File Fetch User`s Manual

File Fetch User`s Manual
File Fetch
User’s Manual
Welcome ................................................................................................................................................. 2
Configuring the Add-in ............................................................................................................................ 3
File Fetch Settings ................................................................................................................................... 3
File Fetch Example ................................................................................................................................... 4
Troubleshooting ...................................................................................................................................... 5
File Fetch
Copyright © 2008 Sperry Software Inc.
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Welcome
Thank you for choosing the File Fetch add-in, created by Sperry Software. This add-in automatically
returns a file from your system as an attachment in an email when you send an email to the add-in from
a remote location.
File Fetch
Copyright © 2008 Sperry Software Inc.
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Configuring the Add-in
Once the installation is complete, you are ready to use File Fetch. When you open Outlook you will
notice a new button “Sperry Software Add-ins” added to the toolbar.
Clicking this button displays the Sperry Software Add-ins configuration screen. It is on this screen that
settings are made to control the add-in’s functionality.
File Fetch Settings
To setup File Fetch
In the “Filter Settings” area, choose a Subject Phrase. This is important because the add-in will be
monitoring your Inbox looking for emails with this subject. If it finds one, it will read the body of the
email for the file you want and return it.
For additional security, you can also specify the “Enable Email From Address” option. If you do this, only
the email addresses that you specify are allowed to request files.
And for even more security, you can choose a user name and password. The user name and password
should not be the same as any of your other user names and passwords because these will be sent over
the internet without being encrypted. However, it does provide an added measure of security to
prevent unauthorized access to File Fetch.
In the “Notes” area, you will see the exact specification for the body of the email. If you did not check
the “Enable Login” box, then all you need is the “File: (path) /end” statement. You must know the exact
file and it’s complete path in order to retrieve the file successfully because if it fails, it does not send
back an error message. Furthermore, it does not support wildcards.
File Fetch
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File Fetch Example
Generate a request email from a remote location with your Subject Phrase. Add the “Name: (user
name) /end” and “Pass: (password) /end” if required. Then add the “File: (path and filename) /end”. In
a few moments (depending on the options in your Outlook Send/Receive settings) you will receive a new
email that has the file you requested as an attachment.
For example, the image below shows a message that will retrieve the file at “C:\MyTestFile.txt”:
File Fetch
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Troubleshooting
Q. The “Sperry Software Add-ins” button is not visible.
A. The add-in may have become disabled.
For Outlook 2002, 2003 users:
On the Outlook Menu, click Help…About Microsoft Outlook
Click the “Disabled Items” button
If “Sperry Software” is listed, enable it and restart Outlook
For Outlook 2007 users:
On the Outlook Menu, click Help…Disabled Items
If “Sperry Software” is listed, enable it and restart Outlook
The Sperry Software toolbar may not be set to “Visible”
On the Outlook Menu, click View…Toolbars and make sure that Sperry Software is checked.
Q. The “Sperry Software Add-ins” button does not respond.
A. Run the add-in Reset tool.
The add-in reset tool can be downloaded from
http://www.sperrysoftware.com/outlook/tools.asp
Q. How can we contact you for more help?
A. For help on more in-depth issues, check out our Knowledge Base.
File Fetch
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