Administrator Guide - the Cambridge Learning Management System

Administrator Guide - the Cambridge Learning Management System

C

AMBRIDGE


U

NIVERSITY


P

RESS


E

NGLISH


L

ANGUAGE


T

EACHING


U

SER


M

ANUAL


 ELT
Manual


Table
of
Contents


Introduction .................................................................................................................................................................................5

Administrator
Guide.................................................................................................................................................................6

Cambridge
University
Press
Administrators ............................................................................................................6

Logging
into
the
System.....................................................................................................................................................6

Overview..............................................................................................................................................................................6

My
Teaching .......................................................................................................................................................................6

My
Courses..........................................................................................................................................................................6

My
Tools...............................................................................................................................................................................7

My
Tools....................................................................................................................................................................................7

Managing
an
Organization ............................................................................................................................................. 11

Overview........................................................................................................................................................................... 11

Create
an
Organization
Leaf ..................................................................................................................................... 11

Modify
an
Organization
Leaf .................................................................................................................................... 11

Remove
an
Organization
Leaf.................................................................................................................................. 12

Add
Users
to
an
Organization
Leaf ........................................................................................................................ 12

Courses
and
Classes
Defined......................................................................................................................................... 12

Course ..................................................................................................................................................................................... 13

Creating
a
Course .......................................................................................................................................................... 13

Modifying
a
Course....................................................................................................................................................... 14

Removing
a
Course....................................................................................................................................................... 14

Class ......................................................................................................................................................................................... 15

Creating
a
Class
from
an
Existing
Course ........................................................................................................... 15

Modifying
a
Class........................................................................................................................................................... 16

Removing
a
Class........................................................................................................................................................... 16

Adding
Course
Content
to
a
Course ........................................................................................................................... 16

Removing
Course
Content
Packages..................................................................................................................... 17

Using
Teaching
Tools
in
a
Class................................................................................................................................... 17

Introduction .................................................................................................................................................................... 17

Calendar ............................................................................................................................................................................ 17

2
 



 ELT
Manual


Announcements............................................................................................................................................................. 19

Gradebook........................................................................................................................................................................ 21

Blog...................................................................................................................................................................................... 22

Wiki ..................................................................................................................................................................................... 24

Assignments .................................................................................................................................................................... 25

Chat ..................................................................................................................................................................................... 26

Wimba
Classroom......................................................................................................................................................... 27

Wimba
Voice
Tools....................................................................................................................................................... 27

Forums............................................................................................................................................................................... 30

Assessments .................................................................................................................................................................... 34

Instructor
Guide ...................................................................................................................................................................... 35

Introduction ......................................................................................................................................................................... 35

Logging
into
the
System ............................................................................................................................................. 35

Overview................................................................................................................................................................................ 35

My
Teaching .................................................................................................................................................................... 36

My
Tools............................................................................................................................................................................ 36

My
Tools................................................................................................................................................................................. 36

Accessing
Classes
You
Teach ........................................................................................................................................ 39

Using
the
Teaching
Tools
in
a
Class ........................................................................................................................... 39

Introduction .................................................................................................................................................................... 39

Calendar ............................................................................................................................................................................ 39

Announcements............................................................................................................................................................. 40

Gradebook........................................................................................................................................................................ 42

Blog...................................................................................................................................................................................... 44

Wiki ..................................................................................................................................................................................... 45

Assignments .................................................................................................................................................................... 46

Chat ..................................................................................................................................................................................... 48

Wimba
Classroom......................................................................................................................................................... 48

Wimba
Voice
Tools....................................................................................................................................................... 49

Forum................................................................................................................................................................................. 52

Assessments .................................................................................................................................................................... 56

Student
Guide ........................................................................................................................................................................... 57

Introduction ......................................................................................................................................................................... 57

3
 



 ELT
Manual


Logging
into
the
System.................................................................................................................................................. 57

My
Tools................................................................................................................................................................................. 57

My
Profile ......................................................................................................................................................................... 57

My
Progress..................................................................................................................................................................... 58

My
Documents................................................................................................................................................................ 58

My
Calendar..................................................................................................................................................................... 59

Accessing
a
Class ................................................................................................................................................................ 60

Tools
and
Activities
in
your
Course ........................................................................................................................... 60

Course
Content............................................................................................................................................................... 60

Calendar ............................................................................................................................................................................ 60

Announcements............................................................................................................................................................. 61

Wimba
Voice
Tools....................................................................................................................................................... 61

Wimba
Classroom......................................................................................................................................................... 61

Assignments .................................................................................................................................................................... 62

Forums............................................................................................................................................................................... 62

Blog...................................................................................................................................................................................... 63

Wiki ..................................................................................................................................................................................... 64

4
 



 ELT
Manual


Introduction


Welcome
to
the
Cambridge
University
Press
English
Language
Teaching
(ELT)
learning
platform.


The
Cambridge
Learning
Management
System
is
a
Virtual
Learning
Environment
(VLE)
where
 students
around
the
world
can
access
a
wealth
of
online
English
Language
Learning
products
to
 help
them
learn
English,
study
for
exams,
brush
up
on
business
vocabulary
and
much
more.



This
guide
is
organized
in
three
sections.

The
administrator
section
comprehensively
covers
the


VLE
as
well
as
all
administrative
functions.

The
instructor
section
is
for
those
individuals
that
will
 be
using
the
learning
platform
to
teach
English
Language
classes.

The
student
section
will
guide
 students
through
their
online
course
experience.

Administrators
are
encouraged
to
familiarize
 themselves
with
the
entire
manual.

Doing
so
will
give
them
a
comprehensive
understanding
of
the
 platform
and
its
many
advanced
features.

Instructors
are
encouraged
to
explore
the
instructor
and
 student
sections
so
they
gain
a
strong
understanding
of
how
learners
will
interact
with
and
benefit
 from
activities
they
implement.




5
 



 ELT
Manual


Administrator
Guide


Cambridge
University
Press
Administrators


Cambridge
University
Press
system
administrators
perform
numerous
roles
in
the
virtual
learning
 environment.

Administrators
will
create
courses
and
classes,
deploy
course
content,
manage
the
 organization
hierarchy,
administer
user
enrollment,
and
more.

Being
a
system
administrator
 comes
with
a
lot
of
responsibility.

In
many
cases
an
admin
has
the
power
to
permanently
remove
 users
and
content.

If
in
doubt,
check
with
this
manual,
other
administrators,
or
the
development
 support
staff
before
you
perform
a
function
that
you
are
unsure
of.


Logging
into
the
System


The
virtual
learning
environment
can
be
accessed
by
any
computer
with
a
web
browser
and
an


Internet
connection.

To
login
to
the
environment:


1. Go
to
 http://eltprod.ggfl.asu.edu

2. Click
Sign
In
on
the
right
side
of
your
screen


3. Type
your
Username
and
Password


4. Click
Sign
In

Note:
If
you
forgot
your
ELT
password
you
can
have
it
sent
to
you
by
clicking
the
Forgot
My


Password
link.

If
you
do
not
have
an
account
contact
the
support
staff
to
have
one
created
 on
your
behalf.




Overview


Logging
into
the
VLE
takes
users
to
their
personal
dashboard
area.

The
home
screen
has
links
to
 personal
documents,
a
comprehensive
calendar
(showing
events
in
all
the
courses
a
user
is
 associated
with),
course
progress,
and
a
list
of
announcements
from
all
the
courses
a
user
is
 enrolled
in.


The
site
menu
on
the
left
side
of
the
screen
has
links
to
classes
you
are
teaching
(if
applicable),
 courses
you
maintain
(if
applicable),
and
VLE
tools
you
have
access
to.




My
Teaching


The
My
Teaching
tab
in
the
navigation
menu
contains
links
to
classes
you
teach
in
the
VLE.

If
you
 are
not
listed
as
an
instructor
in
any
classes
you
will
not
see
this
tab.


My
Courses


The
My
Courses
tab
contains
links
to
courses
that
you
maintain.

If
you
do
not
maintain
any
courses
 you
will
not
see
a
link
to
My
Courses.




6
 



 ELT
Manual


My
Tools


My
Tools
contains
links
to
the
VLE
tools
that
are
not
course
specific.

The
My
Tools
menu
allows
you
 to
access
your
profile,
calendar,
personal
file
storage
area,
view
progress
and
generate
reports,
and
 browse
the
user
directory.

It
is
also
where
you
will
go
to
administer
the
organization
hierarchy.




My
Tools


ClickMy
Tools
in
the
left
menu
to
view
and
access
the
VLE
tools
that
are
available
to
you.




My
Profile


My
Profile
allows
you
to
view
your
personal
profile,
edit
your
profile
(including
username
and
 password)
and
directory
information,
and
view
courses
your
are
signed
up
for.



To
access
My
Profile:


1. Click
My
Tools
in
the
environment’s
left
menu


2. Click
My
Profile

To
edit
your
profile:


1. Click
the
edit
tab


You
can
edit
the
following
profile
attributes:


Username
–
The
Username
you
will
use
to
login
to
the
system


Password
–
The
password
you
will
use
to
login
to
the
system


Organization
Affiliation(s)
–
The
leafs
of
the
organization
hierarchy
you
are
affiliated
with


(see
Organization
Hierarchy
topic)


Profile
photo
–
The
photo
that
displays
in
the
user
directory
(max
size
=
80x80
px)



Default
time
Zone
–
The
time
zone
that
you
currently
live
and
work
in


2. Click
Save
to
complete
your
profile
changes


3. Click
Directory
Information
to
add
additional
information
to
your
personal
directory
 page.

The
following
can
be
added
to
your
personal
directory
profile:


Title
–
Your
professional
title
(i.e.,
teacher
or
system
administrator)

Institution/Organization
‐
The
institution
you
are
affiliated
with

Location
–
The
physical
location
(i.e.,
Tempe,
Arizona)
that
you
live
and
work
in

Mailing
address
–
Your
physical
mailing
address

Phone
number


Mobile
phone
number


Primary
role
–
Your
primary
system
role

Exclusion
from
the
Member
Directory
–
Prevents
your
profile
from
displaying
in
the


Member
Directory


4. Click
Save
to
save
changes
to
your
directory
information


7
 



 ELT
Manual


NOTE:
Clicking
Delete
WILL
permanently
remove
the
user
account
you
are
modifying


from
the
VLE.

Do
not
click
Delete
unless
you
wish
to
remove
a
user
account
forever.

My
Calendar


My
Calendar
displays
all
the
calendar
events
for
the
courses
you
teach
and
are
enrolled
in
(if
 applicable).

It
also
allows
you
to
create
personal
calendar
events
(i.e.,
due
date
reminders
and
 meetings).



To
access
your
personal
calendar:


1. Click
My
Tools
in
the
left
menu


2. Click
Calendar

You
are
presented
with
a
weekly
calendar
view
by
default.

You
can
change
your
calendar
view
by
 selecting
the
View
pull‐down
menu
and
choosing
the
view
you
desire.

If
your
calendar
has
lots
of
 events
in
it
you
can
display
a
custom
list
of
events
by
selecting
List
of
Events.

Then
choose
the
date
 ranges
to
show.

Events
that
fall
within
your
specified
criteria
will
display
in
a
list
below.

If
your
 calendar
does
not
have
events
that
fall
within
the
specified
criteria,
no
items
will
display.




To
add
a
custom
event
to
your
personal
calendar:


1. Click
Add

2. Type
an
event
title


3. Select
the
event
date


4. Specify
the
event
duration


If
the
event
recurs
(i.e.,
a
weekly
appointment)
Click
Frequency
and
Select
the
frequency


5. Choose
the
event
type
(for
event
categorization)


6. Type
the
event
location


7. Click
Save
Event

Note:
Events
added
to
your
personal
calendar
are
not
seen
by
other
users
or
students.

If
you
 would
like
to
add
an
event
to
your
calendar
that
can
be
viewed
by
students
(i.e.,
an
assignment
 due
date)
add
the
item
to
the
calendar
in
the
course
you
teach
(see
calendar
in
Course
Tools)


My
Documents


My
Documents
allows
you
to
upload
files
(i.e.,
word
processing
documents,
spreadsheets,
 presentations,
and
videos)
as
well
as
create
and
post
HTML
web
page
and
save
links
to
Internet
 web
sites.

You
can
organize
your
assets
into
folders
and
access
them
from
anywhere
that
you
have
 access
to
the
Internet.

My
Documents
are
a
private,
safe,
and
secure
way
to
store
and
access
your
 work.


To
access
My
Documents:


1. Click
My
Tools
in
the
left
menu

2. Click
My
Documents


8
 



 ELT
Manual


To
download/view
a
saved
document:


1. Access
My
Documents

2. Click
the
folder
your
file
resides
in(if
applicable)


3. Click
the
file’s
name
to
download/view
it


To
create
a
new
folder
in
My
Documents:


1. Access
My
Documents


2. Hover
your
mouse
over
the
Add
link
next
to
the
My
Workspace
folder
or
another
folder
 that
already
exists

3. Click
Create
Folder


4. Type
a
name
for
your
folder


Tip:
You
can
create
more
than
one
folder
at
a
time.

Just
click
the
Add
Another
Folder
Link
 and
specify
the
name
for
your
next
folder.

You
can
create
as
many
as
you
want.

Try
and
 keep
your
folder
names
short
and
refrain
from
using
spaces
in
their
names.

Use
the
 underscore
character
(“_”)
instead
of
a
space.

5. Click
Create
Folders
Now


To
upload
a
file
to
My
Documents:


1. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
upload
your
file
to

2. Click
Upload
Files


3. Browse
for
the
file
you
would
like
to
upload

4. Specify
a
display
name
for
the
file
(not
required)


Tip:
You
can
upload
more
than
one
folder
at
once
by
clicking
the
Add
Another
File
link.



5. Click
Upload
Files
Now


Note:
You
cannot
upload
files
that
are
larger
than
80
megabytes.


To
save
a
web
link
to
My
Documents:


1. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
save
your
link
t


2. Click
Add
Web
Links
(URLs)

3. Paste
in
the
web
address
you
would
like
to
save


4. Specify
a
name
for
the
URL


Tip:
You
can
create
multiple
web
links
by
clicking
the
Add
Another
Web
Link
button.


To
remove
an
asset
from
My
Documents


1. Navigate
to
the
folder
containing
the
item(s)
you
would
like
to
remove

2. Check
the
box
next
to
the
file(s)
you
would
like
to
remove

3. Click
remove
at
the
top
of
your
screen


Note:
Removing
files
is
permanent
and
cannot
be
undone.


9
 



 ELT
Manual


My
Progress


My
Progress
shows
the
progress
of
an
individual
in
the
classes
they
are
enrolled
in.

Data
for
My


Progress
comes
from
the
SCORM
package(s)
deployed
in
courses.

My
progress
helps
users
 determine
their
performance
and
the
percentage
of
content
they
have
completed.




To
access
My
Progress:


1. Click
My
Progress
in
the
My
Tools
menu


2. Click
the
course
you
would
like
to
view
your
progress
in


Student
Progress


Users
with
instructor
status
in
a
class
or
classes
can
use
Student
Progress
to
view
the
performance
 of
their
registered
students.

Student
progress
displays
detailed
Course
Content
(SCORM)
statistics
 for
each
student
in
a
class.




To
access
Student
Progress:


1. Click
Student
Progress
in
the
My
Tools
menu


2. Click
the
course
you
would
like
to
view
statistics
for


3. Click
the
name
of
the
student
you
would
like
to
view
detailed
statistics
for


Progress
Reports


The
Progress
Reports
tool
gives
administrators
the
ability
to
generate
custom
course
content


(SCORM)
reports.

To
generate
a
custom
SCORM
Progress
Report:


1. Click
Progress
Reports
in
the
My
Tools
menu


OR


Click
Manage
Organization
and
SelectSCORM
Search
Tool
from
the
operations
pull‐ down
menu


2. Select
the
course
you
would
like
to
generate
a
report
for


3. Click
Continue

4. Select
the
Class(es)
to
be
included
in
the
report


5. Click
Continue

6. Select
the
Scos

to
be
included
in
the
report


7. Click
Continue

Manage
Organization


Manage
Organization
allows
administrators
to
view
the
virtual
learning
environment’s
organization
 hierarchy.

Manage
Organization
lets
administrators
create
classes,
courses,
manage
users,
modify
 organization
properties,
generate
SCORM
reports,
and
view
student
progress.

This
area
will
be
 explained
in
further
detail
in
the
next
section.





User
Directory


The
user
directory
displays
a
list
of
all
site
members.

Use
the
First
or
Last
name
search
fields
to
 quickly
find
a
user.

Administrators
can
click
on
an
individual’s
username
and
edit
their
account
and
 directory
information
(see
Editing
My
Profile).


10
 



 ELT
Manual


To
access
the
User
Directory:


1. Click
My
Tools
in
the
left
menu

2. Click
User
Directory


Managing
an
Organization


Overview


The
majority
of
the
virtual
learning
environment’s
administration
occurs
in
the
Manage


Organization
area.

This
area
of
the
environment
allows
administrators
to
view
and
modify
the
 organization
hierarchy,
create
courses
and
classes,
manage
users,
and
create
student
progress
and


SCORM
reports.

Administrating
the
organization
comes
with
a
lot
of
responsibility.

Administrators
 unsure
of
how
an
action
will
affect
the
system
should
consult
this
manual
or
the
development
 support
staff.

It
is
important
to
note
that
many
actions
in
the
system
are
permanent
and
cannot
be
 undone.




Create
an
Organization
Leaf


Creating
leafs
in
the
organization
hierarchy
allows
administrators
to
make
classes
and
resources
 available
to
specific
groups
of
users.



To
create
a
leaf
in
the
organization
hierarchy:


1. Click
My
Tools
in
the
left
menu


2. Click
Create
Org
Leaf

3. Specify
a
title
for
the
organization
leaf


4. Type
a
brief
description
for
the
leaf


5. Browse
for
a
logo
image
to
associate
with
the
leaf


Logo
images
display
in
the
VLE
branding
window
when
a
user,
associated
with
a
specific
 leaf,
logs
in
to
the
system.



6. Select
the
organization
structure


Note:
You
must
select,
at
the
least,
a
parent
organization.

If
a
parent
organization
has
leafs
 you
can
continue
to
select
parent
leafs
until
the
leaf
you
are
creating
is
nested
 appropriately.

After
the
leaf
is
created
it
too
will
be
a
parent
in
the
hierarchy
that
additional
 leafs
can
be
added
to.

A
leaf’s
location
in
the
organization
hierarchy
cannot
be
modified
 after
it
is
created
(see
proceeding
topic).


Modify
an
Organization
Leaf


You
can
change
the
name,
description,
and
logo,
for
an
existing
leaf.

You
cannot
change
the
location
 of
a
leaf
in
the
hierarchy.

To
modify
a
leaf’s
location
you
must
delete
the
leaf
and
recreate
it
in
the
 appropriate
area.




1. Click
My
Tools
in
the
left
menu


2. Click
Organization
Structure

3. Browse
for
the
leaf
you
would
like
to
modify


4. Click
the
leaf’s
title
OR
select
ORG
Home
from
the
pull‐down
menu
next
to
the
organization
 and
clickGo

11
 



 ELT
Manual


5. Click
Edit
at
the
top
of
the
screen


6. Make
modifications
as
desired


7. Click
Save

Remove
an
Organization
Leaf


Removing
an
organization
leaf
is
a
permanent
action.

Please
ensure
that
courses,
classes,
and
users
 in
a
leaf
will
not
be
adversely
affected
by
its
removal.

Parent
leafs
(leafs
with
sub
leafs
or
children)
 cannot
be
removed
until
all
child
leafs
have
been
removed.


To
remove
a
leaf:


1. Click
My
Tools
in
the
left
menu

2. Click
Organization
Structure


3. Browse
for
the
leaf
you
would
like
to
modify

4. Click
the
leaf’s
title
OR
select
ORG
Home
from
the
pull‐down
menu
next
to
the
organization
 and
clickGo


5. Click
Edit
at
the
top
of
the
screen

6. Click
Delete


7. Choose
to
do
nothing
with
group
posts
OR
delete
posts
that
do
not
also
belong
to
another
 group

8. Choose
the
target
leaf
for
posts
if
it
was
specified
that
they
be
moved

9. Click
Delete
Group


Add
Users
to
an
Organization
Leaf


1. Click
Manage
Organization
in
the
My
Tools
menu


2. Browse
to
the
desired
organization
leaf


3. Click
Manage
Users
in
the
Org
Tools
pull‐down
menu


4. Click
Go

5. Click
Import
Users

6. Format
and
upload
a
.CSV
file
using
the
following
format:


First
Name,Last
Name,
Email
Address


If
an
uploaded
user
does
not
exist
in
the
system
a
user
account
will
be
created
for
them.

An
 email
containing
their
username
and
temporary
password
is
automatically
sent.




If
an
uploaded
user’s
account
already
exists
in
the
system
a
duplicate
account
will
not
be
 created
for
them.

The
user’s
account
will
be
added
to
the
specified
organization
leaf.




Courses
and
Classes
Defined


In
day‐to‐day
language,
the
words
course
and
class
can
be
used
interchangeably.

They
are
usually
 synonyms.

Courses
and
classes
are
defined
separately
in
the
virtual
learning
environment.




Course:
A
course
is
a
template
that
classes
can
be
created
from.

It
is
the
blue
print
for
a
 class
and
contains
the
content
(SCORM
package(s))
that
students
will
interact
with.

Course
 maintainers
have
the
ability
to
modify
and
update
courses.

Instructors
and
students
are
not
 given
access
at
the
course
level.


12
 



 ELT
Manual


Course


Class:
A
class
is
an
instance
of
a
course.

All
classes
in
the
virtual
learning
environment
 reference
an
already
existing
course.

Thus,
a
class
cannot
exist
without
a
course.

The
tools
 and
course
content
available
in
a
class
are
defined
and
set
by
the
course
it
references.



Student
and
instructor
access
is
granted
at
the
class
level.


Creating
a
Course


1. Click
My
Tools

in
the
left
menu


2. Click
Manage
Organization

3. Navigate
to
the
leaf
in
the
organization
hierarchy
that
you
would
like
to
make
the
course
 available
to


4. From
the
pull‐down
menu
next
to
the
leaf
SelectCreate
Course

5. Click
Go
next
to
the
pull‐down
menu


Alternately
click
the
title
of
the
leaf
that
should
have
access
to
the
course


6. Click
Create
Course
in
the
left
menu


7. Type
a
short
title
for
the
course


8. Type
a
long
title
for
the
course


9. Specify
a
Code


10. type
a
course
description


Note:
See
course
naming
convention
guide
for
course
naming
specifications


11. Specify
course
maintainers
by
typing
username(s)
in
the
field
provided


Individuals
listed
as
course
maintainers
will
be
able
to
make
modifications
to
the
course
in
 the
future.

The
course
will
be
available
to
them
in
their
My
Courses
menu
tab.

A
course
 can
have
multiple
course
maintainers.
ClickAdd
another
item
if
more
than
two
 maintainers
are
needed.


12. Select
the
course
tools
that
should
be
available
in
classes
that
reference
the
course
(see


Course
Tools
section
of
this
manual
for
a
detailed
description
of
each
course
tool)


Select
Course
homepage
tools
(maximum
number
of
course
homepage
tools
is
6)


Course
homepage
tools
display
in
the
course’s
dashboard.

Due
to
screen
size
limitations
 you
can
only
select
six
homepage
tools.

All
other
course
tools
are
available
to
users
in
the
 left
course
menu.

Course
homepage
tools
should
be
those
tools
that
will
be
used
most
 frequently
and
should
therefore
be
easily
accessible
(i.e.,
Course
Content).


13. Select
course
content
tools
(maximum
number
of
course
content
tools
is
6)


Course
content
tools
are
visible
to
students
when
they
are
working
in
the
Course
Content


(SCORM
package)
section
of
a
course.

Due
to
screen
real
estate
limitations
only
six
course
 content
tools
can
be
specified.

All
other
tools
will
continue
to
be
accessible
from
the
left
 course
menu.

It
is
recommend
that
course
content
tools
be
items
that
students
would
most
 likely
need
to
access
while
interacting
with
course
content.


14. Assign
the
course
to
leaf(s)
of
the
organization
structure


13
 



 ELT
Manual


By
default,
the
course
will
be
added
to
the
leaf
you
are
currently
working
in.

You
can
make
 the
course
available
to
additional
leafs
in
the
hierarchy
by
holding
down
the
control
key
and
 selecting
additional
leafs.


15. Click
Save

Note:
Courses
take
a
few
minutes
to
process,
as
lots
of
tools
have
to
be
created
to
make
the
 course
fit
user
specifications.

Click
refresh
after
waiting
a
few
moments
to
view
the
created
 course.

If
the
course
is
still
under
construction
a
message
will
be
present.

Click
refresh
 again
in
a
few
moments.


Modifying
a
Course


Course
maintainers
and
system
administrators
can
modify
existing
courses.

Making
modifications
 to
a
course
affects
classes
that
reference
it.

For
example,
if
a
tool
is
added
or
removed
from
a
 course
it
will
be
reflected
in
classes
that
were
created
from
the
course.




To
modify
a
course:


1. Click
My
Courses
in
the
left
menu


2. Click
the
link
to
the
course
the
course
that
will
be
modified


If
you
are
not
a
course
maintainer
and
do
have
system
admin
privileges
you
can
modify
a
 course
by
navigating
to
the
Manage
Organization
page.

Click
the
leaf
containing
the
course
 that
you
would
like
to
modify.

Click
the
link
to
the
course
in
the
organization’s
home
page.


3. Click
Edit
at
the
top
of
the
screen


4. Make
course
modifications
as
needed


5. Click
Save

Removing
a
Course


Removing
a
course
is
permanent
and
cannot
be
undone.

Do
not
remove
a
course
if
classes
 reference
it
or
if
there
is
a
chance
it
will
be
needed
in
the
future.




To
remove
a
course:


1. Click
My
Courses
in
the
left
menu


2. Click
the
link
to
the
course
the
course
that
requires
removal


If
you
are
not
a
course
maintainer
and
do
have
system
admin
privileges
you
can
remove
a
 course
by
navigating
to
the
Manage
Organization
page.

Click
the
leaf
containing
the
course
 that
you
would
like
to
remove.

Click
the
link
to
the
course
in
the
organization’s
home
page.


3. Click
Edit
at
the
top
of
the
screen


4. Click
Delete
at
the
bottom
of
the
page


14
 



 ELT
Manual


Class


Classes
are
the
sites
that
students
and
instructors
will
access
for
teaching
and
learning.

Classes
are
 created
from
courses.

Therefore,
a
class
cannot
be
created
in
an
organization
leaf
unless
there
is
at
 least
one
course
for
it
to
reference
(see
the
previous
section
on
course
creation).




Creating
a
Class
from
an
Existing
Course


1. Click
My
Tools
in
the
left
menu


2. Click
Manage
Organization

3. Navigate
to
the
leaf
in
the
organization
hierarchy
that
you
would
like
to
make
the
class
 available
to


4. From
the
pull‐down
menu
next
to
the
leaf
SelectCreate
Class

5. Click
Go
next
to
the
pull‐down
menu


Alternately
click
the
title
of
the
leaf
that
should
have
access
to
the
course


6. Click
Create
Class
in
the
left
menu


7. Type
the
name
of
the
Master
Course


The
VLE
has
an
auto‐lookup
feature.

As
you
start
typing
the
application
will
search
for
 courses.

Keep
in
mind
that
you
can
only
create
a
class
from
a
course
that
exists
in
the
leaf
 of
the
hierarchy
that
you
are
currently
working
in.

If
you
are
unable
to
find
the
course
you
 are
looking
for
go
back
to
the
organization
home
page
and
make
sure
the
course
exists
in
 the
organization
you
are
working
in.

If
it
does
not
you
can
always
find
the
course
and



 modify
its
properties
so
it
is
available
to
additional
organizations.


8. If
desired,
specify
new
long
and
short
titles
(not
required)


9. Type
a
course
description


10. Specify
class
instructors


A
class
can
have
multiple
instructors.

Individuals
listed
in
the
instructor
field
will
be
able
to
 access
the
class
using
the
My
Teaching
link
in
the
left
menu.

Administrators
can
access
the
 class
without
being
listed
as
an
instructor
by
clicking
the
link
to
the
class
in
the


Organization
Home.


11. Select
the
dates
the
course
will
begin
and
end


12. Assign
the
class
to
an
organization
leaf


By
default
the
class
will
be
assigned
to
the
leaf
you
are
currently
working
in.

Hold
the
 control
key
and
select
additional
leafs
in
the
organization
structure
to
make
it
available
to
 others.


13. Click
Save


Note:
Classes
take
a
few
minutes
to
process,
as
lots
of
tools
have
to
be
created
to
make
the
 class
fit
user
specifications.

Click
refresh
after
waiting
a
few
moments
to
view
the
created


15
 



 ELT
Manual
 course.

If
the
course
is
still
under
construction
a
message
will
be
present.

Click
refresh
 again
in
a
few
moments.


Modifying
a
Class


System
administrators
can
modify
existing
classes.



To
modify
a
class:


1. Navigate
to
the
Manage
Organization
page


2. Click
the
leaf
containing
the
class
you
would
like
to
modify


3. Click
the
link
to
the
class
in
the
organization’s
home
page


4. Click
Edit
at
the
top
of
the
screen


5. Make
class
modification
as
needed



6. Click
Save

Removing
a
Class


Removing
a
class
is
permanent
and
cannot
be
undone.

Do
not
remove
a
class
if
it
is
in
session
or
if
 students
are
enrolled.


To
remove
a
class:


1. Click
My
Teaching
in
the
left
menu


2. Click
the
link
to
the
class
that
will
be
removed


If
you
are
not
a
class
instructor
and
do
have
system
admin
privileges
you
can
remove
a
class
 by
navigating
to
the
Manage
Organization
page.

Click
the
leaf
containing
the
class
that
you
 would
like
to
remove.

Click
the
link
to
the
class
in
the
organization’s
home
page.


3. Click
Edit
at
the
top
of
the
screen


4. Click
Delete
at
the
bottom
of
the
page


Adding
Course
Content
to
a
Course


Course
content
(SCORM
packages)
are
added
to
courses.

A
content
package
added
to
a
course
 becomes
available
to
the
classes
that
reference
it.


To
add
content
packages
(SCORM)
to
a
course:


1. Navigate
to
the
course
that
the
content
package
will
reside
in


2. Click
Course
Content
in
the
Course
Tools
menu


If
Course
Content
does
not
exist
in
the
Course
Tools
menu
you
can
“turn
it
on”
by
clicking
 modify
at
the
top
of
the
screen.

Then
place
a
check
next
to
Course
Content
in
the
Course


Tools
area.

Click
Save.


3. Click
Add
New
SCORM
Package

4. Type
a
name
for
the
activity


5. Type
a
short
summary
for
the
activity
in
the
field
provided


16
 



 ELT
Manual


6. Click
Choose
or
upload
a
file

7. Click
Upload
a
file

8. Browse
for
and
Upload
the
file

Course
content
files
can
be
very
large
(100s
of
megabytes).

Please
be
patient
while
the
file
 uploads.

It
can
take
several
minutes.

Longer
with
slower
network
speeds.

Contact
support
 if
your
browser
times
out
before
the
file
is
completely
uploaded.

9. Click
Choose
next
to
the
file
you
just
uploaded


There
are
a
number
of
other
settings
that
can
be
specified
at
this
point.

The
default
settings
 have
been
determined
to
work
well.

However,
you
can
modify
the
number
of
times
 students
can
access
the
activity,
how
grades
are
recorded,
etc.


10. Click
Save
and
Display

Removing
Course
Content
Packages


Course
content
removal
is
permanent.

Do
not
remove
course
content
packages
if
a
class
is
in
 session
or
if
there
is
reporting
data
associated
with
it.




1. Navigate
to
the
course
that
the
content
package
will
reside
in


2. Click
Course
Content
in
the
Course
Tools
menu


3. Click
Remove
next
to
the
item
that
you
would
like
to
delete


Using
Teaching
Tools
in
a
Class


Introduction


The
virtual
learning
environment
has
all
the
tools
one
would
expect
to
find
in
a
modern
online
 learning
system.

The
following
sections
contain
detailed
instructions
on
how
to
use
and
administer
 the
teaching
and
learning
tools
found
within
the
environment.




Calendar


The
Calendar
allows
instructors
to
post
events
in
a
course
calendar
that
is
available
to
all
registered
 students.

Instructors
often
use
this
tool
to
post
project
due
dates,
exam
dates,
and
class
 cancellations.



It
is
important
not
to
confuse
a
class
calendar
with
the
calendar
in
My
Tools.

Events
added
to
a
 course
calendar
will
display
in
the
My
Tools
calendar
for
all
students
registered
for
a
class.

If
an
 instructor
adds
an
event
to
the
My
Tools
calendar
it
WILL
NOT
be
available
to
students
registered
 in
their
class.

The
My
Tools
calendar
aggregates
items
that
are
added
to
all
class
calendars
 associated
with
the
sites
a
user
is
enrolled
in.

An
instructor
can
add
private
or
personal
events
to
 the
calendar
in
My
Tools
so
they
are
not
shared
with
others.


Administrators
and
class
instructors
have
the
ability
to
add
and
modify
calendar
items
in
the
 courses
they
have
access
to.




17
 



 ELT
Manual


Calendar
Views


By
default
the
course
calendar
displays
a
weekly
view.

The
calendar
view
can
be
changed
to
show
 more
of
fewer
days:


1. Click
the
View
pull‐down
menu
in
the
main
calendar
screen


2. Select

Calendar
by
Day,
Month,
Year
or
List
of
Events


The
Display
List
of
Events
Function
allows
users
to
filter
their
calendar
events
and
display
only
 items
that
fall
within
the
date
ranges
they
specify.



Note:
The
Display
Group
Events
option
in
the
Display
List
of
Events
screen
is
currently
in
 development.

Future
iterations
of
the
VLE
will
allow
user
to
post
group
events
and
filter
 their
calendar
accordingly.



Add
a
Calendar
Item


Events
added
to
a
class
calendar
are
available
to
all
teachers
and
students
enrolled
in
a
class.

The
 events
will
display
in
each
class
member’s
My
Tools
aggregated
calendar
as
well
as
the
class
 calendar.




To
add
a
calendar
event:


1. Access
the
class
the
calendar
item
is
to
be
added
to

2. Click
Add


3. Type
a
title
for
the
event

4. Select
the
date,
start
time,
and
duration
of
the
event

5. Compose
an
event
description
in
the
text
editor
provided


If
an
event
occurs
more
than
once
(i.e.,
weekly
office
hours)
select
Frequency
and
specify
 when
the
event
should
reoccur

6. Select
Event
Type
from
the
pull
down
menu

7. Click
Save
Event


Events
can
have
file
attachments
associated
with
them.

For
example,
an
instructor
might
attach
 a
map
to
a
coffee
shop
where
language
practice
session
will
take
place.

To
attach
a
file
to
an
 event:


1. Before
clicking
Save
Event
click
Add
Attachments


2. Click
Browse


3. Browse
for
the
file
you
would
like
to
upload


If
desired,
add
additional
files

4. Click
Continue


Note:

The
Select
a
resource
function
in
the
file
attachment
area
is
currently
under
 development.

All
file
attachments
must
be
uploaded
from
a
local
computer.




18
 



 ELT
Manual


Remove
or
Modify
Calendar
Items


Calendar
items
can
be
removed
or
modified
by
instructors
and
administrators.

Items
removed
 from
a
course
calendar
will
no
longer
be
available
in
student
and
instructor
My
Tools
calendars.



Item
removal
is
permanent
and
cannot
be
undone.


1. Navigate
to
the
calendar
item
to
be
removed
or
modified.

Viewing
the
calendar
by
month
 or
list
of
events
makes
it
easy
to
locate
items


2. Click
the
link
to
the
event


3. Click
Edit
to
modify
the
event


4. Click
Delete
to
permanently
remove
the
item


Announcements


The
Announcements
tool
is
used
to
inform
site
participants
about
current
items
of
interest.


Announcements
can
have
multiple
attachments,
such
as
documents
or
URLs.


You
can
sort
announcements
by
subject,
sender,
access,
or
date.


Announcements
are
a
useful
way
to
post
a
notice
about
an
important
change
in
deadlines,
meeting
 times,
or
meeting
locations.


When
creating
an
announcement,
you
can
select
Show
to
make
it
visible,
Hide
to
hide
it,
or
Specify


Dates
to
set
a
beginning
date
and
end
date
for
the
announcement's
visibility.


Add
an
Announcement


Administrators
and
instructors
have
the
ability
to
post
announcements
in
a
class.

Posted
 announcements
display
in
the
class
announcements
area.


1. Navigate
to
the
class
requiring
an
announcement


2. Click
Announcements
in
the
Course
Tools
menu


3. Click
Add

4. Type
an
announcement
title


5. Type
the
announcement
body
in
the
visual
text
editor
that
is
provided


Note:
Use
the
formatting
options
in
the
text
editor
(i.e.,
font
size,
color,
add
images)
to
make
 the
announcement
more
dynamic
and
memorable.


The
announcement
access
feature
is
currently
under
development
and
will
be
functional
in
 future
iterations
of
the
VLE.

Select
Only
members
of
this
site
can
view
the


announcement.

When
groups
functionality
is
available
instructors
will
be
able
to
post
 announcements
for
specific
groups
of
students
within
a
class.





6. Select
Announcement
availability


Specifying
announcement
beginning
and
end
dates
is
a
nice
way
to
make
announcements
 appear
and
disappear
automatically.

This
feature
allows
instructors
to
preload
their
course
 with
many
announcements
(i.e.,
due
date
reminders)
and
have
them
appear
at
prescribed


19
 



 ELT
Manual
 times
with
no
extra
work.

The
default
announcement
option
(Show)
makes
 announcements
available
for
the
duration
of
the
class.


Announcements
can
have
file
attachments
associated
with
them.

For
example,
an
instructor
might
 attach
a
map
to
an
art
exhibit.

To
attach
a
file
to
an
announcement:


1. Before
clicking
Add
Announcement
click
Add
Attachments


2. Click
Browse


3. Browse
for
the
file
you
would
like
to
upload


If
desired,
add
additional
files

4. Click
Continue


Note:

The
Select
a
resource
function
in
the
file
attachment
area
is
currently
under
 development.

All
file
attachments
must
be
uploaded
from
a
local
computer.




Edit
an
Announcement


Announcements
can
be
modified
after
they
are
posted.


1. Navigate
to
the
class
announcements
tool

2. ClickEdit
next
to
the
announcement
that
requires
modification

3. Modify
the
announcement

4. Click
Save
Changes


Remove
an
Announcement


Announcement
removal
is
permanent.

Hiding
an
announcement
(Edit
­>
Hide)
is
a
good
 alternative
to
deletion.




To
remove
an
announcement:


1. Navigate
to
the
class
announcements
tool

2. Place
a
check
next
to
the
announcement(s)
to
be
removed
in
the
Remove?
column

3. Click
Update


Announcement
Options


Announcement
options
let
administrators
and
class
instructors
specify
how
announcements
are
 listed
in
the
class
home
page
and
the
announcements
tool.




To
modify
announcement
options:


1. Navigate
to
the
class
announcements
tool


2. Click
Options

3. Modify
Option

4. Click
Update

20
 


Gradebook


ELT
Manual


Overview


The
Gradebook
is
a
tool
for
instructors
to
calculate
and
store
grade
information
and
distribute
it
to
 students
online.

The
Gradebook
can
automatically
calculate
course
grades,
with
the
ability
to
 override
any
course
grade.


Other
Gradebook
features
include
the
ability
to:


• Define
course
letter
grades
based
on
a
100%
scale




• Choose
between
point‐
or
percentage‐based
grading




• Create
categories
to
organize
items
and
allow
for
weighting
of
grades


• Enter,
view,
edit,
and
release
to
students
scores,
grades,
and
comments


• Transmit
scores
to
the
Gradebook
from
tools
such
as
Tests
&
Quizzes,
Assignments,
and


Forums




• Export
scores
and
grades
to
Microsoft
Excel
(in
.csv
format)


• Import
item
scores
from
spreadsheet
(.csv)
files.
Instructors
can
view
information
in
the


Gradebook
in
different
ways,
including
an
item
summary
for
each
course,
item
detail,
all
 grade
listing,
course
grade
listing,
gradebook
setup,
and
course
grade
options.




Students
can
view
their
scores
for
all
items;
view
their
course
grades,
once
an
instructor
releases
 them,
and
sort
gradebook
items
by
title,
due
date,
and
grade.


Adding
Gradebook
Items


Some
items
(Assignments,
Quizzes,
and
Forums)
are
automatically
added
to
the
gradebook
when
 they
are
activated
within
the
LMS.

Other
items
can
be
manually
added
to
the
gradebook.


1. Access
Gradebook
from
the
Course
Tools
menu


2. Click
Add
Gradebook
item

3. Specify
a
title


4. Specify
Item
Point
Value

A
point
value
must
be
assigned
to
all
gradebook
items.
Enter
a
value
greater
than
zero.


Decimals
are
permitted,
but
values
are
limited
to
two
decimal
places.


5. Specify
Due
Date
(not
required)

6. Select
Release
this
item
to
students


Releasing
an
item
to
students
makes
the
gradebook
item
available
to
students
when
they
 view
their
personal
gradebook.

Leaving
this
option
unchecked
will
prevent
students
from
 viewing
the
item.


7. Select
Include
this
item
in
course
grade
calculations



If
an
item
is
excluded
from
the
course
grade
calculation,
the
individual
grade
will
appear
to
 students
in
parentheses.
A
legend
underneath
will
explain
"Grades
in
parentheses
are
not
 included
in
the
course
grade
calculation".


21
 



 ELT
Manual


8. Click
Add
Item

Modifying
Gradebook
Items


1. Access
Gradebook
from
the
Course
Tools
menu

2. Click
Edit
next
to
the
item
you
would
like
to
modify

3. Modify
the
item
OR
Click



4. Click
Save
Changes


Removing
Gradebook
Items


1. Access
Gradebook
from
the
Course
Tools
menu

2. Click
the
title
of
the
item
to
be
removed

3. Click
Remove
gradebook
item
from
the
gradebook


Only
manually
added
gradebook
items
can
be
removed
from
the
gradebook.

Assignments,
 quizzes,
and
forums
can
only
be
removed
by
removing
the
item
from
its
respective
tool.

For
 example,
deleting
an
assignment
would
remove
its
associated
gradebook
entry.


Posting
Grades


1. Access
Gradebook
from
the
Course
Tools
menu


2. Locate
the
item
for
which
you
want
to
enter
grades
in
the
item
list
and
click
its
title


3. Enter
each
student's
score
for
the
item
into
the
box
following
his
or
her
name



Scores
must
be
greater
than
or
equal
to
zero,
and
may
contain
up
to
two
decimal
places


(e.g.,
9.25).
You
may
leave
a
box
blank
if
you
are
waiting
on
a
student's
grade


To
add
comments
for
students,
click
Edit
Comments.

Type
your
comments
in
the
text
box.


4. Click
Save
Changes

Blog


Overview


A
blog
is
an
online
journal,
in
which
individuals
can
write
entries,
ordered
by
date,
which
can
share
 with
others.

Members
of
the
site
can
comment
on
each
others’
entries.


A
blog
can
make
an
interesting
learning
diary,
where
students
keep
a
journal
of
what
they
have
 learned,
and
what
they
would
like
to
find
out
more
about.

Some
students
find
that
this
offers
a
 useful
opportunity
to
reflect
on
their
own
learning.

If
they
choose,
students
can
restrict
individual
 blog
entries
so
that
they
are
only
visible
to
teaching
staff
and
themselves.

Blog
entries
can
also
be
 made
visible
to
all
students
in
a
class.


Students
can
be
asked
to
blog
regularly
and
to
read
their
colleague’s
blogs.

Readers
can
comment
 on
blog
entries.


Instructors
can
use
the
blog
tool
to
deliver
time
sensitive
course
information
in
a
chronological
 format.




22
 



 ELT
Manual


Modify
Blog
Permissions


Administrators
can
modify
class
bog
permissions.

For
example,
an
administrator
can
prevent
 students
from
adding
and
removing
blog
comments.


1. Access
the
Blog
tool
from
the
Course
Tools
menu


2. Select
and
deselect
permissions
as
desired


3. Click
Save

Note:
Blog
permissions
are
set
on
a
per
class
basis.

Blog
permission
modifications
made
in
 one
class
do
not
carry
over
to
another.


Add
Blog
Entry


Instructor
and
student
users
have
the
ability
to
create
and
post
to
their
personal
course
blogs.


1. Access
the
Blog
tool
from
the
Course
Tools
menu


2. Click
Add
blog
entry

3. Use
the
visual
text
editor
to
create
a
blog
entry
and
title



4. Choose
who
can
view
the
blog
entry


Blog
entries
do
not
have
to
be
available
to
every
member
of
a
class.

They
can
be
private
or
 only
viewable
by
instructors.


5. Click
Publish
entry
or
Save
Draft

Modify
Blog
Entries


Blog
authors
can
edit
draft
entries
or
posts
that
have
already
been
created
(if
permissions
allow).



Instructors
and
administrators
can
edit
all
blog
entries.


1. Access
the
blog
containing
the
entry
that
requires
modification


2. Click
Edit
entry
under
the
entry
that
requires
modification


3. Edit
the
blog
using
the
visual
text
editor


4. Click
Publish
entry
to
make
the
changes
available
OR
Click
Save
Draft
to
turn
the
 published
entry
into
a
draft
that
can
be
published
again
later




View
All
Blogs


The
Blog
tool
creates
an
easy
to
view
list
of
all
the
blogs
in
a
class.

Administrators,
instructors,
and
 students
enrolled
in
a
class
can
view
a
list
of
all
blogs
and
link
to
the
ones
they
would
like
to
read.



Entries
made
private
by
the
author
are
not
visible.

Entries
made
available
only
to
the
instructor
are
 not
shown
when
students
browse
a
blog.


1. Access
the
Blog
tool
in
the
Course
Tools
menu


2. Click
All
the
blogs

3. Click
the
link
to
a
user’s
blog


23
 



 ELT
Manual


Remove
or
Hide
an
Entry


In
some
cases
an
instructor
or
administrator
might
want
to
remove
or
hide
a
blog
entry.

Removing
 an
entry
is
permanent
and
cannot
be
undone.

Hiding
an
entry
prevents
students
from
being
able
to
 view
it
but
does
not
delete
it.


1. Access
the
blog
containing
the
entry
to
be
hidden
or
removed

2. Click
Remove
to
remove
the
entry

3. OR
to
hide
the
entry

4. Click
Modify


5. Click
Save
Draft


Wiki


Overview


A
Wiki
can
be
thought
of
as
a
combination
of
a
web
site
and
a
word
processing
document.

At
its
 simplest,
it
can
be
read
just
like
any
other
web
site,
with
no
editing
privileges
necessary.

A
wiki’s
 true
power
lies
in
the
fact
that
groups
can
collaboratively
work
on
the
content
of
the
wiki
using
 nothing
but
a
standard
web
browser.

Beyond
ease
of
editing,
the
second
powerful
element
of
a
wiki
 is
its
ability
to
keep
track
of
the
history
of
a
document
as
it
is
revised.

Since
users
access
one
place
 to
edit,
the
need
to
keep
track
of
word
processing
files
and
compile
edits
is
eliminated.

Each
time
a
 user
makes
changes
to
a
wiki
page,
that
revision
of
the
content
becomes
the
current
version,
and
an
 older
version
is
stored.

Versions
of
the
document
can
be
compared
side‐by‐side,
and
edits
can
be


"rolled
back"
if
necessary.



The
Wiki
is
gaining
traction
in
education,
as
an
ideal
tool
for
the
increasing
amount
of
collaborative
 work
done
by
both
students
and
teachers.

Students
might
use
a
wiki
to
collaborate
on
a
group
 report,
compile
data
or
share
the
results
of
their
research.


Edit


Wiki
authors
and
editors
use
a
wiki
markup
language
to
add
formatting
to
text,
create
new
pages,
 insert
images,
etc.

Bookmark
 this 
page
and
refer
to
it
as
you
author
and
edit
the
course
wiki
page.



Don’t
stress
out
about
the
markup
language.

It
is
intuitive
and
easy
to
use
and
learn.




1. Click
Edit
in
the
Wiki
menu


If
you
have
never
edited
your
wiki
you
will
need
to
first
erase
the
“welcome
message”
so
 that
you
can
start
with
a
blank
slate.


2. Highlight
the
text
and
click
Delete

3. Use
the
Wiki
markup
guide
located
 here 
to
author
and
format
your
document



4. Click
Save
below
the
edit
window
to
publish
your
work


History


An
advantage
of
using
a
wiki
to
author
collaborative
documents
is
that
every
version
of
the
work
is
 saved
in
the
wiki
database
and
can
be
viewed
by
others.

Authors
can
even
revert
back
to
a
previous
 version
of
the
document.


24
 



 ELT
Manual


1. Access
the
Course
Wiki


2. Click
History
in
the
Wiki
Menu


3. Click
the
version
number
of
the
document
that
you
would
like
to
view


4. Click
Revert
to
this
version
to
roll
the
document
back
to
a
previous
version


Assignments


Overview


For
courses,
the
Assignments
tool
allows
instructors
to
create,
distribute,
collect,
and
grade
online
 assignments.

Assignments
are
private.

Student
submissions
are
not
visible
to
other,
non‐instructor
 or
admin,
users
of
the
site.


The
Assignments
tool
offers
multiple
grading
options,
including
letter
grades,
points,
checkmarks,
 pass/fail,
or
ungraded.


Assignments
can
also
be
returned,
with
or
without
grades,
for
re‐submission.

Instructors
can
 download
all
submissions
to
an
assignment
to
their
computer
at
once.

When
instructors
release
 grades
for
an
assignment,
students
can
access
instructor
comments
and
their
grades.


Add
an
Assignment


1. Click
Assignments
in
the
Course
Tools
menu


2. Click
Add

3. Type
a
title
for
the
Assignment



4. Select
open,
due,
and
accept
until
dates


Open
date:
the
date
the
assignment
is
available
to
students.


Due
date:
the
date
student
work
is
due.


Accept
until
date:
If
last
date
you
will
accept
late
work.

The
due
date
and
accept
until
date
 can
be
the
same.




5. Select
Student
Submission
type


Inline
only:
Students
must
compose
their
work
in
the
visual
text
editor
(WYSIWYG).


Attachments
only:
Student
work
must
be
attached
as
a
digital
file


Inline
and
Attachments:
Students
can
submit
work
attaching
digital
files
or
by
using
the
 visual
text
editor
or
a
combination
of
both.


Non­electronic:
No
online
submission
is
allowed.

Work
is
delivered
to
the
instructor
off
 line.


6. Select
Grade
Scale

Select
Points
if
the
item
is
going
to
be
added
to
the
grade
book.

Specify
the
maximum
 number
of
points
a
student
can
earn.


7. Add
the
due
date
to
the
course
calendar
(optional)


8. Add
an
announcement
about
the
open
date
(optional)


25
 



 ELT
Manual


9. Add
an
honor
pledge
(optional)


10. Recommended:
Add
Assignment
to
Gradebook

11. Click
Add
Attachment
to
include
digital
file
attachments
(i.e.,
additional
instructions,
 reading
passage,
etc.)


12. Click
Post
to
make
the
assignment
available


Modify
an
Assignment


1. Access
the
assignment
tool
from
the
Course
Tools
menu


2. Click
Edit
next
to
the
assignment
to
be
modified


3. Modify
the
assignment


4. Click
Post


Grade
Assignments


Grading
activities
allows
you
to
award
points
and
comment
on
submitted
work.


1. Access
the
Assignment
tool
from
the
Course
Tools
menu


2. Click
Grade
next
to
the
item
you
would
like
to
grade


3. Click
Grade
under
the
name
of
the
student
whose
work
you
would
like
to
grade


4. Download
the
Submitted
Attachment(s)
by
clicking
on
the
file
name(s)


5. Compose
Instructor
Comments
in
the
field
provided


6. Award
points
in
the
field
provided


7. Choose
if
you
would
like
to
allow
the
student
to
resubmit
the
item
(i.e.,
correct
their
work
 and
hand
it
in
again
for
re‐grading)


8. Click
Return
Assignment
to
Student
to
complete
grading
OR
Click
Save
to
return
to
the


Activity
List.




Note:
if
you
click
Save
students
will
not
be
able
to
view
their
scores
or
feedback
until
you


Release
Grades

Chat


Overview


The
Chat
Room
tool
can
be
used
for
real‐time,
unstructured
conversations
among
site
participants
 who
are
signed
on
to
the
site
at
the
same
time.

Instructors
can
easily
create
an
"Online
Office


Hours"
chat
room
for
student
questions
and
answers.

Dispersed
collaboration
groups
can
use
Chat
 as
a
space
to
have
conversations
across
distances
or
catch
up
with
conversations
that
they
may
 have
missed.


Chat


1. Access
Chat
from
the
Course
Tools
menu

2. Type
a
message
in
the
field
provided

3. Click
Add
message


Add
Another
Chat
Room


Administrators
and
Instructors
can
facilitate
multiple
discussions
by
adding
additional
chat
rooms
 to
a
site.


26
 



 ELT
Manual


1. Access
Chat
from
the
Course
Tools
menu


Click
Options

2. Click
Add
Room

3. Type
a
title
and
description
for
the
room


4. Click
Update
Options

Wimba
Classroom


Overview


Wimba
Classroom
is
a
live,
virtual
classroom
environment
with
robust
features
that
include
audio,
 video,
application
sharing
and
content
display,
and
MP4
capabilities.


The
classroom’s
pedagogical
design
and
ease‐of‐use
ensures
that
instructors
and
students
engage
 as
if
they
were
meeting
face‐to‐face.


Advanced
features
such
as
polling,
whiteboarding,
presenter
on‐the‐fly,
resizable
chat
areas
and
 participant
lists,
usage
analytics
tools,
and
MP3
or
MP4
downloads
enable
further
dynamic
 interaction
between
students
and
educators.


Use


The
Wimba
Classroom
is
integrated
seamlessly
with
the
virtual
learning
environment
and
its
user
 authentication
system.

Administrators
and
instructors
can
add
Wimba
Classrooms
to
a
class:


All
users
should
run
the
Wimba
Setup
Wizard
before
attempting
to
use
the
Wimba
Classroom.

The
 setup
wizard
will
ensure
that
they
have
the
necessary
components
and
configuration
to
run
the


Live
Classroom.

The
setup
wizard
can
be
accessed
here:
 http://67.202.210.243/wizard/wizard.html.pl





To
add
a
Wimba
Classroom
to
a
Class:


1. Click
Wimba
Classroom
in
the
Course
Tools
Menu


2. Click
New
Room


3. Type
an
Activity
Name


4. Associate
the
activity
with
an
existing
room
OR
Select
New
Room


5. Click
Create
and
Display


The
Wimba
Classroom
has
its
own
dedicated
user
manuals.

User
manuals
for
presenters
and
 students
can
be
downloaded
using
the
links
below:


Presenter
Manaul 


Participant
Guide 


Wimba
Voice
Tools


Overview


In
traditional
virtual
learning
environments
student
and
instructor
communication
is
limited
to
text
 and
static
images.

Important
elements
of
face‐to‐face
communication,
including
the
nuances
of


27
 



 ELT
Manual



 voice,
are
missing
from
text‐based
discussions.

Wimba
Voice
recaptures
these
elements,
 contributing
to
greater
clarity
and
understanding.

Voice
discussions,
announcements
and
podcasts
 promote
active
participation
in
the
classroom.


It
is
recommend
that
you
run
the
Wimba
Setup
Test
before
using
the
Wimba
Voice
Tools.

The
 setup
test
will
ensure
your
computer
and
microphone
are
properly
configured
for
recording
and
 playback.

The
setup
test
can
be
accessed
here:
 http://67.202.210.243/wizard/wizard.html.pl

Voice
Authoring


Voice
Authoring
allows
instructors
and
administrators
to
post
original
voice
recordings
within
a
 class.




1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Authoring
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Click
the
red
record
button
and
record
speak
into
your
microphone


5. Click
the
stop
button
when
finished
recording


6. Click
the
play
button
to
play
back
recording


7. Click
Create
to
post
item


Voice
Board


Speak
and
read
a
language
at
the
same
time,
or
simply
create
threaded
voice
discussions
about
any
 subject.

This
is
a
great
tool
for
brainstorming
and
collaborating
on
almost
any
topic
in
any
 language.

Instructors
and
students
can
post
vocal
messages
with
accompanying
text
into
voice‐ based
message
boards.

Discuss
multiple
subjects
at
once
by
dividing
new
topics
into
their
own
 threads.
This
is
an
excellent
way
to
practice
all
aspects
of
a
new
language.



1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Board
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Associate
the
activity
with
an
existing
voice
board

OR
create
a
new
one


5. Click
Create
and
Display

A
pop‐up
window
displaying
the
voice
board
will
open.


6. Click
New
to
author
a
new
message


7. Type
a
subject

8. Click
the
record
icon
to
begin
recording


9. Click
Stop
when
recording
is
completed


10. Click
Post
to
post
message


Reply
to
other
messages
by
selecting
a
thread
and
clicking
the
Reply
button

28
 



 ELT
Manual


Voice
Email


Students
and
instructors
can
send
vocal
email
messages
to
anyone.

Recipients
can
reply
by
sending
 their
own
voice
email.

Voice
emails
are
particularly
useful
for
role‐playing
activities
and
question
 and
answer
sessions.

To
ensure
security,
instructors
have
full
control
of
the
distribution
of
every
 email.



1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Email
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Select
who
will
receive
the
email



All
users,
just
students,
or
just
instructors.


5. Specify
pre­filled
subject
line

A
pre‐filled
subject
line
makes
managing
voice
emails
easy.

Instructors
can
set
a
 pre‐filled
subject
line
and
setup
email
filters
to
route
voice
emails
directly
to
an
 inbox
folder
so
they
are
not
lost.


6. Select
a
reply
link

A
reply
link
allows
students
to
respond
to
a
voice
email
using
their
computer
 microphone.


7. Set
Max
message
length
using
the
pull‐down
menu


8. Click
Create
and
Display

9. Record
a
message


10. Click
Send

Voice
Podcaster


The
Wimba
Podcaster
allows
instructors
to
create
and
post
voice
lectures
and
have
their
students
 subscribe
to
them
(a
“podcast”)
via
iTunes
or
their
favorite
feed
aggregator.

If
users
do
not
have
a
 portable
audio
player
such
as
the
ipod,
they
can
navigate
to
the
Wimba
Podcaster
in
the
virtual
 learning
environment
and
listen.


1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Podcaster
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Associate
the
activity
with
an
existing
podcaster
or
create
a
new
one


5. Click
Create
and
Display

6. Click
New
to
create
a
new
podcast


7. Click
the
record
button
to
begin
recording



 Recordings
can
be
a
maximum
of
20
minutes.


8. Click
Post

Instructors
and
course
builders
can
import
existing
podcasts
they
have
in
MP3
or
WAV
format.



Imported
podcasts
do
not
have
a
maximum
length
but
must
be
smaller
than
10MB:



1. Click
Import

2. Browse
for
the
local
file


3. Click
OK

29
 



 ELT
Manual


Voice
Presentation


Voice
Presentation
is
a
great
way
to
rapidly
author
an
online
presentation.
It
allows
instructors
to
 harness
the
wealth
of
material
on
the
web,
by
adding
audio
and
text
messages
to
a
selection
of


URLs.


1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Presentation
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Associate
the
activity
with
an
existing
voice
presentation
or
create
a
new
one


5. Click
Create
and
Display

To
create
a
new
presentation:


1. Click
the
New
button
to
create
a
new
annotated
web
page,
or
"slide"


2. Annotate
the
slide
with
audio
and
text


3. Post
the
slide
and
continue
building
the
presentation


Once
content
is
created,
it
can
be
viewed
and
edited.

Content
can
be
reordered
via
drag
and
 drop.


What
else
can
be
done?


Turn
your
Voice
Presentation
into
an
asynchronous
discussion
by
allowing
students
to
respond
 with
comments
on
any
slide.


Link
to
multimedia
content,
like
Flash
or
online
videos,
and
annotate
it
with
your
voice.


Listen
to
your
entire
presentation
using
"Continuous
Playback"
(located
in
the
"Options"
menu).


The
best
way
to
become
familiar
with
this
tool
is
to
start
using
it!
Click
the
"New"
button
to
create
 your
first
slide.


Forums


Overview


Forums
is
a
communication
tool
that
instructors
can
use
to
create
an
unlimited
number
of
 discussion
forums
for
their
class
sites.

The
Forums
tool
is
designed
to
be
an
effective
tool
for
both
 academic
and
collaborative
work.

It
facilitates
asynchronous
discussion
and
provides
an
 opportunity
for
class
participants
to
engage
with
each
other.

It
allows
for
the
free
expression
of
 convergent
and
divergent
ideas.

Interactions
can
be
assigned
a
point
value
and
sent
to
the


Gradebook
with
comments.


A
visual
text
editor
(WYSIWYG)
interface
allows
rich
text,
plain
text,
and
HTML
editing.

You
can
 add
attachments
to
any
message
by
linking
to
uploaded
files
or
web
links.


Forum
statistics
are
available
for
site
owners
to
determine
the
participation
level
of
individual
 users.


30
 



 ELT
Manual


Adding
a
Forum


1. Click
Forums
in
the
Course
Tools
Menu

2. Click
New
Forum

3. Type
the
forum's
title.
This
is
a
required
field,
and
is
limited
to
75
characters


4. Provide
a
brief
description
(limited
to
100
characters)
that
will
be
displayed
along
with
the
 title
in
the
Forums
area


5. To
disable
forum
postings,
under
"Forum
Posting",
click
the
Yes
radio
button
next
to
"Lock


Topic
(Disable
forum
postings)".


No
is
selected
by
default,
allowing
site
participants
to
post
 messages
about
a
forum
topic.


6. To
moderate
forum
postings,
under
"Forum
Posting",
click
the
Yes
radio
button
next
to


"Moderate
Topics
in
Forum".

No
is
selected
by
default,
allowing
site
participants
to
post
 messages
without
moderation.


7. Under
"Permissions",
you
can
modify
permission
levels
for
participant
roles.

To
do
so,
from
 the
list
under
"Permissions",
select
a
role
for
editing
by
clicking
its
name.

Next
to


"Permission
Level:",
use
the
drop‐down
list
to
select
from
several
predefined
permission
 levels.

Custom
permission
levels
can
be
created
by
clicking
to
enable
or
disable
the
 following
functions:


New
Forum:
Create
a
new
forum.

You
can
modify
this
option
only
via
Template


Settings.



New
Topic:
Create
a
new
topic.

You
can
modify
this
option
only
via
Template


Settings
or
Forum
Settings.



New
Response:
Create
a
new
response
to
your
topic.



Response
to
Response:
Send
responses
to
a
topic
response.



Post
to
Gradebook:
Grade
responses
and
add
comments.

Send
grades
and
 comments
to
Gradebook.



Change
Settings:
Change
the
topic
settings.



Read:
Read
topic
responses.
Mark
as
Read:
Mark
messages
as
read.



Moderate
Postings:
Moderate
messages
posted
to
forum
(available
if
"Moderate


Topics
in
Forum"
option
was
selected
above).



Edit
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
revise
(none,
their
own,
or
all
postings).



Delete
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
delete
(none,
their
own,
or
all
postings).



Note:
Forum
permission
settings
will
apply
to
all
subsequently
created
topics
in
 that
forum,
but
if
you
modify
forum
permission
settings
after
topics
have
been
 created,
you
must
change
the
topic
permission
settings
separately.

8. Next
to
"Gradebook
Item",
use
the
drop‐down
list
to
choose
an
item
with
which
the
forum
 should
be
associated.



Note:
To
add
an
item
to
the
Gradebook,
see
Adding,
editing,
or
deleting
a
Gradebook
 item.


9. When
finished,
click
one
of
the
following:



31
 



 ELT
Manual


Save
Draft:
Save
your
forum
as
a
draft.
You'll
return
to
the
Forums
screen.
Forums
 saved
as
draft
will
not
be
available
to
site
participants.



Save
Settings
&
Add
Topic:
Save
your
changes
and
add
a
topic
to
your
forum.
You
 will
need
to
add
a
topic
so
site
members
can
post
messages.



Cancel:
Cancel
your
changes;
you'll
return
to
the
Forums
screen.



Adding
a
Topic


At
least
one
topic
must
be
added
to
a
forum
so
site
participants
can
post
messages.

A
forum
will
not
 be
visible
to
participants
unless
a
topic
is
added.


To
add
a
topic
while
you're
creating
your
forum,
first
finish
creating
the
forum,
and
then
click
Save


Settings
&
Add
Topic.


To
add
a
topic
later,
go
to
the
Forums
screen
and
find
the
forum's
title.

ClickNew
Topic.


On
the
Topics
Settings
screen:

1. Next
to
"Topic
Title",
enter
a
title
in
the
text
box.

This
is
a
required
field,
and
is
limited
to
75
 characters.



2. Next
to
"Short
Description",
provide
a
brief
description
(limited
to
100
characters)
that
will
 display
below
the
title
in
the
Discussion
Forums
area.



3. Next
to
"Description",

enter
an
in‐depth
description
of
your
forum,
and
provide
any
 associated
information
or
resources.



4. To
add
an
attachment,
under
"Attachments",
click
Add
Attachment.

The
file
selector
 screen
will
open.
For
instructions,
see
 Options
for
adding
attachments .



5. To
disable
topic
postings,
under
"Topic
Postings",
click
theYes
radio
button
next
to
"Lock


Topic
(Disable
topic
postings)".
No
is
selected
by
default,
allowing
site
participants
to
post
 messages
about
the
forum
topic.



6. To
moderate
topic
postings,
under
"Topic
Posting",
click
the
Yes
radio
button
next
to


"Moderate
Topic".


No
is
selected
by
default,
allowing
site
participants
to
post
messages
 without
moderation.



7. Under
"Permissions",
you
can
modify
permission
levels
for
participant
roles.

To
do
so,
from
 the
list
under
"Permissions",
select
a
role
for
editing
by
clicking
its
name.

Then,
next
to


"Permission
Level:",
use
the
drop‐down
list
to
select
from
several
predefined
permission
 levels.

You
can
create
custom
permission
levels
by
clicking
to
enable
or
disable
the
 following
functions:


New
Forum:
Create
a
new
forum.

You
can
modify
this
option
only
via
Template


Settings.



New
Topic:
Create
a
new
topic.

You
can
modify
this
option
only
via
Template


Settings
or
Forum
Settings.



New
Response:
Create
a
new
response
to
your
topic.



Response
to
Response:
Send
responses
to
a
topic
response.



Post
to
Gradebook:
Grade
responses
and
add
comments.
Send
grades
and
 comments
to
Gradebook.



Change
Settings:
Change
the
topic
settings.



32
 



 ELT
Manual


Read:
Read
topic
responses.



Mark
as
Read:
Mark
messages
as
read.



Moderate
Postings:
Moderate
messages
posted
to
forum
(available
if
"Moderate


Topics
in
Forum"
option
was
selected
above).



Edit
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
revise
(none,
their
own,
or
all
postings).



Delete
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
delete
(none,
their
own,
or
all
postings).



Note:
Forum
permission
settings
will
apply
to
all
subsequently
created
topics
in
 that
forum,
but
if
you
modify
forum
permission
settings
after
topics
have
been
 created,
you
must
change
the
topic
permission
settings
separately.


8. Next
to
"Gradebook
Item",
use
the
drop‐down
list
to
choose
an
item
with
which
the
topic
 should
be
associated.



Note:
To
add
an
item
to
the
Gradebook,
see
Adding,
editing,
or
deleting
a
Gradebook
 item.



9. When
finished,
click
one
of
the
following:



Save
Settings:
Save
your
changes,
post
the
topic,
and
exit
the
Forum
Settings
 screen.
This
returns
you
to
the
Forums
screen,
where
you
can
see
your
newly
posted
 topic
within
your
forum.



Save
Draft:
Save
your
forum
as
a
draft.
You'll
return
to
the
Forums
screen.



Save
Settings
&
Add
Topic:
Save
your
changes,
and
add
another
topic
to
your
 forum.
This
opens
a
blank
Topic
Settings
screen,
and
allows
you
to
create
an
 additional
topic
without
returning
to
the
Forums
screen.



Cancel:
Cancel
your
changes.
You'll
return
to
the
Forums
screen.



Posting
a
message


To
post
a
message
about
a
forum
topic:


1. Click
the
title
of
the
topic
where
the
message
is
to
be
posted



2. Click
Post
New
Thread

3. Type
the
subject
of
your
message


4. Use
the
WYSIWYG
editor
to
compose
your
message.



Tip:
Pasting
text
from
Microsoft
Word
directly
into
the
WYSIWYG
editor
may
result
in
 garbled
output,
even
if
the
text
appears
correct
in
the
editor.
Instead,
to
insert
formatted
 text
from
a
Word
document,
click
the
Paste
from
Word
icon,
place
your
cursor
in
the
 subsequent
“Paste
from
Word”
text
box,
and
then
press


Ctrl-v


in
Windows,
or


Cmd-v


on
a


Macintosh,
to
paste
your
copied
text.
Using


Ctrl-v


(or


Cmd-v

)
to
paste
is
the
best
method
 for
preserving
the
formatting
of
the
original
Word
document.
Click
OK
to
add
the
text
to
the
 item
you
are
composing.



33
 



 ELT
Manual


5. Under
"Attachments",
you
can
attach
a
file
from
your
local
computer
or
from
Resources,
or
 specify
the
URL
for
a
file
on
the
web.


6. When
finished:



• To
post
your
message,
click
Post
Message.



• To
cancel
your
message
without
saving
it,
click


Cancel

.



Note:
If
the
forum
or
topic
is
moderated,
your
message
will
appear
as
"PENDING"
until
 approved
by
a
moderator.


Reading
Threads


Each
forum
appears
in
an
enclosed
box
with
its
title
and
short
description
displayed
(if
created).

If
 a
full
description
of
the
forum
exists,
click
Read
Full
Description
to
view
it.


Beneath
the
forum
title,
topics
are
listed
by
title,
and
include
a
short
description
(if
created).

The
 following
details
also
appear:


• A
count
of
total
messages



• A
count
of
unread
messages



• If
a
topic
is
moderated,
the
word
"Moderated"
will
be
displayed



• If
a
topic
has
an
attachment,
its
filename
will
be
displayed.
Click
the
filename
to
open
the
 attachment
or
save
it
to
your
computer



Clicking
the
title
of
any
forum
will
open
an
isolated
view
of
a
particular
forum
and
its
topics.


Clicking
the
title
of
any
topic
will
display
a
thread
of
messages
for
that
particular
topic.

If
a
full
 description
of
the
topic
exists,
click
Read
Full
Description
to
view
it.

Each
individual
thread
 appears
in
an
enclosed
box
with
a
count
of
total
messages
and
unread
messages
below.

Use
the
 arrows
to
the
left
of
the
messages
to
expand
the
threads
as
needed.


To
expand
all
threads
and
messages,
click
Display
Entire
Message.

To
mark
all
of
the
messages
as
 read,
click
Mark
All
As
Read.

To
open
a
printable
version
of
the
messages,
click
the
printer
icon
at
 the
top.


Clicking
the
title
of
the
thread
will
open
an
isolated
view
of
a
particular
thread
and
its
individual
 messages.
Use
the
View
drop‐down
list
to
change
the
display
of
messages.


To
open
an
individual
message,
click
its
subject.


Assessments


Overview


Assessments
allows
instructors
to
create
online
assessments
(i.e.,
tests,
quizzes,
and
surveys)
for
 delivery
via
a
web
interface
to
their
students.

The
tool
is
mainly
used
to
administer
tests,
but
may
 also
be
employed
to
create
assessments
to
gather
survey
information
or
informal
course
feedback.


Course
builders
can
include
multiple
question
types
in
an
assessment,
including
ones
that
require
 students
to
upload
files.

Assessment
builders
can
choose
how
to
organize,
deliver,
and
collect


34
 



 ELT
Manual



 completed
assessments.

Most
grading
is
done
automatically,
and
grades
can
be
posted
 automatically
to
the
online
gradebook.


By
configuring
an
assessment's
settings,
one
can
control
a
wide
range
of
conditions
for
taking
an
 assessment.

For
example,
to
specify
locations
for
taking
an
assessment
you
can
indicate
a
range
of


IP
addresses.

Via
the
settings,
you
can
determine
when
an
assessment
will
become
available,
set
 time
limits,
determine
how
many
times
a
student
can
take
an
assessment,
and
indicate
whether
or
 not
late
submissions
will
be
allowed.


Instructor
Guide


Introduction


Welcome
to
the
Cambridge
University
Press
English
Language
Teaching
(ELT)
learning
platform.


The
Cambridge
Learning
Management
System
(LMS)
is
a
Virtual
Learning
Environment
(VLE)
 where
students
around
the
world
can
access
a
wealth
of
online
English
Language
Learning
products
 to
help
them
learn
English,
study
for
exams,
brush
up
on
business
vocabulary
and
much
more.



This
guide
is
organized
into
two
sections.

The
instructor
section
is
for
those
individuals
that
will
be
 using
the
learning
platform
to
teach
English
Language
classes
and
covers
all
the
functions
 instructors
will
use
to
facilitate
teaching
and
learning.

The
student
section
will
guide
students
 through
their
online
course
experience.

Instructors
are
encouraged
to
explore
both
the
instructor
 and
student
sections.




Logging
into
the
System


The
virtual
learning
environment
can
be
accessed
by
any
computer
with
a
web
browser
and
an


Internet
connection.

To
login
to
the
environment:


1. Go
to
 http://eltprod.ggfl.asu.edu

2. Click
Sign
In
on
the
right
side
of
your
screen


3. Type
your
Username
and
Password


4. Click
Sign
In

Note:
If
you
forgot
your
ELT
password
you
can
have
it
sent
to
you
by
clicking
the
Forgot
My


Password
link.

If
you
do
not
have
an
account
contact
the
support
staff
to
have
one
created
 on
your
behalf.




Overview


Logging
into
the
VLE
takes
you
to
your
personal
dashboard
area.

Your
Home
screen
has
links
to
 personal
documents,
your
comprehensive
calendar
(showing
events
in
all
the
courses
you
are
 associated
with),
course
progress,
and
a
list
of
announcements
from
all
the
courses
you
are
enrolled
 in.


The
site
menu
on
the
left
side
of
the
screen
has
links
to
classes
you
are
teaching
(if
applicable)
and


VLE
tools
you
have
access
to.




35
 



 ELT
Manual


My
Teaching


The
My
Teaching
tab
in
the
navigation
menu
contains
links
to
classes
you
teach
in
the
VLE.

If
you
 are
not
listed
as
an
instructor
in
any
classes
you
will
not
see
this
tab.


My
Tools


My
Tools
contains
links
to
the
VLE
tools
that
are
not
course
specific.

The
My
Tools
menu
allows
you
 to
access
your
profile,
calendar,
personal
file
storage
area,
view
progress
and
generate
reports,
and
 browse
the
user
directory.




My
Tools


ClickMy
Tools
in
the
left
menu
to
view
and
access
the
VLE
tools
that
are
available
to
you.


My
Profile


My
Profile
allows
you
to
view
your
personal
profile,
edit
your
profile
(including
username
and
 password)
and
directory
information,
and
view
courses
your
are
signed
up
for.



To
access
My
Profile:


3. Click
My
Tools
in
the
environment’s
left
menu


4. Click
My
Profile

To
edit
your
Profile:


5. Click
the
edit
tab


You
can
edit
the
following
profile
attributes:


Username
–
The
Username
you
will
use
to
login
to
the
system


Password
–
The
password
you
will
use
to
login
to
the
system


Organization
Affiliation(s)
–
The
leafs
of
the
organization
hierarchy
you
are
affiliated
with


(see
Organization
Hierarchy
topic)


Profile
photo
–
The
photo
that
displays
in
the
user
directory
(max
size
=
80x80
px)



Default
time
Zone
–
The
time
zone
that
you
currently
live
and
work
in


6. Click
Save
to
complete
your
profile
changes


7. Click
Directory
Information
to
add
additional
information
to
your
personal
directory
 page.

The
following
can
be
added
to
your
personal
directory
profile:


Title
–
Your
professional
title
(i.e.,
teacher
or
system
administrator)

Institution/Organization
‐
The
institution
you
are
affiliated
with

Location
–
The
physical
location
(i.e.,
Tempe,
Arizona)
that
you
live
and
work
in

Mailing
address
–
Your
physical
mailing
address

Phone
number


Mobile
phone
number


Primary
role
–
Your
primary
system
role

Exclusion
from
the
Member
Directory
–
Prevents
your
profile
from
displaying
in
the


Member
Directory


36
 



 ELT
Manual


8. Click
Save
to
save
changes
to
your
directory
information


My
Calendar


My
Calendar
displays
all
the
calendar
events
for
the
courses
you
teach
and
are
enrolled
in
(if
 applicable).

It
also
allows
you
to
create
personal
calendar
events
(i.e.,
due
date
reminders
and
 meetings).



To
Access
your
personal
calendar:


3. Click
My
Tools
in
the
left
menu


4. Click
Calendar

You
are
presented
with
a
weekly
calendar
view
by
default.

You
can
change
your
calendar
view
by
 selecting
the
View
pull‐down
menu
and
choosing
the
view
you
desire.

If
your
calendar
has
lots
of
 events
in
it
you
can
display
a
custom
list
of
events
by
selecting
List
of
Events.

Then
choose
the
date
 ranges
to
show.

Events
that
fall
within
your
specified
criteria
will
display
in
a
list
below.

If
your
 calendar
does
not
have
events
that
fall
within
the
specified
criteria,
no
items
will
display.




To
add
a
custom
event
to
your
personal
calendar:


8. Click
Add

9. Type
an
event
title


10. Select
the
event
date


11. Specify
the
event
duration


If
the
event
recurs
(i.e.,
a
weekly
appointment)
Click
Frequency
and
Select
the
frequency


12. Choose
the
event
type
(for
event
categorization)


13. Type
the
event
location


14. Click
Save
Event

Note:
Events
added
to
your
personal
calendar
are
not
seen
by
other
users
or
students.

If
you
 would
like
to
add
an
event
to
your
calendar
that
can
be
viewed
by
students
(i.e.,
an
assignment
 due
date)
add
the
item
to
the
calendar
in
the
course
you
teach
(see
calendar
in
Course
Tools)


My
Documents


My
Documents
allows
you
to
upload
files
(i.e.,
word
processing
documents,
spreadsheets,
 presentations,
and
videos)
as
well
as
create
and
post
HTML
web
page
and
save
links
to
Internet
 web
sites.

You
can
organize
your
assets
into
folders
and
access
them
from
anywhere
that
you
have
 access
to
the
Internet.

My
Documents
are
a
private,
safe,
and
secure
way
to
store
and
access
your
 work.


To
access
My
Documents:


3. Click
My
Tools
in
the
left
menu

4. Click
My
Documents


To
download/view
a
saved
document:


37
 



 ELT
Manual


4. Access
My
Documents

5. Click
the
folder
your
file
resides
in(if
applicable)


6. Click
the
file’s
name
to
download/view
it


To
create
a
new
folder
in
My
Documents:


6. Access
My
Documents


7. Hover
your
mouse
over
the
Add
link
next
to
the
My
Workspace
folder
or
another
folder
 that
already
exists

8. Click
Create
Folder


9. Type
a
name
for
the
folder


Tip:
You
can
create
more
than
one
folder
at
a
time.

Just
click
the
Add
Another
Folder
Link
 and
specify
the
name
for
your
next
folder.

You
can
create
as
many
as
you
want.

Try
and
 keep
your
folder
names
short
and
refrain
from
using
spaces
in
their
names.

Use
the
 underscore
character
(“_”)
instead
of
a
space.

10. Click
Create
Folders
Now


To
upload
a
file
to
My
Documents:


6. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
upload
your
file
to

7. Click
Upload
Files


8. Browse
for
the
file
you
would
like
to
upload

9. Specify
a
display
name
for
the
file
(not
required)


Tip:
You
can
upload
more
than
one
folder
at
once
by
clicking
the
Add
Another
File
link.



10. Click
Upload
Files
Now


Note:
You
cannot
upload
files
that
are
larger
than
80
megabytes.


To
save
a
web
link
to
My
Documents:


5. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
save
your
link
t


6. Click
Add
Web
Links
(URLs)

7. Paste
in
the
web
address
you
would
like
to
save


8. Specify
a
name
for
the
URL


Tip:
You
can
create
multiple
web
links
by
clicking
the
Add
Another
Web
Link
button.


To
remove
an
asset
from
My
Documents


4. Navigate
to
the
folder
containing
the
item(s)
you
would
like
to
remove

5. Check
the
box
next
to
the
file(s)
you
would
like
to
remove

6. Click
remove
at
the
top
of
the
screen


Note:
Removing
files
is
permanent
and
cannot
be
undone.


Student
Progress


Users
with
instructor
status
in
a
class
or
classes
can
use
Student
Progress
to
view
the
performance
 of
their
registered
students.

Student
progress
displays
detailed
Course
Content
(SCORM)
statistics
 for
each
student
in
a
class.




38
 



 ELT
Manual


To
access
Student
Progress:


1. Click
Student
Progress
in
the
My
Tools
menu


2. Click
the
course
you
would
like
to
view
statistics
for


3. Click
the
name
of
the
student
you
would
like
to
view
detailed
statistics
for


Accessing
Classes
You
Teach


1. Login
to
the
VLE


2. Click
My
Teaching
in
the
left
menu


3. Click
the
link
to
the
class
you
would
like
to
access


Using
the
Teaching
Tools
in
a
Class


Introduction


The
English
Language
Teaching
Learning
Platform
has
a
number
of
tools
that
you
can
use
to
 interact
with
your
students,
assess
learning,
and
supplement
instruction.





Note:
The
class
you
teach
may
not
contain
all
the
tools
listed
in
this
guide.

Contact
your
 administrator
if
you
would
like
to
utilize
a
tool
that
does
not
currently
exist.


Calendar


The
Calendar
allows
instructors
to
post
events
in
a
course
calendar
that
is
available
to
all
registered
 students.

Instructors
often
use
this
tool
to
post
project
due
dates,
exam
dates,
and
class
 cancellations.



It
is
important
not
to
confuse
a
class
calendar
with
the
calendar
in
My
Tools.

Events
added
to
a
 class
calendar
will
display
in
the
My
Tools
calendar
for
all
students
registered
for
a
class.

If
an
 instructor
adds
an
event
to
their
My
Tools
calendar
it
WILL
NOT
be
available
to
students
registered
 in
their
class.

The
My
Tools
calendar
aggregates
items
that
are
added
to
all
class
calendars
 associated
with
the
sites
a
user
is
enrolled
in.

An
instructor
can
add
private
or
personal
events
to
 the
calendar
in
My
Tools
so
they
are
not
shared
with
others.


Calendar
Views


By
default
the
course
calendar
displays
a
weekly
view.

The
calendar
view
can
be
changed
to
show
 more
of
fewer
days:


1. Click
the
View
pull‐down
menu
in
the
main
calendar
screen


2. Select

Calendar
by
Day,
Month,
Year
or
List
of
Events


The
Display
List
of
Events
Function
allows
users
to
filter
their
calendar
events
and
display
only
 items
that
fall
within
the
date
ranges
they
specify.



Note:
The
Display
Group
Events
option
in
the
Display
List
of
Events
screen
is
currently
in
 development.

Future
iterations
of
the
VLE
will
allow
user
to
post
group
events
and
filter
 their
calendar
accordingly.



39
 



 ELT
Manual


Add
a
Calendar
Item


Events
added
to
a
class
calendar
are
available
to
all
teachers
and
students
enrolled
in
a
class.

The
 events
will
display
in
each
class
member’s
My
Tools
aggregated
calendar
as
well
as
the
class
 calendar.




To
add
a
calendar
event:


8. Access
the
class
the
calendar
item
is
to
be
added
to

9. Click
Add


10. Type
a
title
for
the
event

11. Select
the
date,
start
time,
and
duration
of
the
event

12. Compose
an
event
description
in
the
text
editor
provided


If
an
event
occurs
more
than
once
(i.e.,
weekly
office
hours)
select
Frequency
and
specify
 when
the
event
should
reoccur

13. Select
Event
Type
from
the
pull
down
menu

14. Click
Save
Event


Events
can
have
file
attachments
associated
with
them.

For
example,
an
instructor
might
attach
 a
map
to
a
coffee
shop
where
language
practice
session
will
take
place.

To
attach
a
file
to
an
 event:


5. Before
clicking
Save
Event
click
Add
Attachments


6. Click
Browse


7. Browse
for
the
file
you
would
like
to
upload


If
desired,
add
additional
files

8. Click
Continue


Note:

The
Select
a
resource
function
in
the
file
attachment
area
is
currently
under
 development.

All
file
attachments
must
be
uploaded
from
a
local
computer.




Remove
a
Calendar
Item


Calendar
items
can
only
be
removed
or
modified
by
instructors
and
administrators.

Items
removed
 from
a
course
calendar
will
no
longer
be
available
in
student
and
instructor
My
Tools
calendars.



Item
removal
is
permanent
and
cannot
be
undone.


1. Navigate
to
the
calendar
item
to
be
removed
or
modified.

Viewing
the
calendar
by
month
 or
list
of
events
makes
it
easy
to
locate
items


2. Click
the
link
to
the
event


3. Click
Edit
to
modify
the
event


4. Click
Delete
to
permanently
remove
the
item


Announcements


The
Announcements
tool
is
used
to
inform
site
participants
about
current
items
of
interest.


Announcements
can
have
multiple
attachments,
such
as
documents
or
URLs.


40
 



 ELT
Manual


You
can
sort
announcements
by
subject,
sender,
access,
or
date.


Announcements
are
a
useful
way
to
post
a
notice
about
an
important
change
in
deadlines,
meeting
 times,
or
meeting
locations.


When
creating
an
announcement,
you
can
select
Show
to
make
it
visible,
Hide
to
hide
it,
or
Specify


Dates
to
set
a
beginning
date
and
end
date
for
the
announcement's
visibility.


Add
an
Announcement


Administrators
and
instructors
have
the
ability
to
post
announcements
in
a
class.

Posted
 announcements
display
in
the
class
announcements
area.


7. Navigate
to
the
class
requiring
an
announcement


8. Click
Announcements
in
the
Course
Tools
menu


9. Click
Add

10. Type
an
announcement
title


11. Type
the
announcement
body
in
the
visual
text
editor
that
is
provided


Note:
Use
the
formatting
options
in
the
text
editor
(i.e.,
font
size,
color,
add
images)
to
make
 the
announcement
more
dynamic
and
memorable.


The
announcement
access
feature
is
currently
under
development
and
will
be
functional
in
 future
iterations
of
the
VLE.

Select
Only
members
of
this
site
can
view
the


announcement.

When
groups
functionality
is
available
instructors
will
be
able
to
post
 announcements
for
specific
groups
of
students
within
a
class.





12. Select
Announcement
availability


Specifying
announcement
beginning
and
end
dates
is
a
nice
way
to
make
announcements
 appear
and
disappear
automatically.

This
feature
allows
instructors
to
preload
their
course
 with
many
announcements
(i.e.,
due
date
reminders)
and
have
them
appear
at
prescribed
 times
with
no
extra
work.

The
default
announcement
option
(Show)
makes
 announcements
available
for
the
duration
of
the
class.


Announcement
can
have
file
attachments
associated
with
them.

For
example,
an
instructor
might
 attach
a
map
to
an
art
exhibit.

To
attach
a
file
to
an
announcement:


5. Before
clicking
Add
Announcement
click
Add
Attachments


6. Click
Browse


7. Browse
for
the
file
you
would
like
to
upload


If
desired,
add
additional
files

8. Click
Continue


Note:

The
Select
a
resource
function
in
the
file
attachment
area
is
currently
under
 development.

All
file
attachments
must
be
uploaded
from
a
local
computer.




41
 



 ELT
Manual


Edit
an
Announcement


Announcements
can
be
modified
after
they
are
posted.


1. Navigate
to
the
class
announcements
tool

2. ClickEdit
next
to
the
announcement
that
requires
modification

3. Modify
the
announcement

4. Click
Save
Changes


Remove
an
Announcement


Announcement
removal
is
permanent.

Hiding
an
announcement
(Edit
­>
Hide)
is
a
good
 alternative
to
deletion.




To
remove
an
announcement:


1. Navigate
to
the
class
announcements
tool

2. Place
a
check
next
to
the
announcement(s)
to
be
removed
in
the
Remove?
column

3. Click
Update


Announcement
Options


Announcement
options
let
administrators
and
class
instructors
specify
how
announcements
are
 listed
in
the
class
home
page
and
the
announcements
tool.




To
modify
announcement
options:


1. Navigate
to
the
class
announcements
tool


2. Click
Options

3. Modify
Option

4. Click
Update

Gradebook


Overview


The
Gradebook
is
a
tool
for
instructors
to
calculate
and
store
grade
information
and
distribute
it
to
 students
online.

The
Gradebook
can
automatically
calculate
course
grades,
with
the
ability
to
 override
any
course
grade.


Other
Gradebook
features
include
the
ability
to:


• Define
course
letter
grades
based
on
a
100%
scale




• Choose
between
point‐
or
percentage‐based
grading




• Create
categories
to
organize
items
and
allow
for
weighting
of
grades


• Enter,
view,
edit,
and
release
to
students
scores,
grades,
and
comments


• Transmit
scores
to
the
Gradebook
from
tools
such
as
Tests
&
Quizzes,
Assignments,
and


Forums




• Export
scores
and
grades
to
Microsoft
Excel
(in
.csv
format)


42
 



 ELT
Manual


• Import
item
scores
from
spreadsheet
(.csv)
files.
Instructors
can
view
information
in
the


Gradebook
in
different
ways,
including
an
item
summary
for
each
course,
item
detail,
all
 grade
listing,
course
grade
listing,
gradebook
setup,
and
course
grade
options.




Students
can
view
their
scores
for
all
items;
view
their
course
grades,
once
an
instructor
releases
 them,
and
sort
gradebook
items
by
title,
due
date,
and
grade.


Adding
Gradebook
Items


Some
items
(Assignments,
Quizzes,
and
Forums)
are
automatically
added
to
the
gradebook
when
 they
are
activated
within
the
LMS.

Other
items
can
be
manually
added
to
the
gradebook.


1. Access
Gradebook
from
the
Course
Tools
menu


2. Click
Add
Gradebook
item

3. Specify
a
title


4. Specify
Item
Point
Value

A
point
value
must
be
assigned
to
all
gradebook
items.
Enter
a
value
greater
than
zero.


Decimals
are
permitted,
but
values
are
limited
to
two
decimal
places.


5. Specify
Due
Date
(not
required)

6. Select
Release
this
item
to
students


Releasing
an
item
to
students
makes
the
gradebook
item
available
to
students
when
they
 view
their
personal
gradebook.

Leaving
this
option
unchecked
will
prevent
students
from
 viewing
the
item.


7. Select
Include
this
item
in
course
grade
calculations



If
an
item
is
excluded
from
the
course
grade
calculation,
the
individual
grade
will
appear
to
 students
in
parentheses.
A
legend
underneath
will
explain
"Grades
in
parentheses
are
not
 included
in
the
course
grade
calculation".


8. Click
Add
Item

Removing
Gradebook
Items


1. Access
Gradebook
from
the
Course
Tools
menu

2. Click
the
title
of
the
item
to
be
removed

3. Click
Remove
gradebook
item
from
the
gradebook


Only
manually
added
gradebook
items
can
be
removed
from
the
gradebook.

Assignments,
 quizzes,
and
forums
can
only
be
removed
by
removing
the
item
from
its
respective
tool.

For
 example,
deleting
an
assignment
would
remove
its
associated
gradebook
entry.


Modifying
Gradebook
Items


1. Access
Gradebook
from
the
Course
Tools
menu

2. Click
Edit
next
to
the
item
you
would
like
to
modify

3. Modify
the
item
OR
Click



43
 



 ELT
Manual


4. Click
Save
Changes


Posting
Grades


1. Access
Gradebook
from
the
Course
Tools
menu


2. Locate
the
item
for
which
you
want
to
enter
grades
in
the
item
list
and
click
its
title


3. Enter
each
student's
score
for
the
item
into
the
box
following
his
or
her
name



Scores
must
be
greater
than
or
equal
to
zero,
and
may
contain
up
to
two
decimal
places


(e.g.,
9.25).
You
may
leave
a
box
blank
if
you
are
waiting
on
a
student's
grade


To
add
comments
for
students,
click
Edit
Comments.

Type
your
comments
in
the
text
box.


4. Click
Save
Changes

Blog


Overview


A
blog
is
an
online
journal,
in
which
individuals
can
write
entries,
ordered
by
date,
which
can
share
 with
others.

Members
of
the
site
can
comment
on
each
others’
entries.


A
blog
can
make
an
interesting
learning
diary,
where
students
keep
a
journal
of
what
they
have
 learned,
and
what
they
would
like
to
find
out
more
about.

Some
students
find
that
this
offers
a
 useful
opportunity
to
reflect
on
their
own
learning.

If
they
choose,
students
can
restrict
individual
 blog
entries
so
that
they
are
only
visible
to
teaching
staff
and
themselves.

Blog
entries
can
also
be
 made
visible
to
all
students
in
a
class.


Students
can
be
asked
to
blog
regularly
and
to
read
their
colleague’s
blogs.

Readers
can
comment
 on
blog
entries.


Instructors
can
use
the
blog
tool
to
deliver
time
sensitive
course
information
in
a
chronological
 format.




Modify
Blog
Permissions


Administrators
can
modify
class
bog
permissions.

For
example,
an
administrator
can
prevent
 students
from
adding
and
removing
blog
comments.


1. Access
the
Blog
tool
from
the
Course
Tools
menu


2. Select
and
deselect
permissions
as
desired


3. Click
Save

Note:
Blog
permissions
are
set
on
a
per
class
basis.

Blog
permission
modifications
made
in
 one
class
do
not
carry
over
to
another.


Add
Blog
Entry


Instructor
and
student
users
have
the
ability
to
create
and
post
to
their
personal
course
blogs.


1. Access
the
Blog
tool
from
the
Course
Tools
menu


2. Click
Add
blog
entry

44
 



 ELT
Manual


3. Use
the
visual
text
editor
to
create
a
blog
entry
and
title



4. Choose
who
can
view
the
blog
entry


Blog
entries
do
not
have
to
be
available
to
every
member
of
a
class.

They
can
be
private
or
 only
viewable
by
instructors.


5. Click
Publish
entry
or
Save
Draft

Modify
Blog
Entries


Blog
authors
can
edit
draft
entries
or
posts
that
have
already
been
created
(if
permissions
allow).



Instructors
and
administrators
can
edit
all
blog
entries.


1. Access
the
blog
containing
the
entry
that
requires
modification


2. Click
Edit
entry
under
the
entry
that
requires
modification


3. Edit
the
blog
using
the
visual
text
editor


4. Click
Publish
entry
to
make
the
changes
available
OR
Click
Save
Draft
to
turn
the
 published
entry
into
a
draft
that
can
be
published
again
later




View
All
Blogs


The
Blog
tool
creates
an
easy
to
view
list
of
all
the
blogs
in
a
class.

Administrators,
instructors,
and
 students
enrolled
in
a
class
can
view
a
list
of
all
blogs
and
link
to
the
ones
they
would
like
to
read.



Entries
made
private
by
the
author
are
not
visible.

Entries
made
available
only
to
the
instructor
are
 not
shown
when
students
browse
a
blog.


1. Access
the
Blog
tool
in
the
Course
Tools
menu


2. Click
All
the
blogs

3. Click
the
link
to
a
user’s
blog


Remove
or
Hide
an
Entry


In
some
cases
an
instructor
or
administrator
might
want
to
remove
or
hide
a
blog
entry.

Removing
 an
entry
is
permanent
and
cannot
be
undone.

Hiding
an
entry
prevents
students
from
being
able
to
 view
it
but
does
not
delete
it.


1. Access
the
blog
containing
the
entry
to
be
hidden
or
removed

2. Click
Remove
to
remove
the
entry

3. OR
to
hide
the
entry

4. Click
Modify


5. Click
Save
Draft


Wiki


A
Wiki
can
be
thought
of
as
a
combination
of
a
web
site
and
a
word
processing
document.

At
its
 simplest,
it
can
be
read
just
like
any
other
web
site,
with
no
editing
privileges
necessary.

A
wiki’s
 true
power
lies
in
the
fact
that
groups
can
collaboratively
work
on
the
content
of
the
wiki
using
 nothing
but
a
standard
web
browser.

Beyond
ease
of
editing,
the
second
powerful
element
of
a
wiki
 is
its
ability
to
keep
track
of
the
history
of
a
document
as
it
is
revised.

Since
users
access
one
place
 to
edit,
the
need
to
keep
track
of
word
processing
files
and
compile
edits
is
eliminated.

Each
time
a


45
 



 ELT
Manual



 user
makes
changes
to
a
wiki
page,
that
revision
of
the
content
becomes
the
current
version,
and
an
 older
version
is
stored.

Versions
of
the
document
can
be
compared
side‐by‐side,
and
edits
can
be


"rolled
back"
if
necessary.



The
Wiki
is
gaining
traction
in
education,
as
an
ideal
tool
for
the
increasing
amount
of
collaborative
 work
done
by
both
students
and
teachers.

Students
might
use
a
wiki
to
collaborate
on
a
group
 report,
compile
data
or
share
the
results
of
their
research.


Overview


Edit


Wiki
authors
and
editors
use
a
wiki
markup
language
to
add
formatting
to
text,
create
new
pages,
 insert
images,
etc.

Bookmark
 this 
page
and
refer
to
it
as
you
author
and
edit
the
course
wiki
page.



Don’t
stress
out
about
the
markup
language.

It
is
intuitive
and
easy
to
use
and
learn.




1. Click
Edit
in
the
Wiki
menu


If
you
have
never
edited
your
wiki
you
will
need
to
first
erase
the
“welcome
message”
so
 that
you
can
start
with
a
blank
slate.


2. Highlight
the
text
and
click
Delete

3. Use
the
Wiki
markup
guide
located
 here 
to
author
and
format
your
document



4. Click
Save
below
the
edit
window
to
publish
your
work


History


An
advantage
of
using
a
wiki
to
author
collaborative
documents
is
that
every
version
of
the
work
is
 saved
in
the
wiki
database
and
can
be
viewed
by
others.

Authors
can
even
revert
back
to
a
previous
 version
of
the
document.


1. Access
the
Course
Wiki


2. Click
History
in
the
Wiki
Menu


3. Click
the
version
number
of
the
document
that
you
would
like
to
view


4. Click
Revert
to
this
version
to
roll
the
document
back
to
a
previous
version


Assignments


For
courses,
the
Assignments
tool
allows
instructors
to
create,
distribute,
collect,
and
grade
online
 assignments.

Assignments
are
private.

Student
submissions
are
not
visible
to
other,
non‐instructor
 or
admin,
users
of
the
site.


The
Assignments
tool
offers
multiple
grading
options,
including
letter
grades,
points,
checkmarks,
 pass/fail,
or
ungraded.


Assignments
can
also
be
returned,
with
or
without
grades,
for
re‐submission.

Instructors
can
 download
all
submissions
to
an
assignment
to
their
computer
at
once.

When
instructors
release
 grades
for
an
assignment,
students
can
access
instructor
comments
and
their
grades.


46
 


Overview


ELT
Manual


Add
an
Assignment


1. Click
Assignments
in
the
Course
Tools
menu


2. Click
Add

3. Type
a
title
for
the
Assignment



4. Select
open,
due,
and
accept
until
dates


Open
date:
the
date
the
assignment
is
available
to
students.


Due
date:
the
date
student
work
is
due.


Accept
until
date:
If
last
date
you
will
accept
late
work.

The
due
date
and
accept
until
date



 can
be
the
same.




5. Select
Student
Submission
type


Inline
only:
Students
must
compose
their
work
in
the
visual
text
editor
(WYSIWYG).


Attachments
only:
Student
work
must
be
attached
as
a
digital
file


Inline
and
Attachments:
Students
can
submit
work
attaching
digital
files
or
by
using
the
 visual
text
editor
or
a
combination
of
both.


Non­electronic:
No
online
submission
is
allowed.

Work
is
delivered
to
the
instructor
off
 line.


6. Select
Grade
Scale

Select
Points
if
the
item
is
going
to
be
added
to
the
grade
book.

Specify
the
maximum
 number
of
points
a
student
can
earn.


7. Add
the
due
date
to
the
course
calendar
(optional)


8. Add
an
announcement
about
the
open
date
(optional)


9. Add
an
honor
pledge
(optional)


10. Recommended:
Add
Assignment
to
Gradbook

11. Click
Add
Attachment
to
include
digital
file
attachments
(i.e.,
additional
instructions,
 reading
passage,
etc.)


12. Click
Post
to
make
the
assignment
available


Modify
an
Assignment


1. Access
the
assignment
tool
from
the
Course
Tools
menu


2. Click
Edit
next
to
the
assignment
to
be
modified


3. Modify
the
assignment


4. Click
Post


Grade
Assignments


Grading
activities
allows
you
to
award
points
and
comment
on
submitted
work.


1. Access
the
Assignment
tool
from
the
Course
Tools
menu


2. Click
Grade
next
to
the
item
you
would
like
to
grade


47
 



 ELT
Manual


3. Click
Grade
under
the
name
of
the
student
whose
work
you
would
like
to
grade


4. Download
the
Submitted
Attachment(s)
by
clicking
on
the
file
name(s)


5. Compose
Instructor
Comments
in
the
field
provided


6. Award
points
in
the
field
provided


7. Choose
if
you
would
like
to
allow
the
student
to
resubmit
the
item
(i.e.,
correct
their
work
 and
hand
it
in
again
for
re‐grading)


8. Click
Return
Assignment
to
Student
to
complete
grading
OR
Click
Save
to
return
to
the


Activity
List.




Note:
if
you
click
Save
students
will
not
be
able
to
view
their
scores
or
feedback
until
you


Release
Grades

Chat


Overview


The
Chat
Room
tool
can
be
used
for
real‐time,
unstructured
conversations
among
site
participants
 who
are
signed
on
to
the
site
at
the
same
time.

Instructors
can
easily
create
an
"Online
Office


Hours"
chat
room
for
student
questions
and
answers.

Dispersed
collaboration
groups
can
use
Chat
 as
a
space
to
have
conversations
across
distances
or
catch
up
with
conversations
that
they
may
 have
missed.


Chat


1. Access
Chat
from
the
Course
Tools
menu

2. Type
a
message
in
the
field
provided

3. Click
Add
message


Add
Another
Chat
Room


Instructors
can
facilitate
multiple
discussions
by
adding
additional
chat
rooms
to
a
site.


1. Access
Chat
from
the
Course
Tools
menu


Click
Options

2. Click
Add
Room

3. Type
a
title
and
description
for
the
room


4. Click
Update
Options

Wimba
Classroom


Overview


Wimba
Classroom
is
a
live,
virtual
classroom
environment
with
robust
features
that
include
audio,
 video,
application
sharing
and
content
display,
and
MP4
capabilities.


The
classroom’s
pedagogical
design
and
ease‐of‐use
ensures
that
instructors
and
students
engage
 as
if
they
were
meeting
face‐to‐face.


48
 



 ELT
Manual


Advanced
features
such
as
polling,
whiteboarding,
presenter
on‐the‐fly,
resizable
chat
areas
and
 participant
lists,
usage
analytics
tools,
and
MP3
or
MP4
downloads
enable
further
dynamic
 interaction
between
students
and
educators.


Use


The
Wimba
Classroom
is
integrated
seamlessly
with
the
virtual
learning
environment
and
its
user
 authentication
system.

Administrators
and
instructors
can
add
Wimba
Classrooms
to
a
class:


All
users
should
run
the
Wimba
Setup
Wizard
before
attempting
to
use
the
Wimba
Classroom.

The
 setup
wizard
will
ensure
that
they
have
the
necessary
components
and
configuration
to
run
the


Live
Classroom.

The
setup
wizard
can
be
accessed
here:
 http://67.202.210.243/wizard/wizard.html.pl





To
add
a
Wimba
Classroom
to
a
Class:


1. Click
Wimba
Classroom
in
the
Course
Tools
Menu


2. Click
New
Room


3. Type
an
Activity
Name


4. Associate
the
activity
with
an
existing
room
OR
Select
New
Room


5. Click
Create
and
Display


The
Wimba
Classroom
has
its
own
dedicated
user
manuals.

User
manuals
for
presenters
and
 students
can
be
downloaded
using
the
links
below:


Presenter
Manaul 


Participant
Guide 


Wimba
Voice
Tools


Overview


In
traditional
virtual
learning
environments
student
and
instructor
communication
is
limited
to
text
 and
static
images.

Important
elements
of
face‐to‐face
communication,
including
the
nuances
of
 voice,
are
missing
from
text‐based
discussions.

Wimba
Voice
recaptures
these
elements,
 contributing
to
greater
clarity
and
understanding.

Voice
discussions,
announcements
and
podcasts
 promote
active
participation
in
the
classroom.


It
is
recommend
that
you
run
the
Wimba
Setup
Test
before
using
the
Wimba
Voice
Tools.

The
 setup
test
will
ensure
your
computer
and
microphone
are
properly
configured
for
recording
and
 playback.

The
setup
test
can
be
accessed
here:
 http://67.202.210.243/wizard/wizard.html.pl

Voice
Authoring


Voice
Authoring
allows
instructors
and
administrators
to
post
original
voice
recordings
within
a
 class.




1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Authoring
from
the
Add
an
activity
pull‐down
menu


49
 



 ELT
Manual


3. Type
an
activity
name


4. Click
the
red
record
button
and
record
speak
into
your
microphone


5. Click
the
stop
button
when
finished
recording


6. Click
the
play
button
to
play
back
recording


7. Click
Create
to
post
item


Voice
Board


Speak
and
read
a
language
at
the
same
time,
or
simply
create
threaded
voice
discussions
about
any
 subject.

This
is
a
great
tool
for
brainstorming
and
collaborating
on
almost
any
topic
in
any
 language.

Instructors
and
students
can
post
vocal
messages
with
accompanying
text
into
voice‐ based
message
boards.

Discuss
multiple
subjects
at
once
by
dividing
new
topics
into
their
own
 threads.
This
is
an
excellent
way
to
practice
all
aspects
of
a
new
language.



1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Board
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Associate
the
activity
with
an
existing
voice
board

OR
create
a
new
one


5. Click
Create
and
Display

A
pop‐up
window
displaying
the
voice
board
will
open.


6. Click
New
to
author
a
new
message


7. Type
a
subject

8. Click
the
record
icon
to
begin
recording


9. Click
Stop
when
recording
is
completed


10. Click
Post
to
post
message


Reply
to
other
messages
by
selecting
a
thread
and
clicking
the
Reply
button

Voice
Email


Students
and
instructors
can
send
vocal
email
messages
to
anyone.

Recipients
can
reply
by
sending
 their
own
voice
email.

Voice
emails
are
particularly
useful
for
role‐playing
activities
and
question
 and
answer
sessions.

To
ensure
security,
instructors
have
full
control
of
the
distribution
of
every
 email.



1. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


2. Select
Voice
Email
from
the
Add
an
activity
pull‐down
menu


3. Type
an
activity
name


4. Select
who
will
receive
the
email



All
users,
just
students,
or
just
instructors.


5. Specify
pre­filled
subject
line

A
pre‐filled
subject
line
makes
managing
voice
emails
easy.

Instructors
can
set
a
 pre‐filled
subject
line
and
setup
email
filters
to
route
voice
emails
directly
to
an
 inbox
folder
so
they
are
not
lost.


6. Select
a
reply
link

50
 



 ELT
Manual


A
reply
link
allows
students
to
respond
to
a
voice
email
using
their
computer
 microphone.


7. Set
Max
message
length
using
the
pull‐down
menu


8. Click
Create
and
Display

9. Record
a
message


10. Click
Send

Voice
Podcaster


The
Wimba
Podcaster
allows
instructors
to
create
and
post
voice
lectures
and
have
their
students
 subscribe
to
them
(a
“podcast”)
via
iTunes
or
their
favorite
feed
aggregator.

If
users
do
not
have
a
 portable
audio
player
such
as
the
ipod,
they
can
navigate
to
the
Wimba
Podcaster
in
the
virtual
 learning
environment
and
listen.


9. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


10. Select
Podcaster
from
the
Add
an
activity
pull‐down
menu


11. Type
an
activity
name


12. Associate
the
activity
with
an
existing
podcaster
or
create
a
new
one


13. Click
Create
and
Display

14. Click
New
to
create
a
new
podcast


15. Click
the
record
button
to
begin
recording



 Recordings
can
be
a
maximum
of
20
minutes.


16. Click
Post

Instructors
and
course
builders
can
import
existing
podcasts
they
have
in
MP3
or
WAV
format.



Imported
podcasts
do
not
have
a
maximum
length
but
must
be
smaller
than
10MB:



4. Click
Import

5. Browse
for
the
local
file


6. Click
OK

Voice
Presentation


Voice
Presentation
is
a
great
way
to
rapidly
author
an
online
presentation.
It
allows
instructors
to
 harness
the
wealth
of
material
on
the
web,
by
adding
audio
and
text
messages
to
a
selection
of


URLs.


6. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


7. Select
Voice
Presentation
from
the
Add
an
activity
pull‐down
menu


8. Type
an
activity
name


9. Associate
the
activity
with
an
existing
voice
presentation
or
create
a
new
one


10. Click
Create
and
Display

To
create
a
new
presentation:


4. Click
the
New
button
to
create
a
new
annotated
web
page,
or
"slide"


5. Annotate
the
slide
with
audio
and
text


6. Post
the
slide
and
continue
building
the
presentation


51
 



 ELT
Manual


Once
content
is
created,
it
can
be
viewed
and
edited.

Content
can
be
reordered
via
drag
and
 drop.


What
else
can
be
done?


Turn
your
Voice
Presentation
into
an
asynchronous
discussion
by
allowing
students
to
respond
 with
comments
on
any
slide.


Link
to
multimedia
content,
like
Flash
or
online
videos,
and
annotate
it
with
your
voice.


Listen
to
your
entire
presentation
using
"Continuous
Playback"
(located
in
the
"Options"
menu).


The
best
way
to
become
familiar
with
this
tool
is
to
start
using
it!
Click
the
"New"
button
to
create
 your
first
slide.


Forum


Overview


Forums
is
a
communication
tool
that
instructors
can
use
to
create
an
unlimited
number
of
 discussion
forums
for
their
class
sites.

The
Forums
tool
is
designed
to
be
an
effective
tool
for
both
 academic
and
collaborative
work.

It
facilitates
asynchronous
discussion
and
provides
an
 opportunity
for
class
participants
to
engage
with
each
other.

It
allows
for
the
free
expression
of
 convergent
and
divergent
ideas.

Interactions
can
be
assigned
a
point
value
and
sent
to
the


Gradebook
with
comments.


A
visual
text
editor
(WYSIWYG)
interface
allows
rich
text,
plain
text,
and
HTML
editing.

You
can
 add
attachments
to
any
message
by
linking
to
uploaded
files
or
web
links.


Forum
statistics
are
available
for
site
owners
to
determine
the
participation
level
of
individual
 users.


Adding
a
Forum


10. Click
Forums
in
the
Course
Tools
Menu

11. Click
New
Forum

12. Type
the
forum's
title.
This
is
a
required
field,
and
is
limited
to
75
characters


13. Provide
a
brief
description
(limited
to
100
characters)
that
will
be
displayed
along
with
the
 title
in
the
Forums
area


14. To
disable
forum
postings,
under
"Forum
Posting",
click
the
Yes
radio
button
next
to
"Lock


Topic
(Disable
forum
postings)".


No
is
selected
by
default,
allowing
site
participants
to
post
 messages
about
a
forum
topic.


15. To
moderate
forum
postings,
under
"Forum
Posting",
click
the
Yes
radio
button
next
to


"Moderate
Topics
in
Forum".

No
is
selected
by
default,
allowing
site
participants
to
post
 messages
without
moderation.


16. Under
"Permissions",
you
can
modify
permission
levels
for
participant
roles.

To
do
so,
from
 the
list
under
"Permissions",
select
a
role
for
editing
by
clicking
its
name.

Next
to


"Permission
Level:",
use
the
drop‐down
list
to
select
from
several
predefined
permission


52
 



 ELT
Manual
 levels.

Custom
permission
levels
can
be
created
by
clicking
to
enable
or
disable
the
 following
functions:


New
Forum:
Create
a
new
forum.

You
can
modify
this
option
only
via
Template


Settings.



New
Topic:
Create
a
new
topic.

You
can
modify
this
option
only
via
Template


Settings
or
Forum
Settings.



New
Response:
Create
a
new
response
to
your
topic.



Response
to
Response:
Send
responses
to
a
topic
response.



Post
to
Gradebook:
Grade
responses
and
add
comments.

Send
grades
and
 comments
to
Gradebook.



Change
Settings:
Change
the
topic
settings.



Read:
Read
topic
responses.
Mark
as
Read:
Mark
messages
as
read.



Moderate
Postings:
Moderate
messages
posted
to
forum
(available
if
"Moderate


Topics
in
Forum"
option
was
selected
above).



Edit
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
revise
(none,
their
own,
or
all
postings).



Delete
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
delete
(none,
their
own,
or
all
postings).



Note:
Forum
permission
settings
will
apply
to
all
subsequently
created
topics
in
 that
forum,
but
if
you
modify
forum
permission
settings
after
topics
have
been
 created,
you
must
change
the
topic
permission
settings
separately.

17. Next
to
"Gradebook
Item",
use
the
drop‐down
list
to
choose
an
item
with
which
the
forum
 should
be
associated.



Note:
To
add
an
item
to
the
Gradebook,
see
Adding,
editing,
or
deleting
a
Gradebook
 item.


18. When
finished,
click
one
of
the
following:



Save
Draft:
Save
your
forum
as
a
draft.
You'll
return
to
the
Forums
screen.
Forums
 saved
as
draft
will
not
be
available
to
site
participants.



Save
Settings
&
Add
Topic:
Save
your
changes
and
add
a
topic
to
your
forum.
You
 will
need
to
add
a
topic
so
site
members
can
post
messages.



Cancel:
Cancel
your
changes;
you'll
return
to
the
Forums
screen.



Adding
a
Topic


At
least
one
topic
must
be
added
to
a
forum
so
site
participants
can
post
messages.

A
forum
will
not
 be
visible
to
participants
unless
a
topic
is
added.


To
add
a
topic
while
you're
creating
your
forum,
first
finish
creating
the
forum,
and
then
click
Save


Settings
&
Add
Topic.


To
add
a
topic
later,
go
to
the
Forums
screen
and
find
the
forum's
title.

ClickNew
Topic.


On
the
Topics
Settings
screen:

53
 



 ELT
Manual


10. Next
to
"Topic
Title",
enter
a
title
in
the
text
box.

This
is
a
required
field,
and
is
limited
to
75
 characters.



11. Next
to
"Short
Description",
provide
a
brief
description
(limited
to
100
characters)
that
will
 display
below
the
title
in
the
Discussion
Forums
area.



12. Next
to
"Description",

enter
an
in‐depth
description
of
your
forum,
and
provide
any
 associated
information
or
resources.



13. To
add
an
attachment,
under
"Attachments",
click
Add
Attachment.

The
file
selector
 screen
will
open.
For
instructions,
see
 Options
for
adding
attachments .



14. To
disable
topic
postings,
under
"Topic
Postings",
click
theYes
radio
button
next
to
"Lock


Topic
(Disable
topic
postings)".
No
is
selected
by
default,
allowing
site
participants
to
post
 messages
about
the
forum
topic.



15. To
moderate
topic
postings,
under
"Topic
Posting",
click
the
Yes
radio
button
next
to


"Moderate
Topic".


No
is
selected
by
default,
allowing
site
participants
to
post
messages
 without
moderation.



16. Under
"Permissions",
you
can
modify
permission
levels
for
participant
roles.

To
do
so,
from
 the
list
under
"Permissions",
select
a
role
for
editing
by
clicking
its
name.

Then,
next
to


"Permission
Level:",
use
the
drop‐down
list
to
select
from
several
predefined
permission
 levels.

You
can
create
custom
permission
levels
by
clicking
to
enable
or
disable
the
 following
functions:


New
Forum:
Create
a
new
forum.

You
can
modify
this
option
only
via
Template


Settings.



New
Topic:
Create
a
new
topic.

You
can
modify
this
option
only
via
Template


Settings
or
Forum
Settings.



New
Response:
Create
a
new
response
to
your
topic.



Response
to
Response:
Send
responses
to
a
topic
response.



Post
to
Gradebook:
Grade
responses
and
add
comments.
Send
grades
and
 comments
to
Gradebook.



Change
Settings:
Change
the
topic
settings.



Read:
Read
topic
responses.



Mark
as
Read:
Mark
messages
as
read.



Moderate
Postings:
Moderate
messages
posted
to
forum
(available
if
"Moderate


Topics
in
Forum"
option
was
selected
above).



Edit
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
revise
(none,
their
own,
or
all
postings).



Delete
Postings:
Use
the
radio
buttons
to
indicate
which
postings
participants
with
 the
permission
level
can
delete
(none,
their
own,
or
all
postings).



Note:
Forum
permission
settings
will
apply
to
all
subsequently
created
topics
in
 that
forum,
but
if
you
modify
forum
permission
settings
after
topics
have
been
 created,
you
must
change
the
topic
permission
settings
separately.


17. Next
to
"Gradebook
Item",
use
the
drop‐down
list
to
choose
an
item
with
which
the
topic
 should
be
associated.



54
 



 ELT
Manual


Note:
To
add
an
item
to
the
Gradebook,
see
Adding,
editing,
or
deleting
a
Gradebook
 item.



18. When
finished,
click
one
of
the
following:



Save
Settings:
Save
your
changes,
post
the
topic,
and
exit
the
Forum
Settings
 screen.
This
returns
you
to
the
Forums
screen,
where
you
can
see
your
newly
posted
 topic
within
your
forum.



Save
Draft:
Save
your
forum
as
a
draft.
You'll
return
to
the
Forums
screen.



Save
Settings
&
Add
Topic:
Save
your
changes,
and
add
another
topic
to
your
 forum.
This
opens
a
blank
Topic
Settings
screen,
and
allows
you
to
create
an
 additional
topic
without
returning
to
the
Forums
screen.



Cancel:
Cancel
your
changes.
You'll
return
to
the
Forums
screen.



Posting
a
Message


To
post
a
message
about
a
forum
topic:


7. Click
the
title
of
the
topic
where
the
message
is
to
be
posted



8. Click
Post
New
Thread

9. Type
the
subject
of
your
message


10. Use
the
WYSIWYG
editor
to
compose
your
message.



Tip:
Pasting
text
from
Microsoft
Word
directly
into
the
WYSIWYG
editor
may
result
in
 garbled
output,
even
if
the
text
appears
correct
in
the
editor.
Instead,
to
insert
formatted
 text
from
a
Word
document,
click
the
Paste
from
Word
icon,
place
your
cursor
in
the
 subsequent
“Paste
from
Word”
text
box,
and
then
press


Ctrl-v


in
Windows,
or


Cmd-v


on
a


Macintosh,
to
paste
your
copied
text.
Using


Ctrl-v


(or


Cmd-v

)
to
paste
is
the
best
method
 for
preserving
the
formatting
of
the
original
Word
document.
Click
OK
to
add
the
text
to
the
 item
you
are
composing.



11. Under
"Attachments",
you
can
attach
a
file
from
your
local
computer
or
from
Resources,
or
 specify
the
URL
for
a
file
on
the
web.


12. When
finished:



• To
post
your
message,
click
Post
Message.



• To
cancel
your
message
without
saving
it,
click


Cancel

.



Note:
If
the
forum
or
topic
is
moderated,
your
message
will
appear
as
"PENDING"
until
 approved
by
a
moderator.


Reading
Threads


Each
forum
appears
in
an
enclosed
box
with
its
title
and
short
description
displayed
(if
created).

If
 a
full
description
of
the
forum
exists,
click
Read
Full
Description
to
view
it.


Beneath
the
forum
title,
topics
are
listed
by
title,
and
include
a
short
description
(if
created).

The
 following
details
also
appear:


• A
count
of
total
messages



55
 



 ELT
Manual


• A
count
of
unread
messages



• If
a
topic
is
moderated,
the
word
"Moderated"
will
be
displayed



• If
a
topic
has
an
attachment,
its
filename
will
be
displayed.
Click
the
filename
to
open
the
 attachment
or
save
it
to
your
computer



Clicking
the
title
of
any
forum
will
open
an
isolated
view
of
a
particular
forum
and
its
topics.


Clicking
the
title
of
any
topic
will
display
a
thread
of
messages
for
that
particular
topic.

If
a
full
 description
of
the
topic
exists,
click
Read
Full
Description
to
view
it.

Each
individual
thread
 appears
in
an
enclosed
box
with
a
count
of
total
messages
and
unread
messages
below.

Use
the
 arrows
to
the
left
of
the
messages
to
expand
the
threads
as
needed.


To
expand
all
threads
and
messages,
click
Display
Entire
Message.

To
mark
all
of
the
messages
as
 read,
click
Mark
All
As
Read.

To
open
a
printable
version
of
the
messages,
click
the
printer
icon
at
 the
top.


Clicking
the
title
of
the
thread
will
open
an
isolated
view
of
a
particular
thread
and
its
individual
 messages.
Use
the
View
drop‐down
list
to
change
the
display
of
messages.


To
open
an
individual
message,
click
its
subject.


Assessments


Assessments
allows
instructors
to
create
online
assessments
(i.e.,
tests,
quizzes,
and
surveys)
for
 delivery
via
a
web
interface
to
their
students.

The
tool
is
mainly
used
to
administer
tests,
but
may
 also
be
employed
to
create
assessments
to
gather
survey
information
or
informal
course
feedback.


Course
builders
can
include
multiple
question
types
in
an
assessment,
including
ones
that
require
 students
to
upload
files.

Assessment
builders
can
choose
how
to
organize,
deliver,
and
collect
 completed
assessments.

Most
grading
is
done
automatically,
and
grades
can
be
posted
 automatically
to
the
online
gradebook.


By
configuring
an
assessment's
settings,
one
can
control
a
wide
range
of
conditions
for
taking
an
 assessment.

For
example,
to
specify
locations
for
taking
an
assessment
you
can
indicate
a
range
of


IP
addresses.

Via
the
settings,
you
can
determine
when
an
assessment
will
become
available,
set
 time
limits,
determine
how
many
times
a
student
can
take
an
assessment,
and
indicate
whether
or
 not
late
submissions
will
be
allowed.

56
 



 ELT
Manual


Student
Guide


Introduction


Welcome
to
the
Cambridge
University
Press
English
Language
Teaching
Virtual
Online
Learning


Environment
(VLE).

This
manual
will
prepare
you
to
be
a
successful
student
in
the
online
course
 facilitated
via
the
VLE.


Logging
into
the
System


The
virtual
learning
environment
can
be
accessed
by
any
computer
with
a
web
browser
and
an


Internet
connection.

To
login
to
the
environment:


1. Go
to
 http://eltprod.ggfl.asu.edu

2. Click
Sign
In
on
the
right
side
of
your
screen


3. Type
your
Username
and
Password


4. Click
Sign
In

Note:
If
you
forgot
your
ELT
password
you
can
have
it
sent
to
you
by
clicking
the
Forgot
My


Password
link.

If
you
do
not
have
an
account
contact
the
support
staff
to
have
one
created
 on
your
behalf.




My
Tools


My
Profile


My
Profile
allows
you
to
view
your
personal
profile,
edit
your
profile
(including
username
and
 password)
and
directory
information,
and
view
courses
your
are
signed
up
for.



To
Access
My
Profile:


5. Click
My
Tools
in
the
environment’s
left
menu


6. Click
My
Profile

To
Edit
your
Profile:


9. Click
the
edit
tab


You
can
edit
the
following
profile
attributes:


Username
–
The
Username
you
will
use
to
login
to
the
system


Password
–
The
password
you
will
use
to
login
to
the
system


Organization
Affiliation(s)
–
The
leafs
of
the
organization
hierarchy
you
are
affiliated
with


(see
Organization
Hierarchy
topic)


Profile
photo
–
The
photo
that
displays
in
the
user
directory
(max
size
=
80x80
px)



Default
time
Zone
–
The
time
zone
that
you
currently
live
and
work
in


57
 



 ELT
Manual


10. Click
Save
to
complete
your
profile
changes


11. Click
Directory
Information
to
add
additional
information
to
your
personal
directory
 page.

The
following
can
be
added
to
your
personal
directory
profile:


Title
–
Your
professional
title
(i.e.,
teacher
or
system
administrator)

Institution/Organization
‐
The
institution
you
are
affiliated
with

Location
–
The
physical
location
(i.e.,
Tempe,
Arizona)
that
you
live
and
work
in

Mailing
address
–
Your
physical
mailing
address

Phone
number


Mobile
phone
number


Primary
role
–
Your
primary
system
role

Exclusion
from
the
Member
Directory
–
Prevents
your
profile
from
displaying
in
the


Member
Directory


12. Click
Save
to
save
changes
to
your
directory
information


My
Progress


My
Progress
displays
graphically
displays
your
performance
on
completed
course
content.




To
access
My
Progress:


1. Login
to
the
VLE


2. Click
My
Tools
in
the
left
menu


3. Click
My
Progress

4. Click
the
course
you
would
like
to
view
your
progress
in


My
Documents


My
Documents
allows
you
to
upload
files
(i.e.,
word
processing
documents,
spreadsheets,
 presentations,
and
videos)
as
well
as
create
and
post
HTML
web
page
and
save
links
to
Internet
 web
sites.

You
can
organize
your
assets
into
folders
and
access
them
from
anywhere
that
you
have
 access
to
the
Internet.

My
Documents
are
a
private,
safe,
and
secure
way
to
store
and
access
your
 work.


To
access
My
Documents:


5. Click
My
Tools
in
the
left
menu

6. Click
My
Documents


To
download/view
a
saved
document:


7. Access
My
Documents

8. Click
the
folder
your
file
resides
in(if
applicable)


9. Click
the
file’s
name
to
download/view
it


To
create
a
new
folder
in
My
Documents:


11. Access
My
Documents


58
 



 ELT
Manual


12. Hover
your
mouse
over
the
Add
link
next
to
the
My
Workspace
folder
or
another
folder
 that
already
exists

13. Click
Create
Folder


14. Type
a
name
for
the
folder


Tip:
You
can
create
more
than
one
folder
at
a
time.

Just
click
the
Add
Another
Folder
Link
 and
specify
the
name
for
your
next
folder.

You
can
create
as
many
as
you
want.

Try
and
 keep
your
folder
names
short
and
refrain
from
using
spaces
in
their
names.

Use
the
 underscore
character
(“_”)
instead
of
a
space.

15. Click
Create
Folders
Now


To
upload
a
file
to
My
Documents:


11. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
upload
your
file
to

12. Click
Upload
Files


13. Browse
for
the
file
you
would
like
to
upload

14. Specify
a
display
name
for
the
file
(not
required)


Tip:
You
can
upload
more
than
one
folder
at
once
by
clicking
the
Add
Another
File
link.



15. Click
Upload
Files
Now


Note:
You
cannot
upload
files
that
are
larger
than
80
megabytes.


To
Save
a
web
link
to
My
Documents:


9. Hover
your
mouse
over
the
Add
link
next
to
the
folder
you
would
like
to
save
your
link
t


10. Click
Add
Web
Links
(URLs)

11. Paste
in
the
web
address
you
would
like
to
save


12. Specify
a
name
for
the
URL


Tip:
You
can
create
multiple
web
links
by
clicking
the
Add
Another
Web
Link
button.


To
Remove
an
asset
from
My
Documents


7. Navigate
to
the
folder
containing
the
item(s)
you
would
like
to
remove

8. Check
the
box
next
to
the
file(s)
you
would
like
to
remove

9. Click
remove
at
the
top
of
your
screen


Note:
Removing
files
is
permanent
and
cannot
be
undone.


My
Calendar


My
Calendar
displays
all
the
calendar
events
for
the
courses
are
enrolled
in.

It
also
allows
you
to
 create
personal
calendar
events
(i.e.,
due
date
reminders
and
meetings).



To
Access
your
personal
calendar:


5. Click
My
Tools
in
the
left
menu


6. Click
Calendar

You
are
presented
with
a
weekly
calendar
view
by
default.

You
can
change
your
calendar
view
by
 selecting
the
View
pull‐down
menu
and
choosing
the
view
you
desire.

If
your
calendar
has
lots
of
 events
in
it
you
can
display
a
custom
list
of
events
by
selecting
List
of
Events.

Then
choose
the
date


59
 



 ELT
Manual



 ranges
to
show.

Events
that
fall
within
your
specified
criteria
will
display
in
a
list
below.

If
your
 calendar
does
not
have
events
that
fall
within
the
specified
criteria,
no
items
will
display.




To
add
a
custom
event
to
your
personal
calendar:


15. Click
Add

16. Type
an
event
title


17. Select
the
event
date


18. Specify
the
event
duration


If
the
event
recurs
(i.e.,
a
weekly
appointment)
Click
Frequency
and
Select
the
frequency


19. Choose
the
event
type
(for
event
categorization)


20. Type
the
event
location


21. Click
Save
Event

Note:
Events
added
to
your
personal
calendar
are
not
seen
by
other
students
or
instructors.




Accessing
a
Class



1. Login
to
the
VLE

2. Click
My
Learning
in
the
left
menu


3. Click
the
name
of
the
course
you
would
like
to
access


Tools
and
Activities
in
your
Course


The
course
you
are
taking
may
utilize
a
number
of
different
teaching
and
learning
tools.

These
 tools
might
include
interactive
lessons,
online
assignments,
voice
discussion
boards,
chat,
virtual
 classroom
sessions,
and
more.


Note:
Every
course
is
unique
and
different.

Therefore,
the
class
you
are
taking
may
utilize
or
 contain
all
the
tools
outlined
in
this
manual.


Course
Content


Course
content
is
where
your
online
interactive
lessons
reside.

Your
progress
will
be
recorded
as
 you
work
through
the
lessons
and
your
performance
will
be
assessed
on
a
regular
basis.




To
access
course
content:


1. Access
your
class
in
the
VLE


2. Click
Course
content
in
the
course
tools
menu
OR
Click
Course
Content
in
the
course
 dashboard
(if
applicable)


3. Click
the
link
to
the
Course
Content
activity
you
would
like
to
work
on


4. Click
the
lesson
you
would
like
to
work
on


5. Follow
the
course
content
instructions


Calendar


A
course
calendar
is
similar
to
your
calendar
located
in
My
Tools.

However,
it
only
contains
items
 your
instructor
has
added
to
the
course
calendar.

It
does
not
contain
items
from
other
courses.



60
 



 ELT
Manual


Also,
you
cannot
add
personal
items
to
a
course
calendar.

Access
your
calendar
in
My
Tools
to
 view
calendar
items
from
all
the
classes
you
are
enrolled
in
and
to
create
personal
(private)
events.


Announcements


Your
instructor
may
use
the
announcements
tool
to
post
class
updates,
reminders,
and
share
 supplemental
materials.

You
should
check
announcements
on
a
regular
basis
to
ensure
you
do
not
 miss
out
on
important
updates.




To
access
announcements:


1. Login
to
the
VLE

2. Access
the
class
you
would
like
to
view
announcements
for


3. Click
Announcements
in
the
left
tools
menu


OR


Click
Announcements
in
the
class
Dashboard
(if
applicable)


Wimba
Voice
Tools


The
Wimba
Voice
Tools
voice
discussion
board
facilitates
asynchronous
voice
discussions.

Using
 the
voice
discussion
board
requires
that
your
computer
is
equipped
with
a
microphone
and
 speakers
or
headphones.

Run
the
Wimba
Voice
Tools
setup
wizard
before
attempting
to
interact
 with
the
voice
discussion
board.

The
setup
wizard
will
ensure
your
computer
is
properly
equipped
 and
will
show
you
how
to
use
Wimba’s
recording
dialog
box.

The
setup
wizard
can
be
accessed
 here:
 http://67.202.210.243/wizard/wizard.html.pl

To
access
the
voice
discussion
board:


1. Access
the
course
you
would
like
to
work
in


2. Click
Wimba
Voice
Tools
in
the
Course
Tools
menu


3. Click
the
link
to
the
voice
discussion
board


Note:
Your
course
may
have
additional
voice
tools
present.

Clicking
the
links
to
the
other
 tools
will
allow
you
to
play
instructor
created
voice
recordings,
view
voice
presentations,
 and
send
voice
emails
(if
applicable)


Using
the
voice
discussion
board
is
similar
to
using
a
text‐based
forum.




Select
messages
by
clicking
on
their
titles
and
click
the
play
button
to
listen
to
them.




Click
Reply
to
respond
to
a
post.


Click
New
Post
to
record
a
new
discussion
topic.




Wimba
Classroom


Wimba
Classroom
is
a
live,
virtual
classroom
environment
with
robust
features
that
include
audio,
 video,
application
sharing
and
content
display,
and
MP4
capabilities.


61
 



 ELT
Manual


The
classroom’s
pedagogical
design
and
ease‐of‐use
ensures
that
you
will
be
able
to
engage
with
 your
instructor
and
fellow
students
as
if
you
were
in
a
face‐to‐face
setting.


Advanced
features
such
as
polling,
whiteboarding,
presenter
on‐the‐fly,
resizable
chat
areas
and
 participant
lists,
usage
analytics
tools,
and
MP3
or
MP4
downloads
enable
further
dynamic
 interaction
between
you
and
your
instructor.


Use


Please
run
the
Wimba
Setup
Wizard
before
attempting
to
use
the
Wimba
Classroom.

The
setup
 wizard
will
ensure
that
you
have
the
necessary
components
and
configuration
to
run
the
Live


Classroom.

The
setup
wizard
can
be
accessed
here:
 http://67.202.210.243/wizard/wizard.html.pl





To
access
the
Wimba
Classroom
for
your
class
(if
applicable):


1. Login
to
the
VLE

2. Click
Wimba
Classroom
in
the
Course
Tools
menu


3. Click
the
link
to
the
Wimba
Classroom


The
Wimba
Classroom
has
its
own
dedicated
user
manual.

You
can
access
the
student
user
manual
 via
this
link:


Participant
Guide 


Assignments


Your
instructor
may
set
up
assignments
for
you
to
complete
and
submit
online.

To
work
on
an
 assignment:


1. Navigate
to
the
class
with
the
assignment


2. Click
Assignments
in
the
Course
Tools
menu


3. Click
the
name
of
the
assignment
you
would
like
to
work
on


4. To
work
on
the
assignment,
follow
the
instructions
from
your
instructor.

You
may
be
asked
 to
type
something
into
the
visual
text
editor,
add
a
digital
attachment,
or
both


5. To
add
an
attachment,
click
Add
Attachments

6. Click
Preview
to
see
how
your
assignment
will
look
to
your
instructor


7. If
you
want
to
save
your
assignment
to
complete
later,
click
Save
Draft
at
the
bottom
of
the
 screen.

When
you
want
to
reopen
it,
you
will
find
it
listed
in
the
assignment
list
with
a
 status
of
“in
progress”.

Note:
While
your
assignment
is
saved
as
a
draft
your
instructor
cannot
grade
it.



8. When
you
are
finished,
click
Submit
at
the
bottom
of
the
screen


Note:
Do
not
click
Submit
until
you
are
certain
you
are
finished
with
an
assignment.
Once
 you
click
Submit,
you
will
no
longer
be
able
to
access
the
assignment
(e.g.,
to
add
more
text
 or
attachments)
unless
your
instructor
returns
it
to
you.


Forums


In
the
Forums
tool,
you
can
post
messages
about
topics,
and
post
responses
to
the
messages
of
 other
participants.


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 ELT
Manual


To
compose
and
post
a
message
in
a
forum
topic:


1. Access
the
class
you
would
like
to
work
in


2. Click
Forums
in
the
Course
Tools
menu


3. Click
the
title
of
the
topic
for
which
you
would
like
to
post
a
message.


4. Click
Post
New
Thread

5. Next
to
"Title",
type
the
subject
(i.e.,
title)
of
your
message


6. Use
the
WYSIWYG
editor
to
compose
your
message.


7. You
can
attach
a
file
from
your
local
computer
or
specify
the
URL
for
a
file
on
the
web


8. Click
Post
Message



To
cancel
your
message
without
saving
it,
click
cancel



Note:
If
the
forum
or
topic
is
moderated,
your
message
will
appear
as
"PENDING"
until
 approved
by
a
moderator.


Posting
a
response
to
a
message
or
topic:


Note:
Depending
on
your
role
within
the
site,
and
how
the
forum
creator
configured
permissions,
 you
may
or
may
not
be
able
to
post
a
response
to
another
participant's
message.


To
compose
and
post
a
response
to
another
participant's
message:


1. In
the
Forums
tool,
click
the
title
of
the
desired
topic


2. Find
and
click
the
subject
of
the
desired
message


3. Click
Reply
to
Thread
or
Reply

4. In
the
text
field
next
to
"Reply
Title",
give
your
reply
a
title


5. Use
the
WYSIWYG
editor
to
compose
your
reply.
To
insert
a
quote
of
the
original
message,


click
Insert
Original
Text
(located
above
the
WYSIWYG
editor).


6. Click
Post
Message

Blog


The
blog
tool
allows
you
to
create
a
learning
diary
that
can
be
shared
with
your
fellow
classmates
 or
just
your
instructor.

It
also
gives
you
an
opportunity
to
reflect
on
your
own
learning
and
share
 your
experiences.




To
read
a
blog:


1. Access
the
class
with
the
blog
you
would
like
to
read


2. Click
Blog
in
the
Course
Tools
menu


You
will
see
your
own
blog
linked
at
the
top
of
the
page.

The
blogs
for
the
rest
of
the
site
 members
will
be
listed
below
your
blog


3. Click
last
updated
to
see
who
blogged
most
recently


4. Click
the
name
of
the
person
whose
blog
you
would
like
to
read


Blog
entries
are
displayed
with
the
most
current
post
listed
first
(at
the
top
of
the
page)


5. If
there
are
any
comments
on
an
entry,
you
will
be
able
to
read
them
by
clicking
on
the


comments
link
below
the
entry.
This
will
display
all
the
comments
on
the
blog
entry


63
 



 ELT
Manual


You
may
wish
to
respond
to
an
entry
someone
else
has
made
in
their
blog.

To
add
a
comment
to
a
 blog
entry:


1. Click
leave
a
comment


2. Write
your
comment
in
the
box
that
appears


3. Click
publish
comment

To
get
an
RSS
feed
of
someone’s
blog,
click
on
the
RSS
icon
beside
their
name
in
the
‘all
the
blogs’
 page.


Comments
on
blogs
will
not
display
in
the
RSS
feed.


To
add
an
entry
to
your
blog:


1. Click
add
blog
entry
in
the
actions
bar


2. Type
your
entry
in
the
text
box,
using
the
icons
to
format
it


3. Choose
who
can
see
the
entry



If
you
choose
‘publicly
viewable’,
anyone
can
see
your
blog
entry,
if
they
have
the
web
 address
(URL)
for
it.

However,
it
is
not
easy
for
people
to
find
out
a
web
address
unless
you
 tell
them
what
it
is!



4. Click
publish
entry

Wiki


A
Wiki
is
a
tool
that
allows
you
to
easily
change
and
create
web
pages.

The
wiki
tool
was
designed
 specifically
for
individuals
to
collaborate
on
documents
and
share
information.

Your
instructor
 may
ask
you
to
view
content
in
the
class
wiki.

They
may
also
ask
you
to
use
the
wiki
to
write
 collaboratively
with
your
fellow
classmates.




To
access
a
class
wiki:


1. Navigate
to
the
class
with
the
wiki
you
would
like
to
access


2. Click
Wiki
in
the
Course
Tools
menu


Navigating
the
Wiki


To
move
from
page
to
page
in
the
wiki,
follow
the
links
within
each
page.

Links
with
a
world
icon
 beside
them
link
to
external
websites
or
to
attachments.

These
will
open
in
a
new
window.


As
you
navigate
around
the
wiki,
your
breadcrumb
trail
will
appear
at
the
top
of
the
page
(A
 breadcrumb
trail
lists
the
pages
that
you
have
visited
in
order.).

You
can
use
this
to
return
to
any
 page
at
any
time.


Searching
the
Wiki


To
search
for
content,
type
your
search
term
in
the
search
box
and
press
return.

All
pages
in
the
 wiki
site
containing
your
search
terms
will
be
listed.




Note:
pages
which
are
not
in
the
wiki
will
not
be
searched.

This
includes
other
class
pages
(e.g.


calendar,
assignments)
and
attachments
to
the
wiki.


64
 



 ELT
Manual


This
search
will
be
recorded
in
your
breadcrumb
trail
and
you
can
return
to
your
results
page
at
 any
time.


The
wiki
will
recognize
the
'and'
operator
but
not
'not'
or
'or'.
For
example,
searching
for
'children
 and
dahlias'
will
find
pages
which
contain
both
the
word
'children'
and
the
word
'dahlias'
but
not
 pages
which
contain
one
of
the
words
but
not
both.


Editing
Wiki
Pages


To
edit
the
contents
of
a
page,
click
edit
at
the
top
of
the
page.
Make
your
changes
in
the
text
box.



Click
Save
at
the
top
of
the
page
when
you
are
finished.

Your
changes
will
appear
in
the
wiki
page
 for
everyone
to
see.


If
you
receive
a
message
Permission
Denied
when
you
try
to
edit
a
page,
you
do
not
have
 permission
to
update
pages.

If
you
think
this
is
a
mistake,
you
will
need
to
talk
to
your
site
 administrator
to
change
this.


Formatting
your
page


When
you
edit
the
page,
you
will
see
a
'cheat
sheet'
displayed
on
the
page
to
the
right.

This
gives
 you
a
brief
introduction
to
the
codes
used
for
text
formatting
in
Wiki.

The
'cheat
sheet'
links
to
a
 full
help
page.

Use
this
help
page
to
get
full
information
on
text
formatting,
including
superscripts,
 different
sorts
of
lists,
etc.


Linking
to
another
wiki
page


To
add
a
link
to
another
Wiki
page,
type
the
name
of
that
page
within
square
brackets.

For
 example,
typing
'[page
2]'
will
link
to
a
page
called
'page
2'.


If
you
accidentally
delete
something
that
you
did
not
intend
to
remove,
this
is
not
a
problem.

See
 the
page
history
for
more
details.



Linking
to
External
Web
Pages


To
add
a
link
to
an
external
web
page,
type
the
full
URL
including
'http://'.

For
example,


'http://www.bbc.co.uk'.



You
can
also
click
'external
link',
which
will
insert
an
example
link
which
you
can
edit.



Creating
New
Wiki
Pages


To
create
a
new
page,
create
a
link
to
it
from
an
existing
page.
For
example,
if
you
do
not
already
 have
a
page
called
'page
2',
typing
'[page
2]'
will
create
a
new,
empty
page
called
'page
2'.


You
cannot
use
the
following
characters
in
a
Wiki
link
or
title:


:
Colon
(this
may
change)


@
At


#
Hash



|
Pipe



\
Back‐Slash



65
 



 ELT
Manual


Viewing
Page
History


To
view
the
history
of
any
page,
select
history
from
the
menu.


This
gives
you
the
following
options:


1. A
list
of
all
previous
versions
of
that
page,
with
the
name
of
the
user
who
altered
it
and
the
 date


2. Allows
you
to
view
any
previous
version


3. Compare
the
contents
of
any
version
with
the
current
version


4. Compare
the
contents
of
any
version
with
the
version
immediately
previous,
to
see
what
 changes
were
made
by
each
user


5. Allows
you
to
revert
to
any
previous
version


If
you
have
accidentally
delete
content
from
your
page,
you
can
use
the
revert
to
this
version
 option
to
revert
to
an
earlier,
correct
version
of
the
wiki
page.



66
 


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