Automated End of Day Version-1.0 9NT1438

Automated End of Day Version-1.0 9NT1438
Automated End of Day
Version-1.0
9NT1438-ORACLE FCUBS V.UM 11.1.US.1.0.0.0
[March] [2011]
Oracle Part Number E51715-01
Document Control
Author: Documentation Team
Group: UBPG
Created on: October 01, 2008
Revision Number: Final
Updated by: Documentation Team
Reviewed by:
Development/Testing teams
Approved by: Software Quality
Assurance Team
Updated on: March 18, 2011
Reviewed on: March 18, 2011
Approved on: March 18, 2011
Automated End of Day
Table of Contents
1.
ABOUT THIS MANUAL................................................................................................................................ 1-1
1.1
INTRODUCTION ........................................................................................................................................... 1-1
1.1.1
Audience ............................................................................................................................................ 1-1
1.2
ORGANIZATION .......................................................................................................................................... 1-1
1.2.1
Related Documents ............................................................................................................................ 1-2
1.2.2
Glossary of Icons ............................................................................................................................... 1-2
2.
AUTOMATED END OF CYCLE OPERATIONS....................................................................................... 2-1
2.1
INTRODUCTION ........................................................................................................................................... 2-1
2.2
SPECIFYING DATA VALUES FOR EOD FUNCTIONS ..................................................................................... 2-1
2.2.1
Maintaining End of Cycle Groups ..................................................................................................... 2-2
2.3
DEFINING FUNCTIONS TO BE RUN AUTOMATICALLY .................................................................................. 2-3
2.3.1
Picking up Function to be Part of AEOD .......................................................................................... 2-4
2.3.2
Specifying Frequency at which Function should be Run ................................................................... 2-5
2.3.3
Indicating Execution Layer................................................................................................................ 2-6
3.
VIEWING UNAUTHORIZED MAINTENANCES, FUNCTIONS AND TRANSACTIONS.................. 3-1
3.1
VIEWING UNAUTHORIZED MAINTENANCES ................................................................................................ 3-1
3.2
VIEWING UNAUTHORIZED TRANSACTIONS ................................................................................................. 3-2
3.3
VIEWING BRANCH EOC STAGES ................................................................................................................ 3-3
3.4
VIEWING BRANCH PENDING FUNCTIONS .................................................................................................... 3-4
3.5
REVERSING AUTOMATIC EOD SUSPENSE ENTRY ....................................................................................... 3-5
3.6
VIEWING REVERSE EOD BALANCING SUMMARY DETAILS ........................................................................ 3-7
3.6.1
EOTI/EOFI Stages of Batch Processing............................................................................................ 3-8
4.
END OF CYCLE OPERATIONS .................................................................................................................. 4-1
4.1
INTRODUCTION ........................................................................................................................................... 4-1
4.2
STARTING END OF CYCLE PROCESS............................................................................................................ 4-2
4.2.1
Processing End of Cycle Operations ................................................................................................. 4-2
4.2.2
Verifying EOC Process...................................................................................................................... 4-4
4.2.3
Dropping End of Transaction Input................................................................................................... 4-5
4.3
CHANGING SYSTEM DATE .......................................................................................................................... 4-8
4.3.1
Authorizing Date Change ................................................................................................................ 4-10
5.
REPORTS ........................................................................................................................................................ 5-1
5.1
INTRODUCTION ........................................................................................................................................... 5-1
5.2
GENERATING REPORTS ............................................................................................................................... 5-1
5.2.1
Specifying Output of Report............................................................................................................... 5-2
5.2.2
Specifying Printer .............................................................................................................................. 5-2
5.2.3
Specifying Orientation of Report ....................................................................................................... 5-2
5.2.4
Number of Copies .............................................................................................................................. 5-2
5.3
AEOD ERROR LOG REPORT ....................................................................................................................... 5-3
5.3.1
Contents of Report ............................................................................................................................. 5-3
5.4
AEOD MANUAL REPAIR AUDIT TRAIL REPORT ......................................................................................... 5-3
5.4.1
Contents of Report ............................................................................................................................. 5-3
5.5
AEOD PROCESS DEFINITION REPORT ........................................................................................................ 5-4
6.
ANNEXURE A - LIST OF END OF CYCLE FUNCTIONS....................................................................... 6-1
6.1
INTRODUCTION ........................................................................................................................................... 6-1
6.1.1
Beginning of Day (BOD) functions for all Modules .......................................................................... 6-1
6.1.2
6.1.3
End of Day (EOD) functions for all Modules .................................................................................... 6-2
Pre-End of Day Functions for all Modules........................................................................................ 6-5
1. About this Manual
1.1
Introduction
This user manual is designed to help you quickly get acquainted with the many functions routinely
executed everyday in Oracle FLEXCUBE.
You can obtain information specific to a particular field by placing the cursor on the relevant field,
and striking <F1> on the keyboard.
1.1.1 Audience
This manual is intended for the following User/User Roles:
1.2
Role
Function
Back office clerk
Input functions for contracts
Back office managers/officers
Authorization functions
Product Managers
Product definition and authorization
End of Day operators
Processing during End of Day/ Beginning of Day
Financial Controller/Product Managers
Generation of reports
Organization
This manual is organized into the following chapters:
Chapter 1
About this Manual gives information on the intended audience. It also lists the
various chapters covered in this User Manual.
Chapter 2
Automated End of Cycle Operations provides a snapshot of the functions run
routinely everyday as part of the end of cycle (EOC) process.
Chapter 3
Viewing Unauthorized Maintenances, Functions and Transactions gives the list of
unauthorized records that can be viewed.
Chapter 4
End of Cycle Operations details the various stages that are a part of the cycle.
Chapter 5
Reports explains how reports relating to the inputs made at different stages of the
EOC can be obtained.
Chapter 6
Annexure A - List of End of Cycle Functions contains a list of all the mandatory
functions run as part of the EOC cycle.
1-1
1.2.1 Related Documents
• The Settlements User Manual
• The Core Services User Manual
• The Procedures User Manual
1.2.2 Glossary of Icons
This User Manual may refer to all or some of the following icons.
Icons
Function
New
Copy
Save
Delete
Unlock
Print
Close
Re-open
Reverse
Template
Roll-over
Hold
Authorize
Liquidate
Exit
Sign-off
Help
Add row
1-2
Icons
Function
Delete
row
Option
List
Confirm
Enter
Query
Execute
Query
Refer the Procedures User Manual for further details about the icons.
1-3
2. Automated End of Cycle Operations
2.1
Introduction
You have to execute many functions routinely everyday as part of the end of cycle (EOC)
process. Moreover, these functions should be run at various stages of the EOC process. The
Automated End of Day (AEOD) feature eliminates manual intervention during the End of Day
process, by automating the execution of these functions.
AEOD ensures that once the End of Cycle processing is started off, each function that should be
run in the sequence that you specify will be executed automatically. However, if there are any
problems in running the function you can intervene at any point to take manual control.
Certain functions would require some inputs (called run-time inputs) before they are executed.
You can automate the process of giving these inputs also.
The AEOD process should be defined and executed separately for different branches of your
bank. When the process is running, you could choose to monitor it from a central location,
perhaps your data center.
2.2
Specifying Data Values for EOD Functions
Some EOD functions may require inputs for their successful execution, such as data values. For
this, you can specify the required data value in the Batch EOD Function Input screen.
You can invoke the ‘Batch EOD Function Input’ screen by typing ‘BADEODFN’ in the field at the
top right corner of the Application tool bar and clicking the adjoining arrow button.
2-1
Select the EOC group to which the function is associated, for which you wish to specify values.
You must also select the branch and the corresponding function identification that would be
executed as part of marking the selected EOC state. The parameters for which the system
expects a data value are displayed in the Parameter column. You can specify the required data
value in the Value field.
Report Orientation
Specify the orientation, i.e. Landscape or Portrait. If you do not wish to specify it, select Not
Applicable.
2.2.1 Maintaining End of Cycle Groups
In Oracle FLEXCUBE, you can trigger EOC process from any branch for all the branches of the
bank. To simplify the process of selection of branches, you may group them into several EOC
groups. Such grouping can be based on the time zones, holiday calendar, time at which the
branches close the operations of a day or such similar common features.
You can invoke the ‘End of Cycle Groups’ screen by typing ‘AEDECGRP’ in the field at the top
right corner of the Application tool bar and clicking the adjoining arrow button.
To maintain an End of Cycle group, specify the following details:
2-2
Group Code
Enter a unique code for the EOC group that you wish to create. This group can later be identified
by the group code specified.
Group Description
Enter a description that describes the nature of the group.
Branches
Select the branches to be grouped. Select ‘Add’ from the Actions menu in the Application tool bar
or click add icon to add more rows to the list of branches. Specify the branch code of each branch
to be grouped. The system displays the name of the branch against each code specified.
At times, you may wish to remove a branch from the list of branches. To remove a branch, check
the box against the branch code and Select ‘Delete’ from the Actions menu in the Application tool
bar or click delete icon.
One branch can be grouped under one EOC group only.
2.3
Defining Functions to be Run Automatically
Through the Mandatory Batch Program Maintenance screen, you can indicate the functions that
should be automatically triggered as part of automatic End of Cycle. You can invoke the
‘Mandatory Batch Program Maintenance’ screen by typing ‘EIDMANPR’ in the field at the top right
corner of the Application tool bar and clicking the adjoining arrow button.
2-3
2.3.1 Picking up Function to be Part of AEOD
You should choose the automated process that should be run as part of AEOD and define
attributes for it.
2.3.1.1 Specifying EOC Group
While defining a function in the AEOD Maintenance table, you should also indicate the stage at
which it should be run. The end of cycle processing has different stages. They are as follows:
• The Beginning of Day (BOD)
• The Pre End of Cycle (Pre EOC)
• The End of Cycle (EOC)
BOD, as the name indicates, is Beginning of Day, Pre-EOC means that the function should be
run after End of Transaction Input (EOTI) has been marked and before End Of Financial Input
(EOFI) is marked. EOC indicates that the function should be run after EOFI has been marked,
before the End of Day (EOD) stage has been marked.
The Beginning of Day (BOD)
This is the stage after the system date has been changed and authorized, and before the
transaction input for the day can begin.
At this stage, the system is expecting certain functions to be executed. For example, automatic
liquidation of interest or commission scheduled for the day.
The execution of these functions during this stage ensures that all the debits and credits to a
customer account that are triggered automatically are done and the balances updated. Thus,
when the customers of your bank walk in to execute transactions during the day, your records will
reflect the latest balance.
The End of Transaction Input (EOTI)
This stage indicates that all the transactions for the day have been input and authorized. Thus,
the automated processes that involve transaction input during the day have to be executed
(periodic accruals, any automatic interest or commission liquidation triggered by transactions that
were input during the day, etc.) when the system is in the EOTI stage.
The End of Financial Input (EOFI)
This stage indicates that no further accounting entries can be passed for the day either through
transactions or by automated processes.
The End of Day (EOD)
This stage indicates that all the activities for the day are complete. Further activities can be done
on the system only after the system date has been changed to the next working day and
authorized.
2-4
Typically, most of the automated functions will be a part of the Beginning of Day operations.
Thereafter, some of them (say accruals, for example) should be executed when the system is in
the EOTI stage. Some of the functions run during Beginning of Day should be repeated during
EOTI stage so that any automated liquidation triggered by transactions input during the day will
be processed.
2.3.2 Specifying Frequency at which Function should be Run
Certain functions performed at your bank will have to be run daily, while some others may need to
be executed at other periodic frequencies. Specify the functions that should be run at AEOD and
select the frequency with which it should be run from the adjoining drop-down list. This list
displays the following values:
• Daily
• Month-end
• Quarter-end
• Half-year-end
• Year end
• Nth day of the month
• N days before end of month
• Specific date
• Weekly
Typically, repayments due to loans or deposits, liquidation of commissions due to an LC, etc.
would be functions that you should execute daily since such transactions may happen on any
day, depending on the liquidation date specified for the individual contracts.
If you select the frequency options ‘Nth day of the month’ or ‘N days before month-end’, you
should specify the exact date in the ‘Run Date’ field or the number of days before which the
function should be run in the ‘Number of days’ field respectively.
It is a known fact that month-ends are usually a period of hectic activity for bankers. Hence, you
might want to postpone certain activities to a later date, so that you can spread the load evenly.
For instance, you might want to run the liquidation of interest on current and savings accounts to
the fifth day of every month. While defining the IC liquidation function, you can specify the
th
frequency as ‘N day of the month’ and specify the number of days as five. The liquidation
function will be executed on the fifth, but the processing will be done as of the end of the previous
month.
Similarly, you can opt to execute a function a few days before the month-end. To do this, specify
the frequency level as N days before end of month. Specify the number of days before which the
function should be executed.
If you have defined the frequency as Specific date, you should enter the date on which the
particular function has to be executed.
2-5
2.3.3 Indicating Execution Layer
BIP reports can be automatically generated using the job scheduler. Indicate the following details:
Execution Layer
Choose ‘Application’ as the execution layer.
Job Code
Specify a job code that needs to be run to process the job scheduler operations.
Job description
This is displayed based on the job code specified.
2-6
3. Viewing Unauthorized Maintenances, Functions and
Transactions
3.1
Viewing Unauthorized Maintenances
All the transactions and maintenance records processed during the day should be authorized
before End of Day operations can begin. Authorizers in the various departments should authorize
transactions before handing over the system to the data center for End of Day processing.
In Oracle FLEXCUBE, you can get a list of unauthorized transactions and records at any point in
time. This information enables the authorizers to easily find out which transactions or records are
unauthorized.
You can view the maintenance that are yet to be authorized through the View Unauthorized
Maintenance option.
You can invoke the ‘Pending Maintenances’ screen by typing ‘STSWUNAT’ in the field at the top
right corner of the Application tool bar and clicking the adjoining arrow button.
This screen shows all the pending maintenance pertaining to this branch.
3-1
3.2
Viewing Unauthorized Transactions
You can view the details of the all the unauthorized transactions from the Pending Transactions
screen. You can invoke the ‘Pending Transactions’ screen by typing ‘EISVWPEN’ in the field at
the top right corner of the Application tool bar and clicking the adjoining arrow button.
Through this screen you can view details of the:
• Messages that are yet to be generated
• Transactions that are yet to be authorized
3.2.1.1 Features of View Unauthorized Transactions Screen
The following details of the unauthorized transactions and un-generated messages are displayed:
• The branch to which it belongs
• Module to which it belongs
• The reference number of the transaction or message
• The event during which the messages should be generated
• The ID of the Unauthorized Transaction
On this screen you will also notice four buttons arrayed at the bottom of the screen. The functions
that each of these buttons performs is detailed below:
3-2
Refreshing the details
Before the End of Cycle operations begin you have to authorize all the transactions that were
entered for the day. While you are viewing details of the transactions that are yet to be
authorized, another user who is logged on from a different terminal might be authorizing some, or
may enter more transactions.
While in this screen if you click on the Refresh button, the latest list of unauthorized transactions
will be displayed.
Specifying Reset
This button resets the search criteria.
Specifying Advanced Details
User can perform advanced search using more functions and operations
Query
For the specified criteria, on clicking query, records are fetched.
3.3
Viewing Branch EOC Stages
You can view the current status of EOC of a branch using ‘EOC Monitor’ screen. You can invoke
the ‘EOC Monitor’ screen by typing ‘AEDBRMTR’ in the field at the top right corner of the
Application tool bar and clicking the adjoining arrow button.
You can view the status of branch wise EOC here.
3-3
Branch Code
Select the branch code from the option list for which you want to view the EOC status. Based on
the branch you selected branch name gets displayed.
When you click ‘Go’ button the records matching the specified branch are displayed. For each
record fetched by the system based on your query criteria, the following details are displayed:
• Message
• EOC Status
• Branch Date
• Sequence
• EOC Stage
• Stage Status
• Reference Number
• Session
• Error Code
3.4
Viewing Branch Pending Functions
You can view the pending functions of a branch using ‘Pending Functions’ screen. You can
invoke the ‘Pending Functions’ screen by typing ‘EISWPPGM’ in the field at the top right corner of
the Application tool bar and clicking the adjoining arrow button.
3-4
You can click ‘Search’ button to view all the pending functions. However, you can to filter your
search based on any of the following criteria:
Branch
Select the branch code for which you want to check the pending functions from the option list.
Module
Select the module for which you want to check the pending functions from the option list.
Function Identification
Select the function identification code for which you want to check the status from the option list.
Function Name
Select the function name for which you want to check the status from the option list.
Status
Select the status of the function for which you want to check the pending function from the option
list.
When you click ‘Search’ button the records matching the specified search criteria are displayed.
For each record fetched by the system based on your query criteria, the following details are
displayed:
• Branch
• Module
• Function Identification
• Status
• Function Name
3.5
Reversing Automatic EOD Suspense Entry
The reversal of the Automatic EOD suspense entry can be done using the ‘Reverse EOD
Balancing’ screen. To invoke this screen type ‘EIDREVRS’ in the field at the top right corner of
the Application tool bar and click the adjoining arrow button.
3-5
Specify the following details:
Branch Code
Specify the Branch code.
Branch Name
Specify the name of the Branch.
Suspense Reference Number
Specify the suspense reference number.
Suspense Entry Date
Specify the suspense entry date.
Suspense Entry Details
Specify the following suspense entry details:
General Ledger Number
Specify general ledger number.
D/C
Select the appropriate option to indicate whether debit or credit from the drop-down list. You have
the following options:
• Debit
3-6
• Credit
Local Currency
Specify the local currency.
Real/Contingent
Select the appropriate option to indicate whether real or contingent from the drop-down list. You
have the following options:
• Real
• Contingent
Amount
Specify the amount in figures.
Batch Number
Specify the batch number.
End of Input Status
Select the end of input status from the drop-down list. You have the following options:
• End of Transaction Input
• End of Financial Input
Transaction Code
Specify transaction code.
Reversal Details
Specify the following reversal entry details:
Reverse Reference Number
Specify the reverse reference number.
Reversal Date
Specify the reversal date.
3.6
Viewing Reverse EOD Balancing Summary Details
You can reverse the entries which have been posted as part of Balancing during the Batch using
‘Reverse EOD Balancing Summary’ screen. To invoke this screen type ‘ EISREVRS’ in the field
at the top right corner of the Application tool bar and click the adjoining arrow button.
3-7
You can query for the branch and date and click on ‘Reverse’ button. System posts the equivalent
negative entries. Before reversing the entries, you have to post the equivalent debit or credit
entries to the concerned accounts. You can use this screen to reverse the system generated
balancing entry. When reversed, the reversal entries are updated like reverse reference number,
reversal date and reverse entry maker.
You can perform the following operations:
• Query for a record
• reverse the entries using ‘Reverse’ button
• Authorization
3.6.1 EOTI/EOFI Stages of Batch Processing
Following validations and processes takes place during EOTI and EOFI processing of the EOD
batch:
• Generation of automatic suspense entry
• Suspense entry reversal check
3-8
3.6.1.1 Generation of Automatic Suspense Entry
While running EOD at EOTI and EOFI stages system checks if the Suspense Entry Required is
‘Y’ at the Branch level. If it is ‘N’ further it checks if there is any mismatch between the sum of
balances of Real/Contingent Credit/Debit values then system will display an error message and
EOD is stopped. If Suspense Entry Required is ‘Y’ then it proceeds with the Automatic Suspense
entry sub process.
In this process all the authorized accounting entries for the branch for the current processing day
will be browsed. There is a check made to find if mismatch exists upon sum of the real dr/real
Credit entry or in the contingent dr/contingent Credit entry.
If there is a mismatch in the real Debit and real Credit entries, then the difference amount is
calculated and if the Debit Amount is greater than the Credit Amount then a Credit Entry for the
difference Amount is posted into the Real Suspense GL maintained at the Branch Level
Else if the Credit Amount is greater than the Debit Amount then a Debit Entry for the difference
Amount is posted into the Real Suspense GL maintained at the Branch Level, where the
Transaction Code is the Suspense Transaction Code maintained at the Branch Level. Similarly,
the Suspense Entry is posted for the Contingent suspense GL when there is a mismatch in the
contingent Debit and contingent Credit entries.
An equivalent entry gets posted with Suspense transaction code and Suspense Batch number
maintained at Branch level. A new Transaction reference number is created to post the entries.
In order to check the entries posted by system to overcome the misbalances during EOTI stage,
you can check in Reverse Entry EOD screen for a given date.
The Branch, Branch Date, Real contingent, Branch status, Batch Number, Amount, Currency,
Suspense Entry Reference Number, Reversal Entry ref Number and a few other Suspense Entry
details are stored into the database.
3.6.1.2 Suspense Entry Reversal Check
In this process, the system browses through the details of the Suspense entries posted for the
records which have not been reversed for the records whose branch date is greater than or equal
to (Current date - Reverse Suspense entry days maintained at branch level). If reverse entries
are not posted for any of those records then the system will display the following error message
at EOTI and EOFI stages of EOD and EOD is stopped:
‘Suspense Entries not reversed for the Branch’
You have to post the reversal entries using the ‘Reverse EOD Balancing’ screen and continue
with the EOD.
You can get the automatic suspense entry records and do the reversal on the same. You are
allowed to perform New, F7 and F8 operations on this screen .You can query record for a
particular branch and date and Suspense reference number. The reversal of the entries can be
done by using Reverse Button. System posts equivalent negative entries for the amount and
currency and generates a unique reversal suspense entry.
3-9
4. End of Cycle Operations
Introduction
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The End of Cycle operations consist of several stages. In this chapter we shall discuss in details
the various stages that are a part of the cycle. The various stages in this cycle have been
diagrammatically represented below:
Ch
4.1
EOD
The list of mandatory functions that should be run as part of BOD, for each module of Oracle
FLEXCUBE has been listed in Annexure A of this user manual.
4-1
4.2
Starting End of Cycle Process
To start the End of Cycle process, choose End of Cycle and the Start EOC option under it.
4.2.1 Processing End of Cycle Operations
You can invoke the ‘End of Cycle Operations’ screen by typing ‘AEDSTART’ in the field at the top
right corner of the Application tool bar and clicking the adjoining arrow button.
In order to initiate EOC operations, specify the following details:
EOC Reference
On clicking ’Submit’ button, the system generates a unique EOC reference number.
Target Stage
As part of EOC operations, the system will process each selected branch from its current stage to
the target stage. Select the target stage for all the branches from the adjoining drop-down list.
This list displays the following stages:
• Mark Time Level to 9
• Mark End of Transaction Input
• Post End of Transaction Input
• Mark End of Financial Input
• Post End of Financial Input
• Mark End of Day
4-2
• Post End of Day
• Mark Beginning of Day
• Post Beginning of Day
• Mark Transaction Input
You can select the appropriate one. The system defaults this as the target stage for all branches.
However, you can modify the same for each branch.
Run Mode
Indicate the mode in which the EOC operation should take place. The system allows you to select
any one of the following run modes:
• Serial – The system processes EOC in a serial mode taking branch after branch. In this
mode, even if the process fails for a particular branch, the system moves on to the next
branch and proceeds.
• Parallel – The system processes EOC stage wise, for all selected branches. At any stage
if it fails, the system will not be able to run it for any of the remaining branches.
For example, consider an EOC operation for two branches, Branch A and Branch B from the stage
‘Set Time Level to 9’ to the stage ‘End of Financial Input’. The system initially processes both
branches to the stage ‘End of Transaction Input’ at once. It goes on till the final stage. However, in
the meantime, if any branch fails to process, the system stops the EOC operations for both the
branches together.
4.2.1.1 Selecting Branches for EOC Operations
Under EOC Branch Groups, the system displays the list all EOC branch groups that you have
maintained. You can select one or more branch groups to proceed with EOC operations. Use the
checkbox adjacent to each group to select it. Check against ‘ALL’ to indicate that the EOC has to
be run for all the branches together.
Once you have selected the branch groups, click ’Populate’ button. Under EOC Branches, the
system displays all branches grouped under the selected branch groups.
The system does not display the branches for which EOC is already running.
You can add more branches to the list of branches displayed. Click add icon to add more rows to
the list. Specify a valid branch code to set the target stage. This adjoining option list displays all
valid branch codes maintained in the system. However, the option list will not display the
branches for which EOC is already running.
To remove a branch from the list, check the box adjacent to the branch code and Click delete
icon.
Once you have specified all the details, click ’Submit’ button. The system proceeds with the EOC
process in Asynchronous mode after necessary validations.
4-3
You can use the ’Reset’ button to clear the list of branches. Further, you need to select the
branch groups and individual branches again to proceed with EOC operation.
4.2.2 Verifying EOC Process
In Oracle FLEXCUBE, you can verify the status of EOC that you have submitted. The EOC
Monitor screen displays the status of EOC process across branches. You can invoke the ‘EOC
Monitor’ screen by typing ‘AESBRMTR’ in the field at the top right corner of the Application tool
bar and clicking the adjoining arrow button.
Branch Code
You can filter your search by branch code. Select the branch code from the option list to view the
status of the EOC processes for that branch.
EOC Reference Number
You can filter your search by the reference number of the EOC operation. Select the reference
number from the option list to view the status of the EOC processes.
You will notice four buttons arrayed on the screen. The functions that each of these buttons
performs are detailed below:
4-4
Search
For the specified criteria, on clicking ‘Search’ button, the system fetches the records.
Reset
Use this button to reset the search criteria.
Advanced Search
You can perform an advanced search defining more filter criteria.
Go to Page
Based on the number of records displayed per page, the system will fetch them on multiple
pages. Enter the page number and use this button to navigate to that page.
On this screen, you can search for the EOC processes that are currently running. Specify the
branch code or the EOC Reference number and click ’Search’ button. Based on the filters that
you have set, the system displays the details of the EOC processes.
You can drill down to view the detailed information on a specific EOC process. Double click on
the required row to view the details.
The system displays the following details under EOC Runchart:
• Branch Date
• Sequence
• EOC Stage
• Stage Status
• Reference Number
• Session
You can select a particular stage to see the status of the batches configured for that stage. The
system displays the following details pertaining to the selected batch:
• EOC batch
• Batch status, i.e. pending, completed or aborted
• The EOC reference number
• Error code, in case the process is aborted
If you find a batch in aborted status, you may process the batch again using ‘Rerun Batch’ button.
4.2.3 Dropping End of Transaction Input
4-5
You may stop a running AEOD batch within the current branch using ‘End of Cycle Operations’
screen. You can invoke the ‘End of Cycle Operations’ screen by typing ‘EIDUEOTI’ in the field at
the top right corner of the Application tool bar and clicking the adjoining arrow button.
The system displays the following details on this screen:
• Branch code of the current branch
• Branch name
• End of Input
You can stop an AEOD process by clicking ’Drop End of Txn Input’ button on the screen. The
system seeks a confirmation for going ahead with dropping. Once you confirm it, the system
updates the status of the process as ‘End of Transaction Input’.
4.2.3.1 Stopping EOC for Running Branches
You can stop running EOC processes for specific branches using ‘End of Cycle’ screen. You can
invoke the ‘End of Cycle’ screen by typing ‘AEDSTOP’ in the field at the top right corner of the
Application tool bar and clicking the adjoining arrow button.
4-6
The system displays the running branches on this screen. Check the box under ‘Stop’, against
the branches for which you wish to stop the process. Click ‘Stop’ button to stop the process for
the selected branches.
4.2.3.2 Various Stages of EOC Process
End of Transaction input (EOTI)
The End of Transaction input (EOTI) stage is the first stage in EOD operations. The system
should be moved to this status after all the transactions for the day have been entered into the
system. In addition, all the transactions should be authorized and the relevant messages
generated.
Please note that while it is not mandatory for all the messages to be generated on the same
day as transaction input, it is ideally done that way. In an exceptional situation, you can go ahead
with the End of Day processes without generating a message. This message will remain in the
ungenerated status in the Outgoing Message Browser and can be generated on any other day.
An ungenerated message will not be archived.
You will not be allowed to mark EOTI under the following circumstances:
• When a message is in an unprocessed state
• When a reply to the message sent has either not been received or arrived at by the
system.
The above validations are applicable for RTGS messages only.
4-7
• When transactions that have been input are yet to be authorized
• When the debit and credit totals for the day do not match for some reason
Under such circumstances, you should examine the transaction(s), which have resulted in the
imbalance (with the help of the Transaction Journal) and take the necessary action. The action
could be in the posting an extra entry, or moving an entry from one account to another, etc.
After you have moved the system to this status, you will neither be allowed to enter further
transactions into the system nor will you be allowed to perform any maintenance functions. All the
relevant toolbar actions will also be disabled. However, you can perform queries on the system.
You can run only those automated functions that have been defined for this stage of End of Day
processing.
End of Financial Input (EOFI)
At this stage no further accounting entries can be passed for the day either through transactions
that you have entered or by transactions that are automatically triggered by the system.
After you have moved the system to this status you can generate financial reports for the day now
since all the automatic processes have been run for the day and since the balances available will
be the latest.
After EOFI is marked, you can generate all advice related messages like reports, tracers and all
other information on the day’s activities.
End of Day
The EOD process is designed to tie up all the operations for a financial day and prepare the
system for the next day.
The End of Day operations for a branch can begin after all the transactions for the day have been
input and authorized. Ideally, all the messages for the day should also be generated before the
End of Day operations begin. A message should be carried over to a subsequent day only under
exceptional conditions.
The End of Day status indicates that you have completed all the activities for the day. After EOD
for a branch is run, the system will not allow you to run any other operation in the branch, till the
system date has been changed to the next working day, and authorized. If you try to run any
application, you will be prompted to change the system date first.
4.3
Changing System Date
The first task for a business day is to change the system date to the current working date. This
date will be used by the system for all purposes that are associated with a date: automatic
processes scheduled for the day, the date/time stamp for the activities that take place during the
day, and so on.
4-8
You can maintain details of the system date in the system dates table. You can invoke the
‘System Dates Maintenance’ screen by typing ‘STDDATES’ in the field at the top right corner of
the Application tool bar and clicking the adjoining arrow button.
The default date will be displayed in the screen. For instance, on the first working date 1st of
January, 1998; the system dates will be updated to read as follows:
Today s date = 01 January 1998
Previous working date = 31 December 1997
Next working date = 02 January 1998
Today’s date is defaulted from Next working date of the old record. Previous working date is
defaulted from today’s date of the old record. The Next working date is picked up from the Local
branch holiday calendar as maintained for your branch.
You can change the defaulted values for Today’s date and Next working date. Any change to
these fields will require an override.
The only time you add a record in the system dates table is when Oracle FLEXCUBE is first
installed in your branch. Subsequently, you should only modify the record to change the current
system date. To modify the dates in the table, Click unlock icon when the details of the date
change record are displayed.
Saving the record
After you have made the necessary changes, click save icon.
4-9
On saving the record, your User ID will be displayed in the Input By field at the bottom of the
screen. The date and time at which you saved the record will be displayed in the Date/Time field.
A record that you have created should be authorized by a user bearing a different Login ID,
before the EOD process is run. Once the record is authorized, the ID of the user who authorized
the record will be displayed in the Auth By field. The date and time at which the record has been
authorized will be displayed in the Date/Time field positioned next to the Auth By field. The status
of the record will be displayed in the check box marked Authorized. The field will remain
unchecked until the record is authorized.
Click ’Exit’ button to exit the screen. You will be returned to the Application Browser.
4.3.1 Authorizing Date Change
The date change should be authorized before you can carry out any further activity on the
system. Authorization can be carried out only by a user other than the one who carried out the
activity being authorized. For example, if you have modified the dates in the System Dates
Maintenance table, it should be authorized by a user bearing a different Login ID.
To reiterate, you have to authorize the date change immediately. None of the other functions
of Oracle FLEXCUBE will run, if the date change is unauthorized.
The procedure
To authorize a system Dates Maintenance record, click authorize icon. You will be prompted to
confirm the authorization. The record will be authorized only if you give the confirmation.
After you confirm the authorization, your user-ID will be displayed at the Auth By field. The date
and time authorization will be displayed in the Date/Time field. These fields will always show the
details of the latest authorization.
Please note that the current system date can be changed only when the EOC status is in
Date change. However, after running the Beginning of Day processes for the day and before you
mark the EOTI status, you can change the Next Working Day.
4-10
5. Reports
5.1
Introduction
The inputs you have made at different stages of EOC are pieced together and can be extracted in
the form of meaningful reports as and when you may require them.
When a report is generated, it can be directed to one of the following destinations:
• The printer
• On-line
• Stored as spool files and printed later using the spool
The reports that have been spooled can be printed or viewed through the Reports Browser
screen.
The Reports Browser is detailed in the Common Procedures Manual.
5.2
Generating Reports
You can generate the following reports for the EOC module:
• AEOD Error log report
• AEOD Manual Repair audit trail report
• AEOD Process Definition report
5-1
Once you choose the report that you want to generate, the system will display the print options on
the screen.
5.2.1 Specifying Output of Report
You can specify the destination of the report you want to generate. The options available are:
• Print - the report will be printed directly on to a printer of your choice
• View - the details of the report will be displayed on the screen
• Spool - the details of the report will be stored in a spool file and can be printed later.
5.2.2 Specifying Printer
From the picklist, select the name of a printer defined in the Printer Maintenance table. The report
will be printed on this printer.
5.2.3 Specifying Orientation of Report
Indicate the orientation in which the report is to be printed. It can be either:
• Portrait
• Landscape
5.2.4 Number of Copies
Enter or select the number of copies of the report that are to be printed. If you do not enter any
value here, by default, one copy of the report will be printed.
5-2
5.3
AEOD Error Log Report
To recall, during the processing of functions run as part of EOC, the system may encounter
several exceptions. In the AEOD Process Maintenance screen you have defined the manner in
which the system should react to such exceptions.
The AEOD Error Log Report lists details of all the errors that occurred during the various stages
of the EOC cycle. The report gives you a description of the error that occurred together with the
time and program during the execution of which it occurred.
5.3.1 Contents of Report
The contents of this report are discussed under the following heads:
Header
The Header carries the title of the Report, information on the branch code, the date, time and the
page number of the report.
Body of the report
This report contains the following details:
5.4
EOC Group
This is the group or stage of EOC during which the exception occurred.
EOC Program
This is the program during the execution of which the exception occurred.
Time of Error
This is the time at which the exception occurred.
Error Details
This is the description of the error that occurred.
AEOD Manual Repair Audit Trail Report
The AEOD manual repair audit trail report lists details of all the exceptions that occurred during
AEOD which were repaired manually. To recall, the exceptions that occurred during EOC are
placed in the repair status. You can view details of the exceptions that occurred during EOC
through the AEOD repair screen.
5.4.1 Contents of Report
The contents of this report have been discussed under the following heads:
Header
The Header carries the title of the Report, information on the branch code, the date, time and the
page number of the report.
5-3
Body of the report
This report contains the following details:
5.5
EOC Group
This is the group or stage of EOC during which the exception occurred.
EOC
Program
This is the program during the execution of which the exception occurred.
AEOD User
This is the ID of the user who repaired the exception that occurred.
Time
This is the time at which the exception was repaired.
Old Status
This is the status into which the program was placed before the exception
was repaired.
New Status
This is the status to which the program was moved into after the exception
was repaired.
AEOD Process Definition Report
This report lists all the programs that you have defined for each stage of the EOC. The report also
contains details of the predecessor that you have defined for each of the programs.
5-4
6. Annexure A - List of End of Cycle Functions
6.1
Introduction
This Annexure contains details of all the mandatory functions that should mandatorily run as part
of the following stages of the EOC cycle:
• Beginning of Day (BOD)
• Pre-End of Day
• End of Day (EOD)
The contents of this Annexure are organized on the basis of the module to which the function
belongs.
6.1.1 Beginning of Day (BOD) functions for all Modules
The mandatory functions for BOD are marked with a Yes under the Mandatory Column.
Module
Function
Frequency
SMS
Change time
Daily
Core
Posting of tank
Daily
CASA
Group Status Change
Daily
DE
Till opening
Daily
DE
Cash movement function
Daily
FT
Autoint
Daily
Yes
FT exception report
Daily
Yes
Contract release processed by FT rate update function
Daily
Auto- daily
Daily
Auto- initiation
Daily
Auto- liquidation
Daily
MM
MM activation of forward contracts
Daily
Yes
MM
MM auto- liquidation of contracts
Daily
Yes
MM
MM auto- liquidation of interests
Daily
Yes
FT
FT
LD
LD
LD
6-1
Mandatory
Yes
Module
Function
Frequency
Mandatory
MM
MM auto- rollover execution
Daily
Yes
MM
MM maturity report
Daily
MM
MM exception report
Daily
Yes
BC
Accruals
Daily
Yes
BC
AutoLiq
Daily
Yes
BC
Auto-change of Acceptance to Advance
Daily
Yes
BC
Auto- status control
Daily
BC
Floating rate change
Daily
BC
Tracer generation
Daily
LC
LCEOD
Daily
SI
Sweeps
Daily
AEOD
Refinance rates
Input
AEOD
Currency rates
Input
AEOD
Forward rates
Input
AEOD
Discount rates
Input
Yes
6.1.2 End of Day (EOD) functions for all Modules
The mandatory functions for EOD are marked with a Yes under the Mandatory Column.
Module
Function
Frequency
SMS
Log of events
Daily
SMS
Security violations report
Daily
Core
Financial balancing
Daily
Core
Date change
Daily
Core
Accounting entries history
Daily
Core
Currency position update
Daily
Core
Auto- revaluation
Daily
6-2
Mandatory
Module
Function
Frequency
Core
Account statement
Daily
Core
Brokerage liquidation
Daily
Core
Brokerage liquidation report
Daily
Core
Limits updation
Daily
CASA
Group Status Change
Daily
DE
Daily cash movement function
Daily
Yes
DE
Daily cash movement report
Daily
Yes
DE
Batch totals report
Daily
DE
Transaction journal
Daily
DE
Daily teller transaction report
Daily
DE
Till balancing exception report
Daily
Yes
DE
Till closing position (history)
Daily
Yes
CASA
Amount block
Daily
CASA
Stop payment
Daily
FT
FT activity journal
Daily
FT
FT contract report
Daily
FX
FX contract revaluation
Daily,
Monthly
Yes
FX
FX contract auto liquidation
Daily
Yes
FX
FX auto- rollover
Daily
Yes
FX
FX settlement message generation
Daily
Yes
FX
FX fetch unauthorized
Daily
Yes
FX
FX netting of (settlements amounts)
Daily
Yes
FX
FX contracts purge
Optional
LD
Auto- daily
Daily
LD
Auto- interest liquidation
Daily
6-3
Mandatory
Yes
Yes
Module
Function
Frequency
LD
Auto- liquidation
Daily
LD
Auto- rollover
Daily
MM
MM activation forward contracts
Daily
Yes
MM
Auto- liquidation of MM contracts
Daily
Yes
MM
MM auto- liquidation of interests
Daily
Yes
MM
Generation of payment messages, days before
actual date
Daily
Yes
MM
MM auto- rollover execution
Daily
Yes
MM
MM interest rate revision
Daily
MM
MM fetch unauthorized
Daily
MM
MM maturity report
Daily
MM
MM daily movement
Daily
Yes
MM
MM exception report
Daily
Yes
BC
Accruals
Daily
Yes
BC
Auto- liq
Daily
Yes
BC
Auto-change of acceptance to advance
Daily
Yes
BC
Auto- status control
Daily
LC
LCEOD
Daily
Yes
LC
LC tracer general
Daily
Yes
IC
Liquidation
Daily
IC
Interest advices
Daily
IC
Accruals
Daily
SI
SI Batch Process
Daily
GL
GL report
Daily
GL
Cash flow report
Daily
MIS
Product profitability
Daily
6-4
Mandatory
Yes
Module
Function
Frequency
MIS
Customer profitability
Daily
MIS
Pool profitability
Daily
MIS
MS clause- wise report
Daily
AEOD
Change time level
Daily
Mandatory
6.1.3 Pre-End of Day Functions for all Modules
The mandatory functions for BOD are marked with a Yes under the Mandatory Column.
Module
Function
Frequency
BC
Auto- status control
Daily
LC
LCEOD
Daily
Payments
Daily
Mandatory
Yes
IC
SI
The following is the list of pre-EOC functions that have to be executed after EOTI has been
marked:
Module
Function
Frequency
BC
Auto- status control
Daily
LC
LCEOD
Daily
SI
Payments
Daily
Mandatory
Yes
6-5
Automated End of Day
[March] [2011]
Version 1.0
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