Sugar Land, TX - American Civil Liberties Union

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Office of the City Secretary
December 28, 2012
Mr. Daniel Collins
American Civil Liberties Union of Texas
State Affiliate Headquarters
P.O. Box 8306
Houston, Texas 77288-8306
Re:
Via Email: dcollins@aclutx.org
Public Information Request
Dear Mr. Collins:
Please find enclosed and below the responsive information for your Open Records Request
received December 10, 2012.
The responsive information is as follows, for records created from January 1, 2006 to the
present:
1.
All records regarding your policies, practices and procedures for procuring and using
ALPR technology, and for storing, accessing and sharing data obtained through ALPR
technology. Please see Sugar Land Police Department General Order #80-11 R1 and
Sugar Land Police Department General Order #80-09 R2 enclosed.
2.
All records regarding the procurement of ALPR technology, including:
a. sources of funds used to pay for ALPR technology Sources include City of Sugar Land
General Fund (funds derived from property tax, sales tax, franchise fees and charge for
services) and BJA-FY 09 Recovery Act Edward Byrne Memorial Justice Asst. Grant
(JAG).
b. invoices for the purchase of ALPR technology
information.
Please see enclosed purchase order
c. local government approval for any ALPR purchase
request items and corresponding City Council minutes.
Please see attached agenda
d. interactions with vendors, suppliers and potential suppliers of ALPR technology,
including materials and fact sheets supplied by vendors describing their products
After a thorough search, no records were found responsive to this request.
2700 Town Center Blvd. North | Sugar Land, TX
77498-0110
- 14511
- | tel: (281) 275-2700 | fax: (281) 275-2721
www.sugarlandtx.gov
Mr. Daniel Collins
Public Information Request
December 28, 2012
Page 2
3.
All records regarding the use of ALPR technology, including:
a. what types of data are obtained A color photo of the vehicle, infrared photo of
License Plate, and the GPS location of vehicle if a mobile system.
b. the number of license plates scanned and/or read in a given time period (day, month,
year, etc.) Average for 2012 is 413,000/month.
c. the number of ALPR units or systems acquired
5 mobile and 3 stationary.
8 total systems.
d. the number of vehicles equipped with ALPR technology 5 vehicles equipped (only 3
currently in use).
e. for stationary deployments, the number and physical location of ALPR units 3 total:
City Walk Dr, Mall Ring Rd., Town Center BL.
f. the technical capabilities of the ALPR units
900.
4.
Please see attached manual for MPH-
All records regarding the storage of data obtained using ALPR technology, including:
Please see enclosed Sugar Land Police Department General Order #80-11R1 in response
to information regarding storage of data.
a. what types of data are stored for any period longer than an hour
b. how long data is stored
c. when data must be discarded
d. how many individual license plate scan records your agency currently stores
5.
All records regarding access to ALPR data, including:
The City of Sugar Land complies with Chapter 552, Texas Government Code, regarding
requests for public information, which would include requests for access to ALPR data.
Police Department personnel are also required to follow enclosed General Order #80-09
R2.
a. the legal justification required before an individual accesses ALPR data
b. purposes for which the data may be accessed
c. purposes for which the data may not be accessed
d. who may access the data, what procedures they must go through to obtain access, and
who must authorize access
e. the existence or non-existence of a system that records who accesses the data and when
the data is accessed
2700 Town Center Blvd. North | Sugar Land, TX
77498-0110
- 14512
- | tel: (281) 275-2700 | fax: (281) 275-2721
www.sugarlandtx.gov
Mr. Daniel Collins
Public Information Request
December 28, 2012
Page 3
6.
All records regarding the sharing of data obtained through ALPR technology, including:
The City of Sugar Land complies with Chapter 552, Texas Government Code, regarding
requests for public information, which would include sharing ALPR data. Police
Department personnel are also required to follow enclosed General Order #80-09 R2.
a. what type of data is shared
b. which databases your agency puts collected ALPR data into
c. third parties, governmental or private, that may access your agency’s ALPR data,
including what procedures third parties must go through in order to access the data
and any restrictions placed on third parties regarding further sharing of your ALPR
data
d. any agreements to share ALPR data with outside agencies, corporations or other
entities
7.
All records regarding obtaining ALPR data from third parties, including which databases
your agency can access
The City of Sugar Land Police Department has not obtained ALPR data from third-party
databases.
8.
All training materials used to instruct members of your agency in ALPR deployment,
data management, or operation of automated records systems that contain ALPR data to
which any member of your agency has access, including regional or shared ALPR
databases.
Please see enclosed City of Sugar Land Police Department LPR Roll-Call Training
Presentation.
Sincerely,
Glenda Gundermann, TRMC, CMC
City Secretary
City of Sugar Land, Texas
enclosures
2700 Town Center Blvd. North | Sugar Land, TX
77498-0110
- 14513
- | tel: (281) 275-2700 | fax: (281) 275-2721
www.sugarlandtx.gov
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ApprovetheminutesoftheCityCouncilmeetingApril07,2009.
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EXHIBITS
STATEOFTEXAS §
COUNTYOFFORTBEND §
CITYOFSUGARLAND §
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY, APRIL07,2009
REGULARMEETING
TheCityCounciloftheCityofSugarLandconvenedinaregularmeetingopentothepublicandpursuantto
noticethereofdulygiveninaccordancewithChapter551,GovernmentCode,Vernon'sTexasCodes,
Annotated, asamended, inSugarLandCityHallwithinsaidCityonTuesday,April07,2009at5:53o'clock
P.M.andtherollwascalledofthemembers; towit:
JamesA.Thompson,Mayor
ThomasAbraham, CouncilMemberatLarge,PositionOne
JacquelineBalyChaumette, CouncilMemberatLarge,PositionTwo
DennisC.Parmer, CouncilMemberDistrictOne
DonaldG.Olson,CouncilMemberDistrictTwo
RussellC.Jones,CouncilMemberDistrictThree
MichaelS.Schiff,CouncilMemberDistrictFour
QUORUMPRESENT
Allofsaidmemberswerepresent.
Alsopresentwere:
AllenBogard,CityManager
GlendaGundermann, CitySecretary
JoeMorris,CityAttorney,and
ANumberofVisitors
CONVENEMEETING
MayorJamesThompsonconvenedthesession, opentothepublic,toorderat5:53o’clockP.M.
INVOCATION
CouncilMemberParmer deliveredtheinvocation.
PLEDGEOFALLEGIANCE
CouncilMemberParmer ledthepledgeofallegiancetotheFlagoftheUnitedStatesofAmerica.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE2
RECOGNITIONS
NATIONALVOLUNTEERWEEK –APRIL19-25,2009
MayorThompsonstatedthatServeSugarLandbeganin2007asameansforthecitizensofSugarLandand
surroundingneighborhoodstobecomeinvolvedinCitygovernmentthroughvolunteerism. Over300
volunteerscontributedover4200hoursofservicetothecityin2008whichamountstoafulltimeemployee
equivalencyofover $80,000valuedcontributiontoourcity.Volunteersassistedvariousdepartments
includingtheAnimalShelter, SeniorCenter,MunicipalCourt,anddepartmentslocatedinCityHall. TheCity
hostedabriefreceptionat5p.m.onApril7priortotheCityCouncilmeetingtorecognizeandthankall
volunteerswhoparticipatedintheprogram.
FourindividualshavedonatedatleastthreehoursoftheirtimetotheCityeachweek -- DonnaHammondat
theAnimalShelter,BrendaFryeatMunicipalCourt;andTerriLeongwhoaveragedfourhoursaweek
volunteeringattheSeniorCenter, spendstimeassistingthePoliceDepartment, andisamemberofCAST.
Thetopvolunteerfor2008isAnnetteBrownwhohasbeendonatinganaverageof5-1/2hoursaweekatthe
AnimalShelter.
Inadditiontothesevolunteers, MayorThompsonrecognizedandthankedMelissaHoffmanwhocoordinates
agroupofover300volunteersatthecity. Withthehelpofvolunteers, theCityhasbeenabletoexpandthe
servicesofferedtoourcitizens.
NATIONALPUBLICSAFETYTELECOMMUNICATIONSWEEK –APRIL12-18,2009
MayorThompsonMr.
DouglasBrinkley,
InterimPoliceChief whostatedthattheweekof
introduced
,
April12-18,2009isNationalPublicSafetyTelecommunicationsWeekandthetimewhenpeopleinthe
publicsafetyfieldandbeyondexpresstheirappreciationforthepeoplewhomaketelecommunications
succeed. TheweekwasstartedbyAssociationofPublicSafetyCommunicationsOfficials (APCO) member
PatriciaAndersonin1981inContraCosta,Californiaandhasgrownintoanationalcelebration. Thesecond
fullweekofAprilwasproclaimedNationalPublicSafetyTelecommunicationsWeekbyCongressin1991.
MikeLund,SupportServicesCaptain, statedthisisaverydedicatedgroupofprofessionals,our “unsung
heroes”; theyarethefirstcalmvoicesattheendofthephonelinewhencitizenscallforhelpinemergency
situations.Manytimestheyserveasalife-lineandmanymoretimesasasourceofcomfort. Theyaretrained
howtoremaincalminemergencysituationsandknowledgeableoftheskillsandtechniquesnecessarytohelp
savelives.
MayorThompson recognizedandthankedthetelecommunicationofficersfortheirhonorableandcrucial
contributionstothewelfareofourcommunity.Thecityisveryproudofthesededicatedemployeesand
presentedaproclamationtothePoliceDepartment.
ENVIRONMENTALWEEK –APRIL13-19,2009
Mr.AdamSmith,EnvironmentalManager, statedSugarLandresidentswillhaveseveralopportunities
throughoutEnvironmentalWeektocelebrateEarthDayandtheenvironment; theCityandKeepSugarLand
Beautiful (KSLB) aresponsoringaCouncilDistrictRecyclingChallengeencouragingresidentstorecycle
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE3
curbsideontheirdesignatedrecyclingdayinordertodeterminewhichDistricthasthehighestpercentageof
RECOGNITIONS (CONTINUED)
ENVIRONMENTALWEEK –APRIL13-19,2009 (CONTINUED)
residentialcurbsiderecyclingparticipants. ThewinningDistrictwillberecognizedattheApril21City
Councilmeeting. Inaddition,theCityandKSLBarehostingtheRecycledPlasticArtChallenge, aprogram
designedtoutilizepost-consumerrecyclablesforthedesignandconstructionofanimalsculptures. Twolocal
schoolgroupswilldesignandconstructthesesculpturesfordisplaywithinCityHallduringEnvironmental
Week:TheGreenTeamattheHonorRollSchoolandFortSettlementTeenLeadership.
VickiGist,ExecutiveDirectorofKeepSugarLandBeautiful, statedEarthDaybeganasadayofnational
environmentalrecognitionandovertheyearshasevolvedintoaglobalcampaignfortheprotectionofthe
environment. TheCityannuallycelebratesEarthDay,andthisyeartheCityofSugarLandandKeepSugar
LandBeautiful (KSLB) havepartneredtohostthesecondannualEnvironmentalWeek, anentireweek
dedicatedtothecelebrationofournaturalenvironment.
Residentswillalsohaveanopportunitytoparticipateinaseriesofone-dayeventsfocusedonenvironmental
educationandawareness:
Friday,April17:MovieonthePlazaatduskis “HappyFeet”.
Saturday, April18:EarthDayRecyclingEventattheUniversityofHoustonSugarLandCampus
parkinglotfrom10a.m.-2 p.m.Collectionofelectronicsforrecycling, cellphones, computers,
monitors,TV’s,shreddingpaper,sensitivedocuments, andcollectionofitemsforWomen’sCenter.
Sunday,April19:TheEco-CarShowatOysterCreekParkfrom3p.m.-6p.m.
InsupportoftheCity’s EnvironmentalWeekactivities,anEnvironmentalWeekProclamationwasissued
recognizingtheimportanceofenvironmentaleducationandawarenesswithintheCityofSugarLand.
PUBLICCOMMENT
MayorThompson introducedPublicCommentandentertainedregisteredspeakers. Therewerenopublic
comments.
REVIEWOFCONSENTAGENDA
MayorThompsonintroducedReviewoftheConsentAgendaandentertainedquestionsand/orcomments.
CONSENTAGENDA
MayorThompson introducedIII.A)SECONDCONSIDERATIONCITYOFSUGARLAND
:
ORDINANCENO.1732 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,
PERMANENTLYZONINGTHE4.855ACRESOFLANDLOCATEDATTHEINTERSECTIONOF
TELFAIRAVENUEANDUNIVERSITYBOULEVARDASZONINGDISTRICTCLASSIFICATION
PD (PLANNEDDEVELOPMENT), ANDAPPROVINGAFINALDEVELOPMENTPLANFORTHE
1733
DISTRICT; III.B) SECONDCONSIDERATIONCITYOFSUGARLANDORDINANCENO.
:
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE4
ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS, RELATINGTOEXEMPTIONSFROM
CONSENTAGENDA (CONTINUED)
THEPROHIBITIONOFSMOKINGINTOWNSQUAREPLAZA;III.C) FIRSTANDFINAL
CONSIDERATIONCITYOFSUGARLANDORDINANCENO.1735 ANORDINANCEOFTHE
CITYOFSUGARLAND,TEXAS,CANCELLINGTHEELECTIONONMAY09,2009,TOELECT
COUNCILMEMBERSTOSINGLE-MEMBERDISTRICTSTWO,THREEANDFOURAND
DECLARINGTHEELECTIONOFUNOPPOSEDCANDIDATESFORSINGLE-MEMBERDISTRICTS
TWO,THREEANDFOUR;III.D)CITYOFSUGARLANDRESOLUTIONNO.09-10 A
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,AUTHORIZING
THECITYTOPARTICIPATEINTHEU.S.COMMUNITIESGOVERNMENTPURCHASING
ALLIANCEPROGRAM; III.E)CITYOFSUGARLANDRESOLUTIONNO.09-12 ARESOLUTION
OFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,AUTHORIZINGTHECITYTO
PARTICIPATEINANINTERLOCALAGREEMENTFORCOOPERATIVEPURCHASINGFOR
ACTUARIALSHAREDSERVICES;III.F)AuthorizingexecutionofaConstructionServicesContractinan
amountnottoexceed $99,360.00withPrimeControls, LimitedPartnershipforSupervisoryControlandData
AcquisitioncontrolsforLakeviewandSugarCreekwaterplants; III.G)AuthorizingrejectionofbidsRFP
2009-13forT-HangarOutsideCablePlant;III.H)Bidevaluationandauthorizingexecutionofaoneyear
Contractinanamountnottoexceed $90,000.00withSugarLandAutoPartsforautoparts; andauthorizing
executionofaContractwithHelfmanFordforFordrepairparts;andauthorizingexecutionofaContract
withArcherDodgeforChrysler/Dodgerepairparts;andwithFinneganAutoGroupthroughtheInterlocal
AgreementwithFortBendCountyforGMrepairparts;III.I)AuthorizingHighTechnologyReplacement
Purchaseintheamountof $240,401.11fromDellComputerCorporationandGovConnection throughthe
TexasDepartmentofInformationResources; III.J)AuthorizingexecutionofaContractinanamountnotto
exceed $199,700.00withClarkCondonAssociatesforFirstColonyParkPhaseIandIIdesignservices;
III.K)AuthorizingexecutionofaContractinanamountnottoexceed $49,108.00withHalffAssociates,
IncorporatedforImperialParkdesignservices; III.L)AuthorizingexecutionofaContractinanamountnot
toexceed $46,000.00withKellyKaluzaandAssociatesforsiteselectionstudyforGroundWaterWell
ReplacementProject;III.M)AuthorizingexecutionofanIntergovernmentalAgreementwiththeHouston
GalvestonAreaCouncilforVoluntaryMobileEmissionReductionProgram; III.N)RatificationofChange
OrderNumberNineintheamountof $78,816.00withE.E.ReedConstruction,LimitedPartnershipforsoil
replacementservicesfortheHoustonMuseumofNaturalScienceatSugarLand;III.O)Approvalofthe
minutesoftheregularmeetingofMarch17,2009.
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
Schiff madeamotiontoapprovetheConsentAgenda. Themotioncarriedunanimously.
GRANTS
FEDERAL2008ASSISTANCETOFIREFIGHTERSGRANT
MayorThompson introducedconsiderationonauthorizingacceptanceofaGrantintheamountof
69,288.00fromtheFederal2008AssistancetoFirefightersGrant;andauthorizingabudgetadjustmentin
theamountof $69,288.00torevenueandexpenditures; andauthorizingmatchfundingintheamountof
17,322.00.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE5
Mr.ClayFenwick, AssistantFireChief, statedtheSugarLandFireDepartmentwasawardedaFederal
GRANTS (CONTINUED)
FEDERAL2008ASSISTANCETOFIREFIGHTERSGRANT (CONTINUED)
2008AssistancetoFirefightersGrantwhichincludesthreedifferentprojects: (1)ReplacingHolmotro
hydraulicrescuetoolsthatareutilizedtoextricatepersonneloutofautomobileaccidentsandothersimilar
rescuesituations, (2)OutfittingallemergencyresponsepersonnelwithANSIapprovedsafetyvests, and (3)
Equippingalldepartmentself-containedbreathingapparatusorairpackswithwaistbeltthatincorporates
laddersafetybeltandemergencyegresssystem.
Thetotalamountforallitemsis $86,610.00;grantissplitwith80percentfundedbytheFederalGovernment
69,288.00)and20percentbyCityofSugarLand ($17,322.00).
Olson
Followingafullandcompletediscussion,CouncilMemberSchiffCouncilMember
,
secondedby ,
madeamotiontoapproveacceptanceofaGrantintheamountof $69,288.00fromtheFederal2008
AssistancetoFirefightersGrant; andauthorizingabudgetadjustmentintheamountof $69,288.00torevenue
andexpenditures; andauthorizingmatchfundingintheamountof $17,322.00. Themotioncarried
unanimously.
BUREAUOFJUSTICEASSISTANCE
BULLETPROOFVESTPARTNERSHIPGRANT
MayorThompsonintroducedauthorizingacceptanceofaGrantintheamountof $2,728.00fromtheBureau
ofJusticeAssistanceBulletproofVestPartnershipGrant;andauthorizingabudgetadjustmentintheamount
of $2,728.00torevenueandexpenditures.
Mr.ScottSchultz,PoliceCaptain, statedtheBureauofJusticeAssistanceBulletproofVestPartnership
GrantwasawardedtotheCityofSugarLandPoliceDepartmentandwillpayfor50percentofany
bulletproofvestspurchasedthatmeetNationalInstituteofJustice (NIJ)standards. Thecityappliedfora
bulletproofvestgrantintheamountof $5,456forreplacementof (11)vests. Themaximumamountofthe
grantreimbursementis $2,728.00. Withsuccessfulapprovalofthegrant,the50percentmatchwasincluded
inthePoliceDepartmentFiscalYear2008/2009budget.
Followingafullandcompletediscussion,CouncilMemberParmerCouncilMember
,
secondedby
Abraham madeamotiontoapproveacceptanceofaGrantintheamountof $2,728.00fromtheBureauof
JusticeAssistanceBulletproofVestPartnershipGrant;andauthorizingabudgetadjustmentintheamountof
2,728.00torevenueandexpenditures. Themotioncarriedunanimously.
EDWARDBYRNEMEMORIALJUSTICEASSISTANCEGRANT
MayorThompsonintroducedauthorizingEdwardByrneMemorialJusticeAssistanceGrantapplicationin
theamountof $51,734.00;authorizingacceptanceofGrantaward;andauthorizingabudgetadjustmentin
theamountof $51,734.00torevenueandexpenditures.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE6
GRANTS (CONTINUED)
EDWARDBYRNEMEMORIALJUSTICEASSISTANCEGRANT (CONTINUED)
Mr.GaryCox,PoliceCaptain, statedthisgrantwasmadeavailablethroughtheAmericanRecoveryand
ReinvestmentActof2009andwasaformulagrantbaseduponcriteriathatgavemaximumamountstolocal
andstatemunicipalities. ThePoliceDepartmentwasnotifiedthatthisamountwasavailabletotheCityand
wascalculatedbaseduponourviolentcrimerateandthepopulationthatwasserved.Thedepartment
proposestousethefundsforthepurchaseofadditionallicenseplaterecognitioncameras. Thegrantrequires
specificperformancemeasures, andtherearespecificareasinwhichthefundingcanbeallocated; alaw
enforcementtechnologyprogramwasoneoftheareas. ThiswillallowPolicetoexpandthelicenseplate
recognitionprogram. Withthisgrant,thedepartmentcanpurchaseoneadditionalmobilesystemforapatrol
carandoneadditionalfixedsystemthatwillbeinstalledintheTownCenterareanearAMCTheatrestohelp
trackinformation, identifystolenvehiclesandindividualswithwarrants.
Followingafullandcompletediscussion,CouncilMemberAbrahamCouncilMember
,
secondedby
Chaumette madeamotiontoapproveEdwardByrneMemorialJusticeAssistanceGrantapplicationinthe
amountof $51,734.00;authorizingacceptanceofGrantaward;andauthorizingabudgetadjustmentinthe
amountof $51,734.00torevenueandexpenditures. Themotioncarriedunanimously.
RESOLUTIONNO.09-11 –VICTIMCOORDINATOR
ANDLIAISONGRANTPROGRAM
MayorThompson introduced CITYOFSUGARLANDRESOLUTIONNO.09-11 ARESOLUTION
OFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,AUTHORIZINGTHECITYTO
SUBMITANAPPLICATIONWITHTHEOFFICEOFTHEATTORNEYGENERALFORTHEVICTIM
COORDINATORANDLIAISONGRANTPROGRAM, ANDDESIGNATINGTHESUGARLAND
CHIEFOFPOLICEASTHEAUTHORIZEDOFFICIALFORTHEGRANT;andauthorizingabudget
adjustmentintheamountof $43,694.00torevenueandexpenditures.
Mr.GaryCox,PoliceCaptain,statedtheSugarLandPoliceDepartmenthassubmittedaproposalforthe
FiscalYear2010andFiscalYear2011VictimCoordinatorandLiaisonGrant (VCLG). TheCrimeVictim
ServicesDivisionoftheOfficeoftheStateAttorneyGeneralsponsorsthegrant,andpurposeofthegrantis
tofundVictimAssistanceCoordinatorandCrimeVictimLiaisonpositions. Eligiblebudgetcategories
includepersonnel, fringebenefits,professionalandconsultantservices, travel,equipment,supplies, andother
directoperatingexpenses. Nomatchisrequired. Thegrantcontractperiodisuptotwo (2)yearsfrom
September1,2009throughAugust31,2011subjecttoandcontingentonfundingandapprovalbytheOAG.
Thedepartmenthasrequestedfundingforapart-timeAssistantVictimLiaisonwhowillallocate100percent
ofhis/hertimetotheprojectgoal. Suppliesandtrainingarerequestedtoprepareandensurethatthenew
AssistantVictimLiaisonisknowledgeableonvictimissuesnecessarytoexceedtheprojectgoalandachieve
theprojectoutputsandoutcomes. Ifthegrantisreceived,theappropriaterevenueandexpendituresforthe
grantwillbebudgetedinfiscalyears2010and2011.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE7
GRANTS (CONTINUED)
RESOLUTIONNO.09-11 –VICTIMCOORDINATOR
ANDLIAISONGRANTPROGRAM (CONTINUED)
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
SchiffCITYOFSUGARLANDRESOLUTIONNO.
0911 A
madeamotiontoapprove
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,AUTHORIZING
THECITYTOSUBMITANAPPLICATIONWITHTHEOFFICEOFTHEATTORNEYGENERAL
FORTHEVICTIMCOORDINATORANDLIAISONGRANTPROGRAM, ANDDESIGNATINGTHE
SUGARLAND
CHIEFOFPOLICEASTHEAUTHORIZEDOFFICIALFORTHEGRANT;andapproveabudget
adjustmentintheamountof $43,694.00torevenueandexpenditures. Themotioncarriedunanimously.
CONTRACTSANDAGREEMENTS
2009CIPSIDEWALKREHABILITATION
MayorThompsonintroducedconsiderationonbidevaluationandauthorizingexecutionofaContractinthe
amountof $500,000.00withDeepSouthConstruction, Incorporatedfor2009CIPSidewalkRehabilitation.
Mr.MichaelLeech, AssistantPublicWorksDirector, presentedabriefoverviewofpastprogramhistory,
statingsidewalkrehabilitationbeganinthemid1990’s withanannualbudgetof $50,000;in1998project
budgetwas $1,000,000withprojectcompletedin1999.In2000-2006budgetwasincreasedto $125,000
annually. In2005-2006thePublicWorksDepartmentexperiencedcontractingchallengesinthefield,andin
2006theservicewasbroughtin-housetemporarily.In2007thecitydecidedtousethetechnologyavailable,
GPS (GlobalPositioningSystem) equipment, andhiredtwointernstobicycleallthesidewalksinthecityand
identified3,259individualfailures;informationwascollectedusingtheGPShandhelddeviceandputintothe
GIS (GeographicInformationSystem) whichhelpedprioritizerepairswiththestreetdepartmentcrews. In
2007and2008,repairswerebasedonthisdata.
In2008theCIPDivisionofPublicWorksnotedanincreaseinnumberofbiddersforprojectswhichwere
attributedtoaslowdowninTxDOTworkandlocaldevelopmentslowdown.Itwasrecommendedthatthe
budgetbeincreasedto $500,000whichattractedcontractors;20contractorsattendedthepre-bidandthere
were12qualifiedbidders. The2009Programwilluseathree-phaseapproachforrepairmethods: (1)
ContractedservicesCIP (removeandreplace), (2)In-houserehabilitation (removeandreplace), and (3)
Contractedshaving (planeawayhazard). Therepairmethodsinvolvedthefollowing: Repairlocations, repairs
willbedonesubdivisionbysubdivision,worstrepairedfirst,orderisunknown--contractoris “meansand
methods”, willbeginsomewhereintheareasofSweetbriar, ColonyBend, StephensGrant,Lakefield,Lakes
ofAustinPark. PublicWorkswillbringaRequesttoAwardaContractbacktoCouncilthissummer.
DeepSouthConstructionIncorporatedwaslowbidder. DeepSouthhasperformedwellincompletionof
severalprojectsforUtilitiesbuthasnotdonetraditionalpavingandsidewalkworkfortheCity.References
werecheckedandPublicWorksiscomfortableinrecommendingDeepSouthforthisproject.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE8
CONTRACTSANDAGREEMENTS (CONTINUED)
2009CIPSIDEWALKREHABILITATION (CONTINUED)
Scheduleforproject: AwardcontractApril7,2009;beginconstructionApril20,2009;durationofproject7
months.
MayorThompson inquiredifthe $500,000plusin-houseservicewasadequatetorepairalltheidentified
areaswithinayear;staffstateditwouldnotrepaireveryfailure.Theplanistoimplementtheprogramthis
yearandthenre-evaluateallCitysidewalkinfrastructureswhichwillhelpdeterminetheneedforfutureyear
sidewalkrehabilitationprojectsandhelptheCityassesstheallocationandbalanceofresourcesbetweenthe
contractedserviceandthecityinternalcapacity. StaffcouldreturntoCouncilwithadditionalrequests
throughtheCapitalImprovementProgram.
Schiff
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapprovebidevaluationandauthorizingexecutionofaContractintheamountof
500,000.00withDeepSouthConstruction, Incorporatedfor2009CIPSidewalkRehabilitation. Themotion
carriedunanimously.
OYSTERCREEKRADARBASEDFLOODALERTSYSTEM
Mayor ThompsonintroducedconsiderationonauthorizingexecutionofaContractinanamountnotto
exceed $80,000.00withP.B.BedientandAssociates, IncorporatedfordevelopmentofOysterCreekRadar
BasedFloodAlertSystem.
Mr.ShashiKumar,DrainageEngineer, statedaRadarBasedFloodAlertSystemwasdevelopedbyDr.
PhilipBedientandhisteamfortheTexasMedicalCenterandRiceUniversityCampus.Dr.Bedientisa
ProfessoratRiceUniversityandisarenownedexpertinthefloodalertsystemandheadsacentercalled
SSPEEDCenter (SevereStormPrediction, EducationandEvacuationfromDisasterCenter)whichisa
consortiumofpublicandprivatecompaniesandeducationalinstitutionsthatfocusesonhurricane
preparedness, evacuation, andfloodalertsystems.
AftertheCouncilworkshopinApril2006, theCityCouncilexpressedinterestinthesystembutatthetime
StaffwasintheprocessofremappingadevelopmentofmodelsaspartoftheFEMAmappingprocess.This
projectwasdelayedbutwasbudgetedinFiscalYear2009assumingthatFEMAmodelingwouldbe
complete. ThisisaprojectthatisbeingfundedthroughtheCIP (CapitalImprovementProgram).
TheCitycurrent “floodalertsystem” isplacedat16locations witharaingaugehousedinsidewhich
measuresrainfall, transmitswireless,isavailablereal-timeontheweb,relaysrainfallandelevationdata,and
isequippedwithasensorwhichdropsdownintothecreek. Asthewaterlevelrises,thelevelinthecreekis
measuredanddataistransmittedreal-time.AlarmsarerelayedtotheEOC (EmergencyOperationsCenter)
andkeyPublicWorksstaff. Ifwaterlevelisapproachingbanksofachannel, analarmcanbetriggeredthat
goestotheEOCandkeystaffpersonnel. Thissetupisalsousedbyvariousotheragencies. Therearemore
than200similarraingaugesthroughouttheFortBend/HarrisCountyarea.
- 14522 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE9
CONTRACTSANDAGREEMENTS (CONTINUED)
OYSTERCREEKRADARBASEDFLOODALERTSYSTEM (CONTINUED)
Thisvaluabledataisprimarilyusedforourhydrologyandhydraulicanalysistodeterminetheamountof
rainfallinourcreeksandbayousforuseinourCIPprojects. ThissetupisrequiredfortheRadarBased
FloodAlertSystem. Oneinabilityofthesystemistoprovideleadtimewarningsothatwecanplanfor
emergencyresponseorevacuation. Thecity’scurrentresponsesystemismorereactivethanproactive.
ThecityispursuingtheprocurementofaRadarBasedFAS (FloodAlertSystem) whichwasoriginally
developedforBraysBayouin1997andfundedbytheTexasMedicalCenterandRiceUniversity.Itwas
testedduringTropicalStormsFrancesandAllison. InTropicalStormAllison,thesystemwasabletogive
aboutonehourofleadtime warningthatanimminent floodingsituationwassupposedtooccurwhich
allowedtheTexasMedicalCentertooperatethefloodgatesandreducelossesanddamage. Thisisoneofthe
fewsophisticatedsystemsintheUnitedStatestoprovidethislevelofwarning.
ThegoalsofaRadarBasedFASare: (1)Increaseleadtimeforfloodwarning, (2)Moreaccuratelypredict
therainfallandelevationincreekestimates, (3)Providerealtimeinformationupdates, and (4)Savelives,
routetraffic,andaidemergencyresponse.
Duringarainevent,thesystemtakestherainfall, computestheflow,predictshowwidethewatercanreach
inacreekorchannel, andpredictstheareathatpotentiallywouldfloodduringtherainevent. Thesystemis
usedbyTxDOTasafloodwarningmechanismattheBraysBayoucrossingHighway288.Inmostinstances,
thesystemhasbeentestedmanytimesontheBraysBayouWatershedandthedifferenceislessthan10
percent; thesystemisfairlyaccurate.
Thisisthesameset-upthatstaffistryingtoimplementontheOysterCreekwatershed, whichhasasmaller
drainageareaandisabout45squaremilesversusBraysBayouwhichis100squaremiles. OysterCreekis
oneofthemajordrainagechannelsthroughthecity,andthecityneededtheset-upofthetraditionalstations.
Therearealready (5)locationsonOysterCreek; thereforethismadeanidealcandidatefortheRadarBased
FloodAlertSystem. WehaveinheritedtheLiDARdatafromtheFEMAmappingeffortandhavethemodels
thatarerequiredtoimplementthisprocessonOysterCreekplusotherplanstoexpandOysterCreekinto
otherareasaspartoftheISWMMproject.Thiswouldbeanexcellenttoolforouremergencyresponse
personnelonceitisimplemented, tested,andreadyforuse. Thesystemshouldbetesteduponcompletionfor
twoorthreeeventstogetthelevelofcomfortandaccuracybeforeitisdeployedforusebytheemergency
responsepersonnel.
Thecontractamountis $80,000andtheprojectisfundedthroughCIPDR0901. Developmentphasewould
be (9)months. Afterdevelopment, testingwouldbeimplementedwhichisdependentonthenumberofrainy
eventsthatoccur. Atthistime,itisa “PilotProject” thatwillbetriedonOysterCreek.
Parmer
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapproveaContractinanamountnottoexceed $80,000.00withP.B.Bedientand
Associates, IncorporatedfordevelopmentofOysterCreekRadarBasedFloodAlertSystem. Themotion
carriedunanimously.
- 14523 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE10
CONTRACTSANDAGREEMENTS (CONTINUED)
BRONZECASTSCULPTUREFOR
CITYOFSUGARLAND50TH ANNIVERSARY
Mayor Thompson introducedconsiderationonauthorizingexecutionofaContractintheamountof
30,000.00withMr.JoeKenney,Artist,forabronzecastsculpturecommemoratingtheCityofSugarLand
50th Anniversary.
Ms.PatPollicoff,CommunicationsDirector,statedtheconceptofabronzecastsculpturecommemorating
theCity’s50th AnniversarywasapprovedinJanuary2009andtheRFQwasputoutonnationalbidnetwork
inFebruary2009.InMarch2009thecityreceived5proposals; theartistsandproposalswereevaluatedand3
finalistswereselected. OnMarch26the50th CitizensCommitteepresentedfindingsonthe3finalists.Austin
artistJoeKenneywasselectedandhisconceptwasacceptedbytheCommittee. Completionandinstallation
ofthesculpturewillbedoneontimeandonbudgetbyDecember19,2009.
BackgroundinformationonMr.Kenneyincludes: Realisticfigurativesculptureofhistoricfigures, adultsand
childrenandthree-dimensionalartineducational, religiousandpublicartsettings,extensiveexperience
workingwithpublicandprivateclientsinacollaborativeenvironment, excellentreferences. Hehasstudiedat
theUniversityofOklahomaandtheLovelandColoradoAcademyofFineArts. Mr.Kenneyisamemberof
theNationalSculptureSociety, TexasSocietyofSculptors, OklahomaSculptureSociety, OklahomaVisual
ArtsCoalition, theArtsandHumanitiesCouncilofTulsa, andtheAustinDiocesanFineArtsCouncil. Since
2005,16piecesofMr.Kenney’s sculptureshavebeenorarescheduledforinstallationsinpublic,educational,
andreligioussettings. HehashadexhibitionsofhisworksinLondon, NewYorkCity,Baltimore,Columbus,
Ohio;Tulsa,AustinandotherTexascommunities.
Mr.Kenneywillbedoingareliefpedestalon48” AfricanmahoganybasewhichwillbeplacedintheCity
HallRotunda. Therewillbesixbronzereliefpanelsapproximately19incheshighby24incheswide,3feetin
diameter, 144” perimeter, 6-1/2 feethigh,andwillrepresentsomeofthevaluesandthemesofSugarLand’s
historyandaccomplishments: Panel1 –ImperialSugarRoots;Panel2 –EconomicHistory;Panel3 –Strong
Economy; Panel4 –CommunityLife;Panel5 –50th Anniversary; andPanel6 –CityHallandTownCenter.
Thecityisaskingforsponsorshipsatthefollowinglevelsandrecognitions: Bronze - $100to $999;Silver 1000;Gold - $2500; andPlatinum - $5000. Forcontributionsof $500ormore, yournamewillbeputona
bronzeplaquelocatedeitheronthesculptureorsomeplacewithinCityHall.Otherrecognitionswillbe
placedinads, Citynewsletter, onCitywebsite.Forthoseinthehighercategories, therecognitionswill
includecommemorativeartpostersthatwillbelimitededitions,plusotheritems.
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby
Chaumette madeamotiontoapproveaContractintheamountof $30,000.00withMr.JoeKenney,Artist,
forabronzecastsculpturecommemoratingtheCityofSugarLand50th Anniversary. Themotioncarried
unanimously.
PUBLICHEARING
- 14524 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE11
CONDITIONALUSEPERMITFORFIRSTCOLONYBIBLECHAPEL
Mayor ThompsonconvenedthePublicHearingtoreceiveandhearallpersonsdesiringtobeheardona
ConditionalUsePermittobuildasanctuary3610AustinParkway, FirstColonyBibleChapelintheStandard
SingleFamilyResidential (R-1)District.
Ms.RuthLohmer,SeniorPlanner,presentedabriefoverviewstatingthattheFirstColonyBibleChapelat
3610AustinParkwayislocatedinR-1 DistrictattheintersectionofSettlersWayBoulevardandAustin
Parkway. TheexistingchurchisgrandfatheredandaCUP (ConditionalUsePermit) hasbeenrequestedto
buildanewsanctuaryonsite. Theproposednewsanctuarywouldbeadedicatedworshipspacewith286
seatsandisnotintendedtoincreaseworshipspacebutrathertoprovideforamoretraditionalspace. The
existingmulti-purposeareathatisnowusedforworshipwillbeusedasagym/fellowshiparea. Nonew
parkingisrequiredastheexistingspaceissufficient. Thepropertyisprimarilysurroundedbyresidentialon
thenorth,south,andeast;onthewestisanotherchurchacrossthestreet.
Considerationsincluded: therearenoapparentnegativeimpactsasaresultoftheexpansion; siteoperates
wellcurrently; requestnotinconflictwithComprehensivePlan;andlocationiswell-suitedforchurchasitis
attheintersectionofanarterialandacollector.
AllrequirementsforaPublicHearinghavebeenmet.Twoinformation-onlyinquirieswerereceived
concerningthePublicHearing. PlanningandZoningCommissionrecommendedapprovaloftheCUPon
March10,2009withonecondition, thatitbeconstructedincompliancewiththeSitePlan.
MayorThompson entertainedcommentsfromthepublic;hearingnonethePublicHearingwasclosed.
ORDINANCENO.1734 –CUPTOBUILDSANCTUARY
Mayor Thompson introduced FIRSTCONSIDERATIONCITYOFSUGARLANDORDINANCE
:
NO.1734 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS, GRANTINGA
CONDITIONALUSEPERMITTOBUILDASANCTUARYINTHESTANDARDSINGLE-FAMILY
RESIDENTIAL (R-1)DISTRICTLOCATEDAT3610AUSTINPARKWAY
Ms.RuthLohmer,SeniorPlanner,statedtherewerenofurthercomments. Theapplicant, Mr.MikeLevy
ofFirstColonyBibleChapel,wasinattendancetoansweranyquestions.
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
JonesCITY
OFSUGARLANDORDINANCENO.1734 AN
madeamotiontopasstosecondreading
ORDINANCEOFTHECITYOFSUGARLAND,TEXAS,GRANTINGACONDITIONALUSE
PERMITTOBUILDASANCTUARYINTHESTANDARDSINGLE-FAMILYRESIDENTIAL (R-1)
DISTRICTLOCATEDAT3610AUSTINPARKWAYThemotioncarriedunanimously.
RECESS
MayorThompson recessedtheRegularMeeting, time7:27o’clockP.M.
- 14525 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE12
RECONVENE
MayorThompson reconvenedtheRegularMeeting, time7:41o’clockP.M.
WORKSHOPS
CITYOFSUGARLANDWATERCONSERVATIONPLAN
ANDDROUGHTCONTINGENCYPLAN
MayorThompson introduceddiscussiononCityofSugarLandWaterConservationPlanandDrought
ContingencyPlan.
Mr.JustinBower, WaterResourcesManager,statedourWaterConservationhastraditionallycenteredin
theCityonsupply-sideeffortsthatarebasedonTCEQ/TWDBrequirements. Effortshaveincluded: leak
detection/lossprevention,meterrepair/replacement, conservationeducation. Thestructureofourwater
conservationprogrammingintheCityisverticallyintegratedandincludes: (1)thePolicythatCouncilrecently
passedthatsetthegeneralguidelinesandidentifiedopportunities; (2)theProgramthatincludestheinternal
workplan;and (3)thePlan,aregulatorydocumentthathastobefiledwiththeTCEQ (TexasCommissionon
EnvironmentalQuality) andtheTWDB (TexasWaterDevelopmentBoard).
ThecitypursuesWaterConservationbecauseithelpsusreducethewaterdemand, helpsshaveoffpeakuse,
reducesconversionvolumes,producescostsavings, andisawiseruseofresources. TheWaterConservation
PolicysetsthegeneralgoalsforCityandidentifiesopportunitiestobeevaluatedaswegoforwardas
potentialexpansionsofourprogramifprovedfeasible. TheWaterConservationPlanisaregulatory
documentrequiredbytheTCEQandtheTWDB.Ithasbeen5yearssincewelookedatourWater
ConservationPlan; staffhasupdatedtheplantoincludelanguageindicatingthatnewopportunitiesarebeing
evaluated.ThenewPlanaddressespotentialenhancementstotheprogram, addsthe5and10-yeargoalsnow
requiredbyState,andisbasedonCityCouncilpolicy.ThegoalsthataresetinthePlanarenotcurrently
enforceablebytheState.Stafftookaconservativeapproach. Thefirst5-yeargoalisaonepercentreduction
inwaterlossandonepercentsavingsforconservation. Onepercentofourannualuseisabout50million
gallons. Theamountsweredoubledforthe10-yeargoals, twopercentreductioninwaterlossandtwo
percentsavingsforconservation.
TheDroughtContingencyPlanisaregulatorydocumentrequiredbytheStatethatfocusesonacute
shortages. Thiswouldbeanemergencyplanforworst-casescenariosandisbasedonasetoftriggersof
productioncapacity. Whentheamountofproductioncapacityusedincreases, ithitsacertainamountof
triggers,andeachtriggerhascertainactionsthataccompanyit. Thefirststageiscompletelyvoluntary. Inthe
pastfiveyears, theCityproductioncapacityusedhasneverincreasedenoughtotriggerpastthefirststage.In
theoldDroughtContingencyPlan, thetriggerstartedat80percentofcapacityandtherewerenoreduction
goalsforeachstage. InthenewPlan,staffre-evaluatedthetriggers, startingat70percent. TheStaterequired
thatreductiongoalsbeaddedtoeachstage,whichallowsgreaterflexibilityfortheMayor.Thereasonfor
changingthetriggersdownto70percentofcapacityisduetothecustomerbasechanging; therearemore
hospitals, morehigh-risebuildings. Ifthebuffermaintainedforfireflowwasbroughtdownto70percent,
thiswouldhelpensurethatwaterwasthereevenintheworst-casescenario. Staffre-evaluatedtheprevious
triggersthatoriginallystartedat80percentandincreasedstagesat5percent, andatthatpoint
- 14526 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE13
WORKSHOPS (CONTINUED)
CITYOFSUGARLANDWATERCONSERVATIONPLAN
ANDDROUGHTCONTINGENCYPLAN (CONTINUED)
weweremaxingoutatabout95percent. Triggerswerebasedonarolling5-dayaverage; ifreaching95
percentofthecapacityoverthat5-dayaverage, youcouldhavepeaksabovethe95percent. Waterisin
constantdemandandpeaksandslowsoverthecourseofaday.Staffbroughtthecapacitytriggerdown.
Evenwithreducingthetriggers,inlookingat5-yearaverages, onlyStageIwouldhavebeentriggered, which
isvoluntary.StaffstateditisunlikelythatStageIwouldbetriggeredinthenextfiveyears.
StageI:MildShortage -Triggeredat70percentcapacityforrolling5-dayperiodwithvoluntaryreductions
forirrigationoneven/oddscheduleandgeneralcallforreductions. Nothingismandatoryatthisstage. City
operationsfollowStageII.
StageII: ModerateShortage – Triggeredat75percentcapacityforrolling5-dayperiodwithmandatory
restrictionsonthefollowing: lawn,property, golfwatering, carwashes, poolfilling,fountains; reducedmain
flushingandright-of-wayirrigation.
StageIII: SevereShortage -Triggeredat80percentcapacityforrolling5-dayperiodwithirrigationfurther
restricted,nogolfcoursewatering (unlessalternativesource), nomainflushingandright-of-wayirrigation,
noconstructionuseofhydrants.
StageIV:CriticalShortage –Triggeredat85percentcapacityforrolling3-dayperiodwithnoautomatic
irrigation, drip/handirrigationfurtherrestricted, nocarwash/poolfilling/fountains, nomainflushingand
right-of-wayirrigation, nonewwaterservice.
StageV: EmergencyShortage – Doesnothaveacapacitytrigger;itisanemergencysituationbasedon
Mayoraldeclaration. Nonon-essentialuses (onlyhumanconsumption, fireflow,andessentialfacilities).
Mayor/designeemayallocatewaterifnecessary. Thisrepresentsworst-casescenario.
CouncilMemberParmer statedtheCityhasacquiredtherightstothewaterandhasthesupplyofwater
needed; thetriggerisbasedonproductioncapacity, notthelackofsupply. TherehavebeenverysmartproactiveCityCouncilsinthepastthatcouldforeseethisasapotentialproblemandensuredthattheCity
acquiredtherightstothewater.ThisiscurrentlywhyCityisnotworriedaboutthesupply.
Staffstatedthenextstepswillinclude: Receivefeedbackandrevise,presentresolutiontoadoptplansfor
approvalonApril21,2009; filePlanwithRegionHandtheState, andreturntoCouncilonMay5topresent
ordinancefortheCitythatwillallowstafftoenforcetheDroughtContingencyPlan.Riverstonewillhaveto
adoptthePlanastheyarenowreceivingCitywater;andeventhoughRiverParkisaseparatesystem, they
willbeadoptingthePlan.
- 14527 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE14
AMENDMENTSTOWHOLESALEWATERAND
WASTEWATERRATESCHARGEDTOWHOLESALEUSERS
MayorThompsonintroduceddiscussiononamendmentstowholesalewaterandwastewaterrateschargedto
wholesaleusers.
Ms.SuEllenStaggs, DirectorofUtilities, statedthecityhascontractualserviceswithETJUtilityDistricts
tosupplythemwithwaterproductionandwastewatertreatmenttoencourageregionalizationandeaseof
operationsafterannexation. ThecitydoesnotprovidethefullrangeofCityUtilityServices, whichissimilar
toaMasterMUDDistrict.Thecityprovideswholesaleservices—waterproduction, wastewatertreatment,
andregionaltransmissionandcollection; Citydoesnotprovidemeterreading,billing,repairsand
maintenance, andcustomerservice. TofiguretheETJutilityrates, thecitylooksatourrevenuerequirements
fortheservicesweprovide:waterandwastewater, thendividerevenuerequirementbywatermeteredto
obtainrateper1,000gallons.CitybillstheDistrict (nottheircustomers) per1,000gallons
meteredthroughtheirsystem,andtheDistrictisrequiredtometertheirrigation,flushing, lostwater.Thecity
doesnothaveawastewateraveragingwithintheirDistricts. Theywouldgetchargedthefullcostsforevery
1,000gallonsforthewastewater.Ratesareestablishedbyordinance. TheDistrictssettheircustomerrates
whichwouldincludefeesforservicesthatCitydoesnotprovide.
Ms.JenniferBrown,BudgetandResearchDirector, statedthechargespaidbytheUtilityDistrictsare
coveredundertheCityCodeofOrdinances, Section5-249(b),whichwaslastamendedinJuly2001. When
thecityannexedanddissolvedFortBendMUD113in2005,theywerethecity’sonlycustomerandtherehas
notbeenawholesalewatercustomersincethattime;rateshavenotbeenupdatedsince2001. Currentrates
are: $0.83per1000gallonsforwaterand $1.37per1000gallonsforwastewater.
TheRiverstoneagreementstipulatesthatratesaresubjecttoprovisionsoftheUtilityAgreementandmustbe
thesameratesasimposedonallDistrictsintheETJ. Ratesmustbebasedontheactualandreasonablecost
toservetheDistrictandcannotincludeanydebtserviceforbondsforinitialcapitalimprovements.
ThecalculationoftherevenuerequirementsresultsinacostofservicefortheentireCityfortheservicesthat
weareprovidingtotheDistrictof $12.29million.ThisisnotthecosttoprovideservicestotheDistrict;itis
theCity’stotalcostforalltheseserviceswhichincludes $5.19millionforwaterand $7.10millionfor
wastewater. ThosearebrokendownbetweentheO&M (OperationandMaintenance) costswhichwerethe
servicesofwaterproduction,wastewatertreatment, andexcludethemeterreadingandbillingservices.There
isadebtservicecomponentwhichaccountsforapercentageofthedebtthatthecityissuedforthelines
servingtheDistrictandaportionoftheoverheadallocationwhichisproportionatebasedonthispercentage
ofthetotalutilitybudget. Wetooktherevenuerequirementsthatwereidentified, brokethemdownbetween
waterandwastewater, andallocatedthoseoutbasedonthe4.98billiongallonsinwaterproductionthatthe
cityhadinFiscalYear2008andcomeupwithacostper1000gallonsof $1.04forwaterand $1.43for
wastewaterbasedontherevenuerequirement.
TheETJUtilityratesincludea $0.21increaseonthewater (25percentincrease) anda $0.06increaseonthe
wastewater (4 percentincrease); thisworksouttoatotalof $0.27increaseoverthecurrentrates. Theserates
havenotbeenadjustedsince2001.ComparingthattotheincreaseontheCitycustomerside,waterrates
havebeenincreased19percent, wastewater40percent, foranetof32percentincrease. Thisdoesnot
includesurfacewaterfeesthatarecurrentlybeingcharged.
- 14528 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE15
WORKSHOPS (CONTINUED)
AMENDMENTSTOWHOLESALEWATERAND
WASTEWATERRATESCHARGEDTOWHOLESALEUSERS (CONTINUED)
UndertheRiverstoneUtilityagreement, thedevelopmentagreestobepartofthecityGroundwater
ReductionPlan (GRP). TheutilityagreementallowsforeffluentreusefromtheSouthWastewaterTreatment
PlantwithnopumpagefeesimposedunderthecityGRP.Thereisnoreusesystemcurrentlyinplace;atthis
timetheywillbepayingsurfacewaterorpumpagefeesforthewatertheytakeunderthiswholesalerate.
ETJUtilityServices, surfacewaterfees: WaterdemandisincludedinthecityGRPbecauseatthispointthey
areaCitycustomer. Cityratesarebasedonmeteredwaternotwaterproduction. Thecitycurrentlycharges
0.27per1000gallonfeetoourcustomersthatwouldbeappliedtothewholesalecustomers, andCouncil’s
standarduptothispointhasbeena20percentout-of-cityservicecharge. Staffrecommendsapplyingthat20
percentout-of-cityfeetothe $0.27fora $0.32surfacewaterfeefortheETJMUDs.
Thedraftordinanceproposes: (1)SettingtheWaterratesat $1.04per1000gallonsofmeteredwater; (2)
Wastewaterratesat $1.43;and (3)SurfaceWaterfeesat $0.32per1000gallonsofmeteredwater. Staff
statedthatthiswouldbechargedagainstalloftheirconsumption. Therewouldbenowinteraveragingwith
theirusage. Thereisaprovisionintheordinancethatstatesthemeteredvolumeofreclaimedwaterproduced
andusedbytheDistrictwillbedeductedfromthemeteredvolumeusedtodeterminetheSurfacewaterfee.
IfCouncilisinagreementwiththeamendmentstowholesalewaterandwastewaterratesforwholesaleusers,
nextstepswouldinclude: SendinglettertoFortBendMUDNo.128,theDistrictthatiscurrentlytaking
waterfromoursystem. Ratesareeffective60daysafternotice.FirstReadingwouldbeApril21,Second
ReadingonMay5,andnewrateseffectivewiththeJunebillingtoMUDNo.128.
CITYCOUNCILCITYMANAGERREPORTS
CITYCOUNCILREPORTS
MayorThompson introducedCommunityEventsAttendedorScheduled.
CouncilMemberParmerreportedattendingthe51st OpeningDayofSugarLandLittleLeaguewhichwasa
greatcommunityevent;TheRelayforLifefortheAmericanCancerSocietywasheldandwasavery
emotionalevent; theEGGstravaganzawasheldonabeautifuldaywiththousandsofpeopleattendingandit
wasanothergreatcommunityevent.
CouncilMemberChaumettereportedtheTelfairCharitiesWalkbenefitting13non-profitsinFortBend
Countywasheldwithover400participants; ARCheldacelebrationinTownCenterwhichwaswellattended; andattendedtheTransportationPolicyCouncilmeetingon2008transportationprojectsand2010
TIP;andtraveledtoAustintohearseveralcitiesandcountiesspeakonHouseBill700.
- 14529 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE16
CITYCOUNCILCITYMANAGERREPORTS (CONTINUED)
CITYCOUNCILREPORTS (CONTINUED)
CouncilMemberSchiffreportedattendingtheFortBendCountyMayorandCouncilAssociationmeeting
whereanupdatewasprovidedonCongressmanPeteOlson’sfirst90daysinoffice;reportedonthe
UniversityBridgeoverDitchHandrecognizedtheTelfaircommunityforfundingthebridgeandtheir
effectivecooperationandpromptresponsivenesstogettingtheprojectaccomplished.
CouncilMemberAbraham reportedattendingtheEldridgeParkEggstravaganzaandKeepSugarLand
Beautifulevent;TMLRegional14meetingwithRobertEckelsasaspeaker.
CouncilMemberJonesreportedattendingtheChildAdvocatesofFortBendevent,ThePointofLight
ceremony, withseveralhundredparticipantsandCongressmanOlsonastheemcee; aproclamationfromCity
CouncilwaspresentedannouncingAprilasChildAbusePreventionMonth.
CITYMANAGERREPORT
CityManagerBogardreportedSugarLandRegionalAirportwasrecognizedastheNumberOneratedFBO
FixedBaseOperations) AirportintheAmericas.ThisratingismadebyAINandincludedanFBOsurvey
thataccessesclienteletoseeksurveydata;2,661completedsurveyswerereceived, whichwas700morethan
theprioryear. SugarLandtookfirstplaceoveranFBOAirportthathasheldthepositionforthelast (5)
years.TheairportishavingtheirsecondCitizensAcademyGraduationonThursday, April9,at6:00p.m.at
theairport.CityofficeswillbeclosedonGoodFriday,April10. TheConcertintheParkserieswillbeginon
Sunday,April19,at5:00p.m.atOysterCreekPark.
Mr.SteveGriffith,InterimAssistantCityManager introducedMr.JuanJ. J
( .J.)Adame, whowas
appointedActingFireChieffortheCityofSugarLand. Mr.Adamebrings20yearsoffirechiefexperience
fromtheCityofAustinandCityofCorpusChristiwhereheservedinthiscapacity.Hisexemplarycredentials
includeBachelorandMasterDegreesfromTexasA&MUniversity,certificatesinMasterFireFighter,Fire
OfficeI,FireInspector,ArsonInvestigatorandInstructor, aswellasadvancedcertificatefromtheTexas
CommissiononLawEnforcementOfficerStandardsandEducationandisacertifiedbasicEmergency
MedicalTechnician. Mr.Adame’s primaryfocusforthenextyearisdevelopmentofleadershipintheSugar
LandFireDepartment; theCityishonoredtohavehimworkingwiththeCity.
ADJOURN
There,beingnofurtherbusinesstocomebeforeCouncil,CouncilMemberOlsonCouncil
,
secondedby
MemberSchiff, movedthatthemeetingadjourn. Themotioncarriedunanimouslyandthemeeting
adjourned, timeat8:20o'clockP.M.
GlendaGundermann, CitySecretary
- 14530 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,APRIL07,2009/PAGE17
SEAL)
- 14531 -
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ApprovetheminutesoftheCityCouncilmeetingAugust04,2009.
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EXHIBITS
STATEOFTEXAS §
COUNTYOFFORTBEND §
CITYOFSUGARLAND §
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY, AUGUST04,2009
REGULARMEETING
TheCityCounciloftheCityofSugarLandconvenedinaregularmeetingopentothepublicandpursuantto
noticethereofdulygiveninaccordancewithChapter551,GovernmentCode,Vernon'sTexasCodes,
Annotated, asamended, inSugarLandCityHallwithinsaidCityonTuesday, August04,2009at5:41
o'clockP.M.andtherollwascalledofthemembers; towit:
JamesA.Thompson,Mayor
ThomasAbraham, CouncilMemberatLarge,PositionOne
JacquelineBalyChaumette, CouncilMemberatLarge,PositionTwo
DonaldL.Smithers, CouncilMemberDistrictOne
DonaldG.Olson,CouncilMemberDistrictTwo
RussellC.Jones,CouncilMemberDistrictThree
MichaelS.Schiff,CouncilMemberDistrictFour
QUORUMPRESENT
Allofsaidmemberswerepresent.
Alsopresentwere:
AllenBogard,CityManager
GlendaGundermann, CitySecretary
JoeMorris,CityAttorney,and
ANumberofVisitors
CONVENEMEETING
MayorJamesThompsonconvenedthesession, opentothepublic,toorderat5:45o’clockP.M.
INVOCATION
CouncilMemberSchiff deliveredtheinvocation.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE2
PLEDGEOFALLEGIANCE
CouncilMemberSchiff ledthepledgeofallegiancetotheFlagoftheUnitedStatesofAmerica.
PUBLICCOMMENT
MayorThompson introducedPublicCommentandentertainedregisteredspeakers. Therewerenopublic
comments.
REVIEWOFCONSENTAGENDA
MayorThompsonintroducedReviewoftheConsentAgendaandentertainedquestionsand/orcomments.
CONSENTAGENDA
MayorThompson introducedIII.A)ApprovaloftheCommunityDevelopmentBlockGrant5-Year
ConsolidatedPlanforProgramYears2009-2013andProgramYear2009AnnualActionPlan;III.B)
AuthorizingexecutionofanInterlocalAgreementbyandbetweentheCityofSugarLandandtheCityof
PasadenatoextendpricingwithBrazosTechnology, IncorporatedforpurchaseofMobileElectronic
SummonsandTrafficTicketSystem; III.C)AuthorizingexecutionofaPerformanceAgreementbyand
betweentheCityofSugarLand,Texas, eTailDirect,LLC,andDSWShoeWarehouse, Incorporatedfor
economicincentivefunds; III.D)AuthorizingexecutionofanAmendedandRestatedPerformance
AgreementbyandbetweentheCityofSugarLand,Aldi,Incorporated, AldiTexas, LLC,andAldi
Investments, LLCforeconomicincentivefunds;III.E)AuthorizingPaymentintheamountof $113,492.74to
TFREnterprises, IncorporatedforHurricaneIkedebrisremovalservices; III.F)Authorizingexecutionofa
Contractinanamountnottoexceed $296,118.72withDahill, aXeroxCompany, throughtheTexas
ProcurementandSupportServicesDivisionCooperativePurchasingProgramforphotocopierleaseforthe
periodSeptember01,2009,throughAugust31,2013;III.G)Authorizingone-yearRenewalofMicrosoft
EnterpriseAgreementintheamountof $147,003.00withSHIGovernmentSolutions, Incorporatedfor
productlicensesandmaintenance; III.H)AuthorizingexecutionofaContractintheamountof $88,132.22
withWindstreamCommunicationsforPhaseIVoIPandvoicemailsystemconversionforPoliceand
MunicipalCourtBuilding; III.I)AuthorizingexecutionofaContractinanamountnottoexceed $39,700.00
withJohnston, LLCforengineeringservicesfordesignofSugarCreekMarketPlace, Lombardy, andSeventh
Streetliftstationsrehabilitationreconstruction;III.J)AuthorizingexecutionofaContractinanamountnotto
exceed $47,000.00withHuitt-Zollars,IncorporatedforengineeringservicesfordesignofSugarCreekWater
PlantDistributionMainupgrade;III.K)AuthorizingPurchaseintheamountof $25,450.00fromELSAG
NorthAmericaforonemobilelicenseplaterecognitioncamera; III.L)Approvaloftheminutesoftheregular
meetingofJuly21,2009.
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby
Chaumette madeamotiontoapprovetheConsentAgenda. Themotioncarriedunanimously.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE3
CONTRACTSANDAGREEMENTS
SPERAPHARMACEUTICALS, INCORPORATED
TAXABATEMENTAGREEMENTANDNAMECHANGE
Mayor Thompson introducedconsiderationonauthorizingexecutionofAmendmentNo.1totheTax
AbatementAgreementbyandbetweentheCityofSugarLandandSperaPharmaceuticals, Incorporatedto
extendconstructioncompletiontoJuly01,2010, andauthorizingnamechangetoSPIRRAPharmaceuticals,
Incorporated.
Ms.ReginaMorales,DirectorofEconomicDevelopment, statedCityCouncilapprovedataxabatement
agreementwithSperaPharmaceuticals, IncorporatedinFebruary2009. Thetaxabatementincentivewas
extendedforaproposedmedicalproducts’ corporateheadquarters, researchanddevelopment, compounding
anddistributionfacility. SperaPharmaceuticalswillbeconstructinganew30,000squarefootfacilitytobe
locatedonWestParkOneDriveintheSugarLandBusinessPark. Impactoftheproposedfacility: 10
retainedjobs,25newjobs,averagesalary-$90,000beforebenefits, realandpersonalproperty $7million.
Theapprovedtaxabatementisfor50percentovertenyearsonnewimprovementsforrealandpersonal
property. SperaPharmaceuticalshasformallyrequestedthatthecityconsider (2)revisionstothetax
abatementagreement. (1)TheyarerequestingthattheagreementreflectthenamechangetoSPIRRA
Pharmaceuticals, IncorporatedduetoareviewbytheUnitedStatesPatentandTrademarkOffice (USPTO)
andUSPTO’srequesttochangethename. (2)Theplanningandapprovalprocesshastakenlongerthan
Sperahadoriginallybudgetedintheirconstructiontimeline; theyarerequestingthatthecityextendthe
constructioncompletionfromJanuary1,2010toJuly1,2010. Thetaxabatementschedulewillremainthe
samebeginningin2010andendingin2019. OnJanuary1,2010, theywouldonlyreceiveabatementonthe
partialvalueofthefacilityatthattime.
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby
Chaumette madeamotiontoapproveexecutionofAmendmentNo.1totheTaxAbatementAgreementby
andbetweentheCityofSugarLandandSperaPharmaceuticals, Incorporatedtoextendconstruction
completiontoJuly01,2010,andauthorizingnamechangetoSPIRRAPharmaceuticals, Incorporated. The
motioncarriedunanimously.
CENTERPOINTENERGY –SALESAGREEMENT
MayorThompsonintroducedconsiderationonauthorizingexecutionofaSalesAgreementwith CenterPoint
Energyintheamountof $115,702.00forpurchaseofstreetlightpolesforU.S.90A;andauthorizinga
budgetamendmentintheamountof $115,702.00.
Mr.MikeLeech,AssistantPublicWorksDirector, statedin1998, thecitypurchasedthestreetlightpoles
thatwereonU.S.90Aatacostof $290,000.WheninfrastructureispurchasedfromCenterPointEnergy,
theiragreementsarestructuredasfollows: TheCitypaysonlyaproratashareofthecapitaloutlaythatthey
putouttoprocurethepoles, andtheymakeupthe remainingbalanceovertimeinthemonthlyelectricbills
thatCitypaysforthepoles.IntheTxDOTagreementregardingthe90Areconstruction, aclausewas
includedthatstatedifTxDOTchangesU.S.90A,whichtheypresentlyhave, TxDOTwouldreimbursethe
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE4
CONTRACTSANDAGREEMENTS (CONTINUED)
CENTERPOINTENERGY –SALESAGREEMENT (CONTINUED)
cityforremoval,storage, andreinstallationofthestreetlightpoles. In2006,thepoleswereremovedand
storedatCenterPoint’sfacilityonWestBellfortatacostof $19,000.
Duringtheconstructionof90A,adebatebeganthatcenteredontheNationalElectricCode (NEC)standard
andtheNationalElectricSafetyCode (NESC) standard. ATxDOTemployeewaselectrocutedwhile
inspectingalightinthemetroplexarea.ThelightwasinstalledinaccordancewithastandardthatTxDOT
hadnotpreviouslyenforced; TxDOTthenelectedtoenforceastandardthathadpreviouslybeenunenforced.
TxDOTwillnotallowstreetlightsunlesstheyareinstalledinaccordancewiththeNEC.Allutilitycompanies
inTexas, includingCenterPoint,usetheNESCandwillnotchangetoNEC.
BasedonconversationswithTxDOTandCenterPoint,thematterremainsunresolved. Staffbeganevaluating
lightingoptionsforU.S.90A.Themostcosteffectiveoptionwastopurchasethepolesagainfrom
CenterPointEnergy, reinstallthem,andmakeaprivatelightingsystemourselves, asthecitywillbe
responsibleforoperationandmaintenance. CitystaffworkedwithCenterPointwhoquotedusapriceof
115,702whichrepresentstheremainderofthecapitaloutlaythattheyputforthtoprocurethepoles.
Forconstructionprojects, TxDOTrequiresplansandspecifications (PS&Epackage), andwantedthesystem
designedinaccordancewiththeNationalElectricCode, theirstandard. Stafflookedatenergyefficient
lightingoptions; LED,induction; however,technologyisnotyetreadyforlargeareasofright-of-waysuchas
90Aapplications. Supplementallightingoptionswereexplored, butafteranengineeringanalysis, staff
determinedthatthelightson90Athatwillbeinstalledwillprovideadequatelightingfortheroadways.
ThenextprojectforU.S.90AwillbeaHike & BikeTrailalongthenorthernpart,whichhasnotyetbeen
scheduled. Staffrecommendsexploringthesupplementallightingoptionswhenthehikeandbiketrail
segmentisplannedandbuilt.
Nextstepsincludepurchasingthepoles, awardconstructioncontractinSeptember2009,constructand
energizeinOctober, coordinatewith90Alandscapecontract,andrequestTxDOTreimbursement.
Smithers
Followingafullandcompletediscussion, CouncilMemberSchiffCouncilMember
,
secondedby ,
madeamotiontoapproveexecutionofaSalesAgreementwithCenterPointEnergyintheamountof
115,702.00forpurchaseofstreetlightpolesforU.S.90A;andauthorizingabudgetamendmentinthe
amountof $115,702.00. Themotioncarriedunanimously.
FIRESTATIONNO.7DESIGNSERVICES
Mayor ThompsonintroducedconsiderationonauthorizingexecutionofaContractinanamountnotto
exceed $281,930.00withBrownReynoldsWatfordArchitects, IncorporatedforFireStationNo.7design
services.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE5
CONTRACTSANDAGREEMENTS (CONTINUED)
FIRESTATIONNO.7DESIGNSERVICES (CONTINUED)
Mr.ChrisSteubing,CityEngineer, presentedanoverviewstatingonDecember18,2007, CityCouncil
approvedpurchaseofa1.75-acresiteatthenortheastcornerofNewTerritoryBoulevardandChathaminthe
TelfairsubdivisionfortheconstructionofFireStationNo.7inordertomeetthefireemergencyneeds
resultingfromexpansionofneighborhoodsaroundTelfairandNewTerritory.ConstructionofFireStation
No.7willcomplywiththeStrategicPartnershipAgreement (SPA) betweenCityandalloftheNewTerritory
MunicipalUtilityDistricts (MUDs) whichwasapprovedonNovember6,2007.AllNewTerritoryMUDs, in
compliancewiththeSPA,heldandpassedajointFirePlanelectiononMay9,2009.TheSPArequiresall
Districtstocontribute40percentoramaximumof $1,280,000totheconstructioncost.
TheSPAobligatestheCitytocommencethedesignoftheproposedfirestationwithinthree (3)months
followingdateoftheDistricts’ canvassingofMay9th returnsoftheFirePlanelection. Constructionmustalso
commencewithin15monthsofthecanvassingdate,orAugust2010. Ninety (90)dayspriortoissuingthe
contractor’s NoticetoProceedwithconstruction, theCitymustprovidetheDistrictsacostsummary
reflectingestimatedcapitalcostoftheFireStation.Districtsaretosubmitpaymentwithin60daysfromdate
ofreceiptofNoticetoProceed.
Scopeincludesdesigningafirestationofapproximately8,000squarefeetwithtwoapparatusbaysandability
toexpand, accommodationsforonecrewoffivememberswithexpandabilitytohousetwocrews,living
quartersforfullbuild-outofstation, signalmodificationsforpreemptionofemergencyegress, andLEED
LeadershipinEnergyandEnvironmentalDesign) certificationaspartoftheARRA (AmericanRecoveryand
ReinvestmentAct)Grant. Thegrantapplicationhasbeensubmitted; thatelementofthecontractwillnotbe
startedunlessnotificationisreceivedforapprovalofthegrant.TheLEEDcertificationprocess,
approximately $46,000,hasbeenincludedinthiscontract.
Theconsultant,BrownReynoldsWatfordArchitects, IncorporatedwasselectedbytheRFQprocess.Design
isanticipatedtotake8-10months;constructionscheduleisoneyear.
MayorThompson inquiredregardingtheLEEDcertificationandoptionswithorwithoutthegrant.Staff
statedmanyoftheelementswereprogrammedintotheinitialdesign, ifCouncilsochooses,theprojectcan
proceedforward,keepingopentheoptionsrelativetothecertification.
CouncilMemberOlson suggestedreviewingabreakdownofthecertificationcostsversusbuildingaLEED
typebuildingthathastheefficiencieswhichshouldbebuiltintoallprojects, andatalatertimemakea
decisiononwhethertoproceedwiththecertification.
Olson
Followingafullandcompletediscussion, CouncilMemberSmithersCouncilMember
,
secondedby ,
madeamotiontoapproveexecutionofaContractinanamountnottoexceed $281,930.00withBrown
ReynoldsWatfordArchitects, IncorporatedforFireStationNo.7designservices. Themotioncarried
unanimously.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE6
CONTRACTSANDAGREEMENTS (CONTINUED)
REHABILITATIONOFTHREEAMILGATES
Mayor ThompsonintroducedbidevaluationandauthorizingexecutionofaContractinanamountnotto
exceed $366,500.00withNBGConstructors, IncorporatedforrehabilitationofthreeAmilGates.
Mr.MikeHobbs,DirectorofPublicWorks, statedtheAmilGateswereconstructedinthe1970’sandare
locatedonBrooksLake;thegatesarethelargestoftheirkindintheUnitedStates. Thedrainagestructure
consistsofthreeautomaticlevelcontrolgatesthatmaintainconstantupstreamwaterlevelsinOysterCreek
andthelakesthattieintoOysterCreekduringnormalconditions. Duringfloodingconditions,thesegates
facilitateflowdiversiontoDitchH. Thereiscurrentlysomeleakageatthegatesalthoughitisunderthetotal
allowableratepermanufacturerspecifications.
Thegateshaveneverbeenrehabilitatedoffsite. InApril2006, thegatemanufacturerassessedthecondition
ofthegates. Thisrehabilitationprojectisnecessitatedbytheneedtoaddressdeficienciesidentifiedinthat
assessment.
Theprojectwillrequirethatthegatesberehabilitatedoneatatime. Stoplogswillbesetinplacetohold
backthewaterwhileeachgateisremoved. Thegateswillbesandblastedtonearwhiteconditionandany
neededweldingandpatchingwillbeperformedbeforegatesarerecoated. Afterrecoatingiscompleted,
gateswillbesetbackinplaceandadjustedtooperateproperly. Alternatebiditemsincludedsandblasting
andrecoatingthestoplogsandothersupportstructuresatthegatesiteaswellasreplacingthesecurity
fencingasneeded.
NBGConstructors, Incorporatedsubmittedlowbidfortheprojectandisacivilcontractorthathas
successfullycompletedprojectsforthecity.Theprojecthasa120-daycalendarcontract.Weatherconditions
willbemonitoredsothattherewillbenorisksinvolved;thestoplogscanbemechanicallyopenedtoperform
asdesigned.
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
Olson madeamotiontoapprovebidevaluationandauthorizingexecutionofaContractinanamountnotto
exceed $366,500.00withNBGConstructors, IncorporatedforrehabilitationofthreeAmilGates.Themotion
carriedunanimously.
PUBLICHEARING
REQUESTFORCUPFORPRIVATESCHOOL
Mayor ThompsonconvenedthePublicHearingtoreceiveandhearallpersonsdesiringtobeheardona
requestforaConditionalUsePermitforaprivateschooltobelocatedat16035LexingtonBoulevardatthe
southeastcorneroftheintersectionofLexingtonandCordesDriveintheGeneralBusiness (B-2)District.
Mr.HaroldEllis,PlannerII,statedTrentInternationaleisrequestingaConditionalUsePermittoexpand
theirexistingschooltoanewsite;zoningatthenewsiteisB-2GeneralBusinesswhichrequiresaCUPfor
schools. ItislocatednearthesoutheastcornerofHighway6andLexington.
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TUESDAY,AUGUST04,2009/PAGE7
PUBLICHEARING (CONTINUED)
REQUESTFORCUPFORPRIVATESCHOOL (CONTINUED)
TrentInternationalecurrentlyoperatesat2555CordesDrive.TheschoolincludesPre-K throughhighschool,
andproposedexpansionfornewsitewillincludemiddleandhighschoolclasses, athleticsandspecial
functions, andadministrativeactivities.Studentenrollmentismaximum125atthenewsite, andTIA (Traffic
ImpactAnalysis) indicatedminimaltrafficimpact. Trafficqueuingisonsiteandnotblockinganypublic
streets.
ApublichearingwasheldatthePlanningandZoningCommissionmeetingonJune25.Commission
discussionfocusedontrafficcirculationandthepotentialforstudentscrossingbetweenexistingschooland
thenewsite.PlanningandZoningCommissionunanimouslyrecommendedapprovalonJuly14with3
conditions: (1)Trafficqueuingplanattachedtoordinance, (2)Siteplanattachedtoordinance, and (3)
Maximumenrollmentof125students. AllrequirementsforthePublicHearinghavebeenmet.
Ms.KurslynMasseyofTrentInternationaleSchools statedtheschoolwasfoundedin1993andhasPre-K
through12th gradelevels. Thereisanindividualizedinternationalcurriculumabovegradelevel,
visual/performingarts,athletics, andafterschoolprogramsandclubsareoffered. Theschoolisanationally
accreditedmemberofCISandNIPSA,andoffersstudentsanurturingenvironmentwithadvancedcollege
levelcoursesandintroductorycoursesinPre-Med,Pre-Law,andEngineering. Specialevents, administrative
meetings, staffdevelopmentsessions, athleticsdepartment, studentcounselingservices, andparentresource
centerwillbehousedinthenewfacility.
Ms.ReeyaRaman,FounderTrentInternationaleSchool, statedtheelementaryschoolwasstartedmore
thansixteenyearsagotoextendhersystemofteachingbeyondtheclassroom. In1999whenherfirst
studentsreachedmiddleschool,sheexpandedthecurriculumbecauseparentsdidnotwanttosendtheir
childrenanywhereelse. In2008amiddleschoolstudentaskedifshewouldaddhighschooleveniftherewas
onlyonestudent. Ms.Ramanstatedthatshewantedtheopportunitytofulfillthedreamofhavingaunique
schoolforallstudents.
Ms.DanehMorales, 8114LaurenWay, SugarLand statedher8th gradedaughterhasabsolutelythrivedat
theTrentInternationaleSchoolandrequestedthattheCUPbeapproved.
Ms. VeronicaHernandez,5103CypressSprings,MissouriCity statedher11-yearoldsonhasattended
TrentInternationaleSchoolsincethe2nd gradeandrequestedthattheCUPbeapprovedsohemayattend
highschoolatTrentandcontinuehislearningopportunities.
Mr.JamesCole,EnnisLane statedheisnegotiatingwiththeschooltobringcomputertrainingprogramsto
TrentandaGEDprogramtoaddmoreopportunitiesandoptionstotheprogram.
Hearingnofurthercomments,MayorThompson closedthePublicHearing.
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE8
PUBLICHEARING (CONTINUED)
ORDINANCENO.1746 –CUPTOOPERATEPRIVATESCHOOL
MayorThompson introduced FIRSTCONSIDERATION: CITYOFSUGARLANDORDINANCE
NO.1746 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS, GRANTINGA
CONDITIONALUSEPERMITTOOPERATEAPRIVATESCHOOLLOCATEDINAGENERAL
BUSINESS (B-2)ZONINGDISTRICT.
Mr.HaroldEllis,PlannerII,statedtherewerenofurthercomments.
CouncilMemberSchiff inquiredastoadequateparkingonthesitefortheadditionalstudentsassumingthey
willbeallowedtodrive,andifthetrafficqueuewouldextendoutontoLexingtonBoulevardastheylineup
aroundCordesDrive.
Staffstatedtheschoolisrequiredtohave24parkingspacesonsitepertheDevelopmentCode, andtheyhave
124.ConcerningvehiclesstackinguponLexingtonBoulevardduringtrafficqueues, CordesDriveisa
horseshoe;thetrafficqueuewilllineupcomingintoCordesDrivefromonedirection, proceedaroundthe
horseshoe, andexitontheoppositeendofCordestoensurethereisnostackinguponLexington.Staffstated
thatthiswasEngineering’sopinionalso.
CouncilMemberAbraham inquiredastoschoolzonesignsonCordesDrive.Staffindicatedhewasunsure
asTrentisaprivateschool,butthatstaffwoulddetermineifschoolzonesignsarearequirement.
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby
Chaumette madeamotiontopasstosecondreadingCITYOFSUGARLANDORDINANCENO.1746
ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,GRANTINGACONDITIONALUSE
PERMITTOOPERATEAPRIVATESCHOOLLOCATEDINAGENERALBUSINESS (B-2)ZONING
DISTRICT. Themotioncarriedunanimously.
PUBLICHEARING
REQUESTFORPERMANENTZONINGOF0.576ACRES
Mayor ThompsonconvenedthePublicHearingtoreceiveandhearallpersonsdesiringtobeheardona
requestforpermanentzoningof0.576acreslocatedadjacentto1716DullesAvenue, including0.1936acres
ofCenterPointutilityeasement, fromStandardSingle-FamilyResidential (R-1)toNeighborhoodBusiness
B-1).
Mr.HaroldEllis,PlannerII statedtheapplicantisrequestingarezoningtoNeighborhoodBusiness (B-1).
Ifapproved,therezoningwouldbeincompliancewiththecityLandUsePlan.
Staffpresentedacaseoverviewindicatingtherearetwopiecesoflandinvolved, withtwoowners.Oneisa
dental/insuranceofficeof 3. 8acres; theotherisFirstColonyCommunityAssociationlandwithCenterPoint
Energypowereasement, nostructures, of 1. 9acres. In2008aparkinglotexpansionwasproposedforthe
FCCAportionofland; researchdiscoveredexistingbusinessesandFCCAlandwerezonedR-1,inaccurately
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CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE9
PUBLICHEARING (CONTINUED)
REQUESTFORPERMANENTZONINGOF0.576ACRES (CONTINUED)
duringannexation. Theannexationwaspartofalarge-scaleMUDannexationin1997.
Thezoningwillbeanextensionofexistingzoningwithnoapparentnegativeimpactsandwillbringlegally
non-conforminglandintozoningcompliance. ThelandwithintheCenterPointeasementislimitedintermsof
futuredevelopment.
ThePlanningandZoningCommissionheldaPublicHearingonJuly14,2009, andnomembersofthepublic
spoke. Discussionfocusedonlegaldescriptionsandacreagesofthetwosites,theCommissiondidnot
expressanynegativeconcernswiththerezoningandunanimouslyrecommendedapprovalonJuly23.
MayorThompson entertainedcommentsfromthepublic;hearingnonethePublicHearingwasclosed.
ORDINANCENO.1747 –CHANGEOFZONINGFOR0.576ACRES
MayorThompson introduced FIRSTCONSIDERATION: CITYOFSUGARLANDORDINANCE
NO.1747 AN ORDINANCE OF THE CITY OF SUGARLAND,TEXAS,PROVIDINGFORA
CHANGEOFZONINGFROMSTANDARDSINGLE-FAMILYRESIDENTIAL (R-1)ZONING
DISTRICTTONEIGHBORHOOD BUSINESS B-1) ZONINGDISTRICTFORAPPROXIMATELY0.57
ACRESOFLANDLOCATEDATANDADJACENTTO1716DULLESAVENUE.
Mr.HaroldEllis,PlannerII,statedtherewerenofurthercomments.
Olson
Followingafullandcompletediscussion,CouncilMemberJonesCouncilMember
,
secondedby ,
madeamotiontopasstosecondreading CITYOFSUGARLANDORDINANCENO.1747 AN
ORDINANCE OF THE CITY OF SUGARLAND,TEXAS,PROVIDINGFORACHANGEOF
ZONINGFROMSTANDARDSINGLE-FAMILYRESIDENTIAL (R-1)ZONINGDISTRICTTO
NEIGHBORHOODBUSINESS B-1) ZONINGDISTRICTFORAPPROXIMATELY0.57ACRESOF
LANDLOCATEDATANDADJACENTTO1716DULLESAVENUE. Themotioncarriedunanimously.
ORDINANCESANDRESOLUTIONS
ORDINANCENO.1748 –ESTABLISHINGSPEEDZONES
MayorThompson introduced FIRSTCONSIDERATION: CITYOFSUGARLANDORDINANCE
NO.1748 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,AMENDINGCHAPTER5
PUBLICPROPERTYANDSERVICES) OFTHECODEOFORDINANCESBYESTABLISHING
SPEEDZONESFORU.S.HIGHWAY59FRONTAGEROADSFROMSTATE HIGHWAY6TO
STATE HIGHWAY99;ANDPROVIDINGPENALTIESFORVIOLATIONSOFTHEORDINANCE.
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ORDINANCESANDRESOLUTIONS (CONTINUED)
ORDINANCENO.1748 –ESTABLISHINGSPEEDZONES (CONTINUED)
Mr.DavidWorley,AssistantPublicWorksDirector,statedTexasDepartmentofTransportation (TxDOT)
inJune2009completedaspeedzonestudyalongU.S.59frontageroadsthatincludesthenewlycompleted
segmentfromS.H.6tosouthofS.H.99withintheCityofSugarLand. Thespeedstudywasconductedin
accordancewiththe2006TxDOTProceduresforEstablishingSpeedZonesManual. WhenTxDOTcreates
anewspeedlimitorchangesanexistingspeedlimitonaportionofastateroadwaywithintheCitylimits,a
requestismadetotheCitytoamendtheexistingspeedzoneordinanceandadopttherecommendedspeeds.
PublicWorksconcurswiththeTxDOTrecommendationtopostthespeedlimitat50mph.Thestated
ordinanceamendstherespectivespeedlimit.
Abraham
Followingafullandcompletediscussion, CouncilMemberOlsonCouncilMember
,
secondedby ,
CITYOFSUGARLANDORDINANCENO.
1748
madeamotiontopasstosecondreading
AN
ORDINANCEOFTHECITYOFSUGARLAND,TEXAS,AMENDINGCHAPTER5 (PUBLIC
PROPERTYANDSERVICES) OFTHECODEOFORDINANCESBYESTABLISHINGSPEED
ZONESFORU.S.HIGHWAY59FRONTAGEROADSFROMSTATE HIGHWAY6TOSTATE
HIGHWAY99;ANDPROVIDINGPENALTIESFORVIOLATIONSOFTHEORDINANCE. The
motioncarriedunanimously.
ORDINANCENO.1750 –AMENDINGCODEOFORDINANCES
RELATINGTOBOARDSANDCOMMISSIONS
MayorThompson introduced FIRSTCONSIDERATION: CITYOFSUGARLANDORDINANCE
NO.1750 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,AMENDINGCHAPTERTWO
OFTHECODEOFORDINANCESRELATINGTOBOARDSANDCOMMISSIONS.
Ms.GlendaGundermann,CitySecretary, stated OrdinanceNo.1750providesthatallboards,
commissions, chairsandvice-chairsserveaone-yearterm;thattheCityCouncilappointsmembers, chairs
andvice-chairstothePlanningandZoningCommission, ZoningBoardofAdjustment, andtheBuilding
StandardsCommission; andthattheMayorappointsthechairofallotherboards, subjecttoapprovalofthe
CityCouncil.
Forclarificationpurposes, nochangeshavebeenmadetothetwoadvisoryboards; appointmentsremainas
currentlystatedintheordinance: AnimalAdvisory,CityCouncilappointsmembers; ParksandRecreation
Advisory, eachmemberoftheCityCouncilappointsonemember, subjecttoapprovaloftheCityCouncil.
CouncilMemberChaumette statedCityCouncilhashadaneffectiveappointmentprocessinplace,andthat
goodrevisionshavebeenmadetotheapplicationprocess,andreiteratedthatsheisopposedtothechanges
regardingtheappointmentprocessforthethreedecision-makingboards,andwouldbevotingagainstthe
amendingordinance.
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ORDINANCENO.1750 –AMENDINGCODEOFORDINANCES
RELATINGTOBOARDSANDCOMMISSIONS (CONTINUED)
Olson
Followingafullandcompletediscussion,CouncilMemberJonesCouncilMember
,
secondedby ,
madeamotiontopasstosecondreading CITYOFSUGARLANDORDINANCENO.1750 AN
ORDINANCEOFTHECITYOFSUGARLAND,TEXAS,AMENDINGCHAPTERTWOOFTHE
CODEOFORDINANCESRELATINGTOBOARDSANDCOMMISSIONS. Themotioncarriedbya
voteof6-1withCouncilMemberChaumette votingNea.
RECESSMEETING
MayorThompson recessedtheRegularMeeting, time6:40o’clockP.M.
RECONVENEMEETING
MayorThompson reconvenedtheRegularMeeting, time6:50o’clockP.M.
WORKSHOP
FISCALYEAR2009STRATEGICPROJECTINITIATIVE
PARKSANDRECREATIONFOUNDATION
MayorThompsonintroduceddiscussiononFiscalYear2009StrategicProjectinitiativetoestablishaParks
andRecreationFoundation.
Mr.JimBrowne,DirectorofParksandRecreation, statedCityCouncilapprovedthePROS (Parksand
RecreationOpenSpace) MasterPlanthatincludesestablishmentofatax-exempt,non-profitorganization
whichcouldfundcapitalprojectsthroughfundraising,endowments, othermechanisms;andestablishes
Friends’ associationstoraisemoneyforasinglefocuspurposesuchasmemorials, specificparks,andpublic
art.TheMemorializingTaskForcewhichworkedonthememorializingprojectforSugarLandMemorial
Parkrecommendedpursuingthepossibilityofestablishingafoundation.
TheFiscalYear2009StrategicProjectaddressesthesamemissionandvisionasidentifiedinthePROS
MasterPlan.ObjectivesofStrategicProjectinclude: Researchingpreferredstructure,scopeandpurposeof
foundationand presentfindingstoCityCouncilforconsideration. Additionalbenefitsofafoundation
includeopportunitiestogrow “civicpride”--buildingcommunity; retainthe “untappedwealth” ofcommunity
inSugarLand,createasignificantfundingresource, andprovide “plannedgiving” opportunities. The
proposalforafoundationisbasedonsolicitationofsignificantfundsversus “retailfundraising”. Staffis
proposingaconceptthatismoredirectedtowardbeingarepositoryforbequeathals, trusts, corporategiving,
non-profitgrants,andFoundationtoFoundationgiving.
Staffpresentedfoundationoptions: Option (1)ParksandRecreationFoundation;Option (2)Community
Foundation; andOption (3) H
“ ybrid” FoundationfocusedonParksandCivicServices.
- 14543 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE12
WORKSHOP (CONTINUED)
FISCALYEAR2009STRATEGICPROJECTINITIATIVE
PARKSANDRECREATIONFOUNDATION (CONTINUED)
1)ParksandRecreationFoundations--havealonghistorywith61intheStateofTexasandwiththemission
toachievepremiercitywidesystemofparkssustainablethroughoutthe21st centuryby: securingand
administeringprivatefundstoenhanceandmaintainparksthroughoutcities;promotingincreasedpublic
fundingfortheirparksystemasawhole;increasingcommunitystewardshipandsupportofallparksintheir
city.Theyaretypicallystand-aloneentitiesseparatefromthecityorParksandRecreationDepartments;
severalemploypaidstaffbutmostdonot,andhaveaselfgeneratingBoardofDirectors. TypicallytheParks
andRecreationstaffservesasnon-votingliaisonsorinex-officiopositionsofthefoundationtoprovide
technicaladvice.
Advantagesinclude: AugmentsCityfundingandprovidesasourceofnon-taxdollarstofundprojectsthat
may,beofspecificinteresttothecitizens, “FriendsofBrazosRiverPark”, publicartinparksandpublic
spaces, memorializingTaskForceprojects, culturalprograms/events,andsimilarprojectstotheJustinP.
BrindleyTrailinwhichcitizenswanttocontributeanddonatetotheParkssystem. Otheradvantagesinclude:
Allowscorporationsandcivicleaderstocontributetoparksthroughagencyrepresentingtheirdesires, and
increasesconfidencelevelthatgiftswillbeusedforspecifiedpurpose. Donationstothecityaretaxexempt,
butdonorsprefertogivetoafoundationasopposedtogivingtoagovernment. Foundationscanapplyfor
non-profitgrantsinwhichgovernmentsarenoteligibletoapply.ParksandRecreationFoundationscanbea
catalystforincreasedvolunteerismandstakeholderdevelopment, cansupportfestivalsandspecialeventsor
culturalprograms,andcanholdlanddonationsin “trust” forgrantingpurposes.
Disadvantagesinclude: Havingasinglepurposefocusanddoesnotaddressotherdonationopportunitiesin
thecityorcommunity.
2)CommunityFoundation--servesaspecifiedgeographicarea. Grant-makingpoliciesservebroadcharitable
purposesandtypicallyfunctionasan “endowment” fundtosupportcharitableactivities; directseffortsto
raisingapermanentcharitableendowmentconsistingofanaggregationoffunds; hasagoverningboard
representingthebroadpublicinterests.
Advantagesinclude: Providesdonorswithoneprimarycommunitycharityandreducescompetitionbetween
numerouscharities. Sharedpooloffundsprovidesforlargerreturn,andinterestandinvestmentearningscan
benefitallparticipatingcharities. Typicallyhavepaidprofessionalstaffs;reducesduplicationofeffortby
utilizingonestaffandoneBoardofTrusteestomanagefundsdirectedtomultiplecharities.
Disadvantagesinclude: Alltypesofcharitiescanbeincludedbeyondthosewithacivicormunicipalfocus
includinghealth,religious, andeducation. Donorsmaynotbeconsultedastowhichagency/programreceives
thesupportunlessspecified.
3) H
“ ybrid –ParksandCivicServicesFoundation”--Staffgavethoughttotheideaofahybridfoundation;
examplescouldnotbelocatedintheStateofTexas, sothisispotentiallynewterritory.Thehybridwouldbe
afoundationthatwouldexpanditsinterestbeyondparksbutwouldalsoencompassothermunicipal
purposes. Itwouldstilladdressparklandacquisitionandparkimprovements, publicart,festivalsandspecial
- 14544 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE13
WORKSHOP (CONTINUED)
FISCALYEAR2009STRATEGICPROJECTINITIATIVE
PARKSANDRECREATIONFOUNDATION (CONTINUED)
events, memorialprojects, andcouldaddinothermunicipalfunctionssuchasPoliceandFirebenevolent
funds,FriendsoftheAnimalShelter,andotherappropriateapplicationsinacivicsetting.
Advantagesinclude: Costefficient,organizationallyefficient (oneBoardofDirectorsratherthanmultiple
boards), andaugmentsCityfunding;providesasourceofnon-taxdollarstofundprojects, considersthewellbeingofthecompletemunicipalorganization, andthe “CityFocus” wouldenhancecloseworking
relationshipswiththecity.
Disadvantagesinclude: Doesnotaddressfundingneedsbeyondthoseofthemunicipalgovernmentmay,
competewithotherfundraisingeffortsincommunity, variousnon-profitfoundations,educationfoundations,
andtheUnitedWay.
Staffstatedoneapproachthathasbeendiscussedaspossiblyapreferredapproachisthegraduated
developmentofParkstoaCommunity/HybridFoundationwiththeinitialfocusbeingonParksandinviting
othercivic/municipalgroupstojoinandexpandthescope.
CouncilMemberJones statedhisdesirehasbeenthecreationofsometypeofcommunityorganizationrun
bytopleadersofthecommunity,appointedbymembersofCityCouncil, whowouldbetrustedbythe
citizenstomanagedonatedfundsforspecialCityprojects.Therearecitizensinthecommunitywhoare
lookingforopportunitiestogivetothecommunityinawaythatisnotcurrentlyavailable. Thistypeof
foundation wouldbetheequivalentofthedevelopmentfunctionofauniversitywhereitcanreceive
donationsandmakeappropriateallocations, receivelegacygifts,testamentarygiftssothatthefundsreapall
thebenefitsofgivingtoacharityandyetwillbenefitthecommunityasawhole.Statinghesupportsa
hybrid” organizationandfeelsithaspotentialforbeingagreatsuccessinthecity.Theonlyobjectionisthe
conceptoffocusingonParksinitiallyandthenexpandingthescope; ifwestartinonedirectionandfocuson
that,webuildinaprejudiceofavoidingothertypesofactivities.
CouncilMemberOlson statedheisinfavorofaParksFoundationandagreedwithafoundationappointed
byCouncil, notaself-generatingboard, andacceptingmoniesforCity-ownedfacilitiesorprograms. If
properlydone,thehybridcouldmeettheneedsofthecommunity; andagreedwiththeideaofafoundation
similartoauniversitydevelopmentboard.SugarLandwouldgaintremendouslyinthecommunitywitha
foundation.
CouncilMemberSchiff statedhedoesnotwanttoseethefoundationlikeaUnitedWayorganization,
raisingmoneytogiveouttootherorganizations, anddoesnotbelievethatistheCity’s business; butisin
favorofacceptingmoneyonlyforCityprojectsandprograms.Itisimportanttohaveavehicleforaccepting
donations;wecouldapplyforgrantsandbringfundsintothefoundation. Statingheisnotinterestedinany
typeoffundraising, thecityisinundatedwithgalasandhedoesnotwanttocompetewithnon-profitsinthe
community. Thecitymusthaveaclearlydefined, limitedscope, andheagreedwiththehybridtypeof
foundation, statingeventhoughwearefocusedonparks, thecharteritselfcouldbehybrid.Non-parkrelated
projectsthatbenefitCitycouldbeimplemented. Thecityshouldnotestablishtwofoundationsandtwo
boards,statinghewouldsupportahybridwithalimitedfocusthatensuresaclearpurpose.
- 14545 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE14
WORKSHOP (CONTINUED)
FISCALYEAR2009STRATEGICPROJECTINITIATIVE
PARKSANDRECREATIONFOUNDATION (CONTINUED)
CouncilMemberJones statedyoucanprohibitdoingfundraisers, butdoesnotseethisascompetingwith
theEducationFoundationforannualfundraisers.
CouncilMemberOlson statedthatbanningfundraisingneedstobeclearlydefinedasadevelopmentboard
forauniversitydoesmakeindividualsolicitations.
CouncilMemberSchiff statedthatcorporatedonorshave manyorganizationscallingonthemtoraise
moneywhichistappingmanyofthesamepools.
MayorThompson inquiredastowhatdirectionstaffwaslookingforfromCouncil. Staffstatedhereceived
anideafromCouncilofthenextstepswhichincludetheprocessofevaluatingtheappointments--Council
decisionastothepreferenceonmakingtheappointmentsfirstandstaffthenworkingwiththemindeveloping
thegoverningdocuments, orworkwithCouncildirectlyfirstandthenbringintheappointments. Ifconsensus
istomoveforwardwiththehybridconcept, wewoulddefinethefocus, functionsandpurposes; therequest
wouldgotoCouncilfortheappointments, anddeveloptheArticlesofIncorporation,by-laws,governing
documents, 501 (c)(3)filings.
MayorThompson stated wearedefinitelyatthepointofmaturityofthecity.SugarLandexhibitsa
communityprideunlikemostcities. Themayorstatedheisconcernedaboutthehybridashebelieveswe
couldlosefocus. Currently, thisallcomesthroughParks, andstatedthathehascommittedpubliclytoa
foundationorsometypeoforganizationforthearts,visual,publicart,performingarts;ifyoustartcombining
parksandarts,youhavetwodifferentfocuses. Statinghewasnotsurethathybridwastherightchoiceand
wouldlikemoreresearchdonebeforemovingforward.
SugarLandhasbeenveryactiveintheParkssystemandthereareproponentsofParksandstatedheisnot
surethatthecityneedsafoundationtoraisemillionsofdollars; statinghebelievesthedeficiencyinthecity
currentlyisinthearts.
CouncilMemberChaumette statedthatdiscussionswereheldinarecentworkshopregardingculturalarts
programs/foundations;theMayordidapresentationandstatedthathewantedmoreencompassingofallarts.
TheSugarLandCulturalArtsFoundation (SLCAF) wasmentioned.
CouncilMemberSchiff statedtheSugarLandCulturalArtsFoundationwasformedandthoughtthatitwas
movingforward.
MayorThompson statedthereisconfusioninthenameitself.TheSugarLandCulturalArtsFoundationwas
formedforonespecificpurpose,renovationoftheLakeviewAuditorium.Thenameisindicativeofabig
organization,butthatisnotthefocus. Councildiscussedusingthatorganizationasafoundationforamuch
broaderarchfoundation. Thediscussionwashowthecitywasgoingtosupportthat,orcreateanindependent
foundation. Thename,SugarLandCulturalArtsFoundation, isnotacity-widefoundationforthearts.
- 14546 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE15
WORKSHOP (CONTINUED)
FISCALYEAR2009STRATEGICPROJECTINITIATIVE
PARKSANDRECREATIONFOUNDATION (CONTINUED)
Byrecommendationofstaffandinworkingwiththeschooldistrict, staffwillreturntoCouncilwith
recommendationsonhowtoproceedwiththeLakeviewAuditoriumproject. Wediscussedafoundation
underwhichalltheartscouldbeincluded;ParksorArts,aretwodistinctseparatefunctions.
CouncilMemberSmithers statedoriginallytheSugarLandHeritageSocietywastoimplementtheLakeview
Auditoriumproject.Thedecisionwasthattheprojectwastoolarge,andtheSugarLandCultural
ArtsFoundationwasformed, forthissinglepurpose. HedoesnotbelievetheywanttooperateLakeview
Auditoriumonceitiscompleted, andthemembersofSLCAFarelookingtomoveahead.
CouncilMemberOlson statedthathisvisionofaParksfoundationorahybridhasmoretodowithfocuson
City-ownedproperties, afoundationthatwillsupporttheCity.
CouncilMemberSchiff agreedthatthefoundationwouldbespecificallyforCity-ownedandoperatedparks,
parkland,parkfacilities;andobtaindonationstoassistinimplementingthesevariousactivitiesincludingCity
projects,Cityfacilities, artwork.Hedoesnotwanttoseethisstartasendowmentstoraisemoneyandgive
outmoney.
CityManagerBogard statedtheImperialPerformingArtshasaneedforafacilitytohousethearts, andthe
Citydoesnothavesuchafacility. Thistypeoffoundationcouldassistinputtingtogetherresources
necessarytohelpthecitybuildaculturalartfacilityinwhichthesegroupswouldbeabletohosttheirevents.
CouncilMemberJones clarifiedthathisfocusismainlyforcapitalprojects.
CityManagerBogard statedtheCouncilshouldhavefurtherdiscussionsrelatingtothetopic,statingthe
FinanceCommitteecandeveloptheoptionsorconceptsandbringbacktoCouncil.
CouncilMemberChaumette reiteratedthatatthelastworkshopregardingthistopic,theMayor
recommendedthefoundationwouldbestrictlyforthearts;therewasCouncilconsensusontheproposal;
statingtheCouncilshoulddecideonacomponentandmoveforward.
CouncilMemberAbraham recommendedtoCouncilthatafutureworkshopbeheldonthesubject.
MayorThompson statedtheworkshopitemstatedontheagendais “establishaParksandRecreation
Foundation”; Councilisbroadeningthescopeofdiscussion. HeexpressedtoMr.Browne, DirectorofParks
andRecreation, thathispresentationwasverythorough, andthedirectionnowisfortheFinanceCommittee
toevaluatetheoptions.
- 14547 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE16
CITYCOUNCILCITYMANAGERREPORTS
CITYCOUNCILREPORTS
MayorThompson introducedCommunityEventsAttendedorScheduled.
CouncilMemberSmithersreportedattendingtheWalkingHistoricTourofSugarLandthatispartofthe
50th AnniversaryCelebration; itwasveryinformativethankstothetourguidewhomadethetourvery
interesting.
CouncilMemberChaumettereportedtheFirstColonyLittleLeague11-YearOldAllStarswonState
Championship, theJuniorChamberofCommercewillholdthestatewideconventioninSugarLand, and
attendedtheTransportationPolicyCouncilmeetingwhereitwasnotedthatthepublichearinghasbegunfor
thenewconformityanalysisforthelongrangeMetropolitanTransportationPlanandTIP.
CouncilMemberAbrahamreportedattendingthebudgetmeeting, compensationmeeting, SLDCmeeting,
VietnameseYouthExcellenceAwardGalaandtheAmbassadorofIndiahadvisitedthecity.
CouncilMemberOlsonreportedattendingtheEconomicDevelopmentCommitteemeeting.
CouncilMemberSchiff reportedtheSugarLandSuperStarfinalcontestwillbeheldinTownSquare
Saturdayevening, August8,at7:00p.m.
CITYMANAGERREPORT
CityManagerBogardreportedontheBudgetworkshopintheCaneRoomonThursday, August6,at7:30
a.m.,CityCouncilphotosat9:30a.m.andat4:00p.m.intheCaneRoomtheVision2025meeting.
WorkshopsplannedforTuesday, August25,andThursday, August27,willbecombined. Thecertifiedtax
rollisexpectedinlateAugustwhichimpactsthebudgetthatiscurrentlyplannedtobeadoptedonSeptember
15.AworkshopisproposedtobeheldonSeptember10,twocouncilmemberswillbeunabletoattendand
alternativearrangementshavebeenmadesothatthetwomemberswillattendtheSeptember3Finance
Committeemeetingtoaddressanyissues.
RECESSREGULARMEETING
MayorThompson recessedtheMeetingtogointoClosedExecutiveSession, time7:45o’clockP.M.
CLOSEDEXECUTIVESESSION
MayorThompson introduced ClosedExecutiveSessionasauthorizedbyChapter551,Texas
GovernmentCode,inaccordancewith:
EconomicDevelopment: Section551.087andPersonnel: Section551.074.
- 14548 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,AUGUST04,2009/PAGE17
CLOSEDEXECUTIVESESSION (CONTINUED)
a)Forthepurposeofdeliberationregardingtheofferofafinancialorotherincentiveto
businessprospectswithwhichtheCityisconductingeconomicdevelopmentnegotiations.
Ms.ReginaMorales,DirectorofEconomicDevelopment.
b)ForthepurposeofdiscussionwithrespecttotheCityManagerthirdquarterperformance.
Mr.AllenBogard,CityManager.
ADJOURNCLOSEDEXECUTIVESESSION
MayorThompson adjournedtheClosedExecutiveSession, time8:40o’clockP.M.
RECONVENEMEETING
MayorThompson reconvenedtheRegularMeeting, time8:40o’clockP.M.
ADJOURN
SmithersCouncil
There, beingnofurtherbusinesstocomebeforeCouncil, CouncilMember
,
secondedby
Member Olson, movedthatthemeetingadjourn. Themotioncarriedunanimouslyandthemeeting
adjourned, timeat8:41o'clockP.M.
GlendaGundermann, CitySecretary
SEAL)
- 14549 -
ITY OUNCIL
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GENDA EQUEST
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CLEARANCESPPROVAL
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ApprovetheminutesoftheCityCouncilmeetingSeptember15,2009.
- 14550 -
EXHIBITS
STATEOFTEXAS §
COUNTYOFFORTBEND §
CITYOFSUGARLAND §
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY, SEPTEMBER15,2009
REGULARMEETING
TheCityCounciloftheCityofSugarLandconvenedinaregularmeetingopentothepublicandpursuantto
noticethereofdulygiveninaccordancewithChapter551,GovernmentCode,Vernon'sTexasCodes,
Annotated,asamended, inSugarLandCityHallwithinsaidCityonTuesday, September15,2009at4:00
o'clockP.M.andtherollwascalledofthemembers; towit:
JamesA.Thompson,Mayor
ThomasAbraham, CouncilMemberatLarge,PositionOne
JacquelineBalyChaumette, CouncilMemberatLarge,PositionTwo
DonaldL.Smithers, CouncilMemberDistrictOne
DonaldG.Olson,CouncilMemberDistrictTwo
RussellC.Jones,CouncilMemberDistrictThree
MichaelS.Schiff,CouncilMemberDistrictFour
QUORUMPRESENT
Allofsaidmemberswerepresent.
Alsopresentwere:
AllenBogard,CityManager
GlendaGundermann, CitySecretary
JoeMorris,CityAttorney,and
ANumberofVisitors
CONVENEMEETING
MayorJamesThompsonconvenedthesession, opentothepublic,toorderat4:00o’clockP.M.
RECESSREGULARMEETING
MayorThompson recessedtheRegularMeetingtogointoClosedExecutiveSession, time4:00o’clock
P.M.
- 14551 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,SEPTEMBER15,2009/PAGE2
CLOSEDEXECUTIVESESSION
MayorThompsonClosedExecutiveSessionasauthorizedbyChapter551,
Texas
introduced
GovernmentCode,inaccordancewith:
PublicOfficers: Section551.074 (Discusspublicofficers).
a)ForthepurposeofdiscussionwithrespecttotheappointmentofmemberstothePlanning
andZoningCommission, ZoningBoardofAdjustmentsandAppeals, BuildingStandards
Commission, SugarLand4BCorporation, andSugarLandDevelopmentCorporation. Ms.
GlendaGundermann,CitySecretary.
RECESSEDCLOSEDEXECUTIVESESSION
MayorThompson recessedtheClosedExecutiveSession, time5:20o’clockP.M.
RECONVENEMEETING
MayorThompson reconvenedtheRegularMeeting, time5:40o’clockP.M.
INVOCATION
CouncilMemberOlson deliveredtheinvocation.
PLEDGEOFALLEGIANCE
CouncilMemberOlson ledthepledgeofallegiancetotheFlagoftheUnitedStatesofAmerica.
RECOGNITIONS
NATIONALNIGHTOUT
MayorThompson statedthat lawenforcementagenciesacrossthenationandthe SugarLandPolice
Departmentareinvitingneighborhoodstojoinforcesforthe26th AnnualNationalNightOutcrime,drug,and
violencepreventionevent. Over37millionpeopleincludingcitizens, lawenforcementagencies,
organizations,officials, andmilitarybasesworldwideparticipatedinNationalNightOut2008.
Mr.DougBrinkley,InterimPoliceChief, statedonTuesday, October6,from6:00-9:00p.m.,thecity
invitesallneighborhoodsto “LightUpSugarLand” byturningontheiroutsidelightsandspendingthe
eveningwiththeirneighborsandpolice. ThePoliceDepartmentasksthatresidentsgotothePolicewebsite
atwww.sugarlandtx.gov/police,CommunityPrograms, NationalNightOut;andregistertheirNationalNight
Outparties. Neighborhoods, blocks, orstreetsinSugarLandareabletoregistertheirpartieseachyear; and
policeofficers,firefighters,theMayor, CityCouncilmembers, andotherCityofficialsvisitasmanypartiesas
possible. AproclamationwaspresentedbytheMayorrecognizingOctober6,2009, asthe26th Annual
NationalNightOutevent.
- 14552 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,SEPTEMBER15,2009/PAGE3
PUBLICCOMMENT
MayorThompson introducedPublicCommentandentertainedregisteredspeakers. Therewerenopublic
comments.
REVIEWOFCONSENTAGENDA
MayorThompsonintroducedReviewoftheConsentAgendaandentertainedquestionsand/orcomments.
CONSENTAGENDA
MayorThompson introducedIV.A)SECONDCONSIDERATIONCITYOFSUGARLAND
:
ORDINANCENO.1752 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,AMENDING
CHAPTER2,DIVISION4 (FEESFORVARIOUSCITYSERVICES) ANDCHAPTER5,DIVISION3
RATESANDCHARGES) OFTHECODEOFORDINANCESBYREVISINGVARIOUSSERVICE
FEESANDMONTHLYRETAILWATERANDWASTEWATERCHARGES; IV.B) SECOND
CONSIDERATIONCITYOFSUGARLANDORDINANCENO.1753 ANORDINANCEOFTHE
CITYOFSUGARLANDAPPROVINGSETTLEMENTOFTHECENTERPOINTENERGYENTEX
COSTOFSERVICEADJUSTMENTAPPLICATIONFILEDONAPRIL29,2009; ANDADOPTING
TARIFFSTHATREFLECTTHEPARTIES’ SETTLEMENTAGREEMENT;IV.C)Authorizingexecution
ofaContractinanamountnottoexceed $47,000.00withEnvirodyne, IncorporatedforIndustrial
PretreatmentProgramanalysesofindustrialanddomesticwastewater; IV.D)Authorizingexecutionofa
ConcessionAgreementbyandbetweentheCityofSugarLandandDame-Wesp, LLC,dbaTreasureHunters
Too (Dame-Wesp) forretailconcessionspaceSugarLandRegionalAirport; IV.E)AuthorizingPurchaseof
NovellMasterLicenseAgreementintheamountof $47,754.44fromSHIGovernmentSolutions,
Incorporatedforannualsoftwaremaintenancerenewal; IV.F)AuthorizingexecutionofaContractinthe
amountof $35,868.00withWindstream, Incorporated, forcommunicationservicesfortheperiodDecember
06,2009throughDecember05,2010; IV.G)AuthorizingthepurchaseoftiresfromWingfootTire
Distributorsinanamountnottoexceed $28,000.00inFiscalYear2009throughtheCityInterlocal
PurchasingAgreementwithFortBendCounty;IV.H)AuthorizingexecutionofanInterlocalAgreementby
andbetweentheCityofSugarLandandFortBendCountyforpurchaseoffuelfortheperiodOctober01,
2009, throughSeptember30,2010;IV.I)BidevaluationandauthorizingexecutionofaContractinthe
amountof $69,686.50withKTCommercialCleaningforcommunityfacilitiescustodialservices; IV.J)
AuthorizingPurchaseintheamountof $46,410.00fromELSAGNorthAmericaLawEnforcementSystems,
LLCforfixedlocationlicenseplaterecognitioncamerasystem; IV.K)Authorizingaone-yearContract
renewalintheamountof $149,700.00withKustomSweeping, LLC,forstreetsweepingservices; IV.L)
Authorizingaone-yearContractrenewalinanamountnottoexceed $310,000.00withBioLandscapeand
Maintenance, Incorporatedforrights-of-waymowingservicesfortheperiodOctober01,2009,through
September30,2010; IV.M)Authorizingaone-yearContractrenewalinanamountnottoexceed
462,985.00withTexasLawnandLandscapeServicesforrights-of-waymowingservicesfortheperiod
October01,2009,throughSeptember30,2010;IV.N)Approvaloftheminutesoftheregularmeetingof
September01,2009.
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
Abraham madeamotiontoapprovetheConsentAgenda. Themotioncarriedunanimously.
- 14553 -
CITYOFSUGARLAND
CITYCOUNCILREGULARMEETING
TUESDAY,SEPTEMBER15,2009/PAGE4
MUNICIPALUTILITYDISTRICTBONDS
FORTBENDCOUNTYMUDNO.117ISSUANCEOFUNLIMITEDTAXREFUNDINGBONDS
MayorThompsonintroducedconsiderationonapprovalofFortBendCountyMunicipalUtilityDistrictNo.
117issuanceof $9,200,000UnlimitedTaxRefundingBonds,Series2009.
Ms.JenniferBrown,BudgetandResearchDirector, statedFortBendMUDNo.117, locatedinthe
GreatwoodsubdivisioninthecityExtraTerritorialJurisdiction (ETJ),isproposingtheissuanceof $9.2
millioninrefundingbondsSeries2009.Theproposedrefundingwillrefund $3.1 millionofSeries2000bonds
and $5.6 millionofSeries2002bonds.Theproposedissuedoesnotextendthematurityoftheissuesbeing
refunded; itisacceleratingrepaymentofprincipalcomparedtothecurrentmaturitiesschedule. TheDistrict
FinancialAdvisorisestimatingapresentvaluesavingsof4.75percentfortheproposedissueandisplanning
toselltheissueinOctober2009.UnderChapter5ofthecityCodeofOrdinances, theMUDmustobtainthe
Cityconsentbeforeissuinganydebtincludingarefunding.Staffhasreviewedtheproposedissuanceandhas
noissueswiththerefunding.
Mr.CraigRathmann, RathmannandAssociates, statedthisisanexcellentcreditandhasbeenassigneda
BBB+ratingbyStandardandPoor’s;insurancequalificationisinplace,andthebondswillbesoldasinsured
bonds.ThisisthefirstrefundingforDistrictNo.117;theotherGreatwoodDistrictshaveallrefinanced
portionsofthedebt.
Olson
Followingafullandcompletediscussion,CouncilMemberSchiffCouncilMember
,
secondedby ,
madeamotiontoapproveFortBendCountyMunicipalUtilityDistrictNo.117issuanceof $9,200,000
UnlimitedTaxRefundingBonds,Series2009. Themotioncarriedunanimously.
FORTBENDCOUNTYMUDNO.137ISSUANCEOFUNLIMITEDTAXBONDS
MayorThompsonintroducedconsiderationonapprovalofFortBendCountyMunicipalUtilityDistrictNo.
137issuanceof $5,240,000UnlimitedTaxBonds,Series2009.
Ms.JenniferBrown,BudgetandResearchDirector, statedFortBendMUDNo.137,locatedintheTelfair
subdivisionwithinthecitylimits,isproposingtheissuanceof $5.24millioninunlimitedtaxbondsSeries
2009;itisthe4thinstallmentofatotalof $81millioninbondsthatwereauthorizedbythevotersinthe
District.TheDistrictcurrentlyhas $21.66millioninoutstandingdebt,andtheproposedissuewillbringthat
to $26.9 million.TheDistricthadtaxablevalueof $276millionasofJanuary2009; and $307millionis
estimatedasofAugustof2009.TheDistrict2008taxratewas $0.62,andtheproposedissuanceisa25-year
maturitywithlevelprincipalpaymentsbeginningin2010. TheMUDmustobtainCityconsentbeforeissuing
thedebt;staffhasreviewedtheproposedissuanceincludingtheEngineeringDepartmentandsigningoffon
acceptanceoftheinfrastructure, andtherearenewissueswiththeissueitself.
Ms.JuliePeak,SeniorVicePresidentFirstSouthwestCompany, statedthebondsareexpectedtobeAAA
insured; theDistricthasanunderlyingratingofBBB,andthesearegreatcredits.
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MUNICIPALUTILITYDISTRICTBONDS (CONTINUED)
FORTBENDCOUNTYMUDNO.137ISSUANCEOFUNLIMITEDTAXBONDS (CONTINUED)
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
Smithers madeamotiontoapproveFortBendCountyMunicipalUtilityDistrictNo.137issuanceof
5,240,000UnlimitedTaxBonds,Series2009. Themotioncarriedunanimously.
FORTBENDCOUNTYMUDNO.138ISSUANCEOFUNLIMITEDTAXBONDS
MayorThompsonintroducedconsiderationonapprovalofFortBendCountyMunicipalUtilityDistrictNo.
138issuanceof $5,085,000UnlimitedTaxBonds,Series2009A.
Ms.JenniferBrown,BudgetandResearchDirector,statedFortBendMUDNo.138,locatedintheTelfair
subdivision, isproposingtheissuanceof $5.085millioninbonds.Itisthe4th installmentofatotalof $86.5
millioninbondsthatwereauthorizedbythevoters.Thereiscurrently $19.46millioninoutstandingdebt, and
theproposedissuewillbringthatto $24.55million. TheDistricthadtaxablevalueof $247millioninJanuary
of2009andisestimating $268millionasofAugust.TheDistrict2008taxratewas $0.62,andtheproposed
issuanceisa25-yearmaturitywithprincipalpaymentsbeginningin2010.
Ms.JuliePeak,SeniorVicePresidentFirstSouthwestCompany, statedthisisthesisterDistrictofFort
BendNo.137inTelfair. TheDistricthasanunderlyingratingofBBBandthebondsareexpectedtobe
insured, andnotedthattheHoustonMuseumofNaturalScienceannexislocatedintheDistrict.
Abraham
Followingafullandcompletediscussion, CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapproveFortBendCountyMunicipalUtilityDistrictNo.138issuanceof $5,085,000
UnlimitedTaxBonds,Series2009A. Themotioncarriedunanimously.
BUDGET
ORDINANCENO.1755 –AMENDINGFISCALYEAR2008-2009BUDGET
MayorThompson introduced FIRSTANDFINALCONSIDERATIONCITY
OFSUGARLAND
:
ORDINANCENO.1755 ANORDINANCEAMENDINGTHEFISCALYEAR2008-2009BUDGET
FORTHECITYOFSUGARLAND,TEXAS,TOPROVIDETHATTHEREVISEDBUDGETFOR
CERTAINFUNDSBEADOPTEDASTHEBUDGETEDAMOUNTFORTHOSEFUNDS.
Ms.JenniferBrown, BudgetandResearchDirector, statedtheCityManagerproposedbudgetthatwas
filedinJulyincludedprojectionsforthecurrentyearbudget;theprojectionshelpcapturehowstafffeelsthe
yearwillendrelativetothecurrentbudgetincludingrevenuesandexpenditures, andallowstafftocapture
budgetamendmentsapprovedbyCityCouncilsincethelastbudgetordinancewasadoptedandincorporates
thebudgetamendmentsintothefinalbudgetordinancefortheyear.
Projectionsshowthecityendingtheyearonapositivenotewithendingbalancesinthemajorfundshigher
thantheoriginalbudgetwiththeexceptionoftheAirportFund.
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BUDGET (CONTINUED)
ORDINANCENO.1755 –AMENDINGFISCALYEAR2008-2009BUDGET (CONTINUED)
Thefourmajoroperatingfundsare:
Ending
Fund
Balance
DebtServiceFund
GeneralFund
UtilityFund
AirportFund
5.34
17.69
3.80
2.13
+
+
+
-
Var.to
Budget
0.96
4.13
0.87
0.20
Year-endprojectionsoneachfundwerereviewedwithCouncilduringBudgetWorkshops;onemodification
wasmadetotheyear-endprojectionssincethebudgetwasfiledinJulywhichresultsinanincreasetothe
revenuesintheUtilityFundreflectedfromatransferfromtheSurfaceWaterFundtocoverthedebtservice
paymentsfordebtissuedfortheimprovements. ThatdataisreflectedasaliabilityintheUtilityFund. There
isnoimpacttotheSurfaceWaterFund.
Followingafullandcompletediscussion,CouncilMemberSmithersCouncilMember
,
secondedby
AbrahamCITYOFSUGARLANDORDINANCENO.
1755 AN
madeamotiontoapprove
ORDINANCEAMENDINGTHEFISCALYEAR2008-2009BUDGETFORTHECITYOFSUGAR
LAND,TEXAS,TOPROVIDETHATTHEREVISEDBUDGETFORCERTAINFUNDSBEADOPTED
ASTHEBUDGETEDAMOUNTFORTHOSEFUNDS. Themotioncarriedunanimously.
ORDINANCENO.1756 –ADOPTINGTHEANNUALBUDGET
MayorThompson introduced FIRSTANDFINALCONSIDERATIONCITYOFSUGARLAND
:
ORDINANCENO.1756 ANORDINANCEADOPTINGTHEANNUALBUDGETFORTHECITYOF
SUGARLAND,TEXAS,FORTHEFISCALYEARBEGINNINGOCTOBER1,2009,ANDENDING
SEPTEMBER30,2010;APPROPRIATINGTHESUMSASSETFORTHTHEREIN;ADOPTINGTHE
CAPITALIMPROVEMENTS PROGRAM2010-2014;ANDADOPTINGACOMPENSATIONPLAN.
Ms.JenniferBrown, BudgetandResearchDirector,statedtheproposedbudgetwasfiledonJuly21,2009
andatthattimetotaled $220.31million;theproposedbudgetwasreviewedthroughaseriesofsix
workshops.AftertheCertifiedTaxRollwasreceived,staffincorporatedfiverevisionsintothefinalbudget.
Revisionstothebudgetincluded: PropertytaxrevenueswerereducedintheGeneralFundandDebtService
FundtoreflectthevaluesthatwereincludedontheCertifiedTaxRoll.Staffisreflectingatransfer-inonthe
UtilityFundfromSurfaceWaterFundtocovertheDebtServicefortheSurfaceWaterprojectsinFiscal
Year2010. FinalbudgetreflectssavingsintheEmployeeBenefitsFundfromrecommendedhealthinsurance
contractbasedonassumptionsinenrollmentinthreedifferentplansofferedforemployees. Staffremoved
100,000fromtheCIPfortheEldridgeRoadstormsewerlateraltie-ins;astheprojectcameinlessthan
budgeted,thesupplementalfundinghasbeenremoved.
Thefinalbudgetisbasedonconservativerevenuesincludingzerosalestaxgrowthandalevelpropertytax
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BUDGET (CONTINUED)
ORDINANCENO.1756 –ADOPTINGTHEANNUALBUDGET (CONTINUED)
of $
0.30. Increasestoutilitychargesandsolidwastefeeshavebeenincorporatedandwereapprovedunder
OrdinanceNo.1752.Thefinalbudgetkeepsthebenefitsburdenunder40percentwhilefundingthefull
TMRScontributionandachangeinemployeemedicalinsuranceproviderswasrecommendedtocapitalizeon
savings. ThebudgetprovidesforservicestoRiverParkforFortBendMUDNo.1areauponannexationon
December1,2009andfundstheoperatingimpactofcapitalprojectsslatedtobecompletethisyear.The
ordinanceadoptsafiveyearCapitalImprovementProgramtotaling $303.75millionofwhichthefirstyearis
86.77millionandisincludedintheOperatingbudget. Years2-5intheCIPareforplanningpurposes.
Jones
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapprove CITYOFSUGARLANDORDINANCENO.1756 ANORDINANCE
ADOPTINGTHEANNUALBUDGETFORTHECITYOFSUGARLAND,TEXAS,FORTHEFISCAL
YEARBEGINNINGOCTOBER1,2009,ANDENDINGSEPTEMBER30,2010;APPROPRIATINGTHE
SUMSASSETFORTHTHEREIN; ADOPTINGTHECAPITALIMPROVEMENTS PROGRAM2010-2014;
ANDADOPTINGACOMPENSATIONPLAN. Themotioncarriedunanimously.
PROPERTYTAXREVENUEINCREASE –FISCALYEAR2010BUDGET
MayorThompsonintroducedconsiderationonavotetoratifythepropertytaxrevenueincreaseintheFiscal
Year2010Budget.
Ms.JenniferBrown,BudgetandResearchDirector, statedin2007theLocalGovernmentCodewas
amendedwithadditionalrequirementsplacedonentitiesthatadoptabudgetwhichincludesanyincreasein
propertytaxrevenuesfromthepreviousyear. Thecity2009taxrevenuesarebasedontheCertifiedTaxRoll
whichreflecteda5.2percentincreaseinpropertyvalues. Thisgeneratesanadditional $1.35millionin
propertytaxrevenuesforFiscalYear2010; ofthatamount, $630,000istaxesonnewpropertytothetaxroll
forthecurrentyear. ApproximatelyhalfoftherevenuegrowthisobligatedtoMUDrebates.
AmendmentstotheLocalGovernmentCoderequireaseparatevoteofCityCounciltoratifythetaxincrease
thatisreflectedinthebudget, andthevotemustbetakeninadditiontoandseparatefromthevotetoadopt
thebudgetandtosetthetaxrate.
CouncilMemberJones statedthatheproposescorrectingthelanguageofthestatute,whichisrequiredby
law,asitisconfusinginthatthepropertytaxrateisnotbeingincreased.
CouncilMemberAbrahamCouncilMemberJones
agreedwith ’
comments.
Jones madea
Followingafullandcompletediscussion,MayorThompsonCouncilMember
,
secondedby ,
motiontoratifytheadvalorempropertytaxrevenueincreasereflectedinthe2010FiscalYearBudget. The
motioncarriedunanimously.
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TAXRATE
MayorThompsonintroducedconsiderationonauthorizingplacementonafutureagendaaproposaltoadopt
anadvaloremtaxrateof $0.30000.
Ms.DonnaSvatek,TreasuryManager,statedthebudgetwaspassedbasedonaproposedtaxrateof $0.30.
Whentheproposedtaxrateexceedstheeffectiveorrollbackrate,thisisconsideredtobeataxincrease.
Thereareseveralstepsthatmustbetakenbeforeadoptionofthetaxrate.CityCouncilmustfirstvoteto
placeaproposaltoadoptthetaxrateontheagendaofafuturemeetingasanactionitem,andthevotemust
berecordedandtheproposalmuststatethedesiredrate.Twopublichearingsmustbeheldandareplanned
forOctober6andOctober20,withadoptionofthetaxrateonOctober27.
Followingafullandcompletediscussion,MayorThompsonCouncilMemberSmithers
,
secondedby ,
made
amotionthatpublichearingsonaproposaltoadoptanadvaloremtaxrateof $0.30000andincreasetoad
valorempropertytaxrevenuesbeheldat6:00o’clockp.m.onTuesday, October06,andonTuesday,
October20,2009. Themotioncarriedunanimously.
CONTRACTSANDAGREEMENTS
ADDITIONALUTILITIESREPAIRSERVICES
MayorThompson introducedconsiderationonauthorizingChangeOrderNo.1intheamountof
280,000.00totheContractwithSouthwestWaterCompanyServices, Incorporatedforadditionalutilities
repairservices.
Ms.SuEllenStaggs,DirectorofUtilities,statedCityCouncilauthorizedafive-yearcontractwithSWWC
Services, Incorporated (SouthwestWaterCompany) inFiscalYear2006toprovideutilitiesservicesfor
waterdistribution, wastewatercollection, andmeterreadingandbillingrelatedservices. Intheinitial
contract, thecityincluded $250,000inadditionalrepairswhichwasbudgetedandapprovedinpurchase
orders.Thecontractincludestwoannualfeatures,baseservicesandadditionalservices.
Baseservicesincludemeterreadingandbillingworkorderscitywide,repairingandmaintainingsomelift
stationsthatservetheSouthPlantservicearea, andbackhoerepairs;baseservicesforbackhoerepairsinclude
thefirst250repairswithnoadditionalfunding.Additionalservicesthatarereimbursedincludebackhoe
repairsafterthefirst250repairsaremade, themeterchange-outprogram,inaccuratemeterreplacements,
andnewtapinstallations.
StaffisanticipatingFiscalYear2009AdditionalServicestobeadramaticjumpfromtheprioryearduetoa
dryyearandalargeamountofrepairsthatoccurredinthesystem, mostlymainlineandservicelinebreaksto
residents’ homes.Afterthefirst250backhoerepairsaremade,thecostforeachadditionalrepairis $1,375,
plusconcreterepairs. Anadditional $529,000willberequiredabovetheinitialbaseservicesandincludesnew
tapinstallations, meterreplacementprogram, repairandmaintenance, inaccuratemeters, additional
excavations,andmiscellaneousfees. Tocontrolcosts, Citystaffwillcomplete25excavationsinthenormal
servicearea;andPublicWorkshashelpedbyreplacingconcrete.
Stafflocated $220,000fromsavingsintheUtilityFundBudget; a $60,000adjustmentwasapprovedwhen
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CONTRACTSANDAGREEMENTS
ADDITIONALUTILITIESREPAIRSERVICES
amendingbudgettoprojections,andstaffisrequestingCounciltoauthorizeachangeorderfor $280,000
toSWWCServices.
CouncilMemberOlson inquiredregardingfailuresthatmayhavebeenimpactedbyolderinfrastructure,and
staffstatedthattheasbestoscementpipeisfailingandismuchmoresusceptibletomovementofthesoilthan
otherpipetypes,andcommenteditisnotsomuchtheageofthepipeasitisthetypeofpipematerial.
Abraham
Followingafullandcompletediscussion, CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapproveChangeOrderNo.1intheamountof $280,000.00totheContractwithSouthwest
WaterCompanyServices, Incorporatedforadditionalutilitiesrepairservices. Themotioncarried
unanimously.
COVINGTONWOODSSTORMSEWERLATERALTIE-INS
MayorThompson introducedconsiderationonauthorizingChangeOrderNo.1intheamountof
100,000.00totheContractwithJerdonEnterprise,LPforCovingtonWoodsstormsewerlateraltie-ins.
Mr.MikeHobbs, DirectorofPublicWorks, statedonAugust18,2009, JerdonEnterprise, L.P.,was
awardedtheCovingtonWoodsStormSewerLateralTie-Inprojectintheamountof $428,483.00forthe
EldridgeRoadinterconnect. Atfourlocations, thestormwaterwillbedivertedfromthewesttoCovington
Ditch,outtotheEldridgeRoadstormsewersystem, anddowntoDitchA-22. Thepavementcontiguousto
thelocationsisapproximately40yearsoldandshowingsignsofdistress;thereisanissuewithbirdbathsand
nuisancefloodingoccursinthespecificareasduringrelativelysmallevents.
Theprojectcameinabout40percentbelowbudgetwhenbid.Thecontractorhasaunitpriceof $35per
squareyardwhichisabout $20lessthanseeninthemarketnow, andhasagreedtohonorthepriceifthecity
choosestodoadditionalpaving. Inordertotakeadvantageofcostsavings, PublicWorksDepartmentis
recommendingthatCityCouncilauthorizeexecutionofachangeorderintheamountof $100,000.
Additionalfundswouldbeusedtoreplacefullpanelsofpavementateachofthefourintersectionlocations.
Followingafullandcompletediscussion,CouncilMemberSmithersCouncilMember
,
secondedby
Chaumette madeamotiontoapproveChangeOrderNo.1intheamountof $100,000.00totheContract
withJerdonEnterprise, LPforCovingtonWoodsstormsewerlateraltie-ins.Themotioncarried
unanimously.
2010EMPLOYEEMEDICAL,DENTAL,ANDVISION
MayorThompsonintroducedconsiderationonauthorizingexecutionofContractswithCIGNAHealthcare
intheamountof $4,448,060for2010employeemedical; intheamountof $231,627.00fordental; andinthe
amountof $38,709.00forvision.
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CONTRACTSANDAGREEMENTS (CONTINUED)
2010EMPLOYEEMEDICAL,DENTAL,ANDVISION (CONTINUED)
Ms.MaryHouse,DirectorofHumanResources presentedabriefhistoryofEmployeeMedicalInsurance
statingthatinthepast10years, thecityhascontractedwithtwomedicalvendors; Aetnaisthecurrent
medicalprovider. Thecityparticipatedinanemployeebenefitssurveywiththeprivateandpublicsector
andoverthelastthreeyearshasbeenaveraginga7percentincreasetotheCityhealthplancomparedtothe
Houstonareaaverageof13percent.
TherecentRFPprocesswasusedtosolicitproposalsforGroupMedical,GroupDental, andVoluntary
Vision. InitiallyontheHealthPlan, thefollowingproposalswerereceivedincludingtheestimatedannual
cost: Aetna, $4.9 million;BlueCrossBlueShield, $4.8 million;Cigna, $4.4million, andHumana $5.1
million.
Thecityhas (3)plansfromwhichtheemployeesmaychoose: HealthSavingsAccount, HMO,andOpen
Accessplan.Humanadidnotoffertheothertwochoices, andall (3)choiceswererequestedintheRFP.
Cignaprovided $60,000forwellnessandopenenrollment. BlueCrossBlueShielddidnotprovideonline
enrollmentprocesswhichisveryimportant. Aetnaprovided $30,000forwellnessprograms. Staffcenteredon
CignaandAetnaforfinalandbestoffers.
StaffisrecommendingCignafortheMedicalPlanforthefollowingreasons: Cignaoffersasmaller,more
efficientHMOproductwithlowerco-paysfordoctors’ visits;offers $60,000foremployees’ wellness
programsandopenenrollment. Cignaisareasonableoption,butwillinvolveadisruptionofdoctorsonone
ofthethreeplanoptions.Thereare486CityemployeesenrolledinthecurrentHMObutstaffanticipates
theremaybeemployeesshiftingtotheHSA (HealthSavingsAccount) plan,ortheOpenAccessPlanwhich
ismoreexpensivefortheCityandemployees.
Costsavingsassumptionsinclude: Thecityislookingatacomparisonofthefiledbudgettothecurrentfinal
budgetanticipatingiftheemployeesdoshifttoadifferentplan,therewillbeoverallmoremoneybeingpaid
fortheinsurancebytheemployees, approximately $90,000;thecitywouldhaveaprojectedsavingsof
393,938.Thetotaldecreaseofthecostofwhatwasbudgetedpreviouslywouldbeapproximately $303,947.
RegardingtheGroupDentalPlans, therewere10proposalsfortheRFPthatwerereceived; Assurant, Blue
CrossBlueShield, andQCDofAmericawereeliminatedduetonotrespondingtothequotesthatwere
requested. DeltaDentalhadfinancialissues. Humanaisthecurrentproviderandtherearemanyservice
issueswiththem.Cignaofferedaonepercentdiscountonthemedicalifbundledtogether,a $44,000savings,
andstaffisrecommendingCignaforthegroupdentalplan.
TherearenoCityfundsinvolvedwiththeVoluntaryVisionPlan,onlyemployeepaid,andisbundledwith
MedicalandDentaltoobtainmorefavorablerates.StaffisrecommendingCignafortheVisionPlanasitwill
decreasethecurrentpremiums, andwillincreasediscountsforout-of-pocketexpensesforannualexams,
lenses, andframes.
Thecityhasabenefitsburdenthatwasestablishedin2001byCityCouncilthatstatestherewillbealessthan
40percentratioofbenefitstosalary.Thebudgetthatisbeingpassedwiththefavorablepremiums
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CONTRACTSANDAGREEMENTS (CONTINUED)
2010EMPLOYEEMEDICAL,DENTAL,ANDVISION (CONTINUED)
offeredbyCignawillkeepthecityunderthe40percentthreshold.
Abraham
Followingafullandcompletediscussion, CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontoapproveContractswithCIGNAHealthcareintheamountof $4,448,060for2010
employeemedical; intheamountof $231,627.00fordental; andintheamountof $38,709.00forvision.The
motioncarriedunanimously.
ORDINANCESANDRESOLUTIONS
ORDINANCENO.1754 –TEXASMUNICIPALRETIREMENTSYSTEM
MayorThompson introducedFIRSTCONSIDERATIONCITYOFSUGARLANDORDINANCE
:
NO.1754 ANORDINANCEOFTHECITYOFSUGARLAND,TEXAS,ELECTINGFORTHECITY
TOMAKECURRENTSERVICEANDPRIORSERVICECONTRIBUTIONSTOTHECITY’S
ACCOUNTINTHEMUNICIPALACCUMULATIONFUNDOFTHETEXASMUNICIPAL
RETIREMENTSYSTEMATTHEACTUARIALLYDETERMINEDRATEOFTOTALEMPLOYEE
COMPENSATION.
Ms.PaulaKutchka, Assistant DirectorofHumanResources, stated theTexasMunicipalRetirement
System (TMRS) madesignificantactuarialchangesin2008thataffectedcityrates.Thechangeswerenot
necessitatedbyinadequatecontributionsbutwererequiredbecausethefundingphilosophychangedfroma
pay-as-you-go” fundingmodeltoan “advancefundingofpromisedbenefits” model. Thechangerequired
manycities, includingtheCityofSugarLand,tocontributemoremoneytomaintainthesamelevelof
benefitsthatwereofferedinthepast.
Theincreasetocontributionsin2009waspaidforbyemployeeswhodidnotreceivethetraditionalmerit
increasesinorderforCitytofullyfundTMRS.InFiscalYear2009budget, Councilapprovedthefullfunding
rateof15.48percentasstaffaccomplishedareductiontotheoverallsalaryliabilitygoingforwardby
changingthewaymeritwasawardedtoemployees. InaccordancewithCouncilcompensationphilosophy,
employeesarecompensatedbasedonperformance. InFiscalYear2009, ameritpoolwasestablishedwith
thefirst2percentofanemployeemeritawardgoingtotheirbasepay.Theremainingearnedmeritwasthen
awardedinalumpsumpayment. Highlycompensatedemployeesreceivedonlythelumpsum. Sincesalary
compoundsovertime,themethodforeverimpactsemployeebasesalariesandtheCitysalaryliabilityfor
futureyears.
Staffreceivedthe2010contributionrateletterinMaywhichincludedafullyfundedrateof16.67percent
andaphase-inrateof13.81percent. TMRSadvisedtheCitythatthe2010phase-inrate, theminimum
contributionpayment, willexceedtheestablishedstatutorymaximumcontributionratelimitof13.5percent.
ThestatmaxisthemaximumrateestablishedbytheTMRSActthatacitycanberequiredtocontributefor
theretirementportionofitsplanbasedonthelevelofbenefitstheplanprovides.
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ORDINANCESANDRESOLUTIONS (CONTINUED)
ORDINANCENO.1754 –TEXASMUNICIPALRETIREMENTSYSTEM (CONTINUED)
Smithers
Followingafullandcompletediscussion,CouncilMemberOlsonCouncilMember
,
secondedby ,
madeamotiontopasstosecondreading CITYOFSUGARLANDORDINANCENO.1754 AN
ORDINANCEOFTHECITYOFSUGARLAND,TEXAS,ELECTINGFORTHECITYTOMAKE
CURRENTSERVICEANDPRIORSERVICECONTRIBUTIONSTOTHECITY’SACCOUNTINTHE
MUNICIPALACCUMULATIONFUNDOFTHETEXASMUNICIPALRETIREMENTSYSTEMAT
THEACTUARIALLYDETERMINEDRATEOFTOTALEMPLOYEECOMPENSATION.Themotion
carriedunanimously.
RESOLUTIONNO.09-31 –CERTIFICATESOFOBLIGATION
MayorThompsonintroducedconsiderationon CITYOFSUGARLANDRESOLUTIONNO.09-31 A
RESOLUTIONAUTHORIZINGPUBLICATIONOFNOTICEOFINTENTIONTOISSUE
CERTIFICATESOFOBLIGATION.
Ms.JenniferBrown,BudgetandResearchDirector, statedtheFiscalYear2009and2010Capital
ImprovementProgramsincludeprojectsthatarefundedfromtheissuanceofCertificatesofObligation
CO’s),whicharedebtobligationsthatcarrythefullfaithandcreditofthecityandthedebtrepaymentis
usuallysupportedbypropertytaxes;therecanbeanunderlyingpledgeofotherrevenuesourcessuchashotel
occupancytaxesorairportrevenues.
Theissuethatstaffisproposinghasbeenplannedbasedonprojecttiming,includingtheneedforfunding
andpotentialmarketabilityofthebonds.Staffisrecommendinganissuewiththemaximumprincipalamount
of $18,875,000tobesoldonNovember3.Statelawrequiresthatthecityprovidepublicnoticeofits
intentiontoissuetheCertificatesofObligation,whichmustbedonebypublicationofanoticeinthe
newspaperonceperweekfortwoconsecutiveweekswithfirstpublicationoccurringatleast31daysbefore
thedateofthesale. Publicationmustincludetimeandplacefortheordinancetobeapproved, maximum
amountandpurposeofthedebt,andmannerofrepayment.
Theproposedissuewoulddepositapproximately $18.7millioninconstructionaccountsandallocatedamong
Airport,Drainage, MunicipalFacilities, Parks,andStreets/Trafficprojects. Theremainingprincipalamount
willbeutilizedtopaytheissuancecostsofthedebt.
StaffisproposingPublicationofNoticeforOctober2and9,2009andplanningfordebtissuanceon
November3.
Followingafullandcompletediscussion, CouncilMemberSchiffCouncilMemberAbraham
,
secondedby ,
madeamotiontoapprove CITYOFSUGARLANDRESOLUTIONNO.09-31 ARESOLUTION
AUTHORIZINGPUBLICATIONOFNOTICEOFINTENTIONTOISSUECERTIFICATESOF
OBLIGATION. Themotioncarriedunanimously.
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ORDINANCESANDRESOLUTIONS (CONTINUED)
RESOLUTIONNO.09-34 –ADOPTINGVISION2025
MayorThompsonintroducedconsiderationonCITYOFSUGARLANDRESOLUTIONNO. 09-34A
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,ADOPTING
VISION2025ANDGUIDINGPRINCIPLESDOCUMENT
Mr.JimCallaway, ExecutiveDirectorCommunityDevelopment,statedResolutionNo.09-34willbethe
formaladoptionofCityCouncil’slong-termvisionfortheCity,Vision2025andtheassociatedGuiding
Principles; thisisadocumentthatprovides, guides, anddirectsthestrategicplanningandcomprehensive
planningandgivesbroadpolicydirectionformanyissues. Theadoptioncompletesalong,focusedCity
Councileffortcomprisedofmeetings, workshops,andretreats; communityinputandvalidationweresolicited
throughaCommunitySummit.
CityManagerBogard statedinmovingforward,CouncilwilltaketheestablishedVisionStatementand
PrinciplesintotheFallRetreatandconcentrateonmid-termgoals,identifyshortcomingsinrelationtothe
Vision,andbegintoprioritizeactionsthatCouncilwouldliketoconsideroverthenextyearortwo.Staffwill
beginworkingwiththePlanningandZoningCommissionandreviewtheComprehensivePlangoals, review
theCodeofOrdinancesandotherregulatoryschemestoensurethatallofouractionsaregearedtoward
accomplishingtheestablishedVision.
Followingafullandcompletediscussion,CouncilMemberChaumetteCouncilMember
,
secondedby
JonesCITYOFSUGARLANDRESOLUTIONNO.
0934 A
madeamotiontoapprove
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSUGARLAND,TEXAS,ADOPTING
VISION2025ANDGUIDINGPRINCIPLESDOCUMENTThemotioncarriedunanimously.
WORKSHOPS
FUNDINGOFCRABBRIVERROADIMPROVEMENTS
Mayor ThompsonintroduceddiscussiononproposalfromFortBendCountyforfundingofCrabbRiver
RoadimprovementsthroughFederalTransportationInvestmentGeneratingEconomicRecovery (TIGER)
discretionarygrantprogram.
Mr.ChrisSteubing, CityEngineer, statedFortBendCountyispursuingfundingthroughtheFederal
TIGER (TransportationInvestmentGeneratingEconomicRecovery) discretionarygrantprogramthatispart
oftheAmericanRecoveryandReinvestmentActof2009. CitystaffmetwithCommissionerRichard
MorrisonandJimGonzalesofIDCEngineeringinAugust2009toreviewaschematicoftheproposedCrabb
RiverRoadimprovementsfromU.S.59totheF.M.762intersectionwithF.M.2759, andsouthdownF.M.
762approximately2miles,tojustpastthe futureGeorgeHighSchool. Thetotalprojectencompassesabout
4milesofroadwayandincludesgradeseparatedcrossingsatF.M.762andtherailroad, andatSansbury
BoulevardintoGreatwood. Fromanengineeringstandpoint, staffagreedwiththebuilding,circulation, and
transportationperspective, gradeseparatedcrossings, andtheproposaltoeliminatewhatcouldbeafuture
problemasgrowthcontinuesinthearea. ArequestwasmadefromFortBendCountyforaletterofsupport
fromtheCity;thecitydraftedandreviewedaletterofsupportwhichwassignedbyMayor
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WORKSHOPS (CONTINUED)
FUNDINGOFCRABBRIVERROADIMPROVEMENTS (CONTINUED)
ThompsonandsubmittedtotheCountyaspartoftheGrantsubmission.
Mr.RichardMorrison, FortBendCountyCommissioner PrecinctOne,statedtheexpansionandwidening
ofCrabbRiverRoad (F.M.2759) andF.M.762willbeginatU.S.59andcontinuedowntoabout500feet
pastthenewGeorgeHighSchoolthatisapproximatelyayearfromcompletion.
Currently,theroadisa2-laneasphaltroadwithopenditchesfromU.S.59downpastthenewhighschool,
andonaverage, approximately25,000vehiclesperdaytravelontheroad. Normaltrafficonaroadisabout
5,000carsperdayperlane. Crashespervehiclemiletraveledare2.79whichareabovethecurrentCounty
averageof1.94crashespervehiclemiletraveled. Theat-graderailroadcrossingserves45trainsperdaywith
anaverage5,500feettrainlength.
Proposedimprovementsinclude: 4-lane, raisedmedianconcrete; curbandgutter; SansburyBoulevard
underpass; overpassatrailroadcrossing;hikeandbiketrail;solarsafetylighting; andsoundwallsontheeast
side.
Theproposalincludesthetotalprojectcostestimateof $80million.TheCountyisworkingwithall
participantsonproportionatesharesandhasidentifiedSugarLandasapartnerwiththeproportionateshare
of3.8 percentor $3million, andfundingshareover3years. FortBendCountyis8.1percent, $6.5million;
CityofRosenbergEDCis0.3percent, $250,000;CityofThompsonsis0.3percent, $250,000;Lamar
ConsolidatedI.S.D. R
( OW)is1.3 percent, $1million; GeorgeFoundation (ROW)is2.5 percent, $2million;
NRGPowerCompanyis7.5 percent, $6million;TxDOTis11.3percent, $9million; andotherFederalfunds
20.6percent, $16.5million. CommissionerMorrisonstatedintheTIGERgrant, therewillbecompetition
withapproximately1,000otherapplicationsnationwide. Inadditiontotheamountoflocalmatchthatwillbe
involved, theTIGERgrantprocesswantstheinclusionofsourcesthataretypicallynotroadbuilders. Lamar
ConsolidatedI.S.D.andNRGPowerarenotentitiesthatareintheroadbuildingbusinessandwillstrengthen
theapplication.
Economicimpactispredictedtocreate638jobstotal.Thetimelineindicatestheprojectshouldbecompleted
bythe2nd quarterof2012,orJuly1,2012.
Supportfortheprojectincludes: CountyJudge, Commissioner’sCourt,CityofRosenberg, Cityof
Thompsons, CityofSugarLand,GreatwoodHOA,BridlewoodEstatesHOA,CanyonGateHOA,Tara,
TxDOT,H-GAC,CongressmanOlson,SenatorsHegar, Huffman; RepresentativesOlivo,Zerwas, Howard;
TheGeorgeFoundation, SierraClub,andtheAudubonSociety.
IftheTIGERgrantisnotapproved,PlanBincludes: FederalappropriationsandearmarkfromCongressman
OlsonandSenatorCornyn;TxDOTpass-throughfinancing, secondFederalStimulus,andnextCounty
MobilityBond.
Inconclusion,CommissionerMorrisonstatediftheprojectisnotbuilt,in25yearstheaveragedaytrafficon
a2-laneroadwillbe75,000;andwhenSugarLandannexesGreatwoodin2018,therewillbeatraffic
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WORKSHOPS (CONTINUED)
FUNDINGOFCRABBRIVERROADIMPROVEMENTS (CONTINUED)
nightmare; withtheproject, thecitywillattainanotherrouteforhurricaneevacuationandenhanced
emergencyservices, andin2018SugarLandannexesasolutionwiththe4-laneroad.
Councildiscussionensuedregardingconsiderationofaneedforexpansionfromthe4-laneroadto6-lanes,
identifyingtheprojectfundsintheCitybudget,thecity’sproportionateshare,neighborhoodsupport,timeline
onfundingcommitment, requirementsforGrantapplication, fundingprojectsoutsidetheCityofSugarLand,
writtencommitmentsfromtheotherentities, supportforthePlanBoption.
MayorThompson statedtheletterofsupportwassignedinsupportoftheTIGERGrantapplication, as
ultimatelyGreatwoodwouldbepartofSugarLand. Thecommitmentoftheresolutionwouldbeinsupport
oftheapplication; iftheCitydidapprovethe3.8 percentcommitment, itwouldbetiedtoreceivingthe
TIGERGrant.IftheGrantwasnotapproved, CityCouncilwouldhavetoreturnandre-evaluatethe
proportionateshare.
MayorThompson statedthecityisinterestedinmovingforward,butCouncilwouldneedtoevaluatehow
theproportionatesharesofthefundingweredetermined,andcitystaffandcitymanagerwouldreviewand
assessthesourcefortheCityfunding.
CouncilMemberAbraham leftthemeeting,time7:25o’clockP.M.
RECESSMEETING
MayorThompson recessedtheRegularMeeting, time7:25o’clockP.M.
RECONVENEMEETING
MayorThompson reconvenedtheRegularMeeting, time7:50o’clockP.M.
PROPERTYACQUISITIONNEEDSANDPROCESS
MayorThompsonintroduceddiscussiononpropertyacquisitionneedsandprocess.
Mr.ClaytonE.Taylor,RightofWayManager, statedthereareapproximately25CIPprojectsthatwill
requirelandacquisitionoverthenext2-3 years; feesimpleacquisitionsforRiverstoneParkland, Telfair
Parkland, BrazosRiverParkland, andelevatedstoragetanks; andeasementacquisitionforsurfacewater
conversiontransmission, JaneLaneconveyance, DullesAvenueroadwayImprovements, andHighway90A
sidewalk. Currently, staffisworkingon17CIPprojectswhichcontainabout110individualparcelsthatare
beingtrackedandmanaged. Resourcesinclude: ROWManager, LandmarkConsultingGroup,GISand
projectmanagersupport,andoutsidelandserviceconsultants, appraisers, surveyors.
TheParcelTrackingSystemwasdevelopedin-houseandprovidestotalprojecttransparency, containing
progresscharts, communicationlogs,andprojectcosts. ThesystemusesbasicGISfunctionalityandlists
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WORKSHOPS (CONTINUED)
PROPERTYACQUISITIONNEEDSANDPROCESS (CONTINUED)
theprojectandparcel, basicinformationoftheowner, andprovideslinksthatwilltaketheusertoother
foldersformoreinformation. TheParcelTrackingDatabasecontainsalltheinformationrelatedtothe
particularparcels’ acquisitionactivitiesstartingwiththeproject,projectname, theI.D.,parcelnumber,
projectdirector,agentworkingontheacquisition, ownername,attorney, engineer,dateofappraisalrequest,
datereceived,environmentalrequested; alsoincludesdocumentlinks,abstractreport,easements, deed,tax
mapandtaxcardrelatedtotheparcel. Theprojectmanagercangotothelogsandseetheinvoices, contact
logsrelatedtotheinvoices.Thelastlinkliststheprojectcostsandincludesasummaryoftheinvoicespaidto
date.
Forparcelsgreaterthan $25,000,theFeeAcquisitionProcessincludessixsteps: (1)InternalPre-acquisition
activities: selectroute,identifyparcels, andsubmitschedule. (2)CouncilFYI. 3
( )ExternalPre-acquisition
activities: titleabstracting, survey,environmentalassessment, cultural/historicalassessment, appraisal, and
establishjustcompensation. (4)CouncilExecutiveSession: discussproposednegotiationsandoffers.
5)Goodfaithnegotiations. (6)Successfulnegotiations; receivesignedcontracttoconveylandfrom
landowner, Councilapprovescontractover $25,000. Failednegotiations; CouncilExecutiveSessionand/or
Councilenactsresolutionauthorizingfinalofferandeminentdomainproceedings.
WORKSHOPS
MayorThompson, secondedbyCouncilMemberSmithers
,
madeamotiontoremovefromtheagenda
ItemsX.C.,PedestrianandBicycleProjects; X.D.,Non-CityMeetingandEventNoticesonSLtv16;and
X.E.,2008CharterCommissionReport. Themotioncarriedunanimously.
CITYCOUNCILCITYMANAGERREPORTS
CITYCOUNCILREPORTS
MayorThompson introducedCommunityEventsAttendedorScheduled.
CouncilMemberSmithersreportedattendingtheFortBendBuyersClubmeetingatKempnerHighSchool.
CouncilMemberOlsonreportedattendingtheRibbonCuttingceremonyoftheHelpingHeroesawardinga
newhometooneofourveteransinOldOrchard; andthemonthlyPoliceDepartmentmeeting.
CITYMANAGERREPORT
Therewasnoreport.
RECESSREGULARMEETING
MayorThompson recessedtheRegularMeetingtogointoClosedExecutiveSession,time8:05o’clockP.M.
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CITYCOUNCILREGULARMEETING
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CLOSEDEXECUTIVESESSION (CONTINUED)
RealProperty: Section551.072 (DeliberationRegardingRealProperty)
b) Discussvalueof,offertopurchase, andstatusofnegotiationsregardingrealpropertyto
beacquiredforparkpurposes. MsKarenDaly,AssistantCityManager.
ADJOURNCLOSEDEXECUTIVESESSION
MayorThompson adjournedtheClosedExecutiveSession, time9:25o’clockP.M.
RECONVENEREGULARMEETING
MayorThompson reconvenedtheRegularMeeting, time9:26o’clockP.M.
APPOINTMENTS, BOARDSANDCOMMISSIONS
PLANNINGANDZONINGCOMMISSION
Mayor ThompsonintroducedconsiderationonappointmentofninememberstothePlanningandZoning
CommissionfortermsexpiringSeptember30,2010;andappointmentofChairandViceChair.
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
PlanningandZoningCommission: FarahAhmed, HarishJajoo,SandyHellums, MarlenaBerger,Nancy
Porter,BridgetYeung,CarlStephens, PaulaStansell, andJimShaw;andappointingBridgetYeungasChair
andCarlStephensasViceChair. Themotioncarriedunanimously.
ZONINGBOARDOFADJUSTMENT
MayorThompsonintroducedconsiderationonappointmentoffivemembersandthreealternatemembersto
theZoningBoardofAdjustmentfortermsexpiringSeptember30,2010; andappointmentofChairandVice
Chair.
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
ZoningBoardofAdjustment: GregorySchmidt,DeloiseHolmes, Jr., KathyHuebner, BudFriedman, Allen
Lazor; andalternates: DeronPatterson,VivianCamacho, andJohnNovak;andappointingKathyHuebneras
ChairandBudFriedmanasViceChair. Themotioncarriedunanimously.
BUILDINGSTANDARDSCOMMISSION
MayorThompsonintroducedconsiderationonappointmentofsevenmembersandthreealternatemembers
totheBuildingStandardsCommissionfortermsexpiringSeptember30,2010;andappointmentoftheChair.
APPOINTMENTS, BOARDSANDCOMMISSIONS (CONTINUED)
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BUILDINGSTANDARDSCOMMISSION (CONTINUED)
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
BuildingStandardsCommission: RamakrishnaPochiraju,LarsHagen, AbrahamJoseph, AndrewUschold,
RickPal,HarvinderArora,AlAbramczyk;andalternates: PankajShah, SameerKapileshwari,andShaheed
Kajani;andappointingAlAbramczykasChair. Themotioncarriedunanimously.
ANIMALADVISORYBOARD
MayorThompsonintroducedconsiderationonappointmentofthreememberstotheAnimalAdvisoryBoard
fortermsexpiringSeptember30,2010;andappointmentoftheChairbytheMayorwithapprovalofCity
Council.
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
AnimalAdvisoryBoard: Dr.JamesL.Cox,SusanWege, andChadZapalac; andappointingDr.JamesL.
CoxasChair. Themotioncarriedunanimously.
PARKSANDRECREATIONADVISORYBOARD
MayorThompsonintroducedconsiderationonappointmentofsevenmemberstotheParksandRecreation
AdvisoryBoardfortermsexpiringSeptember30,2010;andappointmentoftheChairbytheMayorwith
approvalofCityCouncil.
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
ParksandRecreationAdvisoryBoard: MayorappointingWilliam “Bill” Roy;At-LargePosition1appointing
HillaryGoldstein; At-LargePosition2appointingBettyGee;District1appointingMichelleWohlwend;
District2appointingJudyG.Chong;District3appointingSueChiang; andDistrict4appointingPaul
Barnett;andMayorappointingMichelleWohlwendasChair. Themotioncarriedunanimously.
SUGARLAND4BCORPORATION
MayorThompsonintroducedconsiderationonappointmentofmemberstoSugarLand4BCorporation.
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
SugarLand4BCorporation: MaryFavre,HimeshGandhi, JamesClancy,RayMeyer, RobertPickell,
DonaldSmithers, andDonaldOlson. Themotioncarriedunanimously.
SUGARLANDDEVELOPMENTCORPORATION
MayorThompsonintroducedconsiderationonappointmentofsevenmembersofCityCounciltoSugarLand
DevelopmentCorporationfortermstorunconcurrentwiththecouncilmembertermofoffice.
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APPOINTMENTS, BOARDSANDCOMMISSIONS (CONTINUED)
SUGARLANDDEVELOPMENTCORPORATION (CONTINUED)
Followingafullandcompletediscussion, MayorThompson madeamotiontoapproveappointmentstothe
SugarLandDevelopmentCorporation: CouncilMembersThomasAbraham, JacquelineBalyChaumette,
RussellJones, DonaldOlson, MichaelSchiff,DonaldSmithers, andMayorThompson. Themotioncarried
unanimously.
ADJOURN
SmithersCouncil
There, beingnofurtherbusinesstocomebeforeCouncil, CouncilMember
,
secondedby
Member Olson, movedthatthemeetingadjourn. Themotioncarriedunanimouslyandthemeeting
adjourned, timeat9:51o'clockP.M.
GlendaGundermann, CitySecretary
SEAL)
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GENERAL ORDER
Effective: 02 18 11
Section: Communications
Rescinds:
Sugar Land Police Department
# 80-09 R2
Subject: TCIC/NCIC
Information Systems
G.O. 80-09 R1
Standards: 82.1.7
Purpose:
To establish guidelines for the proper handling of Texas Crime Information Center (TCIC) and
National Crime Information Center (NCIC) materials and information, including all criminal
history record information by departmental personnel.
Policy:
It is the policy of the Sugar Land Police Department to protect the rights of all citizens. All
information obtained by computerized information systems is subject to rights of privacy and
will be properly disseminated.
Procedure:
I.
II.
General
A.
The department’s participation in the TCIC and NCIC System is conditional
upon our adherence to policy set out in the NCIC Operating Manual and applied
through these guidelines. We are subject to audit by the Texas Department of
Public Safety (DPS) and the Federal Bureau of Investigation (FBI) on a biennial
basis for compliance to all TCIC/NCIC policies.
B.
Any terminal/computer station that can access CJIS/TLETS/TCIC/NCIC systems
will be kept secure at all times and access will be restricted to authorized
personnel only. These secured locations shall not be accessible to the public and
are properly marked by “Authorized Personnel Only” signs.
C.
Information that is obtained through the police computerized teletype system
will not be given out to any person(s) other than law enforcement personnel or to
another criminal justice agency.
Hit confirmation
A.
Responsibility during hit confirmation:
During hit confirmation, whether requesting it from another agency or providing
it to another agency, we must accomplish the following:
1.
Ensure that the person or property inquired upon is identical to the
person or property identified in the record.
2.
Ensure that the warrant, missing person or theft report is still
outstanding.
Sugar Land Police Department
General Orders
- 14589 -
# 80-09 R2
Effective: 02-18-11
Page 1 of 4
3.
Obtain a decision regarding the extradition of the wanted person.
4.
Obtain information regarding the return of the missing person to the
appropriate authorities.
5.
Obtain information regarding the return of stolen property to its rightful
owner.
Operators should ensure that the person or property in custody is the same as the
person or property in the warrant or theft report.
B.
Confirmation on Sugar Land Police records:
The operator on duty will reply to all requests for hit confirmation within the
time limit(s) required by TCIC/NCIC policies. If he/she is unable to provide
confirmation within that time limit, he/she will immediately send a message to
the requesting agency giving them a specific amount of time needed to confirm
or deny.
A.
Operators will provide written hit confirmation to requestors whenever possible.
If it is impossible for some reason, we will provide confirmation by phone.
Then if it is possible, we will follow up by teletype message. Under no
circumstances will we allow a request for a hit confirmation to our agency to go
unanswered.
B.
Confirmation of another agency’s records; Operator’s responsibility:
C.
1.
Notify the officer of the hit and that confirmation will be requested per
their directive. Then if so instructed, request confirmation by sending a
message to the agency that made the entry and fully describe the person
or property in custody.
2.
If within the time limit specified in the first request, the other agency
does not provide a positive confirmation, negative confirmation or a
specific amount of time needed to confirm or deny, the operator will
send another message to the entering agency requesting confirmation.
The operator will enter the number two in the request number field. This
will cause the message to also be sent to the appropriate state CTA(s).
3.
If within the specified time limit in the second request the agency does
not provide the proper confirmation, the operator will send a message to
the entering agency. The operator will enter a three (3) in the request
number field. This will cause the message to be sent to the appropriate
state CTA(s) and the FBI/NCIC.
Officer’s responsibility:
1.
Understand that a hit alone is not probable cause to arrest. A hit
confirmed with the originating agency is one factor to be added to other
Sugar Land Police Department
General Orders
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# 80-09 R2
Effective: 02-18-11
Page 2 of 4
factors at the scene to arrive at an arrest decision.
2.
III.
Understand the hit confirmation process, and that he/she is responsible
for ensuring the person and/or property in custody is the same as that in
the record along with other safeguards that are indicated in #1 above.
Handling of TLETS information
A.
B.
Authority to request information
1.
Within the department only commissioned officers and other authorized
personnel will be allowed to request TLETS inquiries of any kind.
2.
Requests from outside the department will be honored when the identity
of the requestor can be verified as a commissioned officer or other
authorized person who is making the request for a criminal justice
purpose. Appropriate logging of CCH information is mandatory.
3.
All authorized personnel are responsible for limiting their requests to
official, criminal justice purposes only.
Security of information
1.
Stolen and wanted information can be requested by officers as needed.
No dissemination log is necessary and the information may be broadcast
over the radio without restriction except as necessary to safeguard the
officer.
2.
Operators will always check for TCIC/NCIC warrants on incoming
arrestees and prisoners being released at the request of an officer or
jailer.
3.
Operators will check for wanted persons using alias names, date of
births, and ID numbers that come to our attention on each subject.
4.
Officers will obtain hit confirmation from the entering agency before
taking any of the following actions:
a.
b.
c.
Arresting the wanted person.
Detaining the missing person.
Seizing the stolen property.
5.
Criminal History information will only be available to law enforcement
personnel and to other criminal justice agencies.
6.
Operators will log any dissemination of criminal history information to
any officer or agency; any officer or authorized person who further
disseminates criminal history information to other law enforcement
personnel or another criminal justice agency must maintain personal
documentation of what was disseminated, when and to whom.
Sugar Land Police Department
General Orders
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# 80-09 R2
Effective: 02-18-11
Page 3 of 4
7.
Communications personnel are not allowed to give criminal history
information over the radio except for that information which might
confirm the presence of a record or indicate a need for officer caution.
8.
All printouts of CJIS data shall be promptly filed with the corresponding
incident records. Otherwise, such printouts should be promptly
shredded using a shredder.
9.
No CJIS, TLETS, TCIC and NCIC information obtained, under any
circumstance, will ever be saved to CD’s, thumb drives, diskettes, or any
other storage media.
10.
Changes in authorized personnel will be immediately reported to TCIC
Training Section. The Terminal Agency Coordinator will handle the
notifications.
11.
The Department shall keep a list of all wireless device ID’s and vendor
telephone contact numbers so that devices can be promptly disabled,
should the need arise.
12.
All the equipment used for processing CJIS data shall have anti-virus
software installed and updated on a monthly basis, and the MDC firewall
shall be enabled at all times.
13.
It shall be the responsibility of each authorized user to report any
violations
of
this
security
policy
to
the
Chief
of
Police.
14.
Visitors to secure areas will be escorted by authorized personnel at all
times.
15.
The Local CJIS Network equipment room shall be securely locked when
not occupied.
C. Training
Each person authorized to access CJIS data shall receive security awareness
training within six months of appointment or employment and thereafter at lease
every two years, in accordance with CJIS policy, and said training will be
documented.
______________________________
Chief of Police
Sugar Land Police Department
General Orders
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# 80-09 R2
Effective: 02-18-11
Page 4 of 4
GENERAL ORDER
# 80-11 R1
Effective: 08-26-11
Section: Communications
Subject: Use of LPR
Technology
Rescinds: General Order #80-11
Sugar Land Police Department
Standards: N/A
Purpose:
To establish criteria for the use of License Plate Reader (LPR) Technology.
Policy:
The Sugar Land Police Department may incorporate the use of LPR Technology to aid the daily
activities of patrol and criminal investigation and during emergency operations, while maintaining
compliance with applicable state and federal laws.
Definitions:
Hot lists - List of vehicles that are considered stolen through TCIC/NCIC or a vehicle affiliated with
a wanted felon. This list may include vehicles entered by Sugar Land Police Department regarding
specific investigations. This list may also include vehicles affiliated with a warrant issued out of
Sugar Land Municipal Court.
Each LPR unit is equipped with a Global Positioning System (GPS), a U.S. space-based global
navigation satellite system.
Procedure:
I.
Equipment
LPR equipment may be installed on police vehicles or at fixed locations designated by the
department. This equipment is property of the department, and its use will be monitored by
supervisory personnel.
II.
Situations for Use
A.
B.
Police officers assigned to a marked police vehicle equipped with integrated LPR
systems shall use this technology during patrol shifts in both a roving capacity and
while stationary, for the following reasons:
1.
To monitor hits on “hot lists”
2.
To locate vehicles of interest for a specific investigation
If the equipment is available, police officers may use LPR technology in an
unmarked police vehicle at the direction of a supervisor.
Sugar Land Police Department
General Orders
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#80-11 R1
Effective: 08-26-11
Page 1 of 3
III.
IV.
C.
Trained Community Assistance Support Team (CAST) members may operate LPR
technology installed on CAST vehicles for information gathering purposes only.
No alerts will be sent to CAST members through the LPR system.
D.
LPR systems mounted at fixed locations shall monitor all license plates that come in
contact with the LPR camera. Information gathered will be accessed and
disseminated as appropriate.
E.
LPR systems should also be used in emergency operations, such as AMBER alerts,
missing persons, and violent crimes (i.e. murder, bank robberies).
1.
Upon notification of an emergency situation, all patrol officers using LPR
equipment must place the involved vehicle plate number into the LPR
database.
2.
Officers should then proceed to patrol areas which are likely to increase the
chance of encountering the target vehicle. (Supervisor approval required to
leave assigned Beat.)
Officer’s Responsibility
A.
Officers should receive specialized training before they can be assigned to an LPR
equipped patrol vehicle. Training is provided by the department.
B.
At the beginning of the officer’s shift, the officer should inspect the LPR system and
report any malfunctions to the fleet supervisor.
C.
When an alert is triggered by the LPR system, the officer must confirm the plate by
visually checking the actual plate against the captured image.
D.
In cases where the alert is triggered due to an entry in TCIC/NCIC for a stolen or
wanted vehicle, the officer must verify through dispatch that the plate is still
stolen/wanted prior to making a traffic stop based solely on the alert.
E.
After any enforcement action is taken, the officer must enter a disposition into the
LPR system to cancel the alert.
F.
Officers are not authorized under any circumstances to disconnect the GPS system.
G.
In cases where the alert is triggered due to an affiliation with a Sugar Land
Municipal Court Warrant, the officer will adhere to the following guidelines: An
alert on a Municipal Court Warrant is not sufficient probable cause for a stop /
detention on its own. Officers must have or develop further information to verify
the current validity of the warrant, the person named in the warrant, what specific
charge the warrant carries, and determine if the person in the alerted vehicle is
actually the person named in the warrant prior to stop / detention based solely on the
alert.
Supervisor’s Responsibility
Sugar Land Police Department
General Orders
#80-11 R1
Effective: 08-26-11
Page 2 of 3
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V.
VI.
A.
Ensure officers assigned to an LPR equipped patrol vehicle receive initial training
on the system and any refresher training as necessary.
B.
Reassign LPR vehicles to areas where analysis indicates a need.
Crime Analyst’s Responsibility
A.
Review data collected by the LPR systems for useful intelligence information. This
information will be forwarded to the Criminal Investigations Division.
B.
Logging requests for LPR system searches and the results.
C.
Reporting monthly on the utilization of the LPR system.
Training
All officers will receive training/refresher training on the use of the LPR system through
VII.
1.
Semiannual block training or;
2.
SLPD Basic Officer Development Program or;
3.
Roll call training
Storage and Retention Schedule
The digital files will be stored for ninety (90) days on a server designated by the Information
Technology Department.
VIII.
Municipal Court
Municipal Court is responsible to coordinate with the Information Technology Department to have
Municipal Court Warrants entered into the LPR system. The content of the list of associated license
plate numbers and warrant information (including but not limited to accuracy) is the responsibility of
the Municipal Court.
_____________________________
Chief of Police
Sugar Land Police Department
General Orders
#80-11 R1
Effective: 08-26-11
Page 3 of 3
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and
Ther
that
infor
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end of file
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Purchase Order number 094288
and the line items for it.
There is a screen for each line item
that shows a description and cost
information
- 14611 -
LPR
ROLL-CALL TRAINING
- 14612 -

Policy Overview

Purpose of using the system
◦ Intelligence Led Policing
◦ Increase data search bank

Big Brother

Summary/Recap

Video Training
LPR Roll-Call Training
- 14613 -

Situations for Use (Officers shall use the
system for the following reasons)
 To monitor hits on “hot lists”
 To locate vehicles of interest for a specific
investigation
LPR
Policy overview
- 14614 -

Officer’s Responsibility
◦ Officers should receive training on the use of the
LPR system
◦ At the beginning of the officer’s shift, inspect the
LPR system and report any malfunctions to the fleet
supervisor.
◦ When an alert is triggered, the officer must confirm
the plate by visually checking the actual plate
against the captured image.
LPR
Policy overview
- 14615 -

Officer’s Responsibility cont.
◦ After confirming the plate number, verify through
dispatch that plate is stolen/wanted prior to making
a traffic stop.
◦ If enforcement action is taken, enter a disposition
into the LPR system to cancel the alert.
◦ Officers are not authorized under any
circumstances to disconnect the GPS system.
LPR
Policy overview
- 14616 -

Supervisor’s Responsibility
◦ Ensure officers assigned to an LPR vehicle
receive initial training on the system and any
refresher training as necessary.
◦ Reassign LPR vehicles to areas where analysis
indicates a need.
LPR
Policy overview
- 14617 -

Storage and Retention Schedule
◦ The digital files will be stored for ninety (90)
days on a server designated by the Information
Technology Department.
LPR
Policy overview
- 14618 -

Intelligence Led Policing

Increase data bank

Stolen cars / wanted felons
◦ CID, SCU and other investigators will be able to
search the system when notable suspect vehicles
are indentified in criminal investigations
◦ Hot lists will be put into the system and as you
come upon these noted vehicles alarms will be
triggered.
LPR
Purpose of use
- 14619 -
Follow normal procedures once an alarm has been triggered


Confirm the LP through Dispatch or TCIC/NCIC
Once confirmed follow proper procedures for felonious
capers
Investigative Hot Lists:
 Investigators will be able to insert list for person(s) of
interest, wanted, etc.
 A particular note will be attached to these special alarms,
i.e.
◦ Develop P.C. stop and I.D.
◦ Send an e-mail to investigator about the occupants,
locations, etc. when alarm is triggered.
LPR
Purpose of use
- 14620 -

LPR’s do have a GPS tracking system

They shall not be unplug!

The GPS provides valuable intel. Info. when
searching the system to show exactly where and
how often a vehicle was in a certain area.

This works for all vehicles captured in the system
and not just the alarms.

It is NOT used to track officers’ whereabouts
LPR
BIG BROTHER
- 14621 -

LPR’s purpose
◦ Data Collection is the main intent of the system
◦ Felonious capers, stolen vehicles, wanted
persons, amber alerts, etc.
◦ Investigative purposes (Intel-Led Policing)
LPR
Recap
- 14622 -

R:\PubSafe\Police\Public\LPR Camera
Training Video\ELSAG LPR Camera
Training (In Car 8-26-09).MPG

Thank you for using LPR
LPR
Video Training
- 14623 -
ELSAG North America Law Enforcement Systems, LLC
MPH™900 Datasheet
Rev 4.0
Date: 28.01.2008
Figure 1: MPH™ 900S Mobile Plate IP Smart Cameras
MPH™ 900 Mobile Plate Reader IP Smart Camera
System Specification
Black/White progressive scan CCD
LPR Camera sensor
ExView CCD Pal video format Interlaced 25 fps
Color Overview Camera Sensor
C-mount
Optics interface
740 nm discrete-LED, driven with high current pulses
IR Illuminator
synchronized with the camera shutter.
Processor embedded in the camera housing
Processing Unit
Linux real time operating system
100 Mbit fast Ethernet adapter
Communication
- 14624 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
MPH™ 900 Mobile Plate Reader IP Smart Camera
System Specification
Camera Communication Protocol TCP/IP and UDP/IP; FTP
25 mm, 16 mm
Optics
208X110X110 mm
Overall Dimensions
2 kg
Weight
12 VDC; 22 W (not including internal heater)
Power Supply
24X7 All Weather
The MPH900 is able to operate under all lighting conditions,
including night-time operation and in all weather conditions.
Operating Temperature
Housing Protection
Safety feature
Data packet
OCR Training
Vanity and Special Plates
Installation Types
Software Suite
Performance
-20 – 55°C
IP 67
Class 1 Illuminator, according to EN 60825-1
For each read the camera generates a data record:
• Read License Plate String
• Date & Time of detection
• Camera identifier
• JPEG compressed Grayscale and color overlay JPEG
of the image of the License Plate
Only one read for each vehicle transit is given
The OCR shall be configured for optimal performance with
North American license plates
A special algorithm allows reading non-structured Vanity and
special plates.
Transportable
The cameras shall be mounted on a magnetic pad, so there is
no need to make holes in the vehicle. Power chord can be
plugged into cigarette lighter sockets.
Permanent
In a permanent car installation, Elsag provides:
- Mechanical mount of the monocular sensors either on
the car roof or on the trunk
- Design of proper cables and cable layout inside the car
- The power supply shall be connected to the car battery
and ignition key, so that the processor shall shut down
automatically when the motor is turned off.
CD ROM including the following:
1. Touch screen enabled on-board User Interface with live
display of plate reads, alarms management, Hot List
management; Shift Reporting and Data Export.
2. Fast bulk-loading hot list software (from USB thumb
drive)
The system is able to read retro-reflective license plates in
daylight or night and with all weather condition, excluding
- 14625 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
MPH™ 900 Mobile Plate Reader IP Smart Camera
System Specification
thick fog and heavy snow that may prevent visibility of the
license plate. The system reads plates of cars moving or parked
in the adjacent lanes: two lanes on the left and one lane on the
right. The read rate is up to 20 frame per second, allowing to
read plates up to 100 mph (relative speed). The system is able
to acquire data from most commercial GPS devices and
associate any read to its geographical coordinates.
Data Collection and Alarm mode
Operative modes
1. Software Installation Manual
Documentation
2. User Manual
Figure 2: Example of trunk-mounted cameras.
- 14626 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
MPH™ 900S Mobile Plate Reader Power Distribution and Network Unit
(one unit per vehicle is included)
System Specification
5 ports (up to 4 cameras and on-board computer)
Network Switch
Up to 4 cameras
IR power supply
12 V from vehicle battery and ignition key 12 V signal
Input power
A Wireless LAN is included that can be configured as
Wireless LAN
802.11 G access point or 802.11 G Client.
Figure 3: MPH™ 900S Mobile Plate Reader Power Distribution and Network Unit
MPH™ 900S Global Positioning System antenna
(one unit per vehicle is included)
System Specification
USB
Interface
WGS-84
Datum
NMEA 0183
GPS protocol
4800 bps
Data Rate
- 14627 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
Compatibility with on-board PC or Mobile Data Terminals
The LPR cameras need an on-board PC to host the user interface.
It is usually possible to utilize existing Mobile Data Terminals (MDT) if they comply with the
following minimal requirements
o PIII 700 MHz with 512 MB
o 800X600 minimal display Resolution
o 5 GB hard disk space available
o LAN data port for connecting the PC to the Processing Unit (the Unit must have
STATIC IP addresses); if an on-board LAN is already present, a switch port must be
available and the IP address of the unit can be adapted for the existing IP class. If a
firewall is present, UDP and TCP traffic on port 1001 shall be enabled between the PC
and the Unit.
o USB 2.0 port
o XP Professional SP2 or Windows 2000 Professional SP4 (with Internet Information
Service - IIS)
o Internet Explorer 6.0 SP2
• The Hot List is a standard TXT file and must be generated by the User according to the format
available hereafter. The hot list file shall be downloaded onto the on-board PC by means of a
USB memory stick (not included)
• The on-board MDT may be optionally touchscreen enabled
• GPS devices, compliant with NMEA 0183 version 2.0 or later, can be installed on any serial
(COM) or USB port; if available all the read license plate could be associated to a location for
further analysis.
Note: if the on-board PC is already utilized for other applications, the compatibility with the
MPH™900 application has to be preliminarily evaluated by Elsag North America technicians.
- 14628 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
Operations Center Software Suite
(to be ordered as a separate item)
In case of a fleet of cars equipped with MPH™900 or if it is preferable to have a separate workstation
placed in an office environment for after action analysis, the optional Operation Center software is the
right solution. Wireless communication capability allows automatic Hot List download and mission
data upload. Every time a car moves within the operating range of the wireless device, an automatic
data download session is initiated, including the most updated hot list.
OP-Center provides archiving of all the collected data (both alarms and normal reads) as well as
database search functions. A mapping module allows to display alarms and reads on a map.
If a Wi-Fi infrastructure is not available, it is possible to utilize the Manual Data Download Module
that allows moving statistics, data and images of every read plate from each car to a central server that
provides data consolidation and overall statistics.
Cellular high-speed networks (such as ED-VO, Verizon Aircard) are also supported.
Wireless network deployment and installation is not included. The design of the wireless network can
be provided as a separate service.
Not included:
OP-Center Server PC with the following minimal requirements.
This Server configuration is valid for less than 5 mobile units and data storage for up to 6 months.
If the requirements exceed these constraints the Server specification must be evaluated on a case by
case basis.
• Pentium IV 2 GHz
• 512 MB RAM
• 40 GB Hard Disk
Software
• XP Professional Service Pack 2 with IIS installed
• Windows 2000 Professional
• Windows 2003 Server
- 14629 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
Options and Accessories
On-board PC
Datalux Tracer
All-in-one display and computer unit. This is an easy installable in-car PC that could host the
MPH™900 software and other programs. Available with Pentium M and Celeron Intel processors, up
to 1 GB DDR SDRAM, 4 USB ports, 1 PC Card slot, 20 GB hard drive.
Color active matrix touchscreen (resistive), 12.1” display, 1024X768 XVGA Resolution.
Embedded Wi-Fi LAN with remote antenna optionally available (not required for MPH™900)
Rugged backlit keyboard with touch-pad
Integral GPS with remote antenna; the MPH™900 is able to associate each license plate read to the
GPS co-ordinates. The OP-center software is able to generate reports of each read associated to a
timestamp and the GPS co-ordinates for off-line storage and analysis.
Figure 4: The Optional Mobile Data Terminal
- 14630 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
ELSAG North America Law Enforcement Systems, LLC
MPH900 Hot List Input Format
The hot list file is a plain TXT (ANSI) file with the following format:
<Hot_list_file> ::= <header> <body> <footer>
<header> ::= string // any string (mandatory) for example the date of the file (only 1 line)
<footer> ::= string // mandatory. It could be the total record number.
<body> ::= <record> [<record>]
<record> ::= <plate><state>[<Comment>]
<plate> ::= string // 8 char, alphabetic characters must be capital letters
<state> ::= string // 2 char, capital letters
The following table shows a record string:
0 1
PLATE
2
3
4
5
6
7
8
9
STATE
10 .=> 110
COMMENT
The PLATE is an alpha-numeric string of up to 8 char. If the plate string length is lower than 8
“SPACE” characters must be added to fill the remaining positions up to 8. The minimal length for a
valid plate is 3 characters.
The STATE is an alphabetic string of always two char.
Any string from position 10 is considered as a COMMENT information. Comment is optional.
Examples:
DATE01/23/2005 01:00
5CTZ718 CA3820040801
R33L40 CA3720021217
CF6463CWCA3920030714
4CTZ976 CA
TOTAL RECORD 0123036
The first line is a header, the second line is a plate of 7 char, the second line is a 5 char plate (please
note that there are two spaces before the State) and the third line is a 8 char plate (no spaces between
plate and state).
Elsag North America can provide adaptation software to fit any hot list format already
available to the Client.
- 14631 (Direct)
412 Clock Tower Commons, Brewster, NY 10509 845-278-5425
866-9-MPH900 (tollfree) www.remingtonelsag.com
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