Foxit Reader 7 Manual
I
Copyright © 2004-2014 Foxit Software Incorporated. All Rights Reserved.
No part of this document can be reproduced, transferred, distributed or stored in any format without the prior
written permission of Foxit.
Anti-Grain Geometry - Version 2.4
Copyright (C) 2002-2004 Maxim Shemanarev (http://www.antigrain.com)
Permission to copy, use, modify, sell and distribute this software is granted provided this copyright notice appears
in all copies. This software is provided "as is" without express or implied warranty, and with no claim as to its
suitability for any purpose.
II
Contents
Contents ......................................................................................................... III
Chapter 1 – Introduction ......................................................................... 1
Foxit Reader Overview ........................................................................................... 1
Foxit Reader Add-ons ............................................................................................. 1
Foxit Plug-In Platform ............................................................................................ 3
Chapter 2 – Getting Started ................................................................... 7
Installing Foxit Reader ........................................................................................... 7
Updating Foxit Reader .......................................................................................... 13
Uninstalling Foxit Reader .................................................................................... 14
Toolbar Modes .......................................................................................................... 14
Work Area .................................................................................................................. 19
Setting Preferences & Viewing Properties................................................... 28
About Navigation Pane ......................................................................................... 40
Customizing Shortcut Keys................................................................................. 41
Switching UI Languages ...................................................................................... 41
Chapter 3 – Viewing PDFs ......................................................................43
Opening & Saving & Closing PDFs ................................................................... 43
Viewing Documents ............................................................................................... 47
Finding Text .............................................................................................................. 62
Playing a Movie or a Sound Clip ....................................................................... 63
Working with Asian Languages in PDFs........................................................ 64
Thumbnails Preview in Windows ..................................................................... 64
Chapter 4 – Working on PDFs ...............................................................66
Select & Copy ........................................................................................................... 66
Working with Layers ............................................................................................. 68
Measuring the Objects .......................................................................................... 69
Switching between Basic Tools ........................................................................ 74
Using Rulers & Guides .......................................................................................... 74
Undoing and Redoing ............................................................................................ 75
Sharing Documents................................................................................................ 76
Creating PDFs ........................................................................................................... 84
Signing PDFs ............................................................................................................. 90
Stamping PDFs......................................................................................................... 98
Managing Security................................................................................................ 102
Chapter 5 – Comments .......................................................................... 126
About the Annotation Tools.............................................................................. 126
Selecting Tools to Add Comments ................................................................. 126
Using the Select Text Tool ................................................................................ 130
Using the Drawing Markup Tools ................................................................... 130
Using the Typewriter Tools .............................................................................. 134
III
Working on Comments ....................................................................................... 139
PDF Review ............................................................................................................. 148
Chapter 6 – Form...................................................................................... 151
Filling in PDF Forms ............................................................................................. 152
Commenting on Forms ....................................................................................... 154
Importing & Exporting Form Data ................................................................. 154
Chapter 7 – Data Import & Export ................................................... 155
Importing & Exporting Comments Data...................................................... 155
Importing & Exporting Form Data ................................................................. 156
Generate 2D Barcode .......................................................................................... 159
Verify Signatures on XFA Forms..................................................................... 160
Chapter 8 – Advanced Editing on PDFs .......................................... 161
Creating Bookmarks ............................................................................................ 161
Adding Links ........................................................................................................... 165
Attaching Files ....................................................................................................... 169
Adding Images....................................................................................................... 173
Adding Audio & Video ......................................................................................... 179
Chapter 9 – Printing ................................................................................ 184
Printing a PDF Document .................................................................................. 184
Print Dialog ............................................................................................................. 186
Setting Foxit Reader PDF Printer Properties ............................................ 189
Chapter 10 – Appendices ...................................................................... 192
Keyboard Shortcuts ............................................................................................. 192
Command Lines ..................................................................................................... 195
Contact Us ................................................................................................... 196
IV
Chapter 1 – Introduction
Foxit Reader Overview
Welcome to Foxit Reader-- your right choice to view and print PDF documents!
Foxit offers two versions of Foxit Reader (Desktop and Enterprise). Foxit Reader (Desktop Version)
is a free PDF document viewer and printer. Foxit Reader (Enterprise Version) is developed on the
basis of Foxit Reader (Desktop Version), but it extends the usability and performance of desktop
version. Compared with Foxit Reader (Desktop Version), Foxit Reader (Enterprise Version) covers
more advanced features, such as RMS Protection, GPO Control, XML Control, etc. This User Manual
generally introduces the features and functions of Foxit Reader (Desktop Version), for more
information on Enterprise Version, please refer to the attached “Foxit Enterprise Deployment and
Configuration”.
Foxit Reader (Desktop Version), hereafter referred to as Foxit Reader, is a free PDF document
viewer and printer. It launches quickly and is easy to install. Just unzip the downloaded zip file, run
“Foxit Reader Setup” and then follow the installation guides to complete installation.
In addition to the basic PDF viewing functions, Foxit Reader also includes various advanced features,
such as adding annotations, saving a PDF document as a text file, copying text from the text viewer
and digital signature validation.
Foxit Reader Add-ons
Foxit Reader provides separate add-ons for you to download on demand. These add-ons fall into
critical add-ons and advanced add-ons, which can be updated by the Update Manager, and it can
also be downloaded from our website (http://www.foxitsoftware.com/pdf/reader/addons.php).
The former one is free while the latter provides additional features for a fee.
Critical Add-ons
Critical add-ons are free. They are essential components for proper display and execution. For
example, if you open a PDF document containing Chinese characters, Foxit Reader will ask if you
want to download the Eastern Asian Language Support. If you choose Cancel, you can read this
file, but some characters will not be displayed correctly.
Free Critical Add-ons in Foxit Reader
Name
Function Description
Size
Remark
JPEG2000/JBIG
Decoder
This add-on module is for decoding images in
JPEG2000 or JBIG2 formats. If you don't install this
169KB
Download
Free
1
module, images in those formats cannot be displayed.
Eastern
Language
Support
Asian
This module is used for displaying Eastern Asian
Language in a PDF file. Eastern Asian Language can't
be displayed properly without it.
2.08MB
Download
Free
GDI+ Module
This is a redistributable module from Microsoft which
provides better display quality for graphics. You can
still view the PDF file without this module in lower
graphic quality. Installing this module will not affect
any other applications on your system.
764KB
Download
Free
JavaScript
Support
This add-on is used to execute JavaScript in many
interactive forms. If you don't install this add-on, you
still can fill in such forms, but you wouldn't be able to
perform some automated tasks like field value
verification and recalculation.
1.05MB
Download
Free
NOTE: To manually install a critical add-on, please extract it to the same directory where you install
Foxit Reader.
See also “Updating Foxit Reader”.
Advanced Add-ons
Advanced add-ons have many specific capabilities.
Advanced Add-ons in Foxit Reader
Name
Function Description
Size
Remark
Foxit Toolbar
for Browser
This add-on is a free toolbar for IE or
Firefox that delivers up-to-date Foxit news
and upgrades straight to your Internet
browser, enabling the user to search the
web anytime anywhere, giving easy access
to various useful goodies and gadgets.
1.01MB
Download
Free
Firefox Plugins
Foxit Firefox Plugin installs a simple Foxit
Reader into the Firefox web browser, this
free add-on allows users to display, view,
edit and print PDF documents in the
browser.
1.32MB
Download
Free
Spell Checker
When you fill out an English form or use
typewriter to insert any English text, this
tool will try to find any spelling errors and
highlight them with squiggly lines. If you
right click on the misspelled words, you
1.29MB
Download
Free
2
will see a list of suggested words. Click here
to download the dictionary.
RMS Plug-in
RMS Plug-in provides seamless integration
with
Microsoft
Windows
Server
environment to protect PDF documents
and manage policy templates. With this
plug-in, you can restrict user’s access to
documents
to
safeguard
digital
information from unauthorized use. Foxit
Reader (Enterprise Version) provides two
versions of RMS Plug-in, i.e. RMS Plug-in
V1.0 for OS Windows XP and later, and
RMS Plug-in V3.0 for OS Windows Vista
SP2 and later. You can change between the
two versions as required easily and quickly
through GPO editing.
Integrated in the
package.
V1.0:1.41MB
Desktop
Version:
Feature is free, with
watermark
displayed in PDFs.
V3.0:1.25MB
Enterprise Version:
Free trial for 30
days,
without
watermark
displayed in PDFs.
Tips:
1.
Instructions on installation of .fzip package below
To manually install a critical or an advanced add-on, please run Foxit Reader, and then go to HELP > Install Update >
browse and choose the related downloaded package, and then click the Open button. When you're done, click Done
to finish the installation.
2.
How to install the dictionary for Foxit Spell Checker?
After you download the dictionary and unzip it, please save the unzipped folder named “lex” to the same installation
folder of Foxit Reader, which could be placed in “C:\Program Files\Foxit Software\Foxit Reader”.
Foxit Plug-In Platform
For flexible and convenient management of plugins, Foxit Reader offers a Plug-in Platform, in
which you can view the plug-in status, learn the information about the plugins installed, as well as
manage the plug-ins as needed.
To open Foxit Plug-in Platform, please choose Help > Product > About Foxit Plug-Ins
, and
Foxit Plug-in Platform will show up as below.
3
Foxit Plug-in Platform
Plug-in Status
Certified: Shows whether the signature of the plug-in is valid or not.
Loaded: Shows whether the plug-in has been loaded successfully or not.
Plug-in Information
In addition to plug-in status, you can learn more information about the plug-in installed, including
the name, date, description and legal copyright.
To learn the details of a plug-in, please click More under the general description of the plug-in in
the Foxit Plug-in Platform. Then a dialog box showing the details of the plug-in will pop up (as
shown below).
4
Detailed Information about Foxit Updater Plugin
Plug-in Management
Within Foxit Plug-in Platform, you can manage the plug-ins as needed, including installing, enabling,
disabling and uninstalling plug-ins.
Installing a Plug-in
To install a plug-in, please follow the steps below:
Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-In Platform;
Click Install Plugin > choose the plug-in file (in .xml format) > click Open.
Then Foxit Reader will verify whether the signature of the plug-in to be installed is valid or not. If
it is valid, Foxit Reader will load the plug-in directly; if not, a prompt message will pop up (as shown
below), and the installation will be terminated.
Note: The .xml and .fpi files of a plug-in to be installed should be placed in the same folder,
otherwise, installation will fail.
5
Disabling a Plug-in
To disable a plug-in, please follow the steps below:
Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.
Select the plug-in you want to disable, and click the Disable button
to disable it.
Enabling a plug-in
To enable a plug-in, please follow the steps below:
Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.
Select the plug-in to be enabled, and click the Undo Disable button
to enable it.
Uninstalling a plug-in
To uninstall a plug-in, please follow the steps below:
Select Help > Product > About Foxit Plug-Ins to open Foxit Plug-in Platform.
Select the plug-in to be uninstalled, and click the Uninstall button
to uninstall it.
Note:
1. All the operations to the plug-ins will take effect after you restart Foxit Reader.
2. Foxit Reader includes plug-ins that are necessary for the realization of its functionalities or are
necessarily required for maintenance. To ensure normal operation, you are not allowed to disable
or uninstall these plug-ins (such as Foxit Updater plugin, Foxit Plug-in Platform plugin, etc.)
6
Chapter 2 – Getting Started
This section gives you an overview of Foxit Reader, including installation, upgrading and
uninstallation, as well as work area and toolbar modes.
Installing Foxit Reader
Windows System Requirements
Foxit Reader runs successfully on the following systems. If your computer does not meet these
requirements, you may not be able to use Foxit Reader.
Operating Systems
Microsoft® Windows® XP Home, Professional, or Tablet PC Edition with Service Pack 2 or 3
(32-bit & 64-bit)
Windows Vista® Home Basic, Home Premium, Business, Ultimate, or Enterprise with or
without Service Pack 1 (32-bit & 64-bit)
Windows 7(32-bit & 64-bit)
Windows 8.x Full Version
Windows Embedded Standard 7
Microsoft Office® 2003 or later version (required for some PDF creation features)
Citrix XenApp® 6
For users utilizing the Active Directory Rights Management Service and SharePoint integration
capability, Windows 7 or Windows Vista with Service Pack2 (SP2) is required.
Recommended Minimum Hardware for Better Performance
1.3 GHz or faster processor
512 MB RAM (Recommended: 1 GB RAM or greater)
1 GB of available hard drive space
1024x768 screen resolution
How to Install?
Please visit Foxit’s website (http://www.foxitsoftware.com/downloads/) to download the latest
version of Foxit Reader for free.
If you download the “FoxitReader7.0_setup.exe” file to your computer, please do the following:
Double-click the installation file and you will see the Install Wizard pop up. Click Next to
continue.
7
In order to install Foxit Reader on your system, you are required to accept the terms and
conditions of Foxit’s License Agreement. Please read the Agreement carefully and then check
I accept the agreement and click Next to continue. If you cannot accept it, please click Cancel
to exit the installation.
Foxit Reader will be installed under the default path: C:\Program Files \Foxit Software\Foxit
Reader. If you want to change the location, please click Browse and set the installation path.
8
Choose to select standard or custom installation. And you can choose the optional
components.
If you choose custom installation, you will be given a chance to select the additional tasks you
would like to perform while installing Foxit Reader.
9
If you want to set Safe Reading Mode during installation, please check the Enable Safe
Reading Mode.
Check the choices you made just now and click Install.
10
Finally, a message will appear to inform you the successful installation. Click Finish to
complete the installation.
Command-line Installation
The Foxit Reader properties are:
--------------------------------------------------------------------------------------------------------------/COMPONENTS <list of features> The value of the /COMPONENTS property is a comma delimited
list of features which the installation of Foxit Reader will make
11
available locally. Foxit Reader installer defines the following
features:
pdfviewer - Foxit PDF Viewer and its components.
ffaddin - Plugin which is used for opening PDF files in Mozilla
Firefox, Opera, Safari, and Chrome browsers. This feature
requires pdfviewer to be installed.
ffSpeckllCheck - Spell check tool which is used for searching any
misspelled words in typewriter or form filler mode and
suggesting the correct spellings. This feature requires pdfviewer
to be installed.
InstallPrint - Foxit Reader Creator installs a virtual printer on
your system. You can use Creator to convert any printable
documents into high-quality PDFs conveniently and efficiently.
This feature requires pdfviewer to be installed.
InstallPrint\WordAddin - MS word toolbar add-in to create PDFs
by just one click. This feature requires InstallPrint to be installed.
InstallPrint\ExcelAddin - MS Excel toolbar add-in to create PDFs
by just one click. This feature requires InstallPrint to be installed.
InstallPrint\PPTAddin - MS PPT toolbar add-in to create PDFs by
just one click. This feature requires InstallPrint to be installed.
ffse -- Plugins for Windows Explorer and Windows shell. These
extensions allow viewing PDF thumbnails in Windows Explorer,
previewing PDF files in Windows Vista and Office 2007. This
feature requires pdfviewer feature to be installed.
/DIR
/TASKS <list of features>
Specifies the folder where products will be installed.
The value of the /TASKS property is a comma delimited list of
features which the installation of Foxit Reader will make available
locally. Foxit Reader installer defines the following features:
desktopicon - Installer will place a shortcut for the installed
application on Desktop.
startmenufolder - Installer will create program menu group for
installed application and its components.
Quicklaunchicon - Installer will place a shortcut for the installed
application on the Quick Launch Toolbar.
setDefaultReader - Foxit Reader will be set as the default PDF
reader.
DisplayInBrowser - Foxit Reader will be configured to open PDF
files inside browsers.
setDefaultCreator - Installer will install Foxit Reader Creator and
set it as the system’s default printer.
12
/force
Forces to install Foxit Reader.
/clean
Removes all of Reader’s registry data and related files.
Command-line Examples:
1. Silently install the application (no user interaction) to folder "C:\Program Files\Foxit Software",
install ffse component and create desktop icon only:
"Foxit Reader" /COMPONENTS="ffse" /TASKS=" desktopicon" /DIR=” C:\Program Files\Foxit
Software” /verysilent
Updating Foxit Reader
Foxit files and add-ons can be updated in several ways. Some updates are available if you open a
PDF document that triggers the updating process. For example, if you open a file that contains
Chinese characters, Foxit Reader will ask if you want to download the Eastern Asian Language
Support. Other updates are available only from the HELP tab, where you have to manually install
them. However, all updates can be downloaded directly from Foxit website.
Updating from the HELP Tab
1. Choose HELP > Check for Update.
2. Select updates from the column on the left, and click Add to move them to the right column.
Only the updates and components appropriate for your product will be listed.
3. Click Next. Foxit Reader will download and install the update automatically. When finished,
click OK to exit Foxit Reader Update Manager.
Use Foxit Updater
1. Choose FILE> Preferences > Updater.
2. Check the appropriate option according to your requirements.
 Automatically install updates: the system will automatically download and replace the
original files in the installation folder when there is a new version.
 Automatically download updates, but let me choose when to install them (recommended):
the system will automatically download and display a message informing you of the upgrade
and allowing you to choose to upgrade to the new version. This option is checked by default.
 Do not download or install updates automatically: never download or install updates
automatically.
3. Click OK.
13
Updating From Foxit Website
1.
2.
3.
4.
Click to visit http://www.foxitsoftware.com/pdf/reader/addons.php.
Select and download the add-ons you want to update.
Extract them to the same directory where you install Foxit Reader.
Re-run the Foxit Reader program to implement the update files.
Note: You can save the customization and settings and apply them in the new version after
upgrading.
Uninstalling Foxit Reader
How to Uninstall?
Please do one of the following:
Click Start > Programs > Foxit Reader > Uninstall.
Click Start > Settings > Control Panel > Add or Remove Program and select Foxit Reader to
uninstall.
Double click the file uninstall.exe under Foxit Reader installation directory Drive.
Note: A short survey window will pop up when a user uninstalls Foxit Reader, to collect suggestions
for improvement.
Toolbar Modes
Foxit Reader offers two toolbar modes: Classic Toolbar Mode and Ribbon Mode, in order to
provide users with different experience during PDF viewing.
Classic Mode
Classic Mode was commonly applied in earlier versions of Foxit Reader. In Classic Toolbar Mode,
tools are arranged under menus. Users can get tools from corresponding menu by clicking the
menu. It is quite simple and clean, only occupying little space and saving more space for document
viewing.
Fig. 1 Classic Toolbar Mode Overview
14
Ribbon Mode
Foxit has integrated the collective tools in the ribbon interface and created a new way of working,
namely Ribbon Mode. Ribbon Mode is one of the big improvements you will find in Foxit Reader.
It is developed based on Microsoft Office 2013 (Office 15), to provide users with a familiar and
intuitive user experience. In this mode, tools are arranged by groups and tasks. Below are some
highlights of the new interface.
A
B
A
C
D
E
F
Fig. 2 User Interface in Ribbon Mode
A. Quick Access Toolbar B. Tab C. Group and Command D. Navigation Pane (Bookmark Panel
displayed) E. Status bar F. Document Pane
As shown above, Foxit Reader generally contains three toolbars in Ribbon Mode, i.e. Quick Access
Toolbar, Tab Bar and Group and Command Bar.



Quick Access Bar: shows the basic tools, such as Open, Save, Print, etc. You can add or replace
the tools so as to ensure that the commonly used ones are close at hand.
Tab Bar: shows the major tabs of Foxit Reader, being classified as FILE, HOME, COMMENT,
VIEW, FORM, PROTECT, SHARE and HELP.
Group and Command Bar: categorizes the tools by groups according to the function of the
tools.
About Tab Bar
FILE Tab (FILE Page)
FILE Page gives you quick access to many of Reader’s most important tasks, including Open, Create,
Save, Save as, Close and Print. From this page, you can also view the properties of Reader, set
preferences and access a list of the most recent documents you have been working on.
15
Foxit Reader offers a full page view based on Microsoft® Word® 2013 UI for FILE options, allowing
users to view relevant content on the same page instead of a pop-up window(as shown below).
This new feature is more intuitive and provides users with a familiar user experience.
Fig. 3 FILE Page
HOME Tab
Under the HOME tab are PDF signature tools, View tools, Comment tools, PDF creation tools and
Insert tools.
Fig. 4 HOME Tab
COMMENT Tab
COMMENT tab generally provides commenting tools (including Text Markup tools, Typewriter tools,
Drawing tools and comment management tools), measurement tools and stamp tools.
16
Fig. 5 COMMENT Tab
VIEW Tab
Under the VIEW tab, you can get the “Go to destination” tools, viewing mode tools (including Read
Mode, Reserve View, Text Viewer), Magnification tools, Read Out Loud tools, Page Display tools
and View Setting tools.
Fig. 6 VIEW Tab
FORM Tab
You may find Form Data under FORM tab, with which, you can import & export forms, reset form,
email forms and combine forms to a sheet.
Fig. 7 FORM Tab
PROTECT Tab
PROTECT tab includes Signature tool and signature validation tool. You can digitally sign document
or validate the signature with these tools.
Fig. 8 PROTECT Tab
17
SHARE Tab
Under the SHARE tab, you can find tools to share documents to Evernote, Facebook or send them
via Email. Besides, SharePoint service tools and Review Tracker are under this tab as well.
Fig. 9 SHARE Tab
HELP Tab
The HELP tab contains Help tools which enable you to report error, get User Manual and the
Command Line instruction. Also, under this tab, you can check for update, set Foxit Reader as the
default PDF Reader, learn more about Foxit and check the plug-in installed.
Fig. 10 HELP Tab
Changing Toolbar Modes

To change from Classic Toolbar Mode to Ribbon Mode, please choose View > UI Options >
Change Toolbar Mode > Ribbon Mode > OK.
18

To change from Ribbon Mode to Classic Toolbar Mode, please do one of the following:


Choose FILE > Change Toolbar Mode > Classic Toolbar Mode.
(Alternatively) Choose HELP > UI Options > Change Toolbar Mode > Classic Toolbar Mode.
Note: The feature can be effective after restarting Foxit Reader.
Work Area
Foxit Reader opens in two different ways: on its own (as a standalone application) and in a web
browser. The associated work areas slightly differ.
The Foxit Reader work area includes a document pane that displays PDFs and a navigation pane
on the left side that helps you browse through the current PDF. Toolbars near the top and bottom
of the window provide other controls that you can use to work with PDFs, including toolbar pane,
tab bar and status bar.
19
The Work Area for PDFs Open in the Application
Double-click the Foxit Reader icon on the desktop to start this program.
Choose FILE > Open, navigate to and select any PDF on your computer, and click Open.
A
B
A
C
D
F
E
User Interface in Ribbon Mode
A. Quick Access Toolbar B. Tab C. Group and Command D. Navigation Pane (Bookmark
Panel displayed) E. Status bar F. Document Pane
The Work Area for PDFs Open in a Web Browser
Open a web browser application.
Select a PDF anywhere on the Internet and click the link.
The PDF will be opened by Foxit Reader directly in the web browser.
A
B
C
PDF Open in a Web Browser
D
20
A. Web browser application menu bar and buttons
B. Foxit Reader toolbars
C. Navigation Pane (Bookmark panel displayed)
D. Document pane
Setting the Skin
This feature offers five skins so that you could change the appearance of the software.
To set the appearance of Foxit Reader, please do one of the following:

Choose FILE > Change Skin > click the skin as desired.

(Optional) Choose HELP > UI Options > Change Skin > click the skin as desired.
Customizing the Work Area
As you get acquainted with Foxit Reader, you can set up your Reader work environment. The more
you learn about its potential, the more you can take advantage of its features, tools, and options.
There is much more to the application than you see at first glance. Foxit Reader has hidden tools
and preferences that can enhance your experience and give you greater control over how your
work area is arranged and displayed.
There are two modes available in Foxit Reader: Classic Toolbar Mode and Ribbon Mode, two of
which differ a bit in User Interface. Therefore, work area customization varies accordingly.
21
Customizing Working Area in Classic Toolbar Mode
In Classic Toolbar Mode, you can choose to show or hide Menu Bar and toolbars. Also, locking and
moving toolbars is accessible in this mode. Please refer to the introductions below for details.
About Menu Bar
Generally speaking, it is a good idea to keep the menu bar visible so that it is available as you work.
However, some users prefer to have as much space in Foxit Reader as possible. To get rid of Reader
menus temporarily, you should click View > uncheck Menu Bar.
You can temporarily display the Menu Bar again by right-clicking the toolbar and checking Menu
Bar.
About Toolbars
Foxit Reader enables you to change the appearance of the tools to suit your needs and working
style. You can add and delete buttons on the existing toolbars so that only the commands you use
most often will be displayed. To learn more about it, read the explanation below.
A
B
C
D
E
F
G
Toolbars open by default
A. Basic toolbar B: Go To Destination toolbar C. Cursor Status toolbar
D. Find toolbar E. View toolbar F. Create PDF toolbar
G. Comments toolbar
Any toolbars can float or be docked. Docked toolbars appear in the toolbar area. Floating toolbars
appear as independent palettes that you can move anywhere in the work area.
1.
Showing or Hiding Toolbars

To hide all toolbars, choose View > Toolbars > Hide Toolbars, or press the hotkey F8 on your
keyboard.
To show all toolbars, choose View > Toolbars > Show Toolbars, or press the hotkey F8 on your
keyboard.
To open a toolbar, choose View > Toolbars > [toolbar name].
To hide a toolbar, please do one of the following:
A. Right-click the toolbar area or choose View >Toolbars, and uncheck the toolbar you want
to hide.
B. Drag the toolbar you want to delete from its grabber bar to the document pane, click the
Close button at the top right corner of its title bar to hide it.



22

To change the visibility of several toolbars, please go to View > UI options > Customize
Toolbars, and then select and deselect the toolbars. A checkmark next to the toolbar name
indicates that the toolbar is currently visible.
2.
Locking Toolbars
You can lock toolbars to prevent them from being moved. This feature is quite practical to prevent
users from accidently dragging a menu out of place.
To lock or unlock the toolbars, please right-click the toolbar, select Toolbars Setting and choose
Lock/Unlock All Toolbars.
3.
Moving Toolbars

To rearrange the docked toolbars, use the toolbar grabber bars to drag them from one position
to another.
To float a docked toolbar, drag it by its grabber bar from the toolbar area.
To move a floating toolbar, drag it by its title bar to another location in the work area.
To dock a floating toolbar, double-click its title bar or drag it by its title bar to the toolbar area.
To move all floating toolbars to the toolbar area, choose View > Toolbars > Reset Toolbars.




Note: To move a toolbar, drag the grabber bar
at the left edge of the toolbar.
Customizing Working Area in Ribbon Mode
In Ribbon Mode, tools are grouped by tasks. In this mode, Foxit Reader generally divides the
toolbars into Quick Access Bar, Tab Bar and Group and Command Bar.
About Toolbars
Generally, the toolbars in Ribbon Mode include Quick Access Toolbar and Search Toolbar.
A
B
A: Basic Toolbar
B: Search Toolbar
23
1.
Adding Quick Access Toolbar
Quick Access Toolbar displays all your bookmarked tools. You can add tools that will let you view
and search content easily to your Quick Access Toolbar. This is another way for you to arrange and
manage all the tools.
To add quick access toolbar, please follow the steps bellow:

Click
on the quick access toolbar, and select More Commands shown as below.
24

Select the tools or separators you preferred to be shown on Quick Access Toolbar and add
them to the Quick Access Toolbar list. Click Up or Down to arrange the tool order and then
click OK.
To return toolbars to default configuration, please click
on the Quick Access Toolbar, choose
More Commands and click Reset on the pop-up context or press Alt+F8.
2.


Working with Toolbar in Ribbon Mode
To collapse/expand a toolbar classified by the toolbar tab, please click
or
at the
upper right corner.
If you want to use a tool after collapsing the toolbar, you can click the tab and then choose
the tool in the group. When using the selected tool on PDFs, the toolbar will be collapsed
again automatically.
Customizing the Ribbon
The Ribbon is designed to help you find the commands in an easy and convenient way. From
Version 7.0, Foxit Reader give you the capability to personalize and fine-tune the Ribbon in the way
you want. With this feature, you can customize the default Ribbon, and create custom tabs or
groups with your favorite commands.
To customize the Ribbon, you can right click the Ribbon, choose Customize the Ribbon from the
context menu to bring out the Customize Tools dialog box first, and then follow the steps below.
Context Menu
25
Customize Tools Dialog Box
Create a new tab
To create a new tab, please do one of the following:


Select the tab after which you want to add the new tab, and then click New Tab.
(Alternatively) Right click the tab after which you want to add the new tab, and then choose
New Tab from the context menu.
Add a new group to a tab
To add a new group to a tab, please do one of the following:


Select the tab to which you want to add the group, and then click New Group.
(Alternatively) Right click the tab to which you want to add the group, and then choose New
Group from the context menu.
Rename a tab or group




Select the tab or group to be renamed, and click Rename.
(Alternatively) Right click the tab or group to be renamed, and choose Rename from the
context menu.
In the Rename dialog box, input the new name and click OK.
For a custom group, you can also choose the display symbol from the Rename dialog box.
26
Add commands to a group



Select the group under which you want to add a command.
Choose the command category and the desired command from the Choose command from
list.
Click Add to add the selected command to the desired group.
Remove a tab, group or command
To remove a tab, group or command, please do one of the following:


Select the tab, group or command to be removed, and click Remove.
(Alternatively) Right click the tab, group or command to be removed, and choose Delete from
the context menu.
Reorder the tabs or groups
To reorder the tabs or groups, please do one of the following:

Select the tab or group you want to reorder, then click the Up

to move accordingly.
(Alternatively) Right click the tab or group you want to reorder, and then select Move Item
Up or Move Item Down to move accordingly.
or Down
arrow
27
Reset the Ribbon

Click Reset in the Customize Tools dialog box to reset the Ribbon to the default settings.
Import a customized Ribbon


Click Import.
In the Open dialog box, select the Ribbon customization file (.xml file), and click Open.
Note: After importing a Ribbon customization file, you will lose all the arrangements you have
customized previously. If you want to revert to the customization you currently have, it is easier to
export the customized Ribbon before importing any customization.
Export a customized Ribbon


Click Export.
In the Save As dialog box, specify the file name and path and click Save.
Note:
1. After customization, you need to click OK in the Customize Ribbon tab to save and apply your
customizations to the Ribbon.
2. To help you distinguish a default tab or group from the customized ones, the custom tabs or
groups in the Customize the Ribbon list are tabbed with “(Custom)” after the name (like this:
), but the word “(Custom)” will not appear in the Ribbon.
3. The commands in the default group under a default tab are displayed in grey, and they cannot
be renamed, reordered or removed.
4. You cannot remove default tabs in Foxit Reader.
Setting Preferences & Viewing Properties
Setting Preferences
Although Foxit Reader is customizable, some of the customizable features may be difficult to find.
After reading this section, you will find out how useful having your own preferences can be, and
how simple it is to set up your own preferences.
To set preferences in Foxit Reader, please choose FILE > Preferences.
28
Note: You can use the arrow keys or Tab key to switch between different preference settings.
Accessibility
Document Colors Options
A. Replace Document Colors: Check to activate other options to change the document colors.
B. Use Windows Color Scheme: Sets document colors according to the color scheme of your
Windows preferences.
C. Custom Color: Changes the color of Page Background and Document Text.
D. Only change the content in black/white color: Changes only the black/white text and leaves the
colored text unchanged.
Commenting
A. Pop-up Opacity: Sets the opacity of popup notes for annotation tools.
B. Pencil Setting: Sets Pencil preference while making comments.
Create PDF
Create PDF feature allows users to set the Page Size of PDF to be created.
A. Fixed Size: Sets the size and direction of PDF through drop-down list.
B. Custom: Customizes the Page Size of PDF to be created. You can select the units first and then
set the width and height of page as needed.
C. Pop up alert when converting to PDF: Check this option to show message when converting
PDFs in Microsoft Office by the Foxit Reader PDF add-in.
Documents
The Document of the Preferences dialog provides several ways to browse PDF documents.
Open Setting
1. Allow Multiple Instances: Creates a new Foxit Reader window when double-clicked to open a
PDF file.
2. Allow document to hide the menu bar/toolbars: Opens PDF file without menu bar and
toolbars. This option is checked by default.
3. Alert when document requests Full Screen: A message box will pop up to confirm the
operation when opening a PDF which has been defined to be opened in full screen mode.
4. In Web Browser, display PDF in Read mode by default: Opens a PDF in Read Mode
automatically in web browser.
5. In Foxit Reader, please choose the mode for displaying PDF file: Display the PDFs in Read Mode
or Full Screen Mode or normal way automatically when opening PDFs with Foxit Reader.
29
Prompt Messages
1. Show the prompt message before closing all tabs: When you close a window with multiple
tabs, Foxit Reader will ask you to confirm your choice. This prevents you from accidentally
closing the whole window when you intend to close only the current tab.
2. Automatically save document as E-mail attachment: Automatically save the changes you
made to a document and attach the modified document to your email system for sending.
Measurement Units
Sets unit of page dimensions given in the status bar and print dialog.
PDF/A View mode
Sets to view documents in PDF/A view mode (i.e. read-only mode) to prevent modifications
to the documents.
1. Never: Never open documents in PDF/A view mode.
2. Only for PDF/A documents: Switch to read-only mode automatically when a PDF/A
document is opened.
File Associations
This option allows users to set the default PDF Viewer.

Make Foxit Reader the default PDF Viewer:

Advanced
1. Include browser when setting default PDF viewer: check this option to set Foxit Reader as
the default PDF viewer in browser.
2. Include preview when setting default PDF viewer: check this option to set Foxit Reader as the
default PDF viewer in preview.
3. Include thumbnail when setting default PDF viewer: check this option to set Foxit Reader as
the default PDF viewer in thumbnail view.
4. Use Foxit Reader to open embedded Acrobat files in Microsoft Office: check this option to set
Foxit Reader as the default PDF viewer in Microsoft Office for opening embedded Acrobat files.

Make Default PDF Viewer: Makes Foxit Reader as default PDF viewer. Foxit Reader will be set
as the default PDF viewer according to your setting in Advanced item. For example, if you
check “Include browser when setting default PDF viewer” in Advanced item, and click Make
Default PDF Viewer to activate the setting, then PDF files will be displayed by default with
Foxit Reader in your Windows system as well as your browser.
30

Restore File Associations: Restores settings in File Associations.

Always perform check when starting Foxit Reader: If the default PDF viewer is not Foxit
Reader, a message box will appear for the options to set it as your default viewer every time
you run Foxit Reader.
Forms
The form tab enables you to set the preferences of the interactive form display.
Always hide document message bar: You can decide whether to show or hide the document
message bar that appears below the toolbar area when opening an interactive PDF form.
Highlight all fields: You can either highlight all fields or choose to highlight required fields as
needed. You also can click the color panes next to change the highlight color.
Enable Autocomplete: When filling an interactive PDF form, this feature auto-fills the field by
predicting input based on the first few keystrokes typed based on any previously entered
words.
Email: You can edit the email title and contents which will be sent with the PDF form.
Full Screen
Full Screen Navigation
A. Select to show Scroll bar, Status bar, Tab bar or Navigation Panels in Full Screen mode.
B. Show Exit Button – Check or uncheck this option to show or hide Exit Button in Full Screen
mode.
C. One page at a time – Displays a single page at a time in Full Screen mode.
D. Left click to go forward one page; right click to go back one page -- Lets you page through
a PDF document by clicking the mouse. You can also page through a document by pressing
Space, Shift + Space, or the arrow keys.
Full Screen Appearance
Background – Click the color pane and choose the color you like to be the background color
in Full Screen mode.
Full Screen Transitions
Foxit Reader supports page transition in Full Screen mode. There are 11 transition types: Split,
Blinds, Box, Wipe, Dissolve, Glitter, Fly, Push, Cover, Uncover and Fade. Also, you could set the
direction for the transition.
A. Ignore all transitions: Check to ignore page transition in Full Screen mode.
B. Default transition –Choose page transition for one document in the drop-down window.
31
C. Direction - Set the direction for the transition.
General
The General Preferences setting provides options on Toolbar Settings, Snapshot Selection, Text Link,
Tab Bar, etc.
Basic Tools
A. Use fixed resolution for snapshots - Sets the resolution used to copy the image captured
with the Snapshot tool. Automatically uses 72 pixels as default resolution.
B. Create links from URLs - Detects the text links in PDF documents and change the nonclickable links into clickable ones.
C. Minimize to system tray - You can save space on your task bar by minimizing the Foxit
Reader to system tray. Check it to minimize Foxit Reader to system tray when you click
the Minimize button.
D. Screen word-capturing - Check it to turn on this function that enables you to use your
mouse to capture words inside a PDF file and have it translated if you are using dictionary
software.
E. Make Hand Tool select text - Check it to enable hand tool to become text selection tool
when moving it to the selectable content.
Tab Bar
Max tab size – Allows you to specify a maximum tab size.
Menu & Status Bar
A. Menu Exclusive Row – This option is checked by default.
B. Auto-hide Status Bar – Hides the status bar when opening a PDF, and enables it to float at
the bottom of the page only when the cursor is moved to the bottom.
Application Startup
A. Show Start Page: Check it to show the start page when running Foxit Reader.
B. Show Advertisement: Check it to show advertisement on the start page.
History
History
A. Restore last section when application starts: Determines whether documents start
automatically with the last viewed section.
B. Restore last view settings when reopening: Determines whether documents open
32
automatically with the last viewed settings.
C. Maximum number of documents in history list: Sets the maximum number of PDF
documents you read in history list. The default is 50 PDF documents.
D. Maximum number of documents in Recent Documents list: Sets the maximum number of
PDF documents you read recently in FILE page. The default is 4 PDF documents.
Note: Foxit Reader allows users to set “maximum number of documents in history list” and
“maximum number of documents in Recent Documents list” to 0.
Identity
Shows the identity of your application, including Login Name, Name, Title, Organization Name,
Organization Unit, and Email Address. The identify information is quite useful in PDF reviews. It will
help other review participants recognize your comments easily. The Login Name is set by default
(using the username of the current operation system) and cannot be changed. Except for Login
Name, you can change or complete your identity information in Identify Preferences.
Languages
Foxit Reader provides the commonly used languages to meet customers’ needs to the upmost.
Usually, Foxit Reader will automatically choose the language applied to your OS as its default during
your installation. But changing languages after installation is supportable.
To change language after installation, please follow the steps below:
Choose FILE > Preferences > Languages.
Select Choose custom language.
Select the language in either Official Language or Translated by Community.
Click the website in the pop-up window to download the language package and Foxit Reader
will automatically install the language.
Click OK in the Preferences dialog box, and then choose Restart in the pop-up window to
apply the language.
See also “Switching UI Languages”.
Page Display
The Page Display panel of the Preferences dialog box includes the following options:
Default Layout and Zoom
A. Navigation tab: specifies the panel to be displayed in the opening view.
a) Use Initial View: minimizes the Navigation panel and hides all panels.
b) Page Only: displays Pages panel by default in opening view.
33
c) Bookmarks Panel and Page: displays Bookmarks panel by default in opening view.
d) Pages Panel and Page: displays Pages panel by default in opening view.
e) Attachments Panel and Page: displays Attachments panel by default in opening view.
f) Layers Panel and Page: displays Layers panel by default in opening view.
B. Default page layout: You can view PDFs in following layouts:
a) Single Page -- Displays one page at a time, with no portion on other pages visible.
b) Continuous -- Displays pages in a continuous vertical column that is one page wide.
c) Facing -- Displays each two-page spread with no portion of other pages visible.
d) Continuous Facing -- Displays facing pages side by side in a continuous vertical
column.
See also “Changing the Page layout”.
C. Zoom: Sets the magnification level for PDF documents when they are first opened. This
value overrides document settings. The default uses the settings of the PDF document.
D. Custom Facing: The Default Facing for page layout is 2 pages. You can check the Custom
Facing box and set the facing layout to your own preference.
E. Custom Margin: Sets the margins between different pages with Facing or Continuous
Facing page layout. The default is a margin of 8 pixels.
Rendering
A. Smooth Text: Optimally adjusts text display that best suits your monitor.
Page Content
A. Display transparency grid: Displays a grid behind transparent objects.
B. Use Logical Page Numbers: Open PDFs with the logical page numbers.
C. Forbid the change of the current Zoom factor during execution of ‘Go to Destination’
actions (these actions can be launched from bookmarks): Check to forbid user to change
the current Zoom factor during execution of ‘Go to Destination’.
See also “Changing the Magnification Level of a Document”.
PDF Sign
Convert PDF Sign signature to Black & White: check this option to sign PDFs in black & white color.
Print
Printer
Print Texts as graphics (ignore font substitution) – Sets the text font as graphics and printout
fonts are exactly the same as the text fonts. Automatically allows quick print where Printer
Font is substituted.
34
Batch Print
A. Show print settings before printing document: Check it to show the Print dialog box
before printing a document.
B. Require confirmation when printing multiple documents: Check it to show the
confirmation message before starting batch printing.
Reading
Page Vs Document
This preference determines how much of a document is delivered to a screen reader at a time.
If a PDF isn’t tagged, Foxit Reader may analyze the document and attempt to infer its structure,
which can take a long time for a long document. You may want to set Foxit Reader to deliver
only the currently visible page so that it analyzes only a small piece of the document at a time.
This consideration will vary depending on the size and complexity of the document and on
the features of the screen reader.
A.
B.
C.
Only read the currently visible pages - This option is usually best when using a screen
magnifier. It improves performance by eliminating the need for the software to process
parts of the document that aren’t visible. When Foxit Reader sends only the currently
visible pages of a PDF to the memory buffer, the assistive technology has access to those
pages only. It cannot go to another page until the next page is visible and Foxit Reader
has sent the page information to the memory buffer. Therefore, if this option is selected,
you must use the navigation features of Foxit Reader, not those of the assistive
technology, to navigate from page to page in the document. You should also set the
Default Page Display option in preferences to Single Page if you choose to have Reader
send only the currently visible pages to the assistive technology.
Read the entire document - This option can be best if you use a screen reader that has
its own navigation and search tools and that is more familiar to you than the tools in Foxit
Reader.
For large documents, only read the currently visible pages - This option is selected by
default and is usually best if you use a screen reader with long or complex PDFs. It allows
Foxit Reader to deliver an entire small document but revert to page-by-page delivery for
large documents.
Minimum number of pages in a large document
When the “For large documents, only read the currently visible pages” option is selected, it allows
you to set this minimum value.
Reviewing
35
Shared Review Options
A. Show welcome dialog when opening file: Check it to show the welcome dialog when opening
a shared review. In the welcome dialog, you can view the general information for the shared
review, including the initiator, deadline, review server and so on.
B. Show server connection warning when opening file: Check it to show the server connection
warning when opening a shared review.
C. Remind before review expiration: If you check this option, a prompt message will pop up
before the shared review expires.
Review option
A. Show prompt messages for Shared Review: Determines whether to show prompt message for
Shared Review when publishing comments in a shared review that contains several comments
from other reviewers that have not yet been published to the command server. You can take
ownership of these comments and publish them on behalf of the reviewers.
B. Show prompt messages for Email Review:
during email review.
Check this option to show prompt messages
Signature
Verify signatures when the document is opened.
Speech
Volume: Sets the reading volume of Read out Loud.
Use default voice: Check it to read content with default language, or you can select the
required one from the combo box.
Use default speech attribute: Check it to read with default pitch and rate, or you can uncheck
it and then set pitch and rate in the combo box as needed.
Read comments: Check it to enable the application to read out the comments when executing
Read out Loud.
Spelling
Enable spell check: Check Enable spell check to avoid spelling error.
Tablet
Enable Pressure Sensitive: Enable pressure sensitive so that you can add free-form
annotations with PSI in PDFs by supported touchscreen devices.
Trust Manager
36
Please refer to “Trust Manager”.
Updater
Automatically install updates: The system will automatically download and replace the
original files in the installation folder when there is a new version.
Automatically download updates, but let me choose when to install them (recommended):
The system will automatically download and display a message informing you of the upgrade
and allow you to choose to upgrade to the new version. This option is checked by default.
Do not download or install updates automatically: Never download or install updates
automatically.
Viewing Properties
The Properties window provides information about the document, including the document’s
location, title, subject, author, fonts used, security settings, etc. This window also displays
attributes set by other programs.
To view the PDF properties, please choose FILE > Properties. You can acquire all relevant
information as follows:
Description Tab of Properties Window
Description
This tab shows some basic information about the document. The title, author, subject, and
37
keywords may have been set by the person who created the document in the source application.
General










File—The location of the document.
PDF Version—The standard version of the document.
PDF Size—The size of the document.
Pages—Total number of pages of the document.
Title -- A general or descriptive heading of the document.
Subject -- The principal idea and point of the document.
Author -- The writer of the document.
Creator -- The application that produced the original document.
Producer -- The application or driver that converted the original document into a PDF
document.
Keywords -- The words that are used to reveal the internal structure of an author's
reasoning.
Related Dates


Last Modified -- The date and time the document was last modified.
Created -- The date and time the document was created.
Show More Description
This option will show you more description about the document properties, including general
information, security, details and previous versions.
Security
The Security tab describes what changes and functionality are allowed within the PDF. If a
password, certificate, or security policy has been applied to the document, the method is listed
here. Changing security setting is not allowed in Foxit Reader.
38
Security Tab of Properties Window
Fonts
The Fonts tab lists the fonts and the font types used in the original document, as well as the
encoding used to display the original fonts.
Fonts Tab of Properties Window
39
About Navigation Pane
The navigation pane, located next to the document pane, can display different navigation panels,
including Layer panel, Attachments panel, Pages panel, Comments panel, Bookmarks panel,
Security Settings panel and Digital Signature panel. Please note that the navigation pane is
unavailable when Foxit is open but empty (no PDF is open).
The buttons on the left side of the navigation pane provides easy access to various panels, such as
the Bookmarks panel button
, the Pages panel button
, and the Layers panel
.
To show the navigation pane, choose VIEW > View Setting > Navigation Panels > Show
Navigation Panels, or use keyboard shortcut F4.
To open a navigation panel, you can either click its button on the left side of the navigation
pane, or choose VIEW > View Setting > Navigation Panels > [navigation panel name].
To close the navigation pane, choose VIEW > View Setting > Navigation Panels > Hide
Navigation Panels, or use keyboard shortcut F4, or right click on title of the navigation panel
and select Hide Navigation Panels.
Tip: To show or hide the navigation pane, you can also click on the
corner of the navigation pane.
button at the top right
Adjusting the Navigation Pane
Like the toolbars, the navigation panels can be docked in the navigation pane or they can float
anywhere in the work area of Foxit Reader. You can choose to hide or close the panels that you
don't need and open the ones you do. What’s more, you can also adjust the width of the navigation
pane easily.
1. Viewing a Panel in the Navigation Pane
By default, all the panels dock in the navigation pane with a set of panel buttons appearing on the
left side of the work area.
Do one of the following:
Select the button for the panel on the left side of the navigation pane.
Choose VIEW > View Setting > Navigation Panels > [panel name].
2. Changing the Display Area for Navigation Pane
To change the view area of the navigation pane, drag its right border to adjust the width.
40
To minimize or maximize the navigation pane, click on the button
at the top right corner
of the navigation pane.
To expand the navigation pane, click
at its top right corner and the navigation pane will be
expanded to occupy the whole pane of Foxit Reader.
3. Docking or Floating a Navigation Panel
To float a navigation panel, drag the panel button into the document pane.
To move a panel, drag it by its panel button to another location.
To dock a floating panel, double-click its title bar.
To group two floating panels, drag the title bar of one panel into the other floating panel.
Customizing Shortcut Keys
People’s habits using the keyboard are different and the familiarity to the buttons on a keyboard
is distinct. The intellectualized Foxit Reader allows you to customize the shortcut keys according
to your habit, which enables you to use the shortcuts more conveniently than before.
To customize toolbars, please follow the steps below:
Click
on Quick Access Toolbar > select More Commands. In the popup Customize Tools
dialog box, select Keyboard tab.
Choose the tool’s category in the Categories list and the action in the Command list.
Input the appropriate shortcut with your keyboard. Click Assign to apply the shortcut. If you
want to change the shortcut, just input the new one to replace it directly. The Reset All button
can recover the default setting.
Note: The shortcut keys that have already being used cannot be reassigned. A message under the
input tab will show you whether the shortcut key has been used by another command.
Switching UI Languages
To change the UI language of Foxit Reader, please go to FILE > Preferences > Languages.
41
Use system locale language—Makes the system locale language the UI language.
Choose the custom language—Selects your localized UI language from the list.
Choose language provided by the community—Selects the language translated by volunteers
on Foxit multi-language translation system.
When switching UI language, you may meet one of the following cases:
If the UI language package exists on your computer, the UI will be switched in a flash into the
language you selected.
If you don’t have the UI language package on your computer but available on Foxit server, a
prompt message will pop up asking you whether or not to download the language kits.
If the UI language package is unavailable on Foxit server, a prompt message will pop up giving
you a notice that you can get the UI language package on our website. In addition, you can
also help us to do some translation so that we can localize Foxit Reader into your own
language. To visit our multi-language translation system, please click here.
42
Chapter 3 – Viewing PDFs
Once the Foxit Reader is properly installed, you can open and view PDF files easily. When you have
a PDF open, you can also adjust the view of the document, find text in it, email to others, etc.
Opening & Saving & Closing PDFs
Opening Documents
You can open and view PDFs in Foxit Reader from the desktop, or in a web browser.
Opening a PDF document in Foxit Reader
Start in the Start Page to Foxit Reader Window
When you open Foxit Reader, a Start Page will be opened by default, which introduces some
product information of Foxit.
If you do not want to show the start page, please go to FILE > Preferences > General > Application
Startup > uncheck Show Start Page.
Opening a PDF Document in Foxit Reader
Do one of the following:
Choose FILE > Open, or click the Open button
on the Quick Access Toolbar. In the Open
dialog box, select the file and click Open. PDF documents are usually identified with .pdf
extension.
Drag and drop the PDF file into the Foxit Reader window.
Note: You can open more than one PDF document within the same Foxit Reader application. When
you open more than one file at a time, you can navigate the PDF files easily by clicking the
corresponding tabs. If you only open one PDF, the tab will not be shown.
Opening a PDF Document from Desktop or within Other Applications
If you set Foxit Reader as your default viewer for PDF files, you are able to launch and open PDF
files in the following applications:
Email Application: In most email applications, you can double-click the attachment icon to
open the document.
43
Web Application: You can open a PDF document by clicking on the PDF file link in your web
browser.
File System: Double-click the PDF file icon in your file system.
Note: You can see the size of the opened document at the bottom right corner of the window. For
example
. To set the unit of page dimensions, please refer to “Measurement Units”.
Opening a Secured PDF Document
If you receive a PDF that is protected by security features, you may need a password to open the
document. Some protected documents have other restrictions that prevent you from printing,
editing, copying, etc.
When opening a protected PDF, you will be prompted to enter the password.
When trying to copy or edit a secured PDF, you will find that the related functions or tools are
disabled and grayed out.
Opening a PDF/A File
PDF/A is a specialized portable document format for the digital preservation of electronic
documents. You may receive such PDF/A files that require favorable preservation of contents over
an extended period of time as well as consistent and predictable retrieving and rendering in the
far future. In view of this, Foxit Reader adds a PDF/A identification system, and supports to disable
editing such files.
When opening a PDF/A file, Foxit Reader will switch to PDF/A view mode by default, with a
message bar showing PDF/A file notification under the toolbar (as shown below). Under such
mode, you can only read the file, and modification is not allowed.
You may need to edit a PDF/A file for any reason. To enable editing PDF/A files, please do one
44
of the following:

Click the Enable Editing button on the right side of the message bar, and then click Yes
to confirm your operation in the prompt message popping up afterwards.

(Alternatively) Choose FILE > Preferences > Documents, under PDF/A View mode,
choose Never from the drop-down list, click OK and restart Foxit Reader.
Retrieving Recently Opened Documents from within Foxit Reader
In FILE page, you will be able to instantly retrieve recently opened documents. Foxit Reader
provides a list of recently opened PDF documents. Just choose FILE > Open > Recent Documents,
and you can see the recently opened documents in Recent Documents list.
45
Note: To customize the number of document in recently used list, please refer to “Maximum number
of documents in recently used list”.
Saving Documents
Foxit Reader provides you with the power to do more when saving PDF documents. You can save
a PDF document without additional usage rights in many different ways. If the file permissions
allow, you can also save comments, form fields that you have added to a document, as well as save
PDF contents in text format.
Saving a Copy of a PDF
Choose FILE > Save As > Computer.
Choose a folder (current folder or recent folder) or click Browse to select desired location.
In the Save As dialog box, enter the filename and click Save.
(Optional) Choose Add a place to save PDF files to a SharePoint repository. For detailed steps,
please follow “Save as PDF files to a SharePoint repository”.
Saving a PDF as a Text File
Choose FILE > Save As > Computer.
Choose a folder (current folder or recent folder) or click Browse to select a desired location.
Choose TXT Files (*.txt) from the Save as type field in the Save As dialog box.
Click Setting to choose the content range:
A. All Pages – save the whole document as a text file.
B. Current page – only save the current page you are reading as a text file.
C. From Page – enables you to select pages as a text file.
Enter the filename and click Save.
46
Closing Documents
To close a PDF document, please do one of the following:
Choose FILE > Close.
Press shortcut key Ctrl + W.
Exiting Foxit Reader
To exit Foxit Reader, please do one of the following:
Click the big Close button
on Foxit Reader application window.
Press shortcut key Ctrl + Q.
Viewing Documents
Multi-tab Browsing & Single/Multiple Interface Mode
Foxit Reader provides three different ways for you to read PDF files: multi-tab browsing, single
document interface mode, and multiple document interface mode.
Multi-Tab Browsing
The multi-tab browsing feature enables you to open multiple files in a single instance. If you already
have a PDF open and then double-click another pdf file, it will be opened in the same window.
Opening a New Tab
To open a new tab, you can double-click a PDF file, select FILE > Open, or click the Open button
on the toolbar.
Closing a tab
To close the current tab, you can do one of the following:
Click the Close Tab button
at the top right corner of the Tab Bar.
Double-click on the Tab Bar.
Click the middle button of the mouse on the Tab Bar.
Right-click on a tab and choose Close Tab /Close Others/Close Left/Close Right.
Select FILE > Close.
47
To close all tabs at the same time, click the Close button
at the top right corner of Foxit Reader
window, or right-click on a tab and choose Close All.
Single Document Interface Mode
The single document interface mode enables you to open multiple instances of Foxit Reader. Foxit
Reader will create a new window when you double-click to open a new PDF file, which is very
useful for viewing different files side by side.
To enable single document interface mode, please go to FILE > Preferences > Documents >
Open Settings > check Allow Multiple Instances option.
To disable single document interface mode, please go to FILE > Preferences > Documents >
Open Settings > uncheck Allow Multiple Instances option.
Multiple Document Interface Mode
The multiple document interface mode sets multiple documents under a single parent window, as
opposed to all windows being separated from each other (single document interface).
To enable multiple document interface mode, please go to FILE > Preferences > Documents >
Open Settings > uncheck Allow Multiple Instances option.
To disable multiple document interface mode, please go to FILE > Preferences > Documents >
Open Settings > check Allow Multiple Instances option.
Text Mode & Reade Mode
Text Mode
With Foxit Text Viewer, you can work on all PDF documents in pure text view mode. It allows you
to easily reuse the texts scattered among images and tables, and acts like Notepad. Also, you can
adjust some settings to meet your needs.
Entering Text Mode
Do one of the following:
Choose VIEW > Document Views > Text Viewer
Press the shortcut key Ctrl+6.
.
Customizing Text Viewer
As soon as Text Viewer is activated, you can use the Text Viewer Toolbar to customize your own
48
work area. This Toolbar is set to be invisible by default.
1. Changing text font when reading with Text Viewer
Right-click on the text, choose Font Settings from the Context Menu, and then select the Font
option.
Choose Font name, Font Style, Font Size, Effects, Color and Script from respective fields in Font
dialog box. The suggested font for best screen display is Courier New.
Note: You can change all aspects pertaining to text view font in the Font dialog box, or you can
also use individual options on Context Menu to change font color and toggle between regular style
and Bold or Italic styles.
2. Toggling between regular style and Bold style
Select the text and right click on it. Choose Font Settings from the Context Menu, and then select
the Bold option.
3. Toggling between regular style and Italic style
Select the text and right click on it. Choose Font Settings from the Context Menu, and then select
the Italic option.
4. Changing Text Viewer settings
Right-click the text, and choose Settings from the Context menu.
The Text Viewer Settings dialog box pops up.
49
Below are the text viewer settings:
A. Set page width at three different levels: Current page width, Current document width
and System default width.
B. Minimal width – The valid value for this field is 0-1024. It is set to 78 by default.
C. Keep Column – For PDF tables or text columns, you can check Keep Column to retain
appropriate column in text viewer mode. It is checked by default.
D. Auto Width – For PDF tables or text columns, you can check Auto Width to keep proper
width between texts automatically. It is checked by default.
E. Auto Rotate – You can check Auto Rotate to ensure consistent orientation with that of
the printer. It is checked by default.
Navigating in Text Viewer Mode
1. Going to the next or previous page
Do one of the following:
Choose VIEW tab and click
Click Previous Page
or
or Next Page
on the toolbar
on the status bar.
Put the cursor in the Document Pane, press the Left or Right Arrow on keyboard to move
the pages up or down.
Press the Space Bar or Shift + Space to move the pages up or down.
2. Going to the first or last page
50
Do one of the following:
Choose VIEW tab and click
Click the First Page icon
or
on the toolbar.
or the Last Page icon
on the Status Bar.
Press the Home or End keys.
3. Going to a specific page
Do one of the following:
Choose VIEW tab, in the Go To group
, input the specific page number
and press Enter.
Input or select the specific page number on the Current Page Number Box
on Status Bar, and press Enter.
Note: If the opened PDF document contains logical page numbers, Foxit Reader supports
displaying the logical page numbers on the Current Page Number Box.
Changing the Magnification Level of a Document
Choose VIEW > Tools > Zoom > Zoom In or Zoom Out. Or you can select a percentage as required
on the context pane under Zoom.
Finding text in Text Viewer Mode
To find text you are looking for, follow the steps below:
Press Ctrl + F.
Type the text in the Find What field.
Select the search options to limit your search:
A. Whole Words only -- limits the search to match only whole words. For example, if you
51
B.
C.
D.
search for the word Read, the word Reader will not be found.
Case-Sensitive -- makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
Include Bookmarks—find text in bookmarks also.
Include Comments—find text in comments also.
E. Include Form Data—find text in form data also.
Press Enter and Foxit Reader will jump to the first instance of the search term, which appears
highlighted.
Press Enter repeatedly or shortcut key F3 to continue searching the next instances of the
search term.
Read Mode
In Read Mode, the PDF will be displayed in a way that hides much of the interface, including
navigation pane, toolbar, and status bar, to maximize the document display area. It enlarges the
document pane, keeping users from wasting reading space, leaving the tab bar with user for
necessary operations.
To read a document in Read Mode, please choose one of the following:
Choose VIEW > Document Views > Read Mode
.
Press the shortcut key “Ctrl + H” on the keyboard.
Right-click the document pane > choose Read Mode.
In Read Mode, a basic toolbar floats at the bottom of the page. It offers some basic tools, such as
save, print, zoom in/out, etc. Please move the cursor to the bottom to activate the floating box.
If you open more than one PDFs, please press “Ctrl + Tab” on the keyboard to switch through them
in Read Mode.
Read Out Loud
Read Out Loud is a Text-to-Speech (TTS) tool. It reads the text in a PDF aloud, including the text in
comments and alternate text descriptions for images and fillable fields. With this feature, you can
obtain information without viewing the pages, helping to effectively relief eyestrain. It also enables
you to view other materials while listening to the content.
To use the Read Out Loud, please go to VIEW > Assistant > Read
> Read Current Page or Read
from Current Page.
Set Reading Preferences
Please go to FILE > Preferences > Reading.
52
Page vs. Documents:
1. Only read the currently visible pages – Reads the visible page which is displayed in the current
window.
2. Read the entire document – Reads every page of the document in order.
3. For large documents, only read the currently visible pages – If you open a large PDF, the system
reads only current pages which are visible in the window.
4. Minimum number of pages in a large document – Sets the minimum number of pages. If the
number of pages exceeds the setting number, the document will be defined as a large
document.
Reading Actions
In Read Mode, some simple actions are offered for users to control the reading status, including
read from current page, read current page, pause, stop, rate up, rate down, volume up and volume
down.
To read the document, please follow the steps below:

Choose VIEW > Assistant > Read

Click Volume tool

Click Rate tool


Click Pause tool
to pause.
Click Stop from the drop-down menu to stop reading.
.
> drag the slider to adjust the volume of reading.
> drag the slider to adjust the rate of reading.
Read Out Loud uses the available voices installed on your system. If you have SAPI 5 voices installed
from text-to-speech or language applications, you can choose them to read your PDFs.
Note: Read Out Loud isn’t a screen reader, it may not be available in some operating systems.
Split View
Using Split View, you can view a PDF with the document pane divided into two panes (Split
command) or four panes (Spreadsheet Split command).
With the Split View, you can scroll, change the magnification level, or turn to a different page
in the active pane without affecting the other pane(s).
To change to Split View, choose VIEW > Page Display > Split tool
> Split.
53
The Spreadsheet Split view is useful if you want to keep the vertical or horizontal headings
visible while scrolling through a large spreadsheet or table of the current page. In this mode,
changing the magnification in one pane can make the magnification in all panes be changed
in the same time. Also, scrolling is coordinated among the panes.
Note: If you stay in the same page when scrolling horizontally, the above two spans which
show the headings will not be scrolled. But if you scroll to the next page, the above spans will
also skip to show the headings of the next one’s. When scrolling vertically, the two panes in
the same queue will be scrolled, while the panes next to them will not.
To change to Spreadsheet Split View, you should choose VIEW > Page Display > Split tool
Spreadsheet Split.
>
54
Line Weights View
In Line Weights View, the lines will be displayed with the weights defined in the PDF file. When Line
Weights View is turned off, the lines will be displayed with the constant stroke width (1 pixel),
regardless of zoom. The following screenshots show the comparison of the PDF file displayed in
Line Weights View and Non-Line Weights View.
PDF in Line Weights View
PDF in Non-Line Weights View
To enter Line Weights View, please choose VIEW > Page Display, and then check Line Weights
option.
To exist Line Weights View, please choose VIEW > Page Display, and then uncheck Line
Weights option.
Full Screen Mode & Fit the Window Mode
Full Screen Mode
In Full Screen mode, Foxit Reader Document Pane fills the entire screen, with Tab Bar, Toolbar,
Status bar, and Bookmarks pane hidden behind. The mouse pointer remains active in Full Screen
mode so that you can click links.
1. To set Full Screen preferences, please refer to “Setting Full Screen Preferences” .
2. To enter Full Screen mode, please do one of the following:
Click the Full Screen button
on the right of the Toolbar.
Press the shortcut key F11.
Right-click the Document Pane and select Full Screen.
55
3. To adjust the view in Full Screen mode, right-click the document and work with the Context
Menu.
Note: This feature will not be available unless you clear Left click to go forward one page; right click to
go back one page check box in the Preferences dialog.
4. To Exit Full Screen Mode:
Press Esc key or the shortcut key F11.
Fit the Window Mode
There are four types for you to choose:
To resize the page to fit entirely in the document pane, choose VIEW > Tools > Zoom > Fit
Page, or right-click the Document Pane and choose Fit Page.
To resize the page to fit the width of the window, choose VIEW > Tools > Zoom > Fit Width,
or right-click the Document Pane and choose Fit Width. Part of the page may be out of view.
To resize the page to its actual size, choose VIEW > Tools > Zoom > Actual Size, or right-click
the Document Pane and choose Actual Size.
To resize the Document Pane to fit page by visible area, choose VIEW > Tools > Zoom > Fit
Visible.
Adjusting the View of Documents
Foxit Reader provides multiple tools that help you adjust the view of your PDF documents. It
includes simple tools such as Zoom In and Zoom Out, as well as more advanced tools like setting
the page layout and orientation. As for some settings, please refer to “Setting Preferences”.
Changing the Orientation of a Document
You can change the orientation of the document from portrait to landscape view by using the
Rotate tools.
Choose VIEW > Page Display > Rotate View > Rotate Left or Rotate Right.
Note: You can change the page view in 90-degree increments, but the change only affects screen
display instead of its actual orientation. You cannot save the changes in page view.
Changing the Magnification Level of a Document
Do one of the following procedures:
1. Go to VIEW > Tools > Zoom > Zoom Out or Zoom In.
56
2.
Adjust
a
magnification
percentage
in
the
Magnification
Percentage
Area
on the Status Bar.
3. Go to VIEW > Tools > Zoom > choose a magnification percentage.
4. Right-click the Document Pane > choose Zoom In or Zoom Out.
5. Using the Loupe Tool
Choose VIEW > Assistant > Loupe
.
Move the loupe tool to the places you want to view, you will see the amplificatory or
decreased objects in the Loupe Tool dialog box.
(Optional) Select the Lock option in the Loupe Tool dialog box. Click the area of the document
you want to view in closer detail. A red rectangle appears in the document, corresponding to
the area shown in the Loupe Tool window. You can drag or resize the rectangle to change
the Loupe tool view.
To change the scale ratio of the Loupe Tool, you can either enter a value in the zoom text box,
or drag the slider in the Loupe Tool dialog box.
6. Using the Magnifier
You can easily magnify areas of the PDF files as you work on Foxit Reader with this free tool. It
is especially useful for visually impaired people with some functional vision.
Magnifier
Choose VIEW > Assistant > Magnifier
Fisheye Magnifier
.
Move the Magnifier to the places you want to view.
To switch between Magnifier and Fisheye Magnifier, press the left mouse button.
To change the size of magnifier window, press the right mouse button.
To turn off the Magnifier, choose any other tools or press ESC Key to directly return to Hand
Tool.
Changing the Page Layout
57
Changing page layout is especially useful when you want to zoom out to get an overview of the
document layout. Foxit Reader provides the following page layouts:
Single Page – Displays one page in the document pane at a time.
Continuous – Arranges the pages in the document pane in a continuous vertical column.
Facing – Arranges the pages side by side, displaying only two pages at a time.
Continuous Facing – Arranges the pages side by side in a continuous vertical column.
Separate Cover Page–Show Cover Page During Facing.
If a document has more than two pages, the first page can be displayed alone on the right side of
the document pane in Facing and Continuous Facing views.
To display the cover page as the first page on the right followed by two facing pages, please choose
the Facing or Continuous Facing mode, and then select VIEW > Page Display > Separate Cover
Page button
.
To set page layout, please do one of the following:
Choose VIEW and choose one of the modes to your needs.
Click the Single Page button
, or the Facing button
, the Continuous button
, the Continuous Facing button
on toolbar or the Status Bar.
Navigating in Documents
Foxit Reader provides user-friendly controls to navigate through PDF documents. You can navigate
in PDF documents by paging through or by using navigational tools.
Scrolling through Documents
1. Navigating around Documents
Do one of the following:
Using mouse actions or keystrokes
Scroll the mouse wheel or press the Down or Up Arrows on the keyboard to navigate around
the documents.
Scroll automatically
Automatic scrolling allows users to view documents without using mouse actions or
58
keystrokes. Foxit Reader also enables you to change the scrolling speed with ease.
A. Choose VIEW > Page Display > AutoScroll
.
B. Do one of the following:
 To increase or decrease the scrolling speed, press the Up Arrow or Down Arrow key,
depending on the direction of scrolling.
 To reverse the direction of scrolling, press the minus sign (-) key.
 To jump to the next or previous page, press the Right Arrow key or Left Arrow key
respectively.

To stop automatic scrolling, click AutoScroll

To pause automatic scrolling, press Space key.
again.
Tip 1: To perform auto-scrolling, you can also click the Hand Tool
, hold the middle
mouse button/wheel mouse button down, and then move the mouse to scroll the pages. You
can press the middle mouse button/wheel mouse button again to exit AutoScroll mode.
Tip 2: To go back to Hand Tool
mode, just press and hold the space key.
2. Going to the next or previous page
Do one of the following:
Click the Previous Page button
VIEW tab or
/
or the Next Page button
on Go To group under
on the Status Bar.
Put the cursor in the Document Pane, press the Page Up or Page Down keys to turn the
pages.
Put the cursor in the Document Pane, press the Left or Right Arrows on the keyboard to
move the pages up or down.
Press Space to scroll the page down or press Shift + Space to scroll the page up.
3. Going to the first or last page
Do one of the following:
Click the First Page button
or the Last Page button
tab or
/
on the Status Bar.
Press the Home or End keys.
on Go To group under VIEW
4. Going to a specific page
Do one of the following:
59
Choose VIEW and input the specific page number on the Current Page Number Box
and press Enter.
Input or select the specific page number on the Current Page Number Box
on the Status Bar, and press Enter.
Note: If the opened PDF document contains logical page numbers, Foxit Reader supports
displaying the logical page numbers on the Current Page Number Box.
5. Retracing your steps
To go back or forward one page, click the Previous View button
or Next View button
on the Toolbar under VIEW tab or Status Bar.
(Alternatively) Choose VIEW and click Previous View or Next View in Go To group.
Navigating With Bookmarks
Bookmark displays the list of bookmarks that the document contains. Generally speaking, it is a
visual table of contents that represents the chapters, main headings, and other organizational
elements in a document.
1.
To show or hide bookmarks, do one of the following:
Choose VIEW > View Setting > Navigation Panels > Bookmarks.
Click the Bookmark button
Click the button
bookmarks.
2.
on the Navigation pane.
at the top right corner of the Navigation pane to minimize or maximize
To jump to a topic, click the bookmark or right-click the bookmark and then choose Go to
Bookmark. Click the plus (+) or minus (-) sign to expand or collapse the bookmark contents.
Tip: When you navigate through the PDF document, the highlighted bookmark item will
automatically be kept in sync with the current page being displayed.
3.
To expand the current bookmark
To select the bookmark for the displayed page of the PDF document, click the Expand the Current
Bookmark button
at the top of the Bookmarks panel.
If the bookmark was hidden in a collapsed parent bookmark, the parent bookmark will be opened,
60
and the corresponding bookmark which is nearest to the current page’s location will be highlighted,
so that users can see the selected bookmark and locate the related item on the current page.
Navigating with Page Thumbnails
Page thumbnails are reduced-size versions of PDF pages. It provides miniature previews of
document pages and makes it easier to view and recognize them. The red box on the page
thumbnail indicates which area of the page appears.
A. To show or hide page thumbnails, do one of the following:
Choose VIEW > View Setting > Navigation Panels > Pages.
Click the Page button
on the Navigation pane.
Click the button
at the top right corner of the Navigation pane to minimize or maximize
Pages panel.
B. To navigate with page thumbnails, do one of the following:
To jump to another page, click its thumbnail.
To move to another location of the current page, drag and move the red box in its
thumbnail.
To resize the visible area of the current page, drag the resize handle on the bottom right
corner of the red box.
To resize page thumbnails, right-click on a thumbnail, and then choose Enlarge Page
Thumbnails or Reduce Page Thumbnails. Or click
or
on the top of Pages panel to
enlarge or reduce page thumbnails separately.
C. In the Single Page Displaying Mode, the page thumbnails will show up when dragging the
scrollbar to view the page.
Tips:
1. To add an action to a page thumbnails, please refer to “Adding an Action to a Bookmark”.
2. Ctrl + click or Shift + click to select multiple page thumbnails at one time.
Navigating with Links
Links take you to another location in the current document, or to locations in other documents or
websites. Clicking a link on PDF documents is just the same as in other applications. You can follow
a link by doing the following:
Select the Hand tool
.
Position the pointer over the link until the pointer changes to the hand with a pointing finger
.
61
Finding Text
Foxit Reader provides handy tools to find text. You can not only search text in a PDFs, folders, or
disks, but also in portfolios. Also, you can limit your search by choosing the options offered on the
Find Text dialog box to find specific items.
Finding Text in the Current PDF
To find text you are looking for, follow the steps below:
Type the text in the Find EditBox
Click Find Previous or Find Next tools
at the upper right corner of the document.
to locate to relevant match.
(Advanced Searching) Select a search option on the drop-down menu of Filter
Find Editbox to limit your search:
next to
A. Whole Words Only -- Limits the search to match only whole words. For example, if you
search for the word Read, the word Reader will not be found.
B. Case-Sensitive -- Makes the search case-sensitive. For example, if you search for the word
text, the words Text and TEXT will not be found.
C. Include Bookmarks -- Enables you to search the text in bookmarks.
D. Include Comments -- Enables you to search the text in comments.
E. Include Form Data –Enables you to search the text in form data.
Note: C/D/E options will be active for finding text in the current PDF document and doing the
advanced search.
Foxit Reader jumps to the first instance of the search term, which appears highlighted.
Press Enter repeatedly or shortcut key F3 to continue searching the next instances of the
search term.
Doing Advanced Search
The search function enables you to search a string either in a single PDF file or in multiple PDF files
under a specified folder. When the search finishes, all occurrences will be listed in a tree view,
allowing you to quickly preview the contexts and jump to specific locations.
1. Searching Text
To search text you are looking for, follow the steps below:
Click Search tool
next to Find EditBox.
In the Search Window right beside the Document Pane, type the text you want to search for.
Below “Where would you like to search?”, check one of the following to define the searching
field.
62
A. To search the text in the current PDF document, select “In the current PDF document”.
This option will be grayed out if no document is open.
B. To search the text in all PDF documents in specific files or disk, select All PDF Documents
in > choose one of the disks or User-selected search paths. Foxit Reader will show the
path of the currently opened document for easier location.
C. To search the text in selected documents in PDF portfolio, please select Selected PDFs in
portfolio. This option is only available when a PDF portfolio is opened.
D. To search text in the PDF portfolio, please select All PDFs in portfolio. This option is only
available when a PDF portfolio is opened.
Besides selecting the path of text to be searched, you can also set Find Options.
A. To limit the search to match only whole words, check Whole words only. For example, if
you search for the word Read, the word Reader will not be found.
B. To make the search case-sensitive, check Case-Sensitive. For example, if you search for
the word text, the words Text and TEXT will not be found.
C. To search words in comments, please check Include Comments.
D. To search words in bookmarks, please check Include Bookmarks.
E. To search words in form data, please check Include Form Data.
Click Search button.
The results appear in the page order. Each item listed includes a few words of context and an
icon that indicates the type of occurrence. If necessary, click the plus sign (+) to expand the
search results. Then select an instance in the results to view that instance in the PDF.
(Optional) Click New Search button to start a new search task.
2. Moving and Resizing Search Box
The advanced search box can float or be docked. You can also resize the box with ease.
To float the docked search box, please drag it by its title bar to another location in the work
area.
To move the floating search box, drag it by its title bar to another location in the work area.
To resize the floating search box, drag any corner point to adjust.
To dock the floating search box, double-click the title bar or drag it by the title bar to its
original location.
Playing a Movie or a Sound Clip
PDF has extended itself to the richness of multimedia support and playing capabilities. Some PDF
files may be multifaceted with multimedia, including sound, music and video clips. Each movie and
sound file usually includes a play area from which the media can be activated. The play area
typically appears on the PDF page as an image or a blank rectangle, but can also be invisible. To
play the media files, please make sure you have the necessary media player installed on your
63
computer.
To play a movie or a sound, please do the following:
Select the Hand tool
, and click the play area of the movie or sound file. When the
pointer is positioned over the play area, it changes to the play mode icon.
Note: To protect your computer from viruses, Foxit Reader will pop up a dialog box soliciting your
approval before playing multimedia files.
For more information, please refer to “ Adding Video & Audio” for details.
Working with Asian Languages in PDFs
If you try to open PDF files for which the correct language font kits have not been installed on your
computer, you will automatically be prompted by Foxit Reader to download and install the required
language font kits. As soon as you have the correct font kits installed on your computer, Foxit
Reader lets you view, search, and print PDF documents with Asian (Traditional and Simplified
Chinese, Japanese, and Korean) language text.
Note: To open language specific PDF files with Foxit Reader, Non-English Language Font Kits must
be installed under the same directory that Foxit Reader application file FoxitReader.exe resides.
Thumbnails Preview in Windows
Once Foxit Reader has been set as the default PDF viewer, it will display the PDF files as thumbnails
in Windows instead of Foxit's icon when you open certain folder.
64
Note: Currently this feature can be supported by Windows OS 32 bit and Windows 7 64bit.
65
Chapter 4 – Working on PDFs
With Foxit Reader, you can copy text and images to other applications, share documents on
Facebook, and stamp PDFs. To learn more about this, please read the following explanations.
Select & Copy
With Foxit Reader, you can copy texts and images to other applications. From Foxit Reader 7.0, you
can copy and paste text with styles, including font, font size, font style, font color, etc.
Copying Text
The Select Text tool lets you select horizontal and vertical text or columns of text in a PDF. To copy
text, click Select Text tool
in Tools group under HOME tab and do the following:
Selecting text
Select a line of text: Move the cursor
toward a line of text you want to select.
Select a column of text: Put the cursor between the lines, move toward a column of text and
draw a rectangle over it.
Select a word: Double-click the word you want to select.
Select multiple paragraphs through pages: Click at the start of the selection, scroll to the end
of the selection without releasing your mouse.
Select all the text: Press Ctrl + A, or select some text, right-click it and then choose Select All.
Deselect all the text: click anywhere outside the text selected.
Copying text
Once you have selected the text, do one of the following:
Right-click the selected text > choose Copy.
Press shortcut key Ctrl + C.
Pasting Text
To paste the selected text on Clipboard to another application, please follow the paste command
of the specific application.
Copying Images
66
You can copy and paste individual images from a PDF to the clipboard, to other applications, or to
other files.
Taking a Snapshot of an Image
To copy an image, please switch to the SnapShot tool
.
Choose HOME > Tools > SnapShot
, and the pointer changes into a Cross
automatically.
Hold the pointer over the image and drag a rectangle around it.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Selected Graphic.
Paste the selected image to other applications.
Taking a Snapshot of a Page
You can use the SnapShot tool
as an image.
to copy the entire page. Both text and images will be copied
Select the SnapShot tool by choosing HOME > Tools > SnapShot.
Drag on the page to select content, right-click anywhere on the page and choose “Select All”
to copy the entire page.
To deselect it, click anywhere on the page.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Selected Graphic.
Paste the selected image to other applications.
Note: The selected area will be highlighted in blue.
Copying a Combination of Text and Images as an Image
You can use the SnapShot tool to copy all selected content (text, images, or both) to the clipboard
or other applications. Text and images will be copied as an image.
To copy a combination of text and images as an image, do the following:
Select the SnapShot tool by choosing HOME > Tools > SnapShot.
Drag a rectangle around the text and images.
You will be prompted that the selected area has been copied to the clipboard.
(Optional) Right-click the selected area, and then choose Copy Selected Graphic.
Paste the selected image to other applications.
67
Working with Layers
About PDF Layers
A layer or as it is more formally known Optional Content Groups (OCG) is a dictionary representing
a collection of graphics that can be made visible or invisible dynamically by users of viewer
applications. In a PDF file, each layer may hold any portion of the document's objects, and layers
may be made visible or invisible, showing or hiding their contained objects, in any combination.
With Foxit Reader, you can control the display of PDF layers with the Layer panel. For example,
you may divide background imagery, main content areas, and advertisements amongst their own
top-level layers, and easily hide the layers that you don't want others to view.
Show or Hide PDF Layers
In a PDF, information can be stored on different layers. To show or hide related content stored in
a variable number of separate layers, you can simply refer to the Layer panel on the left side of
the work area. Please note that you cannot create or edit layers in Foxit Reader; however, you can
view layers and choose to show or hide the content associated with each layer.
A
B
Layer Panel
A. A checkmark indicates a displayed layer
B. Hidden layer
1. Open the Layer panel, and then do one of the following:
To hide a layer, uncheck the layer.
To show a hidden layer, click the empty box and a checkmark will appear.
2. From
at the top right corner of the Layer panel, choose one of the following:
List Layers for All Pages - Shows every layer across every page of the document.
List Layers for Visible Pages - Shows layers only on the currently visible pages.
68
Reset to Initial Visibility - Resets layers to their default state.
Expand All – Expands all layers.
Collapse All - Collapses all of the current layers in the view.
Measuring the Objects
The Measure tools enable you to measure distances and areas of objects in PDF documents. The
measure tools are especially useful when you need to know the distances or areas associated with
objects in a form or computer-aided design (CAD) drawing or when you want to measure certain
areas of a document before sending to a professional printer. The measure tools are available to
Reader users only if the PDF creator enables measuring functionality.
When you use a measure tool, the tool dialog box displays the measurements of the line segments
you draw.
Measuring the Objects
Choose COMMENT > Measure.
Select the Distance tool
to measure the distance between two points. Click the first point,
move the pointer to the second point, and click again. The measurements will appear on the
page.
Select the Perimeter tool
to measure a set of distance between multiple points. Click the
first point to start, and then click each point you want to measure. Double-click the last point
to end measuring.
Select the Area tool
to measure the area within the line segments that you draw. Click
the first point to start, and then click each point you want to measure. After you have clicked
at least two points, click the first point or double-click the last point to complete the area
measurement.
Note: You can also choose to complete or cancel measurement by right-clicking and choosing
options from the context menu.
Upon measurement, the COMMENT FORMAT context tab will be called out. You can set
parameters related to the measurement tool under this tab.
69
To change the scale ratio (such as 1:2) on the drawing areas, specify the appropriate numbers
in Scale Ratio group. If necessary, change the unit of measurement next to this ratio.
By default, the measurement result information, measurement markup and rulers will be
shown in Foxit Reader. To hide the information, please uncheck relevant option(s) under
Setting group.
 Show result information: shows the measurement results (including current measurement,
delta values and scale ratio) on a small panel in Foxit Reader.
 Measurement markup: shows the line you draw as a comment. You can put the pointer over
the measurement with the Hand tool selected so that you can view the measurement and
annotation you have drawn. If you uncheck this option, the measurement line you drew will
disappear when you measure another object or select another tool.
 Rulers: shows the rulers on the page.
Annotation: By default, Foxit Reader will show the name of measurement tool as the
annotation in the popup note. To change the annotation, please input the desired text in the
Annotation box.
Working on the Measurement Object
After you complete the measurement, you are able to do further operations on it, such as move,
resize, flip, and even work on it the way you work on comments.
Moving the Measurement Object
With the Hand tool
or Annotation Selection tool
selected, click the measurement
object you want to move.
Place the cursor over the object when the pointer changes into
to move it to the intended place.
, hold and drag the mouse
Changing the Length and Orientation of the Line Segment
With the Hand tool
corners
or Annotation Selection tool
, you will see the pointer change into
selected, select one of the resize
.
Hold and drag the mouse to change the length and orientation of the line segment.
Flipping the Measurement and Annotation
You can reverse measurement and annotation of the object you draw.
70
Before flipping
After flipping
To flip the measurement and annotation of the object, do the following:
Select the Hand tool
or Annotation Selection tool
.
Right-click the object you draw > select Flip.
Working on Measurement Objects as Comments
The measurement objects can also be used as comments, as a result of which, you can not only set
status, open popup note, delete, reply to the objects, but you can also set properties, and set
current properties as default for them.
Note: To show measurement markup and the measurement, right-click on the object you draw, and
choose Properties > Appearance > check Show text in line.
For the information of how to work on the objects as comments, please refer to the corresponding
section of “Chapter 5 – Comments”.
Change the appearance of measurement objects
Foxit Reader provides two ways for you to change the appearance of the measurement objects:
through the COMMENT FORMAT context tab and via the Properties dialog box.
Change the appearances through the COMMENT FORMAT context tab
Select the Hand tool
or Annotation Selection tool
.
Click the measurement object that you want to change the appearances, and then the
COMMENT FORMAT context tab will be called out.
Do any of the following as needed:
 Change the line color: Select one of the preset colors from the box, or click Line Color and
then choose a desired color from the color palette.
 Change the opacity: Click Opacity, and then drag the slider to change the opacity.
71
 Set the fill color: Click the fill color button
, then choose a desired color from the color
palette.
 Change the line width: Click the line width button , and then select a desired value.
 Change the dash type: Click the dash type button , and then select a dash type as needed.
 Change the shape for the start/end of the line: Click Start of line or End of line, and then
select a desired shape.
Change the appearance via Properties dialog box
Select the Hand tool
or Annotation Selection tool
.
Right click the measurement object that you want to set the appearance, and then choose
Properties from the context menu.
Follow the steps specified in “Changing the Appearance for Drawing Markups”.
Arrange the measurement objects
You can arrange the measurement objects by two methods: through the ARRANGE context tab or
via the context menu.
Arrange the measurement objects through ARRANGE context tab
Select the Hand tool
or Annotation Selection tool
.
Click the measurement object that you want to arrange, and then the ARRANGE context tab
will be called out.
72
To center the measurement objects:
 Select the measurement object to be centered.
 (If needed) Press Ctrl (or Shift) and click the measurement objects to select multiple
measurement objects.
 Choose Page Center > Vertically/Horizontally/Both to center the objects vertically,
horizontally or both on the page.
To align the measurement objects:
 Select two or more measurement objects that you want to align.
 Choose Alignment > Left/Right/Vertical to align a column of measurement objects.
 Choose Alignment > Top/Bottom/Horizontally to align a row of measurement objects.
Note: When you select the measurement objects, the solid border handles will show up for the
last measurement object you selected, indicating that it is the anchor object. The selected
measurement objects will be lined up with the edges of the anchor measurement object.
To distribute the measurement objects:
 Select three or more measurement objects you want to distribute.
 Choose Distribute > Vertically or Horizontally.
Arrange the measurement objects via the context menu
Select the Hand tool
or Annotation Selection tool
.
Right click the measurement objects, and then do one of the following:
 Choose Align > Left/Right/Vertically to align a column of measurement objects; or Align >
Top/Bottom/Horizontally to align a row of measurement objects. The Align options are
available when you select two or more objects.
 Choose Center > Vertically/Horizontally/Both to center the measurement object(s) on a
page.
 Choose Distribute > Vertically/Horizontally to distribute them. This function is available
when you select three or more objects.
Note: When you right click one of the selected measurement objects, the solid border handles will
73
show up, indicating that it is the anchor object. The selected measurement objects will be lined up
with the edges of the anchor measurement object.
You can also refer to “Working with Multiple Images” for more details.
Switching between Basic Tools
The Foxit Reader Basic Toolbar consists of the Search tool, Hand tool, Select Text tool, Snapshot
tool, Typewriter tool, etc. You can switch between these basic modes by choosing commands on
the Tab Bar or clicking the individual icons on Toolbar. Only one mode can be chosen each time,
and they cannot be obtained simultaneously.
Using Rulers & Guides
Foxit Reader provides horizontal and vertical ruler guides to help you align and position text,
graphics or other objects on the page. They can also be used to check their size and the margins in
your documents.
Rulers & Guides
A. Rulers B. Guides
Displaying Rulers
Please choose VIEW > check Rulers.
74
Hiding Rulers
Please choose VIEW > uncheck Rulers, or right-click the horizontal ruler or the vertical ruler and
then choose Hide Rulers.
Creating Ruler Guides
Do one of the following:
Drag down from the horizontal ruler to create a horizontal guide, or drag to the right of the
vertical ruler to create a vertical guide.
Double-click a location on the horizontal ruler to create a vertical guide, or double-click a
location on the vertical ruler to create a horizontal guide.
Moving Ruler Guides
Click and hold the guide, and then drag it to a new location.
Changing Unit of Measurement
Right-click the horizontal ruler or the vertical ruler, and select a measurement system for the rulers.
Deleting Ruler Guides
To delete a guide, click the guide to select it, and then press the Delete key.
To delete all guides on a certain page, scroll to the page, right-click in the ruler area and
choose Clear Guides on Page.
To delete all guides, right-click in the ruler area and choose Clear All Guides.
Undoing and Redoing
Foxit Reader provides chances for you to undo and redo previous actions. The features allow you
to easily correct mistakes by cancelling the last actions and quickly add back in changes made with
Undo. You can undo and redo any editing you have done in the PDF documents, such as
commenting, advanced editing on PDFs and so on.
Note: You cannot undo or redo actions of bookmarks editing.
To undo previous actions, do one of the following:
Select the Undo button
on the Tool bar.
75
Press shortcut key Ctrl + Z.
To redo previous actions, do one of the following:
Select the Redo button
on the Tool bar.
Press shortcut key Ctrl + Y.
Sharing Documents
E-mailing Documents
E-mailing documents is a useful feature. You may need to send a PDF file you are reading to the
customers to speed up your daily work, or an interesting story that you want to recommend to
your friends.
To e-mail a PDF file, please do the followings:
Choose SHARE > Send To > Email.
System default e-mail application runs.
The PDF will be attached in the e-mail automatically.
Type the subject and e-mail address > click Send.
By default, while emailing PDF files, Foxit Reader will automatically save the changes you made to
the file and attach the modified PDF file to your email system. You can change this default setting
and choose to email an unsaved or saved file as appropriate.
To change the default email setting, please go to FILE > Preferences > Documents, and uncheck
Automatically save document as E-mail attachment option under Prompt Messages.
Preview in the Outlook
Foxit Reader enables you to preview a PDF attachment in Outlook. When an e-mail in Outlook has
a PDF document, it will be displayed in the e-mail pane.
76
Sending Documents to Evernote
Directly send current PDF document to Evernote as an attachment.
Prerequisites
–
You
should
set
up
an
Evernote
account
https://www.evernote.com/Registration.action.
Download and install – http://evernote.com/evernote/?file=Win&btn=grey.
Open a PDF file.
Choose SHARE > Send To > Evernote
from
.
You will see the current PDF document is attached to your Evernote ready.
Sharing PDF on Facebook
For Facebook® users, Foxit Reader provides integration to your social networks. Foxit Reader users
can login to their accounts, select text (paragraph) from a PDF document, and share it as Facebook
status. Users can also take a snapshot of a region of a document and share it as a picture on
Facebook. Also, users can share their current document, or select a document from Windows
Explorer®, and share the document using Foxit’s OnDemand CM file sharing capability as a link
from their Facebook accounts. Social network integration is delivered as a Foxit Reader plug-in.
77
To share PDFs content/image on Facebook, please do the followings:
Click the Facebook button
Use the Select Text tool
to open the Share File pane.
to select the text content that you want to share on Facebook or
use the SnapShot tool to select the target sharing area as an image.
Move the cursor to the selected area and click the right button. Choose Share the Selected
Text/Share the Selected Image.
You can preview the content/image on the Share File pane. If it is an image, click the
previewing image to open it with Picture Viewer.
Click Share to open the login page of Facebook and login to your account.
The content/image will show on your Facebook.
To share a PDF file on Facebook, please do the followings:
Click the Facebook button
to open the Share File pane.
On the Share File pane, click
on the upper right corner, select Share File and then click Add
File to open the PDFs you want to share.
Click Share to open the login page of Facebook and login to your account.
The PDFs link created by Foxit’s OnDemand CM will show on your Facebook.
SharePoint Integration
Foxit Reader has been integrated with Microsoft SharePoint, which helps you better manage and
share PDFs. You can access PDFs in a SharePoint repository by any of the following:
•
•
•
Open a PDF file in the SharePoint mapped drive by Open dialog box within Foxit Reader. You
can open and check out a PDF, modify it and then check in and save to the SharePoint network
drive.
You can also use Foxit Reader’s Open and Save As dialog box to work on PDFs in your
SharePoint repository, whether the SharePoint repository is SharePoint online or SharePoint
on-premise. More details please refer to Open and Save As PDFs with Foxit Reader.
Directly check out and check in PDFs in your SharePoint repository on SharePoint on-premise
through the SharePoint web interface using a browser after configuring your server. Please
double click the attached SharePoint Configuration
to configure your server first. More
details please refer to Open and Save As PDFs with a Browser.
Open and Save As PDFs with Foxit Reader
Open PDF files in a SharePoint repository
78
To open PDF files in a SharePoint repository, please do the following: (Take opening PDFs in a
SharePoint repository on SharePoint online for example)
Run Foxit Reader and choose FILE > Open > Add a place
> SharePoint
. In the Add
dialog box, type the SharePoint URL to sign in and click Next to continue.
In the pop-up dialog box enter the email address and the password to sign in.
In the Open dialog box, select the Shared Documents folder and click Open.
79
Choose the PDF file you want to open and click Open.
In the Foxit Reader dialog box, if you choose Check out and Open, other users cannot edit the
PDF at the same time; if you only choose Open, others are able to modify the PDF as well
when you are editing.
80
(Optional) If you want to cancel the Check out status, please go to SHARE > SharePoint
Integration > Discard Check Out
.
Edit the PDF according to your requirements.
To set the PDF properties, please do as the following steps:
1. Please go to SHARE > SharePoint Integration > Prepare Document Properties
.
2. In the Document Properties dialogue, double-click the column name to edit the value in
the Edit text box. For example, double-click Title, the Edit text box will pop up, type the
content you want and click OK to finish the editing.
Go to SharePoint > Check In.
81
In the Check In dialogue box, select a version number for the modified document along with
the appropriate the version comments. To not allow other people to modify the document,
you can check Keep the document checked out after check in this version.
Click OK, the modified PDF will be loaded to the server automatically.
Save as PDF files to a SharePoint repository
To save as PDF files to a SharePoint repository, please do the following: (Take saving as PDFs to a
SharePoint repository on SharePoint online for example)
Choose FILE > Save As > Add a place
> SharePoint
the SharePoint URL to sign in and click Next to continue.
. In the Add dialog box, type
In the pop-up dialog box enter the email address and the password to sign in.
82
In the Save As dialog box, select the Shared Documents folder and click Save.
Open and Save As PDFs with a Browser
To work on PDFs in your SharePoint repository on SharePoint on-premise with a browser, you just
need to log on to your SharePoint web portal, navigate to a PDF and click it. You will be prompted
whether to check out and open the PDF. See also Check Out and Open. Then you can check in to
save it back to your SharePoint repository.
Tip: If you need to save to your local folder, after editing the PDF you can click FILE > Save As >
Computer
and choose a local foder to save.
83
Creating PDFs
Creating PDF is easy to use with Foxit Reader. Users can easily and quickly create PDFs from
Microsoft® Word®, PowerPoint®, and Excel® through the Foxit Reader plug-in or export existing
PDF file to text with one click. Just follow the steps below, and you can easily experience this new
feature to the utmost.
Creating PDFs in Foxit Reader
Creating from File
Choose HOME > Create > From File
.
Navigate to and select the file to be created and choose Open.
Type a filename and specify a location in pop-up Save dialog box.
(Alternatively) You can simply drag the file to be created to Foxit Reader, or right-click the file
and choose Convert to PDF in Foxit Reader.
Creating from Scanner
Quick Scan: Foxit Reader allows user to create PDFs from scanner with just one click.
Choose HOME > Create > From Scanner > Quick Scan > choose the scanner.
A dialog box will pop up upon completion. You can click Yes to continue scanning, or click No
to complete scanning.
Choose FILE > Save, and select a name and location for the PDF file.
Note: By Quick Scan, PDFs will be created by default settings.
Custom Scan: You can specify the scanning options and scan paper documents to PDFs at your
command.
84
Choose HOME > Create > From Scanner > Custom Scan.
Select a scanner, and the input and output options as needed in the Custom Scan dialog box,
and then click Scan.
Select Finish Scanning and click OK to exit.
1. Scanner: select an installed scanner. You must have the manufacturer’s scanning software
installed on your computer.
 Scanner Options (Windows only): click to open the Scanner Options dialog box. (Available only
after you select a scanner.)
 User Interface: the hide scanner’s interface option bypasses the windows and dialog
boxes provided by the scanner manufacturer. Instead, scanning from Foxit opens the Foxit
Scanner dialog box.
 Paper Size: the menu lists available standard page sizes.
2. Input
 Sides: choose single-sided or double-sided scanning.
 Color Mode (Windows only): select a basic color mode (Color, Black and White, or Grayscale)
supported by your scanner. This option is enabled if your Scanner Options are set to use the
Foxit scanning dialog box instead of the scanner application.
 Resolution (Windows only): select a resolution supported by your scanner. This option is
enabled if your Scanner Options are set to use the Foxit scanning dialog box instead of the
scanner application.
85
Note: If you select a Color Mode or Resolution option not supported by your scanner, a message
appears and your scanner’s application window opens, where you can select different options.
 Paper: select a paper size or specify a custom width and height.
3. Prompt for continuous scannning: check this option if you want to get a prompt message for
continuous scanning during the operation.
4. Output
 New PDF Document: select this to create a new PDF; deselect it if you want to append the
scanned page to an existing PDF.
 Append: select this if you want to add the converted scan to an existing PDF. Click Browse to
find and select another PDF.
Scan by the configured presets: You can configure scan pareameters or options and save several
presets. When you are ready to scan, you can choose one of the presets with just one click.
Configure the preset by the following steps:
 Choose HOME > Create > From Scanner > Configure Presets. A Configure Presets dialog
box pops up.



Select New Preset in the list box of Presets item, and specify the name of the preset.
Select a scanner and then select the settings of Input itme (See also “Custom Scan”).
For the Preset menu setting item, you can set the maximum number of presets in Presets
menu.
86

Click Save to save the preset.
Click FILE > Create > Scan > From Scanner and select a scanner and a preset.
Click Scan button. After scanning is finished, you can choose to continue scanning or stop. Then
specify a name of the created PDF file and the location. And click Save to finish.
Creating Blank PDF
Choose HOME > Create > Blank
, and a blank PDF will be created.
Choose HOME > Comment > Typewriter.
Double click the blank page to start typing the text you want to add to the blank page.
As needed, select other tools and options that you want to apply to the PDF.
Choose FILE > Save, and select a name and location for the PDF file.
Creating from Clipboard
You can create a PDF directly from your clipboard.
Choose HOME > Create > From Clipboard
, and a PDF with contents from clipboard will be
created.
Creating PDFs from Other Applications
Foxit Reader enables you to create intelligent PDF files from other applications such as Microsoft
Office, automatically keeping bookmarks, links, hyperlinks, outline, properties and more during
87
creation in word files.
Creating PDFs from Microsoft Office
In Microsoft Office 2007/2010/2013, Foxit Reader appears as a tab, allowing you to quickly create
PDF files and change your conversion settings with just a few clicks.
Foxit Reader PDF Add-on in Microsoft Word
To create a PDF in Microsoft Word, Excel or PowerPoint, please follow the steps below:
Open a file in Microsoft Word, Excel or PowerPoint, click Foxit Reader PDF tab and do one of the
following:
To create a PDF using the current settings, click Create PDF
. If you have checked Prompt
for File Name option, you also need to enter the file name, specify the location and click Save
in the pop-up dialog box.
To create and email a PDF using the current settings, click Create PDF and Email
. If you
have checked Prompt for File Name option, you also need to enter the file name, specify the
location and click Save in the pop-up dialog box. The created PDF file will be attached to your
mail system automatically for you to send out.
To change your PDF conversion settings, check or uncheck the desired options in General
Settings group.





View PDF Results: Opens the PDF file automatically in Foxit Reader after conversion.
Prompt for File Name: Lets you choose whether to specify the filename and save path for
the converted file or convert and save the file with the default filename in the default
location. If you check this option, a Save As dialog will pop up, then you can specify the
filename and location for the converted file. Otherwise, the converted file will be saved
in the same folder as the source file, using the same name but with a .pdf extension.
Convert Document Information: Keeps the document properties of the source file in the
PDF converted.
Support PDF/A-1b Standard: Converts a PDF/A-1b compliant PDF.
Create Bookmark: Creates bookmarks during PDF conversion. This option is only available
in Microsoft Word.
Creating PDFs from Windows Notepad
Open a .txt file and choose File > Print.
88
In the Print dialog box, select Foxit Reader PDF Printer from the printer list, specify printing
properties or preferences if needed, and then click Print.
In the Print to PDF Document dialog box, enter the name and specify the save path for the file,
and click Save.
Creating PDFs from Internet Explorer
Run your Windows web browser, open a website or stay on a web page.
Select from main menu File > Print.
Select Foxit Reader Printer from the Pinter list;
If you need to deploy printing settings, click the Preferences button on the right (Refer to
Setting Foxit Reader Printer Properties).
Click OK;
A dialog box will pop up for you to specify the folder and file name of the PDF document to be
generated, after done, click Save.
Creating PDFs from Outlook Express
Run your Email client software, open an E-mail by clicking its title.
Select from main menu File> Print.
Select Foxit Reader Printer from the Printer list.
If you need to deploy printing settings, click the Preferences button on the right (Refer to
Setting Foxit Reader Printer Properties).
Click OK.
A dialog box will pop up for you to specify the folder and file name of the PDF document to be
generated, after done, click Save.
Creating Secured PDFs (Available in Enterprise Version Only)
Foxit Reader (Enterprise Version) allows you to create an RMS protected PDF from Office (Word,
Excel and PowerPoint) using the Foxit add-in.
To create an RMS protected PDF in Microsoft Word, Excel or PowerPoint, please follow the steps
below:
Open a file in Microsoft Word, Excel or PowerPoint.
Choose Foxit Reader PDF > General Settings > RMS Protection. Then Foxit Reader PDF Addin dialog box will pop up (as shown below).
89
Select RMS Protection from the list.
(If necessary) Click Refresh to get the latest official templates from the server.
Choose the issuer and then the desired template from the list.
Click OK.
Choose Foxit Reader PDF > Create PDF to create the PDF file.
If you have checked Prompt for File Name option, you also need to enter the file name, specify
the location and click Save in the pop-up dialog box.
Signing PDFs
Signing PDFs on DocuSign®
Foxit Reader allows users to easily send, sign and save PDF documents and forms using the
industry's most widely used eSignature solution.
Signing a PDF File
Sign a PDF on DocuSign, please refer to the following steps:
Choose PROTECT tab > Protect > DocuSign
.
Choose Login to DocuSign. Type your Email account and password of DocuSign and click Login.
90
If you do not have an account, please sign up first.
Click the DocuSign button
and choose Sign with DocuSign. The application will upload
your PDF to DocuSign and you will enter into the DocuSign user interface.
Signing the Document
1. Sign directly

Click

Choose a template you prefer and click on the document where you want to put the
signature.
on the right of DocuSign Interface.
Note:
1. You should visit the DocuSign website if you want to change the signature template.
See Changing signature template for details.
2. On the drop-down menu of Sign tool
, you can choose to sign document
with your initial, name (first name or last name), company, title or email address.
Signing the document with the date signed or with a checkbox is also available, as
shown below:
91
2. Sign on paper :
If you want to sign on paper, please click More Options on the left side and select Sign on
Paper. The Sign on Paper dialog box will pop up.
3. Sign Later
If you do not want to sign the document right now, you can click
down menu of Options.
on the drop-
Changing signature template


Visit the DocuSign website (www.docusign.net) first.
Click Edit beside Your Identity under Home menu.
92

Click Edit in Manage Identity to open Manage Signatures window.

In the Manage Signatures window, click Edit to change the signature template.



Select Style: select a style as your signature template.
Draw: draw a signature template using your input device.
Upload: you can upload an image as your signature template.
93

Click Adopt to complete the setting.
More Options
On DocuSign user interface, click More Options, you can view history, certificate, choose to
sign on paper or finish later, as shown below:
Drag the button
can zoom in/out the file.
Click the page number listed on the right to jump to the target page you want to place the
signature.
Click the signature button
to open the signature pane. Choose the signature
template and drag it to the desired location. You can place several templates at the same time.
Click the button
at the top right corner of the textbox to delete the signature.
Click Finish to complete signing. You can preview the signed PDF.
94
Select the Download button
or Print button
to get the PDF with signature.
Select the DocuSign button
and choose Logout from DocuSign.
Sending a PDF via DocuSign
Open a PDF you want to send with Reader.
Click DocuSign button
and choose Send via DocuSign.
Login to the website.
Choose the signature template from the left signature list and drag it to the location where
you want the recipients to sign.
Select the signature and click
to set the signature properties.
Edit the signature with the tools on the toolbar.
Click the button
to add the recipients address.
Click the button
to edit the email subject line and content.
Click Send to send the PDF.
PDF Sign
PDF Sign enables you to create your self-signed signatures and add the signature to the page
directly. You don’t need to create different signatures for different roles or other complicated
settings.
To create your own handwriting signature and sign a PDF, follow these steps.
95
1.
2.
Choose PROTECT tab > Protect > PDF Sign > Create Signature.
In the Create Signature dialog box, you can choose to draw signature, import a file from local
disk or from clipboard to create a signature.
3.
(Optional) If you choose Draw Signature, click Draw to draw your signature in Draw Signature
box, and click OK.
If you choose Import File, then click Browse. And choose the image and click Open. You can
preview the image in the Preview pane.
(Optional) Check Require password to use the signature, input password and confirm the
password.
4.
5.
Tip: You can sign your signature on a clean white sheet of paper using a black pen, scan it to an
image file. To create the best signature you had better scan your signature in monochrome at 600
DPI.
6.
7.
8.
You can set your name as your signature. Then click Save. The cursor will be changed into a
rectangle.
Put the cursor to the place you want to sign. You can resize it by clicking it and dragging the
handle. You can also move it by dragging it to other places. To remove it, select the signature
and press Delete.
To apply the signature to the document, double-click the signature or right-click the signature
and select Apply signature. Select Place on Multiple Pages, and then you can specify the
page(s) you want to place.
Note:
1. Once applied, the signature can no longer be edited or deleted.
2. If you want to apply an encrypted signature, you will be required to input the password first.
To manage the signature, do the following:
96
Choose PROTECT tab > Protect > PDF Sign > Manage Signature. In the Manage Signature dialog
box, click Create to create a signature. Select a signature you created, click Edit and you can change
your signature. You can preview the signature after you edit it. To delete a signature, select the
signature and click Delete.
Verifying Digital Signature
Foxit Reader adds the new signature verification feature to keep PDFs information from any
exploits and falsification by checking the validity of the signature, greatly improving the document
authenticity and integrity. The support to MDP Verification will be coming soon.
To verify the digital signature’s efficiency of PDFs, please do one of the following:
1. Go to PROTECT tab > Protect > Validate
2.
.
Check the pop-up message box. It will show the efficiency of the Signature.
1. Right click the signature and select the Validate Signature or Signature Properties.
2. Check the pop-up message box or the Validity Summary in the Signature Properties
dialogue box.
1. Double-click the signature
2. Check the pop-up message box showing the Signature Status.
97
Stamping PDFs
The Stamp Tools in Foxit Reader are a group of advanced tools that enable you to stamp content
and watermarks into a PDF document. Foxit Reader supports image stamps with various image
formats (JPEG, GIF, BMP, WMF, etc.) and PDF file stamps. You can either create dynamic stamps
which can obtain information from your system including name, date and time, or import existing
dynamic stamps. Stamping PDF files is a very useful feature especially when you need to give
reviewers some advices about the document's status or sensitivity.
Standard Stamp
Dynamic Stamp
Create a Custom Stamp
Create a Custom Dynamic
stamp
Stamping a PDF
You can choose from a list of predefined stamps, or create custom stamps before stamping a PDF.
All the stamps that you import or create are listed in the menu of Stamp Tools and Stamps Palette.
To apply a stamp, please do the following:
1.
2.
3.
Choose COMMENT > Stamps.
In the Stamps Palette, select a stamp.
Click the document page where you want to place the stamp.
Note: All the stamps that you import or customize will be listed in the menu of Stamp Tools, you
can choose directly a stamp from the menu of Stamp Tools.
98
Creating a Stamp
You can create custom stamps and dynamic stamps.
Creating a Custom Stamp
1.
Choose COMMENT > Stamps > Create
> Create Custom Stamp.
2.
Type a new category name or choose a category from drop-down menu, name the stamp, and
then click OK.
Note: If the stamp you choose is an image file, you can adjust the opacity of the image via dragging
the scrollbar as needed in the Create Custom Stamp dialog box.
Create Custom Stamp Dialog Box
Creating a Custom Dynamic Stamp
You can create a Custom Dynamic Stamp to add text, author name and date time on stamps. Please
do the following:
1.
Choose COMMENT > Stamp > Create
2.
In the Create Custom Dynamic Stamp dialog box, choose one stamp template from the left
list or create your own stamp template which can be an image or a PDF file. Choose a category
from drop-down menu or name a new one, then name the stamp.
Specify Font and Font Color.
From the Stamp Text option, if you choose <author name>, <date time> or< author name and
date time> category without typing any text, it will automatically obtain current user, date,
time from your system when you click Apply button.
You can instantly adjust the added content to fit your needs when you preview current stamp
3.
4.
5.
> Create Custom Dynamic Stamp.
99
6.
on the right top preview pane.
Click OK.
Create Custom Dynamic Stamp Dialog Box
Creating an Image on Clipboard as Stamp
To create an image on clipboard as stamp, please do the following:
Choose COMMENT > Stamps > Create > Paste Clipboard Image as Stamp Tool.
Managing a Stamp
To manage a stamp, please do the following:
Choose COMMENT > Stamp > Create
> Manage Stamps to open Manage Custom
Stamps dialog box, and select a stamp.
Click Create and choose a way of creating stamp from drop-down menu, please refer to
Creating a custom stamp.
Click Edit to edit the stamps, such as changing category, stamp name, or replacing the image
or PDF files etc. Please refer to Creating a custom dynamic stamp.
Click Delete to remove the stamp.
100
Manage Custom Stamps Dialog Box
Note: Deleting a custom stamp category will delete all stamps that are subordinate to it.
Cutting/Copying and Pasting a Stamp
To cut/copy and paste a stamp, please do the following:
Select the stamp you want to cut or copy.
Right-click the stamp and select Cut/Copy.
Right-click on the page you want to past the stamp and select Paste.
Undoing/Redoing a Stamp
To undo/redo a Stamp, please click Undo
or Redo
on the Quick Access Toolbar.
Resizing or Moving a Stamp
Select the Hand tool
or the Annotation Selection tool
.
To resize a stamp, select it, put the cursor on one of the red points, and drag one of the handles
to make your adjustments.
To move a stamp, select it and put the cursor on one of the segments to drag.
To add a pop-up note to a stamp, select it and double-click the stamp or right-click it and
choose Open Popup Note.
Deleting a Stamp
Do one of the following:
Select the Hand tool
or the Annotation Selection tool
, and then press the Delete
key.
101
Select the Hand tool
or the Annotation Selection tool
, right-click on the stamp, and
choose Delete from the Context Menu.
Setting Favorite Stamps
Choose COMMENT > Stamps > Create > Set Favorite Stamps.
Select a stamp in All Stamps panel, and then click Add to Favorite, then the stamp you select
will be added to Favorite Stamps panel.
To remove a stamp from Favorite Stamps panel, select the stamp you want to remove and
then click Remove from Favorite.
Set Favorite Stamps
Managing Security
Trust Manager
Security Trust Manager is added in the Foxit Reader, which enables users to allow or deny
unauthorized actions and data transmission. This includes URL connection, attachments, PDF
actions, and JavaScript functions; these all efficiently avoid the attack from malicious content and
viruses.
To activate Safe Reading Mode, do the followings:
Select FILE > Preferences > Trust Manager, and check Enable Safe Reading Mode option.
Click OK.
102
Note:
1. If you want to run the program, please uncheck Enable Safe Reading Mode option. And click
Yes in the pop-up message box when running the operation.
2. If you want to turn off the link warning permanently, please disable Safe Reading Mode by
unchecking Enable Safe Reading Mode option.
3. If you attempt to open an attachment in PDF in Safe Reading Mode, Foxit Reader will prompt
you to disable Safe Reading Mode in Preferences under FILE tab.
On-line Whitelist Management
Foxit Reader allows users to add trusted URLs when submitting forms online to better manage the
file access.
To set on-line whitelist, please follow the steps below:
Choose FILE > Preferences > Trust Manager > click Change Settings at the bottom of Trust
Manager dialog box, then Manage Sites dialog box will pop up as shown below:
103
PDF files may connect to web sites to share or get information.
Custom setting: You can customize the URLs you trust to enable PDF files submission.



Select Custom setting.
Input the host name of a website under the Host name field.
Click Allow and then click OK.
Allow PDF files to access all web sites: Select it to allow the submission of PDF files to all web
site.
Block PDF files’ access to all web sites: Select it to prevent the submission of PDF files to all
web sites.
Web Sites
Under the Web Sites, you can delete URLs you trusted before.
Select a web site in the column, click Delete, and the selected URL will be deleted.
Default behavior for web sites that are not in the above list:
Always ask: Foxit Reader will always pop up a window saying: “If you trust the site, click Yes,
otherwise click No" when you try to submit forms to the websites not listed in the trusted
websites. This is selected by default.
Allow access: Submission of forms to all websites will be available if it is selected.
Block access: Submission of forms to all websites will be blocked if it is selected.
Run Script Right Control
Foxit Reader allows users to set the rights to run script accordingly so as to conveniently execute
files and secure PDF files at the same time. There are four levels for users to choose: Disable
JavaScript, Enable secured JavaScript, Enable JavaScript secured and verified by DRM, and Enable
all JavaScript.
To set the run script rights, please follow the steps below:
Choose FILE > Preferences > Trust Manager, and then set the rights as required:
To enable all JavaScript: Check Enable JavaScript Actions and uncheck Enable Safe Reading
Mode.
To disable all JavaScript: Uncheck Enable JavaScript Actions and check Enable Safe Reading
Mode.
To enable secured JavaScript: Check Enable JavaScript Actions and Enable Safe Reading Mode.
To enable JavaScript verified by DRM:
104


Check Enable JavaScript Actions and Disable Safe Reading Mode for Trusted
Documents.
Click Advanced Preferences below to check both RMS Encryption and Digital Signature
Verification.
AD RMS Protection (Available in Enterprise Version Only)
Foxit Reader integrates RMS Plugin in the software to extend the access control of Microsoft
Windows Server® AD RMS on clients’ systems. The Desktop Version only allows users to open PDF
files protected by AD RMS Protector, while the Enterprise Version supports more. Foxit Reader
(Enterprise Version) not only supports to open the RMS protected documents, but also allow users
to protect documents by RMS Protector and decrypt RMS protected documents.
Foxit Reader (Desktop Version) allows users to open RMS protected documents, with evaluation
watermark displayed in the documents (as shown below).
For Foxit Reader (Enterprise Version), RMS requires paid license for integrated application. You will
have 30-day trial, after that, you are required to purchase RMS license for further application.
With Foxit Reader (Enterprise Version), you can view RMS protected documents without evaluation
watermarks displayed.
Microsoft Windows Rights Management Services is an information technology that works with AD
RMS enabled applications to help safeguard digital information from unauthorized use. Users can
restrict users to open, read, modify or redistribute certain information. Foxit Enterprise Reader
105
RMS protector provides seamless integration with Microsoft Windows Server environment to
protect PDF documents and manage policy templates. With Foxit Reader (Enterprise Version), you
can open an RMS-Protected document if you are authorized, to improve information security, meet
compliance requirements, and save time and money with improved business processes. To meet
more users’ need, Foxit Reader (Enterprise Version) is also compliant with Microsoft® AD RMS 2.1.
Once installed, Foxit Reader (Enterprise Version) will extend all Microsoft AD RMS service to all PDF
files.
Note: If you open a PDF which is encrypted by AD RMS feature of Foxit Reader (Enterprise Version)
with other PDF programs, a wrapper (which is actually a PDF page) will prompt you to download
Foxit Reader to open the PDF. If you want to edit the wrapper content, please save the updated
content as a PDF file named “wrapperPDF.pdf” and place it within the Foxit Reader installation
directory.
How to Use Windows Azure AD Right Management (AAD RMS)
As for using Windows Azure AD Right Management (AAD RMS), please follow the steps below:
1. Enable Windows Azure AD Rights Management for your organization:
Download the Windows Azure AD Rights Management administration module
(WindowsAzureADRightsManagementAdministration.exe) for Windows PowerShell
from here.
In the local folder where you downloaded and saved the Rights Management
installer file, double-click the file
WindowsAzureADRightsManagementAdministration.exe to launch installation of
the Rights Management administration module.
Open Windows PowerShell.
Type the following commands:


Import-Module AADRM
Connect-AadrmService -Verbose
Enter
your
Office
365
credentials
example“[email protected]”.
Type the following commands:


when
prompted,
for
Enable-Aadrm
Disconnect-AadrmService
2. Install Active Directory Rights Management Service Client 2.1:
X86 Download
X64 Download
106
RMS Setting
Go to FILE > Preferences > RMS Setting.
Save the encrypted file as a copy named ‘filename(protected).pdf’: Save the encrypted file as
a copy which will be named as ‘filename (protected).pdf’ after encrypting a file with RMS
feature.
Encrypt metadata: Check it to encrypt metadata when encrypting PDF documents.
Use deprecated encryption algorithms to be compatible with the previous version: If checked,
PDFs encrypted by RMS can be opened with Foxit Reader 5.0, Foxit PhantomPDF 5.0 and later
versions; if not checked, PDFs encrypted by RMS can be opened with Foxit Reader 5.4, Foxit
PhantomPDF 5.5 and later versions.
RMS Encryption
1. Go to PROTECT > AD RMS Protect > Restricted Access.
2. Choose the template you want. If you have more than one server, please firstly move the cursor
to the name of the server, and then the templates on this server will be shown on the submenu.
Click Refresh Templates to get the latest official templates from the server. You also can create
custom templates. For more detailed information, please refer to Template Creation.
107
3. If you do not want to use the template, please click Restricted Access.
Type your account name and password when you login to the RMS server for the first time.
Click the icon
to add the users who you want to authorize the reading permission.
To authorize anyone to read this file, select the icon
on the right side.
(If you have an Outlook Email Client, the contact list of Outlook will pop up when you click the
icon
. You can choose the email address directly. Alternatively, you can also just type
certain letters included in the email address, and then click icon
, the system will help you
enter the complete address according to the contact list. Then you can go to the More Option
Step.)
108
Choose the object types (users or group) and the server. Then type the e-mail addresses of
the authorized users into the text box or click Advanced to open the e-mail address list on
the server to choose an address directly.
Click OK to exit Select Users or Groups dialog.
Click More Options in Permission Dialog. The users you selected now will be shown on the
text box. You can add or delete users as needed.
109
Additional permissions for users:
This document expires on: check it to set the expiration date. The document cannot be opened
after the specified date.
Print Content: check this option to allow the users above to print the PDF files.
Allow users with read access to copy content: enable the users who only have read permission
to copy content.
Access content programmatically: enable users to run the JavaScript in the document.
Extended Policy: complete PDF protection and control of document usage. The policy will
allow document owners to control the following items.
Number of accesses: specify the number of times that a user is allowed to access a
document.
Number of prints: specify the number of times that a user is allowed to print a document
Access pages: specify the page number(s) that a user is allowed to access.
Access IP list: specify an IP range that is allowed to access a document.
110
Note: To specify the “Number of accesses” and “Number of prints” items in an on-premise
environment. Please click the attached Web Service Configuration
to configure the
web service and SQL first, and then configure the registry as following:
a) Log on to the client.
b) Run regedit.exe and navigate to the following path.
HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Foxit\Reader\RMS\Preferences
Note: If there's no such path, please manually create the keys.
c) Create a new REG_DWORD(32-bit) value.
-Name: ExtendedRights
-Value: 1 to enable ExtendedRights, 0 to disable it (default)
Note: You can also configure the registry through GPO. See also Foxit Enterprise Deployment and
Configuration.
Additional settings:
User can request additional permissions from: if users want to apply for any permission, the
application will open the email client and list the email address you typed into the text in the
Recipient's Address automatically. You can type a URL as well.
Require a connection to verify a user’s permission: check this option to let users verify their
license every time they open the encrypted file.
111
Security Watermark: add a security watermark to the PDF files. For the detailed instructions,
please refer to Security Watermark Management.
Set Default: set the additional settings as default.
Save as template: the security setting set above can be saved as a template for further use.
4. If users need to request additional permissions for a PDF file, please do the following:
Open the file and choose FILE > Properties > Security.
At the bottom of Security tab, click Request additional permissions ….
Template Creation and Editing
To create a custom template, please see the following steps:
1. Choose PROTECT > Settings > Custom Templates.
112
2. Click Create to open Create Right Policy Template.
3. (Optional) If you want to edit the existed template, please click Edit.
4. Click Add to choose the language and edit template name and description. Click OK. The
template name and description will be shown in the Template Identification list.
5. Click Next to add user rights. Click Add in Add Users and Rights.
6. In the pop-up Add User or Group dialog box, choose The e-mail addresses of users or groups,
click Browse to simply add a user who would like to assign the rights. Selecting Anyone allows
every user to work with the encrypted PDF files. You can type multiple e-mail addresses as well.
7. Check PDF permissions for the specified users. You can set the permissions for all of the users or
set different permissions for different users.
8. User can request additional permissions from: if users want to apply for any permission, the
application will launch the email client and list the email addresses you typed into the text in the
Recipient's Address automatically. You can type a URL as well.
9. Click Next to specify the expiration policy.
113
Content expiration
Never expires: the PDF content can be viewed indefinitely.
Expires on the following date: the PDF content will expire on a given date.
Expires after the following duration (days): the PDF content will expire after the desired days
selected.
Use license expiration
Requires user to re-verify permissions with the server after the following duration (days):users
need to apply for a new license to open the encrypted PDFs several days (the number you type
into) later.
10. Click Next to specify security watermark and the extended policy. Please refer to Security
Watermark and Extended Policy.
114
11. Click Finish to complete creating the template. The template will be added to the template list
under PROTECT > AD RMS Protect > Restricted Access.
Security Watermark Management
1. Creating Profile
Before adding a watermark, you should create a profile first. The application will apply all of the
watermarks in the profile to a PDF.
Note: you can only choose a profile but not a certain watermark to use. Please create the
watermarks you want to add to one PDF in the same profile.
Choose PROTECT > AD RMS Protect > Settings > Security Watermark to open Manage
Security Watermark dialog box.
Click New Profile to create a profile and name it.
115
2. Adding Watermark
To add a new watermark, please do the followings:
Open the Manage Security Watermark dialog box and select a profile you created and click
Add to add watermarks in the profile.
Type the watermark’s name.
Type the watermark’s content in the text box and set the font, size, color, underline, and
alignment.
Note: you can only set text as watermark.
Choose Select dynamic variable in the drop-down menu of Dynamic text. When any PDF
reader opens the file, the watermark will show the current document information dynamically
and you can use multiple texts at the same time.
Content ID: shows the content ID of the current document.
Document Title: show the current document title.
Author: show the author of the current document.
Current User: show the current user who is reading the document.
Date: show the current system date when opening the document.
Day: show the current system day when opening the document.
Month: show the current system month when opening the document.
Year: show the current system year when opening the document.
Time: show the current system time when opening the document.
Hour: show the current system hours when opening the document.
Minute: show the current system minutes when opening the document.
Second: show the current system seconds when opening the document.
Set the appearance by choosing the rotation degree and the opacity. You also have the option
to make the scale relative to target page.
Set the vertical and horizontal distance between the target page and the watermark.
Choose the page range to display the watermark. You can choose to display the watermark
116
for all pages in range, even pages only or odd pages only in the subset list.
Preview the watermark in the right pane.
Click OK to finish it.
3. Editing or Deleting Watermark
Editing a Watermark
Open the Manage Security Watermark dialog box and select a watermark you want to edit.
Click Edit to open the Edit Security Watermark dialog box.
Begin editing the watermark, please refer to “Adding Watermark”.
Click OK to finish the operation.
Deleting a Watermark
Open the Manage Security Watermark dialog box and select a watermark you want to delete.
Click Delete to remove the selected watermark.
4. Importing or Exporting Watermark
Importing a Watermark
Open the Manage Security Watermark dialog box and click Import.
Choose a watermark with .xml format.
Click Open.
Exporting a Watermark
Open the Manage Security Watermark dialog box and select a watermark you want to export.
Click Export and choose a file type and location to save.
The watermark will be exported as an .xml file or encoded file according to your choice. It can
be integrated into AD RMS policy template and applied to the PDF files by Foxit
Reader(Enterprise Version).
117
Note:
1. If you want to integrate the watermark to a common policy template, please export it as
an .xml file and add it to the template by Foxit Reader (Enterprise Version) directly.
2. If you want to integrate the watermark to an official policy template, please export it as an
encoded file (.txt format) and integrate it into the template by AD RMS Scripting API
Architecture. Then you can import the template and apply it to PDFs by Foxit Reader
(Enterprise Version). (Please click here to see the example and use the value of
“appData.Name” and “appData.Value” in the exported encoded file.)
Foxit Configuration Tool
Foxit Reader RMS protector provides a handy configuration tool for administrators to better modify
the protection settings on RMS server. Administrators can directly edit the extended policy of
templates and security watermarks, dynamically revoke permissions, audit logs and set valid
network printers.
To start to use the configuration tool to encrypt PDFs, please do the following:



Log on to your RMS server.
Download the Foxit Configuration Tool from:
For X86:
http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/FoxitConfigurationTool_32.zip
For X64:
http://cdn01.foxitsoftware.com/pub/foxit/rms/configtool/FoxitConfigurationTool_64.zip
Unzip and Run Foxit Configuration Tool, you can use the different tools in Foxit Configuration
Tool window.
Foxit Configuration Tool Window
118
Template Extended Policy
Through the Foxit Configuration Tool, administrators can easily add the extended policy to official
templates. Click Template Extended Policy tool and choose one template to edit. See also
Extended Policy.
Tip: Click
button in the left corner to return to the Foxit Configuration Tool window.
Dynamic Revocation
Revocation is a mechanism that revokes a PDF document that has already been issued. A common
use of revocation is to remove rights from an individual when he is no longer authorized or
remove access to a document when it becomes out of date or invalid.
Note: To revoke a PDF document/user in an on-premise environment, please refer to Web Service
Configuration to configure the web service first, and then configure the registry as following:
a) Log on to the client.
b) Run regedit.exe and navigate to the following path.
HKEY_LOCAL_MACHINE\SOFTWARE\Policies\Foxit\Reader\RMS\Preferences
Note: If there's no such path, please manually create the keys.
c) Create a new REG_DWORD(32-bit) value.
-Name: DynamicRevocation
-Value: 1 to enable Revocation, 0 to disable it (default)
119
Note: You can also configure the registry through GPO. See also Foxit Enterprise Deployment
and Configuration.
To revoke a PDF document, click Document Revocation. Select the PDF document you want to
revoke, click Add button to add the document to the Revocation List. Or you can click Browse to
select a document from a local drive to add to the Revocation List. To remove the revocation, please
select the document in the Revocation List and click Remove button.
To revoke a user, click User Revocation. Click Add button to add a user to the User Revocation List.
To remove the revocation, please select the user in the list and click Remove button.
120
Security Watermark
Administrators can manage security watermark on the server as end users do on a client, by clicking
Security Watermark tool in Foxit Configuration Tool window. More information, please refer to
Security Watermark.
Auditing Logs
Foxit Reader (Enterprise Version) enables you to track on the usage of RMS protected files to record
the actions on the files during workflow and save to SQL server, including who accessed the
document, what document was accessed, when it was accessed, how it was accessed and the
success of that access, and more.
To audit logs, please do the following:
1. Follow the codes below to create the database table on the server.
USE [Database]
GO
/****** Object: Table [dbo].[Table_Name] ******/
SET ANSI_NULLS ON
GO
SET QUOTED_IDENTIFIER ON
GO
CREATE TABLE [dbo].[Table_Name](
[User] [nvarchar](50) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,
[Action] [nvarchar](50) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,
[FileName] [nvarchar](max) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL,
[DateTime] [datetime] NOT NULL,
[IP] [nchar](25) COLLATE SQL_Latin1_General_CP1_CI_AS NOT NULL
121
[PrinterName] [nvarchar](max) COLLATE SQL_Latin1_General_CP1_CI_AS NULL,
[Copies] [numeric](18, 0) NULL,
[Result] [nchar](10) COLLATE SQL_Latin1_General_CP1_CI_AS NULL
) ON [PRIMARY]
2. Click Audit Log tool in Foxit Configuration Tool window. Enter all SQL Server information shown
as below, including SQL Server Name, the name of Database and Table, User Name and Password.
Then click on Test Connection button to test if the connection works well. A message box will pop
up to tell you if the test connection is successful.
3. Click on the Export button and choose to export to Foxit Reader registry or Foxit PhantomPDF
to generate a .reg file for the administrator’s configuration. The administrator can distribute
the .reg file to client-end computers.
4. Click View Log to view the operations records. You can search the records by different key words
and export the log to a .csv file.
122
Restricting Local Printing
You can also set the printing permissions by specifying certain network printers to protect the
sensitive information from being printed arbitrarily.

Network Printers Configuration
To avoid unauthorized printing of sensitive documents, you can limit the printing permissions to
certain network printers. To configure network printers, please click the Valid Network Printer
Setting tool and in the “Foxit Configuration Tool” window and then do the following:
1. You should get the Printer Port first. Please go to Start > Devices and Printers > right-click a
network printer > Printer Properties. In the printer properties dialog box, choose Ports tab and get
the information, e.g. the “IP_192.168.3.239” is the printer port.
123
2. Click Add button in the ConfigTool dialog box to add the Printer Port.
Note: About how to add a network printer, please see “Add a Network Printer”.
3. Click on Export button to generate a .reg file for the administrator’s configuration.
4. The administrator can distribute the .reg file to client-end computers.

Add a Network Printer
There are two devices to add a network printer as below:
Go to Start > Devices and Printers > Click Add a printer. In the Add Printer dialog box, click
The printer that I want isn’t listed to go to the next step.
Follow the instructions shown in the Add Printer dialog box as below and complete adding a
124
printer.
Open the Run box by pressing shortcut keys Win + R, enter the printer URL you want to add
and click OK.
In the pop-up dialog box, right-click the printer and choose connect on the context menu.
125
Chapter 5 – Comments
A comment is a written note intended as an explanation, an illustration, or a statement of fact or
opinion, especially a remark that expresses a personal reaction or attitude. You can type a text
message or add a line, circle, or other shape to make comments on PDFs you are reading with Foxit
Reader commenting tools. Most types of comments contain a pop-up window displaying your
name, date and time you created the comments, and a text message. You can also edit, reply,
delete, and move the comments with ease. This function is quite helpful to your studies and work
if you have to make some notes on PDF documents.
About the Annotation Tools
Annotation tools make adding annotations on PDFs possible. There are various annotation tools
with different functions for you to choose: Typewriter tools, Drawing Markup tools, and Text
Markup tools. These tools that are used to add or create comments to PDF documents are placed
under COMMENT tab.
A
B
A: Text Markup Tools
C: Typewriter Tools
C
D
B: Note and File Comment Tool
D: Drawing Tools
Selecting Tools to Add Comments
Select COMMENT > select a type of tool you want to use under the toolbar.
Adding Note Comments
The most common type of comments is the note comments. A note comment has a note icon that
appears on the page and a pop-up note for text message. The message box could be resized and
will wrap when you enter much more text. Read below to learn how to add a note comment
anywhere on the page or in the document.
126
Note icon
Close button
Options menu
Text message
Resize corner
To Add a Note Comment
Choose COMMENT > Pin > Note
.
Click where you want to place the note.
Type text in the pop-up note. You can also use the Select Text tool
to copy and paste text
from a PDF into the note, or copy the note with Ctrl + C to other applications.
Editing a Note Comment
Click the text message.
Make changes as needed.
Drag its lower right corner to resize the pop-up note.
Click and drag the title of the pop-up note to move its position.
When finished, click the title of the pop-up note, or click outside the pop-up note.
(Optional) Do one of the following to close the pop-up note. A note icon appears to the right
of the markup to indicate the presence of text in the pop-up note.
A. Click the close button in the pop-up note.
B. Double-click the markup.
C. Right-click the markup, and choose Close Popup Note.
D. Choose Close Popup Note from the Options menu of the pop-up note.
Using the Spell Checker
You are able to use the Spell Checker if the security settings allow. When you are trying to text any
message in the pop-up note, you will be prompted to download Foxit Spell Check Language
component if this package hasn’t been installed on your computer. Click Yes to download this
update.
127
To download this add-on from the Foxit Website, see also “Spell Checker”.
If you have installed Spell Checker, when you type any English text in the pop-up note, this tool will
try to find any spelling errors and highlight them with squiggly lines.
Right click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
If you want to disable spell check, please go to FILE > Preferences > Spelling > uncheck Enable spell
check option.
Aligning and Centering Note Comments
Choose the Note tool
, Hand tool
or Annotation Selection tool
.
Follow the steps specified in “Working with multiple images”.
Deleting a Note Comment
Choose the Note tool
, Hand tool
or Annotation Selection tool
.
Do one of the following:
A. Click the note icon, and press the Delete key.
B. Right-click the note icon, and choose Delete from the pop-up context menu.
C. Choose Delete from the Options menu of the pop-up note.
Using the Text Markup Tools
You can use Text Markup tools to indicate which text should be edited or noticed. Text Markups do
not change the actual text in the PDF. Instead, they indicate which text should be deleted, inserted,
highlighted or underlined. Text Markup tools include Highlight Text tool, Underline Text tool,
Strikeout Text tool, Squiggly Text tool, Replace Text tool and Insert Text tool.
128
Text Markup Tools
Button
Tool Name
Description
Highlight Text Tool
To mark important passages of text with a fluorescent (usually)
marker as a means of memory retention or for later reference.
Underline Text Tool
To draw a line under to indicate emphasis.
Strikeout Text Tool
To draw a line to cross out text, making others know the text is
deleted.
Squiggly Text Tool
To draw a squiggly line under. Similar to Underline Tool.
Replace Text Tool
To draw a line to cross out text and provide a substitute for it.
Insert Text Tool
A proofreading symbol (^) used to indicate where something is
to be inserted in a line.
Foxit Reader offers convenience to users when they choose color and opacity for Commenting
Tools. You can set colors and opacity for each tool, and then add any Text Markups to the PDF file.
Foxit Reader will remember the color and opacity settings automatically.
Using highlight, underline, strikeout, squiggly and replace tool
1. Highlighting, underlining, striking out, squiggling or replacing text
Choose COMMENT > Text Markup > Highlight tool
, Squiggly tool
, Replace Text tool
, Underline tool
or Insert Text tool
, Strikeout tool
.
Click and drag from the beginning of the text you want to mark up.
2. Adding text message to highlight, underline, strikeout, or squiggly markups
Select the Hand tool
, Annotation Selection tool
or the corresponding Text Markup
tool > right-click the markup > choose Open Popup Note.
Type text in the pop-up note. You can also use the Select Text tool
to copy and paste
text from a PDF into the note, or copy the note with Ctrl + C to other applications.
(Optional) Do one of the following to close the pop-up note. A note icon appears to the
right of the markup of the markup to indicate the presence of text in the pop-up note.
A.
B.
C.
D.
Click the close button in the pop-up note.
Double-click the markup.
Right-click the markup, and choose Close Popup Note.
Choose Close Popup Note from the Options menu of the pop-up note.
3. Deleting a highlight, underline, strikeout, squiggly replaced or insert markup
Do one of the following:
129
Select the Hand tool
, Annotation Selection tool
or the corresponding Text
Markup tool > click the markup > press Delete key.
Select the Hand tool
, Annotation Selection tool
or the corresponding Text
Markup tool > right-click the markup > choose Delete from the pop-up Context Menu.
Choose Delete from the Options menu of the pop-up note.
Using the Select Text Tool
Select Text Tool enables you to add most types of text edits, including highlight, strikeout, underline,
squiggly and replacement. It has integrated the select text function with Text Markup tools. When
you select text with the Select Text tool, a menu of text editing options will appear on the right
click context menu. Also, you can use the Select Text tool to add bookmarks for PDF files.
Marking up Text with Edits
Choose HOME > Tools > Select Text
.
Select the text you want to mark up > right-click the selected text, and then refer to “Using
the Text Markup Tools”.
Using the Drawing Markup Tools
Drawing Markup tools help you to make annotations with drawings, shapes, and text messages.
You can use the Drawing Markup tools to mark up a document with arrows, lines, squares,
rectangles, circles, ellipses, polygons, polygon lines, clouds, etc. Drawing Markup tools provide
another kind of comment. It is quite useful when you have to make some shapes to mark the text
or image. The table below describes exactly what Drawing Markup tools do.
Drawing Markup Tools
Button
Tool Name
Description
Arrow Tool
To draw something, such as a directional symbol, that is similar to an
arrow in form or function.
Line Tool
To mark with a line.
Rectangle Tool
To draw a four-sided plane figure with four right angles.
Oval Tool
To draw an oval shape.
Polygon Tool
To draw a closed plane figure bounded by three or more line
segments.
Polyline Tool
To draw an open plan figure with three or more line segments.
130
Pencil Tool
To draw free-form shapes.
Rubber Tool
An implement, acts as a piece of rubber, used for erasing the pencil
markups.
Cloudy Tool
To draw cloudy shapes.
Area Highlight
Tool
To highlight a specified area, such as a certain text range, an image
and blank space.
Adding Drawing Markup
Consider the effect you want before selecting a drawing tool.
Choose COMMENT and click the drawing tool as needed in Drawing group.
To draw a line, or arrow, drag across the area where you want the markup to appear.
To draw a square, rectangle, circle, or oval, drag across the area where you want the markup
to appear.
To create a polygon, polyline, or cloud shape, click to create the start point, move the pointer,
and click to create each segment. To finish drawing the shape, click the start point or doubleclick to end it. For polygon line, you can end the drawing only by double-clicking.
To draw free-form lines using the Pencil tool
, drag across the area to make any
shapes you want. You can release the mouse button, move the pointer to a new location, and
continue the drawing.
To erase parts of the pencil drawings, select the Rubber tool
, click the pencil
drawings, and click them again when an eraser appears on the drawings.
Tips:
To draw a line that is horizontal, vertical, or at a 45 degree angle, press Shift while you draw.
To draw a square or circle with Oval tool or Rectangle tool, press Shift while you draw.
Double-click the markup to write the comment.
Right-click the markup or click the option on the comment box to open the properties box.
Set the properties according to your requirements.
If you draw a line or arrow, you can enable the comment to be shown on the line or arrow by
checking Show text in line in Line Properties dialog box.
131
Adding Area Highlight
Foxit Reader supports to highlight specified areas, such as a certain text range, an image and blank
space.
To highlight an area, please select COMMENT > Drawing > Area Highlight
, and then click
and drag the mouse across the text range, image or blank space to be highlighted.
The areas will be highlighted in yellow by default. To change the highlight color, please right
click the highlighted area, select Properties, and then choose a color as needed in Appearance
tab under Highlight Properties dialog box.
132
Adding Free-form Annotation with PSI (Pressure Sensitive Ink)
Foxit Reader adds PSI support for free-form annotation. You can use Surface Pro Pen or Wacom
Pen to add free-form annotations with PSI in PDFs. Detailed steps are as follows:
(For Surface Pro users) Choose COMMENT > Drawing > Pencil, and then add free-form
annotation as needed with Surface Pro Pen;
(For Wacom tablet users) Connect your Wacom tablet to the computer, choose COMMENT >
Drawing > Pencil, and then add free-form annotation as needed with Wacom Pen.
Editing, resizing or moving the markup
Select the Hand tool
, Annotation Selection tool
or the corresponding Drawing
Markup tool.
To edit or resize the drawing markup, select it, put the cursor on one of the green points, and
drag one of the handles to make your adjustments.
To move the drawing markup, select it and put the cursor on one of the segments to drag.
To add a pop-up note to the markup, select it and double-click the markup or right-click it and
choose Open Popup Note.
Aligning and centering drawing markups
Choose the Hand tool
or the Annotation Selection tool
.
Follow the steps specified in “Working with multiple images”.
Deleting the Markup
Do one of the following:
Select the Hand tool
, Annotation Selection tool
or the corresponding Drawing
Markup tool > press the Delete key.
Select the Hand tool
, Annotation Selection tool
or the corresponding Drawing
Markup tool > right-click the drawing markup > choose Delete from the Context Menu.
Choose Delete from the Options menu of the pop-up note.
Grouping the Markups
Grouping drawing markups enables you to combine them so that you can work with them as
though they were a single object. You can move or delete the group, set its status, change its
appearance, etc.
133
Select the Hand tool
or Annotation Selection tool
, and do one of the following:
To group the markups, select the markups you want to group by pressing Ctrl > right-click on
one of the selected markups, and choose Group.
To work with a group, select one of the markups and then work with the group as other
comments.
To ungroup the markups, select the group > right-click on it, and choose Ungroup.
Using the Typewriter Tools
The Typewriter tools include Typewriter tool, Callout tool, and Textbox tool.
Using the Typewriter Tool
Typewriter tool acts as a machine to produce text on PDFs by manually pressing keys consecutively
on a keyboard. You can use the Typewriter tool to add comments anywhere on a PDF, which doesn’t
appear as annotations.
Note: The Typewriter tool can be used to fill forms.
See also “Filling non-interactive forms”.
Typewriter comment
Adding Comments with Typewriter
Choose COMMENT and click Typewriter tool.
Put the pointer on the area to type any text you want.
Press Enter if you want to start a newline.
To finish typing, click anywhere outside the text you have inputted.
Editing the Typewriter Comment
Choose COMMENT and click the Typewriter tool
on the toolbar.
Put the pointer between the letters to activate the typewriter text field.
Do any changes to the text you have inputted. Use Backspace or Delete keys to delete the
characters before or after the pointer.
To finish editing, click anywhere outside the text field.
134
Tips: You can use the Arrow Keys to move the pointer right and left or up and down.
Using the Spell Checker
You are able to use the Spell Checker if the security settings allow. When you are trying to insert
any text with Typewriter, you will be prompted to download Foxit Spell Check Language component
if this package hasn’t been installed on your computer. Click Yes to download this update.
To download this add-on from the Foxit Website, see also “Spell Checker” .
If you have installed Spell Checker, then when you use typewriter to insert any English text, this
tool will try to find any spelling errors and highlight them with squiggly lines.
Right click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
Moving the Typewriter Comment
Do one of the following:
Choose COMMENT and click the Typewriter tool
on the toolbar, and follow the steps
below:
A. Put the pointer between the letters to activate the typewriter text field.
B. Move the pointer to the leftmost or rightmost side of the text field.
C. When the cursor turns to be an arrow
, hold down the mouse and drag the typewriter
comment to the intended place.
Tips:
 You can use Home, End or Arrow Key to move the cursor among characters.
 When moving the typewriter comment, a rectangle appears.
(Recommended method) Select Hand tool
or Annotation Selection tool
, click the
typewriter comment, and move it to the intended place.
135
Deleting the Typewriter Comment
Do one of the following:
Choose COMMENT and click the Typewriter tool
on toolbar. Position the cursor to the
ending or beginning of the text, drag the cursor to select them all, and press the Delete key.
(Recommended method) Click the Annotation Selection tool
or Hand tool
, right-
click the text field, and choose Delete.
Setting Typewriter Preferences
Click Typewriter tool
on the toolbar, choose COMMEN FORMAT context tab to expand
typewriter setting toolbars, and then you can set the font style, size, color and alignment of the
text.
1. Modifying current font style, size and color of the typewriter
To modify font style, drop down the Font list box, and select the font you want.
To modify font size, drop down the Font Size list box on the Typewriter toolbar, and select an
ideal size for your text.
To set a typewriter font as default, just choose the right font and color. When you close out of
the program, it will save that, and it will default to that you saved before when you open the
program.
To change the color of the current typewriter font, click the Color button
on the
Typewriter toolbar, and select a color as needed.
To apply the bold formatting to the curent typewriter font, click the Bold button
on the
Typewriter toolbar.
To apply the Italic formattting to the current typewriter font, click the Italic button
Typewriter toolbar.
To cross out the text, select the text to be crossed out and click the Strike buttion
Typewriter toolbar.
on the
To underline the text, slect the text to be underline and click the Underline button
Typewriter toolbar.
on the
on the
136
To add a superscript or subscript to the text, click the Superscript button
button
or Subscirpt
correspondingly on the Typewriter toolbar.
2. Aligning text
You can set the alignment of any inputted text using the text-align buttons. These buttons can be
used to set the alignment for text in multiple lines.
To align text to the left, click Align Left button
To center text, click Center button
on the Typewriter toolbar.
on the Typewriter toolbar.
To align text to the right, click the Align Right button
on the Typewriter toolbar.
3. Changing current character space and scaling
To change the character space of the current typewriter text, click the Character Spacing
button
under FORMAT context tab. The Character Spacing dialog box appears. Then enter
the intended value in the Point box, and click OK to change.
Note: The value inputted should be >=0.
To change horizontally the font scale of the current typewriter text, click the Character Scale
button
under FORMAT context tab, select a percentage from the drop-down menu, or
click More to manually enter a customized percentage.
To change line spacing of the current typewriter text, click the Line Spacing button
on the
Typewriter toolbar, enter the value to adjust the spacing and click OK.
Adding Comments in a Text Box or Callout
Callout tool and Text Box tool are designed for users to create comments in a callout text box or a
box.
Callout text boxes are especially useful when you want to single out (but not obscure) a particular
area of a document. Callout text boxes include three parts: a text box, a keen line, and an endpoint line.
137
A text box is a rectangle of any size, possibly with a border that separates the text box from the
rest of the interface, allowing the user to input text information. A text box usually remains visible
on the document page. It doesn’t close like a pop-up note.
Note: You can add comments to Japanese, Chinese, and Korean text with the Callout tool or Text
Box tool, but you must have the Eastern Asian Language module installed. Callout text boxes and
Text boxes allow for horizontal text only.
Adding a Callout or Text Box
Choose COMMENT > Typewriter > Callout
.
Click the place where you want to insert the callout or text box.
Type the text. Text wraps automatically when it reaches the right edge of the box.
Resizing, moving, editing or deleting a callout or text box
Select the Hand tool
or Annotation Selection tool
, and do one of the following:
To resize the callout or text box, select it and drag any of the handles to resize it.
To move the callout or text box, select it and drag to the intended place.
To set the border color or the fill color for the text in callout and text box, please click on the
Border Color button
or the Fill Color button
under FORMAT context tab and
138
change the colors.
To delete the callout or text box, select it and press Delete, or right-click it and then choose
Delete.
Aligning and Centering Typewriter Comments
Choose the Hand tool
or Annotation Selection tool
.
Follow the steps specified in “Working with multiple images”.
Setting Callout or Text Box Preferences
Please refer to “Setting typewriter preferences”.
Working on Comments
Viewing Comments
To view comments in the Comments panel, please go to VIEW > View Setting > Navigation
Panels > Comments.
Comments Panel
In the Comments panel, there are a number of options as follows:
Expand All
– expands all of the items listed on the Comments panel.
139
Collapse All – collapses all of the items in the view.
Next – goes to the next comment if you choose to expand all the items.
Previous – goes to the previous comment if you choose to expand all the items.
Sort By – selects to sort the comments by type, page, author or date, status or checkmark status.
Show/Hide Comments
comments as needed.
Search box
—select Hide all comments or Show all comments to hide or show all
—input keywords to search comments.
The comment is displayed in the popup note or on the markup icon and acts as a tooltip when
the popup note is closed.
If you input the comment with too many lines, it will only show some of the comment while
the rest will be displayed as suspension points when the cursor is moved outside the popup
note. Click inside the message box to view it with scroll bar.
Setting a Status
Setting a status is useful for keeping track of comments that you have read. You can use the status
to indicate which comments you want to accept, reject, cancel, or complete.
By setting the review status, you can let review participants know how you are going to handle the
comment. Once the review status is set, you cannot remove the review status display from history
in the Review History list, even if you change the review status to None.
Changing the Status of a Comment:
With the Hand tool, Annotation Selection tool or the corresponding tool selected, right-click
a comment you want to change the status of, choose Set Status >
Accepted/Rejected/Cancelled/Competed from the drop-down menu.
To view a markup’s history of changes:
A. Right-click the markup, and then choose Properties.
B. In the Properties dialog box, click the Review History tab to view the history of status
changes people have made to a markup.
Setting Checkmark Status for Comments
Checkmarks are useful for keeping track of comments you have read or that require further action.
You can make checkmark for each comment according to your needs.
To set the checkmark of a comment, please follow the steps below:
Go to VIEW > View Setting > Navigation Panels > Comments.
Click Expand All tool on the Comments panel to expand all the comments, and you will find
the check box right beside the comment.
Click the check box to set the check status of a comment.
140
(Recommended) Right-click the comment you are going to make the checkmark, and choose
Mark with Checkmark from the drop-down menu.
After marking the comments with checkmarks, you can sort comments by checkmark status for
easy reference.
Changing the Appearance of Markups
You can change the color and appearance of comments or markups before or after you create them.
Also, you can set the new look as the default appearance for that tool.
Changing the appearance of Note Comments
1. Through COMMENT FORMAT context tab
Choose the Hand tool
or Annotation Selection tool
, click the note comment, and
then the COMMENT FORMAT context tab will be called out.
Under the COMMENT FORMAT context tab, do the following:
 Change the note type: select a note icon from the box.
 Change the line color: choose Line Color, then select a desired color from the color
palette.
 Change the opacity: choose Opacity, and then drag the slider to adjust the opacity.
2. Via Note Properties dialog box
Right-click the note icon and choose Properties, or choose Properties from the Options menu
of the popup note to display the Note Properties dialog box.
141
In the Note Properties dialog box, do any of the following, and then click Close:






Click the Appearance tab to change the color and opacity of the comment.
Click the General tab to change the author’s name and subject of the comment.
Click the Review History tab to see the history of changes people have made to the status
of a comment during a review. See also “Setting a status”.
Click the Note Type tab to change the type of icon used.
Check Locked at the bottom of the Note Properties dialog box to prevent the comment
from being altered or deleted.
Check Set Current Properties as Default at the bottom of the Note Properties dialog box
to set current properties as default for note comments.
Changing the Appearance of Text Markups
Follow the steps of “Changing the appearance of Note Comments”.
There is no Note Type tab in Text Markups settings.
Changing the Appearance of Drawing Markups
1. Through COMMENT FORMAT context tab
Follow the steps specified in “Changing the appearance of measurement objects”.
The Start of line and End of line options are only available for open lines (such as the Arrow
and Line markups).
2. Via Properties dialog box
Right-click the drawing markup and choose Properties, or choose Properties from the
Options menu of the popup note to display the Properties dialog box.
142
In the Properties dialog box, do any of the following, and then click Close:
Click the Appearance tab to change such options as the color, opacity and type of border used.
The type of the comment selected determines which options are available.
Click the General tab to change the author’s name and subject of the comment. Under the
General tab, you can also see the creation/modification time of the drawing markup.
Click the Review History tab to see the history of changes people have made to the status of
a comment during a review. See also “Setting a status”.
Check Locked at the bottom of the Properties dialog box to prevent the comment from being
altered or deleted.
Check Set Current Properties as Default at the bottom of the Properties dialog box to set
current properties as default for drawing markup comments.
Changing the Appearance of Typewriter Markups
1. Through COMMENT FORMAT context tab
Choose the Hand tool
or Annotation Selection tool
, click the typewriter comment,
and then the COMMENT FORMAT context tab will be called out.
Click Opacity and then drag the slider to adjust the opacity.
143
2. Via Typewriter Properties dialog box
Right-click the typewriter comment and choose Properties, or choose Properties from the
Options menu of the popup note to display the Typewriter Properties dialog box.
Click the Appearance tab to change the opacity of the comments.
Click the General tab to change the author’s name and subject of the comment. Under the
General tab, you can also see the creation/modification time of the typewriter markup.
Click the Review History tab to see the history of changes people have made to the status of
a comment during a review. See also “Setting a status”.
Select Locked at the bottom of the Typewriter Properties dialog box to prevent the comment
from being altered or deleted.
Check Set Current Properties as Default at the bottom of the Typewriter Properties dialog
box to set current properties as default for typewriter comments.
Note: For Typewriter appearance, only opacity can be changed.
Changing the Appearance of a Text Box or Callout
Please refer to “Changing the appearance of Drawing Markups”.
The Start of Line option is only available for Callout comments, and the End of Line option is
not available for both Text Box and Callout comments.
Note: You can press ESC to return to Hand tool
anytime the comment tool is applied.
Setting Current Properties as Default
Foxit Reader allows you to set current properties of any comment as default for easier application.
For example, when you set the color or opacity of the Highlight tool, you can right-click the
highlighted contents and choose Set Current Properties as Default in the drop-down menu. When
you highlight the contents next time, the color and opacity you set before will be applied.
To set current properties as default, please do one of the follows:
144



Right-click the comment in the PDF and choose Set Current Properties as Default in the dropdown menu.
Choose Options on the popups of the comment, and click Set Current Properties as Default
from the drop-down window.
Right click the comment and choose Properties, then check Set Current Properties as Default
option at the bottom of the Properties dialog box.
Replying to Comments
Replying to comments is useful in shared reviews, when participants can read each other’s
comments. They can also be used by review initiators to let reviewers know how their suggestions
are being implemented. All replies appear in the popup note and are listed below the original
comment. You can view the respective reply with the reply title and mark.
1. Replying to original comments in the pop-up note
Using the Hand tool, Annotation Selection tool, or the corresponding comment tool > open
the pop-up note for the comment.
Right-click the original comment and select Reply, or right-click the comment icon and
select Reply.
Type your reply in the text box that appears in the pop-up window.
2. Responding to other reviewers’ comments
Using the Hand tool, Annotation Selection tool, or the corresponding comment tool > open
the pop-up note for the comment.
Right-click other reviewer’s comment and select Reply to this Reply.
Type in your comments in the text box that appears next to the reviewer’s comment.
3. Deleting the Reply Message
In the note pop-up window, right-click the Text message window and click Delete this Reply.
Note: Right-click the comment icon and select Delete will remove this markup.
Sorting Comments
Usually, comments are listed as per their pages in the document. However, you can sort them by
type, author, date, status and checkmark status for easy references.
To sort the comments, please follow the steps below:
Go to VIEW > View Setting > Navigation Panels > Comments.
Click
and choose relevant option.
145






Page: to sort comments by page.
Type: to sort comments by the types of tools, such as typewriter, note, file attachment,
etc.
Author: to sort comments by their creators.
Date: to sort comments by the date they are created.
Status: to sort comments by their status, such as rejected, approved, completed or
canceled, etc.
Checkmark Status: to sort comments by checkmark status.
Searching Comments
Foxit Reader offers a quick search option for comments for easier reference.
To search comments, just follow the steps below:
Choose VIEW > View Setting > Navigation Panels > Comments (or click comment icon
on the left side of the Navigation panel) to open Comments Panel.
Input the keywords in the Search Box on the top of Comment panel, and Foxit Reader will
filter the comment contents and display the results in Comment panel.
Summarizing Comments
Summarizing comments is an easy way to obtain a synopsis of comments associated with the PDF.
You can create a new PDF with comments when summarizing comments. Comments summary
could be sorted by page, author, date or type to satisfy different requirements. Moreover, you can
set properties for new document such as paper size, margin, page range, font size, etc. in the Create
Comment Summary.
1.
Choose COMMENT > Manage Comments > Summarize Comments.
2.
In Create Comment Summary dialog box, please do the following:
Select how you prefer to create comment summary.
Select Comment Type, such as All, Text, Line, etc.
Choose paper size, such as A4, A3, etc.
146
Choose font size and how to sort comments.
Specify page range.
Choose the color and opacity of Connector Line (only available when you choose to
create document and comments with connector lines.)
3.
Click OK and the comments will be summarized in a new PDF. You can save the new PDF as
you need.
Importing & Exporting Comments
Please refer to “Importing & Exporting Comments Data”.
Printing Comments
Foxit Reader allows users to print the document together with the content of the attached notes.
To print texts created by comment tools, please choose FILE > Print > click Summarize Comments.
A window will pop up asking you whether to print the summarized comments in current document,
click Yes to continue printing.
147
Sending Annotated PDFs
Foxit Reader makes it easy for users to share reviews. You can send your annotated PDFs to any
reviewers to see and respond to your comments.
To send an annotated PDF file, do the following:
Click on the Save button
to save all the comments you have made.
Go to SHARE > Send to > Email.
PDF Review
About PDF Review
Foxit Reader supports two kinds of PDF review: shared review and email review. With Foxit Reader
(V7.0 or later), you can easily join a PDF view, share the comments, and track reviews. In a shared
review, you can make comments, share and track reviews via a server. While in an email review,
you can make comments and send the reviewed PDF back to the initiator as an email attachment.
Join a shared review


Open the PDF to be reviewed from your email application.
If you open the PDF to be reviewed with Foxit Reader for the first time, you need to complete
your identity information first (as shown below).


Add comments as needed in PDF.
Upon completion, click Publish in the message bar to share your comments with other
reviewers.
Save the PDF by one of the following methods:

148

Choose FILE > Save As to save the shared PDF as a copy in your local disk. You can reopen
this copy to continue review or send that to other reviewers for further shared review.

Click the review option button
on the message bar, and choose Save as Archive
Copy to save the PDF as a copy that is no longer connected to the shared review.
During review, Foxit Reader will automatically synchronize and display new comments at about five
minutes. You can also click Check for New Comments to check for new comments manually and
reply to comments from other reviewers as needed.
Join an email review




Open the PDF to be reviewed from your email application.
Add comments as needed in PDF.
Upon completion, click Send Comments in the message bar to send the reviewed PDF back
to the initiator via email.
(If necessary) Choose FILE > Save As to save the PDF as a copy in your local disk.
Rejoin a review


Reopen the PDF to be reviewed by one of the following methods:
 Open the PDF copy directly if you have save it in your local disk before.
 Choose SHARE > Review > Tracker, right click the PDF you want to review, and choose
Open from the context menu.
 Open it from your email application.
Follow the same steps specified above to continue a shared review or email review.
Note: To open the PDF to be reviewed from your email application with Foxit Reader, you may need
to install the email application that is configured to work with Foxit Reader. Currently, Foxit Reader
supports the most popular email applications, including Microsoft Outlook, Gmail, Windows Mail,
Yahoo Mail, etc. For email applications or webmail that do not work with Foxit Reader, you can
download the PDF first, and then open it for review from your local disk.
Track Reviews
Foxit Reader provides a tracker to help you track reviews easily. Choose SHARE > Review > Tracker,
and then you can view the file name, deadline, number of comments and reviewers for the shared
reviews or email reviews you have joined.
149
150
Chapter 6 – Form
Foxit Reader is extremely useful for form filling and form designing. Please read below for more
information.
General Information
There are two kinds of “form” files. First, is a PDF file with fillable fields, which enables you to fill
the form directly by clicking the form fields without using other features. This is called an
Interactive PDF Form. The other kind of form is a plain PDF file with lines and texts, which should
be filled with the typewriter feature in Foxit Reader. This is called a Non-interactive PDF Form.
You will need to navigate and adjust views of a form in exactly the same way that you do in ordinary
PDFs.
Interactive Form
For interactive forms, you will see a document message bar appear between the Reader toolbars
and the form itself. To close this message bar, please click
on the rightmost. If you do not want
to see it again when reopening this file, please choose FILE > Preferences > Forms > General >
check Always Hide Document Message Bar. To show it, redo the steps and uncheck Always Hide
Document Message Bar.
The left side of the message bar typically informs you that this document is a fillable form. The
right side of the message bar has two buttons. The first is a Highlight Fields button, which highlights
the backgrounds of all blanks to be filled in and outlines any required blanks, making it obvious
and easy to see them at a glance. Click it to highlight all fields or cancel the highlight. The other
one of the buttons is Close button
, click it to close the Document Message Bar.
XFA (XML Forms Architecture) Form
With Foxit Reader, you can fill in XFA forms with the Hand tool
, the same which you were able
to do with normal fill-able forms (also known as AcroForm).
See also “Setting form Display Preferences”.
Non-interactive Form
The document message bar will not appear. This kind of form acts like an ordinary PDF document
151
that has plain text and you will need to use the Typewriter feature to fill in this form.
Filling in PDF Forms
PDF form operation: Foxit Reader allows you to fill in PDF forms and print them out. These basic
features are free for both personal and non-personal usage. Moreover, Foxit Reader supports
advanced form operations, such as saving filled-out forms and import/export forms.
Filling Interactive Forms
If a PDF form contains interactive form fields, you can fill in the form with the Hand tool
. When
you place the pointer over an interactive form field, the pointer icon changes to one of the
following:
Pointing Finger
-- Appears when the pointer is over a button, radio button, check box, or
item on a list.
Arrow
I-beam icon
-- Appears when you can select an item in a list of options.
-- Appears when you can type text into the form field.
To fill in an interactive form, please do the following:
If necessary, select the Hand tool
.
(Optional) To make form fields easier to identify, check the Highlight fields on the document
message bar. Form fields appear with a colored background (yellow by default).
Click in the first form field you want to fill in, either to select that option or to place an I-beam
pointer
in the field so that you can start typing.
Right-click the text fields, and choose Paste or Select All to do other operations.
After making a selection or entering text, do any of the following:
A. Press Tab or Shift + Tab to accept the form field change and go to the next or previous
field.
B. Press the Up arrow key to select the previous option in an item of list, or press the Down
arrow key to select the next option.
C. Press ESC to reset clear a form entry.
Note: If the current form field is a single-line text box, you can press Enter to accept your typing
and deselect the field. You cannot start a newline in text box. If the current field is a check box,
pressing Enter or Space bar turns the check box on or off. In a multiline text form field, pressing
Enter creates a paragraph return in the same form field.
After you fill in the form fields, do one of the following:
152
A. Click the submit button if one exists. Clicking this button sends the form data to a
database across the web or over your company intranet.
B. Click Save icon
on toolbar, or choose FILE > Save.
C. Choose FILE > Save As, and specify a location for the copy.
Note: If the form author gave Reader users extended rights, the saved copy will include the entries
you made in the forms. Otherwise, the saved copy will be blank.
Print the form.
Clearing a form entry
Click one of the form fields, and use the Backspace key or Delete key.
Clearing Unsaved Form Entries
Choose FORM > Form Data > Reset form.
Clearing a Form in a Browser
Do either of the following:
Choose FORM > Form Data > Reset Form. You can’t undo this action.
Quit the browser, and start again.
Note: Clicking the web browser’s Reload for Refresh button, the Back or Go Back button, or
following a link to another page may not complete clear the form.
Filling Lengthy Entries in Forms
Some PDF forms can contain dynamic text fields, which changes the text you input in size to
accommodate the text fields. The text appears smaller and smaller when the words you type
exceed the current size of the field. When you’re finished typing and the field is deactivated, the
text field displays all of the typed text in smaller size.
Spell-checking Form Entries
You can spell-check the text you typed in form fields or Form Designer if the security settings allow.
If you have installed the Spell Checker, when you insert any English text in the form fields, the
spelling errors will be highlighted and underlined with squiggly lines.
153
To spell-check entries, do the following:
Right-click on the misspelled words, and you will see a list of suggested words.
Choose one of the suggested words to correct your input or ignore the squiggly line.
If all the suggested words are not the exact words you want to input, try to correct them with
other words.
Filling non-interactive forms
If a PDF form contains non-interactive form fields, you can fill in the form with the Typewriter tool
. When you place the pointer over a non-interactive form field, the basic pointer icon doesn’t
change.
Non-interactive PDF forms can be printed and filled in by hand. Or, you can click the Typewriter
tool
to type information over the blank form fields and then save or print a copy of the
completed form.
To use the Typewriter tool to fill the non-interactive forms and spell-check the entries, please refer
to “Using the Typewriter Tool” .
Commenting on Forms
You can comment on PDF forms, just as on any other PDF. You can add comments only when the
form creator has extended rights to the users.
Whether or not these comments are included when the form is submitted depends on how it is
submitted. For example, if you use Foxit Reader to print the form for mailing or faxing, the
comments do not appear. But if you attach the filled-in form to email as a complete PDF, the
comments are included. Also, you can send the comments separately as an email attachment.
See also “Comments”.
Importing & Exporting Form Data
Please refer to “Importing & Exporting Form Data”.
154
Chapter 7 – Data Import & Export
Data in PDFs can be imported and exported to FDF files. FDF, namely Forms Data Format, a file
format used for interactive form data, is used when submitting form data to a server, receiving the
response, and incorporating it into the interactive form. It can also be used to export form data to
stand-alone files that can be stored, transmitted electronically, and imported back into the
corresponding PDF interactive form. In addition, FDF can be used to define a container for
annotations that are separate from the PDF document to which they apply. Or sometimes, when
you have to send a PDF file to others but do not want them to see your comments and form data,
you may export all the data with this function, clear the file and send it to others. In this way, all
the data you added can be removed.
There are two kinds of data that can be imported and exported: comment data and form data. You
can also send the comment data or form data as FDF file to your clients or friends. The FDF does
not only save all the data contents of the PDF documents, but also remembers their specific
positions and status in the files.
Importing & Exporting Comments Data
This feature is especially useful for PDF reviewing. When you receive an email invitation to a PDF
review, the invitation typically includes the PDF as an attachment or provides a URL to the PDF.
Alternatively, you may receive a Form Data Format (FDF) attachment. When opened, an FDF file
configures your review settings and opens the PDF in a web browser. At this moment, you need to
know how to import the comment data from the FDF file. Similarly, you may export comment data
and send them as a FDF file to the other participants.
Importing Comments Data
Do one of the following:
Double-click a FDF file to open it directly with Foxit Reader.
Choose COMMENT > Manage Comments > Import
> navigate to where the desired FDF
file is, select it, and click Open. You will be prompted that the comments data has been
imported successfully.
Exporting Comments Data
To export comments data, please do one of the following;
To export as a FDF
155
A. Choose COMMENT > Manage Comments > Export
.
B. You will be presented with a standard Windows Save dialog. Navigate to where you want
to save the FDF file (e.g., your Documents folder), write its name and click Save button.
C. You will be prompted that the data has been exported successfully.
To Export and Send in an E-mail
A. Choose COMMENT > Manage Comments > PDF via Email
.
B. Your default e-mail program will pop up, and the comments data will be exported as a
FDF file and attached in the email automatically.
C. Type the e-mail address and title > click Send.
D. The comments in FDF will be sent separately.
Note: The option of Export comments data will be available only when the comments have been
added to the PDFs.
Importing & Exporting Form Data
Importing and exporting form data is similar to importing and exporting comment data. However,
this function is only for PDF interactive forms. All the options for importing and exporting form
data will be unavailable when you open other ordinary PDFs or non-interactive forms.
To learn how to import and export form data, please view “Importing & Exporting Comments Data”.
Foxit Reader allows users to export one or multiple form data to a CSV file.
To export a form to a CSV file, please follow the steps below:



Select FORM > Form Data > Export > To a New File.
In the Save As dialog box, choose the save path, name the file to be exported and choose CSV
Files (*.csv) in Save as type field.
Click Save to save the file.
156
To export multiple forms to a CSV file, please follow the steps blow:



Choose FORM > Form Data > Combine Forms to a Sheet.
Click Add files in the Export multi-forms to a sheet dialog box.
In the Open dialog box, select the file to be combined and click Open to add it to the current
form.
157

Alternatively, if you have opened the form to be combined recently, you can check Contain
forms you closed recently to call out the forms you recently opened, and then remove the
files you don’t want to add and leave the ones to be combined in the list.


If you want to append the form(s) to an existing file, check Append to an existing file.
Click Export and save the CSV file in desired path in the Save As dialog box.
158
Generate 2D Barcode
For forms integrated with Ultraforms technology, Foxit Reader supports the generation of 2D
barcodes, making the form data easily to be scanned, captured and incorporated into a database.
Steps are as follows:


Open and fill in the form.
Upon completion, click the barcode generation button (if any) on the form file to generate 2D
barcode.
159


Click the save button
on the Quick Access Toolbar to save the form.
(If needed) Choose FILE > Print to print the form; and then you can use a supported scanner
to scan, read and incorporate the form data into a database.
Note:
1. Currently, Foxit Reader only supports the generation of 2D barcode for forms integrated with
Ultraforms technology.
2. The triggering method for 2D barcode generation may vary as the form creator may define
when integrating Ultraforms technology into the form file. You can click the barcode
generation button (if there is any) on the form file, or choose Print directly to generate 2D
barcode.
Verify Signatures on XFA Forms
Foxit Reader allows you to verify the signature on XFA forms. Just click the signature on PDF, and
then you can check the signature validation status and properties on the pop-up windows.
160
Chapter 8 – Advanced Editing on PDFs
Foxit Reader has brought in some new advanced features for PDF editing. You can even create
bookmarks, add links, attach files, add images, play and insert multiple files, as well as run
JavaScript on PDF files.
Creating Bookmarks
Bookmarks are navigational tools that make your PDF files easier to read. They are usually
generated automatically during the PDF creation. Bookmarks in PDF files provide interactive links
to a specific destination. The reader just needs to click on a bookmark to view the page in which
the bookmark is linked.
Bookmarks are useful for users to mark a place in a PDF file so that users can return to it with ease.
Or you may like to have your own bookmark structure and new bookmark names. Now with Foxit
Reader, you can easily nest, edit, or delete bookmarks in a PDF file if the security settings allow.
Adding a Bookmark
1. Go to the page where you want the bookmark to link to. You can also adjust the view settings.
2. Use the Hand tool
to create the bookmark:
To bookmark a portion of a page, adjust the view of the document if necessary, and move the
portion into the center of the window.
To bookmark selected text, use the Select Text tool
, right-click the selected text and
choose Bookmark or press Ctrl+B.
3. Select the bookmark under which you want to place the new bookmark. If you don’t select a
bookmark, the new bookmark is automatically added at the end of the bookmark list.
161
4. Click the New Bookmark icon
at the top of the Bookmarks panel, or right-click the selected
bookmark and choose Add Bookmark.
5. Type or edit the name of the new bookmark, and press Enter.
Moving a Bookmark
Select the bookmark you want to move, and then do one of the following:
Hold the mouse button down and then drag the bookmark icon
parent bookmark icon. The Line icon
Right-click the bookmark icon
directly next to the
shows the place where the icon will be located.
and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is moved.
Organizing a Bookmark Hierarchy
A bookmark hierarchy is an outline or stratified structure that places some bookmarks within
others. It is an efficient way to display a comprehensive list of bookmarks in a PDF file. In Foxit
Reader, multilevel bookmark hierarchy can be defined by properly dragging the bookmark icon in
the Bookmark Panel.
Nesting a Bookmark
Select the bookmark you want to nest, and then do one of the following:
Hold the mouse button down and then drag the bookmark icon
parent bookmark icon. The Line icon
directly underneath the
shows the place where the icon will be located.
162
Right-click the bookmark icon
and choose the Cut option > right-click the parent
bookmark, and choose Paste under Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
Moving a Bookmark out of Nested Position
Select the bookmark you want to move, and then do one of the following:
Hold the mouse button down and then drag the bookmark icon
parent bookmark icon. The Line icon
Right-click the bookmark icon
directly next to the
shows the place where the icon will be located.
and choose the Cut option > right-click the parent
bookmark, and choose Paste after Selected Bookmark.
Note: The bookmark links to its original destination in the document although it is nested.
Expand or Collapse a Bookmark
Click the plus sign (+) left to the bookmark icon to show any children. Click the minus sign (-)
to collapse the list.
To select the bookmark for the displayed page of the PDF document, click Expand the Current
Bookmark button
at the top of the Bookmarks panel. See Also: To expand the current
Bookmark.
Editing a Bookmark
In Foxit Reader, you are able to edit, change, or move the bookmarks with ease if the security
settings allow.
Renaming a Bookmark
Right-click the bookmark you want to rename in the Bookmarks panel > choose Rename > type
the new bookmark name.
Resetting a Bookmark’s Destination
Do the following:
In the document pane, move to the location you want to specify as the new destination.
(Optional) Adjust the view magnification.
Right-click the bookmark, and choose Set Destination.
163
Customizing the Text Appearance of a Bookmark
You can change the font style or color of a bookmark to make it easier to read.
In the Bookmarks panel, right-click the bookmark > choose Properties.
In the Bookmark Properties dialog box, click the Appearance tab, and select the font style
and color for the text.
Note: After defining a bookmark’s appearance, you can set it as bookmarks’ default property by
right-clicking the bookmark and then selecting the option of Use Current Appearance as New
Default.
Adding an Action to a Bookmark
Bookmarks can also perform actions, such as opening a file, executing a menu item, submitting a
form, etc.
1.
Right-click a bookmark, and choose Properties.
2.
In the Bookmark Properties dialog box, click Actions tab.
3.
Choose an action from the Select Action menu and click Add, and then do the following:
Select Trigger – Specifies the user action that initiates an event: Mouse Up.
Select Action – Specifies the event that occurs when the user triggers the action: Go to a page
view, Open/execute a file, Open a web link, Show/hide a field, Execute a menu item, Submit
a form, Reset a form, Import from data, and Run a JavaScript.
A. Go to a page view – designate to a specific page view. You can not only designate to a
page in the current PDF, but also to the page in another PDF. Also, you may change the
current zoom setting and then set the position.
To go to a page view, choose this option, click Add button and do one of the following:

Set the position in current document – scroll the current document, go to a new position
where you want to set and click Set this position.

Set the position in another PDF document – click the Open button
on the toolbar >
select the PDF you want to set position > scroll this document and go to a position where
you want to set > click Set this position.
Note: The new PDF document should be opened in the existing window but not a new window.


Change the view magnification -- scroll in the current document or another document >
go to a new position where you want to set > change the magnification of the position >
click Set this position.
Click Cancel to revoke your operation.
164
B. Open/execute a file – designate to open another file. To do this, please follow the steps
below:

Choose Open/execute a file > click Add > select the destination file and click Open.
C. Open a web link – designate to open a web link. Do the following:

Choose Open a web link > click Add > enter the URL of the destination web page.
D. To show/hide a field, select the option > click Add > choose to show or hide the selected
button when the user triggers the action, and click OK.
E. To execute a menu item, select the option > click Add > select one of a menu item in
Execute a named command dialog box, and click OK.
F. To submit a form, select the option > click Add > choose the submission method, select
Export Format and decide which fields should be submitted, and click OK.
G. To reset a form, select the option > click Add > select the fields that will be reset, and click
OK.
H. To import form data, select the option > click Add > choose the FDF file that contains the
form data you want to import, and click Open.
I. To run a JavaScript, select the option > click Add > Enter JavaScript, and click OK and Close.
Actions – Displays the list of triggers and actions that you have defined.
Up and down buttons – Change the order in which the selected action appears listed under
the trigger. (Available only when you have defined multiple actions for the same trigger.)
Edit – Opens a dialog box with specific options for the selected action. You can also doubleclick the actions to open a dialog box.
Delete – Removes the selected action.
Deleting a Bookmark
To delete a bookmark, please do one of the following:
Select the bookmark you want to delete and click the Delete button
at the top of the
Bookmarks panel.
Right-click the bookmark you want to delete and choose Delete.
Note: Deleting a bookmark deletes all the bookmarks that are subordinate to it.
Adding Links
You may add rectangle or quadrilateral links to a PDF file and specify their destination, which can
be a page view, a named destination, an external file, or a web page. Also, you are able to change
the appearance of the link, including the thickness, border style and color of the lines when you
165
create them. This function helps you to lead the readers to related articles, references, or the
intended web page.
Adding a Link
Link tool enables you to add a link with the shape of rectangle on the PDFs.
To add a link, please do the following:
Choose HOME > Links > Link
.
Position the cursor on the place you want to add the link, hold and drag your mouse button
to draw a rectangle.
Tips: To draw a square link, press Shift key when you hold and drag your mouse button.
Right after you draw a link, a Create Link window will pop up, under which you can set the
appearance and destination of the link.

Appearance
A. Thickness – the thickness of the four sides of the rectangle. The higher of the value, the
thicker of the sides. You can choose the thickness from 0-12, while the default is 1.
B. Border Style – the style of the rectangle’s border. There are three types of the border
styles:
Solid: the border is solid, but not hollowed out.
Dashed: the border is drawn as a dashed line.
Underline: the sides are visible except the underline.
Solid Style
Dashed Style
Underline Style
Three Types of Border Styles
C. Highlight – the effect when you click the rectangle link. There are four types of the
highlighting effects:
None: doesn’t change the appearance of the link.
Invert: changes the link’s color to its opposite.
Outline: changes the link’s outline color to its opposite.
Inset: creates the appearance of an embossed rectangle.
166
None
Invert
Outline
Inset
Four Types of Highlight
D. Color – the border color of the rectangle. Click the color button to choose any colors you
like, or you may choose Other colors to add a customized color. The default color is red.
Choose the Color

Destination
The destination refers to any point or location, for example, a web page, a named file or
position the link goes to. There are four options for you to choose:
A. Go to a page view – designate the link to a specific page view. Not only can you designate
the link to a page in the current PDF, but you can also set the link to the page in another PDF.
Also, you may change the current zoom setting and then set the position.
To go to a page view, choose this option, click Next button and do one of the following:

Set the position in current document – scroll the current document, go to a new position
where you want to set and click Set this position.

Set the position in another PDF document – click the Open button
on the toolbar >
select the PDF you want to set position > scroll this document and go to a position where
you want to set > click Set this position.
Note: The new PDF document should be opened in the existing window but not a new
window.

Change the view magnification -- scroll in the current document or another document >
go to a new position where you want to set > change the magnification of the position >
167

click Set this position.
Click Cancel to cancel out of your operation.
B. Go to a named position – designate the link to a named position that has been set by creator
of the current document.
To go to a named position, choose this option and click Next button > select a named position
for the pop-up list > click OK.
Note: An empty pop-up list indicates that no position has been named by the document’s
creator.
C. Open/execute a file – designate the link to open another file. To do this, please follow the
steps below:

Choose Open/execute a file > click Next button > select the destination file and click
Open.
D. Open a web link – designate the link to open a web page. Do the following:

Choose Open a web link > click Next button > enter the URL of the destination web page
or click the drop-down button to select a web site you have opened before.
E. Others (use action property page) – add an action to the link. Please refer to “Adding an
action to a bookmark” for more details.
Moving or Resizing a Link
You can move and resize the link after you create it.
Select one of the link tools or the Annotation Selection tool
, and then move the pointer
over the link so that the handles appear.
Do one of the following:
A. To move the link, drag it to the desired area.
B. To resize the link, drag any corner point to adjust.
Deleting a Link
Select one of the link tools or the Annotation Selection tool
, and then move the pointer
over the link so that the handles appear.
Select the link you want to delete.
Press the Delete key.
168
Attaching Files
You can attach PDF files and other types of files to a PDF. If you move the PDF to a new location,
the attachments move with it. Attachments may include links to or from the parent document or
to other attachments.
There are two options for you to add an attachment: attaching a file as a comment and attaching
a file. An attached file as a comment will appear on the page with the File Attachment icon
by default, while the attached file acts invisible and only can be seen when you click the File
Attachment icon.
Adding a File as a Comment
Do the following:
Choose COMMENT > Pin > File
.
Click the place in which you want to attach a file.
In the Open dialog box, select the file you want to attach, and click Open.
Note: If you try to attach certain file formats (such as EXE), Foxit Reader warns you that attempting
to attach the file of this type is denied due to your security settings.
The File Attachment icon
will appear at the place you designated.
Working on the Attachment Comment
You can open the attachment, add a description, move and delete it, and set the preferences.
Opening an Attachment
Select the Hand tool
, Annotation Selection tool
or the Attach a file as comment button
, and do the following:
Double-click the File Attachment icon
.
In Open File Attachment dialog box, choose the option as you need and click OK.
169
Open File Attachment Dialog Box
A. Open this file attachment – open this file attachment, and the dialog box will always pop
up when you double-click the File Attachment icon.
B. Always allow opening file attachments of this type – open this file attachment, and the
files of this type will be opened automatically when you double-click the File Attachment
Icon next time.
C. Never allow opening file attachments of this type – forbid to open the file attachments
of this type. Whenever you double-click the File Attachment icon, the files of this type
will be forbidden to open and you’ll be prompted that “File attachment of this type
cannot be opened because of your security settings”.
See also “Doing Security Settings”.
Save the PDF.
Moving a File Attachment Icon
Select the Hand tool
button
, Annotation Selection tool
, or the Attach a file as comment
, click and drag the File Attachment icon to move it to other place.
Deleting an Attachment Comment
Select the Hand tool
button
, Annotation Selection tool
, or the Attach a file as comment
, and do one of the following:
Right-click the File Attachment icon
and choose Delete.
Click the File Attachment icon and press Delete key.
More Options with an Attachment Comment
170
You are able to work on the attachment comment just like an ordinary comment, including set
status, mark with checkmark, open popup note and add some descriptions, reply to the comment,
and change the icon’s appearance. For all the operations, please refer to “Chapter 5 – Comments”.
Adding a File
Do the following:
Choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachments
panel and then click
icon.
In the File Attachment dialog box, click Add Files > Add Files or Add Folder.


If you choose Add File, select a file and click Open in the Open dialog box.
If you choose Add Folder, select a folder and click OK in Browse for Folder dialog box.
Click OK in File Attachment dialog box and the selected file (s) will be added to current PDF
document.
Click Save to save the document.
Alternatively, Foxit Reader supports attaching files by dragging and dropping. Steps are as follows:
Choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachment panel.
Drag and drop the files to be attached to the Attachment panel. You can also drag and drop
folders to the attachment panel to add multiple files to current PDF file.
Foxit Reader will pop up a window to ask you whether to attach the selected file to current
PDF document. Click OK to complete the operation. You can check Always attach file when
dragging files to the attachment panel option and the next time you drag and drop a file to
the Attachment panel, the file will be attached directly.
171
Working on the Attachments
You can open, save, delete and edit settings to the attachments.
The Attachments Panel
In the Attachments panel, there are a number of options as follows:
Open
– opens the attachment you select.
Save
– saves the attachment you select to a new file.
Add
– adds a file to the current PDF.
Edit Description – edits the description to the attachment you select.
Settings
– changes the security settings when you open an attachment. For the details, please
172
refer to “Doing security settings”.
Delete
– deletes the attachment you select.
Opening an Attached File
Choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachments
panel.
Select one of the attachments > click the Open button
in the Attachments panel.
Note: Only one attachment can be chosen at a time.
Saving an Attached File
This option provides you a chance to save as the attachment to a new file.
Choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachments
panel.
Select one of the attachments > click the Save button.
Navigate the filename and location > click Save.
Deleting an Attached File
Choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachments
panel.
Select one of the attachments > click the Delete button.
Doing Security Settings
To change the security settings you have set when you open the attachment file as a comment,
choose VIEW > View Setting > Navigation Panels > Attachment to open the Attachments panel.
Click the Settings button in the Attachment panel and do one of the following:
To add a new extension, click the Add button to input the file extension in the Security
Settings dialog box.
To delete an extension, click one of the existing extensions and click the Delete button.
Adding Images
You can specify a rectangle on any part of a PDF page and then insert an image into that rectangle.
This feature is helpful when you want to explain or show something more dynamically. For example,
a section of an article you are reading needs an explanation, and you realize that maybe an image
will be the best answer. You can add an image with the image tool in Foxit Reader.
173
Adding an Image
You can add an image to a PDF with the Image tool . After you insert a new image, you can adjust
its size and position, change the appearance and other settings, etc.
To add an image, do the following:
Choose HOME > Insert > Image Annotation .
Drag a rectangle on the page to define the canvas area for the image.
In the Add Image dialog box, click the Browse button to select the image that you want to
insert and click the Open button. You will see the URL of this image has been added to the
Location field.
(Optional) If you find that you chose the wrong image, click the Browse button again to select
the correct one.
Click the Advanced button to edit the setting of the image.
Image Placement Dialog Box
A. When to scale – choose when to scale the image you insert. There are four options:
a) Always: scale the image to fit the rectangle you draw.
b) Icon is too big: zoom out the image to fit the rectangle if the former one is bigger than the
latter one, or show the image with its original size.
c) Icon is too small: zoom in the image to fit the rectangle if the former one is smaller than the
latter one, or show the image with its original size.
d) Never: never scale the images. Show the image with its original size all the time.
B. Scale – choose to scale the image non-proportionally or proportionally. This option will be
disabled when you select Never in the field of When to scale.
a) Non-proportionally: scale the image to fit the rectangle when the magnification is changed.
b) Proportionally: scale the image in its proportion.
174
C. Border – drag and move the scroll bar to change image’s position in the rectangle. The
coordinates change when you move the scroll bar.
Click OK for your changes to take effect, or click Reset to reset the data to the original settings.
To rotate the image, click and select one of the options.
Click OK.
Moving and Resizing an Image
You can move and resize an image after inserting.
Moving an Image
Select the Annotation Selection tool
or the Image tool
, put the pointer over the
image so that the handle appears.
Click and drag the image to another place you like.
Resizing an Image
Select the Annotation Selection tool
or the Image tool
, put the pointer over the image
so that the handle appears, and click the image.
Place the cursor on any corner point. Pointer changes into the cursor showing the direction at
which the rectangle will be resized.
To Resize the Image
Drag the cursor outside, it will increase the size of the rectangle proportionally. Drag the cursor
inside, it will decrease the size of the rectangle proportionally.
Setting Properties of an Image
Double-click the image, or right-click it and select Properties.
In the Settings tab, follow the steps in “Adding an Image”.
In the Appearance tab, do any of the following:
175
A. Annotation is hidden from view – Check the option to make the image you inserted
invisible or uncheck the option to lay the image over the content of PDF.
B. Border – Change the type, width, style and color of the rectangle’s border.
Width: choose to show the rectangle’s border or not and the width of the border. If No
border is selected, the Style and Color will be disabled.
Style: choose the style of the border line, solid or dashed.
Color: change the color of the border. Click the color button to select any color you like,
or click Other colors to choose a customized color.
(Optional) Check Locked to avoid modifying your settings.
Deleting an Image
Select the Annotation Selection tool
or the Image tool
, put the
pointer over the image so that the handle appears.
Right-click the image and choose Delete from the drop-down window.
Working with Multiple Images
Selecting Multiple Images
Select the Annotation Selection tool
or the Image tool
.
Press and hold Shift or Ctrl and click the images you want to edit.
Arranging Images
You can align the selected images left, right, top, bottom, vertically or horizontally. Select one of
the image as the anchor, the rest of the images will be placed respectively to the left edge, right
edge, top edge, bottom edge, vertical axis or horizontal axis of the anchor image.
1. Arranging images through ARRANGE context tab
Select the Annotation Selection tool
or the Image tool
.
Click the image, and then the ARRANGE context tab will be called out.
176
Follow the steps specified in “Arrange measurement objects through ARRANGE context tab”.
2. Arranging images via the context menu
Select the Annotation Selection tool
or the Image tool
, and choose
the images that you want to arrange.
To align the images based on an anchor object:
 Right-click the anchor, and then choose a command in Align menu as follows:
A. To align a column of images, choose Left, Right, or Vertically to align them respectively to
the left edge, right edge, or vertical axis of the anchor image.
B. To align a row of images, choose Top, Bottom, or Horizontally to align them respectively
to the top edge, bottom edge, or horizontal axis of the anchor image.
Note: The align menu commands move the other selected images to line up with the edges of the
anchor image.
Below is an example:
A
A. Suppose that you want to set A
as the anchor image.
B.
Select these two images > rightclick A and choose Align > Left.
You will see the other image is
placed to the left edge of A.
177
To center the images:
 To center the images vertically on a page, choose Center > Vertically.
 To center the images horizontally on a page, choose Center > Horizontally.
 To center the images vertically and horizontally on a page, choose Center > Both.
Below is an example:
A.
Select two images. You can see
these two images consist of an
area with the shape of rectangle
(marked with red).c
B.
Right-click one of the images >
Center > Vertically. You will find
that the red rectangle is aligned
vertically on the page.
To distribute images:
This function will be available when selecting three or more images.
 To distribute the images evenly between the topmost and bottommost images, choose
Distribute > Vertically.
 To distribute the images evenly between the leftmost and rightmost images, choose Distribute >
Horizontally.
Below is an example:
A
B
C
A. Select three images A, B and C.
A is the topmost image and C is the
bottommost image.
178
A
B
C
B.
Right-click any one of the images >
Distribute > Vertically. And you will
see that B is distributed evenly
between A and C.
Resizing Images
You can adjust multiple images with the same height, width, or both. Select one of the images as
the anchor, and the rest of the images will be resized with the same height or width as that of the
anchor image.
Below is an example:
A
A. Select images A and B. Suppose
B
that you want to set A as the
anchor image.
A
B
B.
Right-click A > Size > Height. And
you will see that the height of B is
resized to be the same as that of A.
Setting Properties of Multiple Images
Select multiple images > right-click one of them > Properties.
A dialog pops up with an Appearance tab. Follow the steps specified in “Setting Properties of
an Image”.
Adding Audio & Video
Foxit Reader not only supports playing multimedia in PDFs, but also allows users to add and edit
multimedia files to a PDF. In Foxit Reader, you can add movies and sounds to PDFs.
179
Audio & Video tool in Foxit Reader adds movies and sounds to your PDF documents and creates a
multimedia PDF experience. Adding movies or sounds to PDFs is as easy as inserting an image.
"Movies" are desktop video files with formats such as AVI, QuickTime, and MPEG, and file
extensions such as .avi, .wmv, .mov, .qt, .mpg, and .mpeg. An animated GIF file always has a .gif file
extension, while “Sounds” are like midis, wavs, and mp3 files.
You can also provide different renditions of the movie to play if the users’ settings vary. For example,
you may want to include a low-resolution rendition for users with slow Internet connections.
Note: If an alert message tells you that no media handler is available, you must install the
appropriate player before you can add clips to the PDF. For example, you must install QuickTime if
you want to embed an MOV file in a PDF.
Adding Movies or Sounds
1. Choose HOME > Insert > Audio & Video
.
2. Press and hold mouse button down, drag to select an area on the page where you want the
movie or sound to appear. For movies, the play area is the exact size of the movie frame.
3. In the pop-up Add Video & Audio dialog box, you will see some options listed below:
Location: click the Browse button to select the movie file you want to insert.
Content Type: the type of the media you insert. It is selected automatically. But you can also
specify the clip type if you want. Please note that changing the Content Type setting may
cause problems in playing the media.
Embed content in document: includes the media file into the PDF file. This option will increase
the file size of the PDF. It is selected by default. If the check box is cleared, you will not be able
to play it if you open this PDF file on other computers.
Poster Settings: choose whether to display an image in the play area when the movie isn’t
playing. You can choose to use no poster or create poster from file.
Editing the Play Area
After adding a movie or a sound clip, you can move, resize or delete the play area easily.
Choose the Annotation Selection tool
or the Audio & Video tool
. Click
the play area to select it.
To move the clip, hold down the left mouse button and drag the clip to a new location on the
page.
To resize the clip, place the cursor on any corner point. When the pointer changes into the
cursor showing the direction at which the rectangle will be resized, drag one of the corners
of the frame to your intended size. Holding down the Shift key retains the movie clip’s
proportion.
180
To delete the clip, simply select it and press Delete, or right-click the clip and choose Delete.
To align, center, distribute, or size multiple clips, please refer to Working with multiple images.
Setting Audio &Video Properties
In Foxit Reader, you can specify properties for the multimedia files you added, such as the
appearance of a movie’s play area, whether the movie plays once or continuously, create alternate
renditions, etc.
To set Audio &Video properties, please do the following:
Select the Audio & Video tool
or the Annotation Selection tool
.
Double-click the play area or right-click the play area > Properties.
The pop-up Audio & Video Properties dialog box has a Settings tab, an Appearance tab and an
Action tab. Also, there are two items on every tab:


Locked – Check to prevent any further changes to any audio & video properties.
Close – Applies and saves the current properties, and closes the Audio & Video Properties
dialog box.
Note: If you select Locked on any tab, it will lock all options for this video & audio file, but not just
the options on that tab.
1. Settings tab for the Video & Audio Properties
The Settings tab in Audio & Video Properties contains the following options:
Annotation Title -- Enter the title of the movie or sound in the Annotation Title box. This title
does not determine which media file is played.
Alternate Text -- Enter a description of the media file in the Alternate Text box.
Renditions – Allows you to create alternate or other renditions to ensure that users can play
the movie or sound clip on their systems.
A. List Renditions for Event -- You can assign different renditions to different actions but Mouse
Up is chosen by default. Mouse Up means that when the mouse button is clicked and
released, the rendition is played.
B. Add Rendition – There’re three ways for you to choose:
Use a File: Double-click the file you want to add to the rendition list. The content type is
selected automatically.
Use a URL: Type the URL and select the content type.
By Copying an Existing Rendition: Select the rendition you want to copy.
181
C. Edit Rendition – When clicking the Edit Rendition button, the Rendition Settings dialog box
appears, which allows you to specify the playback location, and other settings to differentiate
it from other renditions.
Media Settings -- Specifies the general properties for the movie or sound clip:
Rendition Name: Enter the name for the rendition, which will appear in the list of renditions.
(This name does not determine which media file is played.)
Media Clip Location: Specify the clip by typing or navigating to it.
Content Type: This will be selected automatically when you specify the clip location.
Changing the Content Type setting may cause problems in playing the media.
Embed content in document: Includes the media file into the PDF file. This option will
increase the file size of the PDF. It is selected by default. If the check box is cleared, you will
not be able to play it if you open this PDF file on other computers.
Rendition Alternate Text: Type a description of the rendition.
Allow Temp File: Specify whether writing a temp file is allowed and when. Some media
players write a temp file when they play a movie or sound clip. If you want to prevent users
from easily copying the media content in a secure document, you may want to disallow the
creation of temp files. However, selecting this setting may prevent the movie from being
played by media players that require the use of temp files.
Playback Settings – Use this tab to determine how the movie or sound clip is played.
Keep Player Open: Select whether you want the player to close after it plays the movie or
sound clip.
Volume: Lets you specify how loud the movie will be played.
Show Player Controls: Select to display a controller bar at the bottom of the play area
allowing users to stop, pause, or play the media, provided the media player supports player
controls.
Repeat: Lets you replay a clip two or more times, or continuously.
Player List: Click Add to specify a player and the settings that are required, preferred, or
disallowed to play the movie or sound clip. Select the name of the player and the status. If
you set the status of more than one player to Required, only one of the required players may
be used to play the rendition. If you set the status of players to Preferred, these players are
selected over nonpreferred players (but not over required players). If you set the status of
players to Disallowed, they are not used to play the rendition.
Add/Edit/Delete button: Allows you to add a new player, as well as edit or delete the
selected player in the Player List.
Playback Location– Determines whether a movie or sound clip is played in the PDF, remains hidden
while played (recommended for sound clips), is played in a floating window, or is played full screen.
The options for Floating Window Settings are unavailable except you choose Floating Window.
Playback Location: Selects the location for playing a movie or sound clip.
182
Background Color: Selects the background color for the media player.
Show title bar: Selects to show or hide title bar when playing the media in a floating window.
Show control closing window: Selects to show or hide the close button at the top right
corner in a floating window.
Title Text: Adds a title for the media that will be showed on the title bar when playing the
media in a floating window.
Resize: Allow or forbid users to resize the floating window. There’re three options for you to
choose: Don’t allow user to resize window, Allow user to resize window but maintain original
aspect ratio, or Allow user to resize window.
Window Position: The window position is determined relative to the document window,
application window, the virtual desktop or document monitor.
Width/Height: Specifies the width and height of the floating window.
If Window is Offscreen: Selects to play, do not play, or move window onto screen to play the
media file if the floating window is offscreen.
2. Appearance tab for the Audio & Video Properties
In the Appearance tab, do any of the following:
Annotation is hidden from view – Check the option to set the media file you inserted invisible
or uncheck the option to lay the media file over the content of PDF.
Border – Change the width, style and color of the media file’s border.
A. Width -- Choose the width of the border.
B. Style -- Choose the style of the border line, solid or dashed.
C. Color -- Change the color of the border. Click the color button to select any color you like,
or select Other colors to choose a customized color.
D. Change Poster – Choose to use no poster or a specified poster for the media file.
3. Actions tab for the Audio & Video Properties
Please refer to “Adding an Action to a Bookmark”.
183
Chapter 9 – Printing
Printing is a process for reproducing text and images. When you have finished reading a helpful
article or designing a PDF form, you may need to send it to an inkjet or laser printer and print it out
with custom page sizes. With this section, you can get the help to set options in the Print dialog
box to ensure that the finished document appears as intended.
Printing a PDF Document
1. Make sure you have installed the printer successfully.
2. Click the Print button
on toolbar, or choose Print from the FILE page.
3. Specify the printer or plotter, page range, number of copies, and other options.
4. Click OK to Print.
Printing a Portion of a Page
To print a portion of a page, you need to refer to the SnapShot tool
Choose HOME > Tools > SnapShot
.
.
Drag around the area you want to print.
Right-click in the selected area > choose Print, and then refer to the Print Dialog.
Printing PDFs in Black and White Color
Foxit Reader allows users to print PDFs in black and white color. Steps are as follows:
Choose FILE > Print to open Print dialog.
Click Properties to open Foxit Reader PDF Printer Properties.
Select Black & White from the drop-down list of Color option.
Click OK to save your setting, and then the PDFs will be printed in black & white mode.
184
Print Optimization
Print Optimization allows you to optimize print jobs from a PCL driver, for features such as font
substitution or scanning for vertical and horizontal rules. Foxit Reader provides an option to autodetect printers that support PCL for PCL optimization to improve the printing speed. To enable print
optimization, please follow the steps below:
Choose FILE > Print to open Print dialog.
Click Advanced on the left lower corner of the Print dialog.
In the Advanced dialog, do the following:
 Check PCL Optimization option;
 Select a printer from Printers list, and click Add to add the selected printer to PCL
Optimization Drivers list.
 Click OK.
Then you can execute printings with the optimized driver. And you can also remove the printer
from the PCL Optimization Drivers list if you are not satisfied with the printing results it delivers.
Just select the driver to be removed from the PCL Optimization Drivers list, click Remove and then
choose OK to confirmation the operation.
185
Print Dialog
The print dialog is the final step before printing. You can modify the printer in this dialog as well.
Be aware that changing the printer may affect the page setup if the new selected printer has a
different paper size, for instance.
The Print dialog allows you to make a number of changes about how your document prints. Follow
the step-by-step descriptions in Print dialog box.
To open the Print dialog box, choose FILE > Print or right-click the tab and select Print Current Tab
if using Multi-Tab browsing.
186
The Print Dialog Box
Name -- You can select your printer from the list of installed printers. To configure advanced
options of the printer, click on the Properties button. This will display printer specific options.
Print Range – This option lets you print different parts of a PDF document. You can specify to
print all pages or some certain ones.
All pages– Prints all pages of a PDF document.
Current view – Prints the page area (including text, comments, images, tables or a combination
of all of them) that is visible in the current view.
Current page – Prints the page that is visible in the current view.
Pages – Specifies the range of pages to print separate pages in the PDF. Enter page numbers
and/or page ranges separated by commas. For example, 1,3,7-10.
Subset – Provides options for setting noncontiguous page range.
All Pages in Range – Prints all the pages within the specified range.
Odd pages only – Prints only pages with odd numbers within the specified range.
Even pages only – Prints only pages with even numbers within the specified range.
Note: This option is especially helpful for two-side printing.
Reverse pages – Prints pages in reverse order. If page ranges are entered, the pages print
opposite of the order in which they were entered. For example, if you select to print the
document from page 5 to page 30, selecting Reverse pages option will print page 30 to page
5.
187
Copies – Sets the number of copies you want to print.
Collate – Assembles the printouts in a proper numerical or logical order when printing several
copies. This option will be disabled when printing just one copy.
Scale – Sets the scaling during printing, including the following five options:
A.
B.
C.
D.
E.
None: Prints the pages without scaling.
Fit to Printer Margins: Scales small pages up and large pages down to fit the paper.
Reduce to Printer Margins: Reduces large pages to fit the paper.
Custom Scale: Resizes the pages by the percentage you specify.
Choose Paper Source by PDF page size: Automatically chooses paper source according to
PDF page size.
Tile Large Pages: To tile the pages which are larger than the selected paper size at a specified
scale.
A.
B.
C.
D.
Page Zoom: Scales the pages by the percentage you specify.
Overlap: Sets the amount that each tile overlaps the adjacent tiles (unit: cm).
Cut Marks: Adds cut marks to each page to help you trim the overlap.
Labels: Adds the name of the document and page number on each tile.
Multiple Pages Per Sheet: Allows you to print multiple pages in one sheet.
A. Pages per sheet: Choose a predefined number of pages or custom the number of pages
to be printed in one sheet. If you select a predefined one from the drop-down menu,
Foxit Reader will automatically select the best paper orientation; otherwise, Foxit Reader
will let you define the orientation as required.
B. Page Order: Defines how the pages are ordered on the paper, including Horizontal,
Horizontal Reversed, Vertical and Vertical Reversed.
C. Margins: Sets the margins for printing.
D. Print Page Border: Check this option to print pages with page border.
Booklet: Allows you to print PDFs in booklet format.
A. Binding: Sets the binding direction, including Left and Right.
B. Booklet subset: Choose Front or Back if you only want to print one side of each sheet of
paper, choose Both to print PDFs in double-sided booklet format.
C. Margins: Sets the margins for booklet printing.
Auto-Rotate – Adjusts the PDF document’s orientation to match the orientation specified in
the printer properties.
Auto-Center – Places the PDF pages in the center.
188
Print What – Specifies to print documents only, annotations only or both.
Document – Prints the document contents without annotations.
Document and Annotations – Prints document contents and annotations.
Annotations – Prints annotations only.
Preview -- Foxit Reader provides an instant preview in the Print dialog box.
You can use the magnification tool as well as the navigation tool on the print dialog box to
preview the individual pages in desired magnification level. Both the document size and the
paper size are shown under the Preview.
Tip: To change the unit of page dimensions, please go to FILE > Preferences > Documents >
Measurement Units.
Print as image—To print the PDF document as an image.
Print as Grayscale – To print the PDF document with color images, texts, or other objects as
shades of gray.
For example, RGB or CMYK image-only PDFs, in particular, can be quite large. Converting
these PDFs to grayscale can reduce the size of the file and increase the speed of printing.
Print as normal
Print as Grayscale
Advanced—To set PCL Optimization to get optimized printing jobs. For more details, please
refer to Print Optimization.
Setting Foxit Reader PDF Printer Properties
Before you create a PDF file, you may wish to access PDF Printing Preferences to set up options
for your PDF files, there are two ways to access PDF Printing Preferences.
189
1. Accessing the PDF printing Preferences from Control Panel:
Go to Start > Settings > Control Panel > Devices and Printers > Printers and Faxes.
Right-click on the Foxit Reader PDF Printer and then select Printing Preferences.
2. Accessing the PDF Printing Preferences from the Print dialog box.
When you print a file and open the Print dialog box, simply click on the Properties button,
you can bring up the PDF Printing Preferences.
General tab
Target Folder - allows you to assign a destination folder to place the PDF files after
generations.
Overwrite existing PDF file without confirmation – automatically replace the existing PDF
file that shares the same filename with the converted file, without any prompt.
Use default filename and save to default folder – If you don’t want to change the original
filename, just check this option and the generated PDF file will be automatically saved to the
default folder you have assigned.
View PDF results – By default, this option is checked; the generated PDF file will automatically
open after conversion.
Compressibility - allows you to reduce the image size but with lower quality during generating
PDF files.
Color – Prints content in a color PDF file to shades of gray, in colors or only in black and white
colors.
Image Resolution - allows you to input a DPI (dot per inch) level for image resolution. The
valid level value is between 72 -300.
Support PDF/A – 1b Standard – allows you to archive PDF files.
Save As Default - If you hope all your settings can be applied to all documents, you must keep
the option checked. If you uncheck it, your settings will be effective for the current document
only.
PDF Specification Version - With Foxit Reader, you can choose PDF reference version from
1.3 to 1.7 when creating PDFs. Choosing the right PDF reference version can help the PDFs
you created better compatible with different PDF viewers.
Layout tab
Orientation - Allows you to change the page orientation.
Paper Size – Select a paper size for printing.
Custom Page Size - This option is for you to choose one of the paper types, or you can add
custom paper size by entering the Paper Size dimension in the Width and Height boxes.
Layout Preview - You can see how your document layout will look with the selected options
from Page Form.
Unit of Metrics - Allows you to change the unit of measurement, including inches, centimeter
190
and millimeters.
Fonts tab
Embed Fonts
Embed all fonts – All fonts in the Font Source list will be embedded into your PDF document
when you choose this option. To ensure that the PDF file you create is fully portable and
readable on computers that may not have the same fonts installed, you should embed all
fonts to guarantee that none are missed.
Embed non-standard fonts – This option allows you to embed nonstandard fonts installed in
your computer to your PDF document.
Note: This will increase the size of your document considerably, particularly if you are using Unicode
languages like Asian languages. The font embedding list will be disabled when this option is
selected.
Use the font embedding list below – Font embedding list will be available when you select this
option. You can check and uncheck the fonts in the list to choose the fonts you want to embed
into PDF files.
Don’t embed any fonts – All fonts in the embedding list will be unchecked when this option
is selected. And when you read the created PDF files, fonts installed on your computer will be
used.
Show warning message when the document contains fonts that are not allowed to be
embedded – If you check this, when you open a document which contains fonts that are not
allowed to be embedded, a warning message will prompt.
Document Info tab
Add information to the document – This option allows you to set PDF document properties, such
as Title, Subject, Author, etc. You can add information when it is checked.
PDF Information – You can enter the title, subject, author, keywords, and creator of the document.
Producer is the Foxit Reader.
About tab
This tab shows the information of Foxit Reader PDF Printer and the related copyrights and
information.
191
Chapter 10 – Appendices
This section is a collection of supplementary materials for this user manual, including Keyboard
Shortcuts, and Command Lines.
Keyboard Shortcuts
There are number of keyboard shortcuts that you can use to speed up your navigation within the
Foxit Reader. Some particularly important ones are listed here:
File Keys
Action
Shortcut
Open File
Ctrl + O
Close File
Ctrl + W, or Ctrl + F4
Save As
Ctrl + Shift + S
Close All
Ctrl + Shift + W
Print Document
Ctrl + P
Exit Foxit Reader
Ctrl + Q
Save
Ctrl + S
View Keys
Action
Shortcut
Full Screen
F11
Zoom In
Ctrl + Num +
Zoom Out
Ctrl + Num -
Zoom To
Ctrl + M
Actual Size
Ctrl + 1
Fit to Page
Ctrl + 0
Fit Width
Ctrl + 2
Fit Visible
Ctrl + 3
Rotate Clockwise
Ctrl + Shift + Plus
Rotate Counterclockwise
Ctrl + Shift + Minus
Reset Toolbars
Alt + F8
192
Hide Toolbars
F8
AutoScroll
Ctrl + Shift + H
Stop AutoScroll
ESC
Show or hide Navigation pane
F4
Show or hide Menu Bar
F9
Switch between tabs
Ctrl + Tab
Edit Keys
Action
Shortcut
Copy
Ctrl + C, or Ctrl + Insert
Find Text
Ctrl + F
Find Next
F3
Find Previous
Shift + F3
Preferences
Ctrl + K
Undo
Ctrl + Z
Redo
Ctrl + Shift + Z
Select Text Tool Keys
Action
Shortcut
Copy
Ctrl + C
Select All
Ctrl + A
Add Bookmark
Ctrl + B
193
Tool Keys
Action
Shortcut
Hand Tool
Alt + 3
Select Text
Alt + 6
Snapshot
Alt + 7
Exit Full Screen Mode
ESC, F11
Switch to Text Viewer
Ctrl + 6
Document Keys
Action
Shortcut
Previous Page
Ctrl + Page Up
Next Page
Ctrl + Page Down
First Page
Ctrl + Home
Last Page
Ctrl + End
Go to Page
Ctrl + G
Select All
Ctrl + A
Page Down
Space
Page Up
Shift + Space
194
Command Lines
Foxit Reader defines parameters that allow you to perform operations on a PDF with a command.
To check the command lines that can be used in Foxit Reader, please go to Help > Command Line
Help.
Command
Result
nameddest=destination
Open and highlight the target bookmark.
page=pagenum
Turn to the target page.
zoom=scale
Zoom the PDFs.
pagemode=bookmarks
Open the bookmark panel in the Navigation Pane.
pagemode=thumbs
Open the thumbnail panel in the Navigation Pane.
pagemode=layers
Open the layers panel in the Navigation Pane.
pagemode=none (default)
Close all the panels in the Navigation pane.
fdf="fdf path"
Open the FDF file.
toolbar=1|0
Show or Hide Tool Bar.
statusbar=1|0
Show or Hide Status Bar.
navpanes=1|0
Show or Hide Navigation Pane.
195
Contact Us
Feel free to contact us should you need any information or have any problems with our products.
We are always here, ready to serve you better.

Office Address:
Foxit Software Incorporated
42840 Christy Street. Suite 201
Fremont CA 94538
USA

Mailing Address:
Foxit Software Incorporated
42840 Christy Street. Suite 201
Fremont CA 94538
USA

Sales:
1-866-680-3668 (24/7)

Support:
1-866-MYFOXIT or 1-866-693-6948 (24/7)

Fax:
530-535-9288

Website:
www.foxitsoftware.com

E-mail:
Sales and Information - [email protected]
Technical Support - Input a trouble ticket online
Marketing Service - [email protected]
196
Was this manual useful for you? yes no
Thank you for your participation!

* Your assessment is very important for improving the work of artificial intelligence, which forms the content of this project

Download PDF

advertisement