Searching Offenders

Searching Offenders
Louisiana Training Agenda
Lake Charles, LA- *Jan. 7th 2009
(*Date training was held, this document has been updated)
Statewide System Breakdown- Louisiana is using OffenderWatch®
as a statewide database to manage and track offenders in the state.
Searching Offenders- You can choose to search your own parish by
selecting offender search tab at the top of the screen. However, you should
always search for an offender before adding the offender into the software.
You will want to type in the offender’s last name, SID #, etc and “select all”
in the middle of the page, then click on the offender search tab at the top
to search all other linked agencies. We want to make sure he is not already
entered into the system by another parish. If he does not exist then you will
add an offender. You will be notified if you try to add a pre-existing
offender.
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Adding Offenders- Click on the “Add an Offender” button at the top of
the screen. Before adding, be sure you have searched to make certain this
offender does not previously exist in the database. If the offender does not
exist, proceed with the “Add an Offender” process. You will be adding in
the NCIC fields required by the state. If you happen to be missing
something, the program will alert you before you can continue on.
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Editing Offenders- Everyone has full access to edit offenders in their
parish. You simply right click on the offender and select “edit offender”
from the list. If you are trying to edit an offender that is managed under
another parish, you will have limited fields which you can edit. The fields
are Intelligence, Home Address, Work Address, School Address and
Volunteer Address. However only the primary owner of the record can set
the address to primary and publish. Please read the below section on MultiParish Offenders.
Pre-Registration Account- This is a D.O.C. & Probation and Parole
account. They will use this account to register offenders that are being
released from incarceration. Either they were incarcerated in a state facility
or they were sentenced directly to Probation and Parole. When D.O.C. &
Probation enter the offender into the pre registration account 10 days prior
to his release date, the responsible parish of residence will be notified via
email alert that the offender should show up in that parish to complete his
registration process. When the offender arrives in your office, you will then
import the offender record from the preregistration account. You will do
this by selecting the preregistration account in OffenderWatch®. Once you
have imported the offender, he will then disappear from the
preregistration account.
Louisiana State Police will monitor the preregistration account. If the
offender does not show up at your office within 15 days, the State Police
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will call/ email to verify that the offender never came in to complete his
registration with his parish of residence. State Police will then research the
offender and find his original parish of conviction. They will then call/ email
the parish of conviction to import the offender from the preregistration
account. At that time the parish of conviction is responsible for attaching/
pursuing a warrant on the offender for failing to register.
NOTE: If the offender goes back and forth to jail (repeat offender), the
parish of residence should already have the offender listed in their
database as incarcerated and D.O.C. will import him into the preregistration
account from the parish of residence. D.O.C. should then enter a comment
into the intelligence field to let the parish of residence know when the
offender will be released again.
IMPORTANT NOTE to Probation and Parole Users: Be sure to fill out all
probation/warrant information in the probation/warrant tabs of the “Edit
Offender” record. Please enter all conditions of the offender’s probation in
the “Probation Conditions” section of the tab.
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Be sure to enter all warrant information, as historical data must be
recorded here. If a warrant is executed the same day it is secured, then
mark it as “closed”, but enter all related data. Be sure to enter what the
warrant was for in the comments field of the “Warrant” sub-tab.
Use the “Intelligence” tab to enter any messages to other law enforcement
officers (cannot be seen publicly) regarding probation or any other offender
intel.
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Mailings: Louisiana Sheriff’s Offices are now required to do all mailing
notifications on offenders. See LA. RS-15:542B(2), the Sex Offender
Registration Statue. This includes mailings. Please see the OffenderWatch®
Mailing Instructions document to set up a mailing account with Watch
Systems.
*For more on mailings see the section of the user manual pertaining to mailings, or
our “mailing instructions” document online at:
http://www.watchsystems.com/support.php
• New tool “View Mailings”. Use this to see if mailings have been
performed and view historical data. Mailings can now be performed
on additional address statuses. All mailings will go out under sheriff’s
banner where the offender resides.
• Offenders are required to do a mailing every five years or every
address change. You can monitor this in Verifications. Please see
Verifications below.
Intelligence Tab- Grid format, including private/lock checkboxes as
well as automatic date and user entries. Also, use this as a tool for
communication with other parishes. If another Parish adds intelligence on
your offender, a message via OffenderWatch® will appear when you log in.
Each user will now get the message until they “Mark as Read”, instead of
each agency.
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Importing Offenders- When you import an offender record, the
previous agency’s record will be set to a status of “previously managed”.
However the offender will still appear on the old agency’s list as a
“previously managed” offender denoting that they once resided there.
“Previously managed” will replace the wording currently in effect “out of
area”, which users found confusing. Also we will add a feature to hide
“Previously managed” offenders when running any searches in
OffenderWatch®.
Messaging- All Louisiana users should receive messages when an
offender is moving into your parish from anywhere (using OffenderWatch®)
outside of your parish, when the previous agency adds an address in your
parish. This is achieved through the use of your “Special Recipients”, which
can be amended by Admin level users. Please do not delete any of the
“Special Recipients” already added. You can add more recipients as
needed. Please see the section below on Special Recipients.
All agencies should receive a message in OffenderWatch® if someone in a
linked agency manipulates the Intelligence, Probation/Warrant info, and
any address (Work, School, Volunteer, or Residence Addresses).
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Mandatory Fields- NCIC required fields: Name, Sex, Race, DOB,
Registration dates, Height, Weight, Eye color, Hair Color, Residential
Address to include- Street name, City, County (Parish), State, and Zip. If
homeless, put homeless in the “street name” field and then city, parish,
state and zip of your agency in other fields. As of October 2009, the State of
Louisiana, with the approval of the LA Sheriffs’ User Committee, has
decided to begin requiring “State Level” NCIC fields in an offender record.
“State Level” NCIC fields include those listed above, as well as: FBI#, Risk
level, a Primary Offense (to include Case#, and Convicted date) and
Vehicle (to include make model and VIN).
To find offenders in your agency that do not have these mandatory fields
filled in, you will use the “Missing Info” search tab. If you search “Missing
info” for Offenses, the search will return offenders who are missing any
part of the Offense info, which includes “Case#”, and “Convicted” date. So
if you see that the offender listed has an offense already, he could be
missing the case # or convicted date. Remember, the offender will also
need a “Primary” offense.
The AG’s Office would like you to get the LA Sex Offender Contract printed
and signed by every offender when you register them. Simply right-click, go
to forms and the “LA Sex Offender Contract.” Please file a hard copy of this
form in case the AG’s office ever needs it.
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Address Tab- LA State police needs local officers to put in all addresses
associated with the offender into the offender’s address record. This helps
with the VOA card mailings done by the State Police (see below).
Example- The primary residence address should be a good physical mailing
address however if the offender does not receive mail at that address,
please add in a PO Box (or other address) and mark it as current & mailing.
Duplicate Records- Duplicate offenders are still an issue. You may be
notified if you still have any. State Police will be given a list of the duplicate
offenders currently listed, today. They will be contacting your agency to
verify whether or not the offender is truly living in your parish. State Police
will then access offenders who need to be deleted, and delete those
offenders.
School Lists- Schools will now be provided in a drop down list.
It is
important to use the drop down choices to enable email notification to
schools where offenders attend. If you need a school added please notify
your administrator (Admin User). Go to “Edit Recipients” then “Edit School
List”.
Multi Parish Offenders- Offenders are considered “owned” or
“managed” by the agency wherein the offender primarily resides. While
state law does not specify this, it is state policy that the offender should
update their registrations, pay fees and have data controlled by the parish
in which they maintain their principal residence. If it is unclear which
residence is the offender’s principal residence, then typical indicators of
establishing such a residence such as utility bills, tax returns, driver’s license
and other outside indicators will be helpful in making a determination.
In some cases offenders will maintain other residences (a fishing camp for
example), or maintain a work or volunteer relationship, or attend school
in a parish differing from the “owning” parish. In this case the offender is
obliged to check in with the sheriff in the non-owning parish.
OffenderWatch® users in this case can access the file of the offender by
searching the other parish’s information. The linked/ non-owning agency
will also be allowed to update work, school, volunteer or non-primary
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residential information in that record. They will not, however, be allowed
to update other information on the offender. Only the primary agency can
make those changes. Any changes will be notified to the owning agency via
message in OffenderWatch®.
If the offender moves their primary residence, the parish into which the
offender moves will want to import the offender into its control. If they try
to add a new record, a warning message will appear indicating that the
offender may already exist. The user should check the apparent duplicate
record and import it per the instructions in OffenderWatch®, rather than
creating a duplicate record. In this case the agency from whom the
offender was imported will receive a message in OffenderWatch® indicating
the new offender status.
In addition, all offender address information will be published now on
sheriff web sites. A public web user searching for offenders within a radius
of their home, for example, will now see not only offender primary
residences in that radius, but also secondary residences and work/ school/
volunteer addresses. Thus, there is no need for an agency to set up a
separate offender record merely because the offender has a place of
employment in their parish for the purpose of informing the public.
Prohibited Sites(Radial Search, Address Checker, Map Offender/ Results)
• From the “Radial Search” screen the user can search for offenders in
violation of proximity rules, such as offenders registered at addresses
within a defined distance from a school, park, etc. If you require this
feature, contact Watch Systems technical support to set up the
prohibited area addresses (schools, daycare centers, parks, etc.) and
the minimum distance requirements. If your office has set up this
feature, you may use the proximity rules violation search by simply
checking the box at the bottom of the search pane.
• Under Utilities, select the “Address Checker”. You can put in any
address in your parish and see the buffer around that address as well
as any schools, or other prohibited sites that violate the prescribed
buffer. Use this to check out a potential or current address of an
offender to see if it is in violation.
• When you select “Map Offender/ Results”, you will see the entered
prohibited sites as you zoom in. You can use the mapping tools to
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measure distances, but the buffer (radial) will not display. Use the
address checker to see the radial as stated above.
NOTE: For prohibited sites to show, a list must have been sent to Watch
Systems at the time of setup. If a school address list was not sent, contact
Watch Systems for assistance.
State Level Users (LA State Police)- An offender’s risk level will be
evaluated and possibly reassigned by state level users based on Louisiana
RS codes. State personnel will also update certain identifying fields in the
offense tab. The “owning” agency will receive a message in
OffenderWatch® regarding the change. State users cannot edit any other
fields other than intelligence, certain ID fields, risk levels and offense
information.
NOTE: The LA Sheriff’s Committee recently decided that state level users
(LSP) will be the only ones to have access to delete an offender if needed.
State Level Changes- Normally an offender’s risk level will be
assigned based on the Louisiana RS code associated with their conviction.
However, offenders that move to Louisiana from another state must be
assessed by state personnel to assign an equivalent Louisiana RS code, and
thus a risk level. State personnel will access this through a special
OffenderWatch® account that they will use.
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In addition state personnel will update certain identifying fields such as
state ID, FBI number and NIC number.
Also, state personnel will mark offender compliance in conjunction with
state address verification requirements, also known as VOA mailings. These
requirements are different than a sheriff’s verification requirements and
present the possibility that an offender could be out of compliance with the
state requirements, only local requirements, or both. In any case noncompliant offenders will be noted accordingly on public web sites.
As any changes are made by the state, the “owning” agency will receive a
message in OffenderWatch® that a change has been made by a non-owning
agency. The state may edit certain fields in a record based on receipt or
non-receipt of a VOA card.
Published Information- The new state laws implemented to bring
Louisiana into compliance with the Federal Adam Walsh Act, require
publishing of certain information that was not previously public (school,
volunteer and temporary addresses will now display publicly as well as
vehicle information). The Sheriff’s Committee elected not to publish victim
information.
NOTE: Work addresses will display, excluding the name of the facility. This
was decided by the LA Sheriff’s Committee.
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ReportsLA Sex Offender Contract This is the complete report required by the AG’s
Office. The offender must sign a hard copy for your files. Every offender
must sign this form. Fill in any field with “None Reported” when applicable.
Offender Report- Law enforcement only report. This is not to be distributed
to the public.
Print List- Will print a basic list of offenders with any query run in
OffenderWatch®. The offender list does not provide a photo.
Thumbnail List- Provides a photo and basic information. It displays 5
offenders per page.
Verification Calendar- You can use this calendar to keep up with your
offender registrations, address verification checks, and mailings.
Verification Request- Print this to take with you when you are in the field
doing address verification checks. This report has an area for the offender
to sign, stating that all the information contained is current and correct.
Verifications- Offenders will be placed in a verification cycle based on
their risk level. Risk levels are generally associated with the Louisiana RS
code. You will need to update the registration on Tier 3 offenders quarterly,
Tier 2 offenders twice a year, and Tier 1 once a year. You will see that you
now have a cycle for each of these levels available to you. You will also have
a 5 year mailing cycle to track when the offender needs to re-do
community notifications. Verification cycles are used to document that you
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have performed the required registration and to remind you when each
offender is due. The verification cycle must be assigned to each offender.
To start the cycle you must put in the first “verified-ok” status code. Only
this status code will clear the cycle and update the next due date. Other
status codes can be entered to document times when you have performed
some other update to the offender (“updated-not verified) or when
verification requests have been made (“requested”). These statuses,
however, do not clear the next due date for the cycle. If you wish to enter a
next due date for these cycles, you will have to calculate and populate the
next date due field!
NOTE: If you were previously using verification cycles in OffenderWatch®
prior to implementation of the state contract, we did not change any of
your cycles that were already in place. We would however like to have
everyone using the same verification cycles. Please contact Watch Systems
to solve this issue if it affects your agency.
To start the cycle you must put in the first “verified-ok” status code. Only
this status code will clear the cycle and update the next due date.
Tier 1 Offender – Requires set up with an Annual Cycle and a 5 year
postal cycle.
Tier 2 Offender – Requires set up with a Semi- Annual Cycle and a 5
year postal cycle.
Tier 3 Offender – Requires set up with a Quarterly Cycle and a 5 year
postal cycle.
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Edit Verification History (ADMIN Level Users Only)We are very excited and pleased to announce that ADMIN Level
Users can now edit offender verification history. In the past if dates
were mistakenly entered into an offender’s verification cycle, a
request would have to be made to Watch Systems for a programmer
to correct the dates entered in error. Now valuable time will be
saved, as your agency’s ADMIN users will have this ability. Simply
right click an offender in the list and select “Edit Verification
History”. ADMIN users can edit dates, status, verified by, and
comments fields.
Special Recipients- Each parish is notified when an offender is
preregistered or moves from one parish to another. Out of state
notifications will go out when an offender moves to another state (both via
email). Out of state notifications are sent based on an entered residential
address set as home/primary. Notifications will also be delivered if an
offender registers a work, school or other address in another parish other
than their “owning” parish. Listed below are the current law enforcement
special recipients in Louisiana. If you need a name added or removed,
please contact Watch Systems. You can view all special recipients which will
include any daycares, schools, or contacts we have for your office.
However, please do not delete any of the recipients. If you would like
someone removed please contact Watch Systems.
Probation and Parole (special recipients)- are set up in the Sheriffs’
accounts as special recipients. They will receive a card copy on
every mailing sent out.
Offenders are required to do a mailing every five years or every
address change. You can monitor this in Verifications. Please see
the Verifications section.
Laura Breaux
Maxine Trahan
Chris Oakes
Mike Slaney
Paul Robert
Joann Gauthreaux
Tracy Landry
Melissa Cooper
Robert Bulter
Robert Bulter
Rusty Poland
Jason Porter
Doyle Dempsey
Jamie Tolso
Jason Porter
Bossier Parish
David Robinson
Greg Winget
Scott Miller
Melaine Broussard
Joann Pape
Becky Ledbetter
David Herbert
Sherie Salisbury
Dewain Littleton
Randy Smith
Chuck Talley
Patrick Calvin
Robert Davidson
Angie Banta
David Verbois
Sonya Harden
Lari Seguin
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James Heine
Terry Mathis
Ashleigh McDonald
Dan Osborne
Dana Arron
Ella Anderson
Tim Pylant
Jody Bullock
Linda Boudreaux
Denise Davine
Tommy Favaron
Cody Cheatwood
Pam Tilley
Lt Munguia
Larry Dupuis
Toby Landry
Marc Roger
Jack Lightfoot
Mark Brasseaux
Dennis Gordon
Alan Graham
Iris Winston
Stan Carpentar
Alicia Cook
Lisa Bird
Emily Ervin
Pam Myers
Sandra Williams
Ray Hughes
Joseph Goines
Sidney Thornabar
Renee Shaw
Mary McClendon
Curtis Bowers
Celeste Tullos
Gary Billingsley
David Beavers
Tracy Scott
Terry Thompson
Colleen Dowden
Danny Doucet
Kathy Perrett
Shane Folse
Greg Tillery
Karen Tramonte
Sid Berthelot
Toby Sandifer
Jim Oubre
Rick Blackburn
Don Lirette
Craig Ortego
Joey Strum
Robley Picard
Cindy Latiolias
Det Jackson
Major Herbert
Susan Davis
Dave Dickson
Karen Latiolais
Dawn Panepinto
Robby Miller
Faye Gossett
Cher Pitre
Belinda Triche
Dawn Domangue
Pat Babin
Stacy Futch
Sue Herbert
Britney Draughn
Doris Dutruch
Ashley Wise
Debbie Haynes
Patty Webb
Chief Deputy Louis Russell
Det. Spence Dilworth
Chief Deputy Paul Alsup
NOTE: If your name is listed, but you have not yet received a notification, please contact
Watch Systems to verify we have your email address correct. Also if your name is not on
this list, but you would like to be added, please contact Watch Systems. (985-871-8110)
Non-Compliant Offenders- There is an optional check box to select
a reason for non-compliance. The state will set offenders as non-compliant
if they violate state verification of address procedures. Sheriffs’ personnel
can designate offenders as non-compliant for any other reason. If you need
to add more non-compliant reasons please contact the OffenderWatch®
helpdesk.
Status Codes- Color Coded Status changes have been made to alleviate
confusion when viewing another agency’s offenders. Not all agencies use
the same terminology for offender statuses. So now, when you search and
view offenders in a linked agency, you will see them as either “Active” or
“Inactive”. In the search results, toward the right, you will now see a
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column labeled “Agency Status”, which gives you a description of the
offender’s active or inactive status in the managing agency.
Offender Change of Residence- Below are three different
examples of actions you must take when an offender moves:
If an offender from your parish, moves to another state, you should:
1. Go to “Offender Search”. Right click on the offender’s record, and
select “Edit Offender”.
2. Go to the “Address/Phone” tab and enter his new, out of state,
address. Make sure you label the new address “Home”, “Current”,
and “Primary”.
3. Go to the “Main” tab, “General” sub-tab and CHANGE the
offender’s “Status” to “Inactive- Out of Area”.
4. Then click “Save”. Verify the new address info and status, in the
confirmation box, and click “Save” in the confirmation box if it is
correct.
5. By taking these steps you will trigger an email to the state the
offender is moving to, which serves as notification to that state
that a known convicted sex offender is going to be residing at an
address in their state.
If an offender from your parish moves to another parish (in Louisiana),
you should:
1. Go to “Offender Search”. Right click on the offender’s record, and
select “Edit Offender”.
2. Go to the “Address/Phone” tab and enter his new address. Make
sure you label the new address “Home”, “Current”, and
“Primary”.
3. Then click “Save”. Verify the new address info in the confirmation
box, and click “Save” in the confirmation box if it is correct.
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4. DO NOT CHANGE the offender’s “Status”. It will change
automatically when the new parish of residence imports the
offender.
5. By taking these steps you will trigger an email to the parish the
offender is moving to, which serves as notification to that parish
that the offender needs to be imported by them, his new parish of
residence. The new parish should then begin managing that
offender.
If an offender moves into your parish from another parish (in Louisiana),
and you get a notification via email, you should:
1. Go to “Offender Search”. Select his originating parish by clicking
on it in “Search other agencies”.
2. Right click on the offender’s record, and select “Import this
Offender”.
3. You will get an “Offender Import Complete” message. Click “OK”.
4. You may then exit “Search Parameters”. Open a new “Offender
Search” screen and search for the offender in your agency. The
imported offender record will now be present in your agency.
5. He will now show as “Out of Area” in the previous agency. The
previous agency will get a message upon logging into
OffenderWatch® that lets them know your agency imported the
offender record.
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The LA Sheriffs’ Committee Contacts:
Lt. Jack Lightfoot
Sgt. Angela Banta
Marie Campbell
Linda Boudreaux
James O Scooter Heine
Sgt Dennis Gordon
Jimmy Winston
Leland Falcon
Mike LaCroix
Joel Mekus
JoAnn Pape
Raymond Hughes
Barry J. Matheny
Emma Deviller
Rose Richardson
Lou Luzynski
Hal Turner
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
337-236-3913
225-358-4112
225-925-4243
337-367-8702
225-358-4112
985-449-4490
225-922-2146
225-925-6094
318-267-8610
318-362-3171
337-491-3677
504-658-5520
225-219-7790
225-341-9907
985-801-3978 ext 1004
985-871-8110 ext 1001
(225) 343-8402
National Advisory Board Contacts:
Cpl. Jeff Shimkus
Allen County Sheriff’s Office
715 South Calhoun Street
Fort Wayne IN 46802
(260)449-8611
[email protected]
Major James Stewart
Richland County Sheriff’s Office
5623 Two Notch Road
Columbia SC 29223
(803)576-3045
[email protected]
Det. David Sand
Dupage County Sheriff’s Office
501 North County Farm Road
Wheaton IL 60187
(630)407-2341
Sgt. Mike K. Jones
Sacramento County Sheriff’s Office
711 G Street
Sacramento CA 95814
[email protected]
916-606-3183
Det. Kristen Zidzik
Las Vegas Metro Police Department
Sex Offender Unit
702-828-3760 (Office)
702-828-1636 (Fax)
[email protected]
Inv. Lenny Guagliano
Niagara County Sheriff’s Office
5526 Niagara Street
Lockport
716-438-3407
[email protected]
[email protected]
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Dep. Joseph Flagler
Niagara County Sheriff’s Office
5526 Niagara Street
Lockport NY 14095
716-998-1041
[email protected]
Major Michael Oliver
Sedgwick County Sheriff’s Office
141 W. Elm
Wichita KS 67203
316-660-5300
[email protected]
Inv. Lillian Efird
Volusia County Sheriff’s Office
1330 Indian Lake Road
Daytona Beach FL 32124
386-248-1788
386-561-1657 Cell
[email protected]
Sgt. Jacob Reach
Jefferson County AL Sheriff’s office
2200 8th Avenue North
Birmingham, AL 35203
Telephone: 205-731-2852
[email protected]
Jennifer Weindorf
Utah Department of Corrections
14717 S. Minuteman Drive
Draper UT 84020
[email protected]
801-636-9793 Cell
Dawn Larsen
WA Assoc of Sheriffs and Police Chiefs
3060 Willamette Dr NE
Lacey, WA 98516
(360) 486-2419
[email protected]
Lt. Luis Munguia
Jefferson Parish Sheriff’s Office
1233 Westbank Expressway
Harvey LA 70058
504-363-5500
[email protected]
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OffenderWatch® Help
Contact Information:
Rose Richardson- [email protected] 985-871-8110 x1004
Support Manager
Jonathan Roberts- [email protected]
985-871- 8110 x1009
VP Operations/Implementations
Fran Perrin-
[email protected]
985-871-8110 x1002
Mapping and Tech Support
Carole Farley-
[email protected]
985-871-8110 x1003
Billing and Administration
Johnnie Corkern- [email protected]
985-871-8110 x1016
Postal Flyers and Mailings
Robin Smith-
[email protected]
985-871-3943
Implementations
David Bachemin- [email protected] 985-871-8110 x1006
Procedures and Training
Brett Poole-
[email protected]
985-871-8110 x1013
[email protected]
985-871-8110 x1017
Network Administrator
Joel ShoultzAccount Manager
Other Links to rememberWatch Systems Website- www.watchsystems.com
“How many emails did we send out?”…Keep track of your agency statistics with the
OffenderWatch Stats page- www.watchsystems.com/stats (user: watch ; password:customer)
See what the public sees at the…OffenderWatch Community Notifications pagewww.communitynotification.com
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