SAFETY HANDBOOK - City of Oakley

SAFETY HANDBOOK - City of Oakley
The City of Oakley wishes to be an example for safety and to provide a safe
environment for employees and members of the public. This handbook provides
employees with some valuable and required information about how to avoid
getting injured or exposed to hazards. Working safely is an essential part of a job
and the responsibility of all employees.
There is always time to do the job right and doing it right is doing it
safely. If you have a safety suggestion, share it with your supervisor
and co-workers. Most importantly, if you are not sure how to do a
job or use equipment that you are not familiar with, ask for
Remember, you are the key to safety.
SECTION A – All Employees
Injury and Illness Prevention Program (IIPP) Overview………………………… .
Safety Responsibilities & Safety Rules………………………………………….. ..
Prevention of Violence in the Workplace……………………………………...… .
Emergency Action / Fire Prevention Plan……………………………………… ....
Office Safety……………………………………………………………………. ....
Preventing Strain Injuries to Backs, Shoulders, Knees…………..…………….. ....
Hazard Communication & Chemical Safety Overview………………………... ....
SECTION B – Maintenance Personnel and Inspection Personnel
Housekeeping ............................................................................................................
Personal Protective Equipment……………………………………….....................
Fall Prevention……………………………………………………………..............
Ladder Safety……………………………………………………………………....
Aerial & Scissors Lift Safety……………………………………………. ...............
Excavations and Street Work……………. ...............................................................
Traffic Control Plans…………………………………………………………… ....
Respiratory Protection…………………………………………………………. .....
Confined Space Program………………………………………………………. .....
Gas Cylinders………………………………………………………………….. .....
Tool Safety Program…………………………………………………………….....
Electrical Safety (Tools)………………………………………………………… ...
Vehicle Safety………………………………………………………………… ......
Tree Trimming and Chain Saw Safety………………………………………… .....
Lawn Mowers………………………………………………………………… .......
Working in Public Rights of Way…………………………………………….. ......
Applies to All Employees
Injury and Illness Prevention Program (IIPP):
By law the City of Oakley is required to have a written Injury and Illness Prevention Program,
which is available to all employees for review. This program contains important safety
information on the following topics:
Safety Responsibilities & General Safety Rules
Safety Communications
Hazard Evaluations
Injury Reporting
Job Safety Classes
General Job Hazards
Codes of Safe Practices
Safety Training
If you do not already have a copy, ask your supervisor for the location of the written Injury and
Illness Prevention Program and review all elements in the program.
The following will briefly recap aspects of the IIPP:
Safety Responsibilities & General Safety Rules:
The safety of all employees is of prime importance to the City. All employees, from top
management down to entry-level new hires have a responsibility to work safely and to follow the
Injury and Illness Prevention Program. The following must be adhered to:
Immediately report all injuries, incidents or exposures to your supervisor as soon as possible,
but later than the completion of your work shift.
Safety equipment issued to employees shall be used as the job assignment dictates. When any
safety apparel (gloves, raincoats, coveralls, etc.) becomes worn and requires replacement, the
employee shall present the worn safety apparel to the appropriate supervisor for replacement.
Report all safety hazards or unsafe work practices observed to your supervisor.
Obey all safety rules and regulations. Additional safety rules for specific operations and
department’s apply to those engaged in hazardous work areas or operations. These rules
are contained in other safety handbook chapters and standard operating procedures.
Pay strict attention to your work. Fighting, wrestling, joking, and horseplay will not be
Follow all Warning signs and signals posted to point out dangerous conditions.
Do not remove, displace, destroy, damage, or carry off any safety device, safeguard, or
warning unless instructed to do so.
Wear seat belts, both as an operator or passenger in vehicles equipped with seat belts. The
driver is responsible for not moving the vehicle until all belts are fastened. (Exceptions can
be authorized by the supervisor where the nature of the vehicle or work reasonably precludes
the use of seat belts.)
Employees should not jump from truck beds, platforms, fences, or other elevated places
unless essentially necessary to the performance of duty, and then only after looking to be sure
no objects are in the way.
Employees should not ride in truck beds or be transported by industrial (forklift) trucks unless
they are contained within an attached device designed for human transport or lifting.
Running is dangerous. Employees should refrain from running unless absolutely necessary to
the performance of duty.
Only trained and authorized persons shall operate power equipment. An employee assigned
to operate any power equipment (truck, tractor, mower, sprayer, chain saw, etc.) is
responsible for all safety rules involved in its use.
Act in a manner designed to preserve the health and safety of yourself and the public being
Never take short cuts in or over dangerous places. Anyone taking unnecessary risks that
place him or herself or others in danger shall be subject to disciplinary action.
Use, possession, sale or being under the influence of illegal drugs, misuse of prescription
drugs and/or alcohol is not permitted on Company Property or while "on duty".
Only authorized and trained Employees may repair or adjust machinery and equipment.
Only qualified and trained Employees may work on or near Exposed Energized Electrical
Parts or Electrical Equipment. Follow Electrical Safety Rules when working with
electrically powered machinery and equipment.
Only authorized and trained Employees may enter a posted Confined Space. All confined
spaces will be posted Confined Space - Permit Required. Entry is allowed only after
permits are properly issued.
Only authorized and trained Employees may dispense or use chemicals. It is your
responsibility to know where MSDS's are located and that they are available for your use
and review.
It is the duty and responsibility of each employee to participate in the effort to promote
and maintain a safe work environment. Failure to follow the above rules may cause
serious injury and/or illness.
Disciplinary Action, up to and including Termination, may be used to assure rule
enforcement. Please use common sense and think before you act. If you are not sure
how to complete a job or task safely or have any questions, ask your supervisor.
Safety Communications:
The City of Oakley has a safety committee that meets periodically to discuss safety issues. You
may also have safety bulletins or information posted in employee work areas. Ask your
supervisor who is on the safety committee. You can forward suggestions directly to your safety
Worksite Safety Inspections:
There is a formal safety inspection program as part of the IIPP, with the purpose of identifying
safety hazards before they cause an injury. However it is important for you to inspect your work
area, tools you use, vehicles you operate and your own personal protective equipment each day,
for safe operation and sufficient supply. Do not use, take out of service and report to your
supervisor all defective equipment.
Job Safety Classes and Codes of Safe Practices:
All employees are divided into Job Safety Classes by the nature of their work performed.
Examples are:
Administrative / Administrative Support Personnel
Maintenance Personnel
Inspection Services Personnel
Ask your Supervisor which Job Safety Class that you belong to. Then in the IIPP document
(appendix), locate your Job Safety Class and Codes of Safe Practices. Review this, as it identifies
the general hazards of your job and the safe practices that are expected of you, as well as of your
Supervisor and Division/Department Head. The Codes of Safe Practices also identifies the
specific Safety Training that applies to your job.
Prevention of Violence in the Workplace:
Workplace violence includes threats and/or acts of physical violence or
verbal abuse by employees, visitors, or the public, or other signs of stress,
strain, or abusive conduct that demonstrates recognizable signs of violent
It is City policy to conduct business, provide services, and protect its
employees and the public from harm by providing a safe and secure work
environment that has zero tolerance for violence, threats, harassment, and
The City has a written Workplace Security policy and program designed to minimize instances
of workplace violence. Please check with you Supervisor for specific information regarding this
program. However some basic information on this program is as follows:
The three major types of workplace violence are:
The perpetrator has no legitimate relationship to the workplace and usually enters the workplace
to commit a robbery or other criminal act. Bill payments and cash handling at administrative
offices is where this type of workplace violence may occur.
The perpetrator may be either the recipient or the object of a service provided by the agency,
e.g., the assailant is a current or former client, customer, passenger, criminal suspect, or prisoner.
These involve assaults on public safety and correctional personnel, municipal bus drivers,
community service providers, receptionists, personnel offices, resident engineers, and other
public employees who provide professional, public safety, administrative, or business services to
the public.
The perpetrator has an employment-related involvement with the workplace. A Type III event
usually involves an assault or a threat of violence, or a physical act of violence resulting in a
fatal or nonfatal injury, committed by a current or former employee, supervisor or manager; a
current or former spouse or lover; a relative or friend; or some other person who has a dispute
involving an employee in the workplace.
Employee Action
You are responsible for following proper work practices and for helping maintain a safe and
secure work environment by:
being considerate and respectful of co-workers, visitors, and the public; and,
not engaging in any disruptive behavior, which may include profanity, obscenities,
obscene gestures, or exhibiting abusive conduct that demonstrates recognizable signs of
violent behavior.
Whenever an actual or alleged act of workplace violence occurs, the first person who becomes
aware of an accident/incident shall report the incident to their supervisor, Department Head, or
Human Resources immediately.
The first person aware of an incident shall take necessary precautions to ensure their safety and
the safety of anyone who may be in danger.
After this is done, obtain sufficient preliminary information about the accident or incident so that
management can be as well informed as possible during the early stages of the reporting
Types of Reportable Incidents:
An employee is struck by another person.
An employee is struck with another object; such as, a stapler, ruler, a book, a door, a
computer mouse.
An employee is spit upon.
An employee receives a bomb threat.
An employee receives a threat involving the destruction of personal or agency property.
An employee feels threatened, harassed, or intimidated by a co-worker, visitor, or
members of the public.
A person attempts to strike an employee, to throw an object at an employee, or to hold or
restrain an employee’s movements.
A person writes a threat on a Departmental form; mails or delivers a threatening letter,
postcard, or note - via electronic or paper.
A person challenges an employee to a fist fight.
A person purposely damages an employee’s vehicle while the employee’s vehicle is
A person purposely damages an employee’s personal property, calculator, purse, shoes,
clothing, etc.
A person purposely damages an office wall, kicks the door and breaks the glass, or causes
other damage to state property.
All incidents of verbal or written abuse must be reported when an
employee feels threatened, provoked, or intimidated by the incident, or
when the person making the statement or comment intends for their
conduct to be perceived as a threat.
Emergency Action/ Fire Prevention Plan:
Emergency Action Plans are designed to control events and minimize
the affects. Through careful pre-planning, establishment of
Emergency Action Teams, training and drills, employees can be
safeguarded and potential for injury or damage minimized.
The City and your department has a specific Emergency Action Plan
developed so that building evacuations can be enacted in a swift and efficient manner. The Plan
1. Exits routes, meeting areas and employee accounting
2. Emergency evacuation, incident command and notification to emergency services
3. Bomb threats and facility security
4. First Aid Response
5. Fire Prevention and the use of fire extinguishers
There are evacuation maps posted in the work area that identifies the routes to take
to exit the facility. All employees when evacuating a building should meet at a
predestinated location. Ask your supervisor where this location is and what the
evacuation notification will be (bell/ intercom/ word of mouth). You may also
review the written Emergency Action Plan.
The follow Fire Prevention protocols apply in all departments:
Your job in fire prevention is to keep things that start fires away from things that burn.
No open flames or smoking shall be permitted in areas where flammable gases or liquids
are stored or used. *No Smoking,* *No Open Flames" signs shall be posted.
Report fires promptly to the Fire District by calling 911. Do not risk your life trying to
extinguish a fire, which may get out of control.
Flammable liquids shall be stored and properly labeled in an approved safety cans.
Drums of flammable liquids shall be stored in a upright position and dispensing shall
only be done with an approved crank-type pump. All drums of flammable liquids shall be
properly grounded.
The dispensing of flammable liquids shall be done in an approved mixing and dispensing
room or in the open and well away from open flames and other sources of ignition, and
all containers shall be grounded or bonded.
Open-flame heaters, including water heaters, shall be properly guarded and located. No
clothing or combustible material shall be stored in close proximity to any open flame or
electric heater in such a manner as to permit Ignition.
Care should be exercised in the correct location and selection of a proper type of fire
extinguisher. Learn the location of and proper use of fire extinguishers and hose lines.
In the event that circumstances require the use of carbon-dioxide fire extinguishers in
enclosed spaces of manholes, extreme caution shall be exercised to insure that no one
enters the enclosed space until the carbon dioxide has been expelled by ventilation.
The City shall insure periodic inspection and proper care of fire extinguishers. When an
extinguisher appears to be in doubtful condition report it immediately to the supervisor.
All fire extinguishers shall be serviced at least once a year and immediately after being
Exit signs and directional exit signs, when required, shall be properly maintained. Exit
doors must be unlocked when the building is occupied and free passage to and through
these exits must be maintained at all times. Know the exits from the building in which
you work.
Passageways and work areas around fire extinguishers shall be kept unobstructed at all
Oil and paint soaked rags shall be stored only in approved safety containers. Disposal of
such rags shall be only in safe receptacles placed outside the building daily, or in
approved safety containers.
Fire Extinguishers are classed by the type fire they can put
out. Some extinguishers are Combination types that can be
used on several different types of fires
Safety Rules
Stand 6 to 8 feet away
from the fire
Using a Fire Extinguisher
Use an extinguisher
ONLY if you have
been trained to use it.
Pull the pin
Aim at base of fire
Squeeze the handle
Sweep from side to side
Fire Extinguishers are
for small fires in the
early stages.
Know where fire
extinguishers are
Never place a
pressurized fire
extinguisher upright
unless you are holding
it - if it falls over the
nozzle can break off
Types of Fires
Class A
Combustible material such as paper and wood
Class B
Fires involving flammable liquids such as gasoline, paint,
diesel fuel or solvents
All fire extinguishers
should have an
inspection tag and a
trigger seal and a pin
Class C
After use, do not put a
Fires started in electrical equipment by arcing or overheating fire extinguishers back
Fires involving combustible metal powders, flakes or
on its mounting – it
must be refilled before
being returned to its
Office Safety:
The office is like any other work environment in that it may present potential health and safety
hazards to you. Environmental conditions, such as noise, temperature, and humidity, may cause
temporary discomforts. Environmental pollutants such as chemical vapors released from new
carpeting and furniture may also induce discomforts.
Notify your supervisor should you be
affected by any of these conditions.
Good housekeeping is an essential important element of accident prevention in offices. You are
responsible for maintaining your work area in a clean and uncluttered manner.
Passageways in offices should be free and clear of obstructions. All aisles within the office
should be clearly defined and kept free of obstructions. Chairs, files, bookcases and desks must
be replaced or repaired if they become damaged. Damaged chairs can be especially hazardous.
Notify your supervisor if there is damaged equipment in your work area.
Filing cabinet drawers should always be kept closed when not in use. Heavy files should be
placed in the bottom file drawers. File cabinets and bookcases over 50” tall or more than 4
drawers shall be secured to a wall or braced to avoid tipping over in an earthquake.
Materials stored within supply rooms must be neatly stacked and readily reached by adequate
aisles. Care should be taken to stack materials so they will not topple over. Under no
circumstances should materials be stacked within 18 inches of ceiling fire sprinkler heads.
Materials shall not be stored so that they project into aisles or passageways in a manner that
could cause persons to trip or could hinder emergency evacuation. Use a step stool or ladder to
reach high objects. Never climb on chairs or tables.
Electrical Safety
Electric cords should be examined on a routine basis for fraying and exposed wiring. Particular
attention should be paid to connections behind furniture, since files and bookcases may be
pushed tightly against electric outlets, severely bending the cord at the plug.
Use of Extension Cords
• Extension cords shall only be used in temporary situations where fixed wiring is not
• Extension cords shall be kept in good repair, free from defects in their insulation.
They will not be kinked, knotted, abraded, or cut.
• Extension cords shall be placed so they do not present a tripping or slipping hazard.
Extension cords shall not be placed through doorways having doors that can be
closed, and thereby damage the cord.
All extension cords shall be of the grounding type (three-conductor).
Surge protectors shall not be connected / chained together.
Computer Work Stations
Musculoskeletal problems occur with computer operations. Most common are complaints
relating to the neck, shoulders, and back. Others concern the arms and hands and occasionally
the legs. Certain common characteristics have been identified and associated with increased risk
of musculoskeletal problems. These include:
• Design of the workstation.
• Nature of the task.
• Repetitiveness of the job.
• Degree of postural constraint.
• Work pace.
• Work/rest schedules.
The key to comfort is in maintaining the body in a relaxed, natural position. The ideal work
position is to have the arms hanging relaxed from the shoulders. Arms should be bent at right
angles at the elbow, with the hands held in a straight line with forearms and elbows close to the
body. The head should be in line with the body and slightly forward.
VDT Display Screens
When work is conducted at a computer, the top of the display screen should be at, or just slightly
below, eye level. This allows the eyes to view the screen at a comfortable level, without having
to tilt the head or move the back muscles.
Control glare at the source whenever possible; place VDTs so that they are parallel to direct
sources of light such as windows and overhead lights, and use window treatments if necessary.
When glare sources cannot be removed, seek appropriate screen treatments such as glare filters.
Keep the screen clean.
Your Chair
The chair is usually the most important piece of furniture that affects user comfort in the office.
The chair should be adjusted for comfort; making sure the back is supported and that the seat pan
is at a height so that the thighs are horizontal and feet are flat on the floor. An ergonomically
sound chair requires four degrees of freedom - seat pan tilt, backrest angle, seat height, and
backrest height. Operators can then vary the chair adjustments according to the task. In general,
chairs with the most easily adjustable dimensions permit the most flexibility to support people's
preferred sitting postures.
Armrests on chairs are recommended for most office work except where they interfere with the
task. Resting arms on armrests is a very effective way to reduce arm discomforts. Armrests
should be sufficiently short and low to allow workers to get close enough to their work surfaces,
especially for tasks that require fixed arm postures above the work surface.
Work/Rest Schedules
One solution for stress and fatigue is to design the computer operator's work so that tasks
requiring concentrated work at the terminal are alternated with non-computer based tasks
throughout the workday. Also, a short break (5-10 minutes) should be taken at least once each
hour when involved in continuous work at the computer.
Other Solutions
Additional measures that will aid in reducing discomfort while working with VDTs include:
• Change position, stand up or stretch whenever you start to feel tired.
• Use a soft touch on the keyboard and keep your shoulders, hands, and fingers relaxed.
• Use a document holder, positioned at about the same plane and distance as the display
• Rest your eyes by occasionally looking
off into the distance.
Preventing Strain Injuries to Backs, Shoulders, and Knees:
Strain and soft tissue injuries happen to employees in all departments. While many occupations
require routine lifting, a back injury can occur even if lifting is not part of your job. Important
guidelines for preventing strain injuries are:
Warm up and do stretching exercises before attempting to lift.
Plan your lift and movements ahead.
Use mechanical devices, dollies, hand trucks or carts as much as possible.
Lift only what you can do safely.
Keep a wide stance and solid footing
Keep back in its natural curves, don’t bend over, and squat.
Keep your head up and tuck chin to keep the spine straight.
Use your leg muscles to lift
Never twist while lifting
Carry loads close to your body
Lower the load safely by using your leg muscles.
Work as a team for heavy, bulky, large or awkward loads.
How to Stretch:
-Stretch to a point where you feel mild tension and relax as you hold the stretch for 10-30
-Breathe slowly and rhythmically as you stretch within your comfortable limits; never to the
point of pain.
-To stretch correctly the feeling of stretch should slightly subside as you hold the stretch.
#1 Interlace your fingers behind
your head and rest your arms on
the floor. Using the power of your
arms, slowly bring your head,
neck and shoulders forward until
you feel a slight stretch. Hold an
easy stretch for 5 seconds. Repeat
three times. Do not overstretch.
#2 Next, straighten both legs and
relax, then pull your left leg
toward your chest. For this stretch
keep the back of your head on the
mat, if possible, but don't strain.
Hold an easy stretch for 30
seconds. Repeat, pulling your
right leg toward your chest.
#3 Put the soles of your feet
together with your heels a
comfortable distance from your
groin. With your hands around
your feet slowly contract your
abdominals to assist you in
flexing forward until you feel an
easy stretch in the groin. Make
your movement forward by
bending from the hips and not
from the shoulders. If possible,
keep your elbows on the outside
of your lower legs for greater
stability during the stretch. Hold a
comfortable stretch for 20-30
#4 Lie on your left side and rest
the side of your head in the palm
of your left hand. Hold the top of
your right foot with your right
hand between the toes and ankle
joint. Now move the front of your
right hip forward by contracting
the right butt (gluteus) muscles as
you push your right foot into your
right hand. This should stretch the
front of your thigh. Hold an easy
stretch for 10 seconds. Keep your
body in a straight line.
Repeat for other leg.
#5 As shown in the drawing
above, move one leg forward until
the knee of the forward leg is
directly over the ankle. Your other
knee should be resting on the
floor. Now without changing the
position of the knee on the floor
or the forward foot, lower the
front of your hip downward to
create an easy stretch. This stretch
should be felt in front of the hip
and possibly in your hamstrings
and groin. This will help relieve
tension in the lower back. Hold
the stretch for 20-30 seconds.
Repeat for other leg.
#6 To stretch your calf, stand a
little ways from a solid support
and lean on it with your forearms,
your head may rest on your hands.
Bend one leg and place your foot
on the ground in front of you
leaving the other leg straight,
behind you. Slowly move your
hips forward until you feel a
stretch in the calf of your straight
leg. Be sure to keep the heel of the
foot of the straight leg on the
ground and your toes pointed
straight ahead. Hold an easy
stretch for 20 seconds. Do not
bounce. Stretch both legs.
#7 Interlace your fingers above
your head. Now, with your palms
facing upward, push your arms
slightly back and up. Feel the
stretch in arms, shoulders and
upper back. Hold stretch for 15
seconds. Do not hold your breath.
This stretch is good to do
anywhere, anytime.
#8 Standing with knees slightly
bent, place your palms on lower
back just above your hips, fingers
pointing downward. Gently push
your palms forward to create an
extension in the lower back. Hold
comfortable pressure for 10-12
seconds. Repeat twice. Use this
stretch after sitting for an
extended period of time.
#9 Place both hands shoulder
width apart on a fence or ledge
and let your upper body drop
down as you keep your knees
slightly bent (1 inch). Your hips
should be directly above your feet.
To change the area of the stretch,
bend your knees just a bit more
and/or place your hands at
different heights. Find a stretch
that you can hold for at least 30
seconds. (Remember to always
bend your knees when coming out
of this stretch.)
Hazard Communication & Chemical Safety:
Your job may involve the use and /or handling of chemicals, or you may
work in an area where others use chemicals (such as custodians) and you
may be exposed to a hazardous substance. In either case, you have a
right to know about the chemical hazards present in your workplace.
Therefore we have a Hazard Communication Program, required by law,
which will inform you of the specific chemical hazards present in your
workplace. Please ask your Supervisor for the location of your
department’s Hazard Communication Program and Material Safety Data
Sheets/Safety Data Sheets (MSDS/SDS).
Please keep in mind that some chemicals are explosive, corrosive, flammable, or toxic.
Other chemicals are relatively safe to use and store but may become dangerous when they
interact with other substances. To avoid injury and/or property damage, persons who
handle chemicals in any area of this agency must understand the hazardous properties of
the chemicals.
Before using a specific chemical, safe handling methods and health hazards must always
be reviewed. Supervisors are responsible for ensuring that the equipment needed to work
safely with chemicals is accessible and maintained for all employees on all shifts.
Job Specific Training
Employees will receive on the job training from their supervisor. This training will cover
the proper use, inspection and storage of necessary personal protective equipment and
chemical safety training for the specific chemicals they will be using or will be working
General Chemical Safety
Assume all chemicals are hazardous. The number of hazardous chemicals and the
number of reactions between them is so large that prior knowledge of all potential
hazards cannot be assumed. Use chemicals in as small quantities as possible to minimize
exposure and reduce possible harmful effects.
The following general safety rules shall be observed when working with chemicals:
• Read and understand the Material Safety Data Sheets/Safety Data Sheets.
• Keep the work area clean and orderly.
• Use the necessary safety equipment.
• Carefully label every container with the identity of its contents and appropriate
hazard warnings.
• Store incompatible chemicals in separate areas.
• Substitute less toxic materials whenever possible.
• Limit the volume of volatile or flammable material to the minimum needed for
short operation periods.
• Provide means of containing the material if equipment or containers should break
or spill their contents.
Chemical Storage
The separation of chemicals (solids or liquids) during storage is necessary to reduce the
possibility of unwanted chemical reactions caused by accidental mixing. Explosives
should be stored separately outdoors. Use either distance or barriers (e.g., trays) to isolate
chemicals into the following groups:
• Flammable Liquids: store in approved flammable storage lockers.
• Acids: treat as flammable liquids
• Bases: do not store bases with acids or any other material
• Other liquids: ensure other liquids are not incompatible with any other chemical
in the same storage location.
• Lips, strips, or bars are to be installed across the width of storage shelves to
restrain the chemicals in case of earthquake.
Chemicals will not be stored in the same refrigerator used for food storage.
Refrigerators used for storing chemicals must be appropriately identified by a label on the
Container Labels
It is extremely important that all containers of chemicals are properly labeled. This
includes every type of container from a 5000 gallon storage tank to a spray bottle of
degreaser. The following requirements apply:
• All containers will have the appropriate label; tag or marking prominently
displayed that indicates the identity, safety and health hazards.
• All warning labels, tags, etc., must be maintained in a legible condition and not be
defaced. Safety inspections shall check for compliance of this rule.
• Incoming chemicals are to be checked for proper labeling and Material Safety
Data Sheets. Forward new MSDS/SDS to your supervisor for filing.
Emergencies and Spills
In case of an emergency, implement the proper Emergency Action Plan
• Evacuate people from the area.
• Isolate the area.
• If the material is flammable, turn off ignition and heat sources.
• Only personnel specifically trained in emergency response are permitted to
participate in chemical emergency procedures beyond those required to evacuate
the area.
Maintain the smallest possible inventory of chemicals to meet immediate needs.
Periodically review stock of chemicals on hand.
Ensure that storage areas, or equipment containing large quantities of chemicals,
are secure from accidental spills.
Rinse emptied bottles that contain acids or inflammable solvents before disposal.
Recycle unused laboratory chemicals wherever possible.
DO NOT Place hazardous chemicals in salvage or garbage receptacles.
DO NOT Pour chemicals onto the ground.
DO NOT Dispose of chemicals through the storm drain system.
DO NOT Dispose of highly toxic, malodorous chemicals down sinks or sewer
MSDS/SDS Information
Material Safety Data Sheets/Safety Data Sheets are provided by the chemical
manufacturer to provide additional information concerning safe use of the product. Each
MSDS/SDS provides:
• Common Name and Chemical Name of the material
• Name, address and phone number of the manufacturer
• Emergency phone numbers for immediate hazard information
• Date the MSDS/SDS was last updated
• Listing of hazardous ingredients
• Chemical hazards of the material
• Information for identification of chemical and physical properties
Employee Use of MSDS/SDS
For MSDS/SDS use to be effective, YOU must:
• Know the location of the MSDS/SDS
• Understand the major points for each chemical
• Check MSDS/SDS when more information is needed or questions arise
• Be able to quickly locate the emergency information on the MSDS/SDS
• Follow the safety practices provided on the MSDS/SDS
Applies to employees that fall into the
Maintenance and Inspection safety classifications
Each employee shall be responsible for cleaning up his or her own working area.
Aisles and passageways shall not be used for the storage of hand trucks and stock.
Oil or grease shall immediately be wiped up or sprinkled with absorbent floor compound.
Gather up all tools and return them to their proper places. Make sure that no tool or other
appliance has been left in any machine or other place where it might fall or cause damage
when the power is turned on.
Walkways, stairways, and fixed ladders shall be kept free of obstructions.
Return all surplus materials to stock.
The bench and work area to which you are assigned should be clean and neat. Keep tools
and equipment arranged in a safe, orderly manner.
Welding leads, electric, steam and airlines should be kept off of floor whenever possible.
Scrap material and rubbish shall be placed only in containers provided for that purpose.
Metal stock, lumber, and cased or crated goods should be stored in a neat and orderly
manner. Round stock should be blocked to prevent rolling, gas cylinders secured by
chains in an upright position, and tiered materials cross-tied.
Do not hang clothing, towels, rags, or other combustible materials on radiators, hot lines,
or similar locations.
Equipment or materials shall be neatly stored when not in use.
Personal Protective Equipment:
Appropriate protective clothing and safety devices shall be provided to and worn by employees.
Please note that failure to use your proper protective equipment may subject you to disciplinary
Hard hats shall be worn when assigned to the following jobs (or as Directed by your
supervisor or as deemed necessary by the type of work): construction (hard hats should
generally be worn on all construction projects, especially for work involving power
equipment and excavation), working with backhoe (digging, trenching, loading), and
other assignments as designated by the supervisor requiring the use of hard hats. Hard
hats are recommended when assembling, erecting and performing maintenance on park
structures, and installation of play equipment. Your supervisor will be responsible for
determining conditions which may require that hard hats be worn and will monitor the
use of hard hats to ensure employee safety.
Proper type of eye protection for the job shall be worn by employees working in locations
where eye hazards due to flying particles, hazardous substances, or injurious light rays
are inherent in the work or environment. Eye protection shall be worn when assigned to
the following jobs (or as Directed by your supervisor or as you deem necessary):
pick/sledge (digging, breaking, cleaning), mowing (operating rotary mowers), all rotating
equipment such as saws (cutting wood or timber), chain saw, and other hazardous
assignments designated by your supervisor.
Approved face-protection welding helmets must be worn by all employees engaged in
gas or electric welding. Skin should be adequately protected against flash burns.
Gloves of an appropriate type shall be worn when handling rough, sharp, and hot
materials, as well as chemically active substances.
Gloves, heavy-soled boots, and where appropriate, protective clothing shall be worn
during the handling of hot asphalt.
Personnel operating pavement breakers shall wear foot guards or steel toe safety shoes.
Approved breathing devices shall be worn by employees when working in areas
containing dusts or mists, which if breathed, would cause bodily injury. Use approved
respiratory devices for fumes, vapors or gases where there may be an oxygen deficiency
or concentration of harmful gases. See Respiratory Protection.
Sound attenuators; (ear protectors) shall be worn by those individuals whose work
environment involves loud noises and requires protection. Ear protection shall be worn
when assigned to the following jobs (or as Directed by the employee's supervisor or as
deemed necessary by the employee): backhoe operator, power saw operator, tractor
operator, rototilling, vibraplate operator, and other hazardous assignments designated by
the supervisor.
Appropriate footwear for the type of work being performed shall be worn by all
employees. Safety shoes with toe guards shall be worn at all times by employees
designated to wear safety shoes. Shoes shall be replaced as per agency procedures as
needed to maintain safety.
Safety jackets or vests shall be worn by all City employees, except those in the Police
Department, who are working or observing work being done in or near any State
highway, County road, or City street. Safety jackets or vests shall be the approved type
and shall be kept in good condition and clean.
Safety jackets or vests are not a substitute for the proper use of warning signs, cones and
barricades when working on or near any street, road or highway.
Latex gloves for the protection of Bloodborne pathogens and additional protective
equipment specific to the unique hazards of each job shall be supplied by the agency and
worn by employees as required for Universal Precautions, MSDS/SDS or as directed by
Fall Prevention Program:
Slips, trips, and falls constitute the majority of general industry accidents. They
cause 15% of all accidental deaths, and are second only to motor vehicles as a
cause of fatalities. Active participation by management, supervisors and
employees is necessary to prevent hazardous conditions that could result in slips,
trips or falls.
Supervisor Responsibilities:
Conduct routine inspections to ensure all walking and working surfaces
are free from slip, trip and fall hazards.
Conduct training for employees who use ladders, scaffolds or other
elevated platforms
Conduct training in use and inspection of fall prevention & arrest
Ensure proper ladders are used for specific tasks
Provide adequate fall prevention & arrest equipment
Employee Responsibilities:
Maintain work areas free from slip, trip & fall hazards
Correct or immediately report slip, trip and fall hazards
Use proper ladders for assigned tasks
Simple Housekeeping methods can prevent slip-trip-fall hazards:
All work areas, passageways, storerooms, and service rooms shall be kept
clean and orderly and in a sanitary condition.
The floor of every area shall be maintained in a clean and, so far as
possible, a dry condition. Where wet processes are used, drainage shall be
maintained and gratings, mats, or raised platforms shall be provided.
Every floor, work area and passageway shall be kept free from protruding
nails, splinters, holes, or loose boards.
Aisles and Passageways
Aisles and passageways shall be kept clear and in good repair with no
obstruction across or in aisles that could create a hazard.
Permanent aisles and passageways shall be appropriately marked.
Where mechanical handling equipment is used, aisles shall be sufficiently
wide. Improper aisle widths coupled with poor housekeeping and vehicle
traffic can cause injury to employees, damage the equipment and material,
and can limit egress in emergencies.
Floor Loading Protection
Load rating limits shall be marked on plates and conspicuously posted. It
shall be unlawful to place, or cause, or permit to be placed, on any floor or
roof of a building or other structure, a load greater than that for which
such floor or roof is approved.
Guarding Floor & Wall Openings
Floor openings and holes, wall openings and holes, and the open sides of
platforms may create hazards. People may fall through the openings or
over the sides to the level below. Objects, such as tools or parts, may fall
through the holes and strike people or damage machinery on lower levels.
Protection for Floor Openings
Standard railings shall be provided on all exposed sides of a stairway
opening, except at the stairway entrance. For infrequently used stairways,
where traffic across the opening prevents the use of a fixed standard
railing, the guard shall consist of a hinged floor opening cover of standard
strength and construction along with removable standard railings on all
exposed sides, except at the stairway entrance.
Every floor hole into which persons can accidentally walk shall be guarded by
A standard railing with toe board, or
A floor hole cover of standard strength and construction.
While the cover is not in place, the floor hole shall be constantly attended by
someone or shall be protected by a removable standard railing.
Protection of Open-Sided Floors, Platforms, and Runways
Every open-sided floor or platform 4 feet or more above adjacent floor or ground
level shall be guarded by a standard railing on all open sides, except where there
is an entrance to a ramp, stairway, or fixed ladder. The railing shall be provided
with a toe board wherever, beneath the open sides:
Persons can pass,
There is moving machinery, or
There is equipment with which falling materials could create a hazard.
A standard railing, or the equivalent, on all sides 4 feet or more above floor or
ground level, shall guard every runway. Wherever tools, machine parts, or
materials are likely to be used on the runway, a toe board shall also be provided
on each exposed side.
Stairway Railings and Guards
Every flight of stairs with four or more risers shall have standard stair railings or
standard handrails as specified below. Stair width is measured clear of all
obstructions except handrails.
On stairways less than 44 inches wide having both sides enclosed, at least
one handrail shall be affixed, preferably on the right side descending.
On stairways less than 44 inches wide with one open side, at least one stair
rail shall be affixed on the open side.
On stairways less than 44 inches wide having both sides open, two stair
rails shall be provided, one for each side.
On stairways more than 44 inches wide, but less than 88 inches, one
handrail shall be provided on each enclosed side and one stair rail on each
open side.
On stairways 88 inches or more in width, one handrail shall be provided
on each enclosed side, one stair rail on each open side, and one
intermediate stair rail placed approximately in the middle of the stairs.
A "standard stair railing" (stair rail) shall be of construction similar to a standard
railing, but the vertical height shall be not more than 34 inches nor less than 30
inches from the upper surface of the top rail to the surface of the tread in line with
the face of the riser at the forward edge of the tread.
Scaffolding Safety
The footing or anchorage for scaffolds shall be sound, rigid and capable of
carrying the maximum intended load without settling or displacement.
Unstable objects, such as barrels, boxes, loose brick, or concrete blocks
shall not be used to support scaffolds or planks.
Scaffolds and their components shall be capable of supporting at least four
times the maximum intended load.
Scaffolds shall be maintained in a safe condition and shall not be altered
or moved horizontally while they are in use or occupied.
Damaged or weakened scaffolds shall be immediately repaired and shall
not be used until repairs have been completed.
A safe means must be provided to gain access to the working platform
level through the use of a ladder, ramp, etc.
Overhead protection must be provided for personnel on a scaffold exposed
to overhead hazards.
Guardrails, midrails, and toe boards must be installed on all open sides and
ends of platforms more than 10 feet above the ground or floor. Wire mesh
must be installed between the toe board and the guardrail along the entire
opening, where persons are required to work or pass under the scaffolds.
Employees shall not work on scaffolds during storms or high winds or
when covered with ice or snow.
As noted earlier, there are a number of scaffold types, and 1910.28 should
be reviewed carefully for special requirements that apply to each type.
Ladder Safety:
Ladders present unique opportunities for unsafe acts and unsafe conditions. Employees
who use ladders must be trained in proper selection, inspection, use and storage.
Improper use of ladders has cause a large percentage of accidents in the workplace are of
Fixed Ladders
A fixed ladder is a ladder permanently attached to a structure, building or
equipment. A point to remember is that fixed ladders, with a length of more
than 20 feet to a maximum unbroken length of 30 feet shall be equipped with
cages or a ladder safety device. A "cage" is a guard that is fastened to the side
rails of the fixed ladder or to the structure to encircle the climbing space of the
ladder for the safety of the person who must climb the ladder
Cages shall extend a minimum of 42 inches above the top of a landing, unless
other acceptable protection is provided.
Cages shall extend down the ladder to a point not less than 7 feet no more than 8 feet
above the base of the ladder.
Ladder Hazards
Falls from ladders can result in broken bone and death. Ladder safety is a lifesaving
program at our company.
Hazards include:
Ladders with missing or broken parts
Using a ladder with too low a weight rating
Using a ladder that is too short for purpose
Using metal ladders near electrical wires
Using ladders as a working platform
Objects falling from ladders
Ladder Inspection
Inspect ladders before each use.
• All rungs and steps are free of oil, grease, dirt, etc.
• All fittings are tight
• Spreaders or other locking devices are in place
• Non-skid safety feet are in place
• No structural defects, all support braces intact
Do not use broken ladders. Most ladders cannot be repaired to manufacturer
specifications. Throw away all broken ladders.
Ladder Storage
Store ladders on sturdy hooks in areas where they cannot be damaged. Store to prevent
warping or sagging. Do not hang anything on ladders that are in a stored condition.
Ladder Ratings
Ladder weight ratings
• I-A 300 pounds (heavy duty)
• I 250 pounds (heavy duty)
• II 225 pounds (medium duty)
• III 200 pounds (light duty) – should not be used in the workplace
Limits on ladder length.
A stepladder should be no more than 20 feet high.
A one-section ladder should be no more than 30 feet.
An extension ladder can go to 60 feet, but the sections must overlap.
Ladder Setup
The following procedure must be followed to prevent ladder accidents:
• Place ladder on a clean slip free level surface
• Extend the ladder to have about 4 feet above the top support or work area.
• Anchor the top and bottom of the ladder
• Place the ladder base 1/4 the height, of the ladder, from the wall when using an
extension ladder.
• Never allow more than one person on a ladder
• Use carriers and tool belts to carry objects up a ladder
• Do not lean out from the ladder in any direction
• If you have a fear of heights - don't climb a ladder
• Do not allow other to work under a ladder in use.
Ladder Maintenance
Keep ladders clean
Never replace broken parts unless provided by the original manufacturer
Do not attempt to repair broken side rails
Keep all threaded fasteners properly adjusted
Replace worn steps with parts from manufacturer
Aerial & Scissors Lift Safety:
The purpose of this section is to outline policies and procedures for the safe operations of
scissors lift and aerial lifts. It applies to all operations, programs and locations that require
employees to access elevated locations and/or use aerial work platforms.
Aerial Lift – A piece of equipment, extendable and/or articulating, designed to position
personnel and/or materials in elevated locations.
ANSI – American National Standards Institute.
Lanyard – ANSI approved line designed for supporting one person, with one end connected to a
safety harness and the other end attached to a suitable anchorage able to support 5,400 pounds of
force. The anchorage can be a structural steel member, an approved lifeline, or other approved
anchorage points.
Full Body Harness – ANSI approved body device designed for fall protection, which by reason
of its attachment to a lanyard and safety line or an approved anchorage point, which will limit a
fall to six (6) feet or less.
Fall Protection
Full body harnesses and lanyards shall only be used, as intended by the manufacturer, for
employee fall protection. Appropriate devices shall be used to provide 100% fall protection. The
"D" ring on the body harness shall be positioned in the back up between the shoulder blades to
minimize impact forces of the body in the event of a fall.
All fall protection equipment shall be carefully inspected prior to each use and periodically
throughout the day. Safety equipment showing any signs of mildew, torn or frayed fabric or
fiber, burns, excessive wear, or other damage or deterioration which could cause failure shall be
permanently removed from service. All fall protection equipment shall be properly maintained
and stored when not in use. This includes keeping dry and out of sunlight, away from caustics,
corrosives or other materials that could cause defects.
Hard hats and safety harnesses shall be worn by employees in the bucket or platform of any
aerial lift device. Other safety personal protective items may be required by city/town safety
policies. High visibility clothing is recommended while working in the air.
Aerial lift devices shall conform to ANSI Standards applicable to the type of equipment being
used – bucket truck, portable and/or self-propelled personnel lift. Aerial lift devices shall only be
used for the purpose(s) intended by the manufacturer. All manufacturer and maintenance
department recommendations and warnings regarding operation, capacity and safety precautions
shall be strictly followed. Permanent labeling must be conspicuously posted to indicate lifting
capacity and travel height.
Only devices approved for lifting personnel shall be used as aerial lifts. Loaders, forklifts or
other material lift devices shall NOT be used to transport employees to elevated locations nor as
work platforms. Forklifts and cranes may ONLY be used as a last resort, and then only with
approved personnel baskets.
Modifications shall not be made to any aerial lift device without the expressed written
authorization from the manufacturer. Buckets and bucket liners shall not be drilled, cut, welded
on, etc.
Lift equipment shall be inspected upon delivery to the jobsite, and daily prior to use. The daily
inspection will include testing the controls prior to use, hydraulic oil levels, battery and tires.
All inspections shall be documented.
Before extending or raising the boom or platform, outriggers (if so equipped), shall be positioned
properly and the lift will be level. Outriggers shall be placed on mud mats or another SOLID
surface and shall not be used to level the vehicle. The wheels shall be chocked and the
parking brake set. Sufficient clearance shall be checked before raising the lift.
Employees shall keep both feet on the floor of the bucket or platform at all times. You should
never climb out of the bucket or platform until it has been lowered. Never climb down the
extended arm or rails.
When the lift has to be moved, it shall only be moved when the bucket or platform is at the
lowered position. For scissors lifts, this is lowered all the way down, and for aerial lifts, this is
lowered to the lowest point that the operator can safely see to drive the vehicle. Check all
clearances and underneath before lowering the lift.
Employees are required to wear full body safety harnesses with lanyards. The lanyards shall be
attached to an engineered anchorage point inside the lift. Do not wrap the lanyard around a rail
and tie back onto itself. Employees are not to anchor on structural members outside of the lift,
unless exiting the lift to get on the structural members.
Platform lifts (scissors lifts) shall have a top and mid rail and a kick plate (toe board), along with
an engineered anchorage point to tie off. Employees shall not climb nor stand on the mid or top
rails, keeping both feet on the floor of the platform.
Tools, parts or any materials shall not be dropped or thrown from the bucket or platform. When
using welding or heating equipment from the bucket or platform, the vehicle shall be protected
from sparks and slag and special care shall be taken to remove flammable objects away from the
Excavations & Street Work Protection:
Working in and around excavations and on open streets with vehicular traffic exposes you to
many hazards. Accordingly the following procedures shall apply:
• You should never enter an excavation to a depth of five (5) feet or more unless it is
effectively shored and guarded in accordance with the State Construction Safety Orders.
• Excavated material shall be kept at least one (1) foot from excavations of less than five
(5) feet in depth and two (2) feet from the edge of deeper excavations. Excavating
machinery shall be kept away from electrical, gas, and water lines.
• The supervisor or person in charge of an excavation to a depth of five (5) feet or more
shall provide a sturdy ladder for access. The ladder shall be placed within twenty-five
(25) feet of the trench working area.
• No work may be done which could cause the undermining of foundations, retaining
walls, or other structures until adequate safety measures have been taken. Report
evidence of such problems immediately.
• Where excavation is necessary, the operator of the equipment shall first determine the
location of electrical, gas, and water lines that may be in the area of excavation, and
qualified observer must be present to guide the operation.
• Only one person should direct the operating of excavating machinery.
• All persons working around excavation machinery shall be in a safe position so as not
to be in danger of falling into or otherwise contacting the machinery.
• You must not enter confined spaces, closed compartments, manholes, storm drains, tanks,
voids, and vaults until tests are made for oxygen deficiency, explosive gases, and other
dangerous gases which may be present. Employees shall
not enter such areas until the supervisor or lead man has
issued an "all clear.” This must be done at each time of
entry or re-entry. (See Confined Spaces Program).
• Smoking or open flames are prohibited in or about open
manholes or in sewers.
• Hard hats shall be worn at all times by workers in or
around excavations, trenches, tunnels, sewers, or other
sub-surface operations.
Traffic Control Plans:
All work on public streets with vehicular traffic present shall follow the Federal Manual on
Uniform Traffic Control Devices MUTCD 2003 version and the Cal Trans Supplement. See the
following websites for more information: AND
General Procedures for Traffic Control Plans:
A Traffic Control Plan must be developed for all street work. Every Traffic Control Plan (TCP)
is Date and Time Specific – delays or modifications to the scope of the project will require
additional review or the submission of a new TCP.
Phased work – if work is done in phases, submit a separate TCP for each phase.
Traffic Flow Interference – all efforts shall be considered to minimize traffic flow interference,
including phasing the construction and/or reducing the size of the work zone
Road Closures
• Every effort must be made in order to permit emergency vehicles to transit through the
closed zone if necessary.
• Proper detour signs must be placed to allow for the smooth flow of traffic around the road
• Notification of closures must be made to the designated City representative 48 hours in
advance and when the road is re-opened.
• Every effort must be made in order to permit emergency vehicles to transit through the
closed zone if necessary.
Flagging shall follow the Cal Trans Flaggers Instruction Manual. In addition, the following
shall apply:
A major consideration in the matter of protection for areas of work in or near streets is
that there should be a minimum of interference with the flow of traffic.
One or more of the following devices are to be used in various arrangements according to
the specific conditions on each project: horse or fence barricades, orange traffic cones or
pylons with reflective coating, red warning flags and holders (low level and high level),
signs, flashing amber lights or lanterns, flashing amber lights on vehicles.
Each situation should be carefully considered in relation to the following factors: the
nature and extent of the work being done and portion of roadway involved; the type of
road involved as to size, number of lanes, surface, curves, grades, intersections, parking
areas, shoulders and curbs; traffic conditions as to speed and volume; surrounding
general illumination through entire night; possible fire hazards if flares are used; and,
dangers of vandalism to any part of the warning systems.
The first consideration in the protection of the public and employees when work areas are
in or close to streets is advance warnings. Adequate notice must be given of the existence
of the obstruction or interference to allow drivers to reduce speed and change course, or
stop if necessary. This must be done day and night as long as the condition remains.
Consideration must be carefully given to the placement of all advance warnings and signs
so that they can be seen in heavy traffic either above or to the side of vehicles, or both if
practical. They may be needed on both sides of the street or lane. Particular attention
must be given to advance warnings when the work area is located over a hill or around a
blind curve, and when the area may be approached at a high rate of speed.
Guidance is the second important consideration in street-work obstructions. In general,
barricades and traffic delineators (guides for the directions of traffic) should be placed to
allow some room inside them as clearance for vehicles, which may not be able to stop in
time. Personnel working within the protected areas should remain as far as possible from
the perimeter of the area in case it is accidentally invaded by traffic. Equipment and
material should be kept out of the street as much as possible - where necessary to be in
the street, reflectors, flashers, etc., should be operating.
When traffic can be permitted only in a single lane, Flaggers must be used. Flaggers must
wear safety jackets or vests and should remain to the side and minimize their exposure to
traffic as much as possible.
Respiratory Protection:
It is important that you know the following information, even if you do not use a
respirator on the job. If you do use a respirator, your Supervisor will have a formal
Respiratory Protection program, which includes the forthcoming program elements.
Please keep in mind that in the control of those occupational diseases caused by breathing
air contaminated with harmful dusts, fogs, fumes, mists, gases, smokes, sprays, or vapors,
the primary objective shall be to prevent atmospheric contamination. This shall be
accomplished as far as feasible by accepted engineering control measures (for example,
enclosure or confinement of the operation, general and local ventilation, and substitution
of less toxic materials). When effective engineering controls are not feasible, or while
they are being instituted, appropriate respirators shall be used.
Voluntary Use of Respirators
Cal OSHA requires that voluntary use of respirators, when not required by the agency,
must be controlled as strictly as under required circumstances. To prevent violations of
the Respiratory Protection Standard, you are not allowed voluntary use of your own or
agency supplied respirators of any type. Exception: Employees whose only use of
respirators involves the voluntary use of filtering (non-sealing) face pieces (dust masks).
Training and Information
Should you be required to wear a respirator at work, training will be provided prior to
requiring the use of the respirator. The training shall ensure that you can demonstrate
knowledge of at least the following:
Why the respirator is necessary and how improper fit, usage, or maintenance can
compromise the protective effect of the respirator
Limitations and capabilities of the respirator
How to use the respirator effectively in emergency situations, including situations
in which the respirator malfunctions
How to inspect, put on and remove, use, and check the seals of the respirator
What the procedures are for maintenance and storage of the respirator
How to recognize medical signs and symptoms that may limit or prevent the
effective use of respirators
The general requirements of the Respiratory Protection Program
Basic Respiratory Protection Safety Procedures
1. Only authorized and trained employees may use respirators. Those employees may
use only the respirator that they have been trained on and properly fitted to use.
2. Only Physically Qualified employees may be trained and authorized to use
respirators. A pre-authorization and annual certification by a qualified physician will
be required and maintained. Any changes in an employee’s health or physical
characteristics must be evaluated by a qualified physician.
3. Only the proper prescribed respirator or self-contained breathing apparatus (SCBA)
may be used for the job or work environment.
4. Employees working in environments where a sudden release of a hazardous substance
is likely will wear an appropriate respirator for that hazardous substance (example:
Employees working in an ammonia compressor room must have an ammonia APR
respirator on their person.).
5. Should you be issued a respirator on "permanent check out", you are responsible for
the sanitation, proper storage and security.
6. If you are the last employee using a respirator and/or SCBA that is available for
general use, you are responsible for proper storage and sanitation. Monthly and after
each use, all respirators will be inspected with documentation to assure its availability
for use.
Respirator User Policies
Adherence to the following guidelines will help ensure the proper and safe use of
respiratory equipment:
Wear only the respirator you have been instructed to use. For example, do not
wear a self-containing breathing apparatus if you have been assigned and fitted
for a half-mask respirator.
Wear the correct respirator for the particular hazard. For example, some
situations, such as chemical spills or other emergencies, may require a higher
level of protection than your respirator can handle. Also, the proper cartridge must
be matched to the hazard (a cartridge designed for dusts and mists will not
provide protection for chemical vapors)
Check the respirator for a good fit before each use. Positive and negative fit
checks should be conducted.
Check the respirator for deterioration before and after use. Do not use a defective
Recognize indications that cartridges and canisters are at their end of service. If in
doubt, change the cartridges or canisters before using the respirator.
Practice moving and working while wearing the respirator so that you can get
used to it.
Clean the respirator after each use, thoroughly dry it and place the cleaned
respirator in a sealable plastic bag.
Store respirators carefully in a protected location away from excessive heat, light,
and chemicals.
Identification of Filters & Cartridges
All filters and cartridges shall be labeled and color-coded with the NIOSH approval label
and that the label is not removed and remains legible. A change out schedule for filters
and canisters has been developed to ensure these elements of the respirators remain
Respirator Filter & Canister Replacement
An important part of the Respiratory Protection Program includes identifying the useful
life of canisters and filters used on air-purifying respirators. Each filter and canister shall
be equipped with an end-of-service-life indicator (ESLI) certified by NIOSH for the
contaminant; or
If there is no ESLI appropriate for conditions a change schedule for canisters and
cartridges that is based on objective information or data that will ensure that canisters and
cartridges are changed before the end of their service life.
Physical and Medical Qualifications
Medical evaluation required
Using a respirator may place a physiological burden on employees that varies with the
type of respirator worn, the job and workplace conditions in which the respirator is used,
and the medical status of the employee. Therefore by law the agency must provide you
with a medical evaluation to determine whether or not it is safe for you to use a
respirator, should your job require such use. This evaluation must be done prior to fit
testing or the required use of a respirator in the workplace.
Medical evaluation procedures
The employee will be provided a medical questionnaire by the designated Occupational
Health Care Provider
Follow-up medical examination
The agency shall ensure that a follow-up medical examination is provided for an
employee who gives a positive response to any question among questions in Part B of the
questionnaire or whose initial medical examination demonstrates the need for a follow-up
medical examination. The follow-up medical examination shall include any medical tests,
consultations, or diagnostic procedures that the Physician deems necessary to make a
final determination.
Administration of the medical questionnaire and examinations
The medical questionnaire and examinations shall be administered confidentially during
the employee's normal working hours or at a time and place convenient to the employee.
The medical questionnaire shall be administered in a manner that ensures that the
employee understands its content. The agency shall provide the employee with an
opportunity to discuss the questionnaire and examination results with the Physician.
Supplemental information for the Physician
The following information must be provided to the Physician before the Physician makes
a recommendation concerning an employee's ability to use a respirator
The type and weight of the respirator to be used by the employee
The duration and frequency of respirator use (including use for rescue and escape)
The expected physical work effort
Additional protective clothing and equipment to be worn
Temperature and humidity extremes that may be encountered
Any supplemental information provided previously to the Physician regarding an
employee need not be provided for a subsequent medical evaluation if the
information and the Physician remain the same
The agency must provide the Physician with a copy of the written respiratory protection
program and a copy of the Cal OSHA respiratory protection standard, Title 8 §5144.
Respirator Fit Testing
Before you are required to use any respirator with a negative or positive pressure tightfitting face piece, you must be fit tested with the same make, model, style, and size of
respirator that will be used. The agency shall ensure that an employee using a tight-fitting
face piece respirator is fit tested prior to initial use of the respirator, whenever a different
respirator face piece (size, style, model or make) is used, and at least annually thereafter.
Respirator Storage
Respirators are to be stored as follows:
• All respirators shall be stored to protect them from damage, contamination, dust,
sunlight, extreme temperatures, excessive moisture, and damaging chemicals, and
they shall be packed or stored to prevent deformation of the face piece and
exhalation valve.
• Emergency Respirators shall be:
• Kept accessible to the work area;
• Stored in compartments or in covers that are clearly marked as containing
emergency respirators; and
• Stored in accordance with any applicable manufacturer instructions.
Confined Space Program:
Whether or not your job requires entering a confined space, it is critical that you
understand the hazards and dangers involved in confined space entry. If your agency
does confined space entry, it must have a Confined Space Entry Program, which is
required by law, to protect authorized employees that will enter confined spaces and
may be exposed to hazardous atmospheres, engulfment in materials, conditions which
may trap or asphyxiate due to converging or sloping walls, or contains any other
safety or health hazards.
Confined space:
Is large enough or so configured that an employee can bodily enter and perform
Has limited or restricted means for entry or exit (i.e. tanks, vessels, silos, storage
bins, hoppers, vaults, and pits are spaces that may have limited means of entry).
Is not designed for continuous employee occupancy.
Permit required confined space (permit space), is a confined space that has one or
more of the following characteristics:
1. Contains or has a potential to contain a hazardous atmosphere.
2. Contains a material that has the potential for engulfing an entrant.
3. Has an internal configuration such that an entrant could be trapped or asphyxiated
by inwardly covering walls or by a floor, which slopes downward and tapers to a
smaller cross-section.
4. Contains any other recognized serious safety or health hazard.
Each Permit-Required Confined Space must be marked "Confined Space - Entry
Permit Required".
Entry Standard Operating Procedures
Should your agency do routine permit required confined space entry, it must have
a confined space Standard Operating Procedure (SOP) that has been developed
for each permit required confined space to standardize the entry procedure. The
SOP must outline:
• Hazards
• Hazard Control & Abatement
• Acceptable Entry Conditions
• Means of Entry
• Entry Equipment Required
• Emergency Procedures
Permit Required Confined Space Entry General Rules
During all Confined Space Entries, the following Safety Rules must be strictly
1. Only Authorized and Trained Employees may enter a Confined Space or act as
Safety Watchmen.
2. No Smoking is permitted in a Confined Space or near entrance/exit area.
3. During Confined Space Entries, a Watchman must be present at all times.
4. Constant visual or voice communication will be maintained between the Safety
Watchmen and Employees entering a Confined Space.
5. Air and Oxygen Monitoring is required before entering any Permit-Required
Confined Space. Oxygen levels in a Confined Space must be between 19.5 and
23.5 percent. Levels above or below will require the use of an SCBA or other
approved air supplied respirator. Additional ventilation and Oxygen Level
Monitoring is required when welding is performed. The monitoring will check
Oxygen Levels, Explosive Gas Levels and Carbon Monoxide Levels. Entry will
not be permitted if explosive gas is detected above one-half the Lower Explosive
Limit (LEL).
6. To prevent injuries to others, all openings to Confined Spaces will be protected
by a barricade when covers are removed.
Confined Space Entry Procedures
Each employee who enters or is involved in the entry must:
1. Understand the procedures for confined Space Entry
2. Know the Hazards of the specific space
3. Review the specific procedures for each entry
4. Understand how to use entry and rescue equipment
Confined Space Entry Permits
Confined Space Entry Permits must be completed before any Employee enters a
Permit-Required Confined Space. The Permit must be completed and signed by an
Authorized Member of Management before entry.
• Permits will expire before the completion of the shift or if any pre-entry conditions
change. Permits will be maintained on file for 12 months.
Contractor Entry
All work by non-agency employees that involves the entry into confined spaces will
follow the procedures of this program. The information of this program and specific
hazards of the confined spaces to be entered will be provided to Contractor
Management prior to commencing entry or work.
Training for Confined Space Entry includes:
1. Duties of Entry Supervisor, Entrant and Attendants
2. Confined Space Entry permits
3. Hazards of Confined Spaces
4. Use of Air Monitoring Equipment
5. First Aid and CPR Training
6. Emergency Action & Rescue Procedures
7. Confined Space Entry & Rescue Equipment
8. Rescue training, including entry and removal from representative spaces
Confined Space Hazards
Flammable Atmospheres
A flammable atmosphere generally arises from enriched oxygen atmospheres,
vaporization of flammable liquids, byproducts of work, chemical reactions,
concentrations of combustible dusts, and desorption of chemical from inner surfaces of
the confined space.
An atmosphere becomes flammable when the ratio of oxygen to combustible material
in the air is neither too rich nor too lean for combustion to occur. Combustible gases or
vapors will accumulate when there is inadequate ventilation in areas such as a confined
space. Flammable gases such as acetylene, butane, propane, hydrogen, methane, natural
or manufactured gases or vapors from liquid hydrocarbons can be trapped in confined
spaces, and since many gases are heavier than air, they will seek lower levels as in pits,
sewers, and various types of storage tanks and vessels. In a closed top tank, it should
also be noted that lighter than air gases may rise and develop a flammable
concentration if trapped above the opening.
The byproducts of work procedures can generate flammable or explosive conditions
within a confined space. Specific kinds of work such as spray painting can result in the
release of explosive gases or vapors. Welding in a confined space is a major cause of
explosions in areas that contain combustible gas.
Chemical reactions forming flammable atmospheres occur when surfaces are initially
exposed to the atmosphere, or when chemicals combine to form flammable gases. This
condition arises when dilute sulfuric acid reacts with iron to form hydrogen or when
calcium carbide makes contact with water to form acetylene. Other examples of
spontaneous chemical reactions that may produce explosions from small amounts of
unstable compounds are acetylene-metal compounds, peroxides, and nitrates. In a dry
state, these compounds have the potential to explode upon percussion or exposure to
increased temperature. Another class of chemical reactions that form flammable
atmospheres arises from deposits of pyrophoric substances (carbon, ferrous oxide,
ferrous sulfate, iron, etc.) that can be found in tanks used by the chemical and
petroleum industry. These tanks containing flammable deposits will spontaneously
ignite upon exposure to air.
Combustible dust concentrations are usually found during the process of loading,
unloading, and conveying grain products, nitrated fertilizers, finely ground chemical
products, and any other combustible material. High charges of static electricity, which
rapidly accumulate during periods of relatively low humidity (below 50%), can cause
certain substances to accumulate electrostatic charges of sufficient energy to produce
sparks and ignite a flammable atmosphere. These sparks may also cause explosions
when the right air or oxygen to dust or gas mixture is present.
Toxic Atmospheres
The substances to be regarded as toxic in a confined space can cover the entire
spectrum of gases, vapors, and finely divided airborne dust in industry. The sources of
toxic atmospheres encountered may arise from the following:
The manufacturing process (for example, in producing polyvinyl chloride,
hydrogen chloride is used as well as vinyl chloride monomer, which is
The product stored [removing decomposed organic material from a tank can
liberate toxic substances, such as hydrogen sulfide (H2S)].
The operation performed in the confined space (for example, welding or brazing
with metals capable of producing toxic fumes).
During loading, unloading, formulation, and production, mechanical and/or
human error may also produce toxic gases, which are not part of the planned
Carbon monoxide (CO) is a hazardous gas that may build up in a confined space.
This odorless, colorless gas that has approximately the same density as air is
formed from incomplete combustion of organic materials such as wood, coal, gas,
oil, and gasoline; it can be formed from microbial decomposition of organic
matter in sewers, silos, and fermentation tanks. Carbon monoxide is an insidious
toxic gas because of its poor warning properties. Early stages of CO intoxication
are nausea and headache. Carbon monoxide may be fatal at 1000 ppm in air, and
is considered dangerous at 200 ppm, because it forms carboxyhemoglobin in the
blood, which prevents the distribution of oxygen in the body.
Carbon monoxide is a relatively abundant colorless, odorless gas, therefore, any
untested atmosphere must be suspect. It must also be noted that a safe reading on
a combustible gas indicator does not ensure that CO is not present. Carbon
monoxide must be tested for specifically. The formation of CO may result from
chemical reactions or work activities, therefore fatalities due to CO poisoning are
not confined to any particular industry. There have been fatal accidents in sewage
treatment plants due to decomposition products and lack of ventilation in confined
spaces. Another area where CO results as a product of decomposition is in the
formation of silo gas in grain storage elevators. In another area, the paint industry,
varnish is manufactured by introducing the various ingredients into a kettle, and
heating them in an inert atmosphere, usually town gas, which is a mixture of
carbon dioxide and nitrogen.
In welding operations, oxides of nitrogen and ozone are gases of major
toxicologic importance, and incomplete oxidation may occur and carbon
monoxide can form as a byproduct.
Another poor work practice, which has led to fatalities, is the recirculation of
diesel exhaust emissions. Increased CO levels can be prevented by strict control
of the ventilation and the use of catalytic converters.
Irritant (Corrosive) Atmospheres
Irritant or corrosive atmospheres can be divided into primary and secondary groups.
The primary irritants exert no systemic toxic effects (effects on the entire body).
Examples of primary irritants are chlorine, ozone, hydrochloric acid, hydrofluoric acid,
sulfuric acid, nitrogen dioxide, ammonia, and sulfur dioxide. A secondary irritant is one
that may produce systemic toxic effects in addition to surface irritation. Examples of
secondary irritants include benzene, carbon tetrachloride, ethyl chloride,
trichloroethane, trichloroethylene, and chloropropene.
Irritant gases vary widely among all areas of industrial activity. They can be found in
plastics plants, chemical plants, the petroleum industry, tanneries, refrigeration
industries, paint manufacturing, and mining operations.
Prolonged exposure at irritant or corrosive concentrations in a confined space may
produce little or no evidence of irritation. This may result in a general weakening of the
defense reflexes from changes in sensitivity. The danger in this situation is that the
worker is usually not aware of any increase in his/her exposure to toxic substances.
Asphyxiating Atmospheres
The normal atmosphere is composed approximately of 20.9% oxygen and 78.1%
nitrogen, and 1% argon with small amounts of various other gases. Reduction of
oxygen in a confined space may be the result of either consumption or displacement.
The consumption of oxygen takes place during combustion of flammable substances, as
in welding, heating, cutting, and brazing. A more subtle consumption of oxygen occurs
during bacterial action, as in the fermentation process. Oxygen may also be consumed
during chemical reactions as in the formation of rust on the exposed surface of the
confined space (iron oxide). The number of people working in a confined space and the
amount of their physical activity will also influence the oxygen consumption rate.
A second factor in oxygen deficiency is displacement by another gas. Examples of
gases that are used to displace air, and therefore reduce the oxygen level are helium,
argon, and nitrogen. Carbon dioxide may also be used to displace air and can occur
naturally in sewers, storage bins, wells, tunnels, wine vats, and grain elevators. Aside
from the natural development of these gases, or their use in the chemical process,
certain gases are also used as inerting agents to displace flammable substances and
retard pyrophoric reactions. Gases such as nitrogen, argon, helium, and carbon dioxide,
are frequently referred to as non-toxic inert gases but have claimed many lives. The use
of nitrogen to inert a confined space has claimed more lives than carbon dioxide. The
total displacement of oxygen by nitrogen will cause immediate collapse and death.
Carbon dioxide and argon, with specific gravities greater than air, may lie in a tank or
manhole for hours or days after opening. Since these gases are colorless and odorless,
they pose an immediate hazard to health unless appropriate oxygen measurements and
ventilation are adequately carried out.
Oxygen deprivation is one form of asphyxiation. While it is desirable to maintain the
atmospheric oxygen level at 21% by volume, the body can tolerate deviation from this
ideal. When the oxygen level falls to 17%, the first sign of hypoxia is deterioration to
night vision, which is not noticeable until a normal oxygen concentration is restored.
Physiologic effects are increased breathing volume and accelerated heartbeat. Between
14-16% physiologic effects are increased breathing volume, accelerated heartbeat, very
poor muscular coordination, rapid fatigue, and intermittent respiration. Between 6-10%
the effects are nausea, vomiting, inability to perform, and unconsciousness. Less than
6%, spasmatic breathing, convulsive movements, and death in minutes.
Mechanical Hazards
If activation of electrical or mechanical equipment would cause injury, each piece of
equipment should be manually isolated to prevent inadvertent activation before workers
enter or while they work in a confined space. The interplay of hazards associated with a
confined space, such as the potential of flammable vapors or gases being present, and
the build-up of static charge due to mechanical cleaning, such as abrasive blasting, all
influence the precautions, which must be taken.
To prevent vapor leaks, flashbacks, and other hazards, workers should completely
isolate the space. To completely isolate a confined space, the closing of valves is not
sufficient. All pipes must be physically disconnected or isolation blanks bolted in place.
Other special precautions must be taken in cases where flammable liquids or vapors
may re-contaminate the confined space. The pipes blanked or disconnected should be
inspected and tested for leakage to check the effectiveness of the procedure. Other areas
of concern are steam valves, pressure lines, and chemical transfer pipes. A less apparent
hazard is the space referred to as a void, such as double walled vessels, which must be
given special consideration in blanking off and inerting.
Thermal Effects
Four factors influence the interchange of heat between people and their environment.
They are: (1) air temperature, (2) air velocity, (3) moisture contained in the air, and (4)
radiant heat. Because of the nature and design of most confined spaces, moisture
content and radiant heat are difficult to control. As the body temperature rises
progressively, workers will continue to function until the body temperature reaches
approximately 102oF. When this body temperature is exceeded, the workers are less
efficient, and are prone to heat exhaustion, heat cramps, or heat stroke. In a cold
environment, certain physiologic mechanisms come into play, which tend to limit heat
loss and increase heat production. The most severe strain in cold conditions is chilling
of the extremities so that activity is restricted. Special precautions must be taken in cold
environments to prevent frostbite, trench foot, and general hypothermia.
Protective insulated clothing for both hot and cold environments will add additional
bulk to the worker and must be considered in allowing for movement in the confined
space and exit time. Therefore, air temperature of the environment becomes an
important consideration when evaluating working conditions in confined spaces.
Noise problems are usually intensified in confined spaces because the interior tends to
cause sound to reverberate and thus expose the worker to higher sound levels than those
found in an open environment. This intensified noise increases the risk of hearing
damage to workers, which could result in temporary or permanent loss of hearing.
Noise in a confined space which may not be intense enough to cause hearing damage
may still disrupt verbal communication with the emergency standby person on the
exterior of the confined space. If the workers inside are not able to hear commands or
danger signals due to excessive noise, the probability of severe accidents can increase.
Whole body vibration may affect multiple body parts and organs depending upon the
vibration characteristics. Segmental vibration, unlike whole body vibration, appears to
be more localized in creating injury to the fingers and hands of workers using tools,
such as pneumatic hammers, rotary grinders or other hand tools which cause vibration.
Other Hazards
Some physical hazards cannot be eliminated because of the nature of the confined space
or the work to be performed. These hazards include such items as scaffolding, surface
residues, and structural hazards. The use of scaffolding in confined spaces has
contributed to many accidents caused by workers or materials falling, improper use of
guard rails, and lack of maintenance to insure worker safety. The choice of material
used for scaffolding depends upon the type of work to be performed, the calculated
weight to be supported, the surface on which the scaffolding is placed, and the
substance previously stored in the confined space.
Surface residues in confined spaces can increase the already hazardous conditions of
electrical shock, reaction of incompatible materials, liberation of toxic substances, and
bodily injury due to slips and falls. Without protective clothing, additional hazards to
health may arise due to surface residues.
Structural hazards within a confined space such as baffles in horizontal tanks, trays in
vertical towers, bends in tunnels, overhead structural members, or scaffolding installed
for maintenance constitute physical hazards, which are exacerbated by the physical
surroundings. In dealing with structural hazards, workers must review and enforce
safety precautions to assure safety.
Gas Cylinders:
The following work rules apply to the use of compressed gas cylinders:
Only authorized personnel with prior appropriate training shall be permitted to use
compressed gas cylinders.
Gas cylinders must not be stored in direct sunlight or any hot place.
Employees must not use a cylinder of compressed gas without reducing the pressure
through a regulator attached to the cylinder valve or manifold.
Oil or grease shall not be used as a lubricant on valves or attachments of oxygen
cylinders. Keep oxygen cylinders and fittings away from off and grease, and do not
handle such cylinders or apparatus with oily hands, gloves, or clothing.
Oxygen shall not be used as a substitute for compressed air in pneumatic tools, in fuel
burners, nor to start internal combustion engines, or to dust clothing.
Cylinders of oxygen, when stored indoors, shall be kept in areas separate from
flammable gases and highly combustible materials, especially oil and grease.
Cylinders must be kept in an upright position in racks or stands, and chained or~
cabled to prevent their rolling or being knocked over.
Leather washers shall never be used on gas cylinder valves; the regular fiber washer
or gasket must be used.
The valve protector cap must be kept in place or replaced whenever cylinders are not
in use.
Cylinders must never be used for other than their designated kind of gas. Gauges and
other attachments must be approved for the type of gas used.
Do not stand in front of gauges when opening the discharge valve. Open the valve
Pressure-adjusting screws on regulators shall be fully released before the regulator is
attached to a cylinder and the cylinder valve opened.
Before a regulator is removed from a cylinder valve, the cylinder valve shall be
closed and the gas released from the regulator.
Handling of cylinders by cranes must be done only when the proper racks or spreader
bars and hooks are used. The use of rope or wire slings is prohibited.
Remove regulators and place caps over valves when transporting cylinders by other
than regular cylinder trucks.
Cylinders must never be dropped or treated roughly.
Chlorine cylinders and piping must be kept free of water and moisture.
Inspect hose lines frequently for leaks. Do not place torches in cans or leave in
unventilated places.
Personnel using welding or burning equipment should use extreme caution in order to
prevent fires.
Welder must be certain that approved fire-fighting equipment is nearby before
starting welding operations when working in the vicinity of flammable materials.
Cylinder Leak
In a situation where a gas cylinder has developed a leak in a confined area, all pilot
lights must be extinguished by shutting off the main gas meter; also the main electric
meter should be shut off to prevent ignition of gas by pilots and sparks. The leaky
cylinder should then be removed to an open area as soon as it is safe to do so. If a
chlorine cylinder is leaking, clear the area, call the Fire District for aid, clear the
downwind area. When working around a leaking cylinder always use protective
clothing, and breathing equipment. Do not use water. CAUTION: chlorine is a highly
poisonous substance.
Tool Safety Program:
Use of tools makes many tasks easier. However, the same tools that assist us, if
improperly used or maintained, can create significant hazards in our work areas. If you
use agency tools, you must be properly trained to use, adjust, store and maintain them
General Safety Precautions
All hazards involved in the use of tools can be prevented by following five basic safety
Keep all tools in good condition with regular maintenance.
Use the right tool for the job.
Examine each tool for damage before use.
Operate according to the manufacturer's instructions.
Provide and use the proper protective equipment.
Appropriate personal protective equipment, e.g., safety goggles, gloves, etc., should be
worn due to hazards that may be encountered while using portable power tools and hand
Floors shall be kept as clean and dry as possible to prevent accidental slips with or around
dangerous hand tools.
Around flammable substances, sparks produced by iron and steel hand tools can be a
dangerous ignition source. Where this hazard exists, spark-resistant tools made from
brass, plastic, aluminum, or wood will provide for safety.
Power Tool Precautions
Power tools can be hazardous when improperly used. There are several types of power
tools, based on the power source they use: electric, pneumatic, liquid fuel, hydraulic, and
The following general precautions should be observed by power tool users:
Never carry a tool by the cord or hose.
Never yank the cord or the hose to disconnect it from the receptacle.
Keep cords and hoses away from heat, oil, and sharp edges.
Disconnect tools when not in use, before servicing, and when changing
accessories such as blades, bits and cutters.
All observers should be kept at a safe distance away from the work area.
Secure work with clamps or a vise, freeing both hands to operate the tool.
Avoid accidental starting. The worker should not hold a finger on the switch
button while carrying a plugged-in tool.
Tools should be maintained with care. They should be kept sharp and clean for
the best performance. Follow instructions in the user's manual for lubricating and
changing accessories.
Be sure to keep good footing and maintain good balance.
The proper apparel should be worn. Loose clothing, ties, or jewelry can become
caught in moving parts.
All portable electric tools that are damaged shall be removed from use and tagged
"Do Not Use."
Hazardous moving parts of a power tool need to be safeguarded. For example, belts,
gears, shafts, pulleys, sprockets, spindles, drums, fly wheels, chains, or other
reciprocating, rotating, or moving parts of equipment must be guarded.
Guards, as necessary, should be provided to protect the operator and others from the
point of operation,
in-running nip points,
rotating parts, and
flying chips and sparks.
Safety guards must never be removed when a tool is being used. For example, portable
circular saws must be equipped with guards. An upper guard must cover the entire blade
of the saw. A retractable lower guard must cover the teeth of the saw, except when it
makes contact with the work material. The lower guard must automatically return to the
covering position when the tool is withdrawn from the cutting material.
Electrical Safety (Tools):
Among the chief hazards of electric-powered tools are burns and slight shocks, which can
lead to injuries or even heart failure. Under certain conditions, even a small amount of
current can result in severe injury and eventual death. A shock also can cause the user to
fall off a ladder or other elevated work surface.
To protect the user from shock, tools must either have a three-wire cord with ground and
be grounded, be double insulated, or be powered by a low-voltage isolation transformer.
Three-wire cords contain two current-carrying conductors and a grounding conductor.
One end of the grounding conductor connects to the tool's metal housing. The other end
is grounded through a prong on the plug. Anytime an adapter is used to accommodate a
two-hole receptacle, the adapter wire must be attached to a known ground. The third
prong should never be removed from the plug.
Electric Power Tool General Safety Practices:
Electric tools should be operated within their design limitations.
Gloves and safety footwear are recommended during use of electric tools.
When not in use, tools should be stored in a dry place.
Electric tools should not be used in damp or wet locations.
Work areas should be well lighted.
Powered Abrasive Wheel Tools
Powered abrasive grinding, cutting, polishing, and wire buffing wheels create special
safety problems because they may throw off flying fragments.
Before an abrasive wheel is mounted, it should be inspected closely and sound- or ringtested to be sure that it is free from cracks or defects. To test, wheels should be tapped
gently with a light non-metallic instrument. If they sound cracked or dead, they could fly
apart in operation and so must not be used. A sound and undamaged wheel will give a
clear metallic tone or "ring."
To prevent the wheel from cracking, the user should be sure it fits freely on the spindle.
The spindle nut must be tightened enough to hold the wheel in place, without distorting
the flange. Follow the manufacturer's recommendations. Care must be taken to assure
that the spindle wheel will not exceed the abrasive wheel specifications.
Due to the possibility of a wheel disintegrating (exploding) during start-up, the employee
should never stand directly in front of the wheel as it accelerates to full operating speed.
Portable grinding tools need to be equipped with safety guards to protect workers not
only from the moving wheel surface, but also from flying fragments in case of breakage.
Powered Grinder Safety Precautions
Always use eye protection.
Turn off the power when not in use.
Never clamp a hand-held grinder in a vise.
Pneumatic Tools
Pneumatic tools are powered by compressed air and include chippers, drills, hammers,
and sanders. There are several dangers encountered in the use of pneumatic tools. The
main one is the danger of getting hit by one of the tool's attachments or by some kind of
fastener the worker is using with the tool. Eye protection is required and face protection
is recommended for employees working with pneumatic tools. Working with noisy tools
such as jackhammers requires proper, effective use of hearing protection.
When using pneumatic tools, employees are to check to see that they are fastened
securely to the hose to prevent them from becoming disconnected. A short wire or
positive locking device attaching the air hose to the tool will serve as an added safeguard.
A safety clip or retainer must be installed to prevent attachments, such as chisels on a
chipping hammer, from being unintentionally shot from the barrel.
Guards must be set up to protect nearby workers from being struck by flying fragments
around chippers, riveting guns, staplers, or air drills.
Compressed air guns should never be pointed toward anyone. Users should never "deadend" it against themselves or anyone else. Blow nozzles must have a safety pressure
discharge attached.
Powder-Actuated Tools
Powder-actuated tools operate like a loaded gun and should be treated with the same
respect and precautions. In fact, they are so dangerous that you must not use them
unless you are trained and authorized.
Vehicle Safety Program:
City vehicles are easily identified and have what is often called “high exposure”; therefore, they
often constitute a traveling advertisement seen by many citizens. City vehicle drivers control an
important influence upon good or bad public relations with other motorists, pedestrians, and the
general public. Courteous and considerate driving habits combined with the application of
defensive driving principles prevent accidents and build good public relations.
1. All agency vehicles will be operated only by employees authorized by
management for specific agency purposes.
2. Vehicles will be maintained in a safe condition at all times. In the event of an
unsafe mechanical condition, the vehicle will be immediately placed out of
service and the appropriate manager notified.
3. All vehicles will be operated, licensed and insured in accordance with
applicable local, state and federal laws.
4. All authorized employees must possess a valid state driver's license for the
class vehicle authorized.
5. Authorized employees must have a driving record at least equal to that
required for maintaining a commercial driver's license.
Authorized Employees
Operate company vehicles in a safe, responsible manner and obey all
traffic laws.
Participate in driver-training programs.
Ensure all vehicle occupants use seatbelts before moving the vehicle.
Follow safe fueling procedures.
Conduct a pre-use inspection before any first daily use.
Immediately report any safety defects or vehicle problems.
Vehicle Inspection
Prior to each first daily use the driver shall inspect the vehicle for proper operation of
the following safety features, as applicable:
Backup warning
Head, tail & signal lights
Windshield wipers
Tire inflation (visual check)
Steering control
Operational warning lights
Accident kit in glove compartment
Fire extinguisher (light trucks & vans)
Broken glass
Driving Safely
Conduct pre-use inspection
Use seatbelts at all times
Adjust seat & mirrors before starting vehicle
Allow a 15 second warm up time
Check for warning lights
Do not drive if drowsy
Think ahead - anticipate hazards
Don't trust the other driver to drive properly
Don't speed or tailgate
Drive slower in hazardous conditions or hazardous areas
Pass only in safe areas and when excessive speed is not required
No loose articles on floor
Do not read, write, apply make-up, drink, eat or use a phone while driving
Stay at least four seconds behind the vehicle ahead
Do not stop for hitchhikers or to provide roadside assistance
Back slowly & be ready to stop
Do not back up if anyone is in path of vehicle travel
Check clearances
Don't assume people see you
Getting out & check if you cannot see from the driver's seat
Park only in proper areas, not roadsides
Use warning flashers & raise hood if vehicle becomes disabled
Do not admit responsibility
Notify your agency and law enforcement as soon as possible
Cooperate with any law enforcement officers
Move the vehicle only at the direction of a law enforcement officer
Fill out all sections of the CCCMRMIA accident report in the glove box
Do not sign any forms unless required by a law enforcement officer
At the scene get the following information
Investigating officer name and law enforcement agency
Make, Model & License Plate number of other vehicles
Names, address and phone numbers of all witnesses
Photos of accident (all 4 sides of all vehicles) if camera is available.
Roads and intersection at the scene
Interior of all vehicles - seating & floor areas
Name, address & license of other drivers
Tree Trimming and Chainsaw Safety:
1. Employees shall be assigned to work in a tree unless they have been trained as a climber and:
(1) Able to use a climbing rope and saddle.
(2) Able to tie all necessary knots.
(3) Able to use necessary hand tools.
2. Before beginning any tree operations check the trees in the surrounding area for any
dangerous conditions.
3. Except in cases of emergency, tree work should be avoided when trees are wet, during high
winds, or during extreme low temperatures.
4. Only physically fit employees shall be allowed to climb.
5. Tree trimmers should ask for assistance from other members of the crew only -- never from
6. Danger signs and barriers shall be placed around areas where tree work is to be done.
7. The supervisor is responsible for instruction to the crew members, inspection of tools, and
enforcement of all safety rules and determination of suitable clothing for work activities.
8. Ropes shall be used for raising and lowering tools.
9. Ropes of suitable strength shall be used for lowering large limbs.
10. Safety or climbing ropes shall not be used for lowering limbs.
11. Ladders shall not be used unless they can be set on a firm foundation.
12. Ladders shall be frequently inspected for damage. All additional safety rules regarding
ladders shall be adhered to.
13. Climbers shall always call a warning before dropping limbs.
14. Never leave hangers or tools in trees during lunch hour or overnight
15. Special precautions shall be taken when working near live wires.
16. All wires broken or damaged during tree work shall be reported to the proper utility
17. Fallen wires shall be guarded until service workers arrive.
18. Do not touch a victim who has come into contact with a live wire. He/she must be separated
from the wire by the use of nonconductive materials. Call for assistance at once.
19. Pull ropes shall be used to guide the fall of large trees. Once the notching has begun the tree
must not be left unguarded.
20. One-man saws shall only be used in trees. All chain saws shall be roped with their own rope.
Either a taut line hitch or a ground person shall secure the rope during tree trimming
21. Turn the saw motor off and point the guide bar to the rear before walking or changing work
22. Never walk or change work locations while the saw motor is running.
23. Always stand behind the saw when cutting -- never at the side.
24. Avoid using the tip of the saw for cutting.
25. Never replace the chain in the guide rail groove while the saw motor is running.
26. Clean and check saws thoroughly and lubricate as required. Maintain proper tension on the
chain. Always inspect the saw for sharpness as a sharp saw will reduce maintenance costs
and provide faster, safer and easier cutting.
27. Refuel the saw before it runs out of gasoline to avoid a “bound saw” which is difficult to
refuel and start, and to avoid the danger of fire when starting a saw at the refueling site.
28. Hard hats and safety goggles or glasses shall be worn when performing tree trimming and
chain saw operations. Steel toed shoes should also be worn.
Lawn Mowers:
1. A power lawn mower shall not he left unattended while the motor is running.
2. Prior to starting mower, inspect for loose engine parts or blade.
3. Safety goggles or safety glasses with temple shall be worn by any employee engaged in
the operation of a push type rotary lawn mower.
4. Areas to be mowed shall be inspected for foreign objects. Wires, stones, bottle caps,
sticks, etc., shal1 be removed before mowing.
5. Bystanders shall be warned by the operator of the danger of flying objects. Extreme
precautions shall be taken when there are children in the immediate area.
6. Operators shall keep hands and feet away from the undercarriage of the mower.
7. The spark plug wire shall be disconnected from spark plug during maintenance repairs.
8. After mowing is completed, disconnect the spark plug wire from the spark plug, remove
dirt, grass, etc., from the top of the mower and store the mower in a dry location under a
protective cover.
9. Operators of power mowers must wear steel toe shoes.
Working in Public Rights of Way:
Tree trimming, curb site planting, landscaping, tasks, utility service repair, street sweeper operation,
trash pick-ups, light fixture cleaning, traffic signal repair, and other construction, maintenance, and
repair activities often require municipal employees to work in or alongside rights of way normally
used for vehicle or pedestrian traffic. These activities may interfere with normal traffic flow in the
form of standing or slow moving vehicles and equipment or occasional movement of equipment into
the normal right of way. The following safety procedures are established and shall be followed:
1. An orange, yellow, or green warning vest shall be worn by all employees working in or alongside
any public right of way.
2. Adequate warning signs and barricades shall be utilized whenever construction, maintenance, or
repair work of City crews obstructs any public right of way.
3. Whenever possible, some continued traffic flow providing the least possible interference with
normal traffic patterns shall be maintained. Two safety considerations are involved.
a. Protecting employees from being struck by vehicular traffic.
b. Assisting the public to safely avoid hazards that interrupt the flow of both vehicular and
pedestrian traffic.
4. The Police Department shall be notified before any City street is completely closed for
maintenance or repair work.
5. When a portion of a street has been closed and equipment must be operated in lanes left open to
traffic, a flag person shall be provided to control traffic.
6. When City work crews must perform emergency work in a posted traffic lane during peak traffic
periods, the Police Department shall be notified of the work location, the time work began and
the estimated time of completion.
7. When road surfaces are to be repaired, manholes opened, or excavations dug, adequate hazard
warnings shall be posted before work is begun. A minimum amount of the right of way
(consistent with safety requirements) shall he blocked and that traffic efficiently rerouted.
8. If repair work obstructs a traffic lane and thus compresses several lanes of traffic into fewer
lanes, adequate warning signs and barricades shall be placed so as to warn motorists well in
advance of the obstruction. If manhole openings and excavations constitute a hazard to
pedestrians, adequate barricades and rerouting of walkways shall be provided.
9. If an open cut is left in a posted traffic lane when work is stopped or suspended for any reason, a
cover of sufficient strength to sustain normal traffic loads shall be placed over the cut and
anchored. If the cut cannot be covered and must be left overnight, adequate warning signs and
barricades shall be utilized, adequate lighting shall be provided, and the Police Department shall
be notified.
10. Vehicle and Equipment Warning Lights: Mobile equipment used for maintenance or repair of
City streets shall be equipped with flashing or rotating lights. Mobile equipment used for other
work activities shall be equipped with one or a combination of the following warning lights:
Turn Signal Lights
Flashing Lights
Rotating Lights
Oscillating Lights
Flashing Arrow Signs Mounted On The Vehicle Or Equipment
Simultaneous flashing of all warning lights available shall be implemented whenever any mobile
equipment is operated in or alongside any public right of way.
I have received a copy of this Safety Handbook for the City of Oakley, which outlines
safe work practices and procedures. I have read all applicable sections and understand
that I must not operate equipment if I have not been trained to do so. I agree to work
safely, follow the safe work practices outlined in this handbook, wear protective safety
equipment and notify my supervisor of unsafe conditions or unsafe work practices in my
work environment.
I understand that this form will be placed in my personnel file.
Employee Name (Print)
Employee Name (Signed)
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