if the address has been changed on a closed (TC7) or denied
case (TC5). The bottom portion of the screen displays the information
keyed, for example, a request for a supplemental benefit or a
cancellation of an authorized benefit. The Auth Date is displayed when
the supplemental was authorized or for a cancellation when the
cancelled benefit was authorized.
4
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North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
SLTR – TRANSACTION TRACKING FOOD STAMP INQUIRY
EBT STAMP STATUS
PROCESS SLSE
ID NUMBER XXXXXXXXX X
ADDRESS-1 123 TEST ST
CTY/STATE RALEIGH NC
TRAN CODE 8
TRAN DATE 05142001
ISSUE CYCLE
08
TYPE ISS 9
CERT FROM
012001
SLSE TRAN DATE
TYPE OF ISSUE
PAGE 1 OF 1
USER-ID 123456K
NAME FOODSTAMP CLIENT
ADDRESS-2
ZIPCODE 27603
RECD NBR 090
AMOUNT
0222
ACTION CODE 00
CERT THRU
062001
LAST AUTH
04012001
051501
SUP
ISSUE STMP RESN W
CANCEL
December 1, 2001
SLSE TRAN TIME 14:32:48
STATUS AUTHORIZED
AMT 122
BEN MO 042001
DATE AUTH 04202001
PF3 – OPID Inquiry Selection Menu PF8-Next Transaction PF7-Prev Transaction
2.
User ID
a.
Enter the 7 digit User ID number; however, for automated food stamp
transactions the User ID would be SLA144 (new) or SLA145 (changes),
With SLA144 and SLA145 transactions, response time may be slower.
You may also use User ID's MASSCHG (Mass Change), EPICS
(Claims), or DIRM (State corrections). You must enter the Start Date or
the entire Date Range (Start and End Date). If the Start Date is not
entered, the error message, ** DATE MANDATORY ** is displayed. You
may enter the County Number option with the user ID number keyed.
b.
Press ENTER. The following FOOD STAMP INFORMATION SYSTEM
TRANSACTION TRACKING SELECITON SCREEN is displayed if there
are transaction records for the User ID keyed. If there are more than
200 transactions for the User ID number keyed, the message
***SLTRFPTH SELECTION EXCEEDS 200, is displayed; however, 200
transactions are displayed.
c.
If there is no transaction record for the user ID number keyed, the error
message, ***SLTRFILE REC NOT FND, is displayed.
5
1100
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
SLTR
FOOD STAMP INFORMATION SYSTEM
TRANSACTION TRACKING SELECTION SCREEN
USER-ID
S
DATE
02/01/2001
123456K
SEL TC TRANS
DATE
8
6
8
8
December 1, 2001
TRANS
TIME
TMP
REC WKR WKR CASE
NO
NO
NO
ID
087 117
05142001 20:22:12 088 117
04252001 09:22:12 089 117
04182001 09:47:03 090 117
04162001 11:47:54 091 117
ALLOT SCRN
ENTRY
DATE
ISS
AMT
XXXXXXXXX
SLSE
05152001 0122
XXXXXXXXX 0222 SLA144
XXXXXXXXX 0222 SLUP
XXXXXXXXX 0222 SLUP
XXXXXXXXX 0221
SLUP
PF7 SCROOL BACKWARD, PF8 SCROLL FORWARD
ENTER PROCESS, PF3/CLEAR END
d.
To view a transaction, enter an S to the left of the transaction. Press
ENTER.
e.
The following SLTR TRANSACTION TRACKING FOODSTAMP
INQUIRY CASE STATUS screen is displayed when the
SLUP/SLUO/SLA144 or 145 is selected. This screen is similar to the
SLIN inquiry screen.
(1)
The PROCESS field displays SLUP, SLUO, BTCH, MASSCHG,
EPICS, OR DIRM.
(2)
The PROCESS DATE is displayed when the SLUP/SLUO
transaction is keyed on one day and the nightly update cycle is
completed the next worknight. For example, a transaction is
keyed on Saturday. The update cycle is completed Monday
night. The PROCESS DATE displays the Saturday date.
6
1100
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
SLTR –
December 1, 2001
TRANSACTION TRACKING FOODSTAMP INQUIRY – CASE STATUS PAGE 2 OF 2
MM
SSN
V
NAME
DOB
IN W EARN T PA T SS ASI
01 123456789 V
FOODSTAMP CLIENT
0921957 G A 0000 0 000 L 0000 0
ID 123456789K DEP CARE 000 LSO 000 RACE B SEX F OTHR 0000 T1 0 T2
02 223456789 V
FOODSTAMP CHILD
0919984 A A 0000 0 000
0000 0
ID 223456789L DEP CARE 000 LSO 000 RACE B SEX F OTHR 0000 T1 0 T2
03 323456789 V
FOODSTAMP SON
0809988 A A 0000 0 000 0000 0
ID 323456789M DEP CARE 000 LSO 000 RACE B SEX M OTHR 0000 T1 0 T2
I
I
0
I
0
I
0
P/X TO VIEW DEPENDENTS (X = PAGE TO VIEW)
PF3 – OPID Inquiry Selection Menu PF8-Next Transaction PF7-Prev Transaction
f.
The SLTR TRANSACTION TRACKING FOOD STAMP INQUIRY EBT
STAMP STATUS screen is displayed with selection of the SLSE
transaction.
The top portion of the SLTR TRANSACTION TRACKING FOOD
STAMP INQUIRY EBT STAMP STATUS screen displays what FSIS
looked like at the time of the SLSE transaction and displays the new
address if the address has been changed on a closed (TC7) or denied
case (TC5). The bottom portion of the screen displays the information
7
1100
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
keyed, for example, a request for a supplemental benefit or a
cancellation of an authorized benefit. The Auth Date is displayed when
the supplemental was authorized or for a cancellation when the
cancelled benefit was authorized.
SLTR – TRANSACTION TRACKING FOOD STAMP INQUIRY
EBT STAMP STATUS
PROCESS SLSE
ID NUMBER XXXXXXXXX X
ADDRESS-1 123 TEST ST
CTY/STATE RALEIGH NC
TRAN CODE 8
TRAN DATE 05142001
ISSUE CYCLE
03
TYPE ISS 9
CERT FROM
012001
SLSE TRAN DATE 05152001
TYPE OF ISSUE SUP
ISSUE STMP RESN W
AMT 122
CANCEL
PAGE 1 OF 1
USER-ID 123456K
NAME FOODSTAMP CLIENT
ADDRESS-2
ZIPCODE 27603
RECD NBR 090
AMOUNT
0222
ACTION CODE 00
CERT THRU
062001
LAST AUTH
04012001
SLSE TRAN TIME 14:32:48
STATUS AUTHORIZED
BEN MO 042001
DATE AUTH 04202001
PF3 – OPID Inquiry Selection Menu PF8-Next Transaction PF7-Prev Transaction
C.
Navigation Through Screens
Use of the PF3, PF7, and PF8 keys allows navigation through the transactions.
PF3
Use of the PF3 key returns you to the list of transactions from which you left.
The S that was used for the selection remains until manually removed.
PF7
Use of the PF7 key allows navigation back to the previous transaction.
PF8
Use of the PF8 key allows navigation to the next transaction.
8
1100
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
1200.01
FSIS REPORTS
September 1, 2001
GENERAL
A number of reports are generated by FSIS and either forwarded to county offices on a regular
basis or available on X/PTR, Report Distribution. X/PTR instructions are in Section 102. This
section describes some of these reports and displays illustrations.
1200.02
REPORT TITLE AND X/PTR REPORT NUMBER
Report Title
Pending Applications & Emergency Cases
Notices of Action Taken-Eligibility
Notices of Action Taken – Denial or Pending
Applications Processed Using Normal
Processing Standards
Overdue Applications Processed Using
Normal Processing Standards
Applications Processed Using Emergency
Service Standards
Overdue Applications Processed Using
Emergency Service Standards
Redetermination Due-Review for Change
ESC/UIB Match
Cases Due for Redetermination
Workload Report
Case Information Profile
Work Registration/Deregistration for
Closed Cases
Restoration of Lost Benefits
FSIS County Caseload Listing
FSIS Alphabetical Listing
Special Issuance Types By Reason
Cases Process With Regulatory Delay
Reopened Recertifications
Pending End of the Month EBT Card
Replacements Due to Name Change
FSIS Issuances Being Held By EBTIS
Transactions Attempted On Invalid Cards
Inactive Expungement Report
Report Title:
Report Number
SLER100-01
SLER432-01
SLER332-01
SLEM960-01
Page
2
4
4
6
SLEMU385-ET
8
SLEM960-02
10
SLEM385-01
12
SLER024-01
SLER985-01
SLER940-01
SLEM910-01
SLER800-01
SLENU033-ET
14
17
20
22
25
28
SLA006-01
SLER910-01
SLER910-02
SLER910-03
SLERMU015-ET
SLA021-1
SLA022-1
EBT108EP-01
30
32
34
36
38
40
42
EBT207-RB
EBT380-BB
EBT380-BS
44
46
48
Pending Applications and Emergency Cases
1
1300
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Number:
SLER100-01
Frequency:
Weekly, each Tuesday
Retention:
Retains as long as report is of administrative value
Contents:
This report lists all pending applications certified as emergency with
postponed verification. Two reports are generated to provide one sorted
by County, Adm, Application Date, and Worker Number. The other is
sorted by County, Adm, Worker Number, and Application Date.
Applications pending over 20 days are identified by one asterisk; those
exceeding postponed verification due date are identified by two
asterisks. The due date is the 30th day from the date of application. If
the 30th day is a state non-workday, the due date is the workday
following the 30th day.
For emergency cases with postponed verification, the transaction date of
the emergency code 2 entry is listed under the column Emergency
Date . These cases do not receive another issuance until postponed
verification is received. Emergency cases are not reflected in the
summary numbers at the end of the report.
Reopened cases that are in Transaction Code 1 status are listed at the
end of the report for monitoring purposes. These are cases entered with
an action code of 34 or 35 and the previous application date was
reentered. While these do not represent pending applications, further
action is necessary to certify (reopen) or deny the case.
The report is illustrated on the following page.
2
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
Run Date
04/10/01
REPORT DATE 04/10/01
XXXXXX COUNTY DSS
FSIS CASE
NUMBER
COUNTY CASE
NUMBER
TRANSACTION TRACKING INQUIRY
December 1, 2001
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
PAGE 1
FOOD STAMP INFORMATION SYSTEM
REPORT NO: SLER-01
PENDING APPLICATIONS AND EMBERGENCY CASES SORTED .
00 00
* OVER 20 DAYS ** EXCEEDS POSTPONED VERIFICATION DUE DATE
CASE NAME
EMERGENCY
DATE
APPL-DATE
3
DUE-DATE
WFFA
45TH DAY
WORKER TYPE
NUMBER CASE
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Notices of Action Taken Eligibility
Report Number:
SLER432-01
Frequency:
Daily for all new certifications and recertifications
Retention:
Retain for 3 years.
Contents:
This report is used as the record copy of notices of eligibility sent to
households and displays all information given on the notice that is mailed
to the client. The worker who certified the case is identified by the
worker number.
Report Title:
Notices of Action Taken Denial or Pending Status
Report Number:
SLER332-01
Frequency:
Daily
Retention:
Retain for 3 years.
Contents:
This report is used as the record copy of notices of denial and pending
status sent to households. It identifies by denial code and the denial
message on the notice that is mailed to the client. An X indicator is
used to show a notice of pending status was mailed.
Both reports contain information to be used in tracking and monitoring
processing timeframes. Columns for tracking emergency cases are: Verif
Pendng , Emergency, and Over 7 Days . If a case is an emergency case, an X
is displayed in the column Emergency . If the emergency case is processed
later than 7 days from the date of application, an X is displayed in the column
Over 7 Days . If the emergency case is certified with verification pending for the
second month s issuance, an X is displayed in the column Verif Pendng .
Applications are tracked using column Over 30 Days Before Cert . An X is
displayed in this column for each application processed after the thirty day
processing timeframe.
4
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
DATE 04/16/01
N.C. DEPARTMENT OF HEALTH & HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
CTY: XXXXXX COUNTY DSS
00 00 NOTICES OF ACTION TAKEN - ELIGIBILITY
FS
CASE ID
December 1, 2001
PAGE
1
REPORT NO. SLER432-01
RETAIN: THREE YEARS
CERTIFICATION
PRO>30
>30
OVER 90TH DAY
CTY
PERIOD
MNTHLY RATED WK VERIFY RETRO REG BEF EMER- 7 HEARING
CASE ID CLIENT NAME FROM TO
ALLOT ALLOT NO PENDNG ADDED DELAY CERT GENCY DAYS REQ
DATE 04/16/01
CTY: XXXXXX
N.C. DEPARTMENT OF HEALTH & HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
01 00
NOTICES OF ACTION TAKEN (DENIAL OR PENDING)
OVER 30 OVER 30
FSIS CASE CTY CASE CLIENT NAME WKR DENIAL DAYS REG DAYS BEF
ID
NBR CODE DELAY
DENIAL
5
PAGE
1
REPORT NO: SLER332-01
RETAIN:
THREE YEARS
60TH DAY
OVER 90TH DAY
FOR
PENDING EMERGENCY 7 FOR HEARING
ODE 36 NOTICE
DAYS REQUEST
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Applications Processed Using Normal Processing Standards
Report Number:
SLEM960-01
Frequency:
Monthly, end of month
Retention:
Retain as long as the report is of administrative value.
Contents:
This report is produced along with report SLEM910-01, Workload Report
and is distributed to State and Regional staff only.
This report contains statistical data on normal service applications
processed during the month and reflects the same cases represented on
the Workload Report.
The first page displays a State summary, followed by Team (10 Teams)
summaries. Individual county summaries are listed within each team.
Columns labeled PCT DIFF STATE indicate differences between team
and county percentages compared to the statewide percentage. Minus
signs (-) indicate less than statewide and unmarked numbers indicate
greater than statewide percentages.
Applications counted in the column Processed after 30 days are listed
individually on report SLEMU385-ET (Overdue Applications Processed
Using Normal Processing Standards)
6
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 03/30/01
FOR MONTH OF MARCH
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
2001 APPLICATIONS PROCESSED USING NORMAL PROCESSING STANDARDS
ALL APPLICATIONS
TOTAL PROCESSED
NO.
PCT
APPROVED APPLICATIONS
PROCESSED OVERDUE PCT
TOTAL AFTER
AFTER 30 DYS. RATE
DIFF
30 DYS.
NO.
PCT
STATE
December 1, 2001
PAGE
1
REPORT NO: SLEM960-01
RETAIN:
ADMIN VALUE
DENIED APPLICATIONS
OD
RATE
PCT
DIFF
STATE
STATE TOTAL
TEAM01 TOTAL
TEAM 02 TOTAL
7
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Overdue Applications Processed Using Normal Processing Standards
Report Number:
SLEMU385-ET
Frequency:
Monthly, the first part of the month for all cases processed in the prior
month
Retention:
Retain as long as the report is of administrative value
Contents:
This report displays every case identified as over the 30 days processing
time. It is a summary of information from the lists of Notice of Action
Taken Eligible, Denied, or Pending. Each case has complete
identification along with the assigned worker number and displays the
number of processing days.
8
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
4/02/01
FOR MONTH OF MARCH
COUNTY CODE - 00 00
WORKER
NUMBER
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
OVERDUE APPLICATIONS PROCESSED USING NORMAL PROCESSING STANDARDS
FSIS CASE
NUMBER
CTY. CASE
NUMBER
LAST
NAME
FIRST
NAME
MI
TOTAL CASES LISTED:
NAME
SUFFIX
PAGE 1
REPORT NO: SLEMU385-ET
RETAIN: ADMIN VALUE
DAYS PENDING
BEFORE CERT BEFORE DENIAL
TOTAL CERT:
9
December 1, 2001
TOTAL DENIAL:
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Applications Processed Using Emergency Service Standards
Report Number:
SLEM960-02
Frequency:
Monthly, end of the month
Retention:
Retain as long as the report is of administrative value
Contents:
This report is produced along with report
SLEM910-01, Workload Report and is distributed to State and Regional
staff only.
This report contains statistical data on emergency service applications
processed during the month and reflects the same cases represented on
the Workload report.
The first page displays a State summary, followed by Team (10 Teams)
summaries. Individual county summaries are displayed within each
team.
Columns labeled PCT DIFF STATE indicate differences between
regional and county percentages compared to the statewide percentage.
Minus signs (-) indicate less than statewide and unmarked numbers
indicate greater than statewide percentages.
Applications displayed in the column Processed After 7 Days are listed
individually on report SLEM385-01.
10
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 03/30/01
FOR MONTH OF MARCH
2001
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH & HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
APPLICATIONS PROCESSED USING EMERGENCY SERVICE STANDARDS
ALL APPLICATIONS
TOTAL PROCESSED
NO.
PCT
APPROVED APPLICATIONS
December 1, 2001
PAGE
1
REPORT NO: SLEM960-02
RETAIN:
ADMIN VALUE
DENIED APPLICATIONS
PROCESSED OVERDUE PCT
TOTAL AFTER OD
PCT
AFTER 7 DYS. RATE
DIFF
7 DYS. RATE DIFF
NO.
PCT
STATE
STATE
STATE TOTAL
TEAM01 TOTAL
TEAM 02 TOTAL
11
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Overdue Applications Processed Using Emergency Service Standards
Report Number:
SLEM385-01
Frequency:
Monthly, first of the month for all cases processed in the prior month
Retention:
Retain as long as the report is of administrative value
Contents:
This report displays every emergency case identified as processed over
the 7 day processing timeframe. This is a summary report of information
gathered from the lists of Notices of Action Taken Eligible, Denied, or
Pending. Each case has complete identification along with the assigned
worker number and displays the number of processing days.
12
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
DATE 04/02/01
N.C. DEPARTMENT OF HUMAN RESOURCES
FOR MONTH OF MARCH
FOOD STAMP INFORMATION SYSTEM
CTY: xxxxxxx
01 00 OVERDUE APPLICATIONS PROCESSED USING EMERGENCY SERVICE STANDARDS
WORKER
NUMBER
FSIS CASE
NUMBER
CTY CASE
NUMBER
LAST
NAME
FIRST
NAME
TOTAL CASES LISTED:
NAME
MI SUFFIX
PAGE
1
REPORT NO: SLEM385-01
RETAIN:
ADMIN VALUE
DAYS PENDING
BEFORE CERT BEFORE DENIAL
TOTAL CERT:
13
December 1, 2001
TOTAL DENIAL:
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Redetermination Due/Review for Change
Report Number:
SLER024-01
Frequency:
Monthly, the 10th of each month
Retention:
This report is documentation that timely Notice of Expiration is provided a
household. Documentation is also provided by retaining the face sheet
of the Notice of Expiration, DSS-8594. If this report is used for
documentation purposes rather than the face sheet, retain the report for
3 years. If the face sheet is filed in the case record for documentation,
retain this report for as long as the report is of administrative value.
Contents:
This report lists all cases due for recertification or change in the following
month. All cases listed are identified by the FSIS case ID number,
county case number, and worker number.
Cases due for recertification displays additional information:
1.
2.
3.
4.
5.
6.
7.
8.
Household type (PA or NPA)
AFDC (Work First) case number for each Work First payment in
the household.
An X indicator under the column Redet Due .
An X indicator if the household is a PA household (Household
Types 1, 3, or 4) and the review for Work First is due the same
month as the food stamp redetermination.
An X indicator if the household has a boarder or income from
SSI or VA.
An X indicator if the automatic wage match at redetermination
finds wages or unemployment insurance benefits for any food
stamp unit member with a dependent relationship code of A, D,
E, I, or W. When this indicator is displayed, the member with
that income is found on the ESC/UIB Match Report, SLER98501.
An X indicator in the appropriate column if a person in the food
stamp unit turns age 18 or age 60 in the second following month.
This indicator also appears for any person in any active case
who turns age 18 or age 60 in the second following month.
The QR field displays 4 (4th quarter), a face to face is needed.
If 1, 2, or 3 is due, a quarterly recertification is due.
Cases needing a review for change displays the following information:
1.
2.
The review for change month and type code under the column(s)
Review 1/Review 2 if the review for change is due for the
following month or due in a previous month and the review for
change date has not been changed.
An X indicator in the appropriate column if a person in the food
stamp unit turns age 18 or age 60 in the second following month.
14
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
15
December 1, 2001
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 04/10/01
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
REDETERMINATIONS DUE MAY 01 AND REVIEW FOR CHANGE
COUNTY: XXXXXX
00-00
FSIS
CASE NO. NAME
COUNTY WRKR TYPE AFDC
REDET AFDC HAS ** HAS INCOME * REVIEW 1
CASE NO. NO. CASE CASE NO. DUE DUE BRDR SSI VA WAGE UIB DUE TP
16
December 1, 2001
PAGE
1
REPORT NO: SLER024-01
RETAIN:
THREE YEAR/ADM
REVIEW 2 18TH
60TH
DUE TYP B/DAY B/DAY QR
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
ESC/UIB Match
Report Number:
SLER985-01
Frequency:
Monthly, 10th of each month
Retention:
Retain for 3 years
Contents:
This report is produced as the result of five matches with Employment
Security Commission s (ESC) wage and unemployment insurance files.
The five matches with ESC are:
1.
Redetermination Due
2.
Approved Applications
3.
Loss of Wages/Employment
4.
UIB Recipient
5.
Quarter Match
Each case on this report appears with the head of household displayed
first. All other individuals in the case having a match are displayed below
the head of household. An X is displayed in each column for which
there is a match for the individual listed. Wage and/or UIB data found on
ESC s files are listed also by each individual. The report is sorted in
alphabetical order by head of household within worker number.
Individuals matched with ESC are described by type of match as outlined
below:
1.
2.
3.
4.
5.
Redetermination Due All members of each food stamp unit due
for redetermination on Redetermination Due/Review for Change
Report SLER024-01 are matched with ESC. The head of
household and all individuals having a match are displayed.
Approved Applications This match includes all food stamp unit
members with a dependent relationship code of A, D, E, F, G, I,
or W in all approved applications for the first three months after
applications are approved.
Loss of Wages/Employment All food stamp unit members with
a dependent relationship code of A, D, E, F, G, I, or W having a
reduction in earned income are matched with ESC files for three
months after the reduction. FSIS is unable to determine whether
or not the reduction in earnings is due to loss of wages or
employment or a reduction in hours worked, hourly wage, leave
without pay, etc.
UIB Recipient All food stamp unit members with a dependent
relationship code of A, D, E, F, G, I, or W who currently receive
income from unemployment benefits are matched each month
with ESC.
Quarter Match This match consists of all food stamp unit
members with a dependent relationship code of A, D, E, F, G, I,
or W that were not matched in the previous three months with
ESC.
17
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
The last three columns on this report contain information extracted from
ESC files:
1.
2.
3.
Weekly UIB Amount The amount of weekly benefits for which
the individual is potentially eligible.
Quarterly Wage Amount The total wages reported to ESC for
the quarter shown.
Wage Quarter The most current quarter in which wages appear
on the ESC file.
A single sheet report, SLER985-02, is produced for each individual listed
on the SLER985-01 report. The same information is displayed and
includes the name and address of all employers displayed in the last
quarter showing wages.
18
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
DATE
04/10/01
COUNTY 00 00 YANCEY
WORKER 227
NAME
FSIS
CASE ID
TRANSACTION TRACKING INQUIRY
N C DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
ESC/UIB MATCH - MAY
2001
CTY
CASE
SSN
RED
DUE
APPR LOSS UIB
APP WAGE REC
December 1, 2001
PAGE 1
REPORT NO: SLER985-01
RETAIN: THREE YEARS
QTR WEEKLY QUARTERLY WAGE
MTH UIB AMT WAGE AMT
QTR
19
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Cases Due for Redetermination
Report Number:
SLER940-01
Frequency:
Monthly
Retention:
Retain as long as the report is of administrative value.
Contents:
This reports displays the number of cases due for redetermination in the
current month and the following 12 months. With 13 months
represented, the total number displayed are for active cases at the time
the report is run. Active cases for this report are all cases with a
transaction codes 2, 6, 8, or 9, including suspended cases and expired
cases not yet terminated by FSIS. The report is in caseworker number
order within supervisor number.
20
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 04/16/01
COUNTY 00 YANCEY
SUPV/WRKR
APR
TRANSACTION TRACKING INQUIRY
N C DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
CASES DUE FOR REDETERMINATION
MAY
JUNE
JULY
AUG
SEPT
OCT
December 1, 2001
PAGE
1
REPORT NO: SLER940-01
RETAIN:
ADMIN VALUE
NOV
DEC
JAN
FEB
MAR
APR
TOTAL
COUNTY
21
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Workload Report
Report Number:
SLEM910-01
Frequency:
Monthly, end of the month
Retention:
Retain as long as the report is of administrative value.
Contents:
This is an activity report of five types of caseworker actions, new
applications, reinstatements, currently eligible cases, recertifications, and
miscellaneous changes. Totals are listed at the bottom.
This report does not balance because cases can be represented more
than one time on the same report for the same or different caseworker
numbers. The report lists the action according to the caseworker
number present at the time of the action. For example: Caseworker 001
processes an application (TC1), approves the case (TC2), then makes a
change (TC8). This case would be represented on the report four times,
once for each action and once as an ongoing eligible case.
The caseworker number present at the time of the action is important if
the assigned worker changes. For example: If caseworker 001
processes the TC1 and processes the TC2 with the worker number
changed to 002, caseworker 002 is credited with the action. No action is
displayed for caseworker 001. To ensure the caseworker receives
credit, change the worker number after the TC2 is completed by
completing a separate TC8. Temporary caseworker numbers are also
displayed on the report.
The following provides more detailed information that is displayed on the
report.
1.
2.
3.
4.
5.
6.
7.
Household Type: 1-PA; 2-NPA; 3-PA; 4-PA
New Application: A TC1 entry where there is no existing
record and FSIS assigns a case number.
Reopen Application: A TC3 entry with action code 31. Note:
Columns 2 and 3 are included in columns 4 through 9 for
certified, denied, pending, and clocking of time for average days
and 30 days processing time.
Certified Applications: A monthly cumulative count of
applications for which the final disposition is a certified case.
Denied Applications: A monthly cumulative count of
applications for which the final disposition is a denied
application.
Pending Applications: An end of the month count of TC1 s
when the Action Code is 00 or 31 and TC2 s with suspense
codes 29, 30, 32, 40, and 47.
Average Days: The average number of days from the date of
application to the transaction effective date reflecting disposition
of the application. If a TC1 is entered on the date of application
22
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
and the case is processed or denied the same day, the average
days is zero. Processing time begins the day following the date
of application.
8 & 9. Cert/Denied +30: The number of cases with more than 30 days
from the date of application to the transaction effective date
reflecting disposition of the application.
10.
MR Reinstatements: A monthly cumulative count of all TC3/1 s
with action code 34 entered and a subsequent TC2 with action
code 00. All subsequent TC5 s or TC7 s with an action code
greater than 00 are reflected in Misc Actions .
11.
Other Reinstatements: A monthly cumulative of TC3/1 s with
action code 35. And a subsequent TC2 with action code 00. All
subsequent TC5 s or TC7 s with an action code greater than 00
are included in miscellaneous actions.
12.
Reopened Recertifications: A monthly cumulative count of
TC3/1 s with action code 50 and a subsequent TC2 with action
code 00. All subsequent TC5 s or TC7 s with an action code
greater than 00.
13.
Closed Cases: A monthly cumulative count of cases in TC2, 6,
8, or 9 status and then closed with a TC7.
14.
Ongoing Cases: An end of month count of cases in TC2, 6, 8,
or 9 status, action code is 00, and a certification thru date of the
current month/year or greater.
15.
Closed Redeterminations: A monthly cumulative count of
cases with an attempted TC6 redetermination which resulted in a
denied application for recertification.
16.
Recertifications: A monthly cumulative count of cases with an
attempted TC6 redetermination which resulted in a recertified
case. The application date and the Cert from or Cert thru date
were changed at the time of the TC6.
17.
Miscellaneous Actions: A monthly cumulative count of all
TC8/9 entries. Also, included are:
a.
b.
c.
TC2/6 entries that result in suspense status (action
codes 29, 30, 32, 40, or 47).
Reinstatements in columns 10 and 11 that have
subsequent TC5 or TC7 with an action code greater
than 00.
Reopened recertifications in column 12 that have
subsequent TC5 or TC7 with an action code greater
than 00.
23
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
DATE 03/30/01
YANCEY COUNTY DSS
FOR MONTH OF MARCH
TRANSACTION TRACKING INQUIRY
December 1, 2001
N.C. DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
COUNTY 00 WORKLOAD REPORT BY WORKER-COUNTY/STATE
********************APPLICATIONS******************************************* ****REINSTATEMENTS**** ***ELIGIBLES***** ***REDETERMS** * OTHER*
RECEIVED
DISPOSED OF
AVG CERT DENIED MR
OTHER REOPEN CLOSED ONGOING
MISC
NEW REOPEN CERT DENIED PEND DAYS +30 +30
REINST REINST RECERT CASES CASES CLOSED RECERT ACTIONS
WORKER TYPE
1-PA
2-NPA
3-PA
4-PA
CNTY
1-PA
2-NPA
3-PA
4-PA
TOTAL
24
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Case Information Profile
Report Number:
SLER800-01
Frequency:
Monthly, 18th or 19th of the month
Retention:
Retain as long as the report is of administrative value.
Contents:
This report lists a variety of statistical data and case characteristics
helpful in analyzing the overall county Food Stamp Program. Most items
displayed are self-explanatory. Others are clarified below:
1.
2.
Cases Per Mail Cycle Cycle 0 represents Issuance Type 1, 3,
and 4 cases. Cycle 0 with Cycles 1-10 equal the total number of
cases.
Income Breakdown of Participants Earned Income includes
codes B, C, D, E, G, H, I, and J.
This report includes cases having these characteristics:
1.
2.
3.
Current transaction codes 2, 6, 8, or 9.
Action code is 00.
Certification Thru Date is the current month/year or greater.
Only persons who contain a dependent relationship code of I
are included when counting individuals in these cases to include
on the report.
25
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
RUN DATE 04/19/01
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
CASE INFORMATION PROFILE
STATE TOTALS
HH
COUNT
AVG
AMT
PCT OF
CASES
RENT
TAXES
INSUR
UTIL-0
UTIL-STD
UTIL-ACT
OTH EXP
TOT SHELT
HH
COUNT
AVG PCT OF
AMT CASES
EARN INC
INC DED
NET EARN
OTHER INC
ADJ GROSS INC
ADJ INC
DEP CARE
MED EXP
December 1, 2001
PAGE
1
REPORT NO: SLER800-01
RETAIN:
ADMIN VALUE
HH
AVG
COUNT AMT
PCT OF
CASES
EX SHELT DED
EXP DED UNLTD
EXP DED LTD
EXP DED TOT
NET ADJ INC
RATE RED
COUPON BONUS
---------------------------------------------------------CASES PER MAIL CYCLE--------------------------------------------------------------------------------0
1
2
3
4
5
6
7
8
9
10
CASES PARTICIPANTS
----------------------BOOK DENOMINATIONS-----------------TOTAL BENEFITS
-----------------------------------------------------------INCOME BREAKDOWN OF PARTICIPANTS-----------------------------------------------------EARNED INCOME------------------------------AFDC INCOME--------------------------SOC SEC
SUP. SEC.
INCOME
INCOME
SELF-EMP
EARNED
TYPE L
A,,F,K
TYPE C TYPE M TYPE A TYPE F TYPE H TYPE K
TYPE G TYPE L
ALL PARTICIPANTS
HEAD OF HH
HOUSEHOLDS
PCT/PARTIC
----------------------------------TYPES OF OTHER INCOME--------------------------------------------------------------------------------------------A
B
C
D
E
F
G
H
I
J
K
L
M
N
P
ALL PARTIC
HEAD OF HH
HOUSEHOLDS
PCT/PARTIC
---------------------------------TYPES OF OTHER INCOME---------------------------------------------------------------------------------------------Q
R
S
ALL PARTIC
HEAD OF HH
HOUSEHOLDS
PCT/PARTIC
-----------------------------------WORK REGISTRATION SUMMARY---------------------------------------------------------------------------------A
B
C
D
E
F
G
H
I
J
K
U
V
W
X
AGE
EXEMPT
DISDEP
ALBED CARE
16-17 WFIRST
H-H REC/APP
UCB
REHAB
WORKS STUDENT
30 HRS EXEMPT
GEO SS/VA HOM OTHER
RMT DSABLTY LESS
MSFW PHY/MEN
COND
ALL PARTIC
HEAD OF HH
PCT/PARTIC
--------------------------------------WORK REGISTRATION SUMMARY--------------------------------------------------------------------------------Y
Z
L
M
T
R
P,S
01
02
03
04
05
06
07
08
LACK
TRANS
EMERG 30 DAY NOT JOB VOLNTR REGSTRD W-FARE PHY/MEN DIS- DEP INCAP PREG
STUDENT
SITU
PARTIC READY
COND ABLED CARE PERSON WOMEN UCB REHAB EXEMPT
ALL PARTIC
HEAD OF HH
PCT/PARTIC
--------------------------------------WORK REGISTRATION SUMMARY--------------------------------------------------------------------------------09
10
11
12
13
14
15
WFIRST
WORKS
WORKS
REG ESC
PART
3=MTH
2ND
REC/APP 20 HRS
30 HRS
PART E&T
WFARE
LIMIT
TIER
ALL PARTIC
26
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
HEAD OF HH
PCT/PARTIC
---------------------------------------------AGE BREAKDOWN OF PARTICIPANTS------------------------------------------------------------------------------------0 5
6 11
12- 15
16 17
18 20
21 30
31 40
41 50
51 59
60 64
65 AND OVER
----------------------------------------------HEAD OF HOUSEHOLD BY SEX AND ETHNIC GROUP--------------------------------------------------------------WHITE
HISPANIC
AMER IND OFF RESERVATION
ASIAN OR PAC ISLANDER
BLACK
M
F
M
F
M
F
M
F
M
F
---------------------------------------------NUMBER OF HOUSEHOLDS BY SIZE-------------------------------------------------------- TOTAL AVERAGE
1
2
3
4
5
6
7
8
9
10
11-15
16-25
26-39
HSHLD
SIZE
-------------------------------------------------------------------SPECIAL HOUSEHOLDS------------------------------------------------------------------------------E
H
N
MIGRANT
HOMELESS
OTHER
HOUSEHOLDS
PARTICIPANTS
27
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Work Registration Deregistration for Closed Cases
Report Number:
SLENU033-ET
Frequency:
Monthly, end of the month
Retention:
Retain for 3 years.
Contents:
This report is an alphabetical listing by worker of each work registrant
who is included in the households which were not redetermined in the 30
day period following expiration of the certification period. These
households were closed by FSIS.
The registrant s name, social security number, county food stamp
number, and work status code are displayed on the report. One copy of
the report is mailed to the county dss. Two copies of the report are sent
to ESC for deregistration of these individuals.
28
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
WORK REGISTRATION DEREGISTRATIONS FOR CLOSED CASES
GEO-COUNTY
ADM-COUNTY
WORKER-NUM
NAME
29
December 1, 2001
PAGE
REPORT NO: SLENU033-ET
RETAIN: THREE YEARS
SSN
COUNTY
WORK
CASE NUM REG
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Restoration of Lost Benefits
Report Number:
SLA006-01
Frequency:
Monthly, end of the month
Retention:
Retain only as long as of administrative value.
Contents:
This report displays all restorations entered in FSIS with a DSS-8593 in
the report month.
30
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
RUNDATE 04/30/01
COUNTY
REPORT MONTH = APRIL
WORKER
NUMBER
ID NUMBER
N.C. DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
RESTORATION OF LOST BENEFITS
LAST
NAME
FIRST
NAME
MID
INIT
SUF
NAME
REASON
CODE
December 1, 2001
PAGE
REPORT NO: SLA1006-01
RETAIN:
ADMIN VALUE
RESTORATION
AMOUNT
ADMIN TOTAL
COUNTY TOTAL
31
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
FSIS County Caseload Listing
Report Number:
SLER910-01
Frequency:
On request by contacting the DSS Automation staff. Because of the
volume of required activity, this report cannot be run at month end.
Retention:
Retain only as long as of administrative value.
Contents:
This report is produced as a cross-reference between FSIS case ID
numbers and county case numbers. Caseloads are as of the date the
report is run. The report includes all cases with:
1.
2.
3.
4.
5.
A certification thru date of the current month or greater.
The current transaction codes of 2, 6, 8, or 9.
All individuals included on the case.
A suspense code of 29, 30, 32, 40, 47.
Expired cases not yet terminated by FSIS.
In addition to identifying information for each case, the following specific
data are given for each case:
1.
2.
3.
4.
5.
Work Registration each work registration code displayed on the
case.
PA/SSI Income each type code found on the case.
Earned Income each type code found on the case.
Other Income each type code found on the case.
Dependent Relationship each relationship code found on the
case.
32
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE:05/15/01
WORKER:
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
** FSIS COUNTY CASELOAD LISTING**
December 1, 2001
PAGE
REPORT NO: SLER910-01
RETAIN: ADMIN VALUE
COUNTY:
FSIS CASE COUNTY
ID
CASE
NAME
CERT
THRU
WORK REG
33
EARNED
INC
PA/SSI
INC
OTHER INC DEP REL
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
FSIS Alphabetical Listing
Report Number:
SLER910-02, SLER910-03
Frequency:
On request by contacting the DSS Automation staff. Because of the
volume of required activity, this report cannot be run at month end.
Retention:
Retain only as long as of administrative value.
Contents:
These reports are an alphabetical listing of the entire county caseload.
Report SLER910-02 is an alphabetical listing of the entire caseload, and
Report SLER910-03 is in alphabetical order within the individual worker
number. Data displayed is the data as of the date the report is run.
The reports include all cases with:
1.
2.
3.
4.
5.
A certification thru date of the current month or greater.
Current transaction code is 2, 6, 8, or 9.
All individuals included on the case.
A suspense code of 29, 30, 32, 40, or 47.
Expired cases not yet terminated by FSIS.
Column descriptions are outlined below:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
RUN DATE:05/16/01
COUNTY:
MR CD - Quarterly Report Exclusion Code
HH Type Household type 1, 2, 3, or 4
R/C CD Reject/Closure Code which is the two digit action code
UT TP Utility Type Code
DEP CR Dependent Care - An X indicates a dollar amount
displayed in the dependent care field.
MED DED Medical Deduction An X indicates a dollar amount
displayed in the Medical Deduction field.
CLIN Claim Indicator The claim indicator from EPICS.
NBR DEP Number of Dependents for whom dependent care is
paid.
WR R Work Registration Code R An X indicates a person is
coded R for the Work Registration field.
SE IN Self-Employment Income An X indicates a person is
coded A, F, K, or L for the earned income type.
EM IN Employment Income An X indicates a person is coded
B, C, D, E, G, H, I or J, for earned income type.
ADC INC - Work First Income An X indicates a PA Income
type of C or M.
SSI INC SSI Income An X indicates a PA Income type of L.
SSA INC SSA Income An X indicates a dollar amount
displayed for social security income (SS).
OTHR INC Other Income An X indicates a person is coded
with an OTHER income type code.
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
FSIS ALPHABETIC LISTING
OF CASES ON FILE
34
PAGE:
REPORT NO: SLER910-02
RETAIN:
ADMIN VALUE
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
NAME - LAST/FIRST/INIT
RUN DATE:05/16/01
WORKER:
COUNTY:
NAME - LAST/FIRST/INIT
TRANSACTION TRACKING INQUIRY
December 1, 2001
WKR COUNTY FSIS CASE AD MR TR TRAN CERT HH HH R/C UT DEP MED CL NBR WR SE EM AFC SSI SSA OTHR
NO CASE
CD CD CD DATE THRU SZ TYPE CD TP CR DED IN DEP R IN IN INC INC INC
INC
N.C. DEPARTMENT OF HEALTH AND HUMAN
FSIS ALPHABETIC LISTING
BY WORKER NUMBER
PAGE:
REPORT NO: SLER910-02
RETAIN:
ADMIN VALUE
COUNTY FSIS CASE AD MR TR TRAN CERT HH HH R/C UT DEP MED CL NBR WR SE EM AFC SSI SSA OTHR
CASE
CD CD CD DATE THRU SZ TYPE CD TP CR DED IN DEP R IN IN INC INC INC
INC
35
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Special Issuance Types By Reason
Report Number:
SLEMU015-ET
Frequency:
Monthly
Retention:
Retain only as long as of administrative value.
Contents:
This report displays all issuances entered through the Transaction
Authorization, DSS-8593.
36
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
5/01/2001
FOR MONTH OF APRIL
GEO
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HUMAN RESOURCES
FOOD STAMP INFORMATION SYSTEM
SPECIAL ISSUANCE TYPES BY REASON
December 1, 2001
PAGE
REPORT NO SLEMU015-ET
REASON REASON REASON REASON REASON REASON REASON REASON REASON ATP
D
H
N
O
T
W
Y
Z
R
EXCHANGE AMT
37
COUNTY
INITIATED
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Cases Processed With Regulatory Delay
Report Number:
SLA021-1
Frequency:
Monthly, end of the month
Retention:
Retain only as long as of administrative value.
Contents:
This report displays cases that were processed over the 30 day standard
but are not counted as overdue because the processing delay was a
result of regulatory requirements. The report is distributed to the
Program Integrity Representatives. Version SLA021-2 summarizes the
number of cases by county.
38
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 04/30/01
MONTH OF APRIL
TEAM COUNTY: ADM:
FSIS CASE CTY. CASE WORKER
NUMBER
NUMBER NUMBER
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH & HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
CASES PROCESSED WITH REGULATORY DELAY
CASE
NAME
APPLICATION DISPOSITION CERTIFIED DENIED
DATE
DATE
39
December 1, 2001
PAGE
REPORT NO: SLA021-1
RETAIN: ADMIN VALUE
NO. DAYS
PROCESSING
NORM/EMERG
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Reopened Recertifications
Report Number:
SLA022-1
Frequency:
Monthly, end of the month
Retention:
Retain only as long as of administrative value.
Contents:
This report displays cases that are recertifications but are handled as
reopened cases. These cases were reopened using transaction code 3
with action code 50. The report is distributed to the Program Integrity
Representatives.
40
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
RUN DATE 04/30/01
MONTH OF APRIL
01
TEAM CO
FSIS
CASE
NUMBER
COUNTY WORKER
CASE
NUMBER
NUMBER
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH & HUMAN SERVICES
FOOD STAMP INFORMATION SYSTEM
REOPENED RECERTIFICATIONS
CASE
NAME
APPLICATION DISPOSITTION
DATE
DATE
41
NUM DAYS
PROCESSING
TIME
December 1, 2001
PAGE
REPORT NO: SLA022-1
RETAIN: ADMIN VALUE
TC3/50
ENTRY
DATE
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Pending End of the Month EBT Card Replacements Due to Name
Change
Report Number:
EBT108EP-01
Frequency:
Daily
Retention:
Retain only as long as of administrative value.
Contents:
This report identifies pending EBT card replacements when a name
change (first or last name) has been updated for the head of household,
authorized representative, or both. This report is created nightly and is
cumulative though the end of the month that the change is made. Name
changes generated through EIS, Social Security, and worker initiated
name changes for authorized representatives are coded by the system
to create a replacement card at the end of the month.
When the name of the head of household and the authorized
representative is changed the same month, the report displays two
separate lines. One line displays the new head of household name with
no authorized representative name present. The second line displays
the head of household name and the authorized representative s new
name.
Off-Line is displayed when changes are made through the nightly
update.
On-Line is displayed when changes are made through the SLNC
function.
42
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
5/16/2001
21.46.42
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH AND HUMAN SERVICES
EBTIS SYSTEM
PENDING END OF THE MONTH EBT CARD
REPLACEMENTS DUE TO NAME CHANGE
December 1, 2001
PAGE
REPORT NO: EBT108EP-01
COUNTY
WORKER
HEAD OF HOUSEHOLD NAME
SSN
COUNTY
CASE
NUMBER
FSIS
CASE
ID
BEN
CYL
ON-LINE/
OFF-LINE
43
AUTHORIZED REPRESENTATIVE NAME
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
FSIS Issuances Being Held By EBTIS
Report Number:
EBT207-RB
Frequency:
Daily
Retention:
Retain only as long as of administrative value.
Contents:
This report displays EBT benefits that are being held by EBTIS when no
account has been set up for the food stamp case ID number. The
information remains on the report until an account has been set up for
the food stamp case and the benefits have been moved to the account.
There is a total amount and total count for each county and there is
statewide totals for both the amount and count.
44
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
DATE 05/16/01
TIME 22.00.79
TRANSACTION TRACKING INQUIRY
N.C. DEPARTMENT OF HEALTH AND HUMAN RESOURCES
ELECTRONIC BENEFITS TRANSFER INTERFACE SYSTEM
FSIS ISSUANCES BEING HELD BY EBTIS
December 1, 2001
PAGE
REPORT NO. EBT207-01
COUNTY :
FSIS CASE
ID
TYPE OF
ISSUANCE
DATE
WRITTEN
BENEFIT
MONTH
AVAILABLE
DATE
ADTC
NBR
AMOUNT
WORKER:
TOTAL AMOUNT :
TOTAL COUNT :
45
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Transactions Attempted On Invalid Cards
Report Number:
EBT380-BB
Frequency:
Monthly, 5th, 6th, or 7th of the month
Retention:
Retain only as long as of administrative value.
Contents:
This report displays denied point of sale (POS) transactions. The
person s name that is on the invalid card is displayed along with the card
number and the retailer name. A summary is displayed at the end of
each county report. For more information, please refer to your EBT
Manual.
46
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
REPORT: 3
NC EBT SYSTEM
TRANSACTIONS ATTEMPTED ON INVALID CARDS
REPORT DATE: 04/02/01 03:37:01
REPORT MONTH: 03/01
CARD NAME
------------------
CASE NUMBER CARD NUMBER
----------------------- -------------------------
PAGE:
COUNTY:
RETAILER NAME RETAILER ID DEVICE DATE TIME REASON
------------------------- -------------------- ------------ ---------- ---------- -------------
SUMMARY OF REJECTED TRANSACTIONS BY REASON AND DEVICE
REASON
DEVICE
POS
ATM
L/D/S CARD
INVALID PIN
EXPIRED
NSF
TOTAL TRANS.
47
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
Report Title:
Inactive Expungement Report
Report Number:
EBT380-BS
Frequency:
Daily
Retention:
Retain only as long as of administrative value.
Contents:
This report displays accounts that have been dormant, inactive, or
expunged. This report was formerly called the 60 90 day report . For
more information, please refer to your EBT Manual.
48
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
Report Date: 05/17/01 00:10:42
TRANSACTION TRACKING INQUIRY
Report #:
NC EBT SYSTEM
Inactive Expungement Report
Card Number
------------------
Card Name
---------------------------
December 1, 2001
Case Number
EDA Number Type
---------------------- ------------------ -------
Page
COUNTY:
Ind Current Balance
----- -----------------------
ACCOUNT STATUS
----------------------------
Total Amount For County:
State Total:
49
1200
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2-2001
FSIS 1300
GLOSSARY
December 1, 2001
Glossary
FSIS Case Number
A system generated number of nine digits beginning with a 9.
Check Digit
A system generated number which acts as a safeguard to ensure
accurate retrieval of a case. This check digit is required when using the
SLUP/SLUO transactions.
Closure
Termination of a case which is presently receiving benefits or is in a
suspended status.
Denial
A manual determination of ineligibility based on factors other than
income and/or deductions. For example, ineligibility based on residence,
student or striker status, citizenship, enumeration, work registration and
reserve, vs. computer determination of ineligibility based on net or gross
income, deductions, and reserve.
Dependents
Members on the case other than the head of household.
Determination
The system process which calculates eligibility or ineligibility of a case
based on income, deductions, and reserve.
EBT
Electronics Benefit Transfer
Expiration
The expiration of a case occurs when the current certification period
expires and no action has been taken to either extend the certification
period or close the case. Expired cases are automatically closed by the
system after 30 days.
Hard Copy
The system generated copy of the Client Record (DSS-8590) which is
printed after a transaction is entered.
Initial Application
The process of creating a new application (a case that has never been
opened in the system and allows additional information to be entered at
a later date.
Redetermination
The system process which calculates eligibility or ineligibility of a case
based on income, deductions, and reserve at the time the case is
recertified with a new certification period.
Suspense Status
The situation when the system determination of ineligibility is made
based on net or gross income, reserve, or the allotment is calculated to
be less than $1.00. The worker makes the final determination to close
the case. Suspension also occurs automatically for one month following
expiration of the certification if there has been no redetermination.
Transaction Code (TC)
A number assigned to a specific process which instructs the system to
accomplish a specific action, for example open a new case or make a
change to an existing case.
Transaction Date
The date that information is entered into the system or the next work day
if information is entered on a non work day. The transaction date is
1
1300
North Carolina Department of Health and Human Services
Division of Social Services
Economic Independence Section
FSIS User s Manual
Change # 2- 2001
TRANSACTION TRACKING INQUIRY
December 1, 2001
automatically updated by the system when there is a name change,
mass change, EPICS update, or corrections made by the state.
2
1200
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