USER MANUAL FOR NOTIFICATION OF ARRIVAL

USER MANUAL FOR NOTIFICATION OF ARRIVAL
ELECTRONIC NOA
Maritime & Port Authority of Singapore
USER MANUAL FOR
NOTIFICATION OF ARRIVAL
SUBMISSION
USING ELECTRONIC NOA (eNOA)
Version: 1.2
Release Date: 14/11/2008
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ELECTRONIC NOA
Document Change Record
Version
Effective Date
Summary of Changes
1.0
21/1/2008
•
Initial Issue
1.1
1.2
23/4/2008
14/11/2008
•
•
Re-arrange the paragraph f) in 1.2
Include the declaration of Bunker
Convention Certificate
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ELECTRONIC NOA
Table of Contents
Getting Started................................................................................................................ 4
1.1)
System Requirement ........................................................................................ 4
1.2)
How to enable the ActiveX Control? ................................................................. 6
1.3)
How to start the eNOA?.................................................................................... 9
Input Instructions for eNOA............................................................................................11
2.1)
NOA Details ....................................................................................................11
2.2)
Submission of NOA .........................................................................................16
2.3)
How to save the NOA information to a file? .....................................................17
2.4)
How to load the previous NOA information from a file? ...................................18
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ELECTRONIC NOA
Getting Started
1.1) System Requirement
a) To run this application, we recommend that the eNOA.html to be
named with ‘hta’ extension. For experienced users, they could simply
rename the existing copy of eNOA.html on the computer to eNOA.hta . For
those who required step-by-step instructions, they could refer to the
following steps:
Step 1 (Ensure the files are displayed in full with the extension)
- Double click the “My Computer” icon on the Desktop
- In the “My Computer” window, click on the pull-down menu “Tools” and
select “Folder Options…”
- In the “File Options” window, click on the “View” tab
- Select the radio button for "show hidden files and folders"
- Remove the tick from the checkbox for "Hide extensions for known file
types" (if it is ticked)
- Click the “OK” button to close the “File Options” window.
Step 2 (Save enoa.html on the Desktop)
- Double click the eNOA.html in the email attachment that sent to you or
the CD (or equivalent) from the agent to open the eNOA.html.
- In the Internet Explorer window for eNOA, click on the pull-down menu
“File” and select “Save As…”
- Perform the following steps In the “Save Web Page” window:
1) Select “Desktop” from the dropdown list for “Save in:” field;
2) key in “enoa” in the “File name:” field;
3) Select “Web Page, HTML Only (*.htm;*.html)” from the dropdown list
for “Save as type:” field;
4) Select “Western European (ISO)” from the dropdown list
for “Encoding:” fied.
- Click the “Save” button to close the “Save Web Page” window.
- Close the Internet Explorer window for eNOA.
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Step 3 (Rename enoa.htm to enoa.hta)
- Right click on the enoa.htm icon on the Desktop and select “Rename”
option.
- Type in enoa.hta to replace enoa.htm and hit “Enter” key.
- Click the “Yes” button to close the warning message window: “If you
change a filename extension, the file may become unusable. Are you
sure you want to change it?” when it appears.
Now double click the enoa.hta to open the eNOA. Please use this copy of
enoa.hta to fill in the NOA data and save into a xml file for submission. The
eNOA window shall look likes this (without the IE browser):
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b) If you have followed the above steps and successfully renamed the
enoa.html to enoa.hta, please ignore the c) in para 1.1, para 1.2 and para
1.3. Otherwise you will need Internet Explorer on Windows to run the
eNOA.html and follow the below steps.
c) The eNOA.html will need to run ActiveX controls (or equivalent). If your
browser does not support ActiveX, you will receive this error.
1.2) How to enable the ActiveX Control?
a) Invoke Internet Explorer
b) Click ‘Tools’ menu | ‘Internet Options’
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c) Click on the ‘Security’ tab
d) Click on the ‘Internet’ icon
e) Click on the "Custom Level..." button
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ELECTRONIC NOA
f) Amend the Security Settings as follows:
•
•
•
•
•
Download signed ActiveX:
Enable or Prompt
Download unsigned ActiveX:
Disable
Initialize and Script ActiveX
controls not marked as safe:
Disable
Run ActiveX controls and plugins: Enable or Prompt
Script ActiveX controls marked
safe for scripting: Enable or
Prompt
g) Click the “OK” button to save settings and close the Internet Options
dialog box.
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ELECTRONIC NOA
1.3) How to start the eNOA?
a) Copy the file (“eNOA.html”) from the CD (or equivalent) and save it to
your local drive.
b) Double click on “eNOA.html”.
c) If you are using Windows XP Service Pack 2+, you may encounter a
warning message (“To help protect your security, Internet Explorer has
restricted this file from showing active content that could access your
computer. Click here for options…”).
d) Click on the message and select “Allow Blocked Content”.
e) You will see a security warning message, click on the “Yes” button to
proceed.
f) Click on the “Yes” button to enable ActiveX control.
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ELECTRONIC NOA
g) Should you encounter this error message (shown below), please check
and amend your security settings (refer to Section 1.2).
h) Click on the “Refresh” button (or press F5) to reload this form.
i) Click on the “Yes” button to enable the ActiveX control.
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ELECTRONIC NOA
Input Instructions for eNOA
2.1) NOA Details
a) Fill in the necessary details. All the mandatory fields are denoted
with an asterisk (*).
Item No. Field Name
1
2
Ship’s name
Call Sign
3
MMSI No.
4
IMO No.
Explanation and
Validation Check
-Max allowable
length=35
-Text field
-Mandatory
-Max allowable
length=8
Error Message
-Text field
-Mandatory
-Max allowable
length=9
-Text field
-Optional
-Max allowable
length=10
-Text field
-Optional
-IMO No. format
(IMOXXXXXXX,
imoXXXXXXX,
Please enter the
Call Sign.
Please enter the
Ship’s name.
Invalid IMO No.
format.
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ELECTRONIC NOA
5.1
5.2
Name of agent in
Singapore
24 hours tel/mobile no.
Fax number
6
ETA
(Date)
ETA
(Time)
7
Direction From
8
Draft
9
Height
XXXXXXX)
-Max allowable
length=96
-Text field
-Mandatory
-Max allowable
length=15
-Text field
-Mandatory
-Max allowable
length=15
-Text field
-Optional
-Max allowable
length=10
-Text field, date
can be seleted
from the calendar
-Mandatory
-Date format
(DD-MM-YYYY)
-Max allowable
length=4
-Numeric field
-Mandatory
-Time format
(24 hour time
format:HHMM)
-Select “East”,
“West”, ”North” or
“South”
-Mandatory
-Numeric field
-Mandatory
-Draft format 99.9
-Numeric field
-Mandatory
Height format 999
Please enter the
agent name.
Please enter the
agent telephone
number.
Please enter the
ETA date.
Invalid ETA date
format.
Please enter the
ETA time.
Invalid ETA time
format.
Please indicate
the Direction
From.
Please enter the
Draft.
Please enter a
valid Draft, i.e., in
99.9 format
Please enter the
Height.
Please enter a
valid Height, i.e.,
in 999 format.
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Item No. Field Name
10
Last Port
11
Any slop/sludge on board?
12
Slop Quantity
13
Sludge Quantity
14
Slop/Sludge Content
15
Slop/Sludge Reception
Facility
16
If you have either a valid
CLC 92 Certificate or a
valid Bunker Convention
Explanation and
Validation Check
-Max allowable
length=30
-Text field
-Mandatory
-Select “Y” or “N”
-Mandatory
-Numeric field
-Enter either Slop
Quantity or
Sludge Quantity,
if the answer in
item 11 is ‘Y’
-Numeric field
- either Slop
Quantity or
Sludge Quantity,
if the answer in
item 11 is ‘Y’
-Text field
-Mandatory, if the
answer in item 11
is ‘Y’
-Text field
-Mandatory, if the
answer in item 11
is ‘Y’
-Select “Y”, or “N”
-Mandatory
Error Message
Please enter the
Last Port.
Does the ship
have slop/sludge
on board?
Please enter the
Slop Quantity.
Please enter the
Sludge Quantity.
Please enter the
Slop/Sludge
Content.
Please enter the
name of
reception facility.
Please declare
whether the ship
has the CLC92
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ELECTRONIC NOA
Certificate (BCC), please
select "Yes".
Item No. Field Name
17
(a) Any conditions
affecting the navigation of
a ship such as defective
propulsion machinery,
defective steering
equipment, defective
thruster, list and/or
awkward tows?
(b) Any fire hazards,
include hazards involving
dangerous goods, on
board?
(c) Any accidents that
affect the safety of the
ship?
(d) Any refugees,
stowaways, or survivors
on board?
(e) Any other conditions
that would affect safety
and security of personnel
and properties?
Remarks
certificate or
Bunker
Convention
Certificate.
Explanation and
Validation Check
-Select “Y” or “N”
-Mandatory
Error Message
-Select “Y” or “N”
-Mandatory
Please indicate
whether there are
such hazards.
-Select “Y” or “N”
-Mandatory
Please indicate
whether there are
such accidents.
Please indicate
whether there is
any refugee,
stowaway, or
survivor.
Please indicate
whether there are
such conditions.
-Select “Y” or “N”
-Mandatory
-Select “Y” or “N”
-Mandatory
Please indicate
whether there are
such conditions.
-Text field
Please enter the
-Mandatory, if any Remarks.
of the answers in
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18
Intended Location
If Others, please specify
the location
19
Name of person reporting
(a)-(e) is ‘Y’
-Select the
location on arrival
from the
dropdown list
-Mandatory
-Max allowable
length=22
-Text field
-Mandatory if
‘Others’ is
selected from the
dropdown list for
the locations
-Max allowable
length=35
-Text field
-Mandatory
Please select a
location.
Please enter the
location on
arrival.
Please enter the
name of person
reporting.
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ELECTRONIC NOA
2.2) Submission of NOA
a) In the File location field, enter the desired directory and filename; it
must end with ‘.xml’ extension. (e.g. C:\TEMP\noa_ship.xml)
b) Click on the ‘Final Save’ button.
c) An XML file and a TXT file will be generated. Click on the ‘OK’ button to
proceed.
d) Please attach the XML file and email the file to [email protected] If the
ship does not have email facility, print out the content of the TXT file
and fax to the MPA at 62245776.
e) Please keep the generated TXT file for reference.
f) Refer to table below for the list of validation checks and possible error
messages.
Item No.
1
Field Name
File location
Validation Check
Mandatory
File extension of
‘.xml’
Directory must
exists
Error Message
Please enter the
file name.
File must end
with ‘.xml’
extension.
Directory does
not exist. Please
enter another
directory.
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ELECTRONIC NOA
2.3) How to save the NOA information to a file?
a) In the File location field, enter the desired directory and filename; it
must end with ‘.dat’ extension. (e.g. C:\TEMP\noa_ship.dat)
b) Click on the ‘Save’ button.
c) A data file will be generated. Click ‘OK’ to proceed.
d) Refer to table below for the list of validation checks and possible
error messages.
Item No.
1
Field Name
File Location
Validation Check
Mandatory
File extension
with ‘.dat’
Directory must
exists
Error Message
Please enter the
file name.
File must end
with ‘.dat’
extension.
Directory does
not exist. Please
enter another
directory.
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2.4) How to load the previous NOA information from a file?
a) Click on the ‘Browse…’ button.
b) Select the desired file, and click on the ‘Open’ button, and information
will be loaded.
c) Alternatively, you may enter the desired directory and filename into the
File location field; it must have a ‘.dat’ extension. (e.g. C:\TEMP\
noa_ship.dat)
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ELECTRONIC NOA
d) Click on the ‘Load’ button to load the information.
e) If the file information has been loaded successfully, you will see this
message.
f) Refer to table below for the list of validation checks and possible error
messages.
Item No.
1
Field Name
File location
Validation Check
Mandatory
File extension
with ‘.dat’
Check if file exist
Error Message
Please enter the
file name.
File must end
with ‘.dat’
extension.
File does not
exist. Please
select another
file.
- END -
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