Capture Station Quickstart Guide

Polycom, Inc.
3725-75101-001
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Capture Station Quickstart Guide
Open Source Software Used in this Product
Polycom Accordent Capture Station contains—in part—open source software,
software licensed in a way that allows you the freedom to run, copy, distribute,
change, and improve the software.
You can receive the open source software from Polycom up to three (3) years after
the distribution date of the applicable product or software at a charge not greater
than the cost to Polycom of shipping or distributing the software to you.
For a list of the available open source software, as well as related license and
copyright information, you can contact Polycom at the address listed below, or see
"Polycom VCM&D OFFER of Source for GPL and LGPL Software Open Source
Code " available at:
http://downloads.polycom.com/network/vcmd/offerForSourceVCMDProducts.html
To receive software information, as well as the open source software code used in
this product, contact Polycom by regular mail or email at:
Polycom VCM&D Open Source Manager
300 N. Continental Blvd. Suite 200
El Segundo, CA 90245 USA
E-mail: DL-OpenSource Video <OpenSourceVideo@polycom.com>
© 2011 Polycom, Inc. All rights reserved.
Polycom, Inc.
4750 Willow Road
Pleasanton, CA 94588-2708
USA
No part of this document may be reproduced or transmitted in any form or by any
means, electronic or mechanical, for any purpose, without the express written
permission of Polycom, Inc. Under the law, reproducing includes translating into
another language or format.
As between the parties, Polycom, Inc., retains title to and ownership of all
proprietary rights with respect to the software contained within its products. The
software is protected by United States copyright laws and international treaty
provision. Therefore, you must treat the software like any other copyrighted
material (e.g., a book or sound recording).
Every effort has been made to ensure that the information in this manual is
accurate. Polycom, Inc., is not responsible for printing or clerical errors.
Information in this document is subject to change without notice.
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Polycom, Inc.
Capture Station Quickstart Guide
As you are getting started with the Capture Station, there are some steps to
help make your initial experience easier and more productive.
There are multiple resources to help you get started, as pointed out in the
attached welcome letter. The first of these is the Quickstart Guide, which will
show you how to plug-in the various devices to the Capture Station. After you
have attached all the proper peripheral devices, and powered up the Capture
Station for the first time, you will need to click through the End User Licensing
Agreement (EULA), and register the machine. With those required steps out
of the way, you are ready to get started.
Polycom, Inc.
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Capture Station Quickstart Guide
Required Connections
4
1
Power cord (provided)
2
USB mouse and keyboard (provided)
3
Monitor
4
RGB/VGA device
5
Audio/Video breakout cable (provided)
Optional Connections
6
Internet
Additional Considerations
7
WARNING: Please confirm that you have the
appropriate power setting (115 or 230) for your
geographic region.
Polycom, Inc.
Capture Station Quickstart Guide
Our engineering team has designed the user interface to be as straightforward
as possible for all users. However, there are a few initial tests that you might
consider performing to ensure the media signals are being properly received
by the capture station before you click "start presentation" on the presentation
launch screen.
Connecting a Camera
The Capture Station uses two primary sources of
media that create the Rich Media Webcast seen by
the viewing audience.
The camera is the first of these, and is plugged in to
the appropriate connection on the Audio/Video
Breakout Cable, which is provided with your Capture
Station, and highlighted as item 5 on the Quickstart
Guide
Connecting VGA Devices
The other primary source of media to be received by
the Capture Station is the VGA device. This is
typically a laptop or desktop computer used in the
presentation to show PowerPoint slides or any other
items appropriate to the presentation.
The presenter can use any device with a VGA
output during the presentation, including a digital
whiteboard, a digital overhead document camera, or
tablet PC. That device must be attached via a VGA
cable to the VGA card slot shown as item 4 on the
Quickstart Guide.
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Capture Station Quickstart Guide
Confirm Video Signal
To make sure that the Capture Station CONFIRM
VIDEO SIGNAL is properly receiving a video image,
and to see the quality of the image, simply click on
the desktop icon labeled “Video Control Panel”.
This will show you the image the encoding card is
currently receiving. If all you see is a blue box, you
are not getting a signal. Make sure the camera is
turned on, and all cables are properly connected. If
you are using S-Video connector, you will need to
select that option on the Video Control Panel, as a
Composite connection is assumed. Once you see
the image appear, then you can make other
selections to change or improve the image, such as
changing the lighting or zooming in or out.
Confirm VGA Signal
To test that the Capture Station is properly receiving
a VGA image, and to see how the image looks,
simply click on the desktop icon labeled “Vision
RGB”. This will display the image the VGA card is
currently receiving. If you are not getting a signal,
and you are using a laptop computer as the
presentation device, you might have overlooked the
step of setting your laptop to push the image to an
outboard monitor. This is accomplished on many
laptop PC’s by pressing the function key and the F4
key together, exactly as a presenter does when
pushing the image to a projector. After you have
confirmed that you are receiving an image, make
sure that you close this window, as leaving this
window open can affect performance!
Confirm Audio Levels
This is also the appropriate time to make sure that
the Capture Station is recording the Audio at an
adequate level, as the encoder must be in use to do
this. To check this, simply click on the desktop icon
labeled “Volume Control”. This will show you the
volume levels the encoding card is currently getting.
If you are using an XLR connector for your
microphone, you will need to select the “XLR
Balanced” option on the Volume Control window, as
an unbalanced Composite connection is assumed.
You can now also raise or lower volume levels as
needed. If you are not getting any volume levels,
make sure your microphone is plugged in and
turned on.
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Polycom, Inc.
Capture Station Quickstart Guide
Now that you feel confident your capture station is receiving audio, video and
VGA input, you can start a presentation from the presentation launch screen.
The Capture Station is initially configured to capture and encode locally, so
you don’t have to worry about publishing to the Media and Web Servers used
for webcasts. Simply press the button titled “Start Presentation”. There will be
a dialog box showing you that the encoder has started, and when you see a
digital clock running in the lower left, you are running.
Don’t worry if you are not fully prepared for the actual presentation. The
Capture Station gives you the ability to edit your presentation once finished
through the on board-editing tool, PresenterPLUS. Once you are finished, you
can chop off the first minute or two that it took you to find the PowerPoint
presentation that you wanted to use for practice. Many other editing functions
are available, and are covered in a separate PresenterPLUS User Manual also
available on the Capture Station.
Once you feel you have recorded long enough for your test, simply click on the
same button you used to start the presentation, which now has the label “Stop
Presentation”. This will turn off the encoder, and make the presentation
available for viewing on your Capture Station. Clicking on the URL address
shown on the Configuration Screen will let you see the presentation. You will
not hear any output unless you have attached an outboard speaker to the
Capture Station.
Now that you have successfully completed a local capture of a presentation,
you can follow the steps described in the User Manual to publish presentations
over the web with media and web servers of your choice.
Webcast Portal Software
An alternate way to access your presentations, both
live and Webcast Portal Software on-demand, is by
launching the Capture Station Lite Portal, included
with each installation of the Capture Station.
Within the Lite Portal, you will be able to arrange all
of your presentations by the date, name, and any
other associated metadata. All of the information
visible in the Lite Portal reflects the descriptive
information entered on the launch page of the
Capture Station prior to starting an event. All of this
information is searchable, so your viewers can
easily locate relevant information within the portal.
For information about installing and configuring the
Lite Portal, please refer to the “Accessing Your
Presentation” section in the User Manual.
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Capture Station Quickstart Guide
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Polycom, Inc.