Manual

Manual
SpeechExec Transcribe
SpeechExec Pro Transcribe
Version 5.0
EN
User manual
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User manual
1
Welcome
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2
2.1
2.2
Important
Safety
Disposal of your old product
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3
3.1
3.2
3.3
3.4
Get started
System requirements
Installation
Start SpeechExec
Create a user profile
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4.1
4.2
Overview
Main application window
Player window
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5
Work with Philips hardware
devices
Use the Philips foot control
Foot control 2330
Foot control 2210 / 2310 / 2320
Use the Philips headphones
Change the ear cushions
Install the hanging bracket
Download recordings from the
Digital Pocket Memo
6.3 Instructions
6.3.1 Play back a spoken instruction
6.3.2
Play back a special instruction
6.4 Delete a dictation file
6.5
Attach a document to a dictation
file
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7.1
7.2
7.3
5.1
5.1.1
5.1.2
5.2
5.2.1
5.2.2
5.3
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6.1
6.2
Use SpeechExec
Transcription
Finish, suspend or cancel a
transcription
User manual
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7.4
7.5
7.6
7.7
7.8
7.8.1
7.8.2
7.8.3
7.9
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Use more of SpeechExec
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Settings menu
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Digital Pocket Memo Configuration
Wizard
16
Configure the download process
from the Digital Pocket Memo
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Foot Control Configuration Wizard 17
Playback options
17
Notifications and reminders
18
Keyboard shortcuts
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Receive dictation files by email or
from an FTP server
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Receive dictation files by email
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Download dictation files from an
FTP server
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Send and receive automatically
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Submit dictation files to a speech
recognition application
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Create author profiles for
encrypted dictations
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7.10
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8
Troubleshooting
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9
Technical support and warranty 22
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1
Welcome
Congratulations on your purchase and welcome
to Philips!
To fully benefit from the service that Philips
offers, visit our Website for support information
such as user manuals, software downloads,
warranty information and more:
2.1
• To avoid short circuit, do not expose the
product to rain or water.
• Do not expose the device to excessive
heat caused by heating equipment or direct
sunlight.
• Protect the cables from being pinched,
particularly at plugs and the point where they
exit from the device.
2.2
2
Important
This manual covers the basic installation of the
SpeechExec software and its related use with
the Philips foot control and headphones.
Not all devices mentioned in this manual
are necessarily part of the package contents.
Descriptions of devices and accessories are
for information only and do not require Philips
to deliver any of these accessories with this
package.
D Note
If a topic begins with this icon , the described
feature is available to users of SpeechExec Pro
Transcribe only.
Safety
Disposal of your old product
• Your product is designed and manufactured
with high quality materials and components,
that can be recycled and re-used.
• When this crossed-out wheeled bin
symbol is attached to a product, it
indicates that the product is covered
by the European Directive 2002/96/
EC.
• Please become informed about the local
separate collection system for electrical and
electronic products.
• Please act according to your local rules and
do not dispose of old products with your
normal household waste. The correct disposal
of old products will help prevent potential
negative consequences for the environment
and human health.
E Tip
For more information about using the
SpeechExec software, see the help function
(press F1 on the keyboard).
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User manual
3.1 System requirements
• Pentium III, 500 MHz and 512 MB RAM;
Recommended: Pentium IV or similar, 1 GHz
and 1 GB RAM
• 100 MB hard disk space for SpeechExec, 250
MB for Microsoft .NET Framework
• One free USB port
• Recommended minimum transfer rate for
LAN: 100 Mbit/s
• Windows Vista, Windows XP (with Service
Pack 2), Windows 2000 (with Service Pack 4)
DNote
For all operating systems, it is recommended
that the latest service pack available be installed
before installing SpeechExec.
3.2
Installation
CImportant
• Administrator rights are required to install
the software. For more help, contact your
administrator.
• During installation, you will be prompted to
connect the USB Smart Key to an USB port
of the PC. The license on the USB Smart Key
can be transferred to the PC or kept on the
USB Smart Key during installation. The license
can also be transferred to the PC or back to
the USB Smart Key later by clicking Help >
License information… on the menu bar.
User manual
• If the license has been transferred to the PC
and is lost due to a hardware problem (e.g.
hard disk damage or formatting), a 30-day trial
license can be installed with the same USB
Smart Key.
• To restore a full license for SpeechExec Pro
Transcribe (the USB Smart Key has a red
label), contact your dealer.
• To restore a full license for SpeechExec
Transcribe (the USB Smart Key has a green
label), visit www.dictation.philips.com/license
for more information.
1 Turn on the PC.
2 Plug the headphones into the
socket and
the foot control into a free USB port.
3
Connect the USB plug of the Digital
Pocket Memo to a free USB port.
The New Hardware Found message is
displayed and installation will proceed
automatically.
DNote
If the message does not appear, verify if
the USB port is enabled in the BIOS of the
system. See the hardware documentation
for details or contact your hardware vendor.
4 Restart the PC when prompted by
Windows.
5 Insert the installation CD for SpeechExec
in the CD-ROM drive. The set-up program
should start automatically. If it does not,
open the CD contents in Windows Explorer
and double-click the autorun.exe file.
6 Click the Install button.
7 Follow the on-screen instructions of the setup program to install SpeechExec on the PC.
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3 Get started
3.3 Start SpeechExec
To manually start the program, open the
Windows start menu in Windows and select
Programs > SpeechExec (Pro) Transcribe. If the
option to start the program automatically was
selected in the settings menu, start the program
by clicking the
icon in the notification area of
the Windows task bar.
DNote
It is possible to change these settings later using
the Settings menu. See Settings menu on page 16
for more information.
3.4 Create a user profile
When using SpeechExec for the first time, a
wizard guides you through the step-by-step
configuration process to create a new user
profile and configure your initial key settings.
Follow the on-screen instructions to:
• Specify a user name. The user name identifies
the user who last worked on the dictation
file.
• Set the destination folder on the PC for
Pending dictations. Pending dictations will be
listed in the To Do folder in the work list. The
To Do folder organizes all your input folders
into one simulated ‘overview’ folder.
• Configure settings for the ‘new dictation’
notification in your To Do folder.
• Start another wizard to configure a Philips
foot control. See Foot Control Configuration
Wizard on page 17 for more information.
ETip
If working in a network, select the folder on
a mapped network drive where the author’s
finished dictations are stored. These will be your
pending dictations.
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4 Overview
4.1 Main application window
The work list module allows you to manage the dictation file list, define dictation properties,
configure a Digital Pocket Memo and change various settings.
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6
1
Menu bar: The menu bar contains menu
commands that perform various tasks, such
as to manage dictations, make and change
settings and configure SpeechExec.
2
Toolbar: Many functions can be controlled
using the toolbar buttons:
Start Transcription (open the selected
dictation in the player)
Start/stop playback of the selected
dictation file
Play Special Instruction
Displays the dictation properties of a file
Open an attached document
Send and receive emails with dictations
via a connected email system
User manual
Start downloading from a connected
Digital Pocket Memo to a PC
Apply (and cancel) the defined filter to
the dictation file list
Refresh the information displayed in the
work list
Submit the selected dictation file to an
installed speech recognition software
Open the help function
3
Folder list: The folder list displays the folder
structure. The structure depends on personal
or pre-configured settings. Click the plus sign
at the left of a folder to expand the tree and
display a folder‘s sub-folders.
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4
5
Dictation file list: The dictation file list
displays information about the dictation files
stored in the selected folder. The columns
display the properties of the dictation files.
Change the focus between the tree view and
the dictation list view by clicking inside each
pane.
Digital Pocket Memo device display: The
Digital Pocket Memo display appears when a
Digital Pocket Memo is connected. It allows
users to display and play back dictation files
stored on the Digital Pocket Memo, and to
configure settings on the connected device.
6
Status bar: The status bar at the bottom
of the window displays information on
dictation management such as the number
of dictation files in the selected folder, the
number of dictation files with priority status
assigned, and the name and role of the
current user.
4.2 Player window
The player module allows the playback of sound files created with SpeechExec Pro Dictate or a Digital
Pocket Memo.
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Expanded mode
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Compact mode
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Title bar: Displays the file name.
2
Menu bar / button: Contains menu commands to display the dictation properties
and audio settings, mark the dictation as
suspended or finished, switch the player to
expanded mode, or close the player window.
3
Toolbar: Most functions available in the player
window can be controlled by these buttons:
Displays the dictation properties dialog
Displays the audio settings dialog
Adjusts playback volume
Adjusts playback speed
Adjusts the playback tone
Switches between Stereo, Mono, Left and
Right channel mode during playback
Opens the help function
4
Instructions: Instructions are recorded comments by the author that are directed to the
person transcribing the dictation file. See
Instructions on page 14 for more information.
Play back special instruction
Jump to the previous spoken instruction
Jump to the next spoken instruction
5
Position slider: Displays file information
such as file length and the current position
in the sound file during playback. The length
of the dictation is displayed in HH:MM:SS
(hours:minutes:seconds) to the right of the
slider.
6
Audio volume meter: Displays the audio
output level.
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7
Control and positioning buttons:
Start/pause playback
Stop the current action
Jump to the beginning of the dictation
Fast rewind
Fast forward
Jump to the end of the dictation
8
The
icon indicates that the recording
contains a special instruction.
9
Finish : Close the dictation file and mark
the transcription as finished. The dictation
file is moved to the Finished dictations folder
(SpeechExec Transcribe) or to the Archive
folder (SpeechExec Pro Transcribe).
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1
10 Suspend
: Close the dictation file and
mark it as suspended, meaning that work on
the dictation file is interrupted temporarily
and will be continued at a later time. The
dictation file is saved in the Suspended folder.
11 Close
: Close the dictation file without
saving the changes that have been made to
it.
D
Note
The player window can be displayed in compact
(default setting) or expanded mode. Some
toolbar buttons are not available in compact
mode. To switch to the expanded mode, click
the button in the top left corner and select
Expanded Mode.
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5 Work with Philips hardware
devices
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3
Philips hardware devices such as foot controls,
headphones and the Digital Pocket Memo are
designed for compatibility with SpeechExec.
5.1 Use the Philips foot control
The Philips foot control is designed to offer an
ergonomic, hands-free tool for playback of files
for transcription.
5.1.1 Foot control 2330
The Philips foot control 2330 has four pedals:
a left 1 , a middle 2 , a right 3 and a top 4
pedal.
4
Press and release the middle pedal to start
continuous playback. Press the middle pedal
again to stop playback.
Press and hold the right pedal for fast
rewind. When rewinding reaches the desired
position, release the pedal.
Press and release the top pedal to finish a
dictation.
E Tip
Use the Foot Control Configuration Wizard to
change the pedal functions to your preferred
configuration. See Foot Control Configuration
Wizard on page 17 for more information.
If the middle pedal has been disabled with the
Configuration Wizzard, it can be secured with
the plastic locking tabs (included).
4
1
2
3
By default, the foot control 2330 has the
following configuration:
1 Press and hold the left pedal to fast forward.
When forwarding reaches the desired
position, release the pedal.
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5.1.2 Foot control 2210 / 2310 / 2320
The foot controls 2210 / 2310 and 2320 have
three pedals: fast rewind 1 , fast forward 2
and playback 3 .
2
1
LFH 2210 / 2310
1
2
3
3
2
3
1
LFH 2320
Press and hold the pedal for fast rewind.
When rewinding reaches the desired
position, release the pedal.
Press and hold the pedal to fast forward.
When forwarding reaches the desired
position, release the pedal.
The pedal starts playback. The behavior for
starting and stopping playback depends on
the setting of the playback switch on the
underside of the foot control:
• N (Neutral) position: Press and hold the
right pedal for playback. When the pedal
is released, playback is stopped.
• T (Toggle) position: Press and release the
right pedal to start continuous playback.
Press the right pedal again to stop playback.
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5.2 Use the Philips headphones
The headphones are equipped with soft ear
cushions for wearing comfort and a hanging
bracket that attaches the headphone to a
monitor.
BWarning
Listen at a moderate volume to avoid hearing
damage.
5.2.1 Change the ear cushions
Follow the illustration below to change the ear
cushions:
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3
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5.2.2 Install the hanging bracket
Follow the illustration below to install the
hanging bracket:
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3
2
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E Tip
How and which files are downloaded after
a Digital Pocket Memo is connected can be
configured in the settings menu of SpeechExec
or with the Configuration Wizard. See Configure
the download process from the Digital Pocket Memo
on page 17 for more information.
D Note
When the Digital Pocket Memo is connected to
the PC for the first time, Windows detects the
new hardware and automatically installs the required drivers. When the installation is complete,
Windows may prompt you to restart the PC.
5.3
Download recordings from the
Digital Pocket Memo
The Digital Pocket Memo can be used to create
dictation files and then download them into the
SpeechExec workflow.
1 Make a recording with the Digital Pocket
Memo.
2 Start SpeechExec.
3 Connect the Digital Pocket Memo to the
PC using the USB cable or the optional USB
docking station.
4 By default, the dictation files on the
Digital Pocket Memo will be downloaded
automatically and moved to the Pending
dictations folder and listed in the To Do folder
of the work list.
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D Note
• By default, the player window is displayed
on top of other application windows. This
allows a transcriptionist to work in an other
application (such as Microsoft Word) while
the player window is visible in the foreground.
To change the position of the player when
in compact mode, move the mouse pointer
to the area below the menu arrow, hold the
left mouse button and drag the toolbar to a
different position.
• While the player window is open, the Speech­
Exec window may be visible in the background,
but does not accept user input until transcription is finished, canceled or suspended.
6.1
Transcription
CImportant
This chapter describes how to transcribe using
the Philips foot control 2330. If another foot
control model is used or the foot control’s
default configuration has been changed, the
behavior of foot control pedals may be different.
See Use the Philips foot control on page 10 for
more information about other models of the
Philips foot control.
1 Connect the foot control to be PC.
2 In the SpeechExec window, select a
dictation file from the list and click the
button on the toolbar. The player window
User manual
is displayed and the status changes to
Transcription in progress. If a word processing
program for transcription (such as Microsoft
Word) is defined in the settings menu, it will
also open (see Settings menu on page 16 for
more information).
3 To start playback, press and release the
middle pedal of the foot control or click the
PLAY/PAUSE button on the player toolbar.
To stop playback, press the middle pedal of
the foot control again or click the
PLAY/
PAUSE button on the player toolbar.
4 To fast rewind, press and hold the right
pedal of the foot control or click the
button on the player toolbar. When
rewinding reaches the desired position,
release the pedal or click the
PLAY/PAUSE
button on the player toolbar.
5 To fast forward, press and hold the left
pedal of the foot control or click the
button on the player toolbar. When
forwarding reaches the desired position,
release the pedal or click the
PLAY/PAUSE
button on the player toolbar.
6 To stop working, press and release the top
pedal of the foot control to finish a dictation
or click the
FINISH , the
SUSPEND or
the
CLOSE button on the player toolbar.
See the next chapter for more information.
E Tip
SpeechExec allows the customization of the
behavior of the Player during transcription.
See Playback options on page 17 for more
information.
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6 Use SpeechExec
6.2
Finish, suspend or cancel a
transcription
To mark a transcription as finished, press
and release the top pedal of the Philips foot
control 2330 or click the
FINISH button in
the player window. The dictation file is moved
to the Finished dictations folder (SpeechExec
Transcribe) or to the Archive folder (SpeechExec
Pro Transcribe).
Alternatively, a dictation can be marked
as suspended by clicking the
SUSPEND
button in the player window. Mark a dictation
as suspended to interrupt transcription
temporarily and continue later. The recording is
saved in the Suspended folder.
Clicking the
CLOSE button cancels the
transcription without saving changes.
6.3 Instructions
Instructions are recorded comments by
the author that are directed to the person
transcribing the dictation. SpeechExec supports
two types of instructions:
• Spoken instructions are stored within the
dictation sound file at the position where the
instruction was actually recorded. (Examples
of spoken instructions might include the
correct spelling of a name or technical term
or instructions to insert a new paragraph.)
• Special instructions are usually recorded
at the start of a dictation with special
information relating to the dictation. Special
14
instructions are stored in a separate sound
file. (Examples of special instructions might
include document formatting instructions,
names of individuals to receive copies, or
delivery instructions.)
6.3.1 Play back a spoken instruction
A spoken instruction is stored in the dictation
file at the position where the instruction was
actually recorded. It is displayed as a light blue
bar in the position slider.
1 Click the
PLAY/PAUSE button to play back
a spoken instruction like any other part of
the dictation.
2
Click the
button to jump to the
previous spoken instruction.
3
Click the
button to jump to the next
spoken instruction.
6.3.2 Play back a special instruction
In the player window, the
icon to right of
the position slider indicates that the recording
contains a special instruction.
1 Click the
button in the player window to
play back the special instruction.
2 Click the
button again to stop playing
back the special instruction.
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D Note
Files with the extension .xml, .sfd, .dir, .dll, .exe,
.bat and .com cannot be attached.
1 Select the dictation files to be deleted in the
work list. To select more than one file, press
and hold SHIFT on the keyboard and click on
the files to be selected.
2 Click on Edit > Delete on the menu bar to
delete the selected dictation files.
6.5
Attach a document to a dictation
file
SpeechExec allows a document such as
transcribed text to be attached to a dictation
file.
1 Select the dictation file in the dictation list
to which the document should be attached.
2 Click Edit > Attach document on the menu
bar and select the document to be attached.
A copy of the selected file is saved in the
SpeechExec user folder and renamed to the
name of the dictation file. If the dictation
file already has a file attached, the user is
asked to overwrite the existing file. A paper
clip icon in the work list indicates that a
dictation has a file attached.
3 To open the attached file, select a dictation
file in the dictation list and click the
button on the toolbar.
4 To remove an attached file from the
dictation file, click Edit > Detach document
on the menu bar and specify the drive and
directory in which to store the file.
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6.4 Delete a dictation file
Follow these steps to delete a dictation file:
7 Use more of SpeechExec
7.1 Settings menu
The General Settings dialog allows the
personalization of a variety of application
settings such as dictation options, encryption,
user profiles, delivery rules, software updates
and work list options. It also allows the
configuration of a SpeechMike as well as a
foot control, Digital Pocket Memo or Digital
Desktop and recorder/player settings.
1 Click Settings > General Settings on the
menu bar to open the settings menu. The left
pane contains the list of the available settings.
2 Select an option in the list to display the
associated options on the right pane.
3 Click Apply to save the changes or click OK
to save the settings and close the dialog.
7.2
Digital Pocket Memo
Configuration Wizard
The Digital Pocket Memo Configuration Wizard
guides users through the device configurations
and settings of their Digital Pocket Memo.
The wizard assists users in configuring the
time format, sound feedback, voice-activated
recording, display appearance (standard or
advanced display mode), the recording format,
microphone sensitivity, author names, and
settings for file download to the PC.
1 Connect the Digital Pocket Memo to the PC
using a USB cable.
2 Start Philips SpeechExec software.
3 Click Settings > General Settings on
the menu bar of SpeechExec to open
the settings menu and select DPM/DT
Configuration > DPM Wizard from the list
on the left side.
4 Click the Start Wizard… button to
open the wizard. Follow the on-screen
instructions to customize the Digital Pocket
Memo.
5 Click the Finish button to close the wizard
and confirm the transfer of the new settings
to the Digital Pocket Memo.
CImportant
All or some of the settings can be preconfigured and locked by your system
administrator. Locked settings are read-only.
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Configure the download process
from the Digital Pocket Memo
How and which files are downloaded after
a Digital Pocket Memo is connected can
be configured in the settings menu or the
Configuration Wizard.
1 Connect the Digital Pocket Memo to the PC
using the USB cable.
2 Click Settings > General Settings on the
menu bar, select DPM/DT Configuration >
DPM Settings from the list on the left side.
3 Click the Start… button. The DPM
configuration dialog is displayed in a new
window.
4 Select Download in the left pane.
5 Select which files will be downloaded
(download file type):
• All files
• EOL (recordings marked as finished/endof-letter)
• File selection (SpeechExec prompts
the selection of specific files to be
downloaded)
• File with keyword 1 (specify a keyword)
6 The download settings also allow the
user to specify if files will be deleted on
the Digital Pocket Memo after they are
downloaded.
7 Click OK to save the settings and confirm
the transfer of the new settings to the
Digital Pocket Memo.
User manual
7.4 Foot Control Configuration Wizard
Use the Foot Control Configuration Wizard to
change the pedal functions to your preferred
configuration.
1 Connect the foot control to the PC.
2 Start Philips SpeechExec Transcribe software.
3 Click Settings > General Settings on the
menu bar of SpeechExec to open the
settings menu and select Foot Control
configuration > Foot Control Wizard from
the list on the left side.
4 Click the Start Wizard… button to
open the wizard. Follow the on-screen
instructions to customize the foot control.
5 Click the Finish button to close the wizard
and save the new settings.
7.5 Playback options
The behavior of the Player can be adjusted
to the user’s preferences. SpeechExec allows
playback options to be customized, such as
acoustic feedback during fast forward or rewind,
winding speed, auto-backspace and, acoustic
notification for spoken instructions.
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Player > Playback from the list on the
left side.
2 Define the preferred behavior for the player:
• Acoustic
feedback: activate this option to
hear the recording during fast forward or
rewinding.
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7.3
• Winding speed: set the speed for rewind
and fast forward.
• Auto-backspace: activate this option and
specify the number of seconds to rewind
a sound file when restarting playback.
• Acoustic notification of spoken instruction:
activate this option to hear a beep at
the start of a spoken instruction during
playback.
3 Click OK to save the settings and close the
dialog box.
7.6
Notifications and reminders
SpeechExec can alert the transcriptionist when
new dictation files arrive in the To Do folder and
remind of untranscribed dictation files. A visual
signal, acoustic sound (beep) – or both – can
alert a transcriptionist when a new dictation is
available for transcription.
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Worklist > Notification from the list
on the left side.
2 Define the preferred type of notification for
new dictation files.
• High-priority dictations only: receive
notifications for dictations that have a
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priority value equal to or greater than the
threshold defined under General Settings
> Worklist > Dictation list.
• Visual notification: a dialog box will be
displayed when a new dictation file arrives.
• Sound notification: an audio signal will play
when a new dictation file arrives.
3 Activate the option Reminder on and
specify a time interval to be notified by a
dialog box about dictation files waiting for
transcription.
4 Click OK to save the settings and close the
dialog box.
7.7
Keyboard shortcuts
Keyboard shortcuts save time because it is
not necessary to move your hands from the
keyboard to use the mouse.
To create a new shortcut:
1 Click on Settings > General Settings on the
menu bar to open the settings menu and
select Worklist > Shortcuts from the list on
the left side. A list with the combinations
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file. Select a type of profile, enter a profile
name and click the OK button. The settings
window for the selected profile is displayed.
3 Enter the settings for the selected profile
and click the OK button.
4 SpeechExec Transcribe only: Select Delivery
> Options from the list on the left side and
activate the option Receive dictations via
email.
5 Click the
Send and Receive button on
the toolbar to download dictation files
from your email account. See Send and
receive automatically on page 20 for more
information about downloading dictation
files automatically.
7.8.2
7.8
Receive dictation files by email or
from an FTP server
SpeechExec allows dictation files to be received
via email or downloaded from an FTP server
directly into SpeechExec’s dictation list.
7.8.1 Receive dictation files by email
An email profile must be created before
dictation files can be received via email.
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > Email from the list on the
left side.
2 Click the Add… button to add a new proUser manual
Download dictation files from an
FTP server
An FTP profile must be created before dictation
files downloaded from an FTP server.
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > FTP from the list on the
left side.
2 Click the Add… button to add a new profile.
3 Enter a profile name and fill in the settings
for the FTP server.
4 Click the OK button to save the settings.
5 Click the
Send and Receive button
on the toolbar to download dictation
files from the FTP server. See Send and
receive automatically on page 20 for more
information about downloading dictation
files automatically.
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of keys and actions that have been assigned
(and can be assigned) is displayed on the
right side.
2 Select an action from the list, press the
keystroke combination to assign and click
Assign.
3 To delete a shortcut, select the shortcut
from the list and click Remove.
7.8.3 Send and receive automatically
By default, dictation files are downloaded
only after clicking the
Send and Receive
button on the toolbar. To receive dictation files
automatically:
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Delivery > Send/Receive from the list
on the left side.
2 Activate the option Send/Receive
automatically and set a time interval.
3 Click the OK button to save the settings.
7.9
Submit dictation files to a speech
recognition application
If a speech recognition system such as
SpeechMagic or Dragon Naturally Speaking is
installed on the PC, the
Submit for Speech
Recognition button is available on the toolbar.
7.10
Create author profiles for
encrypted dictations
When working with encrypted dictations, it is
recommended that users set up author profiles.
Author profiles are used to identify dictation
files for individual authors.
1 Click Settings > General Settings on the
menu bar to open the settings menu and
select Rules > Author profiles from the list
on the left side.
2 Click the Add… button. The New Author
Profile dialog is displayed.
3 Enter the author’s name, specify a folder
where the dictation files received from the
author will be stored, and enter the author’s
password to decrypt encrypted dictation
files automatically.
4 Click OK to save the profile and close the
dialog.
D Notes
• Encrypted dictation files must be decrypted
before they are submitted for speech
recognition.
• Speech recognition is not supported for
dictation files with the following recording
formats:
• .wav files with a sampling rate of less than
11kHz.
• .dss files recorded in Long Play or Long Play
mobile format.
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User manual
The PC sound system is not functioning
When connected, a SpeechMike or a Digital
Pocket Memo will also act as USB sound devices. To configure the sound system of a PC as
the default device, click on Settings > Sound and
Audio Device Properties to open the Windows
sound settings. Select Audio and choose the
sound system of the PC as the default selection.
Mark the Use only default devices option.
Cannot connect the Digital Pocket Memo
to the PC
Ensure that the USB drivers are installed
correctly. If the installation of the USB driver
was not completed or the Unknown device
detected process was canceled the first time the
Digital Pocket Memo was connected to the PC,
proceed as follows:
wizard detects the driver (USB Mass Storage
Device), click Next to copy the driver to
the PC.
8 On the last page of the wizard, click Finish
to complete the installation.
Drive letter conflict with the Digital
Pocket Memo
When installing the Digital Pocket Memo
on a PC with Windows XP, the operating
system automatically assigns a drive for the
Digital Pocket Memo. This drive appears as
a “removable disk” in Windows Explorer.
Sometimes the drive letter assignment for the
Digital Pocket Memo conflicts with an existing
drive letter mapping; this is why the Digital
Pocket Memo cannot be seen in Windows
Explorer and SpeechExec displays the status as
“DPM (disconnected).”
Solution: Map all network drives starting with
drive letters Z, Y, X (in reverse alphabetical
order).
1 Connect the Digital Pocket Memo to the
PC.
2 Click on Start > Settings > Control Panel >
System > Device Manager.
3 Look for an unknown USB device in the list.
4 Select the Unknown Device and click
Remove.
5 Click OK and close the Control Panel
window.
6 Disconnect the Digital Pocket Memo and
reconnect it.
7 The Add New Hardware Wizard will open
automatically. Click Next. Follow the
instructions on the screen. When the
User manual
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8 Troubleshooting
9 Technical support and
warranty
Disclaimer and Notices
Philips performs extensive testing with the most
popular configurations. However, since PC addons and device drivers are updated continually,
conflict-free operation cannot be guaranteed.
This Philips product was designed and
manufactured to the highest quality standards.
If your Philips product is not working correctly
or is defective, contact your supplying Philips
Speech Processing dealer who will provide
you with the necessary information on how to
proceed.
If you have questions that your dealer cannot
answer or any other related question, visit
www.philips.com/dictation to contact us.
No components are user-serviceable. Do not
open or remove covers and do not insert
objects not suitable for the specific connectors.
Repairs may be made only by Philips service
centers and official repair facilities. Failure to do
so will void any warranty, stated or implied. Any
operation expressly prohibited in this manual,
any adjustments, or assembly procedures not
recommended or authorized in this manual will
void the warranty.
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User manual
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