If you are new to our CT software or using the accounts facility for the

If you are new to our CT software or using the accounts facility for the
If you are new to our CT software or using the accounts
facility for the first time:
Please see the accounts section near the end of this
manual. There are lots of screen prints to guide you.
IT IS ESSENTIAL THAT THE COMPANY
REGISTRATION NUMBER IN ANY SET OF
ACCOUNTS MATCHES EXACTLY THE NUMBER IN
THE CT600, IF ONE HAS A LEADING ZERO AND
THE OTHER DOES NOT THE SUBMISSION WILL
FAIL (HMRC/CO HOUSE RULE)
Self Assessment Company Tax Return
CT6002013
User Manual and Customer Agreement
We accept the terms and conditions set out in this document:
Signed___________________________________ Dated_________________
Capacity in which signed___________________________________________
Crown copyright forms are reproduced with the permission of the Controller of Her
Majesty s Stationery Office
Page 1
TABLE OF CONTENTS
LIMITED LICENCE
3
WHAT IS CT6002013?
4
BEFORE INSTALLING CT6002013
5
GETTING STARTED
6
WORKING WITH CT6002013
9
OPENING THE TAX RETURN
10
GETTING AROUND THE RETURN
15
USING THE TAX RETURN
16
SUPPLEMENTARY SECTIONS
20
PRINT OPTIONS
21
CALCULATING TAX
22
FILING BY THE INTERNET
23
THE ACCOUNTS
28
Page 2
Limited Licence
The Licence hereby granted to the Customer by Quality Management Software Ltd
( the Supplier ) shall take effect in respect of the Self Assessment Company Tax
Return ( CT6002013 ) for accounting periods ending up to 31 March 2014.
The Supplier reserves the right to terminate the licence agreement granted forthwith
on giving notice to the Customer in writing.
Disclaimer
The Supplier shall have no liability in any way arising out of the use of CT6002013
by the Customer and the Customer by using the software acknowledges this. It is
imperative that the user of CT6002013 understands that it is not a substitute for the
knowledge and skill of a tax practitioner. CT6002013 has been designed to assist the
practitioner not to replace him or her and accordingly users should always check the
Tax Return before it is submitted.
Software Support
Telephone support is available to help users solve any questions they have with the
functionality of CT6002013 on the following numbers:
01483 429078
01453 761956
Andrew Bolton
Rebecca Benneyworth FCA
Email [email protected] or [email protected]
The Supplier undertakes to respond to messages left on voicemail within eight hours
of the call being lodged between the hours of 9.00 am to 4.00 pm Monday to Friday.
The Supplier will endeavour to respond quickly to any call. Any special
circumstances which prevent this response time being met at any time will be reported
on voicemail.
The Supplier will provide support for the installation for approximately one hour to
assist the customer in using CT6002013 for no extra charge. Any additional training
time will be charged at £100 an hour by agreement in writing with the Customer.
The support will not provide technical tax advice. Enquiries about the tax return
should be directed to HMRC.
Copyright
This document represents a limited licence granted to the Customer by the Supplier.
CT6002013 may not be reproduced in any way, lent or sub-let to any other third party
without the express permission of the Supplier.
Page 3
What is CT6002013?
CT6002013 ( Quality Management Software Ltd and Mercia Group Limited) is an
Excel spreadsheet that is designed to assist tax practitioners completing Self
Assessment Company Tax Returns. It allows the user to quickly and simply complete
a Tax Return on screen as they would on paper providing all the necessary
supplementary sheets on request. It performs the calculation of tax following
HMRC s guidelines.
CT6002013 includes a database which allows you to keep track of client information
from year to year and to store each year s return in less space than each spreadsheet
requires.
What is new?
CT6002013 includes facsimiles for the new short and full CT600 forms and
supporting supplementary forms. Our software works in a similar way to earlier
versions but you must use one of the tick boxes (Short/Full) to indicate which type of
CT return you would like to prepare. We have also added some new features:
a) The CT rates for FY2013 are included;
b) Changes to allowances from 1 January 2013 are included;
c) Schedule for Patent Box adjustment.
Last year s version
Please note that if you used last year s software (CT6002012) with the database, you
do not need to keep this available if you have uncompleted tax returns as you can use
this year s version to complete any outstanding returns. You can read the return from
the database with the Open Client from the database option. You can still use the
Open client from previous year option on the Setup sheet in this version to bring
forward client information and carried forward Written Down Values, unused losses
and any unmatched non-corporate dividends.
ACCOUNTS
We now include an Accounts template for straightforward accounts. This includes
built-in XBRL tags. The accounts and the XBRL tags will be included automatically
with the CT600 submission to the Revenue.
Companies House
You can submit the accounts prepared with our template to companies house provided
you have registered for online filing with them.
Please see The Accounts section near the end of this manual for more information.
Page 4
Before installing CT6002013
CT6002013 has an optional database and you must ensure the appropriate Excel
options are installed in order to use it. The Setup program in earlier versions of Excel
or Microsoft Office includes these options. From Office 2000 onwards the options are
automatically included.
If you wish to use the database please first run the Office Setup program. You may
need your original Office CD or disks.
Run Setup and choose the Add/Remove option. Confirm that you have installed the
options which allow Excel to use a database. These are referred to as:
Office 97
Data Access
Please select all the sub-options by selecting the all option or ticking the boxes with
the mouse.
If you have any doubt please contact QMS for advice.
Page 5
Getting started
What do you need to run CT6002013?
To run CT6002013 on your PC you should have:
A Pentium with a minimum of 32 Mb of RAM, preferably 64 Mb
Windows
A copy of Microsoft Excel 97 or above
A knowledge and understanding of the Tax Return and the company tax
regime
The Revenue has approved printouts from a HP Laserjet printer.
Installing the spreadsheet.
The CT6002013 spreadsheet should be copied into any suitable folder.
Insert the CT6002013 Spreadsheet CD into your CD drive.
Select Start, Programs, Windows Explorer;
Select the CD drive;
Select the file CT6002013.xls
Select Edit, Copy
Find and Select the suitable folder
Select Edit, Paste, this action should cause the CT6002013 spreadsheet to
be copied from the installation disk to your PC.
Installing the database - you only have to do this if you did not use the database
last year.
Insert the CT CD into your CD drive.
Copy the file CTDATA.MDB from the disk to the C: drive in a similar
manner to that used for the spreadsheet;
You can choose the C:\ directory, if you choose another directory:
Update you master Spreadsheet with the name of the directory (see below).
Page 6
Changing the CT6002013 master spreadsheet
You only need to change the master spreadsheet if you have copied the database to a
directory other than the C:\ directory. The introductory screen shows a display similar
to the following:
Figure 1
Enter the following database information:
the location of the database in cell J4.
Page 7
You can also enter your HMRC user id and password for online filing (the password
will not be displayed) and Companies House codes lower down the setup screen as
shown. When you prepare a return for online submission the program will display
these and prompt you for any changes
You can use the administration options to keep track of the status of each client s tax
return.
Remember to save the spreadsheet with File and Save back to the Spreadsheet
directory.
Starting CT6002013
Open Microsoft Excel, select File, New and choose CT6002013 from the
spreadsheets available. This will create a new Tax Return from the spreadsheet.
Save the Tax Return
We recommend that you save the Tax Return immediately if you are not using the
database options. Select File and then Save As, Excel will then prompt you for a
name.
Filenames
You can use a long filename, up to 32 characters, for example James Brown
Ltd2013.xls .
Page 8
Working with CT6002013
Introduction
CT6002013 is a computer system which helps agents prepare Self Assessment tax
returns for clients. It is not a substitute for the knowledge and skill of a tax
practitioner, it assists agents with the routine tasks of data entry, transcribing figures
from one schedule to another and calculating tax.
What can it do?
CT6002013 allows you to enter all the necessary information for a client s tax return,
it automatically calculates the tax liability and allows you to print a facsimile Tax
Return or submit a return with HMRC s e-filing service.
CT6002013 uses the HMRC recommended method of calculating tax. It follows the
rules in the HMRC notes and working papers and as advised to us. Consequently the
calculated tax will agree with the Revenue s calculation. If you enter all sources of
income and allowances correctly then the tax will be correct.
You can use the database options to save each client s tax return information. There
are two main advantages: the first is the saving of space as you do not need to store
each client s return as a separate spreadsheet, the second is that the information will
be available for next year.
Use the Tidy up the database option to do as it says, please remember to take
separate copy of the database first. The Tidy Up option may take a few moments
depending on how large your database is.
Using the database
You do not need to save and load each client s tax return as a separate spreadsheet.
Use the Save client to database and Open client from the database buttons on the
introductory page to save and retrieve the client s return. Please remember to use the
Save option if you make any changes you wish to save, CT6002013 overwrites any
existing information already in the database.
The Open Client from previous year button allows you to open a client stored in the
database for the previous tax year. The company standing information is brought
forward and the accounting period dates are moved on to the new year. If these
change you can overwrite them.
Page 9
Opening the Tax Return
A new Tax Return
After opening Excel, select File then New and choose the CT6002013 spreadsheet. If
you are not using the database options save the spreadsheet with an appropriate name
as discussed above.
Opening a client from the database will automatically lead to a new screen; the
company details screen. This screen contains CT600 return information boxes
which will be copied to page 1 of the short or full CT600 tax return depending on the
option selected. You can return to this screen at a later time if do not have all the
information for the client (by selecting Go to Company Details on the setup page.
The company details screen also allows you to select whether you wish to complete
the Short or Full tax return:
Figure 2
Page 10
This information will be copied to page 1 of the short or full CT600 tax return
depending on the option selected. This sheet also includes information such as:
Note that the computation of Marginal Rate Relief expects you to use box 39 rather
than boxes 40 and 41 unless the AP straddles two FYs and the limits have changed.
Payment information:
After completing the company details then move to the Chargeable Profits sheet to
complete the accounting and tax details:
Page 11
Each page of the tax return is stored in a separate sheet: these are identified by tab
labels at the bottom of the screen.
Page 12
Page 1 of the short tax return looks like:
There are also options to move to the Supplementary pages of the tax return from
buttons lower down page 1.
Page 13
Opening existing Returns
If you would like to review an existing return:
Open Excel
Select File and then Open;
Locate the return you would like to review.
Alternatively with the database:
Open Excel
Load the master spreadsheet CT6002013 (you must re-load the spreadsheet before
opening each client or click the button Remove details from all screens first)
Click the button Open Client from the database or Retrieve Client from last
year
You will be prompted with a list of clients (name and year-end), select one;
CT6002013 refreshes the spreadsheet with the previously stored client information.
Page 14
Getting around the Return
We have added grey navigation buttons to help you move to and from the different
sections of the return and from page to the supplementary pages (the buttons are not
printed). Clicking on these buttons allows you to move to your desired destination.
You can also click the left and right arrows immediately to the left of the tab labels at
the bottom of the screen to move quickly to the required page or sheet.
Clicking on the button marked Company tax return on each supplementary section
will take you back to the middle of page 1. Each page is laid out as the printed
equivalent. You can print a blank page (there are print buttons at the top of each
page) if you wish, you do not need a stock pile of returns and supplementary pages.
Page 1 of the Tax Return allows you to move to each supplementary section in turn.
Click on the Fill in button to go directly to the section. You can move within each
section in a similar manner to the Tax Return. Clicking on the Tax Return button
underneath the last page of each supplementary section takes you back to page 1 of
the Tax Return. The x for each question will be completed automatically when you
have completed the supplementary section.
If you are lost
If you are lost a combination of the Control key (Ctrl key) and the arrow keys (up and
left) will get you back to the top left of the sheet. The Control key and the letter o
together will also get you back to the top left of the sheet.
Page 15
Using the Tax Return
You can use the tax return pages directly or preferably start with the Chargeable
Profits screen, enter the profit as per the accounts and build up the various
adjustments to reach the taxable profit. The Go to Chargeable profits from the
introductory screen takes you to:
Figure 3
You start with Profit/Loss as per the accounts, enter depreciation and other
disallowable items and continue down the page moving to sections such as Capital
Allowances.
The information from the Chargeable Profits page is automatically used to complete
the tax return pages.
Page 16
The various buttons take you to appropriate schedules. For example Fill in expenses
will allow you to enter details of disallowable expenses as follows:
Figure 4
Page 17
Capital allowances
The Fill in Capital Allowances
summary page:
button takes you to the Capital Allowances
Figure 5
This page summarises the Brought forward, First Year Allowances, Writing Down
Allowances and Carried forward amounts for the different type of allowances.
The Carried Forward amounts are stored in the database and appear as the Brought
Forward amounts in the following year s tax return.
Page 18
Each Fill in button takes you to the detailed page, for example the Expensive cars
page:
Figure 6
The WDA, Balancing charge or Balancing allowance are calculated automatically for
each entry in the list of expensive cars.
The totals are copied back automatically to the Capital Allowances Summary page
and the Chargeable profits page.
Page 19
Supplementary Sections
Navigation buttons on page 1 of the short or full Company Tax Return allow you to
move to each Supplementary Section
Each Supplementary schedule has its pages arranged on separate worksheet pages.
Each page is laid out as the printed equivalent. Some boxes can be calculated from
other boxes (following HMRC s specification) and the calculated total is provided.
The time taken for each calculation depends on the capacity of your PC but will
generally be at most a few seconds, the calculation is immediate with fast computers.
Page 20
Print Options
Choose the Print all the return button on the introductory page to print the complete
return. The program prints either the short or full return depending on the option
selected on the Company Details screen. Each page has its own print button as well.
Page 21
Calculating tax
CT6002013 calculates tax automatically. The Tax calculation sheet summarises the
calculation. The rounding procedure follows the Revenue s guidelines. You can move
to the calculation by clicking the Tax calculation button on the introductory screen.
Figure 7
The tax calculation page summarises the tax computation and should accompany the
tax return. The page sets out the calculation of marginal relief for very small and
small companies (if appropriate).
Page 22
Filing by the Internet
HMRC has introduced some changes to the way the online process works. You have
some choices:
a) File on paper, this is possible for earlier years;
b) Use the default XBRL option for the computation but you must provide in
most cases the accounts as an XBRL attachment prepared by other accounting
software;
c) Use both the computation and accounts with XBRL which our software
provides.
If there is a reason for not providing the computation and accounts please go to the
Company Details screen, move down the page to see this screen:
and select the reasons for not attaching.
Note: in almost all cases you need an X in one or other of these boxes.
Page 23
The XBRL option for the accounts
The default option is to include accounting information from our accounts template
but you can change it. Go to the Setup screen and move down to the Administration
and Control (scroll down the page):
The program will automatically include accounts from our template in XBRL form in
the submission unless you choose to send your own accounts as a PDF. Tick in the
box and you will be prompted for a PDF file of accounts when you prepare the online
return.
Alternatively you can provide a separate accounts file from third party accounts
software. Tick the second box if appropriate. There are tick boxes to exclude some
information from our accounts template, note: these tick boxes are ignored if you
using a separate accounts file.
Please tick the Companies House option and optionally the Abbreviated accounts
option if you want to file to Companies House before using the Prepare button. The
two submission processes are quite different, you need to Prepare and Submit
twice.
Each prompt will allow you to select one or more files. Almost always you will
select one file. Select the Cancel option in place of a second file prompt when
requested.
Page 24
Return to the setup sheet to see the following display:
Use the Prepare online return button to prepare the internet return. You will be
prompted for your HMRC user id and password (or the Companies House equivalent)
and, depending on the tick boxes (see previous page), any attachments which you
wish to include. These are in the form of PDF or XBRL files and typically will be
prepared by third party accounts software.
One convenient method of preparing PDF files is with a PDF printer driver such as
WIN2PDF available on the internet.
After the tax return is prepared you will be prompted to submit immediately and
select yes if appropriate. Alternatively you can select either of the two Submit buttons
(The Excel method or the Internet Explorer method). The Excel method is quicker
and needs Excel from Office 2002 onwards. The Internet Explorer method requires
Internet Explorer. Other browsers do not work as they do not have the necessary
technology to link to HMRC s website and the Government Gateway.
You must use the Excel method to submit to Companies House.
Page 25
The prepare and submit processes may take a little time depending on the speed of
the computer and the complexity of the tax return and accounts. HMRC s
specification of the return requires a large file for a simple return. The XBRL tag
names are inordinately long, if not verbose. Since neither the accountant as sender nor
the tax inspector as receiver sees the actual tag name we do not understand HMRC s
rationale for the long tag names.
A typical tag name is uk-gaap-pt:VehicleRunningCostsAdministrativeExpenses
The Excel method of submitting the tax return
A red warning message is displayed indicating progress in reading the gateway, then
acceptance or rejection of the return:
And then a further screen to print for your records.
Submitting accounts to Companies House is quicker as there is no tax return or
computation.
Page 26
The Internet Explorer method of submitting the tax return
An Internet Explorer window opens and there will usually be a pause and you will see
a message about reading the Gateway at the bottom of the screen. Depending on the
Gateway s response you may get a warning about slow running. Select No to
continue. The screen will show acceptance or rejection of the tax return.
We try 10 times to read the Gateway, if there is no response we stop and you should
try again by selecting the refresh button in Internet Explorer. If the Gateway is very
busy you may have to try again after some time.
The above shows an unsuccessful submission.
Note for older versions of Excel: you may not be able to see the screen above
automatically. Please start Internet Explorer and open the submit_tax_online2013
program found in the location you selected when you prepared the tax return for
submission.
Page 27
The Accounts
Most internet CT filings require a set of accounts. Accounting periods ending after 31
March 2010 and filed after 31 March 2011 require the accounts to be in XBRL form.
You can use accounting software which prepares accounts in XBRL form or you can
use our accounts option. We have introduced a simple accounts template with built in
XBRL tags for internet filing.
The CT filing will include the XBRL accounting information automatically unless
you specify otherwise in Aministartion and Control section on the setup page.
From the setup screen:
Please select the Go to Accounts button to take you to accounts section.
Our template is a straightforward set of accounts and notes pages. It is not
complicated and will handle the accounts of the vast majority of small limited
companies.
Printing and filing the accounts
You do not have to use all the lines in the accounts or all the analysis and notes.
Provided you use the special print buttons for each page then unused lines and notes
will not be printed. The internet filing process will also ignore unused lines and notes
the only items which are sent are what you want to send. If you don t select a note
then it will not be sent.
Page 28
The Template
The template is like many other accounts templates, it has a title page, a table of
contents, information about the company, profit and loss page, balance sheet, notes
and a detailed schedule of costs and expenses.
One of our guidance models is HMRC s accounts template which is included in its
CT software. Ours is a lot easier to use when you move around from page to page. It
is designed for small and medium sized companies with straightforward accounts. A
CT return for a large company may need more specialised accounting software.
The template needs comparative figures the first time you use it. Provided you use the
database facilities (see above) the template behaves as you would expect: this year
figures become the comparatives when you move onto the next year s accounts. (Not
like HMRC s).
It starts as you would expect with the introductory page:
And you select a button to move to the page you require.
Page 29
The company information
Move to the company information sheet and see the following:
NOTE: boxes which you can enter are yellow shaded. The names of the directors
come from the next page (the director s report). If you don t wish to disclose bank
details then leave it blank. It will not print if you use the Print this page button and
it will not be included in the XBRL submission.
Items such as dates and company name and number are already completed from the
Company details screen (part of the CT software). You will need to distinguish
between an accountant and an auditor or choose to have neither. This affects some
wording on a later page.
Page 30
Profit and Loss
The screen looks like:
Some figures, such as Turnover, come from a supporting note. Tick the note box and
the note number will show, then select the Go to note button to go to the note,
complete it and the total will show automatically in the P and L.
Other figures don t warrant a note, please enter the items directly in the yellow
shaded boxes.
Calculated figures are updated automatically as you enter the data, our software uses
the standard facilities of Excel spreadsheets.
Sign convention
Most figures are positive numbers. For example on the line for Interest receivable
the interest figure is usually positive. On the line for Interest payable the interest
figure is also usually positive. The calculated subtotals and totals include the
appropriate formulae.
Page 31
Notes
Note 1 for accounting policies is mandatory. You need to choose which paragraphs to
print and whether turnover includes or excludes VAT.
Other notes are automatically numbered in sequence depending on the note tick box
in the Profit and Loss or Balance Sheet. A typical set of notes is as follows from the
notes turnover sheet:
First note on the screen
This note has not been selected, hence the title of the note. However the user has
entered some figures and the red warning message reminds you to check the note
selection.
Second note on the screen
This has been selected and is complete with some figures.
Third note on the screen
This note has not been selected, hence the title of the note. No figures have been
entered and there is no red warning message.
Page 32
Printing and filing
Notes that have not been selected are not printed (provided you use the Print button
provided in the software) and are excluded from the submission to the Revenue. Lines
without figures are excluded from printing and filing.
The corresponding printout for the notes on the previous page appears as follows:
Page 33
More about notes
Some notes allow for a limited amount of free form narrative. The other notes
worksheet allows you to describe, for example, Related party transactions :
All the text in the narrative will be included in the submission with the appropriate
XBRL tag.
WARNING:
Excel is peculiar if you copy and paste text from say Word or another Excel
spreadsheet into a protected sheet. You may not be able to edit the text after pasting
and the text may be too long. The best thing to do is Copy and then Paste Special ,
and choose Value or Text, please DO NOT Copy and Paste .
The maximum length of text in any one cell is 120 characters for storing the database.
This is more than the width of the shaded boxes in the template.
Page 34
The Detailed Profit and Loss section
These two pages have been designed to be consistent with the remainder of the
Financial Statements. The two pages come after the notes pages and the first looks
like:
You must enter opening stock and WIP (if required) here and the closing values here.
They are automatically copied to the Balance Sheets and notes.
This page is also used for the Cost of Sales figures on the main Profit and Loss
schedule.
There are a few lines which allow you to include free form narrative together with
appropriate figures.
The second detail page is used for the analysis of Distribution and Administration
costs.
The carry forward of information from one year to the next is sensible, the closing
stock and WIP becomes the opening stock and WIP, and the current year figures are
transferred to the comparative figures.
Page 35
Only those lines which are non-zero (in either year) are included in the XBRL
submission. However you can choose to omit the detailed section from the filing
submission. Please return to the Setup page and move down to the Administration and
Control section (scroll down the page):
Select the tick box to exclude the detail schedules from the file sent to HMRC.
You can also exclude the Accountant s report from the file sent to HMRC by
selecting the second tick box.
If you wish to exclude either of the two you must select the appropriate tick box
before you run the Prepare stage.
Submitting accounts to Companies House
Companies House (CH) uses its own identifiers for the presenter or submitter of the
information. You must also provide an Authorisation code for the company. We allow
the option of sending Abbreviated accounts.
CH usually rejects invalid accounts immediately but stores accounts for later
acceptance. You need to check the status of a previous submission later, possibly after
one day, and we provide an option to perform this check. If you check the status
immediately after submission (within seconds or a minute) you may receive an error
message. We advise you to wait some minutes and check again. We will revise our
documentation when this procedure is clearer.
There may be rare circumstances when you have to re-submit a return for the same
Page 36
company and the same year and month to CH. If so please indicate in the
Resubmission number box the appropriate number, for example put 1 for the first
resubmission.
Checking the status of a submission
Use this option to check the status of a previous submission to CH. You need to make
sure you have the company and accounting period on the company details screen first.
Page 37
Alternatively CH may also advise you by email of previous submissions which have
not been checked. These submissions are identified by an envelope number or
submissions number. Please move down the screen to:
And enter the Submission number here before selecting the button to Check Co House
status. Please don t include the Presenter ID here, just the last 6 characters. It is case
sensitive.
Companies House Identifiers
Every company must have an authorisation code. You can obtain this from CH and
you can write to CH to change it.
Each person or organisation, whether it is the company or an agent acting on their
behalf, needs a presenter id in order to present or submit accounts. You can obtain a
form to apply for the id from:
http://www.companieshouse.gov.uk/toolsToHelp/pdf/noncredacc.pdf
The form is a Presenter account application . CH has updated the form on 19th
September 2012.
Page 38
Please Note
Neither CT6002013 nor this manual can replace the skills of an experienced tax
adviser. Matters which require detailed technical considerations from a tax point of
view will still need to be addressed under CT, and we recommend that consideration
is given to tax planning issues before the tax return completion is commenced. These
matters should be a separate exercise which precedes the preparation of the tax return.
Detailed guidance on the tax technical aspects of completion of the forms is best
obtained from the HMRC package of guidance notes and help sheets on the forms.
Other technical guidance should be sought from appropriate reference manuals on the
subjects concerned.
Page 39
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