IDVisor Hardware User Manual [Rev 1.1]
IDvisor® ID Scanner
Hardware User Manual
Counter Top
3511 Silverside Rd, Suite 105
Wilmington, DE 19810
Phone: (800) 574 5034 - Product Information
[email protected]
1.2 January 2010 - Company Information
About This Document
This document describes how to use the IDvisor® ID hardware – the first part of the
manual focuses on hardware and the later part on the built in software.
This document should be used in conjunction with the Palm Z22 user manual (on the
Palm CD or available on-line at, and the CardVisor Software User manual
that details installation and use of PC data transfer software.
What’s in the box
Mobile Version
IDvisor® ID Scanner with CardVisor® software installed in memory.
USB Hotsync™ cable
AC Adapter – 12 Volt, 1 Amp DC output.
Orange Palm CD - Palm Desktop software and HotSync Manager
TokenWorks® White CD with User Manuals and VIP/Banned list utilities
Printed Software and Hardware User Manuals
IDvisor Hardware Manual
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CounterTop Version
IDvisor® ID Scanner with CardVisor® software installed in memory.
USB Hotsync™ cable – For downloading data to PC
USB AC Adapter – Necessary to Power/Operate Scanner
Orange Palm CD - Palm Desktop software and HotSync Manager
TokenWorks® White CD with User Manuals and VIP/Banned list utilities
Printed Software and Hardware User Manuals
IDvisor Hardware Manual
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Table of Contents
About This Document____________________________________________________ 2
What’s in the box _______________________________________________________ 2
Mobile Version _______________________________________________________ 2
CounterTop Version__________________________________________________ 3
Table of Contents _______________________________________________________ 4
Parts Diagram__________________________________________________________ 5
Mobile Version _______________________________________________________ 5
Counter Top Version__________________________________________________ 6
Palm Z22 Button & Icon Layout ___________________________________________ 7
Power_________________________________________________________________ 8
Mobile Version – Battery Issues _________________________________________ 8
Charging the Batteries ________________________________________________ 8
Battery Life__________________________________________________________ 9
CounterTop Version_________________________________________________ 11
How to scan a Driver’s license ____________________________________________ 12
Tips on scanning 2D Bar Codes ________________________________________ 14
Swiping a Magnetic Card _____________________________________________ 14
CardVisor Application Installation & Setup _________________________________ 15
Associating Calendar & Contact Buttons with CardVisor and/or MemoPad
Application _________________________________________________________ 15
Non-Volatile Memory ________________________________________________ 15
Main Screen Description______________________________________________ 17
Options Menu _________________________________________________________ 18
Age Threshold and Alarms ____________________________________________ 19
Memo Pad ____________________________________________________________ 20
Protecting ID Scanner Data ______________________________________________ 21
Tip - Appending Notes to Swipe Data via MemoPad __________________________ 23
Appending Notes to License Data (CardVisor III & IV feature)_________________ 24
Palm Shortcuts – using Palm Shortcuts to speed Note Entry ________________ 24
CardVisor IV – Anti Card Pass Back_______________________________________ 27
Automatic Anti Pass-Back Database Management ________________________ 27
HotSyncing ___________________________________________________________ 28
Maintenance and General Care ___________________________________________ 29
Resetting the Handheld _________________________________________________ 30
Performing a soft reset _______________________________________________ 30
Performing a Hard Reset _____________________________________________ 31
Trouble Shooting – _____________________________________________________ 32
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Copyright_____________________________________________________________ 34
Limited Warranty - _____________________________________________________ 34
Age Verification Calculation Limitations ________________________________ 35
State and Local Privacy Laws, Ordinances or Rules _______________________ 35
Graffiti Table _________________________________________________________ 36
Checking IDs _________________________________________________________ 37
Cross Check Data ___________________________________________________ 38
Parts Diagram
Mobile Version
IDvisor Hardware Manual
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Counter Top Version
IDvisor Hardware Manual
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Palm Z22 Button & Icon Layout
Shown are the buttons and icons referred to throughout this manual. Note the
location of the Calendar and Contacts buttons, Home and Menu icons.
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Mobile Version – Battery Issues
There are two batteries in the IDVisor scanner. One powers the bar code/magnetic
stripe scanner and its charge state is indicated by the LED on the side of the case.
The other battery is built into the Palm Z22 PDA and its charge state is visible at the
top of the main screen. A lightning bolt over the battery indicator means the
handheld’s battery is charging. When it is fully charged, the lightning bolt will change
to a filled battery icon.
Charging the Batteries
To charge the batteries, just plug the wall adapter into the side of the Reader Cradle
and the LED should turn red, indicating the unit is charging.
Charge LED Color (near power input jack)
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Charge Complete
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The Red Lighting Bolt
should display
whenever the
external power is
connected to the
unit. If not, contact
support at
Tokenworks as this
may indicate a
problem with the
wall charger.
A full charge will
approximately 4
hours. The charger
Battery Charging – Red
Battery at 40% - Yellow
will automatically
Lighting Bolt
switch from full
charge mode to
standby as soon as the battery reaches full charge. The charger will not overcharge
the battery and it is recommended to leave the charger connected.
If the Charge LED is Yellow, try turning the wall power on/off. If this does not resolve
the fault condition, it means there is a problem with the battery charger or battery
and technical support is required. DO NOT OPEN THE CASE TO SERVICE THE
BATTERY. Contact [email protected] to obtain technical support. Do not use
a wall charger other than that supplied by Tokenworks. Using one with a higher
voltage or reversed polarity will damage the scanner. Using one with a lower voltage
or current rating will not charge the batteries.
screen does not turn on, try soft reset procedure (described in this manual).
Battery Life
The battery, which powers the License Scanner, is oversized compared to the
capacity of the Palm Z22 handheld. Therefore use the battery level of the Palm Z22
handheld to determine remaining battery life.
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If the batteries become low, an alert appears on the handheld screen describing the
low battery condition. If this alert appears, reconnect the unit to power as soon as
Alert when battery drops below 20%
Alert when battery drops below 10% Ignore instructions to replace AAA
batteries. This applies to another version
of product.
A fully charged unit will scan 6000 licenses, which is more than enough to last one
evening. As a rule of thumb, return the unit to the charger at the end of the
night/shift or leave it plugged in all the time. The batteries will NOT over charge.
Note: The Green Ready LED on the bar code scanner will always turn on when
external power is supplied regardless if the red scanner power button is on or off.
Note: When connected to external power the ID scanner display will not
automatically power off so that it is always ready to scan.
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CounterTop Version
In the CounterTop version, there is only one battery in the Palm PDA which
automatically charges when the scanner is connected to the AC wall adapter.
However, since this version requires external power, this battery charge status only
matters if the unit has not been powered for several weeks. See not below.
The Scanner Ready LEDs should turn
Green when powered AND the RED
Lighting bolt should display in the battery
icon at the top of the screen. The PDA
may power on without external power but
the Magnetic/Bar Code scanner requires
External power.
MINUTES. Wait 5 minutes, press the on
button and if screen does not turn on, try
soft reset procedure (described in this
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How to scan a Driver’s license
Mobile Version Setup/Operation
1.) Press Red Scanner Power button –
listen/wait for triple beep and Green Ready LED
3.) Dunk license with 2D Bar Code into bar code
reader slot until license is fully inserted. The Red
LED will start flickering and remove the license.
When the bar code reader beeps the display will
update. If not, see scanning tips below.
2.) Press Scan License button – listen for triple
beep and message to scan/swipe a license
Swipe license with Magnetic Stripe facing
display in Magnetic reader slot using a smooth
continuous motion. If the reader beeps the display
will update. If not, try again from other direction.
See swiping tips below.
Mobile Version - When unit is not in use for extended time, turn scanner power off by
pressing RED scanner power button to conserve the license scanner battery pack. The
Palm power manager will automatically power off after 2 minutes of inactivity (which
can be changed via the preference settings on the main screen), but the scanner must
be manually powered off.
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CounterTop Setup / Operation
1.) Plug in Power – listen/wait for triple beep and 2.) Press Scan License button – listen for triple
Green Ready LED on Scanner
beep and message on screen
3.) Dunk license with 2D Bar Code into bar code
3.) Swipe license with Magnetic Stripe facing
reader slot until license is fully inserted. The Red
LED will start flickering and remove the license
with a smooth continuous motion. If the bar code
reader beeps the display will update. If not, see
scanning tips at end of this section.
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display in Magnetic reader slot using a smooth
continuous motion. If the reader beeps the display
will update. If not, try again from other direction.
See swiping tips at end of this section.
Tips on scanning 2D Bar Codes
1. Make sure the green reader LED is on. If not, press RED scanner power button.
2. Insert the Driver’s license into the bar code reader ‘dunk’ slot with the bar code
facing the display. Make sure the license is fully inserted.
3. The Red LED will start flickering. Wait for the Red Led to stop flickering and
remove the license with a smooth continuous motion.
4. If the card was decoded properly, the bar code reader will beep and shortly
thereafter the display will update. If not, try inserting & removing the license until
you hear the single good read beep.
Tip: Try a few scans to get the feel and timing of the bar code reader. It isn’t always
necessary to wait for the Red LED to stop flickering. The scan time depends on the
amount of data and the condition of the bar code. In states like New York, the
licenses can be read as fast as the license can be fully inserted and withdrawn.
Swiping a Magnetic Card
1. Make sure the green reader LED is on. If not, press RED scanner power button
2. With the CardVisor application running, hold the drivers license with the
MagStripe facing towards the display and swipe the card through the slot.
3. Ensure that the magnetic card’s edge remains in full contact with the base of the
card slot, swipe the card completely through the card slot.
4. It does not matter which way the card is swiped, but it is important that the card
is not skewed / tipped during the swipe. Skewing occurs if the card is tilted or
lifted as it is swiped through the slot.
5. If the card was decoded properly, the scanner will beep and shortly thereafter the
display will update. If not, try swiping in the other direction and speed up or slow
down the swipe.
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CardVisor Application Installation & Setup
The CardVisor software is stored in the flash memory of the Palm Z22 computer. It is
stored in non-volatile memory, which means it is protected, even if the battery drains
completely. All you have to do is recharge to regain access to your information. If the
application is manually deleted or erased due to a hard reset, then it will be
necessary to re-install on the Palm computer using the Palm Desktop installation
software (i.e. HotSyncing).
Associating Calendar & Contact Buttons with CardVisor and/or MemoPad Application
The Calendar and Contact Buttons are associated with the CardVisor and MemoPad
application from the factory. In the event of a Hard Reset which resets all the Palm
settings and in the case when the Palm has not been backed up via the Hotsync
Process, it is necessary to re-associate these buttons with the above applications.
To make the CardVisor application launch when the Calendar button is pressed or
see the license data when the Contacts button is pressed, tap on the ‘Home’ icon in
the graffiti area and then tap on the ‘Prefs’ icon on the main screen. Once in the
preferences application, select ‘buttons’ and from the pull down menu next to the
Calendar button, highlight CardVisor. Do likewise on the Contacts button for Memos.
Once completed, these buttons will launch CardVisor or MemoPad which either starts
the age verification program or reviews the stored transaction data.
Non-Volatile Memory
The Palm Z22 uses non-volatile memory. This means the information on your
handheld is protected — even if you're on the go and don't have time to recharge.
The non-volatile memory keeps your information safe, even if your battery drains
completely. All you have to do is recharge to regain access to your information.
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Setting Date - Time
It is VITAL to check the date and time displayed in the top right corner of the screen.
If the date is not correct, then the calculated age will be incorrect! To set the
date/time, click on the clock Icon that is in the graffiti area (see Palm Z22 Button &
Icon Layout in previous section). Tap on the box, which contains the date or time,
and then follow the prompts to change. Details also provided in the Palm Z22 User
Make Sure Date & Time at the top right corner of the form is
correct. It will update on each swipe/scan.
Note: Only version III and IV have the Notes Field
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Main Screen Description
The main screen is where the magnetic card data and status is displayed after
each swipe. At the bottom of the screen are Alcohol/Cigarette Icons which
indicates the ID status depending on age threshold set in the configuration
screen. The Status line is highlighted if a person ID is underage or expired.
Note: Main Screen after an Under 21 / Expired ID is scanned
What is the Graffiti Area?
The Graffiti writing area is divided into two parts: one for writing
letters, and one for writing numbers. The little "abc" or "123" at the
bottom corners of the Graffiti writing area tell you where to write
letters or numbers. You can also tap the "abc" or "123" to bring up
the onscreen keyboard.
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Options Menu
The Options menu is used to configure the CardVisor™ software. To access it, click
on the Menu Icon, just below the Application icon (small house in the graffiti area see previous diagram), or tap on the word ‘CardVisor’ in the top left corner of the
screen. Depending on the version of IDvisor software, there are three or four items
on the Options menu. The Reset option will re-initialize the program and you should
hear a triple beep from the scanner. If the unit is not responding to a card swipe, try
the reset option. If successful, the “Scan or Swipe ID” message will be displayed. If
not, see the trouble shooting section in this document.
Options Menu of CardVisor
CardVisor I and II do NOT have the
‘Test VIP/Banned Database’ item
Screen After Reset Command
The ‘About CardVisor’ displays information on the application and its developer. The
‘Age Threshold and Alarms’ item sets the age thresholds for various alarm events,
alarm sounds, and display options. See the Age Threshold and Alarm section in this
document for additional details. The ‘Test VIP / Banned Database’ item is present in
CardVisor III & IV and should be run whenever a new Banned/VIP database is loaded
into the handheld.
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Age Threshold and Alarms
The Age Threshold and Alarm screen configures at what age CardVisor software will
alarm at and what alarm sound will be played. There are six sounds available for the
under 18, under 19, under 20, under 21, and expired license conditions. After
selecting a new sound, it will play it before updating the display.
The Expired alarm may not be disabled, only the alarm sound may be changed. The
Happy Birthday song may be disabled by un-checking the check box. If checked, one
may select either the long or short version of the Happy Birthday. The Visual
indication of a birthday will be displayed on the main screen status line.
If the Age YYMMDD item is checked, then the age will be displayed in years months
and days. This allows one to see how close somebody’s birthday is and wish them a
pre-happy birthday. If un-checked, then the age is displayed just in years.
Under 18 and Under 21 age Pop Up menu for Under
alarms configured.
21 Audible Alarm
Happy Birthday Song –
Long or Short Version
The Minimum Age for the Cigarette and Alcohol Icons are set using the pull down
menus on the left side of the screen. Options are 18,19,20,21 and off. The ‘Off’
option disables that alarm and is an option for bars that only allow those over 21 to
enter for Alcohol. The Icons will display REGARDLESS of the Under18, Under19,
Under20 and Under21 check box settings.
The 1 Minute Clear Check box clears the screen data from the previous swipe after a
one-minute delay. It is typically checked for Liquor/C Stores when they do not want
customer data to remain on the screen.
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Alcohol Age Threshold Option Cigarettes Age Threshold
Option Menu
1 Minute Screen Clear
Check Box - Bottom Right
corner of screen
Memo Pad
Press the Memo Pad Button to see the stored license data. Tapping on each line will
provide a detailed view of the swiped license data. The driver's license data is
parsed and stored as Memos in MemoPad application (built-in Palm OS application)
under the IDvisor category. Shown below is a list of Parsed transactions on the main
MemoPad screen. On the right is the detailed data showing the following parsed
information; First, Middle, Last Name, Title (Jr., Sr., II, 3rd, etc.), Address, City, State,
Zip, Driver's License number (0213654424), Expiration date (YYYYMMDD), Date of
Birth YYYYMMDD of birth, Gender (M/F), the status of the swipe (OK, Under 18,
Under 19, ID Expired, etc.), and the scan date & time. Also shown are the field
separator characters (^), used when importing the data into programs like Microsoft
ACCESS or Microsoft Excel.
MemoPad showing all
memo Categories
Parsed Data in IDvisor
Individual Memo showing
parsed data
In addition to the parsed data, an unparsed record is also stored in the MemoPad
application under the RawData category. This provides a convenient method to cross
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check the parsed information, provide technical feedback to TokenWorks and verify
additional fields from the driver's license..
Unparsed Data in
‘RawData’ Category
Individual Memo showing
unparsed data
Before a new Memo is stored in MemoPad, the last memo is compared to the new
pending Memo. If it is identical in every respect, including the date and time stamp,
then the new memo is not stored. If the new Memo differs in just the time, it is still
stored. This feature prevents redundant Memos for the same license swiped
repeatedly in succession.
Protecting ID Scanner Data
This feature should be used with caution as forgetting the PIN code will require
erasing all saved transaction data. Drivers License Transaction data records are
stored as Memos (in MemoPad application ) and are marked Private by the IDvisor
software. They may be hidden or masked by entering a user selected PIN code via
the security application (old fashion key icon on home screen). Shown below is
what the transaction data stored in MemoPad look like when masked or hidden.
Transaction Data Visible
Transaction Data Masked
Transaction Data Hidden
To set the PIN code, select the Security Application (shown below) from the Home
screen. Then select Mask Records or Hide Records from the Current Privacy Menu.
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Selecting either will prompt a Password or PIN code to be entered, which must then
be confirmed.
Prefs Icon - lower left
Select Security
Select Show or Mask
Note: If the PIN code or Password is forgotten, there is no way to recover it via the
standard security application. Resetting the Password will delete all the transaction
data. Use this feature with caution.
Enter Password
Confirm Password
Mask Records Enabled
Note: This same PIN code can be to 'lock' the system so that turning it back on
requires the PIN code. See the Handspring User guide for using this feature. Again,
use the PIN code feature with caution as forgetting the PIN code requires a hard
reset which will erase all data in the handheld.
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Tip - Appending Notes to Swipe Data via MemoPad
After a license has been swiped, it is possible to add one or more comments that will
be uploaded to one or more columns in the Excel spread sheet. This is a great way
for CardVisor® III & IV clients to mark a customer as a VIP or Banned individual if
their scan data is not visible on the screen using the Notes field. Whenever the Excel
import wizard sees the ^ character, it puts the following data into the next column of
the spreadsheet. At the end of each parsed string (CardVisor Category Memo), there
is the carat character. Just tap the stylus at the end of the line and start making
notes. Notes can be made using the keyboard or via Graffiti (see Graffiti chart in this
Insertion point showing cursor
after last carat (^) character
Adding data to a Memo entry using
the ‘Keyboard’ instead of Graffiti.
Memo entry after adding ‘VIP’ to
the end of the string
Memo entry after adding ‘VIP’ & email
address to the end of the. Note: ‘^’
character between fields
Additional columns can be added to the spreadsheet by appending additional ^
characters. See the Graffiti chart on how to write this character. Note: It is not
necessary to have a carat symbol as the last character in the memo. Excel will put
the last field in the proper column with or without a carat symbol at the end.
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Appending Notes to License Data (CardVisor III & IV feature)
CardVisor III & IV software allows additional notes (up to 80 characters) to be added
to the Parsed License Data Memo. This is useful for recording marketing information
such as phone numbers and email address or other significant information about an
After License Scan
Input Note (email address)
After hitting Append button –
Note Confirmation Message
Only one note can be appended to a license that is swiped successively. In other
words, if a license is swiped and a note is appended and the same license is swiped
again and a new note is appended, the second note will replace the first note. If a
multiple field note is desired, then insert the ‘^’ character between each field when
inputting the note.
Palm Shortcuts – using Palm Shortcuts to speed Note Entry
Palm Shortcuts allow one or two characters to be used to enter an entire phrase or sentence. Below is
an example using the number one (1) for the word (Banned).
Scan ID and then tap on
Notes Field – Cursor will
IDvisor Hardware Manual
Write the ShortCut
stroke in the Graffiti area.
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Enter ShortCut name – in
this example – the number
one (1) which is a vertical
After graffiting in ShortCut character and the one (1) character, the associated text will
appear in the Note field, saving keystrokes/time.3
Defining a Palm Shortcut – Step by Step directions.
Select Prefs Icon - lower left
IDvisor Hardware Manual
Select ShortCuts
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Select New
Create ShortCut Entry
Enter ShortCut with Text -
Select New
Congratulations, you’ve just defined a ShortCut. To use the shortcut, just tap on the
Notes field after scanning a license, enter the ShortCut character ( ) and the number
one (1).
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CardVisor IV – Anti Card Pass Back
CardVisor® IV age verification software has all the features of IDvisor III plus an ID
Anti-Pass-Back feature. This feature may be used several ways;
at the front door to detect licenses which are 'Passed-Back' to outsiders,
at the bar to identify individuals who are consuming too much, or
at the bar to identify individuals who are purchasing for their underage friends.
at the front door to confirm returning patrons have paid cover charge.
helps detect fake IDs which have the same 'cloned' data stripe.
Some clubs use the ID Pass-Back detection to ensure wrist bands or ink stamps have
not been transferred from exiting customers. If a customer's ID was scanned when
they first entered and were banded/marked, then when they leave & return, an 'ID
Pass-Back' alarm should be generated when the ID is rescanned.
Shows license number, DOB with current
scan time at the top of the list and
previous scans below.
Multiple scans in a short period of time
may indicate over serving or drinks are
being purchased for underage friends
Automatic Anti Pass-Back Database Management
The database used by the Anti Pass-Back code is automatically deleted after 12
hours of inactivity. In normal operation, this means the database is cleared and
ready for use on a nightly basis, assuming no IDs are swiped for 12 hours. This
automatic management feature can be over ridden by manually deleting the
database from the handheld computer's memory.
Manually deletion of Anti Pass-Back database
Select Delete from main menu
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Select AntiPassBack Database
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Confirm Deletion
To HotSync the data, you must first install the Hotsync software on the Orange Palm.
See the CardVisor Software User Manual for step by step instructions.
Shown below is how to connect the handheld to the charging HotSync cradle, after it
is removed from the bar code reader cradle.
Connect the Mini USB connector to the IDVisor.
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Connect the USB cable to the
USB port on the back of the
Maintenance and General Care
• Install the included screen protector over the LCD. This will protect the LCD
against damage and surface scratches.
• The ID Scanner is not waterproof. Do not expose to rain or moisture
• Do not drop it or subject it to strong impact.
• Protect it from temperature extremes. Do not leave on the dashboard of a car
on a hot day and keep it away from heaters and other heat sources.
• Do not store or use it in any location that is extremely dusty, damp or wet.
• Ensure the magnetic heads are occasionally cleaned with commercially
available magnetic cleaning cards.
• Clean exterior of case with a dry lint free cloth and do not use abrasive cleaning
• To clean the bar code scanner, use commercially available canned air cleaning
duster and direct air blast into bar code reader slot opening to dislodge any
• Check bar code scanner slot for paper stickers or parts of broken licenses and
remove by turning scanner upside down and gently tapping side of case.
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Resetting the Handheld
Under normal circumstances, you will not have to use the reset button. On occasions,
however your handheld may no longer respond to buttons, card swipes or screen
taps. In this case, you need to perform a reset to get your handheld running again.
Performing a soft reset
A soft reset tells the handheld to stop what it’s doing and start over again. All records
and entries stored in your handheld are retained with a soft reset.
Remove the built in stylus from the holder on the right side of the ID scanner.
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Gently press the reset button inside the hole on the back panel of your handheld.
After a soft reset, the General Preferences screen will display the current time and
date. Make sure the date/time is accurate. Then press the Date Book button and
swipe a card.
Performing a Hard Reset
PROGRAM. Don't perform a hard reset unless the soft reset has not worked and
you've backed up your data. You will need to reinstall the CardVisor Age Verification
software after a hard reset and will lose the transaction data not back up to the PC.
Take this step as a last resort.
To perform a hard reset:
1. Hold down the power (on/off) button on your device.
2. While holding down the power button, turn over your device so that you can
see the back of it. Using the stylus, gently press the reset hole on the back of
the unit.
3. When the device's screen displays the Palm Computing Platform logo, release
the power button.
4. A message will appear warning that you are about to erase all the data stored
on your handheld. In response, do one of the following:
o Press the up scroll button on the front panel of your handheld to
complete the hard reset, erasing everything on your device
o Press any other button to begin a soft reset, leaving your data intact.
5. Your device will then take you through a series of screens to calibrate the
digitizer and verify the time and date.
Note: A hard reset does not delete the current date and time. It does restore other
settings to the factory default. .
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Trouble Shooting –
Possible Solution
Palm does not power Batteries are low or
up when any button dead
is pressed – Screen
does not light up.
Palm Computer
Hung up.
Hardware failure
Connect charger and wait 5 minutes for Palm to
charge. Palm will take 5 minutes to turn on if battery
fully depleted.
Try soft reset – turn over so that you can see the back
of it. Using the stylus, gently press the reset hole on
the back. See the Resetting the Handheld section.
Contact TokenWorks Technical support. Note: if
Handspring Visor not purchased from TokenWorks,
then contact Handspring technical support at
CardVisor does not
launch when
Calendar button is
pressed – instead
Palm Calendar
License data does
not display when
Contacts button is
pressed – instead
Contacts Screen
License data does
not display when
Contacts button is
pressed – Swipe
data missing in
Calendar button not See Associating Calendar & Contact Buttons with
associated with
CardVisor Application and/or MemoPad above
Contacts button not
associated with
See Associating Calendar & Contact Buttons with
CardVisor Application and/or MemoPad above
The MemoPad
Category is set to
display only
personal or
business memos.
PIN Code has been
Change Category to ‘All’ or ‘CardVisor.’ Tap on
category displayed in upper right corner of screen,
from pull down menu, select CardVisor or All.
application not
visible on Main
application launcher
Category not set to
All or unfiled.
application has
been deleted
Select All or unfiled in the top right corner of the
Reinstall CardVisor software using Palm Desktop
installation tool.
Bar Code Reader
does not decode
license – No beep
after withdrawing
license from reader.
Bar Code is dirty
Examine bar code for scratches, dirty and clean with
soft cloth.
Bar Code is
If sufficiently damaged, it may be impossible to read.
Try another license
License skewed /
tilted during insert
Try reinserting and removing license while ensuring it
goes in and comes out without tilting or skewing card.
IDvisor Hardware Manual
Open Security application and present PIN code.
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License withdrawn
from reader too
Wait for red LED to stop flashing before withdrawing
No 2D bar code or
2D bar code not
facing PDA
Make sure there is a 2D bar code and that it is facing
the PDA. A 2D bar code looks like this:
Magnetic Cards not
decoding "swipe
again" displayed
Foreign object in
Try to clear objects by holding reader upside down and
gently shaking. Do not insert metal objects or other
objects to clear slot!
Reader is broken
Contact TokenWorks for support
Possible Problem
Magnetic stripe is
Magnetic Card may
be damaged
Magnetic Card may
be miss-aligned
during card swipe
Possible Solution
Clean stripe with soft cloth.
Try another card.
Ensure card is being held flush to base of card track
during swipe. Try swiping at different speeds, in a
different direction, holding the card at different
locations, or changing the orientation of the
Magnetic read head Use credit card reader cleaning card to clean dirty off
Magnetic read head.
IDvisor Hardware Manual
Page 33 of 38
Copyright 2002 -> 2007 TokenWorks, Inc.
Printed in the USA (Company Web Site) (Product Web site)
[email protected]
Information in this document is subject to change without notice. No part of this
document may be reproduced or transmitted in any form or by any means, electronic
or mechanical, for any purpose, without the express written permission of
TokenWorks, Inc. TokenWorks, CardVisor, IDvisor and CardTool are trademarks of
TokenWorks, Inc. Palm and Hotsync are trademarks of Palm Inc.
Limited Warranty -
TokenWorks® Inc. (hereafter “TokenWorks”) warrants the TokenWorks® IDvisor® ID
scanner reader, the CardVisor® software, and this Manual, hereafter jointly or
individually the “product” IN ITS ENTIRETY, to be in good working order for a period of
90 days from the date of purchase. Should this product fail to be in good working
order at any time during this warranty period, TokenWorks will, at its option, repair or
replace this product at no additional charge except as set forth below. Repair parts
and replacement products will be furnished on an exchange basis and will be either
reconditioned or new. All replaced parts and products become the property of
TokenWorks. This limited warranty does not include service to repair damage to the
product resulting from accident, disaster, misuse, abuse, or modification of the
product performed without the prior written approval of TokenWorks.
Limited Warranty service may be obtained by sending the product during the
warranty period to TokenWorks. Before sending material, please obtain a Return
Material Authorization (RMA) number by requesting one from TokenWorks. To obtain
additional return and contact information, visit If this product
is to be returned you agree: (a) to insure the product or assume the risk of loss or
damage in transit; (b) to prepay shipping charges to the warranty service location,
and (c) to use the original shipping container or equivalent.
IDvisor Hardware Manual
Page 34 of 38
Age Verification Calculation Limitations
The CardVisor application is warranted to read the date of birth information encoded
on the machine-readable (magnetic or 2D bar code) stripe and display the current
age based on current date/time information contained in the handheld computers
real time clock (RTC). It will also read other information on the stripe and present it
to the operator. It should be understood that the displayed age may differ from the
actual age of the person presenting the card for any one of a number of reasons.
Among the most likely are:
• the card does not belong to the person presenting it,
• the encoded machine-readable stripe has been altered,
• the date of birth presented to the issuing authority was misrepresented,
• the issuing authority mis-encoded the date of birth on the card,
• the handheld computer real time clock is not set to the current date/time.
The above list of reasons is not exhaustive.
State and Local Privacy Laws, Ordinances or Rules
Some states and local government units regulate who, how and what information
from a driver’s license can be electronically viewed or recorded. Check with the
authorities in your jurisdiction before using the IDvisor® product. Purchaser is wholly
responsible for insuring full compliance with the laws of the jurisdiction wherein the
product is to be used. TokenWorks fully disclaims any liability for any loss, damages
or untoward circumstances that may arise from the inappropriate use of the product
or of the data retrieved through its use.
IDvisor Hardware Manual
Page 35 of 38
Graffiti Table
IDvisor Hardware Manual
Page 36 of 38
Checking IDs
TokenWorks provides the IDvisor ID scanner to automate and document the ID
checking process for purchasing age sensitive products (Tobacco/Alcohol).
The number one cause for citations, according to enforcement officers, is mental
errors such as failing to check an ID or making a math error when calculating the age
from the date of birth. In a busy retail environment, it is easy to understand a new or
tired clerk/server skipping important steps or making calculation errors.
Recording the ID data, ID status (OK, under21, etc.) with a date/time stamp provides
an affirmative defense for organizations cited for serving a minor. Several states
have affirmative defense legislation which helps defend an organization's liquor
license if an ID scanner was used.
The IDvisor ID scanners will help detect some fake or altered IDs. Just having one
will cause some people to think twice about presenting such an ID. For example, the
ID scanner will help detect if the printed date of birth or expiration date has been
altered using ink (e.g. changing a 3 to an 8) by reading the unaltered date encoded
on the data stripe and display an underage/expired warning. Another possibility is
the encoded data stripe doesn't match the printed data on the front of the license
(e.g. John Smith is printed on the front, but Mary Jones is encoded on the stripe). In
this case, the ID scanner will NOT produce a warning but an operator who is cross
checking the displayed versus printed data should notice the discrepancy.
However, fake IDs are like counterfeit money in that if the person creating them has
sufficient skill and resources, it is extremely difficult to detect without proper
investigation resources. Merchants serving age sensitive products are expected to
make a reasonable effort when checking IDs and using an ID scanner is a significant
indicator of such effort. That is why many states have affirmative defense legislation
for merchants who use an ID scanner.
IDvisor Hardware Manual
Page 37 of 38
Cross Check Data
Always cross check the data displayed on the scanner versus what is shown on the
front of the ID. Some fake IDs have a 'cloned' or copied data stripe from another
person who is over 21 years old.
The "F.E.A.R." method of carding from the PA Liquor Control Board.
* Glue line or bumpy surfaces by the picture or birth date.
* Pin holes on the surface.
* Thickness of an ID. If it's been re-laminated, it may be thicker.
* The photo and physical description. They should match the person handing you the ID.
* The expiration date. You CANNOT accept an expired ID.
* The birth date. Do your math. Are they 21?
* Whether or not the ID is a duplicate. If it is, ask for another form of ID.
* The state logo. If it's partially missing or appears altered, the ID might be fake.
* The hologram. Is it a genuine hologram or a basic hologram added to a fake ID?
* The card's reverse side lettering. Some ID-makers neglect the back side of the ID. Look
for blurred lettering or a cut out piece of paper.
* Whether it is an out-of-state license. Use an ID checking guide when you're looking at
an unfamiliar license.
3. ASK:
* About basic information on the card, such as the birth date, middle initial, zip code,
age, etc.
* For a second form of ID. People with fakes rarely carry back-up identification.
* If you are satisfied that the proof of age is valid, you may permit the individual to be
* If you're not convinced, however, do not serve them.
IDvisor Hardware Manual
Page 38 of 38
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