View Tender Document - Government of Maharashtra

Guidelines to Vender on the operations of Electronic Tendering System of Land
Records Department
http://revenue.maharashtra.etenders.in
A. Pre-requisites to participate in the Tenders process by Revenue And Forest Department:
1. Registration of Vender on Electronic Tendering System and empanelment on Sub - Portal of Revenue:
The Vender already registered in Land Records Department of GoM and interested in participating
in the e-Tendering process of Land Records Department shall be required to enrol on the
Electronic Tendering System to obtain User ID.
After submission of application for enrolment on the System, the application information shall be
verified by the Authorized Representative of the Service Provider. If the information is found
to be complete, the enrolment submitted by the Vendor shall be approved.
In addition to store Vender registration details in the System, the Vender will have to apply for
his empanelment in appropriate class on the Sub - Portal of Revenue by uploading a scanned
copy of Registration Certificate issued by Land Records Department of GoM.
In case the Vender upgrades his / her registration in Land Records Department of GoM, the
Vonder is required to immediately upload the scanned copy of the upgraded Registration
Certificate on the Land Record http://revenue.maharashtra.etenders.in e-Tendering Portal.
Whether in case of fresh empanelment or upgradation of existing empanelment, the Vender are
also required to intimate the Competent Authority in Land Records Department by email on email
address (principallrts@rediffmail.com) with the subject line request for approval of
empanelment / request for approval of upgradation of empanelment along with the scanned
copy of the Registration Certificate. It may take upto a maximum of seven (7)
working days to approve the request for approval of empanelment / request for approval of
upgradation of empanelment.
The Vender may obtain the necessary information on the process of enrolment and empanelment
either from Helpdesk Support Team or may visit the information published under the link Enrol
under the section E-Tendering Toolkit for Bidders on the Home Page of the Electronic Tendering
System.
2. Obtaining a Digital Certificate:
The Bid Data that is prepared online is required to be encrypted and the hash value of the
Bid Data is required to be signed electronically using a Digital Certificate (Class - II or Class III). This is required to maintain the security of the Bid Data and also to establish the identity of
the Vendor transacting on the System.
The Digital Certificates are issued by an approved Certifying Authority authorized by the
Controller of Certifying Authorities of Government of India through their Authorized
Representatives upon receipt of documents required to obtain a Digital Certificate.
Bid data / information for a particular Tender may be submitted only using the Digital Certificate
which is used to encrypt the data / information and sign the hash value during the Bid
Preparation and Hash Submission stage. In case, during the process of preparing and submitting
a Bid for a particular Tender, the Contractor loses his / her Digital Signature Certificate (i.e. due to
virus
attack,
hardware
problem,
operating
system problem); he / she may not be able to submit the Bid online. Hence, the Users are
advised to store his / her Digital Certificate securely and if possible, keep a backup at safe place
under adequate security to be used in case of need.
In case of online tendering, if the Digital Certificate issued to an Authorized User of a
Partnership Firm is used for signing and submitting a bid, it will be considered equivalent to a no
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objection certificate / power of attorney to that User to submit the bid on behalf of the
Partnership Firm. The Partnership Firm has to authorize a specific individual via an authorization
certificate signed by a partner of the firm (and in case the applicant is a partner, another partner in
the same form is required to authorize) to use the digital certificate as per Indian Information
Technology Act, 2000.
Unless the Digital Certificate is revoked, it will be assumed to represent adequate authority of the
Authority User to bid on behalf of the Firm for the Tenders processed on the Electronic Tender
Management System of Government of Maharashtra as per Indian Information Technology Act,
2000. The Digital Signature of this Authorized User will be binding on the Firm. It shall be the
responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying
Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The
procedure for application of a Digital Signature Certificate will remain the same for the new
Authorized User.
The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In
this case, the Authorization Certificate will have to be signed by the Director of the
Company or the Reporting Authority of the Applicant.
For information on the process of application for obtaining Digital Certificate, the Vender may
visit the section Digital Certificate on the Home Page of the Electronic Tendering System.
3.
Recommended Hardware and Internet Connectivity:
To operate on the Electronic Tendering System, the Vender are recommended to use Computer
System with at least 1 GB of RAM and broadband connectivity with minimum 512 kbps
bandwidth. However, Computer Systems with latest i3 / i5 Intel Processors and 3G
connection is recommended for better Performance.
4. Set up of Computer System for executing the operations on the Electronic Tendering System:
To operate on the Electronic Tendering System of Government of Maharashtra, the Computer
System of the Vender is required be set up. The Vender are required to install Utilities available
under the section Mandatory Installation Components on the Home Page of the System.
The Utilities are available for download freely from the above mentioned section. The Vender
are requested to refer to the E-Tendering Toolkit for Bidders available online on the Home Page
to understand the process of setting up the System, or alternatively, contact the Helpdesk Support
Team on information / guidance on the process of setting up the System.
5. Payment for Service Provider Fees:
In addition to the Main Bidding process fees payable to Land Records Department, the Vender
will have to pay Service Providers Fees of Rs. 1,038/- through online payments gateway
service available on Electronic Tendering System. For the list of options for making online
payments, the Vender are advised to visit the link E-Payment Options under the section ETendering Toolkit for Bidders on the Home Page of the Electronic Tendering System
B.
Steps to be followed by Vender to participate in the e-Tenders processed by Land Records
Department
1. Preparation of online Briefcase:
All Vender enrolled on the Electronic Tendering System of Government of Maharashtra are
provided with dedicated briefcase facility to store documents / files in digital format. The
Vender can use the online briefcase to store their scanned copies of frequently used documents /
files to be submitted as a part of their bid response. The Vender are advised to store the
relevant documents such as Registration Certificate of Land Records Department of GoM, PAN
Card, VAT Registration Certificate, Professional Tax Registration Certificate, EPF Registration
Certificate, Certificates of Works completed, in the briefcase, etc. so as to avoid scanning /
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uploading process for each Tender.
In case, the Vender have multiple documents under the same type (e.g. multiple Work
Completion Certificates) as mentioned above, the Vender advised to either create a single
.pdf file of all the documents of same type or compress the documents in a single compressed
file in .zip or .rar formats and upload the same.
It is mandatory to upload the documents using the briefcase facility. Therefore, the Vender are
advised to keep the documents ready in the briefcase to ensure timely bid preparation.
Note: Uploading of documents in the briefcase does not mean that the documents are available to
Land Records Department at the time of Tender Opening stage unless the documents are
specifically attached to the bid during the online Bid Preparation and Hash Submission stage as
well as during Decryption and Re-encryption stage.
2. Online viewing of Detailed Notice Inviting Tenders:
The Vender can view the Detailed Tender Notice along with the Time Schedule (Key Dates) for all
the Live Tenders released by Land Records Department on the home page of
Land Records Department e-Tendering Portal on http://revenue.maharashtra.etenders.in under
the section Recent Online Tender.
3. Download of Tender Documents:
The Main Bidding Documents are available for free downloading by eligible Vender
registered in appropriate class of Land Records Department of GoM and empanelled on
http://revenue.maharashtra.etenders.in e-Tendering Portal.
4. Online Bid Preparation and Submission of Bid Hash (Seal) of Bids:
Submission of Bids will be preceded by online bid preparation and submission of the digitally
signed Bid Hashes (Seals) within the Tender Time Schedule (Key Dates) published in the
Detailed Notice Inviting Tender. The Bid Data is to be prepared in the templates provided by the
Tendering Authority of Land Records Department. The templates may be either form based,
extensible tables and / or uploadable documents. In the form based type of templates and
extensible table type of templates, the Vender are required to enter the data and encrypt the data
using the Digital Certificate.
In the uploadable document type of templates, the Vender are required to select the relevant
document / compressed file (containing multiple documents) already uplo aded in the briefcase.
Notes:
a. The Vender upload a single document or a compressed file containing multiple documents
against each uploadable option.
b. The Hashes are the thumbprint of electronic data and are based on one - way algorithm. The
Hashes stablish the unique identity of Bid Data.
c. The bid hash values are digitally signed using valid Class - II or Class - III Digital Certificate
issued any Certifying Authority. The Vender are required to obtain Digital Certificate in advance.
d. After the hash value of bid data is generated, the Vender cannot make any change / addition
in its bid data.
e. This stage will be applicable during Financial Bidding Processes.
5. Close for Bidding (Generation of Super Hash Values):
After the expiry of the cut - off time of Bid Preparation and Hash Submission stage to be
completed by the Vender has lapsed, the Tender will be closed by the Tender Authority.
The Tender Authority from Land Records Department shall generate and digitally sign the Super Hash
values (Seals).
6. Decryption and Re-encryption of Bids (submitting the Bids online):
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After the time instant for Generation of Super Hash values by the Tender Authority from
Land Records Department has lapsed, the Vender have to make the online payment of Rs.
1,038/- towards the fees of the Service Provider.
After making online payment towards Fees of Service Provider, the Vender are required to upload
scanned copy of separate challans in support of payment of the Processing Fees and Earnest
Money Deposit (EMD) deposited in the account of Principal, Land Records Training Academy,
Aurangabad as per the details provided in Annex A.
The Vender are required to decrypt their bid data using their Digital Certificate and immediately
reencrypt their bid data using the Public Key of the Tendering Authority of the Land Records
Department. The Public Key of the Tendering Authority is attached to the Tender during the Close
for Bidding stage.
Note: The details of the Processing Fees shall be verified and matched during the Tender
Documents Opening stage.
The details of the Earnest Money Deposit and Processing Fees shall be verified and matched
during the Main Tender Opening event.
The Vender are required to decrypt their bid data using their Digital Certificate and immediately
reencrypt their bid data using the Public Key of the Tendering Authority of the Land Records
Department. The Public Key of the Tendering Authority is attached to the Tender during the Close
for Bidding stage.
Note: At this time, the Vender are also required to upload the files for which they generated
the Hash values during the Bid Preparation and Hash Submission stage.
The Bid Data and Documents of only those Vender who have submitted their Bid Hashes (Seals)
within the stipulated time (as per the Tender Time Schedule), will be available for decryption and
re-encryption and to upload the relevant documents from Briefcase. A Vendor who has not
submitted his Bid Preparation and Hash Submission stage within the stipulated time will not be
allowed to decrypt / re-encrypt the Bid data / submit documents. This stage will be applicable
during both, Financial Bidding Processes.
7. Shortlisting of Vender for Financial Bidding Process:
The Tendering Authority will first open the Technical Bid document and after scrutinizing these
documents will shortlist the Vender who are eligible for Financial Bidding Process. The shortlisted
Vender will be intimated by email.
8. Opening of in the Financial Bids:
The Vender may remain present in the Office of the Tender Opening Authority at the time of
opening of Financial Bids. However, the results of the Financial Bids of all Vender shall be available
on the http://revenue.maharashtra.etenders.in e-Tendering Portal immediately after the
completion of opening process.
9. Tender Schedule (Key Dates):
The Vender are strictly advised to follow the Dates and Times allocated to each stage under the
column “Contractor Stage” as indicated in the Time Schedule in the Detailed Tender Notice for
the Tender. All the online activities are time tracked and the Electronic Tendering System
enforces time-locks that ensure that no activity or transaction can take place outside the Start and
End Dates and Time of the stage as defined in the Tender Schedule.
At the sole discretion of the Tender Authority, the time schedule of the Tender stages may be extended.
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Form No.
Sold to
:
:
<b><div align=center>GOVERNMENT OF MAHARASHTRA<br>
OFFICE OF THE<br>
PRINCIPAL, LAND RECORDS TRAINING ACADEMY, AURANGABAD<br>
DAMADI MAHAL, NEAR PANCHAYAT SAMITI, <br>
AURANGBAD 431001<br>
ON LINE TENDER CONDITIONS<br><br>
FOR<br>
SUPPLY OF GLOBAL POSITIONING SYSTEM MACHINE ALONG WITH<br>
ESSENTIAL ACCESSORIES FOR <br>
The Office of Principal, Land Records Training Academy, Aurangabad. <br></b></div>
Subject
Estimated Prize
Tender from fee Rs.
EMD Rs.
Tender Release date
Tender Download date
Online Tender Submission date
Tender Fees and EMD Submission in Office
Last Date for Online Submission of Tender
Opening of Technical Bid online
Opening of the Financial Bid online
GPS Machine with all accessories
12.00 lakh
2000/36000/07/03/2013 11.00 hrs
21/03/2013 16.00 hrs
22/03/2013 16.00 hrs
22/03/2013 16.00 hrs
22/03/2013 17.00 hrs
25/03/2013 16.00 hrs
28/03/2013 16.00 hrs
Sr.
Item
No.
1 GLOBAL POSITIONING SYSTEM
MACHINE (Dual Frequency GPS
instrument) WITH ALL ESSENTIAL
ACCESSORIES AND SURVEY
SOFTWARE
PLACE OF RECEIPT
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:
Cost of Tender E.M.D
Form
Rs. 2000/-
Rs. 36,000/-
Office of the Principal, Land Records
Training Academy, Aurangabad
Damadi Mahal, Near Panchayat Samiti,
Aurangabad - 431 001.
5
‘A’ ENVELOPE
TO BE USED ONLY BY THE PERSON / FIRM TO WHOM SOLD
Form No.
Sold to
LETTER
To,
Principal,
Land Records Training Academy,
Aurangabad.
Damadi Mahal, Near Panchayat Samiti,
Aurangabad 431 001
Sir,
I / We hereby accept the terms and conditions mentioned in the Tender for supply/Rate
Contract of Global Positioning System Machine (GPS) along with essential accessories for various
offices in the State of Maharashtra.
I / We agree that the offer shall remain open for acceptance for a minimum period of 90
days from the date fixed for opening the tender and thereafter till it is withdrawn by me/us by notice in
writing duly addressed to the authority opening the tender and sent by registered post or delivered at the
office of such authority.
Demand draft of Nationalized Bank No.(s)
dated
/ /2013 for
Rs. 36,000/- payable at Aurangabad in favour of Principal, Land Records Training Academy,
Aurangabad towards the earnest money is /are enclosed.
I / We understand that, the amount of earnest money will not bear interest and shall be
liable to be forfeited to the Government if I/we fail (i) to keep the offer open for the period mentioned
above and (ii) if this offer is accepted, fail to sign and complete the contract documents as required by
the Principal, Land Records Training Academy, Aurangabad or furnish the security deposit as specified
under terms and conditions of the contract. The amount of earnest money may be adjusted towards the
security deposit or refunded to me/us unless the same or any part thereof has been forfeited as aforesaid.
Date
:
Full Address
:
with Telephone
& Fax No & Email address.
GPS2013
Name in block letters.______________
Signature of the Vendor along with seal
6
CHECK LIST
(To be filled and signed by the Vendor)
Name and Address
:
Tender No.
:
Last Date & Time of submission of Online : 22-03-2013 at 16.00 Hrs
Tender
Date of Technical Bid opening
: 25-03-2013 at 16.00 Hrs
Date of Commercial Bid opening
: 28-03-2013 at 16.00 Hrs
Note – Please upload scanned true copy
Sr.
No.
Particulars
To be filled by Vendor
1
EMD of Nationalized Bank in form of DD Rs. 36,000/-
2
Proof of presence of company/Manufacturers/Authorized Specify in brief
dealers for 10 years in Indian Market (Registration
Certificate, ISO, Authorization from OEM)
3
Branch office and service center in Maharashtra (shop
and establishment act certificate, other)
4
No. of service engineers in Maharashtra branch office
(give details)
5
Regular supply of G.P.S. in every year for Govt
offices/private parties for last 10 years in India (Year
GPS2013
Page No.
Yes/No
Specify in brief
Year
No
Gov Pvt.
7
wise list with name in tabular form should be provided
from 2002 to 2012)
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
6
Turn over (T.O.) from this business should not be less
Year
than 5 Crore in every last 3 consecutive F.Y.year 200910, 2010-11, 2011-2012 (Copy of Audited Profit and 2009-2010
Loss statement/balance sheet and/or copy of the
2010-2011
letter/certificate from a Chartered Accountant regarding
the turnover and the net worth)
2011-1012
7
Information of at least 3 orders (individual or combine to 2010-2011
make one from single office) for more than 1 crore for 2011-2012
the last 2 Financial years from any of the Government
Department in India for Total Station and GPS. (Copy
for proof)
8
Income Tax, filled for F.Y. Year 2009-10, 2010-11,
2011-2012 (Provide a copy of proof of payment)
9
10
Sale Tax returns filled for F.Y. Year 2009-10, 20102011, 2011-2012, (Provide a copy of proof of payment)
Model no. and Product brochure
T.O.Rs
in Cr
Year
2009-2010
Yes/No
2010-2011
Yes/No
2011-2012
Yes/No
Year
2009-2010
Yes/No
2010-2011
Yes/No
2011-2012
Yes/No
Model No._________
I hereby state that
A. I/we are not insolvent.
B. I/we are not black listed to participate any tender in India.
C. I/we are not having any pending case in any court/forum.
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D. I/we has not been convicted in a court of law for offenses involving moral turpitude.
E. The above information is true and if found wrong or fraudulent I/we shall be liable to disqualify at
any stage during this tender process.
Signature of Vendor
Tender is Valid/ Invalid
Member Secretary
Member
Member
Member
Member
Member
Chairman
Tender Opening Authority
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‘B’ ENVELOPE
COMMERICAL OFFER - TENDER FORM
SUPPLY OF GLOBAL POSITIONING SYSTEM (GPS MACHINE) WITH ESSENTIAL ACCESSORIES AND
SURVEY SOFTWARE
[ TO BE RETURNED WITH THE TENDER TO THE PURCHASE OFFICER,
PRINCIPAL, LAND RECORDS TRAINING ACADEMY, AURANGABAD]
Schedule Tender No.
:
Pre Bid Meeting
:
Last Date of submission of Tender
: 22-03-2013 up to 16.00 Hrs
Technical Evaluation of Machine
: 26-03-2013 at Land Records Training
Academy Aurangabad on 08.00 a.m.
Date of Commercial Opening of Tender
: 28-03-2013 at 16.00 Hrs
Offer valid till
: 90 days from the opening of Tender
Following items are covered for supply of Land Records Training Academy Aurangabad.
Sr. No.
Description
Quantity
Unit Price in Indian Rs. inclusive
of all types of Taxes
(excluding
Octroi)
1
Dual frequency GPS receiver
2
2
Dual frequency antenna
2
3
Antenna cable 10 m long
2
4
Antenna cable 1 m short
2
5
Power/data download cable
2
6
External battery power cable
2
7
Compact flash card (1GB)
2
8
Post processing software
1
9
Manual CD/Hard copy
1
10
Tripod wooden
2
11
Tri batch
2
12
Tri batch adopter
2
13
Height Rod/Measuring Tap
2
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10
14
AC adopter
15
Li-ion battery
2
2/4 (incase of
dual battery)
16
Carrying case box
2
17
Hand held controller
2
18
Charger for hand held controller
2
19
Carrying case
2
20
Stylus
4
21
Getting starter guide book
2
22
USB data cable
2
Total (1 to 22)
(Rs. in words ______________________________________________________________________)
The rates quoted by me/us shall remain in force for 03 months from the date of
acceptance of the tender and it shall be binding on us to ensure the supply at the rates sanctioned.
Therefore I/We agree the rates quoted by me/us shall remain in force for 03 months from
the signing of contract and it shall be binding on us to ensure the supply at the rates sanctioned, to office
of Principal, Land Records Training Academy, Aurangabad irrespective of quantity.
Date
:
Full Address :
with Telephone
& Fax No & Email address.
GPS2013
Name in block letters.______________
Signature of the Vendor along with seal
11
Tenders condition prescribed for the advertisement published by
PRINCIPAL, LAND RECORDS TRAINING ACADEMY, AURANGABAD
TENDER CONDITIONS
1. Scope of Work :
The Government of India have decided to implement the Centrally-Sponsored scheme in
the shape of the National Land Records Modernization Programme (NLRMP) by merging two
existing Centrally-Sponsored Schemes of Computerization of Land Records (CLR) and
Strengthening of Revenue Administration and Updating of Land Records (SRA&ULR) in the
Department of Land Resources (DoLR), Ministry of Rural Development. The integrated programme
would modernize management of land records, minimize scope of land/property disputes, enhance
transparency in the land records maintenance system, and facilitate moving eventually towards
guaranteed conclusive titles to immovable properties in the country. The components of the
programme are Computerization of all land records including mutations, Digitization of maps and
integration of textual and spatial data, Survey/re-survey and updation of all survey and settlement
records including creation of original cadastral records wherever necessary, Computerization of
registration and its integration with the land records maintenance system, Development of core Geospatial Information System (GIS) and capacity building.
The Surveyor of Deputy Superintendent of Land Records office at Taluka level carries
out Land measurement work. Presently use of Plain Table is prominent. To cope with present
requirement Plain Table are to be replaced with ETS and GPS Technique. Land Records Training
Academy, Aurangabad is state level training Academy whose work is to teach educate the such
modern techniques to the Government Employee particularly of Land records Department.
Government of India and Government of Maharashtra sanctioned funds for the Purchase of GPS
Machine.
The rates quoted by the bidder shall remain in force for 03 months from the date of
acceptance of the tender and it shall be binding on the successful bidder to ensure the supply at the
rates sanctioned.
2. Eligibility Criteria for participation
a. Presence of company / manufactures / authorized dealers for 10 years in Indian market
b. Branch office and service center in Maharashtra with sufficient number of service engineers.
c. Regular supply in every year for Government offices and Private parties for last 10 years (Year
wise list should be provided from 2002 to 2012
d. Proven Branded products which are used by large numbers of users in India.
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e. Turn over not less than 5 Crore in every last 3 consecutive year (2009-10, 2010-11, 2011-12)
f. Should have at least 3 orders (individual or combine to make one from single office) for more
than 1 crore for the last 2 Financial years (2010-2011, 2011-2012) from any of the Government
Department in India for Total Station and GPS.
g. Income Tax, Sale Tax returns filled for year 2009-2010, 2010-11, 2011-12.
h. Tender submitted by a vendor who is insolvent, or who has been convicted in a court of law for
offenses involving moral turpitude or who has been black listed shall be treated as invalid and
EMD along with such tender shall be forfeited to the Government.
The attested true copy of above should be enclosed with the tender and Original should
be produced for verification at the time of opening of tender.
3. Technical Qualification
Following are the technical qualifications for Dual frequency GPS.
A Specification for Receiver
Sr. No.
1
2
3
4
5
6
CHARACTERISTICS
Horizontal
Vertical
Casing
Temperature
Operating
Storage
Humidity
Water/dustproof
7
Power input
8
Power consumption
SPECIFICATION
+5 mm + 0.5 ppm RMS
+ 10 mm + 1 ppm RMS
Tough, lightweight
-200c to +650c (-400F to +1490F)
-400c to +750c (-400F to +1760F)
95 to 100% condensing
IP67 dustproof, protected from temporary
immersion to depth of 1 m (3.28 ft)
10.5 V DC to 28 V DC with over – voltage
protection Two rechargeable, removable 7.4 V,
2.4 Ah Lithium-ion batteries in internal battery
compartments.
4.0 W for receiver only (tracking and logging)
B. Specification of GPS Antenna
Sr. No.
1
2
3
5
6
7
9
10
11
GPS2013
CHARACTERISTICS
Minimum tracking elevation
Practical tracking elevation
Supported positioning signal bands
Phase center accuracy
Phase center repeatability
Maximum phase center eccentricity
Shock rating 2 m (6.56 ft) drop
Humidity
Temperature
Operating
SPECIFICATION
0 Degrees
<3 Degrees
L1/L2
2 mm or better
<1 mm
2 mm
95 to 100% humidity proof, fully sealed
- 20 0c to + 600c
13
Storage
- 40 0c to + 750c
C. Software- All software should be window based.
GPS machines not fulfilling above criteria will be rejected.
4. Procedure for selection of Vendor
4.1 Two bid system - Selection of Vendor will be carried out by the process of two bid selection
method i.e. technical bid and commercial bid. The Vendor who is fulfilling eligible criteria as per
point no. 2 will be evaluated for technical bid. Technical bid will be of 100 marks and commercial
bid will be of 100 marks. Vendor obtaining highest marks by adding technical marks and
commercial marks will be selected. Successful tender will be awarded tender.
4.2 Evaluation criteria and marking system for technical bid
Sr. No.
Technical Description
Marking Criteria
A
GPS Receiver
1
Accuracy - Horizontal
+3 mm + 0.2 ppm or better
2
Accuracy - Vertical
+ 4 mm + 0.4 ppm or better
3
Initialization time
typically < 10 seconds
4
Casing
Tough, lightweight
5
Temperature
Operating
-200c to +650c
Storage
- 400c to +750c
6
Humidity
95 to 100% condensing
7
Water/dustproof
IP67 dustproof, protected from temporary
immersion to depth of 1 m (3.28 ft)
8
Power input
10.5 V DC to 28 V DC with over – voltage
protection Two rechargeable, removable 7.4
V, 2.4 Ah Lithium-ion batteries in internal
battery compartments
.
9
Power consumption
4.0 W for receiver only (tracking and
logging)
10
Operating times on internal >10 hours post processed
battery
11
Data Storage
1 GB compact Flash memory
12
GNSS Antenna
Dual frequency, high gain integrated antenna
with sub mm phase center repeatability
13
Controller specification
Display – colour, day light readable with
back light illumination and should display
all required parameters for GPS observations
viz. real time lat and long, elepside height
PDOP sky plot of satellite signal to noise
ratio etc
Keyboard – Alfa numeric
14
No. of channels
72
15
operating system
Windows
B
GPS Antenna
16
Minimum tracking elevation
0 Degrees
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Marks
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
10
14
17
18
19
20
21
22
23
24
25
26
27
Practical tracking elevation
Supported positioning signal
bands
Supported
SBAS
Signal
bands MSAS, OmniStar
Phase center accuracy
Phase center repeatability
Maximum
phase
center
eccentricity
Antenna gain
Shock rating 2 m (6.56 ft)
drop
Humidity
Temperature
Operating
Storage
10
10
2 mm or better
<1 mm
2 mm
10
10
10
50 dB + 2dB
10
10
100% humidity proof, fully sealed
10
10
10
- 20 0c to + 60 0c
- 400c to + 75 0c
RTK
i) RADIO
: powerful, with range not less than 5 km..
ii) initialization time
less than 10 seconds
iii) complete RTK kit
including range pole / antenna must, internal
battery and internal radio / external radio,
UHF antenna, controller, bracket or
controller, back pack / bracket for carrying
receiver.
C
28
29
Post processing software
operating system
Importing Raw data
29
Baseline processing
30
Network adjustment
31
Export
32
Reporting
33
Datum Transformation
34
D
Feature coding
Output checking
GPS2013
<3 Degrees
L1/L2/L5/G1/G2/G3/E1/E2/E5ab/E6/Compa
ss
WAAS, EGNOS, QZSS, Gagan
Windows
Should be able to import Raw data from the
GPS/GLONASS/Gallelio receiver as well as
RINEX data. Also should be able to import
Raw data as well as precise ephemeris data
via internet IGS data format
Should be capable of processing GPS L1 and
L2 as well as Gallelio/GLONASS Raw data
Should be able to perform network
adjustment using least square adjustment
principal
Capable of exporting the data in RINEX
format as well as in CAD format and ASCII
Software should be capable of generating
reports directly for the survey data
Capable of transferring the data from one
datum to another for given set of common
points with or without knowledge of datum
Software should support feature coding
Demo field measurement
10
10
10
10
10
10
10
10
50
15
Technical marks will be converted into percent marks
4.3 Evaluation criteria and marking system for commercial bid
Lower price Vendor will be given 100 marks and subsequently lower marks in proportion will
be given to other Vendors considering their price quote. for e.g.
Vendor
A
B
C
D
Price quote
Rs. 520000
Rs. 480000
Rs. 600000
Rs. 512000
4.4 Commercial marks will be given as follows
Formula : commercial marks = Rs. quote of L1 * 100 / Rs. quote of Vendor
Vendor
A
B
C
D
Price quote
Rs. 520000
Rs. 480000
Rs. 600000
Rs. 512000
L3
L1
L4
L2
Marks
92.30
100
80.00
93.75
4.5 Final calculation
Vendor Technical marks Commercial
(percentage)
marks
A
92.52
92.30
B
70.70
100
C
80.98
80.00
D
94.34
93.75
Total
Remarks
184.82
170.70
160.98
188.09
selected for awarding tender
5. Instruction for submitting Tender
One Vendor is allowed to bid for one model only. Vendor biding for two or more models
in one tender is liable to rejected.
Envelope No. 1 This envelope should be marked as “Technical Tender Envelope.” It
should contain forwarding letter with sign and seal, checklist with sign and seal along with all
documents mentioned in checklist and Tender Form Terms and Conditions
The second envelope should contain only COMMERICAL OFFER - TENDER FORM
duly signed and seal. This envelope should be marked as “Commercial Tender Envelope.”
GPS2013
16
Both these separate envelopes should be properly sealed, signed and put in THIRD envelope, which
also should be neatly sealed signed and superscripted mentioning tender number.
Tenders not submitted as per the above-prescribed manner will be treated as invalid.
6. Terms and conditions –
6.1 Tender forms are to be submitted on line.
6.2
Preliminary Scrutiny :- The purchaser will scrutinize the offers to determine whether they are
complete, whether required technical documentation have been furnished, whether the
documents have been properly signed, and whether the offers are in order. A tender offer
determined as not substantially responsive will be rejected by the Purchaser and the
commercial bid for such Vendor will not be opened. The Purchaser may waive any minor
infirmity or irregularity in a tender offer, which does not constitute a material deviation. This
shall be binding on all Vendor and the Purchaser reserves the right of such waivers.
6.3
Bidder should not be insolvent, or black listed by any organization/Institution. Also he should
not be convicted in any court of law for offences involving moral turpitude. In such case EMD
along with such tender will be treated as invalid and EMD along with such tender shall be
forfeited to the Government.
6.4
Earnest Money Deposit of Rs. 36,000/- should be paid in the form of Demand Draft. Those
claiming exemptions to E.M.D should submit necessary papers. In such case Registration
Number and date should be furnished, failing which the tender will not be considered.
Attested Photostat copy of valid registration certificate should accompany the tender. Demand
Draft may be drawn on the Nationalized Bank in the name of Principal, Land Records
Training Academy, Aurangabad. Cheques will not be accepted.
6.5
If called for, the Vendor shall have to produce test certificate for the items he has quoted from
the authorities as directed by Settlement Commissioner & Director of Land Records or
Principal, Land Records Training Academy, Aurangabad. The entire cost of test shall be
borne by Vendor.
6.6
Successful Vendor will have to pay Security Deposit 10 % of total value of Material within 7
days of such intimation in the form of Bank Guarantee valid upto Six years.
6.7
The attested photocopy of valid S.S.I. Registration stating items manufactured should be
accomplished with tender if applicable.
6.8
Rate should be quoted F.D./F.O.R. Destination in Maharashtra State. Rate should be quoted
in Indian currency (in Rs. only) inclusive of all Taxes (Excise, VAT), duties etc. excluding
octroi . Vague quotations will not be considered.
GPS2013
17
6.9
The Vendor should positively quote F.O.R. delivery rates to Principal, Land Records Training
Academy, Aurangabad.
6.10 Octroi exemption certificate will be given by consignee on demand where it is applicable and
required. Which should be obtained well in advance however, it will be issued subject to
provisions made in corresponding Municipal limit. Failure in obtaining octroi exemption
certificate and if such charges are paid and claimed, the claim will not be accepted.
6.11 The Vendor should invariably quote their valid sales tax registration number and date and
furnish updated sales tax clearance certificate valid at the date of tender submission.
6.12 The Vendor must furnish a valid copy of Income Tax clearance certificate valid up to last date
of tender along with the tender.
6.13 Delivery period shall be within 45 days or earlier from the date of supply order or Acceptance
of Tender. In the event materials/items are not supplied in stipulated period of delivery, such
items will not be accepted by consignee unless otherwise proper extension of time limit is
granted by Settlement Commissioner & Director of Land Records (Maharashtra State) or by
Principal, Land Records Training Academy, Aurangabad purchaser.
6.14 Vendors will have to supply install and commission the equipment and train the 12
person of Land Records Training Academy, Aurangabad as per purchaser
requirements.
6.15 The Vendors will have to supply the stores exactly as per Tender Enquiry specifications and
will be responsible to replace the defective supply at his risk and cost. Goods, which do not
confirm to the specification will not be accepted. Defective goods will be returned even at the
time of actual use at the cost of supplier.
6.16 This tender enquiry is meant for the whole of Maharashtra.
6.17 Quality of Goods : The equipment must confirm the highest quality and standard the Vendor
should warranty that the items delivered are brand new. In case of software it should
guarantee that the software supplied is licensed and legally obtained. All hardware and
software must be supplied with original and complete printed documentation (import license
along with machine number).
6.18 Security Deposit : The Vendor shall furnish security deposit 10% of total value of material in
the form of bank guarantee from Nationalized Bank for the period of 6 years within 7 days of
issuing order. Bank Guarantee should be further extend upto 6 years from last date of
installation. This will also act as performance guarantee. The proceeds of the performance
guaranty shall be payable to purchaser as compensation for any loss/ penalties / liquidation
damages resulting form Vendors failure to complete its obligations.
GPS2013
18
6.19 Installation and commissioning : The Vendor shall be responsible for delivery & installation
of equipment/software order at site and for making them fully operational as specified date
i.e.
installation
date
fixed
by
Principal,
Land
Records
Training
Academy,
Aurangabad/purchaser after receiving purchase order/ Acceptance of Tender.
6.20 Acceptance Tests : The Vendor at destination site, in presence of purchaser or its
representative and /or nominated agency will conduct acceptance test. The test will involve
installation and commissioning and trouble free operation of complete system for 10
consecutive days apart from physical verification and testing. No additional charges shall be
payable for carrying out this acceptance test by purchaser.
6.21 Integration of hardware software and peripherals : The Vendor must integrate peripherals
supplied by him to hardware and software available with purchaser to make the system fully
functional. The equipments and peripherals should be supplied with relevant interface cables
and all the equipment must be provided with Indian standard 3 pin power plugs.
6.22 Software drivers and manuals : The equipment will have to be supplied with all software
drivers and detailed operational and maintenance manual free of cost in English &
Marathi Languages.
6.23 Operational Training : Imparting Training to the Surveyors and Staff from the Principal
Land Records Training Academy, Aurangabad will be an important and indispensable part of
this tender. Failure to impart full training as per requirement will invite for failure of payment.
The successful Vendor will be required to train Two batches of Surveyors, Staff from the
Principal Land Records Training Academy, Aurangabad each batch comprising of 06
surveyors, for 15 working days at the Governments Land Records Training Academy at
Aurangabad or any other location in Maharashtra State specified by Principal, Land
Records Training Academy, Aurangabad.
6.24 Payment: 70 % payment towards supply will be made by the purchaser after delivery and
satisfactory installation. The satisfactory installation report must be duly signed by the
concerned officials. 20% after 45 days of satisfactory performance and imparting training and
supplying user manual in Marathi in soft and hard copy. The balance 10% payment will be
paid against receiving Bank Guarantee from last date of installation as mentioned in point no.
6.17.
6.25 The Principal, Land Records Training Academy, Aurangabad reserves the right to reject any
or all Tender without assigning any reasons thereof. The Principal, Land Records Training
Academy, Aurangabad does not pledge himself to accept lowest or any tender and reserves
the right of accepting the whole or any part of tender or portion of quantity offered against any
item and the Vendor shall supply the same at the rate quoted. Principal, Land Records
GPS2013
19
Training Academy, Aurangabad reserved right to make any change in the terms & conditions
of purchase specification. He will not be obligated to meet & have discussion with any
Vendor and / or to give a hearing on their representations.
6.26 Formal Acceptance of tender will be forwarded immediately to successful Vendor. The
Vendor has to enter an agreement immediately.
6.27 The tender fee once paid will not be refunded.
6.28 Conditional offers received other than the specified conditions mentioned in the tender
enquiry are liable for rejection.
6.29 Final Selection of the Vendor will be on the basis of both the price and adherence to the
required technical specifications.
6.30 The Vendor shall attach a copy of authorization letter in respect of the person who attend the
Principal, Land Records Training Academy, Aurangabad for tender opening, further followup work and also who is authorized to sign tenders, agreements and other relevant documents.
6.31 If there were any specific government directives such as reservation of items for units in
Maharashtra, non-eligibility of price, preference to S.S.I. units etc., for particular items, the
same would be applicable irrespective of the fact that it has not been incorporated in the
tender notice.
6.32 Security deposit in the form of Bank Guarantee will be returned after compilation of warranty
period (six years). Earnest Money Deposit will be refunded to all vendor on completion of
Legal and Official process.
6.33 The Vendor should invariably quote a list of documents enclosed with the tender and the such
list should be duly signed by the authorized person. The rate shall be written both in words
and figures. Tender documents shall be written legible and free from errors over writing
scratches etc. Corrections if any should be legible and be initialed.
6.34 Any variation due to Government policies in the prevalent taxes and duties at that time
purchase of goods will be binding on the Vendor.
6.35 All
the
Vendors
should
note
that
violation
of
Terms
and
Conditions,
their
quotations are liable for prima-facie rejection.
6.36 Penalty Clause to refuse supply of goods - In the event of the order being placed with the
Vendor and if the Vendor fails to supply the materials/ items according to the terms and
conditions of Acceptance of Tender the Principal, Land Records Training Academy,
Aurangabad purchaser shall be entitled to forfeit the Bank Guarantee and Vendor will be
black listed.
6.37 Price variation clause on any account is not acceptable.
GPS2013
20
6.38 Warranty - The successful Vendor will have to provide comprehensive on site warranty for a
period of Six year from the date of installation and commissioning of equipment, with free
supply of spare parts and other essential accessories. The Vendor shall be fully responsible for
the manufacturer’s warranty for all equipment, accessories, spare parts etc. against any defects
arising from design, material, manufacturing, workmanship, or any act or omission of the
manufacturer / purchaser or any defect that may develop under normal use of supplied
equipment during the warranty period. Warranty should not become void if the purchaser
and/or Indenter buys any other supplemental hardware from a third party and installs it with/in
these machines. However, the warranty will not apply to such hardware items installed.
The warranty should cover the following
a) The equipment should be repaired within 72 hours, failing which a replacement should be
given with equivalent equipment within 72 hours of reporting of breakdown of machine. If
company has made replacement then company has to repair & restore the machine to be
repaired with in 7 days.
b) The purchaser will provide on site service of the equipment once every 12 months during
the warranty period.
c) The Vendor is expected to promptly attend the equipment as above. In order to provide an
efficient service the Vendor must obtain the name, address, phone number and other
contact details of the person in possession of the equipment. He will be required to keep
this list up to date at all times.
d) The Vendor will obtain written acknowledgment from the above person after each time the
equipment is serviced. Such receipts will have to be produced to get the sign off or
successful completion of the warranty period.
e) The warranty period will get extended by three months for each failure to provide a quality
service cum checkups, which is required to be provided by the Vendor.
6.39 Repeated Failure: If, during the warranty period, any equipment has any failure on two or
more occasions, it shall be replaced by equivalent new equipment by the Vendor at no cost to
the purchaser.
6.40 Penalty for Downtime: Any equipment that is reported to be down should be either fully
repaired or replaced by temporary substitute (of equivalent configuration) within 72 hours.
Public Holidays as declared by Government of Maharashtra are excluded for the above
downtime calculation. The reporting will be through a letter, fax, e-mail, telephonic message,
SMS or any other mode as the purchaser may decide. In case purchaser fails to reach within
72 hr’s to concerned office and not replace or repair the machine to working condition then the
GPS2013
21
successful Vendor will pay Rs. 500/- per day. This penalty will be deducted from security
deposit/Bank Guarantee.
6.41 The temporary substitute machine or equipment should be replaced by the original machine or
equipment duly repaired within one week, if successful Vendor fails to provide repaired GPS
machine back to concerned office in good order with in 7 days (One week) then successful
Vendor will pay Rs. 2000/- fine per day, till the machine is restored. These penalty charges
will be deducted from the security deposit.
6.42 OEM should certify that product should not be end of life in next 10 years.
6.43 Protection against risk of obsolescence - Vendor will make the spare parts for the equipment
available for minimum period of 10 years from the time of acceptance of the system . There
after Vendor will give at least twelve months notice prior to discontinuation of support
services, so that the purchaser may order its requirements of the spares, if it so desires. If any
of the components not available or difficult to procurer the procurement is likely to be delayed
for replacement, if required, the replacement shall be carried out with state of the art
technology equipment of equivalent or higher capacity had no additional charges to the
purchaser.
6.44 Indemnity - Vendor shall indemnify, protect and save the Purchaser against all claims, losses,
costs damages, expenses, action suits and other proceeding resulting from infringement of any
patent, trademarks, copyright etc. or such other statutory infringements in respects of all the
hardware and software supplied by him.
6.45 Packing – The Vendor shall provide such packing of the goods as is required to prevent their
damage or deterioration during transit to their final destination as indicated in the contract. The
packing shall be all weatherproof and shall be sufficient to withstand, without limitation, rough
handling during transit and exposure to extreme temperatures, salt and precipitation during
transit and open storage. Packing case size and weights shall take into consideration, where
appropriate, the remoteness of the goods final destination and absence of heavy facilities at all
points in transit. The packing, marking and documentation within and outside the packages
shall comply strictly with such special requirements as shall be provided for in the contract and
in any subsequent instructions ordered by the Purchaser.
6.46 Delivery Documents - Within 24 hours of shipment, the Vendor shall notify the purchaser, by
cable/ telex/ Fax/ email the full details of the shipment including Contract, No., Receipt No.,
Date Description of Goods, Quantity, consignee, etc. The Vendor shall mail the following
documents to the consignee. (a) 4 copies of the Vendor invoice showing goods description,
quantity, unit price, total amount Railway receipt/ Lorry receipt. (b) Inspection report.
GPS2013
22
Manufacture’s /Vendor’s guarantee certificate. (c) One identical set consisting of copies of the
above documents will be sent through courier by the Vendor to the purchaser.
6.47 Delivery, Inspection by Purchaser - At the time of delivery of goods, the purchaser will be
allowed to verity the seal of inspection affixed at the time of factory inspection. In case any
seal of inspection is found to be broken or missing the Purchaser will reject the equipment. The
Vendor will proceed to open the packing and to carry out the installation only after a written
acknowledgement has been obtained from the Purchaser that the seals have been inspected and
have been found to be in order.
6.48 Liquidated Damages for delayed supply - If the vendor fails to deliver or install any or all of
the equipments on specified date given by Principal, Land Records Training Academy,
Aurangabad Purchaser, the Purchaser shall, without prejudice to its other remedies under the
contract, deduct from the payable amount, as liquidated damages, a sum equivalent to o.5
percent of the price of the undelivered or uninstalled stores at the situated rate for each week or
part there of during which the delivery or installation of such stores may be delayed subject to
a maximum limit of 10 percent of the stipulated price of the stores so undelivered or
uninstalled. Such penalty is to be deducted always by the Purchaser from the bill of the firm
OR purchase elsewhere the extra amount paid will be recovered from Performance Guarantee.
Once the maximum of the damages above is reached, the Purchaser may consider termination
of the contracts and initiation of appropriate action
6.49 Any good suggestion by vendor at the time of pre bid will be considered, however it is not
binding on Principal, Land Records Training Academy, Aurangabad to consider each and
every suggestions.
6.50 Vendor should follow ethical behavior during the time of tender process.
6.51 Resolution of Disputes – The vendor shall make every effort to resolve amicability by direct
negotiation any disagreement or dispute arising between them under or in connection with the
any of the or part of the terms and condition of the contract.
6.52 Legal jurisdiction - All legal disputes are subjects to the jurisdiction of Aurangabad courts
only.
Signature of Vendor.
GPS2013
23
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