Automated End of Day User Guide

Automated End of Day User Guide
Automated End of Day User Guide
Oracle FLEXCUBE Universal Banking
Release 12.0.2.0.0
Part No. E49740-01
October 2013
Automated End of Day User Guide
October 2013
Oracle Financial Services Software Limited
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Contents
1.
About this Manual .................................................................................... 1-1
1.1
1.2
1.3
1.4
1.5
1.6
2.
2.3
4.3
Viewing Unauthorized Maintenances ......................................................................
Viewing Unauthorized Transactions ........................................................................
Viewing Branch EOC Stages...................................................................................
Viewing Branch Pending Functions.........................................................................
Reversing Automatic EOD Suspense Entry ...........................................................
Viewing Reverse EOD Balancing Summary Details................................................
3.6.1 EOTI/EOFI Stages of Batch Processing.....................................................
3-1
3-2
3-3
3-4
3-4
3-6
3-7
Introduction.............................................................................................................. 4-1
Starting End of Cycle Process................................................................................. 4-1
4.2.1 Processing End of Cycle Operations.......................................................... 4-2
4.2.2 Verifying EOC Process............................................................................... 4-4
4.2.3 Dropping End of Transaction Input ........................................................... 4-5
Changing System Date............................................................................................ 4-8
4.3.1 Authorizing Date Change ......................................................................... 4-10
Annexure A - List of End of Cycle Functions ........................................ 5-1
5.1
5.2
6.
2-1
2-1
2-2
2-3
2-5
2-6
End of Cycle Operations ......................................................................... 4-1
4.1
4.2
5.
Introduction..............................................................................................................
Specifying Data Values for EOD Functions.............................................................
2.2.1 Maintaining End of Cycle Groups ...............................................................
Defining Functions to be Run Automatically............................................................
2.3.1 Specifying Frequency at which Function should be Run............................
2.3.2 Indicating Execution Layer .........................................................................
Viewing Unauthorized Maintenances, Functions and Transactions . 3-1
3.1
3.2
3.3
3.4
3.5
3.6
4.
1-1
1-1
1-1
1-1
1-2
1-2
Automated End of Cycle Operations ..................................................... 2-1
2.1
2.2
3.
Introduction..............................................................................................................
Audience..................................................................................................................
Documentation Accessibility....................................................................................
Organization ............................................................................................................
Related Documents .................................................................................................
Glossary of Icons.....................................................................................................
Introduction..............................................................................................................
5.1.1 Beginning of Day (BOD) Functions for all Modules ....................................
5.1.2 End of Day (EOD) Functions for all Modules..............................................
5.1.3 Pre-End of Day Functions for all Modules ..................................................
Account Revaluation Batch .....................................................................................
5-1
5-1
5-2
5-4
5-5
Function ID Glossary ............................................................................... 6-1
1. Preface
1.1
Introduction
This user manual is designed to help you quickly get acquainted with the many functions
routinely executed everyday in Oracle FLEXCUBE.
You can obtain information specific to a particular field by placing the cursor on the relevant
field, and striking <F1> on the keyboard.
1.2
Audience
This manual is intended for the following User/User Roles:
1.3
Role
Function
Back office clerk
Input functions for contracts
Back office managers/officers
Authorization functions
Product Managers
Product definition and authorization
End of Day operators
Processing during End of Day/ Beginning of
Day
Financial Controller/Product Managers
Generation of reports
Documentation Accessibility
For information about Oracle's commitment to accessibility, visit the Oracle Accessibility
Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.
1.4
Organization
This manual is organized into the following chapters:
Chapter 1
About this Manual gives information on the intended audience. It also
lists the various chapters covered in this User Manual.
Chapter 2
Automated End of Cycle Operations provides a snapshot of the functions
run routinely everyday as part of the end of cycle (EOC) process.
Chapter 3
Viewing Unauthorized Maintenances, Functions and Transactions gives
the list of unauthorized records that can be viewed.
Chapter 4
End of Cycle Operations details the various stages that are a part of the
cycle.
Chapter 7
Annexure A - List of End of Cycle Functions contains a list of all the mandatory functions run as part of the EOC cycle.
1-1
Chapter 8
1.5
1.6
Function ID Glossary has alphabetical listing of Function/Screen ID's
used in the module with page references for quick navigation.
Related Documents

The Settlements User Manual

The Core Services User Manual

The Procedures User Manual
Glossary of Icons
This User Manual may refer to all or some of the following icons.
Icons
Function
Exit
Add row
Delete row
Option List
1-2
2. Automated End of Cycle Operations
2.1
Introduction
You have to execute many functions routinely everyday as part of the end of cycle (EOC)
process. Moreover, these functions should be run at various stages of the EOC process. The
Automated End of Day (AEOD) feature eliminates manual intervention during the End of Day
process, by automating the execution of these functions.
AEOD ensures that once the End of Cycle processing is started off, each function that should
be run in the sequence that you specify will be executed automatically. However, if there are
any problems in running the function you can intervene at any point to take manual control.
Certain functions would require some inputs (called run-time inputs) before they are executed.
You can automate the process of giving these inputs also.
The AEOD process should be defined and executed separately for different branches of your
bank. When the process is running, you could choose to monitor it from a central location,
perhaps your data center.
2.2
Specifying Data Values for EOD Functions
Some EOD functions may require inputs for their successful execution, such as data values.
For this, you can specify the required data value in the Batch EOD Function Input screen.
You can invoke the ‘Batch EOD Function Input’ screen by typing ‘BADEODFE’ in the field at
the top right corner of the Application tool bar and clicking the adjoining arrow button.
Select the EOC group to which the function is associated, for which you wish to specify
values. You must also select the branch and the corresponding function identification that
would be executed as part of marking the selected EOC state. The parameters for which the
system expects a data value are displayed in the Parameter column. You can specify the
required data value in the Value field.
2-1
Report Orientation
Specify the orientation, i.e. Landscape or Portrait. If you do not wish to specify it, select Not
Applicable.
2.2.1
Maintaining End of Cycle Groups
In Oracle FLEXCUBE, you can trigger EOC process from any branch for all the branches of
the bank. To simplify the process of selection of branches, you may group them into several
EOC groups. Such grouping can be based on the time zones, holiday calendar, time at which
the branches close the operations of a day or such similar common features.
You can invoke the ‘End of Cycle Groups’ screen by typing ‘AEDECGRP’ in the field at the
top right corner of the Application tool bar and clicking the adjoining arrow button.
To maintain an End of Cycle group, specify the following details:
Group Code
Enter a unique code for the EOC group that you wish to create. This group can later be
identified by the group code specified.
Group Description
Enter a description that describes the nature of the group.
Branches
Select the branches to be grouped. Select ‘Add’ from the Actions menu in the Application tool
bar or click add icon to add more rows to the list of branches. Specify the branch code of each
branch to be grouped. The system displays the name of the branch against each code
specified.
At times, you may wish to remove a branch from the list of branches. To remove a branch,
check the box against the branch code and Select ‘Delete’ from the Actions menu in the
Application tool bar or click delete icon.
2-2
Note
One branch can be grouped under one EOC group only.
2.3
Defining Functions to be Run Automatically
Through the Mandatory Batch Program Maintenance screen, you can indicate the functions
that should be automatically triggered as part of automatic End of Cycle. You can invoke the
‘Mandatory Batch Program Maintenance’ screen by typing ‘EIDMANPE’ in the field at the top
right corner of the Application tool bar and clicking the adjoining arrow button.
Picking up Function to be Part of AEOD
You should choose the automated process that should be run as part of AEOD and define
attributes for it.
2.3.0.1
Specifying EOC Group
While defining a function in the AEOD Maintenance table, you should also indicate the stage
at which it should be run. The end of cycle processing has different stages. They are as
follows:

Transaction Input

End of Transaction Input (EOTI)
2-3

End of Financial Input (EOFI)

End of Day (EOD)

Beginning of Day (BOD)
EOTI indicates End of all Transaction Inputs, during which all transaction inputs are
completed and the batch should be run before EOFI. EOFI indicates End of Financial Input,
during which all accounting transactions are completed and the batch should be run before
EOD. EOD indicates End of Day, during which all activities for that day are completed and the
batch should be run before BOD. BOD indicates Beginning of the Day, during which the
transactions are Input.
The Beginning of Day (BOD)
This is the stage after the system date has been changed and authorized, and before the
transaction input for the day can begin.
At this stage, the system is expecting certain functions to be executed. For example,
automatic liquidation of interest or commission scheduled for the day.
The execution of these functions during this stage ensures that all the debits and credits to a
customer account that are triggered automatically are done and the balances updated. Thus,
when the customers of your bank walk in to execute transactions during the day, your records
will reflect the latest balance.
The End of Transaction Input (EOTI)
This stage indicates that all the transactions for the day have been input and authorized.
Thus, the automated processes that involve transaction input during the day have to be
executed (periodic accruals, any automatic interest or commission liquidation triggered by
transactions that were input during the day, etc.) when the system is in the EOTI stage.
The End of Financial Input (EOFI)
This stage indicates that no further accounting entries can be passed for the day either
through transactions or by automated processes.
The End of Day (EOD)
This stage indicates that all the activities for the day are complete. Further activities can be
done on the system only after the system date has been changed to the next working day and
authorized.
Typically, most of the automated functions will be a part of the Beginning of Day operations.
Thereafter, some of them (say accruals, for example) should be executed when the system
is in the EOTI stage. Some of the functions run during Beginning of Day should be repeated
during EOTI stage so that any automated liquidation triggered by transactions input during the
day will be processed.
Sub Stage
Specify a valid sub stage number to run a batch ensuring inter branch dependency from the
adjoining drop-down list. This list displays numbers from 1–3.
The following sub stages are available for different EOC stages:


Post End of Transaction Input
–
Post End of Transaction Input 1
–
Post End of Transaction Input 2
–
Post End of Transaction Input 3
Post End of Financial Input
–
Post End of Financial Input 1
2-4



–
Post End of Financial Input 2
–
Post End of Financial Input 3
Post End of End of Day
–
Post End of End of Day 1
–
Post End of End of Day 2
–
Post End of End of Day 3
Post End of Beginning of Day
–
Post End of Beginning of Day 1
–
Post End of Beginning of Day 2
–
Post End of Beginning of Day 3
Mark Transaction Input
For example, if you need to run a batch at head office, after running the batch at all the
reporting branches, then the batch run at HO is maintained at Sub Stage 3 and the batch run
at reporting branches is maintained at 1 or 2, so that the system runs Stage 3 after
successfully completing Stage 2 in all branches. EOD run mode is maintained as ‘Parallel’.
2.3.1
Specifying Frequency at which Function should be Run
Certain functions performed at your bank will have to be run daily, while some others may
need to be executed at other periodic frequencies. Specify the functions that should be run at
AEOD and select the frequency with which it should be run from the adjoining drop-down list.
This list displays the following values:

Daily

Month-end

Quarter-end

Half-year-end

Year end

Nth day of the month

N days before end of month

Specific date

Weekly
Typically, repayments due to loans or deposits, liquidation of commissions due to an LC, etc.
would be functions that you should execute daily since such transactions may happen on any
day, depending on the liquidation date specified for the individual contracts.
If you select the frequency options ‘Nth day of the month’ or ‘N days before month-end’, you
should specify the exact date in the ‘Run Date’ field or the number of days before which the
function should be run in the ‘Number of days’ field respectively.
It is a known fact that month-ends are usually a period of hectic activity for bankers. Hence,
you might want to postpone certain activities to a later date, so that you can spread the load
evenly.
For instance, you might want to run the liquidation of interest on current and savings accounts
to the fifth day of every month. While defining the IC liquidation function, you can specify the
frequency as ‘Nth day of the month’ and specify the number of days as five. The liquidation
function will be executed on the fifth, but the processing will be done as of the end of the
previous month.
2-5
Similarly, you can opt to execute a function a few days before the month-end. To do this,
specify the frequency level as N days before end of month. Specify the number of days before
which the function should be executed.
If you have defined the frequency as Specific date, you should enter the date on which the
particular function has to be executed.
2.3.2
Indicating Execution Layer
BIP reports can be automatically generated using the job scheduler. Indicate the following
details:
Execution Layer
Choose ‘Application’ as the execution layer.
Job Code
Specify a job code that needs to be run to process the job scheduler operations.
Job description
This is displayed based on the job code specified.
2-6
3. Viewing Unauthorized Maintenances, Functions
and Transactions
3.1
Viewing Unauthorized Maintenances
All the transactions and maintenance records processed during the day should be authorized
before End of Day operations can begin. Authorizers in the various departments should
authorize transactions before handing over the system to the data center for End of Day
processing.
In Oracle FLEXCUBE, you can get a list of unauthorized transactions and records at any point
in time. This information enables the authorizers to easily find out which transactions or
records are unauthorized.
You can view the maintenance that are yet to be authorized through the View Unauthorized
Maintenance option.
You can invoke the ‘Pending Maintenances’ screen by typing ‘STSWUNAT’ in the field at the
top right corner of the Application tool bar and clicking the adjoining arrow button.
In the above screen, you can base your queries on any or all of the following parameters and
fetch records:

Product ID

Description
Select any or all of the above parameters for a query and click ‘Search’ button. The records
meeting the selected criteria are displayed.
System displays the all the pending maintenance pertaining to this branch:

Function iD

Language Code

Description
3-1
3.2
Viewing Unauthorized Transactions
You can view the details of the all the unauthorized transactions from the Pending
Transactions screen. You can invoke the ‘Pending Transactions’ screen by typing
‘EISVWPEN’ in the field at the top right corner of the Application tool bar and clicking the
adjoining arrow button.
Through this screen you can view details of the:

Messages that are yet to be generated

Transactions that are yet to be authorized
In the above screen, you can base your queries on any or all of the following parameters and
fetch records:

Branch

Module

Reference Number

Events

ID
Select any or all of the above parameters for a query and click ‘Search’ button. The records
meeting the selected criteria are displayed.
System displays the following details pertaining to the fetched records:

Branch

Module

Reference Number

Events

ID
3-2
3.3
Viewing Branch EOC Stages
You can view the current status of EOC of a branch using ‘EOC Monitor’ screen. You can
invoke the ‘EOC Monitor’ screen by typing ‘AEDBRMTR’ in the field at the top right corner of
the Application tool bar and clicking the adjoining arrow button.
You can view the status of branch wise EOC here.
Branch Code
Select the branch code from the option list for which you want to view the EOC status. Based
on the branch you selected branch name gets displayed.
When you click ‘Go’ button the records matching the specified branch are displayed. For each
record fetched by the system based on your query criteria, the following details are displayed:

Message

EOC Status

Branch Date

Sequence

EOC Stage

Stage Status

Reference Number

Session

Error Code
3-3
3.4
Viewing Branch Pending Functions
You can view the pending functions of a branch using ‘Pending Functions’ screen. You can
invoke the ‘Pending Functions’ screen by typing ‘EISWPPGM’ in the field at the top right
corner of the Application tool bar and clicking the adjoining arrow button.
In the above screen, you can base your queries on any or all of the following parameters and
fetch records:

Branch

Module

Function Identification

Status

Function Name
Select any or all of the above parameters for a query and click ‘Search’ button. The records
meeting the selected criteria are displayed.
System displays the following details pertaining to the fetched records:
3.5

Branch

Module

Function Identification

Status

Function Name
Reversing Automatic EOD Suspense Entry
The reversal of the Automatic EOD suspense entry can be done using the ‘Reverse EOD
Balancing’ screen.
3-4
To invoke this screen type ‘EIDREVRS’ in the field at the top right corner of the Application
tool bar and click the adjoining arrow button.
Specify the following details:
Branch Code
Specify the Branch code.
Branch Name
Specify the name of the Branch.
Suspense Reference Number
Specify the suspense reference number.
Suspense Entry Date
Specify the suspense entry date.
Suspense Entry Details
Specify the following suspense entry details:
General Ledger No
Specify general ledger number.
D/C
Select the appropriate option to indicate whether debit or credit from the drop-down list. You
have the following options:

Debit

Credit
Local Currency
Specify the local currency.
3-5
Real/Contingent
Select the appropriate option to indicate whether real or contingent from the drop-down list.
You have the following options:

Real

Contingent
Amount
Specify the amount in figures.
Batch Number
Specify the batch number.
End of Input Status
Select the end of input status from the drop-down list. You have the following options:

End of Transaction Input

End of Financial Input
Transaction Code
Specify transaction code.
Reversal Details
Specify the following reversal entry details:
Reverse Reference Number
Specify the reverse reference number.
Reversal Date
Specify the reversal date.
3.6
Viewing Reverse EOD Balancing Summary Details
You can reverse the entries which have been posted as part of Balancing during the Batch
using ‘Reverse EOD Balancing Summary’ screen. To invoke this screen type EISREVRS’ in
the field at the top right corner of the Application tool bar and click the adjoining arrow button.
3-6
In the above screen, you can base your queries on any or all of the following parameters and
fetch records:

Authorization Status

Record Status

Branch Code

Suspense Entry Date

Suspense Reference

Reversal Reference

Reversal Date
Select any or all of the above parameters for a query and click ‘Search’ button. The records
meeting the selected criteria are displayed.
System displays the following details pertaining to the fetched records:
3.6.1

Authorization Status

Record Status

Branch Code

Suspense Entry Date

Suspense Reference

Reversal Reference

Reversal Date
EOTI/EOFI Stages of Batch Processing
Following validations and processes takes place during EOTI and EOFI processing of the
EOD batch:
3.6.1.1

Generation of automatic suspense entry

Suspense entry reversal check
Generation of Automatic Suspense Entry
While running EOD at EOTI and EOFI stages system checks if the Suspense Entry Required
is ‘Y’ at the Branch level. If it is ‘N’ further it checks if there is any mismatch between the sum
of balances of Real/Contingent Credit/Debit values then system will display an error message
and EOD is stopped. If Suspense Entry Required is ‘Y’ then it proceeds with the Automatic
Suspense entry sub process.
In this process all the authorized accounting entries for the branch for the current processing
day will be browsed. There is a check made to find if mismatch exists upon sum of the real dr/
real Credit entry or in the contingent dr/contingent Credit entry.
If there is a mismatch in the real Debit and real Credit entries, then the difference amount is
calculated and if the Debit Amount is greater than the Credit Amount then a Credit Entry for
the difference Amount is posted into the Real Suspense GL maintained at the Branch Level
Else if the Credit Amount is greater than the Debit Amount then a Debit Entry for the difference
Amount is posted into the Real Suspense GL maintained at the Branch Level, where the
Transaction Code is the Suspense Transaction Code maintained at the Branch Level.
Similarly, the Suspense Entry is posted for the Contingent suspense GL when there is a
mismatch in the contingent Debit and contingent Credit entries.
3-7
An equivalent entry gets posted with Suspense transaction code and Suspense Batch
number maintained at Branch level. A new Transaction reference number is created to post
the entries.
In order to check the entries posted by system to overcome the misbalances during EOTI
stage, you can check in Reverse Entry EOD screen for a given date.
The Branch, Branch Date, Real contingent, Branch status, Batch No, Amount, Currency,
Suspense Entry Reference No, Reversal Entry ref no and a few other Suspense Entry details
are stored into the database.
3.6.1.2
Suspense Entry Reversal Check
In this process, the system browses through the details of the Suspense entries posted for the
records which have not been reversed for the records whose branch date is greater than or
equal to (Current date - Reverse Suspense entry days maintained at branch level). If reverse
entries are not posted for any of those records then the system will display the error message
as “Suspense Entries not reversed for the Branch” at EOTI and EOFI stages of EOD and EOD
is stopped
You have to post the reversal entries using the ‘Reverse EOD Balancing’ screen and continue
with the EOD.
You can get the automatic suspense entry records and do the reversal on the same. You are
allowed to perform New, F7 and F8 operations on this screen. You can query record for a
particular branch and date and Suspense reference number. The reversal of the entries can
be done by using Reverse Button. System posts equivalent negative entries for the amount
and currency and generates a unique reversal suspense entry.
3-8
4. End of Cycle Operations
4.1
Introduction
The End of Cycle operations consist of several stages. In this chapter we shall discuss in
details the various stages that are a part of the cycle. The various stages in this cycle have
been diagrammatically represented below:
The list of mandatory functions that should be run as part of BOD, for each module of Oracle
FLEXCUBE has been listed in Annexure A of this user manual.
4.2
Starting End of Cycle Process
To start the End of Cycle process, choose End of Cycle and the Start EOC option under it.
4-1
4.2.1
Processing End of Cycle Operations
You can invoke the ‘End of Cycle Operations’ screen by typing ‘AEDSTART’ in the field at the
top right corner of the Application tool bar and clicking the adjoining arrow button.
In order to initiate EOC operations, specify the following details:
EOC Reference
On clicking ‘Submit’ button, the system generates a unique EOC reference number.
Target Stage
As part of EOC operations, the system will process each selected branch from its current
stage to the target stage. Select the target stage for all the branches from the adjoining dropdown list. This list displays the following stages:




Mark End of Transaction Input
–
Post End of Transaction Input 1
–
Post End of Transaction Input 2
–
Post End of Transaction Input 3
Mark End of Financial Input
–
Post End of Financial Input 1
–
Post End of Financial Input 2
–
Post End of Financial Input 3
Mark End of Day
–
Post End of End of Day 1
–
Post End of End of Day 2
–
Post End of End of Day 3
Mark Beginning of Day
–
Post End of Beginning of Day 1
–
Post End of Beginning of Day 2
–
Post End of Beginning of Day 3
4-2

Mark Transaction Input
You can select the appropriate one. The system defaults this as the target stage for all
branches. However, you can modify the same for each branch.
Run Mode
Indicate the mode in which the EOC operation should take place. The system allows you to
select any one of the following run modes:

Serial – The system processes EOC in a serial mode taking branch after branch. In this
mode, even if the process fails for a particular branch, the system moves on to the next
branch and proceeds.

Parallel – The system processes EOC stage wise, for all selected branches. At any
stage if it fails, the system will not be able to run it for any of the remaining branches.
For example, consider an EOC operation for two branches, Branch A and Branch B from the stage
‘Set Time Level to 9’ to the stage ‘End of Financial Input’. The system initially processes both
branches to the stage ‘End of Transaction Input’ at once. It goes on till the final stage. However,
in the meantime, if any branch fails to process, the system stops the EOC operations for both the
branches together.
EOC Type
Select a valid EOC operation type you need from the adjoining drop-down list. This list
displays the following options:

Multi Thread – If you select this option, the system runs EOD based on the scheduler
framework. Oracle FLEXCUBE prepares EOD run charts for the selected branches and
submits synchronous request to the Database to run EOD. Scheduler framework then
picks-up these branches and runs EOD. Hence Multi Thread is also referred as
‘Scheduler’ type. A Scheduler Framework is available to process EOD batch.
–

Branch Scheduler – It polls branches submitted for EOD in scheduler mode and
triggers the EOD process. Before triggering the EOD process for a particular
branch, the scheduler validates its feasibility for processing EOD. If EOD Running
Mode is maintained as ‘Parallel’, then it checks for the movement of the branch to
the next stage, because all the branches are synchronously moved across stages.
Scheduler also keeps track of number of sessions for the current EOC.
Single Thread – If you select this option, the system runs the entire EOD process in
single session, for all branches. After submitting EOD, Oracle FLEXCUBE submits an
asynchronous request to the Database to run EOD.
Maximum Threads
Specify maximum number of sessions you need to maintain, if you have selected ‘Multi
Thread’ as ‘EOC Type’.
4.2.1.1
Selecting Branches for EOC Operations
Under EOC Branch Groups, the system displays the list all EOC branch groups that you have
maintained. You can select one or more branch groups to proceed with EOC operations. Use
the checkbox adjacent to each group to select it. Check against ‘ALL’ to indicate that the EOC
has to be run for all the branches together.
Once you have selected the branch groups, click ’Populate’ button. Under EOC Branches, the
system displays all branches grouped under the selected branch groups.
Note
The system does not display the branches for which EOC is already running.
4-3
You can add more branches to the list of branches displayed. Click add icon to add more rows
to the list. Specify a valid branch code to set the target stage. This adjoining option list displays
all valid branch codes maintained in the system. However, the option list will not display the
branches for which EOC is already running.
To remove a branch from the list, check the box adjacent to the branch code and Click delete
icon.
Once you have specified all the details, click ’Submit’ button. The system proceeds with the
EOC process in Asynchronous mode after necessary validations.
You can use the ’Reset’ button to clear the list of branches. Further, you need to select the
branch groups and individual branches again to proceed with EOC operation.
4.2.2
Verifying EOC Process
In Oracle FLEXCUBE, you can verify the status of EOC that you have submitted. The EOC
Monitor screen displays the status of EOC process across branches. You can invoke the
‘EOC Monitor’ screen by typing ‘AESBRMTR’ in the field at the top right corner of the
Application tool bar and clicking the adjoining arrow button.
The screen is as shown below:
Branch Code
You can filter your search by branch code. Select the branch code from the option list to view
the status of the EOC processes for that branch.
EOC Reference Number
You can filter your search by the reference number of the EOC operation. Select the reference
number from the option list to view the status of the EOC processes.
You will notice four buttons arrayed on the screen. The functions that each of these buttons
performs are detailed below:
Search
For the specified criteria, on clicking ‘Search’ button, the system fetches the records.
Reset
Use this button to reset the search criteria.
Advanced Search
You can perform an advanced search defining more filter criteria.
4-4
Go to Page
Based on the number of records displayed per page, the system will fetch them on multiple
pages. Enter the page number and use this button to navigate to that page.
On this screen, you can search for the EOC processes that are currently running. Specify the
branch code or the EOC Reference number and click ’Search’ button. Based on the filters that
you have set, the system displays the details of the EOC processes.
You can drill down to view the detailed information on a specific EOC process. Double click
on the required row to view the details.
The system displays the following details under EOC Runchart:

Branch Date

Sequence

EOC Stage

Stage Status

Reference Number

Session
You can select a particular stage to see the status of the batches configured for that stage.
The system displays the following details pertaining to the selected batch:

EOC batch

Batch status, i.e. pending, completed or aborted

The EOC reference number

Error code, in case the process is aborted
If you find a batch in aborted status, you may process the batch again using ‘Rerun Batch’
button.
4.2.3
Dropping End of Transaction Input
You may stop a running AEOD batch within the current branch using ‘End of Cycle
Operations’ screen. You can invoke the ‘End of Cycle Operations’ screen by typing
‘EIDUEOTI’ in the field at the top right corner of the Application tool bar and clicking the
adjoining arrow button.
4-5
The screen is as shown below:
The system displays the following details on this screen:

Branch code of the current branch

Branch name

End of Input
You can stop an AEOD process by clicking ’Drop End of Txn Input’ button on the screen. The
system seeks a confirmation for going ahead with dropping. Once you confirm it, the system
updates the status of the process as ‘End of Transaction Input’.
4.2.3.1
Stopping EOC for Running Branches
You can stop running EOC processes for specific branches using ‘End of Cycle’ screen. You
can invoke the ‘End of Cycle’ screen by typing ‘AEDSTOP’ in the field at the top right corner
of the Application tool bar and clicking the adjoining arrow button.
4-6
The screen is as shown below:
The system displays the running branches on this screen. Check the box under ‘Stop’, against
the branches for which you wish to stop the process. Click ‘Stop’ button to stop the process
for the selected branches.
4.2.3.2
Various Stages of EOC Process
End of Transaction input (EOTI)
The End of Transaction input (EOTI) stage is the first stage in EOD operations. The system
should be moved to this status after all the transactions for the day have been entered into
the system. In addition, all the transactions should be authorized and the relevant messages
generated.
Note
Please note that while it is not mandatory for all the messages to be generated on the
same day as transaction input, it is ideally done that way. In an exceptional situation, you
can go ahead with the End of Day processes without generating a message. This message will remain in the ungenerated status in the Outgoing Message Browser and can be
generated on any other day. An ungenerated message will not be archived.
You will not be allowed to mark EOTI under the following circumstances:

When a message is in an unprocessed state
Note
When a reply to the message sent has either not been received or arrived at by the system.

The above validations are applicable for RTGS messages only.

When transactions that have been input are yet to be authorized

When the debit and credit totals for the day do not match for some reason
4-7
Under such circumstances, you should examine the transaction(s), which have resulted in the
imbalance (with the help of the Transaction Journal) and take the necessary action. The
action could be in the posting an extra entry, or moving an entry from one account to another,
etc.
After you have moved the system to this status, you will neither be allowed to enter further
transactions into the system nor will you be allowed to perform any maintenance functions.
All the relevant toolbar actions will also be disabled. However, you can perform queries on the
system.
You can run only those automated functions that have been defined for this stage of End of
Day processing.
End of Financial Input (EOFI)
At this stage no further accounting entries can be passed for the day either through
transactions that you have entered or by transactions that are automatically triggered by the
system.
After you have moved the system to this status you can generate financial reports for the day
now since all the automatic processes have been run for the day and since the balances
available will be the latest.
After EOFI is marked, you can generate all advice related messages like reports, tracers and
all other information on the day’s activities.
End of Day
The EOD process is designed to tie up all the operations for a financial day and prepare the
system for the next day.
The End of Day operations for a branch can begin after all the transactions for the day have
been input and authorized. Ideally, all the messages for the day should also be generated
before the End of Day operations begin. A message should be carried over to a subsequent
day only under exceptional conditions.
The End of Day status indicates that you have completed all the activities for the day. After
EOD for a branch is run, the system will not allow you to run any other operation in the branch,
till the system date has been changed to the next working day, and authorized. If you try to
run any application, you will be prompted to change the system date first.
4.3
Changing System Date
The first task for a business day is to change the system date to the current working date. This
date will be used by the system for all purposes that are associated with a date: automatic
processes scheduled for the day, the date/time stamp for the activities that take place during
the day, and so on.
4-8
You can maintain details of the system date in the system dates table. You can invoke the
‘System Dates Maintenance’ screen by typing ‘STDDATES’ in the field at the top right corner
of the Application tool bar and clicking the adjoining arrow button.
The default date will be displayed in the screen. For instance, on the first working date 1st of
January, 1998; the system dates will be updated to read as follows:
Today s date = 01 January 1998
Previous working date = 31 December 1997
Next working date = 02 January 1998
Today’s date is defaulted from Next working date of the old record. Previous working date is
defaulted from today’s date of the old record. The Next working date is picked up from the
Local branch holiday calendar as maintained for your branch.
You can change the defaulted values for Today’s date and Next working date. Any change to
these fields will require an override.
The only time you add a record in the system dates table is when Oracle FLEXCUBE is first
installed in your branch. Subsequently, you should only modify the record to change the
current system date. To modify the dates in the table, Click unlock icon when the details of
the date change record are displayed.
Saving the Record
After you have made the necessary changes, click save icon.
On saving the record, your User ID will be displayed in the Input By field at the bottom of the
screen. The date and time at which you saved the record will be displayed in the Date/Time
field.
A record that you have created should be authorized by a user bearing a different Login ID,
before the EOD process is run. Once the record is authorized, the ID of the user who
authorized the record will be displayed in the Auth By field. The date and time at which the
4-9
record has been authorized will be displayed in the Date/Time field positioned next to the Auth
By field. The status of the record will be displayed in the check box marked Authorized. The
field will remain unchecked until the record is authorized.
Click ’Exit’ button to exit the screen. You will be returned to the Application Browser.
4.3.1
Authorizing Date Change
The date change should be authorized before you can carry out any further activity on the
system. Authorization can be carried out only by a user other than the one who carried out the
activity being authorized. For example, if you have modified the dates in the System Dates
Maintenance table, it should be authorized by a user bearing a different Login ID.
Note
To reiterate, you have to authorize the date change immediately. None of the other functions of Oracle FLEXCUBE will run, if the date change is unauthorized.
The Procedure
To authorize a system Dates Maintenance record, click authorize icon. You will be prompted
to confirm the authorization. The record will be authorized only if you give the confirmation.
After you confirm the authorization, your user-ID will be displayed at the Auth By field. The
date and time authorization will be displayed in the Date/Time field. These fields will always
show the details of the latest authorization.
Note
Please note that the current system date can be changed only when the EOC status is in
Date change. However, after running the Beginning of Day processes for the day and before you mark the EOTI status, you can change the Next Working Day.
4-10
5. Annexure A - List of End of Cycle Functions
5.1
Introduction
This Annexure contains details of all the mandatory functions that should mandatorily run as
part of the following stages of the EOC cycle:

Beginning of Day (BOD)

Pre-End of Day

End of Day (EOD)
The contents of this Annexure are organized on the basis of the module to which the function
belongs.
5.1.1
Beginning of Day (BOD) Functions for all Modules
The mandatory functions for BOD are marked with a Yes under the Mandatory Column.
Module
Function
Frequency
SMS
Change time
Daily
Core
Posting of tank
Daily
CASA
Group Status Change
Daily
DE
Till opening
Daily
DE
Cash movement function
Daily
FT
Autoint
Daily
Yes
FT
FT exception report
Daily
Yes
FT
Contract release processed by FT rate
update function
Daily
LD
Auto- daily
Daily
LD
Auto- initiation
Daily
LD
Auto- liquidation
Daily
MM
MM activation of forward contracts
Daily
Yes
MM
MM auto- liquidation of contracts
Daily
Yes
MM
MM auto- liquidation of interests
Daily
Yes
MM
MM auto- rollover execution
Daily
Yes
MM
MM maturity report
Daily
MM
MM exception report
Daily
Yes
BC
Accruals
Daily
Yes
BC
AutoLiq
Daily
Yes
5-1
Mandatory
Yes
5.1.2
BC
Auto-change of Acceptance to Advance
Daily
BC
Auto- status control
Daily
BC
Floating rate change
Daily
BC
Tracer generation
Daily
LC
LCEOD
Daily
SI
Sweeps
Daily
AEOD
Refinance rates
Input
AEOD
Currency rates
Input
AEOD
Forward rates
Input
AEOD
Discount rates
Input
Yes
Yes
End of Day (EOD) Functions for all Modules
The mandatory functions for EOD are marked with a Yes under the Mandatory Column.
Modul
e
Function
Frequency
SMS
Log of events
Daily
SMS
Security violations report
Daily
Core
Financial balancing
Daily
Core
Date change
Daily
Core
Accounting entries history
Daily
Core
Currency position update
Daily
Core
Auto- revaluation
Daily
Core
Account statement
Daily
Core
Brokerage liquidation
Daily
Core
Brokerage liquidation report
Daily
Core
Limits updation
Daily
CASA
Group Status Change
Daily
CASA
Liquidating PDC Linked Schedules
Daily
DE
Daily cash movement function
Daily
Yes
DE
Daily cash movement report
Daily
Yes
DE
Batch totals report
Daily
DE
Transaction journal
Daily
5-2
Mandator
y
Yes
DE
Daily teller transaction report
Daily
DE
Till balancing exception report
Daily
Yes
DE
Till closing position (history)
Daily
Yes
CASA
Amount block
Daily
CASA
Stop payment
Daily
FT
FT activity journal
Daily
FT
FT contract report
Daily
FX
FX contract revaluation
Daily,
Monthly
Yes
FX
FX contract auto liquidation
Daily
Yes
FX
FX auto- rollover
Daily
Yes
FX
FX settlement message generation
Daily
Yes
FX
FX fetch unauthorized
Daily
Yes
FX
FX netting of (settlements amounts)
Daily
Yes
FX
FX contracts purge
Optional
LD
Auto- daily
Daily
LD
Auto- interest liquidation
Daily
LD
Auto- liquidation
Daily
LD
Auto- rollover
Daily
MM
MM activation forward contracts
Daily
Yes
MM
Auto- liquidation of MM contracts
Daily
Yes
MM
MM auto- liquidation of interests
Daily
Yes
MM
Generation of payment messages,
days before actual date
Daily
Yes
MM
MM auto- rollover execution
Daily
Yes
MM
MM interest rate revision
Daily
MM
MM fetch unauthorized
Daily
MM
MM maturity report
Daily
MM
MM daily movement
Daily
Yes
MM
MM exception report
Daily
Yes
BC
Accruals
Daily
Yes
BC
Auto- liq
Daily
Yes
5-3
Yes
5.1.3
BC
Auto-change of acceptance to
advance
Daily
Yes
BC
Auto- status control
Daily
LC
LCEOD
Daily
Yes
LC
LC tracer general
Daily
Yes
IC
Liquidation
Daily
IC
Interest advices
Daily
IC
Accruals
Daily
SI
SI Batch Process
Daily
GL
GL report
Daily
GL
Cash flow report
Daily
MIS
Product profitability
Daily
MIS
Customer profitability
Daily
MIS
Pool profitability
Daily
MIS
MS clause- wise report
Daily
AEOD
Change time level
Daily
Yes
Pre-End of Day Functions for all Modules
The mandatory functions for BOD are marked with a Yes under the Mandatory Column.
Module
Function
Frequency
BC
Auto- status control
Daily
LC
LCEOD
Daily
Payments
Daily
Mandatory
Yes
IC
SI
The following is the list of pre-EOC functions that have to be executed after EOTI has been
marked:
Module
Function
Frequency
BC
Auto- status control
Daily
LC
LCEOD
Daily
SI
Payments
Daily
5-4
Mandatory
Yes
5.2
Account Revaluation Batch
As part of EOD batch programs, the system will maintain the account revaluation batch
(ACCREVAL). This program will be maintained at EOTI (Pre-EOC) stage of end of day.
Revaluation accounting is posted in foreign currency with equivalent of LCY difference.
This batch will do the revaluation separately for Internal GLs, Customer Account Revaluation
is maintained for profit and loss GLs in the GL maintenance. For the GL’s maintained at the
revaluation setup, you need to check the ‘Revaluation’ checkbox at GL chart of accounts
level.
This batch will also transfer the foreign currency positions to a designated branch based on
the revaluation/ position transfer setup maintained at the branch preferences level.
The system will transfer the position from the existing branch to the treasury branch. If the
position is negative in the given GL, then the system will choose the offset account as Position
asset GL and if the position is positive in the given GL, then the system will choose the offset
account as Position liability GL.
The sequence of the EOD between the designated branch and all other branches are
operationally controlled.
5-5
6. Function ID Glossary
A
E
AEDBRMTR ......................... 3-3
AEDECGRP ......................... 2-2
AEDSTART .......................... 4-2
AEDSTOP ............................ 4-6
AESBRMTR ......................... 4-4
EIDMANPE ........................... 2-3
EIDREVRS ........................... 3-5
EIDUEOTI ............................. 4-5
EISREVRS ........................... 3-6
EISVWPEN .......................... 3-2
EISWPPGM .......................... 3-4
B
S
BADEODFE .......................... 2-1
STDDATES .......................... 4-9
STSWUNAT ......................... 3-1
6-1
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