User Manual for e-Tendering Application (Bidder /Supplier)

User Manual for e-Tendering
Application
(Bidder /Supplier)
(Housing and Urban Development Corporation)
User Manual for working on the (Housing and Urban Development
Corporation) e-Tendering Application
Sr.
No.
1.
Title
Rev.
Date of Issue
No. of pages
User Manual for working on
the (HOUSING AND URBAN
DEVELOPMENT
CORPORATION) eTendering application for
Bidder/Supplier.
Prepared by: M/s e-Procurement Technologies Ltd. (Ahmedabad, Gujarat)
Reviewed by:
Approved by:
Confidential
2
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Please do below mentioned things to operate this website
smoothly
 Please add www.hudco.abcprocure.com in to Trusted Website.
(Tools->Internet Options->Security->Trusted Sites)
 Please enable ActiveX Controls & Plug-ins. (Tools->Internet
Options-> Security->Custom Level)
 In case of Digital Certificate based Login, user need to download &
install "Signer" file available under Download Section at
www.hudco.abcprocure.com.
 Download & Install "Intermediary Certificate" available under
Download Section at www.hudco.abcprocure.com.
 Please disable or uninstall Third Party Toolbar / Add-ons from
Browser.
Confidential
3
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
TABLE OF CONTENTS:
1
2
PREFACE __________________________________________ 6
1.1
Who should use this document?_________________________________ 6
1.2
Definitions: ________________________________________________ 6
1.3
Contact details of abc procure technical support team ________________ 7
1.1
abcprocure team welcomes your suggestions ______________________ 7
GETTING STARTED __________________________________ 8
2.1
3
HOME PAGE: ______________________________________ 11
3.1
4
Primary requirements to participate in e-Tenders ___________________ 8
Contents of the home page: __________________________________ 12
NEW BIDDER REGISTRATION _________________________ 13
4.1
Steps for New Bidder Registration: _____________________________ 13
5
USER LOGIN ______________________________________ 15
6
BIDDER DASH BOARD _______________________________ 16
6.1
Contents of the Bidder Dash Board _____________________________ 17
7
BIDDING DASH BOARD ______________________________ 18
8
DECLARATION (DOCUMENT READ CONFIRMATION) ________ 19
9
CONSORTIUM _____________________________________ 20
9.1
Lead Partner ______________________________________________ 20
9.2
Secondary Partner __________________________________________ 22
9.3
Reset Consortium Option _____________________________________ 23
10 PREPARE BIDDING SCHEDULES ________________________ 24
10.1
Prepare Technical Bid & other Bidding Forms ______________________ 25
11 UPLOAD BID SUPPORTING/REFERENCE DOCUMENTS _______ 33
11.1
Upload bid reference documents _______________________________ 33
11.2
Cancel uploaded document ___________________________________ 35
11.3
Delete uploaded Document ___________________________________ 35
11.4
Folder wise documents management ____________________________ 36
11.5
Prepare Financial/Price Bid Form _______________________________ 41
12 REBATE/ PRICE BID SUMMARY REPORT (OPTIONAL) _______ 51
12.1
Encrypt Price Bid Form_______________________________________ 53
12.2
Final Submission of a Tender __________________________________ 57
13 FINAL SUBMISSION OF TENDER _______________________ 60
Confidential
4
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
14 CHANGE PASSWORD ________________________________ 61
15 MY TENDERS ______________________________________ 62
16 LIMITED TENDERS __________________________________ 62
17 EDIT PROFILE _____________________________________ 63
18 LOGOUT __________________________________________ 65
Confidential
5
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
1 Preface
This guide provides the information and instruction for using e-Tendering application on
www.hudco.abcprocure.com
This preface contains information about the following topics:
Who should use this document?
Definitions
abc procure welcomes your comments/suggestions
Contact Technical Support Team
1.1
Who should use this document?
This guide is intended for the bidders/suppliers who wish to participate in an e-Tender of
(HOUSING
AND
URBAN
DEVELOPMENT
CORPORATION)
floated
on
www.hudco.abcprocure.com
This guide assumes that you are familiar with the following topics:
Tendering Process
General understanding of computer terms
Usage of web browser
1.2
Definitions:
Term
Digital
Certificate
Public Key
Encryption/
Decryption
Web Portal
Time
Stamping
Description
An electronic "passport", typically contain a user's name and public
key. A CA authorizes certificates by signing the contents using its
CA signing private key. Online bids should be digitally signed, and
for the same Digital Certificate (According to Indian IT Act 2000) is
required. You can sign any number of documents with the help of
this certificate.
The portion of a key pair that is available publicly.
To encrypt a file is to apply a mathematical function that
transforms character(s) in the file into some other character(s).
Encryption renders the file unreadable. This means no one,
including the actor, can read the file until it is decrypted. Only
authorized recipients can decrypt the file.
A Web portal is a single doorway for employees, customers and
partners to access an organization’s content, data and services
online. Web portals make it possible to establish online
relationships by providing personalized content to different
individuals and entities.
The validity of storing the official date and time a business
transaction has occurred.
Confidential
6
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
1.3
Contact details of abc procure technical support team
If you have any question which is not answered in this document, you may
please contact our support team. Contact details are as mentioned below:
Contact Person
Mr. Pradip Parmar
Mr. Satyanarayan Behra
Landline Numbers
1.1
Contact No.
+91 9924056370
+91 09377988119
+91 079
40016868/800/886/8
83/881/885/879/864
e-Mail ID’s
pradip@abcprocure.com
satyanarayan@abcprocure.com
abcprocure team welcomes your suggestions
abc procure is interested in improving its documentations and welcomes your
comments/suggestions.
Please send your comments/suggestions on below email ids:
Confidential
7
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
2 Getting started
We assume that you have obtained a valid digital certificate and you have the basic
knowledge of operating web browser and computer system. If you don’t have a valid
digital certificate, please contact our support team members on contact no.
mentioned above.
This chapter covers primary system requirements to participate in e-Tenders floated
on www.hudco.abcprocure.com
2.1
Primary requirements to participate in e-Tenders
Below are the primary requirements which you need to fulfill to participate in
eTenders floated on www.hudco.abcprocure.com
2.1.1 Basic/Minimum System Requirements:
Software:
1
Operating System should be Windows 2000 or higher
version
2
Internet Explorer 6 or higher version
3
Internet Explorer with Cipher strength 128 bits
Hardware:
4
Processor should be Celeron or higher version
5
1 GB RAM
6
20 GB hard disk
Internet connection:
7
An internet connection with minimum 512 kbps speed
2.1.2 Digital Certificate
To participate in any online tenders published on www.hudco.abcprocure.com, you
must have a valid digital certificate as per India IT Act 2000.
Valid Digital Certificate must be installed in a computer system from where you want
to login on website. Perform below given steps to confirm whether valid digital
certificate is available on your computer system or not:
Steps:
Open Internet Explorer.
Select Tools menu from menu bar.
Click on Internet Options ->Content->Certificate button.
Confidential
8
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
You should view your digital certificate in this window as shown in the below
given screen shot -1
Screen shot -1: Digital Certificate
Select your certificate and click on “View” button to view certificate details.
In certificate window, you can view general details, certification path and
other details as shown in the below given screen shot -2 & 3
Screen shot -2: View general details of certificate
Confidential
9
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot-3: View certificate path details
Confidential
10
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Important Note:
Your computer system’s date should be matched with
the date of the digital certificate.
Certification path should be CCA-> CA ->Name of
Certificate holder as shown in the screen shot -3.
If you have a digital certificate in e-Token then make sure that e-Token
Driver is installed in computer system before accessing an e-Token.
You can check whether e-Token driver is installed in your computer
or not, perform below mentioned steps:
system
Start Menu ->Programs ->e-Token ->e-Token Properties
If you don’t have an e-Token driver installed your computer system, you can
download the same from www.hudco.abcprocure.com
If you have a digital certificate stored on an e-Token then please insert eToken in USB port of the computer system to login on the website.
3 Home Page:
For the eTendering purpose, you can visit www.hudco.abcprocure.com where you
can find the e-tenders floated by (HOUSING AND URBAN DEVELOPMENT
CORPORATION). On home page, you can view all public tenders published by
(HOUSING AND URBAN DEVELOPMENT CORPORATION).
After login you can view limited tender notice details as well as you can download
tender documents free of cost.
Confidential
11
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Home page
3.1
Contents of the home page:
Header of the page: Header Part of the home page contains server date and
time (IST) according to which (HOUSING AND URBAN DEVELOPMENT
CORPORATION) officer and bidder needs to carry out their respective e-Tendering
tasks.
Message Board: You can view important messages related to eTenders flashed
by the tendering authority.
Login Page: You can login to the website by entering your user id & password as
well as your digital certificate.
New
Bidder
Registration:
You
can
register
yourself
on
www.hudco.abcprocure.com and can participate in e-Tenders published by
(HOUSING AND URBAN DEVELOPMENT CORPORATION)
Forgot Password: You can get a new password in case if you have forgotten
your current password.
Downloads: You can download essential software like Adobe Reader, Winzip etc.
Search: By default live open tenders are displayed on home page, but you can
search your choice of e-Tenders on the basis of search criteria like department,
Tender type (Live, Archive, All).
View Tender Notice: You can view tender notice details by clicking on tender
notice brief.
Download Documents (
): You can download tender documents by clicking
on this icon before last date of download documents.
Page Navigation Link: By default 10 tenders display on home of the website,
so if you want to locate a tender which is not available on first page can be found
by using navigation link available on the home page.
Confidential
12
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
4 New Bidder Registration
To participate in online tenders published on www.hudco.abcprocure.com, you
need to register yourself on website.
4.1
Steps for New Bidder Registration:
Perform
below
mentioned
www.hudco.abcprocure.com
steps
to
register
yourself
on
Click on a “New Bidder Registration” link available on home page as shown in a
below screen shot
Screen shot: New Bidder Registration
You need to furnish individual details as well as of company details in registration
form as shown in below given screen shot
Confidential
13
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: New Bidder Registration Form
Confidential
14
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
After filling all mandatory fields, you need to click on “submit” button to complete
registration process.
On successful completion of registration you will be prompted a message saying that
“You have successfully registered on (HOUSING AND URBAN DEVELOPMENT
CORPORATION)’s e-Procurement Portal”
5 User login
Assuming that you have obtained a valid Digital Certificate from any of the Certifying
Authorities and have registered yourself on www.hudco.abcprocure.com
Perform below given steps to login on the website:
Enter Login Id ,Password and click on Login button as shown in below given screen
shot
You will be redirected to the certificate selection page, where you can select a digital
certificate to login. Select a digital certificate and click on Attach / Login as shown
in the below given screen shot
Screen shot: Login page
Screen shot : Map Digital Certificate
Confidential
15
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
6 Bidder Dash Board
After successful login on to the website you will be redirected to the Bidder Dash Board
as shown in the below given screen shot
Screen shot: Bidder Dash Board
Confidential
16
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
6.1
Contents of the Bidder Dash Board
Server Date & Time (IST):
Server date & time appears on top of the page. All e-Tendering activities i.e.
Submission of tender, Opening of tender etc. are governed by server date & time
(IST). Please note that you need to refer website’s server date and time, not
your own PC’s or wrist watch date & time.
Login Id: Your login id displays on top of the page.
Last Login: Displays date & time of your last login for security audit purpose.
Menu:
Menu
Name
Message
Box
Tender
Briefcase
Documents
Change
Password
Description
You get notification through system for all important
activities such as Consortium, Pre bid answers etc.
My Tenders: All Tenders in which you have given
Document Read Confirmation or documents read
confirmation are classified under My Tenders.
Limited Tenders - All Limited Tenders in which you are
authorized by the Tendering Authority can be viewed
and accessed.
You can upload & save all reference documents.
Edit Profile
You can change your password by using this option.
Minimum 8 characters are required for password
Password must comprise of Alphanumeric & Special
characters
You can modify your registrations details.
Logout
You can logout from the website by clicking on this menu.
Message Board: You can view important message relevant to e-Tenders.
Tender Search: By default system displays all the Open Live Tenders but you can
search Tenders on the basis of below search criteria:








Tender ID
Tender No.
Tender Type
Department
Submission Date
Opening Date
Estimated Value
Keyword
Confidential
17
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
( )Tender Dashboard: Bidding Dash Board is a page to perform all bidding
activities of an e-Tender such as To post Query, Document Read confirmation,
Prepare Bid, Final Submission, Result etc.
Page Navigation Link: You can click on page no. link to go directly on the specific
page and to locate an e-Tender of your choice. System displays 10 e-Tenders on first
page.
7 Bidding Dash Board
Bidding Dashboard allows you to carryout all activities related to Tender Submission
from a single screen. Our Intelligent software will take you through the entire bidding
process in Step by Step manner such that you do not have to remember any
links/bidding sequence. Just follow the instructions and you can easily complete the
bidding process.
You can click on a bidding dashboard icon of a tender in which you want to participate as
shown in the below given screen shots
Screen shot: Tender bidding dash board
Confidential
18
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Bidding dash board
Tender Information Bar: You can view Key tender information such as Tender Id,
Tender No., Due date & time etc.
Tender notice: Click on this link to view detailed Tender Notice
Download document: Click on this link to Download Tender Documents
Entire bidding process can be split into following steps:
Declaration (Document Read Confirmation)
Consortium : (Optional)
Prepare Bid
Final Submission
8 Declaration (Document read confirmation)
Before you start bidding online in a tender, you need to give document read
confirmation. Once you complete this step then and then only you will be allowed to
proceed further.
You need to click on “I Agree” button to give document read confirmation as shown in
the below screen shot. The e-Tender in which you have given document read
confirmation can be accessed from My Tenders option available on Dash Board directly.
Screen shot: Declaration (Document Read Confirmation)
Confidential
19
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Note: If bidding in Consortium is allowed in a tender then after completion
of the above mentioned step you will be directed to the Consortium phase
directly, otherwise Consortium will not appear on a bidding dash board and
you will be redirected directly to the Prepare Bid phase.
9 Consortium
Bidders can participate jointly in high value Tenders in which consortium is allowed by
tendering authority.
To form a Consortium online, each Consortium partner has to login on the website and
has to perform below mentioned steps. Bidder must complete “Declaration
(Document Read Confirmation Step) then only he can enter into Consortium step.
Consortium
9.1
Lead Partner
Perform below mentioned steps to participate in a tender as a lead partner:
Select whether you want to participate in Consortium (If you want to participate
without Consortium then you can select Individual option and can click on submit
button to move onto next step) as shown in the below given screen shot
Select your Consortium Role i.e. Lead or Secondary Partner.
Screen shot: Lead Partner
Lead partner needs to search secondary partner to send him an invitation for
becoming a secondary partner in Consortium as shown in the below given screen
shot.
Screen shot: Search Secondary Partner(s)
Confidential
20
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Specify stake of (%) of secondary partner(s)
Lead partner can invite more than one bidder to become a secondary partner in
Consortium. After inviting all secondary partners, lead partner can complete
Consortium process by clicking on Finish Consortium Process button as shown in
the below given screen shot
Confidential
21
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Finish Consortium Process
Screen shot: After completion of consortium process
9.2
Secondary Partner
Perform below mentioned steps to participate in a tender as a secondary partner:
On message box under consortium tab, you will be shown a secondary partner
invitation message along with a link of “Process”
Clicking upon which you will be redirected to the bidding dashboard as shown in
the below given screen shot.
Select whether you want to participate as Consortium (If you want to participate
without Consortium then you can select Individual option and can click on submit
button to move onto next step) as shown in the below given screen shot.
Select Secondary as a Consortium as shown in the below given screen shot.
Confidential
22
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Secondary Partner
You will see all the requests for becoming a secondary partner in Consortium sent
by lead partner for the specific tender. You can accept any of the requests after
entering valid remarks as shown in the below given screen shot.
Screen shot: Accept Invitation
9.3
Reset Consortium Option
You can reset your JV before making final submission of a tender. You can click on
“Reset” button to reset your JV details as shown in the below screen shot.
Confidential
23
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Reset your joint venture status
Important Note: If Lead Partner resets his Consortium status, then Consortium
step of all Secondary partners will also be reset automatically by the system.
10 Prepare Bidding Schedules
After completion of the previous step (Declaration/ Consortium), you can start filling
the bidding schedules. To fill in bidding schedules (technical bid and price bid forms)
click on “Prepare bid” tab available on bidding dashboard as shown in the below
given screen shot:
Key contents of Prepare Bid page:
Envelop Name: You can view envelop name i.e. Document Fees, EMD, Technical
Bid, Price bid etc.
Form Name: You can view bidding form (technical or price) name.
Action: Which
action you
want
Add/Edit/View/Delete / Encrypt
to
perform
on
bidding
form
i.e.
Reference Document(s): You can map bid supporting documents which were
uploaded earlier.
Rebate: You can enter rebate in (%) by clicking on this link. Bidding schedules
marked with (*) are mandatory. This is optional i.e. this may not be available in each
and every tender.
Confidential
24
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
10.1 Prepare Technical Bid & other Bidding Forms
10.1.1Add details in technical bidding form
Click on Add link to open a blank bidding form to fill up. Please refer below
given screen shot
After opening up of a bidding form, Enter necessary details as required in a
bidding form. Please refer screen shot
After filling details in all the fields click on Sign button to attach digital
signature to the bidding form. If any field is left blank
You will be prompted a message to fill up the detail in that field. Please refer
below given screen shot
Click on save button to submit the bidding form. Please refer below given
screen shot
Screen shot: Add details in bidding form
Confidential
25
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Fill details in bidding form
Confidential
26
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Attach digital signature to bidding form
Confidential
27
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Save bidding form
10.1.2 Edit bidding form
You can modify bidding form details as many times as you wish but before doing
final submission of a tender.
To modify the bidding form details, click on “Edit” link available in front of form title
as shown in below given screen shot
Confidential
28
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
After opening up of a bidding form, you need to verify digital signature attached to
that form by clicking on a Verify button as shown in the below given screen shot
Only after verifying the digital signature, you can modify bidding form details. Please
refer screen shot
After editing the details, you need to sign and save the bidding form as shown in the
below given screen shot
Screen shot: Edit bidding form
Screen shot: Verify digital signature
Confidential
29
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Successful verification of Digital Signature
Confidential
30
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Attach digital signature & save bidding form
10.1.3 View bidding form details
You can view details of bidding form by clicking on View link as shown in the below
given screen shot
Confidential
31
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: View bidding form details
Screen shot: View bidding form details
Confidential
32
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
10.1.4 Delete bidding form
You can delete bidding form by clicking on “Delete” link. System prompts a message to
you confirming deletion of bidding form as shown in below given screen shot
Screen shot: Deletion of a bidding form
11 Upload Bid Supporting/Reference Documents
11.1 Upload bid reference documents
You can upload all bid supporting documents online and can save it into the virtual
briefcase so in future whenever any document has to be submitted along with the
tender you can simply re-use it.
You can upload bid supporting documents by performing the below given steps:
Confidential
33
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
o
Click on the “Upload document” link available under “Briefcase
Document” menu available on top of bidder dash board page as shown in the
below given screen shot
Screen shot - : Upload bid Supporting/Reference Document (Uploading
documents in Briefcase Documents Section for all tenders – Option - 1)
Important file
uploading
instruction
Click on browse button to open a file to be uploaded and enter Document description
and click on “Upload” button as shown in the below given screen shot
A single file size must not exceed 4 MB. Please ensure that you follow all the other
instructions mentioned on the upload document page as shown in the above given
screen shot
Screen shot: Select a file to upload online
Confidential
34
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Uploaded documents list
11.2 Cancel uploaded document
You can cancel uploaded and approved document if required.
You need to click on “Cancel” link available in front of a respective document as
shown in the below given screen shot
Screen shot: Cancel document
On successful cancellation of a document, you will be prompted an alert message
“Document Cancelled Successfully”
After cancellation of a document, you can delete a document.
11.3 Delete uploaded Document
You can delete any of the uploaded documents by clicking on a “Delete” link
available on the upload document page as shown in the below given screen shot
Confidential
35
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Delete uploaded document
On successfully deletion of a document, a message “File Deleted Successfully” would
be prompted to you as shown in the below given screen shot
Screen shot: Successful file/document deletion
11.4 Folder wise documents management
You can manage documents folder wise. I.e. you may create past experience; ISO
documents etc. folders to store the uploaded documents.
To manage the folders click on “Folder Management” link available under
“Briefcase Documents” menu as shown in the below given screen shot
Confidential
36
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Folder wise documents management
To create a new folder click on “Create Folder” button as shown in the below given
screen shot
Screen shot: Folder creation
Enter folder name and click on “Submit” button.
Click on a “Map” link available in front of each document to move a file to particular
folder as shown in the below given screen shot
Screen shot: Map documents to a folder
11.4.1 Attach/Map Bid supporting documents to bidding form
You can map/attach uploaded reference documents to the specific bidding form in a
tender. If you have not uploaded any documents yet on website then please upload
documents first. Kindly refer Upload Bid Supporting Documents to know how to
upload bid reference documents online. You need to perform below mentioned steps
to map bid supporting documents to the bidding schedule in a tender:
Click on “Map” link available on bidding dash board appears in front of each bidding
schedule as shown in screen shot.
Confidential
37
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Map bid reference documents
Select documents from the list of uploaded documents which you want to
attach/map with the bidding form and then click on “Map” button available on
bottom of the page as shown in the screen shot
Screen shot: List of Uploaded documents
On successful mapping of the documents, documents will start appearing under the
“List of mapped documents” title and on the same page as shown in the below given
screen shot
You can also remove the attached documents by selecting the documents to be
removed and by clicking on “remove” button as shown in screen shot
Confidential
38
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: List of Mapped Documents
Confidential
39
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot - : Upload bid Supporting/Reference Document (Uploading
documents in directly selected tender only – Option - 2)
Important file
uploading
instruction
Click on browse button to open a file to be uploaded and enter Document description
and click on “Upload” button as shown in the below given screen shot
A single file size must not exceed 4 MB. Please ensure that you follow all the other
instructions mentioned on the upload document page as shown in the above given
screen shot
Confidential
40
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: List of Mapped Documents
11.5 Prepare Financial/Price Bid Form
11.5.1 Add price bid form
Click on “Add” link as shown in below given screen shot
After opening up of a price bid form, enter rates into rate in Rs. column which will be
converted into words by the system automatically as shown in below given screen
shot
Click on “Sign” button to attach digital signature to price bid form as shown in the
below given screen shot
Click on Encrypt Data button to encrypt price bid form as shown in screen shot
Click on “Save” button to submit the price bid form. On successful submission of a
price bid form, System prompts you a message “Bid Form Successfully saved”
Confidential
41
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Fill rate in price bid form
Confidential
42
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Fill rate in price bid form
Rate gets converted
into words & Total
Rate automatically by
the system.
Screen shot: Sign the price bid form
Confidential
43
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Encrypt data & Save price bid form
11.5.2 Edit form
Click on “Edit” link to edit detail in price bid form as shown in below given screen
shot
Click on “Decrypt Data” button to decrypt encrypted data in a price bid form as
shown in the below given screen shot
Click on “Verify” button to verify digital signature attached to the price bid form as
shown in the below given screen shot
Edit details in price bid form and click on “Sign” button as shown in below given
screen shot
Click on “Encrypt Data” button to encrypt price bid and click on “Update” button
as shown in the below given screen shot
Confidential
44
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Edit data in Price bid form
Confidential
45
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Decrypt data of price bid form
Confidential
46
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Verify Digital Signature
Screen shot: Sign Price bid form
Confidential
47
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Encrypt & Update price bid form details
11.5.3 View form details
Click on “View” link available in front of form title on bidding dash board.
To view details of bidding form, first you need to decrypt data which was encrypted
with your own private key of a digital certificate. Data can be decrypted by clicking
on a Decrypt data button available on bottom left corner of the bidding form page as
shown in below given screen shot
Confidential
48
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Decrypt price bid form details
Confidential
49
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: View price bid form details
11.5.4 Delete price bid Schedule
You can delete any of the price bid form by clicking on a “Delete” link available on
bidding dash board as shown in the below given screen shot. When you click on
delete link, system prompts you a message for the confirmation of the deletion of
the price bid form.
Confidential
50
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Deletion of price bid form
On deletion of a price bid form, you would be prompted an alert message “Form
deleted successfully”
12 Rebate/ Price Bid Summary Report (optional)
If in a tender rebate form is created then you can enter rebate in percentage (%) on
a grand total of all the price bid forms. If in a tender Price bid summary report is
created then you can view form total and grand total of all the forms.
If the form of rebate/price bid summary report is created in a tender by the tender
authority, then a link to open rebate/Price bid summary report will appear on
prepare bid page as shown in the below screen:
Confidential
51
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Rebate / Price bid summary report
After opening up of a rebate form, perform below given steps to submit rebate form:
o Click on Decrypt button to decrypt price bid total.
o Click on Verify button to verify digital signature of all price bid form
Screen shot : Decrypt Price bid total
Enter Rebate in percentage in rebate field as shown in the below Screen shot
Click on Calculate button to get the final amount.
Click on Save button to save the schedule of rebate.
Confidential
52
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Calculate rebate amount & Save
12.1 Encrypt Price Bid Form
You need to encrypt each price bid schedule with the uploaded public key of a concern
government officer. A link of final submission will be activated only if you have all the
mandatory forms and have encrypted each price bid form.
Perform below given steps to encrypt price bid form:
Click on “Encrypt” link available on prepare bid page as shown in the below given
screen shot.
Confidential
53
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Encrypt price bid form with the public key
When you click on Encrypt link, system prompts you a message for the confirmation
of encryption of the price bid form. You can click on Ok button if you are sure to
encrypt the price bid form with the public key of government officer otherwise click
on Cancel button.
Screen shot: Confirmation of encryption of price bid form
Confidential
54
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Important Note:
1. It is advisable that you encrypt price bid form only if you are sure that no
further modifications will be required in the price bid form.
2. If any change has to be made in the encrypted (with the public key of
government officer) form then you needs to delete the entire price bid form
and will have to fill up again.
As you click on the Encrypt link, a filled price bid schedule gets opened which you
need to decrypt first with your own digital certificate and then to encrypt it with the
government officer’s public key as shown in the below given screen shot
First you need to decrypt your price bid schedule with your own digital certificate
which can be done by clicking on Decrypt Data button as shown in the below given
screen shot
Screen shot: Decrypt price bid schedule with your digital certificate
To encrypt price bid form, you need to click on Encrypt & Save button as shown in
the below given screen shot.
Confidential
55
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Encrypt price bid form with public key
After encrypting the price bid form if you want to modify the price bid details then
you need to delete the filled price bid form and need to fill it up again.
Link of Edit & View would not be displayed on the screen as shown in the below
given screen shot
Screen shot: Encrypted Price Bid Form
Confidential
56
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
12.1.1 Delete price bid Schedule
You can delete any of the price bid form by clicking on a “Delete” link available on
bidding dash board as shown in the below given screen shot. When you click on
delete link, system prompts you a message for the confirmation of the deletion of
the price bid form.
Screen shot: Deletion of price bid form
On deletion of a price bid form, you would be prompted an alert message “Form deleted
successfully”
12.2 Final Submission of a Tender
After filling all the mandatory schedules and encrypting price bid forms the link of
final submission gets activated as shown in the below given screen shot
Confidential
57
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Final submission button
On the final submission page you can see the final submission button and clicking
upon which you can do final submission of a tender. I.e. you can drop your e-Tender
into Secure Electronic Time Stamped Tender Box.
After completion of final submission of a tender, you will get an online receipt for the
confirmation of your final submission as shown in the below given screen shot.
Online receipt includes bid schedule details, list of documents attached and date &
time and IP address from where you have completed final submission. Print out of
the same can be taken out by you for future reference.
Confidential
58
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Screen shot: Online receipt for final submission of a tender
Screen shot: Online receipt
Confidential
59
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
13 Final Submission of Tender
During prepare bid stage, you are preparing a tender in your personal briefcase which
must be dropped into the secure, time stamped electronic tender box for consideration
of your bid. You can drop your e-Tender into time stamped electronic tender box by
doing final submission of a tender.
Phase 1: Preparation of a Tender in a
Personal briefcase
Bids are encrypted using your public key
and gets stored into personal briefcase.
Phase 2: Dropping Tender in a Time
stamped electronic tender box
Tender is encrypted with the public key of
tendering authority and gets stored in a
time stamped electronic tender box.
Important notes:
1. Once you complete final submission of a tender online, you won’t be
allowed to edit bid details.
2. You should get an online receipt for the confirmation of online final
submission of a tender.
3. You can’t do final submission of a tender after submission due date &
time as mentioned in tender document.
Screen shot: Process flow diagram of final submission
Personal
Briefcase
Tender
Encrypted
with
Bidder’s
Digital
Certificate
Tender
gets
decrypted
with
bidder’s
Digital
Certificate
Tender gets
encrypted
with a
Public key
of
Government
Officer
Time Stamped
Electronic Tender
Box
Tender
Encrypted
with a Public
key of a
Government
Officer
Bid submission flow
Confidential
60
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
14 Change Password
You can change your password as and when you wish. It is advisable that you change
your password after every 2 months.
You can change your password by performing below given steps:
Click on Change password icon available on top of the bidder dash board page as
shown in the below given screen shot
Screen shot: Change Password
In a change password screen, you will be asked to enter current password and
new password to set as shown in the below given screen shot
Screen shot: Enter new password
On successful changing of a password, system will prompt you an alert message
“Password changed successfully”
Confidential
61
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
15 My Tenders
You can access all the tenders in which you have completed “Declaration (Document
Read Confirmation) step” by clicking on My Tender(s) icon available on top of the
bidder dash board page.
Screen shot: My Tenders
16 Limited Tenders
You can access all limited tenders for which you are authorized by the tendering
authority by clicking on a limited tenders icon available on top of the bidder dash
board page as shown in the below given screen shot
Screen shot: Limited tenders
Confidential
62
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
17 Edit Profile
You can edit your profile details by clicking on “Edit Profile” icon available on top of the
bidder dash board page.
Screen shot: Edit Profile
Screen shot: Edit personal details
Confidential
63
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Confidential
64
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
18 Logout
Whenever you wish to exit from the website, do not close the browser directly. To exit, click on
the Logout menu and wait for the system to close your session. This is for your own security.
Click on Logout icon available on top of the bidder dash board page as shown in
the below given screen shot
Screen shot: Log out from website
Confidential
65
The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
Appendix –Do’s & Don’ts
Remember your User ID & Password to access the website.
Don’t share your User ID, Password & Digital Certificate with
anyone.
Use e-Token for storage of digital certificate.
If you have installed a Digital Certificate in someone else
computer system, then don’t forget to remove your Digital
Certificate from the system.
Prepare the bids and make final submission well in advance
before the scheduled Date & Time of bid submission.
Change your password after every month.
Password should comprise of alphanumeric characters and
should be preferably more than 8 characters.
Confidential
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The information contained in this document represents the current views of ETL and are proprietary to ETL on
the issues discussed as of the date of publication. Because ETL must respond to changing market conditions, it
should not be interpreted to be a commitment on the part of ETL, and ETL cannot guarantee the accuracy of
any information presented after the date of publication. This document is for informational purposes only. ETL
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT
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