teaching_technology_..
a guide to the
Audio
Visual
teaching technologies
in this room
web.anglia.ac.uk/it
Ext: 4357
Learn about IT
These guides have been designed to give you information
about the technologies specific to this room. If you need
to get in touch with us please contact 4357.
You can find out about the team that provides these
services in the back of this booklet as well as how you can
provide feedback.
For more information, instructional videos on the teaching
room technologies and information about training please
visit web.anglia.ac.uk/it
web.anglia.ac.uk/it
Ext: 4357
Lectern PC
Each one of our Lectern cabinets has been fitted with a Lectern PC, complete with the full Microsoft Office 2013
suite. This allows users with an Anglia Ruskin login fast and easy access to their Anglia Ruskin Desktop,
applications, files and folders whilst
presenting to an audience.
How do I use this?
1.
2.
3.
4.
5.
6.
Both small and large Extron
touch panels are equipped with
infrared camera, ensure the
lectern is on by waving your
hand over the device if it does
not appear to be on.
Select Press here to begin.
Press the Power button located
on the front of the PC to turn the
PC on.
On the Extron touch-screen
display panel, select PC
Log in to the PC using your Anglia Ruskin Username and Password.
Once logged in you will have full access to your Anglia Ruskin desktop. You will also have full access to
the internet, the PC’s CD/ DVD drive, USB ports and the rooms interactive displays where deployed.
Wireless Keyboard and Mouse
The keyboard and mouse that accompany the Lectern PC are wireless. Return the mouse to the mouse
charging cradle once you have finished using it.
The keyboard and mouse are programmed only to be used with a specific lectern PC. You will not be able to
use the keyboard or mouse with other PC’s located in other rooms. Once you have finished using the Lectern
PC, simply shut down.
Wireless Keyboard and Mouse FAQ’s
I need to use my wired keyboard and/or mouse
You can do this through USB connectivity only on the input plate.
TIP: Specific to the room
The wireless keyboard and mouse will not work with any other machine than the one the
two devices are installed on. Do not move these items to other teaching spaces.
You must always replace the mouse on the charging cradle found on the lectern, as the
mouse will not work if its battery is not charged. This is the number one reason by far for
mouse failures.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Connecting a USB device to the Lectern PC
There are multiple ports available on the lectern display panel for you plug a USB memory stick in to should you
need to access a document whilst using the AV equipment,
You just need to follow the short instructions below to get started.
How do I do this?
1.
In the lectern cabinet you will find
the lectern PC. Please turn this on
and log in using your Anglia
Ruskin username and password.
2.
Once logged in, insert your USB
memory stick in to one of the
ports available on the AV
Connectivity Panel.
3.
On your desktop, you will see that
the USB drive is now ready for use.
It may take a few moments for
your USB drive to register.
Tip: Removing your USB
Remember to eject your USB safely by right clicking the device in the
system tray located in the bottom right hand of your desktop and select
safely remove device. This will prevent file corruption.
USB - Frequently Asked Questions (FAQ’s)
I have plugged in my USB but the PC won’t load
If the USB stick is inserted into the port on the PC or lectern interface panel before the computer is switched on,
the PC will try and boot from the stick and not the PC. This will result in the PC not starting until the USB device
has been removed and the power for the PC reset.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Connecting Laptops to the Projectors
Using your personal laptop to present
Laptops can be connected to the AV equipment e.g. data projectors, interactive whiteboards and flat screens in
all of our lecture theatres and teaching room spaces.
To connect your device, all you need is the cable connector which you will find situated on our lecterns.
How do I do this?
Connecting Windows Laptops
1.0 Locate the combined audiovisual cable (VGA) on the
lectern. This should already be
connected to the lectern, if not,
this will need to be plugged in
to the socket marked LAPTOP
and LAPTOP AUDIO.
1.1 Plug the adjacent end in to
your laptop, the receiving
socket should be located either
on the side or the back of your
laptop.
1.2 On the Extron touch-screen
Lectern display panel, select the
VGA or LAPTOP button to
enable display.
Connecting MacBook/MacBook Pro Laptops
All Anglia Ruskin Lecterns are supplied with compatible cables for Windows laptop with VGA connection.


If you are a MacBook/MacBook Pro user, this will require a different connector cable (DVI to VGA
connector).
Windows HDMI users will also need a different cable connector.
If you do not have one of these cable connectors, don’t worry, the AV Support team will be happy to provide
this for you. To loan a cable please contact our Customer Support team on extension 4357.
Once you have the correct cable, follow the same connection steps as the Windows users above (1.1)
TIP: Power up
To ensure that your laptop remains charged up, there is a power socket
available on the side of every lectern unit.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Laptop - Frequently Asked Questions (FAQ’s)
I’ve connected my Laptop using the cable provided but it’s not working
1.
2.
3.
Check that the cable is firmly connected to your laptop and the lectern.
Check that the lectern touchscreen display is switched on and that you have selected the LAPTOP
option.
If the display is still not working you may need to check the display settings on your laptop. This may
vary from manufacturer to manufacturer. However is often either: fn +F3, F4, F5, F8 or F9.
Below are some common makes that may help you.
Laptop Make
Display function Key
Dell
fn + F8
Toshiba
fn + F5
Samsung
fn + F4
Mac
Auto-detect
We advise that you check your manufacturer’s user manual for further guidelines on enabling display options.
If you are experiencing difficulties, please contact Customer Support Team on Extension 4357.
I can’t hear any sound
When connecting a device to the lectern (such as a MacBook) via the HDMI port you may need to separate the
audio from the visual input on the connected device and use the 3.5mm jack input provided. There is no
embedded audio through the provided HDMI input.
TIP: Power off
Once you no longer need to display a 3rd party device, select another input
from the input display panel or if it is the end of your session, remember to
turn off the control panel as well as the lectern PC.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Using the Blu-ray Player
What is a Blu-ray?
Blu-ray technology enables playback of high definition video (HD) and offers extra storage capacity than
traditional DVD’s.
Blu-ray players are available in all of our 300 teaching spaces and will allow you to play CD’s, DVD and Blu-ray
discs. Two thirds of all Blu-ray discs are region free and so will happily play on the university players, but please
check this with your disc and teaching space player before presenting to the room.
We believe our players are compatible
with UK/EU region discs and will also play
any region DVD.
How do I use this?
1.
Locate the Blu-ray player which
is situated above the Lectern PC
in the Lectern cabinet.
2.
On the Extron touch-screen
display panel, select Blu-ray
3.
The Blu-ray home-screen will
then be displayed on the Extron
touch-screen display panel.
4.
Press the eject button to insert
your disc.
5.
In some rooms you will need to
use the remote control provided.
TIP: We can play
The Blu-ray players will play: audio CD’s, standard DVD’s and Blu-ray DVD’s.
The PC will only play audio and standard DVD’s through the standard
machine build.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Document Cameras - Type 1: Controlling the Document Camera
using the device controls.
What is a Document Camera?
Document cameras, also known as Visual Presenters or digital overhead projectors, allow lecturers and
presenters to display printed documents or large objects in real time to a large audience.
All our lecture theatres and teaching spaces are fully equipped with Document Cameras for use during your
session.
How do I use this?
1.
The room will have either a large Extron Display panel or a small Extron Display panel. These panels
may look slightly different but function in exactly the same way.
2.
Tap Press here to begin.
Large Extron Panel
3.
4.
5.
6.
7.
Small Extron Panel.
The projector will now start up.
Press the power button on the
Document camera
Select the DOC CAM icon on
the Large Extron touch-screen
display panel., or the DOC CAM
button on the small Extron
display
You will now be prompted to
use the controls on the
Document camera only.
You can change the zoom and focus settings by pressing the Zoom and Focus buttons located on
the front of the document camera.
Document Camera - Frequently Asked Questions (FAQ’s)
My document is not displaying the full A4 sheet onto the screen
Some rooms also need the zoom adjusting on the document camera itself. Make sure that you are zoomed out
fully on the physically camera as well as the touch screen panel.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Document Cameras - Type 2: Controlling the document
camera using the large or small Extron touch panels
What is a Document Camera?
Document cameras, also known as Visual Presenters or digital overhead projectors, allow lecturers and
presenters to display printed documents or large objects in real time to a large audience.
All our lecture theatres and teaching spaces are fully equipped with Document Cameras for use during your
session.
How do I use this?
1.
The room will have either a large Extron Display panel or a small Extron Display panel. These panels
may look slightly different but function in exactly the same way.
2.
Tap Press here to begin.
Large Extron
3.
The projector will now start up.
4.
Press the power button on the
Document camera
5.
Select the DOC CAM icon on
the Large Extron touch-screen
display panel., or the DOC Cam
button on the small Extron
display.
6.
The Extron touch-screen display
panel (small and large) will now
show the Document Camera’s
control menu.
You can use this menu to focus and zoom the camera as required. Alternatively, you can also change
the camera’s zoom and focus settings on the side of the camera.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Small Extron Panel.
Interactive Whiteboards – Type 1: SMART boards
What is an Interactive SMART Board?
A SMART board is a large interactive display that is connected to both the Lectern PC and the projector and
used to provide an interactive learning experience when teaching and presenting.
This interactive display allows users to digitally annotate on to the board using the smart board pens provided.
This type of interactive board should be setup and ready to use from the moment the PC is activated and
logged into by a user. If there is an issue with the boards not responding as designed, please contact customer
support on 4357.
How do I use this?
1.
You must use the lectern PC
provided in order to use the
Interactivity functions of this
SMART board.
2.
Turn on the lectern PC situated
in the lectern cabinet and log in
using your Anglia Username
and Password.
3.
On the Extron touch-screen
display panel, select Interactive
Whiteboard and then PC on the
top right hand side of the menu.
4.
Check that the light on the right hand-side of the SMART Interactive Board is green, indicated that it is
ready for use.
5.
To start using the Board, touch the SMART board with one of the SMART pens or use your finger.
6.
Launching programs can be done by double tapping any programs on your desktop.
TIPS: SMART Pens
1. To use a different colour for your board annotations, select a
different colour pen from the cradle.
2. Remember to return these to the SMART Board cradle.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Interactive Whiteboards – Type 2: ENO Boards
What is an Interactive Whiteboard?
An interactive whiteboard is a large interactive display that is connected to both the Lectern PC and the
projector and used to provide an interactive learning experience when teaching and presenting.
This interactive display allows users to digitally annotate on to the board using the stylus pens provided.
You will find ENO interactive whiteboards or SMART boards are available in all of our 300 teaching rooms.
This type of interactive board should be setup and ready to use from the moment the PC is activated and
logged into by a user. If there is an issue with the boards not responding as designed, please contact customer
support on 4357.
How do I use this?
ENO Boards
1.
Turn on the lectern PC situated
in the lectern cabinet and log in
using your Anglia Ruskin
Username and Password.
2.
On the Extron touch-screen
display panel, select PC and then
Interactive Whiteboard on the
top right hand side of the menu.
3.
To start using the Board, touch
the interactive board with the
ENO Stylus or use your finger.
4.
You will see a magnetic tool bar on the side of the board, providing you with various options to choose
from:
o Mouse tool – creates a mouse pointer to select and navigate
o Pen tools – used to create digital ink for annotations
o Highlighter tool – used to highlight items or text on screen
o Eraser tool – used to erase annotations
o Undo Button – used to undo a selection or action
o Customiser tool bar – allows the user to customise display options.
Replace the cap on the Stylus pen after use. This ensures that the Bluetooth connection remains off.
5.
TIPS: Using the pens well
1. When using the pen to annotate on the ENO make slow and bold
gestures, this will enable the pen to match your every move.
2. Keep the pen nib lightly pressed to the surface of the board for the best
results
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Interactive Whiteboards – Type 3: Promethean Active
board
What is a Promethean Active board?
The promethean Active board is an interactive board that has been optimized for touch and allows users to
work simultaneously, providing a collaborative space for students to work together.
This type of interactive board should be setup and ready to use from the moment the PC is activated and
logged into by a user. If there is an issue with the boards not responding as designed, please contact customer
support on 4357.
How do I use this?
1.
2.
3.
4.
Turn on the lectern PC situated
in the lectern cabinet and log in
using your Anglia Ruskin
Username and Password.
The board will now be ready to
use. To write on the Active board,
there will be a black and Orange
stylus pen located at the side of
the board.
The Active Board should now be
ready to use.
In the event that the Board does
not start to work after you have
logged in, you may need to
calibrate the board. To do so,
take the stylus pen and hover it over the top left hand button on the board.
TIPS: Stylus for Active Boards
Remember your Stylus Active Pen will only work in that designated room.
These will not work across multiple rooms
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Enabling the Display - Type 1: Projectors with large touch screen
panels
Each of our teaching spaces are
equipped with either a single projector or
dual projectors for use during your
session.
These projectors are enabled when the
Extron touch screen panel has been
switched on.
How do I use this?
1.
2.
3.
4.
To start, turn on the Extron
touch-screen display panel by
pressing the touch here to start
button. You will hear the
projectors starting up.
The touch display panel will have different projector display options depending on if the room has a
single projector or a dual projector.
If your room has a single projector you will only have the option to display on 1 screen at a time.
Logging off of the Extron Display panel will automatically turn the projector off.
Please remember: when you are finished with your session, turn off the
lectern via the touch screen display and this in turns shuts down the
projector. This saves not only electricity but prolongs the life of the
projector(s).
Enabling the display – Frequently Asked Question (FAQ’s)
The displays appears to be off but the display panel is on and working?
This can sometimes happen if the display has timed out due to a long period of inactivity. If this occurs, turn the
Lectern Unit off and then on again. This should resolve the problem.
If you are still experiencing problems, please call IT Services Customer support on ext.4357
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Enabling the Display - Type 2: Projectors with small touch screen
panels
Single projector rooms may have been fitted with a small Extron Display panel.
These display panels are used in exactly the
same way as the larger displays found in
other rooms.
How do I use this?
1.
2.
3.
4.
To start, turn on the Extron touchscreen display panel by pressing
the touch here to start button. You
will hear the projectors starting up.
You will then need to log in to either
the Lectern PC or connect your
laptop
Select device button you wish to
use on the Extron display panel. E.g.
if you wish to display the PC, select
PC.
Pressing Display Off will end your
projector session.
Please remember: when you are finished with your session, turn off the
lectern via the touch screen display and this in turns shuts down the
projector. This saves not only electricity but prolongs the life of the
projector(s).
Enabling the display – Frequently Asked Question (FAQ’s)
The displays appears to be off but the display panel is on and working?
This can sometimes happen if the display has timed out due to a long period of inactivity. If this occurs, turn the
Lectern Unit off and then on again. This should resolve the problem.
If you are still experiencing problems, please call IT Services Customer support on ext.4357
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Enabling the Display - Type 3: Dual projectors with large touch screen
panels
Some of our larger teaching spaces have been fitted with dual projectors. As with our other projectors, these
are used in conjunction with the Extron Lectern display panel and will be automatically enabled as soon as the
Extron touch screen panel has been switched on.
How do I use this?
1.
To start, turn on the Extron touch-screen display panel by pressing the touch here to start button. You
will hear the projectors starting up.
2.
The touch display panel will have different projector display options at the top as this is a dual projector
room.
3.
You will see 3 options for display.
To project on 2 screens, select
Both. If you wish to only display
on one screen, select either High
Res or Low Res from the top
display menu.
4.
If you only wish to display on
one screen, you can either select
Left or Right depending on your preference.
5.
You can also use the blank display button at any time to hide your display.
Please note that this does not turn the projector off.
Please remember: Help us stay green and press System Off when
you’re finished. This will automatically turn the projector off. This saves
not only electricity but prolongs the life of the projector(s).
Enabling the display – Frequently Asked Question (FAQ’s)
The displays appears to be off but the display panel is on and working?
This can sometimes happen if the display has timed out due to a long period of inactivity. If this occurs, turn the
Lectern Unit off and then on again. This should resolve the problem.
If you are still experiencing problems, please call IT Services Customer support on ext.4357
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Enabling the Display - Type 4: Flat Screens with small touch screen
panels
For our smaller teaching spaces we have installed flat screens as an alternative to larger rooms with projectors.
You will find that these rooms have a
small Extron display panel installed so
that you can connect up to the flat
screen.
How do I use this?
1.
2.
3.
4.
5.
To start, turn on the Extron
touch-screen display panel by
pressing the touch here to
start button.
Turn on the Flat Screen using
the remotes provided.
You can then select your
chosen input e.g. Laptop, Bluray Player etc. from the Small
Extron Screen.
To connect your laptop, use
the VGA cables provided
locatted on the connectivity
panel.
To turn the system off, press
Display Off and use the Flat
remote to turn the Flat screen
off.
Enabling the display – Frequently Asked Question (FAQ’s)
The displays appears to be off but the display panel is on and working?
This can sometimes happen if the display has timed out due to a long period of inactivity. If this occurs, turn the
Lectern Unit off and then on again. This should resolve the problem.
If you are still experiencing problems, please call IT Services Customer support on ext.4357
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Enabling the Display - Type 5: Connecting Laptops to Video
Conference Flat screens
Our Video Conference facilities have the capability to be used purely as a tool for presenting using a laptop, or
for Video Conferencing calls. These
rooms can be great for smaller scale
presenting for meetings, and interacting
with a cross campus audience.
How do I use this for
presenting?
1.
2.
3.
4.
To start, turn on the Flat screen
using the remote provided.
If the screen does not turn on
when you press the video
Conference remote control,
please use the Flat Screen
remote control to start the
television display.
You will find that a VGA cable
has been provided for you to
connect your laptop. Plug this
in to your laptop.
Press the presentation button on the Video Conference remote control.
Instructions on Video Conferencing and the use of the remote control should be on the table in the room.
Remember: If the Video Conference appears to be on but there is no Video
Conference display, the flat screen maybe in standby mode. Use the
remotes provided to switch on the flat screen.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Bring your own device room
A small number of our teaching rooms do not have a lectern unit installed. These rooms have been fitted with a
projector with a control panel situated on the wall. Some rooms have a PC that will be connected to the
Projector ready for use.
Alternatively you can connect your laptop
to these projectors.
How do I use this?
1.
2.
3.
A control panel for the projector
will be located on the side of the
wall. To power the projector,
press Power.
To connect your laptop, there
should be outputs for you to
connect your VGA cables.
Plugging these in to the wall will
join your laptop display to the
room projector.
You can control the sound in the
room by pressing either Vol+ or
Vol- on the wall control panel.
TIP: Control Panel
The control panel buttons correlate to each of the cable outputs located
directly below. E.g. In the above example, the left-hand cable should be
attached to your laptop.
Bring your own device room – Frequently Asked Questions (FAQ’s)
Why are these rooms different?
Rooms fitted with this type of technology enable rooms to be adjoining rooms to be split, offering 2 rooms for
AV presentation.
For more information visit us at www.anglia.ac.uk/itservices
For assistance please contact 01245 68 4357
V1.0
Who we are
The IT Services Media Development Team is responsible for the implementation, enhancement
and maintenance of our Audio-Visual equipment.
Working in close collaboration with the IT Services Customer Support Team, we are committed
to delivering high quality classroom support and technical assistance to over 300 teaching
spaces across all university campuses.
What AV equipment can I expect to find in a teaching space?
Our lecture theatres and teaching rooms have a variety of AV equipment available. In a typical
teaching space you can expect to see:
lectern
•
•
•
•
•
•
AV cabinet with lecturn PC
Interactive Whiteboards and/or Smartboards
Projectors - single and/or Dual Projectors
Single
Blu-ray player
Document Camera
USB and Laptop connectivity capability
Note: Facilities vary from space to space. The central timetabling team can advise you on room specificatopns when making a booking.
specifications
We also provide and support Video Conferencing facilities in a number of centrally timetabled
rooms. Booking for these rooms should be made via Room Bookings
http://web.anglia.ac.uk/estates/bookaroom/
Borrowing media equipment
Chelmsford campus: If you would like to borrow some media equipment, please contact our
Customer Support Team on ext 4357 or email us at itsupport@anglia.ac.uk
our
some
Cambridge campus: If you would like to borrow soem media equipment, please contact the AV
Media Support Team on ext 2205 or email us at media.services@anglia.ac.uk
For those in Cambridge you can register to book media equipment online by going to
www.anglia.ac.uk/medialoans.
web.anglia.ac.uk/it
Ext: 4357
Useful Contacts
Chelmsford Campus
IT enquiries
Technical support, Customer Support ext. 4357 or itsupport@anglia.ac.uk
Media Loan enquiries, Media ext. 2205 or mediaservices@anglia.ac.uk
media.services
Catering enquiries
Hospitality (Rivermead) ext. 3744 or (Tindal) ext. 4347
Security
Chelmsford Control room ext. 3628
Emergency Dial ext. 6666
Room enquiries
bookaroom@anglia.ac.uk
Space management enquiries (Air con control, room set up)
Estates and Facilities ext. 6464
Chelmsford Campus
Cambridge???
IT enquiries
Technical support, Customer Support ext. 4357 or itsupport@anglia.ac.uk
Media Loan enquiries, Media ext. 2205 or mediaservices@anglia.ac.uk
media.services
Catering enquiries
Hospitality ext. 5635
Security
Room enquiries
bookaroom@anglia.ac.uk
Space management enquiries (Air con control, room set up)
Estates and Facilities ext. 6464
14-15/005/MP Design & Delivery
Cambridge Control room ext. 2368
Emergency Dial ext. 6666
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