Wheelchair accessible vehicle licences

Information Guide G9 (wheelchair accessible vehicles)
Wheelchair accessible vehicle licences
If you want to operate a wheelchair accessible vehicle, you must have a small public service vehicle (SPSV) licence for that
vehicle. These licences are issued by the National Transport Authority to applicants who meet certain conditions and whose
vehicles meet the required standards.
It is important you do not purchase a vehicle for use as a wheelchair accessible taxi or wheelchair accessible hackney unless
you are sure that it will meet the required standards. Please read this Guide carefully, download and read the Technical
Assessor's full Report template and review the Initial Suitability Inspection Manual carefully, see www.nationaltransport.ie
At Change of Vehicle the vehicle must be under ten years of age. For new licences or to avail of the Wheelchair Accessible
Grant Scheme 2015 it must be under six years of age. The vehicle needs only accommodate one passenger plus the person
in a wheelchair and seat at least four adult passengers without the wheelchair on board.
Before buying a vehicle, you should check that the vehicle meets certain standards and that this can be verified by a qualified
Technical Assessor. You must obtain several items of documentation from the vehicle manufacturer or converter to support
your application. Please note this includes formal test proof.
A vehicle that was previously licensed as a wheelchair accessible vehicle may not meet the current requirements.
The Vehicle
The vehicle requirements are summarised here and explained further in the Authority’s Initial Suitability Inspection Manual.
The most important thing is that the vehicle must be inspected by a qualified Technical Assessor, who must complete a
Technical Assessor’s full Report to certify that the vehicle meets all the required standards. In making the assessment, the
Assessor will inspect some items and will rely on formal test data for others. Without this relevant documentation, the
Assessor will be unable to certify the vehicle.
Such test proof can only be obtained from the firm that converted the vehicle originally: it is not possible to perform these
(destructive) tests afterwards.
The Technical Assessor’s full Report must be on the official template, see website. The qualifications required by the
Assessor are on this template. This Report is not simply a visual inspection.
Requirements include:
Criteria
Main requirements
(For details and other requirements, see the Initial Suitability Inspection
Manual.)
Documentary
evidence
required
Seat belts
EC approval markings or labels (‘e’ or ‘E’ marking).
Y
Wheelchair occupant seat
belts
Approval markings or labels (usually ISO standard or ‘e’ or ‘E’ marking.)
Y
Wheelchair restraint (tie‐
down)
Approval markings or labels (usually ISO, or DIN, or FMVSS/SAE standard.)
Y
Seatbelt anchorages
Strength test reports (usually seat belt to seat connection, based on
Directive 76/115 EEC, as amended).
Y
In‐vehicle* wheelchair and
wheelchair occupant
restraint anchorages
Strength test report.
Y
In‐vehicle* seat and seat
belt anchorages
Strength test report (for seat‐to‐floor connection, usually based on
Directive 76/115 EEC, as amended).
Y
Wheelchair Space
Minimum of 700mm width, 1,200mm length, and 1,350mm headroom in
vicinity of wheelchair during turning and restraining.
N
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Information Guide G9 (wheelchair accessible vehicles)
Doors
Minimum one wheelchair accessible door, at least 745mm x
1,250mm, and one other door to passenger compartment.
N
External step at nearside
door
If floor or integral step of passenger compartment is more than
230mm from the ground, where the door opening is bigger than 1,150mm
then an access step is required. Minimum dimensions and other
requirements are specified in the Initial Suitability Inspection Manual.
N
Continuous surface access
ramp
Maximum slope of ramp 16° capable of supporting 300kg.
If detachable, it must be suitable for handling, securely fixed when in use,
safely stored when not in use, and permanently marked with the vehicle
registration number
N
Seat height and legroom
Specified minimum and maximum for seat height, width and clearance.
See Initial Suitability Inspection Manual for details.
N
Internal and entrance
lighting
Adequate targeted or localised lighting is required at entrance steps,
signage and floor areas and money slots in any dividing screen.
N
Window glass adjacent to
licensed seating positions
and wheelchair spaces
Must be clear, min. 70% light transmission (no dark tints). The Roman
numeral ‘V’ marking next to the glass approval number means the glass is
too dark. See the Initial Suitability Inspection Manual.
N
Handholds
Must be provided in the vicinity of the doors, steps and central pathways.
Must be in a colour that contrasts with adjacent surfaces, and
approximately circular in cross‐section and 35mm in diameter.
N
User Manual
Must cover the vehicle and any specialist equipment in it.
Y
Age
A Wheelchair Accessible Vehicle must be less than 6 years of age at first
licensing, less than 10 years for Change of Vehicle.
N
Roadworthiness
An NCT roadworthiness certificate issued for the vehicle no more than 90
days before the date of the Initial Suitability Inspection. (Note: An NCT
certificate is not required for a vehicle that is less than 90 days old and
that has travelled less than 3,000 kilometres)
Y
*’In vehicle’ tests are destructive tests – they cannot be performed retrospectively. They must have been performed on the
same type of bodyshell and the results properly documented and certified. The suppliers of a flooring system may be able to
provide the required test data.
Getting the licence
There are three stages in applying for and obtaining a licence for an SPSV. If you are applying for the Wheelchair
Accessible Grant 2015, you will need to have completed the WAV15A Application Form and received a Provisional Grant
Offer before proceeding with the below steps.
Stage
Initial
Application
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You will need
 A vehicle that is suitable and properly equipped for operation as a Wheelchair Accessible
Vehicle
 A completed Form VL1
 Technical Assessor’s Full Report (dated within last 60 days) complete with supporting
documentary proof
 The appropriate fee
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

Booking your
Initial
Suitability
Inspection



Initial
Suitability
Inspection
A Conditional licence Offer from the Authority
An NCT roadworthiness certificate for the vehicle issued within last 90 days. To book an
NCT roadworthiness test, call the NCTS dedicated SPSV booking line 01 4135 960. The
National Transport Authority checks the NCT status directly with NVDF: it can take 48
hours for results to be visible.
An insurance policy covering the use of the vehicle as an SPSV
Tax Clearance confirming that your tax affairs are in order. To get a tax clearance
certificate contact your local Revenue office or visit www.revenue.ie The National
Transport Authority checks the tax status directly with Revenue: it can take 48 hours for
results to be visible.
If you are applying for a Wheelchair Accessible Taxi licence you will also require a
regulation roof sign, a taximeter and printer and official taxi door branding (list of
authorised suppliers on the website, www.nationaltransport.ie). The roofsign and
taximeter must include the number provided in your conditional licence offer.
Initial Application: completing the VL1 Form
Form VL1 – Application for a new SPSV licence is available from the Authority, and can be downloaded from the Authority’s
website, www.nationaltransport.ie. To complete this form:
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Fill in your name and contact details
Tick the box associated with the type of licence for which you are applying, write in the total fee that you
are enclosing with your application (see below).
Fill in the vehicle registration number and tick the Yes/No boxes to indicate the type of licence you are
applying for. Note that an application cannot be considered unless the Irish vehicle registration is provided
here.
Tick the box to confirm that you have included or previously sent in the relevant Technical Assessor’s full
Report (and supporting test data where required). Do not send us original documents, copies are required
You need to fill in operational details here, they will be confirmed when you book the Initial Suitability
Inspection and you can of course update them thereafter.
Read the Terms and Conditions set out in Section 5 and then sign and date the declaration to confirm you
understand and accept them.
Tick the boxes to confirm that you are enclosing the appropriate fee with your application (bank draft or
postal order). The bank draft or postal order must be made payable to “National Transport Authority” with
your application.
The fees payable are as follows:
Licence Type
Licence fee
Wheelchair Accessible Taxi or Wheelchair Accessible Hackney
€125
Initial Suitability
Inspection Fee
€45
Total Payable
€170
Submit the form along with the appropriate fee and Technical Assessor’s full Report and test data as relevant to:
SPSV Licensing Section
PO Box 436
City North Business Park
Tuam Road
Galway
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Your conditional licence offer
The Authority will process your application and respond within 5 to 10 working days. Further vehicle information may
be requested.
If the application is successful, the Authority sends you a conditional offer letter.
This conditional offer is valid for 90 days, during which you must complete the remaining steps in the licensing process. The
conditional offer provides a provisional licence number enabling the programming of a taximeter and manufacture of a roof
sign (wheelchair accessible taxi) and arrangement for insurance for reward.
A conditional offer is not a licence to operate the vehicle as an SPSV.
Booking your Suitability Inspection
Book your Initial Suitability Inspection by calling 0761 064 000.
Security Questions
Tax Clearance
Vehicle Registration
certificate
Vehicle ownership
Insurance
WAV register
update
What you need when making a booking
Security questions will be asked for on all booking a licence related calls. These will involve
standard identification questions such as name, address, telephone number, date of birth and
PPSN. This identification will be taken from the details you provided on your VL1 application form.
You do not need to provide any additional information regarding your tax clearance when booking
but you should keep your PPSN at hand in order to confirm this when requested.
You should keep your vehicle registration certificate at hand in case it is required.
To obtain a vehicle licence, you must own the vehicle to be associated to the licence, or hold the
vehicle under a lease agreement or a hire-purchase agreement. You will be asked to declare vehicle
ownership status at time of booking.
You will need your insurance expiry date and be able to declare that you are insured to operate an
SPSV.
Your insurance information may be shared with Insurance Federation of Ireland and your insurance
disc will be inspected as part of your Initial Suitability Inspection.
If your disc is out of date on the day of your inspection, your vehicle will fail its inspection
It is the responsibility of the vehicle licence holder to provide insurance for the vehicle.
Your name on your insurance should match your name on your licence.
You must confirm the following when booking your inspection appointment
 Times of operation
 Areas of operation
 Drivers
This information will be published in the Wheelchair Accessible Vehicle Register.
The Initial Suitability Inspection
Read the Initial Suitability Inspection Manual (available on the website, www.nationaltransport.ie) to understand how the
inspection works and to ensure you pass first time.
When you present the vehicle, you must bring with you:



The User Manual
Copy of Technical Assessor’s Report/test data
Your original insurance certificate and, if a fleet policy, the schedule listing the vehicle by registration number.
Exact name match required
It is a requirement that the name on the vehicle licence exactly matches that on the tax clearance certificate, the
owner listed on the Vehicle Registration Certificate and the policy holder of the insurance policy. Note that a named
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driver is not the same as being the policy holder.
Name on licence application
Name on documents
Suitable for licensing?
James Murphy
Jim Murphy
No
James Murphy Jnr
No
James J. Murphy
No
James Murphy
Yes
Operating the vehicle as an SPSV
If your vehicle passes the Initial Suitability Inspection the Licensing Inspector records the details on the Register of
Licensed SPSVs and applies tamperproof licence discs to the front and rear windows of the vehicle. You will be issued
a licence certificate for the vehicle at the inspection centre.
The vehicle may then be operated as an SPSV in the category to which the licence applies.
Operating an SPSV without a current licence and valid tamperproof discs could result in a fine up to €5,000.
For further information please visit www.nationaltransport.ie or call 0761 064 000
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