Terms & Conditions - Light House Jamalpur

Terms & Conditions - Light House Jamalpur
ARTIFICIAL SOFT
Offering
Online Base Accounting system
For
Alif-Lam-Mim Properties Ltd.
Presenting your Accounting System through web
Prepared by
ARTIFICIAL SOFT
Provides all kinds of IT solution
&
PROPOSAL Of
Online Base Accounting system
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
0
Prepared For
Alif-Lam-Mim Properties Ltd.
18/3, Armenian street, armanitola,
Dhaka-1100, Bangladesh
Prepared By
ARTIFICIAL SOFT
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile:
+8801706566065.
Date: 18th April, 2015
E-mail: [email protected]
Web : www. artificial-soft.com
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
1
Dear Sir:
I would like to say thank you for giving us an opportunity to submit a proposal letter
to implement of Online Accounting system.
I would like to inform you that ARTIFICIAL SOFT is a renowned in Dhaka city
which is able to provide you all kind of IT solution, as a System Analyst. I will try to
help you for understanding that how you will gain from IT implement of online base
accounting system on your organization.
While reading the proposal Please consider that ARTIFICIAL SOFT is always with
their clients and their satisfactions. Thank you very much for your interest in the
ARTIFICIAL SOFT. If you have any questions, comments, or suggestions please
contact with me at (+8801706566065).
Sincerely,
Imtiaz Uddin
Managing Director
ARTIFICIAL SOFT
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
2
Executive Summary
Online Accounting system is a proper solution system for School, College,
University, small and big company.
ARTIFICIAL SOFT is one of the pioneer and IT Solution Provider. We are
proposing an online base Accounting System for any kind of data to keep in the
institution/company. This system follows a standard structure, manage data, decrease
loss of information and generate more accurate reports of institution and within an
affordable price and it’s a friend of user.
The Online Accounting system modules are following –
1.
2.
3.
4.
5.
6.
Online payment system
Attendance system by punch card/finger print or Mobile
Tenant Management system
Payroll Management system
General Accounting system
SMS service
You can customize, modify, edit function, delete function or add any essential
functions in this software by us within our proposal period. This is Technical and
Commercial Proposal for the company of the any Accounts management.
Explanation of Modules:
Online payment system
Functions:
A. Can pay all payment of client by online in anywhere anytime i.e. bKash,
uCash, Dutch-Bangla Mob. Banking and etc.
B. Can’t input anything for payment
Outcome: In this system, Tenants don’t need to stay on line for manually payment.
Applicant can pay their payment via Bank (pay-order), Bkash and others. Company
can easily receipt payment. This system reduces cost of papers and others.
Attendance system by punch card / finger print or Mobile
Functions:
A.
B.
C.
D.
E.
F.
G.
Employee Attendance is taken by Punch Card.
Employee Attendance is taken by finger print
To insure of all Employee information with Attendance to the Company.
Administrator can Login in Specific Computer.
Manually Input Employee attendance.
Record Employee in Time & Out Time with Date.
Attendance Report to Employee & Company by Web Portal.
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
3
H. Attendance Search Option.
Tenant Management System
Functions:
A. All profile of tenant store in this software.
B. Report number of Tenant are paid and unpaid
C. Report how many advance, due and total rent
D. Report month wise and per Tenant wise
E. Easily fee input system
F. Tenant advance and due adjustment system
G. Rent info to Tenant by web portal by login through PC or Mobile
H. Rent will be automatically Integrate in General Accounts
I. And more…
Outcome: For this function there will be decreased time & blunder.
Payroll Management system
Functions:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
R.
S.
T.
Easy Input system
Input salary one by one
Input salary for all employee at a time
Input bonus for all employee at a time
Set Salary
Set others salary with percentage
Info paid or up-paid
Total statistics
Monthly, yearly and personally salary report
Search salary status
Cheque number system
Find Cheque number with Employee name
Loan management
House rent paid or House rent receive management
Edit salary by admin with security login
Salary info to teacher and stuff web portal by login through PC or Mobile
Payroll will be automatically Integrate in General Accounts
Payroll for all teacher, stuff and admin with ensure them by web.
Specific Account Block by Administration
And more…
Outcome: Institution gets correct information from this function. Nobody shall suffer
for any complicated situation.
General Accounting system
Functions:
A. Ledger
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
4
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
M.
Voucher
Trial Balance
Profit & Loss account
Daily Transection
Balance Sheet
Opening and closing balance report
Department wise accounting system
Integrate all accounts in a section
Integrate all report for administration
And more functions are available.
Report view by 3D Graph Chart
And more…
Outcome: Accounting system is very easy to use & for that institution know actual
assets & liabilities.
SMS service
Functions:
A. Send SMS to any client or tenant
B. Automatically send SMS tenant to pay rent.
Outcome: For this function Tenant will be satisfied. Because of Tenant can know
about their issue.
Flow Chart of this System
Online Accounting system will manage the collective data those are normally used for
day-to-day activity in this system. Each user (Tenant /Employee/admin) will have
their own user id and password and only the authorized users can access this System.
The authorized user (teacher/stuff/admin) can log in and make all the initial settings
for data manipulation and users. The user can generate report anytime periodically or
monthly.
Start
User Authentication Checking
Authenticated
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
5
Grant User Accessibility
According to users authorization
Initial settings of Analytical Data
Analytical Data
Database
Perspective
Analysis Report
Logout
End
Figure: User Authentication System
Database Features:
 Database Backup
 Data Transfer Process
 Data Import & Export
3.0
Platform
The proposed software is developed web server technology using My SQL at back
end and PHP, Adobe Acrobat Reader for pdf report at front-end.
4.0 System Requirements
Workstations:

CPU: Intel Compatible Pentium- III or higher processor

RAM: 512 MB (Minimum)

Hard Disk Space: 1GB (Minimum).

Operating System: Windows 98/ Windows 2000 professional /
Windows XP/Windows 7/Windows 8.
Others:
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
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



5.0
Barcode Reader for attendance
Punch Card for attendance
Internet Connection
Latest Browser for browsing
Deliverables
ARTIFICIAL will deliver followings as part of this project:
Name of the deliverable
Project plan
Requirement specification
Project up
User manual
Phase
Project start-up
Software design
Conversion
Training
Hardcopy
1
1
Softcopy
1
1
1
Number of each deliverables may be increased or decreased according to user
requirement.
6.1 Requirement Analysis and Design
The actual development of the system will start at this stage. System Analyst with
his/her team will then review the SRS and design Architecture, Database Design,
Program Specifications and Test Scenarios. A Detail Design Document will be
prepared at the end of analysis that can be used by the programmers to perform
coding.
6.2 Coding and Testing
The Programmers will begin programming in this phase using the Detail Design
Document. As project progresses, programmer’s progress will be monitored by the
Project Leader and Analyst Programmer. The programmers will follow coding
standards decided by the company.
Testing such as unit testing will be done by the Programmer at this phase. Rest of the
Testing will be done by the QA (Tester) Team simultaneously for the finished
modules and approval will be given to the modules once they have passed their initial
tests.
The following table summarizes the project approach to testing:
Stage
Final Deliverable
Elapsed time
Unit Test
2 days
Full set of test plans, and printed
Link Test
expected results. Expected results will
System Test
2
be
screen
prints.
Integration Test
1
UAT Testing
1
Operational Acceptance
1
Testing
The following diagram outlines the Test Process approach that will be followed
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
7
Design
Test
Organize
Project
Design and
Build Test
Procedure
Execute
Unite Test
Execute
System
test
Execute
Integration
Test
Execute
Acceptance
Test
Closing and
Sing off
Build Test
Procedure
Figure 2.4: The process flow diagram of testing
6.3 Schedule
To develop this software we will need approximately 30 days for different phases as
mentioned below:
Work Phase
Requirement Collection
Planning
Requirement Analysis
Logical Design, Database
Design and Data Modeling
Coding
Testing, Debugging &
Re-engineering
Documentation and
Deployment
Change Modification &
Reengineering
Total Days: (Man days)
Durations (Man Days)
1
5
3
4
10
2
2
3
30
Terms & Conditions
Software service cost will pay yearly. You have to pay extra amount if you want extra
service or training. We maintain all kind of server. Software source and code is our asset.
We can’t provide it.
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
8
Delivery
: 30 (thirty) working days from the date of confirmation.
Requirements
: Additional modification or adjustment of the software is subject
to the Additional charges.
Payment
: Online Base Accounting System price is 50,000 taka only and
Domain & Hosting, Web design and developing fee is 10,000
taka only. Per year Software Service cost is 5,000 taka and
domain & hosting cost is 5,000 taka. This amount is applicable
until after 3 years.
Vat & Tax
: The entire price is including VAT & Gov. all other Taxes.
Renew
: This software will renew after 3 years.
Contract period
: Contract period is for 3 years.
9.0 Financial Proposal
Particulars
Main Software
Website
Description
Online Accounting system
Domain & hosting, web design &
devoloping
Total
Yearly Software service charge
Yearly domain & hosting charege
Qty.
Full
Full
Price (in Taka)
50,000/10,000/60,000/5,000/5,000/-
Dear Sir, now I like to request you that you may consider the necessity of Online
Accounting system for your organization and give us the opportunity to provide this
Software for your organization. I propose you to test one week as demo before
contract us.
Served by –
Imtiaz Uddin
Managing Director,
ARTIFICIAL SOFT
42/A Moneshar Road, BDR Gage# 5, Hazaribagh, Dhaka. Mobile: +8801913077646,
+8801706566065 E-mail: [email protected] Web: www.artificial-soft.com
9
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