QAD MFG/PRO PRO/PLUS User Guide

User Guide
PRO/PLUS
CUMULATIVE SHIPPED RESET
SELF-BILLING
SUPPLIER PERFORMANCE
GLOBAL REQUISITION SYSTEM
SUPPLIER SHIPPING SCHEDULES
78-0466A
MFG/PRO Version 9.0
Printed in the U.S.A.
March 1999
This document contains proprietary information that is protected by copyright. No part of this
document may be photocopied, reproduced, or translated without the prior written consent of
QAD Inc. The information contained in this document is subject to change without notice.
QAD Inc. provides this material as is and makes no warranty of any kind, expressed or
implied, including, but not limited to, the implied warranties of merchantability and fitness for a
particular purpose. QAD Inc. shall not be liable for errors contained herein or for incidental or
consequential damages (including lost profits) in connection with the furnishing, performance,
or use of this material whether based on warranty, contract, or other legal theory.
Some states do not allow the exclusion of implied warranties or the limitation or exclusion of
liability for incidental or consequential damages, so the above limitations and exclusion may
not be applicable.
PROGRESS® is a registered trademark of Progress Software Corporation. Windows™ is a
trademark of Microsoft Corporation.
MFG/PRO® is a registered trademark of QAD Inc.
Copyright © 1999 by QAD Inc.
78-0466A
QAD Inc.
6450 Via Real
Carpinteria, California 93013
Phone (805) 684-6614
Fax (805) 684-1890
Contents
ABOUT THIS GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
What Is in This Guide? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Other 9.0 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
QAD Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Windows Keyboard Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Character Keyboard Commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2
2
2
3
3
4
5
SECTION 1 CUMULATIVE SHIPPED RESET . . . . . . . . . . . . . . . . . . 7
CHAPTER 1
CUMULATIVE SHIPPED RESET . . . . . . . . . . . . . . . . . . . . . . . . . 9
Understanding Cumulative Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using Cum Shipped Reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Entering Cum Shipped Reset Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
SECTION 2 SELF-BILLING . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
CHAPTER 2
INTRODUCTION TO SELF-BILLING . . . . . . . . . . . . . . . . . . . . . 15
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Reviewing Traditional Self-Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
IV
PRO/PLUS USER GUIDE
Customer-Initiated Payments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Self-Bill Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Self-Billing Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
CHAPTER 3
PREPARING TO USE SELF-BILLING . . . . . . . . . . . . . . . . . . . . 21
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Activating Self-Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Setting Up Customers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Capturing Self-Billing Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
CHAPTER 4
CREATING SELF-BILLS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Entering Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Entering Auto Create Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Using Self-Bill Auto Create . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Importing Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
CHAPTER 5
MAINTAINING SELF-BILLS . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Maintaining Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Entering Header Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Creating a New Self-Bill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Deleting Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Applying Payment to Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Reconciling Self-Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Reversing Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
CHAPTER 6
SELF-BILLING REPORTS AND INQUIRIES . . . . . . . . . . . . . . . . 45
Self-Bill Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Invoice/Memo AR Balance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Self-Bill Discrepancy Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Self-Bill Delete/Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Shipment-Invoice Crossref Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
CONTENTS
SECTION 3 SUPPLIER PERFORMANCE . . . . . . . . . . . . . . . . . . . . 51
CHAPTER 7
INTRODUCTION TO SUPPLIER PERFORMANCE . . . . . . . . . . . . 53
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Flexible Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Flexible Event/Category Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Multiple Rating Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Supplier Performance Work Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Supplier Performance Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Supplier Performance Program Types . . . . . . . . . . . . . . . . . . . . . . . . . . 58
CHAPTER 8
SETTING UP SUPPLIER PERFORMANCE . . . . . . . . . . . . . . . . . 59
Planning a Supplier Performance System . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Configuring Control File Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Supplier Interval Ratings . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Performance Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Computational Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Understanding the Lookup Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Performance Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating Category and Event Relationships . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Weight Factors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating Registrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Collecting Data Without Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
CHAPTER 9
60
60
65
66
67
68
69
70
71
72
73
COLLECTING PERFORMANCE DATA. . . . . . . . . . . . . . . . . . . . 75
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Collecting Data Automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
Understanding Automatic Data Collection . . . . . . . . . . . . . . . . . . . . . . 78
User-Assisted Data Collection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Purchase Order Returns and RTS Shipments . . . . . . . . . . . . . . . . . . . . 79
Inventory Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Creating and Modifying Performance Data . . . . . . . . . . . . . . . . . . . . . 81
Missed Shipment Event Generator . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
V
VI
PRO/PLUS USER GUIDE
CHAPTER 10 REPORTING AND MANAGING DATA . . . . . . . . . . . . . . . . . . . . 83
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Performance Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Performance Report Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Performance Data Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Registration Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Performance Event Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Performance Category Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Consolidating Data from Multiple Sites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Supplier Cross-Reference Maint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Supplier Cross-Reference Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Summary Data Extract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Summary Data Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Delete/Archive Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Performance Data Delete/Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Summary Data Delete/Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
SECTION 4 GLOBAL REQUISITION SYSTEM (GRS). . . . . . . . . . . 95
CHAPTER 11 INTRODUCTION TO GRS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Features of GRS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Flexible Approval Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Multiple-Line Requisitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
System-Generated E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
PO Build from Requisitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
GRS Work Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
CHAPTER 12 IMPLEMENTING GRS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Planning the Approval Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
System-Generated E-Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
CONTENTS
Approver Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Requisition Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Automated E-Mail (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Approval Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Buyers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Approvers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
107
109
112
113
114
115
116
116
CHAPTER 13 CREATING PURCHASE REQUISITIONS . . . . . . . . . . . . . . . . . 121
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Creating a Requisition with Requisition Maintenance . . . . . . . . . . . . . . . . . . . 122
Creating the Purchase Requisition Header . . . . . . . . . . . . . . . . . . . . . 123
Entering Line Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Completing the Trailer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Approving MRP Planned Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
CHAPTER 14 REVIEWING AND APPROVING PURCHASE REQUISITIONS. . . . 137
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Reviewing and Approving a Requisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Requisition Approval Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Final Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Requisition Routing Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
CHAPTER 15 USING REQUISITIONS TO BUILD PURCHASE ORDERS . . . . . . 145
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Creating a Purchase Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Establishing Selection Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Selecting Purchase Requisition Line Items . . . . . . . . . . . . . . . . . . . . . 149
Adding Requisition Lines to the Purchase Order . . . . . . . . . . . . . . . . 150
Using the PO Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Modifying the Purchase Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Out-of-Tolerance Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
VII
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CHAPTER 16 GRS REPORTS AND INQUIRIES . . . . . . . . . . . . . . . . . . . . . 155
Viewing GRS Setup Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Approval Level Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Category Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156
Job Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Approver Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Viewing Requisition Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Requisition Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Requisition Browse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Requisition Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Requisition History Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Approval Status Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
Approver’s Open Req. Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164
PO and Req. Cross Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Out of Tolerance Inquiry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Deleting and Archiving Requisitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166
SECTION 5 SUPPLIER SHIPPING SCHEDULES . . . . . . . . . . . . . . 167
CHAPTER 17 SUPPLIER SHIPPING SCHEDULES . . . . . . . . . . . . . . . . . . . . 169
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170
Types of Purchase Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Supplier Schedules Example . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Supplier Schedules Work Flow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Menu Listing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Setting Up Supplier Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Setting Control File Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175
Setting Up Supplier Calendars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176
Defining Ship Delivery Time (SDT) Codes . . . . . . . . . . . . . . . . . . . . 176
Defining Scheduled Order Defaults for Specific Suppliers . . . . . . . . . 178
Creating Scheduled Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Allocating Percentages for MRP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Creating a Schedule Release from MRP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
CONTENTS
Firm and Planned Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Requirement Bucketing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Quantity and Date Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Release IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Manually Updating a Schedule Release . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmitting Supplier Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Exporting for EDI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Supplier Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transmitting the Release by FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Reviewing and Comparing Releases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Comparing Shipping to Planning Schedules . . . . . . . . . . . . . . . . . . . .
Comparing Schedule Releases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Comparing the Current Release with the Prior Release . . . . . . . . . . .
Reviewing EDI Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting and Archiving Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
188
189
191
193
193
193
196
197
200
202
203
203
204
205
205
206
APPENDIX A FILE RELATIONSHIP DIAGRAMS. . . . . . . . . . . . . . . . . . . . . . 207
Supplier Performance I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208
Supplier Performance II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209
Self-Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210
Global Requisition System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
Supplier Shipping Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
IX
X
PRO/PLUS USER GUIDE
About This Guide
What Is in This Guide?
2
Windows Keyboard Commands
Character Keyboard Commands
4
5
2
PRO/PLUS USER GUIDE
What Is in This Guide?
This guide presents the features of the MFG/PRO PRO/PLUS package.
Use this guide to learn and to begin using the software. The following
modules make up the PRO/PLUS package. Each module’s user guide
begins on the corresponding page.
• “Cumulative Shipped Reset,” on page 7
• “Self-Billing,” on page 13
• “Supplier Performance,” on page 51
• “Global Requisition System (GRS),” on page 95
• “Supplier Shipping Schedules,” on page 167
Other 9.0 Documentation
• For an overview of new features and software updates, see the 9.0
Release Bulletin.
• For software installation instructions, refer to the 9.0 Installation
Guides.
• For instructions on navigating the MFG/PRO environment, refer to
the 9.0 User Interface Guide.
• For information on using MFG/PRO, refer to the 9.0 User Guides.
• For technical details, refer to the 9.0 File Relationships and 9.0
Database Definitions.
• To review MFG/PRO program screens, refer to the Screen Book,
Volumes 1–3.
• To view documents online in PDF format, see the 9.0 Documents on
CD.
Online Help
MFG/PRO has an extensive online help system. Help is available for
most fields found on a screen. Procedure help is available for most
programs that update the database. Most inquiries, reports, and browses
do not have procedure help.
For information on using the help system, refer to the 9.0 User Interface
Guide.
ABOUT THIS GUIDE
QAD Web Site
For MFG/PRO users with a QAD Web account, MFG/PRO
documentation is available for viewing or downloading at:
http://support.qad.com/documentation/
To obtain a QAD Web account, go to:
http://support.qad.com/
The QAD Web site also has information about training classes and other
services that can help you learn about MFG/PRO.
Conventions
MFG/PRO 9.0 is available in several interfaces: Windows, character, Web
browser, and an interface for object-oriented programs. To standardize
presentation, the documentation uses the following conventions:
• MFG/PRO screen captures reflect the Windows interface.
• References to keyboard commands are generic. For example, choose
Go refers to F2 in the Windows interface and to F1 in the character
interface. The following tables identify the keyboard commands for
the Windows and character interfaces.
3
4
PRO/PLUS USER GUIDE
Windows Keyboard Commands
Navigation
Commands
Keyboard
Entry
Description
Go
F2
Moves to next frame.
End
Esc
Exits a frame, program, or menu.
Previous
F9 or up arrow
Retrieves previous record in a key data
field.
Next
F10 or down
arrow
Retrieves next record in a key data field.
Enter
Enter
Moves to next field within a frame.
Tab
Tab
Moves to next field within a frame.
Back Tab
Shift+Tab
Moves back one field within a frame.
Exit
Alt+X
Closes a program.
Run
Ctrl+R
Starts a program by name.
Save (object)
F12
In a key frame, moves to data entry; in
data entry, saves and returns to key
frame.
Print (object)
Ctrl+P
Prints browse or maintenance
information.
Help
Commands
Keyboard
Entry
Description
Field Help
F1
Opens help on current field.
Procedure Help
Shift+F1
Opens help on current program.
Browse
Alt+F1
Displays choice of records.
Look-Up Browse
Alt+F2
Displays choice of records.
About
Ctrl+F1
Displays the program name.
Browse Options
F7
Opens the browse options window.
Browse Options Toggle
Alt+F
Turns the browse options on and off.
Browse Graph
Shift+F11
Opens the browse graphing window.
Field Name
Ctrl+F
Displays the field name.
ABOUT THIS GUIDE
Edit
Commands
Keyboard
Entry
Description
Delete Record
F5
Deletes an open record.
Cut
Ctrl+X
Cuts a field or selection to clipboard.
Copy
Ctrl+C
Copies a field or selection to clipboard.
Paste
Ctrl+V
Pastes data from the clipboard.
Character Keyboard Commands
Navigation
Commands
Keyboard
Entry
Control Key
Entry
Description
Go
F1
Ctrl+X
Moves to next frame.
End
F4
Ctrl+E
Exits a frame, program, or menu.
User Menu
F6
Ctrl+P
Displays list of user-selected
programs.
Previous
F9 or up arrow
Ctrl+K
Retrieves previous record in a key
data field and scrolls up in look-up
browses.
Next
F10 or down
arrow
Ctrl+J
Retrieves next record in a key data
field and scrolls down in look-up
browses.
Enter
Enter
Tab
Tab
Back Tab
Shift+Tab
Menu Bar
(object)
Esc, M
Accesses the menu bar.
Save (object)
F12
In a key frame, moves to data entry; in
data entry, saves and returns to key
frame.
Print (object)
Ctrl+P
Prints browse or maintenance
information
Moves to next field within a frame.
Moves to next field within a frame.
Ctrl+U
Moves back one field within a frame.
5
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PRO/PLUS USER GUIDE
Help
Commands
Keyboard
Entry
Control Key
Entry
Description
Field Help
F2
Ctrl+W
Opens help on current field.
Procedure Help F2
Ctrl+W
Opens help on current program.
Look-Up
Browse
F2
Ctrl+W
Displays choice of records.
Browse
Options
F7
Opens the browse options window.
Browse
Alt+F
Options Toggle
Turns the browse options on and off.
Field Name
Ctrl+F
Ctrl+F
Displays the field name.
Edit
Commands
Keyboard
Entry
Control Key
Entry
Description
Insert
F3
Ctrl+T
Enables text insertion.
Delete Record F5
Ctrl+D
Deletes an open record.
Recall
(standard)
F7
Ctrl+R
Recalls last saved value in a field.
Cut
F8
Copy
F11
Ctrl+B
Copies a field.
Paste
F11
Ctrl+B
Inserts value that you copied.
Multiple Copy F12
(standard)
Ctrl+A
Copies values from one or more fields
and pastes them into the same fields of
another record.
Clear Date
Shift+?
Clears a field.
Clears the value in date fields.
SECTION 1
Cumulative
Shipped Reset
This section contains information on the PRO/PLUS Cumulative
Shipped Reset module.
Cumulative Shipped Reset
9
8
PRO/PLUS USER GUIDE
CHAPTER 1
Cumulative
Shipped Reset
This chapter presents the Cumulative Shipped Reset program. Topics
discussed are:
Understanding Cumulative Accounting
Using Cum Shipped Reset
10
Entering Cum Shipped Reset Fields
11
10
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PRO/PLUS USER GUIDE
Understanding Cumulative Accounting
Cumulative accounting is widely used in manufacturing environments.
This accountability method keeps track of the cumulative shipped
quantity for a supplier. Periodically and at the request of a customer, the
supplier must reset this number to zero or some other specified quantity.
If this reset is not done on the specified date and time, product demand
calculated by the system may be incorrect. This would result in lost sales
for the supplier.
Using Cum Shipped Reset
Cum Shipped Reset (7.5.19.1) resets the cumulative totals for scheduled
orders and generates a summary or detail report showing the scheduled
orders reset. You can reset one or a range of scheduled orders based on the
selection criteria.
You can run the cumulative reset function without actually resetting a
scheduled order’s cumulative totals. This gives you an opportunity to
review the scheduled orders being reset before actually changing the
database. You do this by setting Update to No. When Update is Yes, the
cumulative totals are reset.
Cum Shipped Reset lets you include or exclude manual adjustments made
in Cumulative Shipped Maintenance (7.5.16). To include these manual
adjustments, set the Include Manual Cum Adjustments field to Yes.
Setting this field to No ignores all manual adjustments when resetting the
cumulative shipped quantity.
At the time you reset a scheduled order’s cumulative totals, you can also
enter a new cum shipped start date and time. This new date and time
replaces the scheduled order’s current cumulative start date and time. The
time must be in 24-hour format.
Tip
Only shipments for
scheduled sales
order lines are
included.
When the cumulative totals are reset to zero for a date in the past, all
shipments made between the specified time in the past and the current
system date are totaled. This total is set as the new cumulative shipped
quantity for the scheduled sales order lines.
CUMULATIVE SHIPPED RESET
11
Fig. 1.1
Cum Shipped Reset
(7.5.19.1)
Entering Cum Shipped Reset Fields
The first half of the Cum Shipped Reset screen consists of selection
criteria ranges such as ship-from, sold-to, ship-to, and dock addresses.
Use these values to identify the cumulative shipped quantities to reset.
Update. Enter Yes to reset the cumulative totals. Enter No to print the
report without resetting cumulative totals.
Shipment/Effective Date. Enter the type of date specified in Cum
Shipped Start Date.
• Shipment indicates that the value in Cum Shipped Start Date is
the date when the shipment was initially entered into the system.
• Effective indicates that the value in Cum Shipped Start Date is the
date when the shipment was effective for accounting purposes.
Cum Shipped Start Date. Enter the new date to start accumulating
cumulative quantities for the scheduled orders.
Start Time. Enter the time when cumulative shipped reset is to occur
on the specified date. The time must be entered in 24-hour format.
Include Manual Cum Adjustment. Enter Yes to include all manual
adjustments in the Cum Shipped total. Enter No to ignore all manual
adjustments made in Cumulative Shipped Maintenance (7.5.16).
Report Summary/Detail. Enter the format to use for this report.
12
PRO/PLUS USER GUIDE
Remarks. Enter any general comments.
Sort Option. Enter the sort option that determines the order the
information prints on the report.
SECTION 2
Self-Billing
This section contains informaton on the PRO/PLUS Self-Billing
module. The following chapters are included:
Introduction to Self-Billing
Preparing to Use Self-Billing
Creating Self-Bills
15
21
25
Maintaining Self-Bills
31
Self-Billing Reports and Inquiries
45
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PRO/PLUS USER GUIDE
CHAPTER 2
Introduction to
Self-Billing
This chapter introduces Self-Billing functions and features.
Overview
16
Reviewing Traditional Self-Billing
Customer-Initiated Payments
Self-Bill Document
Self-Billing Programs
18
19
17
16
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PRO/PLUS USER GUIDE
Overview
Use MFG/PRO’s Self-Billing module to process customer-initiated
payments by applying payment to MFG/PRO invoices based on line-item
shipper details, including:
• Customer details
• Purchase order (PO) number
• Kanban number
• Release authorization number (RAN)
Ï See User Guide
Volume 4:
Financials for a
discussion of
ERS.
• Evaluated receipt settlement (ERS) payment references
With Self-Billing you can:
• Automatically enter customer remittance information using
Document Import (35.13)
• Automatically enter remittance information based on hard-copy
customer remittance advice
• Manually enter remittance information into MFG/PRO
• Apply under- or over-payment credit to accounts receivable based on
such documents
• Apply batch payments to invoices and memos referenced on self-bills
Reviewing Traditional Self-Billing
In the automotive industry, suppliers often do not send invoices to their
customers. Instead, the customer remits a self-bill. This document details
shipments received and amount due to the supplier for these shipments.
The amount also reflects any deductions for defective or damaged parts,
and any other pertinent credits due. This document is called a self-bill
because the customer decides the payable amount instead of relying on an
invoice from the supplier.
Figure 2.1 shows the traditional self-bill work flow.
INTRODUCTION TO SELF-BILLING
Fig. 2.1
Traditional SelfBill Work Flow
Supplier
Suppliermakes
makesshipments
shipmentstoto
customer.
customer.
Shipments
Shipmentsare
arereceived
receivedby
by
customer.
customer.
Customer
Customercreates
createsself-bill
self-billfor
for
new
newshipments.
shipments.
Customer
Customeradds
addscorrections
correctionsfor
for
other
otherself-bills.
self-bills.
Customer
Customerremits
remitsself-bill
self-billand
and
payment.
payment.
Supplier
Supplierreceives
receivesand
and
processes
processesself-bills
self-billsand
and
payment.
payment.
Supplier
Suppliercreates
createsdiscrepancy
discrepancy
notices
noticesififself-bill
self-billand
andinvoice
invoice
amounts
amountsdiffer.
differ.
The self-bill is remitted to the supplier, who then processes it and
compares it with open invoices. When the self-bill information is entered
into the system, it is mapped to an invoice.
If the supplier notes any discrepancy between the self-bill and their
records, the customer must be notified within a predefined period for
corrections to be made. In some situations, a self-bill is remitted and only
later is the payment made. In other situations, payment may accompany
the self-bill.
The payment remitted reflects the self-bill and any agreed-upon
corrections from previous self-bills. Each supplier-customer relationship
usually sets up specific rules for reconciling discrepancies. Sometimes
these must be written off as losses by either the supplier or the customer.
Customer-Initiated Payments
MFG/PRO Self-Billing lets you process customer-initiated payments
based on the various types of information remitted on the customer’s
document. Reconciliation is not limited to just the document number.
Many industries do not use the traditional self-billing methodology. In
some situations, suppliers do send invoices to their customers. However,
customers disregard these and, as in the traditional self-billing
environment, send their own type of remittance advice document to their
17
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PRO/PLUS USER GUIDE
supplier. This customer remittance document contains different details,
based on the specific industry. These details can include customer bill-to,
PO numbers, kanban numbers, RANs, shipper numbers, invoice line-item
numbers, sales order (SO) numbers, and others.
The customer remittance document must always include an amount
payable to the supplier. This can also be in the form of an ERS payment.
The amount can reflect any adjustments for defective or damaged parts
and any other pertinent credits due.
Unlike the traditional self-bill process, other industries do not necessarily
rely on the customer-remitted document number as reference to the
original supplier invoice. Instead, the supplied information must be used
to reconcile the customer’s remittance document to the supplier’s invoice
records.
Self-Bill Document
A customer remittance or self-bill can be remitted in two forms: hard
copy or an EDI transaction. In either case, the information received on the
self-bill is defined by the customer and should be the same in either form.
The information on a self-bill can, but does not need to, include the
following types of information.
• Adjustments and corrections from previous self-bills
• Partial payment for a shipment
• Full payment for a shipment
• Trailer charges on selected invoices (trailer charge self-bill lines)
In MFG/PRO, freight and special handling charges are grouped into
this category.
• Tax charges on select invoices (tax self-bill lines)
INTRODUCTION TO SELF-BILLING
Self-Billing Programs
The Self-Billing module uses the following programs.
Table 2.1
Menu Number Description
Program Name
27.6.12.1
Self-Bill Maintenance
arsbmt.p
27.6.12.4
Self-Bill Auto Create
arsbac.p
27.6.12.7
Self-Bill Payment Application
arsbpap.p
27.6.12.8
Self-Bill Payment Undo
arsbpu.p
27.6.12.10
Self-Bill Discrepancy Report
arsbrp02.p
27.6.12.11
Invoice/Memo AR Balance Report
arsbrp03.p
27.6.12.13
Self-Bill Report
arsbrp.p
27.6.12.15
Shipment-Invoice Crossref Report
arsbsirp.p
27.6.12.23
Self-Bill Delete/Archive
arsbdel.p
27.6.12.24
Self-Billing Control File
arsbpm.p
35.13
Document Import
edimport.p
Self-Billing
Programs
19
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PRO/PLUS USER GUIDE
CHAPTER 3
Preparing to Use
Self-Billing
This chapter describes how to prepare your system to use Self-Billing
programs, and how to activate self-billing functionality.
Introduction
22
Activating Self-Billing
22
Setting Up Customers
23
Capturing Self-Billing Data
23
22
PRO/PLUS USER GUIDE
Introduction
AR Self-Billing uses processed shipping information to match incoming
customer-initiated payments. The system must first process shipping
information for the incoming remittance.
Shipment details are captured at the time a shipper is confirmed. Invoice,
tax, order-level discount, and trailer information is captured at the time of
invoice posting.
Note The sales order shipment program does not capture self-billing
information.
Activating Self-Billing
To use Self-Billing, you must activate it in the Self-Billing Control File
(27.6.12.24).
Fig. 3.1
Self-Billing Control
File (27.6.12.24)
In the Self-Billing Control File, set the following parameters.
1
Set Enable Self-Billing to Yes.
2
Define the three-character, self-bill numbering prefix according to
your MFG/PRO environment.
3
Enter the next self-bill number (maximum 20 characters).
PREPARING TO USE SELF-BILLING
23
Setting Up Customers
Prior to processing customer-initiated payments, you must set Capture
Self-Billing Information to Yes in Customer Maintenance (2.1.1) for all
relevant bill-to addresses (see Figure 3.2). Self-billing information is
captured only for bill-to addresses with this flag set to Yes. This flag is the
only indicator that self-bill information should be collected. The Capture
Self-Billing Information flag displays only after you activate self-billing
in the Self-Billing Control File.
To activate self-billing data collection in Customer Maintenance for
customers already in your system, enter the customer ID and press Go.
The Capture Self-Billing Information pop-up appears as you proceed
through the maintenance frames.
When this flag is Yes, the system captures data for both discrete and
scheduled orders when Pre-Shipper/Shipper Confirm (7.9.5) is run.
Fig. 3.2
Customer
Maintenance SelfBilling Pop-Up
(2.1.1)
Capturing Self-Billing Data
Once you have activated Self-Billing and set up the customers that use it,
you must allow sufficient time for your system to capture required
customer data before you can begin to process customer-initiated
payments.
To begin capturing self-billing data:
1
Use shippers to process all shipments that may be referenced on
future self-bills.
2
Invoice and post to AR all shipments that may be referenced on a
future self-bill.
24
PRO/PLUS USER GUIDE
Note The item numbers to be referenced on future self-bills must be
used on the original sales order. These items are either the customer’s
item numbers or the MFG/PRO item numbers, whichever appear on the
customer-remitted document.
CHAPTER 4
Creating Self-Bills
This chapter presents how to create self-bills.
Introduction
26
Entering Self-Bills
Importing Self-Bills
26
30
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PRO/PLUS USER GUIDE
Introduction
Ï See Chapter 3,
“Capturing SelfBilling Data,” on
page 23.
Before your MFG/PRO system can begin to process customer-initiated
payments, the corresponding shipping data must be collected for discrete
sales orders and scheduled orders by Pre-Shipper/Shipper Confirm
(7.9.5). You must allow a period of time for this shipping data to be
captured before you begin to process any self-bills. During this time
period, post all invoices to AR for shipments to customers that use selfbills.
Entering Self-Bills
Self-Bill Auto Create (27.6.12.4) facilitates the task of entering customer
remittance advice into MFG/PRO. With this program, you specify a range
of selection criteria as shown on the customer’s remittance advice. You
can then associate the payment information with the correct MFG/PRO
invoice. You assign a self-bill number, or the system generates a self-bill
number and assigns it to the document you are creating.
Ï See Chapter 5,
“Matching
Adjustment SelfBill Lines,” on
page 38.
In certain situations, you may not be able to associate some lines from a
customer’s remittance advice to the self-bill you are creating. These lines
are labeled adjustment self-bill lines. You must manually associate these
lines with the corresponding invoice lines using Self-Bill Maintenance
(27.6.12.1).
Once you create the self-bill using Self-Bill Auto Create, Self-Bill
Maintenance is automatically invoked so you can associate any
adjustment self-bill lines with the corresponding invoice shipment.
The auto-create process consists of four steps.
1
Create a new self-bill by defining selection criteria.
2
Use the Self-Bill Workbench to refine the selection by deselecting
any lines that should not be referenced on this self-bill.
3
Print, review, and add selections to the self-bill.
4
Use Self-Bill Maintenance to further define these selections so that
they correctly reflect the information on the customer-remitted
self-bill.
CREATING SELF-BILLS
27
Fig. 4.1
Self-Bill Auto
Create (27.6.12.4)
Entering Auto Create Fields
Self-Bill. Enter the self-bill to which the selections are to be added.
When left blank, a self-bill number is generated using control file
default information.
Specifying an existing self-bill number adds selections to that selfbill. Specifying any other number in this field creates a new self-bill
for that number and selections are added to it.
Bill-To. Enter the bill-to for which the selection is to be made. This is
the customer’s address.
When entering information for an existing self-bill, you must also
enter that bill-to.
All shipments referenced on the shipper must be paid by the same
bill-to.
Currency. Enter the currency for this self-bill document.
All shipments referred to on the self-bill must be invoiced in the same
bill-to currency. Only this currency can be used on this self-bill.
Currency is mandatory. When a self-bill is specified in the Self-Bill
field, data defaults from that self-bill’s bill-to.
Authorization. Enter the authorization number sent by the customer to
identify a shipment. Release Authorization Number (RAN), Dealer
28
PRO/PLUS USER GUIDE
Order Number (DON), and kanban numbers are examples of
authorization numbers.
Ï See “ShipmentInvoice Crossref
Report” on
page 49.
When you add detail lines, you can enter an authorization number to
select shipments from the shipment-invoice cross-reference table.
Sort By. Specify the display order for information on the Self-Bill
Workbench. The four sort orders are:
• Item Number and Authorization Number
• Authorization Number and Item Number
• Shipper Number and Item Number
• Customer PO and Item Number
Using Self-Bill Auto Create
Follow these steps to create a new self-bill or to add lines to an existing
self-bill using Self-Bill Auto Create (27.6.12.4).
1
Enter a previously created self-bill number, or leave Self-Bill blank
when creating a new self-bill.
2
Enter any identifying information in the auto-create selection screen.
Enter as much or as little information as you have from the
customer’s remittance advice you are re-creating. Significant
information you should enter is:
• Shipper number
• Sold-to
• Ship-to
• Item number
• Date of shipment
• Authorization number
Note The more selection criteria you provide, the narrower and more
accurate your selection becomes.
3
Specify whether to include shipment details, trailer charges, taxes, or
order discounts on the selection display screen.
4
Select a sort order for the resulting workbench report.
CREATING SELF-BILLS
5
Press Go.
The system analyzes your customer’s shipment data and displays a
list of possible shipper numbers that might be associated with the
customer’s remittance advice document. This information is
displayed in the workbench according to the sort order you previously
indicated.
Fig. 4.2
Self-Bill
Workbench
6
Use the workbench to refine your selection by deselecting any lines
that should not be referenced by this self-bill. Item number is the
customer’s item number, which was originally used on the order.
• Use the Up/Down arrows to navigate from entry to entry.
• Use Enter to deselect any entry that does not belong on the self-
bill. An asterisk (*) indicates selection.
7
Press Go to continue with your selection.
8
Print and review the selection. You are prompted to continue.
• If you continue, either all selections are added to an existing
self-bill or a new self-bill is created and selections are added to it.
• If you do not continue, selections are not added to the self-bill.
29
30
PRO/PLUS USER GUIDE
Ï See “Maintaining
Self-Bills” on
page 32.
9
Self-Bill Maintenance (27.6.12.1) is automatically invoked to let you
edit these selections to correctly reflect the information on the
remittance advice. In the Self-Bill Maintenance header, you cannot
edit the Self-Bill, Bill-To, or Currency fields, which default from
Self-Bill Auto Create.
Importing Self-Bills
Ï For more details
on EDI
processing, see
User Guide
Volume 7:
Release
Management.
Use Document Import (35.13) to import EDI self-bills into the system.
This function loads self-bill information from a flat file and processes it to
create a self-bill document in MFG/PRO. During creation, MFG/PRO
tries to associate incoming electronic self-bill data with invoice data.
Once loaded into MFG/PRO, the information can be manually modified
using Self-Bill Maintenance.
Ï See “Matching
Adjustment SelfBill Lines” on
page 38.
It is important for EDI self-bill lines to be associated with an MFG/PRO
invoice number. However, the system may not be able to make this
association for some self-bill lines due to incorrect or incomplete
information in the EDI file. These problems are reported in the EDI load
report produced during import.
Lines that the import process cannot associate are tagged as adjustment
entry lines. You can manually associate adjustment self-bill lines to the
correct invoice in Self-Bill Maintenance.
Fig. 4.3
Document Import
(35.13)
CHAPTER 5
Maintaining Self-Bills
Once customer remittance advice has been entered into MFG/PRO, it
must be maintained and updated. This chapter presents the self-billing
maintenance functionality.
Maintaining Self-Bills
32
Applying Payment to Self-Bills
Reversing Payment
43
40
32
PRO/PLUS USER GUIDE
Maintaining Self-Bills
Use Self-Bill Maintenance (27.6.12.1) to manually enter new self-bills
and delete and maintain existing self-bills. Use this function to reconcile
any adjustment lines that result from processing a self-bill using Self-Bill
Auto Create (27.6.12.4) or Document Import (35.13).
Fig. 5.1
Self-Bill
Maintenance
(27.6.12.1), Header
Entering Header Values
Self-Bill. Enter the self-bill to which the selections are to be added.
When left blank the system generates a self-bill number.
By entering an existing self-bill number, you specify a self-bill to
which selected details are added. Specifying any other number in this
field creates a self-bill for that number and adds the selection to it.
Bill-To. Enter the bill-to for which the selection is to be made. The
bill-to is required. You cannot change the bill-to once you have
created a self-bill in the system.
All shipments referenced on the shipper must be paid by the same
Bill-To and with the same currency.
Transmission. Enter the transmission that identifies the batch of EDI
self-bills received from this customer.
This field is used to group a number of EDI self-bills.
Amt Total. Displays a running total amount of all shipments and other
entries referenced on this self-bill. This total is maintained by the
system and cannot be changed.
Lines. Displays a running total number of lines on this self-bill. This
system-maintained field is for reference only and cannot be edited.
Response Date. Enter the date by which you need to communicate
any discrepancies found within the self-bill back to your customer.
MAINTAINING SELF-BILLS
33
This is a previously agreed-upon date between you and your
customers. It defaults to the current date.
Check. Enter the check number used for the self-bill.
If a payment has been applied to this self-bill with Self-Bill Payment
Application (27.6.12.7), then the check used for that transaction
defaults here.
Currency. Enter the currency for this self-bill document. All records
included on this self-bill must be invoiced using this currency. For
new self-bills, currency defaults from the bill-to address of the
customer.
Amt Control Total. Enter the control total of all shipments and other
entries referenced on the self-bill. This control total is usually the
total on the hard-copy self-bill.
This total is used to reconcile the total amount of the self-bill. In order
to make a payment for a self-bill, the Amt Control Total must match
the Amt Total of the self-bill.
If any entries on the self-bill are incorrectly entered, the amount will
not match the self-bill Amount Total. You are warned about the
discrepancy when exiting this maintenance function. The two totals
must match to apply payment to the self-bill.
Creating a New Self-Bill
Normally, you would not use Self-Bill Maintenance (27.6.12.1) to create
a new self-bill. Use Self-Bill Auto Create or Document Import to create a
new self-bill. However, under some circumstances you may have to use
Self-Bill Maintenance to create a new self-bill.
Follow these steps to create a new self-bill using Self-Bill Maintenance.
In the program header do the following.
1
Enter a new self-bill number.
Leave blank for the system to create a new number from the
information in the control file.
2
Enter or select a customer bill-to address.
On a new self-bill, information defaults for Response Date and
Currency.
Tip
Total is expressed
in terms of the
currency specified
for this customer.
34
PRO/PLUS USER GUIDE
3
Edit Transmission, Response Date, and Amt Control Total as needed.
Press Go.
A self-bill line selection frame appears.
Fig. 5.2
Self-Bill
Maintenance, Line
Selection Frame
Follow these steps to create a new self-bill line.
1
On the blank self-bill line, press Insert.
The self-bill line edit frame appears. Line indicates the new self-bill
line.
Fig. 5.3
Self-Bill
Maintenance, Line
Edit Frame
2
You must enter the Self-Bill Item or Sold-To.
3
Enter any other identifying information available. Press Go.
MFG/PRO matches shipment invoice records based the information
in these fields.
For Type:
• Leave blank if entering a shipment line.
• Enter A for an adjustment line. Use this code when creating an
adjustment line to reference a write-off memo.
• Enter C for trailer charges line.
• Enter D for discount line.
• Enter T for tax line.
4
When MFG/PRO finds multiple matches for the information you
enter, a shipment selection frame appears. Use this frame to select the
correct line.
MAINTAINING SELF-BILLS
35
• Use the arrow keys to scroll from line to line.
• Press Enter to select the correct line.
Fig. 5.4
Self-Bill
Maintenance,
Shipment
Information Frame
Shipment
Information
frame
Shipment
detail frame
If only one match is found, or after you select the correct shipment
line from the line match frame, the financial detail frame appears.
5
Enter or edit financial details and remarks for the line. Press Go.
6
Matching shipment information is displayed in the last frame.
Fig. 5.5
Financial
detail frame
Shipment
line
information
frame
Working with Self-Bill Lines
The self-bill lines that are created in Self-Bill Auto Create (27.6.12.4) or
Document Import (35.13) must be modified to correctly reflect what has
been paid on each self-bill. The lines on the newly created self-bill
include the entire unpaid quantity and expected price.
Self-Bill
Maintenance,
Shipment Detail
Frames
36
PRO/PLUS USER GUIDE
After using Document Import to process EDI self-bills, use Self-Bill
Maintenance to reconcile any adjustment lines. After using Self-Bill Auto
Create, you are automatically brought to the Self-Bill Maintenance
header.
Ï See “Matching
Adjustment SelfBill Lines” on
page 38.
Once the header information has been entered into the Self-Bill
Maintenance header or you have finished the initial auto-create
procedure, the line selection frame appears. Use this frame to edit, delete,
or add new self-bill lines. Use this frame to link adjustment self-bill lines
to shipments, in effect changing self-bill adjustment lines to shipment
self-bill lines.
To modify self-bill line details:
1
Select the self-bill line to modify.
Fig. 5.6
Self-Bill
Maintenance, Line
Selection Frame
Use the arrow keys to navigate up and down the self-bill lines. Press
Enter to select the line to be modified.
The self-bill line edit frame appears.
MAINTAINING SELF-BILLS
37
Fig. 5.7
Self-Bill
Maintenance, Line
Edit Frame
2
Add or modify the fields according to the information from the EDI
or the customer remittance advice document.
Note The field values entered in the Line Edit frame are the same values
displayed in the Line Selection frame. When entering a new line, you
must enter values. When editing an existing line, the values displayed
were defined when the line was originally created.
Self-Bill Item. This is the item referenced on the customer remitted
correspondence—either the customer item number specified on the
scheduled or discrete sales order line or the MFG/PRO item number.
If specified on the sales order line, the customer item number takes
precedence over your item number.
Type. This is the code identifying this line type. There are five types:
• Blank indicates shipment lines.
• A indicates adjustment lines.
• T indicates tax.
• C indicates trailer charges.
• D indicates discount.
Authorization. This is the authorization number sent by the customer
to identify a shipment.
Release Authorization Number (RAN), Dealer Order Number
(DON), and kanban numbers are some examples of authorization
numbers.
Tip
On the Line
Selection frame the
Type field label
is T.
38
PRO/PLUS USER GUIDE
During the addition of detail lines, you can enter an authorization
number to select shipments from the shipment-invoice crossreference table.
Inv/Memo. The memo or invoice being detailed by this line.
When this self-bill line is an adjustment line and Inv/Memo is left
blank, an unapplied cash entry is created for the amount referenced.
Open Qty. The quantity not yet paid on any self-bill. This field
applies only to shipment self-bill lines and does not display for
adjustment self-bill lines. Open Qty is expressed in terms of order
unit of measure.
Paid Qty. The total number of items that have been paid for.
Price. This is your listed price for the item.
Paid Price. The price paid by the customer for each item.
Matching Adjustment Self-Bill Lines
Follow these steps to match adjustment self-bill lines with corresponding
shipment information.
1
Go through the self-bill line modification steps outlined on page 36.
2
Select the adjustment self-bill line to match.
The self-bill line detail edit frame appears with all the adjustment line
details.
3
Press Insert.
The shipment information frame appears.
MAINTAINING SELF-BILLS
39
Fig. 5.8
Self-Bill
Maintenance,
Shipment
Information Frame
4
Use the arrow keys to navigate to the corresponding shipment.
5
Press Enter to match the shipment with the adjustment line.
Deleting Self-Bills
You can use Self-Bill Maintenance (27.6.12.1) to delete an entire self-bill
or a specific self-bill line. When a self-bill or a self-bill line is deleted, any
shipment-invoice cross-reference records associated with it are released
and the invoice lines can be selected on another self-bill.
Note A self-bill or self-bill line cannot be deleted if payment has been
applied to it.
To delete a self-bill line:
1
Select the self-bill that has the line you want to delete.
2
In the line selection frame, select the line to delete.
3
Press Delete.
4
The self-bill line detail frame and a delete confirmation prompt
appear.
Ï See “ShipmentInvoice Crossref
Report” on
page 49.
40
PRO/PLUS USER GUIDE
Fig. 5.9
Self-Bill Line
Detail Frame and
Delete Line
Confirmation
Prompt
5
Choose Yes to delete the selected line.
To delete an entire self-bill:
1
In the maintenance header, select the self-bill to delete. Press Go.
2
When the second set of fields are highlighted, press Delete.
3
You are prompted to continue with the deletion. Choose Yes to delete
the selected self-bill.
Applying Payment to Self-Bills
Once a self-bill has been created and payment has been received, payment
must be credited to the appropriate MFG/PRO invoices. Use Self-Bill
Payment Application (27.6.12.7) to apply payment to all of the invoices
and memos that are referenced by a self-bill document.
Important You cannot apply payment to a self-bill if the Amt Total does
not equal the Amt Control Total.
When you use this program to apply payment, the payment is applied to
the invoice or memo specified on the self-bill detail line.
When a payment is applied, four different situations are possible.
• Payment is credited to the invoice or memo.
MAINTAINING SELF-BILLS
• When no invoice or memo is specified—Inv/Memo is blank—the
amount paid is applied to unapplied cash with a reference to the selfbill and the self-bill line.
• When payment is greater than the amount open on the invoice, the
overpayment amount is applied to unapplied cash with a reference to
the invoice.
• When payment is greater than the invoice line, the overpayment is
applied to unapplied cash with a reference to the self-bill and self-bill
line.
Reconciling Self-Bills
Self-Bill Payment Application (27.6.12.7) lets you reconcile
discrepancies between the self-bill document and MFG/PRO invoices.
You can reconcile discrepant lines in various ways.
• Manually match discrepant lines to the correct invoice shipment.
• Correct any open quantities or amounts on the affected invoice.
• Correct any price differences between the self-bill and the invoice
information.
• Match any adjustment line with the correct invoice shipment
information.
• Write off a discrepant amount by creating a debit or credit memo.
When you write off a discrepancy:
1
Create a debt/credit memo in DR/CR Memo Maintenance (27.1) for
the write-off amount.
2
Create an adjustment line for the amount.
3
Enter the debt/credit memo in Inv/Memo on the detail line for the
adjustment.
41
42
PRO/PLUS USER GUIDE
Fig. 5.10
Self-Bill Payment
Application
(27.6.12.7)
Applying Payments
Before you can execute Self-Bill Payment Application successfully, you
must ensure that the Amt Total and the Amt Control Total for that self-bill
are the same.
To apply self-bill payments to all associated invoices:
1
Enter the customer bill-to address.
2
Enter the transmission or self-bill number.
The Amt Control Total and other customer financial information
display.
3
Enter the associated check or batch number and correct dates.
4
You can also specify the bank to use. The bank must use the same
currency as the self-bill.
5
You are prompted to continue with the payment application. Choose
Yes and press Go to continue.
Payment is applied to the associated invoices, and the associated
self-bills are updated with the correct check number.
Note Choosing No returns you to the program header without updating
any information.
MAINTAINING SELF-BILLS
43
Reversing Payment
If you need to reverse a payment, use Self-Bill Payment Undo
(27.6.12.8). This program reverses payments made in Self-Bill Payment
Application (27.6.12.7).
Payments cannot be reversed if:
• Unapplied cash related to the self-bill has been used to pay another
invoice or memo.
• The payment period is not a valid GL period.
• The payment period is in a closed GL period.
• The payment period is in a closed year.
Fig. 5.11
Self-Bill Payment
Undo (27.6.12.8)
To undo a payment:
1
Enter the bill-to address and check number.
2
Press Go. Financial information for that check is displayed.
3
You are prompted to confirm the update. Choose Yes to reverse the
payment.
The check number in Check is completely removed from all system selfbills referencing it. This is equivalent to deleting a payment record in
Payment Maintenance (27.6.4).
44
PRO/PLUS USER GUIDE
CHAPTER 6
Self-Billing Reports
and Inquiries
This chapter presents the remaining reports, browses, and functions in
the Self-Billing module.
Self-Bill Report
46
Invoice/Memo AR Balance Report
Self-Bill Discrepancy Report
Self-Bill Delete/Archive
46
47
48
Shipment-Invoice Crossref Report
49
46
PRO/PLUS USER GUIDE
Self-Bill Report
Use Self-Bill Report (27.6.12.13) to review self-bill detail information.
There are various ways the report can be produced to view the self-bill
details. Use the selection criteria and sort options to sort and narrow down
the information reported.
Fig. 6.1
Self-Bill Report
(27.6.12.13)
Invoice/Memo AR Balance Report
Use Invoice/Memo AR Balance Report (27.6.12.11) to determine what
portion of invoices referenced by the self-bill have been paid. Internally,
the system maintains a map between every self-bill line and an invoice.
Applying payment to a self-bill means applying payment to the associated
invoices.
Fig. 6.2
Invoice/Memo AR
Balance Report
(27.6.12.11)
SELF-BILLING REPORTS AND INQUIRIES
47
Use this report in summary mode to determine if an invoice related to a
self-bill has any outstanding amounts. The detail mode lets you drill down
to find which shipments have been fully paid and which have not.
Self-Bill Discrepancy Report
Use Self-Bill Discrepancy Report (27.6.12.10) to view discrepancy
details associated with a self-bill document. Use the details provided by
this report to reconcile discrepancies in self-bills. This report shows the
three types of discrepancies that prevent you from applying payment to a
self-bill.
• Discrepant Lines: Lines matched to invoice shipment data where the
invoice shipment data has an open quantity, an open amount, or a
price difference.
• Adjustment Lines: Lines marked with a type A. These lines could not
be matched when the self-bill was originally created.
• Lines Not Matched: Lines that can be matched to invoice shipment
data, but for some reason were not. These are marked as type blank.
Fig. 6.3
Self-Bill
Discrepancy Report
(27.6.12.10)
For each self-bill, the discrepancy total is displayed first, followed by the
detailed sub-totals by reason for each account. These amount details can
be used to create discrepancy memos to apply credit to the proper
accounts. The discrepancy memo must be created and registered with the
self-bill in order to apply payment to the self-bill.
Ï See “Applying
Payments” on
page 42.
48
PRO/PLUS USER GUIDE
Discrepancies can occur for various reasons, such as the following:
• Differences between quantities shipped and received
• Unit price differences
• Special (trailer) charges in MFG/PRO invoices not included in self-
bills
• Special charges included in self-bills but not included in MFG/PRO
invoices
Use this report as reference for reporting any discrepancies to the
customer.
Self-Bill Delete/Archive
Self-Bill Delete/Archive (27.6.12.23) is very similar to other delete/
archive functions in MFG/PRO. It can copy (archive) or remove (delete/
archive) closed records from your database. Archived self-bills can be
returned to an MFG/PRO database using Archive File Reload (36.16.5).
Fig. 6.4
Self-Bill Delete/
Archive
(27.6.12.23)
Delete. Indicates whether to delete the specified information from the
system. Select Yes to remove the data. No will leave specified
information in the system.
Archive. Indicates whether to archive the specified information.
Select Yes to save the specified information on tape or other storage
media. If you select No, any information you delete during this
process cannot be recovered.
SELF-BILLING REPORTS AND INQUIRIES
49
Shipment-Invoice Crossref Report
The shipment-invoice cross-reference structure holds the map between
shipment-related details such as shipper number or authorization number
and associated MFG/PRO invoice numbers.
Shipment-Invoice Crossref Report (27.6.12.15) facilitates inquiries into
the self-bill cross-reference structures in the system.
Fig. 6.5
Shipment-Invoice
Crossref Report
(27.6.12.15)
50
PRO/PLUS USER GUIDE
SECTION 3
Supplier Performance
This section contains information on the PRO/PLUS Supplier
Performance module. The following chapters are included:
Introduction to Supplier Performance
Setting Up Supplier Performance
Collecting Performance Data
Reporting and Managing Data
59
75
83
53
52
PRO/PLUS USER GUIDE
CHAPTER 7
Introduction to
Supplier Performance
This chapter introduces the functions and features of the MFG/PRO
Supplier Performance module.
Overview
Features
54
54
Supplier Performance Work Flow
57
54
PRO/PLUS USER GUIDE
Overview
MFG/PRO’s Supplier Performance module enables manufacturers to
monitor the performance of their internal and external suppliers.
Depending on your manufacturing environment, you can customize the
way your system collects performance data as well as how you report
performance metrics. You can create your own data collection points or
use the ones predefined in the system.
This module provides flexible automatic and manual data collection. You
can optionally record any nonroutine events or modify or add to any
existing event with the maintenance functions. Finally, you can tailor
performance reports—both internal and external—to meet your needs.
Features
Flexible Registration
MFG/PRO’s Supplier Performance module lets you enable or disable data
collection for any registration. A registration in Supplier Performance is
the record used to specify the supplier, site, item, corporate commodity
code, date, or combination of these for which performance data is
collected.
You can explicitly define when, where, and for what registration you want
data to be collected. You can further define the data you want to collect by
specifying a date or date range when the data collection should occur or
be disabled.
Flexible Event/Category Definitions
This module gives you broad control of the performance activities you
want to count, where you want to count them, and for which registration
you want to collect data. You can use system events as measurements, or
you can define the specific nonsystem events to be counted. Supplier
Performance automatically collects data during the following
transactions.
• Document Import (35.13)
• Purchase Order Receipts (5.13.1)
INTRODUCTION TO SUPPLIER PERFORMANCE
• PO Shipper Receipt (5.13.20)
• Distributed Order Receipt (12.15.20)
• RTS Receipts (11.7.3.13)
• Schedule Update from MRP (5.5.3.1)
Using category and event definitions, tell the system what data you want
reported, and how you want that data to be reported. Although the system
has predefined categories and events, you must create corresponding
category and event definitions. Your category and event definitions tell
the system how much each system category and event is worth, whether
to report data for that event or category, and how to report that data.
Use Performance Category Maintenance (5.15.1) and Performance Event
Maintenance (5.15.5) to create category and event definitions for each
system category and event. Use System Category/Event Maint (5.15.22)
to link system categories and events with the category and event
definitions you create.
When you create category and event definitions, you can specify if you
want optional data collection to occur during the following system
transactions:
• Purchase Order Returns (5.13.7)
• RTS Shipments (11.7.3.16)
• Inventory Transfers
• Transfer–Single Item (3.4.1)
• Transfer–Multi Item (3.4.2)
• Transfer with Lot/Serial Change (3.4.3)
• Batchload Transfer with Lot/Serial Change (3.4.4)
Figure 7.1 shows some events you can track. You can create nonsystem
event definitions that you can manually enter into the system. For
example, you can define events to track supplier performance by:
• Freight type or cost
• Product quality
• Service quality
• On-time scheduled-order delivery
55
56
PRO/PLUS USER GUIDE
Fig. 7.1,
Sample Supplier
Performance Data
Collection Points
Manufacturer
Supplier
AS N
11 12 1
2
10
9
3
8
4
7 6 5
Shipping
Receiving
Freight
Quality
Assurance
Internal
Review
Warehouse
X8=
Manufacturing
Inventory
E-mail Performance report
Multiple Rating Systems
Ï See “Using the
Computational
Methods” on
page 67 for more
details.
Supplier Performance offers three performance calculation and rating
methods.
Discrete method. Counts points associated with each performance
event. For example, 100 points earned for 100 on-time deliveries.
Proportional method. Assigns a percentage rating based on the actual
number of satisfactory events completed divided by the total possible
number of events.
Parts-per method. Similar to the proportional method, but uses a
large factoring number to assign a rating.
You are not limited to using only one method in your system. Apply any
method to each of the registrations you are tracking.
INTRODUCTION TO SUPPLIER PERFORMANCE
57
Supplier Performance Work Flow
Figure 7.2 shows a typical Supplier Performance work flow.
Fig. 7.2
Supplier
Performance Work
Flow
Activate
ActivateSupplier
Supplier
Performance.
Performance.
Process
Processshipments
shipmentsfor
for
automatic
automaticdata
datacollection.
collection.
Define
Definecategories
categoriesand
andevents.
events.
Relate
Relatesystem
systemcategories
categoriestoto
user-defined
user-definedcategories.
categories.
Relate
Relatesystem
systemevents
eventstoto
user-defined
user-definedevents.
events.
Create
Createregistrations.
registrations.
Enter
Enterdata
datafor
foruser-assisted
user-assisted
collection.
collection.
Manually
Manuallycreate
createperformance
performance
events
eventswhen
whenneeded.
needed.
Generate
Generateinternal
internaland
andexternal
external
reports
reportsand
anddelete/archive
delete/archive
obsolete
obsoletedata.
data.
Supplier Performance Programs
The Supplier Performance module uses the following programs.
Table 7.1
Menu Number
Description
Program Name
5.15.1
Performance Category Maintenance
povecmt.p
5.15.2
Performance Category Inquiry
povecrp.p
5.15.3
Supplier/Category Maintenance
povescmt.p
5.15.4
Supplier/Category Inquiry
povescrp.p
5.15.5
Performance Event Maintenance
poveemt.p
5.15.6
Performance Event Inquiry
poveeiq.p
5.15.7
Performance Weight Factor Maint
povewmt.p
5.15.8
Performance Weight Factor Inquiry
povewiq.p
5.15.10
Registration Maintenance
povesimt.p
5.15.11
Registration Report
povesirp.p
Supplier
Performance
Programs
58
PRO/PLUS USER GUIDE
Menu Number
Description
Program Name
5.15.13
Performance Data Maintenance
povepmt.p
5.15.14
Performance Data Report
povedrp.p
5.15.15
Performance Report Card
povedrp2.p
5.15.17
Missed Shipment Event Generator
povemsrq.p
5.15.19
Summary Data Extract
povesmex.p
5.15.20
Summary Data Report
povesmrp.p
5.15.22
System Category/Event Maint
poveecmt.p
5.15.23
Delete/Archive Menu
5.15.23.1
Performance Data Delete/Archive
poveup.p
5.15.23.2
Summary Data Delete/Archive
povesup.p
5.15.23.3
Supplier Cross-Reference Maint
poveexmt.p
5.15.23.4
Supplier Cross-Reference Report
povexrp.p
5.15.24
Supplier Performance Ctrl File
povepm.p
Supplier Performance Program Types
The Supplier Performance module consists of four program types:
• Setup programs
• Registration programs
• Data collection and maintenance programs
• Reports and inquiries
Each step of the supplier performance process is detailed in the following
chapters.
CHAPTER 8
Setting Up Supplier
Performance
This chapter details the steps you must take when setting up your
Supplier Performance system. This chapter discusses the following
topics:
Planning a Supplier Performance System
Configuring Control File Settings
60
Defining Performance Categories
66
Defining Performance Events
69
Creating Category and Event Relationships
Defining Weight Factors
Creating Registrations
60
71
72
Collecting Data Without Reporting
73
70
60
PRO/PLUS USER GUIDE
Planning a Supplier Performance System
Before you begin the supplier performance setup, you should first plan
your system. Basic information you should decide and plan before setting
up a supplier performance system includes:
• The categories and events to monitor
• The impact or value of events
• The suppliers, items, sites, and/or commodity codes to monitor
• The impact or value of events for specific registrations
For example, does registration A in another country receive the same
late penalties as registration B, located across town?
• The computational system to use for each category
• Which suppliers should receive E-mail performance reports
Configuring Control File Settings
To set up the supplier performance system in your MFG/PRO
environment, you must first activate Supplier Performance and define
default information in the Supplier Performance Ctrl File (5.15.24).
Fig. 8.1
Supplier
Performance Ctrl
File (5.15.24)
Use the following field descriptions to guide you through the control file
setup.
Use Supplier Performance. Enter Yes or No (the default) to indicate
whether Supplier Performance is enabled.
SETTING UP SUPPLIER PERFORMANCE
61
When disabled, information related to supplier performance is not
captured by the system. This flag overrides all other Supplier
Performance flags.
Acceptable Days Early. Enter the acceptable number of days a
shipment can be early without generating an early shipment event.
This value sets the default for the same field in Registration
Maintenance (5.15.10).
Acceptable Days Late. Enter the acceptable number of days a
shipment can be late without generating a late shipment event.
This value sets the default for the same field in Registration
Maintenance.
Use Shipment Percent. Enter Yes or No to specify whether the
system should evaluate the incoming receipts against a user-specified
value.
Yes: The system evaluates whether incoming receipts are over or
under a user-specified percentage value. The evaluation is based on a
comparison of quantity received to quantity expected.
No: Evaluation does not occur. The values in the corresponding
Acceptable Over Shipment and Acceptable Under Shipment fields are
not used.
This value sets the default for the same field in Registration
Maintenance.
Acceptable Over Shipment. Enter the maximum percentage by which
Tip
an incoming shipment can be over the expected quantity without
generating an overshipment event.
This field is used
when Use Shipment
Percent is Yes.
This value sets the default for the same field in Registration
Maintenance.
Acceptable Under Shipment. Enter the maximum percentage by
Tip
which an incoming shipment can be under the expected quantity
without generating an undershipment event.
This field is used
when Use Shipment
Percent is Yes.
This value sets the default for the same field in Registration
Maintenance.
Use Shipment Quantity. Enter Yes or No to specify whether to use the
shipment quantity to calculate supplier performance.
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PRO/PLUS USER GUIDE
Yes: The system evaluates whether incoming receipts are over or
under the user-specified quantity.
No: Evaluation does not occur. The values in the corresponding
Acceptable Over Shipment and Acceptable Under Shipment fields are
not used.
This value sets the default for the same field in Registration
Maintenance.
Tip
Acceptable Over Shipment. Enter the maximum quantity by which an
This field is used
when Use Shipment
Quantity is Yes.
incoming shipment can be over the expected quantity without
generating an overshipment event.
This value sets the default for the same field in Registration
Maintenance.
Tip
Acceptable Under Shipment. Enter the maximum quantity by which
This field is used
when Use Shipment
Quantity is Yes.
an incoming shipment can be under the expected quantity without
generating an undershipment event.
This value sets the default for the same field in Registration
Maintenance.
Use Shipment Percent Cost. Enter Yes or No to specify whether the
system should evaluate the incoming receipts based on the percentage
of item cost.
Yes: The system evaluates whether incoming receipts are over or
under the specified percentage value. The evaluation is based on a
comparison of quantity received to quantity expected.
For example, an item might cost $1,000 each, and you receive 12
instead of 10. The overshipment based on quantity might not generate
a supplier performance event, but if the percent of cost is 10%, then
an overshipment is recorded.
No: Evaluation does not occur. The value in the corresponding
Acceptable Over Shipment field is not used.
This value sets the default for the same field in Registration
Maintenance.
Tip
Acceptable Over Shipment. Enter the maximum cost by which an
This field is used
When Use
Shipment Percent
Cost is Yes.
incoming shipment can be over the expected cost based on a
percentage.
SETTING UP SUPPLIER PERFORMANCE
63
This value sets the default for the same field in Registration
Maintenance.
Use Shipment Quantity Cost. Enter Yes or No to specify whether to
use the total value of the shipment quantity to calculate supplier
performance.
Yes: The system evaluates whether incoming receipts are over a
specified cost based on quantity. The evaluation is based on a
comparison of the cost of the quantity received and the cost of the
quantity expected.
No: Evaluation does not occur. The value in the corresponding
Acceptable Over Shipment field is not used.
This value sets the default for the same field in Registration
Maintenance.
Acceptable Over Shipment. Enter the maximum cost by which an
Tip
incoming shipment can be over the expected cost based on quantity.
This field is used
when Use Shipment
Quantity Cost is
Yes.
This value sets the default for the same field in Registration
Maintenance.
Default Points. Enter the default point value to use when creating
events in Performance Event Maintenance (5.15.5).
This value sets the default for the Points field in Performance Event
Maintenance.
Parts-Per Counter. Enter the parts-per calculation method:
• Quantity: The parts-per calculation is based on the total quantity
received.
• Events: The calculation is based on the number of events a receipt
has generated.
This value sets the default for the same field in Performance Category
Maintenance (5.15.1).
Parts-Per Factor. Enter the factor used to calculate supplier
performance rank when the parts-per rating method is used. The
default is 1,000,000.
This value sets the default for the same field in Performance Category
Maintenance.
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PRO/PLUS USER GUIDE
Missed Shipment As-of. Displays the date entered for the same field
in the Missed Shipment Event Generator (5.15.17) when that program
was last executed. This is the beginning date the system uses when
searching for missed shipments. This field is for reference only and is
not editable.
Last Missed Shipment Run. The last date the Missed Shipment Event
Generator was run. This field is for reference only and is set by the
system each time the Missed Shipment Event Generator is run.
Include PO Orders. Enter Yes or No to specify whether the Missed
Shipment Event Generator should consider purchase orders. This
value sets the default for the same field in the Missed Shipment Event
Generator screen.
Include DO Orders. Enter Yes or No to specify whether the Missed
Shipment Event Generator should consider distribution orders. This
value sets the default for the same field in the Missed Shipment Event
Generator screen.
Include Scheduled Orders. Enter Yes or No to specify whether the
Missed Shipment Event Generator should consider scheduled orders.
This value sets the default for the same field in the Missed Shipment
Event Generator screen.
Net Same Day Receipts. Enter Yes or No (the default) to indicate
whether multiple same-day receipts should be netted as one receipt
when calculating the supplier’s overall report card score.
Enable Inv Transfer. Enter Yes or No (the default) to specify whether
the system should prompt the user for supplier performance data
during inventory transfers.
Yes: A supplier performance data pop-up appears in the inventory
transfer programs when transferring material from the inspection
location specified in the Purchasing Control File (5.24).
Transfer programs are:
• Transfer–Single Item (3.4.1)
• Transfer–Multi Item (3.4.2)
• Transfer with Lot/Serial Change (3.4.3)
• Batchload Transfer with Lot/Serial Change (3.4.4)
SETTING UP SUPPLIER PERFORMANCE
Enable PO Return. Enter Yes or No (the default) to specify whether
the system should prompt the user for supplier performance data
during purchase order returns.
65
Tip
This field also
controls the RTS
pop-up.
Yes: A supplier performance data pop-up appears in Purchase Order
Returns (5.13.7) and RTS Shipments (11.7.3.16).
Maximum ASN Lead-Time. Enter the maximum lead time for advance
ship notices (ASN).You must use the standard hour and minute time
format (HH:MM).
This field determines the amount of time allowed between the time a
shipment leaves the supplier’s dock and the time the ASN for that
shipment is created and sent to the customer.
For example, the maximum ASN lead time is 00:20. If a shipment
leaves the supplier’s dock at 9:00 AM, the supplier must create and
send the ASN for that shipment before 9:20. If the supplier sends the
ASN after 9:20, the lead time has been exceeded and a late-ASN
event is recorded.
This value sets the default for the same field in Registration
Maintenance.
Defining Supplier Interval Ratings
Use the Supplier Interval Ratings frame to create a reference table that
appears on the supplier report card. The table shows performance levels
and is used as a guide for interpreting supplier ratings.
Fig. 8.2
Supplier
Performance Ctrl
File, Supplier
Interval Ratings
Frame
To set up the interval ratings table, enter the interval titles with their
corresponding maximum score. The system generates the appropriate
minimum score numbers for each level and displays the results in
descending order.
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PRO/PLUS USER GUIDE
Defining Performance Categories
The next step in setting up Supplier Performance is to define categories in
Performance Category Maintenance (5.15.1). Supplier performance uses
four predefined system categories to capture and associate event data.
• ASN Information
• PO Receipts
• DO Receipts
• RTS Receipts
You must create category definitions to use the data captured by system
categories. MFG/PRO uses the details from the category definitions you
create to sort, calculate, and report on data captured by the corresponding
system categories.
Fig. 8.3
Performance
Category
Maintenance
(5.15.1)
Aspects of the category you can customize include:
• Naming the category
You can use the predefined system category names or create names to
fit your environment.
• Activating or deactivating categories
You can have multiple categories in your system but use only a subset
of these. If you want to stop using a category without deleting it from
your system, deactivate it in the Use Category field. If you want to
stop reporting for a category without stopping data collection, use
Supplier/Category Maintenance (5.15.3).
SETTING UP SUPPLIER PERFORMANCE
• Defining point values
Use Maximum Points to indicate the maximum allowable points for
the category. Use Threshold Points to define the minimum number of
points a supplier can have in the category before that supplier is
considered deficient.
• Defining computational methods
Use Computational Method to indicate how performance points are
calculated for the category.
• Setting lookup table ranges when applicable
See “Understanding the Lookup Table” on page 68.
Use Performance Category Inquiry (5.15.2) to view the categories you
create using Performance Category Maintenance.
Using the Computational Methods
Categories are scored using one of three computational methods, each
with its own attributes and purpose.
Discrete method. Involves adding or deducting points from a
category’s starting value or maximum points. The Discrete Type field
determines if the event adds to or deducts from the supplier’s score.
This method is commonly used with subjective categories, but can be
used by all categories.
Proportion method. Distributes the total points based on a number of
occurrences captured. It takes into account the number of occurrences
captured and the number of events captured. This supports
manufacturers who, for example, determine that the number of
deliveries should be factored into the rating on delivery.
Parts-per method. Uses a factoring value (typically 1 million) to
extrapolate the points awarded and produces a result that helps
differentiate suppliers having almost perfect scores. The parts-per
method includes a lookup table. The table contains the range of
values for lookup and an associated percentage of category points.
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PRO/PLUS USER GUIDE
Understanding the Lookup Table
When you are using the parts-per computational method you can create a
reference lookup table. Set Use Lookup Table to Yes to create and use a
lookup table for a supplier. The values you set up in this table are used by
the Performance Report Card (5.15.15) to calculate the supplier’s score
percentage.
Fig. 8.4
Performance
Category
Maintenance,
Lookup Table
Ranges Frame
Many manufacturing companies set specific performance guidelines for
their suppliers. The lookup table is used when these guidelines indicate a
parts per number.
One example of the lookup table’s use is:
• A company requires a supplier to have no more that 50 defective parts
per million.
• For that company, the category Quality is worth 50 points on the
report card.
• To manually calculate the parts per number, you take the actual
number of defective parts and the total number of parts and put them
into terms of the Part-per value (in this case a million) using the
following formula:
[part per number= (defective parts/total parts shipped) * 1,000,000]
When a supplier ships 100,000 parts with 34 defective, the supplier’s part
per number is 340, calculated as:
[parts per=(34/100,00)*1,000,000]
This part per number (340) still needs to be related to what the supplier
should receive for the category. This is the purpose of the lookup table.
SETTING UP SUPPLIER PERFORMANCE
69
In Figure 8.4, the 340 part per number fits into the interval of 251-500, so
the Quality category would receive 97% of 50 points, or 48.5 points.
Defining Performance Events
After setting up category definitions, create event definitions in
Performance Event Maintenance (5.15.5). Events are actions—positive or
negative—that the system records and uses as supplier performance data.
Examples of events are on-time delivery, quality of items, undershipment,
or overshipment.
Event points are used by the discrete computational method only. The
proportional and parts-per computational methods use ratios to rate
suppliers based on activity.
As events take place within MFG/PRO, points are awarded to the
supplier. These events are termed system events because MFG/PRO can
automatically recognize and count them. You must create event
definitions to use the data captured by the system events. MFG/PRO uses
the details from the event definitions you create to sort, calculate, and
report on data captured by the corresponding system events.
Fig. 8.5
Performance Event
Maintenance
(5.15.5)
You define the points corresponding to the events during setup. Once your
system is active, it automatically recognizes the event, and the event
definition indicates how to award point values. This reduces the amount
of manual data entry needed during the normal business flow.
Events of a subjective nature are termed subjective events, since it takes a
user decision to determine the event. These user-interpreted events are
captured manually using the various Supplier Performance pop-up
windows or using Performance Data Maintenance (5.15.13).
System events are negative events such as late shipment, overshipment, or
duplicate ASNs. Subjective events can be positive, such as good phone
Ï See “Creating
Category and
Event
Relationships” on
page 70.
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PRO/PLUS USER GUIDE
support or sharing research costs. They can also be negative, such as
wrong labeling or excess freight charges.
You can update the definition of both system and subjective events at any
time. Changes take effect immediately.
Use Performance Event Inquiry (5.15.6) to view the event definitions you
create using this program.
Creating Category and Event
Relationships
After defining categories and events, use System Category/Event Maint
(5.15.22) to relate system categories and events with the category and
event definitions you created in Performance Event Maintenance and
Performance Category Maintenance.
As automatic data collection takes place, these category and event code
cross-references are used to relate the system activities to the supplier
report card using your category and event definitions. The category and
event definition codes tell the system where to place the data.
Fig. 8.6
System Category/
Event Maint
(5.15.22)
In some situations, not all system categories and events are used; leave
these references blank. Entries in all fields are optional. When you leave a
field blank, the automatic data collection process does not create events
for that system category or event. If you modify a field and remove the
value, the system stops collecting data for these categories and or events.
SETTING UP SUPPLIER PERFORMANCE
Defining Weight Factors
After relating categories and events, define weight factors for your system
using Performance Weight Factor Maint (5.15.7).
Weight factors are multipliers used to affect the value of an event by
compounding its severity. Weight factors are only applied to discrete
categories. The weight factors you create should reflect the type of
impacts you want to have on your suppliers’ ratings. Some examples of
weight factors you can apply to the quality of a commodity delivered to
you are normal, excellent, and poor.
Weights are typically used for negative events to indicate the level of
disruption to a normal routine. You predefine weight factors in order to
provide consistency in their use. Applying a weight to an event is a
manual task and is done in Performance Data Maintenance (5.15.13). The
system is designed to allow weights to be applied to events at any point
after the events have been recorded.
Fig. 8.7
Weight Factor
Maintenance
(5.15.7)
Weight factors are optional measurements, but can be an important part of
the performance measurement system. The weight factors you create will
vary depending on your manufacturing environment.
Example A supplier provides you with uncommonly poor-quality
goods. The associated Poor Quality event code is worth 1 point. However,
you apply the Extremely Poor weight factor, which has a value of 3.00.
The system calculates the new weighted performance event score as
3 (1 x 3.00). The weighted performance event score displays on the
supplier’s report card.
Use Performance Weight Factor Inquiry (5.15.8) to view the weight
factors created using this program.
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PRO/PLUS USER GUIDE
Creating Registrations
The final step in setting up the Supplier Performance system is to register
the suppliers, items, commodity codes, or sites to be monitored. Use
Registration Maintenance (5.15.10) to create registrations that indicate
the items, suppliers, commodity codes, sites, or combination of these to
track and rate. You can also use Registration Maintenance to exclude any
registration from performance tracking by setting Use Supplier
Performance to No.
Fig. 8.8
Registration
Maintenance
(5.15.10)
To create a registration, enter identifying information in the first frame.
You can fill in all of the fields to measure performance for very specific
suppliers that meet the criteria. A very specific registration could be for a
certain item, from a specific supplier, at a specific site.
You can specify only one field to collect data for a broader range. If you
specify a commodity code only, for example, performance data is
collected for both PO and DO suppliers from all sites that supply any item
belonging to the commodity code you specify.
Ï See “Use
Supplier
Performance” on
page 60.
The data in the second frame defaults from the Supplier Performance Ctrl
File (5.15.24). Modify the default information according to the specific
need of the registration you are creating.
Use Registration Report (5.15.11) to view all details associated with the
registrations you create in this program.
SETTING UP SUPPLIER PERFORMANCE
73
Collecting Data Without Reporting
Use Supplier/Category Maintenance (5.15.3) to disable the reporting of
data for a particular supplier, site, or any site and supplier combination.
This program can create exceptions to the normal registration. By turning
off a category for a supplier, the category is still registered, but the
information gathered is not used in the score calculation. In effect, you
give the category full points on the supplier’s report card.
You can disable category data reporting for a supplier and all the sites it
serves by leaving the Site field blank. You can disable data reporting for a
site regardless of the supplier that serves it by leaving the Supplier field
blank.
Fig. 8.9
Supplier/Category
Maintenance
(5.15.3)
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PRO/PLUS USER GUIDE
CHAPTER 9
Collecting
Performance Data
This chapter reviews the Supplier Performance data collection
functions.
Introduction
76
Collecting Data Automatically
76
User-Assisted Data Collection
79
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PRO/PLUS USER GUIDE
Introduction
This chapter reviews how and where performance data is captured. The
following items are discussed:
• Automatic data collection
• User-assisted data collection
• Manual data collection
• Updating captured data with comments, weights, and other
information
• Finding missed shipments and how they are handled
Collecting Data Automatically
Performance data can be automatically collected during the following
transactions:
• Schedule Update from MRP (5.5.3.1)
• Document Import (35.13)
• Purchase Order Receipts (5.13.1)
• PO Shipper Receipt (5.23.20)
• Distributed Order Receipt (12.15.20)
• RTS Receipts (11.7.3.13)
Each time a measurable transaction occurs, the system checks for
associated registrations. Once a registration is confirmed, the
performance data is recorded. Figure 9.1 shows the automatic data
collection cycle.
COLLECTING PERFORMANCE DATA
77
Fig. 9.1
Data Collection
ASN
ASN
PO
POReceipts
Receipts
PO
ShipperReceipts
Receipts
POShipper
EDI
EDIImport
Import
Automatic Data
Collection Cycle
Receipts
Receipts
System Check
Check for
registration
Is
Supplier Performance
active?
Has an
event occurred?
Check category
exclusions
Data Recording
Create
Createperformance
performance
data
data
Create
Createperformance
performance
event
eventdata
data
When receipts and imports are processed for valid registrations, the
system evaluates each receipt and EDI document import to determine if a
performance event should be recorded.
Table 9.1 shows all the automatically created performance events and
where they are generated. As events are recorded and stored in the
MFG/PRO database, you can run the Performance Report Card (5.15.15)
or the Performance Data Report (5.15.14) to gauge the supplier’s
performance against the system-defined categories used during automatic
data capture.
Table 9.1
Captured During
PO Receipts
DO Receipts
RTS Receipts
Possible Events
Early Receipt
Overshipment
Late Receipt
Undershipment
Early Receipt
Overshipment
Late Receipt
Undershipment
Early Receipt
Overshipment
Late Receipt
Undershipment
Automatic Data
Collection Events
and Where They
Are Captured
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PRO/PLUS USER GUIDE
Captured During
Possible Events
ASN Import
Late ASN
Schedule Update
From MRP
Duplicate ASN
Missed Shipment
Understanding Automatic Data Collection
Several types of events are automatically generated during various
transactions, as shown in Table 9.1 on page 77. These transactions, the
possible events, and how the events are captured are discussed here.
PO, DO, and RTS Receipts
During a PO receipt, DO receipt, or RTS receipt, an early, late,
overshipment, or undershipment event can be automatically generated,
based on the following calculations:
Ï For field
information, see
“Configuring
Control File
Settings” on
page 60.
1
The receipt date is compared with the planned receipt date. If the
receipt is early or late, that number of days is compared with the
values specified in Acceptable Days Early or Acceptable Days Late
in the control file. When an acceptable value is exceeded, a late or
early event is automatically created.
2
The receipt quantity is compared with the open quantity. If the receipt
quantity is under or over the open quantity, that quantity is converted
to a percent. The difference and difference percent are compared with
the values in Acceptable Over Shipment (quantity), Acceptable
Under Shipment (quantity), Acceptable Over Shipment (percent), and
Acceptable Under Shipment (percent) in the control file. When one of
these values is exceeded, an event is automatically created.
3
The cost of the quantity received is compared with the cost of the
open quantity. If the quantity-received cost is more than the openquantity cost, the cost difference is converted to a percent.The cost
difference and cost difference percent are compared with the values in
Acceptable Over Shipment (cost) and Acceptable Under Shipment
(percentage). When one of these values is exceeded, an event is
automatically created.
COLLECTING PERFORMANCE DATA
79
Schedule Update from MRP
During Schedule Update from MRP only missed shipment events are
generated. If any overdue quantity exists on the prior schedule as a new
schedule release is being generated, that quantity is moved to the
cumulative required portion of the schedules, and is seen as a missed
shipment. A missed shipment event is automatically created. When the
missed shipment arrives it is netted against the schedule and the missed
shipment event is replaced with a late shipment event.
Advance Ship Notice
Late ASN events are recorded when the lead time for ASNs specified in
Maximum ASN Lead-Time in the Supplier Performance Ctrl File is
exceeded. ASN lead time is the amount of time allowed between the time
a shipment leaves the supplier’s dock and the time the ASN for that
shipment is created and sent to the customer. Both of these times are
contained within the EDI transaction.
User-Assisted Data Collection
User-assisted data collection can happen in five areas of MFG/PRO.
• Purchase Order Returns (5.13.7)
• RTS Shipments (11.7.3.16)
• Inventory Transfers (3.4 menu)
• Performance Data Maintenance (5.15.13)
• Missed Shipment Event Generator (5.15.17)
Purchase Order Returns and RTS Shipments
When material is returned or moved from the inspection location, a popup window lets you enter a performance event. This pop-up appears only
if Supplier Performance is activated in the Supplier Performance Ctrl
File (5.15.24) and Enable PO Returns is Yes.
Note RTS shipments are handled in the same way as PO Returns. The
same control file flag controls both the PO Returns and RTS pop-up
windows.
Ï The inspection
location is set in
the Purchasing
Control File
(5.24).
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PRO/PLUS USER GUIDE
The vendor and order information defaults to the pop-up but cannot be
changed. The Category, Event, Quantity, and Reason fields can be
updated. Recording of the event is optional. The pop-up is intended to
capture information regarding material quality. To continue without
entering an event, press Go.
Fig. 9.2
Supplier
Performance PopUp in PO Returns
To correct an incorrectly entered receipt that creates a performance event,
reverse the entire receipt. Reversing the entire receipt also removes all
other performance events associated with that receipt. If you do not
reverse the entire receipt, then you must remove any performance events
manually. To remove a performance event manually, use Performance
Data Maintenance (5.15.13).
Inventory Transfer
The Supplier Performance Data pop-up lets you capture data when using
any of the three inventory transfer programs:
• Transfer–Single Item (3.4.1)
• Transfer–Multi Item (3.4.2)
• Transfer with Lot/Serial Change (3.4.3)
Ï See “Configuring
Control File
Settings” on
page 60.
This pop-up appears only if Supplier Performance is activated in the
Supplier Performance Ctrl File, Enable Inv Transfer is Yes, and the
inventory is being moved from the Inspection Location defined in the
Purchasing Control File (5.24).
You can use the pop-up to create a performance event. The pop-up screen
works similarly in the three inventory transactions. Because the inventory
transactions are generic and not PO/DO related, you must enter the
supplier, order, and receiver numbers manually.
COLLECTING PERFORMANCE DATA
81
Creating and Modifying Performance Data
When performance data is generated for any registration, that data is
saved for future reporting. The data is identified by a system-generated
transaction ID.
Use Performance Data Maintenance (5.15.13) to access, add, and modify
details of the captured performance data. Use this program to manually
create performance data. This program displays similar information as
Transaction History (27.21).
Fig. 9.3
Performance Data
Maintenance
(5.15.13)
The system-generated transaction ID identifies specific events associated
with the corresponding registrations and the particular performance
details.You can use this program to search for specific performance
records. Each time this program is accessed, the first screen appears
without data. Enter the Tran ID, or browse existing IDs using the up and
down arrows. Pertinent performance data is also displayed.
Modify captured performance data by adding performance weight factors
or updating other fields:
1
Identify and select the corresponding Tran ID.
2
Navigate to the fields you need to edit.
3
Enter any new information or comments, or add the appropriate
performance weight factor codes.
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PRO/PLUS USER GUIDE
You can manually create new performance data—for example, add a note
about performance that is not captured by the system, such as bad
telephone service or lack of professionalism.
1
Leave Tran ID blank.
2
Enter the new data in the appropriate fields.
3
Save the new record.
A new Tran ID is generated and assigned to the new data.
Missed Shipment Event Generator
Use Missed Shipment Event Generator (5.15.17) prior to generating
performance reports. This program updates performance data with the
most current results. It evaluates POs and DOs, then creates missed
shipment events for any open orders not fully reconciled.
Ï See “Configuring
Control File
Settings” on
page 60.
You indicate whether POs, DOs, or both are evaluated by specifying
defaults in the control file. Missed shipment events are created only for
valid registrations.
Note Missed shipment events do not remain in the system. They are
removed upon receipt of the associated late shipment.
This program does not evaluate supplier schedules. These are evaluated in
Schedule Update from MRP (5.5.3.1).
Fig. 9.4
Missed Shipment
Event Generator
(5.15.17)
CHAPTER 10
Reporting and
Managing Data
This chapter presents the reporting and data consolidation features of
Supplier Performance, which also include delete and archive functions.
Introduction
84
Performance Reports
84
Consolidating Data from Multiple Sites
Delete/Archive Functions
92
87
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PRO/PLUS USER GUIDE
Introduction
The output of a successful supplier performance system is a detailed
supplier performance report. Supplier Performance uses various reports.
This chapter discusses the reporting, data consolidation, and delete/
archive functions of Supplier Performance.
The performance reports are:
• Performance Report Card (5.15.15)
• Performance Data Report (5.15.14)
• Registration Report (5.15.11)
• Summary Data Report (5.15.20)
• Performance Category Inquiry (5.15.2)
The data consolidation programs and reports are:
• Supplier Cross-Reference Maint (5.15.23.3)
• Supplier Cross-Reference Report (5.15.23.4)
• Summary Data Extract (5.15.19)
• Performance Data Delete/Archive (5.15.23.1)
• Summary Data Delete/Archive (5.15.23.2)
Performance Reports
Performance Report Card
Ideally, this is the system report you give to your suppliers to indicate
their performance as measured by your system. You can automatically
E-mail this report to your suppliers.
The Performance Report Card (5.15.15) is a snapshot in time of a
supplier’s overall rating. The program generates supplier ratings by
examining performance data based on selection criteria you enter. This
data is then scored according to parameters associated with categories,
events, and weights.
REPORTING AND MANAGING DATA
85
Fig. 10.1
Performance
Report Card
(5.15.15)
This report can be produced with various information. Set Inactive
Categories to Yes to include all categories in the system, even those not
currently being used. You can indicate what other types of items to
include, and the report is printable with three levels of detail. Each report
option displays a new level of information detail for the report card.
• Category
• Category and Event
• Category, Event, and Detail
Performance Data Report
Use the Performance Data Report (5.15.14) to examine raw performance
data.
Fig. 10.2
Performance Data
Report (5.15.14)
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PRO/PLUS USER GUIDE
With this flexible report you can:
• View data in multiple detail and summary formats
• Select data by multiple selection criteria
• View event comments
Registration Report
Use Registration Report (5.15.11) to view all details associated with the
registrations you create in Registration Maintenance (5.15.10). When you
enter a value in a selection criteria field, the report finds and reports the
complete details of any registration that has that value.
Fig. 10.3
Registration Report
(5.15.11)
Performance Event Inquiry
Use Performance Event Inquiry (5.15.6) to view the event definitions you
create using Performance Event Maintenance (5.15.5). This inquiry
displays the indicated event definition followed by subsequent definitions
that reside on the system.
Fig. 10.4
Performance
Events Inquiry
(5.15.6)
REPORTING AND MANAGING DATA
87
Performance Category Inquiry
Use Performance Category Inquiry (5.15.2) to view the category
definition details you create using Performance Category Maintenance
(5.15.1). When a lookup table has been defined for a category, its values
also display.
Fig. 10.5
Performance
Category Inquiry
(5.15.2)
Consolidating Data from Multiple Sites
You can consolidate performance data from multiple sites to one central
database using Archive File Reload (36.16.5) to load files produced by
Performance Data Delete/Archive and Summary Data Delete/Archive.
Supplier Cross-Reference Maint
When you consolidate performance data or summary performance data
from multiple sites to one local database, performance data labeling
variations may occur. Use Supplier Cross-Reference Maint (5.15.23.3) at
each reporting site to help you resolve any supplier name inconsistencies.
In this program, you indicate the supplier source and name you gave the
supplier, and the supplier source and name that is used at the corporate
site.
Ï See “Delete/
Archive
Functions” on
page 92.
88
PRO/PLUS USER GUIDE
When data is archived using these cross-references, the archive data is
saved with the correct corporate name, instead of the name used at the
reporting site.
Fig. 10.6
Supplier CrossReference Maint
(5.15.23.3)
Supplier Source. Enter DO or PO to differentiate the type of source
supplier being referenced.
• PO: Only suppliers previously defined in Supplier Maintenance
can be specified in the Supplier field.
• DO: Only sites previously defined in Site Maintenance can be
specified in the Supplier field.
Supplier. Enter the supplier name as recognized at the local site.
To-Supplier. Enter the corporate name for the local supplier.
When performance data or performance summary data is archived
and Use Cross-Reference is Yes, the local site name is changed to this
corporate site name in the archive file only.
Example Site 2000, 3000, and 4000 all track performance for their
suppliers. ABC Inc. is a supplier for all three sites, but each site identifies
ABC Inc. with a different supplier code (001, 505, and 100).
These three sites must produce monthly supplier performance data for
their corporate headquarters. The corporate headquarters uses the name
ABC Inc. to consolidate the monthly data. To resolve the supplier name
inconsistencies when consolidating data from these sites, each site uses
Supplier Cross-Reference Maintenance to map their supplier names (001,
505, and 100) to the corporate name (ABC Inc.).
When the archive functions are used at site 2000, 3000, and 4000, the
performance data is archived using the defined supplier cross-references.
The archive files with the corporate supplier name are then sent to the
corporate headquarters where they are consolidated into one database
using Archive File Reload (36.16.5).
REPORTING AND MANAGING DATA
89
Fig. 10.7
Supplier
Corporate Sites
Sites 2000, 3000, and 4000 must report
performance data for ABC Inc., not for the
supplier code names they have assigned to
ABC Inc.
Cross-Reference
Example
Site 2000
ABC Inc., known
as Supplier 52
ABC Inc .
Site 3000
ABC Inc., known
as Supplier 60002000
Performance data is archived as
the specified To-Supplier name.
Site 4000
ABC Inc., known
as Supplier wevend
Supplier Cross-Reference Report
Use Supplier Cross-Reference Report (5.15.23.4) to examine the crossreferences created in Supplier Cross-Reference Maint.
Fig. 10.8
Supplier CrossReference Report
(5.15.23.4)
Figure 10.9 show the report output.
90
PRO/PLUS USER GUIDE
Fig. 10.9
Supplier CrossReference Report
Output (5.15.23.4)
povexrp.p
Date: 10/16/98
Page: 1
Time: 16:51:26
5.15.23.4 Supplier Cross-Reference Report
9.0 Cycle Test
From
Site
-------10000
10000
10000
10000
10000
10000
10000
12000
10000
10005
10006
10007
10008
10009
Source
-----PO
PO
PO
PO
PO
PO
PO
DO
DO
DO
PO
PO
PO
PO
1000
Supplier Description
-------- -----------------------77000
Waycombe
77001
Carl Tech
77002
AB&E Enterprise
77003
Kitty Inc.
77004
Guileful Co
77005
Jamaica metals
77006
Mato Inc.
33003
Dsite12000 ooo
77000
R10003se
00002
AB&E site 1000e
45603
Kitco Inc.
98764
Jolopie Manufacturers
73245
JannaCo metals
34568
RG Labels Inc.
To
10010
Supplier
-------77-A
77-B
77-C
77-D
77-E
77-F
77-G
6766
787-A
778-C
778-D
778-E
778-F
778-G
Summary Data Extract
Use the Summary Data Extract (5.15.19) to collapse and compress
supplier performance data for the purpose of historical reporting. A date
range is used for the selection criteria of the extract. The summarized data
retains enough information to match the criteria used in the Performance
Report Card (5.15.15).
Fig. 10.10
Summary Data
Extract (5.15.19)
Summary Data Extract takes the information in your database and, based
on the selection criteria, summarizes and saves the data as a separate
record in the database. After you run this program multiple times, you can
use these individual records for data reports.
Example If you run this program every month for six months and retain
the information in your system, at the end of the six-month period you can
run the Summary Data Report (5.15.20) to view the six summary reports
you created during the reporting period.
REPORTING AND MANAGING DATA
Depending on reporting policies in your MFG/PRO environment, you can
use the summarized data as the basis for your long-term reports. When
combining data from multiple reporting sites, use Supplier
Cross-Reference Maint (5.15.23.3) at each site to solve supplier name
inconsistencies between sites.
Ï See “Supplier
Cross-Reference
Maint” on
page 87.
Summary Data Report
Use the Summary Data Report (5.15.20) to review a supplier’s overall
rating for the date range originally extracted using the Summary Data
Extract. The format is the same as that of the Performance Report
Card (5.15.15). The date range determines which sets of summary records
are included in the report. Each set of records produces a separate report
card for the date range indicated.
Fig. 10.11
Summary Data
Report (5.15.20)
You can run this report with two levels of detail.
• Category only
• Category and event
You can also include or exclude inventory, subcontract, or memo items
from the report.
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92
PRO/PLUS USER GUIDE
Delete/Archive Functions
Supplier Performance delete and archive functions are similar to other
delete/archive functions in MFG/PRO. The archive file produced by the
delete/archive functions is also used for data consolidation from multiple
sites.
Performance Data Delete/Archive
Use Performance Data Delete/Archive (5.15.23.1) to delete and archive
performance data. You cannot delete performance data in any other
Supplier Performance program. You can also archive performance data
without deleting it from your system.
For data consolidation purposes, the archive file produced can be
reloaded using Archive Data Reload (36.16.5). You can also archive
performance data using the corporate standardized supplier names you
defined in Supplier Cross-Reference Maintenance (5.15.23.3).
Fig. 10.12
Performance Data
Delete/Archive
(5.15.23.1)
Summary Data Delete/Archive
Use Summary Data Delete/Archive (5.15.23.2) to delete and/or archive
summary performance data created by Summary Data Extract. You can
also archive summary data without deleting it from your system. For data
consolidation purposes, the archive file produced can be reloaded using
Archive Data Reload (36.16.5). You can also archive summary data using
the corporate standardized supplier names you defined in Supplier CrossReference Maintenance (5.15.23.3).
REPORTING AND MANAGING DATA
Fig. 10.13
Summary Data
Delete/Archive
(5.15.23.2)
93
94
PRO/PLUS USER GUIDE
SECTION 4
Global Requisition
System (GRS)
This section includes information about the Global Requisition
System (GRS) module. The following chapters are included:
Introduction to GRS
97
Implementing GRS
103
Creating Purchase Requisitions
121
Reviewing and Approving Purchase Requisitions
Using Requisitions to Build Purchase Orders
GRS Reports and Inquiries
155
137
145
96
PRO/PLUS USER GUIDE
CHAPTER 11
Introduction to GRS
This chapter summarizes the major features of MFG/PRO’s Global
Requisition System (GRS).
Overview
98
Features of GRS
99
GRS Work Flow
100
98
PRO/PLUS USER GUIDE
Overview
MFG/PRO’s Global Requisition System (GRS) module lets you create
multiple-line purchase requisitions and route them through the approval
process. Based on the type of purchase, the cost, and the requestor’s
department, the system determines which individuals are authorized to
approve the requisition. Optionally, GRS sends E-mail messages
throughout the requisition life cycle to communicate status and required
actions to originators, end users, reviewers, approvers, and buyers.
Reviewers and approvers can use the features of GRS to modify, approve,
deny, or cancel entire requisitions or individual line items. When a
requisition has been approved at the specified final level, a buyer can use
approved requisition lines to build purchase orders (POs). Figure 11.1 is a
simplified flow diagram of the requisition process.
Fig. 11.1
Requisition Process
Requestor:
Requestor:
Complete
Complete requisition
requisition
and
and route
route to
to
first
first approver.
approver.
Approvers:
Approvers:
Approve,
Approve, deny,
deny,
reroute,
reroute, or
or route
route to
to
higher
approval
higher approval level.
level.
No
Sufficient
Sufficient
approval
approvallevel
level
for
forfinal?
final?
Yes
Buyer:
Buyer:
Place
Place requisition
requisition
line
line items
items on
on
purchase
purchase order.
order.
INTRODUCTION TO GRS
Features of GRS
Flexible Approval Process
You can set up approval levels based on the way you assign
responsibilities within your company.
• Approvers can be defined vertically through your organization,
relating the approval levels to entities, sub-accounts, and cost centers.
• You can also set up approvers horizontally based on the categories of
items they are approving.
• If an individual is responsible for a project that crosses different
organizations, you can set that person up as a job approver.
• Or, a person who is responsible for replenishing inventory used for
manufacturing can be a product line approver.
Multiple-Line Requisitions
Instead of limiting a purchase requisition to a single item, GRS features
multiple-line entry. You set up default information, such as the supplier,
the requesting site, and the need date, in a header applying to the whole
requisition. If you need to change any of this information for a single line
item, you can override much of it on a line-by-line basis while you are
entering individual requisition items.
You can also create a multiple-line requisition by approving a group of
MRP planned orders.
System-Generated E-Mail
From the time a requisition begins the approval process until the last line
item is referenced on a purchase order, GRS can use your E-mail system
to advise end users, reviewers, and approvers of the requisition’s status.
Messages include notifications that a requisition is waiting for an
approval and notifications to buyers when requisitions are approved.
If you use these features, you have two choices of E-mail mode. In
Regular mode, a minimum number of messages are generated, mainly to
inform approvers that their inputs are needed. If you select Extended
99
100
PRO/PLUS USER GUIDE
mode, the system also sends status messages to the requestor and end
user.
PO Build from Requisitions
GRS reduces repetitive data entry by letting you generate a purchase
order directly from approved requisitions. Common data from the
requisition header is copied into the purchase order header. You can then
copy approved requisition line items to build the detailed line items on the
PO.
GRS Work Flow
Table 11.1 shows the functions available in the GRS module.
Table 11.1
Global Requisition
Menu (5.2)
Menu Number Description
Program Name
5.2.1.1
Approval Level Maintenance
rqlmt.p
5.2.1.2
Approval Level Browse
rqliq.p
5.2.1.4
Category Maintenance
rqcmt.p
5.2.1.5
Category Report
rqcrp.p
5.2.1.7
Job Maintenance
rqjmt.p
5.2.1.8
Job Browse
rqjiq.p
5.2.1.13
Horizontal Approver Maintenance
rqahmt.p
5.2.1.14
Vertical Approver Maintenance
rqavmt.p
5.2.1.15
Job Approver Maintenance
rqajmt.p
5.2.1.16
Product Line Approver Maint
rqaplmt.p
5.2.1.17
Approver Report
rqarp.p
5.2.1.20
Buyer Maintenance
rqbmt.p
5.2.1.24
Requisition Control File
rqpm.p
5.2.3
Requisition Maintenance
rqrqmt.p
5.2.4
Requisition Inquiry
rqrqiq1.p
5.2.5
Requisition Browse
rqrqiq5.p
5.2.6
Requisition Report
rqrqrp5.p
5.2.8
Requisition History Log
rqrqrp4.p
5.2.13
Requisition Approval Maintenance
rqapmt.p
5.2.14
Requisition Routing Maintenance
rqrtmt.p
INTRODUCTION TO GRS
Menu Number Description
101
Program Name
5.2.15
Approval Status Inquiry
rqrqiq2.p
5.2.16
Approver’s Open Req. Inquiry
rqrqiq3.p
5.2.17
PO and Req. Cross Reference
rqpoiq.p
5.2.18
Build PO from Requisitions
rqpobld.p
5.2.21
Out of Tolerance Inquiry
rqrqiq4.p
5.2.23
Requisition Delete/Archive
rqrqup.p
GRS programs fall into five groups. The programs you use depend on
your role in the requisition process.
• GRS setup (system administrator)
• Requisition creation (requestors)
• Requisition approval (reviewers and approvers)
• PO build (buyers)
• Reports and inquiries (as needed)
Figure 11.2 shows the overall flow of GRS tasks. Subsequent chapters
describe each step in the requisition process.
Fig. 11.2
GRS Task Flow
Set
Setup
upapprover
approverdefinitions.
definitions.
Define
DefineE-Mail
E-Mailsystem
systemand
and
E-mail
E-mailusers.
users.
Review
Reviewand
andapprove
approve
requisition.
requisition.
Build
BuildPO
POfrom
fromapproved
approved
requisitions.
requisitions.
Create
Createaapurchase
purchaserequisition.
requisition.
Use
Usereports,
reports,inquiries,
inquiries,and
and
delete/archive
delete/archivefunction.
function.
Use
UseE-mail
E-mailtotoadvise
adviseofofstatus.
status.
= optional
102
PRO/PLUS USER GUIDE
CHAPTER 12
Implementing GRS
This chapter describes how to set up the Global Requisition System
based on the specific way your company wants to use the requisition
approval process.
Introduction
104
Planning the Approval Process
106
Setting Up Requisition Defaults
109
Setting Up Automated E-Mail (Optional)
Defining Approval Levels
Setting Up Categories
Setting Up Jobs
Setting Up Buyers
114
115
116
Setting Up Approvers
113
116
112
104
PRO/PLUS USER GUIDE
Introduction
This chapter is designed for the system administrator responsible for
preparing GRS for use. Topics include:
• Planning the best way to set up GRS for your company.
• Establishing data for the system to use during the requisition process.
• Requisition Control File: default settings for the system to use.
• E-Mail: If your company wants to use system-generated E-mail,
define the E-mail system you use and specify user E-mail
addresses.
• Approval Levels: two-digit codes related to maximum amounts
of a specified approval currency.
• Categories: sets of related GL accounts with a single approver or
group of approvers across organization structures; used when
establishing horizontal approvers for types of items.
• Jobs: limited-duration tasks, such as projects. Used to allow
approval authority over a range of organizational structures, but
only if associated with a specific job.
• Buyers: individuals responsible for referencing approved
requisition items on purchase orders.
• Approvers: horizontal, vertical, job, and product line, depending
on how your company wants to authorize purchases. Can be
defined using various combinations of levels, categories, jobs,
entities, sub-accounts, and cost centers.
The Global Requisition Setup Menu (5.2.1) lists the programs used to
implement the purchase requisition process.
Table 12.1
Global Requisition
Setup Menu (5.2.1)
Menu Number
Description
Program Name
5.2.1.1
Approval Level Maintenance
rqlmt.p
5.2.1.2
Approval Level Browse
rqliq.p
5.2.1.4
Category Maintenance
rqcmt.p
5.2.1.5
Category Report
rqcrp.p
5.2.1.7
Job Maintenance
rqjmt.p
5.2.1.8
Job Browse
rqjiq.p
5.2.1.13
Horizontal Approver Maintenance
rqahmt.p
IMPLEMENTING GRS
Menu Number
Description
Program Name
5.2.1.14
Vertical Approver Maintenance
rqavmt.p
5.2.1.15
Job Approver Maintenance
rqajmt.p
5.2.1.16
Product Line Approver Maint
rqaplmt.p
5.2.1.17
Approver Report
rqarp.p
5.2.1.20
Buyer Maintenance
rqbmt.p
5.2.1.24
Requisition Control File
rqpm.p
105
Figure 12.1 summarizes the tasks required to set up GRS. These tasks are
described in detail in the following sections.
Fig. 12.1
GRS Setup Tasks
Plan
Planapproval
approvalprocess.
process.
Set
Setup
upcategories.
categories.
Set
Setup
updefaults
defaultsfor
for
requisitions.
requisitions.
Set
Setup
upjobs.
jobs.
Set
Setup
upE-mail
E-maildefinitions
definitionsand
and
E-mail
E-mailusers.
users.
Set
Setup
upbuyers.
buyers.
Set
Setup
upreviewer
reviewerand
andapprover
approver
levels.
levels.
Set
Setup
upapprovers.
approvers.
= optional
106
PRO/PLUS USER GUIDE
Planning the Approval Process
Before starting to set up GRS, you should consider the way you want the
approval process for your company to flow. Use the following questions
as a guideline:
• Will you operate more efficiently if GRS generates E-mail messages
to the people involved in the approval cycle?
• Should only the next approver be notified of approval-related events,
or would a wider distribution be better?
• Are most of your requisitions approved by department heads or
supervisors?
• Are the types of purchases you make monitored across departments
by certain reviewers, regardless of which department generates the
requisition?
• Do you want the buyer to be able to change the cost specified on a
requisition when placing a purchase order? And, if so, do you want to
set parameters to identify a cost variance as out of tolerance?
System-Generated E-Mail
One element to consider in the planning process is whether your company
wants to use the automated E-mail notification features of GRS. If so, you
must establish a record in E-Mail Definition Maintenance (36.4.20) for
each E-mail system your company uses. You must also enter E-mail
addresses for all GRS users in User Maintenance (36.3.18).
If you decide to use automatic E-mail, you can send E-mail in Regular or
Extended mode. Table 12.2 summarizes GRS events and the resulting
E-mail recipients for these modes.
Table 12.2
E-Mail Modes
Regular mode notifies:
Extended mode also
notifies:
Route requisition
New route-to
Requested by, end user
Reverse route requisition
Current route-to
Requested by, end user
Modify or delete requisition
Current route-to
Requested by, end user
Mark out of tolerance
Requested by, end user
GRS event
IMPLEMENTING GRS
107
A system-generated E-mail message includes the following:
• Action
• Route to
• Requisition number
• Reason
• Requisition date
• Remarks
• Need date
• Approval status
• Due date
• Database
• Requested by
• Extended cost total
• Entered by
• Maximum extended cost total
• End user
• Approval comments (up to 15 lines)
Approver Types
Before you begin using the setup programs, consider how your company
manages requisition approvals. GRS provides the flexibility to set up
approvers based on the way your company wants to manage the approval
process. You can set up four types of approvers—horizontal, vertical, job,
and product line—using approver maintenance programs (5.2.1.13
through 5.2.1.16).
Ï See “Setting Up
Approvers” on
page 116.
Once you have decided which types of approvers are best suited to the
way you want to use GRS, you are ready to set up levels, categories, and
jobs—the building blocks used to define approvers.
Note Because of GRS’s flexibility, you can change or add to the
approver profiles at any time. For example, when you go through the
initial setup process, your company might not need to use job approvers.
However, later it may be convenient to isolate some purchase approval
authority to a specific project. You can then define the job and add a job
approver for it.
Horizontal Approvers
Approvers can be set up horizontally based on the categories of items they
are approving. For example, one manager in your company might
approve all computer purchases, regardless of which department creates
the requisition. You use Category Maintenance (5.2.1.4) to assign a range
of accounts to a category such as Computers. You can then require all
Ï See “Setting Up
Categories” on
page 114.
108
PRO/PLUS USER GUIDE
computer requisitions to be sent to the approver named for this category,
regardless of the requestor’s sub-account or department.
Vertical Approvers
Many companies approve purchases on a group or department basis;
normally, a department manager or supervisor approves requisitions for
the department. If this is the way your company works, you can define
approvers vertically through the organization; the approval levels can be
related to combinations of entities, sub-accounts, and cost centers.
Even if you use vertical approvers, you might want to have someone else
review specific types of purchases across all organizations to make sure
purchases conform to company policy. Then, you can also define
categories and set up horizontal approvers with different ranges of
account authorizations.
Figure 12.2 is a simplified overview of the difference between horizontal
and vertical approvers. It also illustrates how a requisition might require
both types of approval.
Fig. 12.2
Vertical versus
Horizontal
Approvers
General Ledger
Sub-Account/Cost Center
100
Fin.
200
HR
300
400
500
R&D Mat’ls IS
Account
1000 Rent
x
2000 Utilities
x
3000 Telephone
x
4000 Hardware
x
x
5000 Software
x
x
x
x
x
x
x
x
6000 Insurance
x
7000 Indirect Mat’ls
x
8000 Outside Serv.
x
9000 etc.
x
Vertical Approver:
The department head
approves all requisitions,
regardless of account, for
this sub-account/cost center
combination.
Horizontal Approver:
Computer category
reviewer/approver approves
all requisitions, regardless of
sub-account/cost center
combination, for these
account ranges.
Category = Computers
Job Approvers
Sometimes, you might need to set up projects or other relatively shortterm tasks that do not require long-term approval authority. In this case,
you can set up one person—usually the program manager—as a job
approver.
IMPLEMENTING GRS
109
This approver can authorize requisitions within specified ranges of subaccounts and cost centers—but only if the requisitions are associated with
a specific job. This way, a single approver can authorize project-specific
purchases originated by several departments (multiple sub-accounts).
Product Line Approvers
Product lines group items for reporting, planning, and accounting
purposes. A product line approver authorizes inventory purchases for
direct materials associated with specific sites and product lines. A person
who approves MRP-planned material purchases must be defined as a
product line approver.
Setting Up Requisition Defaults
Use the Requisition Control File (5.2.1.24) to establish default values for
new requisitions you create with Requisition Maintenance (5.2.3). Setting
default values saves time while preparing a requisition, because standard
values are already filled in. As needed, the requisition originator can
change most of these settings on individual requisitions.
Example Your company does not ordinarily use header comments on its
requisitions, so you set the Header Comments flag to No in the
Requisition Control File. A requestor who needs to add header comments
can change the flag to Yes on individual requisitions.
Fig. 12.3
Requisition Control
File (5.2.1.24)
Using GRS. Yes or No flag used to activate GRS. If set to No, the
functions of the standard MFG/PRO requisition programs located on
110
PRO/PLUS USER GUIDE
the Purchase Requisitions Menu (5.1) are available. To use the GRS
programs, set the flag to Yes. When Yes, you can no longer use
Purchase Requisition Maintenance (5.1.4).
You cannot use requisitions created in Purchase Requisition
Maintenance (5.1.4) to create purchase orders with GRS. Only
GRS-created requisitions are available for the buyer to copy while
using Build PO from Requisitions (5.2.18).
Warning If you activate GRS, create new requisitions in GRS
Requisition Maintenance (5.2.3), then reset the Using GRS flag to No, the
GRS-created requisitions are not available from any of the 5.1 menu
programs. In addition, any POs you have built from GRS requisitions are
not accessible from Purchase Order Maintenance (5.7) when GRS is
inactive.
Tip
Prefix codes restrict
the size of the
numeric portion of
the requisition ID.
The combined
length cannot
exceed eight
characters.
Requisition Prefix. An optional one- to three-character prefix for
purchase requisition numbers. For example, you might want to make
your purchase requisitions easy to identify by adding a prefix of RQ.
When you add a new requisition and leave Requisition Number
blank, it is automatically set to the prefix code followed by the next
sequential number.
Tip
Next Requisition Number. The next automatic purchase requisition
Start with a large
number (such as
10000) so that
requisitions sort in
sequence.
number for system-assigned numbers. When setting a default starting
number, remember that purchase requisition numbers are
alphanumeric and sort in that sequence: requisitions 10, 20, and 100
sort in the sequence 10, 100, 20.
Approval Currency. The currency to be used in defining approval
levels. Defaults from the system base currency.
Requisitions can be created in more than one currency. GRS converts
other currencies to the approval currency as part of the approval
process. A valid exchange rate must exist for this currency during
approval.
Product Line Approvals Required. The minimum number of
approvers needed to approve direct material requisitions before they
can be placed on a purchase order.
IMPLEMENTING GRS
111
Horizontal Approvals Required. The minimum number of categoryoriented approvers needed to approve each category within a
requisition before it can be placed on a purchase order.
Vertical Approvals Required. The minimum number of organizationoriented approvers needed to approve requisitions before they can be
placed on a purchase order. Job approvers are included in this
number.
Use Tolerance Percent. Enter Yes or No to indicate whether you want
the system to check the cost of an item shown on the requisition
against the actual cost specified on the purchase order. If this field is
Yes and you enter a value in the Tolerance Percent field, the system
compares the requisition maximum cost to the PO cost if the buyer
increases the cost after copying the approved line to the PO. If the
percentage is exceeded, GRS prompts the buyer to mark the line out
of tolerance.
Tolerance Percent. The default allowable percentage difference
between the maximum cost shown on a requisition line item and the
cost entered on the purchase order.
Use Tolerance Value. Yes or No flag used with Tolerance Value field.
Processing works similarly to Use Tolerance Percent.
Tolerance Value. The default allowable cost difference between the
Ï See “Out-ofTolerance
Conditions” on
page 152.
Tip
If you set both Use
Tolerance Percent
and Use Tolerance
Value to Yes, GRS
uses the smaller of
the two to
determine if lines
are out of tolerance.
maximum cost shown on a requisition line item and the cost entered
on the purchase order. Processing works similarly to Tolerance
Percent.
Ln Format (S/M). Specify the default method for entering purchase
requisition line items—single-line or multiple-line. Multiple-line
mode displays several lines on a single screen, but only allows input
or modification of basic data. Single-line mode displays all data fields
for one line per screen. This value can be changed at any time on
individual requisitions.
E-mail Option. Enter the default E-mail mode. Valid settings are N, R,
and E.
• Set to None (the default) if you do not want to use the system-
generated E-mail features of GRS. Users cannot override this
setting on individual requisitions.
Ï See “SystemGenerated
E-Mail” on
page 106.
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PRO/PLUS USER GUIDE
• Set to Regular or Extended to make this the default E-mail mode
for all requisitions. Users can change the default setting on
individual requisitions.
Tip
Out of Tolerance Routing. Enter the code indicating the default
This field is only
used when Use
Tolerance Percent
or Use Tolerance
Value is Yes.
routing for requisitions when the buyer chooses to route an out-oftolerance line: R (requestor), L (last approver), F (first approver), or
N (none). If you set the field to None, the Route To field on the outof-tolerance routing screen defaults to blank.
Header Comments. Yes or No flag indicating whether comments are
normally entered on each requisition header. Information associated
with the header usually applies to the entire requisition and prints at
the top of the requisition. The flag can be changed manually on a
requisition. If you do not normally use header comments, set this flag
to No to avoid being prompted each time with the comment entry
screen.
Line Comments. Yes or No flag indicating whether comments are
normally entered on each requisition line. The flag can be changed
manually on a requisition. If you normally do not use comments, set
this flag to No to avoid being prompted each time with the comment
entry screen.
Setting Up Automated E-Mail (Optional)
Ï See “SystemGenerated
E-Mail” on
page 106.
If you want GRS to send automatic E-mail notifications during the
requisition approval cycle, use E-Mail Definition Maintenance (36.4.20)
to establish information about how GRS communicates with your E-mail
system. You must also add E-mail information for each user in User
Maintenance (36.3.18).
These functions are described in User Guide Volume 11: Manager
Functions.
IMPLEMENTING GRS
113
Defining Approval Levels
An approval level within GRS is defined as the maximum amount of
approval currency a person assigned that level is authorized to approve.
You define approval levels in Approval Level Maintenance (5.2.1.1). To
view existing approval levels, use Approval Level Browse (5.2.1.2).
Ï See “Approval
Level Browse”
on page 156.
Fig. 12.4
Approval Level
Maintenance
(5.2.1.1)
Approval Level. Enter a two-digit number defining a level. At initial
system setup, you should consider establishing these in increments of
5 or 10 so that you can later insert intermediate levels. These codes
are also used in the Review Level field in approver maintenance
programs (5.2.1.13 through 5.2.1.16).
Approval Level 00 is reserved by the system and indicates that a
person is not an approver or reviewer. Individuals with this level are
not included when reports are generated.
Description. Optionally enter a text description of the approval level.
This description appears on various inquiries and reports.
Approval Amount. The amount a person assigned this level is
authorized to approve or required to review. This amount is expressed
in the approval currency defined in the Requisition Control File
(5.2.1.24). You can assign a zero-level authorization. This defines a
person who reviews requisition items and can either deny them or
approve them and route them to someone with a higher approval
level.
Note This amount can represent either a maximum or minimum,
depending on where it is used. In the approver maintenance programs,
Approval Level is the maximum authorized level. When Approval
Required is Yes in one of these programs, the associated individual must
approve all requisitions up to this amount. But when Review Required is
Yes, Review Level is a minimum—this individual must review all
requisitions above this amount.
Ï See “Setting Up
Approvers” on
page 116.
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PRO/PLUS USER GUIDE
Approval Currency. The default currency from the Requisition
Control File (5.2.1.24). This is a display-only field.
Setting Up Categories
A category is a logical grouping of accounts related to specific approvers.
For example, you might have one person in your organization review all
computer purchases.
Depending on the way your company wants to manage the requisition
approval process, you can establish a set of categories with Category
Maintenance (5.2.1.4). The center frame displays ranges of accounts
already associated with the category; use the bottom frame to add,
modify, or delete accounts.
Ï See page 156.
Use Category Report (5.2.1.5) to view descriptions and ranges of
accounts associated with existing categories.
Fig. 12.5
Category
Maintenance
(5.2.1.4)
Category. A one- to four-character alphanumeric code you assign to
each category.
Description. A text description of the items in the category, such as
computer equipment or communications. This description appears on
various inquiries and reports.
Tip
The same account
numbers can be
included in more
than one category.
Account From. Beginning of a range of accounts to be included in this
category. All sub-accounts that fall within this range are also
included. For example, account range 5100 - 5100 includes 5100001
through 51009999, where 5100xxxx is the sub-account.
IMPLEMENTING GRS
115
Account To. End of a range of accounts to be included in this
category; defaults to same value as Account From. This field cannot
be left blank.
Setting Up Jobs
A job is a relatively short-term set of tasks, such as a limited-duration
project. People from many different sub-accounts or cost centers often
issue requisitions for the same job. To keep purchase accountability with
one person—usually the project manager—you can set up a job code. Use
Job Maintenance (5.2.1.7) to define jobs. Job Browse (5.2.1.8) lets you
view existing job definitions.
Ï See “Job
Browse” on
page 157.
Note While job and project are used for the same type of activity,
MFG/PRO uses project to track expenses to a GL account. Job is used
only to determine an approver for a requisition.
Fig. 12.6
Job Maintenance
(5.2.1.7)
Job. An alphanumeric code assigned to this job. When an approved
requisition line is copied to a purchase order, this information is
added to the Sales/Job field on the PO. The job code is not validated
against any system data. Consider establishing naming standards for
your company to make the codes easy to recognize on reports and
inquiries.
Description. A short description of the project or activity for this job.
This description appears on various inquiries and reports.
Start Effective. The first date this job can be used on a requisition. The
default is blank. Effective dates are optional. If you leave the date
fields blank, the job is effective indefinitely.
End Effective. The last date this job can be used on a requisition. The
default is blank.
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PRO/PLUS USER GUIDE
Setting Up Buyers
The buyer—an individual who places purchase orders with suppliers—is
the last person in the requisition process. After a requisition has passed
through final approval, it is routed to the buyer, who references approved
requisition line items on purchase orders. Use Buyer Maintenance
(5.2.1.20) to add and delete buyers.
Fig. 12.7
Buyer Maintenance
(5.2.1.20)
Buyer. User ID of the person designated in this record as a buyer.
During the approval process, the buyer named on the requisition is
notified by system-generated E-mail when the requisition is approved
and ready to be moved onto a purchase order. Any valid MFG/PRO
user can be defined as a buyer.
Delete. Yes or No flag used to remove employee’s status as a buyer.
Default is No; set to Yes to delete this person from the buyer master.
Important If you use generalized codes for the Buyer field (po_buyer) in
Purchase Order Maintenance (5.7), you must first use Generalized Codes
Maintenance (36.2.13) to establish any user you want to define in Buyer
Maintenance as a valid entry. Otherwise, an error displays in Buyer
Maintenance.
Setting Up Approvers
Ï See “Planning the
Approval
Process” on
page 106.
As discussed in the section on planning, GRS provides four programs for
defining the approvers most appropriate to your company. These
programs use combinations of the level, category, and job data you
established earlier in the setup process, along with entity, sub-account,
and cost center data, to define an approver profile.
Ï See “Approver
Report” on
page 157.
Use Approver Report (5.2.1.17) to view information on existing
approvers.
IMPLEMENTING GRS
117
This section describes the four GRS approver maintenance programs.
These programs include many common fields. Descriptions of these
fields are provided only once and are not repeated for each program.
Fig. 12.8
Horizontal
Approver
Maintenance
(5.2.1.13)
User Id. Enter the ID of an individual assigned an expenditure
Tip
authorization limit within a defined set of GL account, sub-account,
cost center, and entity ranges. This can also be a reviewer—a person
who may not have a high enough level to approve a purchase, but still
reviews it from a policy or compliance standpoint.
When you enter a
valid value, the
system displays the
full description of
the selected entry.
Entity. Enter the entity code for which an approver can authorize
requisitions. Entity codes are used to process the general ledger
transactions of a specific part of your company—an office or region,
for example. Leave blank if this approver can authorize requisitions
for all entities.
Category. Alphanumeric code for the selected category. This field
Ï See page 114.
applies to Horizontal Approver Maintenance only.
Sub-Account From. Beginning of the range of sub-accounts for which
this approver is authorized to approve requisitions. If there is a value
in Sub-Account To, this field cannot be blank.
Sub-Account To. End of sub-account approval range. Defaults to
value entered in Sub-Account From field. If there is a value in SubAccount From, this field cannot be blank.
Cost Ctr From. Beginning of the range of cost centers for which this
approver is authorized to approve requisitions. If there is a value in
Cost Ctr To, this field cannot be blank.
Tip
If your company’s
general ledger is set
up with subaccounts and cost
centers, GRS
validates any
entries in these
fields.
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PRO/PLUS USER GUIDE
Cost Ctr To. End of cost center approval range. Defaults to value
entered in Cost Ctr From field. If there is a value in Cost Ctr From,
this field cannot be blank.
Review Level. Enter the two-digit code representing the minimum
amount of specified currency an individual is required to review on a
requisition. Used in conjunction with the Review Required flag to
indicate that this person must review all requisitions at or above the
level shown here—even if the person’s approval authority is
insufficient to make final approval.
Review Required. Yes or No flag indicating whether all requisitions
at or above the level specified in Review Level must be reviewed by
this individual. Default is No. This applies only to requisitions
requiring this person’s approval type—horizontal, vertical, job, or
product line.
Approval Level. Enter the two-digit code representing the maximum
amount of specified currency an individual is authorized to approve
on a requisition.
The way GRS uses this level varies by the type of approver. For
example, for vertical and job approvers, the system determines
approvers based on the total maximum cost of the requisition. This is
because all the line items use the same sub-account and cost center
combination. For horizontal approvers, GRS selects approvers based
on the total maximum cost of all the line items for each category
included on the requisition.
Approval Required. Yes or No flag indicating whether all requisitions
at or below the level specified in Approval Level must be approved
by this individual. Default is No. This applies only to requisitions
requiring this person’s approval type—horizontal, vertical, job, or
product line.
Tip
Alternate Approver [1], Alternate Approver [2]. Enter the ID of
An alternate does
not have to be the
same type of
approver—just the
same level.
another approver with the same or greater expenditure authorization
limit who is allowed to authorize requisitions on behalf of a regular
approver when that person is not available. You can designate up to
two alternate approvers.
Administrative Approver. Enter the ID of an individual authorized to
approve purchase requisitions on behalf of this approver. The person
IMPLEMENTING GRS
119
specified does not need to be assigned an approval level. Completing
this field allows routine requisition activities to continue during a
manager’s absence.
Start Effective. Enter the first date this approver is authorized to
approve requisitions. The default is blank. Effective dates are
optional; you can use start and end dates to assign approvers for
short-term tasks or as temporary alternates.
End Effective. Enter the last date this approver is authorized to
approve requisitions. The default is blank; effective period is openended.
Fig. 12.9
Similar to
Horizontal
Approver
Maintenance;
does not
include
Category field
Vertical Approver
Maintenance
(5.2.1.14)
Fig. 12.10
Job Approver
Maintenance
(5.2.1.15)
Includes Job
field
Job. The job code assigned to this project or activity. This field
applies to Job Approver Maintenance only.
Ï See “Setting Up
Jobs” on
page 115.
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PRO/PLUS USER GUIDE
Fig. 12.11
Product Line
Approver
Maintenance
(5.2.1.16)
Does not
include account
information;
adds Site and
Product Line
fields
Site. Enter the site code for which this person is authorized to approve
requisitions for inventory items. This field applies to Product Line
Approver Maintenance only.
Product Line. Enter the code of the product line for which this person
can approve requisitions. This field applies to Product Line Approver
Maintenance only.
CHAPTER 13
Creating Purchase
Requisitions
This chapter describes Requisition Maintenance (5.2.3), the main
application you use to create a requisition and move it into the review
and approval cycle.
Introduction
122
Creating a Requisition with Requisition Maintenance
Approving MRP Planned Orders
135
122
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PRO/PLUS USER GUIDE
Introduction
Purchase requisitions come from two sources:
• Manually entered requisitions built in Requisition Maintenance
(5.2.3)
• Requisitions created by approving MRP planned orders with Planned
Purchase Order Approval (23.11)
This chapter describes the structure of a requisition and discusses how to
create a requisition using both of these sources.
Creating a Requisition with Requisition
Maintenance
With Requisition Maintenance (5.2.3), you build a requisition in three
sections: the header, the line-item detail, and the trailer, as shown in
Figure 13.1.
Fig. 13.1
Requisition Entry
Flow
Enter
EnterRequisition
RequisitionHeader
Header
General
Generaldata
datafor
forthe
the
requisition;
requisition;includes
includesdefault
default
values
valuesfor
forline
lineitems.
items.
Enter
EnterLine
LineItems
Items
Items
Itemsbeing
beingrequested
requestedand
and
item-specific
item-specificdata.
data.
Review
ReviewTrailer
Trailer
Total
Totalrequisition
requisitionprice
pricedata;
data;
begins
beginsapproval
approvalrouting
routing
process.
process.
This section provides a field-by-field description of each part of the
requisition.
CREATING PURCHASE REQUISITIONS
Creating the Purchase Requisition Header
Data items you enter in the requisition header become defaults for each
line of the purchase requisition. Header information is divided between
two frames. You enter most of the data in the first frame; the second
includes optional detailed supplier information.
When you begin entering detailed line-item data, you can modify some of
these entries on individual lines.
Note Some fields are required; valid data must be entered in them or the
system does not create the requisition. Other fields are optional; they do
not require data for the system to create the requisition. Information in
optional fields, such as Comments, can be used as follows:
• Explain the purpose of the requisition.
• When applicable, describe why the item being requested does not
follow standards.
• Provide other information that might be needed during the approval
or purchasing process.
Fig. 13.2
Requisition
Maintenance
(5.2.3)
Req Nbr. Required. A unique control number assigned to each
purchase requisition. You can enter a number of your own or let
MFG/PRO assign a number based on settings in the Requisition
Control File (5.2.1.24). Press Enter to have the system assign the next
number for a new requisition. To modify an existing requisition, enter
its number.
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PRO/PLUS USER GUIDE
Supplier. Optional. If you want to specify a supplier, enter the unique
supplier address code assigned to a supplier. If the supplier has not yet
been defined in Supplier Maintenance (2.3.1), enter the supplier
name, address, phone number, and name of contact in header
comments.
If you do not specify a supplier, an approver or the buyer will
complete this field during the approval process. If you enter a supplier
code in the header, that supplier becomes the default for the entire
requisition; you can change it at the line-item level.
Ship To. Optional. The address to which the supplier is to send the
goods. The default Ship To is set in the Purchasing Control File
(5.24). If the default is not correct for this order, use the look-up
browse to display the address master; select the correct Ship-To
address.
Requisition Date. Required. Enter the date the requisition is created.
Default is the current system date.
Need Date. Required. Enter the date the items are required at the end-
user’s site. Default is the system date. Need date is used on the
purchase order generated from the requisition. It can be later than the
due date to allow time for such activities as inspection or
transportation from the receiving area to the end user. This date prints
on most reports and inquiries. The need date can be changed for each
line item. It cannot be earlier than the current date.
Due Date. Required. Enter the date the items are due to be received at
the end user’s site. Default is the system date. The system uses this
date as the default for all line items on this requisition. However, you
can change the due date when entering line-item data. It cannot be
earlier than the current date.
Entered By. Reference field. The log-in ID of the individual entering
the requisition.
Requested By. Required. Enter the ID of the person requesting the
items; validated against the user master. The system default is the login ID of the person completing the requisition. If you are using
system-generated E-mail in the Extended mode, the requestor
receives requisition status E-mail.
CREATING PURCHASE REQUISITIONS
End User. Required. Enter the ID of the person for whom the
requisitioned items are intended; validated against the user master. If
you are using system-generated E-mail in the Extended mode, the end
user receives requisition status E-mail.
Reason. Optional. Enter a brief explanation of the requisition for the
approvers or purchase reviewers who authorize or deny the request.
This field does not appear on the purchase order.
Remarks. Optional. Enter any remarks related to the requisition or to
the supplier. This information applies to the entire requisition. It
appears on system-generated E-mail messages and is also printed on
the purchase order. When a supplier is specified in the header, and
remarks for that supplier have been added in Supplier Maintenance
(2.3.1), those remarks display here.
Sub-Account. An alphanumeric field that identifies the department to
be charged with the cost. May be required before final approval,
depending on the general ledger (GL) setup of your company.
Cost Center. An alphanumeric field designating the cost center for
which the items are being purchased. May be required before final
approval, depending on the GL setup of your company.
Site. Required. Enter the site from which the order is being placed.
This becomes the default for the line items and can be changed at that
level.
Entity. Required. Enter the entity code for the requisition. Entity codes
are used to process the GL transactions of a specific part of your
company—an office or region, for example.
Job. Optional. An eight-digit alphanumeric code used to track
expenses for a specific event or activity. If the items on this
requisition are for a specific job, enter the job name. Otherwise, leave
it blank.
The system uses jobs to determine appropriate reviewers and
approvers for requisitions. When an approved requisition is copied
onto a purchase order, the entry in this field is copied into the Sales/
Job field.
Project. Optional. An eight-digit alphanumeric code used to track
expenses for a specific event or activity to a GL account. Project is
125
126
PRO/PLUS USER GUIDE
not the same as the Job field, which is used to assign approval
authority for requisitions and is not tied to the general ledger. Project
is validated against the project master if Verify Projects is Yes in the
System/Account Control File (36.1). When an approved requisition is
copied onto a purchase order, the entry in this field is copied into the
Project field.
Currency. Required. Enter the currency in which the purchase order
will be created. Defaults from the supplier, if specified; otherwise,
from the base currency in the System/Account Control File.
Tip
Currency exchange
rates are defined in
Exchange Rate
Maintenance
(26.4).
Ï See “Out-ofTolerance
Conditions” on
page 152.
Requisitions can be created using any currency defined in Currency
Maintenance (26.1) with a valid exchange rate. Exchange rates are set
at the time the requisition is created, then recalculated when the buyer
enters the PO price.
Fluctuations in exchange rates can create an out-of-tolerance
condition; that is, the purchase price exceeds the maximum cost
shown on the requisition line item by more than the out-of-tolerance
parameters set in the Requisition Control File (5.2.1.24).
Language. Optional. A selection tool used when comments are to be
entered in a language other than the default language. A master
comment, created in Master Comment Maintenance (1.12), can be
stored in multiple languages using the same master reference code.
MFG/PRO uses the code in the Language field to select the
appropriate language.
Direct Materials. Required. Yes or No flag indicating whether this
requisition applies to direct (MRP) materials items. The field defaults
to No for all maintenance, repair, and operating supplies (MRO)
purchases. GRS uses this flag to determine whether a product line
approval is required.
Ï See “SystemGenerated
E-Mail” on
page 106.
E-Mail Option. Optional. E-mail mode (None, Regular, or Extended).
This setting defaults from the Requisition Control File. If the system
administrator has set this field to None, GRS is not using your
company’s E-mail system.
If it is set to Required or Extended, you can specify the extent to
which you want GRS to generate E-mail messages during the
approval process. The Regular mode (R) sends a minimum number of
messages—mainly to the user to whom the requisition is being
CREATING PURCHASE REQUISITIONS
127
routed. In the Extended mode (E), status messages are sent to the
requestor and end user.
Status. Optional. Identifies the status of the requisition. The system
uses this code to determine whether a requisition is to be included on
some reports and inquiries:
• Blank indicates the requisition is open.
• X indicates the requisition is canceled. No further activity can be
entered against a requisition with this status.
If a requisition or line item has been canceled, it can be reopened by
changing the status.
Comments. Optional. Yes or No flag indicating whether you want to
add header comments. The default is set in the Header Comments
field of the Requisition Control File. Enter Yes if you want to enter
additional information for approvers, purchase reviewers, and buyers
to read when processing the requisition. Use comments for such
things as new supplier data, item specifications, or special packaging
or delivery requirements.
Aprvl Status. Reference field. Indicates whether the entire requisition
is approved, not approved, or out of tolerance. At the header level,
this field does not change to Approved until all lines have been
approved. If at least one line item is out of tolerance, this field reads
Out of Tolerance. If an out-of-tolerance line is changed on an
approved requisition, this field reverts to Unapproved.
When you have completed the first frame of the header, press Go; the
second frame displays.
Fig. 13.3
Requisition
Maintenance,
Second Header
Frame
Discount %. Optional. The discount percentage the supplier is
allowing for the requisitioned items. This discount percentage is the
128
PRO/PLUS USER GUIDE
default for line items; you can change the discount at the line-item
level if it varies by item. If a supplier is specified, this defaults from
the supplier master.
Tip
These fields are
validated against
the Price Table
Required and Disc
Table Required
flags in the
Purchasing Control
File (5.24).
Price Tbl. Optional. The price table GRS uses to find the item’s price.
If a supplier is specified, this defaults from the supplier master. The
entry in this field becomes the default value for the line items.
Disc Tbl. Optional. The discount table GRS uses to look up the
discount associated with this item. If a supplier is specified, this
defaults from the supplier master. The entry in this field becomes the
default value for the line items.
Entering Line Items
Tip
You can alternate
between Single and
Multi when you are
entering line items.
You can enter line-item data in two modes—single-line or multiple-line—
based on the setting of the Ln Format (S/M) flag in the Requisition
Control File (5.2.1.24).
In multiple-line mode, you can enter just the basic data for from 8 to 16
items—depending on your computer system—on a single screen. This
basic data includes supplier data, site, item number, quantity, unit of
measure, unit cost, and discount percentage. All other information
defaults from the header.
Note If you need to change any of the other header information for a line
item, you must use single-line mode, which displays detailed data for only
one line on each screen. To change from multiple- to single-line mode,
press End until the cursor appears in the Ln Format field; then enter S and
press Go.
Fig. 13.4
Requisition
Maintenance,
Requisition Line
Frame
CREATING PURCHASE REQUISITIONS
129
Line. Required. Unique identifier for each line of the requisition.
Press Enter to create a new line number. The line number is used to
identify individual requisition lines during the review, approval, and
purchase order process. To view or modify an existing line item, enter
the number of the line or use the arrow keys to scroll through the list
of line items.
Site. Defaults from the header; can be changed for each line item.
Item Number. Optional. The catalog or stock identifier used for the
Tip
inventory system. For memo item purchases, enter a brief description
of the item being purchased. For other purchases, enter the item
number from the item master. You can enter additional information in
line-item comments, if needed.
Memo items are not
defined in
MFG/PRO.
Supplier. Defaults from the header; can be changed for each line item.
When you advance to this field, a pop-up window prompts you for an
optional price table and discount table.
Fig. 13.5
Requisition
Maintenance,
Supplier Detail
Frame
Pr Tbl. Optional. Defaults from header; can be changed for each
line item.
Disc Tbl. Optional. Defaults from header; can be changed for
each line item.
Req Qty. Required. The quantity of the item needed.
UM. Optional. Enter the unit of measure in which goods or services
are priced, ordered, and received; for example, EA (each), BX (box),
DZ (dozen), LT (lot), or HR (hour). UM is used in the search for a
price on the associated price list or discount table.
Unit Cost. Optional. Price from the associated price list or discount
table. The system uses this information to calculate the extended cost
of the line item.
Disc %. Defaults from the header; can be changed for each line item.
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PRO/PLUS USER GUIDE
Due Date. Defaults from the header; can be changed for each line
item.
Need Date. Defaults from the header; can be changed for each line
item.
Type. Optional. The type of purchase. If you enter an inventory item
code in the Item field, Type defaults to blank. Non-inventory items
show M (memo) in this field. Valid item codes with blank types are
visible to MRP as a source of supply. To identify an inventory item
that should not be placed in inventory when received—for example,
an extra quantity ordered for a special event—enter M in this field.
Category. Optional. A logical grouping of related items by GL
account number. Used to determine the type of approval required for
the item. If you enter an account code in Pur Account or if one
defaults from the supplier, the system attempts to determine the
category. You can override this entry.
Pur Acct. Required before final approval. The GL account code used
to record purchases. The purchases account is a combination of the
GL account number and the sub-account number. It defaults from the
purchases account in the supplier master when a supplier is specified.
The entry in this field depends on the way your company’s general
ledger is set up.
Project. Defaults from the header, if entered. Can be changed for each
line item.
Cost Ctr. Reference field. Cost center that was specified in header, if
any.
Supplier Part. Optional. The supplier’s item number. If the item has
been defined in Supplier Item Maintenance (1.19), the system
defaults the supplier’s item number to this field so it can be
referenced on the purchase order.
Manufacturer. Reference field. The name of a specific manufacturer.
If the supplier item master includes a manufacturer, it displays in this
field.
CREATING PURCHASE REQUISITIONS
131
Description. Optional. Item master field associated with inventory
items. If you enter an inventory line item, Description defaults from
the item master. If you enter a non-inventory item, “Item Not In
Inventory” displays. Clear the field and enter a brief description of the
item. This description prints on formal documents such as POs.
Single Lot. Optional. Yes or No flag indicating whether each receipt
requires a unique lot number. This information is copied onto the
purchase order with the approved line item. It defaults from the
Compliance Control File (1.22.24).
Revision. Optional. A code identifying the engineering revision of
this item. This code defaults from the item master. It is copied with
the approved line item onto the purchase order. The code can be
changed to indicate that the required revision is not the same as
shown in the Item Master.
UM Conv. Optional. Used to calculate the equivalent amount or value
from purchase unit to stock unit of measure (default is 1). Defaults
from value set in Unit of Measure Maintenance (1.13), if available.
This field allows for correct conversion of both the items and their
currency value. For example, your company might control pencils as
individual items; however, the supplier might sell them only by boxes
containing 24 pencils. In that case, set the value of UM Conv to 24.
Stock Um Qty. Reference field. The requisition quantity converted
from the supplier’s unit of measure to the unit of measure in which
your company stocks this item.
Qty Ordered. Reference field. The actual quantity ordered. Default is
zero; when all or part of a requisition line item quantity is placed on a
purchase order, the quantity is reflected in this field.
Max Unit Cost. Required. A field that allows for a higher purchase
cost than entered in the Unit Cost field. Default is Unit Cost without
regard for the discount percent; this can be changed. The (optionally)
higher cost by line item is used to calculate the total cost for which
the requisition is approved. The system uses this cost when
calculating whether the requisition is within tolerance parameters set
in the Requisition Control File (5.2.1.24).
Ext Cost. Reference field. A calculation using the quantity ordered,
unit cost, and discount to determine total extended cost.
Ï See User Guide
Volume 9:
Compliance.
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PRO/PLUS USER GUIDE
Max Ext Cost. Reference field. A calculation using the quantity
ordered and maximum unit cost to determine total maximum
extended cost.
Status. Optional. Identifies the status of the individual requisition
line.
• Blank indicates the line item is open.
• X indicates the line item is canceled. No further activity can be
entered against a line item with this status.
If a line item has been canceled, it can be reopened by changing the
status. When a requisition is canceled at the header level, X displays
on all line items.
Comments. Optional. Yes or No flag indicating whether you want to
enter comments for this line. This is not the same field as header
comments; you can add different comments for each line item if you
choose.
• Enter Yes if you want to enter additional information about this
line item—for example, item specifications or special packaging
or delivery requirements.
• Enter No if you do not want to enter comments.
MFG/PRO maintains a minimum audit trail of changes to purchase
requisitions, so you can use comments to record changes to line items
that might be important later for informational or tracking purposes.
Line item comments can be copied onto the PO in Build PO from
Requisitions (5.2.18); the buyer can then choose to print them on the
PO.
CREATING PURCHASE REQUISITIONS
133
Completing the Trailer
In the final section of Requisition Maintenance, the trailer, you decide
whether the requisition is ready to enter the approval process. The first
trailer screen displays the total extended cost and maximum extended cost
in both the requisition currency (left column) and the approval currency
(right column).
Fig. 13.6
Requisition
Maintenance,
Summary Frame
If you are satisfied that the requisition is correct, choose Yes. A routing
frame lets you send the requisition into the approval process.
If you choose not to route the requisition at this time—for example, if you
want to wait for additional information on a line item—then exit without
adding any routing information. The requisition remains in your queue.
You can return to it later by entering its number on the first screen of
Requisition Maintenance, or you can use Requisition Routing
Maintenance (5.2.14) if the requisition is ready to route. The approval
process does not start until you route the requisition to the first approver
or reviewer.
Fig. 13.7
Requisition
Maintenance,
Routing Frame
Action. The routing action you want to take. For new requisitions
entering the approval process, select 1 to route the requisition to the
first approver.
Ï See “Requisition
Routing Maintenance” on
page 142.
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PRO/PLUS USER GUIDE
Currently Routed To. The user in whose queue the requisition resides.
You can change this only if you are an alternate or administrative
approver for the current routed-to user.
Req Nbr. The requisition you want to route. This defaults from the
requisition you have just completed.
Maintain Aprvl Comments. Yes or No flag; defaults to No. Change
this flag to Yes if you want to add comments for the next person on
the routing to read.
Route To. The first person in the approval process. Use the look-up
browse to view the list of appropriate approvers determined by the
system based on sub-account, cost center, category, and job
information. On MRP orders, this is a product-line approver.
Buyer. The employee responsible for issuing a purchase order for
approved requisition items. You can leave this field blank. However,
a purchase reviewer or approver must complete the field before final
approval.
If your company uses the system-generated E-mail feature, the buyer
is informed by E-mail when the requisition has been approved. If a
default supplier was entered for the requisition, and if a buyer was
defined for that supplier in Supplier Maintenance (2.3.1), that buyer’s
user ID appears in this field. It can be changed to any valid buyer.
When you have completed the routing frame and added approval
comments (if any), you are prompted to confirm your actions. This routes
the requisition into the approval process.
CREATING PURCHASE REQUISITIONS
135
Approving MRP Planned Orders
You can also create a purchase requisition by approving MRP planned
orders using Planned Purchase Order Approval (23.11).
Fig. 13.8
Planned Purchase
Order Approval
(23.11)
Establish selection
criteria for planned
orders.
Approve planned
orders to create a
multiple-line
requisition.
In the first screen of Planned Purchase Order Approval, you set selection
criteria for MRP planned orders. You then set the Approve field to Yes or
No for each planned order, as appropriate. The system creates one
multiple-line requisition that includes all the approved planned orders.
The new requisition number appears on all approved lines.
Use Requisition Maintenance (5.2.3) to make any required changes to the
new requisition before beginning the approval process.
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PRO/PLUS USER GUIDE
CHAPTER 14
Reviewing and
Approving Purchase
Requisitions
This chapter describes the procedures for approving, denying, or
rerouting purchase requisitions.
Introduction
138
Reviewing and Approving a Requisition
138
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PRO/PLUS USER GUIDE
Introduction
As a requisition reviewer or approver, you are informed by systemgenerated E-mail—assuming your company is using that feature—that a
requisition is awaiting action. You use Requisition Approval Maintenance
(5.2.13) to review the requisition and then approve, deny, or reroute it. If
you find incorrect or incomplete information, you can go from the
approval screen directly into Requisition Maintenance (5.2.3) to make
corrections and additions.
When you have completed your review, if you have a high enough
approval level, you can approve the requisition for release and forward it
to Purchasing. Or you can deny the requisition, reroute it to the originator
for additional work, or reroute it to another approver.
This chapter describes the procedures used for routing and approving
requisitions.
Reviewing and Approving a Requisition
Requisition Approval Maintenance (5.2.13) is used to review and approve
or deny a requisition. It also provides tools for viewing and modifying the
requisition. When you have completed your approval, you use the
program to forward the requisition to the next person in the approval
process; additional routing options are provided by Requisition Routing
Maintenance. (5.2.14)
Requisition Approval Maintenance
Ï See “Approver’s
Open Req.
Inquiry” on
page 164.
When a requisition is ready to be reviewed, the originator begins the
approval process as described in Chapter 13. If your company uses
automated E-mail, the first person in the approval process receives a
message that a requisition is awaiting action. The approver then uses
Requisition Approval Maintenance (5.2.13) to look at the requisition. To
see a list of requisitions waiting for an approver’s disposition, use
Approver’s Open Req. Inquiry (5.2.16).
Use the View Queue/Dispositioned field in Requisition Approval
Maintenance to select a requisition from the queue of items awaiting your
attention.
REVIEWING AND APPROVING PURCHASE REQUISITIONS
Fig. 14.1
Requisition
Approval
Maintenance
(5.2.13)
View Queue/Dispositioned. Specify which list of requisitions you
want to select from. The setting in this field determines which list you
see when you use the arrow keys or the look-up browse.
• Queue: The list of requisitions that are currently routed to you
• Dispositioned: The list of requisitions that you have already acted
on
User Id. Displays the user ID of the reviewer or approver. This field
defaults to the individual logged on to the system. You can change
this to another person’s ID only if you have been designated as this
person’s alternate or administrative approver in an approver
maintenance program.
Req Nbr. Enter the number of the requisition you want to approve.
Use the arrow keys to select from the Queue or Dispositioned list.
View Requisition. Yes or No flag indicating whether the system
should display the requisition in read-only mode, as shown in
Figure 14.2. If you select Yes, the requisition is immediately
displayed. At the line level, use the arrow keys to scroll through line
numbers; press Enter to select a line to be displayed.
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PRO/PLUS USER GUIDE
Fig. 14.2
Requisition
Approval
Maintenance, View
Requisition Screen
When you are finished viewing the requisition, press Exit to return to
the Requisition Approval Maintenance screen.
Ï See “Creating a
Requisition with
Requisition
Maintenance” on
page 122.
Modify Requisition. Yes or No flag indicating whether you want to
change the requisition. If you select Yes, the requisition is
immediately displayed, as shown in Figure 14.3. Although the screen
label still says Requisition Approval Maintenance, the program can
perform all the functions of Requisition Maintenance. Modify the
requisition as needed.
Fig. 14.3
Requisition
Approval
Maintenance,
Modify Requisition
Screen
When you have completed the changes, press Exit to return to the
Requisition Approval Maintenance screen (Figure 14.1).
REVIEWING AND APPROVING PURCHASE REQUISITIONS
141
Maintain Aprvl Comments. Yes or No flag indicating whether you
want to add comments for subsequent approvers to read. If you select
Yes, you can enter comments.
Action. Enter the code for one of three possible actions. Enter 1 to
approve the requisition, 2 to deny it, or 3 to reverse an earlier action.
After you review, modify, and take action on the requisition, you are
prompted to confirm that all the information is correct; if you select Yes,
you are prompted to route the requisition. No returns you to the
Requisition Approval Maintenance screen.
If you select Yes on the routing prompt, a routing screen (Figure 14.4) lets
you route the requisition to the next reviewer. If you select No, the action
you indicated takes effect, but the requisition stays in your queue until
you route it.
Fig. 14.4
Requisition
Approval
Maintenance,
Routing Screen
Action. Specify the routing action you want to take.
• Select 1 to route the requisition to the person whose user ID you
enter in Route To.
• If you change your mind or route the requisition to the wrong
person, select 2 to return the requisition to your queue.
Currently Routed To. Displays the ID of the user in whose queue the
requisition resides. You can change this only if you are an alternate or
administrative approver for the current routed-to user.
Req Nbr. Enter the number of the requisition you want to route. This
defaults to the requisition you have just reviewed.
Maintain Aprvl Comments. Yes or No flag; defaults to No. Change
this flag to Yes if you want to add comments for the next person on
the routing to read.
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PRO/PLUS USER GUIDE
Route To. Enter the ID of the next person in the approval process. Use
the look-up browse to view the list of appropriate approvers
determined by the system based on sub-account, category, and job
information.
Buyer. Enter the ID of the person responsible for issuing a purchase
order for approved requisition items. Buyers are defined with Buyer
Maintenance (5.2.1.20). Unless you are the final person to approve
the requisition, you can leave this field blank. However, a reviewer or
approver must complete the field before final approval. The buyer is
informed by system-generated E-mail when the requisition has been
approved.
Final Approval
If your approval is the last one needed, the system displays a message that
the requisition is approved and prompts you to route the requisition to
Purchasing. If you choose Yes and the Buyer field has not been
completed, the cursor advances to Buyer. When you enter the user ID of a
valid buyer, the approval process is finished.
However, you can override this system action. If you want another person
to review the requisition, choose No. The cursor then moves to the Route
To field, and you can specify another user.
Requisition Routing Maintenance
Requisition Routing Maintenance (5.2.14) can be used instead of
Requisition Approval Maintenance to route a requisition to another user.
It also offers the ability to reverse a previous routing. For example, you,
as a reviewer or approver, might accidentally route a requisition to the
wrong person, or you might change your mind about the routing after it
has been completed. When you reverse a previous routing, the recipient
receives a second E-mail with the message that the requisition is no
longer awaiting action.
REVIEWING AND APPROVING PURCHASE REQUISITIONS
143
Fig. 14.5
Requisition
Routing
Maintenance
(5.2.14)
The fields in Requisition Routing Maintenance are the same as those in
the routing screen of Requisition Approval Maintenance.
This completes the approval process. The next chapter describes how the
buyer creates a purchase order from the approved requisition lines.
Ï See page 141.
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PRO/PLUS USER GUIDE
CHAPTER 15
Using Requisitions to
Build Purchase Orders
This chapter describes how to select requisition line items and use them
to create a purchase order.
Introduction
146
Creating a Purchase Order
146
Modifying the Purchase Order
151
146
PRO/PLUS USER GUIDE
Introduction
When a requisition has been approved, you can reference the requisition
line items on a purchase order in two ways:
Ï See “Modifying
the Purchase
Order” on
page 151 and
“Out-ofTolerance
Conditions” on
page 152.
• Create a purchase order in Purchase Order Maintenance (5.7), enter
header data, then reference each individual requisition line on a PO
line. This is the same process described in MFG/PRO User Guide
Volume 2: Distribution. This chapter also includes changes GRS has
made to Purchase Order Maintenance.
• Copy requisition lines directly to a new or existing purchase order
using Build PO from Requisitions (5.2.18).
This chapter discusses the second option. Figure 15.1 summarizes the
task flow.
Fig. 15.1
Build PO from
Requisitions Task
Flow
Set
Setcriteria
criteriafor
forselection
selectionofof
requisition
requisitionlines.
lines.
Open
Openpurchase
purchaseorder;
order;create
create
new
newPO
POororadd
addtotoexisting.
existing.
Select
Selectlines
linestotobe
becopied
copiedonto
onto
purchase
purchaseorder.
order.
Generate
Generatereport
reporttotodisplay
display
copied
copiedlines
linesand
andshow
show
messages.
messages.
Creating a Purchase Order
Build PO from Requisitions (5.2.18) consists of a series of frames that
lead you through the build process:
1
Set the criteria you want to use for selecting appropriate requisition
lines.
2
Select the lines you want to copy to the purchase order.
3
Open a purchase order; either create a new PO or open an existing
one where you want to append the requisition lines.
4
Generate a report on the copy process. This report displays the lines
that you copied, as well as any warning messages GRS has generated.
USING REQUISITIONS TO BUILD PURCHASE ORDERS
147
Establishing Selection Criteria
The first screen lets you specify a number of selection criteria for the
system to use in displaying approved requisition line items. You do not
have to use all the criteria; use only the fields appropriate to the selection
you want to make. You also specify on this screen whether you want the
default setting for copying line items to the new PO to be Yes or No.
Fig. 15.2
Build PO from
Requisitions
(5.2.18)
Requisition. First of the range of requisition numbers you want to
include in the selection. Enter the same number in the To field to limit
the selection to one requisition.
Supplier. First of the range of supplier numbers you want to include in
Tip
the selection. Enter the same number in the To field to limit the
selection to requisitions including only that supplier.
To include only
requisitions that do
not have a supplier
specified, set Blank
Suppliers Only to
Yes.
Item Number. First of the range of item numbers you want to include
in the selection. Enter the same number in the To field to limit the
selection to requisitions including only that item.
Need Date. First in the range of need dates you want to include in the
selection. Enter the same date in the To field to limit the selection to
requisitions including only that need date.
Buyer. Enter the user ID of the buyer. This defaults to the user who
logged on. Clear this field to display the selection list for all buyers.
You can also enter another buyer’s user ID.
Site. Enter a specific site code to be included in the selection criteria.
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PRO/PLUS USER GUIDE
Requested By. Enter the user ID of a specific requestor to be included
in the selection criteria.
Job. Enter a specific job code to be included in the selection criteria.
Ship-to. Enter a specific ship-to address to be included in the
selection criteria.
Currency. Enter a specific requisition currency to be included in the
selection criteria.
Blank Suppliers Only. Yes or No flag indicating whether you want to
view only those requisitions that do not have a supplier specified;
defaults to No.
Note If you have also made an entry in the Supplier field, changing
Blank Suppliers Only to Yes takes precedence—only requisitions without
a supplier are selected.
Tip
Include MRP Items. Yes or No flag indicating whether you want to
MRP items are
received into
inventory and
considered by MRP
as a source of
supply.
include direct materials items in the selection criteria; defaults to Yes.
If you do not want to include requisitions for direct materials in the
selection criteria, change this flag to No. If you set this to No and
leave Include MRO Items set to Yes, the selection screen includes
only MRO items.
Tip
Include MRO Items. Yes or No flag indicating whether you want to
include MRO items in the selection criteria; defaults to Yes. If you do
not want to include requisitions for MRO items in the selection
criteria, change this flag to No. If you set this to No and leave Include
MRP Items set to Yes, the selection screen includes only directmaterials items.
MRO items include
maintenance,
repair, and
operating supplies.
Copy Header Comments. Yes or No flag indicating whether to copy
header comments onto a new PO; defaults to Yes. If set to Yes and
you are creating a new purchase order, the header comments from the
first requisition you selected for copying become the header
comments on the PO. This only applies the first time you copy lines
to a new purchase order. If you are appending lines to an existing PO,
the flag is ignored. Once you have copied the header comments, you
can modify them in Purchase Order Maintenance (5.7).
Copy Line Comments. Yes or No flag indicating whether to copy
requisition line comments into PO line comments; defaults to Yes.
USING REQUISITIONS TO BUILD PURCHASE ORDERS
149
Default Copy. Yes or No flag indicating the default value for the Copy
field on the line items listed on the next screen as a result of the
criteria selection; defaults to Yes.
Selecting Purchase Requisition Line Items
After you have completed the first screen, GRS shows a list of approved,
open requisition line items that meet your selection criteria. You can
scroll through this list and determine whether you want to copy each line
to a new purchase order; set the Copy flag to Yes for lines you want to
copy. The Copy field is the only field on this screen that can be changed.
1
Press Tab to move down the list and Enter to advance to the Copy
field.
2
When the Yes or No flag is correct, press Go, then Tab to move to the
next line.
Fig. 15.3
Build PO from
Requisitions,
Selection Screen
When you have selected the lines you want to copy to the PO, you are
prompted to confirm that all the information is correct. Select Yes to
advance to the next screen; No returns the cursor to the selection screen.
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PRO/PLUS USER GUIDE
Adding Requisition Lines to the Purchase Order
After you select the approved requisition lines you want to copy, a
purchase order header frame appears. If you want to copy the requisition
items to a new purchase order, press Enter and the system assigns a new
PO number. To append the copied requisition lines to an existing purchase
order, enter the PO number.
Fig. 15.4
Build PO from
Requisitions, First
Header Frame
Message
indicates a new
PO.
A message at the bottom of the screen indicates whether this PO is new or
existing. If it is a new purchase order, the Supplier and Ship-To fields
default from the first requisition you selected for copying. You can
change these fields as required. If this is an existing purchase order, that
PO’s Supplier and Ship-To values are displayed. If you want to change
one of these fields, you must use Purchase Order Maintenance (5.7).
Use the Output field to select the way you want to display the PO report.
You can route it to a printer, a window, a terminal, or a file.
Note Sending this report to a printer is not the same as printing the PO
for the supplier. When you are ready to issue the PO, print it with
Purchase Order Maintenance (5.7) or Purchase Order Print (5.10).
USING REQUISITIONS TO BUILD PURCHASE ORDERS
151
Using the PO Report
The PO report shows a line-by-line summary of all the requisition items
you copied to the purchase order. Warnings, if any, are displayed after
each line item. Review the report and make changes as needed in
Purchase Order Maintenance (5.7).
Among other things, the report indicates conflicts between the header
supplier and line-item supplier.
rgpdold.p
5.2.18 Build PO From Requisition
NeedSite
Req
10000
REQ2700
Byeq
NJob
Item Number
0009000
Open QTY
1
Page: 1
UM Unit Cost
Disc
EA
0.004%
20.00
Fig. 15.5
PO Build Report
site100
WARNING: PO LINE SITE IS DIFFERENT FROM PO HEADER SITE.
Record Added
Modifying the Purchase Order
Use Purchase Order Maintenance (5.7) to make any changes required to
the new purchase order and continue the purchasing process. GRS
modifies the Purchase Order Maintenance line detail screen slightly, as
shown in Figure 15.6, adding a requisition line field to accommodate the
multiple-line requisitions built in GRS.
Ï PO Maintenance
is described in
User Guide
Volume 2:
Distribution.
A look-up browse on the Req field lists the approved requisitions
currently routed to Purchasing so that they can be added directly to the PO
without using Build PO from Requisitions (5.2.18).
Fig. 15.6
Purchase Order
Maintenance (5.7),
Line Item Frame
GRS adds Req
Line field to line
item screen
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PRO/PLUS USER GUIDE
Out-of-Tolerance Conditions
Ï Control file
settings for out of
tolerance are
described
beginning on
page 111.
Your company defines the way it wants to deal with out-of-tolerance
conditions in the Requisition Control File (5.2.1.24). Two flags—Use
Tolerance Value and Use Tolerance Percent—enable the system
administrator to control if and how GRS calculates out of tolerance. Outof-tolerance processing works only if one of those flags is set to Yes.
A requisition line becomes out of tolerance if the buyer changes the Unit
Cost field on a PO line to exceed the requisition maximum cost by more
than the tolerance percent or tolerance value. When this happens, GRS
displays the out-of-tolerance cost along with a Mark Requisition Line Out
of Tolerance flag.
Fig. 15.7
Purchase Order
Maintenance, Outof-Tolerance Frame
If the buyer selects No, the cursor returns to the Unit Cost field—offering
the buyer a chance to enter a lower value to bring the line back into
tolerance. The line cannot be placed on a PO if its cost is higher than the
maximum approved cost plus the tolerance value or percent, if one has
been assigned.
When the buyer selects Yes, the cursor advances to the Reroute
Requisition flag. If the buyer sets the flag to Yes, a Routing Maintenance
screen appears. The Route To defaults from the setting in the Out of
Tolerance Routing field in the Requisition Control File; the buyer can
change this to any valid user. If the buyer chooses not to route the out-oftolerance requisition at this time, it stays in the buyer’s queue.
USING REQUISITIONS TO BUILD PURCHASE ORDERS
Note When the buyer marks a line out of tolerance, the Aprvl Status
fields in the requisition header and the requisition line detail change from
Approved to Out of Tolerance. If the requisition maximum cost is
changed to bring the line back into tolerance, the status changes to
Unapproved, and the requisition must repeat the approval process for that
line before it can be placed on a purchase order. While the status is Out of
Tolerance, the line can still be placed on a PO if the buyer enters a cost
that is within the tolerance parameters.
153
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PRO/PLUS USER GUIDE
CHAPTER 16
GRS Reports and
Inquiries
Several report and inquiry programs are available from the Global
Requisition Menu (5.2) and Setup Menu (5.2.1). Reports and inquiries
are useful for viewing approval levels and profiles, determining the
status of in-process requisitions, examining the history of a requisition,
and so forth.
This chapter describes these reports and inquiries. Samples of the
outputs are also included.
Viewing GRS Setup Data
156
Viewing Requisition Data
159
Deleting and Archiving Requisitions
166
156
PRO/PLUS USER GUIDE
Viewing GRS Setup Data
Approval Level Browse
Use Approval Level Browse (5.2.1.2) to display the approval currency
amounts and descriptions associated with approval codes.
Fig. 16.1
Approval Level
Browse (5.2.1.2)
Category Report
Use Category Report (5.2.1.5) to display information about the categories
defined in Category Maintenance (5.2.1.4). To show a single category
description, enter the same value in both the Category and To fields.
Otherwise, enter a range of categories. Leaving both fields blank
produces a report on all categories.
If you set the Print Details Flag to No, the report shows the category
description as well as the accounts included in the category and their
descriptions. If you set the flag to Yes, the report also includes numbers
and descriptions of all the accounts within the ranges assigned to the
category.
GRS REPORTS AND INQUIRIES
157
Fig. 16.2
Category Report
(5.2.1.5)
Job Browse
If your company sets up approvals by job, use Job Browse (5.2.1.8) to
display job codes and descriptions.
Fig. 16.3
Job Browse
(5.2.1.8)
Approver Report
Use Approver Report (5.2.1.17) to display a variety of information about
approvers, grouped by approver type (horizontal, vertical, job, product
line) and name. You can request a report on a single approver by entering
the same user ID in both the User Id and To fields. To view a report on
specific levels, categories, and so forth, enter ranges of data in the
appropriate fields. Leaving all fields blank produces a complete report on
all approvers sorted by type.
158
PRO/PLUS USER GUIDE
Set the Yes or No flags as required to include information on the four
types of approvers (horizontal, vertical, job, and product line) in the
report.
The Print Details flag lets you specify how much detail you want to see. If
you choose No, the report includes approval and review levels, subaccount and cost center ranges, categories, jobs, sites, product lines, and
effective dates. If you choose Yes, the report adds the names of alternate
and administrative approvers.
To view only those approvers whose profiles are in effect on a given date,
complete the Effective Date field. The default is the current system date.
Fig. 16.4
Approver Report
(5.2.1.17)
GRS REPORTS AND INQUIRIES
Viewing Requisition Data
Requisition Inquiry
Requisition Inquiry (5.2.4) cycles through the Requisition Maintenance
(5.2.3) frames for a selected requisition in read-only mode.
To select a requisition, enter a valid requisition number in the Req Nbr
field (use the arrow keys to scroll through the list of open requisitions)
and press Go.
The first frame shows the first header frame. Press Space to move to the
second header frame and to the line item detail. To select a line item, use
the arrow keys to scroll through the list of line numbers. Then, press Enter
to show the detail on the selected line.
When you are finished viewing the requisition, press End until the
Requisition Inquiry screen appears.
159
160
PRO/PLUS USER GUIDE
Fig. 16.5
Requisition Inquiry
(5.2.4)
GRS REPORTS AND INQUIRIES
161
Requisition Browse
Use Requisition Browse (5.2.5) to display various data about requisitions,
including supplier, requisition date, entered by, requested by, and end
user.
Fig. 16.6
Requisition Browse
(5.2.5)
162
PRO/PLUS USER GUIDE
Requisition Report
Use Requisition Report (5.2.6) to display one or more requisitions you
determine by entering various selection criteria. After entering ranges of
selection criteria, you can set flags to include only open requisitions,
include header and line comments in the report, output the report in
single- or multiple-line format, or start each requisition on a new page.
Fig. 16.7
Requisition Report
(5.2.6)
GRS REPORTS AND INQUIRIES
163
Requisition History Log
Use Requisition History Log (5.2.8) to track the routing and action history
of a single requisition or range of requisitions. Use the Date and User Id
fields as needed to narrow the results to a range of activity dates or users.
Set the Display E-mail Ids field to Yes to display a list of users who
received E-mail as a result of each action.
Fig. 16.8
Requisition History
Log (5.2.8)
164
PRO/PLUS USER GUIDE
Approval Status Inquiry
The Approval Status Inquiry (5.2.15) indicates the current routing and
approval status of a requisition. It includes the types and numbers of
approvals defined in the control file, as well as the number still needed for
this requisition. If any approvers have entered approval comments, they
are displayed on this inquiry.
Fig. 16.9
Approval Status
Inquiry (5.2.15)
Approver’s Open Req. Inquiry
The Approver’s Open Req. Inquiry (5.2.16) shows which requisitions are
currently routed into an approver’s queue.
Fig. 16.10
Approver’s Open
Req. Inquiry
(5.2.16)
GRS REPORTS AND INQUIRIES
165
PO and Req. Cross Reference
The PO and Req. Cross Reference (5.2.17) lets you enter a purchase order
number and see which requisition numbers have been placed on it. Or,
you can enter a requisition number and see the purchase orders where the
requisition lines have been placed.
Fig. 16.11
PO and Req. Cross
Reference (5.2.17)
Out of Tolerance Inquiry
Use Out of Tolerance Inquiry (5.2.21) to display out-of-tolerance
requisition lines. Optionally, you can fill in selection criteria to narrow the
list of lines displayed. Leaving all the fields blank displays all out-oftolerance lines. Data displayed includes both PO cost and requisition cost
and unit of measure.
Fig. 16.12
Out of Tolerance
Inquiry (5.2.21)
166
PRO/PLUS USER GUIDE
Deleting and Archiving Requisitions
Use Requisition Delete/Archive (5.2.23) to archive and delete closed
purchase requisitions—those for which all lines have been received or
canceled.
Run the program twice, establishing selection criteria and leaving the
Delete flag set to No the first time. You can then review the resulting
report and adjust the selection criteria until they are correct. Then, run the
program with both the Delete and Archive flags set to Yes. The system
archives historical data and deletes all requisitions meeting the selection
criteria.
For each deleted requisition, you can delete all history records that are
older than the number of days entered in History Older Than Days. For
example, if you enter 100, the system deletes history records that are over
100 days old for each requisition meeting the selection criteria.
Fig. 16.13
Requisition Delete/
Archive (5.2.23)
SECTION 5
Supplier Shipping
Schedules
This section includes information on the PRO/PLUS Supplier Shipping
Schedules module. When you use this module, this section of the
PRO/PLUS User Guide supplements the chapter on supplier schedules
in MFG/PRO User Guide Volume 7: Release Management.
Note Some standard supplier schedule functions are disabled when
this module is activated in the Supplier Shipping Schedule Control File
(5.5.7.24).
Supplier Shipping Schedules
169
168
PRO/PLUS USER GUIDE
CHAPTER 17
Supplier Shipping
Schedules
This chapter describes how to set up and use features of the PRO/PLUS
Supplier Shipping Schedules module.
Introduction
170
Setting Up Supplier Schedules
174
Creating a Schedule Release from MRP
187
Manually Updating a Schedule Release
193
Transmitting Supplier Schedules
196
Reviewing and Comparing Releases
Deleting and Archiving Schedules
203
206
170
PRO/PLUS USER GUIDE
Introduction
Standard MFG/PRO supports one type of supplier schedule (type 4) that
combines short-term and long-term requirements. The PRO/PLUS
Supplier Shipping Schedules module lets you generate separate supplier
planning and shipping schedules. To facilitate this, this module adds two
additional supplier schedules types to standard MFG/PRO:
Type 5: Supplier Planning Schedules
Type 6: Supplier Shipping Schedules
Note This module does not affect customer schedule functions in
MFG/PRO.
Ï Type 4 schedules
are described in
User Guide
Volume 7:
Release
Management.
When the Supplier Shipping Schedules module is active, only supplier
schedules of type 5 and 6 can be edited using maintenance programs.
Standard supplier schedules (schedule type 4) continue to exist, but are
maintained by the system.
Supplier shipping schedules and supplier planning schedules can be used
alone or in coordination with each other. They communicate requirements
for multiple deliveries from a supplier who may need to adjust production
to accommodate your orders.
Planning schedules are used to record weekly and monthly item
requirements, while shipping schedules record daily item requirements
divided into hour and minute buckets.
Companies with long-term supplier contracts that require regular weekly,
daily, or even hourly deliveries typically use both planning and shipping
schedules.
By themselves, planning schedules can be used in the same way standard
supplier schedules are used in MFG/PRO. For example, some
manufacturing environments do not require the detailed bucketing
features of the shipping schedule for all of their suppliers. When this is
true, the planning schedule is used instead. When you generate a planning
schedule without generating a corresponding shipping schedule, the
planning schedule includes the daily item requirements, but without the
automatic time bucketing of the shipping schedule.
SUPPLIER SHIPPING SCHEDULES
171
Supplier shipping and planning schedules can be created manually.
However, typically they are generated automatically based on item
requirements from Material Requirements Planning (MRP).
Note When supplier shipping and planning schedules are updated
manually, MRP is not directly affected. However, any manual changes to
a shipping or planning schedule are used to automatically update the
system-maintained supplier schedule (type 4). The next time MRP is run,
the modified schedule data are considered by MRP.
Types of Purchase Orders
Table 17.1 contrasts the characteristics of PRO/PLUS supplier schedules
with other kinds of purchase orders in MFG/PRO.
Table 17.1
Supplier
Shipping
Schedules
Supplier
Planning
Schedules
Supplier
Schedules
Purchase
Orders
Blanket
Orders
Delivery
Dates
Multiple
Multiple
Multiple
Single for
order/item
Multiple
Delivery
Times
Multiple—
SystemGenerated
Multiple—
Entered
Manually
Multiple—
Entered
Manually
No
No
Seen by
MRP
Indirectly,
through type
4 schedule
Indirectly,
through type
4 schedule
Yes
Yes
No
Receipts
Yes
Yes
Yes
Yes
No
Duration
Short- and
MediumTerm
Medium- and Short-,
Long-Term
Medium-,
and LongTerm
One-Time
Short- and
Medium-term
Header
Header
Header
Header
Shipping
Schedule
Planning
Schedule
Planning
Schedule
Line Items
Line Items
Trailer
Trailer
Trailer
Trailer
Shipping
Schedule
Elements Header
Trailer
POs
Summary of
Purchase Order
Characteristics
172
PRO/PLUS USER GUIDE
Supplier Schedules Example
A manufacturer of circuit boards needs blank boards supplied on each day
of the week. The manufacturer knows the exact quantities they require for
the next few days, can estimate their requirements for the next few weeks,
and knows the approximate requirements for the next 12 months.
The supplier of these circuit board blanks uses the planning information
provided by the manufacturer to place its orders for raw materials and to
plan production. It can use planning schedules to help define its delivery
and planning schedules and shipping schedules to schedule the day-to-day
deliveries required by the circuit board manufacturer.
The same manufacturer also needs to order the solder used to weld
circuits to the board. Since the solder is sold in bulk quantities and a large
supply is always on hand, the manufacturer does not generate shipping
schedules for it. Instead, a planning schedule for solder requirements is
generated for the next twelve months. The planning schedule indicates
that solder should be delivered only once per week.
Supplier Schedules Work Flow
Figure 17.1 illustrates the steps required to set up and process supplier
planning and shipping schedules. Each of these steps is described in detail
in the following sections.
Fig. 17.1
Supplier Schedules
Work Flow
Set
Setup
upscheduling
schedulingdata
dataand
and
create
createscheduled
scheduledorders.
orders.
Make
Makeany
anyneeded
neededmanual
manual
adjustments
adjustmentstotoschedules.
schedules.
Assign
Assignan
anMRP
MRPpercentage
percentagetoto
each
eachorder.
order.
Transfer
Transferschedule
scheduletotosupplier
supplier
using
usingprint,
print,FAX,
FAX,ororEDI
EDI
export.
export.
Create
Createschedule
schedulereleases
releasesfrom
from
MRP
MRPrequirements.
requirements.
Generate
Generatereports
reportsand
and
delete/archive
delete/archiveobsolete
obsolete
schedules.
schedules.
SUPPLIER SHIPPING SCHEDULES
173
Menu Listing
The PRO/PLUS Supplier Schedules Menu (5.5.7) is a submodule on the
Purchasing menu at the same level as the standard MFG/PRO Supplier
Schedules module.
Ï See User Guide
Volume 2:
Distribution for
details about
Purchasing.
Table 17.2 lists the programs added to MFG/PRO by the Supplier
Shipping Schedules module.
Table 17.2
Menu Number
Description
Program Name
5.5.7.1
Ship Delivery Time Maintenance
rssdtmt.p
5.5.7.2
Ship Delivery Time Inquiry
rssdtiq.p
5.5.7.4
Supplier Controls Maintenance
adssmt.p
5.5.7.6
Supplier Planning Schedule Maint
rspsmt.p
5.5.7.7
Supplier Shipping Schedule Maint
rsssmt.p
5.5.7.13
Ship Schedule Variance Compare
rsrp10.p
5.5.7.14
Ship to Plan Schedule Compare
rsrp11.p
5.5.7.24
Supplier Schedule Control File
rspm.p
When you activate this module, new features are added to some existing
MFG/PRO programs, and Schedule Maintenance (5.5.3.3) cannot be used
to maintain schedules. The added features help to create, process, export,
and report data for supplier shipping and planning schedules.
PRO/PLUS
Supplier Schedules
(5.5.7)
Ï For information
on how to
activate Supplier
Shipping
Schedules, see
page 175.
When you deactivate the Supplier Shipping Schedules module, the
modified programs again operate as in standard MFG/PRO, and Schedule
Maintenance can be used to modify type 4 schedules. When Supplier
Shipping Schedules is inactive, you cannot update supplier schedules of
type 5 or 6.
Programs modified by Supplier Shipping Schedules are listed in
Table 17.3.
Table 17.3
Menu Number Description
Program Name
5.5.1.13
Scheduled Order Maintenance
rspomt.p
5.5.3.1
Schedule Update from MRP
rssup.p
5.5.3.3
Schedule Maintenance
rssmt.p
5.5.3.4
Schedule Inquiry
rsiq01.p
5.5.3.5
Schedule History Inquiry
rsiq02.p
PRO/PLUS
Supplier Shipping
Schedules,
Modified Programs
174
PRO/PLUS USER GUIDE
Menu Number Description
Program Name
5.5.3.8
Schedule Print
rsrp05.p
5.5.3.9
Schedule Print in Fax Format
rsrp09.p
5.5.3.13
Schedule Report
rsrp01.p
5.5.3.15
Schedule Comparative
rsrp02.p
5.5.3.17
Schedule Authorization Report
rsrp03.p
5.5.3.23
Schedule Delete/Archive
rsdel.p
35.18
Supplier Schedule Export
edexsch.p
35.19
Supplier Schedule Export Aud Rpt
edexrp04.p
Setting Up Supplier Schedules
Ï For information
on setting up and
running MRP, see
User Guide
Volume 3:
Manufacturing.
To use supplier shipping and planning schedules, you must set up the
same base data required for purchase orders, including purchased items
and supplier addresses. In addition, to automatically generate schedules
based on item requirements from MRP, you must set up the base data and
parameter values required by MRP, including item planning data.
Figure 17.2 illustrates a typical work flow for setting up the additional
schedule-related data required to use supplier planning and shipping
schedules. Each of these steps is discussed in detail in the following
sections.
Fig. 17.2
Supplier Schedules
Setup Flow
Define
Definesupplier
supplierschedule
schedule
control
controlfile
filevalues.
values.
Specify
Specifysupplier
suppliercontrol
control
information.
information.
Set
Setup
upsupplier
suppliercalendars.
calendars.
Set
Setup
upscheduled
scheduledorders.
orders.
Define
Defineship
shipdelivery
deliverytime
time
codes.
codes.
Allocate
Allocateorder
orderpercentages
percentages
among
suppliers.
among suppliers.
SUPPLIER SHIPPING SCHEDULES
175
Setting Control File Values
Use settings in the Supplier Schedule Control File (5.5.7.24) to activate
the PRO/PLUS Supplier Shipping Schedules module and define generic
default values for scheduled orders and generated schedules.
Many of the field values in the Supplier Schedule Control File default to
corresponding fields in Supplier Controls Maintenance (5.5.7.4). The
control-file values also default to scheduled orders for suppliers that do
not have supplier-specific defaults. You can modify the defaults you
define here as needed for individual suppliers and scheduled orders.
Ï See “Defining
Scheduled Order
Defaults for
Specific
Suppliers” on
page 178.
Fig. 17.3
Supplier Schedule
Control File
(5.5.7.24)
Enable Shipping Schedule. Enter Yes to activate the Supplier
Shipping Schedules module.
Note When this value is Yes, you cannot manually update standard
supplier schedules (type 4).
Generate Ship Sched From MRP, Firm Days, Schedule Days,
Schedule Weeks, Schedule Months, Fab Auth Days, Raw Auth
Days. These fields set the default values for their corresponding fields
in Supplier Controls Maintenance. In addition, they default to
corresponding fields in scheduled orders created for suppliers that do
not have supplier-specific defaults set up in Supplier Controls
Maintenance.
Auto Update Plan From Ship. This field indicates whether planning
schedules are automatically updated by the system when you make
manual changes to their associated shipping schedules.
No: Planning schedules are not updated when their associated
shipping schedules are changed.
Ï See “Creating
Scheduled
Orders” on
page 180.
176
PRO/PLUS USER GUIDE
Yes: When a requirement on a shipping schedule is manually
changed, the requirement on the associated planning schedule for the
active release ID is automatically updated.
Automatic update occurs only when the shipping and planning
schedules have the same release ID and have not been sent to the
supplier.
Setting this flag to Yes ensures that the requirements in the two
schedules always correspond.
Example On a typical Monday, you generate both a planning schedule
for weeks and months and a shipping schedule for the next one or two
weeks. One of your customers sends a rush order, and you must adjust the
shipping schedule. As a result, the current shipping schedule no longer
corresponds to the planning schedule. When Auto Update Plan From Ship
is Yes, the system automatically updates your planning schedule with the
changes you made to the shipping schedule.
Ï See “Defining
Scheduled Order
Defaults for
Specific
Suppliers” on
page 178.
Send Zero Requirements, Generate Zero Schedules. These fields set
the default values for their corresponding fields in Supplier Controls
Maintenance.
Setting Up Supplier Calendars
Ï See “Quantity
and Date
Calculations” on
page 191.
If your supplier works different days than you do, set up a supplierspecific calendar for them in Supplier Calendar Maintenance (5.5.1.1).
Schedule Update from MRP considers these calendars when generating
schedule releases. For suppliers that do not have supplier-specific
calendars, MFG/PRO uses the applicable shop calendar defined in
Calendar Maintenance (36.2.5).
Defining Ship Delivery Time (SDT) Codes
Use Ship Delivery Time Maintenance (5.5.7.1) to define ship delivery
time (SDT) codes and associate one or more delivery times with them.
SDT codes specify exact delivery times on supplier shipping schedules.
Daily item requirements are divided into hour and minute buckets based
on these delivery times.
Note SDT codes are not used on supplier planning schedules. You can
specify an interval code, as needed.
SUPPLIER SHIPPING SCHEDULES
177
Associate SDT codes with individual scheduled orders to avoid having to
manually enter delivery times on supplier shipping schedules. You can
also use Supplier Controls Maintenance (5.5.7.4) to associate default SDT
codes with individual suppliers. Schedule Update from MRP (5.5.3.1)
uses the delivery times associated with SDT codes on scheduled orders to
bucket daily item requirements on supplier shipping schedules.
Ï See
“Requirement
Bucketing” on
page 189.
Residual quantities from multiple deliveries are always added to the first
delivery of the day. Also, pack quantities are not split. For example, if an
item is delivered in lots of 50 and your delivery time buckets indicate that
25 items should be delivered in the morning and 25 in the afternoon, the
standard lot of 50 is planned for the morning delivery.
Ï See “Quantity
and Date
Calculations” on
page 191.
Use Ship Delivery Time Inquiry (5.5.7.2) to review SDT codes and their
associated delivery times.
Fig. 17.4
Ship Delivery Time
Maintenance
(5.5.7.1)
SDT Code. Specify a one- to three-character identifier for this SDT
code.
SDT Description. Optionally enter a description for this SDT code.
Press Go to proceed to the next frame. When you are modifying an
existing SDT code, this frame displays the delivery times already
associated with the SDT code. To associate delivery times with an SDT
code, press Insert in this frame and specify a new delivery time in the
Time field that displays.
178
PRO/PLUS USER GUIDE
Fig. 17.5
Ship Delivery Time
Maintenance,
Second Frame
Time. Specify a delivery time to associate with this SDT code using
the 24-hour time format. For example, 9:00 AM is 09:00, 3:00 PM is
15:00, and 9:00 PM is 21:00.
In the example shown in Figure 17.5, for supplier shipping schedules
with SDT code 05, you expect deliveries to be made twice per day,
once at 9:00 AM and once at 3:00 PM.
Defining Scheduled Order Defaults for Specific Suppliers
Ï See “Line Items”
on page 181.
Use Supplier Controls Maintenance (5.5.7.4) to define scheduled order
defaults for individual suppliers. Most of the values you enter here default
to fields in the order line data frame of Scheduled Order Maintenance
(5.5.1.13).
Ï See “Setting
Control File
Values” on
page 175.
You should define scheduled order defaults to avoid repetitive entry of the
same supplier shipping and authorization information when creating
scheduled orders. However, you only need to define supplier-specific
control records for suppliers with special processing requirements. When
you create a scheduled order for a supplier that does not have an
associated set of defaults in Supplier Controls Maintenance, the system
uses the default values defined in the Supplier Schedule Control File
(5.5.7.24).
The Send Zero Requirements and Generate Zero Schedules values do not
default to scheduled orders. These values indicate:
• Whether schedules that contain no item requirements are generated
for the associated supplier by Schedule Update from MRP (5.5.3.1)
SUPPLIER SHIPPING SCHEDULES
179
• Whether schedule detail lines with quantities of zero are included in
schedules sent to the associated supplier
Most of the field values in this program initially default from the Supplier
Schedule Control File.
Fig. 17.6.
Supplier Controls
Maintenance
(5.5.7.4)
Generate Shipping Schedules from MRP. This value indicates
whether you typically generate shipping schedules for this supplier
based on item requirement data from MRP. It sets the default for the
corresponding field on scheduled orders created for this supplier.
Send Zero Requirements. This field indicates whether schedule
detail lines that do not contain item quantities (requirements) are
included when a schedule is sent to this supplier using:
• Schedule Print (5.5.3.8)
• Schedule Print in Fax Format (5.5.3.9)
• Supplier Schedule Export (35.18)
Yes: Schedules sent to suppliers can contain detail lines with zero
requirements.
No: Only detail lines with nonzero quantities are included.
Generate Zero Schedules. This field indicates whether a schedule is
created for this supplier when all detail line quantities (requirements)
on that schedule are zero.
No: The system does not generate a supplier schedule when there are
no detail line item requirements.
Yes: The system generates supplier schedules even when there are no
detail line requirements. These schedules are called zero schedules.
Ï See “Generate
Ship Schedule
From MRP” on
page 186.
180
PRO/PLUS USER GUIDE
When a zero schedule is generated, only one line of data is printed on
it. This detail line has a quantity of zero. Zero schedules are generated
only once for an item and supplier combination. Additional schedules
are not generated for that item unless requirements exist for it.
In many environments, sending a zero schedule to a supplier indicates
that the associated items are no longer needed. If this is true in your
manufacturing environment, set this field to Yes.
Ï See “Line Items”
on page 181.
Firm Days, Schedule Days, Schedule Weeks, Schedule Months, Fab
Auth Days, Raw Auth Days, SDT Code. These fields set the default
values for their corresponding fields in Scheduled Order Maintenance
(5.5.1.13) when a scheduled order is created for this supplier.
Creating Scheduled Orders
Scheduled orders define the parameters that MFG/PRO uses to generate
planning and shipping schedules for individual items that have been
entered on separate scheduled order lines. They provide the framework
for a shipping contract between customer and supplier, but have no
delivery dates. When you run Schedule Update from MRP, the system
uses item demand data from MRP to create planning and shipping
schedules for scheduled order line items.
Use Scheduled Order Maintenance (5.5.1.13) to set up scheduled orders.
After you enter an order ID and supplier code, five frames display. The
first contains shipping and credit information for the whole order. The
next four contain line item information such as item numbers, ship-to
data, line item details, schedule details, and optional comments.
Header
Ï See User Guide
Volume 7:
Release
Management for
details.
Several values in the header frame indicate how schedules generated
based on this order will be delivered to suppliers. Schedules can be
printed, transmitted via EDI, or sent via FAX, depending on the values
you specify. If you use EDI, some field values default from the values
defined for the associated supplier in Trading Partner Parameters Maint
(35.1).
SUPPLIER SHIPPING SCHEDULES
181
Fig. 17.7
Scheduled Order
Maintenance
(5.5.1.13), Header
Frame
Schedule
delivery
options
When you are finished entering values in the header frame, press Go to
display the line item frame.
Line Items
Use fields in the first line item frame to specify an item to be ordered from
the supplier and the site to receive that item. Unique line numbers enable
you to enter more than one schedule line for the same item, if needed.
Fig. 17.8
Scheduled Order
Maintenance, Item
and Ship-To Site
First Order Line Item Data Frame
Use fields in the first Order Line Item Data frame to specify pricing and
inventory data for the item referenced in the previous frame.
Use the list/discount table pricing functions in the PO/RTS/Sched/RMA
Rcpt Price Menu (1.10.2) to set up price lists for scheduled orders. The
price from the applicable list displays in the Unit Cost field. Effective
prices can be updated in Purchase Order Receipts (5.13.1) and PO
Shipper Receipt (5.5.5.11). Set Update Current Cost to Yes to update
current costs for inventory items during receipt.
Ï See User Guide
Volume 6: Master
Files for details
on price lists.
182
PRO/PLUS USER GUIDE
Fig. 17.9
Scheduled Order
Maintenance, First
Order Line Item
Data Frame
Type. This value determines whether the associated line item is
received into inventory and considered by planning.
• When Type is blank, the associated line item is received into
inventory. When the receipt is processed, inventory balances are
increased and a GL transaction debits the inventory account.
• A Type value of S indicates a subcontract operation. A work
order number and operation are specified on the order and on the
receipt. Rather than updating inventory, the receipt updates the
work order operation status and creates a GL transaction debiting
the WIP account from the work order. Use Subcontract Type to
describe the type of operation performed by the subcontractor.
Second Order Line Item Data Frame
Use fields in the second Order Line Item Data frame to record data that
impact the requirements and schedules generated for the associated line
item. When you are finished specifying values in this frame, press Go to
display the Shipping Schedule Info pop-up.
Ï See “Defining
Scheduled Order
Defaults for
Specific
Suppliers” on
page 178.
The values in Firm Days, Schedule Days, Schedule Weeks, Schedule
Months, Fab Auth Days, and Raw Auth Days default from Supplier
Controls Maintenance (5.5.7.4), if a record exists for the supplier.
Otherwise, these field values default from the Supplier Schedule Control
File (5.5.7.24).
SUPPLIER SHIPPING SCHEDULES
183
Fig. 17.10
Scheduled Order
Maintenance,
Second Order Line
Item Data Frame
Firm Days. Specify the number of days in the schedule firm interval.
For supplier shipping schedules, quantities and dates within this
period are not changed by Schedule Update from MRP.
Enter a positive value in this field if you want to explicitly track
cumulative received quantities, or if you have an agreement with your
supplier stipulating that requirements cannot change within a specific
interval.
Ï For further
details, see “Firm
and Planned
Requirements”
on page 188.
Note This value does not affect how MRP uses the Time Fence value
defined for the item. Firm Days controls order releases by date and
quantity. The item master Time Fence field controls planned orders by
date and quantity.
Schedule Days, Schedule Weeks, Schedule Months. Schedule
Update from MRP uses these values to determine the number of days,
weeks, and months that display on schedules based on this order line.
Shipping schedules are generated for the number of days specified in
the Schedule Days field for this line. Planning schedules are
generated to cover the sum of schedule weeks and schedule months.
When Schedule Days is zero on an order line, supplier shipping
schedules are not generated for that line. When both Schedule Weeks
and Schedule Months are zero for an order line, supplier planning
schedules are not generated for that line.
Fab Auth Days, Raw Auth Days. These fields indicate the number of
days the system uses to calculate fabrication authorization quantities
(fab quantities) and raw authorization quantities (raw quantities) on
supplier planning schedules. The values you specify here are called
authorization horizons.
Ï For details on
how these fields
are used, see
“Requirement
Bucketing” on
page 189.
184
PRO/PLUS USER GUIDE
Fab and raw quantities represent cumulative item requirements within
the specified number of days since the active start date of their
associated planning schedules. These authorization quantities help
protect suppliers against sudden and unforeseen reductions in
demand.
• Raw quantity is the quantity of product you commit to covering
the component costs.
• Fab quantity is the quantity of product you commit to covering
manufacturing costs.
These data are sent to the supplier as part of the planning schedule.
Note Schedule Update from MRP uses these values only if scheduled
requirements extend beyond the number of days in the authorization
horizon. Otherwise, authorization horizons are equal to the number of
schedule days specified on the applicable scheduled order line.
Transport Days. This field is normally blank. Specify a value for
suppliers who do not ship or take responsibility for shipping, but from
whom you pick up or schedule the pickup of orders. Entering a value
in Transport Days converts all order dates from receipt dates to
shipment dates.
Schedule Update from MRP uses this value to set shipment dates
based on delivery dates (delivery date – transport days). It then
checks the supplier’s calendar, if one exists, to verify that the
shipment date is a workday for the supplier. If not, the update backschedules to the next supplier workday.
All reports and inquiries check this field to verify whether to print
or display delivery dates or shipment dates. When this value is
positive, the system uses shipment dates.
Ship/Dlvy Pattern. This code specifies the default ship/delivery
pattern (SDP). These industry-defined codes indicate the days of the
week or month that a supplier is open to make shipments.
Ï See “Quantity
and Date
Calculations” on
page 191.
Ship/delivery patterns are used by Schedule Update from MRP to
calculate the actual required dates that are used on supplier schedules.
Once the required ship dates have been calculated, the required
quantities are divided into daily buckets according to the
ship/delivery pattern specified on the scheduled order, if any.
SUPPLIER SHIPPING SCHEDULES
SDP codes support both the Organization for Data Exchange by
Teletransmission in Europe (ODETTE) and the Automotive Industry
Action Group (AIAG) ship/delivery patterns. They are translated to
the appropriate industry-standard codes during EDI conversion and
transmission.
Std Pack Qty. Enter the multiple in which orders for this item are
shipped. This is similar to Order Multiple in the item master. It
displays here because the standard shipment multiple for an item can
vary among suppliers. Schedule Update from MRP rounds order
quantities up to this multiple.
Order Multiple should generally be blank in the item master for items
that are referenced on scheduled orders, since both values are applied
to orders during different MFG/PRO planning functions (MRP and
Schedule Update from MRP).
Cum Start. The date on which this order began to accumulate
quantities. This may or may not be the date on which the order was
created in MFG/PRO.
When a line item is first scheduled, the cumulative receipt quantity is
zero and the cumulative start date is set to the active start date of the
schedule. As receipts are processed, the system updates the
cumulative receipt quantity.
Sometimes cumulative receipt quantities must be adjusted manually,
usually as dictated by policy. For example, you may reset them to
zero at the start of your new fiscal year using Cum Received Reset to
Zero (5.5.5.14). The affected cumulative start dates are then changed
to that date.
You can also adjust cumulative receipts manually to reflect returned
or defective items or losses due to theft using Cumulative Received
Maintenance (5.5.5.13). For example, when defective items are
returned to the supplier, you may want to process a return and credit
without decreasing cumulative quantity.
185
186
PRO/PLUS USER GUIDE
Shipping Schedule Info Pop-Up
Tip
The pop-up
displays only when
the Supplier
Shipping Schedules
module is active.
After the second order line item data frame, the Shipping Schedule Info
pop-up displays. Values in this pop-up default from the corresponding
fields in Supplier Controls Maintenance (5.5.7.4) when values have been
defined for the supplier on the order. Otherwise, they default from the
Supplier Schedule Control File (5.5.7.24).
Fig. 17.11
Shipping Schedule
Info Pop-Up
This pop-up
displays when
Supplier Shipping
Schedules is
active.
Ï See “Creating a
Schedule Release
from MRP” on
page 187.
Generate Ship Schedule From MRP. This field indicates whether you
generate supplier shipping schedules based on this order line.
Important To generate a shipping schedule for a scheduled order line,
Schedule Days must have a nonzero value for that line.
Yes: When you run Schedule Update from MRP (5.5.3.1) with
Generate Shipping Schedules set to Yes, a supplier shipping schedule
is generated for this line. This shipping schedule covers item
requirements for the specified number of schedule days.
No: Only planning schedules are generated for this line.
Note When you run Schedule Update from MRP with Generate
Shipping Schedules set to No, shipping schedules are not generated for
any scheduled order lines, regardless of how this field is set.
Ï See page 176.
SDT Code. Enter the SDT code for Schedule Update from MRP to
use to calculate exact delivery times on supplier shipping schedules.
SUPPLIER SHIPPING SCHEDULES
187
Allocating Percentages for MRP
After you have set up the required supplier data and scheduled orders for
each item, you must allocate order percentages among suppliers using
Scheduled Order MRP % Maint (5.5.1.17). Total percentages for each
item must equal 100%.
Schedule Update from MRP (5.5.3.1) uses the percentages you define for
an item to allocate MRP planned orders for that item among suppliers.
Creating a Schedule Release from MRP
Use Schedule Update from MRP (5.5.3.1) to create releases of supplier
schedules. A release is a set of item quantities (requirements) and
requirement dates identified by a release ID number, which is then sent to
your supplier. A single schedule release can include both planning and
shipping schedules.
Schedule Update from MRP generates releases based on the following
data:
• Planned purchase orders generated by MRP based on item
requirements and due dates
• Item planning data, such as safety days
• Scheduled order percentages defined for items and ship-to sites in
Scheduled Order MRP % Maint (5.5.1.17)
• Scheduled order data from Scheduled Order Maintenance (5.5.1.13)
• Supplier calendars, defined in Supplier Calendar Maintenance
(5.5.1.1)
Note MRP planned orders for a co-product/by-product or a base process
item cannot be used to update supplier schedules.
You can run Schedule Update from MRP for combinations of items,
suppliers, scheduled orders, receiving sites, or buyers.
Ï See “Quantity
and Date
Calculations” on
page 191.
188
PRO/PLUS USER GUIDE
Fig. 17.12
Schedule Update
from MRP (5.5.3.1)
Firm and Planned Requirements
On supplier schedules, item requirements can be either firm or planned.
Requirements designated as firm are:
• Not replanned when Schedule Update from MRP is run
• Visible to MRP as scheduled supply, like discrete purchase orders
Requirements designated as planned are not considered sources of supply
by MRP and may change when MRP is rerun. The schedules you send to
suppliers can contain firm requirements only, planned requirements only,
or a combination of both.
The schedule update process automatically applies a status of firm to item
requirements that are:
Ï See page 183.
• Within the number of firm days (firm interval) specified on the
associated scheduled order line
Ï See page 183.
Ï See “Manually
Updating a
Schedule
Release” on
page 193.
• Within the schedule days specified on the scheduled order line
Schedule Update from MRP only designates shipping schedule
requirements as firm. It does not designate item requirements on planning
schedules as firm, even when planning schedule active dates are within
the schedule firm interval. However, you can manually designate detail
line quantities as firm on individual planning schedules, if required.
Any unreceived firm requirements from one release are automatically
carried forward to the next release during schedule update. These
quantities are maintained as a prior cumulative requirement.
SUPPLIER SHIPPING SCHEDULES
189
Planned orders outside the firm days period are approved, but maintained
as planned requirements. This means that they are not seen by MRP as
sources of supply and can be replanned. When you rerun MRP, it plans
or replans orders for scheduled requirements that are now within its
planning horizon. Executing Schedule Update from MRP adds the new
and updated planned orders, designating as firm any requirements that
now fall within the Firm Days period.
If requirements change, you may need to manually adjust firm quantities
in Supplier Shipping Schedule Maint (5.5.7.7) or Planning Schedule
Maint (5.5.7.6).
• When increased demands create additional requirements within the
Ï See “Manually
Updating a
Schedule
Release” on
page 193.
Firm Days period, MRP creates planned orders in that period. When
you regenerate the schedule, the system does not select any planned
orders falling within the firm period covered by a schedule. The
warning message Order not selected displays in the report.
• When requirements decrease due to decreased demands, MRP sees
the supply as excessive and produces action messages.
You can avoid rescheduling problems due to fluctuations in short-term
MRP data by setting Firm Days to zero on scheduled order lines. When
Firm Days is zero:
Ï See “Firm Days”
on page 183.
• Firm requirements are not generated or carried forward from one
release to the next.
• The system sets Prior Cum Req equal to Prior Cum Received.
• Each schedule release is based on the most recent MRP planned-order
data available.
Requirement Bucketing
Item requirements on standard supplier schedules (type 4) are maintained
as discrete dates and quantities in the database. The system does not
bucket item requirements on these schedules until they are printed or
transmitted to the supplier. Item requirements on supplier planning
(type 5) and shipping schedules (type 6), however, are stored differently
than those for type 4 schedules.
Ï For information
on type 4
schedules, see
User Guide
Volume 7:
Release
Management.
190
PRO/PLUS USER GUIDE
Ï See “Schedule
Days, Schedule
Weeks, Schedule
Months” on
page 183.
When Schedule Update from MRP generates a schedule release, it uses
the Schedule Days, Schedule Weeks, and Schedule Months values
defined for applicable scheduled order lines to:
• Determine the length of time covered by the item requirements in
planning and shipping schedules.
Shipping schedules cover item requirements for the specified number
of schedule days, while planning schedules cover requirements for
the sum of schedule weeks and schedule months.
• Bucket item quantities on planning and shipping schedules.
Ï See “Defining
Ship Delivery
Time (SDT)
Codes” on
page 176.
Requirement buckets display on planning and shipping schedules as
schedule detail lines. On shipping schedules, daily requirements are
further divided into hour and minute buckets based on the SDT code
associated with the applicable order line.
Planning schedule requirements for the number of schedule weeks and
months specified on the applicable order line reside in discrete bucketed
quantities, as shown in Figure 17.13.
Note When you generate only planning schedules, applicable schedule
days requirements are also included on each planning schedule.
Fig. 17.13
Supplier Planning
Schedule Bucketing
Days included on planning
schedule when a shipping
schedule is not generated.
150
150 120
120
150
150 120
120
1100
1100
200
200
200
200
Schedule Days = 6
Ï See “Setting Up
Supplier
Calendars” on
page 176.
Supplier Planning Schedule Horizon
1000
1000
Schedule Weeks = 2
4500
4500
4500
4500
4500
4500
4500
4500
4500
4500
4500
4500
Schedule Months = 6
Schedule Update from MRP always assigns the entire quantity in each
weekly requirement bucket to the first day of the week on which the
supplier is available, based on the supplier calendar set up in Supplier
Calendar Maintenance (5.5.1.1). For suppliers that do not have supplierspecific calendars, the standard shop calendar set up in Calendar
Maintenance (36.3.5) is used.
When both Schedule Days and Schedule Weeks are positive on a
scheduled order line, the number of daily buckets may extend beyond the
number of schedule days defined on that line. This occurs so that the first
schedule week will always begin on the first day the supplier is available.
SUPPLIER SHIPPING SCHEDULES
191
Example A scheduled order, SCD 128, is created for supplier SUP886.
For line 1 on this order, Schedule Days is 14 and Schedule Weeks is 4.
Schedule Update from MRP is run with As-of Date set to 03/09/99, a
Tuesday. The supplier calendar for SUP886 indicates that the first day of
the week on which the supplier is available is Monday. So that weekly
bucketing will start on a Monday, the system generates a shipping
schedule covering 20 days rather than just 14.
For each monthly requirement bucket on a planning schedule, the system
assigns the entire item quantity to the first Monday of the applicable
month. When schedule weeks do not end on the last Sunday of the month,
the number of weekly buckets on the planning schedule may extend
beyond the number of schedule weeks specified for the applicable
scheduled order line.
Shipping schedule requirements are stored in time buckets based on the
SDT code for the number of schedule days indicated on the associated
order line. An example is shown in Figure 17.14.
Fig. 17.14
Supplier Shipping Schedule Horizon
Day 1
Day 2
Day 3
Day 4
Day 5
Day 6
50
50
08:00
08:00
50
50
08:00
08:00
70
70
08:00
08:00
50
50
08:00
08:00
50
50
08:00
08:00
70
70
08:00
08:00
50
50
13:30
13:30
40
40
13:30
13:30
70
70
13:30
13:30
50
50
13:30
13:30
40
40
13:30
13:30
70
70
13:30
13:30
50
50
18:00
18:00
30
30
18:00
18:00
60
60
18:00
18:00
50
50
18:00
18:00
30
30
18:00
18:00
60
60
18:00
18:00
150
150
120
120
= total daily requirements
200
200
150
150
Schedule Days = 6
Total Requirements = 940
120
120
Supplier Shipping
Schedule Bucketing
200
200
= daily requirement bucket
= bucketed quantity
Quantity and Date Calculations
Schedule Update from MRP performs the following calculations:
1
Back-schedule for safety days from planned order due dates.
2
Back-schedule for ship/delivery pattern from safety day schedule.
Ï See page 184.
3
Back-schedule for supplier calendar from ship/delivery schedule.
Ï See page 176.
4
Allocate planned order quantities by percentage to each supplier
based on Scheduled Order MRP % Maint (5.5.1.17) to create new
quantities by planned order.
Ï See page 187.
192
PRO/PLUS USER GUIDE
Ï See page 185.
5
Revise quantities to Std Pack Qty multiple.
6
Display any unfulfilled prior cumulative requirements.
Ï See page 193.
7
Create a release, assign a Release ID and determine whether
quantities are firm (within the Firm Days time fence) or planned.
Ï See page 183.
8
Calculate fabrication and raw authorization quantities and start and
end dates.
The start date is the active start date. The end date is calculated by
adding the number of days specified in Raw Auth Days and Fab Auth
Days to this date. The quantity requirements between the active start
date and the calculated end date are the schedule quantities displayed
on the shipping schedule.
9
Generate a shipping schedule containing daily requirements. When an
SDT code is specified, bucket quantities into the ship delivery times
for each day.
Shipping schedules are generated only when:
• Scheduled days are specified in the scheduled order.
• Generate Ship Schedules from MRP is Yes on the scheduled
order line.
• Generate Shipping Schedules is Yes in Schedule Update from
MRP.
10 Allocate quantities using ship/delivery pattern.
Ï See page 179.
11 Generate zero schedules if Generate Zero Schedules is Yes in
Supplier Controls Maintenance (5.5.7.4). Once a zero schedule is
created, it is not regenerated by any subsequent runs of Schedule
Update from MRP, unless MRP finds demand for the item. Zero
requirement schedules are sent to the supplier only when Send Zero
Requirements is Yes in Supplier Controls Maintenance.
12 Generate a planning schedule.
When you create a planning schedule but not the corresponding
shipping schedule, the daily requirements display on the planning
schedule as planned requirements. This only occurs when Schedule
Days is greater than 1 on the applicable scheduled order line.
SUPPLIER SHIPPING SCHEDULES
193
Release IDs
When Generate Date Based Release ID is Yes in the Purchasing Control
File (5.24), Schedule Update from MRP generates supplier schedule
release IDs based on the date their associated schedules were created or
updated.
Eleven-digit date-based release IDs of the form YYYMMDD-xxx are
generated using the following components:
• The four-digit year (YYYY)
• The two-digit month (MM)
• The two-digit day (DD)
• A three-digit incrementing release number (-xxx)
Example A schedule is generated on November 24, 1998, using
Schedule Update from MRP. Based on this date, the system generates the
following release ID: 19981124-001. If you generate a second release of
the same schedule on that same day, the release ID is set to 19981124002.
Report Options
When Report Detail/Summary is set to Detail, an audit report of the entire
calculation is printed. Execute the function with Update set to No to
preview the results before generating any schedules.
When Update is Yes, selected planned orders are automatically approved
and a release is created. The new release can then be modified in Supplier
Planning Schedule Maint (5.5.7.6) or Supplier Shipping Schedule Maint
(5.5.7.7), or sent to your supplier.
Note Schedules cannot be updated in Schedule Maintenance (5.5.3.3)
when the Supplier Shipping Schedules module is active.
Manually Updating a Schedule Release
Use Supplier Planning Schedule Maint (5.5.7.6) or Supplier Shipping
Schedule Maint (5.5.7.7) to modify planning or shipping schedules. You
can change schedule detail data such as requirement dates, quantities,
firm or planned status, and fab and raw authorization quantities and dates.
Tip
Date-based release
IDs are not
generated for
manually created
supplier schedules.
194
PRO/PLUS USER GUIDE
Typically, Schedule Update from MRP (5.5.3.1) is used to generate
planning and shipping schedules, but these two maintenance programs
can also be used to manually create them.
Ï See “Auto
Update Plan
From Ship” on
page 175.
When Auto Update Plan From Ship is Yes in the Supplier Schedule
Control File (5.5.7.24), supplier planning schedules are automatically
updated by the system when you make changes to their associated
shipping schedules.
When manual changes are made to the shipping schedule or the planning
schedule, these changes are used to automatically update the
corresponding type 4 supplier schedule so they can be taken into account
by MRP the next time it is run. This update takes place regardless of any
control-file setting.
The following discussion focuses on Supplier Planning Schedule
Maintenance. Navigation and data entry in Supplier Shipping Schedule
Maintenance is almost the same. Any differences are noted.
1
In the first frame, use the Purchase Order, Item, Supplier, Ship-To,
and Line fields to identify a scheduled order. Enter the release to
modify or leave Release ID blank and the current release ID defaults.
If you are manually creating a new release for this schedule, enter a
new release ID.
Fig. 17.15
Cumulative
information Frame
The next frame shows the prior cumulative required and cumulative
date. This is the total quantity you have requested from the supplier as
of a certain date. The active start and end dates show when this
release was active. The current active release has no date in the
Active End field.
2
The Schedule Detail Data frame displays next. In Supplier Shipping
Schedule Maint this frame displays without the Int field.
SUPPLIER SHIPPING SCHEDULES
195
Fig. 17.16
Planning Schedule
Detail Data Frame
Int displays
only for
planning
schedules.
Use this frame to create or modify schedule delivery dates, times,
references, and firm or planned quantities. For planning schedules,
you can also change the delivery interval type.
This is the last frame of Supplier Shipping Schedule Maint.
3
For planning schedules, the Resource Authorization Data frame
displays next. The dates and quantities in this frame default from
information in the scheduled order header (see Figure 17.17).
The fab and raw start and end dates indicate when the supplier is
authorized to begin manufacturing or to begin purchasing raw
materials to fill this order.
The Fab Qty indicates the quantity of finished items the supplier is
authorized to produce for the time period. The Raw Qty indicates the
quantity of manufactured items for which the supplier is authorized to
purchase raw materials for the time period.
196
PRO/PLUS USER GUIDE
Fig. 17.17
Scheduled Order
Maintenance
(5.5.1.13) and
Resource
Authorization
Frame (5.5.7.7)
Any changes you make in the Resource Authorization Data frame are
applied only to this release of the planning schedule. To make
changes that affect other releases, update the order in Scheduled
Order Maintenance.
Transmitting Supplier Schedules
Transmitting a schedule release is the last step of the release process. You
can transmit a release in various ways: using EDI, sending it as hard copy,
or via FAX.
Transmit the schedule release using:
• Supplier Schedule Export (35.18)
• Schedule Print (5.5.3.8)
• Schedule Print in Fax Format (5.5.3.9)
A schedule that has been transmitted with Supplier Schedule Export is
considered sent by the system. When you print a schedule release with
SUPPLIER SHIPPING SCHEDULES
197
Schedule Print or Schedule Print in Fax Format, you can optionally
designate the printed schedule release as sent.
You cannot edit schedule releases designated as sent. This ensures that the
release received by the supplier and the release in your system are
identical.
Exporting for EDI
Use Supplier Schedule Export to export the schedule release to an ASCII
text file that can be used for an EDI system transaction. Only supplier
schedule type 5 and type 6 can be exported when the Supplier Shipping
Schedules module is active. Only schedule type 4 can be exported when
this module is not active.
Schedules are exported only if EDI Schedules is Yes in the header of
Scheduled Order Maintenance (5.5.1.13). Set up supplier-specific EDI
information, including the EDI Schedules field default value, in Trading
Partner Parameters Maint (35.1).
Ï See User Guide
Volume 7:
Release
Management for
details on trading
partners.
Outbound supplier shipping schedules use EDI document format 830.
Supplier planning schedules use format 862. These formats are described
in Table 17.4 and Table 17.5 on page 198.
Fig. 17.18
Supplier Schedule
Export (35.18)
These fields can
only be updated
when Supplier
Shipping
Schedules is
active.
Export Supplier Schedule. This value determines whether standard
MFG/PRO supplier schedules are exported via EDI. When the
Supplier Shipping Schedules module is activated, this field is always
No and cannot be updated. When the Supplier Shipping Schedules
module is disabled, the default is Yes.
198
PRO/PLUS USER GUIDE
Export Planning Schedule. Enter Yes to export supplier planning
schedules that match the selection criteria. When the Supplier
Shipping Schedules module is deactivated, the default value is No
and cannot be updated. When the Supplier Shipping Schedules
module is activated, the default is Yes.
Export Shipping Schedule. Enter Yes to export supplier shipping
schedules that match the selection criteria. When the Supplier
Shipping Schedules module is deactivated the default value is No and
cannot be updated. When the Supplier Shipping Schedules module is
activated, the default is No.
EDI File Format
The following file layout is used for outbound supplier schedules, which
include supplier shipping schedules (862) and supplier planning
schedules (830). This format is also used for inbound customer schedules,
which include customer shipping schedules (862) and customer planning
schedules (830).
Table 17.4
First Record for
830 or 862
Documents
POS
Width
Value/DB Field/Local Var
New Document Indicator
1
2
//
File Identification
3
7
MFG/PRO
Document Type
10
3
“830” or “862”
Trading Partner Interface ID
13
24
ad_edi_tpid
EDI Standard Version
37
30
ad_edi_std
Table 17.5 lists the record format for each section of a plan or ship
schedule.
Table 17.5
830/862
Planning/Shipping
Schedules
Description
POS
Width
Value/DB Field/Local Var
“01” Header Information
Record Type Indicator
1
2
01
Release ID
5
30
sch_rlse_id
Ship/Deliver Date Indicator
35
2
“SH” = Shipment
“ ” = Delivery
Cumulative Flag
37
1
so_cumulative (only for 830)
Purpose Code Ext
38
2
edi_ext
SUPPLIER SHIPPING SCHEDULES
Description
POS
Width
Value/DB Field/Local Var
“02” Header Comments
Record Type Indicator
1
2
02
Comment
3
76
cmt_cmmt
Record Type Indicator
1
2
03
Trading Partner Ship To
3
24
po_shipto
Trading Partner Ship From
37
15
po_site
Record Type Indicator
1
2
04
Part Number
3
30
pod_part
Purchase Order Number
33
30
po_nbr
Record Type Indicator
1
2
09
Comment
3
76
cmt_cmmt
2
10
“03” Ship To—Ship From
“04” PO Item
“09” Comments
“10” SDP Code—Prior Cum Req Date
Record Type Indicator
1
Ship/Deliver Pattern
3
1
sch_sd_pat (only for 830)
Prior Cum Quantity
4
12
sch_pcr_qty
Prior Cum Date
16
6
sch_pcs_date
Record Type Indicator
1
2
11
Comment
3
76
cmt_cmmt
Record Type Indicator
1
2
12
Discrete Quantity
3
12
schd_discr_qty
Interval
15
1
schd_interval
Schedule Date (Less PO Lead
Time)
16
6
schd_date – pod_translt_days
Schedule Time
28
“11” Comments
“12” Schedule Detail
pod_translt_days = 0 for delivery
schedules, or > 0 for shipping
schedules
4
schd_time
Schedule FC Quality
32
1
schd_fc_qual
Reference
33
20
schd_reference
199
200
PRO/PLUS USER GUIDE
Description
POS
Width
Value/DB Field/Local Var
“13” Requirement Detail (Customer Schedules Only)
Record Type Indicator
1
2
13
Requirement Value
3
20
wf_rqm_value
Requirement Category
23
10
wf_rqm_cat
“15” Fab Authorization Start/End Date—Quantity (830 only)
Record Type Indicator
1
2
15
Fab Authorized End Date
3
6
sch_fab_end
Fab Authorized Quantity
9
12
sch_fab_qty
Fab Authorized Start Date
21
6
sch_fab_strt
“16” Raw Authorization Start/End Date—Quantity (830 only)
Record Type Indicator
1
2
16
Raw Authorized End Date
3
6
sch_raw_end
Raw Authorized Quantity
9
12
sch_raw_qty
Raw Authorized Start Date
21
6
sch_raw_strt
1
2
17
“17” Last Receipt Information
Record Type Indicator
Last Receipt Quantity
5
12
prh_rcvd
Last Receipt Date
17
6
prh_rcp_date
Last Receipt ID
35
20
prh_ps_nbr
Printing Supplier Schedules
Use Schedule Print (5.5.3.8) to print a schedule release as a material
release to the supplier. Use the Schedule Type field to print type 5 or
type 6 schedules. When the Supplier Shipping Schedules module is
inactive, selection is limited to type 4 schedules only.
SUPPLIER SHIPPING SCHEDULES
Fig. 17.19
Schedule Print
(5.5.3.8)
You can print and review a schedule release any number of times before
you actually transmit it. Indicate when the schedule has been sent to the
supplier by responding Yes when prompted to update the Schedule Sent
flag. To transmit the release, you can mail or deliver it.
Schedule Print creates the printed supplier schedule. The header of this
document includes supplier and ship-to information, the release ID,
purchase order number, item number, receipt quantity, and cumulative
receipts. The ship/delivery pattern displays, then the order detail. The
detail shows any prior open quantities, including quantities in transit, and
then each scheduled requirement.
For each line on the printed schedule:
• Req Qty is the discrete or bucketed quantity for that schedule line.
• Cum Req Qty is the total cumulative requirement, including that line
quantity, for the entire life of the order.
• Net Req Qty is the total open quantity including that line quantity.
201
202
PRO/PLUS USER GUIDE
Fig. 17.20
Supplier Schedule
Print Output
SUPPLIER SHIPPING SCHEDULE
Supplier: 10032
Ship-To: 10000
Quality Products Inc.
Manufacturing Division
One World Way
Consolidated Business Plaza
Mount Laurel, NJ
United States of America
Attention:
Telephone:
Fax/Telex:
Attention:
Telephone:
Fax/Telex:
Release ID: supt1s2
Purchase Order: supt1
Item Number: car-0
UM: EA
Supplier Item:
Contact:
Release Date:
Buyer:
In Transit Qty:
Receipt Date:
Receipt Qty:
Cum Received:
12/18/98
0.0
13:15
0.0
0.0
Packing Slip/Shipper:
Deliver Deliver
Interval Date
Time
Reference
-------- -------- ------- ---------Prior
12/21/98
12/22/98
12/23/98
12/24/98
12/25/98
Q
Req Qty
Cum Req Qty Net Req Qty
- ------------ ------------- -----------0.0
0.0
f
500.0
500.0
500.0
f
60.0
560.0
60.0
f
30.0
590.0
30.0
f
55.0
645.0
55.0
f
30.0
675.0
30.0
Transmitting the Release by FAX
When you need to transmit a schedule release by FAX, use Schedule Print
in Fax Format (5.5.3.9) to produce it. The orders printed by this program
are sorted by supplier rather than by site/supplier. At the top of the first
schedule for each supplier, a pound sign (#) prints, followed by the
supplier’s FAX number. The remainder of the information is the same as
Schedule Print.
Fig. 17.21
Schedule Print in
Fax Format
(5.5.3.9)
SUPPLIER SHIPPING SCHEDULES
203
Reviewing and Comparing Releases
PRO/PLUS offers updated review and comparison reports for viewing
and analyzing schedule releases. Activating the Supplier Shipping
Schedules module lets you use the Schedule Type field in the following
programs to select the type of schedule to review.
• Supplier Schedule Export Aud Rpt (35.19)
• Schedule Comparative (5.5.3.15)
• Schedule Inquiry (5.5.3.4)
• Schedule Report (5.5.3.13)
• Schedule History Inquiry (5.5.3.5)
Note When the Supplier Shipping Schedules module is inactive, these
programs continue to display PRO/PLUS-specific fields, but these fields
are not editable.
In addition, the following reports and inquiries are added by this module:
• Ship Delivery Time Inquiry (5.5.7.2)
• Ship Schedule Variance Compare (5.5.7.13)
• Ship to Plan Schedule Compare (5.5.7.14)
Comparing Shipping to Planning Schedules
Use Ship to Plan Schedule Compare (5.5.7.14) to compare active
shipping schedules with their corresponding active planning schedules.
Fig. 17.22
Ship to Plan
Schedule Compare
(5.5.7.14)
Variance %. Optionally specify a variance percentage (1 to 99
percent) to report only item quantities on schedule detail lines that
differ by this percentage or more. When this value is 0 (zero), any
quantity variance is reported, regardless of variance percentage.
204
PRO/PLUS USER GUIDE
Variance percentage indicates the extent to which one schedule detail
line varies from another, expressed as a percentage value. For
example, if you execute a comparison program with all fields left
blank, but with Variance % set to 5, the resulting report only includes
releases where the schedules differ by five percent or more.
Tip
ABC Class. Optionally specify an item ABC class to compare only
Assign ABC class
codes to individual
items using Item
Master
Maintenance
(1.4.1).
schedule detail lines containing items that belong to that class. Valid
values are A, B, or C.
You can combine this code with a variance percentage for reporting.
For example, class A items might be reported at a two-percent
variance while class C items are reported at a ten-percent variance.
Fig. 17.23
Ship to Plan
Schedule Compare
Output (5.5.7.14)
rsrp11.p
Page: 1
5.5.7.14 Ship to Plan Schedule Compare
Global Industries
Date: 01/19/99
Time: 16:49:06
Order
Ln Item Number
Ship Release Id
Plan Release Id
-------- --- ------------------ ------------------------------ -----------------------------po862b
1 862b
19990118-001
19990118-001
Date
Ship Discrete Qty Plan Discrete Qty Qty Diff Variance% Ship Cum Qty Plan Cum Qty Cum Qty Diff Variance%
-------- ----------------- ----------------- --------- --------- ------------ ------------- ------------ ---------01/18/99
105.0
100.0
-5.0
05
105.0
100.0
-5.0
05
Order
Ln Item Number
Ship Release Id
Plan Release Id
-------- --- ------------------ ------------------------------ -----------------------------PO1127
1 kwc-a
19990118-005
19990118-005
Comparing Schedule Releases
Use Schedule Comparative (5.5.3.15) to compare any two releases of the
same schedule that reside in the system.
Fig. 17.24
Schedule
Comparative
(5.5.3.15)
SUPPLIER SHIPPING SCHEDULES
205
Fig. 17.25
Purchase Order:
Item:
Supplier:
Ship-To:
PO1030
it-002
shipsup
10000
Line: 1
UM: EA
Ship Schedule Suppliers, INC
Release ID
--------------------------19990111-001
Schedule
Comparative
Output
Release ID
--------------------------19990113-005
Date
Time Int Reference
Discrete
Cumulative
Discrete
Cumulative
Qty
Qty Q
Qty
Qty Q
Qty Diff Cum Qty Diff
-------- ----- --- ----------------- ----------- ------------- - ------------ ------------- - ------------ -----------Prior
0.0
0.0
01/11/99
W
0.0
0.0 P
01/13/99 08:00 D
0.0
0.0 F
01/14/99 08:00 D
0.0
0.0 F
01/18/99
75.0
75.0 F
75.0
75.0
01/18/99
W
75.0
0.0 P
-75.0
75.0
01/25/99
100.0
175.0 F
100.0
175.0
01/25/99
W
100.0
0.0 P
-100.0
175.0
02/01/99
80.0
255.0 P
80.0
255.0
02/01/99
W
80.0
0.0 P
-80.0
255.0
02/08/99
70.0
325.0 P
70.0
325.0
02/08/99
W
70.0
0.0 P
-70.0
325.0
02/15/99
100.0
425.0 P
100.0
425.0
02/15/99
W
100.0
0.0 P
-100.0
425.0
02/22/99
80.0
505.0 P
80.0
505.0
Use Schedule Type to select which schedule type to compare. You must
specify two specific release IDs for the schedule releases you are
comparing.
Note When the Supplier Shipping Schedules module is inactive, you
cannot compare type 5 or type 6 schedules.
Comparing the Current Release with the Prior Release
Use Ship Schedule Variance Compare (5.5.7.13) to compare the current
type 6 shipping schedule release with the prior shipping schedule release.
Fig. 17.26
Ship Schedule
Variance Compare
(5.5.7.13)
Reviewing EDI Data
Use Supplier Schedule Export Aud Rpt (35.19) to review EDI data details
for any exported schedules. You can search and review schedules by EDI
batch number, buyer, or any other selection criteria.
206
PRO/PLUS USER GUIDE
Fig. 17.27
Supplier Schedule
Export Aud Rpt
(35.19)
When the Supplier Shipping Schedules module is active, the audit report
output displays an additional data column that details the type of schedule
being reported (see Figure 17.28). When this module is inactive, the extra
detail column does not display.
Fig. 17.28
Supplier Schedule
Export Aud Rpt
Output
edexrp04.p
Page: 1
Supplier
-------00201
00201
Item No
------88-100
88-100
35.19 Supplier Schedule Export Aud Rpt
Quality Products Corp.
Ship-To
------10000
10000
Order Ln Release ID
----- -- ---------PO111 1 19990225-001
PO111 1 19990225-001
EDI Date
--------02/25/98
02/25/98
EDI Time
--------15:11:30
15:11:30
Date: 03/15/99
Time: 15:26:55
Batch
----41
41
Type
---36 Plan
36 Ship
Deleting and Archiving Schedules
Use Schedule Delete/Archive (5.5.3.23) to delete and archive unneeded or
inactive schedule releases. When you delete or archive schedules while
the Supplier Shipping Schedules module is active, your changes affect all
three supplier schedule types. When this module is inactive, the
delete/archive program affects only supplier schedules (type 4).
Fig. 17.29
Schedule
Delete/Archive
(5.5.3.23)
APPENDIX A
File Relationship Diagrams
Supplier Performance I
Supplier Performance II
Self-Billing
208
209
210
Global Requisition System
Supplier Shipping Schedules
211
212
208
PRO/PLUS USER GUIDE
Supplier Performance I
Supplier Performance I
System Architect
Tue Mar 09, 1999 11:36
vef_ctrl
Supplier
Performance
Control
System Category
vec_mstr
verd_det
Category Exception
vef_asn_data = vec_category or
vef_po_receipts = vec_category or
vef_do_receipts = vec_category or
vef_rs_receipts = vec_category
Supplier
Performance
Category Master
vec_category = verd_category
Supplier
Performance
Registration Detail
vew_mstr
Supplier
Performance
Weighting Factor
Master
Vendor Category
Category Parts-Per Range
vec_category = vecd_category
ver_vendor = verd_vendor
ver_vendor_source = verd_vendor_source
System Event
ver_mstr
Performance Category
vef_early_receipt = vee_event or
vef_late_receipt = vee_event or
vef_over_shipment = vee_event or
vef_under_shipment = vee_event or
vef_missed_shipment = vee_event or
vef_dup_asn = vee_event or
vef_late_asn = vee_event
Supplier
Performance
Registration Master
vec_category = vepd_category
vecd_det
Supplier
Performance
Category Detail
Performance Weight Factor
Vendor Performance
vew_weight_code = vepd_weight_code
ver_vendor = vep_vendor
ver_vendor_source = vep_vendor_source
vee_mstr
Performance Event
vep_mstr
vepd_det
Performance Detail
Supplier
Performance Event
Master
vee_event = vepd_event
Supplier
Performance Detail
vep_vendor = vepd_vendor
vep_vendor_source = vepd_vendor_source
vep_tran_date = vepd_tran_date
vep_tran_id = vepd_tran_id
Supplier
Performance
Master
FILE RELATIONSHIP DIAGRAMS
209
Supplier Performance II
Supplier Performance II
System Architect
Fri Mar 05, 1999 15:18
ves_mstr
Supplier
Performance
Summary
Master
vesd_det
Performance Summary
ves_vendor = vesd_vendor
ves_vendor_source = vesd_vendor_source
ves_from_date = vesd_ves_from_date
ves_to_date = vesd_ves_to_date
ves_part = vesd_part
ves_rec_type = vesd_rec_type
ves_type = vesd_type
ves_sub_type = vesd_sub_type
Supplier
Performance
Summary Detail
210
PRO/PLUS USER GUIDE
Self-Billing
Self-Billing
System Architect
Fri Mar 05, 1999 15:16
sbi_mstr
cm_mstr
Customer Master
cm_addr = sbi_bill
Self-Bill Master
ar_mstr
ar_bill = sbi_bill
ar_check = sbi_check
Accounts
Receivable Master
sbi_bill = sbid_bill
sbi_nbr = sbid_nbr
sbid_det
Self-Bill Detail
six_ref
six_trnbr = sbid_trnbr
Self-Bill Cross
Reference
so_nbr = six_order
so_mstr
sod_nbr = six_order
sod_line = six_line
abs_mstr
abs_shipfrom = six_site
abs_id = six_ship_id
ASN/BOL/Shipper
Master
ih_inv_nbr = six_inv_nbr
idh_inv_nbr = six_inv_nbr
idh_line = six_line
Sales Order
Master
ih_hist
Invoice History
Master File
sod_det
idh_hist
Sales Order Detail
Invoice History
Detail
FILE RELATIONSHIP DIAGRAMS
211
Global Requisition System
Global Requisition System
System Architect
Tue Mar 09, 1999 11:40
rqj_mstr
rqm_mstr
Requisition Job Master
Requisition Master
rqj_job = rqm_job
rql_mstr
rqm_nbr = rqda_nbr
rqda_det
Requisition Level
Master
Requisition Detail
Approvals
rqj_job = rqa_job
rqm_nbr = rqda_nbr
rqa_userid = rqda_userid
rql_level = rqa_level
rcq_category = rqd_category
rqa_mstr
rqc_mstr
rqd_det
Requisition
Approver Master
Requisition
Category Master
Requisition Detail
File
rqc_category = rqa_category
rqa_userid = rqda_userid
rqm_nbr = rqpo_req_nbr
rqc_category = rqcd_category
pod_req_nbr = rqd_nbr
and
pod_req_line = rqd_line
rqh_hist
rqcd_det
Requisition History
Log File
Requisition
Category Detail
pod_req_nbr = rqd_nbr
rqd_req_line = rqd_line
Purchase Order
Detail File
po_mstr
Purchase Order
Master
po_det
po_nbr = rqpo_po_nbr
rqpo_ref
Requisition - PO
Cross-Reference
File
212
PRO/PLUS USER GUIDE
Supplier Shipping Schedules
Supplier Shipping Schedules
System Architect
Tue Mar 09, 1999 11:45
qad_wkfl
QAD Work File
(extension of vdmstr)
Vendor Delivery Time
sdt_code = qad_charfld[2]
sdt_mstr
pod_det
PO Line Delivery Time
Shipping Delivery
Time Master
Ship Delivery Time
sdt_code = sdtd_code
sdt_code = pod__qad07
Purchase Order
Detail
PO Lines
po_nbr = pod_nbr
sdtd_det
po_mstr
Shipping Delivery
Time Detail
Purchase Order
Master
Index
Numerics
2.1.1 23
5.2.1.4 114
5.2.1.7 115
5.2.1.13 117
5.2.1.14 119
5.2.1.15 119
5.2.1.16 120
5.2.1.20 116
5.2.3 122
5.2.13 138
5.2.14 133
5.2.18 146
5.5.1.1 176
5.5.1.13 180
5.5.1.17 187
5.5.3.1 82, 187
5.5.3.8 184, 196
5.5.3.9 196
5.5.3.15 204
5.5.3.23 206
5.5.7.1 176
5.5.7.4 178
5.5.7.6 193
5.5.7.7 193
5.5.7.13 205
5.5.7.14 203
5.5.7.24 175
5.15.1 66
5.15.2 67, 87
5.15.5 69
5.15.6 70, 86
5.15.7 71
5.15.8 71
5.15.10 72
5.15.11 72, 86
5.15.13 81
5.15.14 85
5.15.15 84
5.15.17 82
5.15.19 90
5.15.22 70
5.15.20 91
5.15.23.1 92
5.15.23.2 93
5.15.23.4 89, 90
5.15.23.3 87
7.5.19.1 10
7.9.5 23
15.5.24 60
27.1 41
27.6.12.1 32
27.6.12.4 26, 32
27.6.12.7 40, 43
27.6.12.8 43
27.6.12.10 47
27.6.12.11 46
27.6.12.15 49
27.6.12.23 48
27.6.12.24 22
27.21 81
35.13 30, 32
35.18 196
35.19 205
36.16.5 48
5.2.1.1 113
830 document format 198
862 document format 198
A
approval currency 110
Approval Level Browse 156
Approval Level Maintenance 113
Approver Maintenance
horizontal 117
job 119
214
PRO/PLUS USER GUIDE
product line 120
vertical 119
Approver Report 157
approvers for GRS
administrative 118
alternate 118
horizontal 107
job approvers 108
product line 109
types 107
vertical 108
Archive File Reload 48
archive/delete
requisitions 166
self-bills 48
supplier performance data 92
supplier schedules 206
B
bucketing
supplier planning schedules 190
supplier schedules 189
supplier shipping schedules 189
Build PO from Requisitions 146
build report 151
PO header frame 150
Selection frame 149
Buyer Maintenance 116
buyers
Global Requisition System (GRS) 116
C
calendars
supplier 176
categories
Global Requisition System (GRS) 114
supplier performance 66
Category Maintenance (GRS) 114
Category Report 156
consolidation
supplier performance data 87
control file
requisition (GRS) 109
self-billing 22
supplier performance 60
supplier schedule 175
Cum Shipped Reset 10
Cumulative Accounting 10
cumulative accounting 10
currency
approval for requisitions 110
Customer Maintenance
self-billing information 23
self-billing pop-up 23
D
delete/archive
requisitions 166
self-bills 48
supplier performance data 92
supplier schedules 206
discount tables
requisitions 128
discrepancy
self-bill write-off 41
Document Import
importing self-bills 30
E
EDI formats
supplier schedules 198
E-mail
message content for GRS 107
setup for GRS 106, 112
events
subjective 69
supplier performance 69
system 69
F
faxing
scheduled orders 180
supplier schedules 202
G
Generalized Codes Maintenance
buyers 116
Global Requisition System (GRS)
activating 109
building the PO 145–153
creating purchase requisitions 121–135
features 99
overview 97–101
reports and inquiries 155–166
review and approval process 137–143
setting up 103–120
use with Purchase Requisition Maintenance 110
GRS. See Global Requisition System (GRS)
H
Horizontal Approver Maintenance 117
INDEX
I
Invoice/Memo AR Balance Report 46
J
Job Approver Maintenance 119
Job Browse 157
Job Maintenance 115
L
Lookup Table 68
M
material requirements planning (MRP)
allocating scheduled order percentages for 187
approving purchase orders 135
supplier schedules update from 187
Missed Shipment Event Generator 82
O
out of tolerance
global requisitions 111
requisitions 152
P
parts per million
formula 68
Perform Weight Factory Inquiry 71
Performance Category Inquiry 67, 87
Performance Category Maintenance 66
Performance Data Delete/Archive 92
Performance Data Maintenance 81
Performance Data Report 85
Performance Event Inquiry 70, 86
Performance Event Maintenance 69
Performance Weight Factor Maint 71
planned orders
creating requisitions from 135
Planned Purchase Order Approval
creating requisitions 135
Pre-Shipper/Shipper Confirm 23
price table
requisitions 128
PRO/PLUS Supplier Schedules Menu 173
Product Line Approver Maintenance 120
Purchase Order Maintenance
adding requisition lines 146
modifying requisition data 151
Purchase Order Print 150
purchase orders
adding requisition lines to 150
types contrasted 171
Purchase Requisition Maintenance 110
use with GRS 110
purchase requisitions
and GRS 110
Purchasing Control File
date-based release IDs 193
ship-to for requisitions 124
supplier performance 80
R
registration
supplier performance 54
Registration Maintenance 72
Requisition Approval Maintenance 138
Requisition Browse 161
Requisition Control File 109
Requisition Delete/Archive 166
Requisition History Log 163
Requisition Inquiry 159
Requisition Maintenance 122
Requisition Report 162
Requisition Routing Maintenance 133, 142
requisitions
canceled 127
final approval 142
line items 128
number 110, 123
planned orders 135
routing 141
trailer frame 133
routing
approval for requisitions 133
S
Schedule Comparative 204
Schedule Delete/Archive 206
Schedule Print 184, 196, 200
Schedule Print in Fax Format 196, 202
Schedule Update from MRP 187
bucketing requirements 189
calculations 191
firm days effect 183, 188
report options 193
supplier performance 82
Scheduled Order Maintenance 180
header frame 180
Order Line Item Data frame 181
Shipping Schedule Info pop-up 186
Scheduled Order MRP % Maintenance 187
SDT. See ship delivery time codes (SDT)
Self-Bill Auto Create 26
Self-Bill Delete/Archive 48
215
216
PRO/PLUS USER GUIDE
Self-Bill Discrepancy Report 47
Self-Bill Maintenance 32
Self-Bill Payment Application 40
Self-Bill Payment Undo 43
Self-Bill Report 46
Self-Bill Workbench 29
Self-Billing
overview 16
traditional 16
work flow 17
Self-Billing Control File 22
self-bills
deleting 39
maintaining 32
reporting 45
reversing payments 41
ship delivery time codes (SDT) 176
Ship Delivery Time Maintenance 176
Ship Schedule Variance Compare 205
Ship to Plan Schedule Compare 203
Shipment-Invoice Crossref Report 49
standard pack quantity 185
status
requisition 127
subjective events 69
Summary Data Delete/Archive 92
Summary Data Extract 86
Summary Data Report 91
Supplier Calendar Maintenance 176
Supplier Controls Maintenance 178
Supplier Cross-Reference Maintenance 87
Supplier Cross-Reference Report 89
Supplier Performance
activating 60
automatic data collection cycle 77
computational methods 67
data consolidation 87
defining performance categories 66
features 54
lookup table 68
manual data capture 79
inventory transfer 80
PO Returns 80
planning 60
rating systems 56
reporting 83
work flow 57
Supplier Performance Ctrl File 60
supplier performance data
manually creating 81
Supplier Performance Report Card 84
Supplier Planning Schedule Maintenance 193
supplier planning schedules
bucketing 190
Supplier Schedule Audit Report 205
Supplier Schedule Control File 175
Supplier Schedule Export 196, 197
supplier schedules 170–206
bucketing 189
document formats 198
generating from MRP planned orders 187
manually modifying 193
orders
Cum Start field 185
Fab Auth Days 183
faxing 180
firm days 183
schedule days 183
schedule months 183
schedule weeks 183
standard pack quantity 185
transport days 184
processing 187
transmitting scheduled releases 196
setting up
control file values 175
MRP percentages 187
ship delivery time codes 176
supplier calendars 176
supplier control data 178
Supplier Shipping Schedule Maintenance 193
supplier shipping schedules
bucketing 189
updating plan from ship 175
Supplier/Category Maintenance 73
suppliers
calendar 176
Requisition Maintenance 124, 129
System Category/Event Maint 70
system events 69
T
tolerance
requisition values 152
tolerance percent
global requisitions 111
U
Use Registration Report 72
V
Vertical Approver Maintenance 119
INDEX
W
weight factors
supplier performance 71
Z
zero requirements
generating 179, 192
sending 179
217
218
PRO/PLUS USER GUIDE
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