Limits Review User Manual

Limits Review User Manual

Limits Review Origination User Guide

Oracle FLEXCUBE Enterprise Limits and Collateral Management

Release 12.1

Part No. E59502-01

December 2014

Limits Review User Guide

December 2014

Oracle Financial Services Software Limited

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Goregaon (East)

Mumbai, Maharashtra 400 063

India

Worldwide Inquiries:

Phone: +91 22 6718 3000

Fax:+91 22 6718 3001 www.oracle.com/financialservices/

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Contents

1.4 Acronyms and Abbreviations................................................................................... 1-1

1.6 Related Documents ................................................................................................. 1-2

1.7 Glossary of Icons..................................................................................................... 1-2

2.2 Stages in Limits Review .......................................................................................... 2-1

2.3 Process Flow Diagram ............................................................................................ 2-3

2.4 Process Matrix......................................................................................................... 2-4

2.5 Processing Limit Review ....................................................................................... 2-12

2.5.1 Limit Details Tab....................................................................................... 2-14

2.5.2 Decision Tab............................................................................................. 2-15

2.5.3 Stage Remarks......................................................................................... 2-17

2.5.4 Maintaining Document Details.................................................................. 2-17

2.5.5 External Rating ......................................................................................... 2-20

2.5.6 Viewing Limit Review History ................................................................... 2-21

2.5.7 Collateral and Covenant Details ............................................................... 2-21

2.5.8 Exposure Analysis .................................................................................... 2-23

2.6 Processing the Limit Review through OBIEE ........................................................ 2-24

2.7 Processing the Limit Review through ELCM ......................................................... 2-26

1. Preface

1.1 Introduction

A limit is reviewed when it is about to expire or has to be renewed. This manual is designed to help you maintain and process Limit Review in Oracle FLEXCUBE. It also assists you in handling all the necessary activities in the life cycle of limit review process.

1.2 Audience

This manual is intended for the following Users/User Roles:

Role Function

Back office data entry clerk Input functions for funds

Back office managers/ officers

Authorization functions

Product Managers

End of day operators

Product definition and authorization

Processing during end of day/ beginning of day

For information about Oracle's commitment to accessibility, visit the Oracle Accessibility

Program website at http://www.oracle.com/pls/topic/lookup?ctx=acc&id=docacc.

1.4 Acronyms and Abbreviations

The following are some of the acronyms and abbreviations you are likely to find in the manual:

FCUBS Oracle FLEXCUBE Universal Banking Solution

ELCM

CAM

Enterprise Limits and Collateral Management

Credit Appraisal Management

OBIEE

System

RM

Oracle Business Intelligence Enterprise Edition

Oracle FLEXCUBE system (unless otherwise specified).

Relationship Manager

1.5 Organization

This manual is organized as follows:

Chapter 1

Chapter 2

Preface gives information on the intended audience. It also lists the various chapters covered in this User Manual.

Reviewing Limits describes about the stages in a limit review process.

1-1

Chapter 3

Function ID Glossary has alphabetical listing of Function/Screen ID's used in the module with page references for quick navigation.









The Procedures User Manual

The Enterprise Limits and Collateral Management User Manual

The Products User Manual

The Credit Appraisal Management User Manual

1.7 Glossary of Icons

This User Manual may refer to all or some of the following icons.

Icons Function

Exit

Add row

Delete row

Option List

1-2

2. Reviewing Limits

2.1 Introduction

Limit refers to credit limit which is the maximum amount of credit that a financial institution offers to its customer. These credit limits are determined based on the information provided by the customer in the application.

A limit is reviewed under following circumstances:









 periodical review if an existing customer’s facility is about to expire if freezing or termination of any limit is breached if there is an increase or decrease of limit amount if there is an addition of collateral or covenant to a facility

In the first section, the chapter briefs on the stages involved. The next section talks about the steps involved in detail.

2.2 Stages in Limits Review

The limit review process involves various stages to perform different tasks. At every stage, the users (with requisite rights) need to fetch the relevant transactions from their task lists and act upon them. Appropriate web services will be called in at certain stages to complete the transaction.

Stages

Initiation

Mandatory/Optional/

Exceptional

Mandatory

Description

Limit review process can be initiated in three ways.

-- Directly launching the initiation screen through BPEL (ORDLRWIN) and BPMN (ORDLMRIN) models.

-- By an automated alert system available in ELCM upon which the limits for review will be made available in Limits

Review screen or the user can visit

‘Tasks’ tab and click the Limit Review

Process under Origination.

-- You can also process a limit review through OBIEE.

During the initiation stage, you can upload the related documents received from customers and external information agents. At this stage system also allows you to revalue the collateral details submitted.

2-1

Stages Mandatory/Optional/

Exceptional

External Credit Rating Optional

Description

Credit Review and

Decision

Approval

Pending with Customer

Manual Retry

Mandatory

Mandatory

Optional

Exceptional

During the initial stage you can initiate external credit rating to get the credit rating of the customer through external agencies.

The credit officer reviews the limit performance of the customer like their linked accounts, collaterals, customer characteristics, utilization trends, credit rating migration, exposure analysis, external credit rating and so on. Based on this review the officer decides whether to initiate further steps of limits review process. At this stage of decision the officer can update the remarks with statuses like Status Quo, Renew,

Freeze, Terminate, Additional Information, Additional Collateral and Limit

Revision.

At this stage the approver will review the decision taken by the credit user and provides his/her decision. The approver can either approve the decision or send back the task.

This stage is applicable only when the approver decision is Additional Information, Additional Collaterals, Limit

Freeze and Termination. Here the customer response is captured with justification to re-consider the approvers decision.

During the facility hand-off to ELCM after approval, if a technical or business error occurs then you can manually retry the process again.

2-2

2.3 Process Flow Diagram

The process flow diagram given below illustrates the activities carried out during various stages of a collateral creation.

2-3

Limit review can be processed through BPEL and BPMN business models. The process matrix given below lists out the different stages, function IDs, condition to move to next stage, target stage and remarks for each condition.

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o.

1

2

Source

Stage

Initiation

External

Rating

Function ID

ORDLRWIN/

ORDLMRIN

ORDLMREC

Outcome

PROCEED

REJECTED

PROCEED

Target

Stage

Credit

Review and Decision/

External

Rating

Termination

Credit

Review and Decision

Remarks

If the outcome is

PROCEED and the task is saved, then the system validates mandatory fields and proceeds to next stage.

If the outcome is

REJECTED, the task will go to termination stage.

If the external rating is fetched by an interface then the system automatically moves to

Credit

Review and

Decision stage.

If the external rating is manually entered then the user should select the outcome as

‘PROCEED’ and save the task to move to the next stage.

2-4

Sl.N

o.

3

Source

Stage

Credit

Review and Decision

Function ID

ORDLMRCR

Outcome

PROCEED

Decision=

Renewal

PROCEED

Decision= Status

Quo

PROCEED

Decision= Freeze

Target

Stage

Approval

Approval

Approval

Remarks

If the outcome of this stage is

PROCEED and the decision is

‘Renewal’, then the task will be moved to next stage after validating the ‘Next

Renewal

Date’.

If the outcome of this stage is

PROCEED and the decision is ‘Status Quo’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

If the outcome of this stage is

PROCEED and the decision is

‘Freeze’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

2-5

Sl.N

o.

Source

Stage

Function ID Outcome

PROCEED

Decision= Terminate

PROCEED

Decision= Additional Info.

PROCEED

Decision= Additional Collateral

Target

Stage

Approval

Remarks

Approval

Approval

If the outcome of this stage is

PROCEED and the decision is ‘Terminate’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

If the outcome of this stage is

PROCEED and the decision is ‘Additional Info’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

If the outcome of this stage is

PROCEED and the decision is ‘Additional

Collateral’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

2-6

Sl.N

o.

Source

Stage

Function ID Outcome

PROCEED

Decision= Revision

RETURN

ADDITIONAL

INFO

REJECTED

Target

Stage

Approval

Termination of

Task

Initiation

Termination of task

Remarks

If the outcome of the stage is

ADDI-

TIONAL

INFO and the task is saved, then the task will be moved to initiation stage.

If the outcome of the stage is

REJECTED and the task is saved, then the task will be moved to termination stage.

If the outcome of this stage is

PROCEED and the decision is ‘Revision’, then the task will be moved to next stage once all the mandatory fields are specified in the screen.

If the outcome of the stage is

RETURN and the task is saved, then the task will be moved to termination stage.

2-7

Sl.N

o.

4

Source

Stage

Approval

Function ID

ORDLMRAP

Outcome

ADDITIONAL

INFO

PROCEED

Decision =

Freeze

PROCEED

Decision = Terminate

Target

Stage

Credit

Review and Decision

Hand off to ELCM

Hand off to ELCM

Remarks

If the outcome of the stage is

ADDI-

TIONAL

INFO, the system will move the task back to

Credit

Review be moved to termination stage.

If the outcome of the stage is

PROCEED and the decision is

‘Freeze’, then the task is saved and moved to

‘Hand off to

ELCM’ stage.

If the outcome of the stage is

PROCEED and the decision is ‘Terminate’, then the task is saved and moved to

‘Hand off to

ELCM’ stage.

2-8

Sl.N

o.

Source

Stage

Function ID Outcome

CUST_INFO

Decision =

Freeze

CUST_INFO

Decision = Terminate

PROCEED

Decision = Additional Info

Target

Stage

Pending with Customer

Pending with Customer

Pending with Customer

Remarks

If the outcome of the stage is

CUST_INFO and the decision is

‘Freeze’, then the task is saved and moved to

‘Pending with Customer’ stage.

If the outcome of the stage is

CUST_INFO and the decision is ‘Terminate’, then the task is saved and moved to

‘Pending with Customer’ stage.

If the outcome of the stage is

PROCEED and the decision is ‘Additional Info’, then the task is saved and moved to

‘Pending with Customer’ stage.

2-9

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o.

Source

Stage

Function ID Outcome

PROCEED

Decision = Additional Collateral

PROCEED

Decision = Status Quo

PROCEED

Decision =

Renewal

Target

Stage

Remarks

Pending with Customer

Handoff to

ELCM

Handoff to

ELCM

If the outcome of the stage is

PROCEED and the decision is ‘Additional

Collateral’, then the task is saved and moved to

‘Pending with Customer’ stage.

If the outcome of the stage is

PROCEED and the decision is ‘Status Quo’, then the task is saved and moved to

‘Handoff to

ELCM’ stage.

If the outcome of the stage is

PROCEED and the decision is

‘Renewal’, then the task is saved and moved to

‘Handoff to

ELCM’ stage.

2-10

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o.

Source

Stage

5

6

Pending with Customer

Handoff to

ELCM

Function ID

ORDLMRPC

ORDLMRMR

Outcome Target

Stage

Remarks

PROCEED

Decision = Revision

REVIEW

Exceptions like unavailability of

ELCM services or error while handing off the details

Handoff to

ELCM

Credit

Review and Decision

Handoff

Retry

If the outcome of the stage is

PROCEED and the decision is ‘Revision’, then the task is saved and moved to

‘Handoff to

ELCM’ stage.

Based on the customer response, submission of additional docs and additional collaterals, the outcome of this stage is selected as REVIEW and the task will be moved to

Credit

Review and

Decision stage

At this stage the system will handoff the limit details including the changes to be made to

ELCM system.

For any exceptions the task will be moved to

Handoff

Retry stage.

2-11

Sl.N

o.

7

Source

Stage

Handoff

Retry

Function ID Outcome

PROCEED

Target

Stage

DB Handoff

Remarks

The system invokes DB adapter calls to handoff limit details to ELCM.

To acquire the next stage, you need to go to the ‘Task’ menu and select ‘Assigned’ under

‘Standard’ option.

All tasks that have been successfully completed are listed in the right side of the screen.

Select the check box against your ‘Workflow Ref No’ and click ‘Acquire’ button at the top of the screen to acquire the next stage of the task.

The system displays the message as ‘Acquire Successful’ on successful acquisition of the task.

Click ‘Ok’ to proceed to the next stage. To select the acquired task for the next stage, select

‘Acquired’ under ‘Standard’ option in the ‘Task’ menu. All the tasks that have been successfully acquired are displayed in the right side of the screen. Search for your workflow reference number and click the ‘Workflow Ref No’ to open the required screen.

2.5 Processing Limit Review

If you have the required access rights, you can enter details for a new customer in the ‘Limit

Review Initiation’ screen.

In BPEL business model, you can invoke the initiation screen by typing ‘ORDLRWIN’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

To invoke initiation screen through BPMN model, type ‘ORDLMRIN’ in the field at the top right corner of the Application tool bar and click the adjoining arrow button. Apart from the initiation stage screen, rest of the stages remains same for both BPEL and BPMN.

2-12

You can review, revaluate, decide and approve the credit limit of a customer using Limit

Review screen.

Application Number

The system displays the application number.

Application Category

Select the application category from the adjoining option list.

Application Branch

The system displays the application branch.

Application Date

The system displays application date.

Channel

Select the channel from the adjoining option list.

Channel Reference No.

The system displays the channel reference number.

External Source

Select the external source from the adjoining option list.

External Source Reference No

The system displays the external source reference number.

Priority

Select the priority from the adjoining drop-down list. The options available are:







Low

Medium

High

User Reference

The system displays the user reference number.

2-13

Application Status

The status of the application is displayed here.

Liability Number

Select the liability number from the adjoining option list.

Customer Number

Select the customer number from the adjoining option list.

Customer Name

The system displays the name of the customer.

Line Branch

Select the line branch from the adjoining option list.

Line Code

Select the line code from the adjoining option list.

Line Serial

The system displays the line serial number.

Click ‘Fetch Limits’ to fetch the limit details.

Alert Code

Select the alert code from the adjoining option list.

Description

The system displays the alert description.

Main Line Code

The system displays the main line code.

Limit Currency

The currency of the limit is displayed here.

Sanctioned Amount

The system displays the sanctioned limit amount.

Total Utilization

The system displays the total utilization limit.

Blocked Amount

The system displays the total blocked amount for the limit.

Collateral Amount

The system displays the collateral amount.

Limit Basis

The system displays the limit basis.

Sanctioned Date

The system displays the date when limit was sanctioned.

Expiry Date

The system displays the limit expiry date.

2-14

Next Review Date

The system displays the next review date of the limit.

Review Frequency

Select the limit review frequency from the adjoining drop-down list. The options available are:









Monthly

Quarterly

Half Yearly

Yearly

Revolving Line

Check this box to indicate that the limit is a revolving line.

Funded

Check this box to indicate that the limit is funded.

External Rating Required

Check this box if external review is required as part of limit review process.

Click ‘Decision’ tab to provide the officers decision on the limit review.

Decision

Select the decision from the adjoining drop-down list. The options available are:











Status Quo - This option is selected as the decision if the credit user is satisfied with the limit performance and there are no changes proposed to existing limit arrangements.

Renew - Select this option to renew the limit if the same is nearing expiry.

Freeze - Select this option if there are any issues with the limit performance. Once this option is chosen, the system blocks the entire limit.

Terminate - Select this option to cancel he limit facility. You can terminate a limit if there are an covenant breach, irregularities like frequent excess utilization, irregular payments etc.

Additional Information - Select this option if you require additional information.

2-15





Additional Collateral - Select this option if you require an additional collateral. Additional collateral can be opted when there is a possibility of existing collateral erosion. The financial institution thus requires an additional collateral for security.

Limit Revision - Select this option if you want to revise the limit.

Reason

Specify the reason for the decision.

New Expiry Date

Specify the new expiry date for the limit. New Expiry date is mandatory if Renew option is selected.

Revised Limit Amount

Specify the revised limit amount.

Additional Information Required

Check this box if additional information is required.

Additional Collateral Amount Required

Check this box if additional collateral amount is required.

Create RM Reminder

Check this box to create reminder for RM of the customer

Reminder Frequency

Select the reminder frequency from the adjoining option list.

Reminder Text

Specify the reminder text.

Renewal Letter

Check this box to generate renewal letter.

Termination Letter

Check this box to generate termination letter.

Additional Information Letter

Check this box to generate the letter asking for additional information.

Additional Collateral Letter

Check this box to generate letter requesting additional collateral.

Limit Freeze Letter

Check this box to generate limit freeze letter.

Limit Revision Letter

Check this box to generate limit revision letter

Reviewer Remarks

Specify the remarks of the reviewer.

Approver Remarks

Specify the remarks of the approver.

Customer Response

Specify the response of the customer.

2-16

Reason for Change in Decision

Specify the reason for change in decision.

Click ‘Stage Remarks’ to specify previous remarks and stage remarks.

Click ‘Remarks History’ to view the remarks which were updated in the past.

You can upload and view the documents related to customer and facility through the

‘Documents’ screen. Click ‘Documents’ button from ‘Limit Review Initiation’ screen to invoke the following screen.

Application Number

The system displays the application number.

Application Category

The system displays the application category.

2-17

Documents

Document Category

Select the document category from the adjoining option list.

Document Reference

Specify the document reference number.

Document Type

Select the type of document.The adjoining option list displays all the document types maintained in the system. Select the appropriate one.

Mandatory

Check this box to indicate whether the document is mandatory.

Remarks

Specify remarks, if any.

Ratio Upload

Check this box if you require ratio upload.

Upload

Click ‘Upload’ button to open the ‘Document Upload’ sub-screen. The ‘Document Upload’ sub-screen is displayed below:

In the ‘Document Upload’ sub-screen, specify the corresponding document path and click the

‘Submit’ button. Once the document is uploaded through the upload button, the system displays the document reference number.

View

Click ‘View’ to view the document uploaded.

2-18

Advices

Click ‘Advices’ tab in Documents screen to view advice details.

Report Name

The system displays the report name.

Template

The system displays the template.

View

Click ‘View’ to view the document.

Checklist

Click ‘Checklist’ tab in Documents screen to view checklist details.

Checklist Item

The system displays the checklist details.

Mandatory

This field is updated based on the maintenances in Documents sub screen.

Verified

Check this box to indicate whether the documents are verified.

Comments

Specify comments, if any.

2-19

Click ‘External Rating’ to view external credit rating agency’s rating details.

The system displays the following details based on the maintenances in ‘Facilities

Maintenances’ (GEDFACLT) screen.

External Credit Rating











Reference ID

Credit Agency

Liability Score

Recommended

Request Status

Credit Rating History











Credit Rating From

Credit Rating To

Agency Name

Date of Migration

Remarks

2-20

Click ‘Limit Review History’ to know about the history of previous limit review process. These details helps the credit manager to assess when and why limit review was triggered in the past.

You can view the following details in this screen:



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







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Application Number

Application Category

Liability Number

Line Branch

Line Code

Line Serial

Review History

Last Review Date

Alert Code

Alert Description

Reviewer

Approver

Reviewer Notes

Approver Notes

Next Review Date

Review Decision

2.5.7 Collateral and Covenant Details

Click ‘Collateral and Covenant’ to view collateral and covenant details that are linked to the limit.

2-21

The system displays the following details based on the maintenances in ‘Facilities

Maintenances’ (GEDFACLT) screen:

Collateral Detail

























Collateral Code

Branch

Currency Code

Type

Value

Contribution

Utilization Percentage

Last Revaluation Date

Charge Type

Shared

Revalue

Details

Limit Covenant Details











Covenant Name

Description

Mandatory

Frequency

Period

2-22













Start Date

Grace Days

Revaluation Date

Notice Days

Covenant Reference Number

Remarks

The system also displays additional covenant details, if any.

Click ‘Exposure Analysis’ to view various types of exposure related to the limit.

The system displays the following details based on the maintenances in details based on the maintenances in ‘Facilities Maintenances’ (GEDFACLT) screen:

Counterparty Details

















Counterparty Exposure

Currency Code

Total Sanctioned Amount

Head Room Limit

Total Utilization

Average Excess Utilization

Average Excess Utilization Pending Days

Largest Excess Utilization

Country





Country

Country Exposure

2-23





Currency

Head Room Limit

Industry









Industry Code

Industry Exposure

Currency

Head Room Limit

Sector









Security Code

Sector Exposure

Currency

Head Room Limit

2.6 Processing the Limit Review through OBIEE

The limit review can be processed through OBIEE from ‘Credit Desktop’ screen. You can access all the credit details from this screen. You can invoke this screen by typing

‘GEDSKTOP’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

Users belonging to the user role RM_ROLE (Relationship Manager) can perform this activity.

The system displays the login ID of the user linked to the RM role in the ‘Relationship

Manager’ field. All the records linked with this relationship manager are defaulted in this screen.

In the header section you can filter your search based on the following criteria:





RM

Cust ID

2-24

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























Cust Name

Cust Additional Info

Unique Identifier

Unique Identifier value

Liab No

Line Code

Comments

Collateral Code

Overdrawn Lines

Expiry Date Between

Exposure Type

Exposure Name

Advanced Search

When you click ‘Apply’ button the records matching the specified search criteria are displayed.

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

Liability ID

Cust ID

Customer Name

Liab No

Line Code

Line Currency

Main Liab ID

Main Line Code

Counterparty Appetite

Sanctioned Limit

Headroom

Sanctioned Date

Expiry Date

Utilized Today

Total Utilized

Available

Blocked Amount

Revolving Line

Secured

Committed

Funded

Next Review Due Date

Action

Exceptions/Warnings

2-25

Click ‘Review’ under Action to review the limit associated with each liability ID. The system displays the following screen on invoking the review action:

Alert Desc

Specify the alert description to execute the action.

The system executes the review only if the limit review is incomplete or if the limit is newly initiated. The system suspends the limit review if the review request raised by OBIEE is based on the duplicate details.

Select the ‘Report Type’ as ‘Limit and Collateral Details’ to default the limit and collateral details of selected line or liability ID.

For more information on ‘Credit Desktop’, refer ‘Credit Desktop’ chapter in ‘Enterprise Limits and Collateral Management’ user manual.

2.7 Processing the Limit Review through ELCM

You can trigger a limit review through an automated alert mechanism. The system provides limit review alerts on the dashboard. You can invoke this screen by typing ‘ITSALEDB’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

A mandatory alert is generated in the ‘Alerts’ section of the dashboard based on the review rule maintained in ELCM. The alerts displayed on the dashboard can be either dismissed or reviewed. Click ‘Review’ to initiate the review task from ‘Limit Review Initiation’ screen. The system displays the details of the limit to be reviewed from ‘Collateral Maintenance’ and

‘Facilities Maintenance’ screen.

Refer section ‘Processing Limit Review’ for details on limit review work flow.

For more information on limit review rules and alerts refer sections ‘Maintaining Rule Criteria

Code’ and ‘Defining Alerts’ in Enterprise Limits and Collateral Management user manual.

2-26

G

GEDSKTOP

....................2-24

I

ITSALEDB

.......................2-26

3. Function ID Glossary

O

ORDLMRIN

..................... 2-12

ORDLRWIN

.................... 2-12

3-1

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