Finding Your Way Around Realist - Daytona Beach Area Association

Finding Your Way Around Realist - Daytona Beach Area Association
Realist II User’s Manual
The premiere public records system provided to you as a service of the Multiple Listing
Service of the Daytona Beach Area Association of REALTORS®.
TABLE OF CONTENTS
Finding Your Way Around Realist ................................................................................... 2
Understanding My Search............................................................................................... 4
Understanding the Realist Map and Search Results ....................................................... 5
Setting your User Preferences ........................................................................................ 7
Understanding Searching.............................................................................................. 10
Performing a Quick Search ........................................................................................... 14
Searching on the Realist Map ....................................................................................... 18
Viewing Properties on the Search Results Grid ............................................................ 19
Emailing Search Results ............................................................................................... 23
Creating Mailing Labels................................................................................................. 25
Exporting Search Results.............................................................................................. 27
Finding Properties Using Forms and Searches............................................................. 29
Opening a Saved Form or Search................................................................................. 33
Saving a Form or Search .............................................................................................. 35
Clearing a Form ............................................................................................................ 36
Deleting a Form or Search ............................................................................................ 37
About the Realist Map ................................................................................................... 38
Understanding Realist Map Tools ................................................................................. 44
Viewing Property and Location Boundaries on the Map................................................ 49
Displaying Property and Sales Information on the Realist Map..................................... 54
Researching Market Trends .......................................................................................... 57
Running a Report .......................................................................................................... 59
Printing, Saving, and Emailing Reports ......................................................................... 60
Property Detail Report................................................................................................... 61
Comparables................................................................................................................. 63
Market Trends ............................................................................................................... 66
Neighbors...................................................................................................................... 68
Neighborhood Profile..................................................................................................... 71
Assessor Map ............................................................................................................... 73
Foreclosure ................................................................................................................... 74
Finding Your Way Around Realist
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On Realist’s main page you’ll find a full set of searching and mapping tools, all
contained within one, easy-to-use interface where you’ll perform searches and view and
manage your results. Searching and mapping work together seamlessly, allowing you to
drill down visually on the Map with road, aerial, and birdseye views, or view the
information in the more traditional search results grid containing customizable columns
of data.
The following diagram walks you through each area of Realist’s main page and
describes what you can do:
TIP: In Realist, fields that you see in the My Search pane are called “Attributes.”
Attributes can also include the areas of a Map that you search within. Since you can edit
and save the attributes contained on your Searches and Forms, you can completely
customize My Search for your personal use.
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Understanding My Search
Searches
My Search enables you to save Searches that remember the attributes you wish to
search, as well as the criteria to be searched. Search using the fully customizable My
Search feature to search for properties and related public record and MLS data. Use
this flexible, fully configurable search to find properties by one or more search criteria.
Forms
My Search contains a set of standard forms that your MLS administrator configured for
you. You can also create up to 50 of your own customized forms. Saved forms will
remember the fields to be searched, but will not retain any search criteria.
My Search may also offer several default search forms such as:
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Quick Search: Quickly find a single property when you already know the
Address, Owner Name, Listing Number, or APN/Folio/Tax ID (subject to change
by your MLS).
General Search: Contains frequently used search criteria selected by your MLS.
Listing Search: Search by frequently used Listing information, such as Listing
Number, Listing Status, List Price, and many other options.
Foreclosure: Locate properties in distress such as Pre-Foreclosure, Auction, or
Bank owned/REO to look for for potential clients or to find properties for
investors.
Marketing: Pinpoint properties in a specific area or near a point of interest to
create custom mailing labels and expand your market presence.
Attributes
In Realist, fields that you see in the My Search pane are called “Attributes.” Attributes
can also include the areas of a Map that you search within. Since you can edit and save
the attributes contained on your Searches and Forms, you can completely customize
My Search for your personal use.
Working with Search Results
Properties matching your search criteria are displayed in the Search Results Grid and
on the Realist Map. You can continue to work with the data on the Map to refine your
search, or begin working with the data on both the grid and the Map, create reports,
export information to CSV files or mailing labels, and even email information directly to
clients.
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Understanding the Realist Map and
Search Results
The Realist Map enhances your searching by allowing you to visually see the results of
your search and zoom in to actual views of the property and its surrounding location.
Search results appear on the Map as push pins with the Map zoomed to a ‘best fit” level
to see all of the matching properties. When you click a push pin, a hover box opens
giving you an overview of the property and the ability to zoom in on the Map, quickly
identify related properties, view photos of the property (when applicable) and view
reports:
Mapped Properties and the Search Results Grid
The Map works seamlessly with the search results grid – if you click a search result row
in the grid, the Map automatically highlights the corresponding property push pin on the
Map. Conversely, if you select a push pin on the Map, that property is highlighted within
the Search Results Grid, making property identification easier than ever.
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Realist Map Views
The Realist Map contains different views that let you see different aspects about the
properties you’ve selected on the Map:
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Road: The Road view is a standard Map view showing the roads and road
names.
Aerial: The Aerial view is a satellite view of the property from above, showing
property details. This view is best for identifying properties visually.
Hybrid: The Hybrid view shows an aerial overlaid with roads and road names.
Birdseye: The Birdseye view of a property shows an oblique 45 degree image of
a property for a close-up view of the area from above.
Realist Map Tools
The Realist Map includes a full set of tools that allow you to customize the Map to give
you a holistic perspective on a search area.
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Drawing Tools: The drawing tools let you work directly on the Map to refine and
enhance your search criteria and search results. You can use shape tools to
draw a circle, rectangle, or polygon around an area in which you wish to search.
For example, you can define a shape area to find properties within a certain
radius of a school, a place of work, or other point of interest.
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Annotations: Annotations let you make personal notes in callouts that you can
place anywhere on a Map and that will be included on maps you print or email to
your clients.
Boundaries: Boundaries controls the boundary lines that appear on the Map,
including Zip Codes, County lines, Parcel boundaries, School District boundaries,
and even Common Neighborhood boundaries.
Property and Sales Information: This tool lets you “layer” the Map with important
information to consider when you are recommending a listing or purchase price
on a property, including a picture of distressed properties (Pre-Foreclosure,
Auction, REO/Bank owned), MLS Listings (Active, Pending, Expired), Tax and
MLS Sales, ValueMap Automated Valuations, and property characteristics.
Trends: The Trends tool provides a thematic view into the sales and market
trends for a particular area – either by Zip Code or common Neighborhood.
These trend layers allow you to “visualize” market conditions and develop fresh
interpretations of market conditions.
Points of Interest: Points of Interest helps you quickly locate points of interest in a
particular area, or near a particular property. This includes things like
transportation, banks, schools, restaurants, gas stations, and many others. You
can use this tool in conjunction with drawing tools to measure distances or points
within a radius to further refine your searches.
Driving Directions: Driving Directions lets you quickly find directions to a specific
address and print or email them to yourself or a client. This tool helps you jump
directly from your research into your car to get to work.
Setting your User Preferences
The User Preferences page provides options for configuring personal settings for your
Realist views. You can configure reports, search options, and Map options.
Configure Reports
The Configure Reports section lets you set overall report preferences for all reports and
also controls settings for individual reports.
TIP: Reports configuration options are also available on the report and can be
configured on the fly as you run reports.
Report Preferences
Report Preferences are the general settings that apply to all reports:
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Option
Description
Report Display Format
Select Fixed if you want all fields to display on reports,
even if there is no data for a field.Select Dynamic if you
want to hide fields that do not contain any data.
Display latest recording
Select the check box to include the transaction data
date of selected county on date for the county on the report.
transaction-related reports
Report-Specific Preferences
You can configure setting for the following reports:
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Property Detail Report
Comparables Report
Neighbors Report
Neighborhood Profile Report
To configure the report options, click the report name to expand the options:
These configuration options are also available within the report itself when you run it.
Details on the preferences for each report are provided in Realist Reports.
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Search Options
The Search Options preferences control the way information is displayed in the Search
Results Grid:
Option
Description
Maximum number of
properties to view in
results grid
Display mailing label
addresses registered on
the Do Not Mail lists
Select the number of properties you would like to display
at one time in the Search Results Grid. The default is 250
records.
Select this option to return addresses registered on the
Do Not Mail list when you generate mailing labels. There
will be an indicator noting that the address is on the Do
Not Mail list.
Display phone numbers Select this option to display phone numbers for people
registered on the Do Not registered on the Do Not Call list. There will be an
Call lists
indicator noting that the person should not be called.
Include unmatched sale Select this option to include unmatched sales
transactions in search
transactions in your search results.
results
Suppress unmatched
Some sales, such as those for newly formed properties,
sales older than
cannot be matched to properties. Select this option to
limit which unmatched sales transactions are returned in
search results by within the last 6, 12, 18, or 24 months.
Map Options
Map options control whether or not the parcel boundaries show on the Map:
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Map options control whether or not the parcel boundaries show on the Map:
Understanding Searching
The My Search feature allows you to search for properties and related public record and
MLS data. My Search is a flexible, fully configurable search tool that offers you the
ability to search using a wide-range of search criteria, including things like number of
bedrooms, lot size, APN/Folio/Tax ID (subject to change by your MLS), and Owner, to
name just a few. You can use My Search to run a Quick Search on-the-fly or you can
customize searches and save them to reuse in the future.
My Search Pane
You’ll perform all search activities in the My Search pane on the left side of your
browser window:
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My Search Toolbar
The My Search toolbar gives you access to all the tools that you will need for searching
and customizing your own forms and searches:
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The Difference between Forms and Searches
Forms
A search Form is a group of blank search fields that you can create to match the
information you want to search for. To search for a property using a Form, you enter
values to the search fields (i.e. complete the form). In Realist, these search fields are
called “Attributes.”
Searches
A saved Search is essentially a search Form with values added to some of the search
fields. Think of this as a completed Form that you plan to use again.
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For example, perhaps you have a search Form that includes Tax ID, Owner Name,
Address, and Zip Code. If you add a zip code to that form and save it, the Form
becomes a “Saved Search” that you can use over and over as needed.
This is convenient for your marketing activities in which you may send out postcards
each month or perhaps save common searches used in a specific subdivision or
neighborhood.
Smart Form/Search Recall
The last Form or Search that you used will be displayed the next time you login.
Search Results Grid and Realist Map
After you perform your search, properties that match your search criteria are displayed
in the Search Results Grid and on the Realist Map. You can continue to work with the
data on the Map to refine your search, create reports, export information to a CSV file or
mailing labels, and even email information directly to clients.
Search Results Grid and Map
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Performing a Quick Search
A Quick Search is the default form that appears in the My Search pane the first time you
enter Realist (see My Search pane in “Understanding Searches” section above). If you
want to use a different saved form or search to search, refer to Opening a Save Form or
Search.The Quick Search is a quick way to find a property based on simple attributes
like the Address, Owner Name, Listing Number, or APN/Folio/Tax ID (these criteria are
subject to change by your MLS administrator).
To perform a Quick Search:
On the My Search pane, enter information for one or more of the search fields as
follows:
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To add a single value to a field, type or select the value.
To add multiple values to a field, type or select the first value and then click the
Add (+) icon or press CTRL+Enter on your keyboard. Each value will be added
beneath the search field:
TIP: To remove a value, click the X to the left of the value.
Note that each search field contains different options, depending on the type of data
that it captures. Each option is described in the following table:
Type of Search Field
drop-down list
Selection box
Ranges (two fields with
operator between)
Dates
Text Box
How to Use It
Click the down arrow to select from a dropdown list of options:
Click the Select from List button to open a
box with options for selection:
Select the operator you would like to use to
specify the range. By default, ranges are “in
between”. For example, you might select “in
between” 1 and 3 bedrooms.
TIP: Entering a single value will perform a
“Greater Than/Less Than or Equal To”
search.
Type the date in mm/dd/yyyy format or click
the calendar icon to select your date.
TIP: Quick Links for the last 3, 6, 9, or 12
months are available on the Calendar
window.
Type desired text or select from the typeahead feature which appears after the first
two letters are typed.
TIP: You can clear the form anytime and start over using the Clear Form icon at the top
of the My Search panel:
If you would like to add additional search attributes to your search, click Edit Attributes
at the bottom of the My Search panel. This opens a list of all available search fields:
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Add additional search attributes to the search Form by selecting other additional
attributes (click a category in the left frame to filter the search attributes or use the Show
All category to see all available attributes). Click Apply to apply your changes and
return to the My Search panel.
Refer to Realist Reports for detailed information on viewing, customizing, and working
with reports.
When you are finished adding and selecting information for the search fields, press the
Enter key on your keyboard or click Search at the bottom of the My Search panel. Your
search results appear. If the search returned only a single property result, the Report
window automatically opens:
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If you search returned multiple results, the Search Results Grid shows the results and
the Realist Map will zoom in to show the “best fit” view of your search results:
NOTE: The zoom level depends on the geographic area the results cover. For example,
if your search returns only one property, the Map will zoom in to that one specific area.
If you search returns multiple values, the Map will display all search results with a “best
fit” zoom level to ensure all properties are visible on the Map.
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In the Search Results Grid, the first three columns may contain an icon indicating
the following:
o MLS Photo Indicator
o MLS Listing Indicator
o Foreclosure Indicator
o Distressed Sale Indicator
Refer to Viewing Properties on the Search Results Grid for details on each indicator.
To Work with Your Search Results
You can work further with your search results and even customize the Search Results
Grid so that you can easily view the information that is most important to you. Refer to
Working with Property Search Results for details.
To Save Your Search
If you would like to reuse the search you just performed in the future, you may want to
save it. If you save a search with attributes only, this is considered a “Form.” If you save
a search with values for any attribute, this is considered a “Saved Search.” Saved
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Searches and Form are available on the My Search list or from the My Search > Open
feature. Refer to Opening a Save Form or Search and Managing Searches for details.
Searching on the Realist Map
Your searches may start out on the My Search Panel, but the Realist Map includes tools
that help you gather additional information and build or expand your search criteria.
When properties that match your search criteria are found, they are displayed on the
Map with a push pin. You can click the push pin to zoom in on the property or run
reports, including property detail, comparable properties in the area, market trends like
sales price and market conditions, a complete neighborhood profile, and foreclosure
data.
NOTE: It is important to note that the Map always takes precedence over other
searches. Once you begin working on the Map, the criteria of the search will relate
directly to what is happening on the Map, and some fields, like Zip Code and City, will
be disabled in the Search Results Grid.
Saved Shape Searches
You can also use drawing tools to mark the search boundary(ies)that will be added to
your My Search Form. When a shape is drawn on the Map, it automatically becomes
part of your My Search Form. These shapes can then be saved as a Saved Search to
reuse later:
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Boundaries
Using Boundaries you can view important information related to properties that helps to
visualize surrounding features such as parcel boundaries (or Neighborhoods, County,
City, Zip Code, School District, etc.), and Points of Interest, which highlight nearby
banks, restaurants, schools, etc.
Quick Identify
Quick identify lets you quickly view a parcel boundary by clicking any area on the Map.
This brings up the Property Detail hover box:
Viewing Properties on the Search
Results Grid
Views
There are several ways you can choose to view data:
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Map: This view will collapse the Search Results Grid and display a larger version
of the Map.
Grid: This view will collapse the Map and display only the Search Results Grid.
Split: This is the default view. The Map and Search Results Grid show
simultaneously.
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When you access Realist, the Map and the search grid results both display in Split view:
Split view is the default view, but you can also change it using the Change View options
at the bottom of the Map:
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Map: Click this view to close the Search Results Grid and show only the Map.
Grid: Click this view to close the Map and only show the Search Results Grid.
Split: Click this option to view both the Map and Search Results Grid.
Default Sort Order
Search results are sorted by APN/Folio/Tax ID by default.
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Selections
When search results are returned initially, all results on the list are selected and if you
are viewing the Realist Map, all the properties will display on the Map:
The selected items will also be used if you choose to export, email, or print the search
results.
To change the selections, click a check box to deselect an item or click the check box at
the top of the column to clear all selections. This is helpful when you want to select a
single property to locate on the Map or run a report on.
Columns
The Search Results Grid displays columns of data for each property record your search
returned (these will be set by your MLS Administrator). You can show more or less
information using the Edit Grid menu.
NOTE: You can select up to 30 columns to display, however, the more columns you
select to appear, the more scrolling will be required to view the information.
There are also four indicator columns for each property. The following table describes
each icon:
Column
MLS Photo
Indicator
Description
Indicates that the property has MLS photo images
associated with it. You can click the photo indicator icon
to open up a photo viewer and view the images.
MLS Listing
Indicator
Indicates that the property has an MLS listing associated
with it. You can click the indicator icon to open up the
MLS listing.
Foreclosure
Pre-foreclosure: Preforeclosed properties still belong to
the owner. The lender has just begun the foreclosure
process due to a default on loan payments.
Auction: If the owner is unable to make the necessary
payments or sell the property, it goes to a public auction.
Bank Owned (REO): A bank owned, or Real Estate
Owned (REO) property has not been sold at auction and
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Distressed
is now in the possession of the lender.
Short Sale: A short sale is a property that is in
foreclosure but is up for sale by the lender before it goes
to auction. The lender must agree to accept less than the
amount that is owed on the property.
Bank Owned: A distressed bank owned property is one
that has been repossessed by the lender but has not
gone through the foreclosure process.
To Show or Hide Columns on the Search Results Grid
1. On the Search Results Grid taskbar (at the bottom of the grid), click Edit Grid >
Show/Hide Columns. The Show/Hide Column Attributes window opens, shown
above.
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2. To remove columns, click the X in the Selected Attributes panel on the right. This
is a list of all columns that are currently showing on the search grid OR
3. To add additional columns to the search grid, click the check box for any
attributes you would like to add. Select a category in the left frame to filter the list
or use the Show All view to see all attributes you can add.
4. Click Apply to make the changes.You are returned to the Search Results Grid,
which shows the new column selections.
Filtering Your Search Results
If you’d like to view only certain records in the Search Results Grid, click the Edit Grid
menu and select Show Only Selected Rows.
This is helpful when working with a large set of results and you want to only display a
subset of the results so it is more manageable. Once you have the list filtered you could
view reports about, print, or generate printing labels for the subset of records.
To return to the full search results list, select Restore Full Results List.
Sorting the Search Results
You can sort your search results by up to three columns. To sort the list, click the
column header for the first column you want to sort by. A number appears to denote the
sort order:
To clear the sorting, go to the Column Filter menu and select Clear Column Sorting.
Emailing Search Results
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After you’ve viewed the properties within the Search Results Grid and Map, there may
be some properties you want to email to a client. Take the following steps to email the
information in PDF format directly from the Search Results Grid:
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Select the properties on the Search Results Grid you would like to email. If you
have a long list of search results, click the check box at the top of the column to
clear all selections, and then select only the properties you want to email
information about:
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Click Email at the top of the Search Results Grid and select one of the following
options:
o Map and Grid: Select this option to include an image of the Map as it
currently displays on the Realist search page as well as the information for
the selected property(ies) as displayed in the Search Results Grid.
o Map Only: Select this option to only include the Map image as it appears
on the search page.
o Grid Only: Select this option to only send the selected properties and
information on the Search Results Grid.The Email Map and Grid window
opens:
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Type the contents of your email, just like you were sending an email from your
regular email program. Click Send. An email with a PDF attachment is sent to
the person indicated in the “To” field.
TIP: The email comes from CoreLogic with the your name and the report name in the
Subject line.
Creating Mailing Labels
The Mailing Labels feature is great way to promote the marketing side of your business.
The property Search Results Grid is integrated with an Avery mailing label template, so
you can go from the grid directly to printing labels for a mass mailing. One valuable use
for this is to target neighbors when you’ve made a sale in a neighborhood. Run a search
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to find all houses in that neighborhood (or draw it on the Map), and then generate labels
and send a mailing promoting your proven success in selling in their area.
To Create Mailing Labels
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Run a search to find the properties for which you want to print mailing labels.
On the Search Results Grid, make sure all the properties you want to include are
selected.
Click Create Labels button:
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The Labels window opens:
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Select the type of Avery label you will be using. Note that Avery 5161 and 5162
support the use of USPS Bar Codes. If you’d like to include the bar code, select
the check box beneath the type of label you are using.
Select whether you’d like to use Mixed Case or All Capital Letters in the labels.
Select whether to use the Tax Billing address or the Property address. For
example, if you are mailing to locate property owners in a rental area of
condominiums, you’d likely want to use the Tax Billing address so the mailing
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goes to the property owner rather than the renter.TIP: Select Create Custom
Label to add “or Current Resident” and other greetings to the mailing address.
Review your Export Status to ensure you will have enough remaining exports to
cover the labels. If not, you can use up your remaining exports. Click the Use all
remaining to export a portion of the records check box.
Select Print Range if you would like to create labels for a subset of your search
results you may enter the starting row number and the ending row number
(range) to include these in the labels.
Click Print. A RTF file containing the mailing labels is created. Save this file to a
known location on your computer or print from within the RTF viewer to send
them to your printer
Add the Avery labels to your printer, and print the RTF file.
Exporting Search Results
If you need to export your property data, you can perform an export of the grid, or a
custom export containing additional information, to a CSV file that can be viewed in
Microsoft Excel.
1. Select the records you would like to export. If you have a long list of search
results, click the check box at the top of the column to clear all selections, and
then select only the properties you want to export.
2. Click the Export option at the bottom of the Search Results Grid and select one
of the following options:
o Grid: Select this option to export the information that currently appears on
the Search Results Grid. You will be able to remove items, but not add
new ones.
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o
Customize: Select this option to export additional information. You will be
able to choose from the full list of search field attributes. Selected fields
will be saved automatically for the next time you want to export
records.The Grid Export or Custom Export window opens.
3. Select or remove attributes from the export.
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4. Click Export.
TIP: Depending on the number of property records being exported, it may be
necessary to wait several minutes. Do not close the browser or navigate away
from the page until the export is complete.
Finding Properties Using Forms and
Searches
After you’ve performed a few searches, you’ll likely find you want to create some
customized searches that fit into your own everyday work. You can create up to 25
Saved Forms and/or Searches.
To Create a New Form or Search from an Existing Form
The easiest way to create a new form or search is to build off one of the MLS-defined
Forms that are available when you first log in to Realist:
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At the bottom of any search form click the Edit Attributes link:
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The Edit Data Attributes window opens. This is a list of all available search
fields for your MLS (note that all fields shown in the screen shot may not be
available to you):
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Click the X to remove a search attribute in the Selected Attributes panel on the
right. This is a list of all search attributes that are currently included on the search
Form. OR Add additional search attributes to the search Form by selecting the
additional attributes. Click a category in the left frame to filter the search
attributes or use the Show All category to view all attributes available.
Click Apply when you have selected all the search attributes you would like to
appear on your Form or Saved Search. The Edit Data Attributes window closes
and the search Form reflects the changes you made.
Work with attributes directly on the My Search panel to finalize the form:
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Click the Save icon to save the current form:
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The Save window opens:
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If you have added a search value to the Form, you can save the search as a
Form or as a Search. Select to save the search as a Form or Search. If you
select Form, all values you’ve added to the Form will be cleared.
Add a name for the form or search.
Click Save. Your Form or Search is saved. You can access it anytime from the
My Search menu or from the Open a Search or Form icon on the My Search
toolbar. TIP: Map shapes can also be saved as part of search. Refer to Using the
Realist Map for details.
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To Create a New Form or Search
Take the following steps if you would like to create a new Form or Search:
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On the My Search toolbar, click the Create a new Search or Form icon:
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The Create New window opens:
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Select the fields you would like included on your Form. You can filter the list of
available attributes by category or you can view all available fields using the
Show All option.
Click Create. The Form is created and you are returned to the My List panel,
where the new Form displays.
Click the Save icon to save the current form:
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The Save window opens:
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If you have added a search value to the Form, you can save the search as a
Form or as a Search. Select to save the search as a Form or Search. If you
select Form, all values you’ve added to the Form will be cleared.
Add a name for the form or search.
Click Save.Your Form or Search is saved. You can access it anytime from the
My Search menu or from the Open a Search or Form icon on the My Search
toolbar. TIP: Map shapes can also be saved as part of search. Refer to Using the
Realist Map for details.
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Opening a Saved Form or Search
You can open saved Forms and Searches from the My Search drop-down menu or the
My Search toolbar.
NOTE: You cannot change MLS-defined search forms but you can open the Form or
Search, add or change attributes, and then save it under a new name.
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To Open a Saved Form or Search
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Find the Form or Search at the bottom of the My Search drop-down menu OR on
the same drop-down menu click Open (My Search > Open):
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Important! This menu displays the last five active Forms and Searches. If you
notice that the list does not match up with your list of forms/searches, clear the
cache in your browser to update the list OR
Click the Open icon on the My Search toolbar:
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The Open window opens:
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•
Select the Form or Saved Search and double-click on it or click Open at the
bottom of the window.You are returned to the My Search pane where the form is
now displayed.
Saving a Form or Search
You will want to save a Form or Search if you make changes, such as adding or
removing attributes and values, and would like to save the new version for reusing later.
To Save a Form or Search
•
Click the Save icon on the My Search toolbar:
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•
The Save window opens:
NOTE: The Save window will default to Save as Form if you have not added any values
to the current Form. If you have added values, it will default to Save as Search. If you
have added values but want to save as a Form instead, select the Save as Form option.
This will erase all values and save a blank form that you can reuse in the future.
•
•
Type a name for the Form or Search.
Click Save. The Form or Search is now available on the My Search > Open
window and the My Search drop-down list.
Clearing a Form
A helpful feature to be aware of when working with searches is “Clear Form.” This
clears all the values from the search you are currently working with and lets you start
fresh.
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To Clear a Form
To clear a form, click the Clear Form icon on the My Search toolbar:
The form is cleared of all values
Deleting a Form or Search
Deleting a Form or Search permanently removes it from the system.
To Delete a Form or Search
•
Open the Form or Search and then select Delete from the My Search drop-down
menu:
•
The Delete window opens:
37
•
Select the check box to the left of the Form/Search that you would like to delete.
You can select multiple Form/Searches to delete more than one at a time.
About the Realist Map
The Realist Map enhances your searches by allowing you to visually see the results of
your search and zoom in to actual views of the property and its surrounding location.
Search results appear on the Map as push pins. When you click a push pin, a hover box
opens giving you an overview of the property and the ability to zoom in on the Map or
run reports:
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Quick Identify
You can also use the Quick Identify feature to find information on other properties with a
click of the Map. When you click any area of the Map, Quick Identify will show you the
parcel boundary (if boundaries are not on by default) and will also bring up the Property
Detail hover box so you can get more information on the property:
39
Property Detail and Quick Identify Hover Boxes
The Property Detail and Quick Identify hover boxes that appear when you select a
property on the Map provide an overview of the property, including the:
•
•
•
•
•
•
•
Address
Owner
APN/Folio/Tax ID
Number of bedrooms and bathrooms
Last sale date
Quick Zoom link: Click this to zoom to a close-up, best view zoom level of the
property location.
View Report link: Click this link to bring up the Report window for the property to
view the Property Detail, Comparables, Market Trends, Neighbors, and
Neighborhood Profile reports and when available an Assessor Map, property
images, and a Foreclosure report.
Mapped Properties and the Search Results Grid
The Map works seamlessly with the Search Results Grid – if you click a search result
row in the grid, the Map automatically zooms to the area the property is located on the
Map. Conversely, if you select a push pin on the Map, that property is selected on the
Search Results Grid.
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Ways to Use the Map
The Realist Map can be used to enhance searches you’ve already completed using My
Search, or you may choose to start your search right from the Map. Some ways you
might use the Map include the following:
•
•
•
•
You’ve found a property using My Search and you’d like to take a closer look.
The Map automatically zoomed to the property you found. You can check out the
property using a birdseye view to virtually “walk around” the property and see
what the outside and yard looks like.
You want to search properties within a specific group of streets. You can draw a
shape on the Map and perform a search within the boundaries of the shape.
You just sold a property and want to do a targeted mailing to homeowners
nearby. Zoom in to the property on the Map and use the rectangle tool to draw
around the surrounding neighborhoods. Then, conduct a “shape search” to find
all homes in the selected area and generate mailing labels directly from the
search results.
You have a particular area you are interested in, but only want properties within
one mile of a school. You can find points of interest on the Map in the area,
select the school, and use the circle tool to find all properties within a one mile
radius of the school.
41
These are just a few examples of the many ways you can use the Map. As you read
through this section and review the available tools, you’ll likely think of many other ways
you can use the Map in your own workflow.
Map Display
When you access Realist, the Map and the Search Grid Results both display on the
right side of your web browser window. This is called Split view.
Split view is the default view, but you can also change it using the Change View options
at the bottom of the Map:
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•
•
•
Map: Click this view to close the Search Results Grid and show only the Map.
Grid: Click this view to close the Map and only show the Search Results Grid.
Split: Click this option to view both the Map and Search Results Grid.
Property Views
The Realist Map contains different views that let you see different aspects about the
properties you’ve selected on the Map:
•
•
•
•
Road: This is a standard Map view that shows the roads and road names that
are close to the property. This is the default view.
Aerial: The aerial view is a satellite view of the property from above.
Hybrid: The hybrid view shows an aerial view plus the roads and road names.
Birdseye: The Birdseye view of a property shows an actual photograph of the
area from above.
To change the property view, click the view option. The Map will adjust with the new
display.
The currently selected view is indicated by an arrow beneath the view name:
Zoom Level and Views
You will notice as you use the Map that the level of zoom varies depending on what the
current view is and what you are trying to do. You can zoom in on the Map using the
zoom tools and move around on the Map using the arrow tools.
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You can zoom in to a set zoom level in the Birdseye and Aerial views. When you hit the
minimum zoom level, you can the zoom in further by selecting the property and clicking
Quick Zoom on the hover box:
You can also use the scroll wheel on your mouse to zoom in (this feature is not
supported for Firefox).
TIP: You’ll also notice that certain zoom requirements must be met when using the Map
tools. When this is the case, a message will appear, either as a popup dialog box or
directly on the Map Toolbar, telling you to zoom in.
Returning to a Property
If you wandered away from your original property, it’s simple to return. Click the original
property on the Search Results Grid and the Map will automatically return that property.
Printing the Current Map View
When you print the Map, the current view is printed exactly as you see it, including any
annotations you may have added.
Understanding Realist Map Tools
The Map tools allow you to customize the Map to give you a better perspective on a
search area. This gives you the ability to visually scan important information about a
property and its surrounding areas and also easily target properties in specific
geographic areas.
Accessing the Map Tools
The Realist Map tools are available on the toolbar on the right side of the Map when you
are in the Road view.
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Click a tool to open the tool options. Each tool is described in the sections that follow.
TIP: You can display up to six combinations of Map boundaries and trend layers
simultaneously. The number of items selected appears at the bottom of the Boundaries
and Trends tool windows.
Drawing Tools
The drawing tools let you work directly on the Map to refine and enhance the area you
are looking at:
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The following drawing tools are available:
•
•
Shape Tools: The shape tools allow you to draw a circle, rectangle, or polygon
around an area to focus a search within the shape area, find properties within a
certain radius of a school or other point of interest, and measure distances. You
can draw up to five shapes covering an area up to 6.875 miles.
Annotation Tool: You can annotate the Map so a cloud appears near an area
with any notes you want to appear on the Map when you print it.
Refer to Working with Drawing Tools for more information.
Boundaries
The Boundaries tool controls boundary lines that appear on the Map, including zip
codes, county lines, parcel boundaries, school district boundaries, and even
neighborhood boundaries:
Property and Sales Information
Property and Sales Information lets you display property information such as
Foreclosures, MLS Listings, Recent Sales, and Property Characteristics on the Map to
provide a holistic view of the activity in a given area. This information is especially
helpful when conducting searches using the Map or to show activity around a subject
property.
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Refer to Displaying Sales and Listing Data on the Realist Map for complete details.
Trends
The Trends tool gives you a quick view into the sales and market trends for a particular
area – either by zip code or neighborhood:
Refer to Researching Market Trends for complete details.
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Points of Interest
The Points of Interest tool helps you quickly locate points of interest in a particular area,
or near a particular property, including things like banks, schools, restaurants, gas
stations, and many more. You can use this tool in conjunction with drawing tools to
measure distances or points within a radius.
Refer to Finding Points of Interest for details.
Driving Directions
The Driving Directions tool lets you quickly find directions to a specific address and print
or email them to yourself or a client. This tool helps you go directly from your research
to your car and off to the property.
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Refer to Finding Driving Directions for details.
Viewing Property and Location
Boundaries on the Map
The Boundaries tool controls what boundaries you see on the Map. This is a useful tool
for checking to ensure a property is exactly where you want it to be if you need it to fall
within school boundaries or within a certain zip code, for example.
Available Boundary Views
There are four standard boundary views that you will always have – Parcel, Zip Code,
City, and County. School District (Unified, elementary, or Secondary), and Common
Neighborhood (when available) are configured by your MLS system administrator.
Parcel
When the parcel boundary is turned on, the property lines for all parcels appear:
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TIP: To view boundaries, you must be zoomed in to the Map. If you are viewing a very
large area the boundary lines will not appear.
You can set Parcel view as the default view in your user preferences. Refer to Setting
Your User Preferences for details.
Zip Code
This option displays the zip code boundaries for the area. You may need to zoom out to
see these boundaries:
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City
The City boundaries option shows the city lines:
County
The County boundaries option shows the county lines:
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Unified School District
This option shows all elementary and high school boundaries:
Neighborhood
This view shows the neighborhood boundaries, if available. Urban areas are more likely
to have these boundaries:
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To Turn on a Boundary
1. On the Map Toolbar, click the Boundaries icon.
2. Select one or more boundaries you would like to display. You may need to zoom
in or out on the Map to see the desired boundary. As you select each boundary,
it will appear on the Map.
NOTE: You can select up to six boundaries.
To Turn Off a Boundary
•
•
To turn off one or more boundaries, open the Boundaries tool and click the
boundary check box to deselect it OR
Click the Clear All button at the bottom of the Map Toolbar.
Using Quick Identify
You can always quickly view a parcel boundary by clicking any area of the Map. This
also brings up the property detail hover box where you can view owner information and
access the Quick Zoom and Reports links for the parcel or property.
53
Displaying Property and Sales
Information on the Realist Map
The Property and Sales Information tool lets you display property information such as
Foreclosures, MLS Listings, Recent Sales, and Property Characteristics on the Map to
provide a holistic view of the activity in a given area. This information is especially
helpful when conducting searches using the Map or to show activity around a subject
property.
There are five categories of property and sales information. You can view six layers of
data simultaneously.
Distressed Properties
This category offers the stages of foreclosure as well as short sales. When you select
this option, distressed properties will be indicated on the Map with the appropriate icon:
NOTE: These properties may have a Foreclosure report available in the View Report
window
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•
•
•
Pre-foreclosure: Pre-foreclosed properties still belong to the owner. The lender
has just begun the foreclosure process due to a default on loan payments.
Auction: If the owner is unable to make the necessary payments or sell the
property, it goes to a public auction.
Bank Owned (REO): A Bank owned, or Real Estate Owned (REO) property has
not been sold at auction and is now in the possession of the lender.
Short Sale: A short sale is a property that is in foreclosure but is up for sale by
the lender before it goes to auction. The lender must agree to accept less than
the amount that is owned on the property.
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•
Bank Owned: A distressed bank owned property is one that has been
repossessed by the lender but has not gone through the foreclosure process.
Sales and Values
This category offers CoreLogic sales in the last 3, 6, 9, or 12 months and AVM layers:
NOTE: Our AVM’s provide reliable and realistic valuations of property values based on
existing data, such as the current listing and recent sales, and rolls it into a valuation
that you can use when listing or making an offer on a property.
MLS Status
This category offers listings by MLS status and MLS sales within the last 3, 6, 9, or 12
months:
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•
•
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Active: the seller is soliciting offers through the MLS and no offer has yet been
accepted.
Pending: The seller has accepted an offer and is no longer soliciting offers
through the MLS.
Expired: The seller is not soliciting offers through the MLS because the time
frame of the listing contract has run out.
NOTE: In some cases this data may be more current than the county tax record data.
Property Characteristics
This category contains labels that you can show one at a time to indicate various things
about the property, including:
56
Researching Market Trends
The Market Trends tool lets you view market trends that will give you key data for your
pricing and listing activities directly on the Map. You can view trends across large areas
and you can also get a detail view of actual values for a selected zip code or
neighborhood. This tool makes it easier for consumers to understand what is happening
in a market area.
57
To Turn on Market Trends
1. On the Map Toolbar, select the Trends icon, shown above.
2. The Trend Layer window opens. Select one of the following Trend options:
o Aggregation Level: Select whether to show market trends by zip code or
by neighborhood.
o Property Type: Select the type of properties you want to view trends for –
either single family residence (SFR), condo, or both.
o Opacity Scale: Select the opacity of the colors that will appear on the
Map showing the trends. 100% is solid and 10% is almost completely see
through, allowing you to see all the road names and any other information
currently displayed on the Map.
o Trend Type: Select the type of trend you would like to show. You can only
view one trend at a time.After you select the trend, it will appear on the
Map.
Getting Actual Values for a Zip Code or Neighborhood
To get the specific values for the trend for a zip code or neighborhood, hold the CTRL
key down on your keyboard and single click on the area. A trend detail box opens:
58
Running a Report
There are two ways to run a report:
•
•
From the Search Results Grid
From the Realist Map
To Run a Report from the Search Results Grid
•
On the Search Results Grid, select the properties for which you would like to run
reports and double-click on the row OR Click View Reports:
•
•
The Property Detail Report for the first selected property opens.
Click a different report tab to view a report for the current property, or “X” to close
and to move on to view reports for another property.
To Run a Report from the Realist Map
•
On the Map, click the push pin for the property. A property information hover box
opens
o Click View Reports. The Detail Report for the property opens.
o Click a different report tab to view another report for the current property.
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Printing, Saving, and Emailing Reports
A PDF version of the report can be generated to print, save, or email.
To Print, Save, or Email a Report
•
•
Select a property and open the Report Window for the report.
Click the Print, Save, or Email button at the bottom of the page:
•
Select one of the following options from the Print, Save, or Email menu:
o Quick: Select this option to generate a PDF version of the current report.
For example, if you are viewing the Neighbor report and you select Print >
Quick, a PDF version of the Neighbor report will be generated, which you
can then print.
o Custom: Select this option to select the reports and/or specific fields that
you would like to include in the PDF. For example, if you are viewing the
Neighbor report and you select Print > Custom, a window will open where
you can select exactly what you want to appear in the PDF (by default, all
reports and all fields are selected to appear in the PDF):
TIP: The Custom window will remember your settings from the previous time you
printed, saved, or emailed the custom report.
•
Clear the checkboxes for any reports you do not want to appear in the PDF
AND/OR clear any fields that you do not want to appear in the PDF.
•
Click OK
The following report tabs appear when you open the report view for a property or group
of properties:
By default the Property Detail report is open, but you can tab through the list to view
other reports for the current property. Each report is described below:
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•
•
•
•
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•
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Property Detail: View a comprehensive snapshot of a property characteristics,
ownership information, sales history, and much more.
Comparables: Locate other properties that are similar to the property you are
viewing to use in support of a list price recommendation.
Market Trends: Analyze charts, graphs, and other visuals on the current market
trends for the property’s location.
Neighbors: Find all the neighbors located within a user-specified radius of a
property.
Neighborhood Profile: Take an in-depth look at the neighborhood for the
property, including the people (population), the housing statistics, quality of life
information, and schools and other areas of interest.
Foreclosure: View foreclosure status and details, if the property is currently in
any stage of foreclosure.
Assessor Map: If an Assessor Map of the property is available you can view the
Map in a separate Map viewer tool.
Document Images: If any document images related to the property are available
you can view the images in a special image viewer tool.
Flood Map: If a Flood Map of the areas is available you can view the Map in a
separate Flood Map viewer tool.
Each report is described in detail in the sections that follow.
NOTE: Reports and default report settings can be customized by your MLS
Administrator, so all reports may not appear exactly as they are described in this user
guide.
Configuring Reports
The Property Detail, Comparables, Neighborhood Profile, Neighbors, and Market
Trends reports have options that you can configure in your user preferences. Each
report description includes the options you can configure.
Property Detail Report
The Property Detail report is a comprehensive report that summarizes all the
information related to the property, including owner, location, tax, history, property
characteristics, and listing information. Information is categorized by owner information,
location information, tax information, assessment and tax, characteristics, market sale
and sale history, listing data, mortgage history, foreclosure history, owner transfer, and
features.
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Configuring the Property Details Report
There are two options for the Property Details Report that you can configure in your
user preferences:
•
•
Include Photos(when available): By default the Property Details report does not
include photos. You can set this report to display photos when they are available
and up to five thumbnail photos of the property will appear at the top of the
report.
Display Map: By default the report does not include the Realist Map. Selecting
this option will include the Map and the selected property on the report.
To configure the report:
•
Click Preferences on the Realist taskbar:
The Preferences window opens.
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•
Click Configure Reports and then Property Detail Report. The Property Detail
Report preferences open:
•
Select the options for the report:
Option
Description
Display Map
Select this check box to display the
Realist Map on the report.
Select this check box to display any
images associated with the
property on the report.
Display Property Images
•
Click Submit to save your changes for the next time you run your report.
Comparables
Run this “Comps” report to find other properties that are similar to the property you are
viewing. This is helpful for your listing and pricing activities. For this report, you can
even toggle between Map views of the comparable properties, finding the one that best
presents the information you want to communicate in your report.Running this report is
a two step process.
Step One: Review the Search Results Properties
First, you run the report and review the properties that are returned:
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Step Two: Refine the List
If your search returned a large number of comparable properties, you can work with the
results right in the report to refine the comps you’ll generate on the final report. You can:
•
•
Review and deselect any properties you don’t want to include OR
You can click Modify Comparables Search Preferences to change the criteria
that were used to run the initial report and regenerate new output (see next
section for details on report preferences).
In the screen shot below, several properties have been removed from the list:
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Step Three: View the Report
When you are ready to view the final report, click View Report. The Comparables
report opens:
Configuring the Comparables Report
You can configure two areas of setting for the Comparables report:
65
•
•
Report Format: You can select the number of comparable properties that will
appear, whether to include a summary of the comparable property statistics, the
sort method, and whether or not to display the Map and pictures of the
comparable property.
Search Criteria: You can select from a full set of criteria that will control what
comparable properties will be returned in the report results.
To configure the report:
•
Click Preferences on the Realist taskbar:
•
•
•
The Preferences window opens. Click Configure Reports and then
Comparable Property Reports OR
Click the Configure Preferences link within a Comparables report.
The Comparables Report Preferences open:
•
•
Select the preferences for the report.
Click Submit to save and apply the changes and close the preferences window.
Market Trends
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The Market Trends report presents a visual perspective on current market trends for the
location of and surrounding areas for the current property. The report provides a mix of
tax and MLS data if you are part of an MLS that provides this type of data. The report
provides data on trends to help you determine where the market has been in a
particular geographical region. The report displays graphs on Market Conditions,
Distressed Properties, and Financial Health.
Market Conditions
The Market Conditions section includes graphs on home values and listings, and sales
prices and activity:
Distressed Properties
The Distressed Properties section of the report provides foreclosure data:
Financial Health
The Financial Health section of the report provides mortgage data for properties in the
area:
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Neighbors
The Neighbors report lets you find all the neighbors located within a specified radius of
a property. This report can be provided to prospective owners who would like to see
who their neighbors are going to be. Neighbor searches are also an ideal way to
prepare mailing lists for just-listed and just-sold cards.The Neighbors report gives basic
details about properties near the subject property. Search parameters are defined by
the preferences set by the user, including whether to limit results to properties on the
subject property’s street.
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Configuring the Neighbors Report
You can configure two areas of settings for the Neighbors report:
•
•
Report Format: You can select the number of neighbor properties that will
appear, and whether or not to display the Map and pictures of the neighbor
properties.
Search Criteria: You can select the radius, in miles, around the property that
neighbor properties will be returned. you can also limit the search to neighbors
on the street.
To configure the report:
•
Click Preferences on the Realist taskbar:
•
The Preferences window opens. Click Configure Reports and then Neighbors
Reports OR
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•
At the bottom of the report itself, click the Modify Neighbors Search
Preferences link:
•
The Neighbors Report Preferences window opens:
•
Select the preferences for the report:
Option
Description
Number of Neighbors
Enter the number of neighbor properties you
would like to display on the report.
Select this check box to display the Map with
the neighbor properties as pushpins in the
top portion of the report.
Select this check box if you want images of
the property, when available, to display in the
report.
Enter the number of miles from the subject
property to search for and display neighbors.
Select whether to display properties just on
the subject’s street or within the entire area.
Display Map
Display Property Images
Distance from Subject
Geographic Boundary
•
Click Save and Submit to save your changes and submit the changes for the
current report OR
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•
Click Submit to submit the changes for the current report but leave the original
preferences for future reports
Neighborhood Profile
This report provides you with an in-depth look at the neighborhood of the property,
including the people (population), the housing statistics, quality of life information,
schools, and other areas of interest.The Neighborhood report includes three major
sections – Demographics, Schools, and Local Businesses. Each section uses a
different geographical area as a basis for the search parameters.
This report is intended to be used as a local area report – focusing on a mile area. If you
select a larger area, the amount of information the report will return can become
overwhelming. For example, if you search for local businesses in a five mile area of an
urban area, you will get hundreds of results displaying.
Demographics
The Demographic data comes from the Census Bureau and is defined by Census Track
and Block. It includes 4 sub-sections – Population, Housing, Quality of Life, and
Education:
Schools
The Schools section of the report lists the public and private schools within a specified
geographic area (for example, in the sample below the area is a one mile radius). You
can configure the geographic area in the Neighborhood Profiles report preferences.
71
Local Businesses
This section of the report lists local businesses within a specified geographic area (for
example, in the sample below the area is a one mile radius. You can configure the
geographic area in the Neighborhood Profiles report preferences.
Configuring the Neighborhood Profiles Report
•
Click Preferences on the Realist taskbar:
•
The Preferences window opens. Click Configure Reports and then
Neighborhood Profiles Report.
The Neighborhood Profiles report preferences open.
Select which sections you’d like to include on the report:
o Include Demographics
o Include Schools (here you can also specific the distance from the subject
property, the specific grades you are looking for, and the specific type of
school (public, private, or both)
o Include Businesses (here you can also specify the distance from the
subject property and the category of business (e.g., banking, childcare,
arts, etc.)
ƒ NOTE: You must select at least one option
Click Submit to save the changes and close the preferences window.
•
•
•
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Assessor Map
If there are Assessor Maps associated with the property, an Assessor Map tab appears
in the Report Window. The available sheets of the Map appear on the page:
To View an Assessor Map
•
Click the link to open the page of the Map that you would like to view. The Map
Viewer opens, displaying the Map.
NOTE: If this is the first time you have opened a Map, you may be asked to install the
Map Viewer add-on. Agree to this to proceed.
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•
View the Map and manipulate it using the Map toolbar:
TIP: Mouse over the toolbar options for a definition of what you can use each icon for.
Foreclosure
The Foreclosure report includes the most recent foreclosure transaction details if a
property is in any stage of foreclosure, along with the default mortgage information and
foreclosure history.
The state of foreclosure (pre-foreclosure, auction, or REO) is indicated in the black
address bar at the top of the report (the property below is color-coded with yellow
indicating the property is in auction.
Note: The Default Mortgage Information section may change by state, while all other
sections of the report contain the same data. The names of the fields may vary,
however, due to whether or not the state is judicial or non-judicial when it comes to
property foreclosures. For example, a judicial state would call borrowers in default
“defendants” while a nonjudicial state would call them “borrowers.”
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