"user manual"
Using Online Help
About the built-in help features
Using Help
Using the How To window
Using other assistance features
About the built-in help features
Adobe® Reader® 6.0 offers many built-in features to assist you while you work,
including the Help window you're using right now. To get the maximum benefit from the
various help components, it's good to familiarize yourself with the different ways to get
answers to your questions:
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Help documentation.
How To pages. (See Using the How To window.)
Dialog-box Help buttons, online resources, and guides for plug-ins. (See Using other
assistance features.)
Note: There is no printed user manual for this product. The contents you might look for in
a user guide book--reference lists, overviews, explanations, descriptions, and procedures-are included in Help. However, you can print individual Help topics. (See Printing Help
topics.)
Tool tips identify the various buttons, tools, and controls in the work area by name.
These tiny windows appear when you allow the pointer to hover over the item you want to
identify. Tool tips are also available in some dialog boxes.
Using Help
Adobe Reader 6.0 includes built-in documentation in a fully accessible Help system. The Help
documentation provides extensive explanations about the tools, commands, concepts, processes, and
keyboard shortcuts.
Note: If you are not using the full version of Adobe Reader, you cannot access the complete Help
system. To download the complete Help system, choose Help > Adobe Reader Help and follow the
instructions.
To open Help:
Choose Help > Adobe Reader Help.
Adobe Reader 6.0 Help opens in a separate window with two panes: a navigation pane on the left
and a topic pane on the right. You use the tabs in the Help navigation pane to find the topics you
want to read. For example, when you click a title in Contents, that topic opens in the topic pane.
Adobe Reader 6.0 Help A. Contents, Search, and Index tabs in the Help navigation pane B. Help topic pane
You can drag the vertical bar between the two panes to change their widths. You can drag the lower
right corner to resize the entire window. Using the context menu (Windows), you can also move,
resize, maximize or minimize the Help window to suit your needs. The Help window remains visible
until you close it.
To close Help:
Click the close button.
Related Subtopics:
Using the Help navigation pane to find topics
Navigating your Help-session history
Printing Help topics
Using the Help navigation pane to find topics
The Help window opens with the Contents tab showing in the navigation pane. Click the
tabs to switch among the Contents, Search, and Index tabs.
Contents tab
Use the Contents tab to view the Help topics organized by subject matter, like the Table of
Contents of a book. You can click the icons to the left of items to collapse or expand the
outline.
Search tab
Use the Search tab to find a specific word in Help. Type the word in the text box and click
Search. The results list shows the titles of all topics in which the search word appears,
listed in the order that they appear on the Contents tab.
Note: You cannot use Boolean operators (such as AND, OR, NOT, or quotation marks) to
limit or refine your search of Help. If you type more than one word, the search results
include every topic in which at least one of your search words appears.
Index tab
Use the Index tab to find Help topics in a linked, alphabetical list of terms for various
functions, features, and concepts. You can browse the index in two ways. You can click
the controls (+ or -) to expand or collapse the entries under a letter of the alphabet, scroll
to the term you want, and click a link to open the related Help topic. Or, you can use the
Show pop-up menu to expand the list for just one letter of the alphabet, and then scroll
and click a link to open the Help topic.
Navigating your Help-session history
The Help system maintains a history of your Help session so that you can go back and
forth quickly among the topics you open.
You can use the arrow buttons on the Help toolbar. Click the Previous Topic button
return to topics you opened earlier in your Help session. Click the Next Topic button
move forward again in your Help session history.
When you close Help, you end your Help session. This deletes your Help history.
to
to
Printing Help topics
You can print any individual topic from the Help documentation.
Each topic must be printed individually. You cannot print multiple topics at a time or
entire sections of Help.
To print a Help topic:
1. Open the Help topic that you want to print.
2. Click Print Topic
on the Help toolbar.
Using the How To window
The How To window supplements Adobe Reader 6.0 Help by presenting step-by-step
procedures for a limited number of tasks. The How To window appears on the right side
of the document window so that it never blocks the view of your open document.
Note: The How To pages just describe a selected number of common tasks, and only
provide minimal background information. For complete documentation, refer to Using
Help.
To open or close the How To window:
Do one of the following:
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Choose Help > How To > General Topics.
Choose View > How To Window.
In the toolbar area, click the How To button
. (Use this option if Adobe Reader is open
within your Web browser.)
Click the Hide button to close the How To window.
You can also dock the How To window on the right or left side of the document window.
To dock the How To window:
Right-click (Windows) or Control-click (Mac OS) on the How To title bar, and select
either Docked Left or Docked Right.
The horizontal dimension of the How To window is fixed and cannot be resized. The
vertical dimension adjusts to match any changes you make to the documentation pane.
Related Subtopics:
Navigating How To pages
Navigating How To pages
Links in How To topics are cross references that open either another How To page or a
related topic in the Help documentation. (See Using Help.)
The How To window has Back
and Forward
buttons that you can use to navigate
among the pages you've viewed in your current session.
Using other assistance features
There are more resources that you can use to find answers to your questions:
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Some dialog boxes include Help buttons. When you click these Help buttons, the Help
window opens with the related topic displayed in the topic pane.
The Help menu contains commands that link to various resources and references, such as
System Info (Windows only). It also contains a link to Online Support, which has other
links to product information, support documents, and more.
Looking at the Work Area
About the work area
Opening documents
Saving Adobe PDF documents
About creating Adobe PDF documents
Navigating in documents
Adjusting the view of documents
Customizing the work area
Using Asian fonts
About Eastern European and Middle Eastern languages in Adobe PDF files
About the work area
The Adobe Reader window includes a document pane that displays Adobe PDF documents. The left side includes a
navigation pane that helps you browse through the current PDF document. Toolbars at the top of the window and the
status bar at the bottom of the window provide other controls that you can use to work with PDF documents. The right
side includes a How To window with instructions for completing common tasks.
The Adobe Reader work area A. Toolbars B. Document pane C. Navigation pane (Bookmarks tab displayed) D. Status bar E. How
To window
Related Subtopics:
Using the navigation tabs
Using context menus
About toolbars
Selecting tools
Using the Properties toolbar
Using the navigation tabs
Tabs display such items as a document's bookmarks, page thumbnails, and articles. Tabs
are displayed in the navigation pane on the left side of the work area or in floating panels.
To show or hide tabs in the navigation pane:
Do one of the following:
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Click the Show/Hide icon in the lower left corner of the document pane.
Choose View > Navigation Tabs, and then choose the desired tab from the menu.
Click the tab name on the left side of the document pane.
Note: The creator of the Adobe PDF document determines the contents of the navigation
tabs. In some cases, a tab may not contain any content.
To choose a command from a tab Options menu:
Click Options at the top of the tab to open the menu, and choose the command you want.
The commands vary, depending on which tab is displayed. To close the menu without
choosing a command, click anywhere outside the menu.
Click the triangle next to Options to open the menu.
You can also choose commands from the document pane menu. Click the triangle
just above the scroll bar to open the menu, and then choose Document Summary,
Document Status, File Attachments, or Preferences.
Using context menus
Acrobat provides context-sensitive menus that display commands for the particular item
under the pointer. For example, you can right-click (Windows) or Control-click (Mac OS)
the toolbar area to display a context menu that contains toolbar names and options.
To choose a command from a context menu:
1. Position the pointer over an item in the work area, such as a comment, toolbar, bookmark,
or document page.
2. Right-click (Windows) or Control-click (Mac OS) to open the context menu, and then
choose the command you want.
About toolbars
The Adobe Reader toolbar is basically a set of toolbars, some of which appear by default, and some of
which are hidden.
Toolbars open by default A. File toolbar B. Basic toolbar C. Zoom toolbar D. Rotate View toolbar E. Tasks
toolbar
Hold the mouse pointer over the tool for a moment to see the name of the tool.
To show or hide toolbars
Do any of the following:
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Choose View > Toolbars, and then select the toolbar you want to show or hide. A check mark next to
the toolbar name indicates that the toolbar is displayed.
Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then select the toolbar you
want to show or hide. (See Using context menus.)
To hide all toolbars, choose View > Toolbars > Hide Toolbars. Choose Show Toolbars to display them
again.
Choose View > Toolbars > Reset Toolbars to display the default set of toolbars.
For information on changing the appearance and position of toolbars, see Customizing the work area.
Selecting tools
As a general rule, you should use the Hand tool
when browsing through PDF
documents. However, you can select a number of other helpful tools from the toolbars.
Note: You may notice that certain tools, such as commenting tools, are available in some
documents but not in others. These tools are available only in documents with additional
usage rights. (See About usage rights.)
To select a tool:
Do one of the following:
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From the Tools menu, choose the toolbar name, and then choose the tool.
To select a visible tool in a toolbar, click the tool, or press the appropriate keystroke. (See
Keys for selecting tools.)
To select the Hand tool temporarily, without deselecting the current tool, hold down the
spacebar.
To select the Zoom In tool temporarily, hold down the spacebar and press Ctrl (Windows)
or Command (Mac OS).
To select a hidden tool, hold down the mouse button on either the related tool or the
triangle next to the related tool until the additional tools appear, and then drag to the tool
you want.
To place hidden tools in the toolbar alongside the visible tools, click the related tool or the
triangle next to it until the additional tools appear, and then select Expand This Button or
Show Toolbar. To collapse the hidden tools, click the triangle to the right of the tools.
Clicking the triangle of a tool to open a hidden group of tools
Using the Properties toolbar
The Properties toolbar is especially useful when you open a document with additional
usage rights. The selected item determines which tools appear on the Properties toolbar.
When the Properties toolbar is displayed, it appears by default as a floating toolbar. If you
prefer, you can dock it next to the other toolbars.
To show or hide the Properties toolbar:
1. Select the object, such as a note comment, that contains the properties you want to edit.
2. Do one of the following:
● Choose View > Toolbars > Properties Bar.
● Right-click (Windows) or Control-click (Mac OS) the toolbar area, and choose Properties
Bar from the context menu.
If you want to change other properties than those listed on the Properties toolbar,
right-click (Windows) or Control-click (Mac OS) the object, and choose Properties.
Opening documents
You can open an Adobe PDF document from your email application, from your file
system, from within a Web browser (Windows only), or by choosing File > Open in
Adobe Reader. The appearance of the PDF document depends on how its creator set up
the document. For example, a document might open to a particular page or at a particular
magnification. The creator of the PDF document may have enabled additional usage rights
that let you create comments, fill in forms, and sign documents. (See About usage rights).
When you open an Adobe PDF document created from Web pages, you can navigate
through the document, print pages, zoom in and out, and work as with any other PDF
document. If you have a connection to the Internet open, clicking on a link in the PDF
document opens the target Web page in your browser.
To open a PDF document from within Adobe Reader:
1. Do one of the following:
Choose File > Open, or click the Open button
in the toolbar. In the Open dialog box,
select one or more filenames, and click Open. PDF documents usually have the extension .
pdf.
● (Windows) From the File menu, choose the document's filename.
● (Mac OS) Choose File > Open Recent File, and then choose the document's filename.
2. If the Document Status dialog box appears, the document has a special status or special
features. For example, it may be certified, or it may include additional usage rights. Click
Close. The bottom left corner of the status bar displays icons that represent these special
status icons. You can click any of these to view the document status.
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If a document is set to open in Full Screen view, the toolbar, command bar, menu bar, and
window controls are not visible. You can exit Full Screen view by pressing the Esc key, if
your preferences are set this way, or by pressing Ctrl+L (Windows) or Command+L
(Mac OS). (See Reading documents in Full Screen view.)
If more than one document is open, you can switch between documents by choosing
the document name from the Window menu.
To open a PDF document from outside Adobe Reader:
Do one of the following:
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Open the PDF attachment from within an email application. In most email applications,
you can double-click the attachment icon to open the document.
Click the PDF file link in your Web browser. The PDF document may open within your
Web browser. In this case, use the Adobe Reader toolbars to print, search, and work on
your PDF documents, as the menu commands may apply to the browser, not to the PDF
document. (See Viewing Adobe PDF documents in a Web browser (Windows).)
Double-click the PDF file icon in your file system.
Note: In Mac OS, you might not be able to open a PDF document created in Windows by
double-clicking the icon. If double-clicking the icon in Mac OS does not open the
document, use File > Open in Adobe Reader.
Saving Adobe PDF documents
You can save a copy of an Adobe PDF document, or if the creator of the document
enabled additional usage rights, you can save comments, entries in form fields, or digital
signatures that you have added to a document. If a document contains additional usage
rights, a Document Status dialog box is displayed when you open the document,
indicating what privileges have been assigned. (See About usage rights.)
If you have downloaded the full version of Adobe Reader, you can also save the contents
of a PDF document in text format. This allows you to easily reuse the text from a PDF
document and to use the content with screen readers that are not MSAA-compatible.
To save a copy of an Adobe PDF document:
1. Choose File > Save a Copy.
2. In the Save a Copy dialog box, enter the filename and location, and click Save.
You can only save the file in PDF format.
To save comments, form field entries, and digital signatures:
Do one of the following:
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Choose File > Save to save changes to the current file.
Choose File > Save As to save changes to a new file.
Note: If you are viewing a document with additional usage rights in a browser, you can
only use the Save a Copy command.
To save an Adobe PDF document as a text file:
1. Choose File > Save as Text.
2. In the Save As Text dialog box, enter the filename and location, and click Save.
Your file is saved with the .txt extension.
About creating Adobe PDF documents
You cannot use Adobe Reader to create Adobe PDF documents. Instead, you must use
Adobe Acrobat or another application (such as Adobe InDesign® or Adobe
FrameMaker®) that lets you create PDF documents. If you have an Internet connection,
you can choose File > Create Adobe PDF Online, and then follow the steps on the Adobe
Web site to use a subscription service for creating PDF documents. For more information
on creating PDF documents, see the Adobe Web site (www.adobe.com).
Navigating in documents
You can navigate in Adobe PDF documents by paging through them or by using
navigational tools such as bookmarks, thumbnail pages, and links. You can also retrace
your steps through documents to return to where you started.
Related Subtopics:
Paging through documents
Retracing your viewing path
Navigating with bookmarks
Navigating with page thumbnails
Navigating with links
Viewing layers
Reading article threads
Paging through documents
The navigation controls in the status bar at the bottom of the window provide a quick way
to navigate through documents. In addition, you can use menu commands, the Navigation
toolbar, and keyboard shortcuts for paging through a PDF document.
Navigation controls A. First Page button B. Previous Page button C. Current page D. Next Page
button E. Last Page button
To go to another page:
Do one of the following:
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To go to the first or last page, click the First Page button
or Last Page button
in the
status bar, or choose View > Go To > First Page or Last Page.
To go to the next or previous page, click the Next Page button or Previous Page
button on the status bar, or choose View > Go To > Next Page or Previous Page.
If you are in Fit Page view and the page layout is set to single page, press the Up Arrow or
Down Arrow keys to move up or down a page. (See Setting the page layout and
orientation.)
To learn shortcut keystroke hints for paging through documents, see Keyboard
Shortcuts.
To use the Navigation toolbar:
1. Right-click (Windows) or Control-click (Mac OS) the toolbar area, and then choose
Navigation.
2. Click the buttons to move forward or backward through your document.
To jump to a page by its number:
Do one of the following:
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Choose View > Go To > Page, type the page number, and click OK.
Drag the vertical scroll bar until the number of the page you want to jump to is displayed.
Select the current page number in the status bar, type the page number to jump to, and
press Enter or Return.
Note: If your document's page numbers are different from the actual page position in the
PDF file, the page position may appear in parentheses in the status bar. For example, if the
first page of an 18-page chapter begins numbering at 223, the numbering might appear as
223 (1 of 18). You can double-click inside the parentheses, change the page-position
number, and press Enter or Return to go to that page. For information on turning on and
off logical page numbers, see Page Display preferences.
To automatically scroll through a document:
1. Choose View > Automatically Scroll.
2. Press Esc to stop scrolling to the end.
Retracing your viewing path
After you have navigated through documents, you can retrace your path back to where
you started.
To retrace your viewing path:
Do one of the following:
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To retrace your path within an Adobe PDF document, choose View > Go To > Previous
View or Next View. The Next View command is available only if you have chosen
Previous View.
If you're viewing the PDF document in a browser, use options on the Navigation toolbar
to move between views. Right-click (Windows) or Control-click (Mac OS) the toolbar
area, and then choose Navigation. Click Go to Previous View
or Go To Next View .
To retrace your viewing path through other PDF documents, choose View > Go To >
Previous Document or Next Document. These commands open the other PDF documents
if the documents are closed.
Navigating with bookmarks
Bookmarks provide a table of contents and usually represent the chapters and sections in a
document. Bookmarks appear in the navigation pane. The creator of the Adobe PDF
document determines which bookmarks appear.
Bookmarks tab A. Bookmarks tab B. Expanded bookmark C. Click to display bookmark Options
menu.
To browse using a bookmark:
1. Click the Bookmarks tab on the left side of the window, or choose View > Navigation
Tabs > Bookmarks to display bookmarks.
2. To jump to a topic using its bookmark, click the bookmark. Click the plus sign (+) next to
a parent bookmark to expand it. Click the minus sign (-) next to a bookmark to hide its
children.
Note: Clicking a bookmark might perform an action instead of taking you to another
location. It depends on how the bookmark was defined.
If the list of bookmarks disappears when you click a bookmark, click the Bookmarks tab
to display the list again. If you want the Bookmarks tab to always remain open after you
click a bookmark, click the Options menu at the top of the Bookmarks panel, and make
sure Hide After Use is not selected.
When you're scrolling through a document, click the Reveals Bookmark for the
Current Page button at the top of the Bookmarks panel to show your current location. If
the bookmark is hidden in a collapsed parent, the parent bookmark is opened so that you
can see the selected bookmark.
Navigating with page thumbnails
Page thumbnails provide miniature previews of document pages. You can use thumbnails
in the Pages panel to change the display of pages and to go to other pages. The red pageview box in the page thumbnail indicates which area of the page is displayed. You can
resize this box to change the zoom percentage. (See Magnifying and reducing the view.)
To browse using page thumbnails:
1. Click the Pages tab on the left side of the window, or choose View > Navigation Tabs >
Pages to display the Pages panel.
2. To jump to another page, click the page's thumbnail.
Navigating with links
Clicking a link in a PDF document is like clicking a link on a Web site. Links take you to
specific locations that the PDF document creator has defined. These links can jump to
another location in the current document, to other PDF documents, or to Web sites. The
PDF document creator determines what links look like in the PDF document.
Clicking a link can also play movies, sound clips, and file attachments. To play these
media clips, you must have the appropriate hardware and software installed. For
information on changing multimedia preferences, see Setting Multimedia preferences.
Note: If you have not downloaded the full version of Adobe Reader, you cannot play
media clips. Choose Help > Updates to install the necessary plug-ins.
To follow a link:
1. Select the Hand tool
.
2. Position the pointer over the linked area on the page until the pointer changes to the hand
with a pointing finger
(The hand has a "W" if the link points to the Web.) Then click
the link.
Viewing layers
Information can be stored on different layers of an Adobe PDF document. The layers that
appear in the PDF document are based on the layers created in the original application.
You can examine the layers and show or hide the content associated with each layer using
the Layers tab in the Navigation pane. For more information on working with layers, see
About Adobe PDF layers.
Layers tab A. Eye icon indicates a displayed layer B. Hidden layer
To view layers:
1. Click the Layers tab on the left side of the window, or choose View > Navigation Tabs >
Layers.
2. Click the eye icon
to hide a layer's content. Click the empty box to show a hidden
layer's content. A layer is visible when the eye icon is present and hidden when the eye
icon is absent.
Reading article threads
Articles are electronic threads that lead you through a document. An article typically
begins on one page and continues on a different page, later in the document, just as
articles skip pages in traditional newspapers and magazines. When you read an article, the
page view zooms in or out so that the current part of the article fills the screen.
To read an article:
1. Do one of the following:
● Choose View > Navigation Tabs > Articles to open the Articles panel. Then double-click
the article's icon to start reading the article.
Note: You cannot open the Articles panel if you are viewing the PDF document inside a
browser. You must open the document in Adobe Reader.
●
Select the Hand tool
point.
, and then click anywhere in the article to start reading it at that
2. The pointer changes to the follow-article pointer
. Do any of the following to
navigate through the article:
● To go to the next page in the article, press Return or click.
● To go to the previous page, Shift-click in the article, or press Shift-Return.
● To go to the beginning of the article, Ctrl-click (Windows) or Option-click (Mac OS) in
the article.
● To exit the article before reaching the end, press Shift-Ctrl (Windows) or Shift-Option
(Mac OS) and click.
3. When you reach the end of the article, the pointer changes to the end-article pointer
.
Press Return or click to return to the view displayed before you started reading the article.
Adjusting the view of documents
Adobe Reader provides a set of tools that help you adjust the view of your Adobe PDF
documents, including simple tools such as Zoom In and Zoom Out, and more advanced
tools. You can also adjust the view by rotating pages and determining whether you'll see
one page at a time or a continuous flow of pages.
Related Subtopics:
Adjusting the page position
Magnifying and reducing the view
Setting the page layout and orientation
Reading documents in Full Screen view
Adjusting the page position
Use the Hand tool
to move around the page so that you can view all the areas of it.
Moving an Adobe PDF page with the Hand tool is like moving a piece of paper on a desk
with your hand.
To adjust the page position:
1. Select the Hand tool.
2. Do any of the following:
● Drag the page up or down. Release the mouse button to stop scrolling.
● If the page is zoomed in to a high magnification, drag the page left or right to view a
different area.
Magnifying and reducing the view
The toolbar and status bar offer several methods for magnifying the view of PDF
documents.
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The Zoom In and Zoom Out tools let you change the document's magnification.
The Dynamic Zoom tool lets you zoom in or out by dragging the mouse up or down.
Magnification options on toolbar A. Zoom menu B. Zoom Out button C. Magnification menu D.
Zoom In button
To increase or decrease magnification:
Do one of the following:
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Click the Zoom In button
or Zoom Out button
magnification percentage from the toolbar menu.
in the toolbar, or select a
From the Zoom menu in the toolbar, choose the Zoom In tool
or Zoom Out tool
,
and then click the page. To zoom in on a specific area, use the Zoom In tool to draw a
rectangle. When you're finished zooming, you may want to select the Hand tool.
Click the magnification percentage area in the toolbar, type a new percentage, and press
Enter or Return.
From the Zoom menu in the toolbar, select the Dynamic Zoom tool
, and then drag up
to zoom in to the area where you begin dragging, or drag down to zoom out from that
location. If your mouse has a mouse wheel, you can roll it forward to zoom in or
backward to zoom out.
When the Zoom In tool is selected, you can hold down Alt (Windows) or Option
(Mac OS) while clicking or dragging to zoom out. When the Zoom Out tool is selected,
hold down Ctrl or Option to zoom in. With either zoom tool, hold down Shift to use the
Dynamic Zoom tool.
To change the magnification level using a page thumbnail:
1. Click the Pages tab on the left side of the window to view the page thumbnails. Each
thumbnail represents a page.
2. Locate the thumbnail for the current page, and then position the pointer over the lower
right corner of the page-view box until the pointer changes to the double arrow .
3. Drag the corner of the box to reduce or expand the view of the page.
A page-view box in a page thumbnail indicates the area of the page currently showing in the
document pane.
To resize a page to fit the window:
Do one of the following:
●
To resize the page to fit entirely in the window, choose View > Fit Page, or click Fit
●
Page
on the toolbar.
To resize the page to fit the width of the window, choose View > Fit Width, or click Fit
●
Width
on the toolbar. Part of the page may be out of view.
To resize the page so that its text and graphics fit the width of the window, choose
View > Fit Visible, or click Fit Visible on the toolbar. Part of the page may be out of view.
To see keyboard shortcuts for resizing the document, open the View menu and
notice the shortcuts for each command.
To return a page to its actual size:
Choose View > Actual Size, or click Actual Size
on the toolbar. The actual size for a
PDF page is typically 100%, but the document may have been set to another
magnification level when it was created.
Setting the page layout and orientation
Changing the page layout is especially useful when you want to zoom out to get an overview of the document
layout. You can use the following page layouts when viewing Adobe PDF documents:
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Single Page displays one page in the document pane at a time.
Continuous arranges the pages in a continuous vertical column.
Facing arranges the pages side by side, displaying only one or two pages at a time.
Continuous - Facing arranges the pages side by side in a continuous vertical column. If a document has more than
two pages, the first page is displayed on the right to ensure proper display of two-page spreads.
Single Page, Continuous, Continuous - Facing, and Facing layouts compared
For information on determining how pages are arranged when you use Continuous - Facing layout, see Getting
information on PDF documents.
To set page layout:
1. Do one of the following:
● Choose View > Page Layout, and then choose Single Page, Continuous, Facing, or Continuous - Facing.
● Click the Single Page button
, the Continuous button , the Continuous - Facing button , or the Facing
button
in the status bar.
2. If necessary, choose View > Fit Page to display the document in the current page layout.
Note: In Single Page layout, the Edit > Select All command selects all text on the current page. In other layouts,
Select All selects all text in the PDF document.
To rotate the page view:
Choose View > Rotate View > Clockwise or Counterclockwise. You can change the view of a page in 90-degree
increments. This changes the view of the page, not its actual orientation, and cannot be saved.
Reading documents in Full Screen view
In Full Screen view, Adobe PDF pages fill the entire screen; the menu bar, command bar,
toolbar, status bar, and window controls are hidden. A document creator can set a PDF
document to open in Full Screen view, or you can set the view for yourself. Full Screen
view is often used for presentations, sometimes with automatic page advancement and
transitions.
The pointer remains active in Full Screen view so that you can click links and open notes.
You can use keyboard shortcuts for navigational and magnification commands, even
though the menus and toolbar are not visible.
To read a document in Full Screen view:
Choose Window > Full Screen View. Press Return or the Down Arrow or Right Arrow
key to page through the document. Press Shift-Return or the Up Arrow or Left Arrow key
to page backward through the document.
Note: If you have two monitors installed, the Full Screen view of a page may appear on
only one of the monitors. To page through the document, click the screen displaying the
page in Full Screen view.
To exit Full Screen view:
Press Escape, if your Full Screen preferences are defined this way, or press Ctrl+L
(Windows) or Command+L (Mac OS). (See Full Screen preferences.)
Customizing the work area
You can change the appearance of the work area to better suit your working style. For
example, you can change the appearance and location of toolbars and the navigation pane
and lock their position on the desktop. The work area that you create becomes the default
work area on your system until you change it.
To show or hide the menu bar:
To hide the menu bar, choose View > Menu Bar. To show it again, press F9.
To change the display of a navigation tab:
Do one of the following:
●
●
●
●
To change the width of the navigation pane, drag its right border.
To move a tab to its own floating panel, drag the tab from the navigation pane to the
document pane.
To move a tab to an existing floating panel or to the navigation pane, drag the tab to the
floating panel or the navigation pane.
To collapse a floating panel to show only the tabs, double-click the title bar at the top of
the window. Double-click the title bar again to return the panel to its full size.
To show or hide tool labels:
Do one of the following:
●
●
Choose View > Toolbars > Tool Button Labels to turn button labels on or off.
Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
select General. For Show Tool and Property Button Labels, select Default Labels, All
Labels, or No Labels. Click OK.
Note: Tool labels are turned off selectively, regardless of preference settings, when space
in the toolbar area becomes limited.
To move a toolbar:
Do one of the following:
●
●
To move a toolbar in the toolbar area, drag the toolbar by the separator bar, which is
located between two groups of icons.You can move the toolbar within the toolbar area, or
you can drag the toolbar into the document pane to create a floating toolbar. You can drag
the bar back to its original location.
To move a floating toolbar in the document pane, drag the toolbar by its title bar.
Moving a section of tools from the toolbar area
To lock or unlock the position of toolbars:
Choose View > Toolbars > Lock Toolbars.
The separator bars disappear when toolbars are locked.
Note: Lock Toolbars only locks the position of toolbars in the toolbar area. Floating
toolbars are not locked in position.
To dock toolbars:
Choose View > Toolbars > Dock All Toolbars to expand and dock all floating toolbars in
their default location in the toolbar area. If necessary, the toolbar area expands to three
lines, and toolbar labels are hidden selectively to save space.
To return toolbars to their default configuration:
Choose View > Toolbars > Reset Toolbars.
Using Asian fonts
You can view and print Adobe PDF documents that contain Japanese, Korean, Traditional
Chinese, and Simplified Chinese text. If you do not have a required font installed on your
system, you are prompted to download the missing font when you open the document.
Follow the on-screen prompts to download and install the font.
About Eastern European and Middle Eastern languages in
Adobe PDF files
You can view and print Adobe PDF files that contain Cyrillic text (including Bulgarian,
Russian, and Ukrainian), Eastern European text (including Czech, Hungarian, and Polish),
and Middle Eastern text (Arabic and Hebrew). If the fonts are embedded in the PDF files,
you can view and print the files on any system. However, you must have the proper
language kit fonts installed on your system to view or print PDF files that do not have the
fonts embedded.
Filling Out Adobe PDF Forms
About Adobe PDF forms
Filling out forms
Exporting and importing form data
About Adobe PDF forms
An Adobe PDF form is an electronic-based form, resembling a traditional paper form, that can
collect data from a user and then send that data via email or the Web using Adobe Reader.
A. Text box B. Combo box C. Signature field D. Button E. Check box F. Radio button G. List box
Filling out forms
Adobe PDF forms contain special fields that let you type text or select options. To fill out
a PDF form, the author of the PDF form document must have set up the document in
Adobe Acrobat Professional or the Acrobat Content Server with appropriate form fields. If
you can't type text in form fields or select options, contact the author of the PDF form.
You can also print the form and, if the author of the PDF document enabled the Fill in
Form features, export the form data to a separate file. Exporting form data allows you to
save the existing data, or to transport it with an alternative method such as email. If you
are filling out a PDF form from inside a Web browser, you may be able to submit the form
over the Web. (See Exporting and importing form data.)
To fill out a form:
1. Select the hand tool
.
2. Position the pointer inside a form field, and click. The I-beam pointer allows you to type
text. If your pointer appears as a pointing finger , you can select a button, a check box,
a radio button, or an item from a list.
3. After entering text or making a selection, do one of the following:
● Press Tab or Shift+Tab to accept the form field change and go to the next or previous field.
● Press Enter (Windows) or Return (Mac OS) to accept the text form field change and
deselect the current field. If the current field is a check box, pressing Enter or Return turns
the check box on or off. In a multiline text form field, pressing Enter or Return creates a
paragraph return in the same form field. You can use Enter on the keypad to accept the
change.
● Press Escape to reject the form field change and deselect the current form field. If you are
in Full Screen mode, pressing Escape a second time causes you to exit Full Screen mode.
4. Once you have filled in the appropriate form fields, do one of the following:
● Click the Submit Form button, if one exists. The button may be named differently,
depending on the form author. Clicking this button sends the form data to a database
across the Web or over your company intranet.
● Choose File > Save As, and rename the file to save the form with the data you entered.
Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has
special usage rights. Otherwise, the form is saved with no data.
●
Export the form data. (See Exporting and importing form data.)
Note: The data is exported in Adobe Reader only if Fill In Form usage rights are enabled.
●
Print the form. (See Printing Adobe PDF documents.)
For information about how to fill in a digital signature form field, see About adding
signatures.
To clear a form in a browser window:
Do one of the following:
●
●
Select the Reset Form button if one exists. You cannot undo this action.
Exit the browser, and start again.
Clicking the Reload button or the Go Back button, or following a link in a browser
window may not clear a form.
To clear a form in Adobe Reader:
Choose File > Revert.
Note: The data is saved with the form in Adobe Reader only if the Adobe PDF file has
special usage rights.
Related Subtopics:
Using Auto-Complete
Setting Forms preferences
Using Auto-Complete
You can use the Auto-Complete feature to save time when filling in forms. If the first few
characters you type in a form field match something you've typed in a previous form field,
the Auto-Complete feature automatically fills in the remaining characters.
To set Auto-Complete preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
select Forms from the list.
2. Select an Auto-complete option from the pop-up menu, and click OK.
Setting Forms preferences
To control various form field aspects, use the Forms preferences settings.
To set Forms preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
select Forms from the list.
2. Select the preferences that you want, and then click OK:
● To automatically perform all field calculations upon user entry, select Automatically
Calculate Field Values.
● To display which form field currently has the focus, select Show Focus Rectangle.
● To retain forms data in the Internet browser, select Keep Forms Data Temporarily
Available on Disk.
● To display a plus sign (+) indicating when text fields exceed the bounds specified when
the fields were created, select Show Text Field Overflow Indicator.
● To display a default color for the form field background, select Show Background Color
for Form Fields and then select a color.
● To display the appearance of a form field when creating or editing forms, select Show
field preview when creating or editing form fields.
Exporting and importing form data
If the author of the Adobe PDF document enabled the Fill in Form features, you can
export the form data to a separate file. Exporting form data lets you save the existing data,
which you can then send via email or the Internet. You can save the form data as a tabseparated text file, Forms Data Format (FDF), or in XFDF (XML-based FDF files). The
exported file will be considerably smaller than the original PDF file. A smaller file is
preferable for archiving or sharing data electronically. You can also import data from the
exported file into another form if that form has fields with the same names.
You can also import file data from a text file. Each row in the text file must be tab
delimited to create columns, as in a table. When a row of data is imported, each cell
becomes the value of the form field that corresponds to the column name.
Note: You cannot export or import data in Adobe Reader unless the Adobe PDF file has
special usage rights assigned.
To export form data to a file:
1. Open the Adobe PDF form and fill it out.
2. Choose Document > Fill-in Form > Export Forms Data.
3. Specify a location and filename, and then click Save.
To import form data from a file:
1. Open the Adobe PDF form.
2. Choose Document > Fill-in Form > Import Forms Data.
3. Select a file, and click Select.
Note: If you import form data from a form that does not match the form you are importing
into, only the form fields that match are updated, and those that do not match are ignored.
Existing text in text form fields is replaced if you import data to those fields.
Editing Adobe PDF Documents
Copying and pasting text, tables, images, and graphics
About Adobe PDF layers
Copying and pasting text, tables, images, and graphics
You can use Adobe Reader to select text, a table, an image, or a graphic in an Adobe PDF
document, copy it to the clipboard, or paste it into a document in another application.
Related Subtopics:
Copying and pasting small amounts of text
Copying and pasting tables
Copying images
Copying and pasting a combination of text and graphics as an image
Copying and pasting small amounts of text
The Select Text tool enables you to select text or columns of text in an Adobe PDF
document. You can use the Copy and Paste commands to copy the selected text into
another application.
You can specify in the General preferences that whenever the Hand tool hovers
over text in an Adobe PDF document, it automatically functions as the Select Text tool.
(See General preferences.)
Select text by dragging from an insertion point to an end point or by dragging diagonally over
text.
If the Cut, Copy, and Paste commands are dim when you select text, the creator of the
PDF document may have set restrictions against copying text. (See Getting information on
PDF documents.)
Note: If a font copied from a PDF document is not available on the system displaying the
copied text, the font cannot be preserved. A default font is substituted.
To select characters, spaces, words or lines of text:
Select the Select Text tool
●
●
●
●
●
, and do one of the following:
Click to create an insertion point at the beginning of the text to be selected, and then drag
to the end of the text. (You can also click to create an insertion point, and shift-click to
create a second insertion point. The text between the two insertion points is selected.)
Double-click to select a word.
Triple-click to select a line of text.
Click four times to select all the text in a page.
To extend a selection letter by letter, press Shift and move the arrow key in the direction
you want to extend the selection. To extend a selection word by word, press Shift+Ctrl
(Windows) or Shift+Command (Mac OS) and move the arrow key in the direction you
want to extend the selection.
You can revert to the Hand tool at any time by pressing Esc. You can switch to the Hand
tool temporarily by holding down the space bar.
Note: If the PDF document was created using a scanner, or if the text is part of an image,
the text may be recognized as an image, not as characters that you can select.
To select a column of text:
1. Select the Select Text tool
, and move the cursor towards the column of text. When the
, the Select Text tool is in
cursor changes to a vertical bar with a box superimposed
column select mode. To force column selection rather than text selection, press Ctrl
(Windows) or Command (Mac OS).
2. Do one of the following:
● Click outside the text area, and drag a marquee over the block or column of text.
● To select text in more than one column, drag from the beginning of the text in one column
to the end of text you want to select.
The sensitivity with which the Select Text tool changes from text selection mode to
column selection mode is set in the General preferences.
To select all the text on a page:
Choose Single Page mode for the page layout, select the Select Text tool
of the following:
●
●
, and do one
Select any amount of text on the page, then press Ctrl-A (Windows) or Command-A (Mac
OS) to extend the selection to all the text on the page.
Choose Edit > Select All.
Ctrl-click, and choose Select All.Note: If Continuous or Continuous-Facing is selected for
the page layout, all the text in the document is selected.
●
Click four times in the page. This method selects all the text on the page regardless of the
page layout.
To copy selected text:
1. Use the Select Text tool
to select any amount of text on the page.
2. Do one of the following:
● Choose Edit > Copy to copy the selected text to another application.
● Right-click (Windows) or Control-click (Mac OS), and choose Copy to Clipboard.
● Press Ctrl-C (Windows) or Command-C (Mac OS) to copy the selected text.
Copying and pasting tables
You can extract a table with its formatting intact, and then copy or import the table into
another application. You can use the Snapshot tool to copy an image of a table to the
clipboard or into an open document in another application.
To copy a table as an image using the Snapshot tool:
1. Select the Snapshot tool
.
2. Drag a box around the rows and columns to be copied. Click OK. Your selection is copied
automatically to the clipboard.
3. To copy the selection into an open document in another application, choose Edit > Copy
in Adobe Reader, and then choose Edit > Paste in an open document in the other
application.
Note: The table is copied as a bitmap; it is no longer editable.
Copying images
You can copy and paste individual images from an Adobe PDF document to the clipboard,
to another application, or to a file using the Select Image tool.
To copy an image using the Select Image tool:
1. Select the Select Image tool
, and do one of the following:
● To select a single image, click in the image you want to copy, or drag a marquee around
the image.
● To select a portion of an image, drag a marquee around the desired area.
● To deselect an image and start over, click anywhere outside the selected image.
2. To copy the selected image, do one of the following:
● To copy the image to the clipboard, right-click (Windows) or Control-click (Mac OS) and
choose Copy Image to Clipboard.
● Drag the selected image into an open document in another application.
Copying and pasting a combination of text and graphics as
an image
You can use the Snapshot tool to copy the contents of the selection marquee (either text, a
graphic, or a mix of the two) to the clipboard or to another application. Both text and
graphics are copied as an image.
To copy a graphic or text in image format using the Snapshot tool:
Select the Snapshot tool
●
●
●
, and do one of the following:
Click anywhere in the page to capture the entire content displayed on the screen.
Drag a marquee around the text, or images, or a combination of both.
Drag a marquee within an image to copy just a portion of the image.
Colors in the selected area are inverted momentarily to highlight the selection. The
selection is copied automatically to the clipboard when you release the mouse button. If
you have a document open in another application, you can use the Edit > Paste command
to paste the copied selection directly into the target document.
About Adobe PDF layers
Acrobat supports the display, navigation, and printing of layered Adobe PDF content
output by applications such as AutoCAD and Visio.
Related Subtopics:
Navigating with layers
Editing layered content
Locked Layers
Navigating with layers
Information can be stored on different layers of a PDF document. The layers that appear
in the PDF document are based on the layers created in the original application. You
cannot create layers in Acrobat; however, you can examine layers and show or hide the
content associated with each layer using the Layers tab in the navigation pane.
Layers tab A. Eye icon indicates a displayed layer. B. Hidden layer
To view layers:
1. Click the Layers tab on the left side of the window, or choose View > Navigation Tabs >
Layers.
2. Click the eye icon
to hide a layer's content. Click the empty box to show a hidden
layer's content. A layer is visible when the eye icon is present and hidden when the eye
icon is absent. This setting temporarily overrides the settings in the Layer Properties
dialog box.
3. From the Options menu in the Layers tab, do any of the following:
● Choose List Layers for All pages to show every layer across every page of the document.
● Choose List Layers for Current Page to show layers only on the currently visible page.
● Choose Reset to Initial Visibility to reset layers to their default state.
● Choose Apply Layer Overrides to display all layers. This option affects all optional
content in the PDF document, even layers that are not listed in the layers tab. All layers
are visible, regardless of the settings in the Layers Properties dialog box. You cannot
change layer visibility using the eye icon until you toggle this command off. You can edit
layer properties in the Layer Properties dialog box, but changes (except changes to the
layer name) are not effective until you choose Reset to Initial Visibility in the Options
menu.
Note: You cannot save the view of a layered PDF file that you create by using the eye
icon in the Layers tab to show and hide layers. When you save the file, the visibility of the
layers automatically reverts to the initial visibility state.
Editing layered content
You can select or copy content in a layered Adobe PDF document using a selection tool,
such as the Select Text tool, or the Snapshot tool.
Locked Layers
A locked icon in the Layers tab indicates that a layer is for information only. Locked
layers are generally created from AutoCAD files. The layer's visibility cannot be changed.
The only property you can change is the name of the locked layer.
Searching Adobe PDF Documents
Finding words in a document
Searching across multiple Adobe PDF documents
Setting Search Preferences
Finding words in a document
You can search for specific words in the text of an open Adobe PDF document, from
within Adobe Reader or your Web browser. In general, you can search for words in the
text, Comments, Bookmarks, document information, form fields, tags, digital signatures,
XIF, XMP, and custom fields.
You can also conduct a single search across multiple Adobe PDF files, often without even
opening the files. (See Searching across multiple Adobe PDF documents.)
Related Subtopics:
Doing a simple search of a document
Interrupting searches
Closing the Search PDF pane
Using advanced search options
Understanding advanced search options
Searching single Adobe PDF files in a browser window
Doing a simple search of a document
You use the Search PDF pane to find a word, series of words, or part of a word in the
active Adobe PDF document.
To search for words in a document:
1. Select or open the document you want to search.
2. On the toolbar, click the Search tool
, or choose Edit > Search.
3. Type the word, words, or part of a word that you want to search for.
4. Select any of the following to apply to your search:
● Whole Words Only finds only occurrences of the complete word you enter in the text box.
For example, if you search for the word stick, the words tick and sticky will not be
highlighted.
● Case-Sensitive finds only occurrences of the words that are in the case that you typed.
● Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the
document. Occurrences in the Bookmarks pane appear at the top of the list and are
identified with a different symbol
than occurrences in the document .
● Search in Comments searches the text in the Comments and in the document text.
Instances in the Comments text are listed in the search results with a comment icon , the
search word, and either a word or two of context, and so on. The order in which the
occurrences appear is related to their location on the document pages.
Note: The above options are also available in the advanced Search PDF pane.
5. Click Search. The results appear in page order showing a few words of the context in
which the search appears.
6. Click an item from the list.
Note: Adobe PDFs can have multiple layers. The Search feature automatically searches
all layers. If the results include an occurrence on a layer that is hidden, when you select
that instance an alert message asks if you want to make that layer visible.
During the search, you can click a result to go to that instance or you can use the
Search keyboard shortcuts to navigate the results without interrupting the search. (See
Keys for general navigating.)
7. Continue clicking items in the results list, or choose Edit > Search Results > Next Result
to see the next occurrence in the document. You can also use the Back
and Next
buttons to move forward and backward through search panes.
Interrupting searches
You can halt the progress of a search. This cancels any further searching and limits the
results to the instances already found. It does not close the Search PDF pane or delete the
results list. After you stop a search in progress, you cannot resume it. If you want to see
more results, you must run a new search.
To interrupt a search:
Click the Stop button under the search progress bar.
Note: Do not try to use the Done button to clear the current search results. Done has a
different function. (See Closing the Search PDF pane.)
Closing the Search PDF pane
There are several methods of closing the Search PDF pane, each of which has a slightly
different result.
To close the Search PDF pane, do one of the following:
●
●
●
(Windows Only) Click the Hide button at the top of the Search PDF pane. This restores
the document display area to its larger size. If you accidentally close the Search PDF pane,
simply reopen the Search PDF pane to view your most recent search results.
If a How To page was open before you started searching, click the Back
button until
that page reappears.
Click Done at the bottom of the Search PDF pane. This returns the How To window to the
state it was in before you clicked Search. If a How To topic was open, that page is
reopened. This is usually more efficient than clicking the Back button until you reach that
topic.
If you accidentally close the Search PDF pane while reviewing the results of a
search, you can click the Search button
to display the results. You can also choose
Edit > Search Results > Next Result or Edit > Search Results > Previous Result. The most
recent search query remain displayed until you do another search or close Adobe Reader.
Using advanced search options
The advanced Search PDF pane offers more options for targeting the exact appearances of
the words that you want to find. These options can either broaden or restrict your search
results.
To search with the advanced Search PDF pane:
1.
2.
3.
4.
5.
At the bottom of the Search PDF pane, click Use Advanced Search Options.
Type the word or words that you want to find.
For Return Results Containing, choose one of the search options.
For Look In select The Current PDF Document.
For Use These Additional Criteria, select the options that you want to apply to your
search. For details, see Understanding advanced search options.
6. Click Search. To review the results list, use the techniques described in Doing a simple
search of a document.
Note: If the results of a search are too numerous or too few to be helpful, you can run your
search again using different criteria.
You can set a preference to have advanced search options open instead of the basic
search options open when you click Search. (See Setting Search Preferences.)
Understanding advanced search options
Use the advanced search options to define specific search criteria.
For Return Results Containing, you can choose one of the following options:
Match All of the Words
Searches for instances that contain all your search words, but not necessarily in the same
order as you typed them. For example, if you typed of each, the results would include
instances of of each and each of. This option is available only for multiple document
searches or index definition files.
Match Exact Word or Phrase
Searches for the entire string of characters, including spaces, in the order in which they
appear in the text box. For example, if you typed Adobe Acrobat as the words you want
to find, the results would list only instances of Adobe Acrobat (both words, next to each
other, and in that order).
Match Any of the Words
Searches for any instances of at least one of the words typed. For example, if you typed
each of, the results would include any instances in which either one or both of the two
words appeared: each, of, each of, or of each.
Boolean Query
Searches for terms or phrases you indicate using Boolean operators. This option is
available only for searching in a designated location, not for single-document searches.
(See Using boolean queries in multiple-document searches.) (This option is not available
in the minimal version of Adobe Reader 6.0.)
Under Use These Additional Criteria, you can choose as many of the options as you want.
If you select more than one option, the results list includes instances that match all of the
selected criteria only. For example, if you select Whole Words Only and Case Sensitive
for a search of the word Color, the results will not include instances of color or Colors.
For Use These Additional Criteria options, choose from the following:
Proximity
Returns only documents that contain multiple words in which the words are close to each
other. For example, if you are searching for the words Adobe printer, proximity will find
all instances of the search that contain the words Adobe and printer but the maximum
number of words between them is not more than 900 words. This option is only available
for multiple document searches or index definition files, and if Match All of the Words is
selected. (This option is not available in the minimal version of Adobe Reader 6.0.)
Stemming
Finds words that contain part (the stem) of the specified search word. This option applies
to single words, and phrases when conducting a search in the current PDF, Find in Folder,
or Adobe Reader indexes. For example, in English, stemming will find instances of the
search word that end in ing, ed, x, ion, and so on, but not er. This option is not available
when conducting searches for phrases in indexes created with Acrobat 5.0 or earlier. (This
option is not available in the minimal version of Adobe Reader 6.0.)
Note: You cannot use wildcard characters (*, ?) in stemming searches.
Searching single Adobe PDF files in a browser window
If you open an Adobe PDF file in your browser window, the available search options
differ slightly than a search conducted within Adobe Reader application.
To do a simple search of an Adobe PDF file in a browser window:
1. Select or open the document you want to search.
2. On the toolbar, click the Search
tool.
3. Type the word, words, or part of a word that you want to search for.
4. Select any of the following to apply to your search:
● Whole Words Only finds only occurrences of the complete word you enter in the text box.
For example, if you search for the word stick, the words tick and sticky will not be
highlighted.
● Case-Sensitive finds only occurrences of the words that are in the case that you typed.
● Search in Bookmarks searches the text in the Bookmarks pane as well as the text in the
document. Occurrences in the Bookmarks pane appear at the top of the list and are
identified with a different symbol
than occurrences in the document .
● Search in Comments searches the text in the Comments and in the document text.
Instances in the Comments text are listed in the search results with a comment icon , the
search word, and either a word or two of context or a description of the type of icon, such
as Highlight, Note, and so on. The order in which the occurrences appear is related to their
location on the document pages.
5. Click Search.
To do an advanced search of an Adobe PDF file in a browser window:
1.
2.
3.
4.
At the bottom of the Search PDF pane, click Use Advanced Search Options.
Type the word or words that you want to find.
For Return Results Containing, choose one of the search options.
For Use These Additional Criteria, select the options that you want to apply to your
search. For details, see Understanding advanced search options.
5. Click Search.
Searching across multiple Adobe PDF documents
You can use the Search PDF pane to find words in Adobe PDF files stored in a specific
location on your hard disk or network, in prepared Adobe PDF index files, and in Adobe
PDF files on the Internet.
Note: To search for words in multiple Adobe PDF documents, Adobe PDF indexes, or
Adobe PDF files on the Internet, open the Adobe Reader application from your desktop
rather than within your Web browser window.
Related Subtopics:
Searching all Adobe PDF files in a specific location
Using advanced search options for multiple-document searches
Refining results of multiple-document searches
Searching Adobe PDF index files
Using boolean queries in multiple-document searches
Searching Adobe PDF documents on the Internet
Searching all Adobe PDF files in a specific location
You can search multiple Adobe PDF files that are in a specific location, such as a folder
on your hard disk or local network. You do not need to open the files before running your
search.
Note: If documents are encrypted (have security applied to them), you cannot search them
as part of a multiple-document file search. You must open those documents first and
search them one at a time. However, documents encrypted as eBooks are an exception to
this rule and can be searched as part of a multiple-document search.
To search Adobe PDF documents in a specific location:
1. Open Adobe Reader on your desktop (not in a Web browser window).
2. Click the Search tool
or choose Edit > Search, and type the word or phrase you would
like to search for.
3. For the Look In option (Advanced Search) or Where Would You Like To Search option
(Basic Search), select Browse For Location to find the location you want to search. Or,
you can select All PDF Documents In (Basic Search), and then select a location from the
pop-up menu.
4. Click Search.
The results appear nested under the document names and paths.
Note: If you want to halt a search, click the Stop button.
To review the results of a multiple-document search:
1. In the Search PDF pane, click the plus sign (+) (Windows) or flippy triangle (Mac OS)
next to a document name to expand the list of results for that document.
2. Click one of the results. This opens the document, to the appropriate page and highlights
the occurrence.
You can sort the results of a multiple-document search in a number of ways. Select
an option from the Sort By menu near the bottom of the Search PDF pane. The results are
listed in the order in which you selected. Results can be sorted by Relevance Ranking,
Date Modified, Filename or Location.
Using advanced search options for multiple-document
searches
Many of the options on the Advanced Search PDF pane for searching multiple documents
also appear on the Basic Search PDF pane for single documents. (See Using advanced
search options.)
When doing a multiple-document search, you can also use the options under Use These
Additional Criteria to specify document characteristics as part of the search criteria.
You can search just using document characteristics, without entering a search word.
For example, you could search your local disk for all Adobe PDF documents that you
created after a certain date.
Searching for document characteristics only
Refining results of multiple-document searches
After you search more than one document, you can use the Refine Results pane to reduce
the number of search results by adding additional criteria. This can save time, because
only the existing results are searched. For example, you can first search for all documents
by a specific author, and then define a search query for that subset of documents. The
result is a subset of documents by the specified author and that contain the search string.
To refine the results of a multiple-document search:
1. With the results of the first search still listed, click Refine Search Results at the bottom of
the Search PDF pane.
2. Select the options you want, and click Refine Search Results.
You can continue to refine the new results by repeating this procedure.
Note: The Search In Bookmarks and Search In Comments options are not available on the
refine results pane.
Searching Adobe PDF index files
Note: This feature is not available unless you have the full version of Adobe Reader.
An Adobe PDF index is a specially prepared file that spans multiple Adobe PDF files and
is available through Search. If a full-text index is available for a set of Adobe PDF
documents, you can search the index for a word rather than searching each individual
document. A full-text index is an alphabetized list of all the words used in a document or,
more typically, in a collection of documents.
Searching an index is much faster than searching all the text in the documents. An index
search produces a results list with links to the occurrences of the indexed documents. It is
highly recommended that you select the Match Whole Word Only option when searching
indexes to significantly reduce the time taken to return results.
Note: To search an Adobe PDF index file, you must open Adobe Reader as a standalone
application, not within your Web browser. On Mac OS, indexes created with some older
versions of Acrobat are not compatible and cannot be searched in Adobe Reader 6.0 using
the current Search feature until the indexes are updated.
To search an index:
1.
2.
3.
4.
At the bottom of the Search PDF pane, click Use Advanced Search Options.
Type the word you want to find.
For Look In, select Select Index.
In the Index Selection dialog box, do one of the following:
● Select the index you want to use.
● If the index you want to use is not listed, click Add, locate the index file (.pdx) you want,
and then click Open.
● To view information about an available index, highlight the index name, click Info, and
then click OK. The information displayed includes the title, information provided by the
builder of the index, location of the index, the build date, creation date, number of
documents in the index, and the index status.
5. In the Index Selection dialog box, click OK, and then proceed with your search. (See
Using advanced search options.)
Using boolean queries in multiple-document searches
A Boolean search offers more options for searching for exact phrasing, alternate words,
and excluded words.
To use a Boolean query with multiple-document searches:
1. Choose Edit > Search or click the Search
tool, and make sure that the advanced
Search PDF pane is displayed.
2. For Look In, select the location you want to search.
3. For Return Results Containing, select Boolean Query.
4. For the search terms, type the query, using Boolean terms and syntax.
5. Select any additional criteria you want to use and then click Search.
In your query, you can use commonly used Boolean operators, including the following
examples:
●
●
●
●
●
Use the AND operator between two words to find documents that contain both terms. For
example, type paris AND france to identify documents that contain both paris and
france. For simple AND searches, the All Of The Words option produces the same results.
Use the NOT operator before a search term to exclude any documents that contain that
term. For example, type NOT kentucky to find all documents that do not contain the
word kentucky. Or, type paris NOT kentucky to find all documents that contain the word
paris and do not contain the word kentucky.
Use the OR operator to search for all instances of either term. For example, type email
OR e-mail to find all documents with occurrences of either spelling. For simple OR
searches, the Any Of The Words option produces the same results.
Use the ^ (Exclusive OR) to search for all instances that have either operator, but not both.
For example, type cat ^ dog to find all documents with occurrences of cat or dog but not
both cat and dog.
Use Parenthesis to specify the order of evaluation of terms in a query. For example, type
white & (whale | ahab). The query processor will perform an OR query on whale and
ahab, and then perform an AND query on the result with white.
To learn more about Boolean queries, syntax, and other Boolean operators that you can
use in your searches, refer to any standard text, Web site, or other resource with complete
Boolean information.
Note: You can not do wildcard searches using asterisks (*) or question marks (?) when
searching Acrobat 6.0 indexes. For indexes created with previous versions of Acrobat,
make sure that you select the Boolean Query option from the Return Results containing
menu.
Searching Adobe PDF documents on the Internet
If you have an active Internet connection, you can use the Web for Adobe PDF files
meeting your search criteria.
To search for Adobe PDF documents on the Internet:
1.
2.
3.
4.
5.
Choose Edit > Search, or click the Search
tool.
At the bottom of the Search PDF pane, click Search PDFs On The Internet.
Type the word or phrase that you want to find.
To limit the search results, select one of the search criteria options.
Click Search The Internet. After a pause, your default Web browser opens to a page of
results.
6. Click an item to examine that document.
Setting Search Preferences
You can set preferences for the Search feature. Those Preferences options apply to all
subsequent searches you run.
To set search preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS).
2. Click Search.
3. Select the options you want, and click OK.
● Ignore Asian Character Width finds both half-width and full-width instances of the Asian
language characters in the search text.
● Always Use Advanced Search Options makes the advanced search options the default
display, and the basic search options display is not available when this option is selected.
● Maximum Number of Documents Returned in Results limits your search results to a
specific number of documents. The default selection is 100, but you can enter any number
from 1 to 1000.
● Enable Fast Find automatically generates a cache of information from any Adobe PDF
file. The cache is then available the next time you need to search the same location. This
cache speeds the search process, because it remembers the contents of the searched files.
However, this option will not automatically generate background indexes for Adobe PDF
files opened in Adobe Reader unless a search is initiated. Excessively large caches can
slow overall performance. (This option is not available in the minimal version of Adobe
Reader 6.0.)
● Maximum Cache Size limits the temporary cache of search information to the specified
size in megabytes. The default value is 20, but you can enter any number between 5 and
10,000. When the cache size starts to exceed the size specified, the least-recently used
cache information is deleted. (This option is not available in the minimal version of Adobe
Reader 6.0.)
● Purge Cache Contents deletes the entire temporary cache of search information. (This
option is not available in the minimal version of Adobe Reader 6.0.)
Distributing and Reviewing Documents
About distributing and reviewing documents
Emailing Adobe PDF documents
About reviewing documents
About distributing and reviewing documents
In Adobe Reader, you can participate in a review only if the creator of the Adobe PDF
document enabled commenting. (See About usage rights.) You can use the commenting
tools to add notes and other comments. (See About adding comments.) Then, when you're
ready to send your comments, you can either send the entire PDF document or send a
smaller file that contains only the comments. (See Exporting and importing comments.)
Emailing Adobe PDF documents
If you have an email application and mail server connection, you can send an email
message from Adobe Reader with an Adobe PDF document as an attachment.
In Windows, Adobe Reader uses the Messaging Application Program Interface (MAPI) to
communicate with your email application. Most email applications come with MAPI
settings to handle this communication. If the incorrect email application appears when you
try to send the PDF document as an attachment, do one of the following:
●
●
Double-click Internet Options in the Windows Control Panel. In the Internet Properties
dialog box, select the Programs tab, and then select your email application of choice.
Change the MAPI settings in your email application. For more information on configuring
your email applications, see the email application's online Help.
In Mac OS, you select your email application of choice from the Default Email Reader
menu in the Email tab of Internet System Preferences. If your application is not listed,
choose Select from the menu and browse to the location. (Be aware that if you select an
application that is not listed in the Default Email Reader menu, Adobe Reader may not
support your application.)
To email a PDF document:
1. Open the PDF document that you want to attach to an email message.
2. Choose File > Email, or click the Email button
on the toolbar.
3. Address and write your email message, and then send it. Your PDF document is attached
automatically to the email message that you send.
4. If necessary, switch to your email application to finish sending the message.
About reviewing documents
When someone sends you an Adobe PDF document that includes comments, you can
view these comments, open attached files, and play sound clips in Adobe Reader.
However, you cannot create, edit, or respond to the comments, unless the creator of the
PDF document enabled commenting. (See About usage rights.)
If the creator of the PDF document enabled commenting, you can use the tools in the
Commenting toolbar to add comments, save the PDF document, and send it to the person
who sent it to you. If it's a large PDF file, you may want to export the comments into a
much smaller FDF file before you send it. (See Exporting and importing comments.)
Related Subtopics:
Viewing and reviewing comments
Exporting and importing comments
Viewing and reviewing comments
The most common type of comment is the Note comment, which is like a sticky note
attached to a document. A note comment appears in a pop-up window. In some
documents, text and graphics appear highlighted or crossed out. These comments are
called markup comments. Other comments can be in the form of text boxes, audio clips,
stamps, and attachment files. (See About adding comments.)
Comments in PDF document A. Note icon B. Stamp C. Text markup D. Connector line to pop-up
window
To read note comments:
Do any of the following:
●
●
●
To open a note, select the Note tool
or the Hand tool
, and then click or doubleclick the note icon.
To move a note window, drag its title bar.
To close a note, click the close box in the upper right corner of the note window, or
double-click the note icon.
Note: Because comments can be placed anywhere within the document frame, you may
need to scroll or zoom out to see comments that are located off the page. As you're
scrolling, arrows indicate comments that are on the current page but out of view.
Exporting and importing comments
You can import and export comments only if commenting is enabled in the current
document.
When you export comments, you create a Form Data Format (FDF) file that contains only
comments. Consequently, FDF files are much smaller than Adobe PDF files. You or
another reviewer can then import the comments from the FDF file into the original PDF
document. Comments can also be imported from a PDF document. You cannot open and
view FDF documents on their own.
You can export comments to and import comments from an XFDF file, which is an XMLbased FDF file.
To export all the comments in a document:
1. In the document with the comments that you want to export, choose Document >
Comments > Export Comments.
2. From the Save as Type menu (Windows) or Select menu (Mac OS), choose Acrobat FDF
Files (*.fdf) or Acrobat XFDF Files (*.xfdf).
3. Go to the directory where you want the comments exported, and enter a filename for the
export document.
4. Click Save to create an FDF file that contains only the comments. When imported, the
comments maintain the same location and position they occupied in the original file.
To import comments:
1. In the document that you want to receive comments, choose Document > Comments >
Import Comments.
2. From the Objects of Type (Windows) or Select (Mac OS) menu, choose Acrobat FDF
Files (*.fdf), Adobe PDF Files (*.pdf), Acrobat XFDF Files (*.xfdf), or All Files (*.*).
3. Double-click the name of the document with the comments.
The comment positioning matches that of the file they were imported from. If comments
appear out of place, it's likely that the source and recipient PDF documents are different.
Using Commenting Tools
About adding comments
Adding note comments
Highlighting, crossing out, and underlining text
Adding stamps
Using the Attach File tool
Deleting comments
Changing colors, icons, and other comment properties
About adding comments
A comment refers to a note, highlighting, and any other markup that you've added to an
Adobe PDF document using the commenting tools. A note is the most commonly used
comment. In Adobe Reader, you can add comments only if the creator of the Adobe PDF
document enabled commenting. (See About usage rights.) If commenting is enabled, you
can place comments anywhere in the document, and you can determine the style and
format of the comment.
The tools you need to create comments are located on the Commenting toolbar. The Note
tool lets you add the equivalent of a sticky note to your PDF documents. You can also add
stamps and file attachments. When you're adding notes to your document, you can use the
Properties toolbar to change its appearance. (See Changing colors, icons, and other
comment properties.)
Commenting toolbar A. Note tool B. Stamp tool C. Highlighter, Cross-Out Text, and Underline
Text tools D. Attach File tool
To open the Commenting toolbar:
1. Do one of the following:
● Choose View > Toolbars > Commenting.
● From the toolbar, choose Review & Comment > Commenting Toolbar.
2. To select a commenting tool, click the tool on the Commenting toolbar, or click the arrow
next to a tool, and then select a tool from the menu.
Adding note comments
A note comment is the most commonly used comment. If commenting is enabled in the
current PDF document, you can use the Note tool to add notes on any page in the
document, and you can position them anywhere on the page. When you add a note
comment, a note icon and a pop-up window appear. You can add bold, italics, and other
attributes to text in a pop-up window, similar to formatting text in a word-processing
application. If you enter more text than fits in the pop-up window, the text scrolls. You
can also resize the window, if desired.
Creating a note comment A. Note icon B. Pop-up window
To add a note comment:
1. Select the Note tool
in the Commenting toolbar.
2. Click the location where you want to place the note, or drag to create a custom-sized
window.
3. Type the text for the note in the pop-up window. You can also use the Select Text
to copy and paste text from a PDF document into the note.
tool
4. If desired, click the close box in the upper right corner of the pop-up window to close the
note. Closing the pop-up window does not delete the note.
If you don't want the Note tool to switch to the Hand tool after you add a note,
select the Keep Tool Selected option in the Properties toolbar. To display the Properties
toolbar, right-click (Windows) or Control-click (Mac OS) the toolbar area, and then
choose Properties Bar. When you select the Note tool, this option appears.
To edit a note comment:
1. Click or double-click the note icon to open the pop-up window.
2. Do any of the following:
● Edit the text as needed. When you are finished, click the close box in the upper right
corner of the pop-up window, or click anywhere outside the pop-up window.
● Use the Properties toolbar to change the text formatting, note color, and other note
properties. (See Changing colors, icons, and other comment properties.)
To resize a pop-up window, drag the lower right corner of the window to the
appropriate size.
To delete a note comment:
1. Select the Note tool
, or the Hand tool
.
2. Do one of the following:
● Select the note icon, and then press Delete.
● Right-click (Windows) or Control-click (Mac OS) the note icon or the title bar of the popup window, and then choose Delete. Or, right-click (Windows) or Control-click (Mac OS)
the text area of the pop-up window, and then choose Delete Comment.
Highlighting, crossing out, and underlining text
If commenting is enabled in the current Adobe PDF document, you can use the
Highlighter tool, the Cross-Out Text tool, and the Underline Text tool to add comments to
an Adobe PDF document. You can use these comments by themselves or in conjunction
with notes. For example, you may want to highlight a section of text, and then doubleclick the highlighting to add a note window.
To highlight, cross out, or underline text:
1. On the Commenting toolbar, select the Highlighter tool
, the Cross-Out Text tool
,
or the Underline Text tool .
2. Move the cursor to the beginning of the text you want to mark up and drag. Ctrl-drag
(Windows) or Option-drag (Mac OS) to mark up a rectangular area of text. This is
especially useful to mark up text in a column.
3. Release the mouse button to complete the action.
4. To associate a note with the highlighted or underlined text, select the Hand tool
double-click the markup. Type the text in the pop-up window that appears.
and
To delete a highlight, cross out, or underline markup:
Do one of the following:
●
●
Right-click (Windows) or Control-click (Mac OS) the markup, such as the highlighting or
cross-out, and then choose Delete.
Select the Hand tool
, click the markup, and then press Delete.
If markup comments are placed on top of one another, you may need to delete several
comments. (See Deleting comments.)
Adding stamps
If commenting is enabled in the current Adobe PDF document, you can use the Stamp tool
to apply a stamp to a document in much the same way you would use a rubber stamp on a
paper document. You can choose from a list of predefined stamps. Dynamic stamps obtain
information from your system and from the Identity panel of the Preferences dialog box,
allowing you to indicate name, date, and time information on the stamp.
To stamp a document:
1. From the stamp menu
on the Commenting toolbar, select the stamp you want to add to
your document.
2. Click the document page where you want to place the stamp at its default size, or drag a
rectangle to define the size and placement of the stamp.
To edit a stamp:
1. Select the Hand tool
.
2. Do any of the following:
● To move a stamp, drag it to a new location.
● To resize the stamp, click it, and then drag a corner handle.
● To delete a stamp, right-click (Windows) or Control-click (Mac OS) the stamp, and then
choose Delete.
● To change a stamp's color or opacity, right-click (Windows) or Control-click (Mac OS)
the stamp, and choose Properties. Use the Appearance tab to change the stamp's color and
opacity.
Using the Attach File tool
If commenting is enabled, you can attach files to the Adobe PDF document. Use the
Attach File tool to embed a file at a selected location in an Adobe PDF document, so that
the reader can open it for viewing. If you move the PDF document to a new location, the
embedded file comment automatically goes with it.
Note: You can attach any file type as a file attachment. However, others will not be able
to open the file unless they have the authoring application installed on their system.
To attach a file:
1. Select the Attach File tool
on the Commenting toolbar.
2. Click where you want to place the file attachment.
3. In the Select File to Attach dialog box, browse to locate the file to attach, and then doubleclick it.
4. In the Properties dialog box, select the settings for the file icon that appears in the PDF
document. (See Changing colors, icons, and other comment properties.) Then click OK.
Deleting comments
When deleting comments, note the following:
●
●
●
If comments are placed on top of one another, deleting the comment may appear to do
nothing, because the next item in the stack is still visible. In such cases, you may need to
delete several comments before they're all gone.
If a comment is locked, you cannot delete it until you unlock it. To unlock a comment,
right-click (Windows) or Control-click (Mac OS) the comment, and choose Properties.
Deselect Locked, and then click Close.
You cannot delete comments unless the author enabled commenting in the document you
have open. (See About usage rights.)
To delete comments:
Do one of the following:
●
Right-click (Windows) or Control-click (Mac OS) the comment, and then choose Delete.
●
Select the Hand tool
, click the markup, and then press Delete.
Changing colors, icons, and other comment properties
You can change a comment's color and other properties using the Properties toolbar or the Properties dialog box. The
options that appear on the Properties toolbar depend on which tool or object is selected. The title bar in the Properties
toolbar indicates which object is affected. For example, if you select a note icon, the Note Properties toolbar lets you
specify appearance options for the note icon and accompanying pop-up window. If you select text within the pop-up
window, the Pop-up Text Properties toolbar lets you specify appearance options for the text within the pop-up window.
You can set default properties for any type of comment so that subsequent comments you create share the same icon and
color properties. You can set different default properties for each type of comment, such as notes, highlighting, and text
boxes.
Properties toolbar A. Properties toolbar with note icon selected B. Properties toolbar with pop-up text selected
You cannot change commenting preferences in Reader.
To set properties for a single comment using the Properties toolbar:
1. To display the Properties toolbar, right-click (Windows) or Control-click (Mac OS) the toolbar area, and then choose
Properties Bar. You can also choose View > Toolbars > Properties Bar.
2. Select the Hand tool
, and then click the comment to select it.
3. Select options from the Properties toolbar. The type of comment selected determines which options are available.
To set properties for a single comment using the Properties dialog box:
1. Right-click (Windows) or Control-click (Mac OS) the note icon, markup, or title bar of a pop-up window, and then
choose Properties.
2. In the Properties dialog box, do any of the following, and then click Close:
● Select the Appearance tab to change such options as the color and type of icon used. The type of comment selected
determines which options are available.
● Select the General tab to change the author's name and subject of the current comment.
● Select Locked at the bottom of the Properties dialog box to prevent a comment from being edited or deleted.
To specify default properties for comments:
1. Specify the properties for a comment as described in the previous procedure.
2. Right-click (Windows) or Control-click (Mac OS) the comment that has the properties you want to include, and then
choose Make Current Properties Default. All subsequent comments that you create of that type will share the same
comment properties. Existing comments are not affected, nor is the appearance of text in pop-up windows.
Digitally Signing PDF Documents
About signing PDF documents
About digital IDs and certification methods
About adding signatures
Using the Signatures tab
Validating signatures
Managing digital ID certificates
Setting Digital Signature preferences
About signing PDF documents
A digital signature, like a conventional handwritten signature, identifies the person signing a
document. Unlike traditional signatures on paper, however, each digital signature stores information
"behind the scenes" about the person signing a document.
Note: For the latest information about Digital Signatures, choose Help > Online Support to open the
Adobe Acrobat support page on the Adobe Web site, and then search for "digital signatures."
If the creator of a PDF document enabled the Digital Signatures feature, you can digitally sign PDF
documents to attest to its contents. If this feature is not enabled, you can only view, print, and
validate digital signatures. To certify documents, you must use Acrobat.
Valid digital signature
Selecting a digital ID
To sign a document, you must select a digital ID, which contains the signature information that you
can share with other users in a certificate. You can create a self-signed digital ID, or you can obtain a
digital ID from a third-party provider. (See About digital IDs and certification methods.)
Signing a document
A digital signature can appear as a logo or other image, or as text explaining the purpose of the
signing. (See About adding signatures.)
Validating someone else's signature
When you receive a document signed by another person, you should validate the signature to ensure
that the document was indeed signed by that person and hasn't changed after it was signed. (See
Validating signatures.)
About digital IDs and certification methods
A digital ID contains your signature information. Digital IDs are also referred to as
credentials or profiles. You can get a digital ID from a third-party provider, or you can
create a self-signed digital ID and share your signature information with others. A
certificate is a confirmation of your digital ID and contains information used to protect
data.
In general, digital IDs are issued by a third party for use in any official capacity. The
provider of digital ID certificates is sometimes called a certificate authority or a signature
handler. You may want to create more than one digital ID if you sign documents in
different roles or with different certification methods.
When a digital signature is applied, a unique fingerprint with encrypted numbers is
embedded in the document. The recipient needs the signer's certificate to validate that the
digital signature and certificate match the signer's digital ID.
Related Subtopics:
About digital ID providers
Creating a digital ID (Default Certificate Security)
Using digital IDs (Default Certificate Security)
Managing digital IDs (Windows Certificate Security)
Using third-party digital IDs
About digital ID providers
Some common providers of digital IDs include the following:
●
●
●
Default Certificate Security lets you create and select a password-protected digital ID file.
Windows Certificate Security is a Windows security authority that allows client and
server applications to gain trust in each other's authentication credentials. You can use
Windows digital IDs in PDF documents without having to type a password. Windows
certificates are stored in the Windows Certificate Store.
Some third-party providers, such as Entrust®, include advanced security features. See the
Adobe Web site for information on using providers with advanced security features.
Both Default Certificate Security and Windows Certificate Security have access to the list
of trusted identities that you build. Third-party signature handlers may validate identities
using other methods. (See Managing digital ID certificates.)
To specify a default signing method:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences, and then choose
Digital Signatures.
2. From the Default Method to Use When Signing menu, choose a signing method. If you
want to be prompted to select the signing method each time you sign, select Ask When I
Sign.
For more information, see Setting Digital Signature preferences.
Creating a digital ID (Default Certificate Security)
When you create a self-signed digital ID using Default Certificate Security, the resulting
file stores the following items: an encrypted private key used for signing documents, a
public key contained in a certificate used for validating signatures, and a time-out value if
a password is required for signing. The digital ID file you create includes a .pfx extension
(Windows) or a .p12 extension (Mac OS).
To create a self-signed digital ID (Default Certificate Security):
1. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID
File. (If another digital ID is open, this command changes to Open Another Digital ID
File.)
2. Click New Digital ID File, and then click Continue.
3. In the Create Self-Signed Digital ID dialog box, do the following:
● Type a name for your digital ID. When you certify or sign a document, this name appears
in the Signatures panel and in the signature field.
● To use Unicode values for extended characters, select Enable Unicode Support, and then
specify Unicode values for the appropriate fields.
● Choose a key algorithm from the menu. 2048-bit RSA offers more security than 1024-bit
RSA, but 1024-bit RSA is more universally compatible.
● Specify whether you want to use the digital ID for digital signature, data encryption, or
both.
● Type a password containing at least six characters. Do not use double quotation marks or
the following characters: ! @ # $ % ^ & * , | \ ; < > _. Type the same password in both the
Choose a Password and Confirm Password text boxes. Passwords are case-sensitive.
4. Click Create, specify a filename and location, and then click Save.
5. Export and send your digital ID certificate file to those who need to validate your
signature. (See Managing digital ID certificates.)
Important: Make a backup copy of your digital ID file. If your digital ID file is lost or
corrupted, or if you forget your password, you cannot use that profile to add or validate
signatures.
Using digital IDs (Default Certificate Security)
Before you can sign or validate a document, you are prompted to select a digital ID file, if
you have not already done so. Digital ID files from earlier versions of Acrobat use an .apf
extension. If you select an .apf digital ID file, you are prompted to convert the file to a
supported file type.
To select a self-signed digital ID file:
1. Choose Document > Manage Digital IDs > My Digital ID Files > Select My Digital ID.
(If you already selected a digital ID file, this command changes to Open Another Digital
ID File. If you have multiple digital IDs, use this command to close the current digital ID
and select a different one.)
2. Do one of the following:
● Choose a digital ID file. The menu lists the most recently opened or created digital ID
files.
● Click Find Your Digital ID File, and browse to find a digital ID. Digital ID files are
commonly stored in the Profiles folder in the Acrobat folder.
3. Type your password, and click OK.
To close a self-signed digital ID file:
Choose Document > Manage Digital IDs > My Digital ID Files > Close My Digital ID
File: <filename>.
To change self-signed digital ID file settings:
1. Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File
Settings.
2. If prompted, select your digital ID, type the password, and click OK. Select your digital
ID, and then click Settings.
3. Specify whether you want to be prompted for a digital ID next time, use the current digital
ID until you close Acrobat, or always use the current digital ID.
4. Click OK.
To change self-signed digital ID password settings:
1. Choose Document > Manage Digital IDs > My Digital ID Files > My Digital ID File
Settings.
2. If prompted, select the digital ID file, type the password, and click OK.
3. Select the digital ID, and then choose Change Password.
4. Specify the new and old passwords. Passwords are case-sensitive, must contain at least six
characters, and may not contain double quotation marks or the following characters: ! @ #
$ % ^ & * , | \ ; < > _. Click OK.
5. To change your password settings, select the digital ID, choose Password Settings, and
then do the following:
● To require a password for signing, select Require Password to Access When Signing.
● Select Always, or choose a value from the menu to specify how often you are prompted
for a password while the digital ID file is selected in the current session.
● Type your password in the text box, and then click OK.
6. Click Close.
Managing digital IDs (Windows Certificate Security)
Adobe Reader provides the Windows Certificate Security method to work with digital IDs
used in Windows systems. When you create a Windows digital ID, you do not need to
specify a password. Your Windows login protects access to Windows digital IDs. The My
Digital ID command lets you manage digital IDs for Windows Certificate Security.
To add a digital ID file (Windows Certificate Security):
1. Choose Document > Manage Digital ID > My Digital ID.
2. Click Add.
3. In the Add Digital ID dialog box, do one of the following:
● Click the Get a Third Party Digital ID icon to open a Web site containing information on
third-party digital ID providers.
● Click the Create a Self-Signed Digital ID icon, and then click Continue. Specify the
digital ID details. If you want the digital ID to be available for non-Acrobat applications,
select Add as a "Windows Trusted Root" Digital ID.
● Click the Import Digital ID File icon to add an existing digital ID file. If you add a selfsigned digital ID that you created using Default Certificate Security, specify the password.
To use Windows Certificate Security as the default signing method:
1. Choose Edit > Preferences, and then choose Digital Signatures.
2. From the Default Method to Use When Signing menu, choose Windows Certificate
Security.
To change digital ID file settings (Windows Certificate Security):
1. Choose Document > Manage Digital IDs > My Digital ID. Select your digital ID in the
list, and then click Settings.
2. Specify whether you want to be prompted for a digital ID next time, use the current digital
ID until you close Acrobat, or always use the current digital ID.
3. Click OK.
Using third-party digital IDs
When you sign or validate a document, you can use the Default Certificate Security, the
Windows Certificate Security, or a third-party security method. When you install a thirdparty signature provider, new menu commands may appear. Use these commands instead
of, or in addition to, the Manage Digital IDs commands. In addition, a Third-Party
Preferences submenu may appear on the Edit menu (Windows) or on the Adobe Reader
menu (Mac OS) so that you can change the provider's preference settings.
To specify a third-party security method:
1. If necessary, install a third-party signature provider.
2. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
then click Digital Signatures.
3. Choose a provider from the Default Method to Use When Signing menu, which lists all
security methods installed in the Acrobat Plug-ins folder. If you want to be prompted to
select a security method each time you sign, select Ask When I Sign. Click OK.
About adding signatures
A PDF document can be signed more than once and by more than one person. For
example, the author can save a PDF document containing PDF form fields as a certified
document, allowing only form fields to be filled in. When another user opens the PDF
document, a message box indicates whether the certification is still valid. This user can
then fill out the form and sign the document when finished.
The signature that appears is just its representation on the page and is not the actual digital
signature information. Signature information appears on the Signatures tab.
Signature formats A. Text signature B. Graphic signature
Note: If you sign a field, be aware that the document author may have put duplicates of
the field on other document pages. For example, sometimes a field is copied to the same
place on every page. You need to sign the field only once, and your signature appears in
all occurrences of the field. This duplication allows quick initialing of every page in a
document.
Related Subtopics:
Signing a document
Adding signatures to a document in a Web browser
Creating a new signature appearance
Clearing a digital signature from a signature field
Signing a document
Adding a signature does not affect the validity of existing signatures in the document.
When you sign a document, your signature and the related information can be stored in a
signature field embedded on the page. A signature field is an Acrobat form field.
Important: Sign a document only after you make final changes. If you make changes to a
PDF document after you sign it, the signature may still be valid, but a caution triangle
appears in the signature field and in the Signature tab, indicating that changes were made
after the signature was added. The author of the PDF form can also lock fields after the
document is signed to prevent additional changes.
To sign a document:
1. In the Digital Signatures panel of the Preferences dialog box, specify a default signing
method.
2. Click the unsigned signature field in the PDF document. (The field must be a signature
form field, not just a blank box.)
3. If the document isn't certified, make sure that you received it from a trusted source, and
then click Continue Signing.
4. If you have not yet selected a digital ID, select one, and then click OK. (See About digital
IDs and certification methods.)
5. In the Apply Signature to Document dialog box, type your password if prompted, and
specify the reason for signing the document.
6. Click Show Options, and do the following:
● If desired, add contact information for validation purposes.
● Choose a signature appearance. Standard Text displays a validation icon with the name
and other information. If you defined a personalized signature, choose it from the menu.
To preview your signature before signing the document, click Preview. To create a new
signature appearance, click New, and follow the steps in Creating a new signature
appearance.
7. To sign and save the document, do one of the following:
● Choose Sign and Save As (recommended) to sign the document and save it using a
different filename. This command lets you make changes to the original PDF document
without invalidating the signature.
● Chose Sign and Save if you already saved the document with a different filename. If you
make changes to the saved PDF document, you may invalidate the signature.
Adding signatures to a document in a Web browser
When you sign a document in a browser, only the incremental portion of the file is saved
to your hard drive. (A Sign button rather than a Save or Save As button appears.) To save
a copy of the signed document, you must save the file to your hard drive.
To sign a document in a browser:
1. From the Sign menu on the Acrobat toolbar, choose Sign This Document, or click a
signature field, and then follow the steps described in Signing a document.
2. To retain a copy of the signed document, click the Save a Copy of the File button on the
Acrobat toolbar.
Creating a new signature appearance
You can specify how your signature appears in the signature field. For example, you can
include an image of your company logo. When you use an image in a signature, only the
image is used, not the white space around it. The image is cropped and scaled to fit in the
signature field.
To create a new signature appearance:
1. Choose Edit > Preferences (Windows) or Adobe Reader (Mac OS) > Preferences, and
then select Digital Signatures.
2. Click New.
3. In the Configure Signature Appearance dialog box, type a title for the signature
appearance. When you sign a document, you select the signature by its title, so use a short
title that accurately describes the signature.
4. Do one of the following:
● Select No Graphic if you want the signature area to contain only the icon and other
information specified under Configure Text.
● Select Imported Graphic to use a graphic signature, and then click PDF File. In the Select
Picture dialog box, click Browse to locate the file. (The file must be a PDF file.) Click OK
(Windows) or Select (Mac OS).
Note: The Palm Organizer button is dimmed unless Palm OS® appearance files are
detected.
Select Name to use the signature profile name for the appearance.
5. Select any text items you want to appear with the signature on document pages. Select
Distinguished Name to show the user attributes defined in the profile, including your
name, organization, and country.
6. Click OK.
●
To display the image when you sign the document, you must select the signature
appearance. (See Signing a document.)
To edit or delete a signature appearance:
1. Open the Preferences dialog box, and then select Digital Signatures.
2. Do one of the following:
● To edit a signature appearance, select its title in the right pane, and click Edit. You can
change the title, select a different image, or change the text items.
● To delete a signature appearance, select its title in the right pane, and then click Delete.
Clearing a digital signature from a signature field
When you clear a signature field, the signature is deleted, but the empty signature field
remains.
To clear a digital signature from a signature field:
Do one of the following:
●
●
●
Select the signature in the Signatures tab, and choose Clear Signature Field from the
Options menu. The signature is removed, and the Signatures panel notes that the
document was modified after the last signing.
Right-click (Windows) or Control-click (Mac OS) the signature in the document window,
and then choose Clear Signature Field.
To clear all signature fields in a document, choose Document > Digital Signatures > Clear
All Signature Fields.
Using the Signatures tab
The Signatures tab lists all the signature fields in the current document. Each signature in
the palette has an icon identifying its current verification status. A blue ribbon icon
indicates that the certification is valid. The digital signature icon
along with the
name of the field in the Signatures panel indicates the presence of the empty signature
field. A check mark icon
indicates that the signature is valid. A question mark
indicates that the signature has not been verified. A warning sign icon
icon
indicates that the document was modified after the signature was added.
You can collapse a signature to see only the name, date, and status, or you can expand it to
see more information.
Icons identifying verification status
To display the Signatures tab:
Choose View > Navigation Tabs > Signatures, or click the Signatures tab on the left side
of the document window.
You can right-click (Windows) or Control-click (Mac OS) a signature field in the
Signatures tab to do most signature-related tasks, including adding, clearing, and
validating signatures. In some cases, however, the signature field may become locked after
you sign it.
To expand or collapse a signature in the Signatures tab:
Click the plus sign (Windows) or triangle (Mac OS) to the left of the signature to expand
it. Click the minus sign (Windows) or the rotated triangle (Mac OS) to the left of the
signature to collapse it.
Validating signatures
When you validate a signature, you verify the signer's identity and assess any changes
made after the document was signed. For an identity to be valid, the signer's certificate, or
one of its parent certificates that was used to issue the signer's certificate, must be in your
list of trusted identities. (See Building a list of trusted identities.)
The verification status appears on the document page and in the Signatures tab. If you
don't have the signer's certificate, the signature validity is unknown. Third-party signature
handlers may verify identities using other methods.
To validate a signature:
1. Open the PDF document containing the signature you want to validate.
2. In the signature field or in the Signatures tab, check whether a "Document was modified"
warning sign icon
appears next to the signature. If this icon appears, the document
may have been modified after it was signed.
3. Select the signature in the Signatures tab, and then choose Validate Signature from the
Options menu. The Signature Validation Status describes the signature status.
4. If the status is unknown, or if the document was modified after it was signed, click
Signature Properties, do any of the following, and then click Close:
● Click Show Certificate to verify the fingerprint information, and then click Close.
● Click Issuer Notice to learn more about the legal restrictions of this signature, and then
click Signature Properties.
● If the document has more than one signature, click View Signed Version to view a copy of
the signed version in a separate document window. (See Viewing previous versions of a
signed document.)
To change validation settings, see Setting Digital Signature preferences.
Related Subtopics:
Viewing previous versions of a signed document
Viewing previous versions of a signed document
If a document is signed more than once, all the signed versions are maintained in a single
Adobe PDF file. Each version is saved as append-only so that it cannot be modified. All
signatures and their corresponding versions appear in the Signatures tab.
To view a previous signed version:
Do one of the following:
●
●
●
Select the signature in the Signatures tab, and choose View Signed Version from the
Option menu.
Right-click (Windows) or Control-click (Mac OS) the signature in the Signatures tab or
document pane, and choose View Signed Version.
In the Signature Properties dialog box, click View Signed Version.
The previous version opens in a new Adobe PDF file, with the version information and
the name of the signer in the title bar. To return to the original document, choose the
document name from the Window menu.
Managing digital ID certificates
Your digital ID certificate contains a public key that is used to validate your digital
signature. Before other users can validate your signature on documents they receive, they
must have access to your certificate, which you can share with them. Likewise, other users
can share their certificates with you so that you can build a list of trusted user certificates,
called trusted identities, for validating signatures.
Both Default Certificate Security and Windows Certificate Security have access to the list
of trusted identities that you build. You can also configure Windows Certificate Security
to trust identities in the common Windows Certificate Store. (See Setting Digital
Signature preferences.) Third-party providers may validate identities using other methods.
Related Subtopics:
Sharing your digital ID certificate
Building a list of trusted identities
Checking information on certificates
Configuring identity search directories
Sharing your digital ID certificate
You can share your self-signed digital ID certificate with others by exporting your
certificate as an FDF file, or you can email your certificate directly. If you use a thirdparty security method, you usually don't need to share your certificate with others. See the
documentation for the third-party provider.
To share your digital ID certificate:
1. Do one of the following:
● For password-protected digital ID files, choose Document > Manage Digital IDs > My
Digital ID Files > My Digital ID File Settings. If prompted, select your digital ID, type the
password, and click OK.
● If you use Windows Certificate Security, choose Document > Manage Digital IDs > My
Digital ID.
2. To verify that your certificate information is correct, select the digital ID you want to
share, click Settings, and then click Show Certificate Details. Click Close and OK to
return to the dialog box.
3. With the digital ID selected, click Export.
4. Do one of the following:
● Select Email the Data to Someone, and click Next to send your digital ID certificate to
another user. Specify the email address, click OK, and then send the message in your
email application, if necessary.
● Click Save the Data to a File, and click Next to save the digital ID certificate in an FDF
file. Browse to specify a location for the certificate file, and click Save.
Building a list of trusted identities
You can keep a copy of other users' digital ID certificates in a list of trusted identities. The
list lets you validate the signatures of these users on any documents you receive.
The preferred method of adding another user's certificate to your list of trusted identities is
by importing the certificate from an FDF file that the user sends to you. You can also add
a certificate directly from the PDF document signed by someone who used a self-signed
digital ID, although this method may not be trustworthy.
To request a certificate from another user:
1. Choose Document > Manage Digital IDs > Trusted Identities.
2. Click Request Contact.
3. Type your name and email address. To allow other users to add your certificate to their list
of trusted identities, select Include my Certificates.
4. Select whether you want to email the request or save it as a file so that you can send it
later, and then click Next.
5. If prompted, select the digital ID file, type the password, and click OK. Select the digital
ID file to use, and then click Select.
6. Do one of the following:
● To send an email message, specify the email addresses, edit the message as needed, and
click Email. You may need to switch to your email application to finish sending the
message. (See Emailing Adobe PDF documents.)
● To save the file, specify a location, and then click Save. You can later attach this file to an
email message.
7. After you receive the email message, open the attachment, and choose Set Contact Trust.
To add a certificate from email to your list of trusted identities:
1. After a user sends you certificate information, open the email attachment, and then choose
Set Contact Trust.
2. Specify trust options, and then click Import.
To add a certificate from a file to your list of trusted identities:
1. In the Digital Signatures panel of the Preferences dialog box, specify a default signing
method.
2. To include Windows Certificate digital IDs in the list of trusted identities, select the
appropriate option in the Digital Signatures Advanced Preferences dialog box. (See
Setting Digital Signature preferences.)
3. Choose Document > Manage Digital IDs > Trusted Identities.
4. Click Add Contacts.
5. Do any of the following:
● If Windows Certificate digital IDs are allowed, select the appropriate directory and group.
● If you configured an identity search directory, select the appropriate directory and group.
You can then search for specific digital ID certificates. (See Configuring identity search
directories.)
● Click Browse for Certificates, locate the certificate file, and then click Open.
6. Click Add to Contacts List.
7. Select the added certificate in the Contact to Add list, and then click Contact Details.
8. In the Certificate Attributes dialog box, note the MD5 Fingerprint and the SHA-1
Fingerprint numbers. Confirm with the certificate's originator that the information is
correct. If the information isn't correct, the certificate shouldn't be trusted.
9. After you verify that the information is correct, click Set Contact Trust, specify trust
options, and then click OK.
To add a certificate using a signature in a PDF document:
1. In the Digital Signatures panel of the Preferences dialog box, specify the default signing
method.
2. Open the PDF document containing the user's self-signed signature.
3. Click the signature in the document to check whether it's valid.
4. Click Signature Properties, and then click Show Certificate.
5. In the Certificate Attributes dialog box, note the MD5 Fingerprint and the SHA-1
Fingerprint numbers. Confirm with the certificate's originator that the information is
correct. After you verify that the certificate information is correct, click Close, click Trust
Identity, click OK, specify trust options, and then click Import.
To delete a certificate from the list of trusted certificates:
1. Choose Document > Manage Digital IDs > Trusted Identities.
2. Select the certificate, and click Delete.
Checking information on certificates
The Certificate Attributes dialog box provides user attributes and other information on a
certificate. When other users import your certificate, they may ask you to check your
fingerprint information against the information they receive with the certificate. You can
check certificate information for your own digital ID files or for ID files that you import.
The Certificate Attributes dialog box provides the following information:
●
●
●
The distinguished name (DN) is the name, organization, and country that a user provides
when creating a profile. In Acrobat Self-Sign Security, the user DN and the certificate
issuer DN are the same because a certificate is always issued by the user rather than by a
third-party provider.
The serial number is a unique number that ensures no two certificates from the same DN
are identical.
The validation period specifies a span of time in which the certificate is valid. It begins
with the date and time the certificate was created.
To check information on your own certificate:
1. Do one of the following:
● For password-protected digital ID files, choose Document > Manage Digital IDs > My
Digital ID Files > My Digital ID File Settings. If prompted, select your digital ID, type the
password, and click OK. Select your digital ID, and then click Settings.
● If you use Windows Certificate Security, choose Document > Manage Digital IDs > My
Digital ID. Select your digital ID in the list, and then click Settings.
2. Click Show Certificate Details.
To check information on a certificate:
Do one of the following:
●
●
In the Signatures tab, right-click (Windows) or Control-click (Mac OS) a signature, and
then choose Properties. Click Show Certificate.
Choose Document > Manage Digital IDs > Trusted Identities. From the Display menu,
choose Certificates. Select the certificate, and then choose Edit. Click Certificate Details.
Configuring identity search directories
Identity search directories help you locate specific digital ID certificates from network
servers, including LDAP servers.
To configure an identity search directory:
1. Choose Document > Manage Digital IDs > Configure Identity Search Directories.
2. Click New, specify a directory name and server settings, and then click OK.
For more information on server settings, contact your system administrator.
Setting Digital Signature preferences
You can use the Digital Signatures panel of the Preferences dialog box to change the
appearance of your signature, specify a default security method, change validation
settings, and specify other advanced preferences.
To set Digital Signature preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
then select Digital Signatures.
2. Change the digital signature appearance. (See Creating a new signature appearance.)
3. Specify a default signing method. (See About digital ID providers.)
4. Under Verifying Signatures, do the following, and then click OK:
● Select whether to verify signatures when PDF documents are opened.
● Specify which security method to use for verifying signatures. (See About digital IDs and
certification methods.)
To set advanced digital signature preferences:
1. In the Digital Signature panel of the Preferences dialog box, click Advanced Preferences.
2. Select Ignore the Expiration Dates of Self-Signed Certificates When Verifying Signatures
if you don't want to verify expiration dates. If this option is not selected, you are notified
when a signature expired.
3. Select Require Certificate Revocation Checking for Validation to require certificates to be
checked against a list of excluded certificates during validation. A certificate revocation
list (CRL) contains a list of revoked but unexpired certificates. If this option is not
selected, the revocation status for non-author signatures is ignored.
4. Under Microsoft Windows Certificate Security, do the following, and then click OK:
● Specify whether you can import identities from the Windows Certificate Store into the list
of trusted identities. (See Building a list of trusted identities.)
● Specify whether to trust all root certificates in the Windows Certificate Store when
validating signatures. Be aware that selecting this option might compromise security.
Note: To revert to the default digital ID settings, click Reset.
Usage Rights
About usage rights
About passwords and document security
Getting information on PDF documents
Setting Trust Manager preferences
About usage rights
In Adobe Reader, you can add comments, fill in forms, and sign documents if the Adobe
PDF document has additional usage rights enabled. The Document Status dialog box
indicates which usage rights are enabled. These include the following:
Review & Comment
If enabled, you can add note comments, highlighting, and other review comments to the
document. You can also import and export comments, participate in reviews, and save the
PDF document. If Review & Comment is not enabled, you can view only existing
comments. (See About adding comments.)
Fill In Form
If enabled, you can fill in forms, import and export form data as an FDF file, and save the
document. (See Filling out forms.)
Sign
If enabled, you can digitally sign a PDF document and save it. If Digital Signatures is not
enabled, you can validate, view, and print PDF documents with digital signatures, but you
cannot sign documents. (See About signing PDF documents.)
To view usage rights:
Click an icon on the left side of the status bar at the bottom of the Adobe Reader window.
If the Document Status dialog box does not include Review & Comment, Fill In Form, or
Sign, the document does not include usage rights.
About passwords and document security
When creating Adobe PDF documents, authors can use password security to add
restrictions that can prevent a document from being opened, printed, or edited. PDF
documents that include such security restrictions are called restricted documents.
When someone sends you a restricted PDF document, you may need to enter a password
to open it. If a document is encrypted, you may not be able to open it without permission
from the person who created the document. In addition, restricted or certified documents
may prevent you from printing your files or copying information to another application. If
you're having trouble opening a PDF document, or if you're restricted from using certain
features, contact the PDF document author.
To view the security settings of an open document:
1. Choose File > Document Properties, and then click Security.
2. Note the actions that are not allowed, and then click OK.
When a document is restricted or has a special status, icons appear in the lower left
corner of the document window. Double-click a status icon to view more information.
Getting information on PDF documents
When you view a PDF document, you can get information on the file, such as the title, the
fonts used, and security settings. Some of this information is set by the person who created
the document, and some is generated by Acrobat.
To get information on the current document:
1. Choose File > Document Properties, or choose Document Properties from the document
pane menu, which is located just above the vertical scroll bar.
2. Select an option from the left side of the Document Properties dialog box:
Advanced
The Advanced panel shows PDF settings and reading options.
Base URL displays the base Uniform Resource Locator (URL) set for Web links in the
document.
Search Index displays the name of the autoindex associated with the file. Opening the file
adds the associated index to the list of indexes that can be searched.
The Trapped menu indicates whether trapping is applied to the file. Prepress software uses
this information to determine whether to apply trapping at print time.
Binding affects how the pages are arranged side by side when you view them using the
Continuous - Facing page layout. (See Setting the page layout and orientation.) This is for
matching the reading direction (left to right or right to left) of text in the document. Right
Edge binding is useful for viewing Arabic or Hebrew text or vertical Japanese text.
Language specifies the language for the screen reader. (See Using a screen reader.)
Description
The Description panel shows basic information about the document. The title, author,
subject, and keywords may have been set by the person who created the document in the
source application, such as Microsoft Word or Adobe InDesign, or by the person who
created the PDF document. You can search for these description items in Acrobat to find
particular documents.
Note that many search engines use the title to describe the document in their search results
list. If a PDF file does not have a title, the filename appears in the results list instead. A
file's title is not necessarily the same as its filename.
The PDF Information group box shows which PDF version the document is created in, the
page size, number of pages, and whether the document is tagged. This information is
generated automatically and cannot be modified.
Fonts
The Fonts panel lists the fonts and the font types used in the original document, and the
fonts, font types, and encoding used to display the original fonts.
If substitute fonts are used and you aren't satisfied with their appearance, you may want to
install the original fonts on your system or ask the document creator to re-create the
document with the original fonts embedded in it.
Security
The Security panel describes what activities, if any, are not allowed. (See About
passwords and document security.)
Setting Trust Manager preferences
Use the Trust Manager panel of the Preferences dialog box to change multimedia security
settings for trusted and non-trusted documents. For example, you can allow multimedia
files to be played in trusted documents and disallow them to be played in non-trusted
documents.
A document is trusted if it's added to the list of trusted documents and authors. If a
document is not trusted, you are prompted to add the document to this list when you try to
play a media clip in which the permission is set to Prompt. If you decide to add a certified
document to the list, both the document and the author's certificate are added to the list.
All documents certified by this author are trusted.
To set Trust Manager preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
then select Trust Manager.
2. Select whether you want to display security permissions for trusted documents or nontrusted documents.
3. Select whether the trusted documents (or non-trusted documents) can open other files or
launch applications.
4. Under Multimedia Permission Settings, select Allow Multimedia Operations to allow
media clips to be played. Select a multimedia player in the list box, and then change the
permission for the selected player to any of the following:
● Always to allow the player to be used without prompting.
● Never to prevent the player from being used.
● Prompt to ask whether the player can be used. This option lets you decide whether to add
a non-trusted document to the list of trusted documents when you try to play the media
clip using the selected player.
5. To clear the list of trusted documents and authors, click Reset List of Trusted Documents
and Authors.
6. Click OK.
For information on setting general multimedia preferences, see Setting Multimedia
preferences.
Printing
Printing Adobe PDF documents
Setting advanced print options
Printing over the Internet
Printing Adobe PDF documents
Most of the options in the Adobe Reader Print dialog box are the same as for other
applications. You can also print an Adobe PDF document to a mobile device over the
Internet. (See Printing over the Internet.)
To print an Adobe PDF document:
1. If necessary, do one of the following:
● To select pages to print, select thumbnails in the Pages panel. You can Ctrl-click
(Windows) or Command-click (Mac OS) thumbnails to select noncontiguous pages, or
Shift-click to select a contiguous range of pages. You can also select a contiguous page
range in the Print dialog box.
To select an area on a page to print, use the Select Text tool
and drag around the area
you want to print.
2. Use File > Print Setup to set general printing options. The available options vary with
different printers and drivers. See your printer driver documentation for details.
●
3.
4.
5.
6.
Click the Print button
, or choose File > Print.
Choose a printer from the list at the top of the Print dialog box.
In Mac OS, choose an option from the Presets pop-up menu.
In Windows, click Properties to set printer driver options. In Mac OS, set printer driver
options in the Print Center.
7. Select any of the following options, and then click OK (Windows) or Print (Mac OS).
Print to File (Windows)
Creates a device-dependent PostScript file of the document. For better results when
creating PostScript files, use the Save As PostScript command.
Current View
Prints the page area (including text, comments, and so on) that is visible in the current
view.
Current Page
Prints the page that is visible in the current view.
Pages From/To
Prints a range of pages. In Windows, if the Use Logical Page Numbers option is selected
in Preferences, you can enter page-position numbers in parentheses to print those pages.
For example, if the first page of a document is numbered iii, you can enter (1) to print that
page.
Page Scaling
Reduces and enlarges pages when printing.
●
●
●
None prints the upper left or center of a page (if auto-rotated and centered) without
scaling. Pages or selections that don't fit on the paper are cropped.
Fit to Paper reduces or enlarges each page to fit the currently selected paper size. If an
area is selected, it is scaled to fit to the printable area of the currently selected paper size.
Shrink Large Pages shrinks large pages to fit the currently selected paper size, but does
not enlarge small pages. If an area is selected and it is larger than the printable area of the
currently selected paper, it is scaled to fit the printable area.
Auto-Rotate and Center
Adjusts the PDF file's orientation to match the orientation specified in the printer
properties.
Choose Paper Source by PDF Page Size
(Windows) Uses the PDF page size to determine the output tray rather than the page setup
option. This is useful for printing PDF files that contain multiple page sizes on printers
that have different-sized output trays.
Print What
Specifies which visible content prints.
●
●
Document prints document contents and form fields.
Document and Comments prints document contents, form fields, and comments.
Printing Tips
If you are connected to the Internet, this option connects to the Adobe Web site for
information on how to troubleshoot printing problems.
Advanced
Opens one or more panels for setting additional printing options. (See Setting advanced
print options.) The options available also depend on your Acrobat application.
Setting advanced print options
The Advanced Print Setup dialog box is available for PostScript printers only.
To set options in the Advanced Print Setup dialog box:
1. In the Print dialog box, click Advanced. (See Printing Adobe PDF documents.)
2. For Language, specify which level of PostScript to generate for the pages. Choose the
level of PostScript appropriate for your printer.
3. For Font and Resource Policy, specify how fonts and resources in the document are sent
to a printer when those fonts and resources are not present on the printer.
● Send at Start downloads all fonts and resources at the start of the print job. The fonts and
resources remain on the printer until the job has finished printing. This option is the
fastest, but uses the most printer memory.
● Send by Range downloads fonts and resources before printing the first page that uses
them, and then discards them when they are no longer needed. This option uses less
printer memory. However, if a PostScript processor reorders the pages later in the
workflow, it might not reorder the font downloading correctly, resulting in missing fonts.
● Send For Each Page downloads all fonts and resources for a given page before the page
prints, and then discards the fonts when the page has finished printing. This option uses
the least printer memory.
4. Do any of the following, and then click OK:
● Select Download Asian Fonts to print documents with Asian fonts that are not installed on
the printer or embedded in the Adobe PDF document. The Asian fonts must be present on
the system in use. (See About downloading Asian fonts.)
● Select Discolored Background Correction to correct severe discoloration during printing,
such as white backgrounds printing as yellow.
● If normal printing doesn't produce the desired results, select Print As Image to print pages
as bitmap images. This option is not available for QuickDraw (Mac OS) printing.
Related Subtopics:
About downloading Asian fonts
About downloading Asian fonts
Select the Download Asian fonts option in the Advanced Print Setup dialog box if you
want to print an Adobe PDF document with Asian fonts, but the fonts are not installed on
the printer or embedded in the document. (Embedded fonts are downloaded whether or
not this option is selected.) You can use this option with a PostScript Level 2 or higher
printer. To make Asian fonts available for downloading to a printer, be sure you have
downloaded the fonts to your computer using the Custom or Complete installation option
during installation of Adobe Reader.
If Download Asian Fonts is not selected, the PDF document prints correctly only if the
referenced fonts are installed on the printer. If the printer has similar fonts, the printer
substitutes those. If there are no suitable fonts on the printer, Courier is used for the text.
If Download Asian Fonts does not produce the results you want, print the PDF document
as a bitmap image. Printing a document as an image may take longer than using a
substituted printer font.
Note: Some fonts cannot be downloaded to a printer, either because the font is a bitmap or
because font embedding is restricted in that document. In these cases, a substitute font is
used for printing, and the printed output may not match the screen display.
Printing over the Internet
You can send open Adobe PDF documents to printers and fax machines in the PrintMe
network using the third-party plug-in, PrintMe Internet Printing. You can also securely
store PDF files online for on-demand printing.
To print over the Internet:
1. Save the document, and then choose File > PrintMe Internet Printing.
2. In the PrintMe Networks dialog box, follow the prompts to sign up for a PrintMe user
account, or log into your existing account. If you need assistance, refer to the PrintMe
Help system.
Note: In Windows, you can also choose Programs > PrintMe Internet Printing Download
Driver from the Start menu to download the universal PrintMe driver, and then sign up for
a PrintMe user account. Using the universal PrintMe driver will allow you to print over
the Internet from any application installed on your computer.
Customization
Setting preferences
Viewing Adobe PDF documents from other applications
Updating
Upgrading
Setting preferences
You can use the Preferences dialog box in Adobe Reader to define a default page layout
and customize your application in many other ways. These preferences control the
application on your system; they are not associated with a particular Adobe PDF
document.
Note: If you install any third-party plug-ins, a Third-Party Preferences menu item appears
in the File menu. Use this menu to set preferences.
To set preferences:
1. Do one of the following:
● Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS).
● Choose Preferences from the document pane menu.
2. In the Preferences dialog box, select one of the preference categories from the list at the
left.
3. Select preference options for that feature, and then click OK. Click Cancel to leave the
settings unchanged.
Related Subtopics:
Preference categories
Startup preferences
Page Display preferences
General preferences
Full Screen preferences
Setting Multimedia preferences
Preference categories
You set the preference options by category.
Accessibility
Sets preferences for making Adobe PDF documents easier to access for vision- and
motion-challenged users. (See Setting Reading preferences.)
Digital Signatures
Sets the preferred security handler and the preferences for creating and managing digital
signatures and their appearance. (See Setting Digital Signature preferences.)
Forms
Sets preferences for the appearance and functionality of forms. (See Setting Forms
preferences.)
Full Screen
Sets preferences for navigation, transitions, and mouse behavior when documents are
viewed in full screen mode. (See Full Screen preferences.)
General
Sets miscellaneous preferences, including display and text and image selection
preferences. (See General preferences.)
Identity
Sets preferences for personal information used for authorship and digital signatures.
Internet
Sets Web browser and Internet connection options. You can set preferences to check your
default browser settings for compatibility with the application each time the application is
launched, and you can choose a connection speed that is used by the multimedia plug in.
This is also where you set your Internet connection setting. (For more information on
setting up Acrobat as a helper application in Windows, see Viewing Adobe PDF
documents in a Web browser (Windows).)
JavaScript
Sets preferences for enabling JavaScript. To access the JavaScript Reference Guide for
Acrobat, go to http://partners.adobe.com/ans/developer/acrosdk/main.html (English only)
on the Adobe Web site.
Multimedia
Sets the preferred media player to play movie and sound clips, as well other multimedia
options. (See Setting Multimedia preferences.)
Page Display
Sets options that define the page display. (See Page Display preferences.)
Reading
Sets read-out-loud options, such as pitch, volume, and speed, for speech used in voice
delivery, as well as reading order and screen reader options. (See Setting Reading
preferences.)
Search
Sets preferences for index-based searches and fast find. (See Setting Search Preferences.)
Smoothing
Sets preferences for smoothing text, line art, and images, as well as determining whether
CoolType is used. Smoothing the edges of text and monochrome images minimizes the
contrast between the background and the text or image, which sometimes improves the
quality of the display on-screen, especially with larger text sizes. CoolType lets you adjust
text display to work optimally with your monitor.
Start Up
Sets preferences for opening the application and opening documents. (See Startup
preferences.)
Trust Manager
Sets permissions for trusted entities. (See Setting Trust Manager preferences.)
Updates
Defines how often to check for software updates. (See Updating.)
Startup preferences
The Startup panel of the Preferences dialog box defines how documents open and how the
application starts up. It includes the following options:
Reopen Documents to Last Viewed Page
Determines whether documents open automatically to the last viewed page within a work
session.
Use Page Cache
Places the next page in a buffer even before the current page is viewed to reduce the
amount of time required to page through a document.
Allow Layer State to Be Set by User Information
Allows the author of a layered PDF document to specify layer visibility based on user
information.
Display the Document Status Dialog For
Determines which documents automatically show a status dialog box when they are
opened.
Display Splash Screen
Determines whether the application splash screen is displayed each time the application is
launched.
Use Only Certified Plug-ins
Ensures that only Adobe-certified third-party plug-ins are loaded.
Page Display preferences
The Page Display panel of the Preferences dialog box includes the following options for
the appearance of pages:
Default Page Layout
Sets the page layout used for scrolling when you first open a document.
Display Large Images
Displays large images. If your system is slow to display image-intensive pages, you may
want to not select this option.
Display Page to Edge
Eliminates the thin white border that is displayed around the edge of Adobe PDF pages
created by some applications. If you do not select this option, pages are printed with a
white border, as defined by the printer driver.
Display Transparency Grid
Displays the grid behind transparent objects.
Use Logical Page Numbers
Enables you to use the Number Pages command to display Adobe PDF page numbering
that matches the numbering printed on the pages. A page's number, followed by the page
position in parentheses, appears in the status bar and in the Go To Page and Print dialog
boxes. For example, if the first page in a document is numbered "i", it might appear as "i
(1 of 10)". If this option is not selected, page numbering information in documents is
ignored and pages are numbered using arabic numbers starting at 1. Selecting this option
should alleviate most cases of unexpected Go Back behavior in your Web browser.
Use Greek Text Below
Displays text below the designated point size as gray lines (or greeked text) to speed
display time.
Custom Resolution
Sets the monitor resolution.
Use System Setting
Uses the system settings for monitor resolution.
Default Zoom
Sets the magnification level for PDF documents when they are first opened. This value
overrides document settings.
Max Fit Visible Zoom
Sets the maximum magnification level for the fit visible view and for viewing articles.
General preferences
The General panel of the Preferences dialog box provides the following preference
options:
Enable Text Selection for the Hand Tool
Enables the Hand tool to automatically function as the Select Text tool when it hovers
over text in an Adobe PDF document.
Text Selection Margin Size
Sets the distance, in pixels, that the Select Text tool has to be from text before it changes
to a text selection cursor. You can set the value from zero to twenty pixels.
Column Selection Margin Size
Sets the distance, in pixels, that the Select Text tool has to be from the text selection
margin before it switches from text selection to column selection.You can set the value
from zero to twenty pixels. If you set the value at 0 pixels, you cannot select columns,
only text.
Show Tool and Property Button Labels
Determines how labels are used in the toolbars. However, if space in the toolbar area is
limited, labels may be hidden regardless of this setting.
Maximum Documents in Most-Recently Used List
Sets the maximum number of documents listed in the File menu (Windows) or when you
choose File > Open Recent File (Mac OS). The default is five for Windows and nine for
Mac OS.
Open Cross-Document Links in Same Window
Closes the current document and opens the document being linked to in the same window,
minimizing the number of windows open. If the document being linked to is already open
in another window, the current document is not closed when you click a link to the open
document. If you do not select this option, a new window is opened each time you click a
link to a different document.
Note: To override this setting, whether selected or deselected, press Ctrl (Windows) or
Option (Mac OS) when clicking a link.
Save As Optimizes for Fast Web View
Restructures a PDF document for page-at-a-time downloading from Web servers.
Emit Passthrough PostScript when Printing
Enables PostScript XObjects in the PDF file to be emitted when that PDF file is printed to
PostScript printer.
Enable Print Preview
Controls the display window in the Print dialog box that shows how the PDF will print.
Turning this off speeds up the Print dialog box display.
Use Single Key Accelerators to Access Tools
Enables you to select tools with a single keystroke. This is off by default.
Disable Edit Warnings
Disables warning boxes that would normally open when you delete items such as links,
pages, page thumbnails, and bookmarks, for example.
Full Screen preferences
The Full Screen panel of the Preferences dialog box provides the following navigation and
appearance options when an Adobe PDF document is being viewed in Full Screen view.
Advance Every
Specifies whether to advance automatically from page to page every set number of
seconds. You can page through a document using mouse or keyboard commands even if
automatic paging is selected.
Loop After Last Page
Lets you page through a PDF document continuously, returning to the first page after the
last. This option is typically used for setting up kiosk displays.
Escape Key Exits
Lets you exit Full Screen view by pressing the Escape key. If this option is not selected,
you can exit by pressing Ctrl+L (Windows) or Command+L (Mac OS).
Left Click to Go Forward One Page; Right Click to Go Back One Page
Lets you page through an Adobe PDF document by clicking the mouse. You can also page
through a document by pressing Return, Shift-Return (to go backward), or the arrow keys.
Ignore All Transitions
Removes transition effects from presentations that you view in Full Screen view.
Default Transition
Specifies the transition effect to display when you switch pages in Full Screen view and
no transition effect has been set for the document being viewed.
Mouse Cursor
Specifies whether to show or hide the cursor.
Background Color
Specifies the window's background color in Full Screen view. If you choose Custom, you
can select a color from the system color palette.
Setting Multimedia preferences
You can select the preferred media player to play sound and movie clips, determine
whether the Player Finder dialog box is displayed, and set multimedia accessibility
options for visually impaired users. For example, some movie clips include subtitles,
dubbed audio, or supplemental text captions. You can determine whether these items are
displayed when the movie is played in your Adobe PDF document.
To change multimedia preferences:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS), and
then select Multimedia from the left side of the dialog box.
2. From the Preferred Media Player menu, select an option to determine the default player
that will play the media clip.
3. Under Accessibility Options, select which special features are allowed to be played,
specify the preferred language for the media in case multiple languages are available, and
then click OK.
For information on setting multimedia preferences for trusted documents, see Setting
Trust Manager preferences.)
Viewing Adobe PDF documents from other applications
Several applications allow you to view an Adobe PDF document in Adobe Reader without
leaving the original application.
Related Subtopics:
Viewing Adobe PDF documents in a Web browser (Windows)
Viewing Adobe PDF documents in a Web browser
(Windows)
Adobe Reader installs plug-ins that make viewing Adobe PDF documents on the Web
easy. You can view PDF documents in your browser, or you can set up Adobe Reader to
work as a helper application so that when you open or download PDF documents from the
Web they open in a separate Adobe Reader window.
You can view the PDF document in the Web browser if you are using Internet Explorer
5.0 or later, Netscape Navigator 7.0 or later, or America Online 6.0 or later. Because
keyboard commands may be mapped to the Web browser, some Adobe Reader shortcuts
may not be available. Similarly, you may need to use the tools and commands in the
Adobe Reader toolbar rather than the browser toolbar or menu bar. For example, to print a
PDF document, you need to use the Print button in the Adobe Reader toolbar rather than
the File > Print command in the browser. (In Internet Explorer, you can use the File >
Print, Edit > Copy, and Edit > Find commands on the Internet Explorer toolbar.)
Note: Netscape Navigator 6.0 is not compatible with Adobe Reader's Web browser plugin and does not support viewing PDF documents in the browser.
You can set your preferences to launch Adobe Reader as a separate application outside
your browser and automatically open linked PDF documents in Adobe Reader. In this
mode you cannot use Fast Web Viewing, form submittal in a browser, or search
highlighting on the Web.
To use Adobe Reader as a helper application:
1. Choose Edit > Preference, and select Internet. (You can also choose Preferences from the
document pane menu.)
2. Deselect Display PDF in Browser, and click OK.
To set browser and Internet preferences:
Choose Edit > Preferences, and select Internet in the left pane. (You can also choose
Preferences from the document pane menu.) Set the following options and then click OK.
Display PDF in Browser (Windows only)
Displays any PDF document opened from the Web inside the browser window. If this
option is not selected, PDF documents open in a separate Adobe Reader window.
Check Browser Settings When Starting Reader
Checks your default browser settings for compatibility with the application each time the
application is launched.
Allow Fast Web View
Downloads PDF documents for viewing on the Web one page at a time. If this option is
not selected, the entire PDF file downloads before it is displayed. If you want the entire
PDF document to continue downloading in the background while you view the first page
of requested information, also select Allow Speculative Downloading in the Background.
Allow Speculative Downloading in the Background
Allows a PDF document to continue downloading from the Web, even after the first
requested page displays. Downloading in the background stops when any other task, such
as paging through the document, is initiated in Acrobat.
Connection Speed
Choose a connection speed from the menu. This setting is also used by the multimedia
plug in.
Internet Settings
Click to set up your Internet connection. Follow the prompts, or consult your ISP provider
if you need help.
Updating
Your software can automatically check for updates, which helps ensure that you are using
the latest version. Use the Updates panel in the Preferences dialog box to determine how
often to check for updates.
To update or set updating preference options:
1. Choose Edit > Preferences (Windows) or Adobe Reader> Preferences (Mac OS), and then
select Updates on the left side of the dialog box. (You can also choose Preferences from
the document pane menu.)
2. Do one of the following:
● For Check for Updates, specify how often you want to check for updates. (If you want to
turn off automatic updating, choose Manually.)
● Click View Notifications to preview any notifications before deciding whether to update.
Click OK to exit the dialog box.
3. If you don't want Acrobat to display a notification when updates have been checked for,
deselect Show Auto-Update Confirmation Dialog.
4. Deselect Display Notification at Startup if you don't want to be advised about available
updates when you launch Acrobat.
5. Click OK.
You can also check for updates by choosing Help > Updates.
Upgrading
To upgrade from Adobe Reader to Acrobat, Choose Help > Purchase Adobe Acrobat, and
follow the prompts to purchase and install Acrobat.
Buying and Viewing eBooks
About eBooks
Activating your eBooks account
Obtaining eBooks
Reading eBooks
Using My Bookshelf
About eBooks
Adobe eBook PDF files (eBooks) are PDF files that have been packaged by the Adobe
Content Server to protect the copyright of the author or publisher. As with any Adobe
PDF file, eBooks can be moved, copied to a folder or a CD, posted on the Web, or sent as
an email attachment. You can use My Bookshelf to access and manage your eBooks.
eBooks are typically bought from online bookstores, borrowed from online lenders, or
exchanged among users. To read an eBook, you must have a license to open and read the
eBook (generally provided by the seller or lender) and activate Adobe Reader as an eBook
Reader.
If you are not using the full version of Adobe Reader, you need to install the eBooks plugin before you can use this feature. If you are using Adobe Reader to open an eBook for the
first time, you are prompted to install the eBooks plug-in.
To install the plug-ins prior to opening a file:
1. Do one of the following:
● Choose Help > Updates.
● Choose Edit > Preferences > Update (Windows) or Adobe Reader > Preferences >
Updates (Mac OS), and click Update Adobe Reader Now.
2. Select eBooks Package from the Available list, and then click Update.
Activating your eBooks account
Before you can use Adobe Reader to purchase or read eBooks, you must activate the
application as an eBook reader by creating an Adobe DRM Activator account. You must
activate all devices, including PDAs, on which you plan to use eBooks. To read Adobe
eBooks on a Palm OS handheld device, download and install Adobe Reader for handheld
devices. To download the Adobe Reader for handheld devices, visit the Adobe Web site.
If you did not create an eBooks account when you first installed Adobe Reader, you are
prompted to do so the first time you attempt to download, read, or send an eBook to a
mobile device or access the Adobe DRM Activator Web site.
To create an eBooks account:
1. Connect to the Internet.
2. In Adobe Reader, choose Tools > eBook Web Services > Adobe DRM Activator.
3. In the dialog box, click Yes to launch your browser and connect to the Adobe DRM
Activator Web site.
Note: To activate the eBooks Reader software, you need your Adobe ID and password or
your Microsoft .Net Passport ID and password. If you are a new user, follow the on-screen
prompts to create an ID and password.
To use a handheld device as an eBooks Reader:
1. Place the handheld device in its synchronization cradle.
2. In Adobe Reader, choose Tools > eBook Web Services > Adobe DRM Activator.
3. Click the Activate Palm OS Device button .
Obtaining eBooks
Adobe eBook PDF files can be purchased from retailers, borrowed from libraries, or
exchanged among users.
To display the eBooks button on the toolbar:
Choose View > Task Buttons > eBooks.
Related Subtopics:
Downloading eBooks
Viewing permissions for an eBook
Borrowing eBooks from an online library
Sending an eBook to another device
Sharing eBooks
Downloading eBooks
Before you can download an eBook, you must activate Adobe Reader as an eBook reader
by creating an eBook account. (See Activating your eBooks account.)
To download eBooks:
1. Connect to the Internet.
● In Adobe Reader, do one of the following:
●
On the toolbar, choose eBooks
> Get eBooks Online.
Choose File > My Bookshelf, and then click the eBooks Online button
.
● Choose Tools > eBook Web Services > Adobe eBook Central, and then navigate to the
Adobe eBook Mall home page.
2. From the Adobe eBook Mall Web page, follow the on-screen prompts to buy or borrow
eBooks.
●
Note: If you are browsing eBook Web sites and do not have Adobe Reader open, Adobe
Reader automatically launches when you download the eBook.
3. If you download only one eBook, you are asked if you want to read the document
immediately. Do one of the following:
● Click OK to open the eBook.
● Click Close to close the dialog box and open My Bookshelf. (See Using My Bookshelf.)
If the download fails, the dialog box times out and you can retry the download later. If an
eBook downloads partially, a message is displayed in the thumbnail view of the eBook
prompting you to finish the download. By default, eBooks are downloaded in the My
Documents/My eBooks directory (Windows 2000 and later) or in the Documents/My
eBooks folder (Mac OS).
Viewing permissions for an eBook
All eBooks contain permissions set by the publisher that specify how many times you can print and
copy an eBook, and when the document expires. These permissions are saved with the document and
downloaded when you borrow or purchase an eBook.
To view permissions settings:
1. Open an eBook.
2. Choose File > Document Properties, and then select Security from the list at the left.
3. In the Document Securities section of the Document Properties dialog box, click Show Details.
Note: You can not change the Security Method or Security Settings for Adobe DRM documents.
eBook permission settings
Borrowing eBooks from an online library
You can borrow, or "check out," eBooks from an eBook library in the same way that you
borrow printed books. Borrowed eBooks expire at the end of the loan period and are
returned, or "checked in," automatically, so you never have to worry about overdue fees.
Because some online libraries limit the number of eBooks that you can borrow at a time,
you may want to return a borrowed eBook before it is due. Borrowed eBooks appear in
My Bookshelf with a Time-out icon
displayed next to the thumbnail of the book. You
can click the Time-out icon to view when the eBook expires.
To borrow an eBook from an online library:
1. Locate and select the book you want to borrow.
2. Follow the prompts to complete the download process.
To return an eBook to an online library:
1. Connect to the Internet.
2. Click the Time-out icon
next to the eBook thumbnail.
3. In the Document Expiration dialog box, do one of the following:
● Click Return to Lender.
● Right-click (Windows) or Control-click (Mac OS) and select Return to Lender.
Note: eBooks borrowed from a library generally cannot be sent by email or shared with
other users. You can send a borrowed eBook to a mobile device, however, you can not
return the eBook from the mobile device. The eBook will continue to honor the expiration
settings and will expire when due.
Sending an eBook to another device
You can send your eBooks to any computer or device that has Adobe Reader installed and
activated as an eBook Reader. Sending an eBook to a mobile device is very much like
sending any PDF document to a mobile device.
To send an eBook to a handheld device:
1. Do one of the following:
On the toolbar, choose eBooks
● Choose File > My Bookshelf.
2. Do one of the following:
●
●
●
> My Bookshelf.
In My Bookshelf, click the Send to Mobile Device button
.
Right-click (Windows) or Control-click (Mac OS) and select Send to Mobile Device.
The specific procedures for sending an eBook to another device depend on the type of
mobile device you have installed.
Note: Non-DRM PDF documents cannot be sent to a mobile device from My Bookshelf.
Sharing eBooks
You can email an eBook to someone else if the eBook contains a URL for the eBook
retailer that the recipient can click to open the eBook PDF file. If the recipient attempts to
open an eBook file for which they do not have a license or permission, a dialog box
prompts them to obtain the license from the retailer.
To email an eBook:
1. Select the book icon
or book title icon
2. Do one of the following:
in My Bookshelf.
Click the Email button
.
● Choose File > Email.
● Right-click (Windows) or Control-click (Mac OS) and select Email.
3. Select the email option you want to use, and click OK.
●
The URLs for the Adobe Reader product pages are automatically included in the body of
the email.
Reading eBooks
You can read an eBook much the same way you would any other PDF document. While
reading an eBook you may want to do the following:
●
●
●
Use the Read Out Loud feature. (See Using the Read-Out-Loud feature.)
Smooth text to improve readability. (See Smoothing text for improved readability.)
Annotate the eBook by highlighting text, adding notes, and copying text and objects in an
eBook. (See Adding note comments.)
Related Subtopics:
Opening eBooks
Smoothing text for improved readability
Checking the meaning of words in an eBook
Opening eBooks
You can open an eBook directly from your eBooks folder or from the My Bookshelf
dialog box. If you close an eBook and reopen it at a later time, the last page you viewed is
displayed.
To open an eBook:
Do one of the following:
●
Choose File > Open, locate the eBook, and double-click to open the file.
Choose File > My Bookshelf, and then double-click the eBook or select the eBook and
●
click the Read button
.
Right-click (Windows) or Control-click (Mac OS) and select Read.
●
Smoothing text for improved readability
You can set preferences for smoothing text, line art, and images, as well as determining
whether CoolType is used to improve readability when viewing an eBook. Smoothing
text, line art, and images can improve the quality of the display on-screen, especially with
larger text sizes, by minimizing the contrast between the background and the text or
image.
To set Smoothing preferences:
1. In Adobe Reader, choose Edit > Preferences (Windows) or Adobe Reader > Preferences
(Mac OS), and select Smoothing in the Preferences dialog box.
2. Select whether to smooth text, line art, or images. The default is to smooth both text and
images.
3. Select Use CoolType to adjust Adobe PDF text display to work optimally with your
monitor. This is recommended for laptops and handheld devices.
4. For CoolType, the type sample that looks the best. Click Next to see additional samples;
click Previous to return to the previous samples.
5. Click OK to apply the settings and close the Preferences dialog box.
Checking the meaning of words in an eBook
You can use the Select Text tool to check the meaning of words on the Internet.
To check the meaning of words:
1. Use the Select Text tool
to select the word or phrase you want to check.
2. Right-click (Windows) or Control-click (Mac OS), and choose Look Up "selected word".
Your browser launches automatically to Dictionary.com (English only) and the selected
word or phrase is checked.
Using My Bookshelf
You access and manage your eBooks, as well as other Adobe PDF files using My Bookshelf.
My Bookshelf
To open My Bookshelf:
Do one of the following:
●
●
On the toolbar, choose eBooks > My Bookshelf
Choose File > My Bookshelf.
.
Note: My Bookshelf opens automatically when you download an eBook PDF file and you do not open the book
immediately.
To close My Bookshelf:
Click the Close button.
Related Subtopics:
Viewing the contents of My Bookshelf
Adding Adobe PDF documents to My Bookshelf
Organizing eBooks
Backing up eBooks on your computer
Viewing the contents of My Bookshelf
The contents of your library are displayed in My Bookshelf as a series of thumbnails or as a
list of book titles with author, access, and category information. When you select an eBook,
information such as the publisher, number of pages, and ISBN of the eBook is displayed at
the bottom of the My Bookshelf dialog box.
To change the display of the library contents:
Do one of the following:
●
●
Click Thumbnail View
Click Detail View
the library.
to display thumbnails of all the books in the library.
to list the title, author, access information, and category of all books in
Library contents A. Thumbnail View B. Detail View
To sort the library contents in Detail View:
Select the column heading to sort the eBooks by title, author, date last accessed, or category
in ascending or descending order.
To refresh My Bookshelf:
Right-click (Windows) or Control-click (Mac OS) and select Refresh My Bookshelf.
Adding Adobe PDF documents to My Bookshelf
You can also add Adobe PDF documents to My Bookshelf. For example, you might want
to include technical papers in Adobe PDF format in your library. You can open and
manage these PDF documents in the same way as you open and manage eBooks.
To add a PDF document to My Bookshelf:
1. In My Bookshelf, click Add File.
2. In the Add File dialog box, locate and select the PDF document, and then click Add.
Organizing eBooks
You can organize your eBooks into categories to make them easier to manage. You can
use the predefined categories or define your own. eBooks can be assigned one or two
categories. For example, an eBook on learning how to resolve conflict might be stored
under "Business" and "Self-improvement."
Category menu in My Bookshelf
To add or edit categories:
1. Choose File > My Bookshelf, and then choose Edit Categories from the category menu.
2. In the Bookshelf Categories dialog box, do one of the following, and then click OK:
● To add a new category, type the name of the category in the text field and click Add.
● To delete a category, select the category and click Delete.
● To change the name of a category, select the name and edit it in the text box. You cannot
edit the names of the predefined categories.
To assign categories:
1. Choose File > My Bookshelf.
2. Select an eBook.
3. Do any of the following:
● To assign the eBook to one category, select a category from the Category 1 menu.
● To assign the eBook to another category, select a category from the Category 2 menu.
Backing up eBooks on your computer
It is a good idea to create backup copies of eBooks and other Adobe PDF files to protect
against accidental deletion, hardware failures, and other losses. You can back up any of
the eBooks you have stored in My Bookshelf.
To back up eBooks:
1. Choose File > My Bookshelf.
2. Click the Backup button, and from the Backup menu, choose whether to back up all
eBooks, all documents, or specific categories.
3. Select Include User Comments and Markup if you want to save comments and markups
that you have made in the eBooks.
4. Click OK, and browse to choose a location in which to store the backed up library.
Note: The eBook Reader must be activated before you can back up or restore the library.
To restore an eBook:
1.
2.
3.
4.
Choose File > My Bookshelf.
Click the Backup button, and then select Restore.
Locate the directory that contains the contents you want to restore.
Select Include User Comments and Markup if you want to restore the comments and
markups that you have stored in the eBook, and then click OK.
To save a copy of an individual eBook:
1. In My Bookshelf, select the icon or title of the eBook to be copied.
2. Do one of the following:
Click the Save a Copy button
.
● Right-click (Windows) or Control-click (Mac OS) and select Save a Copy.
3. In the Save Copy dialog box, select the directory in which you want to save the eBook,
and click Save.
●
Enhancing Accessibility
About accessibility
Using a screen reader
Enhancing visibility
Scrolling automatically
Using keyboard shortcuts for menu commands and navigation
About accessibility
Various accessibility features are available for both Windows and Mac OS platforms.
Accessibility features are tools and resources that make it easier for vision- and motionchallenged users to access information and controls for Adobe PDF documents. Several
features address specific accessibility issues:
●
●
●
●
Speech functionality, including support for utilities and devices that read visual elements,
controls, and text, and convert them into spoken language. (See Using a screen reader.)
Visibility adjustments to make text and graphics easier to view for people with a limited
range of vision. (See Enhancing visibility.)
Navigation through documents using auto-scroll, to reduce required keyboard and actions.
(See Scrolling automatically.)
Keyboard alternatives to mouse actions. (See Using keyboard shortcuts for menu
commands and navigation.)
Using a screen reader
Adobe Reader supports several screen reader applications and other assistive technologies
that enable visually impaired users to interact with computer applications. Please refer to
the documentation for that application or device to get information on its installation and
interaction with Adobe Reader. Or, you can use the text-to-speech engines built into the
Windows and Mac OS platforms to read the document out loud.
You can use the Preferences dialog box to control certain interactions between the screen
reader and the Adobe PDF file. (See Setting Reading preferences.)
Note: Some PDF files are intrinsically more accessible than others. The difference
depends on the type of logical structure the author used in creating the PDF file and on
various properties and options the author selected for the document. If a PDF document is
poorly structured, you cannot fix it with Adobe Reader, but you can try to improve the
situation by changing some preferences settings. (See Selecting a reading-order.)
Related Subtopics:
Using the Read-Out-Loud feature
Setting Reading preferences
Selecting a reading-order
Using the Read-Out-Loud feature
You can use the Read-Out-Loud feature to read aloud as much of an Adobe PDF
document as you need: a page, a section, or the entire document.
Note: The Read-Out-Loud feature can read the text of a PDF file out loud, but is not a
screen reader. Some systems may not support this feature.
To read a document out loud:
1. Open the Adobe PDF document you want to read, and then navigate to the page on which
you want to start reading.
2. Choose View > Read Out Loud > Read This Page Only or Read To End Of Document.
To interrupt the read-out-loud feature:
Choose View > Read Out Loud > Pause or Stop.
Setting Reading preferences
You can use the Reading preferences to change the volume, speed, and order in which
documents are read out loud.
Note: For information on other preferences that affect accessibility, see Enhancing
visibility.
On pages with multiple columns or stories, the natural visual progression through various
blocks of text may be complicated, especially if the page design is complex. This can also
happen with older documents that are poorly structured or have other inherent problems.
When you experience difficulties reading a document with a screen reader, changing the
following reading-order preference options can sometimes help:
To set preferences for reading out loud:
1. Choose Edit > Preferences (Windows) or Adobe Reader > Preferences (Mac OS) and
select Reading.
2. Choose the options you want. For details on the reading-order options, see Selecting a
reading-order.
3. For Read Out Loud Options, select the settings you want for Volume, Voice, Pitch, and
Words Per Minute.
Note: The Pitch and Words Per Minute options are available only when you deselect Use
Default Speech Attributes.
4. For Reading Order Options, select a Reading Order option, and choose whether to
override the reading order in tagged documents. For details, see Selecting a reading-order.
5. For Screen Reader Options, select Deliver Data in Pages When Document Exceeds, and
then type a number for the amount of pages to download (default is 10 pages).
6. Click OK.
Selecting a reading-order
The available settings include the following:
●
●
●
Use Infer Reading Order from Document (recommended) to deliver words according to
the set tagging order. If it is untagged, a sophisticated structure-inference process
determines the most likely reading order. Unless you experience unsatisfactory results
with a specific document, leave this option selected.
Left-to-right, Top-to-Bottom reading order reads the text strictly according to its
placement on the page.
Use Reading Order in Raw Print Stream to deliver words in the order in which they were
recorded in the print stream.
Enhancing visibility
Various options for making it easier to see and read Adobe PDF documents on screen are
available. You can enlarge small type and adjust the colors of text and background. You
can magnify the displayed document using the Viewing toolbar, the Zoom options on the
status bar, or the commands on the View menu. (See Magnifying and reducing the view.)
You can enlarge or reduce the font size of the text with the Options menu on the
Bookmarks tab.
You can set the background color of pages and the color of the text in the Preferences
dialog box. These preferences affect your view of all PDF documents, but they do not
affect printing or what other users see when they view the same documents on another
computer.
To change background and text colors:
1. Choose Edit > Preferences (Windows) or Adobe Reader >Preferences (Mac OS) and
select Accessibility.
2. Select Replace Document Colors.
3. (Windows only) To change the text color and document background to the standard color
scheme for Windows, Select Use Windows Color Scheme.
Note: If you do not want to change the color of text that is already colored, select Change
Only the Color of Black Text, and then click OK.
4. To change the background color, click the Page Background swatch.
5. Do one of the following:
● Click a color swatch for one of the preset colors.
● Click Other Color, and then define and select a custom color in the color picker.
6. To change the text color, click Document Text, and then select a preset or custom color as
in step 5.
The Accessibility preferences change only the colors for the page background and
document text. Additional color options that affect other areas of the on-screen display are
located on the Forms, Full Screen, Layout Grid, and Spelling panels of the Preferences
dialog box.
Note: You can also improve the legibility of text--especially for a laptop or LCD screen
display--using the Smoothing panel of the Preferences dialog box. (See Smoothing text for
improved readability.)
Scrolling automatically
The automatic scrolling feature makes it easier to scan through a long document. You can
scroll through pages without using keystrokes or mouse actions.
To scroll automatically through a document:
1. Choose View > Automatically Scroll.
2. Do any of the following:
● To change the scrolling speed, press a number key where 9 is the fastest and 0 is the
slowest or press the Up or Down arrow keys.
● To reverse the direction of the scrolling, press the hyphen or minus sign key.
● To jump to the next or previous page, press the Left or Right arrow keys.
3. To stop automatic scrolling, press ESC or choose View > Automatically Scroll again.
Using keyboard shortcuts for menu commands and
navigation
You can control many navigation functions from the keyboard instead of the mouse. See
Keyboard Shortcuts.
Mac OS 10.1.2 (and later) include more keyboard access features than earlier versions.
In Windows, some of the keyboard shortcuts used to navigate in Adobe Reader may differ
from those used in other Windows applications.
Related Subtopics:
Setting up full keyboard access (Mac OS only)
Using shortcuts within Microsoft Internet Explorer (Windows only)
Setting up full keyboard access (Mac OS only)
Beginning with Mac OS 10.1.2, Macintosh users can navigate and interact within the
Adobe Reader work area and Adobe PDF documents by setting up the appropriate systemlevel preferences.
To set up full keyboard access:
1.
2.
3.
4.
On the Apple menu, choose System Preferences, and select Keyboard.
In the Keyboard Preferences dialog box, select the Full Keyboard Access tab.
Select the Turn On Full Keyboard Access and Any Control.
Choose System Preferences > Quit System Preferences.
When you open Adobe Reader within a Web browser, keyboard commands are mapped
first to the Web browser. Consequently, some keyboard shortcuts may not be available for
Adobe Reader or may not be available until after you shift the focus to the PDF document.
Using shortcuts within Microsoft Internet Explorer
(Windows only)
You can use the keyboard to control Adobe Reader within Microsoft® Internet Explorer.
At first, the focus is on the Web browser, so any keyboard shortcuts you use act according
to their Internet Explorer functions for navigation and selection.
Pressing the Tab key shifts the focus from the browser to the Adobe Reader document and
application, and the navigation and command keystrokes will function normally. Pressing
Ctrl + Tab shifts the focus from the document back to Internet Explorer.
Using the Image Viewer and Picture Tasks Plug-ins
About Image Viewer and Picture Tasks
Using Picture Tasks features
Exporting pictures
Editing pictures
Printing pictures
About Image Viewer and Picture Tasks
The Image Viewer plug-in enables you to view Adobe PDF multimedia slideshows and
eCards (personal greetings sent via email) that were created with Adobe Photoshop®
Album. You can also use the Picture Tasks plug-in to export, edit, and print JPEGformatted pictures contained within a slideshow or an eCard. (See Using Picture Tasks
features.)
The Picture Tasks plug-in is specifically designed to allow you to extract JPEG formatted
pictures sent to you in an Adobe PDF file that was created with Adobe Photoshop Album,
Adobe Photoshop® Elements 2.0, or Adobe Acrobat using JPEG source files. With
Picture Tasks, you can export and save the pictures to your local machine, and edit them
using Photoshop or Photoshop Elements. You can also print them locally using standard
photo print sizes and layouts, or send them to an Online Services provider and have the
prints mailed directly to you.
Note: Picture Tasks does not support JPEG-formatted PDF files created from other
applications, or Adobe PDF files with ZIP compression created using Photoshop Elements
2.0.
If you are not using the full version of Adobe Reader, and try to open a slideshow, eCard,
or a Picture Tasks enabled Adobe PDF file for the first time, you are prompted to install
the Image Viewer and Pictures Tasks plug-ins.
To install the plug-ins prior to opening a file:
1. Choose Help > Updates.
2. Select Multimedia Package, and click Install. The Multimedia Package contains the
Multimedia, Image Viewer, and Picture Tasks plug-ins and installs all three at the same
time.
Using Picture Tasks features
Picture Tasks features are activated in the toolbar every time you open a Picture Tasksenabled Adobe PDF file. You can open the Picture Tasks page in the How To window for
links to key features.
To open the Picture Tasks page in the How To window:
On the toolbar, do one of the following:
●
Choose Picture Tasks
> How To.. Picture Tasks.
●
On the toolbar, click Picture Tasks
.
Picture Tasks toolbar and Picture Tasks page in the How To window
Exporting pictures
Use the export function of the Picture Tasks plug-in to save any number of pictures
contained within an Adobe PDF file to your local machine.
To export pictures:
1. Do one of the following:
●
●
2.
●
●
3.
4.
●
●
5.
On the toolbar, choose Picture Tasks
> Export Pictures.
In the How To window, click Export Pictures.
In the Export Pictures dialog box, do one of the following:
To export one or more pictures, select each picture you want to export.
To export all pictures, click Select All.
To change the location where the pictures are saved, in the Save In section, click Change,
select the location, and click OK.
In the File Names section, do one of the following:
Select Original Names to save the pictures using their original filename.
Select Common Base Name, and enter a base filename to save the pictures using a
filename common to all the pictures. Each picture is saved with the common filename and
appended with a number to differentiate the pictures. For example, if you chose to export
three pictures and assigned the filename "Sunset," the pictures are saved as Sunset1.jpg,
Sunset2.jpg, and Sunset3.jpg.
Click Export.
Editing pictures
You can edit exported pictures on your local machine using Adobe Photoshop, Photoshop
Elements, or other image editing application.
If you use the Export and Edit Pictures command, the pictures are exported, saved, and
automatically opened in a photo editing application.
Note: When you export pictures from an Adobe PDF file and then edit pictures in a photo
editing application, the changes you make are not reflected in the PDF file that contains
the original pictures.
To export and edit pictures:
1. Do one of the following:
●
●
2.
●
●
3.
4.
●
●
5.
6.
On the toolbar, choose Picture Tasks
> Export and Edit Pictures.
In the How To window, click Export and Edit Pictures.
In the Export and Edit Pictures dialog box, do one of the following:
To edit one or more pictures, select each picture you want to edit.
To edit all the pictures, click Select All.
To change the location where the pictures are saved, in the Save In section, click Change,
select the location, and click OK.
In the File Names section, do one of the following:
To save the pictures using the original filename, select Original Names.
To save the pictures using a name common to all the pictures, select Common Base Name,
and enter the base file name in the text box. Each filename is appended with a number to
differentiate the pictures. For example, if you chose to export three pictures and assigned
the filename "Sunset," the pictures are saved as Sunset1.jpg, Sunset2.jpg, and Sunset3.jpg.
Select an application to edit the pictures. To change the editing application, click Change,
locate the new editing application, and click Open.
Click Edit. The editing application launches, opening all the pictures you selected. You
can then edit and save them separately.
Printing pictures
You can print pictures from the current Adobe PDF document to your local printer using
standard photo print sizes, or you can use an online service and have the photos mailed
directly to you.
Related Subtopics:
Printing pictures on a local printer
Ordering prints online
Printing a project
Printing pictures on a local printer
You can use the Print Pictures dialog box to print any number of pictures in just a few steps.
Print Pictures dialog box
To print pictures:
1. Do one of the following:
On the toolbar, choose Picture Tasks
> Print Pictures.
● In the How To window, click Print Pictures.
2. In the Select Pictures dialog box, do one of the following:
● To print one or more pictures, select each picture you want to print.
● To print all pictures, click Select All.
3. Click Next.
4. Specify the desired options, and then click Next.
● Select the Layout Size to determine the size of the printed page.
● Select the Print Size to determine the size of the pictures on the page.
● Select Print Single Photo Per Page if you want only one picture per page.
● Select Crop to Match if you want the image to fill the selected print size. This option eliminates any extra
white space around a picture that may result from the differences between the picture size and the chosen
print size.
● Type a number in the Use Each Photo (#) Times box to indicate how many of each picture you want to
print.
●
Note: When you make changes in the Print Pictures dialog box the changes are applied to all selected
pictures.
5. In the Print dialog box, set the desired options, and click OK. (See Printing Adobe PDF documents)
Note: If the print layout exceeds the available print area on the paper, you will be prompted to choose
another option.
Ordering prints online
Using the Online Services feature you can send images to online printing service providers
and have the prints mailed directly to you. The online service list may be updated each
time you order prints online, so check it occasionally for new services.
Online Services dialog box
To order pictures online:
1. Do one of the following:
On the toolbar, choose Picture Tasks
> Order Prints Online.
● In the How To window, click Order Prints Online.
2. In the Select Pictures dialog box, do one of the following:
● To print one or more pictures, select each picture you want to print.
● To print all the pictures, click Select All.
3. Click Next.
●
Note: The first time you use an online service, an End User License Agreement appears.
Click Agree to continue.
4. Choose a service from the list in the Online Services Wizard (Windows) or Online
Services Assistant (Mac OS) dialog box, and follow the prompts. If you need help, refer to
the service provider's customer service or help system.
Printing a project
A PDF project file is defined as an Adobe PDF file that was created using a specific
template in Photoshop Elements 2.0 or Photoshop Album 1.0, such as a calendar or photo
album. You can send the entire project to be printed using the Order Project Online
feature. Once you've uploaded your project file, you can view your project, select the print
options, and complete the order process on the online service provider's Web site.
Note: The online service provider is determined by the template that was used to create
the PDF project file in Photoshop Elements 2.0 or Photoshop Album 1.0.
To order a project for printing:
1. Do one of the following:
●
●
On the toolbar, choose Picture Tasks
> Order Project Online.
In the How To window, click Order Project Online.
Note: The first time you use an online service, an End User License Agreement appears.
Click Agree to continue.
2. Click Next.
3. Choose a service from the list in the Online Services Wizard (Windows) or Online
Services Assistant (Mac OS) dialog box, and follow the prompts. If you need help, refer to
the service provider's customer service or help system.
Frequently Asked Questions
General troubleshooting
PDF edit troubleshooting
Print troubleshooting
General troubleshooting
Where can I get up-to-date information on Adobe Reader support issues?
If you have access to the Internet, choose Help > Online Support in Adobe Reader. On
this Web site, you can view the top support issues, obtain training information, and
browse through tutorials.
Several buttons on the toolbar and some menu commands are missing in some documents.
How can I make them available?
Some buttons and menu commands only appear in Adobe Reader when you receive a PDF
document with additional usage rights, such as Comments and Digital Signatures. For
more information, see About usage rights.
When I select text in the document, the Cut and Copy commands are dimmed. How can I
copy text from a PDF document?
The author of the PDF document can set restrictions that prevent you from using certain
features. For example, the Cut, Copy, and Paste commands may be dimmed, because the
creator of the PDF document set restrictions against copying text. (See About passwords
and document security.)
When I open the PDF document in a Web browser, the Adobe Reader menu commands
seem different. Where did the Acrobat menus go?
PDF documents can be opened either in Adobe Reader or in a Web browser. When a PDF
document is opened in a Web browser, the menu commands apply primarily to the
browser. To use Acrobat commands in a Web browser, click the buttons on the toolbar,
such as the Print button
.
In addition, many keyboard commands are mapped to the Web browser rather than to
Acrobat, so some Adobe Reader keyboard shortcuts may not be available in the browser
window. (See Viewing Adobe PDF documents in a Web browser (Windows).)
I used to be able to open PDF documents on the Web, but now I can't. How do I configure
my Web browser to open PDF documents?
In Windows, open the Internet panel of the Preferences dialog box. Select the Check
Browser Settings When Starting Reader option. Also, make sure that Display PDF in
Browser is selected. Then restart Adobe Reader. If this doesn't work, you may need to
update your Web browser.
In Mac OS, you cannot view PDF documents within a Web browser.
What does it mean when a PDF document is no longer certified?
The creator of the PDF document can save a document as certified to vouch for its
contents, and to prevent unwanted changes from being made. Some actions, such as filling
in forms, may be allowed, but if other changes are made to a certified PDF document, the
certification is no longer valid, and the document may no longer be reliable.
Why does a question mark appear next to a digital signature?
If a question mark appears next to a digital signature, the signature either has not been
validated, or the signer's identity could not be confirmed because the certificate of the
signer does not appear in your list of trusted identities. Once you obtain the digital ID
certificate and verify the signature, the question mark icon should change to a check mark
icon, indicating that the signature is valid. (See Building a list of trusted identities.)
When I click a link to open a document, the new document opens but the current document
closes. How do I open the linked document in a separate window?
In the General panel of the Preferences dialog box, deselect the Open Cross-Document
Links in Same Window option.
Why can't I fill out a form online?
To fill out a PDF form electronically, the creator of the PDF document must use the
appropriate tools when setting up the form fields. If you can't select form options or enter
text in form fields, it's likely that the person who created the PDF form did not set up the
form properly. Contact the creator of the PDF document. (See Filling out forms.)
PDF edit troubleshooting
Why can't I add text to my PDF document?
Adobe Reader is primarily a read-only application for viewing and printing PDF
documents. If you want to create or minimally edit PDF documents, upgrade to either
Adobe Acrobat Standard or Adobe Acrobat Professional. For more information, choose
Help > Purchase Adobe Acrobat, or see the Adobe Web site (www.adobe.com).
When I drag across text using the Text Select tool
select text?
, the text is not selected. Why can't I
If the PDF document creator used a scanner to create the PDF document, or if the text is
part of an image, you may not be able to select the text or search it. Ask the person who
created the document to use the Paper Capture command to convert the image text to text
that can be selected and searched.
How do I extract the text from my PDF document so that I can edit and reuse the text?
If you have a small amount of text, use the Select Text tool
to drag across the text,
choose Edit > Copy, and then paste it into another application.
If you want to extract all the text in the PDF document, choose File > Save as Text, and
then save the document as a text file.
Print troubleshooting
Why doesn't the text in my PDF document print the way it looks on the screen?
Some fonts cannot be downloaded to a printer, either because the font is a bitmap or
because embedding of the font is restricted in that document. In these cases, a substitute
font is used for printing, and the printed output may not match the screen display exactly.
Try printing to a different printer, or ask the creator of the PDF document to send you a
version of the PDF document with appropriately embedded fonts.
Why does my PDF document print off-center?
If you're using a non-PostScript printer, the page may shift when you print. For best
results, use a PostScript printer.
Why can't I print my PDF document?
First, check to see whether you can print another PDF document. If you can print another
PDF document, the PDF document you cannot print may be damaged. Contact its author.
Alternatively, the PDF document creator may have restricted document access so that it
cannot be printed. Choose File > Document Properties, and select Security. Check to see
whether printing is allowed.
If you cannot print any document from Acrobat, try printing from another application. For
more information on troubleshooting printing problems, see the Adobe Web site.
Keyboard Shortcuts
About keyboard shortcuts
Keys for selecting tools
Keys for working with comments
Keys for moving through a document
Keys for general navigating
Keys for working with navigation tabs
Keys for navigating the Help window
Keys for navigating the How To window
About keyboard shortcuts
Many keyboard shortcuts appear next to the command names in menus. If you can't find
the shortcut you're looking for in this section, look in the menus.
Keys for selecting tools
Note: To use these shortcuts, you must select the Use Single-Key Accelerators to Access
Tools option in the General panel of the Preferences dialog box.
Tool
Windows
Mac OS
Hand tool
H
H
Temporarily select Hand tool
Spacebar
Spacebar
Current selection tool
V
V
Cycle through selection tools: Select Text, Select Image
Shift+V
Shift+V
Snapshot tool
G
G
Cycle through zoom tools: Zoom In, Zoom Out, Dynamic
Zoom
Shift+Z
Shift+Z
Current zoom tool
Z
Z
Temporarily select Zoom In tool
Ctrl+Spacebar Command+Spacebar
Temporarily select Dynamic Zoom tool (when Zoom In or
Zoom Out is selected)
Shift
Shift
Keys for working with comments
Note: To use these shortcuts, you must select the Use Single-Key Accelerators to Access
Tools option in the General panel of the Preferences dialog box. Commenting tools are
only available in Adobe Reader if the Comments feature is enabled in the Adobe PDF
document.
Result
Windows Mac OS
Note tool
S
S
Stamp tool
K
K
Current highlighting tool
U
U
Cycle through highlighting tools: Highlighter, Cross-Out Text, Underline
Text
Shift+U
Shift+U
Attach File tool
J
J
Move focus to comment
Tab
Tab
Open pop-up window for comment that has focus
Spacebar Spacebar
Keys for moving through a document
Result
Windows
Mac OS
Previous screen
Page Up
Page Up
Next screen
Page Down
Page Down
First page
Home or Shift+Ctrl+Page Up
or Shift+Ctrl+Up Arrow
Home or Shift+Command
+Page Up or Option+Shift+Up
Arrow
Last page
End or Shift+Ctrl+Page Down End or Shift+Command+Page
or Shift+Ctrl+Down Arrow
Down or Option+Shift+Down
Arrow
Scroll up
Up Arrow
Up Arrow
Scroll down
Down Arrow
Down Arrow
Scroll (when Hand tool is
selected)
Spacebar
Zoom in
Ctrl+plus sign
Command+plus sign
Zoom out
Ctrl+minus sign
Command+minus sign
Zoom in temporarily
Ctrl+Spacebar, then click
Command+Spacebar, then click
Keys for general navigating
Result
Windows
Mac OS
Show/hide menu bar
F9
F9
Move focus to menus
F10 or Alt, then arrow keys
Move focus to toolbar area
Alt, then Ctrl+Tab
Move focus to next toolbar
Ctrl+Tab
Move focus to toolbar in browser
or Help window
Shift+F8
Open Properties toolbar or
Properties dialog box
Ctrl+I
Cycle through open documents
Ctrl+F6
(when focus is on document pane)
Move focus to next floating panel
or open dialog box
Command+I
Command+ ~ (tilde)
Alt+F6
Move focus to next field or item in Tab or Right Arrow
the document pane
Tab or Right Arrow
Move focus to previous field or
item in the document pane
Shift+Tab or Left Arrow
Shift+Tab or Left Arrow
Activate selected tool, item (such
as a movie or bookmark), or
command
Spacebar or Enter
Spacebar or Enter
Open/close context menu
Shift+F10
Control+click
Close an open menu, context
menu, or dialog box
Esc
Esc
Close all windows
Shift+Ctrl+W
Shift+Ctrl+W
Move focus to next tab in a tabbed Ctrl+Tab
dialog box
Move to next search result and
highlight it in the document
F3
Select text (with Select Text tool is Shift+arrow keys
selected)
Shift+arrow keys
Select previous/next word (with
Select Text tool selected)
Shift+Ctrl+Right Arrow or
Left Arrow
Shift+Ctrl+Right Arrow or
Left Arrow
Move cursor to next/previous
word (with Select Text tool
selected)
Ctrl+Right Arrow or Left
Arrow
Ctrl+Right Arrow or Left
Arrow
Keys for working with navigation tabs
Result
Windows
Mac OS
Open/close navigation pane
F6
F6
Move focus between navigation
pane and document pane
Shift+F6
Move focus to next element of the
active navigation tab: Trash Can,
Options menu, Close box, tab
contents, and tab
Tab
Move to next next navigation tab
and make it active (when focus is
on the tab)
Up Arrow or Down Arrow
Move to next next navigation tab
and make it active (when focus is
anywhere in the navigation pane)
Ctrl+Tab
Expand the current bookmark
(focus on Bookmarks tab)
Right Arrow or Shift+plus
sign
Collapse the current bookmark
(focus on Bookmarks tab)
Left Arrow or minus sign
Expand all bookmarks
Shift+*
Shift+*
Collapse selected bookmark
Forward Slash (/)
Forward Slash (/)
Move focus to next item in a
navigation tab
Tab or Down Arrow
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