Professional Registration System (HCP) User Manual
Professional Registration System (HCP)
User Manual
Version 1.0
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Professional Registration System
User Manual
REVISION HISTORY
Version
1.0
Effective
Date
22/08/2013
Summary of Changes
Release version
Author
NCS
Version 1.0
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Professional Registration System
User Manual
TABLE OF CONTENTS
Version 1.0
1.
INTRODUCTION ............................................................................................................................ 4
1.1.
O
VERVIEW
............................................................................................................................... 4
1.2.
S
COPE
.................................................................................................................................... 4
1.3.
D
EFINITIONS
, A
CRONYMS AND
A
BBREVIATIONS
.......................................................................... 4
2.
FUNCTIONS ................................................................................................................................... 5
2.1.
L
OGIN TO THE
PRS .................................................................................................................. 5
2.2.
PC R
ENEWAL
A
PPLICATION
...................................................................................................... 7
2.2.
E
NQUIRE
A
PPLICATION
........................................................................................................... 13
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Professional Registration System
User Manual Version 1.0
1. INTRODUCTION
1.1. Overview
The Professional Registration System (PRS) is a common registration system for Healthcare
Professionals in Singapore. It supports the Healthcare Professionals (HCP), Human
Resources Personnel (HR) and Healthcare Professional Entities (HPE) in the execution of the key business functions of the HPEs, such as professional registration, renewal, disciplinary and continuing professional education.
The PRS is a web-based application that is hosted in the Medinet Hosting Environment.
1.2. Scope
The objective of this document is to provide step-by-step guidelines on the proper usage of the system by Healthcare Professionals to submit applications online to the OOB
(Optometrists and Opticians Board).
The targeted users of this document shall be the HCPs.
Users of the online application functionalities should have the basic knowledge of using a internet web browser, such as the Internet Explorer (IE), to navigate from one page to another.
The chapters in this manual are organised in a logically functional manner. They may not necessarily reflect the order, which the users would normally adopt to use the system.
The reader of this manual may study its content in any order. He/She may read the specific sections that illustrate the functions being encountered or study the specific section that he/she is interested in.
1.3. Definitions, Acronyms and Abbreviations
This manual uses the following typographic conventions:
•
A ‘*’ character next to a field indicates a mandatory field.
•
[Button Name]
refers to a button.
•
[Proceed]
button indicates that the system will be displaying the next web page after the current page.
•
[Confirm]
button indicates that the system will update or insert records in the database and will display the acknowledgment page.
•
[Print]
button displays the letter on the browser and the system will update the record in the database.
The following format is used by the PRS system:
•
DD/MM/YYYY as a Date Format
The manual uses the following abbreviations
•
HCP: Healthcare Professional
•
HPE: Healthcare Professional Entity
•
IE: Internet Explorer
•
OOB: Optometrists and Opticians Board
•
PC: Practicing Certificate
•
PRS: Professional Registration System
•
RC: Registration Certificate
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User Manual
2. FUNCTIONS
2.1. Login to the PRS
To access the PRS, click on the
[Login]
button on the OOB’s website (URL: http://www.OOB.gov.sg).
Figure 1
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Figure 2
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Figure 3
To login:
•
Enter your User ID.
•
Enter your Password.
•
Click on the
[Login]
button.
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2.2. PC Renewal Application
Figure 4
To submit a PC Renewal Application, you must first login to PRS. Refer to 2.1 Login to the
PRS for more information.
After logging in, click on the
[PC Renewal]
link.
If you are eligible for PC Renewal, the first page of the PC Renewal and Off-Register application process will be displayed. Please review the Personal Particulars section and the
Employment Details section. If they are outdated, please update them using the Update
Particulars function. Refer to Error! Reference source not found. Error! Reference source
not found. for more information. The following is an extract of the first page.
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Figure 5
Version 1.0
•
PC Renewal Details: This section will display whether you satisfy the renewal requirements.
•
Personal Particulars: This section will d isplay your last known personal particulars as stored in PRS.
•
Employment Details: This section will display your last known Employment Details as stored in PRS.
•
Recommended: Click on the
[here]
link to download and read the instructions for
•
Indicate that the information is correct
•
Click on the
[Proceed]
button. displayed as follows.
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Figure 6
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To proceed to the Declarations page:
•
Select the PC Type.
•
Indicate your preferred collection method.
•
Upload all mandatory documents.
•
Upload any additional documents that you will require to support your application.
•
Tip: You may click on the links on top to return to the previous pages to make changes, if necessary.
•
Click on the
[Save]
button to save this application as a draft. You can retrieve the draft later on from Enquire Applications. Refer to 2.3 Enquire Applications for more information.
•
Click on the
[Proceed]
button.
If the inputs all pass the required validation checks, the declaration page will be displayed as follows.
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Figure 7
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To proceed to the Confirmation page:
•
Indicate your answer for all the questions and make your declarations.
•
Tip: You may click on the links on top to return to the previous pages to make changes, if necessary.
•
Click on the
[Save]
button to save this application as a draft. You can retrieve the draft later on from Enquire Applications. Refer to 2.3Enquire Applications for more information.
•
Click on the
[Proceed]
button.
If the inputs pass the required validation checks, the Confirmation page will be displayed. The details that you have submitted for your PC Renewal application will be displayed.
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Figure 8
Version 1.0
To proceed to the Payment page:
•
Tip: You may click on the links on top to return to the previous pages to make changes, if necessary.
•
Click on the
[Confirm]
button.
If the inputs all pass the required validation checks, the payment page will be displayed.
Figure 9
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User Manual Version 1.0
To proceed to the Acknowledgement page:
•
Click on the
[Proceed]
button.
BillCollect payment interface will be displayed. Follow the on screen instructions to make payment. Once payment is completed, the acknowledgement page will be displayed.
Figure 10
•
Optional: Click on the
[email]
link to email the OOB for any queries, if any.
•
Recommended: Click on
[Print]
button to print out a copy of the acknowledgement page.
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User Manual Version 1.0
2.3. Enquire Applications
You can utilize the Enquire Applications function to do the following:
•
Continue your saved drafts
•
View the details of submitted applications
•
Upload documents for applications where the current status is “Pending Supporting
Documents”.
You will first need to login to PRS. Refer to 2.1 Login to the PRS for more information. After logging in, click on the
[Enquire Application]
link.
Figure 11
The Enquire Applications page will be displayed as follows.
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Figure 12
Version 1.0
Carrying on with a draft:
•
Click on the link in the Application No. column, where the Application Status is “Draft”.
The application form will be loaded and you may proceed with filling in the application.
Viewing the details of submitted applications:
•
Click on the link in the Application No. column, where the Application Status is not “Draft”.
The details you entered for the submitted application will be displayed. They will be read only and non-editable.
Uploading of additional supporting documents:
•
Click on the
[here]
link in the Remarks column the Application Status is “Pending
Supporting Documents”.
The Attach Document form will be displayed as follows.
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Figure 13
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•
Select the Document Title o
If others, select the document title in the text box that appears.
•
Click the
[Browse]
button. A file dialog box will appear. Select the file you wish to upload.
•
Click on the
[Open]
button.
•
Click on the
[Attach]
button. The document will appear in t he Documents Attached table.
•
Tip: To view uploaded documents, click on the hyperlink for the document title.
•
Tip: Click on the
[Replace
link to replace the respective document.
•
Tip: Click on the
[Delete
link to remove the respective document.
•
Click on the
[Proceed]
button.
Figure 14
•
Optional: Click on the
link to email OOB for any enquiries pertaining to the application.
•
Recommended: Click on the
[Print]
button print a copy of the acknowledgement page.
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