ClkComm - User Guide

ClockComm
Communications Module
USER GUIDE
MICRONET DOCUMENTS
REV. 2.6 / MARCH 2006
CONTACT INFORMATION
Micronet Ltd.
Supplier:
27 Hametzuda St.
P.O.B.
11524SYSTEMS LTD
DATA TIME
Azor,
UNIT 58001
G. 5 LOWLANDS DR.
Israel
KEYWORTH.
NOTTINGHAM.
NG12
5HG
Tel:
(972)-3-558-4886
Fax: (972)-3-558-4885
Phone 0115 937 3368 | Fax 0115 937 6611
info@datatime.co.uk
| http://www.datatime.co.uk
sales@micronet.co.il
Email:
Web:
: www.micronet.co.il
DOCUMENT HISTORY
VERSION
WRITER
DATE
REVIEWED
DATE
Doron
Mor
10.10.05
Ver. 2.5
Ido Amir
04.01.06
Ver. 2.6
Uri Pardo
27.03.06
Hadas
DA
CHANGES
TE
(MICRONET)
Ver.2
EDITOR
11.10.05
Complete
rewrite
-Rewrite
-New SW Ver.2
additions
Shlomi
29.03.06
Update to SW
version 2.2
©2006 Micronet Ltd. All rights reserved.
Micronet Ltd. reserves the right to alter the equipment specifications and descriptions in this publication
without prior notice. No part of this publication shall be deemed to be part of any contract or warranty unless
specifically incorporated by reference into such contract or warranty.
The information contained herein is merely descriptive in nature, and does not constitute a binding offer for the
sale of the product described herein.
Any use of the Micronet Ltd. logotype or trademarks is forbidden without prior written approval
from Micronet Ltd.
ClockComm
TABLE OF CONTENTS
1.1.
1.2.
1.3.
2.1.
3.1.
3.2.
3.2.1.
3.2.2.
3.2.3.
3.2.4.
3.2.5.
3.3.
3.3.1.
3.3.2.
3.3.3.
3.3.4.
3.4.
3.5.
3.6.
4.1.
4.1.1.
4.1.2.
4.1.3.
4.2.
4.3.
4.3.1.
4.3.2.
4.3.3.
4.3.4.
4.3.5.
4.4.
4.4.1.
4.4.2.
4.4.3.
4.5.
4.6.
5.1.
5.2.
5.2.1.
6.1.
7.1.
Micronet Documents
About Micronet Ltd. ..............................................................................................1-1
Communications – The ClockComm Application ......................................................1-1
ClockComm Control Buttons ..................................................................................1-2
Installation on the host PC ....................................................................................2-1
General................................................................................................................3-1
Listing Clocks by Department ................................................................................3-2
Adding a Department ..................................................................... 3-2
Renaming a Department................................................................. 3-2
Deleting a Department ................................................................... 3-2
Displaying all Listed Time Clocks...................................................... 3-2
Displaying a Department's Time Clocks............................................. 3-3
Adding a Time Clock .............................................................................................3-3
Direct Communications method ....................................................... 3-5
Modem Communications method: .................................................... 3-6
RS485 Communications method: ..................................................... 3-7
LAN (TCP/IP) Communications method: ............................................ 3-7
Modify .................................................................................................................3-8
Delete..................................................................................................................3-8
Searching a Clock .................................................................................................3-9
Configuring Clocks by Template.............................................................................4-1
Creating a Configuration Template ................................................... 4-1
Loading a Configuration Template .................................................... 4-2
Uploading Configuration to One or More Clocks .................................. 4-2
Configuring a Single Clock.....................................................................................4-2
Setting InTagral Time Clocks Configurations ..........................................................4-3
Clock Parameters Tab .................................................................... 4-3
Date and Time Settings Tab ............................................................ 4-4
Daylight Saving Time (DST) Tab ...................................................... 4-6
General Clock Options Tab .............................................................. 4-7
Card Definitions Tab .................................................................... 4-11
Data Transfer..................................................................................................... 4-15
Transfer Options section ............................................................... 4-15
Reset Options ............................................................................. 4-20
Online Options ............................................................................ 4-21
Entry/Exit Times................................................................................................. 4-21
Open Door ......................................................................................................... 4-25
Associating Employee Lists with Clocks ..................................................................5-4
Importing Employee Data from File .......................................................................5-5
Employee data CSV file rules........................................................... 5-6
Forming clock communication ...............................................................................6-2
Communication Problems......................................................................................7-3
Page iii
User Guide
Appendix A.
Fingerprint Server Application ........................................................ 7-4
A.1
A.2
Enroll .................................................................................................................. 7-6
Enrollment Process............................................................................................... 7-8
Fingerprint Mismatch .....................................................................7-13
Capture Verification ............................................................................................ 7-14
Export to Clock .................................................................................................. 7-17
Import From Clock ............................................................................................. 7-20
Delete Fingerprints ............................................................................................. 7-21
A.2.1
A.3
A.4
A.5
A.6
Appendix B.
Page iv
Online Query Server...................................................................... 7-23
Rev. 2.6 / March 2006
ClockComm
LIST OF FIGURES
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Micronet Documents
The Set Clock Button ............................................................................. 1-2
The Undo Button ................................................................................... 1-2
The Download Button ............................................................................ 1-3
The Upload Button................................................................................. 1-3
The OK Button ...................................................................................... 1-3
The Cancel Button ................................................................................. 1-3
Connections and Configuration window ................................................... 2-1
ClockComm Connections & Configuration window..................................... 3-1
Connections & Configuration window toolbar ........................................... 3-3
Add Clock Window ................................................................................. 3-4
New Time Clock added to clock list.......................................................... 3-6
Clock Parameters Tab ............................................................................ 4-3
Date/Time Setting Tab ........................................................................... 4-5
Daylight Saving Time tab........................................................................ 4-6
Clock Options Tab.................................................................................. 4-7
Card Definition Tab.............................................................................. 4-11
Data Transfer Tab – Download Transactions .......................................... 4-16
Data Transfer Tab – Ring Table ............................................................ 4-17
Data Transfer Tab – Upload Data Files .................................................. 4-18
Data Transfer Tab – Update System Files .............................................. 4-19
Data Transfer Tab – Reset Data Files .................................................... 4-20
Data Transfer Tab – Enable Online Query .............................................. 4-21
Entry/Exit Times Tab............................................................................ 4-22
Entry/Exit Times Tab – Modes of Operation ........................................... 4-24
ClockComm Door Open settings Interface .............................................. 4-25
Parameters Window............................................................................... 5-1
Clocks Checking Window ........................................................................ 6-1
Fingerprint Server Main Window ............................................................. 7-5
Fingerprint Server Enroll Window – Enroll By Typing Card Number............. 7-6
Fingerprint Server Enroll Window – Select Employee................................. 7-7
Fingerprint Server Enroll Process– Place Finger ........................................ 7-8
Fingerprint Server Enroll Process– Remove Finger .................................... 7-9
Fingerprint Server Enroll Process– Place Finger Again ............................. 7-10
Fingerprint Server Enroll Process– Enrollment Success ............................ 7-11
Fingerprint Server Enroll Process– Low Quality Message.......................... 7-12
Fingerprint Server Enroll Process– Capture Fail....................................... 7-12
Fingerprint Server Enroll Process– Fingerprint Mismatch.......................... 7-13
Fingerprint Server Enrollment Verification .............................................. 7-14
Fingerprint Server Enrollment Verification – Place Finger ......................... 7-15
Fingerprint Server Enrollment Verification – Capture Verified ................... 7-16
Page v
User Guide
Figure
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A-14:
A-15:
A-16:
A-17:
A-18:
A-19:
Fingerprint
Fingerprint
Fingerprint
Fingerprint
Fingerprint
Fingerprint
Server
Server
Server
Server
Server
Server
Enrollment Verification –Verification Failed.................. 7-17
- Export to Clock...................................................... 7-18
– Export to Clock – Specify Target ............................. 7-18
– Export to Clock – Save and Exit............................... 7-19
– Import From Clock ................................................. 7-21
– Delete Fingerprints................................................. 7-22
LIST OF TABLES
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
Table
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Table
Table
Table
Page vi
3-1:
4-1:
4-2:
4-3:
4-4:
4-5:
4-6:
4-7:
4-8:
4-9:
4-10:
4-11:
4-12:
4-13:
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4-15:
4-16:
4-17:
4-18:
4-19:
5-1:
5-2:
5-3:
5-4:
5-5:
6-1:
Add Record Window .............................................................................. 3-4
Clock Parameters Tab ............................................................................ 4-3
Date/Time Setting Tab........................................................................... 4-5
Daylight Saving Time Tab....................................................................... 4-6
Project Reporting................................................................................... 4-8
iLight Options........................................................................................ 4-9
Fingerprint .......................................................................................... 4-10
Modem ............................................................................................... 4-11
Employee Card .................................................................................... 4-12
Special Functions................................................................................. 4-12
Master Card ........................................................................................ 4-12
Group code ......................................................................................... 4-13
Clock ID ............................................................................................. 4-13
Download Transactions ........................................................................ 4-16
Ring Table .......................................................................................... 4-17
Upload Files ........................................................................................ 4-18
Update Files ........................................................................................ 4-19
Entry/Exit Times Tab ........................................................................... 4-22
Entry/Exit Times Tab (continued).......................................................... 4-24
Door Open settings tab ........................................................................ 4-25
Schedule task........................................................................................ 5-2
Maintenance ......................................................................................... 5-2
Firmware Update................................................................................... 5-3
Communication Retries .......................................................................... 5-3
Download and Backup Path .................................................................... 5-3
Clocks Checking Table............................................................................ 6-2
Rev. 2.6 / March 2006
ClockComm
Chapter 1
INTRODUCTION
Micronet Ltd. takes pride in delivery of its products and makes every
endeavor to ensure its clients full satisfaction.
On behalf of the whole Micronet team, we would like to thank you for
purchasing our products, and we are certain you will find them more than
beneficial to your organization. We are at your service.
The Micronet Team.
1.1.
ABOUT MICRONET LTD.
Established in 1982, Micronet Ltd. specializes in the development and
manufacture of portable data collection systems. Micronet is dedicated to the
complete satisfaction of our customers worldwide.
Our products comply with the highest international quality standards.
Hundreds of thousands of our units are already installed and working around
the globe, and have demonstrated consistent reliability over time.
For more information about Micronet Ltd., see our website at
ww.micronet.co.il.
1.2.
CLOCKCOMM – THE COMMUNICATIONS
APPLICATION
ClockComm is the communications application that supports Micronet
InTagral Time Clocks. The software provides various functions, the main of
which can be divided into two major groups as follows:
1. Communication between the host PC and the time clock:
• Different data files upload/download and deletion
• Online Querying and Response
• Clock firmware updating
2
Configuration of the time clock’s functions:
• Intelligent scheduler-controlled Entry/Exit
registering and control
• Clock key mapping configuration for quick-access
short cut keys
• Date and time setting including DST
• Employee-card variables definition
Micronet Documents
Page 1-1
User Guide
• Password setting
• Fingerprint-Identification management
• Electrical relay control and scheduler (for external
devices suck as an electrical bell, an electrical door
lock etc.)
• Door opening code and duration setting
• And more…
1.3.
CLOCKCOMM CONTROL BUTTONS
This paragraph introduces the ClockComm Control buttons.
The ClockComm interface includes the following main control buttons whose
functions are unchanged throughout the operation of the ClockComm
application:
SET CLOCK BUTTON
After creating a new configuration of one or more clock parameters using the
ClockComm interface, use this button (see Figure 1-1) for sending the new
configuration from the host PC to update the status of the time clock.
Figure 1-1:
The Set Clock Button
UNDO BUTTON
This button (see Error! Reference source not found.) restores the current
page’s settings to its previous state. If previous state does not exist,
restores settings to factory default settings.
Figure 1-2:
Page 1-2
The Undo Button
Rev. 2.6 / March 2006
ClockComm
DOWNLOAD BUTTON
This button (see Figure 1-3) downloads data collected by the time clock into
the host PC, to specific files that are pre-defined. Examples of file types that
are downloaded are the Entry/Exit Times data file, and
Figure 1-3:
The Download Button
UPLOAD BUTTON
This button (see Figure 1-4) uploads data from the host PC into the time
clock. Examples of data that is uploaded is the Employees Data, Authorized
Employees List, Task List etc.
Figure 1-4:
The Upload Button
OK BUTTON
This button (see Figure 1-5) confirms the settings of the active window and
closes the window.
Figure 1-5:
The OK Button
CANCEL BUTTON
This button (see Figure 1-6) discards the settings of the active window and
closes the window.
Figure 1-6:
Micronet Documents
The Cancel Button
Page 1-3
ClockComm
Chapter 2
INSTALLATION
The ClockComm Communications module runs on a standard PC (the “host
PC”), and can operate either independently, or together with a Time &
Attendance application (such as OnTime Pro), that enables more sophisticated
analysis and use of the gathered information.
2.1.
INSTALLATION ON THE HOST PC
Insert the ClockComm installation CD into the host PC CD-ROM drive. The
ClockComm installation process begins automatically.
Follow instructions step by step as presented to you by the Installation Program.
When installation is complete, go to Windows Desktop and double-click the
ClockComm
icon:
The Connections & Configuration window appears (see Figure 2-1).
Figure 2-1:
Connections and Configuration window
NOTE
If the ClockComm application is used together with the OnTimePro, it can also be accessed through the
OnTimePro setup screens. For more information see the OnTimePro user manual.
Micronet Documents
Page 2-1
User Guide
The ClockComm package contains two versions of the software. Configuration
Clock, which enables all the control and configuration options of the time clock,
and Download Transactions, which allows access only to the transaction
download function. Only the Download Transaction has a desktop shortcut, to
limit unauthorized personnel from accessing the clock’s configuration and control
options. The ClockComm application can still be reached through
StartÆPrograms ÆClockComm and clicking the ‘Configuration Clock’ icon in
the program list. The full filenames of these two files are:
• Configuration Clock – ClockComm.exe#1
• Download Transaction – ClockComm.exe#2
Page 2-2
Rev. 2.6 / March 2006
ClockComm
Chapter 3
CLOCKCOMM CONFIGURATION
3.1.
GENERAL
Run the ClockComm application (see paragraph 2.1). The ClockComm
Connections & Configuration window appears (see Figure 3-1).
Figure 3-1:
ClockComm Connections & Configuration window
The ClockComm Connections & Configuration window is comprised of the
following main elements:
• Main toolbar – contains ClockComm main
operation buttons
• Department List navigation tree - enables
navigating between different departments'
registered clocks
• Clocks Display Pane – displays all registered
clocks (of the selected department)
• Find Clock by: [Column] – enables searching a
specific clock within the selected table column
(see paragraph 3.6)
Micronet Documents
Page 3-1
User Guide
3.2.
LISTING CLOCKS BY DEPARTMENT
The ClockComm application enables categorizing time clocks by department.
This feature allows great flexibility in finding, configuring, and managing the
organization's time clocks. Managing the ClockComm department list is done
through the left pane in the Connections & Configuration window (see Figure
3-1). This pane holds the Department List navigation tree. The navigation
tree enables easy browsing through the listed departments. It also enables
adding, renaming, and deleting departments.
3.2.1.
Adding a Department
To add a new department to the Department List navigation tree, perform
the following steps:
3.2.2.
1
Click the Department List tag in the tree (the root level) to make it
active
2
Right click Department List tag (the same tag as in step 1)
3
Click Add
4
A new record named New department is added to the navigation
tree
Renaming a Department
To rename a department, perform the following steps:
3.2.3.
1
Click the selected department in the Department List navigation tree
to make it active
2
Right click the same department
3
Click Rename
4
Type in the department's new name
5
Hit the Enter key to set the new name
Deleting a Department
To delete a department, perform the following steps:
3.2.4.
1
Click the selected department in the Department List navigation tree
to make it active
2
Right click the same department
3
Click Delete
Displaying all Listed Time Clocks
Click the Department List tag (the root level of the tree) to display all the
organization's listed time clocks.
Page 3-2
Rev. 2.6 / March 2006
ClockComm
3.2.5.
Displaying a Department's Time Clocks
To display a certain department's listed time clocks do the following:
3.3.
1
Click the '+' sign to the of the Department List tag to display all
listed departments
2
Click the required department
3
All the department's listed time clocks are displayed
ADDING A TIME CLOCK
This section describes the process of adding a new time clock to the time
clock list, held by the ClockComm software.
As part of the configuration process, specifying the communications method
between the clock and the host PC is required.
ClockComm supports four different methods of communications between
time clocks and a Host PC:
• Direct (via RS232 parallel cable)
• Modem (via an internal or external modem)
• RS485 network (via a RS485)
• TCP/IP (via LAN cable for Internet or Intranet communication)
To specify the communication method, do the following:
In the Connections & Configuration window toolbar (see Figure 3-2) click the
Add button (or go to the Options menu (see Figure 3-2) and from the pulldown menu choose Add).
Figure 3-2:
Connections & Configuration window toolbar
The Add Clock window appears (see Figure 3-3):
Micronet Documents
Page 3-3
User Guide
Figure 3-3:
Add Clock Window
The following table describes the different window fields:
Table 3-1:
TAG
Comm Type
Add Record Window
DESCRIPTION
The method of communication between the host PC and
the time clock. Possible options are:
Direct (RS232), Modem, RS485 , and LAN
Department
Assigns the added clock to selected department (use
drop down list to select department).
Description
Operator’s short description of the added time clock.
Clock type
The added time clock model. Possible options are:
InTagral, InTagral Plus or InTagral Light.
Comm Port
The host PC’s Comm port that is assigned to the added
time clock.
Baud Rate
The chosen rate of data transfer. Possible Options are:
115200, 57600, 38400, 19200, and 9600 Baud.
Clock ID
An ID number that will be assigned to the added time
clock. A valid ID must contain four Alphanumeric digits.
Clock IP Address
The added clock’s assigned IP address. Available only
when LAN is used.
Page 3-4
Rev. 2.6 / March 2006
ClockComm
Table 3-1:
TAG
Add Record Window
DESCRIPTION
Clock Serial Number1
The added clock’s serial number.
Phone
The phone number to be dialed. Available only with
modem connection.
Device Name
A list of all available modems.
The following paragraphs provide instructions for configuring the added time
clock with each of the four communication methods.
3.3.1.
Direct Communications method
To add a new time clock using the Direct Communication (RS232) method,
do the following:
1
From the Comm Type drop-down list (see Figure 3-2), select Direct.
2
In the Description field, type a short description or name of the added
time clock
3
Select the Clock Type (for example, InTagral Plus).
4
Verify that the Comm Port field is set to 1 or 2 (depending on the
RS232 port to which you have connected the direct cable)
5
Verify the Baud Rate is set to 115200 (this is the default rate).
6
In the Clock ID field enter a four character Alphanumeric value of your
choice.
7
Click the
button.
The Add Record window closes, and the new time clock record appears on
the clock list in the Connection & Configuration window (see Figure 3-4).
Micronet Documents
Page 3-5
User Guide
Figure 3-4:
3.3.2.
New Time Clock added to clock list
Modem Communications method:
To add a new time clock using the modem Communication method, do the
following:
1
From the Comm Type drop-down list (see Figure 3-2), select Modem.
2
In the Description field, type a short description or name of the added
time clock
3
Select the Clock Type (for example, InTagral Plus).
4
In the Clock ID field enter a four character Alphanumeric value of your
choice.
5. In the Phone field, enter the telephone number of the modem that is
connected to the time clock.
6. From the Device Name drop-down list, choose the host PC’s modem
that will be used.
7
Click the
button.
The Add Record window closes, and the new time clock record appears on
the clock list in the Connection & Configuration window.
Page 3-6
Rev. 2.6 / March 2006
ClockComm
3.3.3.
RS485 Communications method:
To add a new time clock using the RS485 Communication method, do the
following:
1. From the Comm Type drop-down list (see Figure 3-2), select RS485.
2. In the Description field, type a short description or name of the added
time clock
3. Select the Clock Type (for example, InTagral Plus).
4. Verify that the Com Port field is set to 1 or 2 (depending on the port to
which you have connected the RS485 cable).
5. In the Clock ID field enter a four character Alphanumeric value of your
choice.
6. In the Clock Serial Number field, enter the unique time clock Serial
Number (by manufacture).
7. Click the
button.
The Add Record window closes, and the new time clock record appears on
the clock list in the Connection & Configuration window.
3.3.4.
LAN (TCP/IP) Communications method:
To add a new time clock using the LAN Communication method, do the
following:
1. From the Comm Type drop-down list (see Figure 3-2), select LAN.
2. In the Description field, type a short description or name of the added
time clock
3. Select the Clock Type (for example, InTagral Plus).
4. In the Clock ID field enter a four character Alphanumeric value of your
choice.
5
In the Clock IP Address field, enter a valid Clock IP Address. Obtain
this IP Address from your System Administrator.
6. Click the
button.
The Add Record window closes, and the new time clock record appears on
the clock list in the Connection & Configuration window.
NOTE:
One Host PC can communicate with a number of InTagral™ clocks using different communication modes.
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User Guide
3.4.
MODIFY
The Modify Record window is similar in its form to the Add Record window,
and simply holds all of the selected clock’s communication data. Simply
modify the required data. Use Table 3-1 for term explanations, and the
paragraphs that follow it for setting instructions.
NOTE
In the Modify window, the parameters Comm Type and Clock ID cannot be changed
3.5.
DELETE
Use this button to delete a record (time clock) from the list as follows:
1. Check the clock that is intended for deletion (check box in the
beginning of the line).
2. Click the Delete button.
3. Confirm the deletion by clicking
Page 3-8
.
Rev. 2.6 / March 2006
ClockComm
3.6.
SEARCHING A CLOCK
The ClockComm application allows searching for a specific time clock within
the displayed department.
The search tool searches only within the selected column in the clocks table.
To find a time clock by the Clock ID column, do the following:
1
Select the relevant department in the Department List navigation tree.
2
Click the Clock ID column header (this sorts the clock by ID, and
enables search within that column)
3
Click within the Find Clock by: [Column] text box to enable it
4
Type in the sought clock's ID number (search is case-insensitive)
5
Click the search
6
The sought clock's ID is highlighted in the table (if ID number does not
exist, the display does not change)
button
NOTE
To search by another column, repeat steps 1 to 6 above; in step 2, simply select the
requested column. Notice the title changes accordingly in the 'Find Clock By:' section, above
the search text box.
Micronet Documents
Page 3-9
ClockComm
Chapter 4
CONFIGURATION OPTIONS
Configuring a time clock can be done in two ways:
• Creating a configuration template (does not
require connection to a time clock), and
uploading the saved configuration to selected
time clocks. This option enables easy configuring
of multiple clocks in one click.
• Configuring a single time clock directly (requires
connection with a specific clock)
4.1.
CONFIGURING CLOCKS BY
TEMPLATE
Configuring one or more clocks using a pre-configured template makes the
configuration process effective and flexible. The whole configuration setting
is done offline (no connection to a time clock is needed). After creating and
saving a template, loading the settings to multiple selected clocks is only a
click away.
4.1.1.
Creating a Configuration Template
To create a configuration template, perform the following steps:
1
In the main ClockComm toolbar, click the Template button
2
The Configuring InTagral Clocks window appears
3
Set clock's configuration (see paragraph 4.3 for detailed configuring
information)
4
Select ConfigurationÆSave Configuration in the menu bar
5
Type in a name for the .cgf file
6
Click the Save button
7
Click the Close Window
window
button to return to the ClockComm main
NOTE
Clicking the Template button always opens the Configuring InTagral Clocks window with
a Micronet default configuration.
Micronet Documents
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User Guide
4.1.2.
Loading a Configuration Template
This function is needed when operator wishes to use an existing template as
a basis to a new configuration template.
To load a configuration template, perform the following steps:
4.1.3.
1
In the main ClockComm toolbar, click the Template button
2
The Configuring InTagral Clocks window appears
3
Select ConfigurationÆLoad Configuration in the menu bar
4
Select the .cgf file to load
6
Click the Open button
7
The configuration template is loaded (for details about making the
required changes, and saving the new template, see paragraph 4.1.1)
Uploading Configuration to One or More
Clocks
To upload a configuration template to one or more time clocks, perform the
following steps:
1
In the Clocks Display pane, click Department List to display all listed
clocks, or click a selected department, to show only this department's
clocks.
NOTE
To upload a configuration to clocks belonging to different departments, click Department
List to display all listed clocks, and check the required clocks' checkboxes.
4.2.
2
Check the required clocks' checkboxes
3
Select OperationsÆLoad Clocks Configuration in the menu bar
4
Select the required .cfg file
5
Click the Open button
4
The selected configuration is uploaded to all selected clocks
CONFIGURING A SINGLE CLOCK
To configure a single clock without using a configuration template, perform
the following steps:
Page 4-2
1
In the Clocks Display pane click required clock
2
Click the Configure button; the Configuring InTagral Clocks
window appears. The ClockComm application connects to the selected
time clock.
3
Set clock's configuration (see paragraph 4.3 for detailed configuring
information)
Rev. 2.6 / March 2006
ClockComm
4
4.3.
Upload configuration to clock by selecting ConfigurationÆLoad
Configuration in the menu bar
SETTING INTAGRAL TIME
CLOCKS CONFIGURATIONS
This section describes all configuring options in the Configuring InTagral
Clocks tabs.
4.3.1.
Clock Parameters Tab
The first tab that appears (by default) is Clock Parameters (see Figure 4-1).
This is a read only tab that displays the following clock data (see Table 4-1):
Figure 4-1:
Clock Parameters Tab
Table 4-1:
TAG
Clock Parameters Tab
DESCRIPTION
Clock ID
The four-digit Alphanumeric clock ID
Serial No
The unique time clock Serial Number
Micronet Documents
Page 4-3
User Guide
Table 4-1:
TAG
Clock Parameters Tab
DESCRIPTION
The type of the time clock’s card reader (for example ‘Proximity’)
Clock Type
Punches
Free Disks Space–KB
Battery State
•
Total – the number of transactions that were
listed throughout the clocks life.
•
New - .the number of transactions since the last
transactions download that was done.
•
ROM - Free clock memory left.
•
Flash - If the time clock is equipped with Flash
memory (e.g. the InTagral Plus), indicated free
Flash memory left.
•
Regular – regular-mode-battery status.
•
Lithium – Backup-battery status
NOTE
When a battery’s status gets close to ‘Empty’, a notification appears on
the right side of that battery
Firmware Version
The Clock’s Firmware Version and Version Date.
Refresh
Establishes communication with the clock, and refreshes the
displayed information according to recent changes that were
made.
4.3.2.
Date and Time Settings Tab
The Date/Time Setting tab enables configuration of the clock’s date and time
information. There is an option of setting this information manually through
the tab fields, and an option of automatically synchronizing the clock with
the host PC’s date and time data.
Page 4-4
Rev. 2.6 / March 2006
ClockComm
Figure 4-2:
Date/Time Setting Tab
NOTE:
InTagral™ time clocks are preset at the factory and delivered to the customer with the proper local date and
time of the customer’s location.
Table 4-2:
TAG
Set From PC /
Manual Setting
Date/Time Setting Tab
DESCRIPTION
•
Set From PC – allows synchronizing the clock
with the host PC clock
•
Manual Setting - for setting the date and time
manually, by typing the Date and Time data into
the corresponding text boxes in the InTagral
Time section
After selecting one of the above, click the Set Clock button to
update the clock with the new Date and Time.
PC Time
Shows the date and time of the host PC clock.
InTagral Time
Shows the time clock’s current date and time.
Micronet Documents
Page 4-5
User Guide
Table 4-2:
TAG
DESCRIPTION
New Workday Cutoff
Time
4.3.3.
Date/Time Setting Tab
Sets the workday cutoff time. This is the time of day that is
defined as the beginning of a new workday. The default time is
00:00.
Daylight Saving Time (DST) Tab
The ClockComm can adjust InTagral™ clocks DST settings.
This is important for correct and reliable data gathering throughout a given
year, and dismisses the operator from keeping track of DST once this feature
is set.
Figure 4-3:
Daylight Saving Time tab
Table 4-3:
TAG
Daylight Saving Time Tab
DESCRIPTION
DST Summer
DST start date
DST Winter
DST end date
Page 4-6
Rev. 2.6 / March 2006
ClockComm
Table 4-3:
TAG
Daylight Saving Time Tab
DESCRIPTION
On InTagral
The current value in the time clock
New Value
The new settings to be set into the clock
Clear DST
Clears the DST ‘New Value’ settings
4.3.4.
General Clock Options Tab
This tab allows operator access to the following four general clock controls:
• Project Reporting
• Fingerprint
• iLight Options
• Modem
Each of the four controls has its own section in the Clock Options Tab (see
Figure 4-4).
Figure 4-4:
Clock Options Tab
Each of the four sections is described in a separate table in the following.
PROJECT REPORTING
This section enables the project duration reporting option. The InTagral Plus
supports the option of reporting the begin and end times while working on a
specific project out
Micronet Documents
Page 4-7
User Guide
o
of a list of pre-defined projects. This enables smart time analysis per project,
and provides an important management tool.
Project Reporting options are described in the following table:
Table 4-4:
TAG
Project Reporting
Project Reporting
DESCRIPTION
Enables the Project Reporting option.
When checked, operator must select the persons who will be
allowed to report project times.
Enforce Report on IN
Transaction
When this option is selected, any time an employee starts an IN
transaction, the clock displays the list of projects from which the
employee can select the desired one.
Enforce Report on Out
Transaction
When this option is selected, any time an employee starts an OUT
transaction, the clock displays the list of projects from which the
employee can select the desired one.
Page 4-8
Rev. 2.6 / March 2006
ClockComm
Table 4-4:
TAG
Project Reporting
DESCRIPTION
Enable Project
Reporting
ILIGHT
•
All Workers – all employees can report project
times.
•
Only Authorized - only authorized employees
can report project times. The Authorized
Employees list per project is set through the
operator’s Time & Attendance application (e.g.
Micronet’s OnTime Pro).
OPTIONS
This section is only available when connected to InTagral Light time clock.
Table 4-5:
TAG
iLight Options
Micronet Documents
iLight Options
DESCRIPTION
•
Enable Function Buttons – enables the iLight’s
shortcut function buttons.
•
Using External Modem – enables external
Modem connection to the iLight time clock.
Page 4-9
User Guide
FINGERPRINT
This section allows set-up of general Fingerprint Identification options
(available only when connected to InTagral Plus Time Clock).
Table 4-6:
TAG
Intagral Plus Fingerprint
DESCRIPTION
Activate Fingerprint
Enables the Fingerprint Identification system.
Fingerprint options
This sub-section allows set-up of the following options:
•
During electrical interruption – when checked, the
clock will continue to operate fingerprint
identification (for security reasons). Checking this
function shortens battery life considerably during
the electrical blackout.
•
One to Many – when checked, the clock requires
only an employee’s fingerprint for identification.
It compares the print to all the fingerprints it has
stored in its memory. When Unchecked, the clock
uses One-to-One identification. This means the
employee needs to first swipe the card/enter PIN
number, AND then use his fingerprint. The clock
then matches the card number with the
fingerprint and does the identification.
•
Max number of fingerprints – this feature allows
keeping up to five different fingerprints per
employee. Use Combo-Box to select the required
value (between 1 and 5). Micronet
recommends to set the value of this parameter
to 2. This parameter affects also the fingerprint
ini file.
Backup
Creates a backup file of all fingerprint data on the host PC.
Restore
Uploads fingerprint data from the host PC into the time clock.
Update
When this option is selected, clicking the Restore button updates
the existing fingerprint data without erasing it fully. That means
that the old fingerprint data of an employee can be replaced by a
new version of his/her fingerprint and an entirely new fingerprint
data can be added.
Override
When this option is selected, clicking the Restore button erases all
the previous fingerprint data and replaces it with the new data.
MODEM
This section allows set-up of general Modem options.
Page 4-10
Rev. 2.6 / March 2006
ClockComm
Table 4-7:
TAG
Modem
DESCRIPTION
Init String
Init string – the Modem vendor recommends using to initialize the
clock’s modem using the following link:
ttp://www.multitech.com/PRODUCTS/Categories/Device_Networki
ng/global_modems/approvals.asp?country=All&product=MT5600S
MI.
Response Hours for
iLight
Sets a time frame for enabling Modem communication with the
InTagcl Light time clock.
From – start of time frame
To – end of time frame
4.3.5.
Card Definitions Tab
This tab allows operator access to different employee-card parameter
settings, as described in the following table. This tab also holds the Clock ID
parameter.).
Figure 4-5:
Micronet Documents
Card Definition Tab
Page 4-11
User Guide
EMPLOYEE CARD
This section allows set-up of the ID number reading options.
Table 4-8:
TAG
Employee Card
DESCRIPTION
Minimum digits
Minimum number of digits allowed for an ID card
Maximum Digits
Maximum number of digits allowed for an ID card
Skipped Digits
Number of digits not used for identification. The time clock skips
the number of digits specified, starting from the MSB (Most
Significant Bit).
ID Field Length
Number of digits the time clock reads for identification, starting
from the LSB (Least Significant Bit).
SPECIAL FUNCTIONS
ClockComm can block a transaction if it repeats itself over a short period of
time. For example, it can prohibit an employee from making two Entry
transactions in a period of less than 10 minutes.
Table 4-9:
TAG
Special Functions
DESCRIPTION
Consecutive Identical
Transactions
Enables the Consecutive Identical Transactions function.
Minutes between
Identical Transactions
Sets the number of minutes after the first transaction in which to
prohibit repetition of that transaction by the same employee.
MASTER CARD
This section allows operator to create up to three Master (Supervisor) Cards.
Each of these cards enables access to the clock’s supervisor menu.
Table 4-10:
TAG
DESCRIPTION
Dropdown
Free text box
Page 4-12
Master Card
Selects the Master card to define (out of 3 possible cards).
Type the full card number here. This card will become a Master
Card after clicking the Set Clock button.
Rev. 2.6 / March 2006
ClockComm
GROUP CODE
This section allows operator to define a group of cards as a Group.
The normally called ‘Card Number’ is in fact a serial number. All cards have a
unique card serial number. This feature enables, for example, all cards of the
kind 000183XXXXXXXX (i.e. all cards with the prefix 000183) to be defined
as belonging to the same Group. An employee holding a card whose number
is 00018325498661 will be part of that Group, and can then have access to
options that are allowed only to that Group’s members.
Table 4-11:
TAG
Group code
DESCRIPTION
Group Code
In the Group code free text box, type the prefix of the cards that
will become the new Group.
Clear button
This button clears the contents of the Group Code free text box.
CLOCK ID
This Tab also holds the Clock ID (the time clock’s ID number) setting
option.
Table 4-12:
TAG
Clock ID
DESCRIPTION
Clock ID
Simply type a four-digit number in the free text box, and click the
Set Clock button.
Clear button
This button clears the contents of the Clock ID free text box.
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Page 4-13
User Guide
Table 4-13:
TAG
Connection Password
Connection Password
DESCRIPTION
Type a password and then click the Set Clock button.
The password is saved in the clock record and from now and on,
trying to modify the clock parameters will require entering a
password. The following dialog box will appear.
This password is case sensitive and should comprise 4 digits/
characters.
Save on PC
Page 4-14
Select this option to bypass the password dialog procedure.
When this option is selected, and the change saved in the system,
you will not be required to type your password for modifying the
clock settings.
Rev. 2.6 / March 2006
ClockComm
4.4.
DATA TRANSFER
This tab contains all data transfer controls that allow uploading (from the
host PC to the time clock) and downloading (from the time clock to the host
PC) data files, as well as software updates. It also allows resetting of data
files, as described in the following tables.
To Perform the data transfer action click the Download button in the bottom
right corner of the tab.
4.4.1.
Transfer Options section
This section contains the five following data transfer options:
• Download Transactions
• Upload Ring Table
• Upload Data Files
• Update System Files
• Upload Print Labels
They are described in the following paragraphs.
All actual data transferring is done after clicking the Download or Update
button in the bottom right corner of the window.
DOWNLOAD TRANSACTIONS
This option enables operator to download transactions (old and new) into the
host PC. As explained in Paragraph 2.1, there are two possible modes for
downloading transactions. The Download Transaction application mode is the
basic mode, which allows downloading only new transactions. The
Configuration Clock mode is the full-featured application mode, which allows
downloading historical transactions, as well as new ones.
The Data Transfer tab displayed in Figure 4-6 is part of the Configuration
Clock mode. Selecting the Download Transactions radio button displays
the following screen:
Micronet Documents
Page 4-15
User Guide
Figure 4-6:
Data Transfer Tab – Download Transactions
Table 4-14:
TAG
From Date
Download Transactions
DESCRIPTION
The date in the past from which to download the accumulated
Entry/Exit transactions. All transactions from before the specified
date will not be downloaded.
UPLOAD RING TABLE
The InTagral time clocks provide the option of controlling an electric
bell/buzzer by sending timed electrical signals. These timed signals can be
set by the operator, through the Ring Table that is described in the following.
Operator can define up to 19 different ring times.
Selecting the Ring Table radio button displays the following screen:
Page 4-16
Rev. 2.6 / March 2006
ClockComm
Figure 4-7:
Data Transfer Tab – Ring Table
Table 4-15:
TAG
Ring Table
DESCRIPTION
Table Active
Enables the ring table.
Ring Time
The time in which to send a control signal to the attached bell.
Duration
The duration of the ring (sec).
UPLOAD DATA FILES
This option enables operator to upload relevant data files into the clock from
the host PC. The types of files available for upload are described below.
Selecting the Upload Data Files radio button displays the following screen:
Micronet Documents
Page 4-17
User Guide
Figure 4-8:
Data Transfer Tab – Upload Data Files
Table 4-16:
TAG
File
Upload Files
DESCRIPTION
Allows selecting the type of data file to be uploaded. The types are
as follows:
•
Authorized List – The data of all employees that
are on the authorized list.
•
Employees – the data of all employees in the
organization.
•
Tasks – the defined Tasks data
•
Projects – the different projects data. The projects
are generated through the time & attendance
application (e.g. Micronet’s OnTime Pro).
UPDATE SYSTEM FILES
This option enables operator to update clock properties by uploading files
and by performing software upgrading from the host PC. Selecting the
Update System Files radio button displays the following screen:
Page 4-18
Rev. 2.6 / March 2006
ClockComm
Figure 4-9:
Data Transfer Tab – Update System Files
Table 4-17:
TAG
Update Files
DESCRIPTION
Firmware
Update the clocks Firmware.
Parameters
Use the general parameters (options), as currently set by the
operator.
Language
Updates the clock interface language according to the existing
language file.
UPLOAD PRINT LABELS
This option is relevant only using the time clock for controlling a printer to
print labels, according to a pre-defined task.
Micronet Documents
Page 4-19
User Guide
4.4.2.
Reset Options
This option enables operator to delete the contents of the following data
files:
• Authorized List
• Employees
• Tasks
• Transactions
• Projects
Selecting the Reset Data Files radio button displays the following screen:
Figure 4-10: Data Transfer Tab – Reset Data Files
To reset a file, simply select it from the drop down list, and click the Set
Clock button in the bottom right corner of the window.
NOTE
When trying to reset the Transactions file, ClockComm displays a request to first download all
transactions before resetting. Operator cannot reset this file until all transaction data is
downloaded. This feature is crucial for the safekeeping of time and attendance data.
Page 4-20
Rev. 2.6 / March 2006
ClockComm
4.4.3.
Online Options
This option allows operator to initiate an online query that will be triggered
according to operator needs. For example, when an employee uses their card
on their lunch break, operator can use the online query option to check
immediately if the employee has authorization to order a meal or not. Thus,
only if authorization is granted, the clock will send an order to print the
appropriate meal-ordering label.
Selecting the Enable Online Query radio button displays the following screen:
Figure 4-11: Data Transfer Tab – Enable Online Query
The Online Query section allows selecting the modes in which online
querying is possible (for example, checking In and 11 Start Unpaid Break
will enable online querying when the clock is in IN mode, or in the task mode
called Start Unpaid Break).
4.5.
ENTRY/EXIT TIMES
This tab enables operator to define three different sets of operating
instructions for the InTagral time clocks.
The main set of instructions is called All Days. This set of instructions
specifies the clock’s normal behavior in regular workdays.
Micronet Documents
Page 4-21
User Guide
There is an option to define two other sets of operating instructions. These
sets are called First Special Day and Second Special Day. These special
instructions can apply, for example, to a special day of the week (Friday for
example), in which work hours are different than in other week days.
The interface helps operator to set and use these options with great ease, as
described in the following.
NOTE:
All Days factory default is set to the following:
IN: Starts at 6.00
OUT: Starts at 12:59 (and turns to IN again at 6:00 the next day)
The following figure describes the Entry/Exit Times tab:
Figure 4-12: Entry/Exit Times Tab
Table 4-18:
TAG
Page 4-22
Entry/Exit Times Tab
DESCRIPTION
Rev. 2.6 / March 2006
ClockComm
Table 4-18:
TAG
Time
Action
Entry/Exit Times Tab
DESCRIPTION
The start time of the mode of operation chosen in the
corresponding Action dropdown list. For example, in Figure 4-12
above, at 6:00(am) the clock starts working in IN mode, remains
in that mode until 17:30, in which it starts to work in OUT mode
(stays in OUT until 6:00 the next day and so on).
Selects the clock’s mode of operation.
Possible options are (see Figure 4-13):
•
SWIPE & GO – in this mode, the clock registers
the first swipe of a card as IN, and the next swipe
of that same card as OUT, saving the employee
the need to press the IN button on entry, and the
OUT button before leaving.
•
IN – in this mode, the clock registers any swipe
as an IN (Entry) transaction. It is still possible to
report an OUT transaction by pressing the OUT
button and quickly swiping employee card. The
clock will remain in OUT position for a few
seconds, and then go back to IN.
•
OUT - in this mode, the clock registers any swipe
as an OUT (Exit) transaction. It is still possible to
report an IN transaction by pressing the IN
button and quickly swiping employee card. The
clock will remain in IN position for a few seconds,
and then go back to OUT.
•
SAVE MODE – in this mode, the clock remains in
the last mode that was chosen by pressing the IN
or the OUT button.
•
LOCKED – in this mode, the clock responds only
to swiping a supervisor card (Master card) or
entering supervisor code.
•
Project Mode – in this mode, only employees that
belong to a specific project can register IN and OUT
transactions.
The selected mode of operation will take effect when the clock
reaches the time specified to the right of the dropdown list. For
example, in the settings shown in Figure 4-12, the clock will start
working in IN mode at 6:00.
All Days Active
Micronet Documents
This checkbox enables the All-Days set of operating instructions.
Page 4-23
User Guide
Figure 4-13: Entry/Exit Times Tab – Modes of Operation
Table 4-19:
TAG
Apply To
Entry/Exit Times Tab (continued)
DESCRIPTION
This section allows selecting between the three sets of operating
instructions, as explained in paragraph 4.5 above.
•
All Days – selects the main set of operating
instructions, used for regular workdays.
•
First Special Day– selects the first set of special
daily operating instructions. This is used for a
workday different from the regular workday.
•
Second Special Day– selects the second set of
special daily operating instructions. This is
another option for a workday different from the
regular workday.
Clear Day
Clears the Time and Action settings that belong to the selected
set pf instructions (All-Days, 1st or 2nd Special Day)
Clear Action
Clears the highlighted Action settings
Page 4-24
Rev. 2.6 / March 2006
ClockComm
Table 4-19:
TAG
DESCRIPTION
This dropdown list chooses the day of the week (Sunday through
Saturday) that the selected special day applies to.
Special Day
4.6.
Entry/Exit Times Tab (continued)
OPEN DOOR
This tab provides operator control of the clock’s electrical signaling, used for
operating (unlocking) an electronically controlled door.
Figure 4-14: ClockComm Door Open settings Interface
Table 4-20:
TAG
Micronet Documents
Door Open settings tab
DESCRIPTION
Page 4-25
User Guide
Table 4-20:
TAG
Open Door Status
Door Open settings tab
DESCRIPTION
This section enables the clock to become an electronic door
controller, according to the selected mode of operation. Operator
can check one or more of the operating modes. Not checking any
mode disables the clock’s door control option. Possible options
are:
•
Always – always allow door control, for any
clock operation mode
•
Swipe And Go - allow door control when clock is
in Swipe And Go mode
•
In - allow door control when clock is in IN mode
•
Out - allow door control when clock is in OUT
mode
•
11 Production - allow door control when clock is
in the project mode named ‘11 Production’
•
12 Experiment - allow door control when clock is
in the project mode named ’12 Experiment’
For example, checking In, Out and 12 felix makes the clock
operate as a door control only when it is set to IN mode, OUT
mode, or the project mode named ’12 felix’.
Open Door Duration
Sets the number of seconds the door remains unlocked.
Open Door Password
Sets a four-digit password for unlocking the door. This password
is required only when the Enforce Door Password (below)
checkbox is checked.
Enforce Door Password
the door unlocks by entering the password together with swiping
the card only. Password is set through the Open Door Password
(above) parameter.
Clock Function
The InTagral time clocks can operate as Time & Attendance data
collectors, as well as simple electronic door controllers (in places
where only this function is needed; for example, a passage door
within the organization). Select one of the two options through
the Clock Function section:
Page 4-26
•
Regular – the clock functions as a full-featured
Time & Attendance data collector.
•
Door Access Control – the clock functions as an
electronic door controller. In this mode, all entry
and exit controls remain the same, but no data
collection is done except when the employee
manually performs an IN or OUT transaction (by
pressing IN or OUT before swiping the card).
Rev. 2.6 / March 2006
ClockComm
Micronet Documents
Page 4-27
ClockComm
Chapter 5
PARAMETERS
This chapter describes the Parameters window. This window (see Figure 5-1)
allows access to advanced clock parameter settings, as described in the
following.
Figure 5-1:
Micronet Documents
Parameters Window
Page 5-1
User Guide
SCHEDULE TASK
This section allows operator to set download and upload rules for everyday
operation.
Table 5-1:
TAG
Schedule task
DESCRIPTION
Immediately Download
The host PC downloads the Transactions and Projects data files
automatically when ClockComm starts
Manual Download
Allows manual download control through the Data Transfer tab in
the Configuration window (See Paragraph 0)
Daily Download
Allows automatic daily download. Operator must specify (in the
corresponding text box to the right) the hour the download will
take place.
Repeat Download
Allows automatic repeated downloads on an hourly basis.
Operator must specify (in the corresponding text box to the right)
the number of hours between downloads.
Daily Upload
Allows automatic daily upload of the clock’s data files. Operator
must specify (in the corresponding text box to the right) the hour
the upload will take place.
MAINTENANCE
This section includes a number of advanced functions that make use of the
InTagral clock, ClockComm, and OnTime Pro capabilities. Starting with
creating password-guarded access to ClockComm, through creating clock
Tasks, assigning Projects to the clock, and more.
Table 5-2:
TAG
Maintenance
DESCRIPTION
Define Password
Allows operator to define a password for using ClockComm. A
separate password can be created for All Employees, and for
Authorized Employees.
Tasks List
Allows operator to create, edit, and delete clock tasks.
Employee List
Allows operator to add, delete, and edit employee records
Key Mapping
Allows operator to create shortcut keys to clock functions using
the clock’s keypad. Shortcuts can be created to selected
functions, such as In/Out List, Task/Project List, Options Screen
and 'who is in' (that prints the list of current employees in the
premises) etc.
Page 5-2
Rev. 2.6 / March 2006
ClockComm
Table 5-2:
TAG
Maintenance
DESCRIPTION
Allows access to the clock interface language settings
Language
FIRMWARE UPDATE
This section allows operator selecting between manual and automatic control
over the clock’s firmware updating.
Table 5-3:
TAG
Firmware Update
DESCRIPTION
Manual
Allows manual update of the clock’s firmware through the Data
Transfer tab in the Configuration window (See Paragraph 0)
Automatic
ClockComm automatically checks the clock’s firmware version,
and updates it automatically when newer version exists
COMMUNICATION RETRIES
This section allows operator to set the number of communication retries in
case ClockComm failed to connect to the time clock.
Table 5-4:
TAG
Communication Retries
DESCRIPTION
Retry Count
Sets the number of communication retries before quitting
communication attempts
Retry Interval (sec)
Sets the time interval (in seconds) between communication
retries
DOWNLOAD AND BACKUP PATH
This section defines the paths and filenames of the clock’s data files. It also
sets the interval (in days) between automatic data backups.
Table 5-5:
TAG
Download and Backup Path
DESCRIPTION
Transactions Download
Path And Filename
The path and name of the Transactions data file
Projects Download
Path And Filename
The path and name of the Projects data file
Micronet Documents
Page 5-3
User Guide
Table 5-5:
TAG
Download and Backup Path
DESCRIPTION
Backup Path
The path of the backup files
Backup Saving Days
Sets the number of days to keep all backup history. All backup
files older than the specified number of days will be deleted.
5.1.
ASSOCIATING EMPLOYEE LISTS WITH
CLOCKS
By default, all the employees are associated to all the clocks.
However, ClockComm gives you the possibility to restrict the reporting of
specific employees to specific clocks only. An employee whose reporting has
been restricted to one or more specific clock(s) will be able to report only to
the designated ones.
To associate an employee list with a specific clock
1
In the Parameters screen, click the Employee List option.
The Employee List window appears.
Page 5-4
Rev. 2.6 / March 2006
ClockComm
2
In the left pane, select the desired Employee.
Four your convenience, the clocks have been distributed according to
the Organization departments.
3
Select the appropriate Department to display the relevant clocks.
4
In the Clock List pane on the right, select the checkbox of the clock
you with to associate the employee with.
5
To enable the employee to report to all the clocks, select the Check
All option at the bottom of the screen.
6
Select the FingerPrint checkbox of an employee to require his/her
fingerprint identification anytime he/she uses the clock.
7
Click Save to save your changes.
To search for an employee by Card number
1
Click the Card Number column title. The function title becomes
'Search Employee by Card Number'.
2
In the Search box, type the exact card number and then click the
button. The desired employee record is highlighted.
Search
To search for an employee by Employee name
5.2.
1
Click the Employee Name column title. The function title becomes
'Search Employee by Employee Name'.
2
In the Search box, type the employee name or part of it, and then
button. The desired employee record is detected
click the Search
and appears highlighted.
IMPORTING EMPLOYEE DATA FROM FILE
You can import employee related information including user name, and
badge number from an external CSV file.
This can be done through the Employee List screen toolbar.
1
On the Employee List toolbar, click Import.
A browser appears, pointing to the default ClockComm application
folder.
2
To get the CSV file from another location, browse to the location
containing the desired CSV file. Once you import it from there,
ClockComm will memorize the location and make it the default one.
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User Guide
5.2.1.
Employee data CSV file rules
The file should consist of three fields:
1. Badge Number
2. Employee First name
3. Employee Second Name
Every row should have at least one line and two commas, otherwise the
message 'Wrong file structure' may appear.
The Import button displays two options: Update and Overwrite.
Update means that if the badge number exists in the current list ,only the
employee name will be updated. If it does not exist, the employee will be
added. On the other hand, If the employee doesn't exists in the new list, it
will not be deleted.
Overwrite means that the current employee list will be deleted and entirely
replaced by the new one. Should be also noted that the lock authorization
links will be deleted as well.
If the Badge number is longer then specified in the "UserBadgeLen"
parameter, the line will be truncated and added to the log file.
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ClockComm
Chapter 6
CLOCK CHECKING
The ClockComm application allows monitoring the status of all the defined
time clocks.
To view the clocks monitor window (named Clocks Checking) in the
ClockComm main window toolbar go to ClocksÆView.
The Clocks Checking window is displayed:
Figure 6-1:
Clocks Checking Window
A list of all defined time clocks appears in a table. Each row represents a
single clock. A row highlighted in Red indicates no communication with that
clock currently exists.
For each clock, the Clocks Checking table displays a number of parameters
statuses. The following tables Error! Reference source not found.describe
each of the columns of the Clocks Checking table.
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User Guide
Table 6-1:
COLUMN
Clocks Checking Table
DESCRIPTION
(Checkbox column)
This column marks clocks the operator chooses to form
communication with. Check all required clocks under the
to mark them. For performing clock communication, see
Paragraph Error! Reference source not found..
icon
Clock ID
This clock’s ID number.
Description
This clock’s name.
IP
This clock’s IP address.
Firmware
Displays this clock’s Firmware version.
Last Comm
Displays the date of last connection made with this clock.
New trn
Displays the number of this clock’s new transactions made since
the last download.
Old trn
Displays the number of all transactions registered by this clock
Error Msg.
Displays error messages related to communication problems.
6.1.
FORMING CLOCK
COMMUNICATION
To form clock communication do the following:
1.
Check the checkboxes of all clocks to communicate with.
2.
In the menu toolbar go to FileÆCheck.
ClockComm tries to communicate with all the selected clocks, and updates
all their monitored parameters.
If the communication with a clock fails, the relevant row is highlighted in
Red, and the word ‘No’ appears under the ‘Succ.’ column. When a
communication fails, an appropriate message appears under the ‘Error
Msg.’ column.
When communication succeeds, the word ‘Yes” appears under column
'Succ.’
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ClockComm
Chapter 7
TROUBLESHOOTING
7.1.
COMMUNICATION PROBLEMS
If communications between InTagral and the PC fails, the following error
message
appears
on
the
“Connections
and
Configuration”
screen:
“Attention: Unable to communicate with the clock”. The most common cause
of communications glitches is a loose connection. Check both connection
points on the cable that hooks up the InTagral to the PC or modem. If this
remedy fails - check the definitions in the “Configuring InTagral” window of
the Setup function. For more information on Setup, Configurations and clock
definitions - see Chapter 4.
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Appendix A.
FINGERPRINT SERVER APPLICATION
When installing ClockComm, the Fingerprint Server application is added to
the ClockComm folder.
The Fingerprint Server application allows great operational flexibility.
By using a single PC, located somewhere within the organization, the person
in charge can have complete access and management abilities of the
fingerprint data on each and every time clock in the organization.
The application allows acquiring new fingerprint scans, and adding them to
existing employee records, Importing and Exporting fingerprint data from
and to each of the organization's time clocks, and deleting fingerprint data;
all with no need of performing a single operation on any clock itself.
The Fingerprint Server application performs all operations on fingerprint data
files that exist on the PC. Actual communication with each clock, for
receiving and transmitting the fingerprint data files is done by the
ClockComm application.
The Fingerprint Server application enables:
• Keeping all fingerprint information on a single
computer
• Assigning new fingerprints to employees
• Deleting fingerprint data
• Importing clock fingerprint data from each clock
separately
• Exporting fingerprint data to each clock separately
To access the Fingerprint Server Application go to
StartÆProgramsÆClockComm , and select
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Fingerprint Server.
Rev. 2.6 / March 2006
ClockComm
The main window is displayed:
Figure A-1:
Fingerprint Server Main Window
Possible options are:
• Enroll –This function adds new fingerprint scans
and attaches them to existing employee records
(requires purchasing a USB fingerprint scanner
(SFR-2000). For purchasing information, please
contact your local Micronet distributor.).
• Export to Clock – allows operator to export
fingerprint-reinforced employee data to a
specific time clock. This function adds fingerprint
data to selected employees. The actual
exporting (updating of the time clock) is done by
the ClockComm application
• Import From Clock – allows operator to load
fingerprint-reinforced employee data from a
specific time clock into the PC. The actual
reading from the time clock is done by the
ClockComm application.
• Delete Fingerprints – This function allows
deleting fingerprint data for selected employees.
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A.1
ENROLL
Adding fingerprint scans is possible for employees that are listed on the PC.
Specify the employee to add a fingerprint scan in one of two ways:
• Type in the employee's full card number (see Figure A-2)
• Select employee from drop down list (see Figure A-3)
Figure A-2:
Fingerprint Server Enroll Window – Enroll By Typing
Card Number
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ClockComm
Figure A-3:
Micronet Documents
Fingerprint Server Enroll Window – Select Employee
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User Guide
A.2
ENROLLMENT PROCESS
After specifying employee, click the Enroll Now button.
NOTE
The Capture Twice checkbox enables double capture of a fingerprint during the enrollment
process. This enables acquiring better fingerprint data quality.
The Capture Twice checkbox is checked by default.
The Fingerprint Server application asks to place a finger on the scanning
surface of the USB fingerprint scanner (see Figure A-4).
Figure A-4:
Fingerprint Server Enroll Process– Place Finger
After success in acquiring a first fingerprint scan, the application notifies
employee to remove finger from the fingerprint scanner (see Figure A-5)
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Rev. 2.6 / March 2006
ClockComm
Figure A-5:
Fingerprint Server Enroll Process– Remove Finger
Employee must now remove finger from fingerprint scanner.
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If Capture Twice is enabled, immediately after employee removes finger,
the application asks to place finger again (see Figure A-6). Employee must
now place the same finger as placed in the first scan mentioned above
on the scanning surface of the fingerprint scanner.
Figure A-6:
Fingerprint Server Enroll Process– Place Finger
Again
If both scans were received successfully, the following window appears (see
Figure A-7), indicating enrollment success:
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Rev. 2.6 / March 2006
ClockComm
Figure A-7:
Fingerprint
Server
Enroll
Process–
Enrollment
Success
The numerical value (in percentages) indicates the quality of the received
fingerprint data. Keeping bad quality data might cause difficulty in later
recognition and identification of the employee by their fingerprint.
The application therefore allows operator to discard bad quality fingerprint
data. If data quality is below 80%, the following message appears:
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User Guide
Figure A-8:
Fingerprint
Server
Enroll
Process–
Low
Quality
Message
Click Yes to save fingerprint data, or No to discard.
If No is selected, data is discarded, and operator must repeat the fingerprint
enrollment, beginning from Paragraph A.2.
If finger is not placed properly on the scanning surface, the application
displays a Capture Fail message (see Figure A-9).
Figure A-9:
Fingerprint Server Enroll Process– Capture Fail
In a case of capture failure, operator must repeat the enrollment process,
beginning from Paragraph A.2.
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ClockComm
A.2.1
FINGERPRINT MISMATCH
In case an employee places, in the second scan, a different finger from the
one they placed in the first scan, the application announces Fingerprint
Mismatch (see Figure A-10).
NOTE
Fingerprint Mismatch can occur only when the Capture Twice checkbox is checked.
Figure A-10: Fingerprint
Server
Enroll
Process–
Fingerprint
Mismatch
In a case of fingerprint mismatch, operator must repeat the enrollment
process, beginning from Paragraph A.2.
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A.3
CAPTURE VERIFICATION
The Fingerprint Server application enables operator to check the system's
ability to identify an employee using the newly acquired fingerprint scan.
NOTE
Verifying fingerprint identification ability can be done only for the last employee that was
enrolled.
To check fingerprint identification of the last enrolled employee:
1
Click Verify Last (see Figure A-11)
Figure A-11: Fingerprint Server Enrollment Verification
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ClockComm
2
Employee is now requested to place finger on the scanning surface of
the USB fingerprint scanner (see Figure A-13). Employee must place
the same finger as the one used in the last enrollment process.
Figure A-12: Fingerprint Server Enrollment Verification – Place
Finger
A few seconds after placing finger on the scanning surface, the system
displays either a Capture Verified message, in case identification was
successful (see Figure A-13), or a Verification Failed message, if
identification was not possible (see Figure A-14).
If verification failure occurs, repeat the Verify Last process once or twice,
until success. If verification still can not be reached, repeat the enrollment
process, beginning from Paragraph A.2.
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Figure A-13: Fingerprint Server Enrollment Verification – Capture
Verified
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Rev. 2.6 / March 2006
ClockComm
Figure A-14: Fingerprint
Server
Enrollment
Verification
–
Verification Failed
After successful enrollment (and capture verification), operator can either
select another employee to add fingerprint data to, or click Exit to end the
enrollment process, and return to the Fingerprint Server main window.
A.4
EXPORT TO CLOCK
The Fingerprint Server application enables exporting fingerprint data to
clocks. This is useful, for example, for adding new fingerprint data that was
acquired by the Fingerprint Server to a specific time clock without needing to
attend to the clock itself.
Clicking Export to Clock in the main Fingerprint Server window displays the
following window (Figure A-15):
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Figure A-15: Fingerprint Server - Export to Clock
The window displays a list of all employees listed on the local PC that have
recorded fingerprint data.
To export some or all fingerprint data to a file:
1
Check one or more employees that appear on the list (checking Select
All checkbox selects all employees)
2
Click the Specify Target button. The Specify Target window appears
(Figure A-16):
Figure A-16: Fingerprint Server – Export to Clock – Specify
Target
3
Specify the target and name of the fingerprint data file (.fng file) to be
created.
NOTE
Make sure to remember the target directory of the exported .fng file; this directory is needed
for later performing the actual exporting by the ClockComm application.
4
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Click the Save button
Rev. 2.6 / March 2006
ClockComm
5
Click the Save and Exit button (see Figure A-17) to save the .fng file.
Figure A-17: Fingerprint Server – Export to Clock – Save and Exit
CAUTION
CLICKING SAVE (STAGE 4 ABOVE) DOES NOT PERFORM SAVING OF THE .FNG FILE. MAKE SURE TO CLICK SAVE
AND EXIT IN ORDER TO PERFORM THE ACTUAL SAVING.
6
Micronet Documents
To discard changes and quit without saving click Exit without saving.
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User Guide
A.5
IMPORT FROM CLOCK
The Fingerprint Server application enables importing fingerprint data from
clocks to the local PC. This is useful, for example, for keeping and managing
all of the organization's fingerprint data on a single remote computer, with
no need to perform direct actions on any of the clocks.
Clicking Import From Clock in the main Fingerprint Server window displays
the following window (Figure A-18):
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Rev. 2.6 / March 2006
ClockComm
Figure A-18: Fingerprint Server – Import From Clock
The window displays two lists:
• Fingerprints Listed on PC - a list of all
employees listed on the local PC that have
recorded fingerprint data.
• Fingerprints From Clock - a list of employees
with fingerprint data acquired from a specific
time clock.
To import some or all fingerprint data to local PC:
1
Click the Load File button and select the relevant .fng file (the file
that contains the required time clock's fingerprint data).
2
The list of employees with fingerprint data acquired from the time
clock appears on the Fingerprints From Clock list window.
3
Check one or more employees that appear on the Fingerprints From
Clock list (checking Select All checkbox selects all employees)
4
Click the Import Now button to add the selected fingerprint data to
the fingerprint data already kept on the PC.
5
The employees whose fingerprint data was imported are now added to
the Fingerprints Listed on PC list.
NOTES
• The actual importing is done by clicking the Import Now button. Exiting before clicking
Import Now discards all changes and exits the Import From Clock window.
• There are three import methods: Overwrite All, Don't Overwrite, and Ask Before
Overwrite (checked by default). Click relevant radio button to select the requested
method.
A.6
DELETE FINGERPRINTS
The Fingerprint Server application enables deleting fingerprint data from the
local PC. This is part of the remote fingerprint management system that
allows changing (adding, deleting, editing etc.) fingerprint data on remote
clocks from one or more selected PC's in the organization.
Clicking Delete Fingerprints in the main Fingerprint Server window
displays the following window (A.6 Figure A-19):
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Figure A-19: Fingerprint Server – Delete Fingerprints
The window displays two lists:
• Fingerprints Listed on PC - a list of all
employees on the PC, that have fingerprint data
• Fingerprints Missing on PC - a list of employees
on the PC without fingerprint data
To delete some or all fingerprint data on local PC:
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1
Check one or more employees that appear on the Fingerprints
Listed on PC list (checking Select All checkbox selects all
employees)
2
Click Delete selected fingerprints
3
The selected employees' fingerprints data is deleted, and these
employees disappear from the Fingerprints Listed on PC list, and
appear on the Fingerprints Missing on PC list.
4
Click Exit to exit the Delete Fingerprints window and return to
Fingerprint Server application's main window.
Rev. 2.6 / March 2006
ClockComm
Appendix B.
ONLINE QUERY SERVER
The Online Query Server enables InTagral time clocks to interface with a
third party database.
The Query Server enables employees or supervisors to use the clock's
keypad and screen for querying different types of online information; for
example: personal Flexitime information, overtime hours, personal absence
hours, exceptions, etc.
The Query Server can also be used for access control and meal-ticket
printing.
The Query Server tool is installed automatically upon installation of the
ClockComm application.
The Query Server always runs on the same computer of the database.
For further information about using the Query Server tool with a third party
database, please contact Micronet local distributor.
To enable Clock--Server –Communication, configure the server's IP address
in the relevant InTagral clock. For detailed information about configuring the
IP address in InTagral time clocks, see '3.3.7 To specify the Query Server
communication data' in the InTagral Clock User Guide.
Micronet Documents
Page 7-23
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