Easy Install
User Manual
Easy Install
Dear Customer,
With the following installation guide, you can quickly and easily start using your fax machine; you can also find more
detailed explanations and descriptions regarding your machine in the user manual. Please read this carefully, and always follow the safety instructions. After you have finished the installation press the HELP/w key for two seconds.
Your machine will then guide you through the main settings as well as the adjustment to your telephone line.
Packaging
Telephone connection
The following items are included in the packaging:
Connect the telephone cable to the fax machine by
inserting it in the socket identified with LINE. Next
connect the telephone plug to the line socket on the
wall.
1 user manual incl. installation guide
2 paper tray
3 handset
4 spiral cable for handset
For Great Britain
5 fax machine (with loaded inkfilm)
6 mains cable with plug
7 telephone cable with plug
2
1
For all other countries
3
5
4
6
2
7
Easy Install
Handset
3 Close the paper feed flap.
Insert one end of the spiral cable into the socket of the
telephone handset and the other end into the socket
identified with a handset on the side of the unit.
Power supply
Loading paper
1 Insert the paper tray in the slots provided behind
the paper feed mechanism.
Starting up
To finish the installation process you have to go
through some main settings (e.g. adaption of your fax
to the telephone line). Using EASY INSTALL your
fax machine will be configured according to your local
conditions.
1 Press HELP/w for at least two seconds. Your fax
machine will print one page. Follow the instructions on it.
2 Pull the paper feed flap fully forward until it stops.
Insert several sheets of A4 paper (80 g/m2) up to
the end-stop in the paper feed mechanism (max. 50
sheets).
2 Your fax machine will then guide you on the display
through the first settings, such as your telephone
number and your name.
3 After that it will prompt you to enter the current
time and date. Use the dial pad to enter the correct
time (e.g. 09 15 for 9:15).
4 Enter the correct day, month and year (e.g. 15
05 05 for May 15th, 2005).
5 To conclude press OK
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Easy Install
Ink film
5 Close the machine by swinging the operation panel
forward, until it snaps in.
Your fax machine is supplied complete with a free ink
film for a few trial pages.
A new Plug’n’Print card has to be inserted with each
new ink film (only the first free ink film will work without a Plug’n’Print card).
1 Open the fax machine by lifting the operating panel
in the middle until it clicks in place.
Additional devices
2 Lay the large roll in the grooves provided in the
rear ink film compartment.
You can connect additional devices (telephones, cordless telephones, answering device, PC modem) to your
telephone line (see user manual, chapter Installation /
Additional devices).
SMS W
(for devices with SMS functionality)
Reading SMS messages
3 Now take the small roll and lay it in the front ink
film compartment. Make sure that the blue toothed
wheel is on the right and the pin on the left is inserted in the depressions.
When you receive an SMS message you will hear a
beep. The message will be stored and automatically
printed out.
Sending SMS messages
1 Press the SMS key, then u to select SEND SMS
and OK.
2 The display shows TEXT. Enter your text message (maximum of 160 characters) and press OK.
4 Break out the new Plug’n’Print card and insert it in
the slot to the left of the ink film compartments.
4
3 Enter the recipient’s number. Confirm with OK
and press the SMS key. Your SMS message will be
sent.
Easy Install
Answering machine b
(for device with built-in answering machine)
Your answering machine is factory-programmed with
a recorded outgoing message. Activated or deactivate
your answering machine with b ON/OFF. Activated
mode is indicated with the symbol b on the display.
Listening to messages
1 If PLAY flashes, messages have been recorded for
you.
2 Press PLAY to listen to the first message.
After listening to your messages PLAY will stay on
until all messages have been erased.
Deleting messages
1 Press C after having listened to all messages.
2 If you actually want to delete all messages, press C
again.
Sending faxes
1 Insert your documents (max. 10 sheets) loosely
with the printed side to the front into the document feed slot.
2 Dial the number you require.
3 Press START. Transmission now begins.
Copy
1 Insert your documents (max. 10 sheets) loosely
with the printed side to the front into the document feed slot (see above).
2 Briefly press COPY. The copying process starts
immediately.
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User Manual
Description of the machine
1 Mains cable with power plug
8 Printer roller
2 Document guide
9 Scanner lid
3 Paper feed flap
10 Holder for “Plug’N’Print” card
4 Paper tray
11 Front ink film compartment
5 Telephone handset
12 Rear ink film compartment
6 Document Feeder
7 Operation panel
Display symbols *
f / F indicates whether you are sending or copying with a higher picture quality or with grey tones. If neither
of the two symbols is visible, the standard resolution is selected.
h appears when faxes are stored in memory.
áéíó indicates ink film consumption.
I appears when you receive another call while using the device or you receive a call in your absence (not available
in all countries).
W appears only if there are new SMS messages in the memory (for device with SMS functionality).
b shows that the built-in answering machine is switched on (for device with built-in answering machine).
$ faxes as well as phone calls are received completely silent.
S/M/U three symbols on the display indicate the current settings.
* two lines for device with SMS functionality
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User Manual
Controls
for device with built-in
answering machine
bON/OFF to activate /
deactivate answering machine
REC press briefly: to record
an internal memo; press and
hold (two seconds): to record
a new outgoing message
PLAY to play back messages. The key flashes when
new messages and memos
have been recorded. After
playback the key stays lit until
messages have been deleted
HELP/w press twice briefly: to print operating instructions for the most
important functions (with references to additional help pages); press and hold
(for two seconds): to start the automatic installation of your fax machine /
printout of Easy Install
u to select options / to adjust the volume / to move the cursor on the display
MENU/OK to call up functions / to confirm entries
U to select different operation modes. Press briefly: choose between S and
M; press and hold (two seconds): operating mode U on/off
v if the red lamp flashes, please read the message on the display
a press briefly: to call up a name entry; press and hold (two seconds): to
store a telephone number
n press briefly: to select a phone number quickly; press and hold (two
seconds): to store a telephone number
for device with SMS-functionality
SMS flashes if there are new SMS messages in the memory. For reading, printing and sending SMS messages
COPY press briefly: copy a document; press and hold (two
seconds): multiple copies
START press briefly: to start the fax transmission; press and
hold (two seconds): polling
FINE f / PHOTO F to select a higher resolution when copying or sending (for text and graphics – f, for photographs – F)
STOP to stop procedures / to eject documents
C delete while in edit mode / press briefly: move back one menu
level; hold pressed (two seconds): leave menu
PP press briefly: to repeat the last five
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
(depending on country and network)
R press briefly: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided by
your service provider (call waiting, toggling
calls, etc.); press and hold (two seconds): to
insert a dialling pause between two figures
DIAL / z* for dialling without lifting the
handset. For devices with built-in answering machine for hands-free operation
* for fax machine with built-in answering
machine
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User Manual
Contents
Packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Telephone connection . . . . . . . . . . . . . . . . . . . . . . . . . 2
Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Power supply . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Starting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
SMS W* . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Answering machine b ** . . . . . . . . . . . . . . . . . . . . . 5
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Description of the machine. . . . . . . . . . . . . . . . . . . . . 6
Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Safety instructions.......................... 9
Installation .................................... 10
Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Loading paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Removing paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Additional devices . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Easy Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
ISDN connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Private branch exchange . . . . . . . . . . . . . . . . . . . . . . 14
Basic settings ................................ 15
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Time and date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Your number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Your name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Correction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Distinctive ringing . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Fax switch ..................................... 17
Timer U . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Set SM mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Special settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
External answering machine . . . . . . . . . . . . . . . . . . . 18
Telephone ...................................... 20
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Redial PP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Short dial n . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Call list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Telephone book a . . . . . . . . . . . . . . . . . . . . . . 20
List of numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Hands-free operation z . . . . . . . . . . . . . . . . . . . . . 22
Calling line identification . . . . . . . . . . . . . . . . . . . . . 22
8
Fax & Copy.................................... 23
Feeding documents in . . . . . . . . . . . . . . . . . . . . . . . . 23
Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Fax reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Image quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Transmission and error reports . . . . . . . . . . . . . . . . . 24
Transmission speed . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Size compression . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Fax journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Polled reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Send later . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
SMS W * ...................................... 27
SMS settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Disable SMS printing . . . . . . . . . . . . . . . . . . . . . . . . . 27
Reading SMS messages . . . . . . . . . . . . . . . . . . . . . . . 27
Sending SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28
Printing SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28
Deleting SMS messages . . . . . . . . . . . . . . . . . . . . . . . 28
Other SMS functions . . . . . . . . . . . . . . . . . . . . . . . . . 28
Disable SMS reception . . . . . . . . . . . . . . . . . . . . . . . . 29
Answering machine b ** .......... 30
Switching on and off . . . . . . . . . . . . . . . . . . . . . . . . . 30
Recording a message . . . . . . . . . . . . . . . . . . . . . . . . . 30
Anonymous outgoing message . . . . . . . . . . . . . . . . . 30
Listening to messages . . . . . . . . . . . . . . . . . . . . . . . . 30
Play back volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Forwarding messages . . . . . . . . . . . . . . . . . . . . . . . . . 31
Recording a conversation . . . . . . . . . . . . . . . . . . . . . . 31
VIP code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Remote control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Hints and Tips ............................... 33
Delivery service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Easylink. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Service code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Appendix ....................................... 38
Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Technical data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
* only for devices with SMS functionality
** only for fax machine with built-in answering device
User Manual
Safety
instructions
Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine.
Please read all warning notices and instructions and
follow them precisely.
Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to
people and severe damage to the fax machine. If any
liquid does enter the fax machine, immediately remove
the power plug and have the fax machine professionally inspected.
The fax machine must stand securely on a smooth, flat,
horizontal surface (no soft surface such as carpets etc.).
Any fall can cause severe damage to the fax machine
and/or injury to people, especially small children.
Because the document exit is at the front of the machine, this area should be kept unobstructed.
Never use liquid or gaseous cleaning agents (sprays,
scouring agents, polishes etc.).
If the display breaks, a mildly corrosive liquid may leak
out. Avoid contact with skin and eyes.
In case of any damage caused to the housing of your
fax machine in particular to power cables please remove the mains plug and call your service repair centre.
The housing of your fax machine may only be opened
by authorised service personnel.
Your fax machine has been tested in conformity with
standards EN 60950 and IEC 60950 respectively, and
may only be operated with telephone systems and power equipment which meet these standards.
Avoid exposure to direct sunlight (the cartridge is heatsensitive) and close proximity with heaters, radios and
TV sets, air conditioning vents, dust, water and chemicals is not advised.
Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,
cupboards, cabinets etc. Never cover the fax machine
(tablecloths, paper, folders etc.). Do not place the fax
machine on beds, tablecloths, cushions, sofas, carpets
or other soft underlays due to the danger of overheating and subsequent fire.
Never connect the telephone in damp rooms unless
the wall sockets are specially designed for humid conditions. Never touch the power plug, connection to the
mains or telephone socket with wet hands.
Never expose your fax machine to rain or any other
form of moisture, in order to prevent the risk of electric shock or fire.
In a thunderstorm, disconnect the fax machine from
both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and
do not telephone due to the danger of lightning strike
and/or damage to the device.
Neither telephone nor fax will operate during power
failure.
Your fax machine was built for exclusive use in the
country of purchase. It complies with the local network specifications.
Never touch uninsulated telephone or power cables
with damaged insulation, unless the telephone cable is
disconnected from the telephone line and/or the power cable is disconnected from the power line.
Place the fax machine on a flat surface and ensure a
minimum clearance of 10 cm between the fax machine
and other machines and objects.
If you would like to use a cordless phone, there should
be a distance of at least 15 cm in between the fax machine and the base station, otherwise you may hear
acoustic interference in your handset.
Ensure safe cable laying (danger of stumbling, damage
to the cable or the fax machine).
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User Manual
Installation
Connection
Handset
Insert one end of the spiral cable into the socket of the
telephone handset and the other end into the socket
identified with a handset on the side of the unit.
Please read all warning notices and instructions and
follow them precisely.
Telephone socket
Connect the telephone cable to the fax machine by inserting it in the socket identified with LINE. Next connect the telephone plug to the line socket on the wall.
In the UK
Power supply
For all other countries
Ink film
You cannot receive or copy documents unless an ink
film is loaded in the fax machine. The machine is therefore supplied complete with a free ink film for a few
trial pages.
The symbols áéíó indicate how much ink film
has already been used.
The consumption and print setting are stored on the
supplied Plug’n’Print card. A new Plug’n’Print card
therefore has to be inserted with each new ink film.
The settings were made at the factory for the initial
free ink film. Only this one therefore will work without a Plug’n’Print card. If this is missing or if it is not
replaced the message CHANGE CARD appears on the
display.
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User Manual
If the message INKFILM LOW appears on the display,
there is not much ink film remaining. However, you
can still print out a few more pages.
3 Remove the old Plug’n’Print card from the slot to
the left of the ink film compartment (only the initial
free ink film does not have a Plug’n’Print card).
If the ink film is finished or if there is no ink film in
the fax machine, the red display lamp flashes, and the
following message appears: REFILL INKFILM.
1 Before loading a new ink film you must remove the
paper from the paper feed mechanism! Also follow
the instructions on your ink film packaging!
2 Open the fax machine by lifting the operating panel
in the middle until it clicks in place.
Loading the ink film
1 Carefully remove the rubber rings from the new ink
film. Take care not to damage the ink film.
v For use with Philips ink films only!
Removing the ink film
2 Lay the large roll in the grooves provided in the
rear ink film compartment. The blue toothed wheel
must be on the right-hand side.
1 Lift the rear ink film roll holding both sides with
your index fingers upwards, in order to remove it
out of its seat and place it next to the front ink film
roll.
3 Now take the small roll and lay it in the front ink
film compartment. Make sure that the blue toothed
wheel is on the right and the pin on the left is inserted in the depressions.
2 Remove both ink film rolls. They cannot be reused.
4 Turn small roll forward to tension the ink film.
Make sure that the ink film is not creased.
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User Manual
5 Break out the new Plug’n’Print card and insert it in
the slot to the left of the ink film compartments.
3 Pull the paper feed flap fully forward until it stops. Insert several sheets of A4 paper (80 g/m2) up to the endstop in the paper feed mechanism (max. 50 sheets).
6 Close the machine by swinging the operation panel
forward, until it snaps in.
4 Close the paper feed flap.
Loading paper
Before you can copy documents, paper must be loaded
in your fax machine. Please use only the following paper format: standard A4 210 × 297 mm. The fax machine works with normal paper used for writing and
copying and has been optimised for smooth 80g/m2
paper. The smoother the paper surface the better the
print quality.
Never load paper while the fax machine is printing!
Removing paper
To remove the paper, open the paper feed flap and
carefully pull out the paper. Close the flap again.
1 Insert the paper tray in the slots provided behind
the paper feed mechanism.
In the event of a paper jam see Hints and Tips /
Paper jam.
2 To prevent several sheets being drawn into the machine at once, first fan out the paper to separate the
sheets and then straighten the stack on a flat surface
before inserting it into the paper feed.
12
Additional devices
In addition to your fax machine, you can also connect
other devices, such as additional telephones, cordless
telephones, call-fee indicators, answering machines or
modems to a single telephone line. For UK: As long
as the Ringer Equivalent Number (REN value) on the
line doesn’t exceed 4. The REN value of this fax is 1.
User Manual
If you are running an SMS-capable cordless phone
on the same line it is impossible to say which device
will actually receive the SMS message. However, you
can only receive SMS messages on one device at any
one time. Try to disable SMS reception on the cordless
phone. If you cannot do this, disable SMS reception on
the fax machine (see SMS / Disable SMS reception).
Separate sockets
You can connect additional devices to separate sockets
on the same line even if they are in different rooms.
In the UK
If you intend using special auxiliary devices with your
fax machine, please contact your dealer.
If you wish to receive faxes via modem, you must set
your fax machine to MANUAl RECEPTION.
Same socket
In the UK
You can connect additional devices to the same telephone socket. Make sure the fax machine is the first
device connected to the line.
For all other countries
For all other countries
You can connect additional devices to the same telephone
socket by using the socket labeled EXT on your machine.
EXT
v Connecting additional devices to the same socket ensures you the optimal functioning of your
fax switch (e. g. call transfer). Your fax machine
can control the additional devices.
v If you connect additional devices to separate
sockets (e. g. in separate rooms) your fax switch
cannot control them (which means that your
machine behaves like any ordinary machine).
For this reason e. g. call transfer is not possible.
Therefore we recommend you to connect your
additional devices to the same socket.
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User Manual
Easy Install
Private branch exchange
Using EASY INSTALL your fax machine will be configured according to your local conditions.
Private branch exchange systems are very common in
large companies. ISDN connections are private branch
exchanges and are used very often in private households. To get a connection from a private branch exchange to the public network you have to dial a key to
obtain the outside line.
1 Press HELP/w for at least two seconds. Your fax
machine will print one page. Pull out the page firmly and follow the instructions.
2 Your fax machine will then guide you on the display
through the first settings such as your fax number
and your name.
3 Afterwards you need to enter the current time and
date. Use the dial pad to enter the correct time and
date. Confirm with OK.
1 Select function 15 by pressing MENU and then entering the digits 15. Press OK.
2 You can switch on the PABX operation using
u.
PABX: YES
PABX: NO
ISDN connection
3 Then press OK.
Your fax machine is not an ISDN fax (group 4), but
an analogue fax machine (group 3). Therefore it cannot be used directly on an ISDN connection. You will
need an (analogue) adapter or an ISDN connection for
analogue devices. For further information please refer
to your ISDN instructions.
4 Now enter the key that has to be pressed to obtain
an outside line.
If problems occur with fax reception over the ISDN
line, please note that many ISDN systems must be
specially configured for this (refer to the operating
manual of your ISDN system).
For devices with SMS functionality: Analog terminals must be SMS-compatible.
This outside line access code must be obtained from
the manufacturer. This is either 0 or R (in some systems also described as FLASH) or a number key.
5 Press OK.
6 Use u to select CHECK:
OK.
YES and press
Your machine will then check that the outside line can
be obtained. If the check is successful, briefly appears:
check OK.
If the check is
check NOT OK.
successful,
briefly
appears:
You will be asked to repeat the entry. Change the outside
line access code. If you have entered the correct code
but the display nevertheless reads check NOT OK
then delete the code by pressing C.
In case your PABX requires R to obtain an outside
line but it is still not possible to get through to the
line, your system might not be according to the most
recent regulations. Therefore some technical settings
have to be changed on your fax machine. Please refer to your Fax Call Centre (In the UK – you will
find the telephone number on the back cover).
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User Manual
Basic settings
If you want to keep a note of the factory settings on
your machine for later, we recommend printing out
a function list before you change any of the settings:
Press MENU. three times.
If you press a wrong key by mistake, press the STOP
key as often as necessary to return to the original position. If you have entered a wrong digit or character,
you can correct it with u and C.
If you want to delete your individual settings, you can
do so in function 45 Service code (see Hints and
Tips / Service code).
Help function
Press HELP/w twice. You will receive a printout explaining how to use the most important functions. It
also specifies how to obtain further HELP pages concerning other features of your fax machine.
2a For device with SMS functionality: Enter your
name using the alphabetic keypad. To enter upper
case letters, press + and the desired key at the same
time. The available special characters are printed
above and to the right of the keypad buttons and
can be entered by pressing the CTRL button simultaneously with the corresponding letter button
(for example, press the CTRL button and E at the
same time to enter €). Press ½ to enter a space.
If you have entered a wrong letter or number use
u to place the cursor under the character you
want to delete. Press C to delete the character. Press
OK.
2b For device without SMS functionality: You
can also enter letters using the number keys (a maximum of 32 characters). Press a number key as often
as necessary to enter the desired letter, e.g. for C
press 2 three times. After pressing > the cursor
moves one place to the right. The following letters
and special characters are available:
key
character
0
space . - 0 + ? / : * % ! ( ) [ ] „
Time and date
1
1
1 Select function 12 by pressing MENU, 12 and
OK.
2
ABC 2 abc ÄÅÆÇ äåæç
DEF 3 def
2 Enter the correct time using the number keys (e.g.
09 15 for 9:15 a.m.). Your fax machine will
now ask you for the correct date (e.g. 15 05
05 for May 15th, 2005).
3
4
GHI 4 ghi
5
JKL 5 jkl
6
MNO 6 mno ÑÖ ñö
7
PQRS 7 pqrs
8
TUV 8 tuv Üü
9
WXYZ 9 wxyz
3 Press OK.
Your number
1 Select function 13 by pressing MENU, 13 and OK.
2 Enter your telephone or fax number. (e.g.
#44>6151... for +44 6151... – use #
or * to enter the “+”, that is often used in international fax numbers in front of the country code,
and > to enter a space. You can enter a maximum
of 20 characters).
3 Press OK.
“Your name” and “your telephone number” are
transmitted at the top of each page together with
the date, time and page number, if you store this
data with function 13 and 14.
3 Press OK.
Your name
1 Select function 14 by pressing MENU, 14 and
OK.
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User Manual
Correction
If you have entered a wrong letter or number in function 13 or 14 you can correct the mistake during the
entering as well as later. If you want to make your corrections later you have to select the functions for entering numbers or names once again.
Select a character with u and press C to delete it.
A long press on C (two seconds) will delete the whole
line. Press OK.
Display language
1 Select function 11 by pressing MENU, 11 and
OK.
2 Select the desired language with u.
3 Press OK.
Volume
Ringer
You can adjust the volume of the ring signal if the
fax machine is in stand-by mode or if it is just ringing.
Please note that different volumes can be sett for the
modus S and M (see chapter Fax switch).
1 By pressing u the display shows the current setting for about three seconds.
2 Change the volume by pressing u until the desired volume is achieved.
Speaker
You can adjust the volume of the loudspeaker at any
time by pressing DIAL (without built-in answering
machine) or z (with built-in answering machine).
1 Press DIAL/z.
Ring signal type
You can choose from ten different types of signals.
1 Select function 35 by pressing MENU, 35 and
OK.
2 Select the desired ring signal with 0 to 9.
3 Press OK.
Distinctive ringing
1 Select function 36 by pressing MENU, 36 and
OK on your fax machine.
2 Use </> to select the category that you would
like to assign a specific ring tone.
3 You can select from the following categories:
FAMILY
FRIENDS
SERVICE
WORK
4 Confirm with OK.
5 Use the number buttons from 0 to 9 to select
the desired ring type.
6 Confirm with OK.
16
2 Change the volume by pressing u until the desired volume is achieved.
3 Finish your entry by pressing STOP.
User Manual
Fax switch
The built-in fax switch enables you to phone and fax
from the same telephone connection and use additional devices. The fax switch separates fax and voice messages. For example, it can receive fax messages silently,
i. e. without ringing to avoid causing a disturbance.
The operating modes S and M for day and night operation each allow you to decide on different modes
during the day and at night; how often the machine
should ring prior to receipt of faxes or before the answering machine is turned on.
You may change-over the operating mode between S
and M of your fax machine automatically using the
timer function U.
2 Select number of rings with u before your answering device will be activated. TAM RINGS: 5/2
3 Confirm with OK.
4 Enter the number of rings after which the fax
machine goes online and separates faxes from telephone calls. If the call is a fax call the fax machine
switches to reception. Telephone calls will continue
to ring.
FAX RINGS: 5
5 Confirm with OK.
6 Using u, determine the ringer volume when receiving a call. Confirm with
OK.
RINGER VOL.: HIGH
7 Select with u if the caller should be heard while
listen in: on, off
leaving a message.
8 Confirm with OK.
Timer U
The built-in timer U distinguishes between day S
and night M. With the default values the fax machine
will ring during the day when it receives fax calls and
telephone calls. At night (10:00 p.m. to 6:00 a.m.), faxes
will be received without ringing and telephone calls will
be announced with a quieter ring.
If the U symbol is displayed the timer is activated. To
switch the timer on or off hold down the U button
for two seconds.
You can change the times when the fax machine should
switch between day S and night M:
1 Select function 33 by pressing MENU, 33 and
OK.
2 Enter the time at which you want your fax machine
to switch automatically to S (e.g. 08 00 for
8:00 a.m.) and confirm with OK.
3 Enter the time at which you want your fax machine
to switch automatically to M (e.g. 23 30 for
11:30 p.m.) and confirm with OK.
Set SM mode
with built-in answering machine
Display
tAM rings:
fax rings:
Ringer vol.:
listen in:
Possible settings
0, 1, 2, 3, 4, 5, 6, 7, 5/2
0, 1, 2, 3, 4, 5,
Manual reception
low, med, high
on, off
1 Select function 31 (day) by pressing MENU, 31
and OK.
9 To activate mode M select MENU 32 (Night)
OK and repeat steps 2 to 8.
without built-in answering machine
Display
total rings:
fax rings:
Ringer vol.:
Possible settings
0, 1, 2, 3, 4, 5, 6, 7
0, 1, 2, 3, 4, 5,
manual reception
low, med, high
1 Select function 31 (Day) by pressing MENU and
numbers 31. Confirm with OK.
2 Use u to set the number of rings after which
fax reception is activated if the handset is not lifted.
TOTAL RINGS: 5
3 Confirm your entry with OK.
4 Now enter the number of ringing signals after which
the fax switch should accept the call and separate
faxes from voice messages. If the call is a fax call
the fax machine switches to reception. Telephone
calls will continue to ring.
FAX RINGS: 5
5 Confirm your entry with OK.
6 Using u determine the ringer volume when receiving a call.
RINGER VOL.: HIGH
7 Confirm with OK. To activate mode M select MENU,
32 (Night) and OK. Repeat steps 2 to 6.
If you cannot receive any faxes, you may have set
both ringing signal numbers too high (see points 2
and 4). Set both ringing signal numbers to values
lower than five.
Other telephones will ring for as long as the setting
under fax rings.
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User Manual
Special settings
Silent fax reception
External answering
machine
To receive faxes without any ring signals, set the amount
of ring signals in FAX RINGS to 0.
Connect your answering machine as described in Installation / Additional devices.
Completely silent operation $
To provide for the optimum performance of an external answering machine, set this device to ring once
or twice. To avoid the automatic acceptance of calls
by the fax-switch, you must set total RINGS and
fax RINGS to a value at least two ringing signals
higher than the setting of the external answering machine.
You should use this option only with devices with
integral answering machines. If, for example, you do
not wish to be disturbed by calls or faxes arriving
at night, you may set the number of ringing signals
(tam rings and fax rings) to 0. Faxes are then
received silently and calls are immediately answered by
the answering machine, provided you have switched
the answering machine on.
For machines without a built-in answer machine the
fax switch is disabled in this setting, i. e. your device
immediately switches over to fax reception and will not
ring, when calls are received (the caller hears a whistling
tone).
v For this reason calls cannot be recorded by any
external answering machine which may be connected.
Manual fax reception
If you select MANUAL RECEPTION faxes will not
be automatically received by your fax machine unless
you activate fax reception yourself. Lift the handset
and press START. This may be sensible for example,
if you wish to receive your faxes by modem at your
computer.
Economy operating mode
(for device with built-in answering machine)
If you select option 5/2 at TAM RINGS your answering machine will start after two ringing signals instead of after five, when you receive new messages.
Via the remote access function you have the opportunity to check, whether your answering machine holds
any messages without incurring telephone cost (if your
answering machine turns itself on after only two ringing signals you will know, that new messages have been
left). After listening to your new messages your answering machine will, at the next call, switch itself on again
after five ringing signals.
18
If you switch off the external answering machine, calls
are accepted by the fax-switch (see chapter Set SM
mode).
Settings example:
Answering machine rings
2
FAX RINGS
4
TOTAL RINGS
4
Tips:
The answering message of your answering machine
should be shorter than ten seconds.
Please avoid music in your outgoing message.
If your fax machine is unable to recognise older fax
machine models, which do not transmit those signals
that are commonly used in today’s technology, you
should advise your callers in your answering message
to press * and 5 followed by START to commence
the fax reception.
If the automatic fax reception is impossible, press
START to manually begin receiving the fax.
If your answering machine provides an “economy
function” (e.g. a function which changes the number
of ringing signals as soon as a message was recorded),
you should preferably switch this function off.
It is possible that the answering machine not only
counts the messages received, but also the number of
fax calls.
Please ensure that the code for starting the fax reception from other telephones (factory setting * and 5)
is not the same as for remote access to recorded messages. Where necessary the code for function 34 may
be changed (see Hints and Tips / Easylink).
User Manual
If your answering machine accepts the call but your
fax machine does not stop ringing, try to install your
answering machine by serial connection, for example
by connecting it to the same telephone socket or to the
EXT socket of your fax machine (see chapter Installation / Additional devices).
If your answering machine cannot accept calls, your fax
machine will automatically start to receive faxes after
the number of ringing signals set in TOTAL RINGS
has been received.
If your external answering machine records fax signals,
but your fax machine cannot receive any faxes, check
the connection of your external answering machine.
Connect the external answering machine to the same
telephone socket or to the EXT. socket of your fax machine (see chapter Installation / Additional devices).
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User Manual
Telephone
Making a call
1 Dial the desired number.
2 Lift the handset.
If you want to dial with the handset replaced press
DIAL/z.
If you enter a wrong digit before dialling, delete it
by using C.
The R key allows you to use various services offered
by the telephone service provider (call waiting, toggling calls, etc.). Contact your telephone service provider for more information.
Using short dial
1 Press n and choose a number between 0 and
9. The stored name or telephone number appears
on the display. In order to edit the number press
OK and make the desired changes.
2 Lift the handset. In case you want to send a fax message, press START.
Correcting entries
1 Press n and use the number keys to select the
entry you want to correct.
2 Press n for two seconds. Select wrong character with u.
3 Press C. The character to the left of the insertion
point will be deleted.
4 Enter desired character and confirm with OK.
Redial PP
With PP you can recall the last ten numbers dialled.
1 Press PP.
2 Press u, until the desired number appears on
the display. If you want to edit the number press
OK and make the desired changes.
3 Lift the handset.
With PP, u and C you can delete the numbers
you do not need any more from the redial memory.
Confirm with OK.
Short dial n
There are short dialling keys available, which you can
use to store numbers you dial frequently.
Storing numbers
1 Press n for two seconds and choose a number
between 0 and 9 or press a key between 0-9
for two second.
2 Use the dial pad to enter a name. After pressing >
the cursor moves one position to the right. Press
OK.
3 Enter the telephone number you wish to store and
confirm with OK.
Deleting entries
1 Press n and then a key between 0 and 9.
The stored name or telephone number appears on
the display.
2 Press C. Select with u whether to actually delete entry.
3 Press OK to delete entry.
Call list
The list shows the last 50 telephone numbers you have
dialled. After 50 entries, the list is automatically printed
out.
1 Press MENU, 41 and OK.
2 Use </> to select CALL HISTORY? Y.
3 You can now select between PRINT: NOW and
PRINT: EVERY 50. The list is printed.
Telephone book a
The memory in your fax machine can store about 50
names and numbers (machines without answering machines) or about 200 names and number (machines with
answering machines). The precise number depends on
the lengths of the entries.
Saving entries
For a machine with SMS function
1 Hold a pressed for two seconds.
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User Manual
2 Enter a last name using the keypad. Use > to move
the cursor one position to the right. Then press OK.
4 You can assign this entry to a category:
3 Use the keypad to enter a first name and press
OK.
FAMILY
4 For the subsequent entries, you will be asked for the
numbers that can be assigned to a category:
SERVICE
DEFAULT
FRIENDS
HOME
WORK
WORK
Confirm with OK.
CELL
You can now assign a specific ring type to this category:
FAX
1 Select function 36 by pressing MENU, 36 and
OK on your fax machine.
EMAIL
5 Enter the desired entry and confirm all your inputs
with OK. You can also skip over entries with OK.
6 You can assign this entry to a category:
2 Use </> to select the category that you would
like to assign a specific ring tone.
3 You can select from the following categories:
FAMILY
DEFAULT
FRIENDS
FAMILY
SERVICE
FRIENDS
WORK
SERVICE
WORK
4 Confirm with OK.
Confirm with OK.
5 Use the number buttons from 0 to 9 to select
the desired ring type.
You can now assign a specific ring type to this category:
6 Confirm with OK.
1 Select function 36 by pressing MENU, 36 and
OK on your fax machine.
2 Use </> to select the category that you would
like to assign a specific ring tone.
Using the telephone book
(for a machine with SMS function)
FAMILY
1 Press the initial letter of the entry you are looking for (e.g. M). Press the following letters of the
name (e.g. I, C, H and MICHAEL appears on the
display).
FRIENDS
2 Press OK.
SERVICE
3 Lift the receiver or, if you would like to send a fax,
press START.
3 You can select from the following categories:
WORK
4 Confirm with OK.
5 Use the number buttons from 0 to 9 to select
the desired ring type.
6 Confirm with OK.
For a machine without SMS function:
1 Hold a pressed for two seconds.
2 Enter a name using the keypad. Use > to move the
cursor one position to the right. Then press OK.
Using the telephone book
(for a machine without SMS function)
1 Press a. The first stored name or telephone
number appears on the display. Press u until
the desired number appears. If you want to edit the
number, press OK and make the desired changes.
Confirm with OK.
2 Lift the handset. In case you want to send a fax message, press START.
3 Enter the number you would like to save, then press
OK.
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User Manual
Correcting entries
Press a and select the entry you want to correct
with u then press a for two seconds. Select a
character with u and press C to delete it. Confirm
with OK.
2 Using u select delete member? and confirm with OK.
Deleting entries
3 Using u select an entry that you want to delete and press C. Select whether or not you actually want to delete the entry or the entire group using u. Confirm with OK. To quit the function
press STOP.
Press a and select the entry you want to delete
with u and press C. Choose with u whether
you really want to delete the entry. Confirm with OK.
Hands-free operation z
(with built-in answering machine)
Choose function 44 to print a list of your stored short
dial and telephone book numbers. Press MENU,
44 and OK.
You can make a call without using the handset or let
persons in the same room participate at the conversation. Therefore press z before having dialled or during the call. Replace the handset. The microphone and
the loudspeaker are being activated.
Group
Calling line identification
You can organise several entries in your telephone book
into groups, e.g., to send one fax to several persons.
(not available in all countries)
List of numbers
Creating groups
1 Select Function 46 by pressing MENU, 46 and
OK.
Calling line identification is a service that makes it possible to identify the caller based on the telephone number
shown on the display even before the connection is established. If you receive a telephone call during your absence, the symbol I will appear on the display. The telephone numbers of the last ten received calls are stored.
2 Select a group from 1 to 5 using u and then
press OK.
1 Press PP for two seconds.
3 Use u to select ADD MEMBER? and confirm
with OK.
2 Using u you can now step through the entries.
The new entries are marked with an “*”.
4 All numbers assigned to short dial keys and all numbers saved in the telephone book will be displayed.
Select the entry you want to save using u and
confirm with OK.
3 To call back the displayed number just lift the
handset.
5 The saved entry will appear on the screen. Continue
as described above until all desired numbers are saved
to the group. When finished press STOP again.
To delete an entry press C. Choose with u and
confirm deletion by pressing OK.
If you set FAX RINGS with MENU 31 or
32 to 0, then the telephone number cannot be
displayed on your external telephones.
Searching groups
1 To browse all entries in a group, call up function
46 and select the desired group from 1 to 5 using
u. Press OK.
2 Select view members? using u and confirm
with OK.
3 You can use u to look through all entries. You
can exit the group by pressing STOP.
Deleting entries or entire groups
1 Call up function 46 and select the desired group
from 1 to 5 using u. Press OK.
22
Activate call waiting
If you would like to register the calls during a telephone
call, press MENU 42 and OK. Use </> to select
ACTIV. CW? YES and confirm with OK.
Deactivate call waiting
Calling line identification is not supported by all telephone network operators. If you hear annoying tones,
you can deactivate the calling line identification during
a telephone call (call waiting):
Press MENU 42 and OK. Use </> to select
ACTIV. CW? NO and confirm with OK.
User Manual
Fax & Copy
3 Move the document guide so that it rests on the
document.
Write clearly and legibly. Only use pens with dark ink
(black or dark-blue, not yellow, orange or light green).
The following points are the most common causes of
errors when sending faxes:
v Don’t send ...
... wet pages or pages with corrections made with
correction fluid; dirty pages or pages with a
glossy or laminated surface
... pages written in faint pencil, crayon, chalk or artist’s charcoal
In the event of a document jam see Hints and
Tips / Document jam.
... pages from newspapers (printer’s ink)
... stapled pages or pages held together with paperclips. Remove all staples and clips before sending
Sending faxes
... creased or torn pages
1 Dial the number you require.
... pages joined with sticky tape or glue, with adhesive stickers such as “post-it®” notes, or pages
which are too thin or too thick
2 If you want to select a higher resolution, press
FINE/PHOTO.
Documents smaller than A5 risk getting stuck in the
machine.
4 Transmission now begins. In case the connection is
not successful your fax machine will redial later.
Feeding documents in
After the transmission, a transmission report with a
small copy of the first page is automatically printed
out.
1 To avoid more than one page being fed at the same
time, first fan out the stack and then straighten it on
a smooth surface.
If you want to interrupt transmission, press STOP.
3 Press START.
Fax reception
If you do not change the fax switch settings, faxes will
be received automatically.
2 Insert your documents (max. 10 sheets) loosely with
the printed side to the front into the document feed
slot.
When you answer a call on the fax machine and recognise that it is a fax (you hear a beep or no sound), press
START and hang up.
On an additional phone
When you answer using an additional phone and it
turns out to be a fax, you can start the fax reception by
pressing *5 and then hang up. The fax machine will
receive the fax.
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User Manual
Fax reception without paper
If there is no more paper in the feeder or if the inkfilm is empty an incoming fax will be stored in memory
(storage capacity for a machine without an answer machine approx. 15 pages, for a machine with answer machine approx. 50 pages of the Slerexe letter). If there
are documents in memory the h symbol will appear
on the display. When paper and/or an ink film is inserted the fax machine will automatically print out all
the stored documents.
When a fax message was completely printed out, it will
be deleted from the memory. If the printing process
was interrupted, all fax messages that have not been
completely printed out will remain stored. If the memory is full, further pages can not be stored. The red
indicator lamp v will flash and the display will show
MEMORY FULL.
Broadcast
This feature is very useful, in case you want to send
the same document to more than one party (Circular
send).
1 Insert the document face to the front into the document feed slot. If you want to select a higher resolution, press FINE/PHOTO.
2 Select MENU, 25. Press OK. The inserted document will be stored into the memory.
3 You now have the following options to enter numbers into the receiver list: Either enter the numbers
using the number keypad or select a number/group
from the telephone book by pressing a and
u.
4 When you have entered the desired numbers, press
OK. The numbers are then entered in the receiver
list. Repeat the procedure until you have entered
data for max. 25 recipients.
5 To send the document press START.
The document will be sent successively to every party
entered.
Broadcasting to a group
Along with function 25 (see chapter Telephone /
Group) you can also use Function 46 to send faxes to
a group. However, the receiver list in Function 46 can
no longer be changed!
1 Hold the document with the print side face up and
insert it into the document feeder (max. 10 pages).
2 Press MENU, 46, OK and select the desired
group from 1 to 5 using u. Press OK.
24
3 Use u to select SEND FAX? and press
START. The document will be sent to all persons
in the group.
If the fax can’t be sent to one of the recipients,
the fax machine will continue with the list and retry sending the fax again. After the transmission, a
transmission report with a small copy of the first
page is automatically printed out.
Image quality
If you want to improve the image quality you can
choose between the options FINE f (for small print
or fine drawings) and PHOTO F (for photographs
and pictures). Press FINE/PHOTO as often as needed until the pointer for the desired resolution lights
up. After transmitting or, if there is no document in
the feed slot, after 40 seconds the fax machine will automatically return to standard resolution. Document
transmission takes longer in FINE mode and longer
still in PHOTO mode.
Contrast
With function 47 you can adjust the contrast quality
(brightness) for documents you want to copy or send as
a fax message, e.g. dark photos or forms with coloured
background.
1 Press MENU, 47 and OK.
2 With u you can choose between three different
options:
CONTRAST: LOW
CONTRAST: medium
CONTRAST: HIGH
3 Confirm your choice with OK.
Transmission and error
reports
Your fax machine can print a transmission report every
time you have sent a document. This contains a small
copy of the first page. This way you are given confirmation that your document has been received. If an
error occurs during transmission you will be informed
on the error report. The printing of a transmission report can be switched on and off while the error report
is always printed.
1 Press MENU, 28 and OK.
2 Select with u and confirm with OK.
User Manual
Transmission speed
Polling with code
Your fax machine automatically adjusts its transmission
speed to the quality of the telephone line. Especially
in case of overseas transmissions this process can take
more time. If the poor line quality is already known
it is useful to set the machine at a slower speed from
the very beginning. This will save time and charges the
automatic adjustment would require.
If your correspondent has entered a code to protect
the document to be retrieved please follow this procedure:
1 Press MENU, 21 and OK.
2 Select a lower speed with u.
3 Confirm with OK.
Size compression
To make sure that received faxes that are slightly longer
than A4 size are printed on one page, these pages are
slightly reduced vertically. If you do not wish to use
this facility, you can switch off reduction using function 29:
1 Press MENU, 22 and OK.
2 Enter the code and confirm with OK.
3 Enter the telephone number and press START.
In case it does not work try to poll manually: Lift
the handset or press DIAL/z, dial the required
number and then press START.
Polling send
You can allow a document to be polled from your fax
machine.
1 Insert the document in the document feed slot.
1 Press MENU, 29 and OK.
2 Select with u and confirm with OK.
Fax journal
The fax journal is a list of the last ten received and
transmitted faxes.
1 Press MENU, 27 and OK.
2 Select with u if, and when the fax journal will
be printed out (immediately or after ten transmissions).
3 Confirm your choice with OK.
Polled reception
2 If you wish to protect the document from unauthorised access, enter a code with function 23.
Press MENU, 23 and OK. Enter a code (maximum of 20 characters) and press OK to confirm. The
document can now be polled by a person in possession
of this code. You can still make telephone calls while
this function is activated.
3 The operation is interrupted as soon as you remove
the document.
By means of this function documents which have been
prepared for collection from another fax machine can
be retrieved.
Polling codes work in accordance with the ITU international standard. However, there are manufacturers who use other processes and whose machines
are therefore not compatible.
Quick polling
If you want to send faxes to fax databases or if you
want to poll from these, some databases have a subaddress which you can add to the telephone number.
This will save you money in telephone charges. First
enter the telephone number of the database and
then press R. Then enter the required sub-address.
If you are not sure whether your fax polling service
supports sub-addresses, please contact your polling
service operator.
1 Dial the desired number with the handset replaced.
2 Press and hold START.
3 In case you want to enter a sub address or a code
as well (see Polling with code) enter the telephone
number first and close with R.
Attach desired sub address or code, press and hold
START (e.g. 12345 R 17 R code or
12345 RR code).
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User Manual
Send later
If you wish to make use of cheaper telephone rates, or
if your fax correspondent is only available at particular
times, you can program automatic transmission of a
fax at a later time (within 24 hours).
1 Press MENU, 24 and OK. Enter the time when
you wish the document to be sent.
2 Press OK and insert the document.
The display will show the actual number of copies. If you want to change this figure enter the desired number with the number keys (max. 15). Press
COPY.
3 Choose whether to reduce or enlarge the document
in size when copying.
Your machine provides the following options:
zoom enlarge: 200
ZOOM ENLARGE:150
ZOOM NORMAL:1:1
ZOOM REDUCE: 75
ZOOM REDUCE: 50
4 Select the desired option with u and confirm
with OK.
3 Dial the desired telephone number and then press
START.
To interrupt the copying process press STOP.
4 The fax machine is now ready to send the inserted
document. You can still make telephone calls while
this function is activated.
In case of a paper jam, if the inkfilm is empty or the
memory is full, the copying process will be interrupted automatically.
5 If you remove the inserted document the stand-by
mode is cancelled.
In the event of a document jam see Hints and
Tips / Document jam.
Copy
You can use your fax machine to make copies of an
original. Resolution f is set by default. In addition,
you can also select resolution F (see Image quality).
1 Place your documents face to the front in the document feeder. You can load up to 10 pages at once.
2 Select the desired resolution with FINE/PHOTO.
a To make only one copy of the original, briefly press
COPY. The copying process starts immediately.
b In order to make more than one copy press COPY
(for at least two seconds):
26
The machine stores the first page of the document
into memory and starts copying. Automatic sorting
is therefore not an option!
User Manual
SMS W
(for device with SMS functionality)
(not available in all countries)
You can send and receive SMS (Short Message Service)
messages with your fax machine. Your fax machine is
already set up to make use of SMS services – depending on the country and network.
•
Before you can send and receive SMS messages
the CLIP feature (Calling Line Identification
Presentation) must be enabled for your telephone
line.
•
Make sure that this feature is activated on your
line.
•
To send an SMS the call number of an SMS provider must be entered in your fax (SMS center).
Check the following with your service provider:
•
What costs are billed for sending and possibly
receiving an SMS message,
•
Which mobile networks can you send SMS messages to and which mobile networks can you receive SMS messages from,
•
Which functions are offered by your SMS service.
SMS settings
Your fax machine is already set up to make use of SMS
services. If you do have any problems, however, you
should contact your telephone network provider.
You can change the predefined SMS provider and enter
a second provider.
1 Press MENU, 64 and OK.
2 The current provider will be displayed. Use u
to select either SMS CENTER 1 or 2.
3 Confirm with OK.
4 Enter the NO. for transm. Confirm with
OK.
5 Enter the NO. for recept. Confirm with
OK.
Disable SMS printing
1 Press MENU, 64 and then OK four times.
2 Use u to choose whether to have incoming messages automatically printed or
PRINT SMS: YES, NO
not:
3 Press OK to complete your action.
v If your fax machine is connected to a PABX
system you may not be able to use SMS services.
Contact the operator or manufacturer of the
PABX system.
Reading SMS messages
When you receive an SMS message you will hear a beep.
The message will be stored and automatically printed
out. You can disable automatic printout (see Disable
SMS printing).
In this case, the SMS key will flash when a new SMS
message is received and the display will show W and
the number of new SMS messages. You can read these
SMS messages on the display:
1 Press SMS.
2 Press u to select READ SMS.
3 Press OK.
4 The number, date and time of the last message will
be displayed. Unread messages are marked with an
asterisk. Press u to select the SMS you want
and press OK.
5 The SMS message will be displayed. Use u to
move within the message. If you hold down u
the cursor will move to the start or end of the SMS
message.
With OK and u you can select any of a wide
range of options (see Other SMS functions).
Press COPY and OK to print the message.
6 Select STOP to return to the list of received SMS
messages.
You can also read SMS messages by pressing MENU,
62 and OK.
The NO. for transm. and the NO. for recept.
are needed in order to use SMS services. In some countries these numbers may be identical.
27
User Manual
Sending SMS messages
Deleting SMS messages
1 Press SMS.
To free up the memory so it can receive new messages
you should delete any messages you have already read.
2 Press u to select SEND SMS.
3 Press OK.
4 The display shows TEXT:. Enter your text message on the alphabetic keypad (maximum of 160
characters). If there are numbers in the message
you should use the numerical keypad. You can select
any of the last five SMS messages you have written
and use it as a template. Press PP until the message you want appears.
v Press the HELP/w button to check how many
characters you can still enter.
5 Press COPY to print the message and OK.
6 Enter the recipient’s number. Confirm with OK.
You can use the phonebook a, the short dial
directory n or the redial function PP to enter the number.
7 You can enter up to five recipients. When you have
entered each telephone number press OK. Finally,
press SMS.
8 Your SMS message will be sent.
Use u to move within the message or the number.
If you hold down u the cursor will move to the
start or end of the message or number.
Select a character with u and press C to delete
it. To delete all the text hold down C (two seconds).
You can also send SMS messages by pressing
MENU, 61 and OK.
1 Press SMS.
2 Press u to select READ SMS.
3 Press OK.
4 The stored messages will be displayed. Use u
to select the SMS message you want to delete.
5 Press C.
6 Use u to select one of the following:
DELETE: YES
DELETE: NO
DELETE: ALL
7 Confirm with OK.
v If the SMS memory is full (maximum of 30 messages) no new messages can be received. You
should delete SMS messages you have already
read.
Other SMS functions
1 If you press OK while you are reading an SMS message you can use u to select one of the following options:
print sMS
back
forward sms
reply sms
Printing SMS messages
delete
read next
1 Press SMS.
2 Press u to select PRINT SMS.
read previous
3 Press OK.
4 Use u to select which SMS messages you want
to print:
PRINT: ALL
PRINT: inbox
PRINT: NEW
5 Press OK. The messages will be printed out.
You can also print SMS messages by pressing
MENU, 63 and OK.
28
2 Confirm with OK.
print out the SMS message
return to the SMS list
send the SMS message
to someone else
answer the SMS message
delete the SMS message
display the next
SMS message
display the
previous SMS message
User Manual
Disable SMS reception
If you are running an SMS-capable cordless phone
on the same line it is impossible to say which device
will actually receive the SMS message. However, you
can only receive SMS messages on one device at any
one time. Try to disable SMS reception on the cordless
phone. If you cannot do this, disable SMS reception on
the fax machine.
1 Press MENU, 45 and OK.
2 Enter 51205 and press OK.
3 Use u to choose whether to enable or disable
SMS reception.
SURE: yes
SURE: no
4 Press OK to complete your action.
You can use the same procedure to enable SMS reception again.
You can still send SMS messages even if SMS reception is disabled.
29
User Manual
Answering
machine b
(for device with built-in answering machine)
The recording capacity is 30 minutes.
Your answering machine is factory-programmed with
a recorded outgoing message (anonymous outgoing
message). If you want to record your own outgoing
message, proceed as described under “Recording a
message”.
Make sure that your fax machine stands on a hard, flat surface, because otherwise the microphone may be covered.
Switching on and off
Duration of recording
1 Select MENU, 51 and OK.
2 Press u to choose between 30, 60, 120 seconds
or the AUTO mode (unlimited recording time).
Please note that AUTO mode is not available in all
countries.
3 Confirm with OK.
Listening to messages
1 If PLAY flashes, messages have been recorded for
you. Press PLAY to listen to the first message. The
date and time the message was received and the
number of the caller will be displayed.
2 The next message will be replayed if you press
PLAY while listening to any message.
Activate or deactivate your answering machine with
b ON/OFF. Activate mode is indicated with the
symbol b on the display.
3 You can switch between messages by entering the
number of the message you want while the messages are being played. For example, enter 1 for
the first message.
Recording a message
4 After listening to your messages PLAY will stay on
until all messages have been erased.
1 Press MENU, 56 and OK.
2 REC. OGM. appears on the display. Confirm with OK.
Play back volume
3 Lift the receiver and begin to speak.
1 Press u while playing back messages. The current volume setting will be displayed.
4 A black bar indicates you how much memory is available for the outgoing message (max. 20 seconds).
2 Press u to obtain the desired volume.
5 Stop recording by pressing REC or STOP.
6 The new answering message is automatically replayed. By pressing u you can change the volume of the message.
Deleting messages
7 To hear the message again, press REC for a while
(two seconds) and then PLAY.
1 If you want to delete the message which is currently
being played, press C.
Anonymous outgoing
message
Your answering machine is factory-programmed with
a recorded outgoing message. If you want to replace
the personal message by the factory-programmed one
proceed as described:
1 Press MENU, 57 and OK.
2 ANONYM. OGM? YES. appears on the display.
3 Confirm with OK.
The anonymous outgoing message is now activated.
30
Single messages
2 You will be asked on the display if you really want
to delete this message. Press C or OK.
All messages
1 Press C after having listened to all messages.
2 If you actually want to delete all messages, press
C or OK. To interrupt the deleting process press
STOP.
User Manual
Forwarding messages
Recording a conversation
Your fax machine can automatically forward all incoming messages to another telephone number. Enter the
telephone number to which you wish recorded calls to
be forwarded. You can select the number of messages
to be forwarded each time. Your fax machine will wait
until the selected number of messages has been received and then calls the desired number automatically.
A text announcing the call forwarding is transmitted
when the connection is made. Then the party to which
the calls are being forwarded needs to enter the access
code (see function 52). If you do not enter the right
code within 40 seconds or if you enter the wrong code
three times, the fax machine will drop the call.
You can record a telephone conversation with your fax
machine.
1 In case your answering machine is deactivated turn
it on with b ON/OFF. The symbol b appears
on the display.
1 Press REC during a telephone conversation.
2 To stop recording, replace handset or press
STOP.
3 The recorded conversation can be played back and
deleted like any recorded message.
You can not record a telephone conversation while
hands-free operation is activated.
VIP code
Ringing despite answering machine
3 Choose with u forward call: on and
confirm with OK.
Persons you had given this code, can make the telephone ring after the answering machine has taken the
call. This is useful if both ring counts in function 31
and 32 have been set to 0.
4 Enter the telephone number your messages should
be forwarded to and press OK.
1 To enter the code select MENU, 53 and press
OK. Enter a four digit code. Confirm with OK.
5 Choose with u the number of messages you
want to be forwarded each time.
2 This code must not be identical with the access
code (function 52).
2 Select MENU, 55 and OK.
6 To record a new forwarding message, press OK.*
7 Press REC. Wait for the confirmation tone and start
speaking. An example of an announcement might
be: “Hello, there are messages for Mr. Smith; please
enter the access code.” Position yourself about 20
cm from the fax machine. A black bar will indicate
how much memory is available.
8 Press STOP when you have finished. The forwarding message will be played back.
9 The fax machine is now switched to stand-by
mode.
* if a message has already been recorded
a Press OK.
b Select with u. If you wish to record a new forwarding message, select rec. message: yes
If you want to use the existing message, select
rec. message: nO. Press OK to confirm.
c Follow the process described above from paragraph 7.
Memo
External memo
You can record a message which the caller can hear
without being able to leave a message in return. For
this the answering machine must be switched on.
1 Select MENU, 54 and press OK. Choose the
external memo mode by pressing u. Confirm
with OK (if you already have recorded a memo you
want to use again, just press OK once more).
2 Press REC and wait for the confirmation tone. Start
to speak. Press STOP when you are finished. The
message will be played back.
Internal memo
You can record a personal message with this function.
Messages can be heard on the fax machine itself or by
remote control from a telephone. Briefly press REC
twice and wait for the confirmation tone. Record the
desired message. A black bar on the display indicates
the remaining recording time. To end recording press
STOP. Internal memos can be played back and deleted like any other message.
31
User Manual
Remote control
You can also control the answering machine functions
on your fax from any telephone using tone dialling. Before you can use remote control you have to enter an
access code in function 52 (this code will also be used
for function 55 Forwarding).
Preparing your fax machine for remote
access
1 Select MENU, 52 and OK.
2 Enter a four digit code.
3 Press OK. The code is now stored.
Remote access of the answering machine
1 If you want to listen to the messages recorded from
another telephone, call your fax machine and wait
for the answering machine to play the message.
2 Enter the four-digit code. The outgoing message
will be interrupted and you will hear a confirmation
tone. The new messages will be played back. If no
new messages have been recorded, you will hear a
second confirmation tone.
3 Then you can enter commands as usual or terminate the remote control by replacing the handset.
32
Overview of commands
1 The message you are just listening to will be repeated.
2 Your messages will be played back.
3 Move to the next message.
4 Record a new outgoing message. Press 4. If you
press 4 again after two confirmation tones, you
will hear a long confirmation tone. Record the new
outgoing message and finish with 4.
5 The current outgoing message will be replayed.
6 The current message will be deleted. If you press
6 after having listened to all messages, all messages will be deleted.
In both cases you will hear a confirmation tone after the first time you press the key. Press 6 again
within five seconds to execute the deleting command.
7 Switch answering machine off.
8 The current command will be interrupted.
9 Switch answering machine on.
User Manual
Hints and Tips
5 Close the panel so that it also clicks into place.
Delivery service
You can order inkfilms and cleaning accessories at your
local dealer or directly from PHILIPS (free delivery) on
Freefone 0800 358 08 07 (United Kingdom).
Paper jam
1 The display shows Paper jam.
2 Open the operation panel by lifting in the middle.
When you hear a soft click, the panel is engaged.
6 Insert paper (see Installation / Loading paper).
Document jam
1 Open the paper feed flap and carefully pull out the
paper. Close the flap again.
3 Carefully remove the paper.
2 Open the operation panel by lifting in the middle.
When you hear a soft click, the panel is engaged.
4 Turn small roll forward to tension the ink film.
Make sure that the ink film is not creased.
3 Open the scanner cover by pressing the two lugs in.
The cover will open downwards.
33
User Manual
4 Carefully remove the document either from the
front or the back.
When you answer using an additional phone and it
turns out to be a fax, you can start the fax reception by
pressing *5 and then hang up. The fax machine will
receive the fax.
Interrupt ringing
When you answer on an additional phone and the fax
machine continues to ring, this means that the additional phone is connected in parallel. You can interrupt
the ringing of the fax machine by pressing **.
Changing codes
5 Close the scanner cover on the left and right, making sure it clicks into place.
Select function 34 by pressing MENU, 34, and then
OK. Enter two different codes and confirm each code
with OK. Each code should begin with * or #.
Please note that the three Easylink codes must be different. Otherwise on the display appears: CODE not OK
v Only change the specified codes *5 and **
if absolutely necessary!
Service code
6 Close the panel so that it also clicks into place.
Function 45 Service code is used to delete some or all
of your changes to the factory settings. This function
enables you to partially or fully reconfigure your device. It is especially helpful if you have modified settings but find that your fax machine does not respond
as expected.
v Only use this function when absolutely necessary!
If you are satisfied with your changes to the factory
settings you should not use this function.
7 Insert paper (see Installation / Loading paper).
The following codes are at your disposal:
Easylink
Code No. 7117
Easylink is used in conjunction with additional devices
connected to the same telephone line (e.g. cordless
phones). However, the additional phone must be set to
dual-tone multi-frequency method. If your telephone
connection requires the pulse dialling method, then
you would need to briefly reset your additional device
to use it. For more information about this, please see
the user manual for your device.
This code erases all your modifications to the factory
settings. The fax machine will therefore react in exactly
the same way as on first installation.
Starting fax reception
When you answer a call on the fax machine and recognise that it is a fax (you hear a beep or no sound) press
START and hang up. The fax will be received.
34
After deleting some or all of your custom settings
please rerun Easy Install.
User Manual
Code No. 7140
When you enter this code, all your entered settings and
data will be erased, except for:
•
received fax messages
•
stored SMS messages
•
stored short dial numbers
•
stored telephone book numbers
•
your name
•
your telephone number
Example for using a service code:
3 Open the scanner cover by pressing the two lugs in.
The cover will open downwards.
4 Use a soft cloth to gently wipe the scanner glass on
the top (A) and the white strips on the bottom (B).
1 Select MENU, 45 and press OK. Enter the
service code (7117 or 7140). Press OK.
2 With u you can select whether you really want
to delete your settings. Confirm with OK. Your fax
machine will be reset to its original configuration.
Care
Before opening the fax machine, make sure that you are
electrically discharged by e.g. touching the metal housing of a grounded appliance, a water pipe or radiator.
5 Close the scanner cover on the left and right, making sure it clicks into place.
Use a soft, fluff-free cloth lightly moistened with a little alcohol (96%). You can also use a special cloth for
cleaning fax machines (see Delivery Service). Do not
allow any moisture to penetrate inside the device.
Clean the scanner glass
1 Open the paper feed flap and carefully pull out the
paper. Close the flap.
6 Close the panel so that it also clicks into place.
7 Insert paper (see Installation / Loading paper).
2 Open the operation panel by lifting in the middle.
When you hear a soft click, the panel is engaged.
35
User Manual
Cleaning the Document Feed Roller
… when a black stripe appears at the top of a copy.
… when two pages are printed out when copying or
sending a single page or when the recipient receives
two pages.
1 Open the machine and the scanner cover by pressing the latch (A) inward (see user manual under
Hints and Tips / Care). Clean the feed roller (B)
and the rubber opposing element on the underside
(C) with a soft, lint-free cloth moistened with cleaning alcohol (96 percent). Turn the feed roller with a
slight upward pressure. You must clean the entire
roller.
2 With a Fax-Cleaner: Place the fax cleaner page
into the document feeder and wait until the page is
pulled in. Press STOP. The page is ejected. Repeat
this process at least once. The fax cleaner is available through our call centre (see Hints and Tips /
Delivery service).
Troubleshooting
If you cannot fix the problem based on the instructions below, you should proceed as follows:
1 Disconnect the mains.
2 Wait at least ten seconds and reconnect.
3 If the fault reoccurs, please contact your customer
information centre.
36
User Manual
Problems when faxing or printing
Faxes are of poor quality.
Change the resolution setting to F or f.
Check the document or set a higher contrast with function
47 (see chapter Fax & Copy / Contrast).
Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective.
Call service if necessary.
Your fax or your recipient’s fax machine produces Clean the scanner with a cloth (see Care).
black lines when printing.
Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective.
Copy is blank.
Call service if necessary.
Load the document with the printed side up.
Call service if necessary.
Problems with the connection
Your fax machine rings once, then there is a mo- This is entirely normal. After the first ring signal the fax mament of silence and another ring signal after that. chine takes over the call. When the fax machine has recognised that the incoming call is a telephone correspondence,
the fax machine will continue to ring.
Try later or draw your fax partner’s attention to a possible
NO CONNECTION
installation fault.
or REDIAL FAILED
Check the installation of your fax machine.
NO LOOP CURRENT
When you lift the receiver of your fax machine Connect your telephone cable to the socket on the bottom
you do not hear the dial tone. The display shows: of your fax machine identified with LINE.
NO DIALTONE
BUSY
or
fax transmissions are constantly interrupted.
You cannot receive any faxes.
On lifting the handset you hear a tone or silence.
EXTERNAL PHONE
The red lamp v flashes.
Try to send the fax manually: Press DIAL/z and dial the
fax number. If the recipient is using an automatic answering device, wait until you hear a tone after the pre-recorded
message. Press START.
Set the number of ringing signals for the answering machine
or the total number of ringing signals with function 31 or
32 to lower than five.
You are receiving a fax. At the fax machine: Press START.
At an additional telephone: press * and 5. Replace the
handset.
This is not a fault. You are now using an additional telephone.
37
User Manual
Appendix
36 Distinctive ringing ............................................. 16, 21
(assigning a special ring tone)
Others
Functions
To print a list of functions, press MENU three times.
Setup
11 Set language ...............................................................16
(select the language of the display text)
12 Set time/date.............................................................15
(setting time and date)
13 Your telephone number ..........................................15
(enter your telephone number)
14 Your name .................................................................15
(enter your name)
42 Call waiting ................................................................22
(activate and deactivate the function call waiting)
44 Dialling list ................................................................22
(print out of stored names and numbers)
45 Service code ....................................................... 29, 35
(disable SMS reception)
(deleting personal settings)
46 Group .................................................................. 22, 24
(saving different phone numbers as a group)
Fax
47 Set contrast ................................................................24
(setting of contrast for copy / fax transmission)
Answering machine
(with built-in answering device)
21 Transmission speed/overseas function ...............25
(setting for half-speed transmission)
51 Recording time..........................................................30
(setting for recording duration of calls)
22 Polled reception ........................................................25
(you can call up fax messages)
52 Access code ...............................................................32
(setting the code for the remote control of the answering machine and for message forwarding)
15 Line type ....................................................................14
(setting the private branch exchange)
23 Polling send ...............................................................25
(your fax message can be fetched)
24 Send later ...................................................................26
(faxes will be sent later)
53 VIP code ....................................................................31
(authorised callers can override the answering machine)
25 Broadcast ...................................................................24
(same fax will be sent to more than one party)
54 Memo mode ..............................................................31
(message for the caller without the possibility to
leave a message)
27 Fax journal.................................................................25
(log of the last ten fax documents received and sent)
55 Forwarding ................................................................31
(messages forwarded to another telephone number)
28 Transmission report .................................................24
(automatic print out of transmission protocols)
56 Recording a message ................................................30
(recording a personal outgoing message)
29 Size compression ......................................................25
(size compression of received fax messages)
57 Anonymous message ...............................................30
(activating the anonymous outgoing message)
Fax switch
SMS (only with SMS-functionality)
31 Day .............................................................................17
(setting the DAY operating mode S)
61 Send SMS...................................................................28
(sending SMS messages)
32 Night ..........................................................................17
(setting the NIGHT operating mode M)
62 View SMS ..................................................................27
(reading SMS messages)
33 Timer ..........................................................................17
(setting the TIMER operating mode U)
63 Print SMS ..................................................................28
(printing SMS messages)
34 Easylink......................................................................34
(codes for use with additional telephones)
64 SMS-settings ..............................................................27
(Setting the basic SMS functions)
(Disable SMS printing)
35 Ringer types...............................................................16
(selection between ten ringer types)
38
41 Call list........................................................................20
(last 50 dialled numbers)
User Manual
Technical data
Compatibility
Connection type
ITU Group 3
outside line (PSTN)
Flash times
extension (PABX)
outside line (PSTN):100 ms
Document size
width:
length:
thickness:
extension (PABX):
100 ms
single sheet:
148–217 mm
several sheets
148–217 mm
single sheet:
100–600 mm
several sheets:
148–297 mm
single sheet:
0,06–0,15 mm
several sheets:
0,08–0,12 mm
Printing paper:
A4 210 x 297 mm,
80 g/m²
Largest scanning width 216 ± 1 mm
Resolution horizontal 8 points/mm (200 dpi)
Resolution vertical
standard 3.85 lines/mm
PHOTO mode
Contrast control
Copying
Data compression
Modulation
Transmission speeds
Noise level
on standby: < 30 dBA
Weight
2W
sending a standard
letter
< 20 W
Power supply
Speech recording
time
Allowed operating
environment
Recommended
operating
environment in use
Recommended
operating
environment in
unplugged status
(ready for operation
with loaded ink film
and paper)
Interference
suppression
receiving a standard
letter
< 30 W
220–240 V / 50–60 Hz
up to 30 Minuten (with builtin answering device)
temperature: 5–40 °C, relative
humidity:
15–85 % RH not condensing
temperature: 17–28 °C,
relative humidity:
20–80 % RH, not condensing
temperature: 0–45 ° C,
relative humidity:
15–85 % RH not condensing
emission corresponding to
EN 55022/VDE 0878 Part 1
Class B
SLEREXE-Letter
64 grey tones (with built-in
answering machine)
automatic and manual
FINE/PHOTO
(resolution)
MH, MR
V.29bis, V.27ter, V.21, V.17
9600/7200/4800/2400/ 14k4
bps
30 received messages
Fax switch
Dimensions
stand by: about
telephoning: about 4 W
FINE 7.7 lines/mm
16 grey tones
SMS storage capacity
Printing method
Document feed
Power consumption
copying: < 53 dBA
ink film printer
up to 10 letters
(80 g/m²)
DAY/NIGHT/TIMER
318x202x146 mm
without paper tray
about 2 kg
39
User Manual
Warranty
— a failure or neglect to maintain the equipment or inappropriate maintenance; or
(UK Terms and Conditions)
— unsuitable operating conditions, particularly of temperature and humidity; or
ATTENTION
At the beginning of April 2002, SAGEM SA bought
the PHILIPS fax business unit. SAGEM SA is now
the European Number 1 in fax and offers a complete
range of fax terminals with Internet access and SMS
function, multifunctional terminals and servers covering the needs of all its customers–from home-users to
multinational organisations. In order to apply the guarantee, you should contact your dealer. Proof of purchase will be required. Should malfunctioning arise, the
dealer will advise you what to do.
If you bought your equipment from SAGEM directly,
the following shall apply:
A SAGEM undertakes to remedy by repair, free of charge
for labour and replacement parts, any defects in the equipment during a period of twelve (12) months from the
date of original delivery of the Equipment, where those
defects are a result of faulty workmanship. During this
twelve month guarantee period, the defective equipment
will be repaired free of charge; the customer must however first contact the SAGEM After Sales Department,
the phone number of which can be found on the delivery slip or in the instruction manual. Unless the customer
has concluded with SAGEM a maintenance contract in
respect of the equipment which specifically provides for
repairs to be carried out at the customer’s premises, the
repairs will not be carried out on the equipment at the
customer’s premises. The following sentence applies to
purchases of equipment for the customer’s trade, business or profession. Except as otherwise expressly provided in this Document and to the extent permitted by law,
SAGEM makes no representations or warranties, express
or implied, statutory or otherwise, and to such extent, all
terms and conditions implied by law are hereby excluded.
This guarantee does not affect the Customer’s statutory
rights.
B Exclusions From Guarantee
SAGEM shall have no liability under the guarantee in
respect of:
• damage, defects breakdown or malfunction due to:
- failure to properly follow the installation process and
instructions for use; or
- an external cause to the equipment (including but not
limited to, lightening, fire, shock or water damage of
any nature); or
40
- modifications made without the written approval of
SAGEM SA; or
— repair or maintenance of the equipment by persons
not authorised by SAGEM; or
• wear and tear from normal daily use of the equipment
and its accessories
• damage due to insufficient or bad packaging of equipment when returned to SAGEM
• supply of new versions of software
• work on any equipment or software modified or added
without the prior written consent of SAGEM
• malfunctions not resulting from the Equipment or
from software installed in user workstations for the
purpose of use of the equipment
• communication problems related to an unsuitable environment, including:
- problems related to access and/or connection to the
Internet such as interruptions by access networks or
malfunction of the line used by the subscriber or his
correspondent
- transmission faults (for example poor geographical
coverage by radio transmitters, interference or poor
line quality)
- the local network fault (wiring, servers, workstations)
or the failure of the transmission network
• the normal servicing (as defined in the user guide supplied with the equipment) as well as malfunctioning
due to servicing not being carried out, servicing costs
are in any event always borne by the customer.
C In the cases set forth in § B as well as after expiry of
the twelve month guarantee period, the customer must
ask SAGEM for an estimate, and he/she must accept
the estimate and agree to pay the charges mentioned in
it before returning the equipment to SAGEM. The repair and delivery costs will be invoiced to the customer.
The foregoing shall apply unless otherwise agreed in
writing with the customer and only for the UK. If any
provision of this guarantee shall be held to be in whole
or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national legislation, such invalidity or illegality shall not impair or affect
the remaining provisions or parts of this guarantee.
Please note that only Philips ink films should be used.
Your Philips guarantee does not cover damage to your
fax machine that may be caused by the use of any other
ink films.
User Manual
Environment
Respect of environment is a key objective of SAGEM
SA. The SAGEM Group uses environmentally friendly
processes to run its operations and has chosen to integrate strong environmental constraints in the full lifecycle of its products including manufacturing, product
use and end of life.
Packaging
To facilitate packaging recycling, please
conform to your local selective recycling
rules.
Batteries
Old batteries have to be deposited in designated collection areas.
Product
The crossed out dustbin logo on your
product signifies it is classified as Electrical and Electronic Equipment covered by
special disposal regulations.
To enforce recycling, recovery of The Waste Electrical
and Electronic Equipment (WEEE) and to protect the
environment and human health, European regulations
requires that you selectively collect waste equipment
using one of the following options :
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated
collection areas.
41
User Manual
Index
A
Activate built-in answering
machine 30
Activate call waiting 22
Additional devices 4, 12
Anonymous outgoing message 30
anschließen
Hörer 3
Answering machine
built-in 30
external 18
Answering machine b 5
Appendix 38
Functionlist 38
Guarantee 40
Technical data 39
B
Basic settings 15
Correction 16
Display language 16
Function list 38
Help function 15
Ring signal type 16
Time and date 15
Volume 16
Your name 15
Your number 15
Broadcast 24
Built-in answering machine
30
Controls 7
Day/night mode 17
Deleting messages 30
Display symbol 6
Economy operating mode
18
Forwarding messages 31
Function list 38
Hands-free operation 22
Listening to messages 30
Memo 31
Play back volume 30
Recording a conversation
31
Recording a message 30
Remote control 32
Switching on and off 30
VIP code 31
C
Calling line identification 22
Call list 20
Care 35
Cleaning the Document Feed
Roller 36
42
Clean the scanner glass 35
Code
Easylink 34
For polling 25
For remote control of
built-in answering machine 32
Service Codes 34
To forward messages 31
VIP 31
Connection
Additional devices 12
ISDN 14
Private branch exchange
14
Problems with the connection 37
Telephone socket 10
Contents 8
Contrast 24
Controls 7
Copy 5, 26
Key 7
Correct
Short dial entry 20
Telephone book entry 22
Creating groups 22
C key 7
D
Day 17
Display symbol 6
Deactivate built-in answering
machine 30
Deactivate call waiting 22
Delete
built-in answering machine messages 30
Entry from a group 22
Short dial entry 20
SMS messages 28
Telephone book entry 22
Delivery service 33
Description of the machine 6
Dial key 7
Hands-free operation 22
Speaker 16
Disable
SMS printing 27
SMS reception 29
Display
Language 16
Symbols 6
Distinctive ringing 16
Document
Broadcast 24
Copy 26
Document jam 33
Feeding in 23
Polled reception 25
Send later 26
Technical data 39
Duration of recording 30
Function list 38
Printout 15, 38
E
Group 22
Broadcasting to a group
24
Easylink 34
Economy operating mode 18
einlegen
Papier 3
Entry
Correct short dial 20
Correct telephone book
22
Delete group entry 22
Delete short dial 20
Delete telephone book 22
Store short dial 20
Environment 41
Error report 24
External answering machine
18
Set day/night mode 17
External memo 31
G
H
Hands-free 22
Key 7
Handset 10
Help
Function 15
Key 7
Hints and tips 33
Care 35
Delivery service 33
Document jam 33
Easylink 34
Paper jam 33
Service code 34
Troubleshooting 36
F
I
Fax 23
Broadcast 24
Contrast 24
Copy 26
Fax journal 25
Fax reception 23
Fax reception with Easylink 34
Feeding documents in 23
Function list 38
Image quality 24
Manual fax reception 18
Polled reception 25
Problems when faxing 37
Sending faxes 23
Send later 26
Silent fax reception 18
Size compression 25
Transmission and error
reports 24
Transmission speed 25
Fax switch 17
Function list 38
Set day/night mode 17
Special settings 18
Timer 17
Feeding documents in 23
Fine mode
Copy 26
Display symbol 6
Image quality 24
Key 7
Technical data 39
Flash times 39
Forwarding messages 31
Image quality 24
Ink film 4, 10
Display symbol 6
Load 11
Remove 11
Installation 10
Additional devices 12
Handset 10
ISDN connection 14
Loading paper 12
Packaging 10
Power supply 10
Private branch exchange
14
Telephone socket 10
Internal memo 31
Interrupt ringing 34
ISDN connection 14
J
Jam
Document jam 33
Paper jam 33
K
Keys 7
L
Language
Display 16
Listening to messages 30
List of numbers 22
Load
Ink film 11
Paper 12
User Manual
M
Making a call 20
Manual fax reception 18
Memo 31
External memo 31
Internal memo 31
Memory
Deleting SMS messages
28
Display symbol 6
Fax reception without
paper 24
Menu key 7
N
Name
Correction 16
Enter your name 15
Night 17
Display symbol 6
Number
Correction 16
Enter your number 15
List of numbers 22
Store 20
O
OK key 7
On/Off key 7
Overview of commands 32
P
Packaging 2, 10
Paper
Fax reception without
paper 24
Load 12
Paper jam 33
Remove 12
Technical data 39
Photo mode
Copy 26
Display symbol 6
Image quality 24
Key 7
Technical data 39
Play back volume 30
Play key 7
Operation panel 7
Polling
Polled reception 25
Quick polling 25
send 25
with code 25
Power supply 3, 10
Technical data 39
Printout
Fax journal 25
Function list 15
Help page 15
List of numbers 22
Problems 37
SMS messages 28
Transmission and error
report 24
Private branch exchange 14
Problems
when faxing or printing
37
with the connection 37
Q
Quick polling 25
R
Reading SMS messages 27
Receive faxes 23
On an extension phone
23
Without paper 24
Recording
A conversation 31
A message 30
Rec key 7
Redial 20
Key 7
Red lamp 7
Remote control for built-in
answering machine 32
Remove
Ink film 11
Paper 12
Resolution
Display symbols 6
Image quality 24
Key 7
Technical data 39
Ringer 16
Ring signal type 16
R key 7
S
Safety instructions 9
Searching groups 22
Send
a fax 23
later 26
SMS messages 28
Sending faxes 5
Service code 34
Set day/night mode 17
Short dial 20
Key 7
Silent
fax reception 18
operation 18
Size compression 25
SMS 27
Deleting 28
Disable printing 27
Disable reception 29
Display symbol 6
Function list 38
Key 7
Other SMS functions 28
Printing 28
Reading 27
Sending 28
Settings 27
SMS W 4
Speaker 16
Special fax switch settings 18
Starting up 3
Start key 7
Stop key 7
Store
Short dial entry 20
Switching answering machine
on and off 30
of play back messages 30
of the ringer 16
of the speaker 16
T
Technical data 39
Telephone 20
Calling line identification
22
Group 22
Hands-free operation 22
List of numbers 22
Making a call 20
Redial 20
Short dial 20
Telephone book 20
Telephone book 20
Key 7
Telephone connection 2
Telephone socket
Fax machine 10
Timer 17
Display symbol 6
Time and date 15
Tips and hints 33
Care 35
Delivery service 33
Document jam 33
Easylink 34
Paper jam 33
Service code 34
Troubleshooting 36
Transmission
report 24
speed 25
Troubleshooting 36
U
Use
Short dial directory 20
V
VIP code 31
Volume
43
Customer Information
As part of our continuing quest for total customer satisfaction, all of our products are made with ease-of-use and
reliability in mind.
If, after consulting your user manual, you still require assistance, you should contact our Call Centre. Our personnel are highly trained specialists who can ensure that you
receive the maximum benefit from your product.
United Kingdom
Phone: 0905 - 69 30 240 (0,15 £/minute)
Fax:
0870 124 0202
You should only use original PHILIPS consumables—
your guarantee does not cover damage to your product
caused by the use of any other consumables
You can order original consumables directly on Freefone:
United Kingdom
Phone:
E-Mail:
0800 358 0807
dti.faxinfoline@sagem.com
Internet: www.sagem.com
Enjoy using your new PHILIPS product!
The CE mark confirms that the machine corresponds to
the relevant guidelines of the European Union.
DECLARATION OF CONFORMITY (DoC)
Hereby, SAGEM Communication Austria GmbH, declares
that this PHILIPS PPF 531R/532R/571R/575R/576R
is in compliance with the essential requirements and other
relevant provisions of Directive 1999/5/EC.
You can find the complete Declaration of Conformity on
our website www.sagem.com.
As an Energy Star Program Participant, SAGEM Communication Austria
GmbH has determined that this product meets the Energy Star guidelines for
energy efficiency.
This product is intended for use on an analogue public
telecommunications network (PSTN) and for use in the
country specified on the type label. Use in other countries
can result in faulty functioning.
For more information, please contact the technical service centre for your country. Should problems arise during
use of your machine, please contact your retailer first.
This user manual was printed on recycled paper bleached
without chlorine. This meets the highest standards for
low environmental impact. The cardboard packaging
used and the packaging inserts of paper and cardboard
can be disposed of as waste paper. The plastic foil may
be submitted for recycling or disposed of with waste not
intended for recycling, depending on the requirements in
your country.
The fax machine contains many materials that can be recycled. When you wish to dispose of the machine, please
obtain information on the applicable regulations in your
country for the recycling of electronic equipment.
This user manual is a document that does not represent
a contract.
Errors, printing errors and changes are reserved.
Copyright © 2005 SAGEM Communication Austria
GmbH
SAGEM COMMUNICATION (SAFRAN Group)
Broadband Business Group
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 50 · www.sagem.com
Limited company · Capital 300.272.000 Euros · 480 108 158 RCS PARIS
Sagem is a registered brand of SAFRAN Group
M3 PPF 531R/532R/571R/575R
GB/INT
251935233-B
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