( A Government of India Enterprise ) PO Udayan
OIL INDIA LIMITED
( A Government of India Enterprise )
P.O. Udayan Vihar -781171
Guwahati, Assam(India)
OIL INDIA LIMITED invites Indigenous Competitive Bid through its e-Procurement portal
https://etender.srm.oilindia.in/sap/bc/gui/sap/its/bbpstart/! For following e-tender :
e-Tender No.
Materials Description
Quantity
Bid Closing
Date
SGI2253P13
Detailed Project report, Design,
manufacture, supply, Installation &
Commissioning with AMC of 20 KWp
OFF-GRID SOLAR PV POWER
PLANT
1 No.
06.03.2014
2 Nos.
13.03.2014
9 Nos.
13.03.2014
SGI2254P13
SGI2255P13
Supply, Installation & Commissioning
of PLC WORKSTATION
Supply, Installation & Commissioning
of INCINERATOR
1.0
Tender fee (Non-refundable of Rs. 1000.00 per tender (excepting PSU’s and SSI units
registered with NSIC ) by D/Draft in favour of M/s. Oil India Limited and payable at
Guwahati to be sent to : Chief Materials Manager, Oil India Limited, P.O. Udayan Vihar,
Assam – 781171 only. On receipt of requisite tender fee and subject to fulfillment of
eligibility criteria, USER_ID and initial PASSWORD will be communicated to the bidder
(through e-mail) and will be allowed to participate in the tender through OIL’s e-procurement
portal. No physical tender documents will be provided. USER_ID AND INITIAL
PASSWORD WILL BE ISSUED TILL ONE WEEK PRIOR TO THE BID CLOSING
DATE.
2.0
Eligibility criteria for issue of USER_ID and password and other details of NIT can be
viewed using “Guest Login” provided in the e-Procurement portal. The link to OIL’s eProcurement portal has also been provided through OIL’s web site www.oil-india.com.
Please go through eligibility criteria before applying for user ID & Password
OIL INDIA LIMITED
(A Government of India Enterprises)
PO : Udayan Vihar , Guwahati – 781171
Assam (India)
Telephone No. (91-361) 2594287
Fax No: (91-361 2643686)
Email: aparajita@oilindia.in ; erp_mm@oilindia.in
FORWARDING LETTER
Tender No.
: SGI 2253P14
Tender Fee
: Rs 1,000.00
Bid Security Amount
: Rs 85,000.00
Bidding Type
: SINGLE STAGE TWO BID SYSTEM
Bid Closing on
: As mentioned in the e-portal
Bid Opening on
: -do-
Performance Security
: Applicable
Integrity Pact
: Applicable
OIL invites Bids for Solar Photovoltaic Power Plant through its e-Procurement site under
SINGLE STAGE TWO BID SYSTEM. The bidding documents and other terms and
conditions are available at Booklet No. MM/LOCAL/E-01/2005 for E-Procurement LCB
Tenders. The prescribed Bid Forms for submission of bids are available in the Technical RFx ->
External Area - > Tender Documents
The general details of tender can be viewed by opening the RFx [ Tender] under RFx and
Auctions.. The details of items tendered can be found in the Item Data and details uploaded
under Technical RFX.
The tender will be governed by:
a)
“General Terms & Conditions” for e-Procurement as per Booklet No. MM/LOCAL/E01/2005 for E-Procurement LCB Tenders and Amendment No. 1 to General Terms and
Conditions for Indigenous E-Tender.
b)
Technical specifications and Quantity as per Annexure – 1A.
c)
The prescribed Bid Forms for submission of bids are available in the Technical RFx ->
External Area - > Tender Documents.
d)
In the event of receipt of only a single offer against the tender within B.C. date, OIL
reserves the right to extend the B.C. date as deemed fit by the Company. During the
extended period, the bidders who have already submitted the bids on or before the original
B.C. date, shall not be permitted to revise their quotation.
e)
Any sum of money due and payable to the contractor (including Security Deposit
refundable to them) under this or any other contract may be appropriated by Oil India
Page 1 of 5
Limited and set-off against any claim of Oil India Limited (or such other person or persons
contracting through Oil India Limited) for payment of sum of money arising out of this
contract or under any other contract made by the contractor with Oil India Limited (or such
other person or persons contracting through Oil India Limited).
f)
Bidder are advised to fill up the Technical bid check list (Annexure EEE) and Response
sheet (Annexure FFF) given in MS excel format in Technical RFx -> External Area - >
Tender Documents. The above filled up document to be uploaded in the Technical RFX
Response.
Special Note:
1.0 General Qualification Criteria:
In addition to the general BRC/BEC, following criteria on Bidders' Experience and their
financial capabilities shall be considered (documentary evidence to be provided along with
the bid in Technical RFx -> External Area - > Tender Documents) as on the Bid Closing Date:
a) Bidder should have experience of successfully executing similar order of Rs 25.50 Lakhs
during last 3 years.
b) Annual financial turnover of the firm in any of the last 3 financial years or current financial
year should not be less than Rs 85.00 Lakhs.
2.0 Application showing full address/email address with Tender Fee (Non-refundable) of Rs.
1,000.00 in favour of M/s Oil India Limited and payable at Guwahati is to be sent to Chief
Material Manager , Oil India Limited (Pipeline Headquarter ), P.O. Udayan Vihar, Guwahati 781171. Application shall be accepted only upto one week prior to the bid closing date (or as
amended in e-portal). The envelope containing the application for participation should clearly
indicate “REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO …”
for easy identification and timely issue of user ID and password. On receipt of requisite tender
fee, USER_ID and initial PASSWORD will be communicated to the bidder (through e-mail)
and will be allowed to participate in the tender through OIL’s e- Procurement portal. No
physical tender documents will be provided. Details of NIT can be viewed using “Guest Login”
provided in the e-Procurement portal. The link to e-Procurement portal has been also
provided through OIL’s web site www.oil-india.com.
NOTE:
PSUs and SSI units are provided tender documents Free of Cost (as per govt
guidelines), however they have to apply to OIL's designated office to issue the tender
documents before the last date of sale of tender document mentioned in the tender.
3.0 The tender is invited under SINGLE STAGE-TWO BID SYSTEM. The bidders are
required to submit both the “TECHNO-COMMERCIAL UNPRICED BID” and “PRICED
BID” through electronic format in the OIL’s e-Tender portal within the Bid Closing Date and
Time stipulated in the e-Tender.
3.1
Please ensure that Technical Bid / all technical related documents related to the
tender are uploaded in the Technical RFx Response-> User - > Technical Bid only. The
“TECHNO-COMMERCIAL UNPRICED BID” shall contain all techno-commercial details
except the prices. Please note that no price details should be uploaded in Technical RFx
Response.
3.2
The “PRICE BID” must contain the price schedule and the bidder’s commercial terms
and conditions.The prices of the items should be quoted in “Conditions Tab”. Details of
Page 2 of 5
prices as per Bid format / Commercial bid can be uploaded as Attachment under the
attachment option under “Notes & Attachments”.
3.3
A screen shot in this regard is given below. Offer not complying with above
submission procedure will be rejected as per Bid Rejection Criteria mentioned in
Annexure-CCC.
Go to this Tab “Technical RFx
Response” for Uploading “Technocommercial Unpriced Bid”.
Go to this Tab “Notes and
Attachments” for Uploading
“Priced Bid” files.
On “EDIT” Mode- The following screen will appear. Bidders are advised to Upload
“Techno-Commercial Unpriced Bid” and “Priced Bid” in the places as indicated above:
Bid on “EDIT” Mode
Area for uploading TechnoCommercial Unpriced Bid*
Area for uploading Priced
Bid**
Note :
* The “Techno-Commercial Unpriced Bid” shall contain all techno-commercial details except
the prices.
** The “Price bid” must contain the price schedule and the bidder’s commercial terms and
conditions. For uploading Price Bid, first click on Sign Attachment, a browser window will
open, select the file from the PC and click on Sign to sign the Sign. On Signing a new file with
Page 3 of 5
extension .SSIG will be created. Close that window. Next click on Add Atachment, a browser
window will open, select the .SSIG signed file from the PC and name the file under Description,
Assigned to General Data and clock on OK to save the File.
4.0 Please note that all tender forms and supporting documents are to be submitted through
OIL’s e-Procurement site only except following documents which are to be submitted
manually in sealed envelope super scribed with Tender no. and Due date to Chief Material
Manager , Oil India Limited (Pipeline Headquarter ), P.O. Udayan Vihar, Guwahati 781171, Assam on or before the Bid Closing Date and Time mentioned in the Tender.
a) Original Bid Security
b) Detailed Catalogue (if any)
c) Any other document required to be submitted in original as per tender
requirement
All documents submitted in physical form should be signed on all pages by the authorised
signatory of the bidder and to be submitted in triplicate.
5.0 Bidders are requested to examine all instructions, forms, terms and specifications in the bid.
Failure to furnish all information required as per the NIT or submission of offers not
substantially responsive to the bid in every respect will be at the bidders risk and may result
in rejection of its offer without seeking any clarifications.
6.0 Bidders must ensure that their bid is uploaded in the system before the tender closing date
and time. Also, they must ensure that above documents which are to be submitted in a sealed
envelope are also submitted at the above mentioned address before the bid closing date and
time failing which the offer shall be rejected.
7.0 Bid must be submitted electronically only through OIL’s e-procurement portal. Bid
submitted in any other form will be rejected.
8.0 SINGLE STAGE TWO BID SYSTEM shall be followed for this tender and only the
PRICED-BIDS of the bidders whose offers are commercially and technically acceptable shall
be opened for further evaluation.
9.0 a) The Integrity Pact is applicable against this tender. OIL shall be entering into an
Integrity Pact with the bidders as per format enclosed vide Annexure-DDD of the
tender document. This Integrity Pact proforma has been duly signed digitally by OIL’s
competent signatory. The proforma has to be returned by the bidder (along with the
technical bid) duly signed (digitally) by the same signatory who signed the bid, i.e., who
is duly authorized to sign the bid. Any bid not accompanied by Integrity Pact Proforma
duly signed (digitally) by the bidder shall be rejected straightway. Uploading the
Integrity Pact with digital signature will be construed that all pages of the Integrity
Pact has been signed by the bidder’s authorized signatory who sign the Bid.
b) The name of the OIL’s Independent External Monitors at present are as under:
i)
SHRI N. GOPLASWAMI, I.A.S. (Retd.),
Former Chief Election Commissioner of India
E-mail Id : gopalaswamin@gmail.com
ii)
SHRI RAMESH CHANDRA AGARWAL, IPS (Retd.)
Former Director General of Police
E-mail Id : rcagarwal@rediffmail.com
Page 4 of 5
10.0 The tender shall be governed by the Bid Rejection & Bid Rejection Criteria given in
enclosed Annexure-CCC. However, if any of the Clauses of the Bid Rejection Criteria /
Bid Evaluation Criteria (as per Annexure-CCC) contradict the Clauses of the tender and /
or “General Terms & Conditions” as per Booklet No. MM/LOCAL/E-01/2005 for Eprocurement (LCB Tenders) elsewhere, those in the BEC / BRC shall prevail.
11.0 To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the
bidder for clarification in respect of clauses covered under BRC also and such clarifications
fulfilling the BRC clauses in toto must be received on or before the deadline given by the
company, failing which the offer will be summarily rejected.
12.0 Please do refer the User Manual provided on the portal on the procedure How to create
Response for submitting offer.
NOTE:
Bidders should submit their bids (preferably in tabular form) explicitly mentioning
compliance / non compliance to all the NIT terms and conditions of NIT.
Yours Faithfully
SdMS A GOGOI
SENIOR MANAGER MATERIALS
FOR : GENERAL MANAGER (PLS)
Page 5 of 5
ANNEXURE-1A
TECHNICAL SPECIFICATIONS:
1 A. Solar Photo Voltaic Module (Crystalline)
1.1
The Solar PV module will be minimum of 200 Wp nominal
rating.
1.2
Solar modules offered shall be certified as per latest
edition of IEC 61215. The modules shall
also qualify for IEC
61730 for safety qualification testing. For modules to be used in
a highly corrosive environment throughout their lifetime they
must qualify for IEC 61701.
1.3
SPV module shall contain mono/poly crystalline high power
silicon solar cells. The solar cell shall have surface antireflective coating to help to absorb more light in all weather
conditions.
1.4
The module frame shall be made of aluminium or corrosion
resistant material, which shall
be electrolytic ally compatible with the structural material
used for mounting the modules.
1.5
Photo electrical conversion efficiency of SPV module shall
not be less than 14%.
1.6 Fill factor of the module shall not be less than 0.70
1.7
Each module shall have low iron tempered glass front for
strength & superior light
transmission. It shall also have tough multi-layered polymer
back sheet for environmental
protection against moisture & provide high voltage electrical
insulation.
1.8 Solar PV module shall be highly reliable, light weight and
shall have a service life of more
than 25 years.
1.9
The rated output of any supplied module shall not vary by
more than 3% from the average power rating of all ratings. Each
module, therefore, has to be tested and rating displayed.
1.10 It shall perform satisfactorily in relative humidity up to
95% and temperature between # 4.0°C and 85°C.It shall be able to
withstand wind gusts up to 150 Km/hr.
1.11
The solar modules should have suitable encapsulation &
sealing arrangements to protect
the silicon cells from the
environment. The encapsulation arrangement shall ensure complete
moisture proofing for the entire life of solar modules.
1.12
Bidder must consider Shading Losses as per the relevant
Industry Standard & Practice while designing the proposed power
plant Guarantee on power output of solar module will be as
follows:
Tender No SGI2253P14
Page 1
Guarantee on power output of solar module will be as follows:
End of YeGuaranteed Output
End of Year
Guaranteed Output
1
98.5%
2
97.5%
3
97%
6
95.5%
8
94.5%
10
93.5%
15
91%
20
88.5%
25
86%
1.14 Marking: Each module shall carry the following clear and
indelible markings:
- name, monogram or symbol of manufacturer;
- type or model number;
- serial number;
- polarity of terminals or leads (colour coding is permissible)
- maximum system voltage for which the module is suitable
- Date & place of manufacture;
- I-V Curve for the module.
- Wattage, Im, Vm &FF for the module
Module shall have type approval certificate as per Annexure-9.
Bidder shall provide the data sheet as per Annexure - 10 A.
1B. Solar Photo Voltaic Module (Thin Film)
1.15 The Solar PV module will be minimum 30Wp nominal rating
1.16 Thin Film Solar modules offered shall be certified as per
latest edition of IEC 61646.
1.17
The modules shall also qualify for IEC 61730 for safety
qualification testing. For modules
to be used in a highly
corrosive environment throughout their lifetime they must qualify
for IEC 61701. The safety class shall be UL 1703
1.18 SPV module shall contain amorphous silicon/microcrystalline
solar thin film or shall be of Copper Indium Gallium Diselenide
(CIGS). The thin film modules shall have surface coating to help
to absorb more light in all weather conditions. The modules shall
be able to perform well under weak light conditions (diffuse &
reflective light)
1.19 The module frame shall be made of aluminium or corrosion
resistant material, which shall be electrolytic ally compatible
with the structural material used for mounting the modules .
1.20 Photo electrical conversion efficiency of Thin Film module
shall not be less than 6.5%.
1.21 Fill factor of the module shall not be less than 0.6.
1.22
Each module shall have low iron tempered glass front for
strength & superior light transmission. It shall also have back
glass sheet for environmental protection against
moisture &
provide high voltage electrical insulation.
Tender No SGI2253P14
Page 2
1.23 Solar PV module shall be highly reliable, light weight and
shall have a service life of more than 25 years.
1.24 The rated output of any supplied module shall not vary by
more than 3% from the average power rating of all ratings. Each
module, therefore, has to be tested and rating displayed.
1.25
It shall perform satisfactorily in relative humidity upto
95% and temperature between
#4°C and 85°C.It shall be able to
withstand wind gusts of upto 150 Km/hr.
1.26
The solar modules should have suitable encapsulation &
sealing arrangements to protect the it from the environment. The
encapsulation arrangement shall ensure complete moisture proofing
for the entire life of solar modules.
1.27
Bidder must consider Shading Losses as per the relevant
Industry Standard & Practice while designing the proposed power
plant.
Guarantee on power output of solar module will be as follows:
End of Year
1
2
3
6
8
10
15
20
25
Guaranteed Output
98.5%
97.5%
97%
95.5%
94.5%
93.5%
91%
88.5%
86%
1.29 Marking:
Each PV module used in any solar power project must use a RF
identification tag. The following information must be mentioned
in the RFID used on each module (This can be inside or outside
the laminate, but must be able to withstand harsh environmental
conditions.) and also in clear and indelible markings:
- Name, monogram or symbol of manufacturer of PV module;
- Name, monogram or symbol of manufacturer of Solar cells;
- Type or model number;
- Unique Serial number and model number of the module;
- Polarity of terminals or leads (colour coding is permissible)
- Maximum system voltage for which the module is suitable;
- Date & place (country of origin) of manufacture (separately for
PV module and solar cell)
- I-V Curve for the module;
- Wattage, Im, Vm &FF for the module;
- Name of the test lab issuing IEC certificate ;
- Other relevant information on traceability of solar cells and
module as per ISO 9000;
Tender No SGI2253P14
Page 3
The 20 KWP solar PV power plants shall have necessary equipment
to continuously measure solar radiation, ambient temperature,
wind speed and other weather parameters and simultaneously
measure the generation of DC power as well as AC power generated
from the plant.
Module shall have type approval certificate as per Annexure-9.
Bidder shall provide the data sheet as per Annexure
10 B.
2. Module Mounting Structure
2.1 The array structure shall be so designed that it will occupy
minimum space without sacrificing the output from SPV panels.
2.2
Design drawings with material selected shall be submitted
for prior approval of OIL.
2.3 The structure shall be designed to allow easy replacement of
any module & shall be in line with the site requirements.
2.4 The array structure shall be made of hot dipped galvanized
MS angles of suitable size.
2.5 The support structure design & foundation shall be designed
to withstand wind speed upto 200 kmph using relevant Indian wind
load codes.
2.6 The module alignment & tilt angle shall be calculated to
provide the maximum annual energy output. This shall be decided
based on the location of array installation.
2.7 All fasteners shall be of stainless steel of grade SS 304.
2.8
The array structure shall be grounded properly using
maintenance free earthing kit.
2.9 Galvanized Steel Structural must be considered for all type
of structural steel proposed for the power plant.
2.10 The mounting of solar modules shall be done on rooftop and
entire Fabrication of elevated structure and the structure atop
sloping roofs shall be done by the Bidder.
3. JUNCTION BOXES:
3.1 The array junction boxes shall be dust, vermin & waterproof
& made of FRP/ABS plastic.
3.2
The Array Junction Box will also have suitable surge
protection. The Junction Boxes shall
have suitable arrangement
for the followings:
a) Combine groups of modules into independent charging subarrays.
b) Provide arrangement for disconnection for each of the groups.
c) Provide a test point for each sub-group for quick fault
location.
d) To provide group array isolation.
e) The current carrying rating of the Junction Boxes shall be
suitable with adequate
safety factor to inter connect the Solar
PV array.
Tender No SGI2253P14
Page 4
3.3
The junction boxes shall have suitable cable entry points
fitted with cable glands of appropriate sizes for both incoming
& outgoing cables.
3.4 Suitable markings shall be provided on the bus bar for easy
identification & cable ferrules
shall be fitted at the cable
termination points for identification.
4. POWER CONDITIONING UNIT (PCU)
PCU shall supply the DC energy produced by array to DC bus for
inverting to AC voltage using its MPPT (Maximum Power Point
Control) control to extract maximum energy from solar array and
produce 400 V AC, 3 phase, 50 Hz to feed the LT panels.
4.1
MPPT controller, inverter and associated control and
protection devices etc. all shall be integrated into PCU.
4.2 The rating of PCU shall be suitable to the capacity offered
4.3 PCU shall provide 3 phase, 400+/-5% V, 50+/- 1.5 Hz supply
on AC side with THD<3%.
4.4 DC voltage ripple content shall not be more than 3%.
4.5 Efficiency of PCU shall not be less than 97%.
4.6 Degree of protection should not be less than IP-21
4.7
It shall have protection features such as over voltage,
short circuit, over temperature etc.
4.8
The inverter shall be efficient based on MPPT with IGBT
reliable power based design.
4.9
The system should be capable of providing all the data
including that of meter and PCU to the Master Control at Pipeline
Headquarters,OIL, Guwahati
through existing OFC Infrastructure
and wireless link
on relevant BIS/IEC
protocol. All the
equipments /hardware /software for complying to the same will be
in the bidder’s scope. The PCU shall be capable of complete
automatic operation, including wake-up, synchronization & shut
down. It must be capable of initiating DG set START command in
existing sequence when SPV system unable to meet the load demand
and initiate DG Set STOP command when SPV system ready/able to
take the load. Suitable manual control both from local control
desk and Remote Master Control desk shall be
incorporated in
the system.
4.10 PCU shall have facility to display basic parameters of the
system.
4.11 Built-in with data logging to remotely monitor plant
performance through external PC shall be provided
4.12 PCU shall be DSP control and shall operate in Sleeping mode
when there will no power connected.
4.13
PCU shall operate seamlessly without being effected on any
power cut to the load.
4.14 PCU shall off- grid
in nature but capable of initiating
DG set START command in existing sequence when SPV system unable
to meet the load demand and initiate DG Set STOP command when SPV
system ready/able to take the load. Suitable manual control both
Tender No SGI2253P14
Page 5
from local control desk and Remote Master Control desk shall be
incorporated in the system.
4.15 PCU to be communicable on remote sensing.
Indications (through LEDs & LCD display)
# Inverter ON
# LOAD ON ,
# Inverter under voltage/over voltage
# Inverter over load
# Inverter over temperature.
Protections:
# Over voltage both at input & output
# Over current both at input & output
# Over/under
frequency
# Over temperature
# Short circuit
# Protection against lightening
# Surge voltage induced at output due to external source.
Bidder shall provide the data sheet as per Annexure # 10C
Typical Technical Features shall be as follows:
Parameters
Continuous
Output
Power
Rating
AC voltage
Frequency
Waveform
PV entries
Minimum Efficiency
Ambient temperature range
Total Harmonic Distortion
Degree of protection
Nominal
Voltage
and
Frequency
Frequency Tolerance
Voltage Tolerance
Value
To suit the Capacity
proposed Plant
3phase 400V, +/-5%
50Hz
Sine wave
2
97 %
0-45oC
< 3%
IP21
400 V/ 3 Phase/ 50 Hz
of
the
+/-3%
+15% and – 10%
4.15
Typical failure analysis report of PCUs and recommended
list of critical components shall
be provided by the bidder
while submitting their offer.
4.16
Provision shall be available in the
monitoring
through
suitable
wireless
mode
parameters
# DC power input
# DC input voltage
# DC current
# AC power output
# AC voltage (all the 3 phases and line )
# AC current ( all the 3 phases and line)
# Power factor
Tender No SGI2253P14
PCU for remote
of
following
Page 6
In addition to the above, energy values to be displayed
* The number of PCUs is indicative only. The bidder may design
the system to extract maximum
efficiency with inbuilt redundancy.
5. Batteries:
The batteries shall be capable of providing minimum Two (2) days
autonomy. The batteries should qualify IEC 61427, IS 1651, IS
13369 or IS 15549 whichever is applicable.
6. DC distribution board (DCDB)
DC distribution board shall be provided in between solar array
and PCU. It shall have MCCB of suitable rating for connection and
disconnection of array section. It shall have meters for
measuring the array voltage and array current. DCDB can also be
integrated into PCU for space saving.
7. AC Distribution:
Power conditioning unit installed in a control room converts DC
energy produced by the solar array to AC energy. The AC power
output of the inverter shall be fed to the AC Distribution Board
(metering panel & isolation panel) which also houses energy
meter.
8. Cables and Hardwares
Cables of appropriate size to be used in the system shall have
the following characteristics:
# Will meet IS 694/1554 standards
# Temp. Range #10oC to +80oC.
# Voltage rating 660/1000V
# excellent resistance to Heat, Fire, oil, cold, water, abrasion,
UV radiation
# Flexible
Cabling on DC side of the system shall be as short as possible to
minimize the voltage drop in the wiring. Components and hardware
shall be vandal and theft resistant. All parts shall be
corrosion-resistant. The system description, general/technical
requirements etc. are given for general guidance only. The
supplier/manufacturer shall submit the detail design of the
complete solar generating system by using their software to
optimize the combination of modules considering the specific
location, isolation, nature of load etc.
9. ENERGY METER
9.1 A smart Energy Meter shall be provided as approved by the OIL
to measure the delivered quantum of energy.
9.2 Meter must be provided with the necessary data cables.
9.3 Energy Meter should be import/export type ABT compliant, 0.5
Class of accuracy.
Tender No SGI2253P14
Page 7
10.0 The Balance of System ( BoS) items / components of the SPV
power plants must conform to MNRE specification for off grid
solar project.
11.0 AUTHORIZED TESTING LABORATORIES/ CENTERS
11.1 The PV modules must be tested and approved by one of the IEC
authorized test centers. Test certificates can be from any of the
National
Accreditation
Board
for
Testing
and
Calibration
Laboratories (NABL)/ BIS Accredited Testing / Calibration
Laboratories.
11.2 The inverters must be tested and approved by one of the IEC
authorized test centers. Test certificates can be from any of the
authorized laboratories viz. Electronics Regional Test Laboratory
(ERTL (East)), CPRI (Bangalore), ERTL (West) and ERTL (North).
11.3 The batteries must be tested and approved by one of the IEC
authorized test centers. Test certificates can be from any of the
authorized laboratory viz. ERTL (East), Semi Lab Kolkata, CECRI
Chennai, CPRI (Bangalore) ERTL (North), and SEC.
11.4 Test certificates for the BoS items/ components can be from
any
of
the
NABL/
BIS
Accredited
.Testing-Calibration
Laboratories/ MNRE approved test centers.
12. Civil Work Specification
12.1 Concreting
# Concrete mix shall be of M-20/M-25 grade for pedestal and earth
pit chambers.
# Pedestal base shall be provided with tapered gola using water
proofing compound of IS-2649.
# CC work shall be done over the entire Array area.
# Curing of all concrete work shall be carried out continuously
for minimum of 7days.
12.2 Array layout:
Contractor shall design the array layout by incorporating
following dimensions:
# Minimum 750mm space around the periphery wall of rooftop.
# Minimum 900mm space near the rain water exhaust pipe, water
tank and rooftop entrance.
12.3 Stair case:
Contractor shall provide a GI stair case for grid rooftop of
following specifications.
a. Base channel -110X50mm.
b. Hand rail pipe -50mm dia.
c. Distance between Steps -300mm.
d. Steps angle -110X110mm.
12.4 Structural design:
IS 800-2007 shall be followed for structural design. Contractor
shall submit the DBR and STADD calculations along with the
structural design.
12.5 Control Room:
Tender No SGI2253P14
Page 8
The contractor shall design the control room as per the relevant
IS, CEA & manufacturer’s recommendations/standards. Accommodation
of following equipments/facilities shall be considered while
designing the control room
# Electrical Panel
# Battery Bank
# Sitting area for operators if required.
13.0 Plant Protections
13.1 Lightning & Over Voltage Protection
# SPV Power Plants will be provided with Lightning and over
voltage Protection connected to proper earth mats.
# The Lightning conductors shall be provided as per Indian
Standards (IS) in order to protect the entire Solar Array yard
from Lightning strikes.
# Necessary concrete foundation for holding the lighting
conductor in position will be made after giving due consideration
to maximum wind speed.
# Lighting conductors shall be earthed through flats and
connected to earth mats as per applicable IS with earth pits.
# The pits are provided with Masonry enclosure with cast iron
cover plate having locking arrangement, watering pipe using
charcoal and salt as per IS.
13.2 Grounding
# The complete Solar PV power Plant with all its accessories will
be grounded, so that in the event of a lightning strike or
utility over voltage, current will find a safe path to earth.
Note that a separate grounding would be provided for this
purpose, separate from the one used for lightning conductor.
# Each Solar PV array structure shall be grounded properly as per
IS standard.
# The earth conduction shall run through appropriate pipes partly
buried and partly on the surface of the control room building.
The complete earthing system shall be mechanically & electrically
connected to provide independent return path to earth.
Annexure 9:
Quality Testing of PV Module
Quality Testing of PV-Module
Modules used in crystalline PV solar panels shall have IEC 61215
compliance certificate. The qualification testing procedure is
defined in IEC 61215 to examine the impact of mechanical, thermal
& electrical stress on power output. The bidder shall submit
appropriate type approval certificate for the offered solar
modules from IEC approved laboratory. Similarly Thin Film Solar
panels shall be IEC 61646 compliant
Tender No SGI2253P14
Page 9
Method of Testing:
1. Visual Inspection:
Each module shall be carefully inspected under an illumination of
not less than1000 lux
for the following conditions:
a. Cracked, bent, misaligned or torn external surfaces.
b. broken / cracked cells
c. faulty interconnections or joints;
d. cells touching one another or the frame;
e. failure of adhesive bonds; bubbles or de-laminations forming a
continuous path
f. between a cell & edge of the module;
g. faulty terminations, exposed live electrical parts
h. Junction box should have common terminals with suitable bypass
diode for preventing hot spot problem.
2. Performance at STC: (As per IEC 61215:2005 & IEC61646)
The current-voltage characteristics of the module shall be
determined in accordance with IEC 60904-1 at a specific set of
irradiance & temp conditions.
Performance of PV-Module shall be generally evaluated at
Standard-Test-Conditions (STC) as defined in IEC 60904 standards:
# cell temp of 25° C,
# incident solar irradiance of 1000W/m2,
# spectral distribution of light spectrum with an air mass AM=1.5
3. Dry Heat test (As per IEC) - at 85°#± 2° C for 16 hours.
4. Cold Test (As per IEC): -40° ± 3° C for 16 hours.
5. Rapid change of temperature (As per IEC):
Module shall be exposed alternately for 30 minutes to hot chamber
at 80°C#± 2°C & to cold chamber at #40°C. Ten such cycles shall
be carried out.
6. Composite temp/humidity test (As per IEC):
Test shall be carried out as mentioned in IEC specification.
7. Acceptance Criteria:
The Module is deemed to have passed the tests if the sample meets
the following criteria:
a. There is no evidence of a major visual defect such as a
cracked or broken window, bubbles or
de-lamination in the
encapsulant etc.
b. There are no cell breakages & no water infiltration into
terminal boxes.
c. No sample exhibits any open circuit or ground fault.
d. No visible evidence of major defects that may affect the
performance of the module.
Tender No SGI2253P14
Page 10
e. Insulation Resistance not less than 50M-ohm at 500 V DC.
f. Degradation of performance may not exceed 5% after each single
test or 8% after the whole sequence.
Annexure 10 A: Solar Module Data Sheet (Crystalline PV)
Parameters
PV Module Manufacturer
name & Country
PV Module type
No. of PV cells per Module
Solar module frame material
Module dimensions
Module weight
Output cables
Required
To be mentioned
Offered
Multi/Mono crystalline
Anodized Aluminum
To be mentioned
To be mentioned
Polarized
weatherproof
DC
rated
multicontact
Connectors
Junction Box
Weather
resistant
HDPE
(IP65)
Construction
Front:
High
transmission
tempered glass,
Back: Polyester Encapsulant
EVA
Max. Temperature rise of To be mentioned
solar cells under severe
working
conditions
over
Max. Ambient Temp.
Nominal voltage
To be mentioned
Nominal Wattage
To be mentioned
Power Tolerance
±3%
Peak power voltage (Vmp)
To be mentioned
Peak Power current (Imp)
To be mentioned
Open circuit voltage (Voc)
To be mentioned
Short circuit current (Isc) To be mentioned
Weight of each module
To be mentioned
Fill Factor
0.7
Temperature coefficient of (0.065 ±0.015)%/ oC
Isc
Temperature coefficient of -(160 ±20)mV/ oC
Voc
Temperature coefficient of -(0.5 ±0.05)%/ oC
power
Maximum system voltage
600/1000V
Maximum series fuse rating
NOCT
(Air
20
oC,
Sun 47±2 oC
0.8kW/m2, Wind 1m/s)
Standards / Approvals from IEC 61215/ IEC 61730, TUV,
International Agencies
UL
Temperature cycling range
-40 oC to +85 oC
Humidity
85% RH
Tender No SGI2253P14
Page 11
Static
load
(front
back)
Hailstone impact
and 2400 pascals
25mm at 23m/s
Annexure 10 B: Solar Module Data Sheet (Thin Film PV)
Parameters
PV Module Manufacturer
name & Country
PV Module type
Required
To be mentioned
Offered
Thin
Film
Amorphous
Silicon/micro crystalline/
Copper
Indium
Gallium
Diselenide (CIGS).
No. of PV cells per Module
matrix
Solar module frame material
Module dimensions
Module weight
Output cables
Frameless
To be mentioned
To be mentioned
Polarized
weatherproof
DC
rated
multicontact
Connectors
Junction Box
Weather
resistant
HDPE
(IP65)
Construction
Front:
High
transmission
tempered glass,
Back: Polyester Encapsulant
EVA
Max. Temperature rise of To be mentioned
solar cells under severe
working
conditions
over
Max. Ambient Temp.
Nominal voltage
To be mentioned
Nominal Wattage
To be mentioned
Power Tolerance
±3%
Peak power voltage (Vmp)
To be mentioned
Peak Power current (Imp)
To be mentioned
Open circuit voltage (Voc)
To be mentioned
Short circuit current (Isc) To be mentioned
Weight of each module
To be mentioned
Fill Factor
Atleast 0.6 (higher shall
be preferred).
Temperature coefficient of (0.09)%/ oC
Isc
Temperature coefficient of -(0.33) mV/ oC
Voc
Temperature coefficient of -(0.2)%/ oC
power
Tender No SGI2253P14
Page 12
Maximum system voltage
Maximum series fuse rating
NOCT
(Air
20
oC,
Sun
0.8kW/m2, Wind 1m/s)
Standards / Approvals from
International Agencies
Temperature cycling range
Humidity
Static
load
(front
and
back)
Hailstone impact
600/1000V
15 A
47±2 oC
IEC 61646/ IEC 61730, TUV,
UL
-40 oC to +85 oC
85% RH
2400 pascals
To be mentioned
Annexure 10C: Power Conditioning Unit (PCU)
Parameters
Make
Required
Offered
Reputed
Manufacturers
like
SMA,ABB etc.
Nominal
Output 230/415 volts ±1% three phase, 4
Voltage
Wire
output.
Nominal
voltage
shall be adjusted by ±10% via
system set points
Output Frequency
50Hz ± 0.5%
Inverter to follow grid frequency
up to ±3Hz of the nominal output
frequency during normal operation
Continuous Rating
To be mentioned
Max DC Link Voltage To be mentioned
Range
MPPT Range
To be mentioned
Control Type
Voltage
source,
microprocessor
assisted output regulation
Waveform
DSP/Microcontroller generated PWM
for low THD, sinewave output
Parallel
Operation Phase
Controlled
Pulse
Width
Power Control
Modulation (PWM)
THD
Less than 3%
Efficiency
=94%
Internal
Protection Inverter
continuous
overload
System
protection
(using
electronic • Inverter peak current (short
detection)
circuit) protection
• Heatsink
over
temperature
protection
• Over/under voltage AC voltage
protection
• Over/under
frequency
protection
• Anti islanding protection
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Page 13
Parameters
Alarm Signals
Required
Offered
Via system fault relay (voltage
free contact)
Front Panel Display 40x4 LCD panel with membrane
(LCD)
keypad displaying the following:
• Inverter
per
phase
voltage,
current, kW, kVA and frequency
• System voltage and frequency
• Inverter on line status
• PV panel voltage
• Solar
charge
current
and
ambient temperature
• Individual
power
stage
heat
sink and cabinet temperature
• Solar radiation
• Inverter import & export kWh
summation
• Solar kWh
• System set points and event
logs
Front Panel Controls To be mentioned
(via keypad)
Front
Panel To be mentioned
Indicators
Circuit Breakers
Solar Input
RFI
Designed
to
minimize
both
conducted
and
radiated
RFI
emissions
Earthing Provisions
AC bypassing to earth on inverter
and DC inputs
ENVIRONMENTAL
Operating Temperature 4-50 degrees Celsius
Range
Humidity
0-90% non condensing
Enclosure
Rated
for
IP30
(indoor
application)
ENCLOSURE
Dimensions
To be mentioned
Weight
To be mentioned
Typical voltage tolerance:
+15% and -90% for any two of the
3 phases
+15% and -20% for the remaining
phase
Typical frequency tolerance +/3Hz
DATA LOGGING
Communication
Tender No SGI2253P14
RS232/RS485.
Page 14
Parameters
Interface
System Features
Logging Attributes
Required
Offered
Modbus/Profibus/Telephone Modem
•
Adjustable
logging
repetition from 1 sec to 900
seconds
• Storage capacity of up to 3
year with 10 min
logs
• Time
and
date
stamped
log
entries
• Time and date annotated fault
log, holding the
fault description and operating
statistics
• View and change system setpoint
configurations
remotely
• Bulk log download for data
importation into a
spreadsheet where applicable
A summary of the data logging
abilities to be
supplied with the control system
for instantaneous
viewing and periodic logging are
listed below:
SYSTEM SUMMATIONS
• Inverter import and export kWh
• Solar kWh
• Hours run
SYSTEM PARAMETERS
• Inverter volts, amps, kW, kVA,
frequency
System volts and frequency
• Solar panel temperature
• Ambient temperature
• PV panel voltage
• Solar charge current
• Heat
sink
&
cabinet
temperatures
• Solar radiation (with external
pyranometer)
REMOTE MONITORING & CONTROL
:
#Details of Remote Network & Monitoring/Control Devices, Software
etc.
# Details of Desktop & Laptop PCs.
Tender No SGI2253P14
Page 15
ANNEXURE X: SAFETY GUIDELINES
GENERAL HSE POINTS TO BE INCORPORATED IN THE CONTRACT
1. It will be solely the Contractor’s responsibility to fulfill
all the legal formalities with respect to the Health, Safety and
Environmental aspects of the entire job (namely; the person
employed by him, the equipment, the environment, etc.) under the
jurisdiction of the district of that state where it is operating.
. All sub-contractors hired by him must comply with the same
requirement as the contractor himself and shall be liable for
ensuring compliance all HSE laws by the sub or sub-sub
contractors.
2. Every person deployed by the contractor in a mine must wear
safety gadgets to be provided by the contractor. The Contractor
shall provide proper Personnel Protective Equipment as per the
hazard identified and risk assessed for the job and conforming to
statutory requirement and company PPE schedule. Safety appliances
like protective footwear, Safety Helmet and Full Body harness has
to be DGMS approved. Necessary supportive document shall have to
be submitted as proof. If the Contractor fails to provide the
safety items as mentioned above to the working personnel, the
Contractor may apply to the Company (OIL) for providing the same.
OIL will provide the safety items, if available. But in turn, OIL
will recover the actual cost of the items by deducting from
Contractor's Bill. . However, it will be the Contractor#s sole
responsibility to ensure that the persons engaged by him in the
mines use the proper PPE while at work.
All the safety gears mentioned above are to be provided to the
working personnel before commencement of the work.
3.
The Contractor shall prepare written Safe Operating
Procedure (SOP) for the work to be carried out, including an
assessment of risk, wherever possible and safe methods to deal
with it/them. The SOP should clearly state the risk arising to
men, machineries & material from the mining operation /
operations to be done by the contractor and how it is to be
managed.
4.
The contractor shall provide a copy of the SOP to the person
designated by the mine owner who shall be supervising the
contractor's work.
5.
Keep an up to date SOP and provide a copy of changes to a
person designated by the Mine Owner/Agent/Manager.
6.
Contractor has to ensure that all work is carried out in
accordance with the Statute and SOP and for the purpose he may
deploy adequate qualified and competent personnel for the purpose
of carrying out the job in a safe manner. For work of a specified
scope/nature, he should develop and provide to the mine owner a
site specific code of practice in line.
7. All persons deployed by the contractor for working in a mine
must
undergo
Mines
Vocational
Training,
initial
medical
Tender No SGI2253P14
Page 16
examination, PME.
They should be issued cards stating the name
of the contractor and the work and its validity period,
indicating status of MVT, IME & PME.
8.
The contractor shall submit to DGMS returns indicating #
Name of his firm, Registration number, Name and address of person
heading the firm, Nature of work, type of deployment of work
persons, Number of work persons deployed, how many work persons
hold VT Certificate, how many work persons undergone IME and type
of medical coverage given to the work persons.
9.
The return shall be submitted quarterly (by 10th of April,
July, October & January) for contracts of more than one year.
However, for contracts of less than one year, returns shall be
submitted monthly.
10. It will be entirely the responsibility of the Contractor/his
Supervisor/representative to ensure strict adherence to all HSE
measures
and
statutory
rules
during
operation
in
OIL#s
installations and safety of workers engaged by him. The crew
members will not refuse to follow any instruction given by
company's Installation Manager / Safety Officer / Engineer /
Official / Supervisor/Junior Engineer for safe operation.
11. Any compensation arising out of the job carried out by the
Contractor whether related to pollution, Safety or Health will be
paid by the contractor only.
12. Any compensation arising due to accident of the Contractor's
personnel while carrying out the job, will be payable by the
contractor.
13. The contractor shall have to report all incidents including
near miss to Installation Manager / departmental representative
of the concerned department of OIL.
14. The contractor has to keep a register of the persons
employed by him/her. The contractor's supervisor shall take and
maintain attendance of his men every day for the work,
punctually.
15. If the company arranges any safety class / training for the
working personnel at site (company employee, contractor worker,
etc) the contractor will not have any objection to any such
training.
16. The health check up of contractor's personnel is to be done
by the contractor in authorized Health Centres as per OIL's
requirement & proof of such test(s) is to be submitted to OIL.
The frequency of periodic medical examinations should be every
five years for the employees below 45 years of age and every
three years for employees of 45 years of age and above.
17.
To arrange daily tool box meeting and regular site safety
meetings and maintain records.
18. Records of daily attendance, accident report etc. are to be
maintained in Form B, E, J (as per Mines Rules 1955) by the
contractor.
19. A contractor employee must, while at work, take reasonable
care for the health and safety of people who are at the
Tender No SGI2253P14
Page 17
employee’s place of work and who may be affected by the
employee’s act or omissions at work.
20.
A contractor employee must, while at work, cooperate with
his or her employer or other persons so far as is necessary to
enable compliance with any requirement under the act or the
regulations that is imposed in the interest of health, safety and
welfare of the employee or any other person.
22.
Contractor’s arrangements for health and safety management
shall be consistent with those for the mine owner.
23.
In case Contractor is found non-compliant of HSE laws
as
required company will have the right for directing the contractor
to take action to comply with the requirements, and for further
non-compliance, the contractor will be
penalized prevailing
relevant Acts/Rules/Regulations.
24. When there is a significant risk to health, environment or
safety of a person or place arising because of a non-compliance
of HSE Measures Company will have the right to direct the
contractor to cease work until the non-compliance is corrected.
25. The contractor should prevent the frequent change of his
contractual employees as far as practicable.
26. The contractor should frame a mutually agreed bridging
document
between
OIL
&
the
contractor
with
roles
and
responsibilities clearly defined.
27. For any HSE matters not specified in the contract document,
the
contractor
will
abide
the
relevant
and
prevailing
Acts/rules/regulations/
pertaining
to
Health,
Safety
and
Environment.
*********
Tender No SGI2253P14
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ANNEXURE-BBB
SPECIAL TERMS AND CONDITIONS
The following clauses shall be read in conjunction with General
Conditions of Contract as well as Technical Specifications to the
extent applicable. In case of any discrepancies between the
stipulations in these documents, the General Conditions of Contract
shall stand superseded.
1. Objective
The main objective of this project is to prepare DETAILED PROJECT
REPORT( DPR), DESIGN, MANUFACTURE, SUPPLY, INSTALLATION, ERECTION,
TESTING AND COMMISSIONING WITH AMC OF 20 KWp OFF-GRID
SOLAR PV
POWER PLANT FOR
REPEATER STATION No.5 AT JAGIROAD,MARIGAON,ASSAM
OF OIL’S NAHARKATIA-BARAUNI TRUNK PIPELINE WITH REMOTE MONITORINGS
AND CONTROLS AS WELL AS AUTOMATIC STARTING/STOPPING OF STANDBY DG
SET AS AND WHEN REQUIRED DEPENDING UPON POWER/LOAD CONDITIONS .
Location and other related data:
The site
is located at Jagiroad Town in Marigaon District of
Assam, adjacent to the National Highway No. 37 at a
distance of
about 60 KM from Guwahati. Jagiroad is connected by railway and NH37 with Guwahati and other major cities in north-east. Hotels ,
restaurants and other facilities available at Jagiroad. The
proposed project site is protected area and manned by security
personnel. For details of existing layouts
of OIL installation
Drawing No.OI/PL-0741 may be referred to.
Latitude: 26degree 07'55"N
Longitude: 92degree 12'23"E
Humidity: Max.:100% and Min: 70%, Average: 75%
Ambient Temperature: 4 degree (Min.),40 degree(Max.)&
Temp: 25 degree Celsius.
Elevation: 54.1 MASL
Maximum Total Rainfall:353.6 mm (July)
Earthquake Zone: 5(IS 1893).
Reference
Existing Power& related Set Up at Site:
The station is unmanned and there are three 20 KW DG sets and one
of the three set is run to meet the power requirements on 24 hours
x 365 days basis. On failure of duty set, other set starts
automatically & sequentially and takes the load. The load consist
of lighting, communication, telemetering & other laser equipments
,CP Transformer Rectifier Unit, battery charger and 2X 1.5 ton
Tender No SGI2253P14
Page 1
split(5-star) Air conditioners. Average normal load 3-5 KW
depending on climatic condition .The System Voltage: 400 V A.C.
All the local operating & process parameters are integrated with
Mainline SCADA of the pipelines through OIL’s optical fibre
infrastructure.
2. Scope of Work:
2.1 The scope of work includes prepare Detailed Project Report
(DPR), Verification of site and DNI data, Design, Manufacture,
Supply, Installation, erection, Testing and Commissioning and
maintenance of Off-grid Solar Photovoltaic Power Plant of 20 KWp
with remote monitoring and Controls
facilities AS WELL AS
AUTOMATIC STARTING/STOPPING OF STANDBY DG SETS AS AND WHEN REQUIRED
DEPENDING UPON POWER/LOAD CONDITIONS SEQUENTIALLY.
The scope also includes preparation of documents and co-ordinate to
get MNRE subsidy.
2.2 The system comprising of
equipments, modules, interfacing
devices, battery banks, and related items for Off- grid Solar
Photovoltaic Power Plant of 20 KWp
with at least
average
generation of 27000 kwh annually at system output voltage of 400
volts a.c. shall include the following but not limited to the
supply, erection, testing, commissioning and integration
into the
OIL’s
Mainline SCADA to facilitate control& monitoring from
Master control Room at Pipeline Headquarters, Noonmati, Guwahati,
Assam
suitably :
a) Solar PV modules of composite capacity as mentioned above
including mounting frames, structure, array foundation and module
inter connection, Array Junction boxes.
b) Power Conditioning Units that are communicable on with remote
sensing, DSP and sleeping mode operation. System shall initiate DG
set START command in existing sequence when SPV system unable to
meet the load demand and initiate DG Set STOP command when SPV
system ready/able to take the load. Suitable manual control both
from local control desk and Remote Master Control desk shall be
incorporated in the system.
c) AC power evacuation panel with bus bars and circuit breakers
with proper interfacing with the existing distribution panels.
d) Metering and protection /Isolation systems. Meters to be
communicable on remote sensing.
e) LV Power and Control Cables including end terminations and other
required accessories for both AC & DC power.
f) Earthling system for PV Array, DC power system, lightning
protection system, AC power system for LT, equipment etc for
control room building, PCU, Data acquisition system with remote
monitoring and controls, facilities.
Tender No SGI2253P14
Page 2
g) Transportation of equipment from works to site
h) Unloading, loading in of all supplied equipments on foundations
at the selected place.
i) Pre-Commissioning & commissioning of all supplied equipments
j) Test running of the Solar Plant as well as load trials at site.
k) Contractor shall be responsible for obtaining all statutory
clearances including but not limited from Electrical Inspector
regarding operation of the Plant. OIL shall however facilitate to
ensure that the same is obtained successfully.
l) The system should be capable of providing all the data including
that of meters and PCU to the Remote Monitoring/Control Facilities
to be installed at Pipeline Headquarters, OIL, Guwahati
with
relevant
IEC protocol. All the equipment /hardware /software
along with a latest version of branded laptop and necessary
software for mobile monitoring
for complying with the same will
be in the bidder’s scope.
m) UPS /Battery/ Battery charger system to be considered as part of
the scope so as to keep the system live throughout year. The
battery should be of sufficient capacity to provide continuous back
up for two days with normal average power only even during
rainy/low sunshine days
without any interruption depending the
daily solar radiation and climatic parameters.
n) Contractor shall be responsible for all civil jobs such as
construction ,erection ,installation, etc. as required depending
upon designed system and the site conditions including all material
supply, labour etc. related to construction, erection, installation
& commissioning.
o) Contractor shall be responsible for all tools, tackles and test
equipment required for commissioning and carrying out tests.
p) Contractor shall be arranging boarding & lodging for his
engineers and transportation of men and materials to site at his
own expense.
q) Location of site is at Jagiroad Town in Marigaon District of
Assam, adjacent to the National Highway No. 37 at a
distance of
about 60 KM from Guwahati.
r) The Comprehensive AMC of the plant for 5 years after warranty
period shall be the part of the contract.
s) Supply and installation of 6 Numbers energy efficient LED
lights(Reputed Make) of suitable wattage
in place of existing
Security Light Fittings
for equivalent illumination shall also
be in contractor’s scope.
3. Design of system
The bidder to ensure proper system designing that would include his
own independent studies on peak sunshine data, resulting in the
correct sizing of equipment for the solar energy system and Battery
Tender No SGI2253P14
Page 3
Bank with optimum Capacity for full back up for at least two
rainy/cloudy days. It is therefore very important to form proper
design
procedures
and
component
sizing
before
any
actual
implementation. The design procedures and all the equipment shall
comply MNRE specifications.
4. Terms of Payment
4.1 Payment Schedule:
4.1.1 Payment Schedule for Design, Manufacture, Supply, Packing &
Forwarding, Transportation to site of Off-Grid
Solar Photovoltaic
Power Plant with REMOTE MONITORINGS AND CONTROLS
4.1.1.1
Before the contractor becomes eligible for any payment
under the contract he shall fulfill the following:
a.
Submission of Bank Guarantee towards security deposit as per
para 4.2 below.
b. Submission of a Bank Guarantee equivalent to 10% of the total
Contract Price valid for a period of first 5 years after
commissioning for settlement of claims against the Performance
Guarantee Parameters stipulated at clause no. 7.0
4.1.1.2
10% of the total price for Design, supply of equipment,
materials, maintenance tools and tackles & spares shall be paid
against preparation of DPR, Verification of site & DNI data and
Design of the plant.
4.1.1.3
60% of the total price for Design, supply of equipment,
materials, maintenance tools and tackles
& spares shall be paid
against supplies on receipt of total supplies under the Contract at
site.
4.1.1.4
30% of the total price for Design, supply of equipment,
materials, maintenance tools and
tackles
& spares shall be paid
on successful completion of installation and commissioning.
4.1.2
Payment Schedule for Unloading at Site, Erection, Testing
and commissioning of 20KWp SPV power plant
4.1.2.1 Before the contractor becomes eligible for any payment
under the contract he shall fulfill the following:
a) Submission of another Bank Guarantee towards security deposit as
per para 4.2 below.
b) Submission of a Bank Guarantee equivalent to 10% of the total
Contract Price valid for a period of first 5 years after
commissioning for settlement of claims against the Performance
Guarantee Parameters stipulated at clause no. 7.0.
4.1.2.2
90% of the total price for Erection, Testing and
Commissioning of equipment and materials upon completion of
Erection at site and completion of acceptance tests at site.
Tender No SGI2253P14
Page 4
4.1.2.3
10% of the total price for Erection, Testing and
Commissioning of equipment and materials upon successful handing
over of the Plant to OIL.
4.1.3 Payment Schedule for 5 years Comprehensive AMC
4.1.3.1 90% on pro-rata towards the Annual Maintenance Contract
shall be paid against submission of duly certified invoice on
quarterly basis.
4.1.3.2 The last 10 % payment upon completion of successful
completion of Annual Maintenance Contract.
Bidder’s to furnish the Annual Maintenance Schedule as part of the
Offer
4.2 Security Deposit
Before the Contractor is entitled for any payment under this
Contract, he shall submit a Bank Guarantee towards Security Deposit
for 10% of the total Contract Price valid in full valid up to end
of 2 months after warranty period. All BGs towards Advance and
Performance Guarantees, in the format as per our tender, shall be
from the Nationalized / Public Sector banks or other banks as
approved by the OIL.
5. Completion Time:
The Completion and handing over of the Off- Grid
SPV projects
shall be done within 3 months from date of issue of LOI/PO
.
However, we request to quote your best possible Commissioning
Schedule but not later than the above-mentioned requirement. The
Bidder shall submit L1 / L2 schedule along with the offer.
6. Liquidated Damages
6.1 OIL shall levy Liquidated Damages at the rate of 0.5% of the
Contract Price per week of delay in completion time, subject to a
ceiling of 7.5 % of the total contract value. For this, purpose a
delay of one day also shall be considered as a delay of one week.
6.2
The Liquidated damages for Performance Guarantee parameters
shall be as Specified in Clause 7 below.
6.3
The liquidated damages on account of delay as well as
performance parameters during warranty shall be limited to a
maximum of 7.5% of the Contract price. There shall be no cap on
liquidated damages on account of performance parameters related to
guaranteed generation mentioned in clause 7.0 below.
6.4
Further, the Contractor will have to satisfy the requirement
of Technical Specifications. If the required parameters are not
achieved, then the Contractor will have to rectify the same within
a period of one month, failing which the equipment will be rejected
and all damages shall be recovered from the Contractor.
Tender No SGI2253P14
Page 5
6.5 After erection / commissioning, the System supplied under this
Contract shall have to pass the site tests as stipulated in the
Technical Specification without any deviations thereof, otherwise
OIL shall have the right to reject the entire equipment & recover
the amounts paid together with compensation in relation thereto or
levy liquidated damages as deemed fit by OIL at his sole
discretion.
7.0
Performance Guarantee Parameter
7.1
Solar PV Module: Module shall be having a minimum guarantee
for a period of 25 years. In case of any deviation observed during
operations from the performance guarantee parameters cited, the
Contractor shall be informed in writing by OIL. The Contractor
shall be responsible to rectify the same within 10 days of
notification without any extra cost to OIL. Performance guarantee
parameters on output of solar module shall be as follows:
End of Year
Guaranteed Output
1 98.5%
2 97.5%
3 97%
6 95.5%
8 94.5%
10 93.5%
15 91%
20 88.5%
25 86%
The above shall be guaranteed at the consumer end and that shall be
treated as the measuring point. The bidders should provide a
quarterly guaranteed generation in MUs (Million Unit) along with
the offers over the next 25 years considering the degradation in
output based on clause above. Penalty shall be levied on an annual
basis in terms of revenue lost to the utility for the deviation in
output.
(Penalty: 2* (Tariff) * (MUs guaranteed # MUs supplied))
Tariff shall be as per prevailing ASEB rates for Guwahati.
Further, the bidders shall be allowed a notice period of 10 days to
rectify the discrepancy, failing which a penalty of Rs. 5000 per
day shall be levied till rectification, is done.
7.2
Power Conditioning Unit (PCU): PCU shall have a minimum
warrantee period of 5 years from the date of commissioning. The
Bidder’s detailed Warranty/ Guarantee clause shall be furnished.
Efficiency of the PCU shall not be less than 97% (EU). In case of
Tender No SGI2253P14
Page 6
any deviation observed during operations from the warranty cited,
the Contractor shall be informed in writing by the OIL. The
Contractor shall be responsible to rectify the same within 10 days
of notification without any extra cost to OIL.
*Successful Bidder shall provide a bank guarantee for the first 5
years for settlement of claims as mentioned in clause 4.1.2.1 (b)
against the Performance Guarantee Parameters stipulated above. The
guarantees shall be irrevocable and unconditional as per the
prescribed formats, in order to safeguard the interests of OIL and
to
ensure
continued
delivery
of
performance
parameters
as
stipulated above.
7.3
The mechanical structures, electrical works and overall
workmanship of the grid solar power plants must be warranted for a
minimum of 5 years.
8. Insurance
8.1
The Contractor shall take Comprehensive Marine cum Erection
Insurance policy for the complete Project and for the insurance to
be arranged by the Contractor, the Contractor shall be responsible
for settlement of claims with the underwriters. The Contractor
shall be the loss payee under the policy and the Contractor will
arrange replacements / rectification expeditiously without waiting
for settlement by insurance claim at Contractor#s own cost.
9. Spares
9.1 Bidders to provide Commissioning Spares required for smooth
commissioning of the plant. Bidder shall submit a list of such
commissioning spares along with the bid. All such spares shall be
supplied along with the main equipment. This will be considered
during evaluation of the Bid. The Contractor shall return to OIL
all unused and left over commissioning spares, after successful
commissioning of the plant.
9.2 Bidder shall, in addition, provide a list of recommended spares
along with prices, quantity and sources. The prices of these
recommended spares will not be considered while evaluating the main
Bid. However, the prices shall remain firm for a period of three
years after successful commissioning and handing over of the entire
plant.
9.3 Bidder has to provide all spares required for the plant during
the AMC period.
10. Drawings / Documents
Tender No SGI2253P14
Page 7
The Contractor shall submit all initial documents in 6 copies,
final documents in 6 copies along with one soft copy, and #as
built# documents in 6 copies along with 1 soft copy & 1
reproducible.
11. Price
The bidder shall quote prices FOR Narangi,Guwahati / Site, which
shall remain firm till the contract execution and inclusive of all
taxes/ duties etc as well as site supervision for successful
commissioning/ performance.
12. Approval of System Design
12.1 The design of each subsystem and bill of material intended to
be used shall be submitted to respective authority for approval.
12.2 Quality Assurance Plan should include design control, process
control, quality control, testing of sub-system.
13. Arbitration
The venue of arbitration shall be Guwahati.
14. Progress Monitoring
14.1
The Contractor shall appoint a Project Manager (PM) on or
before the effective date of Contract for overall co-ordination.
The Bio data of the PM shall be furnished to the OIL. OIL shall
inform the Contractor within 7 days of receipt of Bio data,
objections, if any and shall demand for a change in PM assigning
valid reasons.
14.2
In case of site activities, a Site Manager (SM) shall be
appointed. All provisions as per 14.1 are applicable for this
clause also.
14.3 Within 3 days of the effective date of Contract, the
Contractor shall submit to OIL a detailed organization chart
showing the proposed organization structure for the project, along
with details of key personnel, both at office and at site. OIL
shall inform the Contractor within 7 days of receipt these details,
objections, if any and shall demand for alteration assigning valid
reasons.
14.4 These PM / SM and other key personnel shall not be removed
from this Project without the permission of OIL, unless the reason
is resignation.
14.5 In the interest of the timely completion of the Project, OIL
may request that the Contractor alter or modify the area of
monitoring. The Contractor shall furnish adequate information in
the monthly progress reports in the format to be mutually agreed
upon between OIL and Contractor. The Contractor shall submit the
requisite number of progress reports.
Tender No SGI2253P14
Page 8
14.6 OIL may call for weekly/fortnightly or more frequent meetings
at OIL’s premises to review the progress of each activity. In case
the PM is not able to attend the meeting, the Contractor shall
depute some other authorized representative.
14.7 The Contractor shall submit program of execution both in the
form of activities in 'Network' as well as quantitative program in
terms of month wise physical targets for various disciplines of
work. These shall be periodically updated considering the progress
of the Project.
14.8
On
the
first
day
of
each
calendar
month
following
effectiveness of the Contract, two copies of a monthly progress
report with exception report showing current status of various
activities including status of ordered/yet to be ordered items
shall be submitted by the Contractor to the OIL.
14.9 The monthly progress report to be submitted by the Contractor
shall indicate progress of activities against targeted dates and
targeted quantities in Performa as per the requirement of the
Contract
for
maintaining
consistency
of
reporting
and
for
maintaining database by, the OIL. Reasons for shortfalls, if any,
shall be clearly brought out and proposed remedial measures to
arrest the delays shall be indicated by the Contractor in the
progress report, wherever applicable.
14.10 The progress report shall also highlight inspection status.
The Contractor shall submit one copy of the inspection certificate
duly
signed
by
representatives
/authorized
agencies
after
inspection along with each progress report.
14.11 In case of site work, manpower schedules area wise / skill
wise for subsequent month and status of the same for the previous
month shall be submitted.
15.0 Performance of Contract
15.1 The Contractor shall be responsible for the due and faithful
performance of the Contract in all respects according to the
drawings, specifications, particulars and all other documents
referred to in this Contract. Any approval which OIL may have given
in respect of the stores, materials, supplies or other particulars
and the work or the workmanship involved in the Contract (whether
with or without test carried out by the Contractor or the OIL)
shall not relieve the Contractor from his obligations and
notwithstanding any approval or acceptance given by the OIL, it
shall be lawful for OIL to reject the material, if it is found that
the materials supplied and/or erection and/or construction work
carried out by the Contractor are not in conformity with the terms
and conditions of the Contract.
15.2
The
Contractor
shall
cooperate
with
the
OIL's
other
contractors, if any, for any associated plant and freely exchange
all relevant technical information with them to obtain the most
Tender No SGI2253P14
Page 9
efficient
and
economical
design
and
to
avoid
unnecessary
duplication of equipment. The Contractor shall also co-ordinate
with other contractors for any interface activity at his battery
limits. No remuneration shall be claimed from OIL for such
technical co-operation.
16 Rejection of Defective Plant
16.1 If the completed Plant, or any portion thereof, before Final
Take Over, is found to be defective or fails to fulfill the
requirements of the Contract, OIL shall give the Contractor notice
setting forth particular of such defects or failure and the
Contractor shall forthwith make the defective plant good, or alter
the same to make it comply with the requirements of the Contract.
Should he fail to do so within a period of time as deemed
reasonable by OIL and stated in the said notice, OIL may reject and
replace at the risk and cost of the Contractor, the whole or any
portion of the plant, as the case may be, which is defective or
fails to fulfill the requirements of the Contract. However, such
rejection/replacement by OIL shall not absolve the Contractor of
any of his responsibilities under this Contract.
16.2 In the event of such rejection, OIL shall be entitled to the
use of the plant in a reasonable and proper manner for a time
reasonably sufficient to enable him to obtain other replacement
plant.
17.0 Type, Quality of Materials and Workmanship
17.1 The Contractor shall be deemed to have carefully examined and
to have knowledge of the equipment, the general and other
conditions, specifications, schedules, drawings, etc. forming part
of the Contract and also to have satisfied himself as to the nature
and character of the work to be executed and the type of the
equipment and duties required including wherever necessary of the
site conditions and relevant matters and details. Any information
thus procured or otherwise obtained from OIL shall not in any way
relieve the Contractor from his responsibility and executing the
works in accordance with the terms of contract.
17.2 The items / works under the scope of the Contractor shall be
of the best quality and workmanship according to the latest
engineering practice and shall be manufactured from materials of
best quality considering strength and durability for their best
performance and, in any case, in accordance with the specifications
set forth in this Contract. All material shall be new. Substitution
of specified material or variation from the method of fabrication
may be permitted but only with the prior written approval of the
OIL.
17.3 The Contractor shall procure and/or fabricate all materials
and equipment in accordance with all requirements of Central and
Tender No SGI2253P14
Page 10
State enactment, rules and regulations governing such work in India
and at site. This shall not be construed as relieving the
Contractor from complying with any requirement of OIL as enumerated
in the Contract which may be more rigid than and not contrary to
the above mentioned rules, nor providing such construction as may
be required by the above mentioned rules and regulations. In case
of variance of the Technical Specification from the laws,
ordinance, rules and regulations governing the work, the Contractor
shall immediately notify the same to the OIL. It is the sole
responsibility of the Contractor, however, to determine that such
variance exists. Wherever required by rules and regulations, the
Contractor shall also obtain the statutory authorities' approval
for the plant, machinery and equipment to be supplied by the
Contractor.
17.4 The Contractor shall follow all codes and standards referred
in the Contract and the documents related thereto. Codes and
standards of other countries may be followed by the Contractor with
the prior written approval of OIL, provided materials, supplies and
equipment according to the standard are equal to or better than the
corresponding standards specified in the Contract.
17.5 Brand names mentioned in the Contract documents are for the
purpose of establishing the type and quality of products to be
used. The Contractor shall not change the brand name and qualities
of the bought out items without the prior written approval of the
OIL. All such products and equipment shall be used or installed in
strict accordance with original manufacturer's recommendations,
unless otherwise directed by the OIL.
18.0 Validity
The validity of the Contract shall not be affected, should one or
more of its stipulations be or become legally invalid and such
stipulation
is
severable
from
and
not
fundamental
to
the
obligations of either party to this Contract. In such a case, the
parties shall negotiate in good faith to replace the invalid clause
by an agreed stipulation which is in accordance with the applicable
law and which shall be as close as possible to the Contract’s
original intent.
19. PARTICIPATION OF OIL’S ENGINEERS
19.1 For basic design and detail engineering of Plant and Equipment
carried out by Contractor/ Subcontractors, OIL reserves the right
to depute his / Consultants' engineers hereafter called OIL#s
Engineers, to participate in this work.
19.2 The participation assignment, number of OIL#s engineers, their
technical disciplines and the period of participation shall be
mutually agreed.
Tender No SGI2253P14
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19.3 The Contractor shall provide all opportunities and information
to OIL#s engineers to get acquainted with the technical know-how
and the methods and practices adopted by the Contractor in basic
and detail engineering. The Contractor shall provide documents,
drawings, calculations etc. as may be required by OIL#s Engineers.
19.4 OIL shall bear all costs relating to airfares, local travel,
residential accommodation and subsistence in respect of OIL#s
engineers.
20. INSPECTION AND TESTING
20.1 OIL shall have the right of inspection and testing the
contract work or any part thereof at any stage during the
manufacture at the Original Equipment Manufacturer’s premises.
Should the Contractor himself not be in a position to carry out the
tests, he shall, within five (5) days of receipt of the OIL's
demand prepare specimen and samples and send them at his own cost
to such testing stations as OIL may specify and the cost of the
test so effected shall be to the Contractor's account. However,
cost pertaining to the OIL's inspection personnel shall be borne by
the OIL.
20.2
The Contractor shall bear all costs of any and all
inspections and tests.
20.3 Should a part of the plant be manufactured not on Contractor's
own premises but on other premises, the Contractor shall likewise
obtain permission for OIL to inspect and test the work as if the
said plant were being manufactured on the Contractor’s premises.
20.4 Within 15 days after the effective date of Contract, the
Contractor shall submit a detailed Quality Assurance Plan (QAP),
covering all activities under scope of supply of the Contractor and
all stages of inspection, for OIL to comment / approve the same,
and indicate OIL#s hold points.
20.5 The Contractor shall give OIL a minimum of ten days (10) days
clear notice of any work being ready for inspection and tests
specifying the period likely to be required for such inspection and
tests. Thereafter, OIL or his inspector shall attend at the OEM#s
premises, such inspection and tests within seven (7) days of the
date on which the equipment is notified as being ready for
inspection and test.
20.6 The Contractor shall furnish to the OIL, 2 (two) copies of
unpriced purchase orders including detailed technical specification
and drawings placed on his sub-contractors/sub-suppliers as soon as
such orders are placed by the Contractor, but in any case not later
than one (1) month before the expected date of the equipment
getting ready for inspection.
20.7 In cases where OIL have to conduct the inspection, whether at
the premises or works of the Contractor, the Contractor shall,
provide free of charge to OIL such labour, materials, electricity,
Tender No SGI2253P14
Page 12
fuel, water, stores, apparatus and instrument and/or facilities as
may reasonably be deemed required to carry out efficiently such
tests of the plant in accordance with the contract and shall give
all such facilities to OIL or his authorised representative to
accomplish such tests.
20.8 When the inspection/tests have been satisfactorily completed
at the contractor’s or his sub-contractor's premises, OIL shall
issue a certificate to that effect (to the extent such certificate
is required to be delivered by OIL pursuant to this Contract).
20.9 In case any Equipment fails in inspection/tests or the test
reports
are
not
satisfactory,
OIL
shall
reject
or
demand
rectification
/
re-inspection.
Re-inspection/retest
shall
be
carried out only after necessary rectification work/replacement by
the Contractor.
20.10 No Plant, Equipment and Material shall be shipped before the
inspection certificate /waiver certificate and dispatch clearance
have been issued by the OIL.
20.11
In
the
case
of
commissioning
spares,
operating
and
maintenance spares and insurance spares, the same shall be offered
for inspection along with the main equipment.
20.12 The inspection, examination or testing carried out by OIL
shall not relieve the Contractor from any of his obligations under
this Contract.
21.0 Penalty
For any delay in attending breakdown report, delay in completing
breakdown report of the plant, penalty will be imposed as under:
21.1 More than 5 days to 10 days, 0.5% of the annual maintenance
contract amount will be deducted per day.
21.2 More than 10 days to 20 days, 1% of the annual maintenance
contract amount will be deducted per day.
21.3 More than 20 days, 3% of the annual maintenance contract
amount will be deducted per day.
21.4 After 20 days, OIL may take up the maintenance works on its
own, and deduct all expenses from the contractor.
22. TRAINING
22.1
Contractor shall arrange for training OIL’s personnel for
working procedures and systems covering working norms and quality
standards. Such training will include training in Contractor's
design and engineering department and/or in the manufacturers shop
and for operation and maintenance in working plants at no cost to
OIL.
Tender No SGI2253P14
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22.2 The Contractor shall furnish detailed training program for
OIL#s personnel not later than 2 months from the effective date of
the Contract. The training program shall be imparted to ensure the
readiness of OIL#s personnel before the commencement of operation
of the plant. The travelling and living expenses of the OIL's
trainees shall be borne by the OIL. OIL shall also arrange
necessary travel documents for his trainees. The Contractor shall,
however, assist in arranging visa and medical insurance of
trainees, wherever necessary.
23.0 Performance Guarantee, Availability & Reliability Requirement
and Tests
23.1 Performance Guarantees & Tests
23.1.1 The guarantee for performance includes ratings/output for
the individual items, systems and electrics as well as Technical
Specifications for the integrated operation of the Plant. The
Contractor's responsibility under this guarantee shall not in any
way be reduced, diminished or absolved for any reason whatsoever in
respect of supplies, materials and equipment not manufactured by
the Contractor. Details of Performance Guarantee tests and method
of computation of performance values shall be as per Technical
specifications and Special Conditions of Contract.
23.1.2 The Contractor undertakes to demonstrate to the satisfaction
of OIL the Performance Guarantee (PG) Tests and achieve all the
parameters as specified in Technical Specifications of the Contract
within 15 days from the date of notice to Contractor regarding
readiness of plant / equipment for PG tests.
23.1.3 The Contractor shall provide and install all measuring
instruments required for checking the guaranteed performance which
are not included among the permanent measuring instruments of the
unit/sub-unit.
Such
instruments
shall
be
furnished
by
the
Contractor on a temporary basis for the duration of the Performance
Guarantee Tests.
23.1.4 During performance tests, OIL shall make available necessary
Operating and Maintenance personnel. However, the charges for
consumable etc. and other such items shall be borne by the
Contractor.
23.1.5 In case the Contractor fails to demonstrate and prove the
Performance Guarantees and achieve the results as agreed in the
Contract, the Contractor undertakes to rectify the Plant and
Equipment and continue to demonstrate and prove the Performance
Guarantees till the rated output and other parameters are achieved.
In case the rated output and other parameters are not achieved even
after repeated Performance Guarantee Tests within 15 days of first
test, the Contractor shall be liable for Liquidated Damages due to
non-performance as per Special terms & Conditions.
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23.1.6 In case either the performance parameters achieved during
the performance guarantee tests are not within the acceptable
limits as per Technical Specifications or the total liquidated
damages due to shortfall in performance has exceeded the ceiling,
OIL shall have the right to reject the plant as per "Rejection of
Defective Plant" clause mentioned elsewhere in the Contract.
23.2 Availability
23.2.1
The Equipments under this Contract shall be designed for
maximum reliability, availability, and maintainability and as
specified herein.
23.2.2 The Contractor shall design the plant to maximize the
availability
and
the
value
shall
be
as
per
Technical
Specifications. Any shortfall in the guaranteed availability factor
of any of the Unit will be subject to Liquidated Damages. The
Liquidated Damages for shortfall in guaranteed availability factor
shall be as per Special Terms & Conditions.
24. ERECTION, INSTALLATION & CIVIL WORKS
The Contractor shall strictly adhere to the following as applicable
as per scope of work
24.1 Mobilization and access to site
24.1.1 Communication facilities, if required shall be arranged by
the Contractor.
24.1.2
While execution of work, no person other than the
Contractor, Sub-Contractor and his or their employees shall be
allowed on the Site during working hours except with the written
permission of the OIL. Facilities to inspect the works at all times
shall be afforded by the Contractor to OIL and his representatives
and other authorized officials. The labour camps shall not be
established by the Contractor inside the site premises. Nothing
extra shall be payable by OIL on this account.
24.1.3 The access to the Site shall be exclusive to the Contractor
but only to enable him to execute the works. The Contractor shall
afford to OIL and to other Contractors whose names shall have been
previously communicated in writing to the Contractor by the OIL,
reasonable facilities for the execution of the work concurrently
with his own.
24.2 Safety
24.2.1 Upon arrival of Plant and Equipment/Material at the Site,
the Contractor shall assume custody thereof and remain responsible
thereafter for safe custody until the whole plant is handed over.
24.2.2 Adequate firefighting equipment and extinguishing agents of
sufficient capacity and quantity must always be available at site
and kept ready for immediate use. Sufficient number of workmen must
be fully trained in the use of such equipment and must be available
for immediate intervention at all times
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24.2.3 For storage of materials and equipment for the construction
and erection work, storage must be subdivided into storage units
and the distance between such storage units shall be as acceptable
to the insurance company which issued the policy. All inflammable
materials and especially all inflammable liquids and gases must be
stored at a sufficient large distance from the property under
construction or erection and from any hot work.
24.2.4 Welding, soldering or the use of an open flame in the
vicinity of combustible material is only permitted if at least one
workman suitably equipped with extinguishers and well trained in
fire-fighting is present.
24.2.5 At the beginning of work, all fire-fighting facilities must
be checked thoroughly.
24.2.6 Explosives shall not be used at the site by the Contractor
without the permission in writing of OIL and only in the manner and
to the extent to which he has prescribed. Where explosives are used
by the Contractor, the same shall be transported to the site in
explosive proof van and stored in a special magazine to be provided
by and at the cost of the Contractor, who shall be liable for all
damages loss or injury to any person or property and shall be
responsible for complying with all statutory obligations in these
respects. The contractor shall employ only licensed blasters.
24.2.7 The contractor shall for the duration of the contract,
maintain in good order and condition all such protective apparel
and equipment (such as safety helmets, safety belts, gloves etc.)
for all their workmen and staff engaged for contract work as may be
required to be used by Law and by the OIL. The contractor shall
ensure that such protective apparel/ equipment are worn and used by
their workmen and staff without fail. In case OIL notices any noncompliance thereto, OIL will not only be entitled to make
alternative arrangements for the same but recover cost and damages
plus OIL#s own charges @ 20% or as deemed fit by the company, on
his account.
24.2.8 The contractor shall follow the safety instructions as
mentioned in Annexure-X.
24.3 Care of works and security
24.3.1 From the commencement to the completion of work, the
Contractor shall take full responsibility for the care of Works and
for all temporary Works from damages, loss or theft, by making
suitable security arrangement. In case any damage or loss shall
happen to the Works or to any part thereof or to any temporary
Works from any cause whatsoever, the Contractor shall at his own
cost replace or repair and make good the same.
24.3.2 The Contractor shall be responsible for proper fencing,
lighting, guarding and watching of all works at site until handing
Tender No SGI2253P14
Page 16
over and further arrange proper provisions for like period of
temporary drainage, roadways, foot-ways, guards and fences as far
as may be rendered necessary by reason of works for accommodation
and protection of the OIL's adjacent property and that of, the
public and others.
24.3.3
The Contractor must take sufficient care in moving his
construction plants and equipment from one place to another so that
they may not cause any damage to the property of the OIL,
particularly
to
the
existing
structures
and
overhead
and
underground services and in the event of Contractor's failure to do
so, the cost of such damages shall be borne by the Contractor.
24.3.4 The Contractor shall take all precautions during execution,
especially while excavating to avoid interference with or damage to
underground works, such as cables, pipe lines, drains etc. and
provide all possible protection to these works and in case they are
damaged, rebuild/divert them at his own cost.
24.3.5 All operations necessary for the execution of the works and
for the construction of any temporary works shall so far as
compliance with the requirements of the Contract permits be carried
on so as not to interfere unnecessarily or improperly with the
public convenience or the access to use and occupation of public or
private roads and footpaths or of properties whether in the
possession of OIL or any other person and the Contractor shall save
harmless and indemnify OIL in respect of all claims demands,
proceedings, damages, costs, charges and expenses, whatsoever
arising out of or in relation to any such matters.
24.3.6 Due to any emergency, any protective or remedial work is
necessary within the Contractor’s battery limit, the Contractor
shall immediately carry out such work. If the Contractor is unable
to or unwilling to do the work, OIL shall carry out such work and
all costs incurred due to this shall be deducted from Contractor’s
payments.
24.4 Boarding, lodging & transport
The Contractor shall take care of the boarding, lodging, all travel
between Contractor’s office and site etc. of his direct and
indirect employees.
24.5 Construction Water and Power
The Contractor needs to make suitable arrangement for Construction
Water and Power based on site conditions. To the extent possible,
OIL shall facilitate the same. Non availability of Power from OIL
should not be an excuse for delay in completion of the project
24.6 Site grading / Excavation
All fossils, coins, articles of value of antiquity and structures
and other remains or things of geological or archaeological
Tender No SGI2253P14
Page 17
interest discovered on the site of the works shall be deemed to be
the absolute property of OIL and the Contractor shall take
reasonable precaution to prevent his workmen or any other person
from removing. or damaging any such article or thing and shall
immediately upon discovery thereof and before removal acquaint OIL
of such discovery and carry out at the expense of the OIL
as to the disposal, removal or otherwise of the same.
24.7 Unloading
The RR/Challans duly endorsed will be handed over to the Contractor
for taking delivery of materials from railway / trucks / ships
unloading the same from wagons/ trucks / ships and subsequent
handling, transportation and storage at the Site after submission
of custody cum-indemnity bond in OIL's approved Performa. The
demurrage charges, if any, will be payable by the Contractor for
the reasons attributable to the Contractor.
24.8 Supply of erection / construction materials and consumables
The Contractor shall provide all necessary erection equipment and
tools and tackles including material handling equipment ( crane
service will be provided by OIL ), compressors and other equipment
and instruments and consumables, all commissioning equipment and
instruments, welding equipment, winches, alignment tools, precision
levels etc., which may be required for carrying out the erection
and
commissioning
work
(as
applicable)
efficiently.
Unless
otherwise specified, the above erection equipment / materials shall
be the property of the Contractor. However, OIL#s prior written
permission shall be required for removal of these erection
equipment / materials from the Site. The Contractor shall ensure
that proper documentation is followed at entry gate of OIL's
premises for such items, which shall be carried back by Contractor
after completion of work.
24.9 Erection / installation and construction
24.9.1 For completing the work within the time schedule, the
Contractor shall carry out the work round the clock by providing
adequate manpower, however, without violating any labour laws and
safety guidelines.
24.9.2 The Contractor shall unpack and do visual checking against
physical damages to the equipment /cases, clean equipment before
start of erection. Damage, if any, will be reported to the OIL/
Consultant and shall be rectified / replaced expeditiously (in case
of materials not supplied by the Contractor), so as not to upset
the erection and commissioning schedule. Delay on account of
settlement of insurance claims shall not be considered an excuse
for delay in Completion.
Tender No SGI2253P14
Page 18
24.9.3 The Plant and equipment will be installed on the civil
foundation/structures (including power control room and battery
room) to be constructed by the Contractor. However, if any minor
deficiency is noticed in the dimensions, centerlines, levels,
locations etc. of the foundation or anchor bolts or other
embedment’s,
the
Contractor
shall
make
arrangement
for
rectification of the same at his own cost. Chipping/dressing of the
foundation with air or air and water jet prior to placing the
equipment on foundation will also be carried out by the Contractor.
However, the procedure for rectification will be finalized by the
Contractor with the written approval of OIL .
24.9.4 CC mattress shall be done on the Solar Panel array area.
24.10 Inspection & Testing during erection & commissioning
24.10.1 OIL or his authorized agent shall have the right of
inspection and testing the materials brought to site by the
Contractor and erection / installation / construction work at any
stage and the Contractor on demand from OIL shall carry out such
tests in an appropriate manner in the presence and free of charge
to OIL.
24.10.2 Within 15 days after the effective date of Contract, the
Contractor shall submit a detailed Quality Assurance Plan (QAP),
covering all activities under scope of supply of the Contractor and
all stages of inspection, for OIL to comment / approve the same,
and indicate OIL#s.
24.10.3 No work shall be covered up or put out of view without the
approval of the OIL. In the event of failure to do so, the
Contractor shall uncover any part of the work or make openings in
or through the works as OIL may direct and they shall be made good
with materials approved by OIL and should match with workmanship of
the surrounding work.
24.10.4 The Contractor shall at his cost, arrange for construction
laboratory equipment, testing materials, consumables etc., at site
for testing of construction materials such as cement, aggregates,
concrete cubes, soil and other consumables.
24.10.5 Any special measures or techniques which may be necessary
for construction of structures such as dewatering, sheet piling,
diaphragm walls, well sinking, well point system and continuous
pouring of concrete shall be deemed to have been taken into account
by the Contractor and no extra claim, whatsoever, shall be
entertained.
24.10.6 The Contractor shall carry out structural load test on each
part of the building/structure at his own cost if such structural
load test is warranted due to unsatisfactory test results of
concrete cubes and if so directed by the OIL.
24.10.7 OIL may during the progress of Work, order the removal and
re-erection of part or whole of the work executed, that is found
Tender No SGI2253P14
Page 19
not in accordance with the approved drawings/ specifications
written instructions. OIL shall not be responsible for any costs
incurred in connection with any such removal and re-erection; the
Contractor shall indemnify OIL for any costs and expenses that OIL
may have incurred in connection with such removal and re-erection.
Re-inspection/retest shall be carried out only after necessary
rectification work/replacement by the Contractor.
24.10.8 The inspection, examination or testing carried out by OIL
shall not relieve the Contractor from any of his obligations under
this Contract.
25.0 Handing over
25.1 On completion of the work, all rubbish, kilns, vats, tanks,
materials and temporary structure of any sort or kind used for the
purpose or connected with the construction/erection work shall be
removed by the Contractor and all pits and excavations filled up
and the site handed over in a tidy and workmanlike condition and no
final payment in settlement of the account for the said work shall
be held to be due or shall be made to the Contractor until such
Site clearance and restoration shall have been effected by him and
such clearance and restoration may be made by OIL at the expenses
of the Contractor in the event of his failure to comply with this
provision within seven (7) days after receiving notice in writing
from OIL to that effect. If it becomes necessary for OIL to have
the site cleared as indicated above at the expense of the
Contractor, OIL shall under no circumstances be held liable for any
losses or damages to such of Contractor's property as may be on
such site due to such removal there from, which removal may be
effected by means of public sale of such materials and property or
in such a way as seems fit and most convenient to the OIL.
25.2 For the purpose of removing surplus materials in its original
form, the Contractor shall submit the documents/records evidencing
the entry of materials inside the Plant by producing the Gate Entry
Permits and consumption statements based on approved drawings to
establish the surplus quantity of the materials belonging to the
Contractor. OIL shall allow the Contractor to remove such materials
if it is satisfied, in its sole and absolute discretion, only after
completion of the entire Work.
25.3 No imported Material shall be allowed to be taken out other
than imported tools and tackles and instruments brought by the
Contractor on draw back basis and provided, he has carried out
necessary documentation at the time of taking such items inside the
Plant
25.4 The Contractor shall return to OIL all unused and left over
commissioning spares, after successful commissioning of the plant.
25.5 OIL shall have the right to take possession or use any
completed or partially completed Work. Such possession or use shall
Tender No SGI2253P14
Page 20
not be deemed to be an acceptance of any work done not in
accordance with the Contract. However, any damage to such work
solely due to such provision or use shall be to the OILs account.
26.0 USE OF COMPANY#S EQUIPMENT:
26.1 Contractor shall assume the risk of and shall be solely
responsible for damage to and loss or destruction of materials and
equipment or supplies furnished by Company. In case there is a loss
or damage to the company's equipment for causes attributable to
contractor, the contractor shall compensate the company.
27.0 WAIVERS AND AMENDMENTS:
It is fully understood and agreed that none of the terms and
conditions of the Contract shall be deemed waived or amended by
either party unless such waiver or amendment is executed in writing
by the duly authorized agents or representatives of such party.
The failure of either party to execute any right of termination
shall not act as a waiver or amendment of any right of such party
provided hereunder.
28. After Sales
The details of
with the offer.
at the service
service.
Service
service centers in India shall be provided along
All essential materials & manpower shall be placed
centers to ensure quick & efficient after sales
29. Comprehensive Annual Maintenance Contract
This shall cover two parts
a) Scheduled/ Preventive maintenance
b) Unscheduled/ Break Down maintenance
29.1 Scheduled/ Preventive maintenance
The contractor shall have to quote the rates for Annual Maintenance
Contract for 5 years after the warranty period, which includes bi
monthly visits/mutually agreed interval and supply of essential
spares. During the visit, cleaning of the panels & tightening of
the connections shall be carried out.
The AMC shall include overall supervision of maintenance activities
that are required to ensure optimum performance of the Solar system
as per the performance guarantee parameters indicated above and
Guaranteed Generation figures for 25 years submitted by the
contractor.
The contractor shall submit a Detailed Annual Maintenance schedule
to OIL within 15 days of the placement of the purchase
Tender No SGI2253P14
Page 21
order/contract for AMC and on or before 15th January every year
thereafter.
The contractor shall also submit a detailed report every quarter to
OIL about the maintenance carried out in the concerned period.
For ongoing cleaning and maintenance the contractor shall provide
man power to carry out routine maintenance in line with OEM#s
recommendation.
29.2 Unscheduled/ Break Down maintenance
The contractor shall have to rectify any functional failure in the
system. The contractor shall be allowed a notice period of 10 days
from the date Break Down to rectify the same, failing which a
penalty as per clause 21 shall be levied.
29.3 Spares required during AMC
The contractor shall supply all spares required during the AMC
period. This includes spares for scheduled as well as unscheduled
maintenance.
30. Warranty
The Contractor shall be liable to replace any parts that may fail
or show signs of defects in the works done by the Contractor under
this Contract, or from any act or omission of the contractors for a
period of 12 months from the date of Commissioning of the complete
Power Plant or 24 months from the date of last major dispatch,
whichever is earlier.
31. General Conditions of Contract
All other terms and conditions shall be as per General Conditions
of Contract enclosed. However, in case of any discrepancy between
the Special Terms and Conditions and General Conditions of
Contract, Special Terms and Conditions shall prevail.
xxxxxxxxxxxxxxx
Tender No SGI2253P14
Page 22
ANNEXURE - CCC
BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC)
The following BRC/BEC will govern the evaluation of the bids
received against this tender. Bids that do not comply with
stipulated BRC/BEC in full will be treated as non responsive and
such bids shall prima-facie be rejected. Bid evaluation will be
done only for those bids that passed through the “BID REJECTION
CRITERIA (BRC)” as stipulated in this documents.
Other terms and conditions of the enquiry shall be as per general
terms and conditions vide MM/LOCAL/E-01/2005 for E-procurement LCB
tenders. However, if any of the clauses of the BRC/BEC contradict
the clauses of the tender or MM/LOCAL/E-01/2005 elsewhere, those in
the BRC/BEC shall prevail.
BID REJECTION CRITERIA (BRC):
The bid shall conform generally to the specifications and terms and
conditions given in the Tender Document. Bids will be rejected in
case services offered do not conform to the required parameters
stipulated in the Scope of Work. Not-withstanding the general
conformity of the bid to the stipulated specifications, the
following mandatory requirements will have to be particularly met
by the Bidders without which the same will be considered as nonresponsive and rejected. All documents related to BRC must be
submitted along with the Techno-Commercial Bid.
A. TECHNICAL:
1.0 General
1.1 The offered Solar PV plant shall be rated for a minimum of 20
KWP.
1.2 The 20 KWp Solar PV Plant shall be a complete system and meet
the specifications as per Technical Specifications of the NIT and
conforming to MNRE specifications.
1.3 Any offer which does not include all the jobs/services
mentioned in the Scope of Work will be considered as incomplete and
rejected.
2.0 Bidder's Qualification:
2.1 Bidder shall be an Original Equipment Manufacturer (OEM) of
Solar PV module or Bidders shall be Channel partner with valid
accreditation of MNRE under JNNSM.
3.0 Experience:
Tender No SGI 2253 P14
Page 1
3.1 A bidder should have experience of setting up of minimum two
numbers of not less than 10 KWP Solar PV power plant (each) from
concept to commissioning including operation and maintenance (O&M)
in India, one of which should be in a Central / State Govt. /
public sector undertaking (PSU)/Public limited company, during the
last seven (07) years.
3.2
The SPV Power Generation Projects as quoted in 3.1 above,
which the party has commissioned should be working successfully for
at least six months from the date of commissioning.
Supporting documentary evidences to be provided:
The Bidder shall furnish documentary evidences as mentioned below
along with the bid to establish his qualification/experience /
track record meeting Technical Criteria as stated vide Para 2.1,
3.1 & 3.2. The certification by the bidder for his / her own Solar
PV power plant will not be acceptable.
a) The bidder shall enclose documentary evidence along with the
offer in support of 2.1
b)
Copy
of
Work
Order/
Contract
agreement
and
completion
certificate that the bidder has experience as per 3.1
c) Performance Certificate from the user regarding successful
operation of the Solar PV power plant Project for at least one (01)
year as per Para 3.2 above.
4.0
Average Annual Financial Turnover as per Audited Annual
Reports for the last three accounting years as on the
bid closing
date should be at least Rs. 85.00 lakhs (Rupees Eighty-five Lakhs)
only.
For proof of Annual turnover, attested copies of the following
documents should be submitted along with the bid:
i)
A
certificate
issued
by
a
practicing
Chartered/
Cost
Accountants' Firm, certifying the Annual Turnover and nature of
business, and
ii) Audited Balance Sheet and Profit and Loss account.
4.1 Bidder must quote for the AMC. The bidder shall submit an
undertaking in support of their concurrence of doing the AMC for
five years.
B. COMMERCIAL:
i) Bids are invited under Single Stage Two Bid System. Bidders have
to submit both the Unpriced Bids and Priced Bids through electronic
form in the OIL#s e-Tender portal within the Bid closing date and
Tender No SGI 2253 P14
Page 2
time stipulated in the e-Tender. The unpriced bid is to be
submitted as per scope of work and technical specification of the
tender and the price bid as per the online commercial bid format.
For details of submission procedure, please refer relevant para of
general terms and conditions vide MM/LOCAL/E-01/2005 for Eprocurement LCB tenders. Any offer not complying with the above
shall be rejected straightway.
ii) Bid security:
Bid security of Rs 85,000.00 shall be submitted manually in sealed
envelope superscribed with Tender no. and Bid Closing date to Chief
Manager(PL), Pipeline Headquarters, Oil India Limited, Guwahati781171, Assam on or before the Bid Closing Date and Time mentioned
in the Tender. If bid security in ORIGINAL of above mentioned
amount is not received within bid closing date and time , the bid
submitted through electronic form will be rejected without any
further consideration. For exemption for submission of Bid
Security, please refer Clause No. 8.8 of General Terms and
Conditions vide MM/LOCAL/E-01/2005 for E-Procurement LCB Tenders.
The Bid Security shall be valid for 10 months from the date of bid
opening( i.e. upto 06/01/2015)
In case of extension of Bid Closing date against the tender where a
bidder has already submitted his bid with requisite bid security
validity within the original B.C. Date such bidders will extend
validity of bid security covering the extended period of the
bid
closing date.
iii) Performance Bank Guarantee:
Successful bidder will be required to furnish a Performance Bank
Guarantee @10% of the order value.
For exemption for submission of Performance Bank Guarantee, please
refer Clause No. 9.12 of General Terms and Conditions vide
MM/LOCAL/E-01/2005 for E-Procurement LCB Tenders. The Performance
Bank Guarantee for capital nature items like plant and machinery
etc. shall be valid for 12 months from the date of commissioning or
18 months from the date of despatch whichever concludes earlier.
However, for consumables like chemicals, cement, tubular etc. the
Performance Bank Guarantee shall be valid for 12 months from the
date of despatch..
iv) The Bank Guarantee should be allowed to be encashed at all
branches within India.
Tender No SGI 2253 P14
Page 3
v) Validity of the bid shall be minimum 120 days from the Bid
Closing Date.
vi) The prices offered will have to be firm through delivery and
not subject to variation on any account. A bid submitted with an
adjustable price will be treated as non-responsive and rejected.
vii) Bids received after the bid closing date and time will be
rejected. Similarly, modifications to bids received after the bid
closing date & time will not be considered.
viii) All the Bids must be Digitally Signed using #Class 3# digital
certificate (e-commerce application) as per Indian IT Act obtained
from the licensed Certifying Authorities operating under the Root
Certifying Authority of India (RCAI), Controller of Certifying
Authorities (CCA) of India. The bid signed using other than #Class
3# digital certificate, will be rejected.
ix) C folder is meant for Technical bid only. Therefore, No price
should be given in C folder, otherwise the offer will be rejected.
x) Price should be maintained in the “online price schedule” only.
The price submitted other than the “online price schedule” shall
not be considered.
xi)
The User ID & Password are not transferable. Bids
submitted by parties to whom the User ID & Password was not issued
by the Company will be rejected.
xii)
Conditional offers will be rejected.
xiii)
Bids received in any form or media other than through
OIL’s e-Procurement portal will not be accepted.
xiv)
Bid documents uploaded in the e-Procurement Portal shall
be typed/written and scanned clearly and contain no inter
lineation, erasures or overwriting except as necessary to correct
errors made by bidder. Any bid not meeting this requirement shall
be rejected.
xv)
Bidders must quote clearly and strictly in accordance
with the price schedule outlined in #Price Schedule Format#
(Annexure-5) of bidding documents, otherwise the bid will be
summarily rejected. The Bids in which the rates for any part of the
work are not quoted shall be rejected.
Tender No SGI 2253 P14
Page 4
xvi)
Bidder must accept and comply with the following clauses
as given in the Bidding Document in toto, failing which offer will
be rejecteda.
b.
c.
d.
e.
f.
Performance Bank Guarantee clause
Force Majeure clause
Tax liabilities clause
Arbitration clause
Applicable Law
Liquidated Damage clause
xvii). Integrity Pact:
OIL shall be entering into an Integrity Pact with the bidders as
per format enclosed vide Annexure DDD of the tender document. This
Integrity Pact proforma has been duly signed digitally by OIL#s
competent signatory. The proforma has to be returned by the bidder
(along with the technical bid) duly signed (digitally) by the same
signatory who signed the bid, i.e., who is duly authorized to sign
the bid. Any bid not accompanied by Integrity Pact Proforma duly
signed (digitally) by the bidder shall be rejected straightway.
Uploading the Integrity Pact with digital signature will be
construed that all pages of the Integrity Pact has been signed by
the bidder’s authorized signatory who sign the Bid.
(C) GENERAL:
i) Annexure :- 3 & 4: The Compliance statement must be filled up by
bidders and to be submitted/uploaded along with their bids. In case
bidder takes exception to any clause of the bidding document not
covered under BEC/BRC, then the Company has the discretion to load
or reject the offer on account of such exception if the bidder does
not withdraw/modify the deviation when/as advised by Company. The
loading so done by the company will be final and binding on the
bidders. No deviation will, however, be accepted in the clauses
covered under BRC.
ii) If any of the clauses in the BRC contradicts with other clauses
of bidding document elsewhere, then the clauses in the BRC shall
prevail.
2.0 BID EVALUATION CRITERIA (BEC):
A. TECHNICAL:
Tender No SGI 2253 P14
Page 5
The bids conforming to the technical specifications, terms and
conditions stipulated in the bidding document and considered to be
responsive after subjecting to Bid Rejection Criteria (BRC) will be
considered for further evaluation as per the Bid Evaluation
Criteria given below.
i) In the event of computational error between unit rate and total
price, the unit rate as quoted by the bidder shall prevail.
ii) Similarly in the event of discrepancy between words and quoted
figure, words will prevail.
iii) Evaluation will be done on “total contract cost” basis to
ascertain the lowest bid. (Annexure - 5)
B. COMMERCIAL:
i) To evaluate the inter-se-ranking of the offers, Assam entry tax
on purchase value will be loaded as per prevailing Govt. of Assam
guidelines as applicable on bid closing date.
Bidders may check this with the appropriate authority while
submitting their offer.
ii) To ascertain the substantial responsiveness of the bid OIL
reserves the right to ask the bidder for clarification in respect
of clauses covered under BRC also and such clarifications
fulfilling the BRC clauses in toto must be received on or before
the dead line given by the company, failing which the offer will be
summarily rejected.
iii) Price bids of only those bidders will be opened whose offers
are found technically acceptable. The technically acceptable
bidders will be informed before opening of the #price bid#.
*******
Tender No SGI 2253 P14
Page 6
Annexure- DDD
INTEGRITY PACT
Between
Oil India Limited (OIL) hereinafter referred to as "The Principal"
And
(Name of the bidder) ....................................... hereinafter referred to as "The
Bidder/Contractor"
Preamble :
The Principal intends to award, under laid down organizational procedures, contract/s for
Tender No SGI2253P14 .The Principal values full compliance with all relevant laws and
regulations, and the principles of economic use of resources, and of fairness and
transparency in its relations with its Bidder/s and Contractor/s.
In order to achieve these goals, the Principal cooperates with the renowned international
Non-Governmental Organisation "Transparency International" (TI). Following TI's
national and international experience, the Principal will appoint an external independent
Monitor who will monitor the tender process and the execution of the contract for
compliance with the principles mentioned above.
Section 1 - Commitments of the Principal
(1) The Principal commits itself to take all measures necessary to prevent
corruption and to observe the following principles:-
(2)
1.
No employee of the Principal, personally or through family members, will in
connection with the tender for, or the execution of a contract, demand, take a
promise for or accept, for him/herself or third person, any material or
immaterial benefit which he/she is not legally entitled to.
2.
The Principal will, during the tender process treat all Bidders with equity and
reason. The Principal will in particular, before and during the tender process,
provide to all Bidders the same information and will not provide to any Bidder
confidential/additional information through which the Bidder could obtain an
advantage in relation to the tender process or the contract execution.
3.
The Principal will exclude from the process all known prejudiced persons.
If the Principal obtains information on the conduct of any of its employees which is
a criminal offence under the relevant Anti-Corruption Laws of India, or if there be
a Page 2 of 6 substantive suspicion in this regard, the Principal will inform its
Vigilance Office and in addition can initiate disciplinary actions.
Page 1 of 5
Section 2 - Commitments of the Bidder/Contractor
(1)
(2)
The Bidder/Contractor commits itself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
1.
The Bidder/Contractor will not, directly or through any other person or firm,
offer, promise or give to any of the Principal's employees involved in the
tender process or the execution of the contract or to any third person any
material or immaterial benefit which he/she is not legally entitled to, in order
to obtain in exchange any advantage of any kind whatsoever during the
tender process or during the execution of the contract.
2.
The Bidder/Contractor will not enter with other Bidders into any undisclosed
agreement or understanding, whether formal or informal. This applies in
particular to prices, specifications, certifications, Subsidiary contracts,
submission or non-submission of bids or any other actions to restrict
competitiveness or to introduce cartelisation in the bidding process.
3.
The Bidder/Contractor will not commit any offence under the relevant
Anticorruption Laws of India; further the Bidder/Contractor will not use
improperly, for purposes of competition or personal gain, or pass on to
others, any information or document provided by the Principal as part of the
business relationship, regarding plans, technical proposals and business
details, including information contained or transmitted electronically.
4.
The Bidder/Contractor will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents,
brokers or any other intermediaries in connection with the award of the
contract.
The Bidder/Contractor will not instigate third persons to commit offences
outlined above or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future
Contracts
If the Bidder, before contract award has committed a transgression through a violation
of Section 2 or in any other form such as to put his reliability or risibility as Bidder into
question, the Principal is entitled to disqualify the Bidder from the tender process or to
terminate the contract, if already signed, for such reason.
1.
If the Bidder/Contractor has committed a transgression through a violation of
Section 2 such as to put his reliability or credibility into question, the Principal is
entitled also to exclude the Bidder/Contractor from future contract award
processes. The imposition and duration of the exclusion will be determined by
the severity of the transgression. The severity will be determined by the
circumstances of the case, in particular the number of transgressions, the
position of the transgressions within the company hierarchy of the Bidder and the
amount of the damage. The exclusion will be imposed for a minimum of 6 months
and maximum of 3 years.
2.
The Bidder accepts and undertakes to respect and uphold the Principal's
Absolute right to resort to and impose such exclusion and further accepts and
undertakes not to challenge or question such exclusion on any ground, including
Page 2 of 5
the lack of any hearing before the decision to resort to such exclusion is taken.
This undertaking is given freely and after obtaining independent legal advice.
3.
If the Bidder/Contractor can prove that he has restored/recouped the Damage
caused by him and has installed a suitable corruption prevention system, the
Principal may revoke the exclusion prematurely.
4.
A transgression is considered to have occurred if in light of available evidence no
reasonable doubt is possible.
Section 4 - Compensation for Damages
1.
If the Principal has disqualified the Bidder from the tender process prior to the
award according to Section 3, the Principal is entitled to demand and recover
from the Bidder liquidated damages equivalent to 3 % of the value of the offer or
the amount equivalent to Earnest Money Deposit/Bid Security, whichever is
higher.
2.
If the Principal has terminated the contract according to Section 3, or if the
Principal is entitled to terminate the contract according to section 3, the Principal
shall be entitled to demand and recover from the Contractor liquidated damages
equivalent to 5% of the contract value or the amount equivalent to Security
Deposit/Performance Bank Guarantee, whichever is higher.
3.
The bidder agrees and undertakes to pay the said amounts without protest or
demur subject only to condition that if the Bidder/Contractor can prove and
establish that the exclusion of the Bidder from the tender process or the
termination of the contract after the contract award has caused no damage or
less damage than the amount or the liquidated damages, the Bidder/Contractor
shall compensate the Principal only to the extent of the damage in the amount
proved.
Section 5 - Previous transgression
1.
The Bidder declares that no previous transgression occurred in the last 3 years
with any other Company in any country conforming to the TI approach or with
any other Public Sector Enterprise in India that could justify his exclusion from
the tender process.
2.
If the Bidder makes incorrect statement on this subject, he can be disqualified
from the tender process or the contract, if already awarded, can be
terminated for such reason.
Section 6 - Equal treatment of all Bidders/Contractor/Subcontractors
1.
The Bidder/Contractor undertakes to demand form all subcontractors a
commitment in conformity with this Integrity Pact, and to submit it to the Principal
before contract signing.
2.
The Principal will enter into agreements with identical conditions as this one
with all Bidders, Contractors and Subcontractors.
3.
The Principal will disqualify from the tender process all bidders who do not sign
this Pact or violate its provisions.
Page 3 of 5
Section 7 - Criminal charges against violating Bidders/Contractors/ Subcontractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or
of an employee or a representative or an associate of a Bidder, Contractor or
Subcontractor, which constitutes corruption, or if the Principal has substantive suspicion
in this regard, the Principal will inform the Vigilance Office.
Section 8 - External Independent Monitor/Monitors
(three in number depending on the size of the contract)
(to be decided by the Chairperson of the Principal)
1.
The Principal appoints competent and credible external independent Monitor for
this Pact. The task of the Monitor is to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
agreement.
2.
The Monitor is not subject to instructions by the representatives of the parties
and performs his functions neutrally and independently. He reports to the
Chairperson of the Board of the Principal.
3.
The Contractor accepts that the Monitor has the right to access without restriction
to all Project documentation of the Principal including that provided by the
Contractor. The Contractor will also grant the Monitor, upon his request and
demonstration of a valid interest, unrestricted and unconditional access to his
project documentation. The same is applicable to Subcontractors. The Monitor is
under contractual obligation to treat the information and documents of the
Bidder/Contractor/Subcontractor with confidentiality.
4.
The Principal will provide to the Monitor sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relations between the Principal and the Contractor. The
parties offer to the Monitor the option to participate in such meetings.
5.
As soon as the Monitor notices, or believes to notice, a violation of this
agreement, he will so inform the Management of the Principal and request the
Management to discontinue or heal the violation, or to take other relevant action.
The monitor can in this regard submit non-binding recommendations. Beyond
this, the Monitor has no right to demand from the parties that they act in a
specific manner, refrain from action or tolerate action.
6.
The Monitor will submit a written report to the Chairperson of the Board of the
Principal within 8 to 10 weeks from the date of reference or intimation to him by
the 'Principal' and, should the occasion arise, submit proposals for correcting
problematic situations.
7.
If the Monitor has reported to the Chairperson of the Board a substantiated
suspicion of an offence under relevant Anti-Corruption Laws of India, and the
Chairperson has not, within reasonable time, taken visible action to proceed
against such offence or reported it to the Vigilance Office, the Monitor may also
transmit this information directly to the Central Vigilance Commissioner,
Government of India.
The word 'Monitor' would include both singular and plural.
8.
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Section 9 - Pact Duration
This Pact begins when both parties have legally signed it. It expires for the Contractor 12
months after the last payment under the respective contract, and for all other Bidders 6
months after the contract has been awarded.
If any claim is made/ lodged during this time, the same shall be binding and continue to
be valid despite the lapse of this pact as specified above, unless it is
discharged/determined by Chairperson of the Principal.
Section 10 - Other provisions
1.
This agreement is subject to Indian Law. Place of performance and jurisdiction is
the Registered Office of the Principal, i.e. New Delhi.
2.
Changes and supplements as well as termination notices need to be made in
writing. Side agreements have not been made.
3.
If the Contractor is a partnership or a consortium, this agreement must be, signed
by all partners or consortium members.
4.
Should one or several provisions of this agreement turn out to be invalid, the
remainder of this agreement remains valid. In this case, the parties will strive to
come to an agreement to their original intensions.
Ms A Gogoi
SMM(PL)
--------------------------For the Principal
---------------------------------For the Bidder/Contractor
Place: Guwahati
Witness 1 : .............................
Date: 17/01/2014
Witness 2 : .............................
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