Help/User Manual

Help/User Manual
PARLIAMENT - QUESTION ANSWER
PUBLISHING SYSTEM (Rajya Sabha)
Ver 1.0
Developed For
RAJYA SABHA SECRETARIAT
&
All Central Government Ministries/Departments
Developed By
PARLIAMENT INFORMATICS DIVISION
NATIONAL INFORMATICS CENTRE
DEPARTMENT OF INFORMATION TECHNOLOGY
MINISTRY OF COMMUNICATIONS & I.T
Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
INDEX
1
2
3
ABOUT PQA ................................................................................................................. 4
INTRODUCTION ......................................................................................................... 6
ADMINISTRATOR LOGIN ......................................................................................... 9
3.1 HOME PAGE FOR ADMINISTRATOR ........................................................................ 9
3.2 HOME ............................................................................................................................ 11
3.3 MASTER........................................................................................................................ 11
3.3.1 ADD/ UPDATE MINISTRY ....................................................................................... 12
3.3.2 ADD/UPDATE MEMBER .......................................................................................... 13
3.3.3 ADD/UPDATE DEPARTMENT IN THE RESPECTIVE MINISTRY ...................... 14
3.3.4 ADD/UPDATE GROUP OF THE MINISTRY ........................................................... 16
3.3.5 CREATE SESSION ..................................................................................................... 17
3.3.6 ADD/UPDATE DATE CHART .................................................................................. 17
3.4 QUESTION No. ENTRY ............................................................................................... 19
3.5 UPLOADED QUESTION(S)......................................................................................... 20
3.5.1 Current Session............................................................................................................. 21
3.5.2 Previous Session(s)....................................................................................................... 24
3.6 TO BE UPLOADED QUESTION(s) ............................................................................. 27
3.6.1 Current Session............................................................................................................. 27
3.6.2 Previous Session ........................................................................................................... 30
3.7 SNQ ................................................................................................................................ 30
3.7.1 SNQuestion Entry......................................................................................................... 30
3.7.2 Current Session............................................................................................................. 32
3.7.3 Previous Session ........................................................................................................... 33
3.8 WEB PUBLISH/UN-PUBLISH..................................................................................... 34
3.8.1 Question........................................................................................................................ 34
3.8.2 SNQ .............................................................................................................................. 36
3.9 USER ADMIN ............................................................................................................... 37
3.9.1 Create New User: ......................................................................................................... 37
3.9.2 Modify User ................................................................................................................. 38
3.9.3 Sms/E-mail Users ......................................................................................................... 39
3.9.4 Un-Answer Requests .................................................................................................... 39
3.9.5 Un-Answer SNQ .......................................................................................................... 41
3.10
HELP ................................................................................................................................ 43
3.11
LOGOUT .................................................................................................................... 43
4 QUESTION BRANCH USER ..................................................................................... 44
4.1 HOME PAGE FOR QUESTION BRANCH USER ...................................................... 44
4.2 HOME ............................................................................................................................ 45
4.3 NEW QUESTION .......................................................................................................... 45
4.4 UPLOADED QUESTION(S)......................................................................................... 46
4.5 TO BE UPLOADED QUESTION(S) ............................................................................ 47
4.6 CHANGE PASSWORD ................................................................................................ 48
4.7 HELP .................................................................................................................................... 48
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4.8 LOGOUT ....................................................................................................................... 49
5 MINISTRY USERS ..................................................................................................... 50
5.1 HOME PAGE FOR MINISTRY .................................................................................... 50
5.2 HOME ............................................................................................................................ 51
5.3 UPLOAD PENDING HINDI VERSION OF QUESTION............................................ 51
5.4 TO BE UPLOADED QUESTION(S) ............................................................................ 51
5.5 UPLOADED QUESTION(S)......................................................................................... 54
5.6 SNQ ................................................................................................................................ 56
5.6.1 Current Session ............................................................................................................ 56
5.6.2 Previous Session ........................................................................................................... 59
5.7 CHANGE PASSWORD ................................................................................................ 61
5.8 HELP .................................................................................................................................... 61
5.9 LOGOUT ....................................................................................................................... 62
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
1 ABOUT PQA
Parliament Question is the most important instrument in the hands of
Members of Parliament to raise matter of public importance in the house
and seek their answers from the concerned Minister. Therefore one hour
is specially designated as the Question Hour on each day of the session
in both the Houses of Parliament. Question Hour is one of the most
significant items of business in parliamentary proceedings and it gives
the whole institution of Parliament the great significance it possesses.
This Hour has assumed high importance in legislatures because of
Government's heavy involvement in matters affecting the day-to-day life
of the citizens for which Ministers are collectively and severally
answerable to the people. Asking questions is a refined parliamentary
device. Questions are asked primarily to elicit information, to ensure
accountability, and for exercising a kind of legislative control over
executive actions.
Answers to questions have to be precise and accurate. The information
given through the answers has a high presumption of authenticity and
wrong or inaccurate answers can be construed as an attempt to mislead
the House, leading to raising of questions of privilege. If it is later found
that the information supplied bona fide is inaccurate or incorrect, the
Minister has to make a statement in the House correcting the previous
answer in case it is a starred question or lays a statement on the Table of
the House in the case it is an un-starred question.
Where Ministers feel that they cannot supply complete and accurate
information at the moment, they can and generally ask for time in
respect of that portion of the question and assure the House to supply it
as soon as it is available. Such assurances are closely monitored by the
Committee on Government Assurances.
Starred Questions: These are Questions to which answers are desired
to be given orally on the floor of the House during the Question Hour.
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These are distinguished in the printed lists by asterisks. 15 such
questions are listed each day.
Un-Starred Questions: These are Questions to which written answers
are given by Ministers which are deemed to have been Up to 160 such
questions are listed each day in a separate list.
Short Notice Questions: Such questions can be asked orally in the
House after the Question Hour or as the first item in the agenda where
there is no Question Hour at a notice shorter than that prescribed for
Starred and Un-Starred Questions. These must relate to a subject-matter
considered by the Chairman to be of urgent public importance.
Submission of Answers to Parliamentary Question by
Ministries –
Present Procedure
The replies to the Parliament Questions are prepared by the respective Ministry
and sent to the Secretariat on the allotted day for laying on the Table of the House.
The Ministries are required to submit the Paper copies of the Parliament Questions
for laying. Once the Question Hour is over, the Ministries are also required to send
the electronic file of the Parliament Question and Answer to the secretariat by
email, for further processing and publishing on the website of the Rajya Sabha.
Most of the electronic files of the questions and answers are received by the
Secretariat on the day of the question, but several ministries send the electronic
files several days later, thus there is a delay in publishing of the Parliament
Questions and their replies on the website of the Rajya Sabha.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
2 INTRODUCTION
The PQA is the system for e-publishing of Parliament Questions by the Question
branch of Rajya Sabha Secretariat and publishing of their answers by the
respective Parliament section of the concerned Ministry of the Govt. of India. The
system aims at publishing of the replies to the answers to the Parliament Questions
on the same day after they are replied in the House, thus making them available on
the public portal of the Rajya Sabha immediately without any delay.
The PQA is designed as user/roll based secured web portal hosted over SSL for
publishing of information by its various stake holders. In the present System, each
Central Ministry/Department has been assigned a user Name / Password
(Parliament Section). The Ministry users shall be able to upload the questions /
answers and their annexure and Hindi version of the question/answer. The system
also maintains log of all the users entering into the system, thus activities on the
web portal are monitored by the application administrator.
There are two types of users in the PQA web portal.
1. Administrator
2. Other Users
1. Administrator:
Administrator can perform following jobs
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Add/update Ministry
Add/update member
Add/update Department in the respective ministry
Add/update Group of the ministry
Add/update new User for question branch and ministry respectively.
Unlock the users.
Create new Session.
Question no entry
Modify Question and Answers submitted by ministries
SNQ Question Entry.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
11.
12.
13.
14.
15.
Change the Password.
Question and Short notice Question web publish
Question and Short notice Question web un-publish
Un-Answer Question
Un-Answer short Notice Question
2. Other Users:
Other Users are categorized as:
1. Question Branch User
2. Ministry User
2.1 Question Branch User can perform following jobs
1. Create new question
2. Change the Password.
3. modify the question
2.2 Ministry User can perform following jobs
1. Upload the Question/ Answer, Annexure, Hindi version against the listed
Question no.
2. Change the Password.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
PQA: Login Page:
Parliament Question Answer Web Portal can be accessed from the following
web link (https://pqars.nic.in).
Fig.1
To Log in into the application user has to enter the user name and password. On
entering, the valid Username/Password, the main Page of the Portal will appear
on your screen.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3 ADMINISTRATOR LOGIN
3.1 HOME PAGE FOR ADMINISTRATOR
Fig.2
In the web page (Fig.2), the options available to the Administrator are shown.
The various options available to the Administrator and their functions are
explained below:
1. Home
2. Master
a. Ministry Master
b. Member Master
c. Dept/Ministry
d. Group Ministry
e. Create Session
f. Date Chart
3. Question No. Entry
4. Uploaded Question(s)
4.1 Current Session
a. Ministry Wise
b. Answer Date Wise
c. All Question(s)
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4.2 Previous Session
a. Ministry Wise
b. Answer Date Wise
c. All Question(s)
5. To Be uploaded Question(s)
5.1 Current Session
a. Ministry Wise
b. Answer Date Wise
c. All Question(s)
5.2 Previous Session
a. Ministry Wise
b. Answer Date Wise
c. All Question(s)
6.
SNQ
6.1 Current Session
a. To Be Uploaded Question(s)
b. Uploaded Question(s)
6.2 Previous Session
a. To Be Uploaded Question(s)
b. Uploaded Question(s)
7.
Web Publish/ Un-Publish
7.1 Question
a. Web publish
b. Web Un-Publish.
7.2 SNQ
a. Web publish
b. Web Un-Publish.
User Admin
8.1 Create User
8.2 Modify Users
8.3 Sms/Email Users
8.4 UN-Answer Requests
a. Current Session
b. Previous Session
8.
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8.5 UN-Answer SNQ
a. Current Session
b. Previous Session
9. Help
10. Logout
3.2 HOME
This link is used to come back to the main page of the application from any web
page.
3.3 MASTER
When Administrator clicks on this menu following Submenu is displayed on the
screen (Fig.3).
Fig.3
This MASTER Menu is used to perform following subtasks:
Add/update Ministry
Add/update member
Add/update Department in the respective ministry
Add/update Group of the ministry
Create Session

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Add/update the date chart.

These options are described below
3.3.1 ADD/ UPDATE MINISTRY
This option is used to add/update Ministry Name. When clicked on this menu
following webpage is displayed on your screen (Fig.4).
Fig.4
In Fig.4, a dropdown list is shown which contains ministry names.
To ADD NEW MINISTRY NAME, Administrator has to click on the "Add
Ministry" Button. A textbox will appear on the Page and "Save/Update" Button will
also gets enabled as shown in the Web Page ( Fig.5).
Fig.5
Now enter New Ministry Name and click on “Save/Update” button to save the
new Ministry permanently.
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Administrator can also UPDATE the MINISTRY Name by selecting the desired
from the dropdown List as shown the Web Page (Fig.6).
Fig.6
3.3.2 ADD/UPDATE MEMBER
This option is used to add/update Member Name. When clicked on this menu
following webpage is displayed on the screen (Fig. 7).
Fig.7
In Fig.7, a dropdown list containing member’s names is shown.
To ADD NEW MEMBER NAME, Administrator has to click on the "Add
Member" Button. A text box will appear on the Page and "Save/Update" Button
will also gets enabled as shown on the Web (Fig 8).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.8
Administrator can enter the name of the new Member and, then click on
“Save/Update” button to save the changes permanently.
Administrator can also UPDATE existing MEMBER NAME by selecting from
Dropdown List as shown in shown in (Fig 9).
Fig.9
3.3.3 ADD/UPDATE DEPARTMENT IN THE RESPECTIVE MINISTRY
This option is used to add/Update Department in the respective ministries. When
clicked on this menu following webpage is displayed on your screen (Fig.10).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.10
In the Fig. 10 shown above, two dropdown lists are shown which contains Ministry
names and their respective Department List.
To ADD NEW DEPARTMENT in a Ministry, Administrator has to select
ministry first then a table with department list will appear. Now Select department
from the Department dropdown list and click on the "Insert" Button. And click on
"Save" Button to make the changes permanent (Fig.11).
Fig.11
Administrator can also DELETE DEPARTMENT NAME by clicking on
"Delete" link to the corresponding Dept. name from Department List shown in fig
11. By clicking on "Delete" link Admin can delete department name from the list.
After deleting, ADMINSTRATOR must also click on "Save" button to make the
change permanent.
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3.3.4 ADD/UPDATE GROUP OF THE MINISTRY
This option is used to add/Update Group of the ministries. There are five groups
named as I, II, III, IV and V respectively. When clicked on this menu following
webpage is displayed on your screen.
Fig.12
In above Fig 12, two dropdown lists are shown which contains Group names and
Ministry names. To ADD A MINISTRY IN A GROUP, Administrator has to
select group first then a table with ministry list will appear. Now Select Ministry
from the Ministry dropdown list and click on the "Insert" Button. And click on
"Save" Button as shown in Fig 13.
Fig.13
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Administrator can also update ministry name from a Group by clicking on
"Delete" link to the corresponding Ministry name from Ministry List shown in fig
13. By clicking on "Delete" link Administrator can delete ministry from the
Group.
After Deleting, Administrator must click on "Save" button to make the update
permanent.
3.3.5 CREATE SESSION
This Option is used to create new Session. When it is required to create new session
Question branch should inform the NIC, parliament informatics division. Then they will
create new session after taking backup of the previous session. The page is as shown in
Fig 14 below.
Fig.14
3.3.6 ADD/UPDATE DATE CHART
This option is used to add/Update date chart. There are five groups named as I, II,
III, IV and V respectively. When clicked on this menu following webpage is
displayed on your screen (Fig. 15).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.15
In this form a dropdown list is shown which contains Group names.
To ADD A DATE TO THE GROUP, Administrator has to select a group first then
a table with all existing dates (during the current session) will appear. Now Select
Date from the Calendar and click on the "Insert" Button to add a new date in a group.
Click on "Save" Button as shown in (Fig 16).
Fig.16
Administrator can also update date from a Group by clicking on "Delete" link to the
corresponding Date from the List shown in Fig 16. By clicking on "Delete" link
Administrator can delete a date from the Group.
After Deleting, Administrator must click on "Save" button to make the update
permanent.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3.4 QUESTION No. ENTRY
This option is used to enter Question (s) for a particular sitting date and for a
particular Ministry. There are two types of questions
Starred Questions
Un Starred Questions

When clicked on this menu following webpage is displayed on your screen as
shown in (Fig 17).
Fig.17
To add a question, Administrator has to select group, answer date, Ministry and
Department and then enter the question no (starred or un-starred) and then click on
"Insert" Button. Click on "Save" Button to save the record as shown in (Fig 18).
Fig.18
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3.5 UPLOADED QUESTION(S)
There are two sub menus under Uploaded questions viz.:
(i) Current Session
(ii) Previous Session
Further there are three sub menus under the Current Session and Previous Session
viz.:
a) Ministry Wise
b) Answer Date wise
c) All Question(s)
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3.5.1 Current Session
The Current Session Menu under Uploaded Question is shown in Fig.19 below
Fig.19
(a) Ministry Wise Uploaded Question(s):
When you click the ministry wise option under Current Session the following page
appears as shown in (Fig 20).
Fig.20
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
After selecting a particular ministry you can see all the uploaded questions of the
selected ministry as shown in Fig.21:
Fig.21
(b) Answer Date Wise Uploaded Question(s):
Under the Current session if you choose to click Answer Date wise the following
screen appears as shown in Fig.22.
Fig.22
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Select the Answer date of your choice to view all the uploaded Questions of that date as
shown in Fig.23
Fig.23
(c) All Question(s):
When you click the All Question(s) sub-menu under Current Session you can view all the
uploaded Question of the Current Session as shown in Fig.24
Fig.24
Admin can update any question in all the three options above if ministry requests for any
change in response by clicking any question title as shown in Fig.25 below:
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.25
3.5.2 Previous Session(s)
The Previous Session Menu under uploaded Question(s) is as shown in Fig.26.
Fig.26
(a) Ministry Wise Uploaded Question(s) of Previous Session(s)
When you click the ministry wise option under Previous Session the following
page appears as shown in (Fig 27).
Select the Session number and ministry name to view uploaded Question(s) of that
particular ministry.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.27
(b) Answer Date Wise Uploaded Question(s) of Previous Session(s)
To view the Answer Date wise uploaded Question(s) of Previous Session(s) go to
Previous Session(s) option under Uploaded Question(s) as shown in Fig.28.
Fig.28
(c) All Question(s):
When you click the All Question(s) sub-menu under Previous Session you can view all
the uploaded Question of the selected Previous Session as shown in Fig.29.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.29
Admin can update any question in all the three options above if ministry requests by
clicking any question title as shown in Fig.30 below:
Fig.30
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3.6 TO BE UPLOADED QUESTION(s)
There are two sub menus under To Be Uploaded Question(s) viz.:
i. Current Session
ii. Previous Session
Further there are three sub menus under the Current Session and Previous Session
viz.:
(a) Ministry Wise
(b) Answer Date Wise
(c) All Question(s)
3.6.1 Current Session
The Sub Menus under Current Session is as shown in Fig.31 below:
Fig.31
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
(a) Ministry Wise To Be Uploaded Question(s)
When you click the ministry wise option under Current Session the following page
appears as shown in (Fig 32).
Fig.32
Select the ministry name and list of to be uploaded Question if any will appear in the
table below as shown in Fig.33.
Fig.33
If you click the Question title you can update the Question if you want.
(b) Answer Date Wise To Be Uploaded Question(s)
If you want to view the list of To Be Uploaded Question(s) of any particular date
then use this option as shown in Fig.34.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.34
Fig.35 shows list of To Be Uploaded Questions after selecting a particular date.
Fig.35
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(c) All Question(s)
This option allows you to view all the To Be uploaded Question(s) of the current
session as shown in Fig.36.
Fig.36
3.6.2 Previous Session
The Previous Session Menu also has these 3 options where you can see the list of To Be
Uploaded Question(s)
Ministry wise
 Answer Date Wise
 All Question(s).
Here you have to choose the Previous Session Number first.
Rest all the Functionality is same as discussed above.
3.7 SNQ
3.7.1 SNQuestion Entry
This link is used to add new Short Notice question. When clicked on this menu
following webpage is displayed on your screen (Fig 37).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.37
In this form, User has to select ministry, department, and date, Question type
(starred/un-starred), name of the Member and then Question no.
To Club members select member’s name from dropdown and press add button. To
click another member select the member’s name again and press add button
similarly. You can add more than one member similarly.
Question no. will automatically appear here as shown in (Fig 38).
Fig.38
After inserting Question subject, user has to click on "Save" button.
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3.7.2 Current Session
The Current Session Under SNQ has To Sub Menus viz.
a) To Be Uploaded Question(s)
b) Uploaded Question(s)
(a) To be Uploaded Question(s)
This option allows you to view all the To Be uploaded Short Notice Question(s) of
the current session as shown in Fig.39.
Fig.39
If you click the Question title or Question No you can update the Question if you want
as shown in Fig.40.
Fig.40
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
(b)Uploaded Question(s)
This option allows you to view all the uploaded Short Notice Question(s) of the
current session as shown in Fig.41.
Fig.41
If you click the Question title or Question No you can update the Question if you want
as shown in Fig.40.
3.7.3 Previous Session
(a) To be Uploaded Question(s)
This option allows you to view all the To Be uploaded Short Notice Question(s) of the
previous Session as shown in Fig.42.
Fig.42
If you click the Question title or Question No. you can update the Question if you want
as shown in Fig.40.
(b) Uploaded Question(s)
This option allows you to view all the uploaded Short Notice Question(s) of the
previous session as shown in Fig.43 below.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.43
If you click the Question title or Question No. you can update the Question if you want.
3.8 WEB PUBLISH/UN-PUBLISH
There are two sub menus under Web publish/Un-publish as shown in Fig.44.
(i) Question
(ii) SNQ
Fig.44
3.8.1 Question
It has two sub menu
(a) Web Publish
(b)Web Un-Publish
(a) WEB PUBLISH
When clicked on this menu following webpage is displayed on your screen as shown
in (Fig 45).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.45
This option is used to publish Question's on the Rajya Sabha Website for a particular
answer date as shown in webpage (Fig 45).
(b) WEB UNPUBLISH
When clicked on this menu following webpage is displayed on your screen as shown
in (Fig 46).
Fig.46
This option is used to Un-Publish Question's on the Rajya Sabha Website for a
particular answer date as in webpage (Fig 46).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3.8.2 SNQ
It has two sub menu
(a) Web Publish
(b)Web Un-Publish
(a)WEB PUBLISH
When clicked on this menu following webpage is displayed on your screen as shown
in (Fig 47).
Fig.47
This option is used to publish Short Notice Question's on the Rajya Sabha Website
for a particular answer date as in webpage (Fig 47).
(c) WEB UNPUBLISH
When clicked on this menu following webpage is displayed on your screen as shown
in (Fig 48).
Fig.48
This option is used to Un-Publish Short Notice Question's on the Rajya Sabha
Website for a particular answer date as in webpage (Fig 48).
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
3.9 USER ADMIN
Using this option, the Administrator can do the following Four Operations:
1. Create User
2. Modify User
3. Sms/Email User
4. Un-Answer Requests
a) Current Session
b) Previous Session
5. Un-Answer SNQ
a) Current Session
b) Previous Session
3.9.1
Create New User:
When clicked on this menu following webpage is displayed on the screen
(Fig 49).
Fig.49
To create a new user, Administrator has to enter valid UserID, Password, Select a
User Type (Ministry/Question Branch), Name of the User, Designation of the User
and click on the "Active" Checkbox then click on "Save" Button to save the record
as shown in Fig 49. The password should be the length of minimum 6 characters and
maximum of 10 characters. It should be at least one alphabet, one numeral and one
special character.
* Special characters < and > are not allowed in the above Form.
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3.9.2 Modify User
This Administrator has the option to make changes in existing users. When clicked
on this menu following webpage is displayed on your screen (Fig. 50).
Fig.50
To modify an existing user, Administrator has to select User then following Web
page is displayed on the Screen (Fig. 51).
Fig.51
Administrator can change or update all the details about the selected user.
If user is locked due to unsuccessful 3 login attempts, administrator can Un-Lock
the specific user. The Unlock button will be visible in that case as shown below in
Fig.52
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.52
3.9.3 Sms/E-mail Users
If you want to send automated emails and sms reminders to the ministries who have
not uploaded their answers then you have to fill the details of the ministry Custodian
in the web form as shown below in Fig.53.
Fig.53
After filling the details the system will send automated email and sms with
information of all the Pending Question No. to the ministry’s Nodal Officer on daily
basis till they do not upload answers to all the Questions marked to them.
3.9.4 Un-Answer Requests
If for some reason ministry user requests for un-answering a question then
administrator can un-answer any Current or Previous session Question.
This Option allows administrator to un-answer any answered Question and that
question will be unpublished from the site also.
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The Question that was unpublished from the site will now be available to the
ministry and they can re submit that particular Question/ Answer.
(a) Current Session
This displays the list of all the questions of the Current session that are uploaded by
the ministries as in Fig.54.
Fig.54
Select the question you want to un-answer and that question will be available to that
ministry again as in Fig.55
Fig.55
(b) Previous Session
If ministry requests admin to un-answer any question of previous session due to
some reason then admin can un-answer that question through this option as shown
in Fig.56
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.56
The Next screen shows you list of all the published Question/Answer of that session
as in Fig.57.
Fig.57
Select the Question you want to un-answer and that Question will be available to
the ministry under the “Previous Session” Option under the “To be Uploaded
Question”.
The Ministry can Re-Submit the answer through their login ID.
3.9.5 Un-Answer SNQ
If for some reason ministry user requests for un-answering a Short Notice Question
then administrator can un-answer any Current or Previous session Question.
This Option allows administrator to un-answer any answered Short Notice Question
and that Short Notice Question will be unpublished from the site also.
The Short Notice Question that was unpublished from the site will now be available
to the ministry and they can re submit that particular Short Notice Question/ Answer.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
(a) Current Session
This displays the list of all the Short Notice Questions of the Current session that are
uploaded by the ministries as in Fig.58.
Fig.58
Select the Short Notice Question you want to un-answer and that question will be
available to that ministry again as in Fig.59
Fig.59
(b) Previous Session
If ministry requests admin to un-answer any Short Notice Question of previous
session due to some reason then admin can un-answer that Short Notice Question
through this option as shown in Fig.60
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.60
The screen shows you list of all the published Short notice Question/Answer of that
session.
Select the Short Notice Question you want to un-answer and that Short Notice
Question will be available to the ministry under the “Previous Session” Option
under the “To be Uploaded Question” under SNQ.
The Ministry can Re-Submit the answer through their login ID.
3.10HELP
This link is used to provide help related to this software.
3.11LOGOUT
This link is used to logout from the software and it should be done, when you
Have finished the data/entry/modification etc. and no longer wants to use the
system.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
4 QUESTION BRANCH USER
This user account is created by the administrator of the software.
The Admin Creates four to five Question Branch User account based on the
number of groups the ministries are divided during a particular session.
When a Question Branch User logs in to the account his duty is to submit
the Question that is marked to the ministries grouped under that account.
Different Question Branch User accounts are created for each different
group.
4.1 HOME PAGE FOR QUESTION BRANCH USER
Fig.61
Following options are available to a Question Branch User:







Home
New Question
Uploaded Question(s)
To Be Uploaded Question(s)
Change Password
Help
Logout
These options (features) are explained below:
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
4.2 HOME
This link is used to come back to the home page of the application from any other
web page.
4.3 NEW QUESTION
This link is used to add new question. When clicked on this menu following
webpage is displayed on your screen (Fig 62).
Fig.62
In this form, User has to select ministry, department, and date, Question type
(starred/unstarred), name of the Member and then Question no.
To Club members select member’s name from dropdown and press add button. To
click another member select the member’s name again and press add button
similarly. You can add more than one member similarly.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
After selecting Question no, question subject will appear as shown in (Fig 63).
Fig.63
After inserting Question subject, user has to click on "Save" button.
4.4 UPLOADED QUESTION(S)
This link is used to view all the uploaded question and answers submitted by the
ministries lying in that group. When clicked on this menu following webpage is
displayed on the screen (Fig 64).
Fig.64
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
If user selects a Question title he can view the reply of the Question as shown in
Fig.65.
Fig.65
4.5 TO BE UPLOADED QUESTION(S)
When you click this link you can view all the unanswered questions of all the
ministries grouped under that user. This link is used to update Un-answered question.
When clicked on this menu following webpage is displayed on the screen (Fig 66).
Fig.66
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
In this form, User has to select Q.No or Subject from the List. After selecting, a
webpage is displayed on the screen (Fig 67).
Fig.67
The user can make changes in the member name and clubbed member name. . After
Updating required field data, user has to click on "Update" button to make the
changes permanent.
4.6 CHANGE PASSWORD
This link is used to change the password. When clicked on this menu following
webpage is displayed on your screen (Fig 68).
Fig.68
4.7 HELP
This link is used to provide help related to this software.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
4.8 LOGOUT
This link is used to logout from the software and it should be done, when you have
finished the data/entry/modification etc. and no longer wants to use the system.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
5 MINISTRY USERS
5.1 HOME PAGE FOR MINISTRY
Fig.69
Following options are available to the Ministry Users.
 Home
 Upload Pending Hindi Version of Question
 To Be Uploaded Question(s)
a) Current Session
b) Previous Session
 Uploaded Question(s)
a) Current Session
b) Previous Session
 SNQ
 Current Session
(a) To Be Uploaded Question(s)
(b) Uploaded Question(s)
 Previous Session
(a) To Be Uploaded Question(s)
(b) Uploaded Question(s)
 Change Password
 Help
 Logout
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
These options are explained below:
5.2 HOME
This link is used to come back to the home page of the application from any other
web page.
5.3 UPLOAD PENDING HINDI VERSION OF QUESTION
This feature may be used for uploading the pending Hindi version of those questions
which have been published on the Rajya Sabha site for the session 224 and for session
225
5.4 TO BE UPLOADED QUESTION(S)
Using this link, the Ministry user can see the list of questions in current session/
previous sessions whose question’s text and answers are to be uploaded (Fig.70).
Fig.70
a) Current Session
When user clicks the current session link under the “To Be Uploaded Question(s)”
then the all the Questions/Answers that are not yet answered will be listed as shown
in Fig.71.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.71
As uploading of Hindi Version is mandatory now for every Question. If the
ministry does not upload the Hindi Version of question’s answer and tries to submit
the Question then that Question will not be published on the Rajya Sabha site and
that Question will remain pending in To Be Uploaded list with a remark “Hindi
Version Pending”.
The Question will be submitted only when the Question/ Answer and the Hindi
Version file is available. The User can select Question No. or Title from the list.
After selection, a web page will appear as shown in (Fig.63). From this form, user
can write the question and answer of the selected question in the text area box
shown in (Fig. 72) and also can upload the Hindi and English version file of
Question/answer and Annexure . The User has to click on "Submit" Button to
submit answer.
Fig.72
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
View/Print Button:
Before Submitting your answer you can view/print the Question/Answer submitted
by you to have a glance that how your Question/Answer is going to appear on the
net. If you click the View/Print Button the Question will not get submitted. It just
shows you how your question will appear on the Rajya Sabha Site as shown in
screen (Fig.73).
Fig.73
The Print Button is can be used to take out print out if needed.
b) Previous Session
If the ministry has not submitted some Questions of the Previous Session then those
questions will be available under this option as shown in Fig.74
Fig.74
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
If ministry wishes to answer any question of the previous session then simply click
the question title. Uploading Hindi version is a must to submit the question,
otherwise it will remain in the To Be Uploaded list.
Rest all features are same as discussed above.
5.5 UPLOADED QUESTION(S)
This link is used to see list of all the questions of the Ministry concerned, which have
already been answered (uploaded) by the ministry. (Fig. 75)
Here also we have two options:
a) Current Session
b) Previous Session
Fig.75
a) Current Session
If ministry user clicks the Current Session then all the uploaded Questions of Current
Session that belongs to that ministry will be listed as shown in Fig.76.
Fig.76
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
The User can select Question No. or Subject from the list. After selection, a web
page will appear as shown in (Fig.77). From here Ministry can see the Details about
the Question and answer.
Fig.77
b)
Previous Session
Similarly the User can select any Previous Session and select Question No. or
Subject from the list. After selection, a web page will appear as shown in (Fig.78, 79
& 80). From here Ministry can see the Details about the Question and answer.
Fig.78
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.79
Fig.80
5.6 SNQ
This link is for uploading Short Notice Question(s) and to view the already uploaded Short
notice Questions of Rajya Sabha of either Current Session or the Previous Session.
5.6.1 Current Session
(a)To Be Uploaded Question(s)
Using this link, the Ministry user can see the list of short notice questions of current
session whose question’s text and answers are to be uploaded.
When user clicks the To Be Uploaded Question(s) link under the “Current
Session” then all the Questions/Answers that are not yet answered will be listed as
shown in Fig.81.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.81
The Question will be submitted only when the Question/ Answer and the Hindi
Version file is available.
The User can select Question No. or Title from the list. After selection, a web page
will appear as shown in (Fig.81).
From this form, user can write the question and answer of the selected Short notice
question in the text area box shown in (Fig.82) and also can upload the Annexure to
question file or Hindi version file of the Question/answer. The User has to click on
"Submit" Button to submit answer.
Fig.82
View/Print Button:
Before submitting your answer you can view/print the Short
Notice
Question/Answer submitted by you to have a glance that how your Question/Answer
is going to appear on the net. If you click the View/Print Button the Short notice
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Question will not get submitted. It just shows you how your short notice question
will appear on the Rajya Sabha Site as shown in screen (Fig.83).
Fig.83
The Print Button is can be used to take out print out if needed.
(b) Uploaded Question(s)
If ministry user clicks the uploaded Question(s) Sub menu under Current Session
then all the uploaded Short Notice Questions of Current Session that belongs to that
ministry will be listed as shown in Fig.84.
Fig.84
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
The User can select Question No. or Subject from the list. After selection, a web
page will appear as shown in (Fig.85). From here Ministry can see the Details about
the Question and answer.
Fig.85
5.6.2 Previous Session
(a) To Be Uploaded Question
If the ministry has not submitted some Short Notice Questions of the Previous
Session then those Short notice questions will be available under this option as
shown in Fig.86
Fig.86
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
If ministry wishes to answer any short notice question of the previous session then
simply click the question title. Uploading Hindi version is a must to submit the short
notice question otherwise it will remain in the To Be Uploaded list.
Rest all features are same as discussed above.
(b) Uploaded Question
The User can select any Previous Session and select Short Notice Question No. or
Subject from the list. After selection, a web page will appear as shown in (Fig.87, 88
& 89). From here Ministry can see the Details about the Short Notice Question and
answer.
Fig.87
Fig.88
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
Fig.89
5.7 CHANGE PASSWORD
This link is used to change the password. When clicked on this menu following
webpage is displayed on your screen (Fig 90).
Fig.90
5.8 HELP
This link is used to provide help related to this software.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
5.9 LOGOUT
This link is used to logout from the software and it should be done, when you have
finished the data/entry/modification etc. and no longer wants to use the system.
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Parliament- Question Answer Publishing System (Rajya Sabha) Ver 1.0
In case of any Problem/Suggestion/Feedback on the PQA application
Please contact for technical :
For all other reasons:
Shri N.S ARNEJA
Senior Technical Director
NIC, Parliament Informatics Division
Ministry of communications &
Information Technology
64G, Parliament House, New Delhi
Contact No.: 23034907, 4829
Email: [email protected]
Shri Shashi Bhursan
Join Director
Question Branch Rajya Sabha Secretariat
Parliament House, New Delhi
Contact No.: 23035448
Email Id: [email protected]
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