Foxit Reader 4.2 User Manual

Foxit Reader 4.2 User Manual
FOXIT ENTERPRISE READER
User Manual
Copyright © 2013 Foxit Corporation. All Rights Reserved.
No part of this document can be reproduced, transferred, distributed or stored in any format without the prior
written permission of Foxit.
Anti-Grain Geometry - Version 5.3
Copyright (C) 2002-2005 Maxim Shemanarev (http://www.antigrain.com)
Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice
appears in all copies. This software is provided "as is" without express or implied warranty, and with no claim as
to its suitability for any purpose.
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Contents
Contents .......................................................................................................... III
FOXIT CORPORATION LICENSE AGREEMENT FOR DESKTOP SOFTWARE APPLICATIONS ................ 1
Chapter 1 – Overview ......................................................................................... 8
Foxit Enterprise Reader Add-ons ..................................................................................... 9
Using Group Policy ....................................................................................................... 11
Use XML Editor ............................................................................................................. 11
Updating Foxit Enterprise Reader .................................................................................. 11
Chapter 2 – Getting Started .............................................................................. 12
Installing Foxit Enterprise Reader .................................................................................. 13
Customizing the Work Area........................................................................................... 18
Set the Skin .................................................................................................................. 30
Set the Tabbed Toolbar Mode ....................................................................................... 31
Viewing PDF Properties ................................................................................................ 32
Uninstalling Foxit Enterprise Reader .............................................................................. 35
Chapter 3 – Viewing PDFs ................................................................................. 36
Opening Documents ..................................................................................................... 36
Viewing Documents ...................................................................................................... 37
Navigating in Documents .............................................................................................. 38
Adjusting the View of Documents ................................................................................. 42
Split View ..................................................................................................................... 45
Fit Visible mode............................................................................................................ 46
Read Mode................................................................................................................... 47
Read Out Loud.............................................................................................................. 47
Playing a Movie or a Sound Clip .................................................................................... 48
Working with Layers ..................................................................................................... 49
Finding Text ................................................................................................................. 50
Verify digital signature.................................................................................................. 52
Working with Asian Languages in PDFs .......................................................................... 53
E-mailing Documents .................................................................................................... 53
Preview in the Outlook ................................................................................................. 53
Thumbnails Preview in Windows................................................................................... 54
Saving Documents ........................................................................................................ 55
Closing Documents ....................................................................................................... 56
Exiting Foxit Enterprise Reader ..................................................................................... 56
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Chapter 4 – Working on PDFs ............................................................................ 57
Copying Text ................................................................................................................ 57
Copying Images ............................................................................................................ 57
Copying a Combination of Text and Images as an Image ................................................. 58
Using Rulers & Guides................................................................................................... 59
Measuring the Objects .................................................................................................. 60
Switching Between Basic Tools...................................................................................... 62
Using Foxit Text Viewer ................................................................................................ 63
Undoing and Redoing ................................................................................................... 68
Trust Manager .............................................................................................................. 68
RMS Protector .............................................................................................................. 69
Sign PDFs on DocuSign® ................................................................................................ 80
Chapter 5 – Comments ..................................................................................... 83
About the Annotation Tools .......................................................................................... 83
Selecting Tools to Add Comments ................................................................................. 83
Adding Note Comments ................................................................................................ 83
Using the Text Markup Tools......................................................................................... 86
Using the Select Text Tool ............................................................................................. 87
Using the Drawing Markup Tools .................................................................................. 88
Using the Typewriter Tools ........................................................................................... 91
Changing the Appearance of Markups ........................................................................... 96
Working on Comments ................................................................................................. 99
Sending Annotated PDFs ............................................................................................. 102
Chapter 6 – Forms .......................................................................................... 103
General Information ................................................................................................... 103
Filling in PDF Forms .................................................................................................... 104
Chapter 7 – Data Import & Export ................................................................... 108
Importing & Exporting Comments Data ....................................................................... 108
Importing & Exporting Form Data................................................................................ 109
Chapter 8 – Advanced Editing on PDFs............................................................. 110
Creating Bookmarks ................................................................................................... 110
Adding Links ............................................................................................................... 115
Attaching Files ............................................................................................................ 118
Adding Images ............................................................................................................ 122
Adding Multimedia ..................................................................................................... 129
Chapter 9 – Printing ....................................................................................... 134
How to print a PDF document? ................................................................................... 134
Printing a portion of a page......................................................................................... 134
Print Dialog ................................................................................................................ 134
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Keyboard Shortcuts .................................................................................................... 138
Command Lines .......................................................................................................... 141
Contact Us ..................................................................................................... 142
V
FOXIT CORPORATION LICENSE AGREEMENT FOR DESKTOP
SOFTWARE APPLICATIONS
IMPORTANT-READ CAREFULLY: This Foxit Corporation ("Foxit") License Agreement ("License" or
"Agreement") is a legal agreement between You (either an individual or an entity, who will be
referred to in this License as "You" or "Your") and Foxit for the use of desktop software
applications, and which may include associated media, printed materials, and other components
and software modules including but not limited to drivers ("Product"). The Product also includes
any software updates and upgrades that Foxit may provide to You or make available to You, or
that You obtain after the date You obtain Your initial copy of the Product, to the extent that such
items are not accompanied by a separate license agreement or terms of use. BY INSTALLING,
COPYING, DOWNLOADING, ACCESSING OR OTHERWISE USING THE PRODUCT, YOU AGREE TO BE
BOUND BY THE TERMS OF THIS FOXIT LICENSE AGREEMENT. IF YOU DO NOT AGREE TO THE
TERMS OF THIS AGREEMENT YOU HAVE NO RIGHTS TO THE PRODUCT AND SHOULD NOT INSTALL,
COPY, DOWNLOAD, ACCESS OR USE THE PRODUCT.
The Product is protected by copyright laws as well as other intellectual property laws. The
Product is licensed and not sold.
1. GRANT OF LICENSE. Foxit grants You a non-exclusive, nontransferable license to install and use
the Product subject to all the terms and conditions set forth here within.
1.1. Single-Use Perpetual License. You may permit a single authorized end user to install the
Product on a single computer for use by that end user only.
1.2. Single-Use Term License. Same usage terms as the Single-Use Perpetual License. The period
of use is limited to a fixed duration at which the time the Product must be deinstalled from the
computer unless the license is renewed for an additional period of time.
2. ADDITIONAL LIMITATIONS. You may not reverse engineer, decompile, or disassemble the
Product, except and only to the extent that it is expressly permitted by applicable law
notwithstanding this limitation. You may not rent, lease, lend or transfer the Product, or host the
Product for third parties without the express written consent of Foxit. The Product is licensed as a
single integral product; its component parts may not be separated for use on more than one
computer. The Product may include copy protection technology to prevent the unauthorized
copying of the Product or may require original media for use of the Product on the computer. It is
illegal to make unauthorized copies of the Product or to circumvent any copy protection
technology included in the Product. The software may not be resold either by You or a third party
customer without the prior written permission of Foxit. All rights not expressly granted to You are
retained by Foxit.
2.1. Third Party Software. The Product may contain third party software that Foxit can grant
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sublicense to use or in the case of the Microsoft Corporation AD RMS Client Foxit grants a limited
use license, all which is protected by copyright law and other applicable laws.
3. Microsoft Corporation AD RMS Client Limitations. Use of the Product with the Microsoft AD
RMS Client is strictly limited by Foxit and determined by the number of Foxit PDF viewing
applications installed by Your organization.
3.1. The Product License grants You a limited use license to use the Product with the Microsoft
AD RMS Client provided that Your organization has not installed more than 200 copies of any free
Foxit PDF viewing applications. Calculated collectively, this 200 copy count would include but not
be limited to any versions of the Foxit Reader and/or Foxit Enterprise Reader where each
installation is calculated as one (1) copy.
3.2. Organizations having installed 200 or more copies of any free Foxit PDF viewing applications
will be required to license a Foxit PDF Security Suite User Client to access AD RMS Enabled files
within the Microsoft AD RMS Client. Please visit http://www.FoxitSoftware.com for further
information.
4. DocuSign Limitations. Organizations having 200 or more registered DocuSign users of the
Product will be required to pay the Maintenance Fee for each Product for which Maintenance is
desired and as further described in Section 5.4 below. Please contact [email protected]
for further information.
5. SUPPORT, MAINTENANCE, AND UPGRADE PROTECTION TERMS AND CONDITIONS.
5.1. Term of Maintenance. Foxit agrees to provide Maintenance (as defined herein) to You
pursuant to the terms and conditions set forth herein provided that You pay the Maintenance Fee
for each Product for which Maintenance is desired and as further described in Section 5.4 below.
Maintenance will be provided for a period of one year, unless otherwise agreed to by the parties
in writing, from the date of purchase of the Product (the “Initial Support and Maintenance Term”),
and with renewals, annually from the expiration date of the prior Support and Maintenance Term.
Failure to renew annual maintenance may result in You having to purchase a new license in order
to receive future versions of software and associated ongoing support and maintenance.
5.1.1. Maintenance Services. In exchange for the Maintenance Fee, Foxit agrees to provide to You
during the term of this Agreement support and maintenance (collectively "Maintenance") as
follows:
5.1.1.1. Support: Foxit will provide email and telephone support to You for current versions of the
Product. Foxit will investigate all of Your questions and problems promptly. You agree to provide
adequate information to Foxit to assist in the investigation and to confirm that any problems have
been resolved. Foxit does not provide guaranteed response time but will make good faith effort
to answer emails and voice mails within twenty-four (24) hours or less during weekdays,
excluding holidays.
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5.1.1.2. Maintenance: Foxit will supply to You, at no additional charge, any improvements or
modifications to the Product that Foxit makes generally available as a minor release such as: 2.1,
2.2, 2.3 etc. Any such improvements or modifications shall become part of the Product for all
purposes of this Agreement.
5.1.1.3. You acknowledge and agree that the Maintenance to be provided by Foxit hereunder is
limited to the most current version of the Product and the immediately preceding version.
5.2. Term of Upgrade Protection. Foxit agrees to provide Upgrade Protection (as defined herein)
to You pursuant to the terms and conditions set forth herein provided that You pay the Upgrade
Protection Fee for each Product for which Upgrade Protection is desired and as further described
in Section 4.4 below. Upgrade Protection will be provided for a period of one year, unless
otherwise agreed to by the parties in writing, from the date of purchase of the Product (the
“Initial Upgrade Protection Term”), and with renewals, annually from the expiration date of the
prior Upgrade Protection Term. Failure to renew annual Upgrade Protection may result in You
having to purchase a new license in order to receive future versions of software and associated
ongoing Upgrade Protection.
5.2.1. Upgrade Protection Services. In exchange for the Upgrade Protection Fee, Foxit agrees to
provide to You during the term of this Agreement Upgrade Protection (collectively "Upgrade
Protection") as follows:
5.2.1.1. Support: Foxit will provide email and telephone support to You for current versions of the
Product. Foxit will investigate all of Your questions and problems promptly. You agree to provide
adequate information to Foxit to assist in the investigation and to confirm that any problems have
been resolved. Foxit does not provide guaranteed response time but will make good faith effort
to answer emails and voice mails within twenty-four (24) hours or less during weekdays,
excluding holidays.
5.2.1.2. Maintenance: Foxit will supply to You, at no additional charge, any improvements,
upgrade, or modifications to the Product that Foxit makes generally available. Any such
improvements, upgrades, or modifications shall become part of the Product for all purposes of
this Agreement.
5.2.1.3. You acknowledge and agree that the Upgrade Protection Services to be provided by Foxit
hereunder is limited to the most current version of the Product and the immediately preceding
version.
5.3. Exclusions. Foxit’s obligation to provide Support is contingent upon proper use of the Product
and full compliance with this Agreement. Moreover, Foxit shall be under no obligation to provide
Support should such services be required due to (a) failure to operate the Product within the
systems requirements provided for the Product (b) any modification or attempted modification of
the Product by You or any third party or (C) Your failure or refusal to implement Product changes
recommended by Foxit.
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5.4. Consideration. In payment of the Support, Maintenance and Upgrade Protection services to
be provided by Foxit hereunder, You shall pay Foxit, or its authorized agent, the applicable fee for
the Initial Support, Maintenance and Upgrade Protection Term as indicated on the related invoice,
receipt, purchase order, or other ordering document ("Support, Maintenance and Upgrade
Protection Fee"). At the end of the Initial Support, Maintenance and Upgrade Protection Term, or
any subsequent Support, Maintenance and Upgrade Protection Term, You may renew
participation in Support, Maintenance and Upgrade Protection services for additional annual
term(s) provided You (a) are current on all payments due to Foxit and (b) pay Foxit, or its
authorized agent, the applicable renewal fee, which Foxit, or its authorized agent, shall invoice
prior to the end of the preceding term, unless terminated by You at least 30 days prior to the
expiration of the then current Support, Maintenance and Upgrade Protection Term. The Support,
Maintenance and Upgrade Protection Fee for renewal shall be equal to the Support,
Maintenance and Upgrade Protection Fee for the immediate preceding annual term plus an
increase by a percentage not to exceed the Consumer Price Index (CPI), as published by the U.S.
Department of Labor. In addition, Support, Maintenance and Upgrade Protection shall be
discontinued for any and all subsequent Support, Maintenance and Upgrade Protection Terms for
which You fail to pay Foxit the invoice within ten (10) days after the prior Support, Maintenance
and Upgrade Protection expiration date.
5.5. Exceptions. For use of the Product or a Beta Software Product, only the Maintenance
Services and Exclusions paragraphs of this section apply. For use of the Product under Educational
Use terms, the Maintenance Services and Exclusion paragraphs apply as long as You pay for the
maintenance period defined under Your Single-Use Term License.
6. PAYMENT TERMS. Unless explicitly set forth in this Agreement, all fees and other amounts due
under this Agreement are non-cancelable and non-refundable. Unless otherwise agreed to by the
parties, You shall pay all fees or amounts within 30 days of the date of the invoice. A late fee shall
be charged on any overdue amounts and any other fees and expenses not paid as provided under
this Agreement at the rate of one and one-half percent (1½ %) per month, or the highest rate
allowable under applicable law, whichever is less, commencing with the date payment was due.
7. TAXES. The fees and all other amounts due as set forth in this Agreement are net amounts to
be received by Foxit, exclusive of all taxes, duties, and assessments, including without limitation
all sales, withholding, VAT, excise, ad valorem, and use taxes (collectively, the “Taxes”), and are
not subject to offset or reduction because of any Taxes incurred by You or otherwise due as a
result of this Agreement. You shall be responsible for and shall pay directly, any and all Taxes
relating to the performance of this Agreement, provided that this paragraph shall not apply to
taxes based solely on Foxit’s income.
8. CONSENT TO USE OF DATA. If Foxit provides any support services to You, You agree that Foxit
and its affiliates may collect and use all information You provide as a part of any such support
services related to the Product. Foxit agrees not to use this information in a form that personally
identifies You. Foxit maintains user login information under which Foxit may collect your Foxit
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product login email only. Collection of this information occurs in accordance with the Foxit
Privacy Policy (http://www.foxitsoftware.com/privacy.php).
9. INTELLECTUAL PROPERTY RIGHTS. Subject to the license grant hereunder, all right, title and
interest in and to the Product, the accompanying printed materials, and any copies of the Product
are owned by Foxit and its licensors.
10. EXPORT RESTRICTIONS. You acknowledge that Product is of U.S. origin. You agree to comply
with all applicable foreign, federal, state and local laws and regulations governing Your use of the
Product. Without limiting the foregoing, in the event that this Agreement permits export of the
Product outside the U.S., You shall be solely responsible for compliance with all applicable U.S.
export laws, rules, and regulations. The Product is subject to the U.S. Export Administration
Regulations and other U.S. law, and may not be exported or re-exported to certain countries
(currently Cuba, Iran, Libya, North Korea, Sudan and Syria) or to persons or entities prohibited
from receiving U.S. exports (including those (a) on the Bureau of Industry and Security Denied
Parties List or Entity List, (b) on the Office of Foreign Assets Control list of Specially Designated
Nationals and Blocked Persons, and (c) involved with missile technology or nuclear, chemical or
biological weapons).
11. WARRANTY
11.1. Warranty. Foxit warrants that for a period of 90 days from the date of delivery (“Warranty
Period”), under normal use, the Product will perform substantially in conformance with the
specifications published in the Documentation. During such period, and as the sole obligation of
Foxit and Your sole remedy under the warranty in this Section, if You provide written notice of
Foxit’s failure to comply with the above warranty, Foxit will use reasonable commercial efforts to
correct such nonconformity in the Product as in accordance with the terms of the Maintenance
and Support Policy. In addition, if Foxit determines it is not commercially reasonable to correct
the nonconformity, Foxit may elect to terminate the license to such Product, upon which
termination Licensee will promptly return to Foxit all such copies of such Product. Upon receipt
of the Product from Licensee, Foxit will return to Licensee all license fees (and any unused
support fees) paid to Foxit by You for such Product. This warranty set forth above does not apply
to, and Foxit shall have no obligation with respect to, any non-conformity arising as a result of (i)
use of the Product other than as specified under this Agreement and the related Documentation;
(ii) any modification or alteration of the Product performed other than by Foxit or its agents, or
(iii) transfer of the Product to any computer system other than the ones on which Product is
authorized to be installed, except as permitted in this Agreement.
11.2. Disclaimer. Other than the warranty set forth in Section 11.1 above, and to the maximum
extent permitted by applicable law, Foxit, its authorized resellers and their subsidiaries provides
the Product and any support services related to the Product ("Support Services") AS IS AND WITH
ALL FAULTS, and hereby disclaim all other warranties and conditions, either express, implied or
statutory, including, but not limited to, any implied warranties, duties or conditions of
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merchantability, of fitness for a particular purpose, of accuracy or completeness of responses, of
results, of workmanlike effort, of lack of viruses, and of lack of negligence, all with regard to the
Product, and the provision of or failure to provide support services.
12. LIMIT OF LIABILITY AND EXCLUSION OF INCIDENTAL, CONSEQUENTIAL AND CERTAIN OTHER
DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL
FOXIT, ITS AUTHORIZED RESELLERS OR THEIR SUBSIDIARIES BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING,
BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS OR CONFIDENTIAL OR OTHER
INFORMATION, FOR BUSINESS INTERRUPTION, FOR PERSONAL INJURY, FOR LOSS OF PRIVACY,
FOR FAILURE TO MEET ANY DUTY INCLUDING OF GOOD FAITH OR OF REASONABLE CARE, FOR
NEGLIGENCE, AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF
OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE PRODUCT, THE PROVISION OF
OR FAILURE TO PROVIDE SUPPORT SERVICES, OR OTHERWISE UNDER OR IN CONNECTION WITH
ANY PROVISION OF THIS LICENSE, EVEN IN THE EVENT OF THE FAULT, TORT (INCLUDING
NEGLIGENCE), STRICT LIABILITY, BREACH OF CONTRACT OR BREACH OF WARRANTY OF FOXIT,
EVEN IF FOXIT HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
12.1. LIMITATION OF LIABILITY AND REMEDIES. Notwithstanding any damages that You might
incur for any reason whatsoever (including, without limitation, all damages referenced above and
all direct or general damages), the entire liability of Foxit, its resellers and their subsidiaries under
any provision of this License and Your exclusive remedy for all of the foregoing shall be limited to
the amount actually paid by You for the Product. The foregoing limitations, exclusions and
disclaimers shall apply to the maximum extent permitted by applicable law, even if any remedy
fails its essential purpose.
12.2. NOTICE TO U.S. GOVERNMENT END USERS
12.3. For contracts with agencies of the Department of Defense, the Government’s rights in: (1)
commercial computer software and commercial computer software documentation shall be
governed, pursuant to 48 C.F.R. 227.7201 through 227.7202-4, by Foxit’s standard commercial
license(s) for the respective product(s); (2) software and software documentation other than
commercial computer software and commercial computer software documentation shall be
governed by 48 C.F.R. 252.227-7014; (3) technical data for commercial items other than software
or software documentation shall be governed by 48 C.F.R. 252.227-7015(b); and (4) technical data
for non-commercial items other than software or software documentation shall be governed by
48 C.F.R. 252.227-7013.
12.4. For contracts with U.S. Government agencies other than the Department of Defense
agencies, the Government’s rights in: (1) commercial computer software and commercial
computer software documentation shall be governed, pursuant to 48 C.F.R. 2.101 and 12.212, by
Foxit’s standard commercial license(s) for the respective product(s); (2) software and software
documentation other than commercial computer software and commercial computer software
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documentation shall be governed by 48 C.F.R. 52.227-14, Alternative III; and (3) technical data
other than software and software documentation shall be governed by 48 C.F.R. 52.227-14
including, where applicable Alternatives I or II.
13. GENERAL. This Agreement will be governed by and construed in accordance with the laws of
the State of California excluding that body of laws known as conflicts of law. The United Nations
Convention on Contracts for the International Sale of Goods will not apply. Any legal action or
proceeding arising under this Agreement will be brought exclusively in the federal or state courts
located in San Jose, California and the parties hereby irrevocably consent to the personal
jurisdiction and venue therein. You may not assign this Agreement or any right or interest
hereunder, by operation of law or otherwise, without Foxit’s express prior written consent. Any
attempt to assign this Agreement, without such consent, will be null and of no effect. Subject to
the foregoing, this Agreement will bind and inure to the benefit of each party's successors and
permitted assigns. Except as expressly set forth in this Agreement, the exercise by either party of
any of its remedies under this Agreement will be without prejudice to its other remedies under
this Agreement or otherwise. If for any reason a court of competent jurisdiction finds any
provision of this Agreement invalid or unenforceable, that provision of the Agreement will be
enforced to the maximum extent permissible and the other provisions of this Agreement will
remain in full force and effect. All notices or approvals required or permitted under this
Agreement will be in writing and delivered by confirmed facsimile transmission, by overnight
delivery services, or by certified mail, and in each instance will be deemed given upon receipt. All
notices or approvals will be sent to the addresses set forth in the applicable ordering document
or invoice or to such other address as may be specified by either party to the other in accordance
with this section. Neither party will be responsible for any failure or delay in its performance
under this Agreement (except for any payment obligations) due to causes beyond its reasonable
control, including, but not limited to, labor disputes, strikes, lockouts, shortages of or inability to
obtain labor, energy or supplies, war, terrorism, riot, or acts of God. The failure by either party to
enforce any provision of this Agreement will not constitute a waiver of future enforcement of
that or any other provision. This Agreement, including Foxit’s support and maintenance services
terms constitutes the entire and exclusive agreement between the parties concerning its subject
matter and supersedes all prior written and oral understandings and agreements between the
parties regarding its subject matter. The terms and conditions contained in any customer
purchase order or other ordering document that are inconsistent with or in addition to the terms
and conditions of this Agreement are hereby rejected by Foxit and will be deemed null and of no
effect.
14. COMPLIANCE WITH LICENSES. If you are a business, company or organization, You agree that
upon request from Foxit or its authorized representative You will within thirty (30) days fully
document and certify that use of any and all Foxit Products at the time of the request is in
conformity with Your valid licenses from Foxit.
15. DISCONTINUING OR MODIFYING SERVICES. You acknowledge that Foxit has the right to
discontinue the manufacture and development of any of the Product and the support for that
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Product, in its sole discretion at any time, including the distribution of older Product versions,
provided that Foxit agrees not to discontinue the support for that Product during the current
annual term of this Agreement, subject to the termination provisions herein. Notwithstanding
the foregoing, if Foxit discontinues the manufacture and support for a particular Product, Support
for any remaining Products covered by this Agreement shall not be adversely affected. Foxit
reserves the right to alter the Support, in its sole discretion but in no event shall such alterations
result in: (a) diminished support from the level of support set forth herein; (b) materially
diminished obligations for Foxit; or (c) Your materially diminished rights.
16. Should you have any questions concerning this License, or if You desire to contact Foxit for
any reason, please call (510) 438-9090.
Chapter 1 – Overview
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Welcome to Foxit Enterprise Reader-- your right choice to view and print PDF documents!
Foxit Enterprise Reader, hereafter referred to as Foxit Enterprise Reader, is a free PDF document
viewer and printer. It launches quickly (about one second) and requires no installation. Unzip the
downloaded zip file to a folder of your choice and run the executable file directly.
In addition to the basic PDF viewing functions, Foxit Enterprise Reader also includes various
advance features, such as adding annotations, undoing and redoing actions, saving a PDF
document as a text file, copying text from the text viewer and digital signature validation.
Foxit Enterprise Reader Add-ons
Foxit Enterprise Reader provides separate add-ons for you to download on demand. These
add-ons fall into critical add-ons and advanced add-ons, which can be updated by the Update
Manager, and it can also be downloaded from our website
(http://www.foxitsoftware.com/pdf/reader/addons.php). The former one is free while the latter
provides additional features for a fee.
Critical Add-ons
Critical add-ons are free. They are essential components for proper display and execution. For
example, if you open a PDF document containing Chinese characters, Foxit Enterprise Reader will
ask if you want to download the Eastern Asian Language Support. If you choose “Cancel”, you
can read this file, but some characters will not be displayed correctly.
Free Critical Add-ons in Foxit Enterprise Reader
Name
Function Description
Size
Remark
JPEG2000/JBIG
Decoder
This add-on module is for decoding images in
JPEG2000 or JBIG2 formats. If you don't install this
module, images in those formats cannot be
displayed.
169KB
Download
Free
Eastern Asian
Language
Support
This module is used for displaying Eastern Asian
Language in a PDF file. Eastern Asian Language can't
be displayed properly without it.
1.12MB
Download
Free
GDI+ Module
This is a redistributable module from Microsoft and
provides better display quality for graphics. You can
still view the PDF file without this module in lower
graphic quality. Installing this module will not affect
any other applications on your system.
764KB
Download
Free
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This add-on is used to execute JavaScript in many
interactive forms. If you don't install this add-on, you
still can fill in such forms, but you wouldn't be able
to perform some automated tasks like field value
verification and recalculation.
JavaScript
Support
1.05MB
Download
Free
NOTE: To manually install a critical add-on, please extract it to the same directory where you
install Foxit Enterprise Reader.
See also
“Updating Foxit Enterprise Reader”.
Advanced Add-ons
Advanced add-ons have many specific capabilities.
Advanced Add-ons in Foxit Enterprise Reader
Name
Function Description
Size
Remark
Foxit Toolbar for Browser
This add-on is a free toolbar for IE or
Firefox that delivers up-to-date Foxit
news and upgrades straight to your
Internet browser, enabling the user to
search the web anytime anywhere, giving
easy access to various useful goodies and
gadgets.
1.01MB
Download
Free
Firefox Plugins
Foxit Firefox Plugin installs a simple Foxit
Enterprise Reader into the Firefox web
browser, this free add-on allows users to
display, view, edit and print PDF
documents in the browser.
212 KB
Download
Free
Spell Checker
When you fill out an English form or use
typewriter to insert any English text, this
tool will try to find any spelling errors and
highlight them with squiggly lines. If you
right click on the misspelled words, you
will see a list of suggested words. Click
here to download the dictionary.
239 KB
Download
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Tips:
1.
Instructions on installation of .fzip package below
To manually install a critical or an advanced add-on, please run Foxit Enterprise Reader, and then go to "Help" >
"Install Updates" > browse and choose the related downloaded package, and then click the "Open" button. When
you're done, click "Done" to finish the installation.
2.
How to install the dictionary for Foxit Spell Checker?
After you download the dictionary and unzip it, please save the unzipped folder named lex to the same
installation folder of Foxit Enterprise Reader like C:\Program Files\Foxit Software\Foxit Enterprise Reader.
Check for update:
1. To select “Check for Updates”, please go to Help > Check for Updates Now or go to Tools >
“Preferences” > select “Updater”. You can choose to check for security updates automatically
every 7 days or do not update automatically.
2. You can install the Foxit Toolbar or eBay shortcut icon with Installation Wizard when you install
Foxit PDF printer, or with the Foxit Enterprise Reader Updates dialog box.
Using Group Policy
Group Policy (GPO), a feature of the Microsoft Windows NT family of operating systems, is a set
of rules that control the working environment of user accounts and computer accounts. It offers
the centralized management and configuration of operating systems, applications, and users'
settings in an Active Directory environment.
For instructions to use group policy of Foxit Enterprise Reader, please see the attached
Foxit
Enterprise Reader GPO_Manual. If you cannot open the attachment, please go to Edit >
Preferences > Trust Manager > uncheck the Safe Reading Mode.
Use XML Editor
The XML file in Reader’s folder can also be configured with XML Editor.

Open the XML Editor.

Set the preferences in the corresponding menus. For example, choose Preferences Tab >
Click Welcome Wizard on the left panel > check Disable to remove the Welcome Wizard
from Foxit Enterprise Reader.

Please refer to GPO Items in GPO Manual to see the preferences in details.
Updating Foxit Enterprise Reader
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Foxit files and add-ons can be updated in several ways. Some updates are available if you open a
PDF document that triggers the updating process. For example, if you open a file that contains
Chinese characters, Foxit Enterprise Reader will ask if you want to download the Eastern Asian
Language Support. Other updates are available only from the Help menu, where you have to
manually install them. However, all updates can be downloaded directly from Foxit website.
Updating from the Help Menu
1. Choose Help > Check for Updates Now…
2. Select updates from the column on the left, and click Add to move them to the right column.
Only the updates and components appropriate for your product will be listed.
3. Click Install.
Use Foxit Updater
1. Choose Tools > Preferences > Updater
2. Check the appropriate option according to your requirements.



Automatically install updates (only for the patch): the system automatically downloads
and replaces the original files in the installation folder when there is a new version.
Automatically download updates, but let me choose when to install them (Default): the
system automatically downloads and displays a message informing you of the upgrade
and allowing you to choose to upgrade to the new version. This option is checked by
default.
Do not download or install updates automatically: never download or install updates
automatically.
3. Click OK.
Updating From Foxit Website
1.
2.
3.
4.
Click to visit http://www.foxitsoftware.com/pdf/reader/addons.php.
Select and download the add-ons you want to update.
Extract them to the same directory where you install Foxit Enterprise Reader.
Re-run the Foxit Enterprise Reader program to implement the update files.
Chapter 2 – Getting Started
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This section gives you an overview of Foxit Enterprise Reader, including installation, registration,
work area, properties and uninstallation.
Installing Foxit Enterprise Reader
Windows System Requirements
Foxit Enterprise Reader runs successfully on the following systems. If your computer does not
meet these requirements, you may not be able to use Foxit Enterprise Reader.
Operating Systems




Windows 7(32-bit & 64-bit)
Windows Vista® Home Basic, Home Premium, Business, Ultimate, or Enterprise with or
without Service Pack 1 (32-bit & 64-bit)
Microsoft® Windows® XP Home, Professional, or Tablet PC Edition with Service Pack 2 or 3
(32-bit & 64-bit)
For users utilizing the Active Directory Rights Management Service and SharePoint
integration capability, Windows 7 or Windows Vista with Service Pack2 (SP2) is required.
Recommended Minimum Hardware for Better Performance




1.3 GHz or faster processor
64 MB RAM (Recommended: 128 MB RAM or greater)
52 MB of available hard drive space
800x600 screen resolution
How to Install?

Double-click the installation file (.msi) and you will see the Install Wizard pop up. Click Next
to continue.
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
In order to install Foxit Enterprise Reader on your system, you are required to accept the
terms and conditions of Foxit’s License Agreement. Please read the Agreement carefully and
then check I accept the terms in the License Agreement and click Next to continue. If you
cannot accept it, please click Cancel to exit the installation.

Foxit Enterprise Reader will be installed under the default path: C:\Program Files \Foxit
Software\Foxit Enterprise Reader. If you want to change the location, please click Browse
and set the installation path. And you can choose to select typical or custom installation. If
you choose the custom installation, you can choose the optional components and plug-ins.
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
If you choose custom installation, you will be given a chance to install optional components
and plug-ins. Please check the corresponding option according to your requirements.

Select the additional tasks you would like to perform while installing Foxit Enterprise Reader,
then click Install.
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

Click install to begin the installation.
Finally, a message will appear to inform you the successful installation. Click Finish to
complete the installation.
Work Area
Foxit Enterprise Reader opens in two different ways: on its own, as a standalone application, and
in a web browser. The associated work areas slightly differ.
The Foxit Enterprise Reader work area includes a document pane that displays PDFs and a
navigation pane on the left side that helps you browse through the current PDF. Toolbars near
the top and bottom of the window provide other controls that you can use to work with PDFs,
including toolbar pane, menu bar and status bar.
The Work Area for PDFs Open in the Application


Double-click the Foxit Enterprise Reader icon on the desktop to start this program
Choose File > Open, navigate to and select any PDF on your computer, and click Open.
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A
B
D
C
User Interface
E
A. Menu bar B. Toolbars C. Navigation pane (Bookmark panel displayed)
D. Status bar E. Document pane
The Work Area for PDFs Open in a Web Browser


Open a web browser application.
Select a PDF anywhere on the Internet and click the link.

The PDF will be opened by Foxit Enterprise Reader directly in the web browser.
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A
B
C
D
PDF open in a web browser
A. Web browser application menu bar and buttons
B. Foxit Enterprise Reader toolbars
C. Navigation Pane (Bookmark panel displayed) D. Document pane
Customizing the Work Area
As you get acquainted with Foxit Enterprise Reader, you can set up your Reader work
environment. The more you learn about its potential, the more you can take advantage of its
features, tools, and options.
There is much more to the application than you see at first glance. Foxit Enterprise Reader has
hidden tools and preferences that can enhance your experience and give you greater control over
how your work area is arranged and displayed.
About Menu Bar
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Generally speaking, it is a good idea to keep the menu bar visible so that it is available as you
work. However, some users prefer to have as much space in Foxit Reader as possible. To get rid of
Reader menus temporarily, you should click View > uncheck Menu Bar.
You can temporarily display the Menu Bar again by right-clicking the toolbar and checking Menu
Bar.
About Toolbars
Foxit Enterprise Reader enables you to change the appearance of the tools to suit your needs and
working style. You can add and delete buttons on the existing toolbars so that only the
commands you use most often will be displayed. To learn more about it, read the explanation
below.
A
B
C
Toolbars open by default
A. Basic toolbar B. Find toolbar C. View toolbar
Any toolbars can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars
appear as independent palettes that you can move anywhere in the work area.
Each toolbar has a grabber bar
, which is a vertical gray stripe at the left end of the toolbar.
Note: Foxit Enterprise Reader will be opened with the selections of Select Text Tool or Typewriter if
you select these tools the last time Foxit Enterprise Reader was opened.
Showing or hiding toolbars
To hide all toolbars, choose View > Toolbars > Hide Toolbars, or press the hotkey F8 on your
keyboard.
To show all toolbars, choose View > Toolbars > Show Toolbars, or press the hotkey F8 on
your keyboard.
To open a toolbar, choose View > Toolbars > [toolbar name].
To hide a toolbar, please do one of the following:
A. Right-click the toolbar area or choose View >Toolbars, and uncheck the toolbar you want
to hide.
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B. Drag the toolbar you want to delete from its grabber bar to the document pane, click the
"Close" button at the top right corner of its title bar to hide it.
To change the visibility of several toolbars, please go to Edit > UI options > Customize
Toolbars, and then select and deselect the toolbars. A checkmark next to the toolbar name
indicates that the toolbar is currently visible.
In Tabbed Toolbar Mode,
To collapse/expand a toolbar classified by the toolbar tab, please choose a tab and click
or
in the upper right corner or double-click the toolbar tab.
If you want to use a tool after collapsing the toolbar, you can click the tab and then choose
the tool in the expanded toolbar. When using the selected tool on PDFs, the toolbar will be
collapsed again automatically.
Showing or hiding Ask Search Button
To hide or show the Ask Search Button, choose Edit > preferences > internet search, and
check or uncheck the option “hide Ask.com Search Button”.
Moving toolbars
To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one
position to another.
To float a docked toolbar, drag it by its grabber bar from the toolbar area.
To move a floating toolbar, drag it by its title bar to another location in the work area.
To dock a floating toolbar, double-click its title bar or drag it by its title bar to the toolbar
area.
To move all floating toolbars to the toolbar area, choose View > Toolbars > Reset Toolbars.
Note: To move a toolbar, drag the grabber bar
at the left edge of the toolbar.
Adding your favorite toolbar
Favorite Toolbar displays all your bookmarked tools. You can add tools that will let you view and
search content easily to your favorite toolbar. This is another way for you to arrange and manage
all the tools.
To add your favorite toolbar, please perform the following:
Choose Edit > UI Options > Customize Toolbars, and select the “Favorite Toolbar” tab.
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Select your favorite tools or separators and add them to the Favorite Toolbar list. Click Up or
Down to arrange the tool order and then click OK.
To show your favorite toolbar, please go to View > Toolbars > select Favorite Tools, or
right-click on the toolbar and then select Favorite Tools.
Returning toolbars to their default configuration
Choose View > Toolbars > Reset Toolbars, or press Alt + F8.
Customize shortcut keys
People’s habits using the keyboard are different and the familiarity to the buttons on a keyboard
is distinct. The intellectualized Foxit Enterprise Reader allows you to customize the shortcut keys
according to your habit, which enables you to use the shortcuts more convenient than before.
Please follow the steps listed below:



Right click Toolbar > Customize Toolbars > select the “KeyBoard” tab.
Choose the tool’s category in the “Categories” list and the action in the “Command” list.
Input the appropriate shortcut with your keyboard. Click Assign to apply the shortcut. If you
want to clear the shortcut input tab, please click Move. The Reset All button can recover the
default setting.
Note: The shortcut keys that have already being used cannot be reassigned. A message under the
input tab will show you whether the shortcut key has been used by another command.
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Switching UI Languages
Foxit Enterprise Reader supports dynamically UI language switch. English is the default UI
language, but you can select a localized language from the Language list in Foxit Enterprise
Reader.
To change the UI language of Foxit Enterprise Reader, please go to Edit > Preferences > select the
“Languages” tab.
Use default language – Makes English the UI language.
Choose custom language – Selects your localized UI language from the list.
When switching UI language, you may meet one of the following cases:
If the UI language package exists on your computer, the UI will be switched in a flash into the
language you selected.
If you don’t have the UI language package on your computer but available on Foxit server, a
prompt message will pop up asking you whether or not to download the language kits.
If the UI language package is unavailable on Foxit server, a prompt message will pop up
giving you a notice that you can get the UI language package on our website. In addition,
you can also help us to do some translation so that we can localize Foxit Enterprise Reader
into your own language. To visit our multi-language translation system, please click here.
About Navigation Pane
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The navigation pane, located next to the document pane, can display different navigation panels,
including Layer panel, Attachments panel, Pages panel, Comments panel, and Bookmarks panel.
Please note that the navigation pane is unavailable when Foxit is open but empty (no PDF is
open).
The buttons on the left side of the navigation pane provides easy access to various panels, such
as the Bookmarks panel button
, the Pages panel button
, and the Layers panel
.
To show the navigation pane, choose View > Navigation Panels > Show Navigation Panels, or
use keyboard shortcut F4.
To open a navigation panel, you can either click its button on the left side of the navigation
pane, or choose View > Navigation Panels > [navigation panel name].
To close the navigation pane, choose View > Navigation Panels > Show Navigation Panels, or
use keyboard shortcut F4, or click the button for the currently open panel in the navigation
pane.
Tip: To show or hide the navigation pane, you can also click on the
corner of the navigation pane.
button at the top right
Adjusting the navigation pane
Like the toolbars, the navigation panels can be docked in the navigation pane or they can float
anywhere in the work area of Foxit Enterprise Reader. You can choose to hide or close the panels
that you don't need and open the ones you do. What’s more, you can also adjust the width of the
navigation pane easily.
1. Viewing a panel in the navigation pane
By default, all the panels dock in the navigation pane with a set of panel buttons appearing on
the left side of the work area.
Do one of the following:
Select the button for the panel on the left side of the navigation pane.
Choose View > Navigation Panels > [panel name].
2. Changing the display area for navigation pane
To change the view area of the navigation pane, drag its right border to adjust the width.
To minimize or maximize the navigation pane, click on the button
at the top right corner
of the navigation pane.
3. Docking or floating a navigation panel
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To float a navigation panel, drag the panel button into the document pane.
To move a panel, drag it by its panel button to another location.
To dock a floating panel, double-click its title bar.
To group two floating panels, drag the title bar of one panel into the other floating panel.
To dock multiple floating panels, choose View > Navigation Panels > Dock All Panels.
Setting preferences
Although Foxit Enterprise Reader is customizable, some of the customizable features may be
difficult to find. After reading this section, you will find out how useful having your own
preferences can be, and how simple it is to set up your own preferences.
To set preferences in Foxit Enterprise Reader, please choose Edit > Preference
Note: you can use the arrow keys or Tab key to switch between different preference settings.
Accessibility
Document Colors Options
A. Replace Document Colors: Select to activate other options to change the document
colors.
B. Use Windows Color Scheme: Sets document colors according to the color scheme of
your Windows preferences.
C. Custom Color: Changes the color of Page Background and Document Text.
D. Only change the content in Black/White color: Changes only the Black/White text and
leaves the colored text unchanged.
Commenting
Pop-up Opacity: sets the opacity of popup notes for annotation tools.
Document
The Document of the Preferences dialog provides several ways to browse PDF documents.

Open Setting
1. Allow Multiple Instances: Creates a new Foxit Enterprise Reader window when
double-clicking to open a PDF file.
2. Allow document to hide the menu bar, toolbars: Opens a PDF file without menu bar and
toolbars.
3. Alert when document requests Full Screen: A message box will pop up to confirm the
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operation when opening a PDF which has been defined to be opened in full screen
mode.
4. In web browser, display PDF in Read Mode by default: Opens a PDF in Read Mode
automatically in web browser.
5. In Reader, choose the mode for displaying PDF files: Displays the PDFs in Read mode or
Full Screen Mode or normal way automatically when opening PDFs with Foxit Enterprise
Reader.

Show prompt message before closing all tabs: When you close a window with multiple tabs,
Foxit Enterprise Reader will ask you to confirm your choice. This prevents you from
accidentally closing the whole window when you intended to only close the current tab.

Measurement Units –Sets unit of page dimensions given in the status bar and print dialog
box.
File Associations
This option allows users to set the default PDF Viewer.

Make Foxit Reader the default PDF Viewer.
1. Always perform check when starting Foxit Reader: if the default PDF viewer is not Foxit
Reader, a message box will appear for the options to set it as your default viewer every
time you run Foxit Reader.
2. Display PDF in Browser: check it to display PDFs in Browser with Foxit Reader plug-in.

Restore a previously associated application as default PDF Viewer (if still installed): restore
the last PDF viewer to be the default one.
Forms
The form tab enables you to set the preferences of the interactive form display.



Always hide document message bar: You can decide whether to show or hide the document
message bar that appears below the toolbar area when opening an interactive PDF form.
Highlight all fields: You can either check Highlight all fields or choose to highlight the specific
fields to your needs. You also can click the color panes next to change the highlight color.
Email: edit the email title and contents which will be sent with the PDF form.
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Full Screen

Full Screen Navigation
A. Select to show Scroll bar, Status bar, Tab bar, Navigation Panels or Menu bar in Full
Screen mode.
B. Show Exit Button – check or uncheck this option to show or hide Exit Button in Full
Screen mode.
C. One page at a time – displays a single page at a time in Full Screen mode.
D. Left click to go forward one page; right click to go back one page -- lets you page through
a PDF document by clicking the mouse. You can also page through a document by
pressing Space, Shift + Space, or the arrow keys.

Full Screen Appearance
Background – click the color pane and choose the color you like to be the background color
in Full Screen mode.

Full Screen Transitions
Foxit Enterprise Reader supports page transition in Full Screen mode. There are 11 transition
types: Split, Blinds, Box, Wipe, Dissolve, Glitter, Fly, Push, Cover, Uncover and Fade. Also, you
could set the direction for the transition.
Default transition - to edit page transition for one document.
Direction - set the direction for the transition.
General
The General Preferences setting provides options on Toolbar Settings, Snapshot Selection, Printer,
Text Link, Tab Bar, etc.

Basic Tools
A. Use Fixed Resolution for Snapshots -- sets the resolution used to copy the image
captured with the Snapshot tool. Automatically uses 72 pixels as default resolution.
B. Create links from URLs - detect the text links in PDF documents and change the
non-clickable links into clickable ones.
C. Minimize to system tray - You can save space on your task bar by minimizing the Foxit
Enterprise Reader to system tray. Check it to minimize Foxit Enterprise Reader to system
tray when you click the Minimize button.
D. Screen word-capturing - Check it to turn on this function that enable you to use your
mouse to capture words inside a PDF file and have it translated if you are using
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dictionary software.
E. Make Hand Tool select text - Check it to enable hand tool to become text selection tool
when moving it to the selectable content.

Printer
Print Texts as Graphics (Ignore Font Substitution) – sets the text font as graphics and printout
fonts are exactly the same as the text fonts. Automatically allows quick print where Printer
Font is substituted.

Tab Bar
Max tab size – allows you to specify a maximum tab size.

Menu & Status Bar
A. Menu Exclusive Row – This option is checked by default. If you uncheck it, the toolbar
can be aligned with the menu bar.
B. Auto-Hide Status Bar – Hides the status bar when opening a PDF, and enables it to float
at the bottom of the page only when the cursor is moved to the bottom.

Application Sartup
Show Start Page: check it to show the start page when running Foxit Reader.
History
History
A. Restore last section when application starts: determines whether documents start
automatically with the last viewed section.
B. Restore last view settings when reopening: determines whether documents open
automatically with the last viewed settings.
C. Maximum number of documents in history list: sets the maximum number of PDF
documents you read in history list. The default is 53 PDF documents.
D. Maximum number of documents in recently used list: sets the maximum number of PDF
documents you read recently in “File” pull-down menu. The default is 4 PDF documents.
Note: Foxit Enterprise Reader allows users to set “maximum number of documents in
history list” and “maximum number of documents in recently used list” to 0.
Internet Search

Hide Internet search pop-up bar: select to hide the Internet search pop-up bar appears at
the top right corner of the selected text when you are selecting text.

Disable internet search but drag but use pop-up bar: select to disable internet search but
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drag but use pop-up bar. In which case, drag the selected text will not perform a search on
the Internet.

Hide Ask.com search button: check it to hide Ask.com search button on the toolbar.
JavaScript
Enable JavaScript Actions: enables any actions in a PDF that uses JavaScript.
Languages
Please refer to “Switching UI Languages”.
Page Display
The Page Display panel of the Preferences dialog box includes the following options:
Page Display
A. Default Page Layout: you can use the following page layouts when viewing PDF
documents:
a) Single Page -- Displays one page at a time, with no portion on other pages visible.
b) Continuous -- Displays pages in a continuous vertical column that is one page wide.
c) Facing -- Displays each two-page spread with no portion of other pages visible.
d) Continuous Facing -- Displays facing pages side by side in a continuous vertical
column.
See also
“Changing the page layout”.
B. Display Transparency Grid: displays a grid behind transparent objects.
C. Custom Facing: the Default Facing for page layout is 2 pages. You can check the Custom
Facing box and set the facing layout to your own preference.
D. Custom Margin: sets the margins between different pages with Facing or Continuous
Facing page layout. The default is a margin of 8 pixels.
E. Smooth Text: optimally adjusts text display that best suits your monitor.
F. Use logical page numbers: open PDFs with the logical page numbers.
Magnification
Default Zoom: sets the magnification level for PDF documents when they are first opened.
This value overrides document settings. The default uses the settings of the PDF document.
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See also
“Changing the magnification level of a document”.
Reading
Page Vs Document: This preference determines how much of a document is delivered to a
screen reader at a time. If a PDF isn’t tagged, Foxit Enterprise Reader may analyze the
document and attempt to infer its structure, which can take a long time for a long document.
You may want to set Foxit Enterprise Reader to deliver only the currently visible page so that
it analyzes only a small piece of the document at a time. This consideration will vary
depending on the size and complexity of the document and on the features of the screen
reader.
A.
B.
C.
Only read the currently visible pages - This option is usually best whenusing a
screen magnifier. It improves performance by eliminating the need for the software
to process parts of the document that aren’t visible. When Foxit Enterprise Reader
sends only the currently visible pages of a PDF to the memory buffer, the assistive
technology has access to those pages only. It cannot go to another page until the
next page is visible and Foxit Enterprise Reader has sent the page information to
the memory buffer. Therefore, if this option is selected, you must use the
navigation features of Foxit Enterprise Reader, not those of the assistive technology,
to navigate from page to page in the document. You should also set the Default
Page Display option in preferences to Single Page if you choose to have Reader
send only the currently visible pages to the assistive technology. For instructions on
setting the default page display to Singe Page, see “Setting page display
preferences”.
Read the entire document - This option can be best if you use a screen reader that has
its own navigation and search tools and that is more familiar to you than the tools in
Foxit Enterprise Reader.
For large documents, only read the currently visible pages - This option is selected by
default and is usually best if you use a screen reader with long or complex PDFs. It
allows Foxit Enterprise Reader to deliver an entire small document but revert to
page-by-page delivery for large documents.
Minimum number of pages in a large document – When the “For large documents, only read
the currently visible pages” option is selected, it allows you to set this minimum value.
RMS Setting

Save the encrypted file as a copy which will be named as ‘filename(protected).pdf’ after
encrypting a file with RMS feature.
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Signature

Verify signatures once the PDF is opened.
Speech




Volume: set the reading volume of Read out Loud.
Use default voice: select to read content with default language, or you can select the desired
one from the combo box.
Use default speech attribute: select to read with default pitch and rate, or you can set them
in the combo box..
Read comments: select to enable the application to read out the comments when executing
Read out Loud.
Spelling

Enable spelling check: enable spell check: enable spell check feature to correct spelling
errors.
Trust Manager
Please refer to “Trust Manager”
Updater



Automatically install updates (only for the patch): the system automatically downloads
and replaces the original files in the installation folder when there is a new version.
Automatically download updates but let me choose when to install them (Default): the
system automatically downloads and displays a message informing you of the upgrade
and allowing you to choose to upgrade to the new version. This option is checked by
default.
Do not download or install updates automatically: never download or install updates
automatically.
Set the Skin
This feature offers five skins so that you could change the appearance of the software.
To set the appearance of Foxit Enterprise Reader, please do one of the followings:


In Normal Mode, click Edit > UI Options > Change Skin > check the skin and click OK.
In Tabbed Toolbar Mode, please choose File > Change Skin > check the skin and click OK.
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Set the Tabbed Toolbar Mode

Foxit Enterprise Reader Ribbon, located across the top of the screen, groups your tools by
task, ensuring the commands you use most frequently are close at hand.
A
B
C
A. Tab


Tabbed Interface
B. Groups C. Command Buttons
Tabs are home to a set of task-related tools.
Groups within each tab break a task into subtasks.
Command buttons carry out a command or display a menu of commands. To set the tabbed
toolbar mode, please go to Edit > UI Options > Change Toolbar Mode > choose Tabbed Toolbar
Mode.
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Note: The feature can be effective after restarting Foxit Enterprise Reader.
Viewing PDF Properties
The Properties dialog box provides information about the document, including the document’s
location, title, subject, author, fonts used, security settings, etc. This dialog box also displays
attributes set by other programs.
To view the PDF properties, please choose File > Properties. You can acquire all relevant
information as follows:
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Description tab of the Document Properties dialog box
Description
This tab shows some basic information about the document. The title, author, subject, and
keywords may have been set by the person who created the document in the source application.









Title -- A general or descriptive heading of the document.
Subject -- The principal idea and point of the document.
Author -- The writer of the document.
Creator -- The application that produced the original document.
Producer -- The application or driver that converted the original document into a PDF
document.
Keywords -- The words that are used to reveal the internal structure of an author's
reasoning.
Created -- The date and time the document was created.
Modified -- The date and time the document was last modified.
Advanced -- This area shows the PDF version, the page size, number of pages.
Security
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The Security tab describes what changes and functionality area allowed within the PDF. If a
password, certificate, or security policy has been applied to the document, the method is listed
here. Changing security setting is not allowed in Foxit Enterprise Reader.
Security tab of the Document Properties dialog box
Fonts
The Fonts tab lists the fonts and the font types used in the original document, as well as the
encoding used to display the original fonts.
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Fonts tab of the Document Properties dialog box
Uninstalling Foxit Enterprise Reader
How to Uninstall?

Click Start > Settings > Control Panel > Add or Remove Program and select Foxit Reader to
uninstall.
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Chapter 3 – Viewing PDFs
Once the Foxit Enterprise Reader is properly installed, you can open and view PDF files easily.
When you have a PDF open, you can also adjust the view of the document, find text in it, email
to others, etc.
Opening Documents
You can open and view PDFs in Foxit Enterprise Reader from the desktop, or in a web browser.
Opening a PDF document in Foxit Enterprise Reader
Opening a PDF document in Foxit Enterprise Reader
Do one of the following:
Choose File > Open, or click the Open button
on File Toolbar. In the Open dialog box,
select the file name, and click Open. PDF documents are usually identified with .pdf
extension.
Drag and drop the PDF file into the Foxit Enterprise Reader window.
Note: You can open more than one PDF document within the same Foxit Enterprise Reader
application. When you open more than one file at a time, you can navigate the PDF files
easily by clicking the corresponding tabs. If you only open one PDF, the tab will not be
shown.
Opening a PDF document from desktop or within other applications
If you set Foxit Enterprise Reader as your default viewer for PDF files, you are able to launch and
open PDF files in the following applications:
Email Application: in most email applications, you can double-click the attachment icon to
open the document.
Web Application: you can open a PDF document by clicking on the PDF file link in your web
browser.
File System: double-click the PDF file icon in your file system.
Note: You can see the size of the opened document at the bottom right corner of the window. For
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example
. To sets unit of page dimensions, please refer to “Measurement
Units”.
Opening a secured PDF document
If you receive a PDF that is protected by security features, you may need a password to open the
document. Some protected documents have other restrictions that prevent you from printing,
editing, copying, etc.
When opening a protected PDF, you will be prompted to enter the password.
When trying to copy or edit a secured PDF, you will find that the related functions or tools
are disabled and grayed out.
Retrieving recently opened documents from within Foxit Enterprise Reader
In “File” pull-down menu, you will be able to instantly retrieve recently opened documents. Foxit
Enterprise Reader provides a list of recently opened PDF documents. Choose File > a previously
opened PDF.
Note: To customize the number of document in recently used list, please refer to “Setting history
preferences”.
Viewing Documents
Foxit Enterprise Reader provides three different ways for you to read PDF files: multi-tab
browsing, single document interface mode, and multiple document interface mode.
Multi-Tab Browsing
The multi-tab browsing feature enables you to open multiple files in a single instance. If you
already have a PDF open and then double-click another pdf file, it will be opened in the same
window.
Tab bar
Opening a new tab
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To open a new tab, you can double-click a PDF file, select File > Open, or click the Open button
on the toolbar.
Closing a tab
To close the current tab, you can do one of the following:





Click the Close Tab button
at the top right corner of the Tab Bar.
Double-click on the Tab Bar.
Click the middle button of the mouse on the Tab Bar.
Right-click on a tab and choose Close Tab/Close Others/Close Left/Close Right.
Select File > Close.
To close all tabs at the same time, click the Close button
at the top right corner of Foxit
Enterprise Reader window, right-click on a tab and choose Close All, or select File > Exit.
Single document interface mode
The single document interface mode enables you to open multiple instances of Foxit Enterprise
Reader. Foxit Enterprise Reader will create a new window when you double-click to open a new
PDF file, which is very useful for viewing different files side by side.


To enable single document interface mode, please go to Tools > Preferences > Documents >
Open Setting > check the option of “Allow Multiple Instances”.
To disable single document interface mode, please go to Tools > Preferences > Documents >
Open Setting > uncheck the option of “Allow Multiple Instances”.
Multiple document interface mode
The multiple document interface mode sets multiple documents under a single parent window,
as opposed to all windows being separated from each other (single document interface).


To enable multiple document interface mode, please go to Tools > Preferences >
Documents > Open Setting > uncheck the options “Allow Multiple Instances”.
To disable multiple document interface mode, please go to Tools > Preferences >
Documents > Open Setting > “Allow Multiple Instances”.
Navigating in Documents
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Foxit Enterprise Reader provides user-friendly controls to navigate through PDF documents. You
can navigate in PDF documents by paging through or by using navigational tools.
Scrolling through documents
1. Navigating around documents
Do one of the following:

Using mouse actions or keystrokes
Scroll the mouse wheel or press the Down or Up Arrows on the keyboard to navigate
around the documents.

Scroll automatically
Automatic scrolling allows users to view documents without using mouse actions or
keystrokes. Foxit Enterprise Reader also enables you to change the scrolling speed with
ease.
A. Choose “View” > check the “AutoScroll”.
B. Do one of the following:
 To increase or decrease the scrolling speed, press the Up Arrow or Down Arrow key,
depending on the direction of scrolling.
 To reverse the direction of scrolling, press the minus sign (-) key.
 To jump to the next or previous page, press the Space Bar or Shift + Space Bar.
To stop automatic scrolling, choose View > uncheck the AutoScroll again.
Tip 1: To perform auto-scrolling, you can also click the Hand Tool
, hold the middle
mouse button/wheel mouse button down, and then move the mouse to scroll the pages.
Tip 2: To go back to Hand Tool
mode, just press and hold the space key.
2. Going to the next or previous page
Do one of the following:
Choose View > Go To > Previous Page or Next Page on Menu Bar.
Click the Previous Page icon
or the Next Page icon
on Toolbar or Status Bar.
Put the cursor in the Document Pane, press the Page Up or Page Down keys to turn the
pages.
Put the cursor in the Document Pane, press the Left or Right Arrows on the keyboard to
move the pages up or down.
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Press Space to scroll the page down or press Shift + Space to scroll the page up.
3. Going to the first or last page
Do one of the following:
Choose View > Go To > First Page or Last Page on Menu Bar.
Click the First Page icon
or the Last Page icon
on Toolbar or Status Bar.
Press the Home or End keys.
4. Going to a specific page
Do one of the following:
Choose View > Go To > Pages… > input the specific page number > OK.
Input or select the specific page number on the Current Page Number Box
on the Status Bar, and press Enter.
Note: If the opened PDF document contains logical page numbers, Foxit Enterprise Reader
supports displaying the logical page numbers on the Current Page Number Box.
5. Retracing your steps
To go back or forward one page, click the Previous View button
button
or Next View
on the Toolbar or Status Bar.
Choose View > Go To > Previous view or Next view.
Navigating with bookmarks
Bookmark displays the list of bookmarks that the document contains. Generally speaking, it is a
visual table of contents that represents the chapters, main headings, and other organizational
elements in a document.
1.
To show or hide bookmarks, do one of the following:
Choose View > Navigation Panels > Bookmarks.
Click the Bookmark button
on the Navigation pane.
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Click the button
at the top right corner of the Navigation pane to minimize or
maximize bookmarks.
2.
To jump to a topic, click the bookmark or right-click the bookmark and then choose “Go to
Bookmark”. Click the plus (+) or minus (-) sign to expand or collapse the bookmark contents.
Tip: When you navigate through the PDF document, the highlighted bookmark item will
automatically be kept in sync with the current page being displayed.
3.
To expand the current bookmark
To select the bookmark for the displayed page of the PDF document, click the Expand the
Current Bookmark button
at the top of the Bookmarks panel.
If the bookmark was hidden in a collapsed parent bookmark, the parent bookmark will be
opened, and the corresponding bookmark which is nearest to the current page’s location will be
highlighted, so that users can see the selected bookmark and locate the related item on the
current page.
Navigating with page thumbnails
Page thumbnails are reduced-size versions of PDF pages. It provides miniature previews of
document pages and makes it easier to view and recognize them. The red box in the page
thumbnail indicates which area of the page appears.
A. To show or hide page thumbnails, do one of the following:
Choose View > Navigation Panels > Pages.
Click the Bookmark button
on the Navigation pane.
Click the button
at the top right corner of the Navigation pane to minimize or
maximize Pages panel.
B. To navigate with page thumbnails, do one of the following:
To jump to another page, click its thumbnail.
To move to another location of the current page, drag and move the red box in its
thumbnail.
To resize the visible area of the current page, drag the resize handle on the bottom right
corner of the red box.
To resize page thumbnails, right-click on a thumbnail, and then choose “Enlarge Page
Thumbnails” or “Reduce Page Thumbnails”.
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C. In the Single Page Displaying Mode, the page thumbnails will show up when dragging the
scrollbar to view the page.
1. To add an action to a page thumbnails, please refer to “Adding an action to a bookmark”.
2. Ctrl + click or Shift + click to select multiple page thumbnails at one time.
Navigating with links
Links take you to another location in the current document, or to locations in other documents
or websites. Clicking a link on PDF documents is just the same as in other applications. You can
follow a link by doing the following:
Select the Hand tool
on Basic Toolbar.
Position the pointer over the link until the pointer changes to the hand with a pointing
finger
.
Adjusting the View of Documents
Foxit Enterprise Reader provides multiple tools that help you adjust the view of your PDF
documents. It includes simple tools such as Zoom In and Zoom Out, as well as more advanced
tools like setting the page layout and orientation. As for some settings, please refer to “Setting
Preferences”.
Changing the orientation of a document
You can change the orientation of the document from portrait to landscape view by using the
Rotate tools.
Choose View > Rotate View > Clockwise or Counterclockwise.
Note: You can change the page view in 90-degree increments, but the change only affects screen
display instead of its actual orientation. You cannot save the changes in page view.
Changing the magnification level of a document
Do one of the following procedures:
1. Go to View > Zoom > Zoom Out or Zoom In.
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2.
Adjust
a
magnification
percentage
in
the
Magnification
Percentage
Area
on the Status Bar.
3. Go to View > Zoom > Zoom To on Menu Bar, choose or input a magnification percentage, and
then click OK.
4. Right-click the Document Pane > Zoom In or Zoom Out.
5. Using the Loupe Tool

Go to View > Zoom > Loupe Tool.

Move the loupe tool to the places you want to view, you will see the amplificatory or
decreased objects in the Loupe Tool dialog box.

(Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the
document you want to view in closer detail. A red rectangle appears in the document,
corresponding to the area shown in the Loupe Tool window. You can drag or resize the
rectangle to change the Loupe tool view.

To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text
box, or drag the slider in the Loupe Tool dialog box.
6. Using the Magnifier
You can easily magnify areas of the PDF files as you work on Foxit Enterprise Reader with this
free tool. It is especially useful for visually impaired people with some functional vision.





Magnifier
Fisheye Magnifier
Go to View > Zoom > Magnifier.
Move the Magnifier to the places you want to view.
To switch between Magnifier and Fisheye Magnifier, press the left mouse button.
To change the size of magnifier window, press the right mouse button.
To turn off the Magnifier, choose any other tools.
Resizing a page to fit the window
There are three types for you to choose:
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To resize the page to fit entirely in the document pane, choose View > Zoom > Fit Page, or
right-click the Document Pane and choose Fit Page.
To resize the page to fit the width of the window, choose View > Zoom > Fit Width, or
right-click the Document Pane and choose Fit Width. Part of the page may be out of view.
To resize the page to its actual size, choose View > Zoom > Actual Size, or right-click the
Document Pane and choose Actual Size.
Changing the page layout
Changing page layout is especially useful when you want to zoom out to get an overview of the
document layout. Foxit Enterprise Reader provides the following page layouts:
Single Page – Displays one page in the document pane at a time.
Continuous – Arranges the pages in the document pane in a continuous vertical column.
Facing – Arranges the pages side by side, displaying only two pages at a time.
Continuous Facing – Arranges the pages side by side in a continuous vertical column.
Show Cover Page During Facing
If a document has more than two pages, the first page can be displayed alone on the right
side of the document pane in Facing and Continuous Facing views.
To display the cover page as the first page on the right followed by two facing pages, please
choose the Facing or Continuous Facing mode, and then select View > Page Display > Show
Cover Page During Facing.
To set page layout, please do one of the following:
Choose View > Page Display, and choose one of the mode to your needs.
Click the Single Page button
, or the Facing button
, the Continuous button
, the Continuous Facing button
on the Status Bar.
Reading a document in Full Screen mode
In Full Screen mode, Foxit Enterprise Reader Document Pane fills the entire screen, with Menu
Bar, Toolbar, Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in
Full Screen mode so that you can click links.
1. To set Full Screen preferences, please refer to “Setting full screen preferences” .
2. To enter Full Screen mode, please do one of the following:
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Choose View > Full Screen.
Click the Full Screen button
on Toolbar.
Press the shortcut key F11.
Right-click the Document Pane and select Full Screen.
3. To adjust the view in Full Screen mode, right-click the document and work with the Context
Menu.
Note: This feature will not be available unless you clear Left click to go forward one page; right click to
go back one page check box in the Preference dialog.
4. To exit Full Screen mode:
Press Esc key or the shortcut key F11.
Split View
Using Split View, you can view a PDF with the document pane divided into two panes (Split
command) or four panes (Spreadsheet Split command).

With the Split View, you can scroll, change the magnification level, or turn to a different
page in the active pane without affecting the other pane(s).
To change to Split View, click View > Page display > Split

The Spreadsheet Split view is useful if you want to keep the vertical or horizontal headings
visible while scrolling through a large spreadsheet or table of the current page. In this mode,
changing the magnification in one pane can make the magnification in all panes be changed
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in the same time. Also, scrolling is coordinated among the panes.
Note: If you stay in the same page when scrolling horizontally, the above two spans which
show the headings will not be scrolled. But if you scroll to the next page, the above spans
will also skip to show the headings of the next one’s. When scrolling vertically, the two panes
in the same queue will be scrolled, while the panes next to them will not.
To change to Spreadsheet Split View, you should click View > Spreadsheet Split.
Fit Visible mode
In Fit Visible mode, Foxit Enterprise Reader displays only the contents of the PDF page that will fit
the width of the window by removing the margins.
To change to Fit Visible mode, please do the following:
View > Zoom > Fit Visible
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Read Mode
In Read Mode, the PDF will be displayed in a way that hides much of the interface, including
navigation pane, toolbar, and status bar, to maximize the document display area. It enlarges the
document pane, keeping users from wasting reading space, leaving the menu bar with user for
necessary operations.
To read a document in Read Mode, please choose one of the following:

Click the Read Mode button

Press the shortcut key “Ctrl + H” on the keyboard.
Right-click the document pane > Choose Read Mode.

on the upper right corner.
In Read Mode, a basic toolbar floats at the bottom of the page. It offers some basic tools, such as
save, print, zoom in/out, etc. Please move the cursor to the bottom to activate the floating box.
If you open more than one PDFs, please press “Ctrl + Tab” on the keyboard to switch through
them in Read Mode.
Read Out Loud
Read Out Loud is a Text-to-Speech (TTS) tool. It reads the text in a PDF aloud, including the text in
comments and alternate text descriptions for images and fillable fields. With this feature, you can
obtain information without viewing the pages, helping to effectively relief eyestrain. It also
enables you to view other materials while listening to the content.
To use the Read Out Loud, please choose one of the following:


In Normal Mode, please right-click the toolbar > choose Read, or go to View > Read out
Loud.
In Tabbed Toolbar Mode, please go to View > Read out Loud > Read this page or Read from
the current page.
Set Reading Preferences
Please go to Edit (Files in Tabbed Toolbar Mode)> Preferences > Reading.
Page vs. Documents:
1. Only read the currently visible pages – Reads the visible page which is displayed in the
current window.
2. Read the entire document – Reads every page of the document in order.
3. For large documents, only read the currently visible pages – If you open a large PDF, the
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system reads only current pages which are visible in the window.
4. Minimum number of pages in a large document – Sets the minimum number of pages. If the
number of pages exceeds the setting number, the document will be defined as a large
document.
Reading Actions
In Read out Mode, some simple actions are offered for users to control the reading status,
including read this page, read this document, pause, resume, rate up, rate down and stop.
1. In Normal Mode, a simple reading toolbar will be shown on the interface for using.
2. In Tabbed Toolbar Mode, open the drop-down menu to choose an action.
Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices
installed from text-to-speech or language applications, you can choose them to read your PDFs.
Note: Read Out Loud isn’t a screen reader, and some operating systems may not support it.
Playing a Movie or a Sound Clip
PDF has extended itself to the richness of multimedia support and playing capabilities. Some PDF
files may be multifaceted with multimedia, including sound, music and video clips. Each movie
and sound file usually includes a play area from which the media can be activated. The play area
typically appears on the PDF page as an image or a blank rectangle, but can also be invisible. To
play the media files, please make sure you have the necessary media player installed on your
computer.
To play a movie or a sound, please do the following:

Select the Hand tool
, and click the play area of the movie or sound file. When the
pointer is positioned over the play area, it changes to the play mode icon.
Note: To protect your computer from viruses, Foxit Enterprise Reader pops up a dialog box
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soliciting your approval before playing multimedia files.
Working with Layers
About PDF layers
A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary
representing a collection of graphics that can be made visible or invisible dynamically by users of
viewer applications. In a PDF file, each layer may hold any portion of the document's objects, and
layers may be made visible or invisible, showing or hiding their contained objects, in any
combination.
With Foxit Enterprise Reader, you can control the display of PDF layers with the Layer panel. For
example, you may divide background imagery, main content areas, and advertisements amongst
their own top-level layers, and easily hide the layers that you don't want others to view.
Show or hide PDF layers
In a PDF, information can be stored on different layers. To show or hide related content stored in
a variable number of separate layers, you can simply refer to the Layer panel on the left side of
the work area. Please note that you cannot create or edit layers in Foxit Enterprise Reader;
however, you can view layers and choose to show or hide the content associated with each layer.
A
B
Layer Panel
A. A checkmark indicates a displayed layer
B. Hidden layer
1. Open the Layer panel, and then do one of the following:

To hide a layer, uncheck the layer.

To show a hidden layer, click the empty box and a checkmark will appear.
2. From the Option menu at the top right corner of the Layer panel, choose one of the following:

List Layers for All Pages - Shows every layer across every page of the document.
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



List Layers for Visible Pages - Shows layers only on the currently visible pages.
Reset to Initial Visibility - Resets layers to their default state.
Expand All – Expands all layers.
Collapse All - Collapses all of the currently layers in the view.
Finding Text
Foxit Enterprise Reader provides handy tools to find text. You can not only search text in a PDFs,
folders, or disks, but also on the internet. Also, you can limit your search by choosing the options
offered on the Find Text dialog box to find specific items.
Finding text in the current PDF
To find text you are looking for, follow the steps below:
Choose Tools > Find
Type the text in the Find What field.
Click the drop-down button next to Find box
, and select the
search options to limit your search:
A. Whole words only -- limits the search to match only whole words. For example, if you
search for the word Read, the word Reader will not be found.
B. Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
C. Include Bookmarks -- Enables you searching the word in the whole text, including
bookmarks.
D. Include Comments -- Enables you searching the word in the whole text, including
comments.
Note: C&D options will be active for finding text in the current PDF document and doing the
advanced search.
Press the Find Next button
, Find Previous button
, or Enter.
Foxit Enterprise Reader jumps to the first instance of the search term, which appears
highlighted.
Press Enter repeatedly or shortcut key F3 to continue searching the next instances of the
search term.
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Doing advanced search
The search function enables you to search a string either in a single PDF file or in multiple PDF
files under a specified folder. When the search finishes, all occurrences will be listed in a tree view,
allowing you to quickly preview the contexts and jump to specific locations.
1. Searching text
To search text you are looking for, follow the steps below:
Go to Tools > Search, or select Open Full Foxit Search from the Find drop-down menu.
In the Search Window, type the text you want to search for, and do any of the following:
A. To search the text in the current PDF document, select “In the current PDF document”.
B. To search the text in all PDF documents in specific files or disk, select “All PDF
Documents in” > choose one of the disks or User-selected search paths.
C. To limit the search to match only whole words, check whole words only. For example, if
you search for the word Read, the word Reader will not be found.
D. To make the search case-sensitive, check Case-Sensitive. For example, if you search for
the word text, the words Text and TEXT will not be found.
Click Search button.
The results appear in the page order. Each item listed includes a few words of context and an
icon that indicates the type of occurrence. If necessary, click the plus sign (+) to expand the
search results. Then select an instance in the results to view that instance in the PDF.
(Optional) Click the New Search button to start a new search task.
2. Moving and resizing search box
The advanced search box can float or be docked. You can also resize the box with ease.




To float the docked search box, please drag it by its title bar to another location in the work
area.
To move the floating search box, drag it by its title bar to another location in the work area.
To resize the floating search box, drag any corner point to adjust.
To dock the floating search box, double-click the title bar or drag it by the title bar to its
original location.
Performing a search on the Internet
Foxit Enterprise Reader supports internet keyword search. You can select the text and then click
the pop-up search icon or press and drag the mouse directly to search for the related information
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on the internet.
To perform a search on the Internet, please do one of the following:


Using the Advanced Search Tool. Type the text in the Find What field, and then select “In
the Internet” option and click Search.
Using the pop-up search icon. Select the text that you want to search with the Select Text
Tool

. A search icon
appears right next to the selected text. Click on the search
icon to perform a search on the Internet.
Using the Quick Search function. Select the text that you want to search with the Select Text
Tool
, and drag the mouse directly to search for the related information on the internet.
Note: To change the Internet search settings, please click on the Setting icon
to the search icon when you select the text with the Select Text Tool
appearing next
. For the details on how
to change the settings, please go to “Setting Internet search preferences”.
Verify digital signature
Foxit Enterprise Reader adds the new signature verification feature to keep PDFs information
from any exploits and falsification by checking the validity of the signature, greatly improving the
document authenticity and integrity. The support to MDP Verification will be coming soon.
To verify the digital signature’s efficiency of PDFs, please do one of the following:

1. Go to Tools > Validate Signatures.
2. Check the pop-up message box. It will show the efficiency of the
Signature.

1. Right click the signature and select the Validate Signature or the Signature Properties.
2. Check the pop-up message box or the Validity Summary in the Signature Properties
dialogue box.

1. Double-click the signature
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2. Check the pop-up message box showing the Signature Status.
Working with Asian Languages in PDFs
If you try to open PDF files for which the correct language font kits have not been installed on
your computer, you will automatically be prompted by Foxit Enterprise Reader to download and
install the required language font kits. As soon as you have the correct font kits installed on your
computer, Foxit Enterprise Reader lets you view, search, and print PDF documents with Asian
(Traditional and Simplified Chinese, Japanese, and Korean) language text.
Note: To open language specific PDF files with Foxit Enterprise Reader, Non-English Language
Font Kits must be installed under the same directory that Foxit Enterprise Reader application file
FoxitReader.exe resides.
E-mailing Documents
E-mailing documents is a useful feature. You may need to send a PDF file you are reading to the
customers to speed up your daily work, or an interesting story that you want to recommend to
your friends.
To e-mail a PDF file, please do the followings:
Choose File > Share > Email…
System default e-mail application runs.
The PDF will be attached in the e-mail automatically.
Type the subject and e-mail address > click Send.
Preview in the Outlook
Foxit Enterprise Reader enables you to preview a PDF attachment in Outlook when an e-mail in
Outlook has a PDF document, it will be displayed in the e-mail pane.
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Thumbnails Preview in Windows
Once Foxit Enterprise Reader has been set as the default PDF viewer, it will display the PDF files
as thumbnails in Windows instead of Foxit's icon when you open certain folder.
Note: Currently this feature can only be supported by 32bit Windows OS.
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Saving Documents
Foxit Enterprise Reader provides you with the power to do more when saving PDF documents.
You can save a PDF document without additional usage rights in many different ways. If the file
permissions allow, you can also save comments, form fields that you have added to a document,
as well as save PDF contents in text format.
Saving a copy of a PDF
Choose File > Save As…
In the Save As dialog box, enter the filename and location, and click Save.
Note: You can save the file only in PDF format in the free Foxit Enterprise Reader.
Saving comments and form field entries
Do one of the following:
Choose File > Save
Choose File > Save As… > enter the filename and location > Choose Document and
Annotations in Save What field > click Save.
Saving a PDF as a text file
Choose File > Save As…
Choose TXT Files (*.txt) from the Files of Type Option in the Save As dialog box.
Choose the content range:
A. Save whole document – save the whole document as a text file.
B. Save current page – only save the current page you are reading as a text file.
C. Save page in range – enables you to select pages as a text file.
Enter the filename and location, and click Save.
Saving an MS Office file as a PDF
Open the file (Word, Excel, PowerPoint, etc) you want to convert to PDF file.
Go to Start > Print > choose Foxit Reader PDF Printer.
In the Print Dialogue box, choose Foxit Reader PDF Printer. Please refer to “Print Dialog”.
Click Print to open a Save Dialog. Select a desired location to save the result and click Save
to finish the conversion.
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Closing Documents
To close a PDF document, please do one of the following:
Choose File > Close.
Press shortcut key Ctrl + W.
Exiting Foxit Enterprise Reader
To exit Foxit Enterprise Reader, please do one of the following:
Choose File > Exit.
Click the big Close button
on Foxit Enterprise Reader application window.
Press shortcut key Ctrl + Q.
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Chapter 4 – Working on PDFs
With Foxit Enterprise Reader, you can copy text and images to other applications, and view PDF
contents in a text mode. To learn more about this, please read the following explanations.
Copying Text
The Select Text tool lets you select horizontal and vertical text or columns of text in a PDF. To
copy text, click Select Text Tool
on Toolbar or choose Tools > Text Selection Tool and do
the following:
Selecting text
Select a line of text: Move the cursor
toward a line of text you want to select.
Select a column of text: Put the cursor between the lines, move toward a column of text and
draw a rectangle over it.
Select a word: Double-click the word you want to select.
Select multiple paragraphs through pages: Click at the start of the selection, scroll to the end
of the selection without releasing your mouse.
Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All.
Deselect all the text: Right-click the selected text, and choose Deselect All.
Copying text
Once you have selected the text, do one of the following:
Right-click the selected text > choose Copy.
Press shortcut key Ctrl + C.
Pasting text
To paste the selected text on Clipboard to another application, please follow the paste command
of the specific application.
Copying Images
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You can copy and paste individual images from a PDF to the clipboard, to other applications, or
to other files.
Taking a snapshot of an image
To copy an image, please switch to the Snapshot tool
:
Choose Tools > Snapshot, and the pointer changes into a Cross
automatically.
Hold the pointer over the image and drag a rectangle around it.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
Paste the selected image to other applications.
Taking a snapshot of a page
You can use the snapshot tool
to copy the entire page. Both text and images will be copied
as an image.


Select the Snapshot tool by choosing Tools > Snapshot.
Drag on the page to select content, right-click anywhere in the page and choose “Select All”
to copy the entire page.
To deselect it, please right-click anywhere in the page and choose “Deselect All”.



You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
Paste the selected image to other applications.
Note: The selected area will be highlighted in blue.
Copying a Combination of Text and Images as an Image
You can use the snapshot tool to copy all selected content (text, images, or both) to the
clipboard or other applications. Text and images will be copied as an image.
To copy a combination of text and images as an image, do the following:
Select the Snapshot tool by choosing Tools > Snapshot.
Drag a rectangle around the text and images.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Select Graphic.
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Paste the selected image to other applications.
Using Rulers & Guides
Foxit Enterprise Reader provides horizontal and vertical ruler guides to help you align and
position text, graphics or other objects on the page. They can also be used to check their size and
the margins in your documents.
B
A
Rulers & Guides
A. Rulers B. Guides
Displaying rulers
Please choose View > Rulers.
Hiding rulers
Please choose View > Rulers, or right-click the horizontal ruler or the vertical ruler and then
choose Hide Rulers.
Creating ruler guides
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Do one of the following:


Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the
vertical ruler to create a vertical guide.
Double-click a location on the horizontal ruler to create a vertical guide, or double-click a
location on the vertical ruler to create a horizontal guide.
Moving ruler guides
Click and hold the guide, and then drag it to a new location.
Changing unit of measurement
Right-click the horizontal ruler or the vertical ruler, and select a measurement system for the
rulers.
Deleting ruler guides



To delete a guide, click the guide to select it, and then press the Delete key.
To delete all guides on a certain page, scroll to the page, right-click in the ruler area and
choose Clear Guides on Page.
To delete all guides, right-click in the ruler area and choose Clear All Guides.
Measuring the Objects
The Measure Tools enable you to measure distances and areas of objects in PDF documents. The
measure tools are especially useful when you need to know the distances or areas associated
with objects in a form or computer-aided design (CAD) drawing or when you want to measure
certain areas of a document before sending to a professional printer. The measure tools are
available to Reader users only if the PDF creator enables measuring functionality.
When you use a measure tool, the tool dialog box displays the measurements of the line
segments you draw.
Measuring the objects
Choose Comments > Measurements > [measure tool name], or click the measure tools on
drawing toolbar, and do any of the following:
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Select the Distance Tool
to measure the distance between two points. Click the first
point, move the pointer to the second point, and click again. The measurements will appear
on the page.
Select the Perimeter Tool
to measure a set of distance between multiple points. Click
the first point to start, and then click each point you want to measure. Double-click the last
point to end measuring.
Select the Area Tool
to measure the area within the line segments that you draw. Click
the first point to start, and then click each point you want to measure. After you have
clicked at least two points, click the first point or double-click the last point to complete the
area measurement.
Note: You can also choose to complete or cancel measurement by right-clicking and choosing
options from the context menu.
After selecting the measuring tool, do any of the following in the pop up dialog box:
To change the scaling ratio (such as 1:2) on the drawing areas, specify the appropriate
numbers in the tool dialog box. If necessary, change the unit of measurement next to this
ratio.
Check Measurement Markup in the tool dialog box if you want the lines you draw to appear
as a comment. You can put the pointer over the measurement with the Hand tool selected
so that you can view the measurement and annotation you have drawn.
Note: The object you draw will disappear when the Measurement Markup is deselected in the
tool dialog box.
Working on the measurement object
After you complete the measurement, you are able to do further operations on it, such as move,
resize, flip, and even work on it the way you work on comments.
Moving the measurement object
With the Hand Tool
or Annotation Selection Tool
measurement object you want to move.
Place the cursor over the object when the pointer changes into
mouse to move it to the intended place.
selected, click the
, hold and drag the
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Changing the length and orientation of the line segment
With the Hand Tool
resize corners
or Annotation Selection Tool
, you will see the pointer change into
selected, select one of the
.
Hold and drag the mouse to change the length and orientation of the line segment.
Flipping the measurement and annotation
You can reverse measurement and annotation of the object you draw.
Before flipping
After flipping
To flip the measurement and annotation of the object, do the following:
Select the Hand Tool
or Annotation Selection Tool
.
Right-click the object you draw > select Flip.
Working on measurement objects as comments
The measurement objects can also be used as comments, as a result of which, you cannot only
set status, open popup note, delete, reply to the objects, but you can also set properties, and set
current properties as default for them.
Note: To show measurement markup and the measurement, right-click on the object you draw,
and choose Open Properties > Appearance > select “Show text in line”.
For the information of how to work on the objects as comments, please refer to the
corresponding section of “Chapter 5 – Comments”.
Switching Between Basic Tools
The Foxit Enterprise Reader Basic Toolbar consists of the Search Tool, Hand Tool, Select Text Tool,
Snapshot Tool, Typewriter Tool, etc. You can switch between these basic modes by choosing
commands on the Menu Bar or clicking the individual icons on Toolbar. Only one mode can be
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chosen each time, and they cannot be obtained simultaneously.
Using Foxit Text Viewer
With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you
to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can
adjust some settings to meet your needs.
Entering Text View mode
Do one of the following:
Choose View > View Mode > Text Viewer.
Click the Text Viewer icon
on the Basic Toolbar
Press the shortcut key Alt + 9.
Customizing text viewer
As soon as Text Viewer is activated, you can use the Text Viewer Toolbar to customize your own
work area. This Toolbar is set to be invisible by default.
1. Changing text font when reading with Text Viewer
Select the text and right click on it. Choose Font Setting from the Context Menu, and then
select the Font option.
Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in
Font dialog box. The suggested font for best screen display is Courier New.
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Note: You can change all aspects pertaining to text view font in the Font dialog box, or you can
also use individual options on Context Menu to change font color and toggle between regular
style and Bold or Italic styles.
2. Toggling between regular style and Bold style
Select the text and right click on it. Choose Font Setting from the Context Menu, and then select
the Bold option.
3. Toggling between regular style and Italic style
Select the text and right click on it. Choose Font Setting from the Context Menu, and then select
the Italic option.
4. Changing Text Viewer settings
Select the text and right click on it. Choose Setting from the Context Menu.
The text Viewer Settings dialog box pops up.
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Below are the text viewer settings:
A. Set page width at three different levels: Current page width, Current document width
and System default width.
B. Minimal width – the valid value for this field is 0-1024. It is set to 78 by default.
C. Keep Column – for PDF tables or text columns, you can check Keep Column to retain
appropriate column in text viewer mode. It is checked by default.
D. Auto Width – for PDF tables or text columns, you can check Auto Width to keep
proper width between texts automatically. It is checked by default.
E. Auto Rotate – you can check Auto Rotate to ensure consistent orientation with that
of the printer. It is checked by default.
Navigating in text viewer mode
1. Going to the next or previous page
Do one of the following:
Choose View > Go To > Previous Page or Next Page on Menu Bar.
Click the Previous Page icon
or Next Page icon
on the Toolbar or Status Bar.
Put the cursor in the Document Pane, press the Left or Right Arrow on keyboard to move
the pages up or down.
Press the Space Bar or Shift + Space to move the pages up or down.
2. Going to the first or last page
Do one of the following:
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Choose View > Go To > First Page or Last Page on Menu Bar.
Click the First Page icon
or the Next Page icon
on the Toolbar or Status Bar.
Press the Home or End keys.
3. Going to a specific page
Do one of the following:
Choose View > Go To > Pages… > input the specific page number > OK.
Input or select the specific page number on the Current Page Number Box
on Status Bar, and press Enter.
Note: If the opened PDF document contains logical page numbers, Foxit Enterprise Reader
supports displaying the logical page numbers on the Current Page Number Box.
Logical page numbers
Changing the magnification level of a document
Do one of the following procedures:
Choose View > Zoom > Zoom In or Zoom Out. Or you can select Zoom To… > choose or input a
magnification percentage > OK.
Finding text in Text Viewer mode
To find text you are looking for, follow the steps below:
Press Ctrl + F.
Type the text in the Find What field.
Select the search options to limit your search:
A. Match whole word only -- limits the search to match only whole words. For example, if
you search for the word Read, the word Reader will not be found.
B. Match case -- makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
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C.
Direction Up or Down -- sets the search order from the beginning to the end or from the
end to beginning.
Press the Find Next button or Enter.
Foxit Enterprise Reader jumps to the first instance of the search term, which appears
highlighted.
Press Enter repeatedly shortcut key F3 to continue searching the next instances of the search
term.
To read text in Full Screen mode
1. To set Full Screen preferences, please refer to “Setting full screen preferences” .
2. To enter Full Screen mode, please do one of the following:
Choose View > Full Screen.
Click the Full Screen button
on Toolbar.
3. To exit Full Screen mode:
Press Esc key or the F11.
Copying text in Text Viewer mode
1. Select text
Select a word: Double-click the word you want to select.
Select a line of text: Move the cursor toward a line of text you want to select.
Select all the text: Press Ctrl + A or right-click the Document Pane > choose
Select All.
Copying text
Do one of the following:
Right-click the selected text > choose Copy.
Press shortcut key Ctrl + C.
Pasting text
To paste the selected text on Clipboard to another application, please follow the paste command
of the specific application.
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Undoing and Redoing
Foxit Enterprise Reader provides chances for you to undo and redo previous actions. The
features allow you to easily correct mistakes by cancelling the last actions and quickly add back in
changes made with Undo. You can undo and redo any editing you have done in the PDF
documents, such as commenting, advanced editing on PDFs and so on.
Note: You cannot undo or redo actions of bookmarks editing.
To undo previous actions, do one of the following:

Select Edit > Undo… on the Menu bar.

Select the Undo button

Press shortcut key Ctrl + Z.
on the Tool bar.
To redo previous actions, do one of the following:

Select Edit > Redo…on the Menu bar.

Select the Redo button

Press shortcut key Ctrl + Y.
on the Tool bar.
Trust Manager
Security Trust Manager added in the Foxit Enterprise Reader enables users to allow or deny
unauthorized actions and data transmission, including URL connection, attachments PDF
actions, and JavaScript functions; efficiently avoiding the attack from malicious content and
viruses.
To activate Safe Reading Mode, do the followings:


Select Edit > preferences > Trust Manager, and check the option “Enable Safe Reading
Mode”.
Click OK.
Note: if you want to run the program, please uncheck the option “Enable Safe Reading Mode”.
And click “Yes” in the pop-up message box when running the operation.
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RMS Protector
Microsoft Windows Rights Management Services is an information technology that works with
AD RMS enabled applications to help safeguard digital information from unauthorized use. Foxit
Enterprise Reader RMS protector provides seamless integration with Microsoft Windows Server
environment to protect PDF documents and manage policy templates. Foxit Enterprise Reader
allows authorized users to open an RMS-Protected document, to improve information security,
meet compliance requirements, and save time and money with improved business processes.
Once installed, Foxit Enterprise Reader will extend all Microsoft AD RMS service to all PDF files.
RMS Encryption
1. Click Secure > AD RMS Protect > Restricted Access.
2. Choose the template you want. If you have more than one server, please firstly move the
cursor to the name of the server, and then the templates on this server will be shown on the
submenu. Click Refresh Templates to get the latest official templates from the server. You also can
create custom templates. For more detailed information, please refer to Template Creation.
3. If you do not want to use the template, please click Restricted Access.

Type your account name and password when you login to the RMS server for the first time.

Click the icon
next to “Read…” to add the users who you want to authorize the reading
permission. To authorize anyone to read this file, select the icon
on the right side.
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(If you have an Outlook Email Client, the contact list of Outlook will pop up when you click
the icon
. You can choose the email address directly. You can also just type certain letters
included in the email address, and then click icon
, the system will help you enter the
complete address according to the contact list. Then you can go to the More Option Step.)

Choose the object types (users or group) and the server. Type the e-mail addresses of the
authorized users into the text box or click Advanced to open the e-mail addresses list on the
server to choose an address directly.
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

Click OK to exit Select Users or Groups dialog.
Click More Options in Permission Dialog. The users you selected now will be shown on the
text box. You can add or delete users as needed.
Additional permissions for users:
This document expires on: check it to set the expiration date. The document cannot be
opened after the specified date.
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Print Content: check this option to allow the users above to print the PDF files.
Allow users with access to read to copy content: enables the users who only have read
permission to copy content.
Additional settings:
User can request additional permissions from: if users want to apply for any permission, the
application will open the email client and list the email addresses you typed in the Recipient's
Address automatically. You can type a URL as well.
Require a connection to verify a user’s permission: check option to let users verify their
license every time they open the encrypted file.
Security Watermark: add a security watermark to the PDF files. For the detailed instructions,
please refer to Security Watermark Management.
Set Default: set the additional settings as default.
Note: If you want to set the encryption algorithm, please go to Edit > Preferences > RMS
Setting > choose the desired encryption algorithm. A file encrypted by SHA-1 can be opened
with Foxit PhantomPDF and Foxit Reader. A file encrypted by SHA-2 can only be opened with
Foxit Reader 5.4, Foxit PhantomPDF 5.5 and the later versions.
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Template Creation and Editing
To create a custom template, please see the following steps:
1. Choose Secure > AD RMS Protect > Template Management.
2. Click Create. If you want to edit the existed template, please click Add.
3. Click Add.
4. Choose the language and edit template name and description. Click OK. The template name
and description will be shown in the Template Identification list. You can type the name and
description with different languages for the template you want to create via clicking Add.
5. Click Next to open Create Right Policy Template.
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6. Click Add in User E-mail to simply add a user who you would like to assign the rights. Selecting
Anyone allows every user to work with the encrypted PDF files. You can type multiple e-mail
addresses as well.
7. Check PDF permissions for the above users. You can set the permissions for all of the users or
set different permissions for different users.
8. User can request additional permissions from: if users want to apply for any permission, the
application will launch the email client and list the email addresses you typed into the text in the
Recipient's Address automatically. You can type a URL as well.
9. Click Next to set the expiration date.
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Content expiration
Never expires: the PDF content can be viewed indefinitely.
Expires on the following date: the PDF content will expire on a given date.
Expires after the following duration (days): the PDF content will expire after the desired days
selected.
Use license expiration
Expires after the following duration (days): users need to apply for a new license to open the
encrypted PDFs several days (the number you type into) later.
10. Click Next to add security watermark. You can refer to the Security Watermark.
11. Click Save to complete creating the template.
Security Watermark Management
1. Creating Profile
Before adding a watermark, you should create a profile first. The application will apply all of the
watermarks in the profile to a PDF.
Note: you can only choose a profile but not a certain watermark to use. Please create the
watermarks you want to add to one PDF in the same profile.
Choose Secure > AD RMS Protect > Security Watermark Management.
Click New Profile to create a profile and name it.
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2. Adding Watermark
To add a new watermark, please do the followings:
Open the Security Watermark Management and select a profile you created and click Add to
add watermarks in the profile.
Type the watermark’s name.
Type the watermark’s content in the text box and set the font, size, color, underline, and
alignment.
Note: you can only set text as watermark.
Choose the Dynamic Text. When any PDF reader opens the file, the watermark will show the
current document information dynamically and you can use multiple texts at the same time.
Document Title: show the current document title.
Author: show the author of current document.
Current User: show the current user who is reading the document.
Date: show the current system date when opening the document.
Day: show the current system day when opening the document.
Month: show the current system month when opening the document.
Year: show the current system year when opening the document.
Time: show the current system time when opening the document.
Hour: show the current system hours when opening the document.
Minute: show the current system minutes when opening the document.
Second: show the current system seconds when opening the document.
Set the appearance by choosing the rotation degree and the opacity. You also have the
option to make the scale relative to target page.
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Set the vertical and horizontal distance between the target page and the watermark.
Choose the page range to play the watermark. You can select the different page range
options via clicking the right items in the subset list.
Preview the watermark in the right pane.
Click OK to finish it.
3. Editing or Deleting Watermark
Editing a Watermark
Open the Security Watermark Management and select a watermark you want to edit.
Click Edit to open the Create Security Watermark dialog box.
Begin editing the watermark, please refer to “Adding Watermark”.
Click OK to finish the operation.
Deleting a Watermark
Open the Security Watermark Management and select a watermark you want to delete.
Click Delete to remove the selected watermark.
4. Importing or Exporting Watermark
Importing a Watermark
Open the Security Watermark Management and click Import.
Choose a watermark with .xml format.
Click Open.
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Exporting a Watermark
Open the Security Watermark Management and select a watermark you want to export.
Click Export and choose a file type and location to save.
The watermark will be exported as an .xml file or encoded file according to your choice. It
can be integrated into AD RMS policy template and applied to the PDF files by Foxit
Enterprise Reader.
Note:
1. If you want to integrate the watermark to a common policy template, please export it as
an .xml file and add it to the template by Enterprise Reader directly.
2. If you want to integrate the watermark to an official policy template, please export it as an
encoded file (.txt format) and integrate it into the template by AD RMS Scripting API
Architecture. Then you can import the template and apply it to PDFs by Enterprise Reader.
(Please click here to see the example and use the value of “appData.Name” and
“appData.Value” in the exported encoded file.)
SharePoint Service
Users can open PDF files located on SharePoint Server and seamlessly checkout and check in PDF
files.
Before using the SharePoint service in Reader 5.4, please double click the attached
SharePoint Configuration to configure your server.





Login to the SharePoint Server, and select document library.
Click a PDF to open it with Foxit Reader. If you choose Check out and Open, other users
cannot edit the PDF at the same time. If you only choose Open, others are able to modify
the PDF as well when you are editing.
(Optional) If you want to cancel the Check out status, please go to SharePoint > Discard
Check Out.
Edit the PDF according to your requirements.
Set the PDF properties.
1. Please go to SharePoint > Prepare Document Properties.
2. In the Document Properties dialogue, select the column name to edit the value in the
Edit textbox. For example, select Title, the Edit textbox will pop up, type the content you
want and click OK to finish the editing.
Note: now the columns which can be edited are Single Line of Text, Multiple Lines of Text,
Yes/No and Date and Time.
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
Go to SharePoint > Check In.
In the Check In dialogue box, select a version number for the modified document along with
the appropriate the version comments. To not allow other people to modify the document,
you can check Keep the document checked out after check in this version.

Click OK, the modified PDF will be loaded to the server automatically.
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Sign PDFs on DocuSign®
Allows users to easily send, sign and save PDF documents and forms using the industry's most
widely used eSignature solution.
Sign a PDF File
Sign a PDF on DocuSign, please refer to the following steps:

Click the DocuSign button
on toolbar.

Choose Login to DocuSign. Type your Email account and password of DocuSign and click login.
If you do not have an account, please sign up first.

Click the button
and choose Sign with DocuSign. The application will upload your PDF
to DocuSign and you will enter into the DocuSign user interface.

Sign the Document
1. If you want to sign on PDF directly, please click Review Document.
2. If you want to sign on paper, please click Sign on Paper. Then you can print the PDF out
and sign on paper. Finally, upload or fax the signed document.
3. If you do not want this PDF to be signed, please click Decline to Sign. In the Decline to
Sign dialogue, you can type the reason. Click the button
,
the reason will be sent via email, and the application will be closed automatically.

On DocuSign user interface, click More Options, you can view history, certificate, consumer
disclosure and choose decline to sign or sign on paper.
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
Drag the button
can zoom in/out the file.

Type the page number in Page Number textbox
or click the page
number listed on the right to jump to the target page you want to place the signature.

Click the signature button
to open the signature pane. Choose the signature
template and drag it to the desired location. You can place several templates at the same
time.

Edit your signature in the textbox of the template. Click the button

corner of the textbox to delete the signature.
Click Finish to complete signing. You can preview the signed PDF.
at the top right
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
Select the download button
or printing button
to get the PDF with signature.

Select the DocuSign button
and choose Logout from DocuSign.
Send a PDF via DocuSign

Open a PDF you want to send with Reader.

Click DocuSign button


Login to the website.
Choose the signature template from the left signature list and drag it to the location where
you want the recipients to sign.

Select the signature and click

Edit the signature with the tools on the toolbar.

Click the button
to add the recipients address.

Click the button
to edit the email subject line and content.

Click Send to send the PDF.
and choose Send via DocuSign.
to set the signature properties.
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Chapter 5 – Comments
A comment is a written note intended as an explanation, an illustration, or a statement of fact or
opinion, especially a remark that expresses a personal reaction or attitude. You can type a text
message or add a line, circle, or other shape to make comments on PDFs you are reading with
Foxit Enterprise Reader commenting tools. Most types of comments contain a pop-up window
displaying your name, date and time you created the comments, and a text message. You can
also edit, reply, delete, and move the comments with ease. This function is quite helpful to your
studies and work if you have to make some notes on PDF documents.
About the Annotation Tools
Annotation tools make adding annotations on PDFs possible. There are various annotation tools
with different functions for you to choose: Typewriter Tools, Drawing Markup Tools, and Text
Markup Tools. These tools that are used to add or create comments to PDF documents are placed
on the Commenting, Drawing and Markup toolbars. You can also find these tools on the Menu
Bar.
Typewriter Tools
Text Markup Tools
Drawing Markup Tools
Annotation Toolbars
Selecting Tools to Add Comments
Do one of the following:
Select a type of tool from the Toolbar.
Select Comments > Note, Text Tool, Typewriter or Drawing in the menu bar > select a type of
tool you want to use.
Adding Note Comments
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The most common type of comments is the note comments. A note comment has a note icon
that appears on the page and a pop-up note for text message. The message box could be resized
and will wrap when you enter much more text. Read below to learn how to add a note comment
anywhere on the page or in the document.
Note icon
Close button
Options menu
Text message
Resize corner
To add a note comment
Click the Note Tool
on the toolbar or choose Comments > Note Tool.
Click where you want to place the note.
Type text in the pop-up note. You can also use the Select Text tool
to copy and paste
text from a PDF into the note, or copy the note with Ctrl + C to other applications.
Editing a note comment
Click the text message.
Make changes as needed.
Drag its lower right corner to resize the pop-up note.
Click and drag the title of the pop-up note to move its position.
When you are finished, click the title of the pop-up note, or click outside the pop-up note.
(Optional) Do one of the following to close the pop-up note. A note icon appears to the right
of the markup of the markup to indicate the presence of text in the pop-up note.
A. Click the close button in the pop-up note.
B. Double-click the markup.
C. Right-click the markup, and choose Close Popup Note.
D. Choose Close Popup Note from the Options menu of the pop-up note.
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Using the Spell Checker
You are able to use the Spell Checker if the security settings allow. When you are trying to text
any message in the pop-up note, you will be prompted to download Foxit Spell Check Language
component if this package hasn’t been installed on your computer. Click Yes to download this
update.
To download this add-on from the Foxit Website, see also “Spell Checker” .
If you have installed Spell Checker, when you type any English text in the pop-up note, this tool
will try to find any spelling errors and highlight them with squiggly lines.
Right click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
If you want to disable spell check, please go to Edit (Files in Tabbed Mode) > Preferences >
Spelling > Uncheck the spell check option.
Aligning and centering note comments
Choose the Note Tool
, Hand Tool
or Annotation Selection Tool
.
Follow the steps specified in “Working with multiple images”.
Deleting a note comment
Choose the Note Tool
, Hand Tool
or Annotation Selection Tool
.
Do one of the following:
A. Click the note icon, and press the Delete key.
B. Right-click the note icon, and choose Delete from the pop-up context menu.
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C. Choose Delete from the Options menu of the pop-up note.
Using the Text Markup Tools
You can use Text Markup tools to indicate where text should be edited or noticed. Text Markups
do not change the actual text in the PDF. Instead, they indicate which text should be deleted,
inserted, highlighted or underlined. Text Markup tools include Highlight Text Tool, Underline Text
Tool, Strikeout Text Tool, Squiggly Text Tool, Replace Text Tool and Insert Text Tool.
Text Markup Tools
Button
Tool Name
Description
Highlight Text
Tool
To mark important passages of text with a fluorescent (usually)
marker as a means of memory retention or for later reference.
Underline Text
Tool
To draw a line under to indicate emphasis.
Strikeout Text
Tool
To draw a line to cross out text, making others know the text is
deleted.
Squiggly Text
Tool
To draw a squiggly line under. Similar to Underline Tool.
Replace Text
Tool
To draw a line to cross out text and provide a substitute for it.
Insert Text
Tool
A proofreading symbol (^) used to indicate where something is to be
inserted in a line.
Foxit Enterprise Reader offers convenience to users when they choose color and opacity for
Commenting Tools except the Note Tool. You can set colors and opacity for each tool, and then
add any Text Markups to the PDF file. Foxit Enterprise Reader will remember the color and
opacity settings automatically.
Using highlight, underline, strikeout, squiggly and replace tool
1. Highlighting, underlining, striking out, squiggling or replacing text
Choose Tools > Commenting Tools > select the Highlight Tool
Strikeout Tool
, Squiggly Tool
, Replace Text Tool
, Underline Tool
,
or Insert Text Tool
.
Or click the respective button on toolbar.
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The Property Tools
show up on the toolbar. Select the color and set opacity
for the Commenting Tools.
Click and drag from the beginning of the text you want to mark up.
2. Adding text message to highlight, underline, strikeout, or squiggly markups
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Text
Markup Tool > right-click the markup > choose Open Popup Note.
Type text in the pop-up note. You can also use the Select Text tool
to copy and paste
text from a PDF into the note, or copy the note with Ctrl + C to other applications.
(Optional) Do one of the following to close the pop-up note. A note icon appears to the
right of the markup of the markup to indicate the presence of text in the pop-up note.
A. Click the close button in the pop-up note.
B. Double-click the markup.
C. Right-click the markup, and choose Close Popup Note.
D. Choose Close Popup Note from the Options menu of the pop-up note.
3. Deleting a highlight, underline, strikeout, squiggly replaced or insert markup
Do one of the following:
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Text
Markup Tool > click the markup > press Delete key.
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Text
Markup Tool > right-click the markup > choose Delete from the pop-up Context Menu.
Choose Delete from the Options menu of the pop-up note.
Using the Select Text Tool
Select Text Tool enables you to add most types of text edits, including highlight, strikeout,
underline, squiggly and replacement. It has integrated the select text function with Text Markup
Tools. When you select text with the Select Text Tool, a menu of text editing options will appear
on the right click context menu. Also, you can also use the Select Text Tool to add bookmarks for
PDF files.
Marking up text with edits
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
Choose Tools > Text Selection Tool, or click the Select Text Tool
on the toolbar.

Select the text you want to mark up > right-click the selected text, and then refer to “Using
the Text Markup Tools”.
Using the Drawing Markup Tools
Drawing Markup tools help you to make annotations with drawings, shapes, and text messages.
You can use the Drawing Markup tools to mark up a document with arrows, lines, squares,
rectangles, circles, ellipses, polygons, polygon lines, clouds, etc. Drawing Markup tools provide
another kind of comment. It is quite useful when you have to make some shapes to mark the text
or image. The table below describes exactly what Drawing Markup tools do.
Drawing Markup Tools
Button
Tool Name
Description
Arrow Tool
To draw something, such as a directional symbol, that is similar to an
arrow in form or function.
Line Tool
To mark with a line.
Rectangle
Tool
To draw a four-sided plane figure with four right angles.
Oval Tool
To draw an oval shape.
Polygon Tool
To draw a closed plane figure bounded by three or more line segments.
Polyline Tool
To draw an open plan figure with three or more line segments.
Pencil Tool
To draw free-form shapes.
Rubber Tool
An implement, acts as a piece of rubber, used for erasing the pencil
markups.
Cloudy Tool
To draw cloudy shapes.
Adding drawing markup
Consider the effect you want before selecting a drawing tool.
Choose Comments > Drawing Markup Tools, and select a drawing tool, or click a drawing
tool button on the toolbar.
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To draw a line, or arrow, drag across the area where you want the markup to appear.
To draw a square, rectangle, circle, or oval, drag across the area where you want the markup
to appear.
To create a polygon, polyline, or cloud shape, click to create the start point, move the pointer,
and click to create each segment. To finish drawing the shape, click the start point or
double-click to end it. For polygon line, you can end the drawing only by double-clicking.
To draw free-form lines using the Pencil Tool
, drag across the area to make any
shapes you want. You can release the mouse button, move the pointer to a new location,
and continue the drawing.
To erase parts of the pencil drawings, select the Rubber Tool
, click the pencil
drawings, and click them again when an eraser appears on the drawings.
Tips:
To draw a line that is horizontal, vertical, or at a 45 degree angle, press Shift while you draw.
To draw a square or circle with Oval Tool or Rectangle Tool, press Shift while you draw.
Double-click the markup to write the comment.
Right-click the markup or click the option on the comment box to open the properties box.
Set the properties according to your requirements.
If you draw a line or arrow, you can enable the comment to be shown on the line or arrow
by checking Show text in line in the line properties box.
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Editing, resizing or moving the markup
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Drawing
Markup Tool.
To edit or resize the drawing markup, select it, put the cursor on one of the green points,
and drag one of the handles to make your adjustments.
To move the drawing markup, select it and put the cursor on one of the segments to drag.
To add a pop-up note to the markup, select it and double-click the markup or right-click it
and choose Open Popup Note.
Aligning and centering drawing markups
Choose the Hand Tool
or the Annotation Selection Tool
.
Follow the steps specified in “Working with multiple images”.
Deleting the markup
Do one of the following:
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Drawing
Markup Tool > press the Delete key.
Select the Hand Tool
, Annotation Selection Tool
or the corresponding Drawing
Markup Tool > right-click the drawing markup > choose Delete from the Context Menu.
Choose Delete from the Options menu of the pop-up note.
Grouping the markups
Grouping drawing markups enables you to combine them so that you can work with them as
though they were a single object. You can move or delete the group, set its status, change its
appearance, etc.
Select the Hand Tool
or Annotation Selection Tool
, and do one of the following:
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


To group the markups, select the markups you want to group by pressing Ctrl > right-click
on one of the selected markups, and choose Group.
To work with a group, select one of the markups and then work with the group as other
comments.
To ungroup the markups, select the group > right-click on it, and choose Ungroup.
Using the Typewriter Tools
The Typewriter Tools include Typewriter Tool, Callout Tool, and Text Box Tool.
Using the Typewriter Tool
Typewriter Tool acts as a machine to product text on PDFs as a result of a user manually pressing
keys consecutively on a keyboard. You can use the Typewriter Tool to add comments anywhere
on a PDF, which doesn’t appear as annotations.
Note: The Typewriter Tool can be used to fill forms.
See also
“Filling non-interactive forms”.
Typewriter comment
Adding comments with typewriter
Choose Comments > Typewriter Tools > Typewriter, or click the Typewriter Tool
on
toolbar. The Typewriter Toolbar appears.
Put the pointer on the area to type any text you want.
Press Enter if you want to start a newline.
To finish typing, click anywhere outside the text you have inputted.
Editing the typewriter comment
Choose Comments > Typewriter Tools > Typewriter, or click the Typewriter Tool
on
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the toolbar.
Put the pointer between the letters to activate the typewriter text field.
Do any changes to the text you have inputted. Use Backspace or Delete keys to delete the
characters before or after the pointer.
To finish editing, click anywhere outside the text field.
Tips: You can use the Arrow Keys to move the pointer right and left or up and down.
Using the Spell Checker
You are able to use the Spell Checker if the security settings allow. When you are trying to insert
any text with Typewriter, you will be prompted to download Foxit Spell Check Language
component if this package hasn’t been installed on your computer. Click Yes to download this
update.
To download this add-on from the Foxit Website, see also “Spell Checker” .
If you have installed Spell Checker, then when you use typewriter to insert any English text, this
tool will try to find any spelling errors and highlight them with squiggly lines.
Right click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
Moving the typewriter comment
Do one of the following:
Choose Comments > Typewriter Tools > Typewriter, or click the Typewriter Tool
on
the toolbar, and follow the steps below:
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A. Put the pointer between the letters to activate the typewriter text field.
B. Move the pointer to the leftmost or rightmost side of the text field.
C. When the cursor turns to be a squad arrow
, hold down the mouse and drag the
typewriter comment to the intended place.
Tips:
 You can use Home, End or Arrow Key to move the cursor among characters.
 When moving the typewriter comment, a rectangle appears.
Select Hand Tool
or Annotation Selection Tool
, click the typewriter comment,
and move it to the intended place.
Deleting the typewriter comment
Do one of the following:
Choose Comments > Typewriter Tools > Typewriter, or click the Typewriter Tool
on
toolbar. Position the cursor to the ending or beginning of the text, drag the cursor to select
them all, and press the Delete key.
(Recommended method) Click the Annotation Selection Tool
or Hand Tool
,
right-click the text field, and choose Delete.
Note: You can also add a pop-up note to the Typewriter Comment with the following steps:

Select the Annotation Selection Tool



Right-click the typewriter comment.
Select Open Popup Note, and add any text message.
To close the Popup Note, click the Close button at the top right corner of the message
box, or right-click the typewriter comment and choose Close Popup Note, or Choose
Delete from the Options menu of the pop-up note.
or Hand Tool
.
Setting typewriter preferences
To set the typewriter preferences, please refer to the Format Tools. To show the Format Tools,
you can go to View > Toolbars > Format Tools.
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1. Modifying current font style, size and color of the typewriter
To modify font style, drop down the Font list box, and select the font you want.
To modify font size, drop down the Font Size list box on the Typewriter toolbar, and select
an ideal size for your text.
To set a typewriter font as default, just choose the right font and color. When you close
out of the program, it will save that so when you open the program it will default to that.
To change the color of the current typewriter font, click the Color button
on the
Typewriter toolbar, and select a kind of color you want to apply to.
To apply the bold formatting to the current typewriter font, click the Bold button
on
the Typewriter toolbar.
To apply the Italic formatting to the current typewriter font, click the Italic button
on the Typewriter toolbar.
2. Aligning text
You can set the alignment of any inputted text using the text-align buttons. These buttons can
be used to set the alignment for text in multiple lines.

To align text to the left, click the Align Left button

To center text, click the Center button

To align text to the right, click the Align Right button
on the Typewriter toolbar.
on the Typewriter toolbar.
on the Typewriter toolbar.
3. Changing current character space and scaling
To change the character space of the current typewriter text, click the Character Spacing
button
on the Typewriter toolbar. The Character Spacing dialog box appears.
To change character space, enter the intended value in the Point box, and click Ok to
change.
Note: The Expanded radio button is chosen by default, which can’t be unchecked. And the value
inputted should be >= 0.
To change horizontally the font scale of the current typewriter text, click the Character
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Scaling button
on the Typewriter toolbar, select a percentage from the drop-down
menu, or click More options to manually enter a customized percentage.
To change line spacing of the current typewriter text, click the Line Leading button
on the Typewriter toolbar, enter the value to adjust the leading and click OK.
Adding comments in a text box or callout
Callout Tool and Text Box Tool are designed for users to create comments in a callout text box or a
box.
Callout text boxes are especially useful when you want to single out (but not obscure) a particular
area of a document. Callout text boxes include three parts: a text box, a keen line, and an
end-point line.
A text box is a rectangle of any size, possibly with a border that separates the text box from the
rest of the interface, allowing the user to input text information. A text box usually remains
visible on the document page. It doesn’t close like a pop-up note.
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Note: You can add comments to Japanese, Chinese, and Korean text with the Callout Tool or Text
Box tool, but you must have the Eastern Asian Language module installed. Callout text boxes and
Text boxes allow for horizontal text only.
Adding a callout or text box

Choose Comments > Typewriter Tools > Callout/Textbox, or click the Callout Tool
Text box Tool


or
on the toolbar.
Click the place where you want to insert the callout or text box.
Type the text. Text wraps automatically when it reaches the right edge of the box.
Resizing, moving, editing or deleting a callout or text box
Select the Hand Tool




, and do one of the following:
To resize the callout or text box, select it and drag any of the handles to resize it.
To move the callout or text box, select it and drag to the intended place.
To set the border color or the fill color for the text in callout and text box, please click on the
Border Color button

or Annotation Selection Tool
or the Fill Color button
on the Format Toolbar and change
the colors.
To add a pop-up note to the callout or text box, double-click it or right-click it and choose
Open Popup Note.
To delete the callout or text box, select it and press Delete, or right-click it and then choose
Delete, or Choose Delete from the Options menu of the pop-up note.
Aligning and centering typewriter comments
Choose the Hand Tool
or Annotation Selection Tool
.
Follow the steps specified in “Working with multiple images”.
Setting callout or text box preferences
Please refer to “Setting typewriter preferences”.
Changing the Appearance of Markups
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You can change the color and appearance of comments or markups before or after you create
them. Also, you can set the new look as the default appearance for that tool.
Changing the appearance of Note Comments
1. After you create a note comment, right-click the note icon and choose Open Properties…, or
choose Open Properties from the Options Menu of the popup note to display the Note
Properties dialog box.
2. In the Note Properties dialog box, do any of the following, and then click Close:
Click the Appearance tab to change the color and opacity of the comment.
Click the General tab to change the author’s name and subject of the comment.
Click the Review History tab to see the history of changes people have made to the status of
a comment during a review.
See also
“Setting a status”.
Click the Note Type tab to change the type of icon used.
Select Locked at the bottom of the Note Properties dialog box to prevent the comment from
being altered or deleted.
Use the button
at the top right corner of the Properties dialog box to choose any
tabs.
Changing the appearance of Text Markups
Follow the steps of “Changing the appearance of Note Comments”.
There is no Note Type tab in Text Markups settings.
Changing the appearance of Drawing Markups
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In the Properties dialog box, do any of the following, and then click Close:
Click the Appearance tab to change such options as the color, opacity and type of icon used.
The type of the comment selected determines which options are available.
Click the General tab to change the author’s name and subject of the comment.
Click the Review History tab to see the history of changes people have made to the status of
a comment during a review.
See also
“Setting a status”.
Select Locked at the bottom of the Properties dialog box to prevent the comment from
being altered or deleted.
Note: The appearance of typewriter comments cannot be changed.
Changing the appearance of Typewriter Markups
Click the General tab to change the author’s name and subject of the comment.
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Click the Review History tab to see the history of changes people have made to the status of
a comment during a review.
See also
“Setting a status”.
Select Locked at the bottom of the Note Properties dialog box to prevent the comment from
being altered or deleted.
Changing the appearance of a text box or callout
Please refer to “Changing the appearance of Drawing Markups”.
Working on Comments
Viewing comments
To view comments in the Comments panel, please go to View > Navigation Panels > select
Comments.
The Comments panel
In the Comments panel, there are a number of options as follows:
Expand All
– expands all of the items listed on the Comments panel.
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Collapse All
– collapses all of the items in the view.
Next – goes to the next comment if you choose to expand all the items.
Previous – goes to the previous comment if you choose to expand all the items.
Sort By
– selects to sort the comments by type, page, author or date.
The comment is displayed in the popup note or on the markup icon and acts as a tooltip
when the popup note is closed.
If you input the comment with too many lines, it will only show some of the comment while
the rest will be displayed as suspension points when the cursor is moved outside the popup
note. Click inside the message box to view it with scroll bar.
Hide or Show Comments
- Click the icon to hide or show all comments.
Setting a status
Setting a status is useful for keeping track of comments that you have read or that require further
action. You can use the status to indicate which comments you want to accept, reject, cancel,
complete or export to other documents.
By setting the review status, you can show or hide a certain set of comments, and let review
participants know how you are going to handle the comment. Once the review status is set, you
cannot remove the review status display from history in the Review History list, even if you
change the review status to None.
By setting the migration status, you can confirm whether the comment is exported to other
documents and let review participants know the results. Once the migration status is set, you
cannot remove the migration status display from history in the Review History list, even if you
change the migration status to None.
Changing the status of a comment:
With the Hand tool, Annotation Selection tool or the corresponding tool selected, right-click
a comment you want to change the status of, choose Set Status > Review or Migration from
the pop-up Context menu, and then select an option.
To view a markup’s history of changes:
A. Right-click the markup, and then choose Open Properties.
B. In the Properties dialog box, click the Review History tab to view the history of status
changes people have made to a markup.
Replying to comments
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Replying to comments is useful in shared reviews, when participants can read each other’s
comments. They can also be used by review initiators to let reviewers know how their
suggestions are being implemented. All replies appear in the popup note and are listed below the
original comment. You can view the respective reply with the reply title and mark.
1. Replying to original comments in the pop-up note
Using the Hand tool, Annotation Selection tool, or the corresponding comment tool >
open the pop-up note for the comment.
Right-click the original comment and select Reply this topic, or right-click the comment
icon and select Reply.
Type your reply in the text box that appears in the pop-up window.
2. Responding to other reviewers’ comments
Using the Hand tool, Annotation Selection tool, or the corresponding comment tool >
open the pop-up note for the comment.
Right-click other reviewer’s comment and select Reply this topic.
You will see a mark 曰 at the top left corner of other reviewer’s comment, and type your
comments in the text box that appears next to the reviewer’s comment.
3. Deleting the reply message
In the note pop-up window, right-click the Text message window and click Delete this topic.
Note: Right-click the comment icon and select Delete will remove this markup but not the reply
message.
Summarizing comments
Summarizing comments is an easy way to obtain a synopsis of comments associated with the PDF.
You can create a new PDF with comments when summarizing comments. Comments summary
could be sorted by page, author, date or type to satisfy different requirements. Moreover, you
can set properties for new document such as paper size, margin, page range, font size, etc. in the
Comments Summary Setting.
1.
Choose Comments > Comments Data > Summarize Comments.
2.
In Comments Summary Settings dialog box, please do the following:

Choose paper size, such as A4, A3, etc.

Specify the width and height of paper.

Set margin.

Specify page range.

Choose font size and how to sort comments.
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
3.
Choose measure unit.
Click Create and then type name and specify location in pop-up Save As dialog box. Create a
new PDF document with comments summary.
Importing & exporting comments
Please refer to “Importing & Exporting Comments Data”.
Sending Annotated PDFs
Foxit Enterprise Reader makes it easy for users to share reviews. You can send your annotated
PDFs to any reviewers to see and respond to your comments.
To send an annotated PDF file, do the following:

Click on the Save button

Go to File > Share > E-mail to send it out.
to save all the comments you have made.
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Chapter 6 – Forms
Foxit Enterprise Reader is extremely useful for form filling and form designing. Please read below
for more information.
General Information
There are two kinds of “form” files. First, is a PDF file with fillable fields, which enables you to fill
the form directly by clicking the form fields without using other features. This is called an
Interactive PDF Form. The other kind of form is a plain PDF file with lines and texts, which should
be filled with the typewriter feature in Foxit Enterprise Reader. This is called a Non-interactive
PDF Form.
You will need to navigate and adjust views of a form in exactly the same way that you do in
ordinary PDFs.
Interactive Form
For interactive forms, you will see a document message bar appear between the Reader toolbars
and the form itself. To hide this message bar, please click the drop-down button
and select
Hide Document Message Bar. If you do not want to see it again when reopening this file, please
choose Advanced > Form Utilities > Always Hide Document Message Bar. To show it, redo the
steps.
The left side of the message bar typically informs you that this document is a fillable form. The
right side of the message bar has some buttons. The first is a Highlight Fields button, which colors
the backgrounds of all blanks to be filled in and outlines any required blanks, making it easy to
see them at a glance. Check or uncheck it to meet your need.
The other button
enables you to select what fields you want to highlight. Check All
Fields to highlight all the interactive fields, or uncheck All Fields to select some certain fields to
be highlighted.
XFA (XML Forms Architecture) Form
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With Foxit Enterprise Reader, you can fill in XFA forms with the Hand Tool
, the same which
you were able to do with normal fill-able forms (also known as AcroForm).
See also
“Setting form display preferences”.
Non-interactive Form
The document message bar will not appear. This kind of form acts like an ordinary PDF document
that has plain text and you will need to use the Typewriter feature to fill in this form.
Filling in PDF Forms
PDF form operation: Foxit Enterprise Reader allows you to fill in PDF forms and print them out.
These basic features are free for both personal and non-personal usage. Moreover, Foxit
Enterprise Reader supports advanced form operations, such as saving filled-out forms and
import/export forms.
Filling interactive forms
If a PDF form contains interactive form fields, you can fill in the form with the Hand Tool
.
When you place the pointer over an interactive form field, the pointer icon changes to one of the
following:
Pointing Finger
-- Appears when the pointer is over a button, radio button, check box,
or item on a list.
Arrow
-- Appears when you can select an item in a list of options.
I-beam icon
-- Appears when you can type text into the form field.
To fill in an interactive form, please do the following:
If necessary, select the Hand tool
.
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(Optional) To make form fields easier to identify, check the Highlight fields on the document
message bar. Form fields appear with a colored background (yellow by default).
Click in the first form field you want to fill in, either to select that option or to place an
I-beam pointer
in the field so that you can start typing.
Right-click the text fields, and choose Paste or Select All to do other operations.
After making a selection or entering text, do any of the following:
A. Press Tab or Shift + Tab to accept the form field change and go to the next or previous
field.
B. Press the Up arrow key to select the previous option in an item of list, or press the Down
arrow key to select the next option.
C. Press ESC to reset clear a form entry.
Note: If the current form field is a single-line text box, you can press Enter to accept your
typing and deselect the field. You cannot start a newline in text box. If the current field is a
check box, pressing Enter or Space bar turns the check box on or off. In a multiline text form
field, pressing Enter creates a paragraph return in the same form field.
After you fill in the form fields, do one of the following:
A. Click the submit button if one exists. Clicking this button sends the form data to a
database across the web or over your company intranet.
B. Click Save icon
on toolbar, or choose File > Save.
C. Choose File > Save As…, and specify a location for the copy.
Note: If the form author gave Reader users extended rights, the saved copy will include the entries
you made in the forms. Otherwise, the saved copy will be blank.
Print the form.
Clearing a form entry
Click one of the form fields, and use the Backspace key or Delete key.
Clearing unsaved form entries
Choose Forms > Reset form.
Clearing a form in a browser
Do either of the following:
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Select the reset form button if one exists. You can’t undo this action.
Quit the browser, and start again.
Note: Clicking the web browser’s Reload for Refresh button, the Back or Go Back button, or
following a link to another page may not complete clear the form.
Filling lengthy entries in forms
Some PDF forms can contain dynamic text fields, which changes the text you input in size to
accommodate the text fields. The text appears smaller and smaller when the words you type
exceed the current size of the field. When you’re finished typing and the field is deactivated, the
text field displays all of the typed text in smaller size.
Spell-checking form entries
You can spell- check the text you typed in form fields or Form Designer if the security settings
allow.
If you have installed the Spell Checker, when you insert any English text in the form fields, the
spelling errors will be highlighted and underlined with squiggly lines.
To spell-check entries, do the following:
Right-click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
If all the suggested words are not the exact words you want to input, try to correct them
with other words.
Filling non-interactive forms
If a PDF form contains non-interactive form fields, you can fill in the form with the Typewriter
. When you place the pointer over a non-interactive form field, the basic pointer icon
doesn’t change.
Non-interactive PDF forms can be printed and filled in by hand. Or, you can click the Typewriter
icon
or choose Comments > Typewriter Tools > Typewriter Tool to type information over
the blank form fields and then save or print a copy of the completed form.
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To use the Typewriter Tool to fill the non-interactive forms and spell-check the entries, please
refer to “Using the Typewriter Tool” .
Commenting on forms
You can comment on PDF forms, just as on any other PDF. You can add comments only when the
form creator has extended rights to the users.
Whether or not these comments are included when the form is submitted depends on how it is
submitted. For example, if you use Foxit Enterprise Reader to print the form for mailing or faxing,
the comments do not appear. But if you attach the filled-in form to email as a complete PDF, the
comments are included. Also, you can send the comments separately as an email attachment.
See also
“Comments”.
Importing & exporting form data
Please refer to “Importing & Exporting Form Data”.
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Chapter 7 – Data Import & Export
Data in PDFs can be imported and exported to FDF files. FDF, namely Forms Data Format, a file
format used for interactive form data, is used when submitting form data to a server, receiving
the response, and incorporating it into the interactive form. It can also be used to export form
data to stand-alone files that can be stored, transmitted electronically, and imported back into
the corresponding PDF interactive form. In addition, FDF can be used to define a container for
annotations that are separate from the PDF document to which they apply. Or sometimes, when
you have to send a PDF file to others but do not want them to see your comments and form data,
you may export all the data with this function, clear the file and send it to others. In this way, all
the data you added can be removed.
There are two kinds of data that can be imported and exported: comment data and form data.
You can also send the comment data or form data as FDF file to your clients or friends. The FDF
does not only save all the data contents of the PDF documents, but also remembers their specific
positions and status in the files.
Importing & Exporting Comments Data
This feature is especially useful for PDF reviewing. When you receive an email invitation to a PDF
review, the invitation typically includes the PDF as an attachment or provides a URL to the PDF.
Alternatively, you may receive a Form Data Format (FDF) attachment. When opened, an FDF file
configures your review settings and opens the PDF in a web browser. At this moment, you need
to know how to import the comment data from the FDF file. Similarly, you may export comment
data and send them as a FDF file to the other participants.
Importing comments data
Do one of the following:


Double-click a FDF file to open it directly with Foxit Enterprise Reader.
Choose Comments > Comments Data > Import comments data > navigate to where the
desired FDF file is, select it, and press “Open”. You will be prompted that the comments
data has been imported successfully.
Exporting comments data
To export comments data, please do one of the following;
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To export as a FDF
A. Choose Comments > Comments Data > Exports comments data > To form data file
(FDF)…
B. You will be presented with a standard Windows “Save” dialog. Navigate to where you
want to save the FDF file (e.g., your Documents folder), write its name and click Save
button.
C. You will be prompted that the data has been exported successfully.
To export and send in an e-mail
A. Choose Comments > Comments Data > Exports comments data > To Email address…
B. Your default e-mail program will pop up, and the comments data will be exported as a
FDF file and attached in the email automatically.
C. Type the e-mail address and title > click Send.
D. The comments in FDF will be sent separately.
Note: The option of Export comments data will be available only when the comments have been
added to the PDFs.
Importing & Exporting Form Data
Importing and exporting form data is similar to importing and exporting comment data. However,
this function is only for PDF interactive forms. All the options for importing and exporting form
data will be unavailable when you open other ordinary PDFs or non-interactive forms.
To learn how to import and export form data, please view “Importing & Exporting Comments
Data”.
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Chapter 8 – Advanced Editing on PDFs
Foxit Enterprise Reader has brought in some new advanced features for PDF editing. You can
even create bookmarks, add links, attach files, add images, play and insert multiple files, as well
as run JavaScript on PDF files.
Creating Bookmarks
Bookmarks are navigational tools that make your PDF files easier to read. They are usually
generated automatically during the PDF creation. Bookmarks in PDF files provide interactive links
to a specific destination. The reader just needs to click on a bookmark to view the page in which
the bookmark is linked.
Bookmarks are useful for users to mark a place in a PDF file so that users can return to it with
ease. Or you may like to have your own bookmark structure and new bookmark names. Now
with Foxit Enterprise Reader, you can easily nest, edit, or delete bookmarks in a PDF file if the
security settings allow.
Adding a bookmark
1. Go to the page where you want the bookmark to link to. You can also adjust the view settings.
2. Use the Hand Tool
to create the bookmark:

To bookmark a portion of a page, adjust the view of the document if necessary, and move
the portion into the center of the window.

To bookmark selected text, use the Select Text Tool
, right-click the selected text and
choose Add Bookmark.
3. Select the bookmark under which you want to place the new bookmark. If you don’t select a
bookmark, the new bookmark is automatically added at the end of the bookmark list.
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4. Click the New Bookmark icon
at the top of the Bookmarks panel, or right-click the
selected bookmark and choose Add Bookmark.
5. Type or edit the name of the new bookmark, and press Enter.
Moving a bookmark
Select the bookmark you want to move, and then do one of the following:

Hold the mouse button down and then drag the bookmark icon
parent bookmark icon. The Line icon

Right-click the bookmark icon
directly next to the
shows the place where the icon will be located.
and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is moved.
Organizing a bookmark hierarchy
A bookmark hierarchy is an outline or stratified structure that places some bookmarks within
others. It is an efficient way to display a comprehensive list of bookmarks in a PDF file. In Foxit
Enterprise Reader, multilevel bookmark hierarchy can be defined by properly dragging the
bookmark icon in the Bookmark panel.
Nesting a bookmark
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Select the bookmark you want to nest, and then do one of the following:

Hold the mouse button down and then drag the bookmark icon
the parent bookmark icon. The Line icon
located.

Right-click the bookmark icon
directly underneath
shows the place where the icon will be
and choose the Cut option > right-click the parent
bookmark, and choose Paste under Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
Moving a bookmark out of nested position
Select the bookmark you want to move, and then do one of the following:

Hold the mouse button down and then drag the bookmark icon
parent bookmark icon. The Line icon

Right-click the bookmark icon
directly next to the
shows the place where the icon will be located.
and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
Expand or collapse a bookmark


Click the plus sign (+) next to the bookmark icon to show any children. Click the minus sign (-)
to collapse the list.
To select the bookmark for the displayed page of the PDF document, click the Expand the
Current Bookmark button
at the top of the Bookmarks panel. See Also: To expand the
current Bookmark.
Editing a bookmark
In Foxit Enterprise Reader, you are able to edit, change, or move the bookmarks with ease if the
security settings allow.
Renaming a bookmark
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Right-click the bookmark you want to rename in the Bookmarks panel > choose the Rename
option > type the new bookmark name.
Resetting a bookmark’s destination
Do the following:



In the document pane, move to the location you want to specify as the new destination.
(Optional) Adjust the view magnification.
Right-click the bookmark, and choose Set Destination.
Customizing the text appearance of a bookmark
You can change the font style or color of a bookmark to make it easier to read.


In the Bookmarks panel, right-click the bookmark > choose Properties.
In the Bookmark Properties dialog box, click the Appearance tab, and select the font style
and color for the text.
Note: After defining a bookmark’s appearance, you can set it as bookmarks’ default property by
right-clicking the bookmark and then selecting the option of Use Current Appearance as New
Default.
Adding an action to a bookmark
Bookmarks can also perform actions, such as opening a file, executing a menu item, submitting a
form, etc.
1.
Right-click a bookmark, and choose Properties.
2.
In the Bookmark Properties dialog box, click Actions.
3.
Choose an action from the Select Action menu and click Add, and then do the following:
Select Trigger – Specifies the user action that initiates an action: Mouse Up, Mouse Down,
Mouse Enter, Mouse Exit, On Focus, or On Blur.
Select Action – Specifies the event that occurs when the user triggers the action: Go to a
page view, Open/execute a file, Open a web link, Show/hide a field, Execute a named
command, Submit a form, Reset a form, Import from data, and Run a JavaScript.
A. Go to a page view – designate to a specific page view. You can not only designate to a
page in the current PDF, but also to the page in another PDF. Also, you may change the
current zoom setting and then set the position.
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To go to a page view, choose this option, click Add button and do one of the following:

Set the position in current document – scroll the current document, go to a new
position where you want to set and click set this position.

Set the position in another PDF document – click the Open button
on the
toolbar > select the PDF you want to set position > scroll this document and go to a
position where you want to set > click Set this position.
Note: The new PDF document should be opened in the existing window but not a new
window.


Change the view magnification -- scroll in the current document or another document >
go to a new position where you want to set > change the magnification of the
position > click Set this position.
Click Cancel to revoke your operation.
B. Open/execute a file – designate to open another file. To do this, please follow the steps
below:

Choose Open/execute a file > click Add button > select the destination file and click
Select.
C. Open a web link – designate to open a web link. Do the following:

Choose Open a web link > click Add button > enter the URL of the destination web
page.
D. To show/hide a field, select the option > click Add… > choose to show or hide the
selected button when the user triggers the action, and click OK.
E. To execute a named command, select the option > click Add… > select one of the named
commands in Execute a named command dialog box, and click OK.
F. To submit a form, select the option > click Add… > choose the submission method,
decide which fields should be submitted, and click OK.
G. To reset a form, select the option > click Add… > select the fields that will be reset, and
click OK.
H. To import form data, select the option > click Add… > choose the FDF file that contains
the form data you want to import, and click Open.
I. To run a JavaScript, select the option > click Add… > Enter JavaScript, and click Save and
Close.
Actions – Displays the list of triggers and actions that you have defined.
Up and down buttons – Change the order in which the selected action appears listed under
the trigger. (Available only when you have defined multiple actions for the same trigger.)
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Edit – Opens a dialog box with specific options for the selected action. You can also
double-click the actions to open a dialog box.
Delete – Removes the selected action.
Deleting a bookmark
To delete a bookmark, please do one of the following:

Select the bookmark you want to delete and click the Delete button
at the top of the
Bookmarks panel.

Right-click the bookmark you want to delete and choose Delete.
Note: Deleting a bookmark deletes all the bookmarks that are subordinate to it.
Adding Links
You may add rectangle or quadrilateral links to a PDF file and specify their destination, which can
be a page view, a named destination, an external file, or a web page. Also, you are able to change
the appearance of the link, including the thickness, border style and color of the lines when you
create them. This function helps you to lead the readers to related articles, references, or the
intended web page.
Adding a rectangle link
Rectangle Link Tool enables you to add a link with the shape of rectangle on the PDFs.
To add a rectangle link, please do the following:
Click the Rectangle Link Tool
on toolbar, or choose Edit > Insert > select Rectangle
Link.
Position the cursor on the place you want to add the link, hold and drag your mouse button
to draw a rectangle.
Tips: To draw a square link, press Shift key when you hold and drag your mouse button.
Pops up a dialog named as Create Link. Choose the appearance and destination of the link.
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
Appearance
A. Thickness – the thickness of the four sides of the rectangle. The higher of the value, the
thicker of the sides. You can choose the thickness from 0-12, while the default is 1.
B. Border Style – the style of the rectangle’s border. There are three types of the border
styles:
Solid: the border is solid, but not hollowed out.
Dashed: the border is drawn as a dashed line.
Underline: the sides are visible except the underline.
Solid Style
Dashed Style
Underline Style
Three types of border styles
C. Highlight – the effect when you click the rectangle link. There are four types of the
highlighting effects:
None: doesn’t change the appearance of the link.
Invert: changes the link’s color to its opposite.
Outline: changes the link’s outline color to its opposite.
Inset: creates the appearance of an embossed rectangle.
None
Invert
Outline
Inset
Four types of highlight
D. Color – the border color of the rectangle. Click the color button to choose any colors you
like, or you may choose Other Color to add a customized color. The default color is red.
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Choose the color

Destination
The destination refers to any point or location, for example, a web page, a named file or
position the link goes to. There are four options for you to choose:
A. Go to a page view – designate the link to a specific page view. Not only can you designate
the link to a page in the current PDF, but you can also set the link to the page in another
PDF. Also, you may change the current zoom setting and then set the position.
To go to a page view, choose this option, click the Next button and do one of the following:

Set the position in current document – scroll the current document, go to a new
position where you want to set and click set this position.

Set the position in another PDF document – click the Open button
on the
toolbar > select the PDF you want to set position > scroll this document and go to a
position where you want to set > click Set this position.
Note: The new PDF document should be opened in the existing window but not a new
window.


Change the view magnification -- scroll in the current document or another document >
go to a new position where you want to set > change the magnification of the
position > click Set this position.
Click Cancel to cancel out of your operation.
B. Go to a named position – designate the link to a named position that has been set by
creator of the current document.
To go to a named position, choose this option and click the Next button > select a named
position for the pop-up list > click OK.
Note: An empty pop-up list indicates that no position has been named by the document’s
creator.
C. Open/execute a file – designate the link to open another file. To do this, please follow the
steps below:

Choose Open/execute a file > click the Next button > select the destination file and click
Select.
D. Open a web page – designate the link to open a web page. Do the following:
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
Choose Open a web page > click the Next button > enter the URL of the destination
web page or click the drop-down button to select a web site you have opened before.
E. Others (use action property page) – add an action to the link. Please refer to “Adding an
action to a bookmark” for more details.
Moving or resizing a link
You can move and resize the link after you create it.
Select one of the link tools or the Annotation Selection Tool
, and then move the pointer
over the link so that the handles appear.
Do one of the following:
A. To move the link, drag it to the desired area.
B. To resize the link, drag any corner point to adjust.
Deleting a link
Select one of the link tools or the Annotation Selection Tool
, and then move the pointer
over the link so that the handles appear.
Select the link you want to delete.
Press the Delete key.
Attaching Files
You can attach PDF files and other types of files to a PDF. If you move the PDF to a new location,
the attachments move with it. Attachments may include links to or from the parent document or
to other attachments.
There are two options for you to add an attachment: attaching a file as a comment and attaching
a file. An attached file as a comment will appear in the page with the File Attachment icon
by default, while the attached file acts invisible and only can be seen when you click the File
Attachment icon.
Adding a file as a comment
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Do the following:
Click the Attach a file as a Comment button
on the toolbar or choose Comments >
Attach a file.
Position the pointer to the place where you want to attach a file as a comment > click the
selected position.
In the Add Attachment dialog box, select the file you want to attach, and click Open.
Note: If you try to attach certain file formats (such as EXE), Foxit Enterprise Readerwarns you
that your attachment is denied because of your security settings.
The File Attachment Icon
appears at the place you designated.
Working on the attachment comment
You can open the attachment, add a description, move and delete it, and set the preferences.
Opening an attachment
Select the Hand Tool
button
, Annotation Selection Tool
or the Attach a file as comment
, and do the following:
Double-click the File Attachment icon
.
In Open file attachment dialog box, click OK.
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Open file attachment dialog box
A. Open the file attachment – open this file attachment, and the dialog box will always pop
up when you double-click the File Attachment icon.
B. Always open file attachments of this type – open this file attachment, and the files of
this type will be opened automatically when you double-click the File Attachment Icon
next time.
C. Never open file attachments of this type – forbid to open the file attachments of this
type. Whenever you double-click the File Attachment Icon, the files of this type will be
forbidden to open and you’ll be prompted that “File attachment of this type cannot be
opened because of your security settings”.
See also
“Doing security settings”.
Save the PDF.
Moving a file attachment icon
Select the Hand Tool
button
, Annotation Selection Tool
, or the Attach a file as comment
, click and drag the File Attachment Icon to move it to other place.
Deleting an attachment comment
Select the Hand Tool
button
, Annotation Selection Tool
, or the Attach a file as comment
, and do one of the following:
Right-click the File Attachment icon
and choose Delete.
Click the File Attachment icon and press Delete key.
More options with an attachment comment
You are able to work on the attachment comment just like an ordinary comment, including set
status, mark with checkmark, open popup note and add some descriptions, reply to the comment,
and change the icon’s appearance. For all the operations, please refer to “Chapter 5 –
Comments”.
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Adding a file
Do the following:
Open the Attachments Panel and click the icon
.
Select a file you want to attach and click Open.
Save the PDF.
Working on the attachments
You can open, save, delete and edit settings to the attachments.
The Attachments panel
In the Attachments panel, there are a number of options as follows:
Open – opens the attachment you select.
Save – saves the attachment you select to a new file.
Add – adds a file to the current PDF.
Delete – deletes the attachment you select.
Edit Description – edits the description to the attachment you select.
Settings – changes the security settings when you open an attachment. For the details, please
refer to “Doing security settings”.
Opening an attached file
Choose View > Navigation Panels > Attachments to open the Attachments panel.
Select one of the attachments > click the Open button
in the Attachments panel.
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Note: Only one attachment can be chosen at a time.
Saving an attached file
This option provides you a chance to save as the attachment to a new file.
Choose View > Navigation Panels > Attachments to open the Attachments panel.
Select one of the attachments > click the Save button.
Navigate the filename and location > click Save.
Deleting an attached file
Choose View > Navigation Panels > Attachments to open the Attachments panel.
Select one of the attachments > click the Delete button.
Doing security settings
To change the security settings you have set when you open the attachment file as a comment,
Choose View > Navigation Panels > Attachments to open the Attachments panel. Click the
Settings button in the Attachment panel and do one of the following:
To add a new extension, click the Add button to input the file extension in the Security
Settings dialog box.
To delete an extension, click one of the existing extensions and click the Delete button.
Adding Images
You can specify a rectangle on any part of a PDF page and then insert an image into that rectangle.
This feature is helpful when you want to explain or show something more dynamically. For
example, a section of an article you are reading needs an explanation, and you realize that maybe
an image will be the best answer. You can add an image with the image tool in Foxit Enterprise
Reader.
Adding an image
You can add an image to a PDF with the Image Tool
. After you insert a new image, you can
adjust its size and position, change the appearance and other settings, etc.
To add an image, do the following:
Click the Image Tool
on toolbar, or choose Edit > Insert > Image.
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Drag a rectangle on the page to define the canvas area for the image.
In the Add Image dialog box, click the Browse button to select the image that you want to
insert and click the Open button. You will see the URL of this image has been added to the
Location field.
(Optional) If you find that you chose the wrong image, click the Browse button again to
select the correct one.
Click the Advanced button to edit the setting of the image.
Image placement dialog box
A. When to scale – choose when to scale the image you insert. There are four options:
Always: scale the image to fit the rectangle you draw.
Icon is too Big: zoom out the image to fit the rectangle if the former one is bigger than
the latter one, or show the image with its original size.
Icon is too Small: zoom in the image to fit the rectangle if the former one is smaller than
the latter one, or show the image with its original size.
Never: never scale the image. Show the image with its original size all the time.
B. Scale – choose to scale the image non-proportionally or proportionally. This option will be
disabled when you select Never in the field of When to scale.
Non-proportionally: scale the image to fit the rectangle when the magnification is
changed.
Proportionally: scale the image in its proportion.
C. Fit to bounds – check this option to scale the image to fit fully within the bounds of the
rectangle without taking into consideration the line width of the
border.
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D. Border – drag and move the scroll bar to change image’s position in the rectangle. The
coordinates change when you move the scroll bar.
Click OK for your changes to take effect, or click Reset to reset the data to the original
settings.
To rotate the image, click and select one of the options.
Click OK.
Moving and resizing an image
You can move and resize an image after inserting.
Moving an image
Select the Annotation Selection Tool
or the Image Tool
, put the pointer over the
image so that the handle appears.
Click and drag the image to another place you like.
Resizing an image
Select the Annotation Selection Tool
or the Image Tool
, put the pointer over the
image so that the handle appears, and click the image.
Place the cursor on any corner point. Pointer changes into the cursor showing the direction
at which the rectangle will be resized.
To resize the image
Drag the cursor outside, it will increase the size of the rectangle proportionally. Drag the
cursor inside, it will decrease the size of the rectangle proportionally.
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Setting properties of an image
Double-click the image, or right-click it and select Properties…
In the Settings tab, follow the steps in “Adding an image”.
In the Appearance tab, do any of the following:
A. Annotation is hidden from view – check the option to make the image you inserted
invisible or uncheck the option to lay the image over the content of PDF.
B. Border – change the type, width, style and color of the rectangle’s border.
Type: choose to show the rectangle’s border or not. Selecting No border disables the
options of Width, Style and Color.
Width: choose the width of the border.
Style: choose the style of the border line, solid or dashed.
Color: change the color of the border. Click the color button to select any color you like,
or click Other Color to choose a customized color.
(Optional) Check Locked to avoid modifying your settings.
Deleting an image
Select the Annotation Selection Tool
or the Image Tool
, put the pointer over the
image so that the handle appears, and click the image.
Working with multiple images
Selecting multiple images
Select the Annotation Selection Tool
or the Image Tool
.
Press and hold Shift or Ctrl and click the images you want to edit.
To select all images, right-click an image > Edit > Select All.
Aligning images
You can align the selected images left, right, top, bottom, vertically or horizontally. Select one of
the image as the anchor, the rest of the images will be placed respectively to the left edge, right
edge, top edge, bottom edge, vertical axis or horizontal axis of the anchor image.
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Select two or more images that you want to align.
Right-click the anchor, and then choose a command in Align menu as follows:
A. To align a column of images, choose Left, Right, or Vertically to align them respectively to
the left edge, right edge, or vertical axis of the anchor image.
B. To align a row of images, choose Top, Bottom, or Horizontally to align them respectively
to the top edge, bottom edge, or horizontal axis of the anchor image.
Note: The align menu commands move the other selected images to line up with the edges of the
anchor image.
Below is an example:
A
A.
Suppose that you want to
set A as the anchor image.
B.
Select these two images >
right-click A and choose
Align > Left. You will see the
other image is placed to
the left edge of A.
Centering images
This function enables you to center the rectangle enclosed by the images you select vertically,
horizontally or both.
Below is an example:
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A. Select
two images. You
can see these two images
consist of an area with the
shape of rectangle
(marked with red).
B.
Right-click
one
of
the
images > Center >
Vertically. You will find that
the red rectangle is
aligned vertically in the
page.
Distributing images
This function will be available when selecting three or more images.
To distribute the images evenly between the topmost and bottommost images, choose
Distribute > Vertically.
To distribute the images evenly between the leftmost and rightmost images, choose
Distribute > Horizontally.
Below is an example:
A.
A
B
C
Select three images A, B
and C. A is the topmost
image and C is the
bottommost image.
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B.
A
Right-click any one of the
images > Distribute > Vertically.
And you will see that B is
distributed evenly between A
and C.
B
C
Resizing images
You can adjust multiple images with the same height, width, or both. Select one of the images as
the anchor, and the rest of the images will be resized with the same height or width as that of the
anchor image.
Below is an example:
A
A.
Suppose that you want to
set A as the anchor image.
B
A
B
Select images A and B.
B.
Right-click A > Size > Height. And
you will see that the height of B
is resized to be the same as that
of A.
Setting properties of multiple images
Select multiple images > right-click one of them > Properties…
A dialog pops up with an Appearance tab. Follow the steps specified in “Setting properties of
an image”.
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Adding Multimedia
Foxit Enterprise Reader not only support playing multimedia in PDFs, but also allows users to add
and edit multimedia files to a PDF. In Foxit Enterprise Reader, you can add movies and sounds to
PDFs.
Movie Tool in Foxit Enterprise Reader adds movies and sounds to your PDF documents and create
a multimedia PDF experience. Adding movies or sounds to PDFs is as easy as inserting an image.
"Movies" are desktop video files with formats such as AVI, QuickTime, and MPEG, and file
extensions such as .avi, .wmv, .mov, .qt, .mpg, and .mpeg. An animated GIF file always has a .gif
file extension, while “Sounds” are like midis, wavs, and mp3 files.
You can also provide different renditions of the movie to play if the users’ settings vary. For
example, you may want to include a low-resolution rendition for users with slow Internet
connections.
Note: If an alert message tells you that no media handler is available, you must install the
appropriate player before you can add clips to the PDF. For example, you must install QuickTime if
you want to embed an MOV file in a PDF.
Adding movies or sounds
1. Click the Movie tool
on the toolbar, or choose Edit > Add Movie.
2. Press and hold mouse button down, drag to select an area on the page where you want the
movie or sound to appear. For movies, the play area is the exact size of the movie frame.
3. In the pop-up Add Movie dialog box, you will see some options listed below:
Location: click the Browse button to select the movie file you want to insert.
Content type: the type of the media you insert. It is selected automatically. But you can also
specify the clip type if you want. Please note that changing the Content Type setting may
cause problems playing the media.
Embed content in document: includes the media file into the PDF file. This option will
increase the file size of the PDF. It is selected by default. If the check box is cleared, you will
not be able to play it if you open this PDF file on other computers.
Poster Settings: choose whether to display an image in the play area when the movie isn’t
playing. You can choose to use no poster, retrieve poster from movie, or create poster from
file.
Editing the play area
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After adding a movie or a sound clip, you can move, resize or delete the play area easily.





Choose the Annotation Selection Tool
, the Movie tool
. Click the play area to
select it.
To move the clip, hold down the left mouse button and drag the clip to a new location on
the page.
To resize the clip, place the cursor on any corner point. When the pointer changes into the
cursor showing the direction at which the rectangle will be resized, drag one of the corners
of the frame to your intended size. Holding down the Shift key retains the movie clip’s
proportion.
To delete the clip, simply select it and press Delete, or right-click the clip > Edit > Cut.
To align, center, distribute, or size multiple clips, please refer to Working with multiple
images.
Setting multimedia properties
In Foxit Enterprise Reader, you can specify properties for the multimedia files you added, such as
the appearance of a movie’s play area, whether the movie plays once or continuously, create
alternate renditions, etc.
To set multimedia properties, please do the following:

Select the Movie tool
or the Annotation Selection Tool
.

Double-click the play area or right-click the play area > Properties.
The pop-up Multimedia Properties dialog box has a Settings tab and an Appearance tab. Also,
there are two items on every tab:


Locked – When selected, prevents any further changes to any multimedia properties.
Close – Applies and saves the current properties, and closes the multimedia properties
dialog box.
Note: If you select Locked on any tab, it will lock all options for this multimedia file, but not just
the options on that tab.
1. Settings tab for the multimedia properties
The Settings tab in multimedia properties contains the following options:

Annotation Title -- Enter the title of the movie or sound in the Annotation Title box. This
title does not determine which media file is played.
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
Alternate Text -- Enter a description of the media file in the Alternate Text box.

Renditions – Allows you to create alternate or other renditions to ensure that users can play
the movie or sound clip on their systems.
A. List Renditions for Event -- You can assign different renditions to different actions but
Mouse Up is chosen by default. Mouse Up means that when the mouse button is clicked
and released, the rendition is played.
B. Add Rendition – There’re three ways for you to choose:
Use a File: Double-click the file you want to add to the rendition list. The content type is
selected automatically.
Use a URL: Type the URL and select the content type.
By Copying an Existing Rendition: Select the rendition you want to copy.
C. Edit Rendition – When clicking the Edit Rendition button, the Rendition Settings dialog box
appears, which allows you to specify the playback location, and other settings to
differentiate it from other renditions.
Media Settings -- Specifies the general properties for the movie or sound clip:






Rendition Name: Enter the name for the rendition, which will appear in the list of
renditions. (This name does not determine which media file is played.)
Media Clip Location: Specify the clip by typing or navigating to it.
Content Type: Will be selected automatically when you specify the clip location.
Changing the Content Type setting may cause problems playing the media.
Embed content in document: Includes the media file into the PDF file. This option
will increase the file size of the PDF. It is selected by default. If the check box is
cleared, you will not be able to play it if you open this PDF file on other computers.
Rendition Alternate Text: Type a description of the rendition.
Allow temp File: Specify whether writing a temp file is allowed and when. Some
media players write a temp file when they play a movie or sound clip. If you want to
prevent users from easily copying the media content in a secure document, you may
want to disallow the creation of temp files. However, selecting this setting may
prevent the movie from being played by media players that require the use of temp
files.
Playback Settings – Use this tab to determine how the movie or sound clip is played.



Keep Player Open: Select whether you want the player to close after it plays the
movie or sound clip.
Volume: Lets you specify how loud the movie will be played.
Show Player Controls: Select to display a controller bar at the bottom of the play
area allowing users to stop, pause, or play the media, provided the media player
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


supports player controls.
Repeat: Lets you replay a clip two or more times, or continuously.
Player List: Click Add to specify a player and the settings that are required, preferred,
or disallowed to play the movie or sound clip. Select the name of the player and the
status. If you set the status of more than one player to Required, only one of the
required players may be used to play the rendition. If you set the status of players to
Preferred, these players are selected over nonpreferred players (but not over
required players). If you set the status of players to Disallowed, they are not used to
play the rendition.
Add/Edit/Delete button: Allows you to add a new player, as well as edit or delete
the selected player in the Player List.
Playback Settings – Determines whether a movie or sound clip is played in the PDF,
remains hidden while played (recommended for sound clips), is played in a floating
window, or is played full screen. The options for Floating Window Settings are
unavailable except you choose Floating Window.









Playback Location: Selects the location for playing a movie or sound clip.
Background Color: Selects the background color for the media player.
Show title bar: Selects to show or hide title bar when playing the media in a floating
window.
Show control closing window: Selects to show or hide the close button at the top
right corner in a floating window.
Title Text: Adds a title for the media that will be showed on the title bar when
playing the media in a floating window.
Resize: Allow or forbid users to resize the floating window. There’re three options for
you to choose: Don’t allow user to resize window, Allow user to resize window but
maintain original aspect ratio, or Allow user to resize window.
Window Position: The window position is determined relative to the document
window, application window, the virtual desktop or document monitor.
Width/Height: Specifies the width and height of the floating window.
If Window is Offscreen: Selects to play, do not play, or move window onto screen to
play the media file if the floating window is offscreen.
D. Remove Renditions – Deletes the selected renditions.
E. Up/Down – Arranges the order of the renditions. If the first rendition cannot be played, the
next available rendition is played.
2. Appearance tab for the multimedia properties
In the Appearance tab, do any of the following:
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
Annotation is hidden from view – Check the option to set the media file you inserted
invisible or uncheck the option to lay the media file over the content of PDF.

Border – Change the width, style and color of the media file’s border.
A. Width -- Choose the width of the border.
B. Style -- Choose the style of the border line, solid or dashed.
C. Color -- Change the color of the border. Click the color button to select any color you like,
or select Other Color to choose a customized color.
D. Change Poster – Choose to use no poster or a specified poster for the media file.
3. Actions tab for the multimedia properties
Please refer to “Adding an action to a bookmark”.
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Chapter 9 – Printing
Printing is a process for reproducing text and images. When you have finished reading a helpful
article or designing a PDF form, you may need to send it to an inkjet or laser printer and print it
out with custom page sizes. With this section, you can get the help to set options in the Print
dialog box to ensure that the finished document appears as intended.
How to print a PDF document?
1. Make sure you have installed the printer successfully.
2. Click the Print button
on toolbar, or choose Print from the File menu.
3. Specify the printer or plotter, page range, number of copies, and other options.
4. Click to Print.
Printing a portion of a page
To print a portion of a page, you need to refer to the Snapshot tool



.
Select the Snapshot tool by choosing Tools > Snapshot.
Drag around the area you want to print.
Right-click in the selected area > choose “Print”, and then refer to the Print Dialog.
Print Dialog
The print dialog is the final step before printing. You can modify the printer in this dialog as well.
Be aware that changing the printer may affect the page setup if the new selected printer has a
different paper size, for instance.
The Print dialog allows you to make a number of changes about how your document prints.
Follow the step-by-step descriptions in Print dialog box.
To open the Print dialog box, choose File > Print…or right-click the tab and select “Print Current
Tab” if using Multi-Tab browsing.
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The Print Dialog Box
Name -- You can select your printer from the list of installed printers. To configure advanced
options of the printer, click on the Properties button. This will display printer specific
options.
Print Range – This option lets you print different parts of a PDF document. You can specify to
print all pages or some certain ones.
All – Prints all pages of a PDF document.
Current view – Prints the page area (including text, comments, images, tables or a
combination of all of them) that is visible in the current view. This option is only available in
Single Page Layout.
Current page – Prints the page that is visible in the current view.
Page from/to – Specifies the range of pages or ranges of pages to print in the PDF document.
Select or enter page numbers in the fields.
Pages – Specifies the range of pages to print separate pages in the PDF. Enter page numbers
and/or page ranges separated by commas. For example, 1, 3, 7-10.
Subset – Provides options for setting noncontiguous page range.
All Pages in Range – Prints all the pages within the specified range.
Odd pages only – Prints only pages with odd numbers within the specified range.
Even pages only – Prints only pages with even numbers within the specified range.
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Note: This option is especially helpful for two-side printing.
Reverse pages – Prints pages in reverse order. If page ranges are entered, the pages print
opposite of the order in which they were entered. For example, if you select to print the
document from page 5 to page 30, selecting Reverse pages option will print page 30 to page
5.
Copies – Sets the number of copies you want to print.
Collate – Assembles the printouts in a proper numerical or logical order when printing
several copies. This option will be disabled when printing just one copy.
Scaling Type – None, Fit to Printer Margins, Reduce to Printer Margins, Multiple Pages per
Sheet, Custom Scale and Tile Large Pages. Tile Large Pages means to tile the pages that are
larger than the selected paper size at a specified scale.
Choose Paper Source by PDF Page Size –Automatically chooses paper type according to the
page size of PDFs when printing.
Auto-Rotate – Adjusts the PDF document’s orientation to match the orientation specified in
the printer properties.
Auto-Center – Places the PDF pages in the center.
Print What – Specifies to print documents only, annotations only or both.
Document – Prints the document contents without annotations.
Document and Annotations – Prints document contents and annotations.
Annotations – Prints annotations only.
Preview -- Foxit Enterprise Reader provides an instant preview in the Print dialog box.
You can use the magnification tool as well as the navigation tool on the print dialog box to
preview the individual pages in desired magnification level. Both the document size and the
paper size are shown under the Preview.
Tip: To change the unit of page dimensions, please go to Edit > Preferences > General tab >
Measurement Units.
Print as Grayscale – To print the PDF document with color images, texts, or other objects as
shades of gray.
For example, RGB or CMYK image-only PDFs, in particular, can be quite large. Converting
these PDFs to grayscale can reduce the size of the file and increase the speed of printing.
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Print as normal
Print as Grayscale
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Chapter 10 – Appendices
This section is a collection of supplementary materials for this user manual, including Keyboard
Shortcuts, and Command Lines.
Keyboard Shortcuts
There are number of keyboard shortcuts that you can use to speed up your navigation within the
Foxit Enterprise Reader. Some particularly important ones are listed here:
File Keys
Action
Shortcut
Open File
Ctrl + O
Close File
Ctrl + W, or Ctrl + F4
Save As
Ctrl + Shift + S
Close All
Ctrl + Shift + W
Print Document
Ctrl + P
Exit Foxit Enterprise Reader
Ctrl + Q
Save
Ctrl + S
View Keys
Action
Shortcut
Full Screen
F11
Zoom In
Ctrl + Num +
Zoom Out
Ctrl + Num -
Zoom To
Ctrl + M
Actual Size
Ctrl + 1
Fit to Page
Ctrl + 2
Fit Width
Ctrl + 3
Rotate Clockwise
Ctrl + Shift + Plus
Rotate Counterclockwise
Ctrl + Shift + Minus
Reset Toolbars
Alt + F8
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Dock All Toolbars
Ctrl + F8
Hide Toolbars
F8
AutoScroll
Ctrl + Shift + H
Stop AutoScroll
ESC
Show or hide Navigation pane
F4
Show or hide Menu Bar
F9
Switch between tabs
Ctrl + Tab
Edit Keys
Action
Shortcut
Copy
Ctrl + C, or Ctrl + Insert
Find Text
Ctrl + F
Find Next
F3
Find Previous
Shift + F3
Preferences
Ctrl + K
Undo
Ctrl + Z
Redo
Ctrl + Y
Select Text Tool Keys
Action
Shortcut
Copy
Ctrl + C
Select All
Ctrl + A
Deselect All
Ctrl + Shift + A
Add Bookmark
Ctrl + B
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Tool Keys
Action
Shortcut
Hand Tool
Alt + 3
Zoom Out Tool
Alt + 4
Zoom In Tool
Alt + 5
Select Text
Alt + 6
Snapshot
Alt + 7
Typewriter
Alt + 8
Exit Full Screen Mode
ESC, F11
Switch to Text Viewer
Alt + 9
Document Keys
Action
Shortcut
Previous Page
Ctrl + Page Up
Next Page
Ctrl + Page Down
First Page
Ctrl + Home
Last Page
Ctrl + End
Go to Page
Ctrl + G
Select All
Ctrl + A
Page Down
Space
Page Up
Shift + Space
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Command Lines
Foxit Enterprise Reader defines parameters that allow you to perform operations on a PDF with a
command. To check the command lines that can be used in Foxit Enterprise Reader, please go to
Help > Command Line Help…
Command
Result
nameddest=destination
Open and highlight the target bookmark.
page=pagenum
Turn to the target page.
zoom=scale
Zoom the PDFs.
pagemode=bookmarks
Open the bookmark panel in the Navigation Pane.
pagemode=thumbs
Open the thumbnail panel in the Navigation Pane.
pagemode=layers
Open the layers panel in the Navigation Pane.
pagemode=none (default)
Close all the panels in the Navigation pane.
fdf="fdf path"
Open the FDF file.
toolbar=1|0
Show or Hide Tool Bar.
statusbar=1|0
Show or Hide Status Bar.
navpanes=1|0
Show or Hide Navigation Pane.
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Contact Us
Feel free to contact us should you need any information or have any problems with our products.
We are always here, ready to serve you better.

Office Address:
Foxit Corporation
42840 Christy Street. Suite 201
Fremont CA 94538
USA

Mailing Address:
Foxit Corporation
42840 Christy Street. Suite 201
Fremont CA 94538
USA

Sales:
1-866-680-3668 (24/7)

Support:
1-866-MYFOXIT or 1-866-693-6948 (24/7)

Fax:
530-535-9288

Website:
www.foxitsoftware.com

E-mail:
Sales and Information - [email protected]
Technical Support - [email protected]
Marketing Service - [email protected]
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