PaperCut MF - Toshiba Embedded Manual

PaperCut MF - Toshiba Embedded Manual
PaperCut Toshiba Embedded Manual
Contents
1
2
Overview......................................................................................................... 3
1.1
Consistency: ............................................................................................. 3
1.2
Integration: ............................................................................................... 3
1.3
Rate of development: ................................................................................ 3
1.4
Vendor Neutral:......................................................................................... 3
1.5
Security: ................................................................................................... 3
Installation....................................................................................................... 5
2.1
Requirements ........................................................................................... 5
2.1.1
2.2
4
5
Setup Procedure ....................................................................................... 8
2.2.1
(Mac/Linux/Novell Only) Server configuration...................................... 8
2.2.2
Verify Access to the Toshiba Administrative Web Interface ................. 8
2.2.3
Networking/Firewall Configuration ...................................................... 8
2.2.4
PaperCut Settings .............................................................................. 8
2.2.5
eBX series: Device configuration ........................................................ 9
2.2.6
eB3 series: Device configuration....................................................... 19
2.2.7
Create Toshiba MFP device in PaperCut .......................................... 27
2.3
3
Supported Toshiba Devices................................................................ 6
Upgrading to a newer version .................................................................. 28
Post-install testing ......................................................................................... 28
3.1
Test Preparation ..................................................................................... 28
3.2
Scenario 1: Standard copying.................................................................. 29
3.3
Scenario 2: Copying with account selection ............................................. 30
3.4
Scenario 3: Print release ......................................................................... 31
Configuration ................................................................................................ 33
4.1
Device Function ...................................................................................... 33
4.2
Authentication Methods ........................................................................... 33
4.3
Shared Account Selection ....................................................................... 34
4.4
Customizing Text and Messages ............................................................. 34
4.5
Adding application button links on the welcome page............................... 34
Advanced Configuration ................................................................................ 35
5.1
Config Editor ........................................................................................... 35
5.1
Customizing the Header Logos and Colors .............................................. 37
5.1.1
Customized Logos ........................................................................... 37
5.2
Custom Header Color ............................................................................. 37
5.3
Configuring Swipe Card Readers ............................................................ 37
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Known Limitations and Security ..................................................................... 39
6.1
Usability and User Interface Limitations ................................................... 39
6.2
Limited Authentication Options ................................................................ 39
6.3
Zero stop ................................................................................................ 39
6.4
Bypassing the System ............................................................................. 40
7
Uninstalling PaperCut from the MFD.............................................................. 40
7.1
Uninstallation on Toshiba eBX ................................................................. 41
7.2
Uninstallation on Toshiba eB3 ................................................................. 41
7.3
Further optional uninstallation steps ........................................................ 42
8
FAQ & Troubleshooting ................................................................................. 43
9
Appendix A: Supported Authentication Card Readers .................................... 45
9.1
Elatec TWN3 .......................................................................................... 45
9.2
Magtek Dynamag for eBX devices ........................................................... 46
9.3
Generic Keyboard Mode Readers ........................................................... 46
9.4
Configuring Swipe Card Reader Validation .............................................. 47
10
Appendix B: Configuration for Apple Mac, Linux or Novell servers .................. 51
10.1
Installing UDP redirector on Apple Mac OS X ....................................... 51
10.2
Installing UDP redirector on Linux / Novell............................................ 52
11
Appendix C: Process for performing user card association ............................. 53
12
Appendix D: Device screenshots for user documentation ............................... 54
13
Appendix E: 08 Code Check list..................................................................... 57
13.1
eBX Codes .......................................................................................... 57
13.2
eB3 Codes .......................................................................................... 57
14
Appendix F: TopAccess Settings Check list ................................................... 58
14.1
eBX TopAccess Settings ..................................................................... 58
14.2
eB3 TopAccess Settings...................................................................... 58
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This manual covers the Toshiba embedded MFD setup. For general PaperCut MF
documentation, please see the PaperCut MF manual.
1
Overview
This manual provides an overview of the installation, configuration and operation of
PaperCut’s embedded software MFD (Multi-Function Device) solutions. Today’s
MFDs are smarter – they have touch screens and offer the ability to run applications
directly on the device. The goal of PaperCut Software’s embedded MFD solution is
to leverage these smart devices and to provide walk-up copier users with the same
set of rich application features provided in the print control area. These include:







Secure access to device functions
End user authentication including integration with single sign-on environments
Monitoring and control of photocopying (quotas, charging, allocation and
logging)
Allocation of copying to accounts/departments/cost-centers/projects (shared
accounts)
Ability to locate shared accounts via select-from-list, keyword search or
manual code/pin entry
Release jobs from a hold/release queue (Secure & Find Me Printing)
Tracking of faxing and scanning
Highlights of the embedded solution include:
1.1 Consistency:
The embedded solutions are developed in-house by the PaperCut Software
development team. This ensures that the copier interface is consistent with the
workstation print interface, meaning users only have to learn one system.
1.2 Integration:
PaperCut is a single integrated solution where print, internet and copier control are all
managed in the one system. Users have a single account and administrators have
the same level of reporting and administration for all services. The embedded
solution interacts with the PaperCut server using a Service Oriented Architecture
(SOA) and web services based protocols.
1.3 Rate of development:
PaperCut is developed under a release-often policy where new features are made
available to users as soon as they are complete. Unlike hardware based solutions,
new versions can be delivered to users regularly as software updates.
1.4 Vendor Neutral:
PaperCut remains true to its vendor neutral stance. All embedded solutions are
equal and support all server OS’s including Windows, Linux and Mac.
1.5 Security:
A large percentage of PaperCut’s user base is in Education environments where
security is important. All embedded solutions are developed with security in mind.
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Where security objectives can’t be satisfied, any known deficiencies are fully
disclosed.
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2 Installation
This section covers the installation of the PaperCut embedded application for compatible
Toshiba devices. The embedded application will allow the control, logging and monitoring of
walk-up off-the-glass copier, fax and scanner usage and may serve as a release station for
network prints (for information on tracking network printing see the PaperCut user manual).
2.1 Requirements
Ensure that the following points are checked off before getting started:








PaperCut is installed and running on your network. Please see the ‘Installation’
section of the PaperCut user manual for assistance.
IMPORTANT: If your PaperCut server is installed on Linux or Apple Mac additional
configuration on the PaperCut server is required. Please see the instructions in
“Appendix B: Configuration for Apple Mac, Linux or Novell servers”.
Ensure that your Toshiba MFD is in the list of supported devices. Check the device
lists in 2.1.1 below.
The Toshiba devices must be directly accessible over the network by the PaperCut
server (i.e. not via a NAT network).
Verify that the Toshiba Embedded Web Browser (EWB) is enabled on your device.
This is enabled through the “External Interface Enabler” (Code: GS-1020). This is an
option in some markets and you should check with your Toshiba representatives.
Have available the network name and IP address of the system running PaperCut
(e.g. the print server).
Ensure that the Toshiba MFD is connected to the network.
Have available the network address of the Toshiba MFD. It is recommended that the
MFD is configured with a static IP.
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2.1.1 Supported Toshiba Devices
The following Toshiba devices are supported. The devices fall into difference generations,
eB3 and eBX. Please take note of which series your device belongs to because the setup
instructions differ. Below is a table with minimum recommended firmware versions.
NOTE: If using an eBX device with a new firmware version, you might consider using the
newer PaperCut Toshiba integration. Please see the document “PaperCut MF - Toshiba
SDK2 Embedded Manual.pdf” available on request from PaperCut. Please note that it is
currently released under an Early Access Program.
e-BRIDGE X (eBX) series
Minimum Firmware Level by Series
e-STUDIO 206L
e-STUDIO 256, 256SE
e-STUDIO 306, 306SE
e-STUDIO 356, 356SE
e-STUDIO 456, 456SE
e-STUDIO 556, 556SE
e-STUDIO 656, 656SE
e-STUDIO 756, 756SE
e-STUDIO 856, 856SE
e-STUDIO 2040C, 2040CSE
e-STUDIO 2540C, 2540CSE
e-STUDIO 3040C, 3040CSE
e-STUDIO 3540C, 3540CSE
e-STUDIO 4540C, 4540CSE
e-STUDIO 5540C, 5540CSE
e-STUDIO 6540C, 6540CSE
e-STUDIO 6550C, 6550CSE
e-STUDIO 2050C
e-STUDIO 2550C
e-STUDIO 2051C
T160* 1200
e-STUDIO 2555C
e-STUDIO 3055C
e-STUDIO 3555C
e-STUDIO 4555C
e-STUDIO 5055C
e-STUDIO 287CS
e-STUDIO 347CS
e-STUDIO 407CS
T212* 1523
e-STUDIO 477S
e-STUDIO 527S
T290* 2033
T190* 1200
T140* 3000
T130* 3000
T569* 1200
T230* 1518
T280* 2146
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e-BRIDGE X (eB3) series
Minimum Firmware Level by Series
e-STUDIO 255
e-STUDIO 305
e-STUDIO 355
e-STUDIO 455
e-STUDIO 555
e-STUDIO 655
e-STUDIO 755
e-STUDIO 855
e-STUDIO 2330c
e-STUDIO 2820c
e-STUDIO 2830c
e-STUDIO 3520c
e-STUDIO 3530c
e-STUDIO 4520c
e-STUDIO 5520c
e-STUDIO 6520c
e-STUDIO 6530c
T470* 330
T100* 330
T450* 330
T430* 330
NOTE: That SSD models are not supported, neither are those devices fitted with an EFI
controllers. The asterix ‘*’ used above is for the wildcard character, for example, T140*3000
would match up with the device model of T140HD0W3000.
PaperCut makes all attempts to keep the product compatibility information in this manual
current. However, we make no warranties, express or implied, with respect to manufacturer’s
products or the interoperation with the listed PaperCut product(s). We offer 40 day trial
versions of PaperCut software to assist you with compatibility testing with your network
setup.
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2.2 Setup Procedure
2.2.1 (Mac/Linux/Novell Only) Server configuration
When running the PaperCut application server on an Apple Mac, Linux or Novell systems
some additional configuration is required. See the section “Appendix B: Configuration for
Apple Mac, Linux or Novell servers” on page 51 for detailed instructions.
2.2.2 Verify Access to the Toshiba Administrative Web Interface
The Toshiba devices have an embedded web server that provides an alternate
administration interface. The web interface is used to configure the MFD to connect to
PaperCut.
To verify admin access:
1.
2.
3.
4.
On a computer, open your web browser
Enter the URL of the Toshiba device. E.g. http://toshiba-device-ip/
Click the “Login” link at the top right of the page.
Enter the device administrator username and password, and press "Login". By
default this is Admin/123456.
5. Click the “Administration” tab at the top right of the page.
2.2.3 Networking/Firewall Configuration
Ensure that your networking/firewall configuration allows:


Inbound connections from the Toshiba devices to the PaperCut server on ports:
o 10389 (TCP)
o 9191 (TCP/HTTP).
o 162 (UDP/SNMP traps)
Outbound connections from PaperCut to the Toshiba Device on ports:
o 161 (UDP/SNMP)
2.2.4 PaperCut Settings
1. Log in to the PaperCut administration interface using a web browser (e.g.
http://papercut-server:9191/admin ).
2. Navigate to ‘Options -> Advanced’ and ensure the option ‘Enable external hardware
integration’ is enabled.
3. Press ‘Apply’.
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2.2.5 eBX series: Device configuration
This section describes the LDAP and role configuration for eBX series devices. See section
2.1.1, for details of the devices and device series. If your device is an eB3 series device see
section 2.2.6 on page 19.
2.2.5.1 Configuring the 08 “Service Mode” MFP settings
PaperCut tracks the off-the-glass copier/fax/scanner through the real-time logging facility
which sends usage log data to PaperCut using SNMP traps. This must be enabled in the 08
“service mode” only by a qualified Toshiba technician. To do this:
1. Enter 08 service mode.
2. To enable real-time logging, change setting 3623 to 255. To do this:
 Enter: 3623
 Press “Start” button
 Enter: 255
 Press the “OK” button on the LCD screen.
3. To enable full logging, change setting 3624 to 4294967295. To do this:
 Enter: 3624
 Press “Start” button
 Enter: 4294967295
 Press the “OK” button on the LCD screen.
4. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
The user experience can be improved by making the EWB screen be the initial default
screen on log in by setting the following 08 code:
1.
2.
3.
4.
5.
6.
Enter 08 service mode.
Enter: 9132
Press the “Start” button.
Enter: 99
Press the “OK” button on the LCD screen.
Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
If using a supported USB card reader for authentication, an additional 08 setting is required.
See Appendix A: Supported Authentication Card Readers on page 45 for the supported
card readers and required 08 codes. To enable the card reader:
1. Enter 08 service mode.
2. Lookup the required config code in Appendix A: Supported Authentication Card
Readers. e.g. for the Elatec USB reader use code 90001.
3. Change setting 3500 to the code for the given card reader. To do this:
 Enter: 3500
 Press “Start” button.
 Enter the appropriate code.
 Press the “OK” button on the LCD screen.
4. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
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If using card authentication, verify that the correct LDAP field is being used to lookup the
card number, as follows:
1. Enter 08 service mode.
2. Check the value of setting 9398, as follows:
 Enter 9398
 Confirm that the value is set to either “eBMUserCard” or “pager”. If not,
change it to one of these values using the onscreen keyboard and press OK.
3. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
2.2.5.2 (Optional) Change the EXTENSION button label
The button on the LCD, used to activate the embedded web browser (EWB), is labeled
“EXTENSION”. If you would prefer a more descriptive label, this can be changed to any text
of up to 10 characters by changing an 08 setting as follows:
1. Enter 08 service mode.
2. Change setting 9955. To do this:
 Enter: 9955
 Press “Start” button.
 Enter the button description on the onscreen keyboard and press OK.
1. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
2.2.5.3 (Optional) Change the Menu/Extension button to open EWB (eBX only)
If you’d like the Menu hard-key to open the EWB directly (instead of going to the Extension
page) change the 08-9985 to 1 as below. This can create a simpler user experience.
1. Enter 08 service mode
2. Change Setting 9985. To do this:
 Enter 9985
 Press the “Start” button
 Enter: 1
 Press the “Enter” button on the LCD screen.
2.2.5.4 (Optional) Populate “To” address for Scan to Email
When users log in, their email address is used in the “From” address for Scan-to-Email. To
use their email address in the “To” address the following 08 code change is required:
3. Enter 08 service mode
4. Change Setting 9980. To do this:
 Enter 9980
 Press the “Start” button
 Enter: 1
 Press the “Enter” button on the LCD screen.
2.2.5.5 Enable SNMP real-time logs
PaperCut tracks copier usage through the Toshiba SNMP real-time logs. The devices sends
SNMP traps to PaperCut to notify it of copier usage. These SNMP traps are sent via UDP
on port 162.
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The SNMP real time logging must be enabled using the 08 service mode as described in
Section 2.2.5.1 on page 9. Once the 08 service mode is changed, set the SNMP trap
address as follows:
1.
2.
3.
4.
In TopAccess, select “Administration” -> “Setup” -> “Network”.
Select “SNMP Network Service”
Press the “SNMP Network Service” button to edit the SNMP settings.
Enter the IP address of the PaperCut server in “IP Trap Address 10”. IMPORTANT:
You must use trap address 10 for the real-time log server.
5. Press “OK” to save the settings.
6. IMPORTANT: Also press “Save” in the current Setup window to save the settings.
2.2.5.6 Enable the MFP Embedded Web Browser (EWB)
The Toshiba Embedded Web Browser (EWB) is an optional module licensed from Toshiba.
This provides a web-based interface for print release, to select accounts/cost-centers, and to
associate unknown card numbers from users. If your Toshiba MFP does not have the EWB
module enabled please contact your Toshiba dealer.
To check if the EWB is enabled:
1. At the MFP device select the “Menu” hard button.
2. If the “EXTENSION” button is displayed and functional in the top right (see below),
then the EWB is enabled.
To configure the EWB:
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1.
2.
3.
4.
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Login the MFP web interface (TopAccess) with your web browser.
Login as the “Admin” user and select the “Administration” tab.
Navigate to the “Administration” -> “Setup” -> “EWB” page.
Under the “Home Page Setting” set the “Home Page” setting as below (changing
“server-address” for the address of your PaperCut server)
http://server-address:9191/device/toshiba/
alternatively to use an encrypted HTTPS connection (advisable when using cardassociation) enter:
https://server-address:9192/device/toshiba/
NOTE: To use HTTPS you must install an officially signed SSL certificate (e.g. from
Verisign, Thawte, etc) in the PaperCut server and use the server’s DNS name.
Without this the Toshiba embedded web browser will display a certificate warning
message before displaying the page. See the PaperCut manual chapter
“SSL/HTTPS Key Generation” for details.
5. Press the “Save” button.
2.2.5.7 Configure MFP LDAP server
The Toshiba connects to the PaperCut using LDAP to authenticate users and validate card
authentication. The MFP must be configured to establish an LDAP connection to the
PaperCut server. To do this:
1. Log in to the device’s web administration (TopAccess) with a web browser.
2. Select the “Administration” tab and login as an admin user.
3. Select the “Maintenance” sub-section, and the “Directory Service” option (see below).
4. Select the new button and enter the LDAP server settings as displayed below.
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Directory Service Name
Any name to identify the PaperCut LDAP server.
Server IP address
The network address of the PaperCut server.
Port
10389
Authentication
Simple Bind
Search Base
dc=pc,dc=local
User Name
uid=pc-admin,dc=pc,dc=local
Password
pc!ldap5
Enable SSL
Accept all certificates without CA
SSL Port Number
10636
IMPORTANT: You must use above Port, Authentication,Search Base, User Name,
Password, Enable SSL and SSL Port Number exactly as shown above.
NOTE: If one wants to debug the LDAP protocol sequence, then one can set Enable
SSL to Disable and set the SSL Port Number to 10389. The LDAP text data
including the password will then be sent in plain text.
5. Press “OK” to save the LDAP settings.
6. If you have multiple LDAP servers defined, select the newly created LDAP server as
the default.
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2.2.5.8 (Optional) MFP LDAPS (encrypted LDAP) server settings
If you have configured PaperCut with an officially signed SSL certificate (e.g. from Verisign,
Thawte, etc.) as described in the PaperCut manual chapter “SSL/HTTPS Key Generation”,
then you can set the “Enable SSL” option to “Verify with imported CA certification(s)”.
If you want to use a different port number for the “SSL Port Number” then you can use a
different value in TopAccess and modify the PaperCut configuration setting “extdevice.toshiba.ldaps-port” as follows:
1.
2.
3.
4.
5.
Login to the PaperCut admin interface.
Go to the "Options" tab.
Select "Config Editor (Advanced)", from the action links on the left.
Find the "ext-device.toshiba.ldaps-port" setting.
Enter the port number that was specified on the MFC in TopAccess or “-1” if you
want to disable the LDAPS port in PaperCut.
Note that if you change the LDAPS port to another number, then you must restart the
PaperCut Application Server (to make it listen on the new port) and you must make sure that
your server’s firewall is not blocking this port number.
2.2.5.9 Configure Role Based Access (RBAC)
The Toshiba MFP uses a role-based access system to grant access to users. For example,
some users may not have access to color copying. The roles must be configured as follows:
1.
2.
3.
4.
5.
Login to the device web administration (TopAccess) with a web browser.
Select the “User Management” tab.
Select the “Export/Import” subsection.
Press the “Import” Link.
In the “Combined (User information + Role + Group)” section select the following file:
[app-path]\providers\hardware\toshiba\USER_ROLE_GROUP.xml
6. Press the “Import” button.
7. In the “LDAP Role” section, select the following file:
[app-path]\providers\hardware\toshiba\LDAP_Role_Mapping.xml
8. Press the “Import” button.
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9. After completing these imports the roles can be verified on the “User Management” > “Role Management” page (see below).
2.2.5.10
Configure Print Data Converter
If the Toshiba firmware predates version 3300, then in order to improve the Toshiba’s
handling of network print jobs, a Print Data Converter file should be configured on the
device. Applying the Print Data converter will guarantee that the Toshiba device will not
attempt to authenticate or deny network print jobs using RBAC.
The file can be imported as follows:
1.
2.
3.
4.
5.
Log in to the device web administration (TopAccess) with a web browser.
Select the “Administration” tab.
Select the “Print Data Converter” link.
Enable the Print Data Converter from the drop-down list.
In the “Import New Converter” section, select the following file:
[app-path]\providers\hardware\toshiba\Disable_Print_Authentica
tion.xml
6. Press the “Import” button.
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7. After completing this import the screen should look like the following:
One caveat with doing this is that all the network print jobs will be owned by the user
“printope” and by default, the real owner of the print job will not be able to delete the print job
from the Job Status screen on the copier. To work around this limitation for the Job status
screen, one can change an 08 code to allow anyone to delete a print job:
1. Enter 08 service mode.
2. Change setting 8726 to 1 (default is 0). To do this:
a. Enter: 8726
b. Press “Start” button
c. Enter: 1 (to allow all users to delete others print jobs)
d. Press the “OK” button on the LCD screen.
To allow the user to delete their jobs from the Private/Hold screen on the copier, the
following 08 code should be set:
1. Enter 08 service mode.
2. Change setting 9236 to 3 (default is 1). To do this:
a. Enter: 9236
b. Press “Start” button
c. Enter: 3 (to allow users to see their own jobs and be able to delete them)
d. Press the “OK” button on the LCD screen.
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Note: since firmware version 3300, the Print Data Converter is no longer necessary. With a
setting in Administration -> Security -> User Authentication Setting, it is now possible to
allow a network print job to print even if the authentication fails. This setting can be seen in
the screen:
2.2.5.11 Enable LDAP User Authentication
1.
2.
3.
4.
5.
6.
7.
8.
9.
Log in to the device’s web administration (TopAccess) with a web browser.
In TopAccess, select “Administration” -> “Security”.
Under the “User Authentication Setting” heading change the following options.
Change “User Authentication” to “Enable”.
Change “Authentication failed print job/Raw Print Job” to “Print”
Set the “Authentication Type” to “LDAP Authentication”
Choose one of the empty LDAP server entries in the table such as “LDAP Server 1”.
For the “LDAP Server1”, select the PaperCut LDAP server configured previously.
Select the “LDAP Server (Other than Windows Server)” option.
10. Set the “Attribute type of ‘user name’” to “uid”. Then click “OK” to close the window.
11. Enable the RBAC by setting “Role Based Access using LDAP server” to “Enable”.
12. Set the RBAC LDAP server to the PaperCut LDAP server defined previously.
13. If using card authentication, set the card authentication LDAP Server to the PaperCut
LDAP server previously defined.
14. Please check that the PaperCut LDAP server is specified now in 3 places:
1. User authentication
2. Role based access setting
3. Card authentication setting
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15. Note that if you have done a firmware update of the copier, please check that the
update has not incorrectly modified any of these settings (for example, ensure that
the LDAP Server’s User Name attribute is still “uid”).
16. Verify that the settings are all set as described (see screenshot)
17. Press “Save” to confirm the changes.
18. Reboot the MFP for these settings to take effect.
At this point your device is configured; please jump to section 2.2.7 on page 27 for the
PaperCut configuration.
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2.2.6 eB3 series: Device configuration
This section describes the LDAP and role configuration for eB3 series devices. See section
2.1.1, for details of the devices and device series. If your device is an eBX series device see
section 2.2.5 on page 9.
2.2.6.1 Configuring the 08 “Service Mode” MFP settings
PaperCut tracks the off-the-glass copier/fax/scanner through the real-time logging facility
that sends usage log data to PaperCut using SNMP traps. This must be enabled in the 08
“service mode” only by a qualified Toshiba technician. To do this:
1. Enter 08 service mode.
2. To enable real-time logging, change setting 3623 to 255. To do this:
 Enter: 3623
 Press “Start” button
 Enter: 255
 Press the “Enter” button on the LCD screen.
3. To enable full logging, change setting 3624 to 4294967295. To do this:
 Enter: 3624
 Press “Start” button
 Enter: 4294967295
 Press the “Enter” button on the LCD screen.
4. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
The user experience can be improved by making the EWB screen be the initial default
screen on log in by setting the following 08 code:
1.
2.
3.
4.
5.
6.
Enter 08 service mode.
Enter: 331
Press the “Start” button.
Enter: 8
Press the “Enter” button on the LCD screen.
Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
If using a supported USB card reader for authentication, an additional 08 setting is required.
See Appendix A: Supported Authentication Card Readers on page 45 for the supported
card readers and required 08 codes. To enable the card reader:
1. Enter 08 service mode.
2. Lookup the required config code in Appendix A: Supported Authentication Card
Readers. e.g. for the Elatec USB reader use code 90001.
3. Change setting 1772 to the code for the given card reader. To do this:
 Enter: 1772
 Press “Start” button.
 Enter the appropriate code.
 Press the “Enter” button on the LCD screen.
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4. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
If using card authentication, verify that the correct LDAP field is being used to lookup the
card number, as follows:
1. Enter 08 service mode.
2. Check the value of setting 1927, as follows:
 Enter 1927
 Confirm that the value is set to either “eBMUserCard” or “pager”. If not,
change it to one of these values using the onscreen keyboard and press OK.
3. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
2.2.6.2 (Optional) Change the EXTENSION button label
The button on the LCD, used to activate the embedded web browser (EWB), is labeled
“EXTENSION”. If you would prefer a more descriptive label, this can be changed to any text
of up to 10 characters by changing an 08 setting as follows:
1. Enter 08 service mode.
2. Change setting 9955. To do this:
a. Enter: 9955
b. Press “Start” button.
c. Enter the button description on the onscreen keyboard and press OK.
3. Restart the MFP by holding down the “Main Power” button until it stops. Press again
to restart.
2.2.6.3 (Optional) Populate “To” address for Scan to Email
When users login their email address is used in the “From” address for Scan-to-Email. To
use their email address in the “To” address the following 08 code change is required:
1. Enter 08 service mode
2. Change Setting 9980. To do this:
 Enter 9980
 Press the “Start” button
 Enter: 1
 Press the “Enter” button on the LCD screen.
2.2.6.4 Enable the MFP Embedded Web Browser (EWB)
The Toshiba Embedded Web Browser (EWB) is an optional module licensed from Toshiba.
This provides a web-based interface for print release, to select accounts/cost-centers, and to
associate unknown card numbers from users. If your Toshiba MFP does not have the EWB
module enabled please contact your Toshiba dealer.
To check if the EWB is enabled:
1. At the MFP device select the “Menu” hard button.
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2. If the “EXTENSION” button is displayed and functional in the top right (see below),
then the EWB is enabled.
To configure the EWB:
1.
2.
3.
4.
Login the MFP web interface (TopAccess) with your web browser.
Navigate to “Administration” -> “General”.
Towards the bottom of this screen change the “EWB Setting” to “External URL”
Enter the URL as the following (changing “server-address” for the address of your
PaperCut server)
http://server-address:9191/device/toshiba/
alternatively to use an encrypted HTTPS connection (advisable when using cardassociation) use:
https://server-address:9192/device/toshiba/
NOTE: To use HTTPS you must install an officially signed SSL certificate (e.g. from
Verisign, Thawte, etc) in the PaperCut server and use the server’s DNS name.
Without this the Toshiba embedded web browser will display a certificate warning
message before displaying the page. See the PaperCut manual chapter
“SSL/HTTPS Key Generation” for details.
5. Press “Save” button.
2.2.6.5 Configure MFP LDAP server
The Toshiba connects to the PaperCut using LDAP to authenticate users and validate card
authentication. The MFP must be configured to establish an LDAP connection to the
PaperCut server. To do this:
7. Log in to the device’s web administration (TopAccess) with a web browser.
8. Select the “Administration” tab and login as an admin user.
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9. Select the “Maintenance” sub-section, and the “Directory Service” option (see below).
10. Select the new button and enter the LDAP server settings as displayed below.
Directory Service Name
Any name to identify the PaperCut LDAP server.
Server IP address
The network address of the PaperCut server.
Port
10389
Authentication
Simple Bind
Search Base
dc=pc,dc=local
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User Name
uid=pc-admin,dc=pc,dc=local
Password
pc!ldap5
Enable SSL
Accept all certificates without CA
SSL Port Number
10636
IMPORTANT: You must use above Port, Authentication,Search Base, User Name,
Password, Enable SSL and SSL Port Number exactly as shown above.
NOTE: If one wants to debug the LDAP protocol sequence, then one can set Enable
SSL to Disable and set the SSL Port Number to 10389. The LDAP text data
including the password will then be sent in plain text.
NOTE2: In prior releases, we required the Search Base to use “dc=toshiba” instead
of “dc=pc” and the UserName was required to be “uid=toshadmin,dc=toshiba,dc=local” instead of “uid=pc-admin, dc=pc,dc=local”. These LDAP
parameters which referred to Toshiba have been changed to be vendor neutral.
However, the old settings are still supported and will continue to be supported by
PaperCut .
11. Press “OK” to save the LDAP settings.
12. If you have multiple LDAP servers defined, select the newly created LDAP server as
the default.
2.2.6.6 (Optional) MFP LDAPS (encrypted LDAP) server settings
If you have configured PaperCut with an officially signed SSL certificate (e.g. from Verisign,
Thawte, etc.) as described in the PaperCut manual chapter “SSL/HTTPS Key Generation”,
then you can set the “Enable SSL” option to “Verify with imported CA certification(s)”.
If you want to use a different port number for the “SSL Port Number” then you can use a
different value in TopAccess and modify the PaperCut configuration setting “extdevice.toshiba.ldaps-port” as follows:
6. Login to the PaperCut admin interface.
7. Go to the "Options" tab.
8. Select "Config Editor (Advanced)", from the action links on the left.
9. Find the "ext-device.toshiba.ldaps-port" setting.
10. Enter the port number that was specified on the MFC in TopAccess or “-1” if you
want to disable the LDAPS port in PaperCut.
Note that if you change the LDAPS port to another number, then you must restart the
PaperCut Application Server (to make it listen on the new port) and you must make sure that
your server’s firewall is not blocking this port number.
2.2.6.7 Configure Role Based Access (RBAC)
The Toshiba MFP uses a role-based access system to grant access to users. For example,
some users may not have access to color copying. The roles must be configured as follows:
1. Login to the device web administration (TopAccess) with a web browser.
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2. Select the “Administration” tab and login as an admin user.
3. Select “User Management” tab -> “User confirm/create/modify” -> “Role Information”.
4. Press the “Import/Export” link on the right of the page.
5. Select the “Import” link.
6. Select the “Toshiba-RBAC.xml” available in the following dir on PaperCut server:
[app-path]\providers\hardware\toshiba\
7. Press the “Import” button. The list of roles should look similar to the following:
2.2.6.8 Enable LDAP user authentication
1. In TopAccess, select “User Management” -> “Authentication”.
2. Press the “User Management Setting” button
3. Select “LDAP Authentication”, and change “User Authentication Enforcement to
“Print”.
4. Press “Next”
5. Select the LDAP server you configured earlier.
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6. Select the “LDAP server (other than windows server)” option.
7. In the “Attribute type of user name” enter: uid
8. Press the “Detail Setting” button.
9. Enable the “Role Based Access” and select the LDAP server configured earlier and
press next.
10. If using USB card authentication, select the LDAP server and press “Next”.
11. Select the “Setting Address is searching from ‘User Name’ of LDAP” option
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12. In the “Attribute type of ‘User Name’ field enter: uid
13. Change the “Mail Domain Name” to suit your organization.
14. Press the “Finish” button.
2.2.6.9 Enable SNMP real-time logs
PaperCut tracks copier usage through the Toshiba SNMP real-time logs. The device sends
SNMP traps to PaperCut to notify it of copier usage. These SNMP traps are sent via UDP
on port 162.
The SNMP real time logging must be enabled using the 08 service mode as described in
Section 2.2.6.1 on page 19. Once the 08 service mode is changed, set the SNMP trap
address as follows:
1.
2.
3.
4.
In TopAccess, select “Administration” -> “Network”.
Select “SNMP Network Service”
Press the “SNMP Network Service” button to edit the SNMP settings.
Enter the IP address of the PaperCut server in “IP Trap Address 10”. IMPORTANT:
You must use trap address 10 for the real-time log server.
5. Press “OK” to save the settings.
6. IMPORTANT: Also press “Save” in the current Setup window to save the settings.
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2.2.7 Create Toshiba MFP device in PaperCut
Now that the MFP is configured, the device can be configured in PaperCut:
1. Log in to the PaperCut administration interface using a web browser (e.g. http://papercut2.
3.
4.
5.
server:9191/admin ).
Navigate to ‘Options -> Advanced’ and ensure the option ‘Enable external hardware
integration’ is enabled, and press “Apply” to save the change.
Select the “Devices” tab and press the “Create device” action link on the left.
Enter the device details, including the network address / IP address of the Toshiba
device.
Select the device functions to control/log (e.g. copying, scan, fax, etc).
6. Press OK, to create the device.
7. On the device details page, change options as required. For example, here you can
change the costs of copying, scanning and faxing. And select the print queues that
this device will act as a “Print Release Station” for.
8. Press “OK” to save the changes.
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9. The device appears on the device list. If the connection to the device is established
the status column will not have an “error” state.
2.3 Upgrading to a newer version
The embedded application will be up to date when you upgrade your PaperCut installation,
no further action is necessary.
3 Post-install testing
After completing installation and basic configuration it is recommended to perform some
testing of the common usage scenarios. This is important for two reasons:
1. To ensure that the embedded application is working as expected
2. To familiarize yourself with the features and functionality of PaperCut and the
embedded application.
This section outlines three test scenarios that are applicable for most organizations. Please
complete all the test scenarios relevant for your site.
3.1 Test Preparation
To complete these tests it is recommended you use two test users so that each can be
configured differently. These users are:


‘testusersimple’ – is used to perform basic copier monitoring and control and to
perform print release tests.
‘testuseradvanced’ – is used to perform copier monitoring and control with the
account selection enabled (i.e. to charge copying to accounts/departments/costcenters/etc).
If you already have existing users for testing, then there is no need to create the users
above. Instead you can use your existing users for testing.
To setup these users in PaperCut:
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1. Create the ‘testusersimple’ and ‘testuseradvanced’ users in your Active Directory or
LDAP directory.
2. Login to the PaperCut’s admin web interface
3. Go to the “Options->User/Group sync” page and press “Synchronize Now”.
4. Once the sync is complete, the users will be added to PaperCut.
The next step is to configure the users. To configure ‘testusersimple’:
1. In PaperCut, select the “Users” tab
2. Select the ‘testusersimple’ user.
3. Set the user’s balance to $50.00 and verify the account is set to “Restricted”.
4. Verify that this user is set to “Automatically charge to personal account” in the
“Account selection” options.
5. Press the “OK” button to save.
To configure ‘testuseradvanced’:
1. In PaperCut, select the “Users” tab
2. Select the ‘testuseradvanced’user.
3. Change the “Account Selection” option to “Standard account selection popup” and
enable all the account selection options.
4. Press the “OK” button to save.
3.2 Scenario 1: Standard copying
Standard copying involves monitoring/charging printing to a user’s personal account. This is
most commonly used for student printing or basic staff monitoring. Users can also be
configured for unrestricted printing, which is commonly used for staff/employee use.
At the photocopier device:
1. Enter the ‘testusersimple’ username and password and press “Login”.
2. At this point the copier will be enabled for use. Any copying/scanning/faxing
performed will be charged to the logged in user.
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3. Once completed, press the “Access” or “Function Clear” hard button to logout of the
device.
Back in the PaperCut application verify that the copier activity was recorded and the user’s
account deducted.
1. Log in to PaperCut.
2. Select the device from the “Devices” tab.
3. Select the “Job Log” tab. This will list all recent copying activity on the copier. The
copying just performed as the test user should be listed. Verify the details of the
copy job that was just performed.
4. Click on the user’s name in the user column to view the user’s account details
5. Select the “Job Log” tab to display all print/copy activity for the user.
6. Select the “Transaction History” tab and verify that the cost of the photocopying was
deducted from the user’s account.
3.3 Scenario 2: Copying with account selection
Copying can be allocated to “shared accounts” that represent departments, projects or cost
centers. This is commonly used by staff in academic organizations to allocate printing to
departments.
First some test accounts should be created:
Log into PaperCut, select the “Accounts” tab.
Select the “Create a new account…” action link on the left.
Enter an account name “Test Account 1”.
Press “Apply”.
Select the “Security” tab and allow all users to access that account by adding the “[All
Users]” group.
6. Press “OK”.
7. Repeat the process to create another few accounts.
1.
2.
3.
4.
5.
At the photocopier:
1. Enter the ‘testuseradvanced’ username and password and press “Login”.
2. At this point any copies for the user will be charged to the user’s personal account.
To select another account open the EWB by:
a. Pressing the “Menu” hard key (right of the LCD)
b. Pressing the “EXTENSION” button.
3. The EWB will display a summary screen showing the user information. Press the
“Select Account” button.
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4. The screen will display the account selection options (which changes based on user
settings and the number of accounts available). Select the account to allocate
copying to. E.g. “Test Account 1”.
5. Press the “Copy” hard key and perform some test copying.
6. Once completed, press the “Access” or “Function Clear” hard button to logout of the
device.
Back in the PaperCut application verify that the copier activity was recorded and the user’s
account deducted.
1. Log in to PaperCut
2. Select the device from the “Devices” tab
3. Select the “Job Log” tab. This will list all recent copying activity on the copier. The
copying just performed as the test user should be listed.
4. Verify the details of the job (i.e. that the job was charged to the selected account).
5. In the log details, click on the “Charged To” account name to view the account’s
details.
6. Selecting the “Job Log” tab will display all print/copy activity for the account, and will
show the test photocopying that was performed.
3.4 Scenario 3: Print release
The embedded application may also be used for print release. For full description of
PaperCut hold/release queues and release stations, please read the PaperCut manual.
Skip this scenario if hold/release queues will not be used at your site.
To perform print release testing, a hold/release queue must be enabled:
1. In PaperCut, select the “Printers” tab.
2. Select the print queue (i.e. not the ‘device’) for the Toshiba MFD that is used for
testing.
3. Enable the “Hold/release queue” option.
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4. Press OK/Apply to save the changes. All printing to this queue will now be held until
released by a user.
The photocopier device must also be enabled as a “Print Release Station”:
1. In PaperCut, select the “Devices” tab.
2. Select the Toshiba MFD’s device.
3. In the “External Device Settings”, change the “Device Function” and enable “Release
Station” option.
4. Select the print queue that was enabled for hold/release above. The Toshiba device
will allow jobs on the selected queues to be released.
5. Press “OK” to save. You will now notice in the External Device List that the device is
listed as having the function of a “Print Release Station”.
6. Login to a computer workstation as ‘testusersimple’.
7. Print a few jobs to the print queue that was configured above. The jobs will be held
in the hold/release queue.
8. Confirm that the jobs are held, by checking that the jobs are listed in the “Printers>Jobs Pending Release” page of the PaperCut administration interface.
9. Confirm that the username is ‘testusersimple’.
At the photocopier device:
1. Enter the ‘testusersimple’ username and password and press “Login”.
2. Select the “Release Held Print Jobs” option.
3. The list of held print jobs is displayed.
4.
5.
6.
7.
Select the job to release by pressing the “Print” button next to the job.
The job will then print.
Try cancelling a job by pressing the “Cancel” button next to the job.
The job will be cancelled, and will not print.
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4 Configuration
After completing the Installation section and registering the device with PaperCut, it will have
been configured with reasonable default settings that are suitable for most environments.
This section covers how to change the default settings. All the following settings are
available via the device’s ‘Summary’ tab in the PaperCut administration interface.
4.1 Device Function
The device function setting defines which functions will be available on the device and how it
will be used. Not all function settings are supported on all devices.
Each device function is discussed in the following table.
Device Function
Description
Track & control copying
The device will track walk-up off-the-glass copying and ondevice printing.
Track & control scanning
The device will track scanning such as scan-to-email or scanto-file.
Track & control faxing
The device will track the sending of faxes.
Enable release station
The device will act as a print release station.
4.2 Authentication Methods
PaperCut supports a number of different ways to authenticate users who walk-up to the
devices to perform copying. The default authentication method is username and password
authentication.
The available authentication methods can be modified in the ‘External Device Settings ->
Authentication methods’ section.
Authentication methods available for a device
Each authentication method is discussed in the following table.
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Authentication
Method
Description
Username and
password
The user may use their domain/network username and password
to log into the device.
Swipe card
The user may log in by swiping a card (e.g. magnetic strip, smart
card, RFID). See the PaperCut user manual for information about
user card numbers, including importing card numbers from an
external source.
Swipe Card->Enable
self-association with
existing users
If enabled, when a card number is swiped that is unknown to
PaperCut the user will be allowed to login, but have no access to
copier functions. They can then use the EWB to login and
associate the card with their user account.
Description of authentication methods
4.3 Shared Account Selection
Shared account selection options at the MFD mirror the options presented in the PaperCut
client print popup. The options available include:



Select from a list of shared accounts
Search for shared accounts by keyword
Select account using PIN/Code
The options available to each user, as well as account security access, will mirror the same
options available when the user prints. “Select from list” and/or “Select using PIN/Code” are
controlled at the user level via the User Details page under “Account Selection” when
showing the “standard account selection popup”. The Security tab on each account controls
account security/access.
Note: The search option will only appear if the account list is long. Short lists of only a few
accounts will not list a search option.
4.4 Customizing Text and Messages
PaperCut allows some text that appears in the device to be customized. The custom text
might include instructions or terminology that is more appropriate for the site. An example of
text that is customizable is the “welcome text” that displays on the EWB screen that shows
the user details.
The text can be customized by editing the device configuration from the PaperCut
administration interface. For more details see the Advanced Configuration section.
4.5 Adding application button links on the welcome page
PaperCut allows one or two buttons to be added to the intial PaperCut welcome page which
allows the Embedded Web Browser (EWB) to redirect to configured URLs. This can be
used, for instance, to go to a 3 rd party scan connector application. For more details about the
configuration variables to set, please refer to the Advanced Configuration section and modify
the configuration variables prefixed by “ext-device.toshiba.app-button”.
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5 Advanced Configuration
5.1 Config Editor
The common configuration options for a device in PaperCut are available on the device’s
‘Summary’ tab, and are discussed in more detail in the Configuration section. This section
covers the more advanced or less common configuration options which are available via the
‘Advanced Config’ tab in the device details screen.
Config name
Description
extdevice.toshiba.welcometext
The text displayed on the ‘welcome screen’ (the screen
displayed after pressing ‘Start’ from the ready screen).
This text can be used to provide specific information
about logging in to the device. Default: DEFAULT (uses
the default application text).
extdevice.toshiba.localeoverride
Used to override the language displayed on the device.
This is the 2 letter language code for the required
language. E.g. “ja” for Japanese.
ext-device.card-no-regex
See chapter section 5.3.
ext-device.card-selfassociation.usesecondary-card-number
Select whether user self-association should occupy the
primary or secondary card number. It overrides the global
setting unless the keyword "GLOBAL" is specified. This is
useful when there is a mix of different non-configurable
card readers that read different numbers from an ID card.
Set to "Y" to use the secondary card number, "N" to use
the primary card number. Default: "GLOBAL" to defer to
the global configuration option.
extdevice.toshiba.releasecolumns
The columns to display in the print release screen. This
is a comma separated list of column names. The valid
column names are:







time – the time of the job
user – the username of the user that printed
document – the document name
pages – the number of pages in the job
cost – the cost of the job
client – the client machine name
datetime – the date & time of job
When set to DEFAULT the following are used:
Secure print release mode: time, document, pages, cost.
Release any mode: time, user, document, pages, cost
extdevice.toshiba.headerfont-color
The color used for the font in the header. The color
should be entered as a HTML RGB value in the format
#RRGGBB. NOTE: The Toshiba has a limited color
palette (the 256 web safe palette).
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extdevice.toshiba.headerbackground-color
The color used for the background color header. The
color should be entered as a HTML RGB value in the
format #RRGGBB. NOTE: The Toshiba has a limited
color palette (the 256 web safe palette).
ext-device.toshiba.hidecancel-job-button
When set to “Y” it will ensure that the Cancel buttons are
never displayed on the Print Release web page.
Default: N (the cancel buttons will be shown for release
jobs)
extdevice.toshiba.direct-torelease-page
When set to “Y”, upon login the user will go direct to the
print release page (assuming the device is configured for
print release) and skip the welcome screen.
Default: N (it will go to the welcome page on login)
ext-device.toshiba.appbuttons.enabled
When set to “Y” it will enable the application buttons on
the welcome screen. The label(s) and URL(s) need to
then be defined. Either 1 or 2 buttons can be set.
Default: N (application buttons will not be shown by
default)
ext-device.toshiba.appbuttons.heading
The text displayed for the heading at the bottom of the
welcome screen to introduce the application buttons.
Default: DEFAULT (use the default heading text)
ext-device.toshiba.appbutton1.label
OPTIONAL: The application label for the 1 st button (if
needed).
Default: NONE (the button will not be displayed if this is
set to “NONE”)
ext-device.toshiba.appbutton1.url
OPTIONAL: The application URL for the 1 st button (if
needed).
Default: NONE (need to change to a valid URL if you
want to use this button)
ext-device.toshiba.appbutton2.label
OPTIONAL: The application label for the 2 nd button (if
needed).
Default: NONE (the button will not be displayed if this is
set to “NONE”)
ext-device.toshiba.appbutton2.url
OPTIONAL: The application URL for the 2 nd button (if
needed).
Default: NONE (need to change to a valid URL if you
want to use this button)
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5.1 Customizing the Header Logos and Colors
The embedded application has a header at the top of all screens. This header defaults to
the PaperCut logo and green color. The header can be customized to match your
organization’s color scheme and logos.
5.1.1
Customized Logos
The embedded application header has a single header logo (as shown below). This logo
can be replaced with your organization’s logo.
This shows one logo outlined in red. The images must be saved in the PNG format. The
PaperCut logo has the size of 200 pixels wide by 42 pixels high. It is important that your
logo has a height of 42 pixels, but the width can vary.
This custom logo must be stored on the PaperCut server in the location:
[app-path]\server\custom\web\device\toshiba\header-logo.png
Please create the folders as required if they do not already exist.
5.2 Custom Header Color
The header colors are defined in the Advanced Config settings as described in Section 5.1.
See the settings for “ext-device.toshiba.header-font-color” and “ext-device.toshiba.headerbackground-color”.
NOTE: The Toshiba devices have a limited color palette (the 256 color web-safe palette).
5.3 Configuring Swipe Card Readers
Swipe cards contain numbers which are used to identify users according to the card number
configured in the User Details screen under “Card/Identity” number. Some readers report
information in addition to the number encoded on the card, such as checksums. PaperCut
can treat these cases in two ways:


A typical case is the checksum being reported after the card number, separated by
an equals sign, such as in 5235092385=8. PaperCut can handle this case by
default; it will extract the number before the equal sign as the card number:
5235092385.
For some cases, a “regular expression” may be required that will filter the card
number from the complete string of characters reported by the card reader.
Documentation on regular expressions can be found on the Internet, e.g. at
www.regular-expressions.info.
o The regular expression must be fashioned so that the card number is
returned as the first match group.
o Usually one regular expression will be used for all the devices managed by
PaperCut; this must be entered in the “Config editor” in the PaperCut Admin
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o
o
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Console. Open the Admin Console and select the Options tab, then select
“Config Editor (Advanced)” from the left menu. The key is called “extdevice.card-no-regex”.
The global setting however can be overridden on a per-device basis: The key
“ext-device.card-no-regex” can also be found on the “Advanced Config” tab in
the device details screen. This setting will override the global setting unless
the keyword “GLOBAL” is specified.
PaperCut developers will gladly assist in producing a regular expression
when supplied with a few sample outputs from your card reader. Please
contact PaperCut support.
If you would like to write your own regular expressions, here are some
examples:
 Use the first 10 characters (any character): (.{10})
 Use the first 19 digits: (\d{19})
 Extract the digits from between the two “=” characters in
“123453=292929=1221”: \d*=(\d*)=\d*
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6 Known Limitations and Security
6.1 Usability and User Interface Limitations
The Toshiba SDK provides no ability to customize the device login process and workflow.
Instead PaperCut leverages the device’s built-in authentication by implementing a custom
LDAP server. The Toshiba device connects to the PaperCut LDAP server to perform
username/password and swipe card authentication.
After the user is authenticated they are either taken straight to the “copier” screen or the
Embedded Web Browser (EWB) screen (if you enabled the 08 code). However, at any stage
the user is free to go to the copier screen by hitting the “copier” button and PaperCut has no
way of preventing this other than removing copier permissions. If the user wants to go back
to the PaperCut screen in the Embedded Web Browser, they must press the “Menu” hard
key and then the “EXTENSION” button. This is not an ideal user experience, and may
require some user training to overcome.
An example of when this is a problem is if the user should not have permission to charge
copying to their personal user account, but instead should select an account. As PaperCut
cannot force this account selection, it defaults to charging to the personal account. As a
possible work-around you may configure a “Default Shared Account” to preselect a particular
shared account at login.
Toshiba are aware of this issue and aim to improve their SDK for future devices.
6.2 Limited Authentication Options
Similar to section 6.1 above, the Toshiba SDK does not allow for customizing the
authentication process. For this reason, PaperCut has the following limitation with
login/authentication:


No option for Identity number and PIN authentication (only username/password is
available).
No option for PIN entry when performing card authentication.
6.3 Zero stop
In an ideal implementation, PaperCut would be able to control exactly how many pages a
user can copy and always prevent the user from overdrawing his/her account. The Toshiba
embedded environment has some limitations in the controlling of copying/scanning/faxing.
PaperCut will only enable the copier when an authorized user has authenticated at the
device (and has enough credit to begin copying). If a restricted user attempts to login and
they have no available credit, they will be denied access to photocopying. However, the
Toshiba environment has the following limitations:

Once the user starts copying, it is not possible to forcibly stop the copying and log
them out of the system.
The implication of this limitation is:
 Restricted users with available credit can start copying and continue copying even
once they have used their credit. Their copier usage will still be recorded in PaperCut
and the cost will be deducted from their account (which will go into negative balance).
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This is a limitation of the Toshiba embedded platform.
6.4 Bypassing the System
It is important that the administrators take care to prevent users from bypassing the system
and directly accessing the copier. Likewise it’s also important that administrators know how
to bypass/disable the system if direct copier access is required – say to change advanced
system settings. Administrators should take the following precautions:


The copier’s built in admin password should be changed and always kept secure.
The power and network cable should be securely connected. The system is
designed to be robust and record copier usage if the power is lost during copying, but
it is possible to start copying before the embedded application starts after restarting
the copier.
7 Uninstalling PaperCut from the MFD
In order to stop the Toshiba MFD from trying to authenticate with PaperCut and allow free
copying on the device, the simplest option is to disable the “User Authentication Setting.” If
all you do is this step, then it is very simple to re-enable the MFP for PaperCut again if you
change your mind.
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7.1 Uninstallation on Toshiba eBX
To disable the PaperCut authentication follow these steps:
1. Log in to the device’s web administration (TopAccess) with a web browser.
2. In TopAccess, select “Administration” -> “Security”.
3. Under the “User Authentication Setting” heading change “User Authentication” to
“Disable”.
7.2 Uninstallation on Toshiba eB3
To disable the PaperCut authentication follow these steps:
1. Log in to the device’s web administration (TopAccess) with a web browser.
2. In TopAccess, select “User Management” -> “Authentication”.
3. Press the “User Management Setting” button
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4. Select “LDAP Authentication”, and change “User Authentication” to “Disable”.
7.3 Further optional uninstallation steps
Theoretically, you could reverse all the steps that you followed during the installation
process. You could revert the 08 codes back to what they were and change all the Top
Access menu options back to what they were. However, disabling the authentication would
be the prime thing that is required. Some other steps to be more complete could include:


Removing the EWB URL so that the menu option doesn’t try to contact the PaperCut
application server
Disabling the real time logs and their SNMP traps
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8 FAQ & Troubleshooting
My Toshiba device is not logging any copy/fax/scan jobs? What’s wrong?
There are a number of possible problems. Check the following:


In the PaperCut admin site, go to the “Devices” tab and select the device:
o Verify that the “Device hostname / IP” is correct.
o Verify that the appropriate “Device Functions” are enabled. i.e. To track faxes
ensure “Track & control faxing” is enabled.
o Check the Device Status on this page (or in Status column of Device List) to
ensure no errors are occurring.
Windows Only: Ensure that no other services are listening for SNMP traps on port
162. Only one application can listen for SNMP traps, and if another application is
already listening for traps then PaperCut will not be able to receive these notifications
from the MFD. If PaperCut cannot listen to trap port 162, a message will be logged
in the “Application Log” tab – “Unable to initialize SNMP trap listener on port: 162.”. If
this is occurring find and stop the service using UDP port 162 and then restart
PaperCut. One common service that listens to SNMP traps is the Microsoft “SNMP
Trap” service – stop and disabled this service. To find what application is using the
port you can run the following command at the command prompt:
netstat -anb -p UDP



Verify that the SNMP trap setting is correctly configured on the device.
Verify that the 08 service mode settings have been changed..
Verify that PaperCut can query SNMP values from the device:
o Ensure SNMP is enabled and the “public” community allows read-only
access.
o Ensure your network/firewalls allow SNMP traffic between PaperCut and the
device (both directions).
The card reader isn’t working? What’s wrong?
Firstly ensure that you are using a compatible card reader (see Appendix A on page 45).
If you are using a compatible card reader the most likely cause is a configuration issue:

Make sure the card reader is connected while the device is booting up. Try rebooting
the device.

Check the 08 codes used to enable the card reader (e.g. 1772 on eB3 and 3500 on
eBX)

Check that correct LDAP server is selected in the “card reader” setting in the LDAP
authentication settings in TopAccess.
What is the IP address of my PaperCut Server?
Use operating system command-line tools such as ipconfig or ifconfig to determine this.
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I have thousands of accounts representing my clients. Will the system handle this?
Yes. We have designed the system to handle thousands of Shared Accounts. Users with
many accounts will also be presented with some “power options” to help them find accounts
including keywords based search.
The Role Based Access Controls (RBAC) do not appear to be working
Try uploading the XML files again as per the instructions for your eB3 or eBx device. Also
confirm you are running a compatible firmware. Version 310 on eB3 devices is known to not
correctly use RBAC settings.
Login on my Toshiba device is very slow
This can be caused by incorrect network settings on the copier such as incorrect DNS
servers, subnet masks and similar. We recommend checking all network settings. If this
does not resolve the issue you can force network settings to be reset to default on eB3 by
initializing the ’08 Service Modes’ 947 and then 693.
Your authorized Toshiba technician can advise on how to initialize these settings.
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9 Appendix A: Supported Authentication Card Readers
The Toshiba devices support the following card reader types. Each card reader type
requires a different 08 service mode setting configuration which is typically done in the
section “Configuring the ‘08 Service Mode’ MFP settings” and is described in the tables
below.
eBX device 08 codes:
Card Reader Type
08 service code
service mode setting
Elatec TWN3
3500
90001
Magtek Dynamag
3500
70001
3501
1 or 2 or 3 (see section 9.2)
e-Bridge IDGATE - HID
iClass
3500
40002
e-Bridge IDGATE - Mifare
3500
30001
Generic Keyboard mode
readers
3500
60001
Card Reader Type
08 service code
service mode setting
Elatec TWN3
1772
90001
e-Bridge IDGATE - HID
iClass
1772
40002
e-Bridge IDGATE - Mifare
1772
30001
eB3 device 08 codes:
NOTE: e-Bridge IDGATE in the table refers to Toshiba’s own brand of card readers.
9.1 Elatec TWN3
The Elatec TWN3 card reader can support a large variety of card types including:






HID PROX (HID PROX)
HID iCLASS (HID iCLASS)
Multi125 (EM410x, HITAG 1, HITAG 2, HITAG S, EM4150, T5567/Q5)
Inditag (Indala)
MIFARE (MIFARE, Ultralight, MIFARE Mini, MIFARE 1k/4k, MIFARE DESfire)
Legic (Legic Prime, Legic Advant)
For this card reader set 08 service mode setting to: 90001. For EB3 series use 08 code
1772. For the eBX series use 08 code 3500.
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NOTE: The Elatec TWN3 may require special firmware to use on the Toshiba devices. This
is available from PaperCut. Download and firmware upgrade instructions can be found on
the PaperCut knowledge base at the link below:
http://www.papercut.com/kb/Main/ElatecFirmwareForToshibaMFP
9.2 Magtek Dynamag for eBX devices
Toshiba eBX devices have magnetic card reader support for the Magtek Dynamag card
reader. This is set using the 08 code of 3500 with a mode setting of 70001. As well as
setting the type of reader using the 3500 code, one also needs to set the 3501 code to
specify which track data to use as specified in the table below.
Track data
08 service mode setting 3501
Use track 1 data
1
Use track 2 data
2
Use track 3 data
3
When entering the track number (for example, track 2 has been used for the banking
industry), you will be shown boxes with the letters A to F. Please ignore this and just enter
one of the digits 1 to 3 on the key pad. Then press OK. You will be asked to repeat this for
confirmation and so just enter the same digit again and press OK.
9.3 Generic Keyboard Mode Readers
Card readers in generic keyboard mode are supported with recent firmware. Below is a list of
firmware required for some of the Toshiba models.
e-BRIDGE X (eBX) series
Minimum Firmware Level by Series
e-STUDIO 2050C, 2550C
T569* 1518 (with hard disk)
T210* 1518 (without hard disk)
e-STUDIO 2051C
T230* 1518
e-STUDIO 287CS, 347CS, 407CS
T280* 2146
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The following card reader models below have been tested and are supported in generic
keyboard mode. Other models not in the table may be supported by calling a Toshiba
technician to make the necessary change (to register the new card reader’s Product ID (PID)
and Vendor ID (VID)).
Vendor
Product Name
Elatec
TWN4
TWN3
RFIdeas
pcProx Plus
pcProx Enroll iCLASS ID#
pcSwipe Enroll
IDTECH
OMNI combined barcode and magnetic stripe reader
Datalogic
Magellan 800i
Magtek
Cartadis
TCM2MIFARE/HID
TCM3 13.56 MIFARE
TCM3 125KK HID
FTDI
FT232R USB UART IC
USB UART IC
9.4 Configuring Swipe Card Reader Validation
Supporting Card Reader authentication is as easy as:
1. Connecting a supported card reader to the device via the USB port (Note: On some
devices this is hidden under a sticker on the side panel).
2. Enabling Swipe card as an Authentication method under the device’s configuration in
PaperCut’s web interface.
3. Ensure the card number, as read by the reader, is loaded into the Card Number field
in the PaperCut database (or consider using user self-association).
Swipe cards contain numbers used to identify users according to the card number
configured in the User Details screen under “Card/Identity” number. Some readers report
information in addition to the number encoded on the card, such as checksums. PaperCut
can treat these cases in three ways:
Card Number Needs No Conversion

A typical case is the checksum being reported after the card number, separated by
an equals sign, such as in 5235092385=8. PaperCut can handle this case by
default; it will extract the number before the equal sign as the card number:
5235092385.
Regular Expression Filters
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
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For some cases, a “regular expression” may be required that will filter the card
number from the complete string of characters reported by the card reader.
Documentation on regular expressions can be found on the Internet, e.g. at
www.regular-expressions.info.
o The regular expression must be fashioned so that the card number is
returned as the first match group.
o Usually one regular expression will be used for all the devices managed by
PaperCut; this must be entered in the “Config editor (advanced)” which you
will find on the Options tab under Actions. The key is called “ext-device.cardno-regex”.
o The global setting however can be overridden on a per-device basis: The key
“ext-device.card-no-regex” can also be found on the “ Advanced Config tab in
the device details screen. This setting will override the global setting unless
the keyword “GLOBAL” is specified.
o PaperCut developers will gladly assist in producing a regular expression
when supplied with a few sample outputs from your card reader. Please
contact PaperCut support.
o If you would like to write your own regular expressions, here are some
examples:
 Use the first 10 characters (any character): (.{10})
 Use the first 19 digits: (\d{19})
 Extract the digits from between the two “=” characters in
“123453=292929=1221”: \d*=(\d*)=\d*
Card Number Format Converters
In addition to extracting parts of the card numbers using regular expressions, converting
numbers from one format to another is a common requirement. For example a card reader
may report in hexadecimal format, while the number stored in the source (e.g. Active
Directory) is in a decimal format. PaperCut includes a number of inbuilt converters to assist
here.
Note: Many card readers are configurable - the number format can be changed at the
hardware level via utility or configuration tools. PaperCut’s software-level converters are
there to support card readers that don’t offer this level of configuration, or where a global
software-level conversion is a better choice. For example it may be quicker to do the
conversion in PaperCut rather than manually reprogram 100+ readers!
Like regex’s, the convertors may be defined on either a global (all devices) or on a perdevice basis.
To set globally:



Options -> Actions -> Config Editor
Search for “ext-device.card-no-converter”
Enter the name of the required converter (see table below) and click Update
To set at the device level:


Devices -> [select device] -> Advanced Config Editor
Search for “ext-device.card-no-converter”
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Enter the name of the required converter (see table below) and click Update
Standard Converters
Convertor
Description
hex2dec
Convert a hexadecimal (base 16) encoded card number to
decimal format. Hexadecimal numbers usually contain 0-9 and AF. This will convert “946EBD28” to “2490285352”.
dec2hex
Convert a decimal encoded card number to hexadecimal format.
This will convert “2490285352” to “946EBD28”.
ascii-enc
Unpack an ASCII encoded card number string. E.g. given the
number “3934364542443238”, the ASCII code “39” is converted
to 9, “34” -> 4, “45” -> E, with the entire number resulting in
“946EBD28”.
javascript:<path> Advanced: Define a custom conversion function in JavaScript (see
below)
It is possible to chain or pipeline converters by delimiting with a pipe (|). For example,
ascii-enc|hex2dec will first unpack the encoded ASCII number then convert it to a
decimal.
Tip: Not sure which converter to use? Often trial and error is a good approach. After
presenting a card, the number will appear in an application logger message with conversions
applied (assuming the card is unknown to the system). Try different converters and inspect
the resulting numbers in the application log.
Using custom JavaScript
If the inbuilt converter functions are unable to meet the requirements, it is possible to define
your own function using JavaScript. This is an advanced exercise and it is expected that
any implementer be familiar with programming and JavaScript. To implement your own
converter:
1. Create a file text file [install-path]/server/custom/card.js
2. Define a single JavaScript function in this file called “convert” It should accept and
return a single string. Here is a trivial example:
function convert(cardNumber) {
return cardNumber.substring(3,10).toLowerCase();
}
3. Enter a converter in the form: javascript:custom/card.js
Tip: Check the file [install-path]/server/log/server.log when testing. Any
scripting errors will be displayed as warning messages in the log.
Tip: A Javascript script may also be included in the pipeline. For example
ascii-enc|hex2dec|javascript:custom/card.js
Other advanced notes
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
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If both a regular expression and a converter are defined, the regular expression is
applied first. This means a regular expression can be used to clean up the input (e.g.
remove checksum or delimiters) before passing to a converter.
In some special situations a custom JavaScript implementation may not be enough.
For example there may be a requirement to use a 3rd party system to decrypt the
number. PaperCut includes an advanced plugin architecture that the PaperCut
Software development team uses to implement these advanced converters. Please
contact support to discuss development options and costs.
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10 Appendix B: Configuration for Apple Mac, Linux or Novell
servers
The PaperCut integration with Toshiba devices makes use of SNMP traps to receive usage
information from the device (e.g. copier/scan/fax usage). SNMP traps are delivered over
the network to the PaperCut application server over UDP on port 162.
On Unix-based systems like Mac and Linux, only privileged processes (i.e. those running as
the superuser “root”) have access to open network ports below 1024. This means that
PaperCut is unable to receive these SNMP traps because the PaperCut process runs as a
non-privileged user (typically a user named “papercut”).
One possible approach to solve this would be to run the PaperCut application server as the
“root” superuser. We chose to not use this approach because running applications as
“root” goes against security best practices and could make the system vulnerable to security
breaches.
The approach taken was instead to:
1. Have PaperCut listen for SNMP UDP packets on a non-privileged port (10162)
2. Run a light-weight program as root that simply redirects packets from port 162 to the
port PaperCut is listening on (10162).
The administrator must manually configure this UDP redirector to run as root at system boot
time. The instructions for this are outlined in the sections below.
10.1 Installing UDP redirector on Apple Mac OS X
The UDP redirector must be run as root and started at system boot time. This simplest way
to achieve this on the Mac is to add the UDP redirector to the /etc/rc.local file. This
can be done by entering the following commands in the Terminal (use copy and paste!!):
sudo sh –
echo '#!/bin/sh' >> /etc/rc.local
echo
'"/Applications/PaperCut MF/server/bin/mac/pc-udp-redirect" &' >> /etc/rc.local
chmod 755 /etc/rc.local
exit
ADVANCED NOTE:
The above simply creates an /etc/rc.local file, adds the command to run the redirector
and sets execute permissions on the file. If you are familiar with editing system
config files you can do the same with a tool like the vi text editor.
Alternate approach:
An alternative to using the UDP redirector is to make use of an iptables forwarding
rule like the following:
iptables -t nat -A PREROUTING -p udp --dport 162 -j REDIRECT --to-port 10162
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10.2 Installing UDP redirector on Linux / Novell
The UDP redirector must be run as root and started at system boot time. There are a
variety of ways to achieve this, but the simplest and recommended way is to run the UDP
redirector from the /etc/rc.local script.
To do this:
1. Open the file /etc/rc.local in a text editor. (You will typically need to be root to
edit this file).
2. Add one of the following lines to the script (depending if you’re running 32-bit or 64bit Linux):
For 32-bit systems:
/home/papercut/server/bin/linux-i686/pc-udp-redirect &
For 64-bit systems:
/home/papercut/server/bin/linux-x64/pc-udp-redirect &
(If you have installed PaperCut into a different directory you may need to change the
above paths)
3. Reboot the system and verify that the pc-udp-redirect program is running after
the reboot.
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11 Appendix C: Process for performing user card association
This section describes the process of how a user can associate a new card with their
PaperCut account on the Toshiba devices.
1. Present card at the MFP reader (should hear a beep)
2. If the web screen is not set as the default, bring up the web interface (EWB) by
doing:
a. Press MENU hard key on the MFP
b. Press the EXTENSION icon (or other name as assigned)
3. The following screen is displayed to allow the user to authenticate with a username
and password.
4. Enter the username and password. If the association is successful the user is
notified on the LCD screen.
5. Logout (press FC twice).
At this point the card has been associated with the user’s account. Swiping the card again
will allow them to login using the card.
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12 Appendix D: Device screenshots for user documentation
This section contains some screenshots that may be used for end-user documentation.
Welcome screen showing personal account and print release options:
Welcome screen showing account selection options:
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Print release screen showing the jobs awaiting release.
Shared account search / selection screen.
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PaperCut – Toshiba Embedded Manual
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User card association
Copyright © 2014 PaperCut Software International Pty. Ltd., All Rights Reserved.
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2014-03-03
13 Appendix E: 08 Code Check list
13.1 eBX Codes
Description
08 service code
service mode setting
Card Reader
3500
90001 (e.g. Elatec TWN3) –
See Appendix A: Supported
Authentication Card Readers
Real-time logging
3623
255
Full logging
3624
4294967295
Populate “To” Address in
Scan to Email (optional)
9980
1
Card Authentication LDAP
field
9398
eBMUserCard
Extension Label (optional)
9955
PaperCut
Change the “Menu” button
to open the EWB directly
(optional)
9985
1
Initial default screen be the
EWB screen
9132
99
Allow anyone to delete a
print job (optional)
8726
1
Allow the user to delete
their jobs from the
Private/Hold screen on the
copier (optional)
9236
3
Description
08 service code
service mode setting
Card Reader
1772
90001 (e.g. Elatec TWN3) –
See Appendix A: Supported
Authentication Card Readers
Real-time logging
3623
255
Full logging
3624
4294967295
Populate “To” Address in
Scan to Email (optional)
9980
1
Card Authentication LDAP
field
1927
eBMUserCard
Extension Label (optional)
9955
PaperCut
Initial default screen be the
EWB screen
331
8
13.2 eB3 Codes
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PaperCut – Toshiba Embedded Manual
2014-03-03
14 Appendix F: TopAccess Settings Check list
14.1 eBX TopAccess Settings
Description
Menu
Enable SNMP real-time logs
Administration -> Setup -> Network ->
SNMP Network Service
Configure EWB
Administration -> Setup -> EWB
Create LDAP server
Administration -> Maintenance -> Directory
Service
Configure RBAC
User Management -> Export/Import ->
Import
Enable LDAP authentication in 3
sections:
Administration -> Security
1. User Authentication
2. RBAC
3. Card Authentication
Import Print Data Converter
Administration -> Setup -> Print Data
Converter
14.2 eB3 TopAccess Settings
Description
Menu
Enable SNMP real-time logs
Administration -> Setup -> Network ->
SNMP Network Service
Configure EWB
Administration -> General -> EWB Setting
Create LDAP server
Administration -> Maintenance -> Directory
Service
Configure RBAC
User Management-> Role Information ->
Export/Import -> Import
Enable LDAP authentication in 3
sections:
User Management -> Authentication -> User
Management Setting
1. User Authentication
2. RBAC
3. Card Authentication
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