Data-Entry and Forms Reference Manual

Data-Entry and Forms Reference Manual

Data-Entry and

Forms Reference Manual

Revision date: January 6, 2011

WisDOT

Table of Contents

Overview   ____________________________________________________________________   1

 

Electronic   Accident   Data   Collection   and   Reporting   with   TraCS   ______________________________   1

 

Key   concepts   in   TraCS   __________________________________________________________   2

 

Differences   between   paper   and   electronic   forms   ____________________________________   3

 

Form   layout   _____________________________________________________________________________   3

 

Document   Number   ________________________________________________________________________   3

 

Help   Screens   _____________________________________________________________________________   3

 

Validations   ______________________________________________________________________________   3

 

Ability   to   import   data   from   other   sources   ______________________________________________________   3

 

Pre ‐ filled   data   fields   based   on   user   default   files   _________________________________________________   3

 

Data   sharing   among   forms   __________________________________________________________________   3

 

Using   TraCS   __________________________________________________________________   4

 

Logon   to   TraCS   _____________________________________________________________________   4

 

Start   Shift   _________________________________________________________________________   5

 

Opening   a   contact   and   form   __________________________________________________________   6

 

Basic   Layout   of   a   Form   in   Badger   TraCS   ___________________________________________   7

 

Night   Time   Mode   ___________________________________________________________________   9

 

Changing   the   display   size   of   the   displayed   form   (Zoom)   ___________________________________   9

 

Customizing   the   databar   ____________________________________________________________   10

 

Moving   around   a   TraCS   form   ________________________________________________________   11

 

Types   of   data   fields   ________________________________________________________________   11

 

Adding   or   Deleting   Groups   __________________________________________________________   14

 

Pop   Up   Error   Messages   _____________________________________________________________   14

 

Common   Information   Manager   _________________________________________________   15

 

Replicate:    Concerns   and   Cautions   ____________________________________________________   15

 

Populating   the   Common   Information   Manager   _________________________________________   16

 

Autopopulating   Forms   _____________________________________________________________   20

 

Validation   __________________________________________________________________   21

 

Printing   ____________________________________________________________________   24

 

Closing   a   Form   ______________________________________________________________   25

 

Deleting   Forms   ______________________________________________________________   25

 

End   Shift   ___________________________________________________________________   26

 

Resending/Viewing/Printing/Emailing   Forms   After   End   Shift   _________________________   29

  i

Contact   Manager   ____________________________________________________________   30

 

Emailing   TraCS   Reports   _______________________________________________________   33

 

Defaults   ____________________________________________________________________   36

 

TraCS   Crash   Forms   ___________________________________________________________   39

 

Crash   Form   –   MV4000e   _____________________________________________________________   39

 

Data   Fields   _______________________________________________________________________   40

 

Law   Enforcement   Agent   Group   ______________________________________________________   41

 

Accident   Summary   ________________________________________________________________   41

 

Unit   Group   _______________________________________________________________________   47

 

Driver   ___________________________________________________________________________   47

 

Vehicle   __________________________________________________________________________   53

 

Vehicle   Owner   ____________________________________________________________________   57

 

Insurance   ________________________________________________________________________   59

 

School   Bus   _______________________________________________________________________   60

 

Trailer   Towed   Group   _______________________________________________________________   60

 

Occupant   Group   __________________________________________________________________   61

 

Witness   Group   ____________________________________________________________________   64

 

Accident   Summary   Continued   Group   __________________________________________________   65

 

Property   Owner   Group   _____________________________________________________________   66

 

Property   Owner   ___________________________________________________________________   66

 

Fixed   Objects   Struck   _______________________________________________________________   67

 

Description   Group   _________________________________________________________________   68

 

Truck   and   Bus   Group   _______________________________________________________________   69

 

Attachment   Group   ________________________________________________________________   71

 

Validation   ________________________________________________________________________   73

 

Printing   __________________________________________________________________________   73

 

Deer   Crash   Form   _____________________________________________________________   74

 

Data   Fields   _______________________________________________________________________   74

 

Law   Enforcement   Agent   Group   ______________________________________________________   75

 

Accident   Summary   ________________________________________________________________   76

 

Unit   Group   _______________________________________________________________________   78

 

Attachment   Group   ________________________________________________________________   83

 

Amended   Crash   Form   _________________________________________________________   84

  ii

Driver   Information   Exchange   ___________________________________________________   86

 

Accident   Summary   ________________________________________________________________   86

 

Driver   ___________________________________________________________________________   89

 

Vehicle   Owner   ____________________________________________________________________   92

 

Insurance   ________________________________________________________________________   95

 

Property   Owner   ___________________________________________________________________   96

 

Printing   __________________________________________________________________________   97

 

Fatal   Supplement   Form   _______________________________________________________   98

 

Data   Fields   _______________________________________________________________________   99

 

Document/Police   Number   and   Ambulance   Information__________________________________________   99

 

Law   Enforcement   Agency   __________________________________________________________   100

 

Accident   Information   _____________________________________________________________   100

 

Unit   Information   _________________________________________________________________   101

 

Fatality   Information   ______________________________________________________________   103

 

Attachment   Group   _______________________________________________________________   105

 

Validation   _______________________________________________________________________   105

 

Printing   _________________________________________________________________________   105

 

ELCI   (Electronic   Traffic   Citation)   ________________________________________________   107

 

Data   Fields   ______________________________________________________________________   107

 

Violator   Section   ________________________________________________________________________   107

 

Vehicle   Information   Section   ________________________________________________________   110

 

Offense   Section   __________________________________________________________________   112

 

Statute   Number   /   Trans   Rule   Number:   _______________________________________________   112

 

Plaintiff   Section   __________________________________________________________________   117

 

Timely   Transmission   of   TraCS   eCitations   for   DA   Routing   _________________________________   117

 

Officer   Section   ___________________________________________________________________   118

 

Parent/Guardian   Group   ___________________________________________________________   119

 

Attachment   Group   _______________________________________________________________   119

 

Entering   Additional   Citations   _______________________________________________________   120

 

Printing   a   citation   ___________________________________________________________   121

 

Voiding   a   Citation   ___________________________________________________________   122

 

To   void   a   citation:   ________________________________________________________________   122

 

User   defaults   for   the   ELCI   form   _____________________________________________________   123

 

NTC   (Electronic   Non ‐ Traffic   Citation)   ____________________________________________   125

  iii

Data   Fields:   _____________________________________________________________________   125

 

Violator   Section   ________________________________________________________________________   125

 

Vehicle   Information   Section   ________________________________________________________   127

 

Offense   Section   __________________________________________________________________   129

 

Plaintiff   Section   __________________________________________________________________   131

 

Timely   Transmission   of   TraCS   eCitations   for   DA   Routing   _________________________________   132

 

Officer   Section   ___________________________________________________________________   133

 

Parent/Guardian   Section   __________________________________________________________   133

 

Entering   Additional   Citations   _______________________________________________________   134

 

Printing   a   citation   ___________________________________________________________   135

 

Deleting   a   Non ‐ traffic   Citation   ________________________________________________   136

 

Natural   Resources   Citation   Form   _______________________________________________   138

 

Getting   Started   __________________________________________________________________   138

 

Entering   Data   into   the   Fields   _______________________________________________________   139

 

Defendant   Information   Section   ____________________________________________________________   139

 

Violation   Information   Section   ______________________________________________________   143

 

Plaintiff   Information   Section   _______________________________________________________   148

 

Vehicle   /   Equipment   Section   _______________________________________________________   149

 

Law   Enforcement   Agency   Information   Section   _________________________________________   151

 

Adding   Attachments   ______________________________________________________________   153

 

Entering   Additional   Citations   _______________________________________________________   153

 

Printing   a   Citation   ________________________________________________________________   154

 

Voiding   a   Citation   ________________________________________________________________   156

 

To   void   a   citation:   _______________________________________________________________________   156

 

User   Defaults   for   the   DNR   Form   _____________________________________________________   157

 

ALCHL   Form   ________________________________________________________________   159

 

Form   Selection   Section   ___________________________________________________________________   159

 

Driver   Information   section   _________________________________________________________   160

 

Vehicle   Information   Section   ________________________________________________________   161

 

Offense   Information   Section   _______________________________________________________   163

 

Additional   Information   Section   _____________________________________________________   164

 

Officer   Section   ___________________________________________________________________   164

 

Attachment   Group   _______________________________________________________________   164

 

Printing   the   ALCHL   reports   _________________________________________________________   165

  iv

Deleting   an   ALCHL   Form   ___________________________________________________________   166

 

Influence   Form  

( eSP4005)   ____________________________________________________   168

 

The   process   flow   of   the   Influence   form:   ______________________________________________   168

 

Open   new   Influence   citation   form   ___________________________________________________   169

 

Violator   Section   ________________________________________________________________________   169

 

Opinions   Section   _________________________________________________________________   171

 

Pre ‐ Interrogation   _________________________________________________________________   171

 

Questions   _______________________________________________________________________   172

 

Officer   _________________________________________________________________________   173

 

Attachment   Group   _______________________________________________________________   173

 

Printing   ___________________________________________________________________   174

 

Deleting   a   Influence   form   ____________________________________________________   174

 

Warning   Form   ______________________________________________________________   176

 

Searching   For   License   Plate   Records   _________________________________________________   177

 

MDB   License   Plate   Search   Routine   Error   ______________________________________________   177

 

Searching   For   Violation   Section   Numbers   _____________________________________________   177

 

Editing   the   Violation   And   Section   Number   ____________________________________________   180

 

Entering   another   Violation   _________________________________________________________   181

 

Entering   A   Violation   Manually   ______________________________________________________   181

 

Violation   Code   Shortcuts   __________________________________________________________   181

 

Searching   For   Local   Ordinance   Violation   Numbers   ______________________________________   182

 

Correct   At   Once   Violations   _________________________________________________________   183

 

Report   In   Person   Violations   ________________________________________________________   184

 

Entering   A   Comment   (optional)   _____________________________________________________   185

 

Printing   The   Warning   _____________________________________________________________   185

 

Deleting   a   Warning   _______________________________________________________________   186

 

Attachment   Form   ___________________________________________________________   189

 

Data   Fields   ______________________________________________________________________   190

 

Adding   Groups   ___________________________________________________________________   192

 

Driver   Condition   or   Behavior   Report   Form   _______________________________________   194

 

Data   Fields   ________________________________________________________________   194

 

Individual   Information   section   _________________________________________________   194

 

Narrative   Section   ___________________________________________________________   195

  v

Agency   Section   __________________________________________________________________   196

 

Printing   the   Driver   Condition   /   Behavior   Report   Form   ______________________________   196

 

Correcting   a   Driver   Condition   /   Behavior   Report   Form   _____________________________   197

 

To   Delete   a   Driver   Condition   /   Behavior   Report   Form   ___________________________________   197

 

Traffic   Stop   Data   Collection   ___________________________________________________   199

 

General   Information   Section   _______________________________________________________   200

 

Vehicle/Driver   Section   ____________________________________________________________   201

 

Reason   for   Stop   Section   ___________________________________________________________   202

 

Vehicle   Search   ___________________________________________________________________   203

 

Driver   Search   Section   _____________________________________________________________   204

 

Passenger   Search   Section   __________________________________________________________   205

 

Law   Enforcement   Agency   __________________________________________________________   206

 

Citizen   Contact   _____________________________________________________________   208

 

General   Information   Section   ______________________________________________________________   209

 

CNUM   Form   _______________________________________________________________   220

 

Installing   ELCI   Citation   Numbers   ____________________________________________________   220

 

Appendix   A   –   Violation,   Property   and   Insurance   Shortcuts   __________________________   221

 

Violation   Shortcuts   _______________________________________________________________   221

 

Property   Owner   Shortcuts   _________________________________________________________   232

 

Insurance   Shortcuts   (Aliases)   _______________________________________________________   233

 

Appendix   B  ‐  Vehicle   Types   Chart   ______________________________________________   236

 

Appendix   C   –   Sample   Forms   ___________________________________________________   238

 

ELCI   Violator   Copy   Sample   _________________________________________________________   238

 

ELCI   Officer   Copy   Sample   __________________________________________________________   239

 

ELCI   Court   Copy   Sample   ___________________________________________________________   240

 

ELCI   Parental   Notification   Sample   ___________________________________________________   241

 

NTC   Violator   Copy   Sample   _________________________________________________________   242

 

NTC   Officer   Copy   Sample   __________________________________________________________   243

 

NTC   Court   Copy   Sample   ___________________________________________________________   244

 

NTC   Spanish   Sample   ______________________________________________________________   245

 

NTC   Parental   Notification   Sample   ___________________________________________________   246

 

Traffic/Equipment   Warning   for   Individual   Sample   ______________________________________   247

 

Traffic/Equipment   Warning   for   Non ‐ Individual   Sample   __________________________________   248

  vi

WARNING   Non ‐ Traffic   Sample   ______________________________________________________   249

 

WARNING   Officer   Copy   Sample   _____________________________________________________   250

 

WARNING   Report   in   Person   Copy   Sample   _____________________________________________   251

 

WARNING   Mail ‐ In   Sample   _________________________________________________________   252

 

Natural   Resources   Citation   Violator   Sample   ___________________________________________   253

 

Natural   Resources   Citation   Court   Sample   _____________________________________________   254

 

Natural   Resources   Citation   Officer   Sample   ____________________________________________   255

 

ALCOHOL   Informing   the   Accused   Copy   Sample   _________________________________________   256

 

ALCOHOL   Blood   Urine   Analysis   Copy   Sample   __________________________________________   257

 

ALCOHOL   Notice   of   Intent   to   Revoke   Front   Side   Copy   Sample   ____________________________   258

 

ALCOHOL   Notice   of   Intent   to   Revoke   Back   Side   Copy   Sample   _____________________________   259

 

ALCOHOL   Notice   of   Intent   to   Suspend   Copy   Sample   ____________________________________   260

 

ALCOHOL   Administrative   Review   Request   Copy   Sample   _________________________________   261

 

Influence   Report   Sample   ___________________________________________________________   262

 

Influence   Interrogation   Report   Sample   _______________________________________________   263

 

CRASH   Sample   ___________________________________________________________________   264

 

Crash   Report   Office   Version   Sample   _________________________________________________   268

 

DRIVER   EXCHANGE   of   Information   Sample   ____________________________________________   272

 

DEER   CRASH   Sample   ______________________________________________________________   273

 

DEER   CRASH   Office   Version   Sample   __________________________________________________   274

 

DRIVER   CONDITION   /   BEHAVIOR   Sample   _____________________________________________   275

 

FATAL   SUPPLEMENT   Sample________________________________________________________   276

 

ATTACHMENT   Sample   _____________________________________________________________   277

 

Traffic   Stop   Sample   _______________________________________________________________   278

 

Citizen   Contact   Sample   ____________________________________________________________   280

 

Appendix   D   –   Using   a   Mobile   Data   Browser   ______________________________________   282

 

Searching   MDB   for   Driver’s   License   Records   ___________________________________________   282

 

MDB   Driver’s   License   Search   Routine   Error   ____________________________________________   283

 

Searching   For   License   Plate   Records   _________________________________________________   284

 

Appendix   E   –   Using   the   Barcode   Reader   _________________________________________   285

 

Reading   a   License:   ________________________________________________________________   285

 

Procedure:   ______________________________________________________________________   285

 

Checking   Data   in   the   Common   Information   Manager:   ___________________________________   286

  vii

Populating   Data   Fields:   ____________________________________________________________   287

 

Using   the   Barcode   Reader   as   an   Imager:   ______________________________________________   288

 

Appendix   F  ‐  Setting   User   Defaults   _____________________________________________   290

 

ELCI   or   NTC   Fields   Highly   Recommended   for   Defaults   ___________________________________   292

 

Other   ELCI   Fields   Available   to   Set   Defaults   ____________________________________________   292

 

Appendix   G   –   Using   the   TraCS   Diagram   Tool   _____________________________________   294

 

Roads   __________________________________________________________________________   295

 

Intersect:   _______________________________________________________________________   295

 

Units:   __________________________________________________________________________   295

 

Signs:   __________________________________________________________________________   296

 

Objects:   ________________________________________________________________________   296

 

Tools:   __________________________________________________________________________   297

 

Diagramming   ____________________________________________________________________   298

 

Backgrounds   ____________________________________________________________________   299

 

Other   Drawing   Packages   ___________________________________________________________   299

 

Appendix   H   ‐  Driver   Exchange   Form   ____________________________________________   300

 

Appendix   I  ‐  Using   GPS   within   TraCS   ____________________________________________   301

 

Appendix   J  ‐  Examples   of   Location   Information   in   TraCS   Crash   Report   _________________   302

 

State   and   federal   highways   ________________________________________________________   302

 

Ramps   _________________________________________________________________________   303

 

County   Highways   _________________________________________________________________   304

 

Local   Roads   _____________________________________________________________________   305

 

Parking   Lots   and   Private   Property   ___________________________________________________   305

 

Appendix   K   –   Hit   and   Run   Crashes   ______________________________________________   307

 

Hit   and   Run   Unit   Data   _____________________________________________________________   307

 

Appendix   L   –   Auto ‐ Population   _________________________________________________   310

 

Crash   to   ELCI   ____________________________________________________________________   310

 

Crash   to   NTC   ____________________________________________________________________   310

 

Crash   to   Traffic   Stop   ______________________________________________________________   311

 

Crash   to   Warning   _________________________________________________________________   311

 

Crash   to   Driver   Condition   __________________________________________________________   312

 

Crash   to   Fatal   Supplement   _________________________________________________________   312

 

Deer   Crash   to   ELCI   ________________________________________________________________   313

  viii

Deer   Crash   to   NTC   ________________________________________________________________   313

 

Deer   Crash   to   Warning   ____________________________________________________________   314

 

Deer   Crash   to   Driver   Condition   ______________________________________________________   314

 

ELCI   to   Crash   ____________________________________________________________________   315

 

ELCI   to   CrashUnit   _________________________________________________________________   315

 

ELCI   to   Deer   Crash   ________________________________________________________________   316

 

ELCI   to   Alcohol   ___________________________________________________________________   316

 

ELCI   to   Alcohol   UTC   _______________________________________________________________   317

 

ELCI   to   NTC   ______________________________________________________________________   318

 

ELCI   to   Traffic   Stop   _______________________________________________________________   318

 

ELCI   to   Warning   __________________________________________________________________   318

 

ELCI   to   Driver   Condition   ___________________________________________________________   319

 

ELCI   to   Citizen   Contact   ____________________________________________________________   319

 

ELCI   to   Influence   _________________________________________________________________   319

 

ELCI   to   ELCI   ______________________________________________________________________   319

 

NTC   to   Crash   ____________________________________________________________________   321

 

NTC   to   Deer   Crash   ________________________________________________________________   321

 

NTC   to   Crash   Unit   ________________________________________________________________   321

 

NTC   to   Traffic   Stop   _______________________________________________________________   322

 

NTC   to   Citizen   Contact   ____________________________________________________________   322

 

Warning   to   Crash   _________________________________________________________________   323

 

Warning   to   Deer   Crash   ____________________________________________________________   323

 

Warning   to   Driver   Condition   _______________________________________________________   324

 

Warning   to   ELCI   __________________________________________________________________   324

 

Warning   to   NTC   __________________________________________________________________   324

 

Warning   to   Traffic   Stop   ____________________________________________________________   325

 

Traffic   Stop   to   Crash   ______________________________________________________________   326

 

Traffic   Stop   to   Deer   Crash   __________________________________________________________   326

 

Traffic   Stop   to   DNR   _______________________________________________________________   327

 

Traffic   Stop   to   Driver   Condition   _____________________________________________________   327

 

Traffic   to   ELCI   ____________________________________________________________________   327

 

Traffic   Stop   to   Drug/Alcohol   Influence   _______________________________________________   328

 

Traffic   Stop   to   NTC   _______________________________________________________________   328

  ix

 

 

Warning   to   Traffic   Stop   ____________________________________________________________   328

 

Warning   to   Citizen   Contact   _________________________________________________________   329

 

Drivers   Condition   to   Citizen   Contact   _________________________________________________   329

 

Citizen   Contact   to   Warning   _________________________________________________________   329

  x

Overview

Electronic Accident Data Collection and Reporting with TraCS

Electronic data collection generally begins in the field. Data is entered into the TraCS system on the mobile data computer. Alternatively, an office desktop computer may function as the field unit for agencies that don’t have mobile data computers.

Completed reports are checked for errors (validated), printed at the squad (if desired), and transmitted to the local agency office copy of the TraCS database. At the office, reports can be reviewed and returned to the field unit if corrections are needed. If no corrections are needed, the TraCS data is then extracted and transmitted. Accident and driver condition reports are transmitted to the Wisconsin Department of Transportation

(WisDOT) and citations are transmitted to the courts.

Data Entry and Forms Reference Page 1

Key concepts in TraCS

The key elements of the TraCS software are as follows:

Contacts

Forms

Groups

Collections

Contacts

are the primary components of TraCS. Before you can create and enter data into a

Form

, you must create or open a Contact.

Within a Contact, officers open Forms. Forms are used to collect data pertaining to a particular incident. For example, if an officer were at the scene of an accident, he/she would open an accident report form in order to enter the appropriate data. A Contact can be assigned an unlimited number of Forms. If citations were issued in connection with the accident, citation forms would be opened as well within the same contact.

Forms contain sets of fields called

Groups

. All forms are composed of one or more

Groups that organize related information. For example, all information concerning the driver of a vehicle in an accident is placed in a Group, while location information regarding the accident is placed in a different Group. Groups that occur one time in a form are known as Non-Recurring Groups, and Groups that can occur more than one time in a Form are known as Recurring Groups.

Some Groups contain

Collections

of Common Information. TraCS organizes Common

Information into the following four categories, which are called Collections:

Individuals (for example, name, address, phone number, etc.)

Vehicles (for example, make, model, license plate number, VIN, etc.)

Commercial Carriers (for example, carrier name, carrier address, DOT #, etc.)

Location (for example, location description, latitude, longitude, etc.)

Once common information is entered into a TraCS Contact, it can be used in multiple forms.

Data Entry and Forms Reference Page 2

Differences between paper and electronic forms

Form layout

The layouts of the TraCS forms are significantly different from the paper forms. They contain all the data fields on the paper forms plus, in some cases, a few additional data fields.

Document Number

TraCS automatically generates document numbers for all forms. You cannot change the number. This is very important so that duplicate document numbers do not occur for different reports.

Unlike the document number on the paper MV4000 that consists of seven numbers, the

TraCS accident document numbers contain numbers and letters.

Help Screens

TraCS has built-in help screens that can be accessed for a data field by pressing the

<F2> key. Help is available for each of the forms in the suite.

The Help button on the toolbar brings up information about the TraCS software, in general.

Validations

The forms contain numerous validation rules that check data integrity and completeness as well as enable or disable data fields based on the value entered in another field.

Ability to import data from other sources

TraCS allows the import of operator and vehicle information from external data sources such as a mobile data browser or by using a 2D barcode scanner. Your agency may or may not be set up to use these features.

Pre-filled data fields based on user default files

Some data fields such as your agency name, address and phone number can be automatically populated into the report from your user file.

Data sharing among forms

If multiple forms are opened within a contact (e.g. accident plus citations), once data is entered in one of the forms, it can be brought into other forms without re-keying.

Data Entry and Forms Reference Page 3

Using TraCS

Logon to TraCS

Start TraCS by double-clicking on the TraCS icon. appear:

The following screen should

Select your user name from the drop-down list.

Hit [Enter].

Key your password.

Hit [Enter] or click

OK

.

Your screen should now look like this:

It contains a Menu Bar across the top and a Toolbar with only some of the buttons enabled.

Data Entry and Forms Reference Page 4

Start Shift

Software

Updates

At the beginning of your shift, your agency may direct you to first do a Start Shift by clicking on the

Start Shift

button on the toolbar. The Start Shift function allows the office to return forms (reports) to you for further action or to send you software updates. Once you’ve clicked the

Start Shift

button on the toolbar, click on the arrow in the

Select

Communication Method

window. The screen will look something like this; however your agency will probably be set up to use only some of the methods of communication so the list will be shorter:

Select the proper communication method and click

Start

. Your agency will provide directions on which communication method(s) to use.

Once the Start Shift has run, you will see a screen like this:

In this case, the office sent some reports back to the officer. Click

OK

.

Data Entry and Forms Reference Page 5

Opening a contact and form

To start a report, open a contact by clicking on the

Contact

button on the toolbar, or by clicking

File

and then

New Contact

on the Menu Bar. The screen shown below will appear showing the available forms to choose from:

“Warning” is a warning citation. “ELCI” is the electronic uniform traffic citation. “NTC” is the non-traffic citation. “DNR” is the natural resources citation. “ALCHL” prepares the forms used in conjunction with an OWI arrest. “Influence” is the Alcohol/Drug influence report, eSP4005. “Deer Crash” is an abbreviated MV4000 that can be used to report single-unit, property damage only motor vehicle/deer or other non-domesticated animal crashes. “Crash” is the full MV4000 Police Report of Accident. “Amended Crash” is used to amend an MV4000 that has already been submitted to WisDOT. “Fatal

Supplement” is the supplemental form (MV3480) that must be submitted to WisDOT for fatal accidents. “Driver Condition” is the Wisconsin Driver Condition or Behavior Report

(MV3141). “Attachment” is a form that can be used to send non-TraCS form data files to the office (e.g. digital photos, Word files, etc.). “CNUM” is a form used by TraCS administrators for managing ELCI citation number allocations.

Open the appropriate form by either highlighting it and hitting [Enter] or double-clicking on the form. Once the first form is open, you can open additional forms one at a time by either clicking the

Add Form

button on the toolbar and selecting the appropriate form, or by clicking

File

on the Menu Bar and then

Add Form

. Only one Crash or Deer

Crash form should be opened for a single Contact (but not both). You could have an

Amended Crash form with either of these in the same Contact plus a Fatal Supplement.

Multiple ELCI, NTC, DNR, Warning, ALCHL, Influence, Driver Condition or Attachment forms can be opened within the Contact.

It is recommended that all forms, which may be needed in this contact, be opened right away. Some data fields on one form require data from another form. I.e. Crash

Document Number to the ELCI form. However, care should be taken on opening ECLI forms since they cannot be deleted. Once they are opened they must be either issued or voided.

Data Entry and Forms Reference Page 6

Basic Layout of a Form in Badger TraCS

Once a form is opened (in this case a crash form, ELCI and Warning were all opened), the screen looks like this:

There is a

Menu Bar

across the top of the screen.

Below the Menu Bar is the

Toolbar

. You will see that all of the buttons on the toolbar are now enabled.

Data Entry and Forms Reference Page 7

Below the toolbar is the

Databar

.

This is where you will enter all the data on the form. There is a description of the field you’re entering above the data entry window. To the right of the data entry window are buttons that can perform actions in that field. You can either click these buttons or use the key pad alternative which is [Alt + the underlined letter on the button] (e.g. Previous would be [Alt + P].) You may use the <ENTER> key to move to the next field.

There is a

Navigation Tree

on the lower left-hand side of the form.

It shows the Groups on the forms and all forms that are currently open in the Contact. The Group that you’re currently entering data in is highlighted. You can use the Navigation Tree to move around the form by clicking on the Group that you want to go to.

The middle of the lower part of the screen shows the portion of the form into which you’re currently keying data. The data field that corresponds to the data bar where you’re entering data is highlighted. Fields that are “grayed out” are disabled and not available for data entry unless further actions are taken.

Data Entry and Forms Reference Page 8

Hot Key

” references are shown along the lower, right-hand portion of the screen. Hot keys are keystroke combinations that can be used to navigate around the form or to enable data fields that are currently disabled. For example, [Ctrl + R] takes you to the beginning of the Property Owner group on the Crash form.

Night Time Mode

TraCS has a night time mode that can be accessed by clicking

View-Night Time Mode

on the Menu Bar at the top of the form.

Changing the display size of the displayed form (Zoom

)

By default, the form is displayed at 100% of its size. The form can be displayed larger by zooming in up to 200% or smaller by shrinking it down to 50%. To increase the display of a form, select

View-Zoom

-and then the percent on the Menu Bar at the top of the form.

Data Entry and Forms Reference Page 9

Customizing the databar

You can change the alignment of the databar and its display mode (standard or expert) by selecting View-Databar on the Menu bar at the top of the screen:

The databar normally displays at the top of the screen; however, it can be changed to align at the bottom of the screen by selecting

Align Bottom

.

When the Expert Mode line is not checked on the Menu tree, the databar displays in

Standard mode. Expert mode decreases the size of the databar and converts information in graphical representations into list boxes when applicable. When the

Expert Mode is turned

ON

, only one possible value will be displayed for each field. The down arrow button in the box can be selected to display the other possible values. To use Expert mode, select it from the menu tree. This puts a check mark in front of Expert mode on the menu tree. To change back to Standard mode, select it again which will remove the check mark.

Standard mode:

Expert mode:

Data Entry and Forms Reference Page 10

Moving around a TraCS form

There are a variety of ways to move around a TraCS form:

Enter

sequentially through the data fields.

Use to scroll up or down the form and then click on the desired data

• field. the to go to a different area of the form.

Page Up

or

Page Down

to go to the first data field of the previous Group (Page

Up) or to the first field of the next Group (Page Down).

Use

Hot Keys

Types of data fields

The data fields are set up for data entry in a variety of ways:

Text databar

– This type of data field is available for keystroke entry.

Single list databar

– A value is chosen from a list. Only one value may be chosen. You can choose the value by beginning to key the choice you want until it is highlighted and then hit

Enter

or scroll using the mouse or cursor, highlight the choice you want and hit

Enter

. If you start keying and accidentally go past the value you need, key the first letter of the value twice to go to that value on the list.

Single list other databar

– This is similar to the Single list databar except you can enter a value not shown on the list by keying Alt + O or clicking the Other button to the right of the databar and then key the value that you want.

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Multi list databar

– This is similar to the single list databar except that multiple values may be chosen. Go to the value of your first choice by either keying or scrolling. Once it’s highlighted, select it by hitting the

Spacebar

. Go to your next value by keying or scrolling, highlight it and hit the

Spacebar

to select it. Hit the

Spacebar

while over a highlighted choice to unselect that choice. Once all of the appropriate values have been selected, hit

Enter

.

Date databar

– Date databars are set up for a mm/dd/yyyy format. It is important to key two-digit months and days (e.g. 01 for January). A radio button is defaulted for the first two digits of the year but can be changed if it is not the correct value by clicking on the other button with the mouse or using the up or down cursor.

Linked text databar

– This type of databar displays data that is part of a

Contact’s Individual Common Information so that, if applicable, you can save time by selecting this existing information. However, this databar also enables you to enter new information.

If Individual Common Information has not yet been entered for the active

Contact, the linked text databar displays in Edit/New Mode as shown below:

Type the desired data in the databar.

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If Individual Common Information has already been entered for the active

Contact, the linked text databar displays in List mode as seen below:

If the individual or vehicle that you want to enter is on the list, select them and hit

[Enter]. If they are not on the list, key [Alt + E] or click on the

Edit/New

button and then key the data.

Button or key databar

– This type of databar has buttons that can be clicked to make the selection or the value can be keyed into the databar.

Yes/No databars

– These databars accept a value of “Y” (Yes) or “N” (No) and generally appear as a box on the form that has an “X” in it if “Y” is keyed or the

Yes button is clicked or is blank if “N” is keyed or the No button is clicked. If you don’t select Yes or No, a No value is automatically entered.

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Adding or Deleting Groups

You can add or delete a group in a variety of ways. While you are in a data field in a group, you can add another group of the same type by keying [

CTRL + “+”

] or by clicking

Forms-Add Current Group

on the Menu Bar at the top of the screen. From anywhere on the form, you can click

Forms-Add Group

on the Menu Bar at the top of the screen and then select the type of group you want to add from the list. You can also right click on any of the groups on the Navigation Tree then select Add and then the group you want to add.

To delete a group, while you are in a data field of the group you want to delete, you can delete it by keying [

CTRL + “-“

] or clicking

Forms-Delete Current Group

on the Menu

Bar at the top of the screen. (Note: It’s very important to make sure that you’re in the group you want to delete or else you will delete a group that you may not want to delete). From anywhere on the form, you can click

Forms-Delete Group

on the Menu

Bar at the top of the screen and then select the group that you want to delete from the list. You can also right click on any of the groups on the Navigation Tree then select

Delete and then the group you want to delete.

Pop Up Error Messages

There are some error messages that automatically pop up in some data fields if you enter an unacceptable value or do not enter anything in a data field. In some cases, you will need to correct the error before you can move on.

Data Entry and Forms Reference Page 14

Common Information Manager

The Common Information Manager contains the persons and vehicles involved in the

Contact. This information can be used to populate fields on any of the forms contained in the Contact.

Caution:

Great care must be taken with the use of Common Information!

The forms themselves do not actually store the person and vehicle information, just a pointer to a common information entry. When you change, for example, a name or an address, the common information entry is updated and the change cascades across all forms in a contact saving you time. Usually this is a good thing, but there are certain situations where common information can work against you instead of for you.

Please be aware that when you change person or vehicle information in one form you could potentially change that information in all the forms in the contact including issued citations!

Replicate: Concerns and Cautions

**EXTREMELY IMPORTANT**

The replicate button may be used with the citation forms. It should only be used for issuing additional citations to the

same person

(or company) in the

same incident/contact

. The user should never replicate a citation and then change the defendant name to a different person (or company). If you do, the name field pointers on the original citation, and on any other forms, will be changed as well.

Unfortunately, the error will not be noticed until the citation is end-shifted into the Office

Database. From the officer’s perspective, the citation will VALIDATE, PRINT and switch to ISSUED status correctly. However, when the citation is end-shifted off the field unit and imported into the Office Database, the name field pointers will be broken, and the copy of the citation that gets TRANSMITTED to the court(s) will display defendant names that are incorrectly associated with specific citations numbers. As a result, the court (e.g. CCAP) receives the wrong defendant information.

To issue a citation to a separate defendant within the same Contact, you should add a form and use

autopopulate

, NOT replicate.

If you replicate a citation and then decide you don’t need it, you should void the citation.

You should never save it and then reuse it later for someone else.

Here are some ways to protect you from making unintended changes to issued forms:

Never choose a person or vehicle that’s already in Common Information and edit it to be another person or vehicle .

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial. This will change the data for the husband on all the forms where they were entered, including issued citations.

Data Entry and Forms Reference Page 15

If you accidentally selected the wrong person or vehicle from the drop down list, simply go back and select the correct entry

. If the person or vehicle is not on the list

,

move up to the blank item at the top of list before pressing the edit button to add the new person or vehicle

.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry .

Use replicate only to issue citations to the same individual.

If you are citing an additional person, use the add form button to add a new citation and then use the auto-populate button to bring in location information.

Open all forms associated with the contact when you are working on reports saved in the contact manager.

In other words, open up all the citations when you go back to finish up the crash report. This will allow TraCS to do a better job of protecting common information on issued citations.

Populating the Common Information Manager

The Common Information Manager can be populated in a variety of ways. Ways to populate include:

Opening the Common Information Manager and keying the information in directly.

Keying data into data fields on forms that are contained in the Common

Information Manager.

Using a Barcode reader to scan driver and registration information from 2D barcoded licenses and registrations.

Using the external search feature to query your Mobile Data Browser (MDB) and return the information.

This feature is only available if it has been implemented by your agency.

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When you click on the

Common Information

button open a Contact, you will see a screen like this: on the toolbar when you first

You can add information to Common Information by first selecting the Individuals or

Vehicles tab at the top of the window and then clicking the

Add

button or keying [ALT +

A].

Data Entry and Forms Reference Page 17

If you choose to

Add

an Individual, you will get a screen that looks like this where you can key in the data:

Once you have keyed the necessary information and click

OK

, the screen will look like this:

Data Entry and Forms Reference Page 18

If you choose to

Add

a Vehicle, you will get a screen that looks like this where you can key in the data:

Do not enter the Vehicle Type through Common Information because different forms use different vehicle types.

Once you have keyed the necessary information and click

OK

, the screen will look like this:

Data Entry and Forms Reference Page 19

Once the data is in Common Information, it can be brought into the appropriate data fields on the form by highlighting the appropriate Individual or Vehicle and then clicking

OK

.

Note

Carriers information is not used in Wisconsin’s suite of forms.

Autopopulating Forms

Forms containing common data fields can be populated from one another. The

Autopop button when pressed will move data from fields containing data to the same fields on the other forms that do not contain data. Fields already containing data will not be overwritten. Some of the fields include County, Municipality, On Hwy, On

Street, and others. Drivers, Owners, Witnesses, Passengers and Vehicles are stored in the Common Information Manager and are not filled in with the Autopop button.

Data Entry and Forms Reference Page 20

Validation

Once you have completed a form, you need to validate it by either pressing the <F5> button on your keyboard or by clicking on the

Validate

button on the toolbar.

Validation checks your form against rules set up in the program. From the validation rules, you may see error messages that require you to correct them before the form can be successfully validated. Warning messages alert you to something that could be wrong but may also be correct. They give you an opportunity to review the data to be sure that it’s correct.

If your form contains no errors or warnings, you will see a screen like this:

Just click

OK.

The form will now have a status of Validated.

If the form contains no errors but there are warnings, you will get a screen that looks like this:

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If you click

Yes

to view the warnings, you will get a screen that looks like this:

The bottom portion of the screen shows the warning(s) in a text description. The righthand portion of this shows the data fields that may be causing the problem. TraCS automatically takes you to the first field associated with the first warning on the list. If this field is not causing the problem, click on the other field(s) shown on the list in the right-hand window and review the data there. In the case of a warning, if all fields associated with the warning appear to be correct, you can disregard the warning and move on. If you make a correction that addresses the warning, it will disappear from the list. If you have addressed all of the warnings and there are no errors, click on

Validate

again and this time when it asks you if you want to view the warnings click

No

. Your form will then have a status of Validated when you close it.

Data Entry and Forms Reference Page 22

When you validate and have errors as well as warnings, you will get a screen that looks like this:

You address errors in the same manner that you address warnings as described above; however, you will not be able to validate the form until all of the errors are corrected.

Data Entry and Forms Reference Page 23

Printing

You can print a report while you have the form open by clicking on the

Print

button on the toolbar, which will bring up the Print Manager that looks like this:

The Print Manager displays all possible reports associated with the forms that are open in the Contact whether you intend to use them or not. In the screen above, all of the reports available with the ALCHL form are listed even though none of them were checked in the form itself.

You can print

preview

a report by highlighting it (as opposed to checking the box in front of it) in the Print Manager (e.g. ELCI A100009 is highlighted in the picture above) and clicking on the

Print Preview

button. It is strongly recommended that you Print Preview

ELCIs before actually printing them. Printing an ELCI causes its status to go to Issued and only the officer’s narrative can be edited once a citation is Issued.

To print reports, click on the box in front of the ones you want to print and then click

OK,

or click on the

Select All

button on the right to select all reports shown in the window and then click

OK

. You can choose to print multiple copies by changing the

Number of

Copies

in the window in the bottom left-hand corner of the window.

Data Entry and Forms Reference Page 24

Alternatively, you can print reports from the Contact Manager by clicking on the form(s) that you want to print and then clicking on the

Print

button on the toolbar at the bottom of the screen that will then bring up the Print Manager shown above.

Closing a Form

You can close a form at any time by clicking on the

Close

button. It will be saved in your Contact Manager. You can go back and edit the form later by accessing it through the Contact Manager. Generally, when you have completed a form, you should validate it. Once you’ve validated it, you click the

Close

button to close the contact.

Deleting Forms

All forms other than ELCIs may be deleted; ELCIs may never be deleted. ELCIs must be completed to point where they are in a “Validated” status and then must be Voided.

See the ELCI section for more information.

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You can delete forms (other than ELCIs) while they are open by clicking on the Delete button on the toolbar. A message box will appear asking you to confirm that you want to delete the form:

If you click

Yes

, most forms will be deleted. On the Warning form, you’ll receive a second message box where you are asked to state the reason that the form is being deleted:

You can also delete all forms other than ELCIs from the Contact Manager. Highlight the form(s) you want to delete and click on the

Delete

button on the toolbar at the bottom of the screen.

End Shift

Once your work is completed for the day, End Shift any completed forms to your Central

Office. This transfers the data to the office.

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To do the End Shift, click on the

End Shift

screen that looks like this:

button on the toolbar. You will get a

Select the forms that you want to send to the office by clicking on them to highlight them and then clicking the

End Shift

button at the bottom of the screen. You can limit the list of forms that appears in the window by choosing a specific status (e.g. validated) in the window in the upper left-hand corner of the screen. To select multiple nonconsecutive forms, hold down the [CTRL] key as you highlight the forms. To select multiple consecutive forms, hold down the [SHIFT] key and then click on the first and last forms that you want to select.

Once you’ve clicked the

End Shift

button on the lower toolbar, click on the arrow in the

Select Communication Method

window. The screen will look something like this, however your agency will probably be set up to use only some of the methods of communication so the list may be shorter:

Data Entry and Forms Reference Page 27

Select the proper communication method and click

Start

. Your agency will provide directions on which communication method to use.

During the End Shift, a screen will come up that looks like this:

Once the End Shift has run, you will see a screen like this:

Click

OK

.

Data Entry and Forms Reference Page 28

Resending/Viewing/Printing/Emailing Forms After End Shift

Once you have End Shifted a form, it will no longer appear in the Contact Manager; however, you can still resend, view, print or email (if you’re set up with email capabilities) it from the field unit within 30 days of when it was End Shifted to the Central

Office (or however long your agency has your unit set up for).

To do this, click the

End Shift

button on the toolbar at the top of the main TraCS screen, which will bring up the End Shift manager. It will bring up the list of the forms currently in your Contact Manager.

Click

Communication

on the menu bar at the very top of the screen or key [Alt + C] and select

Resend

, which will then bring up the forms that you’ve already End Shifted.

Highlight the form(s) that you want to resend, print, view or email and the click the appropriate button on the toolbar at the bottom of the screen.

Data Entry and Forms Reference Page 29

Once you have finished, go back to the End Shift manager by clicking the

End Shift

button on the toolbar at the top of the screen. Click

Communication

again on the menu bar at the top of the screen and click

Resend

again so that it will no longer be checked.

The list of the forms in your current Contact Manager will then reappear.

This is important so that you do not accidentally End Shift the same forms more than once

since End Shift is an option on the bottom toolbar.

Contact Manager

Once you close a form (whether you’ve validated it or not), it will be saved in your

Contact Manager that can be accessed by clicking the Manager button on the toolbar. If you have not yet validated it, it will have a status of Open. If you have validated it but not End Shifted, it will have a status of Validated. Citations that have been issued will have a status of Issued. Crashes End Shifted to the office that have been sent back to you, it will have a status of Rejected. Forms that you have End

Shifted will no longer be in your Contact Manager.

Your Contact Manager will look something like this:

Data Entry and Forms Reference Page 30

You can limit the forms that show in the Contact Manager by choosing a specific Status in the window in the upper left-hand corner of the screen or by selecting specific dates in the window in the middle of the upper portion of the screen. The window on the lefthand portion of the body of the screen shows a list of all the contacts. The largest window shows the Form Type, Form Number (Document Number), Status, Locked

(whether it’s locked or not), Date/Time (the Date and Time that the form was initially created), User (person who created the form) and a Description related to the data in the form.

From the Contact Manager, you can edit a form by highlighting it and then clicking the

Edit button on the toolbar at the bottom of the screen. You can highlight it by clicking on it with the mouse or by using the cursor to move to it. If you edit a form that has already been validated, it will return the status of the form to Open so you will want to validate it again once you have finished editing it.

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You can also View , Print , Delete (other than ELCIs), Void or

Email a form in the same manner by highlighting it and clicking the appropriate button on the toolbar at the bottom of the screen. Viewing allows you to look at a form but not make any changes. It does not change the status of the form.

To close the Contact Manager, click on the red “X” button in the upper right-hand corner of the screen.

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Emailing TraCS Reports

You can email a TraCS report directly from the Contact Manager or from the form itself while it is open in View or Edit mode. This feature has been tested and is known to work with Outlook and Eudora email software.

Start your email software if it is not already running.

Open your Contact Manager by clicking the

Manager

button on the toolbar. A list of your current forms will be shown and will look similar to this:

Select (highlight) the form(s) that you want to send. To select multiple forms, hold down the CTRL key as you select all the forms.

button on the toolbar at the When you have the forms selected, click the

E-mail

bottom of the screen.

Data Entry and Forms Reference Page 33

An E-mail Manager will be displayed and look similar to this:

Some forms have multiple reports. For example, for the crash report, you will see the

Driver Exchange of Information Report as well as the full Crash Report. Check the box in front of the report(s) that you want to send, or if you want to send all of the reports, click the

Select All

button in the upper right-hand corner of the manager, or key [Alt + A].

To Deselect All of the forms, click the

Deselect All

button in the same location or key [Alt

+ D].

Choose whether you want the report(s) to be sent as TIFF or PDF files using the radio buttons in the upper right-hand corner of the Manager.

You can decrease the size of the report(s) being sent by zipping them. To do this, check the Zip Report(s) box toward the bottom of the Manager. A file name will be displayed. You can change the name of the zip file; however, you should leave .zip as the extension of the new file name.

Data Entry and Forms Reference Page 34

Click the

Create E-mail

button on the bottom of the Manager or key [Alt + E]. A Report

Generation Status area in the bottom of the E-mail Manager will display the progress.

A new email message will come up with the file(s) automatically attached.

Key the email address of the person(s) you want to send the report(s) to in the To: field.

You can change the Subject and text of the message if you’d like. Send the message.

Close the Contact Manager.

The procedure is the same if you’re doing it while a form is open in View or Edit mode, however in this case, the

E-mail

button is on the toolbar at the top of the screen rather than the bottom.

Data Entry and Forms Reference Page 35

Defaults

TraCS allows default values to be set for some of the fields. Setting up a default will not populate the field; rather it selects the default answer from the choices presented when you enter the field. The User file that your agency supplies you with will already have several defaults built into it. You can set up individual defaults by clicking

Tools-User

Preferences-Edit Defaults

from the Menu Bar at the top of the form.

The Defaults Editor allows you to change the default

GUI

(

G

raphical

U

ser

I

nterface)

Settings

for the

Databar

,

Toolbar

and

Navigational Tree

.

Data Entry and Forms Reference Page 36

Click the

Fields

tab to set default for individual fields. For many fields, the default setting for a field needs to be a number rather than words because it needs to be the underlying code value for that field. For example, the default setting for a county needs to be the correct number, e.g. 13 rather than Dane for Dane County. Additional information on the Defaults Editor is available in Appendix F at the end of the User

Manual.

Data Entry and Forms Reference Page 37

TraCS Crash

Forms

Data Entry and Forms Reference Page 38

TraCS Crash Forms

Crash Form – MV4000e

Open a

Crash

form by selecting the

Contact

button on the toolbar or by selecting the Add Form button (if the Contact is already open) and then selecting “Crash” from the Available Forms list and hitting the

OK

button:

You can enter the

Common Information

(e.g. operators, vehicles, etc.) at any time.

Some people choose to do so as soon as they open a Contact. This can be done by keying the information into the appropriate data fields, or by importing the data from another data source such as through a mobile data browser or by using a 2D barcode scanner. See the section on Common Information for more information.

You can choose to complete a

Driver Exchange of Crash Information

form before completing the full crash report form. This form gives basic information about the operators and vehicles involved in the crash, the time and location of the crash, and the officer completing the crash report. You can complete this form by clicking the

Driver X

button on the toolbar. When this button is clicked, all data fields other than those used for the Driver Exchange form are grayed out. If you have printing capabilities, you can print the report and give a copy to each operator/participant when the data fields are completed. To finish completing the full Crash form; click this button again so that it is no longer enabled. See the section on the Driver Exchange Report later in the book for more information about how to use it.

Data Entry and Forms Reference Page 39

Data Fields

On the Crash, Amended Crash and Deer Crash forms, the numbers at the beginning of the data field labels refer to the Field Number on the paper MV4000.

DOT Document Number - This number is automatically generated and cannot be changed. It is a combination of letters and numbers created from:

The TraCS agency selector (assigned by Badger TraCS)

The field or workstation unit number assigned by the local agency

A sequential number

It is important that the number not be changed so that there are no duplicate document numbers for different accidents.

Accident Number

- This is a number that your agency can use to identify the crash. This data field is equivalent to the vertical data field on the left-hand side, middle of the paper MV4000. This field is optional.

Police Number

- This is also a number that your agency can use to identify the crash. This data field is equivalent to the vertical data field on the left-hand side, top of the paper MV4000. This field is optional.

Data Entry and Forms Reference Page 40

Law Enforcement Agent Group

Many of the data fields in this Group fill in automatically based on your user file.

Complete the data fields that are not already filled in.

Date Notified

– Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Time Notified

– Key in the four-digit military time without any punctuation (e.g.

0330 for 3:30 am).

Time Arrived

- Key in the four-digit military time without any punctuation (e.g.

0330 for 3:30 am).

Date of Report

- Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Accident Summary

This section contains general information about the accident. The first part is shown on the Navigation Tree as

Accident Summary

.

Data Entry and Forms Reference Page 41

Reportable

- This field indicates whether or not this is a reportable crash. It always defaults to

“Reportable” which is indicated by the “X” in the field.

If your agency keeps data on non-reportable crashes, you can change this field to non-reportable by clicking

File

on the menu bar and then

Toggle Non

Reportable

. A message box will come up asking if you really want to change it to Non-Reportable. If you click

Yes

, the “X” will be removed from the box.

You can change it back to reportable by following the same steps.

On Emergency

– Key “Y” or click the

Yes

button if one of the units involved in the accident was operating as an emergency vehicle

(lights and siren are activated). If not, key “N”, click the

No

button or leave blank.

Accident Date

– Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Time

- Key in the four-digit military time without any punctuation (e.g. 0330 for

3:30 am).

Total Units

– Key in the number of total units involved in the accident. The value entered in this field automatically creates the appropriate number of Unit groups in the form.

Total Injured

– Key in the total number of persons injured in the accident.

Total Killed

- Key in the total number of persons killed in the accident.

EMS Number

– Key the EMS number if one is available.

Hit and Run

– Key “Y” or click the

Yes

button if a hit and run unit was involved in the accident. If not, key “N”, click the

No

button or leave blank.

Government Property

- Key “Y” or click the

Yes

button if government-owned, non-vehicle property was involved in the accident. If not, key “N”, click the

No

button or leave blank.

Fire

- Key “Y” or click the

Yes

button if the accident involved fire in a motor vehicle in transport. If not, key “N”, click the

No

button or leave blank. If Yes is selected, describe the sequence of accident events, the fire’s origin, and what burned in the narrative. Fire does not include those originating in a legally parked vehicle.

Photos Taken

- Key “Y” or click the

Yes

button if any mechanical method to capture the accident scene was used (e.g. photos, video tape, etc.). If not, key

“N”, click the

No

button or leave blank. Enter the name of the person who took the photos or videotape in the 105 - Photos By field in the Description section at the bottom of the form.

Data Entry and Forms Reference Page 42

Trailer or Towed

- Key “Y” or click the

Yes

button if one of the vehicles involved was pulling a trailer or towing another vehicle prior to the accident. If not, key

“N”, click the

No

button or leave blank. This does not include vehicles towed from the accident scene as a result of the accident. Record the trailer or towed vehicle information in the Trailer Towed section of the form.

Load Spillage

- Key “Y” or click the

Yes

button if a load spilled from a cargocarrying vehicle. If not, key “N”, click the

No

button or leave blank. Identify hazardous material spilled in the narrative.

Construction Zone

- Key “Y” or click the

Yes

button if the accident occurred in or was related to a construction zone. If not, key “N”, click the

No

button or leave blank.

Names Exchanged

- Key “Y” or click the

Yes

button if you have given instructions to every party involved in an accident to exchange their names, drivers license numbers, dates of birth, vehicle registration information and phone numbers or you have provided them with the Driver Exchange form. If not, key “N”, click the

No

button or leave blank.

Supplemental Reports

- Key “Y” or click the

Yes

button if there are supplemental reports associated with this accident that will not be sent to

WisDOT (e.g. special diagrams, measurement records, field notes, etc.). If not, key “N”, click the

No

button or leave blank.

Witness Statements

- Key “Y” or click the

Yes

button if there are written witness statements associated with this accident that will not be sent to WisDOT. If not, key “N”, click the

No

button or leave blank.

Measurements Taken

- Key “Y” or click the

Yes

button if you have taken and recorded measurements for this accident. If not, key “N”, click the

No

button or leave blank.

Start Date

– The date you created the form. It is automatically filled in by the software.

Start Time

– The time you created the form. It is automatically filled in by the software.

Processor

– Your identification number. It is automatically filled in by the software.

Machine

– Your field unit number. It is automatically filled in by the software.

Truck, Bus or Hazmat

- Key “Y” or click the

Yes

button if the accident involved a vehicle registered as a truck (this includes pickup trucks), a vehicle displaying a hazardous materials placard, or a vehicle designed to carry 9 or more people including the driver. If not, key “N”, click the

No

button or leave blank.

Any truck or truck combination >10,000 lbs GVWR/GCWR

- Key “Y” or click the

Yes

button if the accident involved a truck or truck combination > 10,000 lbs

GVWR/GCWR. If not, key “N”, click the

No

button or leave blank.

Data Entry and Forms Reference Page 43

Any vehicle displaying a hazardous materials placard

- Key “Y” or click the

Yes

button if the accident involved a vehicle displaying a hazardous materials placard. If not, key “N”, click the

No

button or leave blank.

Any vehicle designed to carry 9 or more people, including the driver

- Key

“Y” or click the

Yes

button if the accident involved a vehicle designed to carry 9 or more people, including the driver. If not, key “N”, click the

No

button or leave blank.

Fatal Injury

- Key “Y” or click the

Yes

button if a person was fatally injured as a result of the accident. If not, key “N”, click the

No

button or leave blank.

Medical Transport

- Key “Y” or click the

Yes

button if a person required transport for immediate medical treatment as a result of injuries received in the accident. If not, key “N”, click the

No

button or leave blank.

One or more vehicles towed from the scene due to disabling damage

- Key

“Y” or click the

Yes

button if one or more vehicles involved had to be towed from the scene as a result of the accident. If not, key “N”, click the

No

button or leave blank.

The second part starting with County is shown on the Navigation Tree as

Location

.

Location information is entered differently in TraCS than on the paper MV4000. It is very important to try to enter the data correctly. Appendix J of this manual shows examples of how location information should be entered.

County

– Select the county in which the accident occurred. You can default this value if you usually report accidents in one county.

Municipality

– Select the municipality in which the accident occurred. Be careful to make the correct selection in cases where there is a city/village with the same name as a township. You can default this value if you usually report accidents in one municipality.

Accident Location

– Select the appropriate accident location using the spot where control was lost.

On Hwy #

- If the accident occurred on a federal, state or county highway, select the highway from the list. If the highway also has a street name, key it in the next field (On Street Name).

Exception:

If the accident occurred on a county

Data Entry and Forms Reference Page 44

highway within a city or village, key this in the next data field (On Street Name) as part of the street name (e.g. CTH M Century Ave). See the <F2> Help screen and/or Appendix J for more information about selecting highways.

On Street Name

– If a list of roads is provided, select the street name of the road the accident occurred on from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the <F2>

Help screen or the examples in Appendix J for instructions on how to enter parking lot and private property accidents.

Business/Frontage/Ramp

– If the accident occurred on business highway, frontage road or ramp, select the appropriate designation from the list. If not, leave blank. If the accident occurred on a ramp, see the <F2> Help screen or

Appendix J for instructions on how to enter an accident on a ramp.

Note:

This field only refers to data in the

On Hwy #

field; it does not refer to the fact that a parking lot was at a business.

Est. Dist

– The following databar first appears when you are in this field:

If your measurement is in feet, key the number here. If your measurement is in miles, change the databar to miles by either clicking the radio button next to

Miles, hit the letter “M”, or cursor down to Miles. The databar will now look like this:

Key the distance in miles using the decimal point.

From Dir

– Select the direction that the accident occurred

from

the nearest intersecting street or highway.

From/At Highway #

- If the nearest intersecting road is a federal, state or county highway, key the highway number or letter (county highways may be entered in this field regardless of whether the location is in a town, city or village). See the

<F2> Help screen or Appendix J for more information about selecting which highway to use. If the highway also has a street name, key it in the next field

(From/At Street Name).

Note:

This field is only meant for a highway number or letter; it does not refer to whether or not the “At” roadway was “From” or “At” the

“On” roadway. FR, FRM, AT etc. should not be entered in this field unless they are the name of a county highway.

From/At Street Name

– If appropriate, enter the name of the nearest intersecting roadway. If a list of roads is provided, select the street name from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the <F2> Help screen or the examples in

Appendix J for instructions on how to enter parking lot and private property accidents.

Data Entry and Forms Reference Page 45

Business/Frontage/Ramp

– If the From/At Highway was a business highway, frontage road or ramp, select the appropriate value. If not, leave blank.

Note:

This field only refers to data in the

From/At Highway #

field; it does not refer to the fact that a parking lot was at a business.

Structure Type

– If you would like to record a specific location such as a house number, block number, light pole number, etc., choose which type of structure you’re referencing in this field. If not, leave blank. Use this field to identify parking lot and private property locations.

Structure Number

- If you would like to record a specific location such as a house number, block number, light pole number, etc., record the number of the structure in this field. If not, leave blank. Use this field to identify parking lot and private property addresses.

Agency Space

– This field is available for your agency’s use. They will instruct you how to use it.

Latitude and Longitude

– If available, key in the latitude and longitude in units of decimal degrees. Or, import the data directly from a GPS unit if you have that capability.

Data Entry and Forms Reference Page 46

Unit Group

This section contains information about the drivers and vehicles involved in the crash.

There should be a Unit group for each unit in the crash. When you key the number of

Total Units involved in the crash earlier in the form (field 6), TraCS automatically creates that number of Unit groups. If you want to add or subtract a Unit group, see

Adding or

Deleting Groups

. If you close the form before entering any data in a group, that group will be deleted. You will have to manually add a group when you re-open the form.

Driver

Unit Status

– If any of the unit statuses listed apply to this unit, select the appropriate item. If not, leave blank. See Appendix K for instructions on how to fill out a hit and run crash.

Total Occupants

– Key the number of occupants (including the driver) for this unit. TraCS will automatically create additional Occupant groups based on the number entered here.

Exception:

No Occupant groups are added for buses or trains since data is not usually captured for non-injured occupants of these vehicles. You will have to manually add Occupant groups for injured occupants of buses or trains. If you close the form before putting any data in a group, that group will be deleted. You will have to manually add the group when you reopen the form. Key zero if there are no occupants (e.g. in a legally parked vehicle).

Note:

The form can allow a maximum of 20 Occupant groups. If you have more than 20 occupants in the accident, key the correct number in this field.

Add an Amended Crash form to the contact and provide the additional occupant information.

Dir of Travel

– Select the actual or compass direction the unit was traveling before the crash.

Data Entry and Forms Reference Page 47

Speed Limit

– Select the speed limit for the roadway at the time of the crash.

Select N/A from the bottom of the list if a speed limit does not apply (e.g. pedestrian).

On Duty Accident

– If the operator of the unit was On Duty at the time of the crash as an EMT/First Responder, Fire Fighter, Police or Winter Hwy

Maintenance, select the appropriate designation. If not, leave this field blank.

Most Harmful Event

:

Collision With

– Select the event which caused the greatest injury or damage to this unit. Only one selection may be made for each unit. See the <F2> Help screen for this data field for more information on choosing the event.

What Driver Was Doing

– Select the value that best describes what the pedestrian or operator of this unit was doing prior to the crash.

Traffic Control

– Select the value that best describes the type of traffic control present for this unit.

Skidmarks to Impact

– Key in feet the measurements of any skidmarks up to impact for the unit. Key zero if there are no skidmarks for the unit.

Driver Factors

– Select all driver factors for this unit that may have contributed to the crash. Choose as many as apply. To select multiple factors using a

mouse

, scroll to the first applicable factor, click the item to highlight it; scroll to the second applicable factor, click the item to highlight it; etc. When you have selected all applicable factors, hit [Enter]. To select multiple factors using a

cursor

, scroll to the first applicable factor until you reach it, hit the [Space Bar] to highlight it; scroll to the second applicable factor until you reach it, hit the [Space

Bar] to highlight it; etc. When you have selected all applicable factors, hit [Enter].

To select multiple factors using

key strokes

, start keying the first applicable factor until you reach it, hit the [Space Bar] to highlight it; start keying the second applicable factor until you reach it, hit the [Space Bar] to highlight it; etc. When you have selected all applicable factors, hit [Enter]. If you select several factors, they may not all show on the screen but all will be shown on the printed report and all will be entered into the database.

Highway Factors

- Select all highway factors for this unit that may have contributed to the crash. Choose as many as apply. To select multiple factors using a

mouse

, scroll to the first applicable factor, click the item to highlight it; scroll to the second applicable factor, click the item to highlight it; etc. When you have selected all applicable factors, hit [Enter]. To select multiple factors using a

cursor

, scroll to the first applicable factor until you reach it, hit the [Space Bar] to highlight it; scroll to the second applicable factor until you reach it, hit the [Space

Bar] to highlight it; etc. When you have selected all applicable factors, hit [Enter].

To select multiple factors using

key strokes

, start keying the first applicable factor until you reach it, hit the [Space Bar] to highlight it; start keying the second applicable factor until you reach it, hit the [Space Bar] to highlight it; etc. When you have selected all applicable factors, hit [Enter]. If you select several factors,

Data Entry and Forms Reference Page 48

they may not all show on the screen but all will be shown on the printed report and all will be entered into the database.

Unit Type

– Select the type of unit. If the unit is a vehicle, base this on the license plate.

Pedestrian Location

– Select the item that best describes the location of the pedestrian at the time of the first harmful event in the crash.

Pedestrian Action

– Select the item that best describes the pedestrian “action” that may have been a factor in the crash. Only one item may be selected. If no

“action” is applicable, select Blank.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

last name.

button on the databar and then key the operator or pedestrian’s

Never choose a person that’s already in Common Information and edit it to be another person .

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial to that of the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry .

If a List does not come up when you enter the field, key the last name of the operator or pedestrian.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button

Data Entry and Forms Reference Page 49

the databar to retrieve the operator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the operator’s last name before you do the search. Check with your agency on which method to use.

Enter the operator or pedestrian’s last name as it appears on their Driver’s

License. If the operator is unlicensed or a pedestrian, the legal name should be recorded. When the operator’s true name is different from what appears on the license, the reason should be listed in the narrative

.

Important:

For H&R (unknown driver) and Legally Parked units, leave name fields blank

.

First Name

- Key the operator or pedestrian’s first name.

Middle Initial

- Key the operator or pedestrian’s middle initial or middle name, whichever is shown on their driver license.

Suffix

– If applicable, select the name suffix, (e.g. Jr)

DOB

– Key the operator or pedestrian’s date of birth using two digits per month and day and four digits per year.

Sex

– Key the sex of the operator or pedestrian or click on the appropriate button on the databar.

Street Address

– Key the current address of the operator or pedestrian. If the street address was brought in from data scanned using a barcode reader or from an external data source, verify that it represents the current address. If not, key in the current address.

PO Box

– Key the operator or pedestrian’s PO Box, if applicable.

City

– Key the operator or pedestrian’s current city of residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City

field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the

Street Address

field after the street address (e.g. 1245 Main St 2R34BR).

St

– Select the operator or pedestrian’s current state of residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

– Key the operator or pedestrian’s current zip code of residence.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Telephone Num

– Key the operator or pedestrian’s current telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Data Entry and Forms Reference Page 50

Driver’s License Number

– If not already filled in, key the operator’s Driver

License number without any spaces or punctuation such as hyphens.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, you can also do a search from this field to retrieve the operator information by keying [Alt + S] or hitting the

Search

button on the databar.

Note:

Depending on how your agency’s mobile data interface is set up, you may need to key in the driver’s license number before you do the search. Check with your agency on which method to use.

Note:

If the driver has no license, leave this field plus the next two fields (

State

and

Expiration Year

) blank.

State

– Select the state that issued the Driver’s License.

Note:

For Canadian driver licenses, put the abbreviation for the province that issued the license in this field.

Expiration Year

– Key the Driver’s License expiration year.

Operating As Classification

– Select the appropriate class of vehicle operation the person was engaged in at the time of the crash, whether or not the person was licensed for this type of operation.

Note

: This field must be completed even for Legally Parked, Unknown or Hit and Run vehicles where no operator information is entered/required.

Operating As Endorsements

– Based on the type of operation engaged in at the time of the crash, select any endorsements required for legal operation of the unit. Choose all that apply. See the directions for

Driver Factors

for information on selecting multiple items.

Note

: This field must be completed even for Legally

Parked, Unknown or Hit and Run vehicles where no operator information is entered/required.

Operating a Commercial Motor Vehicle

– If the unit requires a Class A, B, or C license for operation, key “Y” or click the

Yes

button on the databar. If the Class is D, M or O, key “N”, click the

No

button on the databar, or leave blank.

Injury Severity

– Based on your observations at the scene, select the degree of injury severity to the operator or pedestrian.

Data Entry and Forms Reference Page 51

Airbag

– Select the level of airbag deployment for the operator in the crash.

Select “Not Applicable” if no airbag is furnished for the seat position. Select

“Non-Deployed” only if the seat position is equipped with an airbag and the airbag did not deploy.

Ejected

– Select the level of the operator’s ejection in the crash. “Ejected” can apply to motorcyclists, bicyclists, etc. “Not Applicable” applies to pedestrians.

Trapped/Extricated

– Select the level of the operator’s entrapment or extrication. “Trapped/Not Extricated” means the operator died in the vehicle.

Medical Transport

– If the operator was injured in the crash and transported to a medical facility by a qualified medical professional, key “Y” or click the

Yes

button on the databar. If not, key “N”, click the

No

button on the databar, or leave blank.

# Citations Issued

– Key the number of citations issued to the unit. The form contains spaces to list up to five statute numbers in the next few fields. Based on the number entered in this field, an appropriate number of fields will open up for data entry. Additional statute numbers may be listed in the narrative. List the violations that most contributed to the crash in the 1 st

and 2 nd

Statute Number fields.

1 st

Statute Number

– Key the statute number, including subsection and paragraph, of the violation that contributed most to the crash. Alternatively, use the Violation Search engine to select the statute number by keying [Alt + S] or clicking the

Search

button on the databar. See page 247 of the TraCS Baseline

User Manual for information on how to use the Violation Search engine. You may also type in a Statute Number shortcut. Shortcuts are found by pressing

<F2> for help.

Be sure to enter a statute number rather than the citation number

.

2 nd

Statute Number

– Key or select the statute number of the violation the second most contributed to the crash.

3 rd

, 4 th

and 5 th

Statute Number

– Key or select any additional violations.

Driver or Pedestrian Cond

– Select the value that best depicts the operator or pedestrian’s condition at the time of the crash.

Substance Presence

– Select the value that best depicts the presence of alcohol or other drugs in the operator or pedestrian at the time of the crash.

“Yes” may be selected even though a test is not given if evidence exists that indicates the presence of alcohol or other drugs.

Alcohol Test

– Select the value that best depicts whether or not a chemical alcohol test was given to the operator or pedestrian. PBTs are not considered to be tests for this data field.

Alcohol Content

– If an intoxilyzer, blood or urine alcohol test was given, select the alcohol concentration (AC value). Do not enter PBT value.

Drug Test

- Select the value that best depicts whether or not a drug test was given to the operator or pedestrian.

Data Entry and Forms Reference Page 52

Drug Presence

– If a drug test was given and drugs were present, select the drugs found. Select all that apply. When you select “Other Drug Medications”, record the type of medication in the narrative.

Seat Position

Select the seat position of the operator or pedestrian. Selection may be made by keying the number in the box or clicking on the appropriate button. Select

“Pedestrian (Nonoccupant)” for DRIVERLESS MOTOR VEHICLES.

Safety Equipment

– Select the safety equipment used by the operator or pedestrian. Select “Not Applicable-Nonmotorist” for PEDESTRIANS and

DRIVERLESS MOTOR VEHICLES.

Vehicle

Vehicle Type

– Select the value that best describes the vehicle type. The list of values is limited by values entered for DL Classification, Endorsements and Unit

Type. If you don’t see the value you expect here, go back and reconsider your entries for these fields. The <F2> Help screen for this data field shows valid Unit

Type, Plate Type and Vehicle Type combinations. The following is a complete list of the vehicle types: o

Passenger Car

o

Police on Emergency

– This type is only for police cars that are operating “on emergency” (lights and sirens activated). Other police cars would be passenger cars. o

Utility Truck

– These are single unit trucks with a gross vehicle weight rating of under 10,000 pounds such as pickup trucks. o

Straight Truck (Insert Truck)

– These are single unit trucks with a gross vehicle weight rating of 10,000 pounds or more.

Data Entry and Forms Reference Page 53

o

Truck Tractor (Not Attached)

– These are truck tractors not attached to any trailer. o

Truck Tractor (Semi Attached)

o

Truck Tractor (Double Bottom)

o

Motor Home

o

Ambulance on Emergency

– This type is only for ambulances that are operating “on emergency” (lights and siren activated). Non-emergency ambulances should have a vehicle type based on what the vehicle would be if it were not an ambulance (usually utility truck). o

Fire Truck on Emergency

- This type is only for fire trucks that are operating “on emergency” (lights and siren activated). Non-emergency fire trucks should have a vehicle type based on what the vehicle would be if it were not a fire truck (usually straight truck (insert truck)). o

Motorcycle

o

Moped

o

School Bus

– This type of school bus is for cases where only the driver was present on the bus at the time of the crash or it was an empty school bus (parked). o

Pupil Transportation School Bus

– This type of school bus is for cases where pupils are on the bus as well as the driver. o

Passenger Bus

– Buses other than school buses designed to carry 16 or more passengers o

Farm Tractor/Self Propelled

– This includes all self-propelled farm equipment (tractors, combines, corn pickers, etc.) o

Other Working Machines

– Other large pieces of equipment such as road graders, front end loaders, backhoes, fork lifts, street sweepers, large mowers, etc. o

Railway Train

o

Snow plow

– Any vehicle with an attached blade used for plowing snow o

Snowmobile/ATV

o

Miscellaneous

– Other smaller pieces of equipment such as lawn tractors, go-carts, motorized bicycles, Segways, golf carts, motorized scooters, riding lawn mowers, horse and buggies, Neighborhood Electric

Vehicles (NEVs), etc. o

Bicycle

o

Pedestrian

– Includes a horse and rider, a person in a wheelchair, a person on a child’s tricycle, persons on any mechanically propelled vehicles especially designed for disabled persons.

Data Entry and Forms Reference Page 54

o

Fire Fighter on Emergency

– A fire fighter responding to an emergency with lights activated.

License Plate Number

– If any vehicle data has been entered in Common

Information, a list of vehicles will come up when you enter this data field.

If the vehicle is already on the list, select it from the list and hit [Enter]. If a List appears and the vehicle is not on the List, key [Alt + E] or click on the Edit/New button on the databar and then key the license plate number displayed on the unit without any spaces or punctuation such as hyphens.

If you accidentally select the wrong vehicle from the drop down list, simply go back and select the correct entry. If the vehicle is not on the list

, move up to the blank item at the top of list before pressing the edit button to add the new vehicle.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the license plate number displayed on the unit without any spaces or punctuation such as hyphens.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button on the databar to retrieve the vehicle information.

Note:

Depending on how your agency’s mobile data interface is set up, you may need to key in the license plate number before you do the search. Check with your agency on which method to use.

Note:

If the vehicle had no plates, leave this field blank.

In the case of a combination vehicle, enter the power unit information. Trailer plates must only be entered in the Trailer section. See the <F2> Help screen for information on entering parked trailers.

If this information was brought in from data scanned using a barcode reader or by a search from an external data source, verify that it is the correct value by double-checking the number on the unit.

Data Entry and Forms Reference Page 55

Plate Type

– Select the plate type for the unit. For out-of-state license plates, select the WI value that best describes the unit.

Note:

A value must be entered in this field even if the vehicle had no plates. Select a plate type that is common for this vehicle type (e.g. AUT for a passenger car).

St

– Select the state that issued the license plate. Leave this field blank if the vehicle had no plates.

Note:

For Canadian license plates, put the abbreviation for the province that issued the plate in this field.

Exp Year

– Key the year that the license plate will expire. For non-expiring plates, leave blank.

Note:

Leave blank if the vehicle had no plates.

Vehicle Identification Number

– Key the Vehicle Identification Number. If this information was brought in from data scanned using a barcode reader or by a search from an external data source, verify that it is the correct value by doublechecking the number on the unit.

Yr

– Key the model year of the vehicle.

Make

– Select the make of the vehicle (e.g. Ford).

Model

– Key the model of the vehicle (e.g. Taurus).

Body Style

– Select the body style of the vehicle (e.g. 2dr).

Color

– Select the color that best describes the predominant color of the vehicle.

Vehicle Damage

Key the area(s) where the vehicle was damaged in the crash using the two-digit value (05) or select them by clicking on the value(s) on the databar. If “11 Total

(Damage to all areas)” is selected, do not select any other values. Trailer or towed unit damage is shown in this data field; see the <F2> Help screen for information on how to show it.

Extent of Damage

– Select the value that best describes the extent of damage to the vehicle.

Towed Due to Damage

– Key “Y” or click the

Yes

button if the vehicle was towed from the scene due to damage in the crash. If it was not towed, key “N”, click the

No

button, or leave blank.

Data Entry and Forms Reference Page 56

Vehicle Removed By

– Select the name of the towing company that removed the vehicle. If it is not on the list, Key [ALT + O] or click the

Other

button on the databar and key the information. DO NOT HIGHLIGHT OTHER on the list and hit [Enter] because due to a bug in the current form of TraCS, it brings in weird data.

Vehicle Factors

- Select all vehicle factors for this unit that may have contributed to the crash. Choose as many as apply. To select multiple factors using a

mouse

, scroll to the first applicable factor, click the item to highlight it; scroll to the second applicable factor, click the item to highlight it; etc. When you have selected all applicable factors, hit [Enter]. To select multiple factors using a

cursor

, scroll to the first applicable factor until you reach it, hit the Space Bar to highlight it; scroll to the second applicable factor until you reach it, hit the Space

Bar to highlight it; etc. When you have selected all applicable factors, hit [Enter].

To select multiple factors using

key strokes

, start keying the first applicable factor until you reach it, hit the Space Bar to highlight it; start keying the second applicable factor until you reach it, hit the Space Bar to highlight it; etc. Hitting the Space Bar while on a highlighted selection will unselect it. When you have selected all applicable factors, hit [Enter]. If you select several factors, they may not all show on the screen but all will be shown on the printed report and all will be entered into the database.

Vehicle Owner

Vehicle Owner Same as Operator

– Key “Y” or click the

Yes

button if the vehicle owner is the same person as the operator. Key “N”, click the

No

button, or leave blank if they are not the same. Selecting

Yes

will copy the information about the operator into this section.

Use Operator Address

- Key “Y” or click the

Yes

button if the address of the vehicle owner is the same as the operator’s. Key “N”, click the

No

button, or leave blank if they are not the same. Selecting

Yes

will copy the operator’s address information into these data fields.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

Data Entry and Forms Reference Page 57

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/new button on the databar and then key the vehicle owner’s last name as it appears on the registration record.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial to that of the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person or vehicle.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the vehicle owner’s last name as it appears on the registration record.

First Name

- Key the vehicle owner’s first name.

Middle Initial

- Key the vehicle owner’s middle initial or name as shown on identification. If they have no middle initial, leave field blank; do not enter “NMI.”

Suffix

- If applicable, key the suffix of the vehicle owner’s name.

Date Of Birth

—Key the vehicle owner’s date of birth, if required by your agency.

Company Name

– If the vehicle owner is a business or government organization, key the name of the business or government.

Org Type

– Select the type of person/company that owns the vehicle.

Street Address

– Key the current address of the vehicle owner. If the street address was brought in from data scanned using a barcode reader or from an external data source, verify that it represents the current address. If not, key in the current address.

PO Box

– If applicable, key the PO Box of the vehicle owner.

City

– Key the city of the vehicle owner’s current residence.

Data Entry and Forms Reference Page 58

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

State

- Select the state of the vehicle owner’s current residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

- Key the zip code of the vehicle owner’s current residence.

Note:

Canadian zip codes should be entered in the

City

field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Telephone Number

- Key the vehicle owner’s current telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-000.

Insurance

Insurance Company

– It is VERY important to select the correct insurance company. Sometimes, there are several companies with similar names. Ask to see the operator’s insurance card if they have it with them and get the correct name. See the <F2> Help screen for this data field for the “real” name of some common insurance companies such as AAA.

If the insurance company is not on the list, key [ALT + O] or click the “

Other”

button on the databar and key the name of the insurance company. Do not enter the name of the insurance agent, agency or motor club. If the vehicle is not insured, select “None”. If the insurance company is unknown, select Unknown from the list.

Aliases have been set up for common insurance companies. To use an alias, key [Alt + O] or hit the “Other” button on the databar and then key the alias (e.g.

SF for State Farm) in the Insurance Company field and hit [Enter]. A message box will pop up asking you to verify that the correct company was selected. A list of the aliases that come loaded in TraCS can be found by clicking on the red

Alias List link in the <F2> help screen.

Policy Holder Same As Owner

- Key “Y” or click the

Yes

button if the insurance policy holder is the same as the vehicle owner. Key “N”, click the

No

button, or leave blank if they are not the same.

Data Entry and Forms Reference Page 59

Policy Holder Last Name

– If the insurance policy holder is not the same as the vehicle owner and is an individual, key their last name.

Policy Holder First Name

– Key the first name of the insurance policy holder.

Policy Holder Company

– If the insurance policy holder is a business or government unit and not the same as the vehicle owner, key the name of the business/government.

School Bus

Complete this section for school buses involved in crashes.

Bus Traveling To/From

– Select whether the bus was traveling “to” or “from” school.

School Name

– Key the name of the school the bus was traveling to or from.

Body Make

– Key the body make of the bus.

Seating Capacity

– Key the seating capacity of the bus.

School District

- Key the name of the school district the bus is contracted with.

Trailer Towed Group

Complete this section for any trailer involved in a crash.

Trailer Unit Number

– Key the number of the unit on this report that the trailer or towed unit is associated with. If a value comes up automatically in this field, verify that it’s correct.

IMPORTANT:

If a power unit was towing more than one trailer or towed unit, enter the information for only one of the trailers or towed units in this group. Put the information about any additional trailers or towed units for this power unit in the narrative. If more than one power unit was pulling a trailer or towed unit in the crash, additional Trailer Towed unit groups can be added (see

Adding or Deleting Groups

).

Plate Number

– Key the license plate number displayed on the trailer or towed unit. Do not use spaces or punctuation such as hyphens. Alternatively, if you have already entered the trailer information into the Common Information, key

[Alt + L] or click on the

List

button on the databar, select the trailer from the list

Data Entry and Forms Reference Page 60

and hit [Enter]. See the <F2> Help Screen for information on recording trailer information for parked trailers.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button on the databar to retrieve the vehicle information.

Note:

Depending on how your agency’s mobile data interface is set up, you may need to key in the license plate number before you do the search. Check with your agency on which method to use. Always verify all data returned from the Mobile Data Browser.

Note: If the trailer had no plates, leave this field blank.

Plate Type –

Select the type of license plate displayed on the trailer or towed unit. For out-of-state plates, select the WI plate type that most closely represents the plate type.

State

– Select the state that issued the license plate.

Note:

For Canadian license plates, put the abbreviation for the province that issued the plate in this field.

Plate Expiration Year

– Key the year that the license plate will expire.

Make

– Key the make of the trailer.

Unit Type

– Select the value that best describes the trailer or towed unit type.

See the <F2> Help screen for more information on these unit types.

Vehicle Identification Number

- Key the Vehicle Identification Number. If this information was brought in from data scanned using a barcode reader or by a search from an external data source, verify that it is the correct value by doublechecking the number on the trailer.

Occupant Group

This section contains information about the passengers in vehicles involved in the crash. There should be an Occupant group for each passenger in the crash. When you key the number of Total Occupants involved for each unit in the crash earlier in the form, TraCS automatically creates that number of Occupant groups.

Exception

: No

Occupant groups are added for buses or trains since data is not required for non-injured occupants of these vehicles. You will have to manually add Occupant groups for injured occupants of buses or trains. If you close the form before putting any data in a group, that group will be deleted. You will have to manually add the group when you re-open the form. If you want to add or subtract an Occupant group, see

Adding or Deleting

Groups

.

Data Entry and Forms Reference Page 61

Unit No

– Key the unit number that the OCCUPANT (i.e. passenger) was in.

Last Name

– Key the last name of the occupant. If the person refused to give their name, key “R”. If the name is unknown, key “U”.

If you have already entered the occupant information into the Common

Information (e.g. person is vehicle owner but not driver), key [Alt + L] or click on the

List

button

[Enter].

on the databar, select the occupant from the list and hit

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is an occupant, do not choose the husband from the list and then change the first name and middle initial to that of the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

First Name

– Key the first name of the occupant.

Middle Initial

– Key the middle initial or middle name of the occupant as shown on identification. If they have no middle initial, leave field blank; do not use

“NMI.”

Suffix

– If applicable, key the suffix to the name of the occupant.

Address Same as Operator

- Key “Y” or click the

Yes

button on the databar if the occupant has the same address as the operator. Key “N”, click the

No

button, or leave blank if they are not the same. Selecting

Yes

will copy the address information so you don’t need to re-key it.

Address Same as Owner

- Key “Y” or click the

Yes

button on the databar if the occupant has the same address as the vehicle owner. Key “N”, click the

No

Data Entry and Forms Reference Page 62

button, or leave blank if they are not the same. Selecting

Yes

will copy the address information so you don’t need to re-key it.

Street Address

– Key the current street address of the occupant.

PO Box

– If applicable, key the PO Box of the occupant.

City

– Key the city of current residence of the occupant.

Note

: For Canadian addresses, the province abbreviation should be listed in the

City

field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the

Street Address

field after the street address (e.g. 1245 Main St 2R34BR).

St

– Select the state where the occupant resides.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

– Key the zip code of the current residence of the occupant.

Note:

Canadian zip codes should be entered in the

City

field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Sex

– Key F or M for female or male or click the appropriate button on the databar for the occupant.

Date of Birth

– Key the date of birth of the occupant using two-digit months and days and a four-digit year.

Injury Severity

- Based on your observations at the scene, select the degree of injury severity to the occupant.

Seat Position

– Select the seat position of the occupant. List an occupant sitting on a person’s lap as the same seat position as that person.

Safety Equipment

– Select the safety equipment used by the occupant.

Airbag

– Select the level of airbag deployment for the occupant in the crash.

Select “Not Applicable” if no airbag is furnished for the seat position. Select

“Non-Deployed” only if the seat position is equipped with an airbag and the airbag did not deploy.

Ejected

– Select the level of the occupant’s ejection in the crash. “Ejected” can apply to motorcyclists, bicyclists, etc.

Trapped/Extricated

– Select the level of the occupant’s entrapment or extrication. “Trapped/Not Extricated” means the occupant died in the vehicle.

Medical Transport

– If the occupant was injured in the crash and transported to a medical facility by a qualified medical professional, key “Y” or click the

Yes

button on the databar. If not, key “N”, click the

No

button on the databar, or leave blank.

Agency Space

– This space is provided for your agency’s use.

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Witness Group

This section contains information about witnesses to the crash. There should be a

Witness group for each witness to the crash. If you want to add or subtract a Witness group, see

Adding or Deleting Groups

.

Last Name

– Key the last name of the witness.

First Name

– Key the first name of the witness.

Middle Initial

– Key the middle initial of the witness or middle name as shown on identification. If they have no middle initial, leave field blank; do not use “NMI.”

Street Address

– Key the current street address of the witness.

PO Box

– If applicable, key the PO Box of the witness.

City

– Key the city of current residence of the witness.

State

– Select the state where the witness resides.

Zip code

– Key the zip code of the current residence of the witness.

Note:

Canadian zip codes should be entered in the

City

field along with the name of the city (e.g. Edmonton 2R34B).

Date of Birth

– Key the date of birth of the witness using two-digit months and days and a four-digit year.

Phone Number

– Key the telephone number of the witness. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Data Entry and Forms Reference Page 64

Accident Summary Continued Group

This section contains additional basic information about the crash.

First Harmful Event

– Select the value that best describes the FIRST

OCCURRENCE of injury or damage in the crash.

Special Study

– If the crash is involved in a special study, key the appropriate value. The WI Dept of Transportation must approve the use of Special Study values in advance. More than one value may be selected. See the instructions for the

Driver Factors

field for information on how to select values for this field.

Manner of Collision

– Key the value that best describes the manner of collision at the point of the first harmful event or select it by clicking on the appropriate value on the databar. Only one selection may be made.

Access Control

– Select the value that best describes the type of roadway access control for the ON Street/Hwy vehicle.

Road Curvature

– Select the value that best describes the horizontal road terrain at the first harmful event.

Road Terrain

– Select the value that best describes the vertical road terrain at the first harmful event.

Light Condition

– Select the value that best describes the light condition at the time of the crash.

Traffic Way

– Select the value that best describes the ON Street/Hwy traffic way.

Road Surface Condition

– Select the value that best describes the road surface condition at the time of the crash.

Relation to Roadway

– Select the value that best describes the location of the crash.

Weather Condition

– Select the value that best describes the weather condition at the time of the crash.

Data Entry and Forms Reference Page 65

Property Owner Group

This section contains information about owners of fixed objects struck in the crash.

There should be a Property Owner group for each property owner in the crash. If you want to add or subtract a Property Owner group, see

Adding or Deleting Groups

.

Note:

You will need a property owner group for every crash where some sort of fixed object is struck, including ditches, etc. If the property owner is unknown, just key

“Unknown” in the last name field.

Several property owner aliases are included with TraCS for common companies and

WisDOT. These are executed from the Company Name field. See the <F2> Help screen for a list of supplied aliases.

Property Owner

Last Name

– If the property owner is an individual, key their last name.

Alternatively, if you have already entered the property owner information into the

Common Information, key [Alt + L] or click on the

List

button on the databar, select the owner from the list and hit [Enter].

First Name

- Key the property owner’s first name.

Middle Initial

- Key the property owner’s middle initial or middle name as shown on identification. If they have no middle initial, leave field blank; do not enter

“NMI.”

Suffix

- If applicable, key the suffix of the property owner’s name.

Date of Birth

– If applicable and available, key the property owner’s date of birth.

Government Property Type

– If the property owner is a unit of government, select the government type.

Company Name

– If the property owner is a business or government organization, key the name of the business or government. Aliases are available

Data Entry and Forms Reference Page 66

for this field. To use an alias, key in the alias in this field. After you hit [Enter], the full name of the company or governmental group will be filled in along with their address. To see a list of aliases that come with TraCS, look at the <F2> help screen for this field and click on the red “Alias Name” link. Agencies can add additional aliases to TraCS.

Organization Type

– Select the property owner type.

Street Address

– Key the address of the property owner.

PO Box

– If applicable, key the PO Box of the property owner.

City

– Key the city of the property owner’s residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City

field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the

Street Address

field after the street address (e.g. 1245 Main St 2R34BR).

St

- Select the state of the property owner’s residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

- Key the zip code of the property owner’s residence.

Note:

Canadian zip codes should be entered in the

City

field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Damage Tag Number

– For agencies following the Damage Claim Program and

Tagging System, key the yellow Govt. Damage Tag number in this field.

Telephone Number

- Key the property owner’s telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Fixed Objects Struck

There are spaces in this section for several fixed objects that were struck for each property owner. If additional spaces are needed, key the information in the narrative.

Striking Unit

– Key the unit number of the unit that struck the fixed object.

Struck Object

– Select the value that best describes the type of fixed object.

Data Entry and Forms Reference Page 67

Description Group

This section contains additional description of the crash.

Photos By

– Key the name of the person(s) who took photos or video recordings of the scene.

Surface Type

– Select the value that best describes the type of road surface for the ON Street/Hwy.

Diagram

– Click on the appropriate button on the databar to bring up the type of diagram tool you want to use. Provide a diagram that corresponds with the narrative description of the crash. See Appendix G on the TraCS Diagram Tool and Image Capture & Import (Appendix E) for more information on how to use these options.

Note:

A diagram within the TraCS report is required for all crashes. You may create an additional diagram if desired.

Narrative

– Click on the

Narrative

button on the databar to write a narrative description of the crash. It should describe the sequence of events for all units involved in the crash. Once you have keyed the narrative, click

Continue

to place it in the form.

Note:

Narratives within the TraCS report are required for all crashes. You may prepare additional narrative reports, if desired.

Data Entry and Forms Reference Page 68

Truck and Bus Group

This section contains information about trucks and buses that are in crashes that meet certain criteria.

A Truck and Bus Accident group should be completed for each vehicle that meets the following criteria

:

A): it was a truck or truck combination > 10,000 lbs GVWR or GCWR, OR it was any vehicle displaying a hazardous materials placard, OR it was any vehicle designed to carry 9 or more persons including the driver;

AND

B): a person was fatally injured in the crash, OR a person injured in the crash needed to be transported for immediate medical treatment, OR one or more vehicles had to be towed from the scene due to damage in the crash.

If you need to add or subtract a Truck or Bus group, see

Adding or Deleting Groups

.

Unit Number

– Key the number of the unit on this form that the information refers to.

Use Vehicle Owner Information

– If appropriate, key “Y” or click the

Yes

button on the databar to copy the vehicle owner information to the Carrier name and address fields. If not, key “N”, click the

No

button or leave blank.

HazMat Class

– If hazardous materials are being transported, select the type of material. The number corresponds to the number shown on the shipping papers or in the bottom point of the hazardous materials placard. If not, leave blank.

HazMat “UN” Nos.

– If the carrier is transporting hazardous materials, key the four-digit UN number from the shipping papers or placard. On cargo tanks, the

UN number may also be found on an orange panel adjacent to the placard.

HazMat Placard Displayed

- If a hazardous material placard is displayed on the vehicle, key “Y” or click the

Yes

button on the databar. If not, key “N”, click the

No

button on the databar, or leave blank.

Data Entry and Forms Reference Page 69

Hazardous Cargo Released

– If hazardous material was released as a result of the crash, key “Y” or click the

Yes

button on the databar. If not, key “N”, click the

No

button on the databar, or leave blank.

Hazardous Materials in this Load

– Key the name(s) of the hazardous material(s) present in the load. If additional space is needed, list them in the narrative.

Hazardous Materials Released

– Key the name(s) of hazardous material(s) released as a result of the crash. If additional space is needed, list them in the narrative. Do not include fuel that powers the vehicle.

Interstate Carrier

- Key “Y” or click the

Yes

button on the databar for any of the following situations: an out-of-state driver, or an out-of-state vehicle, or it has an

US DOT or ICC MC#, or it is a carrier with an out-of-state address, or any other indication that the driver crosses state lines. Otherwise, key “N”, click the

No

button on the databar, or leave blank.

US DOT #

- Key the US DOT number if available. The number can usually be found on the outside door panel of the power unit.

ICC MC #

- Key the ICC MC # if available. The number can usually be found on the outside door panel of the power unit.

Carrier Name

– Key the name of the motor carrier company from the first available source. The name of the carrier may be found printed on the vehicle’s side, on the shipping papers, or by asking the driver.

Source

– Select the source of the carrier number information.

Carrier Address

– Key the carrier’s current street address.

City

– Key the carrier’s current address city.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

State

– Key the carrier’s current address state.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

– Key the carrier’s current address zip code.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

LC #

- Key the LC # if available. The number can usually be found on the outside door panel of the power unit.

IC #

- Key the IC # if available. The number can usually be found on the outside door panel of the power unit.

GVWR

– Key the vehicle’s gross vehicle weight rating (GVWR) in pounds. This information can be found on the manufacturer’s specification plate in the driver’s door area, on the side of the vehicle or by asking the driver.

Tot Axles

– Key the total number of axles on the truck or bus, including the axles on the truck, bus, semi-trailers and trailers.

Data Entry and Forms Reference Page 70

Vehicle Configuration

– Select the value that best describes the configuration of the vehicle.

Cargo Body Type

– If applicable, select the value that best describes the cargo body type.

First Event

– Select the value that best describes the first event that occurred to the vehicle in the crash.

Second Event

– Select the value that best describes the second event that occurred to the vehicle in the crash.

Third Event

– Select the value that best describes the third event that occurred to the vehicle in the crash.

Fourth Event

- Select the value that best describes the fourth event that occurred to the vehicle in the crash.

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Unit Number

– Enter the unit number associated with the attachment. (Optional)

Driver License

– Enter the driver license number of the individual associated with the attachment. (Optional)

Last Name

– Enter the last name of the individual associated with the attachment. (Optional)

First Name

– Enter the first name of the individual associated with the attachment. (Optional)

Middle Name

– Enter the middle name of the individual associated with the attachment. (Optional)

Suffix Name

– Enter the suffix name of the individual associated with the attachment. (Optional)

Sex

– Enter the sex of the individual associated with the attachment. (Optional)

Data Entry and Forms Reference Page 71

Date of Birth

– Enter the date of birth of the individual associated with the attachment. (Optional)

License Plate Number

– Enter the license plate number of the vehicle associated with the attachment. (Optional)

Plate Type

– Enter the plate type of the vehicle associated with the attachment.

(Optional)

Plate State

– Enter the plate registration state of the vehicle associated with the attachment. (Optional)

Exp Year

– Enter the expiration year of the vehicle associated with the attachment. (Optional)

Vehicle Identification Number

– Enter the vehicle identification number of the vehicle associated with the attachment. (Optional)

Agency Space

– Enter any agency specific information required by your agency.

Data Entry and Forms Reference Page 72

Validation

Once you have completed a crash form, validate it. See the section on Validation earlier in the book.

Printing

Three reports are available for printing the crash report: the Driver Exchange of

Information Report, the full Crash Report, and an office copy of the full crash report which shows the code values rather than the descriptive values for some fields.

Data Entry and Forms Reference Page 73

Deer Crash Form

The Deer Crash Form can be used to report single unit, property damage only, deer or other non-domesticated animal crashes. It contains only the necessary fields from the

Crash form.

To start a Deer Crash form, choose it from the Available Forms menu:

Data Fields

The numbers at the beginning of the data field labels refer to the Field Number on the paper MV4000.

DOT Document Number

- This number is automatically generated and cannot be changed. It is a combination of letters and numbers created from:

The TraCS agency selector (assigned by Badger TraCS)

The field or workstation unit number assigned by the local agency

A sequential number

It is important that the number not be changed so that there are no duplicate document numbers for different accidents.

Data Entry and Forms Reference Page 74

Reportable

- This field indicates whether or not this is a reportable crash. It always defaults to “Reportable” which is indicated by the “X” in the field. If your agency keeps data on non-reportable crashes, you can change this field to non-reportable by clicking

File

on the menu bar and then

Toggle Non

Reportable

. A message box will come up asking if you really want to change it to nonreportable. If you click

Yes

, the “X” will be removed from the box. You can change it back to reportable by following the same steps.

Accident Number

- This is a number that your agency can use to identify the crash. This data field is equivalent to the vertical data field on the left-hand side, middle of the paper MV4000. This field is optional.

Police Number -

This is also a number that your agency can use to identify the crash. This data field is equivalent to the vertical data field on the lefthand side, top of the paper MV4000. This field is optional.

Law Enforcement Agent Group

Many of the data fields in this Group fill in automatically based on your user file.

Complete the data fields that are not already filled in.

Date Notified

– Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Date of Report

- Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Data Entry and Forms Reference Page 75

Accident Summary

This section contains general information about the accident.

Location information is entered differently in TraCS than on the paper MV4000. It is very important to try to enter the data correctly. Appendix J of this manual shows examples of how location information should be entered.

Accident Date

– Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days (e.g. 01 for January).

Time

- Key in the four-digit military time without any punctuation (e.g. 0330 for

3:30 am).

Total Units

– This is pre-filled with one unit since the form may only be used for single unit, property damage only deer or other non-domesticated animal crashes.

County

– Select the county in which the accident occurred. You can default this value if you usually report accidents in one county.

Municipality

– Select the municipality in which the accident occurred. Be careful to make the correct selection in cases where there is a city/village with the same name as a township. You can default this value if you usually report accidents in one municipality.

Accident Location

– Select the appropriate accident location using the spot where control was lost.

On Hwy #

- If the accident occurred on a federal, state or county highway, select the highway from the list. If the highway also has a street name, key it in the next field (On Street Name).

Exception:

If the accident occurred on a county highway within a city or village, key this in the next data field (On Street Name) as part of the street name (e.g. CTH M Century Ave). See the Help screen

<F2> and/or Appendix J for more information about selecting highways.

On Street Name

– If a list of roads is provided, select the street name of the road the accident occurred on from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the Help

Data Entry and Forms Reference Page 76

screen <F2> for instructions on how to enter parking lot and private property accidents.

Business/Frontage/Ramp

– If the accident occurred on a business highway, frontage road or ramp, select the appropriate designation from the list. If not, leave blank. If the accident occurred on a ramp, see the <F2> Help screen for instructions on how to enter an accident on a ramp.

Note:

This field only refers to data in the

On Hwy #

field; it does not refer to the fact that a parking lot was at a business.

Est. Dist

– The following databar first appears when you are in this field:

If your measurement is in feet, key the number here. If your measurement is in miles, change the databar to miles by either clicking the radio button next to

Miles, hit the letter “M”, or cursor down to Miles. The databar will now look like this:

Key the distance in miles using the decimal point.

From Dir

– Select the direction that the accident occurred

from

the nearest intersecting street or highway.

From/At Hwy

- If the nearest intersecting road is a federal, state or county highway, key the highway number or letter (county highways may be entered in this field regardless of whether the location is in a town, city or village). See the

Help screen for more information about selecting which highway to use. If the highway also has a street name, key it in the next field (From/At Street Name).

Note:

This field is only meant for a highway number or letter; it does not refer to whether or not the “At” roadway was “From” or “At” the “On” roadway. FR, FRM,

AT etc. should not be entered in this field unless they are the name of a county highway.

From/At Street Name

– If appropriate, enter the name of the nearest intersecting roadway. If a list of roads is provided, select the street name from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the <F2> Help screen or the examples in

Appendix J for instructions on how to enter parking lot and private property accidents.

Business/Frontage/Ramp

– If the From/At Highway was a business highway, frontage road or ramp, select the appropriate value. If not, leave blank.

Note:

This field only refers to data in the

From/At Highway #

field; it does not refer to the fact that a parking lot was at a business.

Structure Type

– If you would like to record a specific location such as a house number, choose which type of structure you’re referencing in this field. If not,

Data Entry and Forms Reference Page 77

leave blank. Use this field to identify the type of Parking Lot or Private Property address.

Structure Number

- If you would like to record a specific location such as a house number, record the number of the structure in this field. If not, leave blank. Use this field to identify the Parking Lot or Private Property address.

Agency Space

– This field is available for your agency’s use. They will instruct you how to use it.

Latitude and Longitude

– If available, key in the latitude and longitude in units of decimal degrees. Or, import the data directly from a GPS unit if you have that capability.

Deer / Non-Domesticated Animal

– Click the appropriate bubble for the type of accident. Non-Domesticated Animals do

NOT

include dogs and cats running wild or farm animals.

Animal Hit

– Type in what kind of animal was hit. Non-Domesticated Animals do

NOT

include dogs and cats running wild or farm animals.

First Harmful Event

– This field will pre-fill with “Deer” or “Other Animal” based on the button selected in the Deer / Non-Domesticated Animal field.

Unit Group

This section contains information about the driver and vehicle (optional) involved in the crash.

Unit Status

– If any of the unit statuses listed apply to this unit, select the appropriate item. If not, leave blank.

Data Entry and Forms Reference Page 78

Total Occupants

– Key the number of occupants (including the driver) for the unit. There are no data fields on the Deer Crash form to record occupants other than the driver since that data is not required.

Dir of Travel

– Select the actual or compass direction the unit was traveling before the crash.

Speed Limit

– Select the speed limit for the roadway at the time of the crash.

Select N/A from the bottom of the list if a speed limit does not apply.

On Duty Accident

– If the operator of the unit was On Duty at the time of the crash as an EMT/First Responder, Fire Fighter, Police or Winter Hwy

Maintenance, select the appropriate designation. If not, leave this field blank.

Most Harmful Event

:

Collision With

– Select the event that caused the greatest injury or damage to this unit. Only one selection may be made for each unit.

See the Help screen for this data field for more information on choosing the event.

Unit Type

– Select the type of unit based on the license plate.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button on the databar and then key the operator last name.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial to that of the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the operator.

Data Entry and Forms Reference Page 79

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the operator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the operator’s last name before you do the search. Check with your agency on which method to use.

Enter the operator’s last name as it appears on their Driver’s License. If the operator is unlicensed, the legal name should be recorded. When the operator’s true name is different from what appears on the license, the reason should be listed in the narrative

.

Important:

For H&R (unknown driver) and Legally Parked units, leave name fields blank

.

First Name

- Key the operator’s first name.

Middle Initial

- Key the operator’s middle initial or middle name as shown on their driver license. If they have no middle initial, leave blank; do not enter “NMI.”

Suffix

– Select the name suffix, if applicable (e.g. Jr)

DOB

– Key the operator’s date of birth using two digits per month and day and four digits per year.

Sex

– Key the sex of the operator or click on the appropriate button on the databar.

Street Address

– Key the current address of the operator. If the street address was brought in from data scanned using a barcode reader or from an external data source, verify that it represents the current address. If not, key in the current address.

PO Box

– Key the operator’s PO Box, if applicable.

City

– Key the operator’s current city of residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

St

– Select the operator’s current state of residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

– Key the operator’s current zip code of residence.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Data Entry and Forms Reference Page 80

Telephone Num

– Key the operator’s current telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Driver’s License Number

– If not filled in, key the operator’s Driver License number without any spaces or punctuation such as hyphens. If your agency is set up to retrieve data from an external data source such as through a Mobile

Data Browser, key the Driver’s License Number and then key [Alt + S] or hit the

Search button on the databar to retrieve the rest of the operator information.

Note:

If the driver has no license, leave this field plus the next two fields (

State

and

Expiration Year

) blank.

State

– Select the state that issued the Driver’s License.

Note:

For Canadian drivers licenses put the abbreviation for the province that issued the license in this field.

Expiration Year

– Key the Driver’s License expiration year.

Operating As Classification

– Select the appropriate class of vehicle operation the person was engaged in at the time of the crash, whether or not the person was licensed for this type of operation.

Note

: This field must be completed even for Legally Parked, Unknown or Hit and Run vehicles where no operator information is entered/required.

Operating As Endorsements

– Based on the type of operation engaged in at the time of the crash, select any endorsements required for legal operation of the unit. Choose all that apply.

Note

: This field must be completed even for Legally

Parked, Unknown or Hit and Run vehicles where no operator information is entered/required.

Operating a Commercial Motor Vehicle

– If the unit requires a Class A, B, or C license for operation, key “Y” or click the Yes button on the databar. If the Class is D, M or O, key “N”, click the No button on the databar, or leave blank.

Vehicle Data

-Vehicle data is not required for this form but your agency may require it. If you want to enter the Vehicle information, key “Y” or select the Yes button on the databar which will then open up the vehicle fields for data entry.

License Plate Number

– If any vehicle data has been entered in Common

Information, a list of vehicles will come up when you enter this data field.

If the vehicle is already on the list, select it from the list and hit [Enter]. If a List appears and the vehicle is not on the List, key [Alt + E] or click on the Edit/New

Data Entry and Forms Reference Page 81

button on the databar and then key the license plate number displayed on the unit without any spaces or punctuation such as hyphens.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key the license plate number and then the plate type in the next data field and then key [Alt + S] or hit the

Search

button on the databar to retrieve the rest of the vehicle information.

Note:

If the vehicle had no plates, leave this field blank.

Plate Type

– Select the plate type for the unit. For out-of-state license plates, select the WI value that best describes the unit.

Note:

A value must be entered in this field even if the vehicle had no plates. Select a plate type that is common for this vehicle type (e.g. AUT for a passenger car).

State

– Select the state that issued the license plate.

Note:

For Canadian license plates, put the abbreviation for the province that issued the plate in this field.

Expiration Year

– Key the year the license plate will expire. For non-expiring plates, leave blank.

Vehicle Identification Number

– Key the Vehicle Identification Number. If this information was brought in from data scanned using a barcode reader or by a search from an external data source, verify that it is the correct value by doublechecking the number on the unit. A search to an external data source can be executed from this field as well.

Yr

– Key the model year of the vehicle.

Make

– Select the make of the vehicle (e.g. Ford).

Model

– Key the model of the vehicle (e.g. Taurus).

Body Style

– Select the body style of the vehicle (e.g. 2dr).

Color

– Select the color that best describes the predominant color of the vehicle.

Vehicle Damage

Key the area(s) where the vehicle was damaged in the crash using the two-digit value (05) or select them by clicking on the value(s) on the databar. If “11 Total

(Damage to all areas)” is selected, do not select any other values. Trailer or

Data Entry and Forms Reference Page 82

towed unit damage is shown in this data field; see the <F2> Help screen for information on how to show it.

Extent of Damage

– Select the value that best describes the extent of damage to the vehicle.

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

Data Entry and Forms Reference Page 83

Amended Crash Form

This form can be used to amend either a paper MV4000 or a TraCS Crash or Deer

Crash report. This form looks very much like the Crash form except that it includes a data field at the top called Document Number Override.

To start an Amended Crash form, choose it from the Available Forms menu:

Other than the top row of the form, it is exactly like the Crash Form. The top row of the

Amended Crash form looks like this:

Key the Document number of the report that you’re amending in the Document Number

Override field.

The Document Number Override should always be the Document

Number of the original crash report, not a prior amended crash report or a case number.

Then, fill in the fields that are required (now highlighted in yellow) for all amended reports:

Date of Report–

Use the date that the report was amended.

Accident Date

– Key in the Date of Accident using MMDDYY format

Total Units

– Key in the number of units involved in the original accident. This will create the appropriate number of Unit groups.

County

– Select the County in which the accident occurred.

You can default this value if you usually report accidents in one county.

Municipality

– Select the municipality in which the accident occurred. Be careful to make the correct selection in cases where there is a city/village with the same name as a township. You can default this value if you usually report accidents in one municipality.

Driver or Owner Names

- Key in the name of the Operators or Owners for

each unit

identified on the original report. TraCS will delete empty unit groups and

Data Entry and Forms Reference Page 84

renumber the remaining groups. If you were amending a 2-unit accident and made changes to Unit 2 without adding the Driver or Owner Name for Unit 1,

TraCS would delete Unit 1 and renumber Unit 2 to Unit 1. This makes it very difficult for Accident Records staff to know which Unit information was being amended.

Narrative

– List the Unit Number(s), if appropriate, and fields that are being amended.

Beyond those fields, enter only the information that you are amending.

List the Unit

Number(s), if appropriate, and fields that were amended in the Narrative.

You will need to validate the Amended Crash form, just as you do the other Crash forms.

Data Entry and Forms Reference Page 85

Driver Information Exchange

The Driver Information Exchange form is a subset of the MV4000e. This form contains

Driver, Owner, Insurance, Property Owner and Law Enforcement information. It can be used to quickly gather this information and print it at the crash site to give to each driver/participant in the crash as your agency policy dictates. Use of this form is optional.

To use the Driver Information Exchange form, when you have a Crash form open, click the Driver X button on the toolbar. this time.

This will grey out those fields not needed at

Enter Agency and/or Agency

Police Number

if your agency uses either number.

Accident Summary

Data Entry and Forms Reference Page 86

Location information is entered differently in TraCS than on the paper MV4000. It is very important to try to enter the data correctly. Appendix J of this manual shows examples of how location information should be entered.

Accident Date

– Enter the date of the accident. Be sure to key two-digit months and days (e.g. 01 for January).

Total Units

– Key in the number of total units involved in the accident. The value entered in this field automatically creates the appropriate number of Unit groups in the form.

County

– Select the county in which the accident occurred. You can default this value if you usually report accidents in one county.

Municipality

– Select the municipality in which the accident occurred. Be careful to make the correct selection in cases where there is a city/village with the same name as a township. You can default this value if you usually report accidents in one municipality.

On Hwy #

- If the accident occurred on a federal, state or county highway, select the highway from the list. If the highway also has a street name, key it in the next field (On Street Name).

Exception:

If the accident occurred on a county highway within a city or village, key this in the next data field (On Street Name) as part of the street name (e.g. CTH M Century Ave). See the Help screen and/or Appendix J for more information about selecting highways.

On Street Name

– If a list of roads is provided, select the street name of the road the accident occurred on from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the <F2>

Help screen for instructions on how to enter parking lot and private property accidents.

Est. Dist

– The following databar first appears when you are in this field:

If your measurement is in feet, key the number here. If your measurement is in miles, change the databar to miles by either clicking the radio button next to

Miles, hit the letter “M”, or cursor down to Miles. The databar will now look like this:

Key the distance in miles using the decimal point.

From Dir

– Select the direction that the accident occurred

from

the nearest intersecting street or highway.

From/At Hwy

- If the nearest intersecting road is a federal, state or county highway, key the highway number or letter (county highways may be entered in this field regardless of whether the location is in a town, city or village). See the

Data Entry and Forms Reference Page 87

<F2> Help screen for more information about selecting which highway to use. If the highway also has a street name, key it in the next field (From/At Street

Name).

Note:

This field is only meant for a highway number or letter; it does not refer to whether or not the “At” roadway was “From” or “At” the “On” roadway.

FR, FRM, AT, STH, CTH, HWY, etc. should not be entered in this field unless they are the name of a county highway.

From/At Street Name

– If appropriate, enter the name of the nearest intersecting roadway. If a list of roads is provided, select the street name from the list or hit [Alt + O] to key in the street name if it’s not on the list. If no list is provided, key in the street name. See the <F2> Help screen or the examples in

Appendix J for instructions on how to enter parking lot and private property accidents.

Structure Type

– If you would like to record a specific location such as a house number, choose which type of structure you’re referencing in this field. If not, leave blank. Use this field to identify the type of Parking Lot or Private Property address.

Structure Number

- If you would like to record a specific location such as a house number, record the number of the structure in this field. If not, leave blank. Use this field to identify the Parking Lot or Private Property address.

Data Entry and Forms Reference Page 88

Driver

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

last name.

button on the databar and then key the operator or pedestrian’s

Never choose a person that’s already in Common Information and edit it to be another person .

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial to that of the wife. This

Data Entry and Forms Reference Page 89

will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the edit button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the operator or pedestrian.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the operator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the operator’s last name before you do the search. Check with your agency on which method to use.

Enter the operator or pedestrian’s last name as it appears on their Driver’s

License. If the operator is unlicensed and in the case of pedestrians, the legal name should be recorded. When the operator’s true name is different from what appears on the license, the reason should be listed in the narrative

.

Important: For H&R (unknown driver) and Legally Parked units, leave name

fields blank

.

Data Entry and Forms Reference Page 90

First Name

- Key the operator or pedestrian’s first name.

Middle Initial

- Key the operator or pedestrian’s middle initial or middle name as shown on their driver license. If they have no middle initial, leave blank; do not enter “NMI.”

Suffix

– Select the name suffix, if applicable (e.g. Jr)

DOB

– Key the operator or pedestrian’s date of birth using two digits per month and day and four digits per year.

Sex

– Key the sex of the operator or pedestrian or click on the appropriate button on the databar.

Street Address

– Key the current address of the operator or pedestrian. If the street address was brought in from an external data source, verify that it represents the current address. If not, key in the current address.

PO Box

– Key the operator or pedestrian’s PO Box, if applicable.

City

– Key the operator or pedestrian’s current city of residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

St

– Select the operator or pedestrian’s current state of residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

– Key the operator or pedestrian’s current zip code of residence.

Note:

Canadian zip codes should be entered in the

City

field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Telephone Num

– Key the operator or pedestrian’s current telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Driver’s License Number

– If not already filled in, key the operator’s Driver

License number without any spaces or punctuation such as hyphens.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, you can also do a search from this field to retrieve the operator information by keying [Alt + S] or hitting the

Search

button on the databar.

Note:

Depending on how your agency’s mobile data interface is set up, you may need to key in the driver’s license number before you do the search. Check with your agency on which method to use.

Note:

If the driver has no license, leave this field plus the next two fields (

State

and

Expiration Year

) blank.

Data Entry and Forms Reference Page 91

State

– Select the state that issued the Driver’s License.

Note:

For Canadian drivers licenses, put the abbreviation for the province that issued the license in this field.

Expiration Year

– Key the Driver’s License expiration year.

Vehicle Owner

License Plate Number

– If any vehicle data has been entered in Common

Information, a list of vehicles will come up when you enter this data field.

If the vehicle is already on the list, select it from the list and hit [Enter]. If a List appears and the vehicle is not on the List, key [Alt + E] and then key the license plate number displayed on the unit without any spaces or punctuation such as hyphens.

If a List does not come up when you enter the field, key the license plate number displayed on the unit without any spaces or punctuation such as hyphens.

Data Entry and Forms Reference Page 92

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key the license plate number and then the plate type in the next data field and then key [Alt + S] or hit the

Search

button on the databar to retrieve the rest of the vehicle information. The search is executed from the Plate Type field. Be sure to review all data returned from an external data source for accuracy.

In the case of a combination vehicle, enter the power unit information. Trailer plates must only be entered in the Trailer section. See the Help screen for information on entering parked trailers.

Note

: If the vehicle had no plates, leave this field blank.

Plate Type

– Select the plate type for the unit. For out-of-state license plates, select the WI value that best describes the unit.

Note:

A value must be entered in this field even if the vehicle had no plates. Select a plate type that is common for this vehicle type (e.g. AUT for a passenger car).

Vehicle Identification Number

– Key the Vehicle Identification Number. If this information was brought in from data scanned using a barcode reader or by a search from an external data source, verify that it is the correct value by doublechecking the number on the unit.

Yr

– Key the model year of the vehicle.

Make

– Select the make of the vehicle (e.g. Ford).

Model

– Key the model of the vehicle (e.g. Taurus).

Vehicle Owner Same as Operator

– Key “Y” or select the Yes button on the databar if the vehicle owner is the same person as the operator. Key “N”, select

No from the databar, or leave blank if they are not the same. Selecting Yes will copy the information about the operator into this section.

Use Operator Address

- Key “Y” or select the Yes button on the databar if the address of the vehicle owner is the same as the operator’s. Key “N”, select No from the databar, or leave blank if they are not the same. Selecting Yes will copy the operator’s address information into these data fields.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Data Entry and Forms Reference Page 93

Edit/new button on the databar and then key the vehicle owner’s last name as it appears on the registration record.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial to that of the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the edit button to add the new person or vehicle.

Remember, if you press Edit/New, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the vehicle owner’s last name as it appears on the registration record.

First Name

- Key the vehicle owner’s first name.

Middle Initial

- Key the vehicle owner’s middle initial or middle name as shown on driver license. If they have no middle initial, leave field blank; do not enter

“NMI.”

Suffix

- If applicable, key the suffix of the vehicle owner’s name.

Date of Birth

– Key vehicle owner’s date of birth if available.

Company Name

– If the vehicle owner is a business or government organization, key the name of the business or government.

Org Type

– Select the type of person/company that owns the vehicle.

Street Address

– Key the current address of the vehicle owner.

PO Box

– If applicable, key the PO Box of the vehicle owner.

City

– Key the city of the vehicle owner’s current residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

State

- Select the state of the vehicle owner’s current residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Zip code

- Key the zip code of the vehicle owner’s current residence.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that

Data Entry and Forms Reference Page 94

field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Telephone Number

- Key the vehicle owner’s current telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Insurance

Insurance Company

– It is VERY important to select the correct insurance company. Sometimes, there are several companies with similar names. Ask to see the operator’s insurance card if they have it with them and get the correct name. See the <F2> Help screen for this data field for the “real” name of some common insurance companies such as AAA.

Select the name of the insurance company for the vehicle. If the insurance company is not on the list, key [ALT + O] or click the

Other

button on the databar and key the Alias or name of the insurance company. Do not enter the name of the insurance agent, agency or motor club. If the vehicle is not insured, select

“None”. If the insurance company is unknown, select ‘Unknown’ from the list.

Aliases have been set up for common insurance companies. To use an alias, key [Alt + O] or hit the Other button on the databar and then key the alias (e.g.

SF for State Farm) in the Insurance Company field and hit [Enter]. A message box will pop up asking you to verify that the correct company was selected. A list of the aliases that come loaded in TraCS can be found by clicking on the red

Alias List link in the <F2> help screen.

Data Entry and Forms Reference Page 95

Property Owner

Last Name

– If the property owner is an individual, key their last name.

Alternatively, if you have already entered the property owner information into the

Common Information, key [Alt + L] or click on the

List

button on the databar, select the owner from the list and hit [Enter].

First Name

- Key the property owner’s first name.

Middle Initial

- Key the property owner’s middle initial or middle name. If they have no middle initial, leave field blank; do not enter “NMI.”

Suffix

- If applicable, key the suffix of the property owner’s name.

Date of Birth

– Key date of birth if applicable and available.

Government Property Type

– If the property owner is a unit of government, select the government type.

Company Name

– If the property owner is a business or government organization, key the name of the business or government. Aliases are available for this field. To use an alias, key in the alias in this field. After you hit [Enter], the full name of the company or governmental group will be filled in along with their address. To see a list of aliases that come with TraCS, look at the <F2> help screen for this field and click on the red “Alias Name” link. Agencies can add additional aliases to TraCS.

Organization Type

– Select the property owner type

Street Address

– Key the address of the property owner.

PO Box

– If applicable, key the PO Box of the property owner.

City

– Key the city of the property owner’s residence.

Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

State

- Select the state of the property owner’s residence.

Note:

If the address is Canadian, enter “CN” in this field rather than the province abbreviation. See note under “City” regarding the province.

Data Entry and Forms Reference Page 96

Zip code

- Key the zip code of the property owner’s residence.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Property Damage Tag

– Enter the yellow government damage tag number if available.

Telephone Number

- Key the property owner’s telephone number. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-0000.

Printing

Print the form and distribute to involved parties. Three reports are available for printing.

Select the Driver Exchange of Information Report print box. Change the Number of

Copies field to the appropriate number and click on OK.

To un-grey the form fields and complete the crash form, click on the Driver X button on the toolbar.

Data Entry and Forms Reference Page 97

Fatal Supplement Form

A Fatal Supplement Form (either electronic or paper) is required whenever there is a traffic crash resulting in a fatality. The death must occur within 30 days of the crash to be considered a traffic fatality. A fetus must be 28 weeks developed to be counted as a traffic fatality. This form replaces the paper MV3480 Fatal Supplement Form when submitted as part of a TraCS electronic crash report and is necessary to comply with the requirements of the federal Fatality Analysis Reporting System (FARS).

If an electronic MV4000e (Crash report) has been completed for the crash but has not yet been end shifted, open the Contact that contains it, click on the

Add Form

button

on the toolbar, select “Fatal Supplement” from the Available Forms list and then click the

OK

button.

If the Crash report was completed on a paper MV4000 or if the electronic MV4000e

Crash report has already been end shifted, click on the

Contact

button on the toolbar, select “Fatal Supple” from the Available Forms list and then click the

OK

button.

If the electronic MV4000e (Crash report) is open in the Contact with the Fatal

Supplement form, click on the

Autopop

button all available data in the electronic MV4000.

on the toolbar to fill the form with

If the Fatal Supplement Form is submitted after the electronic crash is sent (e.g., a critically injured person dies two weeks after the crash), it must be completed

as a separate form and all information must be manually entered.

The electronic MV3480 is different from the paper version. It requires certain yes or no responses in order to open or gray out additional fields.

Data Entry and Forms Reference Page 98

Data Fields

Document/Police Number and Ambulance Information

Fatality Document Number

– This number is automatically generated and cannot be changed. It identifies the Fatal Supplement.

Document Number (From MV4000)

–This number corresponds to the MV4000 or MV4000e Crash Form, and serves to link the Crash Report and Fatal

Supplement Forms.

Agency Accident Number

– This number corresponds to the Agency Accident

Number on the Crash report, if your agency has assigned one. This field is optional.

Police Number

– This number corresponds to the Police Number on the Crash report, if your agency has assigned one. This field is optional.

Accident Date

– Defaults to today’s date. If this is not correct, key in the correct date. Be sure to key two-digit months and days.

Accident Time

– Key in the four-digit time of the crash in military time without punctuation (e.g. 0330 for 3:30am).

Ambulance Notification

– Select the value that best describes the notification of an ambulance in connection with the crash whether or not it was called for the fatally injured person(s).

Time Notified

– Key the four-digit time the ambulance was notified in military time.

Ambulance Arrival at Scene

– Select the value that best describes the arrival of an ambulance at the scene of the crash.

Time Arrived at Scene

- Key the four-digit time the ambulance arrived at the scene in military time.

Ambulance Arrival at Hospital

– Select the value that best describes the arrival of the ambulance at the hospital transporting an injured person. The person transported could be either the eventual fatality or another person injured in the crash, but it should not be used if a dead body is transported.

Time Arrived at Hospital

- Key the four-digit time the ambulance arrived at the hospital in military time.

Data Entry and Forms Reference Page 99

Law Enforcement Agency

Officer information is completed in this section. Most fields are automatically filled in based on your user file.

Report Date

– Date the Fatal Supplement was completed. Defaults to today’s date. If this is not correct, key the correct date. Be sure to key two-digit months and days.

Accident Information

Some of the data fields in this section will autopopulate from the MV4000e if it is open in the same Contact as the Fatal Supplement.

No. of Travel Lanes

– Key in the number of travel lanes of the roadway based on the following criteria:

‘

The total number of travel lanes on an undivided roadway, or

‘

The total number of lanes in ONE direction on a divided highway

Roadway Surface Type

– Select the value that best describes the roadway surface of the ON Street/Hwy where the unstablilized situation began.

Roadway Profile

– Select the value that best describes the roadway profile at the first harmful event in the crash.

Special Jurisdiction

– Select the value that best describes the presence of a special jurisdiction in the crash location.

Relation to Roadway

– Select the value that best describes the location of the

First Harmful Event in the crash.

Trafficway Flow

– Select the value that best describes the ON Street/Hwy trafficway flow.

Total Units

– Enter the number of total units involved in this crash. This field is used to create the Surviving Driver information on this form.

Total Killed

– Enter the number of total fatalities involved in this crash. This field is used to create the fatality information on this form.

Data Entry and Forms Reference Page 100

Unit Information

Some of the data fields in this section will autopopulate from the MV4000e if it is open in the same Contact as the Fatal Supplement.

The unit information portion of the electronic MV3480 is substantially different from the paper version.

ALL

units are now pulled into the form, not just surviving driver information. If a driver is a fatality, then all driver information will gray out based upon a

K – Fatal Injury entered into the

Driver Injury Severity

field. If the driver survives, then all fields are open for data entry.

Special Use

– Select the value that best describes any special use of the unit.

Emergency Use?

– Key “Y” or click the

Yes

button if this unit was operating as an emergency vehicle (lights and sirens activated). If not, key “N”, click the

No

button or leave blank.

Fire

– Key “Y” or click the

Yes

button if fire was involved with this unit. If not, key

“N”, click the

No

button or leave blank.

Estimated Travel Speed

– Select the officer’s estimate of this unit’s travel speed. It does not have to be based upon reconstruction data.

Driver Injury Severity

– Based on your observations at the scene, select the degree of injury severity to the operator or pedestrian. If “K” is selected, then the alcohol and drug test information will gray out and information will need to be completed in the Fatality portion of the form. If any other injury is selected, then all fields of this portion of the form must be completed.

Unit Status

– If any of the unit statuses listed apply to this unit, select the appropriate item. If not, leave blank.

Ejected

– Select the level of the operator’s ejection in the crash. “Ejected” can apply to motorcyclists, bicyclists, etc. “Not Applicable” applies to pedestrians. If ejected and ejection path is known, enter that information in the narrative of the

MV4000.

Extricated

– Select the level of the operator’s entrapment or extrication.

Select

“Trapped/extricated” only if extrication tools are used in an attempt to rescue trapped individuals. This does not apply to removal of dead persons from the vehicle.

Data Entry and Forms Reference Page 101

Driver Last Name

– If any person data has been entered in Common

Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button on the databar and then key the operator or pedestrian’s last name.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry.

If the person is not on the list, move up to the blank item at the top of list before pressing the edit button to add the new person

. Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the operator or pedestrian.

If your agency is set up to retrieve data from an external data source such as through a

Mobile Data Browser, key [Alt + S] or hit the

Search

button on the databar to retrieve the operator or pedestrian information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the operator’s last name before you do the search. Check with your agency on which method to use.

Enter the operator’s last name as it appears on their Driver’s License. If the operator is unlicensed and in the case of pedestrians, the legal name should be recorded. When the operator’s true name is different from what appears on the license, the reason should be listed in the narrative

.

Driver First Name

– Key the operator or pedestrian’s first name.

Driver Middle Initial

– Key the operator or pedestrian’s middle initial.

If they have no middle initial, leave blank.

Suffix

– If applicable, select the name suffix, (e.g. Jr).

Date of Birth

-- Key date of birth if available.

Alcohol Test Given

– Select the value that best depicts whether or not an alcohol test was given to the operator or pedestrian.

Data Entry and Forms Reference Page 102

Alcohol Test Results

– If an alcohol test was given, select the test result.

Alcohol Test Type

– If an alcohol test was given, select the type of test used.

Drug Test Given

- Select the value that best depicts whether or not a drug test was given to the operator or pedestrian.

Drug Test Results

- If a drug test was given and drugs were present, select the drugs found. Select all that apply. For information on selecting multiple values, see the

Driver Factors

in the Crash form instructions. When you select “Other

Drug Medications”, record the type of medication in the narrative.

Drug Test Type

- If a drug test was given, select the type of test used.

Fatality Information

This section contains information regarding the fatality(ies) in this crash. This section is unable to auto-populate, so these fields must be completed manually.

Unit Number

– Key the unit number that the fatally injured person was in.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button on the databar and then key the fatally injured person’s last name

.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is the owner, do not choose the husband from the list in the Vehicle Owner section and then change the first name and middle initial. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list,

move up to the blank item at the top of list before pressing the edit button to add the new person.

Data Entry and Forms Reference Page 103

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the fatally injured person.

If your agency is set up to retrieve data from an external data source such as through a

Mobile Data Browser, key [Alt + S] or hit the

Search

button on the databar to retrieve the person’s information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the person’s last name before you do the search. Check with your agency on which method to use.

First Name

– Key the first name of the fatally person.

Middle Initial

– Key the middle initial of the fatally person. If they have no middle initial, leave this field blank.

Suffix

– If applicable, select the name suffix, (e.g. Jr).

Date of Birth

– Key date of birth.

Ejected

– Select the level of the fatally injured person’s ejection in the crash.

“Ejected” can apply to motorcyclists, bicyclists, etc. “Not Applicable” applies to pedestrians. If ejected and ejection path is known, enter that information in the narrative of the MV4000.

Extricated

– Select the level of the fatally injured person’s entrapment or extrication.

Select “Trapped/extricated” only if extrication tools are used in an attempt to rescue trapped individuals. This does not apply to removal of dead persons from the vehicle.

Date of Death

– Enter date coroner pronounces death.

Time of Death

– Enter time coroner pronounces death.

Data Entry and Forms Reference Page 104

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

Validation

Once you have completed the fatal supplement form, validate it. See the section on

Validation earlier in the book.

Printing

One report is available for printing the fatal supplement form.

Data Entry and Forms Reference Page 105

ELCI Form

(Electronic Traffic

Citation)

Page 106

ELCI (Electronic Traffic Citation)

Open an ELCI form by selecting the

Contact

button on the toolbar or by selecting the Add Form button (if the Contact is already open) and then selecting “ELCI” from the Available Forms list and hitting the

OK

button:

Data Fields

Violator Section

Police Number

– Key your agencies case number or other data as directed by your agency.

Defendant Type

– Select the value that best describes the violator.

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Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button on the databar and then key the violator’s last name.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife is an occupant that is not wearing a seatbelt, do not choose the husband from the list and then change the first name, middle initial, etc. to that of the wife in order to issue a seatbelt citation to the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the violator.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the violator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the person’s last name before you do the search. Check with your agency on which method to use.

Enter the last name as it appears on their Driver’s License. If the person is unlicensed, the legal name should be recorded.

Page 108

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the person responses.

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The person’s data will be imported into the appropriate fields in the ELCI

form.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields in the ELCI form. Complete any remaining fields.

First Name – Type first name.

Middle Name – Type middle name or initial, if appropriate.

Suffix – Click to select suffix from the pick list, if needed.

Company Name – If you selected NonIndividual in the first field, the

Company Name field will be active. Type company name.

Street Address – Type street address.

P.O. Box – Type PO Box number.

City – Type city name.

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State – Click to select state from the pick list.

Zip Code – Type 5 or 9 character zip code.

Date of Birth – Type individual’s date of birth.

Gender – Click to select gender from the pick list.

Race – Click to select race from the pick list.

Height – Type individual’s height.

Weight – Type individual’s weight.

Hair – Click to select hair color from the pick list.

Eye – Click to select eye color from the pick list.

Biometric Type – Click to select biometric type from pick list, if needed.

Driver License Number – Type individual’s driver license number without spaces or dashes.

State of Issuance – Click to select license state of issuance from the pick list.

DL Expire Year – Type driver license expiration year.

Licensed as DL Class – Click to select licensed as class from the pick list.

License Endorsements – Click to select license endorsements from the pick list.

Operating as Driver Type – Click to select driver type from the pick list.

Vehicle Operated Class – Click to select DL Operating class from the pick list.

Holds CDL – If the driver holds a commercial driver’s license, choose Y, otherwise choose N (Does not hold commercial driver’s license).

Vehicle Operated Endorsements – Click to select DL operating endorsements from the pick list.

CDL Waiver – Click to select CDL Waiver from the pick list.

Phone Number – Type individual’s telephone number and extension if known.

Vehicle Information Section

License Plate Number

:

Click on Search to select the Vehicle data from the MDB responses, or

Type plate number.

Page 110

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the vehicle responses.

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The vehicle data will be imported into the appropriate fields in the ELCI form.

Page 111

If you selected the vehicle data from the MDB responses, the vehicle’s data will be imported into the appropriate fields in the ELCI form. Complete the remaining fields.

License Plate Type – Click to select plate type from the pick list.

Issuing State – Click to select registration state from the pick list.

Plate Expiration Year – Type plate expiration year.

Vehicle Year – Type vehicle manufacturer year.

Vehicle Make – Click to select vehicle make from the pick list.

Vehicle Type – Click to select vehicle type from the pick list.

Vehicle Color – Click to select vehicle color from the pick list.

VIN Number – Type Vehicle Identification Number.

US DOT Number – Type US DOT Number.

HazMat – Type Hazmat number.

Vehicle Overweight by (lbs.) – Type weight amount.

Offense Section

Statute Number / Trans Rule Number:

Type shortcut value, or

Click on Search to select the Statute from Violations table, or

Type statute number. If you type the statute number, the query brings back the first statute number that matches, so if there are several charges with the same statute number you might not get the charge you want.

Page 112

If you click on Search, the Violation Search window appears.

Click to select the appropriate radio button for Wisconsin Violations or

Trans Rules.

Click to select the Search Category you want to focus on.

Click to select the charge from the list of violations.

Click on Done.

Page 113

After selecting the charge from the Violation Search window, you return to the Statute

Number / Trans Rule Number field on the citation.

Press Enter to advance the field focus from Statute Number to the next available field. The imported violation data then prefills many fields.

Ordinance Number:

If your agency has populated Violations Local table with your local ordinances, click

Search

to select the Ordinance from the table, or

Type ordinance number.

If you click on Search, the Violation Search window appears.

Click to select the charge from the list of local ordinances.

Click on Done.

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After selecting the local ordinance from the Violation Search window, you return to the citation.

Ordinance Description –

Type ordinance description if you did not select it in the

Violation Search window.

Actual Speed –

Active only when a statute from the Speeding or Speeding Work category is selected. Type vehicle speed.

Speed Limit –

Active only when a statute from the Speeding or Speeding Work category is selected. Select posted speed from the pick list.

Speed Over –

Automatically calculated by TraCS. No input allowed.

BAC Level –

Active only when a statute from the Operating While Intoxicated category is selected. Type BAC Level without the decimal.

Points

– Automatically populated based upon the statute selected.

Roadway Zones –

Click to select roadway zone from pick list.

Underage passenger –

Click to select yes or no, as appropriate

.

Violation Date –

Defaults to current system date.

Violation Time –

Defaults to current system time.

Date Citation Served –

Defaults to current system date.

Method Citation Served –

Click to select method from the pick list.

County Name –

Click to select “Violation County” from the pick list.

City/Town/Village –

Click to select violation community from the pick list.

On Hwy Type –

Click to select highway type from the pick list.

Hwy name –

Type highway number or letters

.

Hwy Direction –

Click to select direction from the pick list.

Street Location –

Select street location from the pick list or click the “Othe”r button to type in street.

At Distance From –

Type distance number and select the unit of measure.

At Direction –

Click to select direction from the pick list.

At Hwy Type –

Click to select highway type from the pick list.

At Hwy Name –

Type highway number or letters.

Page 115

At Hwy Direction –

Click to select direction from the pick list.

At Street Location –

Select street location from the pick list or click the Other button to type in street.

GPS Latitude Coordinate –

The databar contains the fields for both LAT and

LONG. Type coordinates if you do not have the GPS configured for TraCS.

TraCS is able to import the GPS coordinates from some GPS devices.

Accident Severity –

Click to select accident severity from the pick list.

Accident Doc No. –

Type accident document number or if you already have an accident form open, click the autopop button.

Agency Space –

200 character field for miscellaneous data.

Page 116

Plaintiff Section

Plaintiff –

Click to select plaintiff type from the pick list.

County –

If you are a County or Municipal Agency, click to select plaintiff county from the pick list.

City/Village/Town –

If you are a Municipal Agency, click to select plaintiff community from the pick list.

Court Type –

Click to select court type from the pick list.

Court Name –

Click to select court from the pick list.

Appear Required –

Automatically populated based on the statute selected.

Court Appearance Date –

Type court date.

Court Time –

Type court time.

Truck Surcharge –

Click to select yes or no, as appropriate to indicate if truck driver surcharge applies to this conviction. If yes, the deposit amount will automatically increase by $8.00.

Deposit/Bail –

Automatically populated based on the statute and court type selected. Can be overwritten if your court amounts are different.

Cash? –

Click to select yes or no, as appropriate

.

Credit Card? –

Click to select yes or no, as appropriate.

DA Routing? –

Click to select yes or no, as appropriate.

Timely Transmission of TraCS eCitations for DA Routing

For an eCitation to be useful to the DA office, it MUST be received by them in a timely fashion. In general, that means less than 24 hours from the time of the incident, and certainly before the paperwork arrives in their office, particularly if the defendant is in custody. The eCitation information is needed for the DA to file the criminal complaint.

In order for an eCitation to be received in the DA office, Law Enforcement Agency (LEA)

TraCS Administration staff should insure the following procedure is implemented in their agency:

1. The Officer must put a “Y” in the "DA ROUTING?" field. The DA Routing fields are located in the "Plaintiff" section of the form.

2. Once in ISSUED status, if the citation was issued from a TraCS Field Unit, the citation must be End Shifted into the LEA TraCS Office Database as soon as possible, typically at end of shift. If the ELCI was completed and ISSUED in the office on a

TraCS Workstation, it is already in the TraCS Office Database, ready for

TRANSMISSION.

Page 117

3. Citations in an ISSUED status should be reviewed/approved per LEA policy and then

TRANSMITTED from TraCS Utilities. As mentioned above, in general, that means less than 24 hours from the time of the incident, and before the paperwork arrives in the DA office.

This also applies to any non-criminal Citations associated with a criminal incident that your DA wishes to receive. Routing non-criminal eCitations to the DA office is something that should be discussed and decided between the referring LEA, the DA and the Clerk of Circuit Court, as each county may have their own thoughts on how this should be handled.

If a DA office informs you that they will not be prosecuting the criminal charge, DMV needs to be notified that the citation is being withdrawn.

Either the DA office or the LEA can report VOIDED or WITHDRAWN citations

directly to

[email protected]

Officer Section

Page 118

Highway –

Click to select highway description from the pick list.

Number of Lanes –

Click to select number of lanes from the pick list.

Weather Conditions –

Click to select weather conditions from the pick list.

Road Conditions –

Click to select road conditions from the pick list.

Light Conditions –

Click to select light conditions from the pick list.

Traffic Conditions –

Click to select traffic conditions from the pick list.

Department –

Field is not accessible. Department name automatically fills based upon user file definition.

Officer ID –

Field is not accessible. Officer ID automatically fills based upon user file definition.

Officer Name –

Field is not accessible. Officer name automatically fills based upon user file definition.

Narrative –

When focus is on the narrative field, a button labeled Narrative appears in the databar area. Click on Narrative to get the Narrative window and type in a narrative up to 990 characters in length. When narrative is complete,

• click on Continue.

Parent/Guardian Group

Complete the parent/guardian group if the defendant is a minor.

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

Page 119

Entering Additional Citations

If you want to issue another ticket to the same individual:

Click on

Replicate

on the toolbar. Another citation will be created copying all fields except the Statute Number, Statute Description, Points, Bond Amount, and Narrative fields.

If you want to issue another ticket but to a different individual:

Click on

Add Form

on the toolbar.

The Available Forms dialog box appears.

Double-click on ELCI, or

Click on ELCI and click on OK.

Another citation is created ready for you to fill out.

Page 120

Printing a citation

Click on Print on the TraCS toolbar.

The Print Manager dialog box appears.

Click the box for each form you want to print so that a check mark appears in front of each form to be printed.

Click on OK.

The form prints and the fields lock. You can reprint any form later.

Note: - After Printing the Violator report, Officer copy or Court copy, the input form will lock.

You will not be able to change anything except the narrative field. Verify all data before going to the print dialog box.

Page 121

Voiding a Citation

If an error is discovered after the citation has been issued, the citation will have to be voided. A new citation can then be issued. Citations can never be deleted.

Citations can only be voided if they have been validated or issued.

If you try to void a citation that has not been validated or issued you will get the following message box.

To void a citation:

1. You can void citations from the contact manager. Select the citation in the list before clicking the void button. You will get the following message box.

2. Click Yes, and you will get the following message box.

3. Enter a reason for voiding the citation, click OK.

Note

: Voided citations will still need to be transmitted to DOT.

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A voided citation can be seen in the contact manager. The Status field along with the description field will say voided. Refer to the example below.

.

User defaults for the ELCI form

There are several user defaults that you might like to set for the ELCI form. See

Appendix F for instructions on how to do this

Page 123

NTC Form

(Electronic Non-

Traffic Citation)

Page 124

NTC (Electronic Non-Traffic Citation)

To start a NTC citation form, choose it from the Available Forms menu:

The Available Forms dialog box appears.

Double-click on NTC, or

Click on NTC and click on OK.

Data Fields:

Violator Section

Defendant Type - Select the value that best describes the violator.

Last Name: If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field, or

Click on Search to select the person data from the MDB responses, or

Click on List to select the person data from the Barcode scanned data, or

Type last name.

Page 125

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the person responses.

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The person’s data will be imported into the appropriate fields in the NTC form.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields in the NTC form. Complete the remaining fields.

First Name –

Type first name.

Middle Name –

Type middle name or initial, if appropriate.

Suffix –

Click to select suffix from the pick list, if needed.

Company Name –

If you selected Non Individual in the first field, the Company

Name field will be active. Type company name.

Street Address –

Type street address.

P.O. Box –

Type PO Box number.

City –

Type city name.

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State –

Click to select state from the pick list.

Zip Code –

Type 5 or 9 character zip code.

Date of Birth –

Type individual’s date of birth.

Juvenile

— Click to select yes or no, as appropriate

Gender –

Click to select gender from the pick list.

Race –

Click to select race from the pick list.

Height –

Type individual’s height.

Weight –

Type individual’s weight.

Hair

– Click to select hair color from the pick list.

Eye

– Click to select eye color from the pick list.

Driver License Number –

Type individual’s driver license number without spaces or dashes.

State of Issuance –

Click to select license state of issuance from the pick list.

DL Expire Year –

Type driver license expiration year.

Other ID Type –

Type Other ID type description, if appropriate.

Other ID Number –

Type Other ID type number, if appropriate.

Phone Number –

Type Phone Number, if known.

Vehicle Information Section

License Plate Number:

Click on Search to select the Vehicle data from the MDB responses, or

Click on Common to select the Vehicle data from the Barcode scanned data, or

Type plate number.

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If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the vehicle responses.

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The vehicle data will be imported into the appropriate fields in the NTC form.

If you selected the vehicle data from the MDB responses, the vehicle’s data will be imported into the appropriate fields in the NTC form. Complete the remaining fields.

License Plate Type –

Click to select plate type from the pick list.

Issuing State –

Click to select registration state from the pick list.

Plate Expiration Year –

Type plate expiration year.

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Offense Section

Ordinance Number:

If your agency has populated Violations Local table with your local ordinances, click

Search

to select the Ordinance from the table, or Type ordinance number.

If you click on Search, the Violation Search window appears.

Click to select the charge from the list of local ordinances.

Click on Done.

Adopting State Statute:

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Type shortcut value, or

Click on Search to select the Statute from Violations table, or

Type statute number. If you type the statute number, the query brings back the first statute number that matches, so if there are several charges with the same statute number you might not get the charge you want.

If you click on Search, the Violation Search window appears.

Click to select the appropriate radio button for NTC Municipal Violations.

Click to select the Search Category you want to focus on.

Click to select the charge from the list of violations.

Click on Done.

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After selecting the Adopting State Statute from the Violation Search window, you return to the citation.

Violation Date –

Defaults to current system date.

Violation Time –

Defaults to current system time.

Date Citation Served –

Defaults to current system date.

Method Citation Served –

Click to select method from the pick list.

Name of Person Citation Left With –

If the citation is left with someone other than violator, type their name in this field.

Age –

Type in age of person citation left with, if appropriate

.

At Street Location –

Type in unit number and street address of location where violation occurred.

County Name – Click

to select violation county from the pick list.

City/Town/Village –

Click to select violation community from the pick list.

Agency Space -

200 character field for miscellaneous data.

Plaintiff Section

Plaintiff –

Click to select plaintiff type from the pick list.

County –

If you are a County or Municipal Agency, click to select plaintiff county from the pick list.

City/Village/Town –

If you are a Municipal Agency, click to select plaintiff community from the pick list.

Court Type –

Click to select court type from the pick list.

Court Name –

Click to select court from the pick list.

Appear Required –

Automatically populated based on the statute selected.

Court Appearance Date –

Type court date.

Court Time –

Type court time.

Truck Surcharge –

Click to select yes or no, as appropriate to indicate if truck driver surcharge applies to this conviction. If yes, the deposit amount will automatically increase by $8.00.

Deposit/Bail –

Automatically populated based on the statute and court type selected. Can be overwritten if your court amounts are different.

Cash? – Click to select yes or no, as appropriate.

Credit Card? –

Click to select yes or no, as appropriate.

DA Routing? –

Click to select yes or no, as appropriate.

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Timely Transmission of TraCS eCitations for DA Routing

For an eCitation to be useful to the DA office, it MUST be received by them in a timely fashion. In general, that means less than 24 hours from the time of the incident, and certainly before the paperwork arrives in their office, particularly if the defendant is in custody. The eCitation information is needed for the DA to file the criminal complaint.

In order for an eCitation to be received in the DA office, Law Enforcement Agency (LEA)

TraCS Administration staff should insure the following procedure is implemented in their agency:

1. The Officer must put a “Y” in the "DA ROUTING?" field. The DA Routing fields are located in the "Plaintiff" section of the form.

2. Once in ISSUED status, if the citation was issued from a TraCS Field Unit, the citation must be End Shifted into the LEA TraCS Office Database as soon as possible, typically at end of shift. If the ELCI was completed and ISSUED in the office on a

TraCS Workstation, it is already in the TraCS Office Database, ready for

TRANSMISSION.

3. Citations in an ISSUED status should be reviewed/approved per LEA policy and then

TRANSMITTED from TraCS Utilities. As mentioned above, in general, that means less than 24 hours from the time of the incident, and before the paperwork arrives in the DA office.

This also applies to any non-criminal Citations associated with a criminal incident that your DA wishes to receive. Routing non-criminal eCitations to the DA office is something that should be discussed and decided between the referring LEA, the DA and the Clerk of Circuit Court, as each county may have their own thoughts on how this should be handled.

If a DA office informs you that they will not be prosecuting the criminal charge, DMV needs to be notified that the citation is being withdrawn.

Either the DA office or the LEA can report VOIDED or WITHDRAWN citations directly to

[email protected]

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Officer Section

Department –

Field is not accessible. Department name automatically fills based upon user file definition.

Officer ID –

Field is not accessible. Officer ID automatically fills based upon user file definition.

Officer Name –

Field is not accessible. Officer name automatically fills based upon user file definition.

Narrative –

When focus is on the narrative field, a button labeled Narrative appears in the databar area. Click on Narrative to get the Narrative window and type in a narrative up to 990 characters in length. When narrative is complete,

• click on Continue

.

Parent/Guardian Section

Last Name –

Type Last Name

.

First Name –

Type First Name.

Middle Name –

Type Middle Name or Initial.

Suffix –

Click to select Suffix from the pick list.

Date of Birth –

Key date of birth if available.

Address same as Defendant? –

Key “Y” or select the Yes button on the databar if the Parent/Guardian has the same address as the minor defendant. Key “N” or select No from the databar, or leave blank if they are not the same. Selecting

“Yes” will copy the address information from the defendant into this section.

Street Address –

Type Street Address

P.O. Box –

Type PO Box number, if appropriate.

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City –

Type City name.

State –

Click to select State from the pick list.

Zip code –

Type 5 or 9 digit zip code.

Phone Number –

Type phone number if known.

Entering Additional Citations

If you want to issue another ticket to the same individual:

Click on

Replicate

on the toolbar. Another citation will be created copying all fields except the Statute Number, Statute Description, Points, Bond Amount, and Narrative fields.

If you want to issue another ticket but to a different individual:

Click on

Add Form

on the toolbar.

The Available Forms dialog box appears.

Double-click on NTC, or

Click on NTC and click on OK.

Another citation is created ready for you to fill out.

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Printing a citation

Click on Print on the TraCS toolbar.

The Print Manager dialog box appears.

Click the box for each form you want to print so that a check mark appears in front of each form to be printed.

Click on OK.

The form prints and the fields lock. You can reprint any form later.

Note: - After Printing the Violator report, Officer copy or Court copy, the input form will lock.

You will not be able to change anything except the narrative field. Verify all data before going to the print dialog box.

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Deleting a Non-traffic Citation

If an error is discovered after the citation has been issued, the non-traffic citation can be voided. A new citation can then be issued.

To delete a non-traffic citation

:

1. You can delete NTC citations from the contact manager; select the citation in the list before clicking the delete button. You will get the following message box.

2. Click Yes, and the NTC citation will be deleted.

Page 136

Natural Resources

Citation

Page 137

Natural Resources Citation Form

Getting Started

Open a DNR form by selecting the

Contact

button on the toolbar or by selecting the

Add Form

button (if the Contact is already open) and then selecting “DNR” from the Available Forms list and hitting the

OK

button:

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Entering Data into the Fields

Defendant Information Section

Citation Number

– The citation number is in the upper left corner and fills in automatically.

Police Number

– If there is a Case Activity Report (CAR) to reference this citation to, enter that number here.

Defendant Type

– Select the value that best describes the violator. If the violator is a business, select

non-individual

.

Last Name

– If person data has been entered into Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list due to a previous citation or contact, select them from the list and hit [Enter]. The defendant information on file for that individual will auto-fill into the defendant fields. Review each of the fields and make any necessary changes. If a List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button the violator’s last name.

on the databar and then type

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband and wife are fishing without a

Page 139

license and you have already issued a citation to the husband, do not choose the husband from the list and then change the first name, middle initial, etc. to that of the wife in order to issue a citation to the wife. This will change the data for the husband on the forms where they were entered, including the issued citation(s).

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you have a person highlighted and you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a list does not come up when you enter the field, type the last name of the violator, then press enter to move to the next field.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button on the databar to retrieve the violator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the person’s last name before you do the search. Check with your agency on which method to use.

Enter the last name as it appears on their Driver’s License. If the person is unlicensed, the legal name should be recorded.

If the Mobile Data Import functionality is programmed for your agency, and you click on Search, the External Search Results window appears listing the person responses.

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Click to highlight

the entry you want to import

from the Result Items pane (see example above). Click on

Apply

.

The person’s data will be imported into the appropriate fields on the DNR citation.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields on the DNR citation. Review the imported data and complete any remaining fields.

If a data import was not done to get you started, complete the rest of the citation using guidance described by the field headers below.

First Name –

Type the defendant’s first name.

Middle Name –

Type the defendant’s middle name or initial, if appropriate

Suffix –

Click to select suffix from the drop down list, if needed.

Company Name –

If you selected Non-individual in the Defendant Type field, then the Company Name field will be active. Type in the company name.

Street Address –

Type the defendant’s street address.

P.O. Box –

Type the defendant’s PO Box number.

Country –

Type the defendant’s country of residence. This field defaults to

United States.

City –

Type the defendant’s city of residence.

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Note:

For Canadian addresses, the province abbreviation should be listed in the

City field after the city name followed by the zip code if there’s room (e.g. Toronto

ON 2R34BR). If the zip code doesn’t fit here, enter it in the Street Address field after the street address (e.g. 1245 Main St 2R34BR).

State –

Click or arrow up or down to select the defendant’s state of residence.

Zip Code –

Type the defendant’s 5 or 9 character zip code.

Note:

Canadian zip codes should be entered in the City field after the city name and province abbreviation (e.g. Toronto ON 2R34BR). If it does not fit in that field, put it in the Street address field following the street address (e.g. 1245 Main

St 2R34BR).

Date of Birth –

Type the individual’s date of birth. If you selected Non-individual in the Defendant Type field, then this field will not be active.

Sex –

Click to select gender from the drop down list.

Race –

Click to select race from the drop down list.

Height –

Type the individual’s height.

Weight –

Type the individual’s weight in lbs.

Hair –

Click to select the individual’s hair color from the drop down list.

Eye -

Click to select the individual’s eye color from the drop down list.

Biometric Type -

Click to select biometric type from the drop down list, if needed. Technology availability may not dictate the use of this field by your agency.

Driver License Number –

Type the individual’s driver license number without spaces or dashes.

State of Issuance –

Click to select the license state of issuance from the drop down list.

DL Expire Year –

Type the driver license expiration year.

Phone Number –

Type the defendant’s phone number and extension. If they do not have a telephone number or their number is an unpublished/unlisted number which is not public record, key in 000 000-000.

Phone Country –

Click to select the defendant’s country of residence.

SSN Number –

If the individual does not have a DNR Customer ID, then enter the individual’s social security number.

DNR Customer ID –

Enter the individual’s Customer ID issued by the DNR.

Backtag –

Enter the individual’s 7 character backtag that is assigned to a deer or bear hunting license.

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Violation Information Section

Statute Number / Wis Admin Code - Type shortcut value, or Click on Search

to select the Statute from Violations table, or Type statute number. If you type the statute number, the query brings back the first statute number that matches, so if there are several charges with the same statute number you might not get the charge you want.

If you click on

Search

, the Violation Search window appears.

Page 143

Click to select the

Search Category

you want to focus on.

Click to select the

charge

from the list of violations.

Click on

Done

.

After selecting the charge from the Violation Search window, you return to the Statute

Number / Wis Admin Code field on the citation.

Press [Enter] to advance the field focus from Statute Number to the next available field.

The imported violation data then pre-fills many fields including: Description, Offense

Code, Wildlife Compact Violation, Max Penalty, etc.

Page 144

Party To Viol– if the violator was a party to the violation, enter Y in the Party

To Viol field.

Ordinance Number – If your agency has populated the Violations Local

Table with your local ordinances, click Search to select the Ordinance from the table, or type the ordinance number.

If you click on

Search

, the Violation Search window appears.

Click to select the

Charge

from the list of local ordinances.

Click on

Done

.

After selecting the local ordinance from the Violation Search window, you return to the

Ordinance Number field on the citation. Press [Enter] to advance to the field focus from

Ordinance Number to the next available field.

Page 145

Ordinance Description

– Type the ordinance description if you did not select it in the Violation Search window. It may have pre-filled from the Ordinance

Number field.

Species

– Select the species violated from the drop down list. By selecting a species here, the Animal Assessment field will pre-fill with the amount the animal is worth as determined by state statute.

Animal Units

– Enter the number of the selected species that were violated. For example, if the species selected is “deer” and there were two deer that were taken illegally, you would enter “2” in this field.

Approval Type

– Select the type of approval that the defendant should have purchased. For example, if a Wisconsin resident was caught fishing without a license, then the approval type

could

be “Fishing, Resident Annual”.

Hotline Violation

– If the citation is being issued because of a complaint that came through the DNR hotline, select “Yes”. If the citation is not due to a DNR hotline complaint, select “No”.

Commercial Fish Protection

– Enter the dollar amount of the commercial fish protection surcharge pursuant to s. 29.984(1), Wis. Stats., if applicable.

Fishing Shelter Removal

–Enter the actual costs of the fishing shelter removal surcharge pursuant to s. 29.985(1), Wis. Stats., if applicable.

Fishing Net Removal Cost

– Enter the actual costs of the fishing net removal if applicable.

Great Lakes Viol

– Select “Yes” if the violation involved Great Lakes fish or violation of s. 29.514 or 29.519.

Restitution

– Automatically populated based on the statute selected.

Max Penalty

– Automatically populated based on the statute selected.

Violation Date

– Enter the date that the violation occurred. This field defaults to the current system date.

Day of Week

– Automatically populated based on the violation date entered.

Violation Time

– Enter the time that the violation occurred. This field defaults to the current system time.

Date Citation Served

– Enter the date that the citation will be served. This field defaults to the current system date.

Method Citation Served

– Select if the citation is served “In Person” or “Mailed” to the defendant from the drop down list.

County Name

– Select the violation county from the drop down list.

City/Village/Town

– Select the violation community from the drop down list.

Note: the county field must be selected before the city/village/town options will be available.

GPS Latitude Coordinate

– The databar (shown below) contains the fields for both Latitude and Longitude.

Type the coordinates if you do not have the

GPS configured for TraCS.

TraCS is able to import the GPS coordinates from some GPS devices. To access this feature, click on the

GPS

button .

Page 146

Page 147

BAC Level

– This field is active only when the selected statute involves a possible blood alcohol concentration level. Type the BAC Level without the decimal or select from the drop down list.

Agency Space

– This is a 200 character field for miscellaneous data.

Probable Cause

– Type in the probable cause statement as you want it to appear on the citation. This field is included on the defendant’s copy of the

• citation.

Plaintiff Information Section

Plaintiff Type – Click to select the plaintiff type from the drop down list

.

Plaintiff County

– Select the plaintiff county from the list.

City/village/Town

– Select the plaintiff city, village, or town from the list.

Court Type

– Click to select the court type from the drop down list.

Court Name

– Click to select the court name from the drop down list.

Appear Required

– Automatically populated based on the statute selected. You may change this field if it populates incorrectly. If you notice an error, please contact Kristin

Turner at [email protected]

.

Court Appearance Date

– Type in the court date.

Court Time

– Type in the court appearance time.

Deposit/Bail

– This field is calculated based on the statute and court type selected. This field can be overwritten if your court amounts are different. When entering a juvenile citation, this field will need to be overwritten. Select F2 for the help file or see the chart below for juvenile information:

Page 148

Vehicle / Equipment Section

Registration Number – Type the vehicle’s license plate number or registration number for recreational vehicles.

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the vehicle responses.

Click to highlight

the entry you want to import

from the Result Items pane.

Click on

Apply

.

The vehicle data will be imported into the appropriate fields in the DNR form.

Page 149

Registration Type –

Select the registration type from the drop down list.

Issuing State –

Select the registration issuing state from the drop down list.

Registration Expiration Year

– Type in the year that the registration expires.

Vehicle Year –

Enter the vehicle manufacturer year.

Vehicle Type –

Enter the type of vehicle. If you select a recreational vehicle then the next field available will be Recreational Vehicle Make, the Motor Vehicle Make field will not be available. If you select any option other than All Terrain Vehicle,

Boat or Snowmobile then the Motor Vehicle Make field will be available, but the

Recreational Vehicle Make field will be grayed out.

Recreational Vehicle Make –

Select the appropriate vehicle make, if applicable.

Motor Vehicle Make –

Select the appropriate vehicle make, if applicable.

Vehicle Color –

Select the color of the vehicle from the drop down list.

VIN / HIN –

Enter either the Vehicle Identification Number or the Hull Identification

Number.

Seizure Tag 1 –

Enter the seizure tag number for the first item seized.

Seizure Description 1 –

Enter the description of the first item seized.

Make 1 –

Enter the Make of the first item seized.

Model 1 – Enter

the Model number of the first item seized.

Serial Number 1 –

Enter the serial number of the first item seized.

Seizure Tag 2 & Seizure Tag 3

– Enter the seizure tag number for the second and third items seized.

Seizure Description 2 & Seizure Description 2 –

Enter the description of the second and third items seized.

Make 2 & Make 3 –

Enter the Make of the second and third items seized.

Model 2 & Model 3 –

Enter the Model number of the second and third items seized.

Serial Number 2 & Serial Number 3 –

Enter the serial number of the second and third items seized.

Page 150

Violations Committed by Juveniles –

Applicable Court & Presumptive Penalties

Type of Violation Court Presumptive Penalty

Any Violation

Age

Under

12

Juvenile Referral to Juvenile Court Intake Worker as Necessary

ATV, Boating, Snowmobile &

Traffic Violations.

Fish & Game, and All Other Civil

Law & Ordinance Violations

12 and

13

14 and

15

16 and

17

12 and

13

Juvenile

Juvenile

Adult

Juvenile

Deposit Schedule

Deposit Schedule

Deposit Schedule

Deposit Schedule

Forfeiture Only

Forfeiture Only

1

1

Forfeiture & $25 Court Cost Only

Total Deposit Amount

3

2

14,15 &

16

Juvenile Deposit Schedule

Forfeiture & $25 Court Cost Only

17 Adult

Total Deposit Amount

3

2

1 – No Court Costs, Fees or Surcharges Included 2 – No Surcharges or Fees Included 3 – All Costs, Fees &

Surcharges Included

DA Routing

– Click to select Yes or No as appropriate.

Law Enforcement Agency Information Section

Law Enforcement Agency Number – This field is not accessible. LE Agency

Number automatically fills based upon user file definition.

Law Enforcement Agency Name – This field is not accessible. LE Agency

Name automatically fills based upon user file definition.

Officer ID – This field is not accessible. Officer ID automatically fills based upon user file definition.

Officer Name – This field is not accessible. Officer Name automatically fills based upon user file definition.

Law Enforcement Agency Street Address – This field is not accessible. LE

Agency Street Address automatically fills based upon user file definition.

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Law Enforcement Agency City – This field is not accessible. LE Agency City automatically fills based upon user file definition.

LEA State – This field is not accessible. Law Enforcement Agency State automatically fills based upon user file definition.

LEA Zip Code – This field is not accessible. Law Enforcement Agency Zip

Code automatically fills based upon user file definition.

LEA Phone Number – This field is not accessible. Law Enforcement Agency

Phone Number automatically fills based upon user file definition.

Assisting Officer Last Name – Enter the last name of the assisting officer.

Assisting Officer First Name – Enter the first name of the assisting officer.

Assisting Officer Middle – Enter the middle name or initial of the assisting officer, if applicable.

Assist Officer ID – Enter the 9 digit DNR number assigned to the assisting officer. If a Ranger, then enter the 9 digit DNR number assigned to the park the Ranger is working in. If the assisting officer is a member of a police department, sheriff’s office or water patrol, then enter the 9 digit DNR number assigned to your agency.

Assisting Department – Enter the name of the department that the assisting officer works for.

Officer Notes - When focus is on the Officer Notes Field, a button labeled Narrative appears in the databar area. Click on

Narrative

in order for the Narrative text box window to appear. Type a narrative up to 990 characters in length. When the narrative is complete, click on Continue.

Note: Once a citation is validated, this is the ONLY field in the citation that can be updated. This field for the officer’s use only and is not shown on any of the printed citation copies.

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Adding Attachments

Attached File – In the databar (shown below) click on Attach File to choose the file to attach. Once the file is attached, clicking on Attach File again will give the options to open file or save file as.

Image Capture & Import – In the databar (shown below) click on Image

Capture & Import to choose a photo or scanned image to attach to the citation. Once the file is attached, clicking on Image Capture

& Import again will allow the file to be viewed and give the option to delete the file.

If you attached the wrong file, simply click on the Attached File field and click the Clear button in the databar.

File Name – Enter the file name

Agency Space – Enter any miscellaneous comments to include.

Entering Additional Citations

If you need to issue another citation to the same individual:

Click on

Replicate

on the toolbar. Another citation will be created copying all fields except most fields in the Violation Information section.

Page 153

If you need to issue another citation but to a different individual:

Click on

Add Form

on the toolbar.

The Available Forms dialog box appears.

Double-click on

DNR

, or

Click on

DNR

and click on

OK

.

Another citation is created ready for you to fill out.

Printing a Citation

Click on

Print

on the TraCS toolbar.

Page 154

The Print Manage dialog box appears (shown below).

Click the box for each form you want to print so that a check mark appears in front of each form to be printed.

Click OK.

The form prints and the fields lock. You can reprint any form later.

Note: After Printing the Violator report, Officer copy, or Court copy, the input form will lock. You will not be able to change anything except the narrative field. Verify all data before going to the print dialog box.

Page 155

Voiding a Citation

If an error is discovered after the citation has been issued, the citation will have to be voided. A new citation can then be issued. Citations can never be deleted.

Citations can only be voided if they have been validated or issued.

If you try to void a citation that has not been validated or issued you will get the following message box.

To void a citation:

You can void citations from the contact manager, select the citation in the list before clicking the void button. You will get the following message box.

Click Yes, and you will get the following message box.

Enter a reason for voiding the citation, click OK.

Note

: Voided citations will still need to be transmitted to DNR.

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User Defaults for the DNR Form

There are several user defaults that you might like to set for the DNR form. See

Appendix F for instructions on how to do this.

APRN_CT_NB = Court Name (8-digit number)

APRN_CT_TY = Court type (Circuit, Municipal, Tribal)

DLVY_TYCD = Delivery method (Mailed, In-Person)

MDTY_APRN_DT = Court appearance date (MM/DD/YYYY)

MDTY_APRN_TM = Court time (HH:MM) Military time.

PLTF_GOVT_TY = Plaintiff Type (City/Village/Town, County of, State of

Wisconsin)

VLTN_CNTY_CD = Violation County (name)

Page 157

ALCHL Form

(Alcohol Incident

Forms)

Page 158

ALCHL Form

To start an Alcohol Form, choose it from the Available Forms menu:

The Available Forms dialog box appears.

Double-click on ALCHL, or

Click on ALCHL and click on OK.

Data Fields

Form Selection Section

Form Name Checkbox

:

Select yes or no for each report you will be creating. (Depending on the forms you select, different additional form fields will be enabled.)

Page 159

Driver Information section

Last Name

– If you have issued Alcohol related ELCI forms in this contact, the person’s name will be available to select in the list. You can also click the search button or key the Last name.

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the person responses.

Page 160

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The person’s data will be imported into the appropriate fields in the ALCHL form.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields in the ALCHL form. If you have the Alcohol tickets filled out in this contact, after you enter the individuals DL number, you can click the

Autopopulate button in the tool bar and have the vehicle information and Statute information automatically fill in from the completed ELCI forms. Complete the remaining fields.

First Name – Type first name.

Middle Name – Type middle name or initial, if appropriate.

Suffix – Click to select suffix from the pick list, if needed.

Street Address – Type street address.

P.O. Box –Type PO Box number.

City – Type city name.

State – Click to select state from the pick list.

Zip Code – Type 5 or 9 character zip code.

Daytime Phone – Type in area code and phone number if known.

Date of Birth – Type individual’s date of birth.

Gender – Click to select gender from the pick list.

Driver License Number – Type individual’s driver license number without spaces or dashes.

State of Issuance – Click to select license state of issuance from the pick list.

DL Expire Year – Type driver license expiration year.

Operating as DL Class - Click to select Operating as DL Class from the pick list.

Operating as DL Endorsements - Click to select Operating as DL

Endorsements from the pick list.

Vehicle Information Section

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License Plate Number:

Click on Search to select the Vehicle data from the MDB responses, or

Type plate number.

If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the vehicle responses.

Click to highlight the entry you want to import from the Result Items pane.

Click on Apply.

The vehicle data will be imported into the appropriate fields in the ALCHL form.

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If you selected the vehicle data from the MDB responses, the vehicle’s data will be imported into the appropriate fields in the ALCHL form. Complete the remaining fields.

License Plate Type – Click to select plate type from the pick list.

Vehicle Year – Type Vehicle Year.

Vehicle Make – Type Vehicle Make.

VIN Number – Type Vehicle ID Number.

Offense Information Section

If you have issued the ELCI alcohol related tickets and they are part of this contact, after you select the individual and their data is copied into the ALCHL form, you may click the autopop button on the tool bar. Autopop will copy data from the alcohol tickets into this

ALCHL form. The data that will be copied is Operating as Class, Operating as

Endorsements, Vehicle information section, and Offense Information section. You may type in this information manually if you choose.

Violation Date – Type in violation date of Alcohol citation.

Violation Time - Type in violation time of Alcohol citation.

County Name – Click to select the Violation County from the pick list.

UTC Number – Type in UTC Number for alcohol conviction.

UTC Check Digit – Type in UTC Number Check digit.

Adopting State Statute: Type shortcut value, or

Click on Search to select the Statute from Violations table, or

Type statute number. If you type the statute number, the query brings back the first statute number that matches, so if there are several charges with

the same statute number you might not get the charge you want.

After selecting the Adopting State Statute from the Violation Search window, you return to the ALCHL form.

Court Type – Click to select Court Type from the pick list.

Court Name – Click to select Court Name from the pick list.

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Additional Information Section

These fields are enabled or disabled as needed for the Reports you plan on creating from the selections at the top of the ALCHL form.

Notice Date – Type Notice Date.

Notice Time – Type Notice Time.

This Notice (MV3519) issued – Click to select Issued Method from the pick list .

Criminal Complaint Issued – Click to select yes or no from the pick list.

Date of Refusal – Type Refusal Date.

Out of Service Order Issued – Click to select yes or no from the pick list.

Chemical Test Type – Click to select Chem Test Type from the pick list.

Submit to Chem test – Click to select yes or no from the pick list

Driver ID Type – Click to select Identification type from the pick list.

Officer Section

Agency Space – Key agency specific data in the agency space field as directed by your agency.

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

Page 164

Printing the ALCHL reports

Click on Print on the TraCS toolbar.

The Print Manager dialog box appears.

Click the box for each form you want to print so that a check mark appears in front of each form to be printed.

Click on OK and the form(s) will print.

You can reprint any form later.

Page 165

Deleting an ALCHL Form

If an error is discovered after the ALCHL reports have been printed you can go back to the input form and make the necessary changes, then reprint the report.

To delete an ALCHL form

:

You can delete ALCHL forms from the contact manager. Select the ALCHL form in the list before clicking the delete button. You will get the following message box.

Click Yes, and the ALCHL form will be deleted.

Page 166

Alcohol/Drug

Influence Form

Page 167

Influence Form

( eSP4005)

The process flow of the Influence form:

1. Have an alcohol citation completed

2. Click to open a new

Influence

form

3. Click the button | Highlight

Interrogation Report

in order to print the Pre-

Interrogation paragraph

4. Read the Pre-interrogation to violator and have the violator sign it.

5. Complete the rest of the Influence form

6. Validate and print the form

Notes

: The Influence form must be Validated and Accepted before it can be transmitted to your RMS.

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Open new Influence citation form

1. Choose it from the Available Forms menu:

The Available Forms dialog box appears.

2. Double-click on

Influence

, or

3. Click on and click on

OK

.

Data Fields:

Violator Section

Police Number –

A number which is on all forms and can be used within agency.

Last Name -

Click on Search to select the person data from the MDB responses, or Click on List to select the person data from the Barcode scanned data, or Type last name.

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If the Mobile Data Import functionality is programmed for your agency, and you click on

Search, the External Search Results window appears listing the person responses.

Click to highlight

the entry you want to import

from the Result Items pane.

Click on Apply.

The person’s data will be imported into the appropriate fields in the

Influence form.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields in the Influence form. Complete the remaining fields.

First Name –

Type first name.

Middle Name –

Type middle name or initial, if appropriate.

Suffix –

Click to select suffix from the pick list, if needed.

Street Address –

Type street address.

P.O. Box –

Type PO Box number.

City –

Type city name.

State –

Click to select state from the pick list.

Zip Code –

Type 5 or 9 character zip code.

Date of Birth –

Type individual’s date of birth.

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Gender –

Click to select gender from the pick list.

Race –

Click to select race from the pick list.

Incident Date—

Type Date

Incident Time -

Type Time

Arrest Date—

Type Date

Arrest Time—

Type Time

Citation Number—

Type the citation number the Influence is connected to.

Breath, Odor of Alcohol Beverage—

Select or type Alcohol type

Attitude—

Type violator’s attitude

Speech—

Type speech concerns

Describe Clothing—

Describe clothing and condition

Signs or Complaints of Illness or Injury—

Type any signs or complaints

What first led you -

Type what first led officer to suspect alcohol or drugs influence

Opinions Section

Is the subject under the influence of intoxicants—

Officers opinion Yes/No

Is the subject’s ability to operate a motor vehicle impaired—

Officers opinion

Yes/No

Names of Other Occupants in Vehicle—

Type names of occupants in vehicle

Condition of Other Occupants—

Type condition of each occupant

Witness(es)—

Type names of witnesses

Pre-Interrogation

Date—

Type the signed date from the printed Pre-Interrogation report

Time—

Type the time from the printed Pre-Interrogation report

Signature—

Officer signature if used

Notes—

Type notes from printed Pre-Interrogation report

Witness—

Type the name(s) of the witness(es)

Page 171

Questions

The question section consists of fields, which are text or drop down lists. Each drop down list has

Yes

,

No

or

See Comments

. If

See Comments

is selected, the officer will add the violator response to the question in the Comments section at the bottom of the

Influence form. If

No

is selected, all fields related to that field will gray out. To enable a grayed out field, select

Yes

instead of

No.

The following fields have the ability to use a dropdown list or manual enter text using the

OTHER option.

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Officer

Department –

Field is not accessible. Department name automatically fills based upon user file definition.

Officer ID –

Field is not accessible. Officer ID automatically fills based upon user file definition.

Officer Name –

Field is not accessible. Officer name automatically fills based upon user file definition.

Comments –

When focus is on the narrative field, a button labeled Narrative appears in the databar area. Click on Narrative to get the Narrative window and type in a narrative up to 990 characters in length. When narrative is complete, click on Continue.

Attachment Group

Depending on the policies of your agency, you may attach files to your report. Not all agencies use attachments.

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

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Printing

1. Click on

Print

on the TraCS toolbar.

2. The Print Manager dialog box appears.

3. Click the so that a check mark appears in front of each form to be printed.

4. Click on .

Note:

Highlighting the Report will enable you to Print Preview it. The Influence

Interrogation report will always be blank.

Deleting a Influence form

The Influence can be deleted at any time.

To delete a Influence form

:

1. You can delete Influence forms from the Contact Manager; highlight the Influence form in the list before clicking the delete button. You will get the following message box.

2. Click Yes, and the Influence form will be deleted

Page 174

Warning

Form

Page 175

Warning Form

To start a Warning form, choose it from the Available Forms menu:

Searching MDB For Driver’s License Records

While the cursor focus is on the violator’s

Last Name

field, select the violator from the listing of persons in the Common Information Manager.

If a custom DLL has been written by\for the local agency, TraCS can be configured to search the MDB for the last five driver’s license records queried. To search, select the

Search

button, or press

ALT-S

.

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TraCS will attempt to read the MDB Inbox for the last five driver’s license records. If the

Search is successful, the Search Status will display “

External Search Successful.

Highlight the desired name and select the

Apply

button.

Currently, the custom dll for the HTE mobile data browser will attempt to recognize driver’s license records from 26 States. The States include California, Illinois, Indiana,

Iowa, Kentucky, Michigan, Minnesota, Missouri, Nebraska, New York, Ohio, Texas and

Wisconsin. If the Search routine does not recognize the driver’s license State, the driver’s license information will have to be manually entered into the Warning form.

Searching For License Plate Records

While the cursor focus is on the violator’s License Plate field, TraCS can also search the

MDB for the last five license plate records queried if your agency has the custom dll written. To search, select the

Search

button, or press

ALT-S

.

TraCS will attempt to read the MDB Inbox for the last five license plate records queried.

If the Search is successful, the Search Status will display “

External Search

Successful.

Highlight the desired license plate and select the

Apply

button.

Currently, TraCS will attempt to recognize license plate records from 26 States. The

States include California, Illinois, Indiana, Iowa, Kentucky, Michigan, Minnesota,

Missouri, Nebraska, New York, Ohio, Texas and Wisconsin. If the Search routine does not recognize the license plate State, the vehicle information will have to be manually entered into the Warning form.

MDB License Plate Search Routine Error

If the Search encountered problems reading the MDB Inbox, the Search Status will display “

Error: Type mismatch has occurred in ExecuteQuery Function.

” and no

Search records will be displayed. The vehicle information will have to be manually entered into the Warning form.

Searching For Violation Section Numbers

While the cursor focus is in the Violation Section Number field, select the

Search

button, or press

ALT-S

, to search for Section Numbers.

By default, TraCS will search for the Statute

Code

. To search for violation description, select the

Offense

radio button.

Page 177

Also by default, TraCS will search for

Wisconsin Violations

. Select the

Trans Rules

radio button to search for Trans Orders.

Page 178

To search for a violation:

1. Type in the desired search string

2. Select the button

3. Scroll through the search results

4. Highlight the desired violation Statute Number

5. Select the button

4

1

5

2

3

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The selected Statute Number will be entered into the Section Number field. The

Violation Description field will not be completed until the cursor is moved off the Section

Number field by pressing the

[Enter]

key, or pressing

ALT-P

.

Editing the Violation And Section Number

The Violation field and Section Number field may be changed to better describe the violation. For instance:

Can be edited to describe:

Page 180

Entering another Violation

A maximum of 10 violations can be entered on one Warning form. If more than 10 violations need to be issued during one traffic stop, this Warning form will need to be printed and closed, and another Warning form created.

To insert another violation the cursor must be on the Violation field or Section Number field, then select the

+ Group

button.

The insertion of the additional violation line will make it look like the last violation disappeared or was erased, but the Warning form was really shifted up and the new violation line inserted in its place.

Entering A Violation Manually

Instead of searching for a Section Number, a violation can be entered manually by typing in the Violation and Section Number.

Violation Code Shortcuts

The Violation field can accept shortcut codes to help speed up the completion of the

Violation and Section Number fields. The shortcut codes can be found in Appendix A or by pressing the <F2> help key while in the field. Many of the shortcut codes are MCIR codes, many others are driver’s license record abbreviations, and the rest are made-up abbreviations for common violations.

To enter a shortcut code violation:

1. The cursor must be on the Violation field

2. Type in the shortcut code

3. Press

Page 181

Example 1

Example 2

Searching For Local Ordinance Violation Numbers

While the cursor focus is in the Violation(s) description field, select the

Search

button, or press

ALT-S

, to search for Local Ordinance Violation Numbers.

By default, TraCS will search for the Statute

Code

. To search for violation description, select the

Offense

radio button.

Also by default, TraCS will search for

Local Ordinances

.

Page 182

Correct At Once Violations

For violation(s) that require the owner or operator to correct the violation(s) at once then mail personal certification back to the issuing law enforcement agency, this type of action is called Correct At Once.

If the violation(s) need to be corrected at once, the Warning form will prompt for the number of days the violation needs to be corrected by.

Page 183

The number of days will be added to today’s date and the correction date will be calculated. The owner or operator is then requested to mail personal certification back to the law enforcement agency by this calculated date.

Report In Person Violations

For violation(s) that require the owner or operator to report to a law enforcement officer for certification then mail back to the issuing law enforcement agency, this type of action is called Report In Person.

If Report In Person is requested, enter the number of days the owner the owner or operator needs to report by.

The number of days will be added to today’s date and the report in person date will be calculated. The owner or operator is then requested to mail the officer certification back to the law enforcement agency by this calculated date.

NOTE:

Only one Check Box (

Correct At Once

or

Report In Person

) can be checked at a time.

Page 184

Entering A Comment (optional)

An optional comment, up to 60 characters, may be entered to the Warning. The comment will not be printed on the Warning Notice. The comment will only be visible to law enforcement personnel.

Printing The Warning

To print the Warning, select the

Print

button, or press

CONTROL-P

. The Print

Manager window will then appear with three types of forms that can be printed.

Page 185

Place a check mark next to the warning report you want to print and click OK.

NOTE:

After a Warning is printed, its Status is changed to

Issued

and it cannot be changed. If another violation is discovered after the Warning has been printed, another Warning will have to be created and printed.

Deleting a Warning

If the Warning needs to be deleted, select the

Delete

button.

Page 186

TraCS will confirm that you really want to delete the form.

Since each Warning form needs to be accounted for, TraCS will ask for the reason why the form is being deleted.

Page 187

Attachment Form

Page 188

Attachment Form

The attachment form is an

optional

form that may be used by your agency to facilitate the transfer of non-TraCS files from the field unit to the administrative workstation. This form is provided as a convenience for your agency and the data provided on it is only used locally within the agency.

The form is designed to be extremely flexible and meet a variety of agency needs. For example, you could use it send a fingerprint file, a work report in Word format, an Excel spreadsheet or virtually any other file on your laptop.

Your TraCS coordinator will have more information on how this form is to be used within your agency.

Typically, you will have started a contact with one or more forms already opened prior to adding an attachment to the contact.

Add an

Attachment

form by selecting the Add Form button selecting the Attachment form from the available forms dialog box.

on the toolbar and

Page 189

Data Fields

The document number and agency information always pre-fill for you and cannot be changed:

The Attachment group is where you will attach your file and fill in any additional identifying information.

The

Attached File

field is the only required field on the form. You will use the

Attachments data bar to attach your file.

You may click on

Image Capture & Import

if you wish to attach an image from your scanner. Click on

Attach File

if you wish to attach a file from your field unit. The Attach

File dialog box will appear:

Page 190

Select the file you wish to attach and click

Open

. You have now attached a file to the contact.

The Attached File field is the only required field in this group. The remaining fields are optional and serve to further describe the nature and purpose of the attached file.

Please consult with your local TraCS coordinator to determine how and when these fields should be used.

Use the

File Name

field to enter the name of your file. If your attachment is related to a particular form in the Contact, select the appropriate

form type

and enter the form’s document number in the

Form Reference Number

.

If your attachment is related to a crash, you may enter the

Accident Number

,

Police

Number

, and/or

Unit Number

.

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If your attachment is related to a person, you may enter their information in this section.

Usually, you will select the information from the list that appears in the Driver License

Number field.

If your attachment is related to a vehicle, you may enter that information in this section.

Usually, you will select the information from the list that appears in License Plate

Number field.

Agency Space can be used to further describe the file.

Adding Groups

If you have more than one attachment associated with the contact, you may add an additional group by pressing

<ctrl>+

while in the attachments group.

Page 192

Driver

Condition/Behavior

Form

Page 193

Driver Condition or Behavior Report Form

To start a Driver Condition or Behavior Report form, choose it from the Available Forms menu:

The Available Forms dialog box appears.

Double-click DriverCondition Form, or

Click on DriverCondition and click on OK.

Data Fields

Individual Information section

Last Name

– Type the individual’s last name as it appears on their Driver’s

License. If the individual is unlicensed, the legal name should be recorded.

When the individual’s true name is different from what appears on the license, the reason should be listed in the narrative.

First Name

- Type the individual’s first name.

Page 194

Middle Initial

- Type the individual’s middle initial. If they have no middle initial, leave blank. OPTIONAL: For out-of-state drivers, the full middle name may be recorded.

Suffix

– Click to select suffix from the pick list, if needed.

Street Address

– Type the current address of the individual. If the street address was brought in from data scanned using a barcode reader or from an external data source, verify that it represents the current address. If not, type in the current address.

P.O. Box

– Type the individual’s P.O. Box, if applicable.

City

– Type the individual’s current city of residence.

State

– Select the individual’s current state of residence from the pick list.

Zip Code

– Type the individual’s current 5 or 9 character zip code.

Driver License Number

– Type the individual’s driver license number.

State Of Issuance

– Click to select drivers license state of issuance from the pick list

Gender

– Click to select gender from the pick list

Date of Birth

– Type individual’s date of birth using two digits per month and day and four digits per year.

Telephone Number

– Type the individual’s current telephone number.

Driver Condition

– Click to choose possible medical conditions that could have caused the behavior witnessed from the pick list. You may pick multiple conditions or no conditions if you aren’t sure.

Narrative Section

Narrative

– Type any concerning witnessed behaviors with specific examples to indicate the concern/cause for the report. This is free form. Be as specific as possible. This is a required field and must be filled in completely. Do not enter text that references comments or narratives in an associated form. Fill the field in with the complete narrative. Use copy and paste if the text of the narrative is available from another resource or form. The Crash form itself is a separate document that is not accessible to the Medical Review Section. Please do not include in the narrative references to the Crash form. Instead, explicitly list all behavior/condition issues in the narrative of the Driver Condition/Behavior form.

Page 195

Agency Section

Type of Enforcement Action Taken –

Type if citation was issued, warning, crash report only, no additional action taken, etc.

Incident Date –

Type the date of the incident if different than the date you are entering the report. This is extremely important information.

Incident Time –

Type the time of incident if different than the time you are entering the report.

Agency Space –

Type up to 200 characters for miscellaneous data.

ELCI Document –

Type ELCI document number or if you already have an ELCI form open, click the autopop button.

Crash Document –

Type accident document number or if you already have an accident form open, click the autopop button.

Warning Document –

Type Warning document number or if you already have a

Warning form open, click the autopop button.

Agency Information (remainder of form) –

Field is not accessible. Agency information automatically fills based upon user file definition.

Printing the Driver Condition / Behavior Report Form

Click on Print on the TraCS toolbar.

Page 196

The Print Manager dialog box appears.

Click the

box for each form you want to print

so that a check mark appears in front of each form to be printed.

Click on

OK

and the form(s) will print.

Correcting a Driver Condition / Behavior Report Form

If an error is discovered after the Driver Condition / Behavior Report Form has been printed you can go back to the input form and make the necessary changes, then reprint the form.

To Delete a Driver Condition / Behavior Report Form

You can also delete the Driver Condition / Behavior Report Form from the contact manager. Select the Driver Condition / Behavior Report Form in the list before clicking the delete button. You will get the following message box.

Click Yes, and the Driver Condition / Behavior Report Form will be deleted.

Page 197

Traffic Stop Data

Collection Form

Page 198

Traffic Stop Data Collection

Effective January 1, 2011, all Wisconsin law enforcement officers will be required to collect and submit data from traffic stops to determine if racial disparities may exist in the criminal justice system. This form helps you comply with the state reporting requirement. The information below is collected.

General Information

Vehicle

Driver

Reason for Stop

Vehicle Search

Driver Search

Passenger Search

Agent

 

This form should be completed for each vehicle involved in a traffic stop as defined by the Office of Justice Assistance (OJA.) For more information on traffic stop data collection requirements, see the OJA website: http://oja.wi.gov/section.asp?linkid=1643&locid=97

Definition of a traffic stop: http://oja.wi.gov/docview.asp?docid=20516&locid=97

Frequently Asked Questions: http://oja.wi.gov/docview.asp?docid=20298&locid=97

If you have additional questions not answered by the website, please contact OJA at

[email protected]

for additional assistance.

Open a Traffic Stop Data Collection form by selecting the

Contact

button on the toolbar or by selecting the Add Form button (if the Contact is already open) and then selecting “Traffic Stop” from the Available Forms list and click the

OK

button:

Page 199

General Information Section

Police Number

– Key your agencies case number or other data as directed by your agency.

Report Date

– The date that the report is being completed.

Date of Stop

– The date that the Stop occurred.

Time of Stop

– The time that the stop occurred.

County

– Click to select the county that the stop occurred in from the pick list.

Municipality

– Click to select the city/town/village that the stop occurred in from the pick list.

On Hwy #

- Click to select the highway letter or number.

On Hwy Dir

– Click to select the direction from the pick list.

On Street Name

– Select the street location from the pick list or click on the

“Other” button to type the street name.

Est. Dist

– Type the distance number and select the unit of measure.

Est. Dist. Dir

– Select the direction from the pick list.

From/At Highway #

- Click to select the highway letter or number.

Page 200

From/At Hwy Dir

– Click to select the direction from the pick list.

From/At Street Name

– Select the street location from the pick list or click on the

“Other” button to type the street name.

Roadway Type

– Select the roadway type from the list.

Latitude / Longitude

– If available, type in the latitude and longitude in units of decimal degrees. Or import the data directly from a GPS unit if you have that capability.

Agency Space

– 200 character field for miscellaneous data.

Vehicle/Driver Section

License Plate #

- Click the search button to select the vehicle data from the

MDB responses, or type the plate number.

Plate Type

– Click to select the plate type from the list.

State

– Click to select the registration state from the pick list.

Expiration Year

– Type plate expiration year.

Body Style

– Click to select the body style from the list.

Color

– Click to select the color from the list.

Vehicle Year

– Click to select Type vehicle manufacturer year.

Make Code

– Click to select the vehicle make from the list.

Model Code

– Click to select the vehicle model from the list.

# of Passengers Observed (Driver Excluded)

– Enter the number of passengers in the vehicle excluting the driver.

Tot Pass Searched/Consent Req

– Enter the number of the passengers who were searched or were asked permission to be searched.

Page 201

At Least One Non-White Passenger Observed

– Answer ‘Yes’ or ‘No’ for whether at least one of the passengers observed are non-white.

Driver Zip Code

– Click the search button to select the vehicle data from the

MDB responses, or type the plate number otherwise type in the driver zip code.

Driver Date of Birth

– Type in the driver date of birth.

Driver Age

– Type in the driver’s age.

Driver Sex

– Choose the gender of the driver.

Driver Race/Ethnicity

– Select the Race/Ethnicity of the driver.

Reason for Stop Section

Reason for Stop

– Select the reason(s) for the stop from the list. If the necessary reason is not available in the list then choose “Other” and enter the description of the reason for the stop in the next field “Other Reason for Stop”.

Other Reason for Stop

– Enter a description of the reason for the stop if “Other” was chosen in the prior field. An entry in this field is not required if there is anything else selected in the “Reason for Stop” field.

Detailed Reason

– Choose further descriptions of the reason for the stop if applicable. This field is not required.

Other Detailed Reason

– If the Detailed Reason that this stop requires is not listed in the “Detailed Reason” field than it can be typed into this field. This is not a required field.

Event Outcome

– Choose the appropriate outcome(s) from the list.

Event Duration

– Select the time range that is appropriate for the stop.

Page 202

Vehicle Search

Consent Requested

– Answer whether or not consent was requested to search the vehicle.

Consent Received

– Answer whether or not consent was received to search the vehicle.

Search Conducted

– Answer whether or not the vehicle was searched.

Answering ‘Yes’ will unlock the remaining boxes for the vehicle portion.

Search Basis

– Select the reason(s) why the search was made. If the basis for the search is not available here then choose “Other” or leave this field blank.

Other Search Basis

– If the reason for why the search was made is not available in the prior “Search Basis” field then type that basis here.

Contraband Found

– Select the type(s) of contraband found. If there was no contraband found then select “None”. If the type is not available in the list then choose “Other” or leave this field blank.

Other Contraband

– Enter the type of contraband that was found if it was not available in the prior field. Otherwise this is not a required field.

Page 203

Driver Search Section

Consent Requested

– Answer whether or not consent was requested to search the driver.

Consent Received

– Answer whether or not consent was received to search the driver.

Search Conducted

– Answer whether or not the driver was searched.

Answering ‘Yes’ will unlock the remaining boxes for the driver portion.

Search Basis

– Select the reason(s) why the search was made. If the basis for the search is not available here then choose “Other” or leave this field blank.

Other Search Basis

– If the reason for why the search was made is not available in the prior “Search Basis” field then type that basis here.

Contraband Found

– Select the type(s) of contraband found. If there was no contraband found then select “None”. If the type is not available in the list then choose “Other” or leave this field blank.

Other Contraband

– Enter the type of contraband that was found if it was not available in the prior field. Otherwise this is not a required field.

Page 204

Passenger Search Section

Consent Requested

– Answer whether or not consent was requested to search the passenger.

Consent Received

– Answer whether or not consent was received to search the passenger.

Search Conducted

– Answer whether or not the passenger was searched.

Answering ‘Yes’ will unlock the remaining boxes for the passenger portion.

Search Basis

– Select the reason(s) why the search was made. If the basis for the search is not available here then choose “Other” or leave this field blank.

Other Search Basis

– If the reason for why the search was made is not available in the prior “Search Basis” field then type that basis here.

Contraband Found

– Select the type(s) of contraband found. If there was no contraband found then select “None”. If the type is not available in the list then choose “Other” or leave this field blank.

Other Contraband

– Enter the type of contraband that was found if it was not available in the prior field. Otherwise this is not a required field.

Passenger Race/Ethnicity

– Choose the Race/Ethnicity of the passenger.

Page 205

Law Enforcement Agency

The Law Enforcement Agency section is mostly grayed out but is auto populated based off of the User who is signed into TraCS. If there are fields not populated contact TraCS Administrator.

In the cases where someone other than the officer that made the traffic stop is completing the form in TraCS the officer id and name should be over-written with the correct information.

Page 206

Citizen Contact Form

Page 207

Citizen Contact

The Citizen Contact form is a tool used by agencies to collect data on individuals, associates or vehicles which can be imported into their Records Management System

(RMS). The information below is collected. Multiple groups can be added by clicking the + group on the tool menu when in a section (ie Vehicles).

Individual

Individual Action

Vehicle(s)

Location

Associate(s)

Parent(s) / Guardian(s)

Assisting Officer(s)

Attachment(s)

Open a Citizen Contact form by selecting the

Contact

button on the toolbar or by selecting the Add Form button (if the Contact is already open) and then selecting “Citizen Contact” from the Available Forms list and click the

OK

button:

Page 208

General Information Section

Document Number

—Auto generated by TraCS based off of the agency TAS,

Machine and serial number.

Date of Contact

—Auto filled based on date form was opened. Can be changed.

Time of Contact

—Auto filled based on time form was opened. Can be changed.

Police Number

– Key your agencies case number or other data as directed by your agency. This field can be auto populated from any other form.

Individual Indentified

– Yes or No field. If an individual was indentified, select

Yes and the Individual’s first and last name will be required.

Vehicle Involved

—Yes or No field. If a vehicle was involved, select Yes and the vehicle section will enable.

Associate Involved

—Yes or No field. If an associate was involved, select Yes and the Associates section will enable.

Reason for Contact

— Select the reason for the subject interaction or cause for contact. Selections for this field may be changed. See your TraCS

Administrator.

Agency Space—

Agency use. 100 character max.

Contact Location

County Name –

Click to select county from the pick list where the contact

happen.

City/Town/Village

Click to select community from the pick list.

On Hwy Type –

Click to select highway type from the pick list.

Hwy name –

Type highway number or letters.

Hwy

– Click to select direction from the pick list.

On Street Location

– Select street location from the pick list or click the

“Other” button to type in street.

Page 209

At Distance From

– Type distance number and select the unit of measure.

At

– Click to select direction from the pick list.

At Hwy Type

– Click to select highway type from the pick list.

At Hwy Name

– Type highway number or letters.

At Hwy Dir

-- Click to select direction from the pick list

At Street Location

– Select street location from the pick list or click the

“Other” button to type in street.

GPS Latitude Coordinate

– The databar contains the fields for both Latitude and Longitude. Type coordinates in units of decimal degrees if you do not have the GPS configured for TraCS. TraCS is able to import the GPS coordinates from some GPS devices.

Structure Type

—Select a structure type from the pick list and then the Structure

Number field will enable.

Structure Number

—Enter number of the Structure Type. 20 characters max.

Individual Section

Juvenile

—Yes or No field. Select Yes, if the subject is under the age of 18. The

Parent / Guardian section will enable.

Last Name

– If any person data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If the person is already on the list, select them from the list and hit [Enter]. If a

List appears and the person is not on the List, key [Alt + E] or click on the

Edit/New

button on the databar and then key the violator’s last name.

Never choose a person that’s already in Common Information and edit it to be another person.

For example, if a husband is driving a vehicle and his wife

Page 210

is an occupant that is not wearing a seatbelt, do not choose the husband from the list and then change the first name, middle initial, etc. to that of the wife in order to issue a seatbelt citation to the wife. This will change the data for the husband on all the forms where they were entered, including issued citations.

If you accidentally select the wrong person from the drop down list, simply go back and select the correct entry. If the person is not on the list

, move up to the blank item at the top of list before pressing the Edit/New button to add the new person.

Remember, if you press edit, you are editing the person or vehicle you have selected on the list, not creating a new entry.

If a List does not come up when you enter the field, key the last name of the violator.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the violator information. Note: Depending on how your agency’s mobile data interface is set up, you may need to key in the person’s last name before you do the search. Check with your agency on which method to use.

Enter the last name as it appears on their Driver’s License. If the person is unlicensed, the legal name should be recorded.

If the Mobile Data Import functionality is programmed for your agency, and you click on Search, the External Search Results window appears listing the vehicle responses. o

Click to highlight the entry you want to import from the

Result Items pane.

o

Click on Apply

o

The vehicle data will be imported into the appropriate fields in the

Citizen Contact form.

If you selected the person data from the MDB responses, the person’s data will be imported into the appropriate fields in the Citizen Contact form. Complete any remaining fields.

Page 211

First

– Type first name.

Middle

– Type middle name or initial, if appropriate.

Suffix

– Click to select suffix from the pick list, if needed.

Street

P.O.

Address

– Type street address.

Box

– Type PO Box number.

City

– Type city name.

State

– Click to select state from the pick list.

Zip Code

– Type 5 or 9 character zip code.

Date of Birth

– Type individual’s date of birth.

Gender

– Click to select gender from the pick list.

Race

– Click to select race from the pick list.

Height

Weight

– Type individual’s weight.

Hair

Eye

– Click to select eye color from the pick list.

Driver License Number

– Type individual’s driver license number without

spaces or dashes.

State

– Click to select license state of issuance from the pick list.

DL Year

– Type driver license expiration year.

Other

—Enter the ID type used to ID Individual other than Driver’s

License. 50 Characters max.

Other

—Enter the number from the ID used. 50 characters max.

Phone

– Type individual’s telephone number and extension if

known.

Description

—Yes or No field. Select Yes to enable the following fields.

Aliases

--List any known aliases of the individual stopped. Max of 50 characters

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Appearance

-- Choose a single Appearance type which applies to the individual at the time of contact. For Multiple Appearances types use the

OTHER button on the tool bar.

Speech

--Choose a single Speech type which applies to the individual at the time of contact. For Multiple Speech types use the OTHER button on the tool bar.

Demeanor

--Choose a single Demeanor type which applies to the individual at the time of contact. For Multiple Demeanor types use the OTHER button on the tool bar.

Scars, Marks, Tattoos

—Enter individual details up to 100 characters.

Build

-- Choose a single Build type which applies to the individual at the time

of contact. For Multiple Build types use the OTHER button on the tool bar.

Hair

-- Choose a single Facial Hair type which applies to the individual at the time of contact. For Multiple Facial Hair types use the OTHER button

on the tool bar.

Style

-- Choose a single Hair Style type which applies to the individual at the time of contact. For Multiple Hair Style types use the OTHER button on

the tool bar.

Description

-- Choose a single or multiple Clothing Descriptions for the individual at the time of the contact.

Other Clothing Description

—Enter individual clothing descriptions which aren’t

in the previous field up to 75 characters.

On

—Yes or NO field. Select Yes if the individual is on

parole or probation.

#--

Enter the parole or probation number of previous field up to 20 characters.

Employer/School

—Enter the name of the employer or school of the individual

up to 50 characters.

Address

— Enter the address of the employer or school of the individual up to 75 characters.

Employer/School Phone Number

-- Enter individual’s telephone number and

extension if known.

Gang

—Yes or No field. Is the Individual involved in Gang Activity?

Affiliation

— Any known gang affiliation of the subject stopped.

Selections for this field may be changed. See your TraCS Administrator.

Involvement

— Choose a single Gang Involvement type which applies to the individual at the time of contact. For Multiple Gang Involvement types use the OTHER button on the tool bar.

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Individual’s Actions Section

Assault

— Choose a single Assault type which applies to the individual at the time of contact. For Multiple Assault types use the OTHER button on the

tool bar

Crime

— Choose a single Property Crime type which applies to the individual at the time of contact. For Multiple Property Crime types use the

OTHER button on the tool bar

Investigation

-- Choose a single Property Crime type which applies to the individual at the time of contact. For Multiple Property Crime types use the

OTHER button on the tool bar

Vice

-- Choose a single Vice type which applies to the individual at the time of contact. For Multiple Vice types use the OTHER button on the tool bar

Location

-- Choose a single Location type which applies to the individual at the time of contact. For Multiple Location types use the OTHER button on the tool bar

Traffic

-- Choose a single Traffic type which applies to the individual at the time of contact. For Multiple Traffic types use the OTHER button on the tool bar.

Vehicle Section

License Plate Number – o

Click on Search to select the Vehicle data from the MDB responses, or Type plate number.

If the Mobile Data Import functionality is programmed for your agency, and you click on Search, the External Search Results window appears listing the vehicle responses.

Page 214 o

Click to highlight the entry you want to import from the

Result Items pane.

o

Click on Apply

o

The vehicle data will be imported into the appropriate fields in the

Citizen Contact form.

Plate

—Select type from the pick list.

Issuing

– Select registration state from the pick list.

Plate Expiration Year

– Enter plate expiration year.

VIN

-- Enter Vehicle Identification Number.

Vehicle

– Enter vehicle manufacturer year.

Vehicle

– Select vehicle make from the pick list.

Vehicle

– Select vehicle type from the pick list.

Vehicle

– Select vehicle color from the pick list.

Associates W/ Individual Section

Last Name—

if any Associates data has been entered in Common Information, a list of the individuals will come up when you enter this data field.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the Associates information or type Associates last name.

First

—Enter Associates first name if not populated by Mobile Data

Browser.

Name

— Type Associates middle name or initial, if appropriate.

Page 215

Suffix

— Select suffix from the pick list, if needed.

Date of Birth

—Enter date of birth

Street

—Enter street address, 40 characters max.

P.O.

—Enter PO Box

City

—Enter City

State

—Select State

Zip

—Enter Zip Code

Phone

— Enter telephone number and extension if known

Parent / Guardian Information Section

Last Name—

If any Parent / Guardian data has been entered in Common

Information, a list of the individuals will come up when you enter this data field.

If your agency is set up to retrieve data from an external data source such as through a Mobile Data Browser, key [Alt + S] or hit the

Search

button the databar to retrieve the Parent / Guardian information or type Parents /

Guardian last name.

First

—Enter Parent / Guardian first name if not populated by Mobile

Data Browser.

Middle

— Type Parent / Guardian middle name or initial, if appropriate.

Suffix

— Select suffix from the pick list, if needed.

Date of Birth

—Enter date of birth

Street

P.O.

Address

—Enter street address, 40 characters max.

Box

—Enter PO Box

City

—Enter City

State

—Select State

Zip

—Enter Zip Code

Number

— Enter telephone number and extension if known

Page 216

Law Enforcement Agency

The Law Enforcement Agency section is grayed out but is auto populated based off of the User who is signed into TraCS. If there are fields not populated contact TraCS Administrator.

Assist Officer ID

—Enter officer’s ID. 9 characters max.

Assisting Officer Last Name

—Enter Officer’s last name. 30 characters max.

Assisting Officer First Name

—Enter Officer’s first name. 15 characters max.

Assisting Officer Middle

—Enter Officer’s middle name. 15 characters max.

Assisting Officer Department

—Enter Officer’s Department. 30 characters max.

Comments section

User can enter up to 990 characters.

Attachment Section

Attached File

– Click the attach file button. You will be prompted to enter the file name and path of the file you wish to attach to the form.

File Name

– Enter the name of the file.

Agency Space

– Enter any agency specific information required by your agency.

Transmitting

Page 217

After the form is validated, it is end-shifted into headquarters. The form will need to be changed to accepted status in the contact manager. After acceptance, the form may then be transmitted from TraCS utilities. The transmitted forms will go to the WIJIS Workflow, just like citations.

Page 218

CNUM Form

Page 219

CNUM Form

Installing ELCI Citation Numbers

Depending on the policies of your agency you may be asked to install citation numbers for the ELCI form when they run low.

If your agency start-shifts a CNUM form to you, follow these procedures to install the citations.

1.

Perform a start-shift to bring in the CNUM form into your contact manager.

2.

Go to the contact manager and open the CNUM form for edit.

3.

Click the search button to install the citation numbers.

4.

Close the form.

5.

End-shift the CNUM form.

Page 220

Appendix A – Violation, Property and Insurance Shortcuts

The following lists of available shortcuts are the default shortcuts supplied with the

Wisconsin TraCS Pack. Your agency may have modified these lists to reflect local conditions. Contact your TraCS coordinator for more information on local differences.

Violation Shortcuts

Enter the shortcut in the statute number field on any of the citation forms and the complete violation information will pre-fill for you.

Shortcut

L

Statute Description

287.81(2)(a) LITTERING-PUBLIC PROPERTY

ORS 341.03(1)

RLX 341.04(1)

RLM

IWR

ER

341.04(1)

341.04(1)

341.04(1)

UV 341.04(1)

RHM 341.04(1)

RLI

IVR

341.04(1)

341.04(2)

FCRC 341.11(4)

OPER VEH AFTER REV/SUS/CAN OF REG <=10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

NON-REGISTRATION OF VEHICLE >10000 LBS

NON-REGISTRATION OF VEHICLE <=10000 LBS

IMPROPER REGISTRATION OF VEHICLE <=10,000 LBS

NO DISPLAY OF REGISTRATION CERTIFICATE

RCC 341.11(4)

RPM 341.15(1)

FLP

IP

341.15(1)

341.15(1)

NO DISPLAY OF REGISTRATION CERTIFICATE

FAIL/DISPLAY VEHICLE LICENSE PLATES

FAIL/DISPLAY VEHICLE LICENSE PLATES

FAIL/DISPLAY VEHICLE LICENSE PLATES

FDRD 341.15(1m)(a) FAIL/ATTACH REAR REGIS. DECAL/TAG

IDLP 341.15(2)

LPC 341.15(2)

LPB

RPA

341.15(2)

341.15(2)

IMPROPERLY ATTACHED LICENSE PLATES

IMPROPERLY ATTACHED LICENSE PLATES

IMPROPERLY ATTACHED LICENSE PLATES

IMPROPERLY ATTACHED LICENSE PLATES

Page 221

Shortcut Statute Description

FDLP 341.15(3)(a) IMPROPER DISPLAY/PLATES (NO PLATES)

AV 341.335(1) FAIL/NOTIFY DMV OF ADDRESS CHANGE

UDLP 341.61(2)

RTT 342.15(2)

FTT

DLX

342.15(2)

343.05(3)(a)

DISPLAY UNAUTH. VEH. REGISTRATION PLATE

TRANSFEREE FAIL/APPLY NEW TITLE

TRANSFEREE FAIL/APPLY NEW TITLE

OPERATE W/O VALID LICENSE (EXP W/IN 3 MTHS)

OWL 343.05(3)(a) OPERATE W/O VALID LICENSE

EDL 343.05(3)(a) OPERATE W/O VALID LICENSE (EXP W/IN 3 MTHS)

MCDL 343.05(3)(b) OPERATE MOTORCYCLE W/O VALID LICENSE

OWE 343.05(3)(b) OPERATE MOTORCYCLE W/O VALID LICENSE

FCDL 343.18(1) OPERATE W/O CARRYING LICENSE

DLC 343.18(1) OPERATE W/O CARRYING LICENSE

ADL 343.22(2)(b) FAIL/NOTIFY ADDRESS CHANGE

VOR 343.43(1)(d) LICENSE/PERMIT RESTRICTION VIOLATION

GDLP 343.43(1)(d) VIOLATE GDL RESTRICTIONS - PASSENGER

GPV 343.43(1)(d) VIOLATE GDL RESTRICTIONS - PASSENGER

GCV 343.43(1)(d) VIOLATE GDL RESTRICTIONS - CURFEW

GDLC 343.43(1)(d) VIOLATE GDL RESTRICTIONS - CURFEW

OAS3 343.44(1)(a) OPERATING AFTER SUSPENSION (3RD)

OAS4 343.44(1)(a) OPERATING AFTER SUSPENSION (4TH+)

OWS4 343.44(1)(a) OPERATING AFTER SUSPENSION (4TH+)

OWS3 343.44(1)(a) OPERATING AFTER SUSPENSION (3RD)

OAS2 343.44(1)(a) OPERATING AFTER SUSPENSION (2ND)

OWS 343.44(1)(a) OPERATING AFTER SUSPENSION

OAS 343.44(1)(a) OPERATING AFTER SUSPENSION

OWS2 343.44(1)(a) OPERATING AFTER SUSPENSION (2ND)

OAR 343.44(1)(b) OPERATING AFTER REVOCATION

Page 222

Shortcut Statute Description

OAR2 343.44(1)(b) OPERATING AFTER REVOCATION (2ND)

OAR3 343.44(1)(b) OPERATING AFTER REVOCATION (3RD)

OAR4 343.44(1)(b) OPERATING AFTER REVOCATION (4TH+)

LOC 346.05(1) OPERATING LEFT OF CENTER LINE

SVKR 346.05(3)

STKR 346.05(3)

PI

FAILURE OF SLOWER VEHICLE TO KEEP RIGHT

FAILURE OF SLOWER VEHICLE TO KEEP RIGHT

346.072(1)(a) ILLEGALLY PASS CERTAIN STOPPED VEHICLES

ULD

TLD

FTC

POE

POI

346.13(1)

346.13(1)

UNSAFE LANE DEVIATION

UNSAFE LANE DEVIATION

346.14(1) AUTOMOBILE FOLLOWING TOO CLOSELY

346.16(2)(a) PEDESTRIAN/BIKE ON EXPRESSWAY/PROHIBITED

346.16(2)(a) PEDESTRIAN/BIKE ON EXPRESSWAY/PROHIBITED

FYR 346.18(3)

FYEV 346.19(1)

FAIL/YIELD RIGHT/WAY FROM STOP SIGN

FAIL/YIELD TO STOP FOR EMERGENCY VEHICLE

ULC 346.34(1)(a)3 UNSAFE TURN-W/O REASONABLE SAFETY

FSLC 346.34(1)(b) FAIL TO SIGNAL TURN

FST 346.34(1)(b) FAIL TO SIGNAL TURN

FUTS 346.34(1)(b) FAIL TO SIGNAL TURN

FOS 346.46(1) FAIL/STOP AT STOP SIGN

TSS

IS

FVC

346.46(1)

346.57(2)

346.57(2)

FAIL/STOP AT STOP SIGN

UNREASONABLE AND IMPRUDENT SPEED

FAILURE TO KEEP VEHICLE UNDER CONTROL

TFC 346.57(3) DRIVING TOO FAST FOR CONDITIONS

6125 346.57(4)(e) SPEEDING ON CITY HIGHWAY (35-39 MPH)

5325 346.57(4)(e) SPEEDING ON CITY HIGHWAY (25-29 MPH)

5425 346.57(4)(e) SPEEDING ON CITY HIGHWAY (25-29 MPH)

5825 346.57(4)(e) SPEEDING ON CITY HIGHWAY (30-34 MPH)

Page 223

Shortcut Statute Description

5925 346.57(4)(e) SPEEDING ON CITY HIGHWAY (30-34 MPH)

5725 346.57(4)(e) SPEEDING ON CITY HIGHWAY (30-34 MPH)

5525 346.57(4)(e) SPEEDING ON CITY HIGHWAY (30-34 MPH)

5625 346.57(4)(e) SPEEDING ON CITY HIGHWAY (30-34 MPH)

6325 346.57(4)(e) SPEEDING ON CITY HIGHWAY (35-39 MPH)

6025 346.57(4)(e) SPEEDING ON CITY HIGHWAY (35-39 MPH)

6225 346.57(4)(e) SPEEDING ON CITY HIGHWAY (35-39 MPH)

6625 346.57(4)(e) SPEEDING ON CITY HIGHWAY (40-44 MPH)

6725 346.57(4)(e) SPEEDING ON CITY HIGHWAY (40-44 MPH)

6825 346.57(4)(e) SPEEDING ON CITY HIGHWAY (40-44 MPH)

6925 346.57(4)(e) SPEEDING ON CITY HIGHWAY (40-44 MPH)

6525 346.57(4)(e) SPEEDING ON CITY HIGHWAY (40-44 MPH)

7025 346.57(4)(e) SPEEDING ON CITY HIGHWAY (45+ MPH)

3425 346.57(4)(e) SPEEDING ON CITY HIGHWAY (1-10 MPH)

5225 346.57(4)(e) SPEEDING ON CITY HIGHWAY (25-29 MPH)

6425 346.57(4)(e) SPEEDING ON CITY HIGHWAY (35-39 MPH)

S25 346.57(4)(e) SPEEDING ON CITY HIGHWAY (1-10 MPH)

T25 346.57(4)(e) SPEEDING ON CITY HIGHWAY (1-10 MPH)

5125 346.57(4)(e) SPEEDING ON CITY HIGHWAY (25-29 MPH)

3525 346.57(4)(e) SPEEDING ON CITY HIGHWAY (1-10 MPH)

3725 346.57(4)(e) SPEEDING ON CITY HIGHWAY (11-15 MPH)

4025 346.57(4)(e) SPEEDING ON CITY HIGHWAY (11-15 MPH)

3825 346.57(4)(e) SPEEDING ON CITY HIGHWAY (11-15 MPH)

3625 346.57(4)(e) SPEEDING ON CITY HIGHWAY (11-15 MPH)

3925 346.57(4)(e) SPEEDING ON CITY HIGHWAY (11-15 MPH)

4125 346.57(4)(e) SPEEDING ON CITY HIGHWAY (16-19 MPH)

4325 346.57(4)(e) SPEEDING ON CITY HIGHWAY (16-19 MPH)

Page 224

Shortcut Statute Description

4425 346.57(4)(e) SPEEDING ON CITY HIGHWAY (16-19 MPH)

4825 346.57(4)(e) SPEEDING ON CITY HIGHWAY (20-24 MPH)

4925 346.57(4)(e) SPEEDING ON CITY HIGHWAY (20-24 MPH)

4625 346.57(4)(e) SPEEDING ON CITY HIGHWAY (20-24 MPH)

4525 346.57(4)(e) SPEEDING ON CITY HIGHWAY (20-24 MPH)

4225 346.57(4)(e) SPEEDING ON CITY HIGHWAY (16-19 MPH)

5025 346.57(4)(e) SPEEDING ON CITY HIGHWAY (25-29 MPH)

4725 346.57(4)(e) SPEEDING ON CITY HIGHWAY (20-24 MPH)

9965 346.57(4)(gm) SPEEDING ON FREEWAY (30-34 MPH)

8965 346.57(4)(gm) SPEEDING ON FREEWAY (20-24 MPH)

8665 346.57(4)(gm) SPEEDING ON FREEWAY (20-24 MPH)

9265 346.57(4)(gm) SPEEDING ON FREEWAY (25-29 MPH)

9365 346.57(4)(gm) SPEEDING ON FREEWAY (25-29 MPH)

9165 346.57(4)(gm) SPEEDING ON FREEWAY (25-29 MPH)

9465 346.57(4)(gm) SPEEDING ON FREEWAY (25-29 MPH)

9065 346.57(4)(gm) SPEEDING ON FREEWAY (25-29 MPH)

10065 346.57(4)(gm) SPEEDING ON FREEWAY (35+ MPH)

9565 346.57(4)(gm) SPEEDING ON FREEWAY (30-34 MPH)

9765 346.57(4)(gm) SPEEDING ON FREEWAY (30-34 MPH)

9665 346.57(4)(gm) SPEEDING ON FREEWAY (30-34 MPH)

8565 346.57(4)(gm) SPEEDING ON FREEWAY (20-24 MPH)

7865 346.57(4)(gm) SPEEDING ON FREEWAY (11-15 MPH)

9865 346.57(4)(gm) SPEEDING ON FREEWAY (30-34 MPH)

7465 346.57(4)(gm) SPEEDING ON FREEWAY (1-10 MPH)

S65 346.57(4)(gm) SPEEDING ON FREEWAY (1-10 MPH)

8265 346.57(4)(gm) SPEEDING ON FREEWAY (16-19 MPH)

7565 346.57(4)(gm) SPEEDING ON FREEWAY (1-10 MPH)

Page 225

Shortcut Statute Description

8765 346.57(4)(gm) SPEEDING ON FREEWAY (20-24 MPH)

7765 346.57(4)(gm) SPEEDING ON FREEWAY (11-15 MPH)

8065 346.57(4)(gm) SPEEDING ON FREEWAY (11-15 MPH)

7965 346.57(4)(gm) SPEEDING ON FREEWAY (11-15 MPH)

7665 346.57(4)(gm) SPEEDING ON FREEWAY (11-15 MPH)

8165 346.57(4)(gm) SPEEDING ON FREEWAY (16-19 MPH)

8465 346.57(4)(gm) SPEEDING ON FREEWAY (16-19 MPH)

8365 346.57(4)(gm) SPEEDING ON FREEWAY (16-19 MPH)

8865 346.57(4)(gm) SPEEDING ON FREEWAY (20-24 MPH)

T65 346.57(4)(gm) SPEEDING ON FREEWAY (1-10 MPH)

6955 346.57(4)(h) SPEEDING IN 55 MPH ZONE (11-15 MPH)

6555 346.57(4)(h) SPEEDING IN 55 MPH ZONE (1-10 MPH)

S55

T55

346.57(4)(h) SPEEDING IN 55 MPH ZONE (1-10 MPH)

346.57(4)(h) SPEEDING IN 55 MPH ZONE (1-10 MPH)

7055 346.57(4)(h) SPEEDING IN 55 MPH ZONE (11-15 MPH)

6855 346.57(4)(h) SPEEDING IN 55 MPH ZONE (11-15 MPH)

9255 346.57(4)(h) SPEEDING IN 55 MPH ZONE (35-39 MPH)

8955 346.57(4)(h) SPEEDING IN 55 MPH ZONE (30-34 MPH)

8855 346.57(4)(h) SPEEDING IN 55 MPH ZONE (30-34 MPH)

8555 346.57(4)(h) SPEEDING IN 55 MPH ZONE (30-34 MPH)

8755 346.57(4)(h) SPEEDING IN 55 MPH ZONE (30-34 MPH)

9355 346.57(4)(h) SPEEDING IN 55 MPH ZONE (35-39 MPH)

8655 346.57(4)(h) SPEEDING IN 55 MPH ZONE (30-34 MPH)

9155 346.57(4)(h) SPEEDING IN 55 MPH ZONE (35-39 MPH)

9055 346.57(4)(h) SPEEDING IN 55 MPH ZONE (35-39 MPH)

9955 346.57(4)(h) SPEEDING IN 55 MPH ZONE (40-44 MPH)

9755 346.57(4)(h) SPEEDING IN 55 MPH ZONE (40-44 MPH)

Page 226

Shortcut Statute Description

9555 346.57(4)(h) SPEEDING IN 55 MPH ZONE (40-44 MPH)

9655 346.57(4)(h) SPEEDING IN 55 MPH ZONE (40-44 MPH)

10055 346.57(4)(h) SPEEDING IN 55 MPH ZONE (45+ MPH)

6655 346.57(4)(h) SPEEDING IN 55 MPH ZONE (11-15 MPH)

9455 346.57(4)(h) SPEEDING IN 55 MPH ZONE (35-39 MPH)

7455 346.57(4)(h) SPEEDING IN 55 MPH ZONE (16-19 MPH)

6755 346.57(4)(h) SPEEDING IN 55 MPH ZONE (11-15 MPH)

9855 346.57(4)(h) SPEEDING IN 55 MPH ZONE (40-44 MPH)

8355 346.57(4)(h) SPEEDING IN 55 MPH ZONE (25-29 MPH)

7355 346.57(4)(h) SPEEDING IN 55 MPH ZONE (16-19 MPH)

7155 346.57(4)(h) SPEEDING IN 55 MPH ZONE (16-19 MPH)

7955 346.57(4)(h) SPEEDING IN 55 MPH ZONE (20-24 MPH)

7555 346.57(4)(h) SPEEDING IN 55 MPH ZONE (20-24 MPH)

8255 346.57(4)(h) SPEEDING IN 55 MPH ZONE (25-29 MPH)

7755 346.57(4)(h) SPEEDING IN 55 MPH ZONE (20-24 MPH)

8055 346.57(4)(h) SPEEDING IN 55 MPH ZONE (25-29 MPH)

7855 346.57(4)(h) SPEEDING IN 55 MPH ZONE (20-24 MPH)

8455 346.57(4)(h) SPEEDING IN 55 MPH ZONE (25-29 MPH)

7655 346.57(4)(h) SPEEDING IN 55 MPH ZONE (20-24 MPH)

7255 346.57(4)(h) SPEEDING IN 55 MPH ZONE (16-19 MPH)

8155 346.57(4)(h) SPEEDING IN 55 MPH ZONE (25-29 MPH)

31OVER 346.57(5) EXCEEDING SPEED ZONES, ETC. (30-34 MPH)

30OVER 346.57(5)

32OVER 346.57(5)

33OVER 346.57(5)

28OVER 346.57(5)

36OVER 346.57(5)

EXCEEDING SPEED ZONES, ETC. (30-34 MPH)

EXCEEDING SPEED ZONES, ETC. (30-34 MPH)

EXCEEDING SPEED ZONES, ETC. (30-34 MPH)

EXCEEDING SPEED ZONES, ETC. (25-29 MPH)

EXCEEDING SPEED ZONES, ETC. (35-39 MPH)

Page 227

Shortcut Statute

43OVER 346.57(5)

25OVER 346.57(5)

26OVER 346.57(5)

34OVER 346.57(5)

39OVER 346.57(5)

37OVER 346.57(5)

38OVER 346.57(5)

35OVER 346.57(5)

42OVER 346.57(5)

40OVER 346.57(5)

44OVER 346.57(5)

29OVER 346.57(5)

SI 346.57(5)

41OVER 346.57(5)

17OVER 346.57(5)

9OVER 346.57(5)

10OVER 346.57(5)

S 346.57(5)

11OVER 346.57(5)

45OVER 346.57(5)

15OVER 346.57(5)

14OVER 346.57(5)

13OVER 346.57(5)

27OVER 346.57(5)

18OVER 346.57(5)

16OVER 346.57(5)

19OVER 346.57(5)

Description

EXCEEDING SPEED ZONES, ETC. (40-44 MPH)

EXCEEDING SPEED ZONES, ETC. (25-29 MPH)

EXCEEDING SPEED ZONES, ETC. (25-29 MPH)

EXCEEDING SPEED ZONES, ETC. (30-34 MPH)

EXCEEDING SPEED ZONES, ETC. (35-39 MPH)

EXCEEDING SPEED ZONES, ETC. (35-39 MPH)

EXCEEDING SPEED ZONES, ETC. (35-39 MPH)

EXCEEDING SPEED ZONES, ETC. (35-39 MPH)

EXCEEDING SPEED ZONES, ETC. (40-44 MPH)

EXCEEDING SPEED ZONES, ETC. (40-44 MPH)

EXCEEDING SPEED ZONES, ETC. (40-44 MPH)

EXCEEDING SPEED ZONES, ETC. (25-29 MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

EXCEEDING SPEED ZONES, ETC. (40-44 MPH)

EXCEEDING SPEED ZONES, ETC. (16-19 MPH)

EXCEEDING SPEED ZONES, ETC. (1-10 MPH)

EXCEEDING SPEED ZONES, ETC. (1-10 MPH)

EXCEEDING SPEED ZONES, ETC. (1-10 MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

EXCEEDING SPEED ZONES, ETC. (45+ MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

EXCEEDING SPEED ZONES, ETC. (25-29 MPH)

EXCEEDING SPEED ZONES, ETC. (16-19 MPH)

EXCEEDING SPEED ZONES, ETC. (16-19 MPH)

EXCEEDING SPEED ZONES, ETC. (16-19 MPH)

Page 228

FRA

VO

ID

IIV

IVP

Shortcut Statute

20OVER 346.57(5)

21OVER 346.57(5)

22OVER

23OVER

24OVER

SE

12OVER

346.57(5)

346.57(5)

346.57(5)

346.57(5)

346.57(5)

Description

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (20-24 MPH)

EXCEEDING SPEED ZONES, ETC. (11-15 MPH)

OWI5 346.63(1)(a) OPERATING WHILE INTOX. (5TH+)

OWI4 346.63(1)(a) OPERATING WHILE INTOX. (4TH)

OWI 346.63(1)(a) OPERATING WHILE INTOX.

OWI2 346.63(1)(a) OPERATING WHILE INTOX. (2ND)

OWI3 346.63(1)(a) OPERATING WHILE INTOX. (3RD)

DRUG 346.63(1)(am) OPER W/DETECT LEVEL CONTROL SUBSTANCE

PAC3 346.63(1)(b) OWI-(3RD) BAC .08%+

PAC4 346.63(1)(b) OWI-(4TH) BAC >.02%+

PAC2 346.63(1)(b) OWI-(2ND) BAC .08%+

PAC 346.63(1)(b) OWI-""BAC .1%+""

PAC 346.63(1)(b) OWI-""BAC .08 - .99%""

PAC5 346.63(1)(b) OWI-(5TH+) BAC >.02%+

ABS 346.63(2m)

UAO 346.63(2m)

DSP 346.69

VIOLATE ABSOLUTE SOBRIETY LAW

VIOLATE ABSOLUTE SOBRIETY LAW

HIT AND RUN-PROPERTY ADJACENT TO HIGHWAY

346.70(1) FAILURE TO NOTIFY POLICE OF ACCIDENT

346.88(3)(b) OBSTRUCTED DRIVERS VISION-FRONT VIEW

346.89(1)

346.93(1)

346.935(1)

INATTENTIVE DRIVING

MINOR TRANSPORTING INTOXICANTS IN MV

DRINK OPEN INTOXICANTS IN MV-PASSENGER

Page 229

Shortcut

IVO

Statute

346.935(1)

ERV 346.94(16)

LHI

DHL

CL

RL

ICL

347.06(1)

347.06(1)

347.06(3)

347.06(3)

Description

DRINK OPEN INTOXICANTS IN MV-DRIVER

ILLEGAL USE OF RADIO, ETC.

OPERATION W/O REQUIRED LAMPS LIGHTED

OPERATION W/O REQUIRED LAMPS LIGHTED

UNCLEAN/DEFECTIVE LIGHTS OR REFLECTORS

UNCLEAN/DEFECTIVE LIGHTS OR REFLECTORS

347.07(2)(b) OPERATE VEHICLE W/ NONRED TAILLIGHTS

DBL

DSL

LSI

DTS

LDI

LBC 347.07(2)(b) OPERATE VEHICLE W/ NONRED TAILLIGHTS

FDHL 347.12(1)(a) APPROACHING OPERATOR FAIL/DIM MULTIBEAMS

LHD

DTL

LTI

347.12(1)(a)

347.13(1)

347.13(1)

APPROACHING OPERATOR FAIL/DIM MULTIBEAMS

NO TAIL LAMP/DEFECTIVE TAIL LAMP-NIGHT

NO TAIL LAMP/DEFECTIVE TAIL LAMP-NIGHT

347.14(1)

347.14(1)

347.14(1)

347.15(1)

347.15(1)

OPERATE VEHICLE W/O STOPPING LIGHTS

OPERATE VEHICLE W/O STOPPING LIGHTS

OPERATE VEHICLE W/O STOPPING LIGHTS

SALE/OPERATE VEH. W/O DIRECTIONAL LIGHTS

SALE/OPERATE VEH. W/O DIRECTIONAL LIGHTS

BL

PBI

DPB

NM

IM

347.25(4)

347.35(1a)

347.35(1a)

347.39(1)

347.39(1)

EQUIP NONPOLICE VEH. W/ BLUE LIGHTS

FAIL/EQUIP VEHICLE W/ PARKING BRAKE

FAIL/EQUIP VEHICLE W/ PARKING BRAKE

OPERATE MOTOR VEH. W/O ADEQUATE MUFFLER

OPERATE MOTOR VEH. W/O ADEQUATE MUFFLER

AE 347.39(2)

VMR 347.40(1)

EQUIP MOTOR VEHICLE WITH ILLEGAL MUFFLER

OPERATE VEHICLE W/O REARVIEW MIRROR

DS

SCI

347.41

347.47(3)

DEFECTIVE SPEEDOMETER

TOWING WITH IMPROPER SAFETY CHAINS

SBM 347.48(1)(a) SELL/BUY MOTOR VEHICLE W/O SAFETY BELTS

Page 230

Shortcut

DSB

Statute Description

347.48(1)(a) SELL/BUY MOTOR VEHICLE W/O SAFETY BELTS

SBW 347.48(2m)(b) VEHICLE OPERATOR FAIL/WEAR SEAT BELT

FFS

SBP

347.48(2m)(b) VEHICLE OPERATOR FAIL/WEAR SEAT BELT

347.48(2m)(d) RIDE IN VEHICLE W/O WEARING SEAT BELT

FDDS TR139.04(6) USE MOTOR VEHICLE LABEL

TSC TR305.09(4) FAIL/MAINTAIN SIGNAL LENSES

DLPL TR305.13(1) PLATE LAMP NOT FUNCTION OR MISSING-IL

LRP

LSO

TR305.13(1) PLATE LAMP NOT FUNCTION OR MISSING-IL

TR305.15(4) COVER/OBSTRUCT STOP LAMP LENSES

BLC TR305.15(4) COVER/OBSTRUCT STOP LAMP LENSES

IHSL TR305.15(5) FAIL/MAINTAIN HIGH-MOUNTED STOP LAMP

TPTL TR305.20(5) TAIL PIPE NOT EXTEND PAST PASSNGR COMPART

MIM TR305.26(1) FAIL/EQUIP REQUIRED MIRRORS

LOM TR305.26(1) FAIL/EQUIP REQUIRED MIRRORS

ROM TR305.26(1) FAIL/EQUIP REQUIRED MIRRORS

DWNO TR305.32(2) FRONT DRIVERS SIDE WINDOW NOT OPERATE

TINT TR305.32(4)(b)2 VENT/SIDE WINDOW EXCESSIVE TINTING

RRWT TR305.32(5)(b) REAR WINDOW EXCESSIVE TINTING

ERWT TR305.32(5)(b) REAR WINDOW EXCESSIVE TINTING

RRSWT TR305.32(6) REAR SIDE WINDOW EXCESSIVE TINTING

ERSWT TR305.32(6) REAR SIDE WINDOW EXCESSIVE TINTING

CW TR305.34(3) CRACKED/DAMAGED VEHICLE WINDSHIELD

TW

TR2

TR1

TR305.34(6)

TR326.01(1)

TR326.01(1)

ILLEGAL MATERIALS ON WINDSHIELD

49 CFR PART 107 - GROUP 1

49 CFR PART 107

Page 231

Property Owner Shortcuts

Key these shortcuts in the property owner company name field on the crash form to bring back complete property owner information.

Shortcut Company Location

ALLIANT ENERGY

ALLIANT

SBC

AMERITECH

VERIZON TELEPHONE CO

VERIZON

NC - RHINELANDER

ALLIANT ENERGY

ALLIANT ENERGY

SBC

SBC

VERIZON TELEPHONE CO

VERIZON TELEPHONE CO

WISCONSIN DEPT OF

TRANSPORTATION

MADISON

MADISON

WAUKESHA

WAUKESHA

SUN PRAIRIE

SUN PRAIRIE

RHINELANDER

NC - WIS RAPIDS WISCONSIN DEPT OF

TRANSPORTATION

WI RAPIDS

NE - GREEN BAY WISCONSIN DEPT OF

TRANSPORTATION

GREEN BAY

NW - EAU CLAIRE WISCONSIN DEPT OF

TRANSPORTATION

EAU CLAIRE

NW - SUPERIOR WISCONSIN DEPT OF

TRANSPORTATION

SUPERIOR

SW - LA CROSSE WISCONSIN DEPT OF

TRANSPORTATION

LA CROSSE

SW - MADISON WISCONSIN DEPT OF

TRANSPORTATION

MADISON

SE - WAUKESHA WISCONSIN DEPT OF

TRANSPORTATION

WAUKESHA

WEPCO WISCONSIN ELECTRIC CLAIMS MILWAUKEE

MILWAUKEE WISCONSIN ELECTRIC

CLAIMS

WISCONSIN ELECTRIC CLAIMS

WISCONSIN PUBLIC SERVICE WISCONSIN PUBLIC SERVICE

WPS WISCONSIN PUBLIC SERVICE

XCELL ENERGY

XCELL

XCELL ENERGY

XCELL ENERGY

GREEN BAY

GREEN BAY

EAU CLAIRE

EAU CLAIRE

Page 232

Insurance Shortcuts (Aliases)

If you free key an insurance company on the crash form using Alt-O, TraCS will attempt to match it to an insurance company on this list.

Shortcut Company

AAA AUTO CLUB INS ASSOC

AARP

ACUITY

AFFIRMATIVE

ALLIED

AMERICAN STANDARD

AMERICAN STATES

AMFAM

ATLANTA CASUALTY

AUTO OWNERS

BADGER

HARTFORD UNDERWRITERS INS CO

ACUITY, A MUTUAL INSURANCE CO

AFFIRMATIVE INS CO

AMERICAN STATES INS CO

AMERICAN FAMILY MUTUAL INS CO

ALLIED PROPERTY AND CASUALTY INS CO

AMERICAN STANDARD INS CO OF WIS

ATLANTA CASUALTY CO

AUTO OWNERS INS CO

BADGER MUTUAL INS CO

CHUBB

CINCINNATI

CNA

CHUBB INDEMNITY INS CO

CINCINNATI INS CO

CONTINENTAL CASUALTY CO (C/O CNA-LPS

CLAIMS)

COLONIAL

COLONIAL PENN

DAIRYLAND

DEPOSITORS

FEDERATED

NATIONWIDE ASSURANCE CO

AIG CENTENNIAL INSURANCE CO

DAIRYLAND INS CO

DEPOSITORS INS CO

ECONOMY ECONOMY FIRE & CASUALTY CO

ECONOMY PREFERRED ECONOMY PREFERRED INS CO

EMASCO

EMC

ENCOMPASS

EMCASCO INS CO

EMPLOYERS MUTUAL CASUALTY CO

ENCOMPASS INSURANCE CO OF AMERICA

FEDERATED MUTUAL INS CO

Page 233

Shortcut

GE PROPERTY &

CASUALTY

GEICO

GENERAL CASUALTY

GLOBE AMERICAN

GO AMERICA

GRE

GREAT WEST

GREATWAY

GRINNEL MUTUAL

HANOVER

HARTFORD

HERITAGE

IDS

INTEGRITY

KEMPER

LIBERTY

MET LIFE

MIDWEST SECURITY

HANOVER INS CO

HARTFORD UNDERWRITERS INS CO

ACUITY, A MUTUAL INSURANCE CO

IDS PROPERTY CASUALTY INS CO

KEMPER NATIONAL

LIBERTY MUTUAL

Company

AIG CENTENNIAL INSURANCE CO

INTEGRITY MUTUAL INS CO

GOVERNMENT EMPLOYEES INS CO

GLOBE AMERICAN CASUALTY CO

GLOBE AMERICAN CASUALTY CO

GLOBE AMERICAN CASUALTY CO

GREAT WEST CASUALTY CO

GREATWAY INS CO

GENERAL CASUALTY CO OF WISCONSIN

GRINNELL MUTUAL REINSURANCE CO

METROPOLITAN PROPERTY & CASUALTY INS CO

STATE AUTO INSURANCE CO OF WISCONSIN

MSI

NATIONWIDE

OMAHA P & C

PARTNERS

MUTUAL SERVICE CASUALTY INS CO

NATIONWIDE ASSURANCE CO

BEAZLEY INSURANCE COMPANY, INC

PARTNERS MUTUAL INS CO

PREMATIC SERVICE CORP FARMERS INS EXCHANGE

PROGRESSIVE NORTHERN INS CO PROGRESSIVE

PRUDENTIAL

RURAL

LM PROPERTY AND CASUALTY INSURANCE CO

RURAL MUTUAL INS CO (ATTN: CLAIMS DEPT)

Page 234

Shortcut

SAFECO

SECURA

SELECTIVE

SF

ST PAUL

STATE AUTO

TIG

TOWER

TRANSPORTATION

TRAVELERS

UNITED SERVICES

UNITRIN

USAA

USF&G

VALLEY FORGE

VIKING

WAUSAU

WEA

ZURICH

Company

SAFECO INS CO OF AMERICA

SECURA INS A MUTUAL CO

SELECTIVE INS CO OF AMERICA

STATE FARM

ST PAUL FIRE & CASUALTY INS CO

STATE AUTO INSURANCE CO OF WISCONSIN

TIG INS CO

HAWKEYE-SECURITY INSURANCE

TRANSPORTATION INS CO (C/O CNA-LPS CLAIMS)

TRAVELERS INS CO

UNITED SERVICES AUTOMOBILE ASSN

UNITRIN PREFERRED INS CO

UNITED SERVICES AUTOMOBILE ASSN

UNITED STATES FIDELITY & GUARANTY CO

VALLEY FORGE INS CO (C/O CNA-LPS CLAIMS)

VIKING INS CO OF WISCONSIN

WAUSAU UNDERWRITERS INS CO

WEA PROPERTY & CASUALTY INS CO

ZURICH AMERICAN INS CO

Page 235

Appendix B - Vehicle Types Chart

VEHICLE TYPES

UNIT TYPE UNIT

TYPE

CODE

PLATE TYPE VEHICLE TYPE

PASSENGER CAR

AUTO 1

DIS,DUK,END,FIN,FRF,GLF,

GOV,GST,HEG,HEM,HOB,HSV,KID,LDF,MDH,

MEN,MFR,MGP,MLG,MUN,OFF,ONI,

PAK,SES,SOV,SPT,SPX,TMP,TRP,VET,WHF,

WHL,WNG,WSP,XPW

AUT, BRV, MUN, OFF, LDF, MEN, ONI, SOV,

WSP

SAME PLATES AS VEHICLE TYPE 1

SAME PLATES AS VEHICLE TYPE 1

POLICE EMERGENCY*

AUTO

AUTO

1

1

SNOWPLOW

FIREFGHTR/EMERGENCY

*

UTILITY TRUCK

UK,END,FIN,FRM,FRF,GLF,GOV,

GST,HEG,HEM,HOB,HSV,KID,LDF,LTK,MDH,

MEN,MFR,MGP,MLG,MUN,OFF,ONI,

PAK,SES,SOV,SPT,SPX,TMP,TOR,TRP,VET,

WHF,WHL,WNG,WSP,XPW

TRUCK 2

HOB,HTK,LDF,MDH,MEN,

MFR,MUN,OFF,ONI,SOV,SPX,TMP,TRP,XPW

TRUCK 2 ANT, APO, BRV, COL, DMO, DLR, FIN, GOV,

LDF, MDH, MEN, MFR, MUN, OFF, ONI, SOV,

SPX, TMP, TOR, TRP, XPW

TRUCK

TRUCK

2

2

ANT, APO, BRV, COL, DMO, DLR, FIN, GOV,

HTK, LDF, MDH, MEN, MFR, MUN, OFF, ONI,

SOV, SPX, TMP, TOR, XPW

ANT, APO, BRV, COL, DMO, DLR, FIN, GOV,

LDF, MDH, MEN, MFR, MUN, OFF, ONI, SOV,

SPX, TMP, TOR, XPW

TRUCK

TRUCK

TRUCK

2

2

2

AMA, BRV, CLS, COL, CVG, DMO, DIS, DLR,

DUK, END, FIN, FRF, GLF, GST, HEG, HEM,

HOB, KID, LDF, MEN, MFR, MGP, MLG, MTM,

ONI, PAK, SES, SPT, SOV, TMP, TRP, VET,

WHF, WNG, XPW

AUT, BRV, LDF, LTK, MEN, MUN, ONI, SPX

BRV, LDF, MEN, MUN, ONI, SOV, SPX

TRUCK 2 SAME AS VEHICLE TYPE 3

STRAIGHT TRUCK

(INSERT TRUCK)

TRUCK TRACTOR (Not

Attached)

TRUCK TRACTOR (Semi

Attached)

TRUCK TRACTOR (Double

Bottom)

MOTOR HOME

AMBULANCE/EMEGENCY*

FIRETRUK EMERGENCY

*

POLICE EMERGENCY*

VEHICLE

TYPE

CODE

1

2

19

24

3

4

5

6

7

8

9

10

2

Page 236

TRUCK

TRUCK

MOTORCYCLE

MOTORCYCLE

MOTORCYCLE

MOTORCYCLE

BUS

BUS

2

2

3

3

3

3

4

4

SAME AS VEHICLE TYPE 3

SAME AS PLATES ON VEHICLE TYPE 3 & 4

BUS, SOV, GOV, TRP

BUS, SOV, GOV

FIREFGHTR/EMERGENCY

*

SNOWPLOW

AMC, BRV, CMC, CYC, DMC, DVC, GOV,

HMC, LDF, MCD, MDC, MEN, MNC, ONI, SOV,

TMP, TPD, TRP, VMC, WSC

SAME AS VEHICLE TYPE 11

MOTORCYCLE 11

SAME AS VEHICLE TYPE 11

AMC, CMC, HMC, MDC, MNC, MPD, TRP, VMC

POLICE EMERGENCY*

FIREFGHTR/EMERGENCY

*

MOPED

2

24

12

SCHOOL BUS

PUPIL TRANS SCHOOL

BS

PASSENGER BUS

24

19

13

14

15

LDF,MEN,MUN,OFF,ONI,SOV,SPX,TRP

EQUIPMENT 5

PROPELLED **

OTHER WRKNG MACH** 17 EQUIPMENT 5

EQUIPMENT 5

EQUIPMENT 5

EQUIPMENT 5

EQUIPMENT 5

SNOW

SNWMBLE/ATV/MINIBK **

19

20

BICYCLE 6

BICYCLE 6

BICYCLE 22

2

23 PEDESTRIAN 7

* Use if 'On Emergency' bubble is marked.

PEDESTRIAN

** If Unit Type = 5 then require entry of Vehicle Type Code 16-21.

Page 237

Appendix C – Sample Forms

ELCI Violator Copy Sample

Page 238

ELCI Officer Copy Sample

Page 239

ELCI Court Copy Sample

Page 240

ELCI Parental Notification Sample

Page 241

NTC Violator Copy Sample

Page 242

NTC Officer Copy Sample

Page 243

NTC Court Copy Sample

Page 244

NTC Spanish Sample

Page 245

NTC Parental Notification Sample

Page 246

Traffic/Equipment Warning for Individual Sample

Page 247

Traffic/Equipment Warning for Non-Individual Sample

Page 248

WARNING Non-Traffic Sample

Page 249

WARNING Officer Copy Sample

Page 250

WARNING Report in Person Copy Sample

Page 251

WARNING Mail-In Sample

Page 252

Natural Resources Citation Violator Sample

Page 253

Natural Resources Citation Court Sample

Page 254

Natural Resources Citation Officer Sample

Page 255

ALCOHOL Informing the Accused Copy Sample

Page 256

ALCOHOL Blood Urine Analysis Copy Sample

Page 257

ALCOHOL Notice of Intent to Revoke Front Side Copy Sample

Page 258

ALCOHOL Notice of Intent to Revoke Back Side Copy Sample

Page 259

ALCOHOL Notice of Intent to Suspend Copy Sample

Page 260

ALCOHOL Administrative Review Request Copy Sample

Page 261

Influence Report Sample

Page 262

Influence Interrogation Report Sample

Page 263

CRASH Sample

Page 264

Page 265

Page 266

Page 267

Crash Report Office Version Sample

Page 268

Page 269

Page 270

Page 271

DRIVER EXCHANGE of Information Sample

Page 272

DEER CRASH Sample

Page 273

DEER CRASH Office Version Sample

Page 274

DRIVER CONDITION / BEHAVIOR Sample

Page 275

FATAL SUPPLEMENT Sample

Page 276

ATTACHMENT Sample

Page 277

Traffic Stop Sample

Page 278

Page 279

Citizen Contact Sample

Page 280

Page 281

Appendix D – Using a Mobile Data Browser

Searching MDB for Driver’s License Records

While the cursor focus is on the

Last Name

field, select the person from the listing of persons in the Common Information Manager.

If a custom DLL has been written by\for the local agency, TraCS can be configured to search the MDB for the last five driver’s license records queried. To search, select the

Search

button, or press

ALT-S

.

Page 282

TraCS will attempt to read the MDB Inbox for the last five driver’s license records. If the

Search is successful, the Search Status will display “

External Search Successful.

If highlight the desired name and select the

Apply

button.

Currently, the custom dll written by State Patrol for the HTE mobile data browser will attempt to recognize driver’s license records from 26 States. The States include

California, Illinois, Indiana, Iowa, Kentucky, Michigan, Minnesota, Missouri, Nebraska,

New York, Ohio, Texas and Wisconsin. If the Search routine does not recognize the driver’s license State, the driver’s license information will have to be manually entered into the Warning form. Your agency’s situation may be different.

MDB Driver’s License Search Routine Error

If the Search routine encounters a problem reading the MDB Inbox, the Search Status will display “

Error: Type mismatch has occurred in ExecuteQuery Function.

” and no

Search records will be displayed. The driver’s license information will have to be manually entered into the form.

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Searching For License Plate Records

While the cursor focus is on the License Plate field, TraCS can also search the MDB for license plate records queried if your agency has the custom dll written. To search, select the

Search

button, or press

ALT-S

.

TraCS will attempt to read the MDB Inbox for the license plate records queried. If the

Search is successful, the Search Status will display “

External Search Successful.

Highlight the desired license plate and select the

Apply

button.

Currently, TraCS in connection with the HTE Mobile Data Browser will attempt to recognize license plate records from 26 States. The States include California, Illinois,

Indiana, Iowa, Kentucky, Michigan, Minnesota, Missouri, Nebraska, New York, Ohio,

Texas and Wisconsin. Your situation may be different depending on what type of MDB your agency uses. If the Search routine does not recognize the license plate State, the vehicle information will have to be manually entered into the form.

MDB License Plate Search Routine Error

If the Search encountered problems reading the MDB Inbox, the Search Status will display “

Error: Type mismatch has occurred in ExecuteQuery Function.

” and no

Search records will be displayed. The vehicle information will have to be manually entered into the form.

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Appendix E – Using the Barcode Reader

TraCS can be configured to use a Barcode Reader \ Imager to read 2D bar-coded information. Information from Drivers License and Certificates of Registration can be imported into TraCS if the issuing state followed the AAMVA (American Association of

Motor Vehicle Administrator) standards.

The following states are known to provide complete information:

Alaska

Tennessee

Iowa

Wisconsin

Indiana

Oregon

Other states have not been tested with TraCS

The following states provide limited data:

Illinois: o

Last o

First o

Middle o

License o

License Expiration Year o

Date of Birth o

State Issuance

Minnesota o

Last Name

ƒ

Field contains First, Middle and Last Name o

License o

Date of Birth o

State Issuance

Reading a License:

It is preferable to read bar-coded information once the contact is opened. Data read at this time is place in the Common Information Manager. This data is available to all forms opened in the contact.

Procedure:

Aim the barcode reader at the 2D barcode on the license. Hold the license at a slight angle and pull the trigger moving the red light onto the barcode until a beep is heard.

This signifies that the data has been read. Repeat the procedure if additional licenses need to be read.

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Checking Data in the Common Information Manager:

Data read by the barcode reader can be checked in the Common Information Manager.

Click the Common Icon on the toolbar to open the manager. opens showing the scanned individuals name.

The dialog box

Clicking on the name will place the data in the bottom box for review. When checking an Out of State driver’s license, be sure that the data contained in the fields is the correct data for that field. Some states switch First and Last Name around, some put the entire name in the Last Name field. Click OK when done with the review.

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Populating Data Fields:

Data in the Common Information Manager is used to populate data fields on the accident report. Place the cursor on the Driver’s License Number field.

Notice that a List icon appears on the databar. Click on the List icon to show a listing of individuals in the Common Information Manager.

Click on the person desired and then hit the <Enter> key. The data will be imported into the appropriate driver fields.

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Using the Barcode Reader as an Imager:

The barcode reader is also an imager. It can be used in the Diagram section to take a picture of a drawing, license or other items and be placed in the diagram area. When in the Diagram field click on the Image Capture & Import icon.

The Image Capture & Import (Diagram) dialog box opens.

Hold the object to be scanned, point the imager at it, pull the trigger moving the red light to the desired location and wait for the beep that signifies the image have been captured. If the image is not correct, click the Re-Scan button to clear the image.

Closing the dialog box inserts the image into the diagram field.

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Appendix F - Setting User Defaults

1. Open TraCS and log in as yourself.

2. Click menu.

3. The Defaults Editor will appear.

4. Click the tab.

5. Add the DataBar control to the left pane by double clicking DataBar in the GUI controls panel.

6. Select the Alignment option you prefer.

7. Select your Expert Mode preference.

Note: New Users should set the Expert Mode to NO. After you are familiar with the pick lists and forms, you can set the Expert Mode to YES which makes the databar area smaller.

8. Click the tab.

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9. In the Show Fields For: field - choose the form you want to set defaults for.

Note:

Defaults do not carry from Form to Form and must be set for each Form.

10. Choose the fields in the right pane that you want to set with defaults, either double click each of them or single click the entry and click the add button to add them to the left pane.

11. Enter the default value for the field in the value field.

Note:

If you are unsure what the default value should be, leave the value field blank and set the Retains last value entered radio button to YES. After you complete a form and select values in the associated fields you can come back to the defaults editor and see what default value is stored for each of the fields.

12. Choose the type of default button.

A.

YES

means that whatever the user has entered on the form will be the default value until he or she changes it, either through the Default Editor or by

Entering\Selecting a different value on the form. It will carry over between sessions of TraCS.

B. If you select

Temporary

, the default will be the last value entered in that field when the TraCS application is open. If the user changes the value in the field that new value will become the default value. If the user closes the TraCS application the default will revert back to the original default value.

C. If you select

NO

, the default value will always be what is indicated in the value field. Some field values need to be reference by their underlying code. County name is not stored as the text value of the name but rather the numeric value in the underlying tables.

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13. Field names for each of the forms may be written in a way that is very intuitive.

Unfortunately the field names for the ELCI form are not intuitive. The following lists of ELCI fields are configured to accept defaults although which fields you choose is up to you.

ELCI or NTC Fields Highly Recommended for Defaults

APRN_CT_NB = Court Name. (8-digit number).

APRN_CT_TY = Court type. (M, C, or T)

DLVY_TYCD = Delivery method. (P, M)

MDTY_APRN_DT = Court appearance date. (MM/DD/YYYY)

MDTY_APRN_TM = Court time. (HH:MM) Military time.

PLTF_CMTY_NM = Plaintiff Municipality. (4 digit number)

PLTF_CNTY_CD = Plaintiff County (2 digit number)

PLTF_GOVT_TY = Plaintiff Type (1 digit number)

VLTN_CMTY_NM = Violation Municipality (4 digit number)

VLTN_CNTY_CD = Violation County (2 digit number)

Other ELCI Fields Available to Set Defaults

AT_HWY_DIR_CD = At Highway Direction. (N, S, E, W)

AT_HWY_TY_CD = At Highway Type (H, I)

BIOM_CD = Biometric Code (F, R)

BOND_CASH_FL = Cash Bond Flag (Y, N)

BOND_CRCD_FL = Credit Card Bond Flag (Y, N)

CUST_TERR = Violator Address State (i.e. WI)

DIS_UOM_TYCD = Distance Unit of Measurement (FT, MI)

DIST_ATTY_RTE_FL = District Attorney Routing Flag (Y, N)

DL_ISSG_TERR = Driver License State of Issuance (i.e. WI)

ESTDS_DIR_CD = Estimated Distance Direction (N, S, E, W)

EYE_COLR_CD = Eye Color (i.e. BLU)

FROM_AT_HWY = At Highway Name (3 character length)

FROM_AT_STR = At Street Location

HAIR_COLR_CD = Hair Color (i.e. BRO)

HWY_TY = On Highway Type (H, I)

INCD_RPT_NARR = Narrative (990 characters)

INDV_DOB = Date of Birth (Agency.adf defaults the century to 19)

INDV_NNDV_RB = Defendant Type (I, N)

LENF_AGCY_CM = Agency Space (200 character length)

LGT_COND = Light Conditions (2 digits)

LICD_AS_CLS_CD = Licensed As DL Class (A, B, C, D, M, O)

LOC_ESTD_DIS = Location Estimated Distance (Number field)

LOR_DESC = Ordinance Description (Text Field)

LOR_NB = Ordinance Number

MINR_VEH_FL = Underage Passenger (Y, N)

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NB_OF_LNES = Number of Lanes (1, 2, 3, 4, 5, 6, 7, 8, 9)

ON_HWY = On Hwy Name (3 character length)

ON_HWY_DIR_CD = On Hwy Direction (N, S, E, W)

ON_HWY_TY_CD = On Hwy Type (I, H)

ON_STR = Street Location

OPAS_CLS_CD = Operating As DL Class (A, B, C, D, M, O)

PLT_EXPN_YEAR = Plate Expiration Year (4 digits)

PLT_TYCD = License Plate Type (i.e. AUT)

PSTD_SPD_LMT = Posted Speed Limit (3 digit number)

RACE_CD = Race (A, B, H, I, W)

RDWY_ZONE_CD = Roadway Zones (C, R, S, U,)

REG_ISSG_TERR = Plate Issuing State (i.e. WI)

ROAD_TY = Road Conditions (2 digit length)

SEX_TYCD = Gender (M, F)

TRFC_TY = Traffic Conditions (L, M, H)

VEH_COLR_TYCD = Vehicle Color (i.e. BLU)

VEH_MAKE_TYCD = Vehicle Make (i.e. CHEV)

VEH_STYL_TYCD = Vehicle Type (i.e. 4D)

WI_CIT_LAE_CD = License Endorsements (F, H, N, P, S, T)

WTHR_TY = Weather Conditions (2 digit number)

14. Click OK to save the default settings.

You will have to close TraCS and then re-open TraCS to see the default changes you have saved.

NOTE:

The defaults set in the Agency.adf file will override any settings the user tries to default in their personal user defaults.

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Appendix G – Using the TraCS Diagram Tool

Launch the TraCS Diagram tool by clicking the

Diagram dialog box displays.

icon on the databar. The

The toolbars that are included are shown at the top of the dialog box. Select which toolset you want to use by clicking on the appropriate tab. The contents of each tab are shown below.

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Roads

The roads tab contains the following tools:

One lane road. Two lane road.

Four lane road. Five lane road.

Three lane road.

Curve

Corner Merged

Turn around Bridge

Intersect:

The intersect tab contains the following tools:

Rail Road Track

Three Way Four way Two turn lanes

Four turn lanes Two turn lanes Two way two lane

Center lane Turn lane

Units:

The units tab contains the following tools:

Roadway with ramps

Car. Double clicking this unit will create the outline version.

Overturned car. Double click for the outline version.

Pick up. Double click for the outline version.

Van. Double click for the outline version.

Bus. Double click for the outline version.

Truck. Double click for Jack Knife Cab Left version.

Double click again for Jack Knife Cab Right version.

Double click again for the outline version.

Jack Knife truck.

Double click for Jack Knife Cab Right version.

Double click for outline version.

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Double click for Truck.

Tractor. Double click image to create the outline version.

Train. Double click to reverse the image.

Motorcycle.

Bicycle. Double click image to reverse the image.

Horse and rider.

Pedestrian.

Other vehicle. Double click image to create the outline version.

Signs:

The Signs tab contains the following tools.

Traffic Signal. Double click image to change light to Yellow.

Double click again to change light to Green.

Double click again to change light to Red.

Stop sign. Yield sign. Rail Road crossing

One way. Double click on image to create the reverse image.

No U turn No Parking

Objects:

The Objects tab contains the following tools.

Compass

Shrubs Building Debris

Median Pole

Cone Fence River

Guardrail

Animal. Double click to create the reverse image.

Deer

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Tools:

The Tools tab contains the following tools.

Text. Used to add text to the diagram

Horizontal line.

Double click to create a left pointing arrow.

Double click again to create a right pointing arrow.

Double click again to return to a horizontal line.

Double click to create an upward pointing arrow.

Double click again to create a downward pointing arrow.

Double click again to return to a vertical line.

Draw Ink. Used to add freehand drawing.

Erase Ink. Used to erase portions of freehand drawing.

Erase All Ink. Used to erase entire freehand drawing.

Rotate tool. When this tool is used, the selected object in the diagram will have green handles. Grabbing a handle with the mouse and dragging will rotate the object in the direction of the drag.

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Diagramming

Click the desired tab to display the tools desired. Click the appropriate icon and then click once in the white space in the Diagram dialog box. This will move the icon into the diagram space. It should look something like this.

To move the object, position the cursor inside the object, hold the left mouse button down and move the object to the desired location. The object can be sized by clicking and dragging the black boxes on the corners or middle of the object. Clicking on the corners will resize the object while keeping the proper proportions (height and width change at the same time). Clicking on the black boxes in the middle will stretch to object while not retaining the proportions (only height or width will change).

Closing the Diagram dialog box inserts the diagram into the TraCS form. Diagrams may be reopened for further work by clicking the tool button that was used to create the diagram.

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Backgrounds

Diagrams of intersections can be used as background images in the diagram. Images drawn with other graphic packages must be saved as a bmp file to the

C:\TraCS\Backgrnd sub-directory. Drawings done within the TraCS diagram tool can also be saved for later use. Select Object from the toolbar then click on Save

Background. Saved backgrounds can be retrieved much the same way. Select Object from the toolbar the click on Load, then select the appropriate object. This will bring the background into the diagram tool. You only need to add the vehicles.

Other Drawing Packages

TraCS has built in interfaces for MS VISIO, Quick Scene, and Easy Street Draw. Follow the manufacturers’ instructions for use.

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ndix H -- Driver nge Form

Appendix I - Using GPS within TraCS

To get GPS coordinates into the accident form, place the cursor on the Latitude field.

The GPS databar is shown.

Clicking the GPS button will populate the fields with the current GPS coordinates. The

Stored button will bring in the GPS coordinates that were previously stored.

To update stored coordinates, right click on the Globe Icon in the tool tray at the bottom of the screen. Select Get GPS Coordinates from the menu. This will store the current coordinates for retrieval later. These coordinates will not be updated until you repeat the process.

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Appendix J - Examples of Location Information in TraCS

Crash Report

State and federal highways

Please also see additional notes at the end of this document regarding entering highways.

1. On eastbound IH 94 0.5 miles east of STH 73.

2. On northbound IH 39/90 0.1 miles south of milepost 150.

(See notes at end about roadways with multiple highway designations.)

3. On northbound IH 43/94 0.1 miles north of W Greenfield Ave at lightpole AGN3.

(See notes at end about roadways with multiple highway designations.)

4. On USH 12 100 feet north of Dunlap Hollow Rd

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On at

(Note: when a highway intersects another highway at one location, runs concurrently with it for a while and then splits off again, please indicate which portion of the intersecting highway is being referenced by using direction)

6. On USH 151/East Washington Ave at Blair St

(Note: when a highway also has a street name, please include it).

7. On USH 51/N Stoughton Rd 0.1 miles north of USH 12/18/W Beltline Hwy.

(See notes at end about roadways with multiple highway designations.)

8. Business USH 51 at Jelinek Ave.

Ramps

9. Ramp from northbound IH 39/90/94 to northbound USH 151.

(See notes at end about roadways with multiple highway designations.)

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10. Ramp from National Ave to northbound IH 43.

County Highways

11. CTH A/Spooner Ave 20 feet west of 4 th

St W at house number 1831, City of

Altoona

(Note: county highways in

cities or villages

are entered in the On Street Name field when they are the roadway the crash occurred “On”.)

12. On CTH F at 65 th

St, Town of Black Brook.

(Note: county highways in townships should always be selected from the list in the On Hwy # field when they are the “On” roadway.)

13. On Wood St 25 feet south of CTH B/Gillette St at house number 1571, City of

LaCrosse.

(Note: When county highways are the “At” roadway, they should be keyed in the Frm/At Hwy field regardless of whether they are in a city, village or township.)

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Local Roads

14. On W Madison St 40 feet east of 75 th

St. in the 7400 block.

15. S Washington St 30 feet south of STH 29/E Walnut St.

16. On Killsnake Rd at McHugh Rd.

Parking Lots and Private Property

17. Holiday Inn parking lot at 625 CTH VVV/W Rolling Meadows Dr.

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18. In driveway at 23526 125 th

St.

Notes on entering highways

:

When the roadway has two or more highway designations, choose the highway with the highest classification. Order of hierarchy:

Interstate highway

U.S. highway

State trunk highway

U.S. business route

State trunk business route

County trunk highway

Local streets or roads

For example, USH 41 and IH 94 run concurrently in Kenosha County. In this case, 94 should be chosen as the On Hwy # because an interstate highway is higher in the order of hierarchy than a US highway.

When the roadway has two or more designations of the same classification, choose the lowest numbered highway. For example, interstate highways 39, 90 and 94 run concurrently for a while in Dane County. In this case, 39 should be chosen as the On

Hwy # since they are all highways with the same classification and 39 is the lowestnumbered one.

If the highway you're looking for isn't on the list, check that you have the correct county and municipality selected in fields 2 and 3. In many counties, there is a township and city or village with the same name. If you have double-checked the county and municipality and have followed the rules above for selecting highways with more than one designation, and it’s not a county highway within a city or village (in which case it should be entered in the On Street Name field), enter it in the On Street Name field by keying Alt + O or selecting the "Other" button on the tool bar and then keying STH, IH,

USH, or CTH plus the number or letter. You will get a warning about this but you can still validate the form.

Please make every effort to select the highway from the list rather than keying it in the On Street Name field. Other data fields such as highway class are added to the data behind the scenes based on the value in this field.

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Appendix K – Hit and Run Crashes

1. Key “Y” or click the

Yes

button in Field 9 if a hit and run unit was involved in the accident.

Hit and Run Unit Data

If you know the information about the operator, enter it as usual and indicate in the Unit

Status field that the unit was hit and run.

If you do not know the operator or vehicle information, you will still need to fill in some of the data fields.

Important:

Do not put “Unknown”, “H & R”, “Hit and run” or any variation thereof in any text field like

Last Name

,

Drivers License Number

,

License Plate

Number

, etc.; these fields should be left blank if you do not know the information.

For an unknown operator and vehicle, enter the data as follows:

The following fields are required even for an unknown operator and vehicle:

1.

Total Occupants

– Enter “1” unless you know the number of total occupants.

2.

Speed limit

– Select the posted speed at the location of the crash.

3.

Most Harmful Event

– Select the value that was most likely the most harmful event for the hit and run vehicle.

4.

Traffic Control

– Select the value that was most likely the value for the hit and run vehicle.

5.

Driver Factors

– Select the driver factor(s) that were most likely applicable for the hit and run driver.

6.

Highway Factors

– Select the highway factor(s) that were most likely applicable for the hit and run vehicle.

7.

Unit Status

– Select “H-Hit and Run”, “G-Hit and Run/On Emergency”, or “T-

Stolen/Hit and Run”.

8.

Unit Type

– Select the unit type of the hit and run vehicle. If you have no idea what it is, select

Automobile

.

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The remaining fields in this section may be left blank.

The following fields are

required

even for an unknown operator and vehicle:

1.

Operating as classification

– Choose the operating as classification that would be required to operate the hit and run unit. If you have no information about the vehicle and you have chosen Automobile for the unit type, choose

Class D

.

2.

Airbag

– Choose

Unknown

unless you have other information.

3.

Ejected

– Choose

Unknown

unless you have other information.

4.

Trapped/extricated

- Choose

Unknown

unless you have other information.

The remaining fields in this section may be left blank.

Note

: if you hit enter through the

State

field (referring to the drivers license issue state) it will be populated with WI due to the default. This will cause an error if no DL number is entered. To remove the WI, scroll to the top of the list in the data field where the blank space is and hit Enter.

The following fields are

required

even for an unknown operator and vehicle:

1.

Driver or Pedestrian Cond

– Choose Not Observed if the value is unknown.

2.

Substance Presence

– Choose

Unknown

unless you have other information.

3.

Alcohol Test

– Choose

Test Not Given

unless you have other information.

4.

Drug Test

- Choose

Test Not Given

unless you have other information.

5.

Safety Equipment

- Choose

Unknown

unless you have other information.

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6.

Vehicle Type

– Choose

Passenger Car

unless you have other information.

7.

Extent of Damage

– Choose

Unknown

unless you have other information.

8.

Vehicle Factors

- Select the vehicle factor(s) that were most likely applicable for the hit and run vehicle.

The remaining fields in this section may be left blank.

The following fields are

required

even for an unknown operator and vehicle:

1.

Insurance Company

– Choose

Unknown

from the list unless you have other information.

The remaining fields in this section may be left blank.

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Appendix L – Auto-Population

Data may be entered into a form through direct keying, validation rules, defaults, and external search. Data may also be copied out of one form and into another through common information, and auto-population. Common information is created each time a person, vehicle, or carrier is entered in a form. The common information is then available to be selected into additional forms in the contact. Auto-population is triggered through the auto-populate button. When the button is pushed, the auto-populate rules are triggered and the forms are populated according to the rules.

The current cross-form population rules are:

Crash Field

Accident Number

2 – County

3 – Municipality

12 – Latitude

13 – Longitude

14 – On Hwy #

14 – On Street Name

15 – From Dir

15 – Est Dist

16 – From/At Highway #

16 – From/At Street Name

114 – Light Condition

115 – Traffic Way

Crash to ELCI

ELCI Field

Accident Doc. No.

County Name

City/Town/Village

GPS Latitude Coordinate

GPS Longitude Coordinate

Hwy Name

Street Location

At Direction

At Distance From

At Hwy Name

At Street Location (Direction, Street …

Light Conditions

Highway

Weather Conditions 118 – Weather

Crash Field

2 – County

3 – Municipality

Crash to NTC

MUNI Field

County Name

City/Town/Village

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Crash Field

Crash to NTC

MUNI Field

Crash Field

Police Number

2 – County

3 – Municipality

14 – On Hwy #

14 – On Street Name

15 – Estimate Distance

15 – From Dir

16 – From/At Highway #

16 – From/At Street Name

12 – Latitude

13 – Longitude

18 – Agency Space

Crash to Traffic Stop

Traffic Stop Field

Police Number

5 - County

6 - Municipality

7 - On Hwy #

7 - On Street Name

Est. Dist.

Est. Dist. Dir

8 - From/At Highway #

8 - From/At Street Name

10 - Latitude

10 - Longitude

Agency Space

Crash Field

2 – County

3 – Municipality

12 – Latitude

14 – On Hwy #

14 – On Street Name

13 – Longitude

15 – Est Dist

15 – From Dir

16 – From/At Highway #

16 – From/At Street Name

Crash to Warning

Warning Field

County

City/Town/Village

GPS Latitude

On Highway Name

On Street Location

GPS Longitude

At Distance From

At Direction

At Hwy Name

At Street Location

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Crash Field

Crash to Warning

Warning Field

Crash Field

DOT Document Number

Crash to Driver Condition

Driver Condition Field

Crash Document

4 – Accident Date

5 – Time

Incident Date

Incident Time

Crash to Fatal Supplement

Crash Field

Accident Number

DOT Document Number

Police Number

Fatal Supplement Field

Agency Accident Number

Document Number (From MV4000)

Police Number

Surface Type

Unit Status

4 – Accident Date

5 – Time

6 – Total Units

8 – Total Killed

25 – Last Name

25 – First Name

25 – Middle Initial

25 – Suffix

38 – Injury Severity

42 – Ejected

43 – Trapped/Extricated

90 – Alcohol Test

90 – Alcohol Content

91 – Drug Test

Roadway Surface Type

Unit Status

Accident Date

Accident Time

Total Units

Total Killed

Driver Last Name

Driver First Name

Middle Initial

Suffix

Driver Injury Severity

Ejected

Extricated

Alcohol Test Given

Alcohol Test Results

Drug Test Given

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Crash to Fatal Supplement

Crash Field

Accident Number

91 – Drug Presence

115 – Traffic Way

117 – Relation To Roadway

Fatal Supplement Field

Agency Accident Number

Drug Test Results

Trafficway Flow

Relation To Roadway

Deer Crash Field

DOT Document Number

2 – County

3 – Municipality

12 – Latitude

14 – On Hwy #

14 – On Street Name

13 – Longitude

15 – Est Dist

15 – From Dir

16 – From/At Highway #

16 – From/At Street Name

Deer Crash to ELCI

ELCI Field

Accident Doc. No.

County Name

City/Town/Village

GPS Latitude Coordinate

Hwy Name

Street Location

GPS Longitude Coordinate

At Distance From

At Direction

At Hwy Name

At Street Location (Direction, Street …

Deer Crash Field

2 – County

3 – Municipality

Deer Crash to NTC

NTC Field

County Name

City/Town/Village

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Crash Field

Police Number

2 – County

3 – Municipality

14 – On Hwy #

14 – On Street Name

15 – Estimate Distance

15 – From Dir

16 – From/At Highway #

16 – From/At Street Name

Deer Crash to Traffic Stop

Traffic Stop Field

Police Number

5 - County

6 - Municipality

7 - On Hwy #

7 - On Street Name

Est. Dist.

Est. Dist. Dir

8 - From/At Highway #

8 - From/At Street Name

12 – Latitude

13 – Longitude

18 – Agency Space

10 – Latitude

10 - Longitude

Agency Space

Deer Crash Field

2 – County

3 – Municipality

12 – Latitude

14 – On Hwy #

14 – On Street Name

13 – Longitude

15 – Est Dist

15 – From Dir

16 – From/At Highway #

16 – From/At Street Name

Deer Crash to Warning

Warning Field

County

City/Town/Village

GPS Latitude

On Highway Name

On Street Location

GPS Longitude

At Distance From

At Direction

At Hwy Name

At Street Location

Deer Crash to Driver Condition

Deer Crash Field

DOT Document Number

Driver Condition Field

Crash Document

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Deer Crash Field

4 – Accident Date

5 – Time

Deer Crash to Driver Condition

Driver Condition Field

Incident Date

Incident Time

ELCI Field

County Name

City/Town/Village

GPS Latitude Coordinate

GPS Longitude Coordinate

Hwy Name

Street Location

At Direction From

At Direction

ELCI to Crash

Crash Field

2 - County

3 – Municipality

12 – Latitude

13 - Longitude

14 – On Hwy #

14 – On Street Name

15 – Est Dist

15 – From Dir

At Hwy Name 16 – From/At Highway #

At Street Location (Direction, Street … 16 – From/At Street Name

Light Conditions 114 – Light Condition

Highway

Road Conditions

Weather Conditions

115 – Traffic Way

116 – Road Surface Condition

118 - Weather

ELCI to CrashUnit

ELCI Field Crash Unit Field

Statute Number / Trans Rule Number 64 – 1 st

Statute No.

Statute Number / Trans Rule Number 64 – 2nd Statute No.

Statute Number / Trans Rule Number 64 – 3rd Statute No.

Statute Number / Trans Rule Number 64 – 4th Statute No.

Statute Number / Trans Rule Number 64 – 5th Statute No.

Page 315

ELCI Field

County Name

City/Town/Village

GPS Latitude Coordinate

Hwy Name

Street Location

GPS Longitude Coordinate

At Distance From

At Direction

ELCI to Deer Crash

Deer Crash Field

2 – County

3 – Municipality

12 – Latitude

14 – On Hwy #

14 – On Street Name

13 – Longitude

15 – Est Dist

15 – From Dir

At Hwy Name 16 – From/At Highway #

At Street Location (Direction, Street … 16 – From/At Street Name

ELCI to Alcohol

ELCI Field

County Name

Court Type

Court Name

(Hidden) Court Address 1

(Hidden) Court Address 2

(Hidden) Hazardous Material Flag

Operating As DL Class

(Hidden) Operating as CMV Flag

Violation Date

Alcohol Field

County Name

Court Type

Court Name

(Hidden) Court Address 1

(Hidden) Court Address 2

HAZMAT Operation?

Operating As DL Class

CMV Operation?

Violation Date

Violation Time

Operating As DL Endorsements

License Plate Number

Vehicle Year

Violation Time

Operating As DL Endorsements

License Plate Number

Vehicle Year

Vehicle Make Vehicle Make

VIN VIN

Page 316

ELCI to Alcohol UTC

ELCI Field

Citation Number (1 )

Citation Number (2 )

Citation Number (3 )

Citation Number (4 )

Citation Number (5 )

(Hidden) Citation Check Digit (1)

(Hidden) Citation Check Digit (2)

(Hidden) Citation Check Digit (3)

Alcohol Field

UTC Number (1)

UTC Number (2)

UTC Number (3)

UTC Number (4)

UTC Number (5)

Chk (1)

Chk (2)

Chk (3)

(Hidden) Citation Check Digit (4)

(Hidden) Citation Check Digit (5)

Description (1)

Description (2)

Description (3)

Description (4)

Chk (4)

Chk (5)

Description (1)

Description (2)

Description (3)

Description (4)

Description (5) Description (5)

Statute Number / Trans Rule Number (1) Statute Number (1)

Statute Number / Trans Rule Number (2) Statute Number (2)

Statute Number / Trans Rule Number (3) Statute Number (3)

Statute Number / Trans Rule Number (4) Statute Number (4)

Statute Number / Trans Rule Number (5) Statute Number (5)

(Hidden) QWST Statute Severity Code (1) (Hidden) QWST Statute Severity

Code (1)

(Hidden) QWST Statute Severity Code (2) (Hidden) QWST Statute Severity

Code (2)

(Hidden) QWST Statute Severity Code (3) (Hidden) QWST Statute Severity

Code (3)

(Hidden) QWST Statute Severity Code (4) (Hidden) QWST Statute Severity

Code (4)

(Hidden) QWST Statute Severity Code (5) (Hidden) QWST Statute Severity

Code (5)

Page 317

ELCI to NTC

ELCI Field NTC Field

County Name County Name

City/Town/Village City/Town/Village

ELCI Field

Police Number

Count Name

City/Town/Village

Hwy Name

Street Location

At Distance From

At Direction

At Hwy Name

At Street Location

GPS Latitude Coordinate

GPS Longitude Coordinate

Agency Space

ELCI to Traffic Stop

Traffic Stop Field

Police Number

5 - County

6 - Municipality

7 - On Hwy #

7 - On Street Name

Est. Dist.

Est. Dist. Dir

8 - From/At Highway #

8 - From/At Street Name

10 - Latitude

10 - Longitude

Agency Space

ELCI Field

County Name

ELCI to Warning

Warning Field

County

City/Town/Village City/Town/Village

GPS Latitude Coordinate GPS Latitude

GPS Longitude Coordinate

Hwy Name

Hwy Direction

On Hwy Type

Street Location

GPS Longitude

On Highway Name

On Highway Direction

On Highway Type

On Street Location

Page 318

ELCI Field

At Direction

At Hwy Name

At Hwy Direction

At Hwy Type

ELCI to Warning

Warning Field

At Direction

At Highway Name

At Highway Direction

At Highway Type

At Street Location (Direction, Street … At Street Location

At Distance From At Distance From

Violation Time Time

ELCI Field

Citation Number

Violation Date

Violation Time

ELCI to Driver Condition

Driver Condition Field

ELCI Document

Incident Date

Incident Time

ELCI Field

Police Number

ELCI to Citizen Contact

Citizen Contact Field

Police Number

ELCI Field

Police Number

Citation Number

ELCI to Influence

Influence Field

Police Number

Citation Number

ELCI Field

At Hwy Direction

At Hwy Type

ELCI to ELCI

ELCI Field

At Hwy Direction

At Hwy Type

Page 319

At Distance From

At Direction

At Hwy Name

At Distance From

At Direction

At Hwy Name

At Street Location (Direction, Street … At Street Location (Direction, Street …

GPS Latitude Coordinate GPS Latitude Coordinate

GPS Longitude Coordinate GPS Longitude Coordinate

Highway Highway

Light Conditions

Number of Lanes

Light Conditions

Number of Lanes

Hwy Name

Hwy Direction

On Hwy Type

Street Location

Road Contitions

Traffic Conditions

Hwy Name

Hwy Direction

On Hwy Type

Street Location

Road Contitions

Traffic Conditions

City/Town/Village City/Town/Village

County Name County Name

Weather Conditions Weather Conditions

ELCI Replicate.

All fields on a ELCI will be populated when replicating

except

the following:

ELCI Fields not Replicated

BAC Level

Deposit/Bail

Points

Narrative

Ordinance Number

Appear Required

Speed Over

Page 320

ELCI Fields not Replicated

Phone Number

Speed Limit

Citation Number

Actual Speed

Description

Statute Number / Trans Rule Number

NTC Field

County Name

City/Town/Village

NTC to Crash

Crash Field

2 - County

3 – Municipality

NTC Field

County Name

City/Town/Village

NTC to Deer Crash

Deer Crash Field

2 - County

3 – Municipality

NTC Field

Adopting State Statute

Adopting State Statute

Adopting State Statute

Adopting State Statute

Adopting State Statute

NTC to Crash Unit

Crash Unit Field

64 – 1 st

Statute No.

64 – 2nd Statute No.

64 – 3rd Statute No.

64 – 4th Statute No.

64 – 5th Statute No.

Page 321

NTC Field

Police Number

Count Name

City/Town/Village

GPS Latitude Coordinate

GPS Longitude Coordinate

Violation Date

Violation Time

Agency Space

NTC to Traffic Stop

Traffic Stop Field

Police Number

5 - County

6 - Municipality

10 - Latitude

10 - Longitude

Date of Stop

Time of Stop

Agency Space

NTC Replicate

All fields on a NTC will be populated when replicating

except

the following:

NTC Fields not Replicated

Address same as Defendant?

Deposit/Bail

Route to DA?

Narrative

Agency Space

Description

Ordinance Number

Citation Number

Phone Number

Statute Description

Adopting State Statute

ELCI Field

Police Number

NTC to Citizen Contact

Citizen Contact Field

Police Number

Page 322

Warning Field

County

City/Village/Town

GPS Latitude

GPS Longitude

On Highway Name

On Street Location

At Direction

At Distance From

At Highway Name

At Street Location

Warning Field

County

City/Village/Town

GPS Latitude

GPS Longitude

On Highway Name

On Street Location

At Direction

At Distance From

At Highway Name

At Street Location

Warning to Crash

Crash Field

2 - County

3 – Municipality

12 – Latitude

13 - Longitude

14 – On Hwy #

14 – On Street Name

15 – From Dir

15 – Est Dist

16 – From/At Highway #

16 – From/At Street Name

Warning to Deer Crash

Deer Crash Field

2 - County

3 – Municipality

12 – Latitude

13 - Longitude

14 – On Hwy #

14 – On Street Name

15 – From Dir

15 – Est Dist

16 – From/At Highway #

16 – From/At Street Name

Page 323

Warning Field

Form ID Number

Warning to Driver Condition

Driver Condition Field

Warning Document

Warning Field

County

Warning to ELCI

ELCI Field

County Name

City/Town/Village City/Town/Village

GPS Latitude GPS Latitude Coordinate

GPS Longitude

On Highway Name

On Highway Direction

On Highway Type

On Street Location

At Direction

At Highway Name

At Highway Direction

At Highway Type

At Street Location

At Distance From

Time

GPS Longitude Coordinate

Hwy Name

Hwy Direction

On Hwy Type

Street Location

At Direction

At Hwy Name

At Hwy Direction

At Hwy Type

At Street Location (Direction, Street …

At Distance From

Violation Time

Warning Field

County

Warning to NTC

NTC Field

County Name

City/Village/Town City/Town/Village

Page 324

Warning Field

County

City/Village/Town

GPS Latitude

GPS Longitude

On Highway Name

On Street Location

At Direction

At Distance From

At Highway Name

At Street Location

Police Number

Date

Time

Agency Space

Warning to Traffic Stop

Traffic Stop Field

2 - County

3 – Municipality

12 – Latitude

13 - Longitude

14 – On Hwy #

14 – On Street Name

15 – From Dir

15 – Est Dist

16 – From/At Highway #

16 – From/At Street Name

Police Number

3 - Date of Stop

4 - Time of Stop

Agency Space

Warning Replicate

All fields on a Warning will be populated when replicating

except

the following:

Warning Fields not Replicated

At Direction

At Distance From

At Highway Name

At Highway Direction

At Highway Type

At Street Location

Comments

Correct Date

Form ID Number

Days to Correct

GPS Latitude

Page 325

Warning Fields not Replicated

At Direction

At Distance From

GPS Longitude

On Highway Name

On Highway Direction

On Highway Type

On Street Location

P.O. Box

State

Traffic Stop Field

Police Number

5 - County

6 - Municipality

7 - On Hwy #

7 - On Street Name

Est. Dist.

Est. Dist. Dir

Traffic Stop to Crash

Crash Field

Police Number

2 – County

3 – Municipality

14 – On Hwy #

14 – On Street Name

15 – Estimate Distance

15 – From Dir

8 - From/At Highway # 16 – From/At Highway #

8 - From/At Street Name 16 – From/At Street Name

10 - Latitude

10 - Longitude

Agency Space

12 – Latitude

13 – Longitude

Agency Space

Traffic Stop Field

Traffic Stop to Deer Crash

Deer Crash Field

Police Number Police Number

Page 326

Traffic Stop Field

Traffic Stop to Deer Crash

Deer Crash Field

5 - County

6 - Municipality

7 - On Hwy #

7 - On Street Name

2 – County

3 – Municipality

14 – On Hwy #

14 – On Street Name

Est. Dist.

Est. Dist. Dir

15 – Estimate Distance

15 – From Dir

8 - From/At Highway # 16 – From/At Highway #

8 - From/At Street Name 16 – From/At Street Name

10 - Latitude

10 - Longitude

Agency Space

12 – Latitude

13 – Longitude

Agency Space

Traffic Stop to DNR

Traffic Stop Field

Police Number

GPS Latitude Coordinate

DNR Field

Police Number

12 – Latitude

GPS Longitude Coordinate

Agency Space

13 – Longitude

Agency Space

Traffic Stop to Driver Condition

Traffic Stop Field Driver Condition Field

Police Number Police Number

Traffic Stop Field

Police Number

5 - County

6 - Municipality

7 - On Hwy #

Traffic to ELCI

ELCI Field

Police Number

Count Name

City/Town/Village

Hwy Name

Page 327

Traffic Stop Field

7 - On Street Name

Est. Dist.

Est. Dist. Dir

8 - From/At Highway #

8 - From/At Street Name

10 - Latitude

10 - Longitude

Agency Space

Traffic to ELCI

ELCI Field

Street Location

At Distance From

At Direction

At Hwy Name

At Street Location

GPS Latitude Coordinate

GPS Longitude Coordinate

Agency Space

Traffic Stop to Drug/Alcohol Influence

Traffic Stop Field Driver Condition Field

Police Number Police Number

Traffic Stop Field

Police Number

5 - County

6 - Municipality

10 - Latitude

10 - Longitude

Date of Stop

Time of Stop

Agency Space

Traffic Stop to NTC

NTC Field

Police Number

Count Name

City/Town/Village

GPS Latitude Coordinate

GPS Longitude Coordinate

Violation Date

Violation Time

Agency Space

Traffic Stop Field

Warning to Traffic Stop

Warning Field

2 - County County

3 – Municipality

12 – Latitude

City/Village/Town

GPS Latitude

Page 328

Traffic Stop Field

Warning to Traffic Stop

Warning Field

13 - Longitude

14 – On Hwy #

GPS Longitude

On Highway Name

14 – On Street Name On Street Location

15 – From Dir At Direction

15 – Est Dist

16 – From/At Highway

#

16 – From/At Street

Name

Police Number

At Distance From

At Highway Name

At Street Location

3 - Date of Stop

4 - Time of Stop

Agency Space

Police Number

Date

Time

Agency Space

ELCI Field

Police Number

ELCI Field

Police Number

Warning to Citizen Contact

Citizen Contact Field

Police Number

ELCI Field

Drivers Condition to Citizen Contact

Citizen Contact Field

Police Number Police Number

Citizen Contact to Warning

Citizen Contact Field

Police Number

Page 329

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