User Manual - Cafe Coffee Day

Online Management System
Training Centre Login
USER MANUAL
Prepared by
FRUX Software Solutions Pvt. Ltd.,
50-81-24/21, 502,
5th Floor GVK Plaza,
Seethampeta Main road,
Visakhapatnam – 530016
Training Centre Login Screen:
Login Screen
User Manuals Page No 1
Screen Description:
This screen is used to Authenticate and Authorize for accessing and using different
features and functionalities in Online Management System. You can Login to the
application by providing your User Credentials like User Name and Password.
Sl.No
1
2
3
4
Input Type
User Name
Password
Login
Cancel
Description in English
Enter the User name
Enter the Password
Click on Login button to
log into the MIS
Click on Cancel to clear
the columns in the Login
Page
Mandatory (Yes/No/NA)
Yes
Yes
Yes
NA
Training Centre:
Add Trainee: When you click on Add Trainee under Training Centre below screen will be
displayed.
1st Page of Add Trainee
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Screen Description:
This screen is used to enter the trainee details in the training centre you were logged in.
you can also make modifications in the existed trainee details. For this you need to click on
look up to search for a existed trainee, make modifications and click on update for saving
the changes.
Sl.No
Input Type
Mandatory
(Yes/No/NA)
Description in English
Personal Details:
Will be displayed automatically basis
log in user Id
Enter the trainee name to whom
you want to add to this training
centre
1
Training Centre
2
Trainee Name
3
Father’s Name
Enter the Father’s of that trainee
Yes
4
Mother’s Name
Enter the Mother’s of that trainee
Yes
5
Head of Family
6
Date of Birth
7
Education Qualification
8
Marital Status
9
Category
10
Disability
11
Gender
12
Address
13
State
14
District
15
Mandal / Block
16
Area Type
17
Gram Panchayat /
Municipal Area
Enter the name of the trainee’s head
of the family
Enter the trainee date of birth
Note: the trainee age should be 15
years or more but not less than 15
years
Select the education qualification of
the trainee from the dropdown list
Select the marital status of the
trainee from the dropdown list i.e.
married of unmarried
Select the caste of the trainee from
the dropdown list.
Select the disabilities of the trainee
if any from the dropdown list
Select the gender of the trainee
from the dropdown list i.e. male of
female
Enter the residential address of the
trainee
Select the state of the trainee from
the dropdown list to which state he /
she is belongs to
Select the district of the trainee
from the dropdown list to which
state he / she is belongs to
Select the Mandal / Block of the
trainee from the dropdown list to
which Mandal / Block he / she is
belongs to
Select the area type from the
dropdown list i.e. Gram Panchayat
or Municipal area
Select the area name under Gram
Panchayat or Municipal area he /
she belongs to
NA
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
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18
Phone Number
19
Mobile Number
20
Email Address
Enter the trainee phone number
No
Enter the mobile number of the
trainee
Enter the email address of the
trainee
No
No
Training Details
21
Sector
22
Trade
23
Add New
24
Next
25
Clear All
Select the sector from the dropdown
list under which the trainee will be
providing training
Select the trade from the dropdown
list under which the trainee will be
providing training
Once you select the sector and trade
details should click on Add New.
Then details will be displayed in the
table. Like this you can select sector
and trade under which the trainee
will be providing training
Click on next button to go to the 2nd
page of the add new application
If you want to clear the data entered
by you click on Clear All
Yes
Yes
Yes
Yes
Yes
2nd Page of Add Trainee
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Sl.No
Input Type
Trainee Details:
Training Centre
1
Biometric Serial
Number
Description in English
Mandatory
(Yes/No/NA)
Will be displayed automatically basis
log in user Id
NA
Enter the Biometric Id allotted to
that trainee
Select the trainee’s no of family
members
Enter the name of the bank in which
the trainee is having account
2
Trainee Biometric Id
3
No of Family members
4
Name of the Bank
5
Account Number
6
Languages Known
7
Monthly Family Income
(Rs.)
Enter the languages known to the
trainee
Enter the trainee’s monthly family
income in Rupees
8
Adhar (UID)
Enter the trainee Adhar Number
Enter the trainee’s bank account no
Yes
Yes
No
No
Yes
Yes
No
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9
Upload latest trainee
image
Upload the trainee latest image by
clicking on choose file
Yes
Select the answer from the
dropdown list that the trainee is
below poverty line or not
Yes
Identification:
10
Is candidate BPL?
If the trainee is under Below Poverty Line then select Yes. Then it will ask you to enter
following details.
11
BPL Number
12
BPL Card Issue Year
13
Certified By
14
Certified
18
Date of Certification
19
NRE: Job card number
Enter the BPL card number
Yes
Enter the year in which BPL card is
issued to the trainee’s family
Enter the agency name who certified
them as BPL
If they certified click on certified
against the box
Enter the date when certification
done
If job card is there enter the number
Yes
Yes
Yes
Yes
No
Screening and counseling details:
20
Interest Inventory
Score
21
Counselor Remarks
22
Domain Eligible for
Enter the interest inventory score of
the trainee
Enter the remarks given by the
Counselor at the time of counseling
to the trainee
Enter the domain that the trainee is
eligible for
No
Yes
Yes
Add Parent Counseling Details:
23
Date of Counseling
24
Attendant
25
Comments
26
Save
27
Previous
Enter the date on which counseling
conducted to the trainee
Select the family member from the
dropdown list who attended the
counseling along with the trainee
Enter the comments for the trainee
Once all the details entered click on
save for saving same.
If you want to go to previous page
click no previous
Yes
Yes
Yes
Yes
No
User Manuals Page No 6
Mobilization: When you click on Mobilization under Training Centre below screen will be
displayed.
Mobilization
Screen Description:
This screen is used to enter the Mobilization (recruitment) details like recruitment starting
date, ending date, no of youth participated etc.
Sl.No
Input Type
1
Training Centre
2
Mobilization Start date
3
Mobilization Area
4
No. of youth
participated
5
Mobilization End date
6
Mode of Action
7
No of youth interested
8
Submit
Mandatory
(Yes/No/NA)
Description in English
Will be displayed automatically basis
log in user Id
Enter the date from when the
recruitment conducted
Enter the area where the
recruitment will be done
Enter the no of youth participated in
the mobilization
Enter the end date of the
recruitment
Enter the mode of action i.e. for
which post recruitment conducted
Enter the no of youth interested in
the recruitment
Click on submit after entering all the
data for saving
NA
Yes
Yes
Yes
Yes
Yes
Yes
Yes
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9
Clear All
If you want to clear the information
filled by you click on Clear All
No
Create Batch: When you click on Create Batch under Training Centre below screen will
be displayed.
Create Batch
Screen Description:
This screen is used to create Batch for training under the training centre. Here you need to
enter the batch starting date, freezing date, ending date, on which sector and trade
training will be provided, who is the trainer, who were the trainees and infrastructure
facilities provided to the training centre etc.
Sl.No
Input Type
Description in English
Mandatory
(Yes/No/NA)
1
Training Centre Name
Will be displayed automatically basis
log in user Id
No
2
Training centre Address
Will be displayed automatically basis
log in user Id
No
3
Batch Number
Will be displayed automatically basis
earlier batch numbers
No
4
Batch Start Date
Enter the batch start date
Yes
5
Batch Freezing Date
Enter the batch freezing date
Yes
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6
Batch End date
Enter the end date of the batch
Yes
7
Maximum Batch
Strength
Enter the number of Maximum
strength for that batch
Yes
8
Sector
Select the sector under which
training will be provided
Yes
9
Trade
Select the trade under which
training will be provided
Yes
Trainers
Basis selected sector and trade
trainer will be displayed. You need
to select against the trainer
Yes
11
Trainees list
When you select sector and trade
the trainees under that sector and
trade will be displayed. You need to
select against the trainees for
creating a batch. Selected trainees
will be allotted to this batch. Kindly
note one trainee can be allotted to
one batch only.
Yes
12
Due diligence
Select the options against the
infrastructure details, MIS and
computer lab setup details
Yes
13
Save
Once all the details entered click on
save to create a batch
Yes
14
Clear All
If you want to clear the information
click on Clear all
No
10
Running Batch: When you click on Running Batch under Training Centre below screen
will be displayed.
Running Batch
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Screen Description:
This screen is used to freeze and close the existing batch. You can freeze an open batch
and can close the freezed batch. When you click on running batch above screen will be
displayed. Here you need to click on look up to search for a batch. Below screen will be
displayed when you click on look up:
Steps to freeze a batch:
You need to select the batch from the above list, the details will be displayed below. Here
to freeze a batch you need to enter the actual starting date of the batch, actual freeze date
of the batch and click on Freeze batch at the bottom of the page then the batch will be
freezed.
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Steps to close the batch:
When the freezed batch is closed you need to close the status of the batch as Closed. For
this you need to click on look up in the running batch application and select the freezed
batch for which you want to change the status as closed. Then the below screen will be
displayed. Here to close a batch you need to enter the actual end date of the batch and
click on Close batch at the bottom of the page then the batch will be closed once the batch
is closed you cannot modify anything.
Trainee Dropout: When you click on Trainee dropout under Training Centre below
screen will be displayed.
Trainee Dropout
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Screen Description:
This screen is used to enter the drop out details of trainees. Kindly note trainee can
dropout from the batch before closing of the batch. When you click on trainee dropout
above screen will be displayed. Here you need to search for a trainee who wants to drop
out by clicking on Look up. When you click no look up below screen will be displayed:
In the above screen you can search for a trainee by entering trainee name or by entering
centre name or by entering batch number and click on search to display the trainee details.
From the displayed list of trainees you have to select the trainee who wants to drop out
from the batch then trainee details will be displayed in the update drop out information as
follows. Here you need to enter the dropout details only:
User Manuals Page No 13
Sl.No
Input Type
Mandatory
(Yes/No/NA)
Description in English
Dropout Details:
1
Dropout Date
Enter the date when the trainee
dropped out from the batch
Yes
2
Reason for Dropout
Enter the reason why the trainee
has dropped from the batch
Yes
3
Follow up Date
Enter the follow up date when you
followed with trainee for dropout
Yes
4
Mode
Select the mode of follow up from
the dropdown list i.e. by phone or
by visit.
Yes
5
Outcome
Enter the outcome of the follow up
Yes
6
Dropout
Click on dropout for saving the
details
Yes
7
Clear All
If you want to clear the information
filled by you click on Clear All
No
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Trainee Placement: When you click on Trainee Placement under Training Centre below
screen will be displayed.
Trainee Placement
Screen Description:
This screen is used to enter the certification details for the trainee who completed his / her
training, for updating the placement details for the trainee who got certified and can also
track the trainees who were placed. When you click on look up following screen will be
displayed:
User Manuals Page No 15
s
In the above screen you can search for a trainee by selecting status i.e. completed or
certification or placement or tracking. When you select completed the trainees who were
completed their training will be displayed. When you select certification the trainees who
got certification will be displayed. When you select placements trainees who were placed
will be displayed. When you click on tracking trainees who were under tracking will be
displayed. First we will discuss about the status completed:
Completed:
For certifying the trainee you have to select the status completed. When you select
completed status in the lookup trainees who were completed will be displayed. Select the
trainee for which you want to enter certification details, then screen will be displayed as
follows:
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Sl.No
Input Type
Mandatory
(Yes/No/NA)
Description in English
Update Certifications:
1
Certification Date
Enter the certification date
Yes
2
Grade
Enter the grade for the trainee
performance at the training
Yes
3
Certifying Agency
Select the certifying agency from
the dropdown list who is certifying
this trainee
Yes
4
Certificate
Upload the certification certificate
given by the certifying agency to the
trainee by clicking on choose file
Yes
5
Save
Click on save to save the
certification details
Yes
6
Clear All
If you want to clear the information
filled by you click on Clear All
No
Certification:
For updating certification details of the trainee you have to select the status Certification in
the look up.
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When you select certification status in the lookup trainees who were certified will be
displayed. Select the trainee for which you want to update the certification details, then
screen will be displayed as follows:
Sl.No
Input Type
Mandatory
(Yes/No/NA)
Description in English
Update Certifications:
1
Certification Date
You can modify the existing date
No
2
Grade
You can modify the existing Grade
No
3
Certifying Agency
4
Certificate
5
Update
You can modify the existing
Certifying agency
You can re upload the existing
certificate
If any modifications done click on
update for saving the changes
No
No
Yes
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6
Clear All
If you want to clear the information
filled by you click on Clear All
No
Placement:
For updating Placement details of the trainee you have to select the status Placement in
the look up.
When you select Placement status in the lookup trainees who were placed will be
displayed. Select the trainee for which you want to update the placement details, then
screen will be displayed as follows:
s
User Manuals Page No 19
Sl.No
Input Type
Description in English
Mandatory
(Yes/No/NA)
Update Placement:
1
Employer Facility
You can modify the Employer facility
No
2
Gross salary
You can modify the gross salary
No
3
In hand Salary
You can modify the In hand salary
No
4
Other Benefits
You can modify the other benefits
No
5
Placement Date
You can modify the placement date
No
6
Remarks
You can also modify the remarks
No
7
Update
6
Clear All
If any modifications done click on
update for saving the changes
If you want to clear the information
filled by you click on Clear All
Yes
No
Tracking:
For viewing the Tracking details of the trainee you have to select the status Tracking in the
look up.
When you select Tracking status in the lookup trainees who were tracked will be displayed.
Select the trainee for which you want to view the tracking details, then screen will be
displayed as follows:
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Like this trainee latest tracking details i.e. trainee is working or not can be viewed from
this tracking report.
Entitlement Payments: When you click on Entitlement Payments under Training
Centre below screen will be displayed.
Entitlement Payments
Screen Description:
This screen is used to enter the period of entitlements for the training centre.
Sl.No
Input Type
1
PIA Name
2
Training Centre name
Description in English
Mandatory
(Yes/No/NA)
Will be displayed automatically basis
NA
login User Id
Will be displayed automatically basis
NA
login user Id
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4
Period of Entitlements
Starting date
End Date
5
Remarks
6
Submit
3
Will be displayed automatically
NA
Will be displayed automatically
Enter the remarks for the period of
entitlements
NA
Click on submit for saving same
Yes
Yes
Project Placement Support: When you click on Project Placement Support under
Training Centre below screen will be displayed.
Project Placement Support
Screen Description:
This screen is used to upload the Project Placement Support report for every month. For
this you need to select the month from the dropdown list and upload the PPS report by
clicking on choose file.
Reports:
You can view various reports like Project summary, District wise report, PIA wise report,
Trainee status report, PIA employer list, PIA trainer list, Monitor Plan, can track the Post
placement tracking report and also search for a Trainee, Youth data.
Help desk:
To support and resolve your requirements well in time glad to inform you that we gave
an option called “Help Desk” in this MIS.
You can upload your requirements like if any new requirements or need our support /
assistance or for any technical issues regarding the MIS kindly upload in the help desk
then we will resolve the same.
Change Password:
You can change your password for entering into the MIS by clicking this menu.
Log Out:
You can come out from the MIS by clicking this menu.
User Manuals Page No 22
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