timeEdition Manual

timeEdition Benutzerhandbuch
timeEdition User Guide
(c) living-e AG
timeEdition user guide
user guide
Standard 1.0.1
August 2006
© 2006 living-e AG
All rights reserved.
Printed in Germany
Living-e AG provides no guarantee or warranty as to the accuracy or the exactness of the information in this
manual. The purchaser of this manual may not use, reproduce or transmit it for any other purposes than
private use in any form with any means, whether electronic or mechanical, by means of photocopying, by
recording or through information storage and retrieval systems without express written permission from
living-e AG. The buyer is allowed to make one copy of the software for backup purposes. One copy of the
software can be requested from living-e AG or downloaded from the website at any time. Neither living-e AG
nor suppliers of living-e AG are liable for damages (included are damages from lost profit, operational
disruption, loss of business information or of data or from any other financial loss without limitation), that result
from the use of this product or the inability to use this product, even if living-e AG has been informed of the
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Microsoft Windows and Explorer are trademarks of Microsoft Corporation. Macintosh and Apple are trademarks of Apple Computer Inc.
UNIX is a trademark of UNIX System Laboratories. All other trademarks are the property of their respective owners.
5
Table of Contents
About this document 11
1 Installing and using timeEdition 15
What is timeEdition? 15
Installation 15
Installation under Windows 15
Installation under MacOS X 17
User interface 18
Define customer, project and task 21
Create a new customer 21
Define a project 22
Add task(s) 23
Timing and managing time records 24
Menus 24
File Menu 24
View menu 25
Extras Menu 26
Saving and continuing to use records 36
Save database 36
Export and Use Data 37
timeEdition on the move 38
2 timeEdition FAQ 41
General 41
System prerequisites 42
Functions 42
Installation 43
Miscellaneous 43
Index 45
6
Contents
Standard 1.0.1 August 2006
Contents
7
List of Figures
Figure 1 Labelling of screen elements 12
Figure 2 timeEdition Installer 15
Figure 3 Select language 16
Figure 4 Select installation folder 16
Figure 5 Installation completed 17
Figure 6 Mac Installation folder 17
Figure 7 timeEdition Widget 18
Figure 8 timeEdition interface 18
Figure 9 Filters according to customer/project/task 19
Figure 10 View menu - Windows 19
Figure 11 View menu - Mac OS 19
Figure 12 All records display 20
Figure 13 Today's records: display 20
Figure 14 Current record display 20
Figure 15 Projekt Countdown display 20
Figure 16 Customers drop-down menu 21
Figure 17 Add customer window 21
Figure 18 New customer created 22
Figure 19 Projects drop-down menu 22
Figure 20 Edit project 22
Figure 21 Project set up 23
Figure 22 tasks drop-down menu 23
Figure 23 Edit task 23
Figure 24 Task created 24
Figure 25 Menu bar Mac OS 24
Figure 26 Menu bar Windows 24
Figure 27 File Menu 24
Figure 28 Export records 25
Figure 29 View menu 25
Figure 30 Note window 26
Figure 31 Extras Menu 26
Figure 32 Master data - Customers 27
Figure 33 Edit customer 27
Figure 34
Master data - Projects 28
Figure 35 Edit project 28
Figure 36 Master data - tasks 29
Figure 37 Edit task 29
Figure 38 Records & Overview window - Records view 30
Figure 39 Edit Record window 31
Figure 40 Records & Overview window - Overview view 32
Figure 41 Create page for printing 32
Figure 42 Options - Auto Stop 33
Figure 43 Options - Calendar 33
Figure 44 Records in Google Calendar 34
Figure 45 timeEdition records in PDA after Outlook synchronisation 35
Figure 46 Options - Other 35
Figure 47 Enter serial number 36
Figure 48 Define storage location for database file 36
Figure 49 Period for export 37
Figure 50 Settings for CSV-Export 38
Figure 51 Choose Options in the Extras menu 39
Figure 52 Other Options 39
Figure 53 Specify storage location for database 40
timeEdition
8
Contents
Standard 1.0.1 August 2006
Contents
9
List of Procedures
Procedure 1
Procedure 2
Procedure 3
Procedure 4
Procedure 5
Procedure 6
Procedure 7
Procedure 8
Windows Installation 15
Mac OS X Installation 17
Create new customers 21
Create a project 22
Add task 23
Save Database 36
Export timeEdition records 37
Use timeEdition database externally 38
timeEdition
10
Contents
Standard 1.0.1
August 2006
11
About this document
About this document
In the timeEdition User Manual you will find a comprehensive overview of the
functions of timeEdition and an introduction to all the procedures required for working
with timeEdition.
The User Manual consists of the following sections:
•
"Installing and using timeEdition"
•
"timeEdition FAQ"
Target group
This manual is intended for the following people:
•
timeEdition users or administrators who install timeEdition for users
Check the version and edition of the documentation
You can determine the version and edition of this publication from the footer on each
even page number.
The first two digits indicate the version number. The version number is increased with
each new release of the software. Example: The first edition of a document has the
version number 1.0.1. After the next major release of the software, the first edition of
the document has the version number 2.0.1. For smaller updates the version number
would be 1.2.1.
The last digit indicates the number of the edition. The number of the edition is increased
as soon as the document is reworked within a software cycle and is brought out again.
Thus, the second edition within a cycle would be 1.0.2.
Obtaining this document online
The most up-to-date version of this manual can be found on the homepage of living-e
AG at the following URL:
http://www.living-e.com
timeEdition User Manual
The documentation department publishes documentation on all new features or
improvements to timeEdition.
timeEdition User Guide
12
About this document
How entries and system reactions are presented
User entries and system responses are presented in this document in the following
manner.
Commands in the interface
Commands which are executed in the interface are presented in italics.
Example: Click on Save.
Menu-based commands in a web browser are also presented in italics.
Commands that are located in drop-down menus or sub-menus are separated by a
prompt (>).
Example: Select View > Today's time records from the View menu.
How screen elements are labelled
The labelling of screen elements used in this manual can be seen in the following figure:
Figure 1 Labelling of screen elements
1
5
2
6
3
7
4
1
2
3
4
5
6
7
8
Menu bar
Timing area
Presentation of time
Time / Pause button
Drop-down menu
Radio button
Checkbox
Entry field
Standard 1.0.1 3. August 2006
8
About this document
13
Customer service
Informationen zu timeEdition finden Sie auf unserer Website. Bei weiteren Fragen steht
Ihnen unser Kundendienst zur Verfügung.
•
Website: http://www.living-e.com/
•
E-mail:
— Technical support: technik@living-e.com
— Sales:
— Information/Help:
sales@living-e.com
info@living-e.com
timeEdition User Guide
14
About this document
Standard 1.0.1 3. August 2006
15
1 Installing and using timeEdition
This introduction deals with timeEdition and its operating procedure as well as
installation. Here you will also find information about the basic layout and functions of
timeEdition. These topics will be dealt with in the following sections:
•
1.1, "What is timeEdition?" on page 15
•
1.2, "Installation" on page 15.
•
1.3, "User interface" on page 18
•
1.4, "Define customer, project and task" on page 21
•
1.5, "Timing and managing time records" on page 24
•
1.6, "Menus" on page 24
•
1.7, "Saving and continuing to use records" on page 36
•
1.8, "timeEdition on the move" on page 38
1.1 What is timeEdition?
timeEdition is a simple and efficient desktop programme to record your work times.
Work times can be allocated to customers, projects and tasks with timeEdition. You
describe projects that consist of one or more tasks with timeEdition. You can manage
your hourly rate for each of these tasks in timeEdition. In this way you keep an eye not
only on your hours worked, but also on the turnover accrued. Using the integrated
export interfaces, you can transfer your times, for example, to your invoice generator.
1.2 Installation
To install timeEdition, first download the installer for your operating system from our
website. Use the link that was sent to you via e-mail.
1.2.1 Installation under Windows
To install timeEdition under Windows, proceed as follows:
Procedure 1 Windows Installation
Localize the unpacked timeEdition setup.ex
1
Double click on timeEdition Setup.exe
Figure 2 timeEdition Installer
timeEdition User Guide
16 Installing and using timeEdition
The window for selecting the language opens
Figure 3 Select language
2
After you have selected your language, click on OK
The Set-up Assistant now opens
3
Now click on Next
4
Select a folder in which you would like to install timeEdition and click on Next
Figure 4 Select installation folder
timeEdition is installed in the selected folder
5
After successfully installation, you can activate the checkbox Launch timeEdition in order to
be able to work with the programme immediately. Click on Finish
Standard 1.0.1 3. August 2006
Installing and using timeEdition 17
Figure 5 Installation completed
6
The installation is completed.
1.2.2 Installation under MacOS X
Here's how you install timeEdition under MacOS X:
Procedure 2 Mac OS X Installation
Localize the downloaded timeEdition installation file
1
Open the timeEdition .dmg file by double-clicking.
2
Simply drag the timeEdition icon into the Applications folder
Figure 6 Mac Installation folder
timeEdition User Guide
18 Installing and using timeEdition
timeEdition can now be started from this location simply with a double-click
3
To install the widget, double-click on the timeEdition widget icon. The widget will be
available to you immediately under your widgets.
Figure 7 timeEdition Widget
1.3 User interface
After successful installation, you can immediately start using timeEdition. The
programme is started by double-clicking on the timeEdition icon (Windows). Under
Windows, timeEdition is displayed in the tray bottom right. When timeEdition is
minimized, it can be maximized again by double-clicking on the tray icon.
1
Figure 8 timeEdition interface
(1) Time recording display
2
(2) Date/Time display
3
4
5
(3) Customer display
6
(6) Record/ Pause button
Standard 1.0.1 3. August 2006
(4) Project display
(5) task display
Installing and using timeEdition 19
With timeEdition you have all the information about your current projects available to
you at a glance. The elements in detail:
•
(1) Timing display: In this area you can have different times displayed. You can
simply switch the time presentation display by clicking on the area around the time
or by using the menu item View.
Note: The filter according to customer/project/task is a special feature. The
easiest way to call up this filter is by right-clicking in the display field of the
timing. A filter menu will then be opened:
Figure 9 Filters according to customer/project/task
Please note that the selected filters in the timing window are displayed as activated
or non-activated small boxes (see Figure 9). You can also set the filters using the
View menu.
Figure 10 View menu - Windows
Figure 11 View menu - Mac OS
timeEdition User Guide
20 Installing and using timeEdition
The following views are offered:
— All records: Shows you the total of all time records in the format of days, hours,
minutes. Using View > Display days you can switch off the inclusion of days.
In this case, the accumulated hours will be displayed.
Figure 12 All records display
Note: The number of days displayed is determined by the duration of a
working day as you have defined it. It is thus also possible for example to
produce meaningful displays for part-time employees.
— Today's records: Shows you the total of all time records made today.
Figure 13 Today's records: display
— Current record: Shows you the duration of the current timing. Here too, the
display can be shown with or without days.
Figure 14 Current record display
— Project countdown: Here you can have the time remaining until the conclusion
of a project displayed. You can define this time when you set up a project. How
this works is explained further below.
Figure 15 Projekt Countdown display
Note: You can also filter the display even further, according to customer,
project and task. More on this later.
•
(2) Date / Time display: The current date and time is shown here.
•
(3) Customer display: In this drop-down menu, you select the customer before
starting the timing. Select Add customer… here to set up a new customer. After the
Standard 1.0.1 3. August 2006
Installing and using timeEdition 21
timing starts, the current customer is displayed with grey highlighting. While timing
is running, the customer cannot be changed; you must pause in timing to do this.
•
(4) Project display: Here you select the project under which the time record is to be
classified. To set up a new project, select Add project… from this drop-down menu.
While timing is running, the project cannot be changed; you must pause in timing
to do this.
•
(5) task display: Here you select the task to be timed. New tasks can be defined with
Add task….
•
Time / Pause button: You start and pause the current timing by clicking on this
button.
1.4 Define customer, project and task
Before you can start timeEdition, you must first create a customer, and then define at
least one project for this customer, and for this project at least one task.
1.4.1 Create a new customer
In the first step we want to create our first customer:
Procedure 3 Create new customers
Start timeEdition
1
Select the item Add customer…from the customer drop-down menu. (Or you can select the
menu item Tools > Manage customers… and by clicking on the "+" button in the customer
overview window that opens, add a customer.)
Figure 16 Customers drop-down menu
The add customer window opens.
Figure 17 Add customer window
2
Enter the name of the customer and select a colour for the customer.
3
Click on Ok
The customer has now been created, timeEdition is displayed in the colour you selected to
display the customer currently selected to you at a glance
timeEdition User Guide
22 Installing and using timeEdition
Figure 18 New customer created
4
The customer is now created. But before you can start, you still have to define a project and
an task!
1.4.2 Define a project
Now it's the time to create a project for the new customer:
Procedure 4 Create a project
When timeEdition is already open
1
Select Add project…from the Projects drop-down menu. (Or you can select the menu item
Tools > Manage projects… and add a project by clicking on the "+" button in the projects
overview window which opens,)
Figure 19 Projects drop-down menu
The edit project window opens.
Figure 20 Edit project
2
Next enter a name for your project. In the Customer drop-down menu you now can also
select another customer. In the fields for Calculated project duration you can enter a
timeframe for the project. This is the time from which everything is counted in the
countdown view (see also Section 1.3, "User interface,"). If you do not enter a project
duration, the countdown view will not be available to you for this project.
3
Now click on Ok
Standard 1.0.1 3. August 2006
Installing and using timeEdition 23
The project has now been created, and will be displayed in timeEdition
Figure 21 Project set up
4
Since projects usually consist of several different phases, we can now add the tasks to be
completed.
1.4.3 Add task(s)
A project frequently consists of more than just one phase. Therefore, timeEdition
supports you in splitting up a project into several tasks. Since the compensation for
different tasks is often different, you can also allocate separate hourly rates to the
individual tasks to.
Procedure 5 Add task
timeEdition is open
1
Select Add task…from the tasks drop-down menu. (Or you can select the menu item Tools
> Manage tasks… and add a project by clicking on the "+" button in the tasks overview
window that opens,)
Figure 22 tasks drop-down menu
The edit task window opens
Figure 23 Edit task
2
Now enter the label of the task in the task field. In the rate field, please enter the hourly rate
to be invoiced.
timeEdition User Guide
24 Installing and using timeEdition
3
Click Ok
The first task for your project is now defined, you can start immediately!
Figure 24 Task created
4
You have successfully created your first project, and can now start timing.
1.5 Timing and managing time records
To start timing, simply click on the time button. Timing will be started. Or you can
alternatively use the “CTRL+R” keys to start or interrupt timing. When timing is
running, this can be seen by the red record signal in the timeEdition timing window.
1.6 Menus
You obtain the expanded functions using the individual menus. They are located
directly on the timeEdition window for Windows users, or on the upper edge of the
screen for Mac users.
Figure 25 Menu bar Mac OS
Figure 26 Menu bar Windows
1.6.1 File Menu
The following menu items are located in the file menu:
Figure 27 File Menu
<- Windows
Mac ->
Standard 1.0.1 3. August 2006
Installing and using timeEdition 25
•
Export records... Here you can export your timing records in different formats. The
Export records window opens:
Figure 28 Export records
Here is where you make the settings for the export of your timing records. You will
find out more in Section 1.7.2, "Export and Use Data,".
•
Save database... You can save your data bank here. A window opens in which you
can input the storage location and the name of your database file.
•
Restore database... Select this menu item to restore a previously saved database file.
A file manager opens in which you can localize and play back the file.
1.6.2 View menu
The following menu items are located in the View menu:
Figure 29 View menu
<- Windows
Mac ->
•
All records, Today's records, Current timing and Project countdown: Here you can
switch between the different views. The checkmark indicates which view is
timeEdition User Guide
26 Installing and using timeEdition
currently active. This corresponds to switching the view by clicking on the
timeEdition window.
•
Display days: Here you can adapt the display in timeEdition: Whether the hours
added up should be placed in front as days or the hours be displayed as a total.
•
Display notes: Activates a note window in which you can record brief comments on
the current timing. These are then stored together with the currently running time
record. Please note that every disruption of timing means the current notes are
saved. As soon as the timing is started again, you can also create a new note.
Figure 30 Note window
1.6.3 Extras Menu
Expanded functions of timeEdition are located in the Extras menu.
Figure 31 Extras Menu
<- Windows
Mac ->
Standard 1.0.1 3. August 2006
Installing and using timeEdition 27
The menu items in detail:
•
Manage customers... By clicking on Extras > Manage customers the Master data
window opens
Figure 32 Master data - Customers
Here the customers you created are displayed with their corresponding colour. In
this view you can add customers ("+" button), remove customers ("-" button customer highlighted) or edit customers ("pencil" button - customer highlighted).
To edit a customer, you can also double click on the customer entry. Here you can
adjust the name of the customer or the colour allocated to him.
Figure 33 Edit customer
On the upper edge of the master data window are located the card file tabs with
which you can directly switch between Customers, Projects and tasks.
•
Manage projects... Here too, you can open the Master data window by clicking on
Tools > Manage projects. You arrive directly at the Projects view. Here all the
projects which you create are displayed, with all their calculated project durations
and allocated customers .
timeEdition User Guide
28 Installing and using timeEdition
Figure 34 Master data - Projects
In this view, you can set up new projects ("+" button), remove projects ("-" button
- project highlighted) or edit projects ("pencil" button - project highlighted). To edit
a project, you can also double click on the project. Here you can adjust the project
name, assign it to another customer or adjust the calculated project duration to new
circumstances.
Figure 35 Edit project
•
Manage tasks... Click on Extra > Manage tasks… to open the Master data window
in the tasks view.
Standard 1.0.1 3. August 2006
Installing and using timeEdition 29
Figure 36 Master data - tasks
Choose "+" to define a new task, choose "-" to remove an existing task (must be
selected) or choose the 'pencil' icon to edit a (selected) task. Alternatively you can
double-click on an task to edit it. You can change the name of the task or the hourly
rate.
Figure 37 Edit task
•
Records. Choose Extras > Records to open the Records & Overview window. The
Records view shows all individual records whereas the Overview shows a summary
of the records.
timeEdition User Guide
30 Installing and using timeEdition
Figure 38 Records & Overview window - Records view
Use the dropdown menu to filter records by Customer, Project and task. Activate the
Period checkbox to display a specific period. The columns contain the Start, End,
Duration, Customer, Project, task and Notes. You can click on the column name to
sort the columns in ascending or descending order. If you click on Duration the
columns will be sorted according to their duration. Another click will sort the list in
descending order.
Here too, you can see the usual buttons in the lower section of the screen: click on
"+" to manually add a record, click on "-" to delete the selected record, click on the
"pencil" or double-click on an entry to edit a record. This opens the Edit Record
window:
Standard 1.0.1 3. August 2006
Installing and using timeEdition 31
Figure 39 Edit Record window
In this window you can adjust the start and end date as well as the times. The
Duration will be adjusted accordingly. You can also change the Customer, Project
and task in this window. The notes belonging to the record are shown and can also
be edited.
•
Overview. Click on Extras > Records to open the Records & Overview window.
timeEdition User Guide
32 Installing and using timeEdition
Figure 40 Records & Overview window - Overview view
In the Overview you can also use the dropdown menus to filter by Customer, Project
and task. Filters by period are also available. You can see a sortable overview of the
selected data. In the lower screen section you can see the totalled working time, as
well as the turnover, which is based on the hourly rates you have defined.
Note: You can find the Paper Format and Print buttons in both the Records view
and the Overview view. Choose Paper Format to set up the page for printing.
Choose Print to print the Records/Overview..
Figure 41 Create page for printing
Standard 1.0.1 3. August 2006
Installing and using timeEdition 33
•
Options. In Windows you can find the options via Extras > Options, in MacOS via
timeEdition > Settings. The Options window appears. There are three views
available: Auto-Stop, Calendar and Other.
— Auto Stop. You can use two practical sliders to define the period after which
timeEdition will automatically stop your record. You can also define the number
of minutes before the automatic stop at which timeEdition issues a warning.
Intask is when no input is made via mouse or keyboard by the user. .
Figure 42 Options - Auto Stop
— Calendar. In the Calendar view you can import your records into Google
Calendar, iCal (Mac) or Outlook (Windows).
Figure 43 Options - Calendar
timeEdition User Guide
34 Installing and using timeEdition
To export your records into Google Calendar, enter your googlemail address
and password, and then click OK. Your records are exported into your personal
Google Calendar.
Figure 44 Records in Google Calendar
Here you can export your records or process them further. The transfer into
Outlook/iCal is made on your local PC, simply by activating the relevant
checkbox.
Note: The data in Outlook can of course be synchronised with your PDA, so
that you can edit your timeEdition records on the go.
Standard 1.0.1 3. August 2006
Installing and using timeEdition 35
Figure 45 timeEdition records in PDA after Outlook synchronisation
— Other. In the Other view you can adjust the duration of your working days and
the storage location for the timeEdition database according to your
requirements. The number of days displayed in timeEdition (when Show Days
option is selected) is adjusted according to the value you enter here.
Figure 46 Options - Other
•
Enter Serial Number. Choose Extras > Enter Serial Number, a window appears
where you can enter your serial number.
timeEdition User Guide
36 Installing and using timeEdition
Figure 47 Enter serial number
If you have not purchased a license, you can do so via the link Purchase timeEdition
license online in the living-e online shop.
•
Start/End Recording. Choose this to start or end the current record.
1.7 Saving and continuing to use records
1.7.1 Save database
To prevent data loss, you should backup the timeEdition database regularly. To do this,
proceed as follows:
Procedure 6 Save Database
In the open timeEdition program window
1
Choose File > Save Database.
Note: Please note that the current record in timeEdition must be stopped in order to
save the database. If a record is in progress, then menu item Save Database will be
greyed out.
A file manager window appears.
Figure 48 Define storage location for database file
2
Specify a storage location for the file and enter your name, e.g. with the current date.
Standard 1.0.1 3. August 2006
Installing and using timeEdition 37
3
Choose Save.
4
The database is now stored under the name you specified.
The saved database can be restored at any time by choosing File > Restore Database.
The database file can also be used to use timeEdition on another computer.
1.7.2 Export and Use Data
timeEdition enables you to export your records simply into other programs to be used
there. Proceed as follows:r
Procedure 7 Export timeEdition records
timeEdition is open, no record in progress
1
Choose File > Export Records.
Records window is open.
2
From the dropdown menu, choose the customer, project and task you want to export. The
default is to export all customers, projects and tasks
3
Activate the Period checkbox in order to perform an export across a specific period. You
can use the dropdown menu to define the period. If you do not define a period, all previous
records are included in the export.
Figure 49 Period for export
4
Now specify the format for the export. There are four available export formats, which you
can select in the dropdown menu under Export as:
•
iCalendar-file: Export your records as an iCalendar file. iCalendar is a standard for
exchanging calendar information. You can continue to use the export file in an
iCalendar-enabled program. The file created has the suffix .ics.
•
Excel-sheet: The file is exported as an Excel table in the .xls format. Many programs
can read this format, such as Excel and the freely available OpenOffice..
•
CSV-file: If you export as a CSV file then there are other options for the export.
timeEdition User Guide
38 Installing and using timeEdition
Figure 50 Settings for CSV-Export
— Fields separated by: Enter a separator for the fields. Usually you would use a
comma (,) or a semicolon (;).
— Fields enclosed by: Here you can define the characters that should enclose the
fields. Default here is a quote mark ("). The fields are only enclosed by the
characters you define, if you have activated the Always enclose fields checkbox.
— Lines separated by: In this dropdown menu, choose whether you want to use the
CSV file for Windows, Mac or Unix. Different characters are used in each of the
different operating systems.
— Encoding: In this dropdown menu, you can define the character set for encoding. If
you are not sure, you should leave the default setting.
•
5
XML-Datei: Exports data as an .xml file. The generated XML is well-formed and can be
used in many applications. This means that, for example, you can easily import the data
into an Access database.
After you have made the relevant settings, choose Export.
A file manager window appears where you can define the storage location and the name of
the export file.
6
The export is now successfully complete and you can continue to use the timeEdition
records in the application of your choice.
1.8 timeEdition on the move
Of course you can use timeEdition on different computers at which you work. To do
this you must compare the databases. The simplest solution: use timeEdition pocket!
This version of timeEdition is delivered on a top quality 1GB USB stick and runs
directly from the USB stick on Windows and Mac computers. (Linux support will be
supplied in the near future).
In order to use timeEdition on several computers, you can also move the database onto
a mobile, writable medium. In this case, you must have a separate license for each work
station at which you use timeEdition!
Procedure 8 Use timeEdition database externally
timeEdition is installed and open - no record in progress.
1
Choose Extras > Options in the timeEdition menu.
Standard 1.0.1 3. August 2006
Installing and using timeEdition 39
Figure 51 Choose Options in the Extras menu
The Options window appears.
2
In the Options window, choose the option Other.
Figure 52 Other Options
3
Choose Select Storage Location and choose "...".
A window appears where you can specify the storage location.
timeEdition User Guide
40 Installing and using timeEdition
Figure 53 Specify storage location for database
4
Now choose the mobile writeable data medium (e.g. a USB stick) on which you want to
store the database, and select a folder to store the database file. The database will be
stored in this folder with the name timeEditionData.edb.
5
Choose Save.
The database file is now saved on the mobile data storage medium.
6
You can continue to use the data on another computer where timeEdition is installed.
Remember to adjust the path in the second timeEdition license for the mobile data storage
device: Extras > Options > Other > Specify Storage Location. Here you must reference the
mobile database file!
Note: If you want to use an existing database, you can either export the data and
import it into a new empty database, or you can localise the existing timeEdition.edb
to your computer and copy this into the new folder.
timeEdition Pocket is the easiest method of mobile time recording: Connect the
timeEdition USB stick to the required computer and open the folder on the USB stick.
Open the folder corresponding to your operating system Windows or MacOs and
double-click on the timeEdition icon. The database is on the USB stick, so your data is
always with you. In this case you only need one license, since timeEdition is run directly
from the USB stick.
Standard 1.0.1 3. August 2006
41
2 timeEdition FAQ
Here you can find answers to the most frequently asked questions.
2.1 General
•
Who is timeEdition designed for?
timeEdition is aimed at those people who want a simple and efficient option for
entering the time taken for tasks. Whether for invoicing customers, monitoring
internal productivity in your own project planning, as well as your own calculations.
•
Can timeEdition be used in agencies too?
Yes, you can use timeEdition in agencies; it makes classic timesheets superfluous.
Moreover, timeEdition allows for more accurate documentation of working hours
performed by all employees.
•
Which vocations is timeEdition specifically designed for?
timeEdition is aimed at all vocations involving work with computers. For example,
graphics designers, designers, programmers, editors, journalists etc.
•
Are multiple user licenses available for timeEdition?
Yes, there are various license models for timeEdition. For information, please see
our website http://www.living-e.com/de/produkte/timeEdition/index.php
•
My demo period has expired, will timeEdition retain my recorded data after I
purchase?
Of course all your data records and settings made during the demo period will be
retained after the demo period.
•
In which languages is timeEdition available?
timeEdition is available in German and English.
•
Is there support for timeEdition?
Yes, registered timeEdition users can access our free support.
•
Will there be updates to timeEdition?
Yes, timeEdition will continue to be developed and you will receive regular
updates/improvements.
timeEdition User Guide
42 timeEdition FAQ
2.2 System prerequisites
•
Is timeEdition available for Macintosh/Windows/Linux systems?
Yes, timeEdition is available for all the above platforms - although the Linux
version will be delivered later.
•
What are the minimum prerequisites for timeEdition?
timeEdition runs on Macintosh as of OS X 10.4 Tiger with a PPC or Intel CPU.
Under Windows timeEdition runs as of Windows 2000 (system prerequisites for the
Linux version will be provided when the Linux version is published)
•
What would the timeEdition update to the Universal Binary version cost me?
We will provide the timeEdition free of charge.
2.3 Functions
•
How many customers/projects/tasks can timeEdition manage?
timeEdition can manage any number of customers/projects/tasks.
•
Does timeEdition issue a warning if the user is inactive?
Yes, timeEdition warns you after a freely definable period of intask (no input via
mouse or keyboard) and asks you whether you want to continue the time record.
•
Can incorrect records be subsequently edited?
Yes, any records can be edited later.
•
What types of entered times can I display using timeEdition?
timeEdition shows you the duration of the current task, including on request the
time you require for a project or the time you have worked for a specific customer.
In addition, timeEdition displays a countdown, enabling you to keep an eye on your
planned project duration.
•
Can I define different hourly rates for different tasks?
Yes, hourly rates are freely definable for all tasks.
•
I have posted a recorded task to the wrong customer, can I change it?
Yes, you can make changes at any time.
•
In timeEdition, can I see an overview of previously recorded tasks?
Yes, timeEdition gives you an overview of all previously recorded tasks. You can
sort these any way you wish, by customer or by project.
•
How does timeEdition differentiate records?
timeEdition differentiates between customers, projects and tasks. Projects are
assigned to a specific customer. Projects consist of individual or multiple tasks
•
Can timeEdition integrate with iCal, Outlook or Google Calendar?
Standard 1.0.1 3. August 2006
timeEdition FAQ 43
Yes, timeEdition works fully automatically with these programs. Your records are
automatically synchronised to your calendar.
•
In which formats does timeEdition export data?
Using timeEdition you can export your records as Excel worksheets, iCal files, CSV
files or XML files.
•
Can I import my timeEdition records into Excel, iCal, Filemaker etc.?
Yes, timeEdition offers you a range of export options, thus allowing you to import
records into many other applications.
•
Can I define CSV exports, e.g. Separate fields, any way I want?
Yes, timeEdition provides you with an input template for CSV exports, where you
can define separators etc. as you need.
•
How do I know whether timeEdition is currently record?
If timeEdition is in record mode, the colon character between the hours and minutes
will flash with each second. Also, the start button turns into a pause button, and a
red record symbol is shown in the record area.
2.4 Installation
•
How do I install timeEdition?
On a Mac, you install timeEdition as usual using drag-and-drop. For Windows and
Linux (Linux version to be delivered later) simply double-click on the installer.
•
Where can I find timeEdition once it's installed?
On a Mac, you can find timeEdition in the folder to which you have copied it. For
Windows and Linux (Linux version to be delivered later) in the location you defined
during installation.
•
How can I uninstall timeEdition?
On a Mac, just move timeEdition into the recycling bin. For a PC please use the
uninstaller (usually found via All Programs > timeEdition > Remove timeEdition).
2.5 Miscellaneous
•
I've got a suggestion for a function enhancement or improvement. Can I tell you?
Absolutely. We encourage any suggestions or criticism from our customers. Use the
contact form at http://www.living-e.com or send us an e-mail at
kontakt@living-e.com
timeEdition User Guide
44 timeEdition FAQ
Standard 1.0.1 3. August 2006
45
Index
A
Auto Stop 33
C
create task 23
creating project 22
CSV-Export 37
E
Excel-Export 37
Export 43
CSV 37
iCalendar 37
xls 37
XML 38
F
Filter 19
I
S
setting a filter 19
start record 24
T
task
create 23
U
uninstall 43
User Interface
overview 18
W
Widget
installing 18
X
XML-Export 38
iCalendar-Export 37
Installation
Mac 17
Windows 15
Introduction 15
M
Menus
extras menu 26
file menu 24
view menu 25
P
project
create 22
R
recording 24
timeEdition User Guide
46 Index
Standard 1.0.1 3. August 2006
timeEdition User Guide
timeEdition
Standard 1.0.1
3. August 2006
Benutzerhandbuch
Printed in
Germany
© 2006 living-e
AG 1.0.1
Standard
All rights reserved.
3. August 2006
Printed in Germany
© 2006 living-e AG
Alle Rechte vorbehalten.
living-e AG
Karlsburgstr. 2
76227 Karlsruhe
Deutschland
Internet: http://www.living-e.com
E-mail: info@living-e.com
living-e AG
Karlsburgstr. 2
76227 Karlsruhe
Germany
Internet:
E-mail:
http://www.living-e.com
info@living-e.com
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