User Manual - Navigating the “My AZA” Green Practices Database

User Manual - Navigating the “My AZA” Green Practices Database
User Manual - Navigating the “My AZA” Green Practices Database
Annual Report on Conservation and Science
This user manual provides instructions on how to view, edit and add data
about your facility’s Green Practices by using AZA’s website.
The web-based Green Practices survey is designed to collect information used
to describe the individual facility’s and AZA members’ Green Business
Practices, highlighting our community’s dedication to resource conservation
and sustainability.
“Greening” an organization is an ongoing, long-term process. Facilities
should respond to the survey in its entirety, even if they are not currently
implementing green practices in all aspects of their operations. This survey
will reflect how efforts change and evolve over time.
A single Green Practices Contact is assigned at every facility and only that
person will see the link to their facility’s Green Practices in the online system
or be able to view and edit their facility’s complete Green Practices profile. As
the Green Practices contact, you assume responsibility for submitting updates
online each year.
Thank you for taking the time to record your institution’s data. For additional
information about AZA’s Annual Report on Conservation and Science, visit
https://www.aza.org/annual-report-on-conservation-and-science/, or learn
more about Green Practices at https://www.aza.org/sustainable-practices/.
Questions? Contact AZA’s Conservation & Science Department:
Arslan Ahmad
Conservation & Science Program Assistant
Phone: (301) 562-0777 Ext. 267
[email protected]
Table of Contents
Topic
Page
Log In to My AZA
3
Access the Green Practices Survey
4
Search or Access Your Facility’s Profile
5
View Your Facility’s Green Business Practices Profile
6
Baseline and General Overview Data
7
Plans, Policies, and Budgets
8
Energy
9
Fuel for Fleet
10
Waste
11
Water and Wastewater
12
Greenhouse Gas Emissions
13
Green Focused Certifications
14
Local Food
15
External Support for Green Business Projects
16
Additional Measures/Best Practices Organization Has
Implemented
17
List of Additional Measures/Best Practices
18
Log In to My AZA
A
B
A.
The My AZA login page can be accessed from the link at the top of any
page of the AZA website (https://www.aza.org/).
B.
Log in to My AZA by using your email and password. If you do not know
or have forgotten your password, click on the “Forgot Password?” link to
have it reset.
•
Click the Submit button to enter.
•
Please note that My AZA will automatically log you out after 15 minutes
of inactivity, but there will be no immediate change onscreen to indicate
this. Be sure to save often, and if you step away it may be best to log out
and log back in upon your return to ensure your session is active.
3
Access the Green Practices
Survey
A
•
The My Information page displays current information about you and
provides an opportunity to edit general information such as address,
email, phone number, etc.
A.
To enter the Green Practices section, click on the Green Practices button
found in the menu options on the left side of the page.
4
Search or Access Your
Facility’s Profile
A
B
C
Search Through Green Practices Profiles
A.
You can search through green practices submitted by other AZAaccredited institutions by typing the name of the facility into the
Submitting Organization box.
B.
Alternatively, you can use the Green Practices in Place dropdown menu to
generate lists of institutions that implement specific practices. For
example, selecting “Commingled Recycling” would pull up a list of all
institutions that reported offering commingled recycling.
Access Your Facility’s Profile
C.
Click the name of your institution at the bottom of the page to access your
institution’s Green Business Practices profile. This link is available as long
as you have the access privileges to add to or edit your organization’s
profile. If you are unable to access this area, please contact Arslan Ahmad
at AZA ([email protected]).
5
View Your Facility’s Green
Business Practices Profile
A
B
C
•
The Green Practices survey was first circulated in 2013. This profile page
includes each year’s information submitted by your institution since then.
A.
Baseline and general overview data can be added or amended by clicking
the Edit Green Practices link in the upper right corner.
B.
To add a year-specific entry for each category, click on the Add
[Category Name] Update hyperlink.
C.
Entries for individual years can be amended by clicking on the pencil icon
to the left of each year.
•
If anything was entered in error and you need it deleted, please contact
AZA staff ([email protected]).
6
Baseline and General Overview Data
A
B
C
D
•
From the main Green Business Practices page, click the Edit Green
Practices link in the upper right corner to access this form. Baseline data
may be provided for whichever year your institution chooses to compare
future years’ usage against moving forward.
–
Not all facilities will choose to report a baseline year, or baseline years may
vary for different categories.
A.
Fill in the Baseline Year and amount for each of the categories, paying
close attention to the units for each.
B.
Specify if your organization reports greenhouse gas emissions to a
climate registry. If your answer is “Yes”, you will be asked for the name of
the registry.
C.
Report the number of full-time equivalent (FTE) staff dedicated to
coordinating green business practices at your organization.
–
D.
Example: If two individuals dedicate 25% of their time to this, the response
would be 0.5 FTE.
Click Save when you are finished to complete the update, or Cancel to
exit the form without making any changes.
7
Plans, Policies, and Budgets
A
B
C
D
•
From the main Green Business Practices page, click the Add Annual
Plans, Policies, and Budgets Update link to create a new entry for the
given year or click on the pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if
Plans, Policies, and Budgets were not part of your facility’s Green Practices
for that year.
A.
Fill in the Year for this entry.
•
Each row with a dropdown menu is a Yes/No question. Make sure to
answer all of the questions, even if the answer is “No”.
B.
If your answer to Do You Have a Dedicated Line Item in the Annual
Budget for Green (Sustainable) Practices? is “Yes”, please enter a dollar
($) amount in the subsequent field.
C.
If your answer to Do You Specify That Any Portion of the Annual Total
Dollar Amount Saved Will Be Indirectly Invested In? is “Yes”, please
enter a percentage (%) value in the subsequent field.
D.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
8
Energy
A
B
C
D
E
•
From the main Green Business Practices page, click the Add an Annual
Energy Update link to create a new entry for the given year or click on
the pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if
Energy was not part of your facility’s Green Practices for that year.
A.
Fill in the Year for this entry.
•
Each row with a dropdown menu is a Yes/No question. Make sure to
answer all of the questions, even if the answer is “No”.
B.
If your answer to Do You Document Annual Energy Usage Amounts? is
“Yes”, please enter the amounts for electricity in kilowatt hours (kWh),
natural gas in therms, and propane in gallons in the subsequent fields.
C.
If your answer to Do You Document Annual Dollar Amount Spent? is
“Yes”, please enter the amount spent in dollars ($), and the square
footage of conditioned space (i.e. the space individuals or animals inhabit
which may involve artificial heating and cooling) in the subsequent fields.
D.
If your answer(s) to Did You Generate Renewable Energy Onsite? and/or
Did Your Organization Purchase Renewable Energy? were “Yes”, please
enter the total amount generated or purchased in kilowatt hours (kWh) in
the subsequent fields.
E.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
9
Fuel for Fleet
A
B
C
D
•
From the main Green Business Practices page, click the Add an Annual
Fuel for Fleet Update link to create a new entry for the given year or
click on the pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if Fuel
was not part of your facility’s Green Practices for that year.
A.
Fill in the Year for this entry.
•
Each row with a dropdown menu is a Yes/No question. Make sure to
answer all of the questions, even if the answer is “No”.
B.
If your answer to Do You Document Annual Fuel Usage Amounts? is
“Yes”, please enter the amount in gallons in the subsequent field.
C.
If your answer to Do You Document the Annual Dollar Amount Spent?
is “Yes”, please enter the amount spent in dollars ($) in the subsequent
field.
D.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
10
Waste
A
B
C
D
E
•
From the main Green Business Practices page, click the Add an Annual
Waste Update link to create a new entry for the given year or click on the
pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if
Waste was not part of your facility’s Green Practices for that year.
A.
Fill in the Year for this entry.
•
Each row with a dropdown menu is a Yes/No question. Make sure to
answer all of the questions, even if the answer is “No”.
B.
If your answer to Do You Document Annual Amount of Waste (Sent to
Landfills) Generated? is “Yes”, please enter the amount in tons in the
subsequent field. Please ensure that this is only the amount for unrecycled
waste.
C.
If your answer to Do You Document the Annual Dollar Amount Spent
on Waste Sent to Landfills (i.e. Tipping Fees)? is “Yes”, please enter the
amount spent in dollars ($) in the subsequent field.
D.
If your answer(s) to Do You Document the Annual Amount of Waste
Recycled? and/or Do You Document the Annual Amount of Waste
Composted? were “Yes”, please enter the total amount in tons for both or
either in the subsequent fields.
E.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
11
Water and Wastewater
A
B
C
D
E
•
From the main Green Business Practices page, click the Add an Annual
Waste and Wastewater Update link to create a new entry for the given
year or click on the pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if
Water and Wastewater were not part of your facility’s Green Practices for
that year.
A.
Fill in the Year for this entry.
•
Each row with a dropdown menu is a Yes/No question. Make sure to
answer all of the questions, even if the answer is “No”.
B.
If your answer to Do You Document the Annual Amount of Water Used?
is “Yes”, please enter the amount in gallons in the subsequent field.
C.
If your answer to Do You Document the Annual Dollar Amount Spent
on Water? is “Yes”, please enter the amount spent in dollars ($) in the
subsequent field. This is only the amount spent on water, not wastewater
treatment.
D.
If your answer to Do You Document the Annual Unit Amount of
Wastewater Created? is “Yes”, please enter the amount in gallons in the
subsequent field.
E.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
12
Greenhouse Gas Emissions
A
B
C
•
From the main Green Business Practices page, click the Add an Annual
Greenhouse Gas Emissions Update link to create a new entry for the
given year or click on the pencil icon next to an existing entry to edit it.
–
Remember, an Annual Update should be created for each year, even if
Greenhouse Gas Emissions documentation was not part of your facility’s
Green Practices for that year.
A.
Fill in the Year for this entry.
•
The row with a dropdown menu is a Yes/No question. Make sure to
answer the question, even if the answer is “No”.
B.
If your answer to Do You Document Annual Greenhouse Gas Emissions?
is “Yes”, please enter the amount in tonnes (Metric tons) in the
subsequent field.
–
C.
1 ton = 0.907185 tonnes
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
13
Green Focused Certifications
A
B
C
D
•
From the main Green Business Practices page, click the Annual an Green
Focused Certifications Update link to create a new entry for the given
year or click on the pencil icon next to an existing entry to edit it.
A.
Fill in the Year for this entry.
B.
Choose “Yes” or “No” in each of the dropdowns to indicate whether or
not your institution has the following certifications:
–
–
–
–
–
–
US Green Building Council (USGBC) – LEED
• http://www.usgbc.org/certification
League of American Bicyclists – Bicycle Friendly America
• http://www.bikeleague.org/bfa
Wildlife Habitat (e.g. from the National Wildlife Federation)
• http://www.nwf.org/CertifiedWildlifeHabitat
Green Restaurant Association (GRA) – Dine Green
• https://www.dinegreen.com/
ISO 14001
• http://www.iso.org/iso/home/standards/managementstandards/iso14000.htm
Other (such as local or state-specific certifications)
C.
If your answer to U.S. Green Building Council (USBGC) - LEED? is “Yes”,
indicating that some or all of your institution is LEED-certified, please
enter the total square footage certified in the last field.
D.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
14
Local Food
A
B
C
•
From the main Green Business Practices page, click the Add an Annual
Local Food Update link to create a new entry for the given year or click
on the pencil icon next to an existing entry to edit it.
A.
Fill in the Year for this entry.
•
The row with a dropdown menu is a Yes/No question. Please make sure to
answer the question, even if the answer is “No”.
B.
If your answer to Do You Source Local … or Grow It On-Site? is “Yes”,
please enter the amount in pounds in the subsequent field.
–
C.
“Local” is defined by the United States Congress in the 2008 Food,
Conservation, and Energy Act (2008 Farm Act) – the total distance that a
product can be transported and still be considered a “locally or regionally
produced agricultural food product” is less than 400 miles from its origin,
or within the state in which it is produced.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
15
External Support for Green
Business Projects
A
B
C
•
From the main Green Business Practices page, click the Add an Annual
External Support for Green Business Projects Update link to create a
new entry for the given year or click on the pencil icon next to an existing
entry to edit it.
A.
Fill in the Year for this entry.
•
The row with a dropdown menu is a Yes/No question. Make sure to
answer the question, even if the answer is “No”.
B.
If your answer to Did You Receive Support … From External Sources
Specifically to Support Green Project Projects? is “Yes”, please describe
the type of support received in the subsequent field.
–
C.
This may include donations, grants, or in-kind support.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes.
16
Additional Measures/Best Practices
Organization Has Implemented
A
B
•
From the main Green Business Practices page, click the Add an
Additional Measures/Best Practices link to create a new entry or click
on the pencil icon next to an existing entry to edit it.
A.
This is a unique subcategory which is applied to your institution in general
and not tied to specific years. Here, you will choose the green business
practices your institution has implemented.
B.
Select a Best Practice from the dropdown. There are 27 in total – the
complete list can be found on the next page.
C.
Click Save when you are finished to complete the entry, or Cancel to exit
the form without making any changes. Multiple best practices can be
chosen, but have to be entered one at a time. To select another one, click
again on the Add an Additional Measures/Best Practices link.
–
–
Please enter all current best practices – there is no limit on how many you
may select.
If you have ceased a practice that was previously implemented, please
contact Arslan Ahmad ([email protected]) to have it removed.
17
List of Additional Measures/Best
Practices
•
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•
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•
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Alternative fuel usage for on-site fleet
Alternative transportation benefits for staff (bus passes, bike expense
reimbursement)
Alternative transportation discounts for guests
Anaerobic digester energy generation
Building energy management
Carbon offset purchase for on-site utility use (full or partial)
Carbon offsets for employee travel
Commingled recycling
Community based sustainability projects
Community solar program
Community Supported Agriculture (CSA) program for staff
Composting (onsite or off site)
Construction waste diversion/recycling
Denitrification systems
Energy submetering
GHG inventory (either independent, using third party methodology, or
third party certified)
Graywater reuse and/or rainwater harvesting
Green building policy/Commitment
Green IT (energy star, data center consolidation, server virtualization,
automatic shut-downs)
Green purchasing policy/Green procurement
Local food procurement (on site animals and/or guests)
Purchasing green power or renewable energy credits (RECs)
Smart buildings (advanced building control systems, automation, backend energy/water data analytics and building intelligence)
Solar or wind energy generation
Stormwater management program
Using enterprise (IT) solutions to track, measure, dashboard sustainability
performance
Using environmental management system (ISO 14001 certified or not)
Wastewater reduction
Water submetering
Waterwise landscaping
18
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